CC Resolution No. 17-033 Rescinding Resolution No. 16-138 and Adopting a Revised Cupertino Teen Commission Recruitment Process to Amend the TermsRESOLUTION NO. 17-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 16-138 AND ADOPTING A REVISED
CUPERTINO TEEN COMMISSION RECRUITMENT PROCESS TO AMEND THE
TERMS
WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen
Commission and adopted Resolution Nos. 02-167, 04-405, 05-095, 09-078, 09-115, and
16-138 making various adjustments;
WHEREAS, the Council wishes to amend the composition to add Section F
regarding alternates to result in alternate appointment(s) being designa.ted.
NOW, THEREFORE, BE ITRESOLVED:
e The Cupertino Teen Commission will be comprised of nine (9) members, at least one
person from each public middle school and public high school in Cupertino, if
possible. Membership on the Commission will be limited to Cupertino residents .
Members may attend schools outside of the city limits, or be schooled at home.
Commissioners must be in 8th through 12 th grade.
o The members of the Teen Commission shall be appointed pursuant to the current
recruitment process adopted by City Councit with the following exceptions:
Applicants under the age of 18 must have written permission of a parent or
guardian to participate in the Teen Commission. The Recreation and Community
Services Department will work with the City Clerk to notice vacancies s o that
outreach to schools and youth organizations is accomplished. A letter of
recommendation shall be submitted as part of the application process. The Council
shall appoint new commissioners in June, to be seated in September, except in the
case of reappointment of vacant seats .
A) For all applications in the interview poot the City Clerk will sun1mariz e
the applications on a chart that indicates applicants' names, schools, and
grades in order to assist the Council decision process. The summary chart
will be distributed to the Councilmembers before interviewing begins.
Resolution No. 17-033
Page 2
B) Each applicant in the interview pool will then b e interviewed by
Council. The applicant will start with a one-minute speech answering the
questions: Why do you wish to serve? and Why do you feel you are
qualified to serve?
C) Each Councilmember will then have the opportunity to ask at least 1
question of the applicant.
D) When the entire pool has been interviewed, Council will discuss the
applicants . After the discussion, ballot voting will take place to determine
the appointments.
E) If no applicant is appointe d from one of the 5 public schools in Cupertino,
Council may choose to re-advertise for a subsequent appointment process,
fill the vacancy with any other applicant, or leave the seat vacant.
F) Council may appoint a lternates to serve on the commission in the
event of a vacancy . Such alternates may attend meetings but shall not
participate in meetings until such time as a vacancy has occurred and the
alternate has filled the vacancy. If Council appoints more than one
alternate, Council shall designate the alternates as first alternate,
second alternate and so on such that imme diately upon a vacancy
occurring, the first alternate shall fill such vacancy without the ne e d for
further City Council action.
o Commissioners should reflect the broades t possible representation of Cupe rtino
youth.
o Th e term of office of each commissioner shall be two years, begi1min g on September
1st and ending on August 31 st of each year.
Co mmiss ioners shall not serve consecutive t erms unless the r e is a vacancy for which
there is n o eligibl e ap plicant, at which time the City Council may waive this
r es triction.
o None of the Teen Commissioners shall be o therwise offic ial s or emplo yees of the
City of Cupertino nor be re lated b y blood or marriage to any official or emplo yee of
the city.
o The Commission sh all elec t a chair and vice-chair a t the beginning of each year.
Resolution No. 17-033
Page 3
• The yearly meeting schedule will coincide with the commission term (i.e. September
-August). Meeting times and location will be decided by the commission at the first
meeting of the year, and will be adopted as the aru1ual meeting schedule pursuant to
the Brown Act.
• Actions taken by the Commission will be by majority vote.
The Recreation and Community Services Department will provide staff support to
the Teen Commission and will post meeting agendas.
Commencing in 2009, five (5) Teen Commissioners shall be appointed for a two-year
term bringing the number to eleven (11). In 2010, four (4) Teen Commissioners shall
be appointed for a two-year term bringing the number to nine (9). Teen
Commissioners will then be appointed to a two-year term setting staggered terms of
. five (5) appointments in odd-numbered years and four (4) appointments in even-
numbered years. Vacant seats will be filled with applicants willing to finish the
term.
o The powers and function of -the Teen Commission will be to ad vise the City Council
and staff on issues and projects important to youth.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4th day of April, 2017 by the following vote:
AYES :
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Members of the City Council
Vaidhyanathan, Paul, Chang, Scharf, Sinks
None
None
None
APPROVED:
6~1V--_kl/~
Grace Schmidt, City Clerk Savita Vaidhyanathan, Mayor,
City of Cupertino