CC Resolution No. 16-138 Rescinding Resolution No. 09-115 and Adopting a Revised Cupertino Teen Commission Recruitment Process to Add Designated AlternatesRESOLUTION NO. 16-138 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 09-115 AND ADOPTING A REVISED
CUPERTINO TEEN COMMISSION RECRUITMENT PROCESS TO ADD
DESIGNATED AL TERNA TES
WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen
Commission and adopted Resolution Nos. 02-167, 04-405, 05-095, 09-078, and 09-115
making various adjustments;
WHEREAS, the Council wishes to amend the composition to add Section F
regarding alternates to result in alternate appointment(s) being designated.
NOW, THEREFORE, BE IT RESOLVED:
• The Cupertino Teen Commission will be comprised of nine (9) members, at least one
person from each public middle school and public high school in Cupertino, if
possible.· Membership on the Commission will be limited to Cupertino residents.
Members may attend schools outside of the city limits, or be schooled at home.
Commissioners must be in 8th through 12 th grade.
• The members of the Teen Commission shall be appointed pursuant to the current
recruitment process adopted by City Council, with the following exceptions:
Applicants under the age of 18 must have written permission of a parent or
guardian to participate in the Teen Commission. The Recreation and Community
Services Department will work with the City Clerk to notice vacancies so that
outreach to schools and youth organizations is accomplished. A letter of
recommendation shall be submitted as part of the application process. The Council
shall appoint new commissioners in June, to be seated in September, except in the
case of reappointment of vacant seats.
A) For all applications in the interview pool, the City Clerk will summarize
the applications on a chart that indicates applicants ' names, schools, and
grades in order to assist the Council decision process. The summary chart
will be distributed to the Councilmembers before interviewing begins.
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B) Each applicant in the interview pool will then be interviewed by Council.
The applicant will start with a one-minute speech answering the
questions: Why do you wish to serve? and Why do you feel you are
qualified to serve?
C) Each Councilmember will then have the opportunity to ask at least 1
question of the applicant.
D) When the entire pool has been interviewed, Council will discuss the
applicants. After the discussion, ballot voting will take place to determine
the appointments.
E) If no applicant is appointed from one of the 5 public schools in Cupertino,
Council may choose to re-advertise for a subsequent appointment process,
fill the vacancy with any other applicant, or leave the seat vacant.
F) Council may appoint alternates to serve on the commission in the
event of a vacancy. Such alternates may attend meetings but shall not
participate in meetings until such time as a vacancy has occurred and the
alternate has filled the vacancy. If Council appoints more than one
alternate, Council shall designate the alternates as first alternate,
second alternate and so on such that immediately upon a vacancy
occurring, the first alternate shall fill such vacancy without the need for
further City Council action.
• Commissioners should reflect the broadest possible representation of Cupertino
youth.
• The term of office of each commissioner shall be two years, beginning in September
with the new school year.
• Commissioners shall not serve consecutive terms unless there is a vacancy for which
there is no eligible applicant, at which time the City Council may waive this
restriction.
• None of the Teen Commissioners shall be otherwise officials or employees of the
City of Cupertino nor be related by blood or marriage to any official or employee of
the city.
• The Commission shall elect a chair and vice-chair at the beginning of each year.
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• Meeting times and location will be decided by the commission at the first meeting of
the year, and will be adopted as the annual meeting schedule pursuant to the Brown
Act.
• Actions taken by the Commission will be by majority vote.
• The Recreation and Community Services Department will provide staff support to
the Teen Commission and will post meeting agendas.
• Commencing in 2009, five (5) Teen Commissioners shall be appointed for a two-year
term bringing the number to eleven (11). In 2010, four (4) Teen Commissioners shall
be appointed for a two-year term bringing the number to nine (9). Teen
Commissioners will then be appointed to a two-year term setting staggered terms of
five (5) appointments in odd-numbered years and four (4) appointments in even-
numbered years. Vacant seats will be filled with applicants willing to finish the
term.
• The powers and function of the Teen Commission will be to advise the City Council
and staff on issues and projects important to youth.
PASS ED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of December, 2016 by the following vote:
Vote Members of the City Council
AYES: Vaidhyanathan, Chang, Scharf, Sinks
NOES: None
ABSENT: Paul
ABSTAIN: None
ATTEST:
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Grace Schmidt, City Clerk
Z OVED:
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Savita Vaidhyanathan, Mayor,
City of Cupertino