CC Resolution No. 16-126 Approving Destruction of Certain Records from the Recreation & Community Services (Quinlan Community Center) DepartmentRESOLUTION NO. 16-126
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS FROM THE
RECREATION & COMMUNITY SERVICES (QUINLAN COMMUNITY
CENTER)DEPARTMENT
WHEREAS, the City Council did by adoption of Resolution No. 13-094
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two
years old no longer contain data of any historical or administrative significance;
and
WHEREAS, the department request for permission to destroy all said
records in excess of two years old has been approved by the Department Head,
City Attorney, and City Clerk;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Cupertino authorizes destruction of the records specified in the schedule
attached hereto.
PASS ED AND ADOPTED at a regular meeting of the City Council of the
City of Cupertino this 15th day of November, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Members of the City Council
Chang, Vaidhyanathan, Paul, Sinks
None
Wong
None
APPROVED:
M&~ ,'J±
Grace Schmidt, City Clerk
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE• CUPERTINO , CA 95014-3255
TELEPHONE : (408) 777 -3223 • FAX : (408) 777 -3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed .
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
3 -I 8 -19
Department Head/ Division Manager Date
~~rf)c
City Clerk Date
Date
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: Quinlan 2016
\l (7-l J,c.
Date
Resolution
authorizing
RECOR DS INVENTORY F O R DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Quinlan 2016 -
D estroyed Scanned Microfilmed
D ate records Date: Date paper D at e : D at e paper
destroyed : destroyed: destroyed:
destruction: 16-126 11/21/16
D=Destruction M=Microfilm S=S
Additional INrune II Number I Subject I Address I D ate Ranges !Type information
P&R-004 Drop-in Pass Quinlan Comm. Jan-Dec 2013
Forms Ctr. 10185 N .
Stelling Rd
Cupertino, Ca.
95014
P&R-008 Park Rental Quinlan Comm. Jan-Dec 2013
Permits Ctr. 10185 N.
Stelling Rd
Cupertino, Ca.
95014
P&R-008 Quinlan Quinlan Comm. Jan-Dec 2013
Community Ctr. 10185 N .
Center Rental Stelling Rd
Permits Cupertino, Ca.
95014
1
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D
D
D
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino .org
-
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date p aper
authorizing destroyed : destroyed: · destroyed:
destruction: 16-126 11 /21/16
D=D M=Microfilm S=S
Additional
INrune rumber I Subject rddress I Date Ranges I Type information
P&R-008 Monta Vista Quinlan Comm. Jan-Dec 2013
Recreation Ctr. 10185 N .
Center Rental Stelling Rd
Permits Cupertino , Ca.
95014
P&R-008 Community Hall Quinlan Comm. Jan-Dec 2013
Rental Permits Ctr. 10185 N.
Stelling Rd
Cupertino , Ca.
95014
P&R-008 Teen Center Quinlan Comm. Jan-Dec 2013
Rental Permits Ctr. 10185 N.
Stelling Rd
Cupertino , Ca.
95014
2
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D
D
D
Resolution
authorizing
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@ cupertino .org
File name or Box numb er: Quinlan 2016 -
Destroyed Scanned Microfilmed
D ate records Date: D ate paper Date: D ate paper
destroyed : destroyed: destroyed:
destruction: 16 -126 11/21/16
D=D M=Microfilm S=S -
Additional [Nrune r mnber I Subject I Address I Date Ranges [Type
information
P&R-015 Quinlan Center Quinl an Comm. Jan-D ec 2012
Registration Ctr. 10185 N .
Forms Stelling Rd
Cupertino, Ca.
95014
P&R-015 Teen Center 21111 Stevens Jun-D ec 2012
Registration Creek Blvd.
Forms Cupertino, Ca.
95014
P&R-015 Ceramic Center 21111 Stevens Jan-D ec 2012
Fee Forms Creek Blvd .
Cupertino, Ca.
95014
CW-033 Leader in Quinlan Comm. Jan-D ec 2012
Training Ctr. 10185 N.
3
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D
D
D
D
Resolution
authorizing
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING , OR SCANNING
Email completed form to cityclerk@ cupertino .org
File name or Box number: Quinlan 2016 -
Destroyed Scanned Microfilmed
Date records Date : Date paper Date: Date paper
destroyed: destroyed: destroyed:
destruction : 16 -126 11/21/16
D=Destruction M=Microfilm S=Scanning
Additional INrune rumber 11 Subjoct II Adilless I Date Ranges I Type information
Applications Stelling Rd
Cupertino, Ca.
95014
4
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