TICC 08-03-2016TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
August 3, 2016, 7:00 p.m.
Conference Room A, City Hall
MINUTES
CALL MEETING TO ORDER
Commissioner Livingood called the meeting to order at 7: 18 PM
ROLL CALL
Commissioners present:
Commissioners absent:
Staff Present:
Guests :
APPROVAL OF MINUTES
Vaishali Deshpande, Rod Livingood, Arnold De Leon, Keita
Broadwater
Shishir Chavan
None
None
1. Commissioner Livingood noted discrepancies in the June 1, 2016 minutes and stated that they will
defer reviewing the minutes until September 2016 to allow corrections to be provided.
ORAL COMMUNICATIONS
2. This p01tion of the meeting is reserved for persons wishing to address the commission on any matter
not on the agenda. Speakers are limited to three (3) minutes a person . In most cases, state law will
prohibit the commission from making any decisions with respect to a matter not listed on the agenda .
a. No public speakers wishing to present for oral communications
3 . NOTED: Commissioner Livingood provided an action item for the City Clerk's Office to
determine if Commissioner Cha van will continue to pmticipate as Vice Chair of the TIC
Commission and requested a response from the Clerk's Office prior to the September 7, 2016
TICC meeting.
4. NOTED: Commissioner Livingood noted that missing from the June minutes was the request to add
to the agenda a discussion of the TICC 's charter and objectives.
5. NOTED: Commissioner Livingood requested staff to provide documentation related to the TICC
chmter and objectives.
6. NOTED: Commissioner Livingood noted that the packets sent to Commissioners did not match
the packets provided at the meeting and requested that the corrected June 1, 2016 minutes, a roll
call sheet and five packets be provided at the next meeting.
7. NOTED: Commissioner Livingood requested to update agenda Item 8 to read that Commissioner
Livingood provided the Commissioner update at the Mayor's meeting with Commissioners.
8 . NOTED : Commissioner Livingood mentioned that the adjournment on the June 1, 2016 meeting
should have been 4-0 -1 with Shishir absent.
WRITTEN COMMUNICATIONS
9. No written communications from the public or from franchises or others were provided to the
Commission
UNFINISHED BUSINESS:
10 . Educational -fraud secmity. Commissioner Deshpande reached out to the Teen Commission and
was invited to the Teen Commission 's October 2016 meeting to discuss cyber security. She also
contacted the Public Safety Commission but has not heard back from them. She refeITed to the
City of San Jose outreach program for cyber security classes for middle school and high school
students that is partnered with the Library.
11 .The hackathon idea has been strnck because the Library Commission is doing a hackathon.
12.No report on the SMART Cities initiative but Commissioner Livingood would like to keep it as
unfinished business.
13 .Cellular follow-up-Commissioner Livingood repmied that the City of Cupe1tino Chief
Technology Officer, Bill Mitchell , will provide information regarding creating a cellular coverage
plan to provide citywide coverage detail in order to dete1mine low coverage areas. Bill Mitchell
will atTange for potential contracting companies to present infmmation to the TICC at a future
date.
OLD BUSINESS :
NEW BUSINESS:
14.Examples of commission chatters in three other towns and cities
15 .TIC Commission mandate -why does a commission exist?, chatter, master plans , legislative
requirements TICC should be involved with
REPORTS:
16.Commissioner Vaishali attended the Mayors Meeting with Commissioners . She reported that the
Parks and Recreation Commission talked about the 4th of July events, the Summer Concert Series,
Shakespeare in the Park and National Night Out. The annual goal setting meeting is next month.
The Sustainability Commission discussed solar vendors. The Library Commission is sponsoring a
talk about global watming in October and will work with the Sustainability Commission . The Fine
Alts Commission is coordinating students painting six more utility boxes on city streets to add to
the five already painted. The Bicycle Pedestrian Commission is working on a bike rodeo and a
pedestrian plan. In June, Mayor Chang visited China and discussed transportation and electric
bikes in use there . He repmted that he is implementing friendship cities with Cupertino.
Commissioner Vaishali requested a tour of Apple Campus 2 for TICC members and was refeITed
to the Building Depa1iment.
MISCELLANEOUS
17.Reviewed Activities Calendar.
18.Reviewed Action Items, and provided updates .
Commissioner Keita Broadwater moved to delete action items because they are either completed
or outdated. Commissioner Ainold De Leon seconded . The motion canied unanimously 4-0-1.
ADJOURNMENT
Commissioner De Leon mo v ed for adjournment. Commissioner Desphande seconded the motion.
Vote 4-0-1 Meeting adjourned at 8:18 pm.
SUBMITTED BY:
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