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CC Resolution No. 16-083 Approving Destruction of Certain Records From The City Clerk, City Manager, Human Resouces, Public Works, and Recreation & Community ServicesRESOLUTION NO. 16-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS FROM THE CITY CLERK, CITY MANAGER, HUMAN RESOURCES, PUBLIC WORKS, AND RECREATION & COMMUNITY SERVICES (QUINLAN COMMUNITY CENTER AND SENIOR CENTER) DEPARTMENTS WHEREAS, the City Council did by adoption of Resolution No. 13-094 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any hi s torical or administrative significance; and WHEREAS, the department request for permission to destroy all said records in excess of two years old has been approved by the Department Head, City Attorney, and City Clerk; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASS ED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2016, by the following vote: AYES : NOES: ABSENT: ABSTAIN : ATTEST: Members of the City Council Chang, Vaidhyanathan, Paul, Sinks, Wong None None None APPROVED: ~~{jf_ Grace Schmidt, City Clerk OFFICE OF THE CITY CLERK CITY HALL CUPERTINO 10300 TORRE AVENUE• CUPERTINO , CA 95014 -3255 TELEPHONE : (408) 777 -3223 •FAX: (408) 777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if yo u believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subjec t of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. TS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head I Division Manager ~~At J ~AA__. 0, ~~ \City Attorney 1--r;-( ( Date Date Date (To be completed after destruction has been performed -return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: City Manager 2016 Employee Performing Destruction Name: Lauren Sapudar Date Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Manager Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 Department of I Nrune llNumbfil II Subject I Retention Date Ranges I Type Record City Manager City Manager CM-001, 2 years 1964 D Reports to Council 11211964 - 613011964 I CUPERTINO OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE• CUPERTINO , CA 95014-3255 TELEPHONE : (408) 777-3223 •FAX: (408) 777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. Department Head I Division Manager Date ~ r City Clerk Date ~---- 'V r\ b..A~ ~City Attorney Date (To be completed after destruction has been performed -return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: ~, Employee Performing Destruction Date RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org Fi le name or Box number: City Clerk 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date : Date paper authorizing destroyed: destroyed : destroyed : destruction: 16-083 8110116 film S Department INrune LJISubject I Retention D ate Ranges I Type of Record City Clerk 1983 -84 Miscellaneous Agreement Bid Docs CC -008 , 2 years 1983 -1984 D Water Main Replacement No. 83 -040 City Clerk Miscellaneous Water Main Agreement Bid Docs CC -008, 2 years 1985 D Replacements No . 85-107 City Clerk Wolfe Road Median Agreement Bid Docs CC -008 , 2 years 1984 D Modification-Contract for No . 84-059 public works; Project No . 84 -102. City Clerk Roofing Contractors , Inc ./ Agreement Bid Docs CC-008 , 2 years 1984 D DBA Western Roofing No. 84-061 Service; City Hall Re - Roofing , Project No . 84 - 101 City Clerk Bids for Project 83-52 Project No . Bid Docs CC -008 , 2 years 1983 D 1 I RECORDS INVENTORY F O R D ESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution D at e records Date: D ate paper D ate : D at e paper authorizing destroyed : d estroyed : destroyed: destruction : 16-083 8/10116 D=D M=Microfilm S=S - Department I Nmne ILJI Subjoct I Retention D ate Ranges I Type of Record 83 -52 City Clerk Homestead Road & Wolfe Agreement Bid Docs CC-008 , 2 years 1984 D Road Traffic Signal No. 84-062 Modification, Project No . 82-09 City Clerk Pavement Restoration, Agreement Bid Docs CC-008, 2 years 1984 D Project 85 -102 No . 84 -066 City Clerk McClellan Road Stonn Agreement Bid Docs CC-008, 2 years 1990 D Drain at Stevens Creek No . 90-034 Blvd, Project 91-102 City Clerk Jollyman Park Project, Agreement Bid Docs CC-008 , 2 years 1990 D Project 91 -9101 No. 90-035 City Clerk Christensen Drive Street Agreement Bid Docs CC-008 , 2 years 1990 D Improvement Project 90 - 2 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=D film S=S Department I Nrune LJISubject I Retention Date Ranges I Type of Record I I 1108 INo.90-010 I I I I uj City Clerk Reconstruction of Agreement Bid Docs CC-008, 2 1990 D curbs, gutters and No. 90-015 years sidewalks , project No. 90-102 City Clerk Installation of Agreement Bid Docs CC-008, 2 1990 D Handicap Ramps , No. 90-016 years Project 90-4002 City Clerk Viceroy Court Strom Agreement Bid Docs CC-008, 2 1990 D Drain, Project 90-6013 No . 90-018 years City Clerk Furnishing for the Agreement Bid Docs CC-008, 2 1990 D Quinlan Community No. 90-003 years 3 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: Citv Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=D M=Microfilm S=S Department INmne lc:JI Subj~! I Retention Date Ranges I Type of Record Center; Project No. 88- 2001 City Clerk Sidewalk grinding Agreement Bid Docs . CC-008, 2 1990 D project No . 90-106 No . 90 -009 years City Clerk De Anza Sidewalk Agreement Bid Docs CC-008, 2 1990 D Installation, Project No. 90 -002 years No. 89 -108 City Clerk Stelling Road & Agreement Bid Docs CC-008, 2 1984 D Stevens Creek Traffic No . 84-015 years Signal Modification, Project No . 82-05 City Clerk Stevens Creek Banner, Agreement Bid Docs CC-008, 2 1984 D Project No. 84 -10 No. 84 -011 years 4 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date : Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=S Department INmne ILJI Subject I Retention Date Ranges I Type of Record City Clerk Reconstruction of Agreement Bid Docs CC-008, 2 1983 D curbs, gutters and No. 84-007 years sidewalks, Project 83- 14A City Clerk Storm Inlet Project No. Agreement Bid Docs CC-008, 2 1984 D 84-06 No. 84-006 years City Clerk Civic Center Parking Agreement Bid Docs CC-008 , 2 1984 D Lot Expansion, Project No. 84-005 years No. 83-53 City Clerk Foothill Blvd . Agreement Bid Docs CC-008 , 2 1984 D Widening Project No . No. 84-020 years 80 -08 City Clerk Cupertino Union Agreement Bid Docs CC-008, 2 1984 D School District No. 84-018 years 5 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed : destroyed : destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning Department I Nrune IL:JI Subject I Retention D ate Ranges I Type of Record City Clerk Regart Road Repair, Agreement Bid Docs CC -008, 2 1984 D Project No. 84-07 No. 84-016 years City Clerk Traffic Signal Agreement Bid D ocs CC-008 , 2 1984 D Modification, Project No . 84-017 years No. 85-04 City Clerk Wolfe Road & Miller Agreement B id Docs CC-008, 2 1984 D Ave Median No. 84-021 years Modification Project No. 84-11 City Clerk Traffic Signal Agreement Bid Docs CC-008, 2 1989 D Modification Project No. 89 -145 years No . 101 City Clerk Stevens Creek B lvd, Agreement Bid Docs CC-008, 2 1989 D Improvements Orange No. 89 -137 years 6 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: Citv Clerk 2016 - Destroyed Scanned Microfilmed Date records Date : Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=S Department IN rune ILJSubject I Retention Date Ranges I Type of Record Ave-Pharlap , Project No. 4022 City Clerk Street Maintenance Agreement Bid Docs CC-008, 2 1989 D Slurry Seal, Project No . 89-131 years No. 88 -106 City Clerk Pavement Restoration Agreement Bid Docs CC-008, 2 1989 D Project No. 89-104 No. 89-104 years City Clerk Handicapped Ramp Agreement Bid Docs CC-008 , 2 1989 D Installation Project No. No. 89-121 years 89-4002 City Clerk Don & Mike's Agreement Bid Docs CC-008, 2 1989 D Sweeping, Project No. No. 89-124 years 89-101 7 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruct" M=Microfilm S=S ~ Department I Nrune lc:JI Subject I Retention Date Ranges 1T~e of Record City Clerk Traffic Signal Agreement Bid Docs CC-008, 2 1990 D Modification, Project No. 90-026 years No. 5005 City Clerk Traffic Signal Agreement Bid Docs CC-008, 2 1990 D Maintenance Project No. 90-024 years No. 8602 City Clerk Annual Overlay Agreement Bid Docs CC-008, 2 1990 D Project No. 90-104 No. 90-020 years City Clerk Street Maintenance Agreement Bid Docs CC-008, 2 1990 D Slurry Seal Company No. 90-019 years Project No. 90-105 City Clerk Traffic Signal Agreement Unsuccessful Bids-CC-008, 2 1990 D Emergency Vehicle No. 90-027a Cupertino Electric, Inc. years Premption System 8 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning ~ Department INrune LJISubject I Retention Date Ranges I Type of Record Project 8602D City Clerk Glage Underground Agreement Bid Docs CC-008, 2 1982-1983 D Construction, Inc.; No. 82-022 years HillcrestNista Knoll Strom Drain; Project No. 83-05 City Clerk Miramonte Road and Agreement Bid Docs CC-008, 2 1982 D Stevens Canyon Storm No. 82-023 years Drain; Project No. 83- 06 City Clerk Pavement Maintenance Agreement Bid Docs CC-008, 2 2012 D Project No. 2012-01 No. 12-091 years City Clerk Spencon Construction Agreement Bid Docs CC-008, 2 2012 D Inc ., Reconstruction of No. 12-093 years curbs, gutters, 9 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date : Date paper Date : Date paper authorizing destroyed: destroyed : destroyed : destruction: 16-083 8110116 D=D M=Microfilm S=S Department INrune IL:JI Subject I Retention Date Ranges I Type of Record sidewalks, Project No. 2012-01 City Clerk 2012 STP Overlay Agreement Bid Docs CC-008 , 2 2012 D Project Re-Bid, Project No . 12-111 years No. 12-05 City Clerk Edwards & Associates, Agreement Bid Docs CC-008, 2 2012 D Playground Equipment No. 12-117 years and Installations City Clerk Certificate of Posting Administrative Hearing CC-036, 2 2013 D (Agendas) Committee, Audit years Committee, Bicycle Pedestrian Commission, City Council, Design Review Committee, Disaster Preparedness 10 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 J Destroyed Scanned Microfilmed Resolution Date records authorizing destroyed: destruction: 16-083 8110116 Department I Nrune of Record Date : Date paper destroyed: D=D M=Microfilm S=S LJSubject Council, Fine Arts Commission, Environmental Review Committee, Housing Commission, Library Commission, Fiscal Strategic Plan Committee, Parks & Recreation Commission, Poet Laureate Selection Committee, Planning Commission, Public Safety Commission, Silicon Valley Regional Interoperability Authority, Fiscal Strategic Plan 11 Date: Date paper destroyed: I Retention Date Ranges I Type I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=D M=Microfilm S=S Department INrune ILJI Subject I Retention Date Ranges ITwe of Record Committee, Legislative Review Committee City Clerk Applications for Audit Committee, CC-007;2 2008-2009 D Boards , Commissions Bicycle Pedestrian years or Committees -Commission, Fine Arts Unsuccessful Commission, Housing Co1runission, Library Commission, Parks & Recreation C01runission, Planning Commission, Public Safety Commission City Clerk Watkin & Bortolussi -Agreement Bid Docs CC-008, 2 1999 D landscape No. 99-107 years improvements on St. Crk. & Regnart Rd., 12 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning ~ Department INrune ILJISubj~t I Retention Date Ranges I Type of Record Project No. 99-111, Notice of Completion No . 15135052 City Clerk Clean Innovations , Agreement Bid Docs CC -008, 2 2011 p Inc ., 2011 Contractual No. 11-062 years Janitorial Services , Project No. 2011-01 City Clerk Contract Street Agreement. Bid Docs CC-008 , 2 2011 D Sweeping Services , No . 11-063 years Inc ., 2011 Contractual Street Sweeping Services , Project No . 2011 -02 City Clerk G . Bartolotto & Agreement Bid Docs CC-008 , 2 2011 D Company, Inc., 2011 No . 11-080 years 13 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records D ate: Date paper Date: Date paper destroyed : destroyed : destroyed : destruction : 16-083 8110 /16 D=Destruction M=Microfilm S=Scanning Department I NITTne rmnber II Subjoct I Retention Date Ranges I Type of Record Pavement Maintenance, Project No. 2011-04 City Clerk American Guard Agreement Bid Docs CC -008, 2 2011 D Services, Project No. No. 11-083 years 2011-03 , 2011 Contractual Crossing Guard Services City Clerk CR W Industries , Agreement Bid Docs CC-008 , 2 2011 D Project No . 2010-9135 No. 11-098 years Blackberry Fann Infrastructure Upgrade Re-Bid City Clerk Galedrige Agreement Bid Docs CC-008 , 2 2011 D Construction, Project No. 11 -110 years 14 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 fil , Department I Name ILJSubject I Retention Date Ranges !Type of Record No. 2011-05, 2011 Various Park Paths/Parking Lot Repair & Resurfacing City Clerk Spencon Construction, Agreement Bid Docs CC-008, 2 2011 D Reconstruction of No. 2011-06 years curbs, gutters, sidewalks, Project No. 2011 -0 6 City Clerk Collishaw Agreement Bid Docs CC-008, 2 1986 D Construction, Inc., No.86-167 years Stevens Creek Blvd.@ Highway 85 Intersection Modification Project 15 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed fonn to cityclerk@cupertino.org File name or Box number: Citv Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date : Date paper Date : Date paper authorizing destroyed : destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning Department INrune LJISubject I Retention Date Ranges I Type of Record No. 85-07 City Clerk R .H. Wehner Agreement Bid Docs CC-008, 2 1986 D Concrete Construction No .86 -168 years Co., Reconstruction of Curbs, Gutters, and Sidewalks, Project No . 87 -107 City Clerk Conexco, Pavement Agreement Bid Docs CC-008, 2 1986 D Restoration, Project No.86-169 years No . 87 -107 City Clerk Trutner Corporation, Agreement Bid Docs CC-008, 2 1986 D Storm Drain Project No. 86-173 years No. 87 -106 (Four Locations) 16 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org ·1e name or Box number: Citv Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8110116 D=Destruction M=Microfilm S=Scanning Department INrune LJISubj~t I Retention Date Ranges I Type of Record City Clerk B & B Landscaping, Agreement Bid Docs CC-008 , 2 1986 D Landscape Projects, No.86-174 years Project No. 87-104 City Clerk Norman B. Houge, Agreement Bid Docs CC-008, 2 1986 D Inc., Stevens Creek No. 86-170 years Blvd between Portal and Finch Ave, Project No. 86-11 City Clerk Royston Hanamotoa Agreement Bid Docs CC-008, 2 1986 D Alley and Abey, No. 86-128 years Hoover Park Landscape Agreement, Project No. 1004 City Clerk Saratoga-Sunnyvale Agreement Bid Docs CC-008, 2 1986 D Road Widening No. 86-123 years 17 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed : destruction: 16 -083 8/10/16 D=D M=Microfilm S=S Department I Nrune lc:JI Subject I Retention Date Ranges I Type of Record Project No. 85-01 , Traffic Signal Modification Project No. 85 -06 City Clerk Raisch Construction Agreement Bid Docs CC-008, 2 1986 D Co., Annual Overl ay No . 86 -121 years Project No. 86-111 City Clerk Andero Concrete, Inc., Agreement Bid Docs CC-008 , 2 1986 D Barrier Removal , No . 86 -118 years Project No. 86-04 City Clerk Alonzo Printing Co ., Agreement Bid Docs CC-008 , 2 1986 D VIP Printing, No . 86-009 years Cupertino Scene Printing 18 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed : destroyed: destruction: 16-083 8110/16 D=Destruction M=Microfilm S=Scanning ~ Department I Name LJ[Subj~t I Retention Date Ranges I Type of Record City Clerk Speedy Concrete Agreement Bid Docs CC-008, 2 1986 D Grinding, Sidewalk No. 86-005 years Grinding, Project No. 86-101 City Clerk Calhoun Broth_ers, Agreement Bid Docs CC-008, 2 1980 D Stelling Road No. 80-038 years Extension Project No. 80-22 City Clerk O'Grady Paving, Inc., Agreement Bid Docs CC-008, 2 1980 D Stevens Creek at No. 80-037 years Railroad Widening, Project No. 80 -42 City Clerk Royston, Hanamoto, Agreement Bid Docs CC-008, 2 1980 D Alley and Abey, No. 80-029 years Landscape Agreement, 19 I RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed : destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning Department I Nrune lc:J Subject I Retention Date Ranges I Type of Record Monta Vista Park City Clerk Hall-Way Contracting Agreement Bid Docs CC-008, 2 1980 D Co., Inc., Monta Vista No.80-029 .1 years Park Project 79-53 City Clerk Neu Bros. Grading and Agreement Bid Docs CC-008, 2 1980 D Paving, Inc., Monta No.80-029.2 years Vista Park Street Improvement Project No. 79-53 City Clerk Calhoun Brothers, Agreement Bid Docs CC-008, 2 1980 D Crescent Road No.80-027 years Pedestrian Walk, Project 80-54 City Clerk Valley Slurry Seal Agreement Bid Docs CC-008, 2 1986 D Company, Slurry Seal, 20 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 fi , Department \Name ILJI Subject I Retention Date Ranges \Type of Record Project No. 86-112 No. 86-138 years City Clerk Raisch Construction Agreement Bid Docs CC-008, 2 1987 D Company, Widening No. 87-044 years of McClellan Road, Project 4020 City Clerk Raisch Construction Agreement Bid Docs CC-008, 2 1987 D Company, Foothill No. 87-039 years Boulevard Overlay Project No. 88-103, Resolution No. 7333 City Clerk O'Grady Paving, Inc., Agreement Bid Docs CC-008, 2 1987 D Pavement Restoration, No. 87-056 years Project No. 88-107 City Clerk Hood Corporation, Agreement Bid Docs CC-008, 2 1987 D Reconstruction of 21 I RECORDS INVENTORY F OR D ESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box numb er: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records D ate: Date paper Date : Date paper authorizing des troyed : des troyed: des troyed : destruction : 16 -083 8/10/16 D=Destruction M=Microfilm S=Scanning Department INrune ILJI Subject I Retention D ate Ranges I Type of Record Curbs, Gutters and No . 87 -03 5 years Sidewalks , Project No . 88-101 City Clerk Andera Concrete, Inc., Agreement Bid Docs CC-008 , 2 1987 D Barrier Removal , No. 87-030 years Project No . 4002 City Clerk Wingard Engineering, Agreement Bid Docs CC -008 , 2 1987 D Modification of Traffic No. 87-025 years Control System & Safety Lighting Homestead I Hollenbeck I Stelling, Project No . 401 7 City Clerk De Anza Building Agreement Bid Docs CC -008 , 2 198 7 D Maintenance, Contract No.8 7-045 years 22 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=S Department IN rune IL:J Subject Retention Date Ranges I Type of Record for Janitorial Services, Project No. 90-109 City Clerk Granite Rock, Project Agreement Bid Docs CC-008, 2 2011 D No. 2010-9136, Scenic No. 11-008 years Circle Access City Clerk J.J.R. Construction, Agreement Bid Docs CC-008, 2 2011 D Garden Gate Sidewalk No. 11-051 years Installation, Project No. 2009-9549 City Clerk Pavement Restoration Agreement Bid Docs CC-008, 2 1988 D Project 88-113 No. 88-026 years City Clerk Slurry Seal Project 88-Agreement Bid Docs CC-008, 2 1988 D 116 No. 88-035 years 23 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email complet ed form to cityclerk@cupertino .org File name or B ox number: Citv Clerk 2016 - Destroyed Scanned Microfilmed Date records D ate : Date paper D ate: Date paper destroyed: destroyed: destroyed: destruction : 16-083 8/10/16 D =D M=Microfilm S=S Department I Nrune ILJI Subject I Retent ion D ate Ranges I Type of Record City Clerk Water Main Agreement Bid D ocs CC -008, 2 1988 D Replacement, Project No. 88 -036 years No. 88 -109 City Clerk Traffic Signal D etect or Agreem ent Bid D ocs CC-008, 2 1988 D Installation, Project No . 88 -040 years No . 110-996-733 City Clerk Traffic Signal Agreement B id D ocs CC -008, 2 1988 D Modification Proj ect No. 88-041 year s No. 4024, Pruneridge & Wolfe City Clerk Traffic Signal Agreement Bid D ocs CC-008, 2 1988 D Modification, Mary No . 88 -052 years Avenue and Stevens Creek Blvd, Project No. 5006 24 I Resolution authorizing REC ORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: Citv Clerk 2016 - D estroyed Scanned Microfilmed Date records Date: Date paper Date: D ate paper destroyed: destroyed : destroyed: destruction: 16 -083 8/10/16 D=Destruction M=Microfilm S=Scanning Department INrune lc:JI Subjoct I R etention D ate Ranges I Type of Record City Clerk Rosendin Electric, Agreement Bid Docs CC -008 , 2 1988 D Traffic Signal No . 88 -053 years Modification, Rainbow Dr & Stelling Rd ., Proj ect No . 5008 City Clerk Monta Vista Asphalt Agreement Bid Docs CC -008, 2 1980 D Concrete Overlay No . 80-16 years Project No . 80-45 City Clerk Slurry Seal , Project Agreement Bid Docs CC-008, 2 1980-1985 D No. 85 -101 , 83 -51 and 80 -34 years 80 -55 City Clerk Traffic Signal Agreement Bid Docs CC-008, 2 1980 D Installation at Rainbow 80-017 years and Stell ing, Project No . 80-13 25 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org Fi l e name or B ox number: City Clerk 2016 Destroyed Scanned Microfilmed D ate records Date : D ate paper D ate: D ate paper destroyed: des troyed: destroyed : destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning Department INrune LJISubject I Retention D ate Ranges I Type of Record City Cl erk Reconstruction of Agreement Bid D ocs CC -008, 2 1980-1983 D Curbs, Gutters and No. 80 -019 years Sidewalks Project No . 80 -31 , Proj ect No . 81 - 20 and Project No. 83 - 14 City Clerk Howard Electric, Inc., Agreement Bid Docs CC-008, 1983 D Orange A venue -No. 83 -014 2years Mann Drive at Stevens Creek Boulevard, Project 82-113 City Clerk Rosendin Electric, Agreement B id Docs CC-008 , 2 1983 D Bollinger Road I D e No . 83-013 years Anza Boulevard Intersection Modification, Project 26 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: Citv Clerk 2016 ~ Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8110116 D=D M=Microfilm S=S Department I Nmne li::J Subject I Retention Date Ranges !Type of Record No. 80-12, Resolution No. 6076 City Clerk O'Grady Paving, Inc., Agreement Bid Docs CC-008, 2 1983 D Bollinger Road No. 83-015 years Improvement, Project 81-27; Kirkeby and Associates, Inc., Bollinger Road Sidewalk, Curb and Gutter, Project 81-27, Resolution No. 6095 City Clerk San Jose Commercial Agreement Bid Docs CC-008, 2 1983 D Sweeping, Street No. 83-016 years Sweeping DPW 83-15 I Project 83-15 27 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email comp leted form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records D ate : Date paper Date: Date paper authorizing destroyed: des troyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning - Department INrune r umbfil . r ub ject I Retention D ate Ranges !Type of Record City Clerk Piazza Construction Agreement Bid D ocs CC -008, 2 1983 D Company, Pavement No. 83 -01 7 years Restoration, Project No . 83 -21 City Clerk California Consulting Agreement Bid D ocs CC -008 , 2 1983 D Contractors Inc . D .B.A No . 83 -018 years Tennis & Track Bui lders, U .S.A., Tennis Court Resurfacing, Project No . 83 -50 City Clerk McClell an Ranch Barn Agreement Bid D ocs CC -008, 2 1983 D Remodeling, Project No . 83 -021 years No. 80 -04, REJEC T ED 28 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning Department I Name ~Number ~ Subject I Retention Date Ranges [Type of Record City Clerk R. J. Zipse Paving Agreement Bid Docs CC-008, 2 1983 D Company, Byrne No. 83-026 years A venue Closure, Project 83-22 City Clerk DCE, Inc., Agreement Bid Docs CC-008, 2 1983 D Improvement No. 83-028 years Agreement, Tract No. 6936, Resolution No. 6131 City Clerk Wattis Construction Agreement Bid Docs CC-008, 2 1983 D Company, Annual No. 83-029 years Overlay Project No. 83-52 City Clerk Ronald and Shirley Agreement Bid Docs CC-008, 2 1983 D Edwards, No. 83-30 years 29 I Resolution authorizing RECORDS INVENTORY FOR D ESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 . Destroyed Scanned Microfilmed Date records Date : D ate paper Date : D ate paper destroyed: des troyed: des troyed: destruction : 16-083 8/10/16 D=Destruction M=Microfilm S=Scanning - Department I Nrune ILJI Subject I R etention D ate Ranges I Type of Record Development Agreement City Clerk Howard Electric, Inc., Agreement Bid Docs CC-008, 2 1983 D Stevens Creek No . 83-031 years Boulevard Bicycle Detection, Project 83- 25 City Clerk Westfield, Inc., Agreement Bid Docs CC-008, 2 1988 D Improvement No. 88 -013 years Agreement, Resolution No . 7470 City Clerk Fruitvale Saratoga Agreement Bid D ocs CC-008, 2 1988 D A venue Associates, No . 88 -013 years Improvement Agreement, Resolution 30 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/10/16 D=D M=Microfilm S=S ~ Department [Name ILJSubject I Retention Date Ranges [Type of Record No. 7482 City Clerk Trilex Associates, Agreement Bid Docs CC-008, 2 1988 D Improvement No. 88-021 years Agreement, Resolution No. 7497, Tract No. 8117 City Clerk George Dai, Agreement Bid Docs CC-008, 2 1988 D Improvement No. 88-009 years Agreement, Resolution No. 7456 City Clerk Andera Concrete, Inc., Agreement Bid Docs CC-008, 2 1988 D Handicapped Ramp No. 88-025 years Installation, Project No. 88-4002 31 I RECORDS INVENTORY FOR DE STRUCTION, MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number : City Cl erk 2016 - D es troyed Scanned M icrofilmed Resolution D ate records D ate: Dat e paper D ate: D ate paper authorizing destroyed : destroyed : destroyed : destruction: 16 -083 8/10116 D=Destruction M=Microfilm S=Scanning - Department INrune IL:JI Subject I Re tention D ate Ranges !Type of Record City Clerk Anza Engineering, Agreement Bid D ocs CC -008 , 2 1988 D Traffic Signal No . 88 -024 years Modification and Street Improvement, Blaney A venue and Stevens Creek Blvd., Project No . 4023 City Clerk Norman B . Houge, Agreement Bid D ocs CC-008 , 2 1988 D Inc ., De Anza No . 88 -006 years Boul evard and Bollinger Ro ad Street Improvement, Project 86-20A City Clerk Oliver De Silva, Inc ., Agreement Bid D ocs CC-008 , 2 1988 D Annual Overlay, No . 88 -023 years 32 I Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed : destruction: 16-083 8/10/16 D=D M=Microfilm S=S Department 1N=e IL:JI Subj~t I Retention Date Ranges I Type of Record Project 88-115 City Clerk Truck Mounted Agreement Bid Docs CC-008, 2 1988 D Recirculating Air No. 88-007 years Sweeper, DPW 88-111 City Clerk Collishaw Agreement Bid Docs CC-008, 2 1980 D Construction, Inc., No. 80-013a years Varian Park, Phase II, Project No. 80-01 City Clerk Robert Quatman, Agreement Bid Docs CC-008, 2 1980 D Incorporated, Three No. 80-13b years Oaks Park, Project No . 80 -28 33 I RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: City Clerk 2016 - Destroyed Scanned Microfilmed Resolution Date records D ate: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction : 16 -083 8110116 D=Destruction M=Microfilm S=Scanning - Department INwne IL:J Subject I Retention D ate Ranges I Type of Record 34 I OFFICE OF THE CITY CLERK CITY HALL CUPERTINO 10300 TORRE AVENUE• CUPERTINO , CA 95014-3255 TELEPHONE : (408) 777-3223 •FAX: (408) 777 -3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office . DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION rr-1-1~ Department Head I Division Manager Date 6tt£.5JLJJ- City Clerk Date ,~~-°' ~ 9 City Attorney Date (To be completed after destruction has been performed -return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: Senior Center 2016 ~/4110 Employee Performing Destruction Date RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertirto .org File name or Box number: Senior Center 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed : destroyed: destruction: 16-083 8/4/16 film S=S Number to be Name Subject Address Date Ranges Retention Type used for microfiche card Parks & Rec Point of Sale Receipts (originals) 2009-2012 P&R-003 , 1 year D Parks & Rec Facility Use Rental Contracts 2009-2012 P&R-008 , 2 years D Parks & Rec Gift Check Sales (originals) 2009-2012 P&R-003, 1 year D Parks & Rec Donations (originals) 2009-2010 P&R-003, 1 year D Parks & Rec Day/Class /Trip Passes 2009-2012 P&R-015 , 3 years D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed fonn to cityclerk@cupertino.org File name or Box number: Senior Center 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/4/16 D=Destruction M=Microfilm S=Scanning Number to be Name Subject Address Date Ranges Retention Type used for microfiche card Parks & Rec Senior Center Membership Application 2009-2012 P&R-017, 2 years D Fonns Parks & Rec Senior trips Travel Program 2010-2011 P&R-019, 4 years D Parks & Rec Volunteer I Unpaid Intern Applications 2009-2010 CW-032, 3 years D & Agreements -Successful Parks & Rec Class/ Event Evaluations 2010-2012 P&R-007, when no D longer required Parks & Rec Sign In Sheets: Classes, Lectures, 2011-2012 P&R-020, 2 years D Socials Parks & Rec Staff Meeting Agendas 2010-2011 CW-010, when no D longer required Parks & Rec Instructor Parking Permits 2010 P&R-015 D Parks & Rec Art Exhibit Release Forms 2010 P&R-015 D RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino.org File name or Bo x number: Senior Center 2016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date : Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 814116 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Retention Type used for microfiche card Parks & Rec Bingo Program 2011-2012 P&R-001, Min.2 D years CUPERTINO OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE• CUPERTINO , CA 95014-3255 TELEPHONE : (408) 777-3223 •FAX: (408) 777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head I Division Manager rfat~ 7 . City Clerk Date Date (To be completed after destruction has been performed -return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: PW-IMPRV-D-001 , PW-IMPRV-D-002, PW-LD-D-008, PW-LD- D-009, PW-LD-D-010, PW-ROADS-D-001 Em oyee Performing Destruction Date Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-IMPRV-D-001 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/3/16 D=D M=Microfilm S=S - Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 92 ,054.20 Blackberry Farm Golf Course -2000-2003 F CW-009 , 2 yrs D Property Line Page 1of1 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: PW-LD-D-010 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed : destroyed: destruction: 16-083 8/3/16 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Other Type used for information microfiche card Yang, Alice Bee-Choo -10660 Santa Lucia Rd. PW-024, Comp. D 52,321.00 2004F (Project Administration) + 10 yrs GB Estate Homes (Formerly Debcor) PW-024, Comp . D 52,328.00 10690 S. Stelling Road , 10695 & 10705 Orline Ct. 2004 F + 10 yrs (Project Administration) 52,351.00 The Forum -Rancho San Antonio PW-024, Comp. D (Project Administration) 2004F + 10 yrs 52,372.00 Jiang, Joseph -10551 Santa Lucia Road 2004F PW-024, Comp. D (Project Administration) + 10 yrs 52,435 .00 Schultz Residence -22646 San Juan Road PW-024, Comp. D (Project Administration) 2004 F + 10 yrs Page 1of1 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-LD-D-008 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 813116 D=Destruction M=Microfilm S=S Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 51,000.00 Miscellaneous Developments . 1998 -2006 F CW-009, 2 yrs D (Correspondence) 52,174 Diehl, Don/Alma-22751 Mercedes 2001 F PW-024, Comp.+ D (Project Administration) 10 yrs 52,186 Hwu, Sui -20569 Blossom Lane 1999 F CW-007, 1 yr D (Correspondence, Cash Receipt). CW-009, 2 yrs 52,191 Lin & Lee , 21925 Almaden Ave (Project 2000 F PW-024, Comp .+ D Administration) 10 yrs 52,193 Chen, Chung Son -21880 Alcazar Ave 1999-2002 F PW-024 , Comp.+ D (Project Administration) 10 yrs 52,195 Kang, Martha, 10334 Mira Vista (Project 1999 F PW-024, Comp.+ D Administration 10 yrs 52,217 Bertrand, Michael/Cynthia -10490 Mira 2005 F CW-009, 2 yrs D Vista (Correspondence) 52,222 Lee, Garrick-18871 Arata Way (Project 2001 F PW-024, Comp.+ D Administration) 10 yrs 52,225 Perng, Yuen-Chen, 19327 Calle De 2002 F PW-024, Comp.+ D Barcelona (Project Administration) 10 yrs Page 1of3 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-LD -D-008 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed : destroyed : destroyed : destruction : 16-083 8/3/1 6 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Other Type used for infonnation microfiche card 52 ,233 Ghazvini , Hamid -10061 Pasadena 2000 F CW-009 , 2 yrs D (Correspondence) 52 ,237 Webcor Builders , 20330 Stevens Creek 2000 F CW-009 , 2 yrs D (Correspondence) 52 ,239 Hoang, P eter -7826 Festival (Project 2000 F PW-024 , Comp .+ D Administration) 10 yrs 52 ,248 Wang, Roger-11631 Upland Way 2003 F CW-009 , 2 yrs D (Correspondence) 52 ,252 Fluker, Derek , San Juan Rd 2001 F CW-009 , 2 yrs D (Correspondence) 52 ,254 Cypress Hotel (Project Administration) 2001 F PW-024 , Comp .+ D 10 yrs 52,260 Brown, Terry -10146 Carmen Rd 2000 F PW-024 , Comp .+ D (Project Administration) 10 yrs 52 ,262 Kang, Martha -10175 Orange (Project 2003 F PW-024 , Comp .+ D Administration) 10 yrs 52 ,263 Murthy, Prathima -21470 Vai (Project 2003 F PW-024 , Comp .+ D Administration) 10 yrs Page 2of 3 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: PW-LD -D-008 Destroyed Scanned Microfilmed Date records Date: Date paper Date : Date paper destroyed: destroyed: destroyed: destruction : 16-083 8/3/1 6 D=Destruction M=Microfilm S=Scanning ~ Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 52 ,266 Kapul , Mike-11477 Lindy Pl. (Project 2003 F PW-024 , Comp . + D Administration) 10 yrs 52 ,286 Summerhill Project-Imperial /Lomita 2001 F PW-035 , 5 yrs D (Traffic Study, Correspondence) CW-009, 2 yrs 51 ,045.43 City Hall Conf. Room A&B Remodel 2002 F PW-024 , Comp .+ D (Project Administration) 10 yrs 51 ,045.44 City Hall Lobby Remodel (Project 2002 F PW-024 , Comp .+ D Administration) 10 yrs 51 ,045.42 City Hall Conf. Room C Remodel (Proj ect 2002 F PW-024 , Comp.+ D Administration) 10 yrs Page 3 of3 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-ROADS-D-001 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: i 6-083 8/3/16 Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 98 ,015.20 Bollinger Rd at Calabazas Creek 1999 F CW-009, 2 yrs D (Correspondence) 98 ,493.61 Pavement Restoration -O'Grady Paving 1999 F PW-010, Comp.+ D (Project Administration) 10 yrs 98,493.62 Annual Overlay Project 99-108, Granite 2000 F PW-010, Comp .+ D Construction (Project Administration) 10 yrs 98,493.64 Pavement Restoration (Project 2001 F PW-010, Comp.+ D Administration) 10 yrs 98,493.65 Slurry Seal Project 2000-102 (Project 2000 F PW-010, Comp.+ D Administration) 10 yrs 98 ,493.67 Foothill/Stevens Creek Overlay (Project 2002 F PW-010, Comp.+ D Administration) 10 yrs 98,493.70 Annual Overlay Project 2001-04 (Project 2002 F PW-010, Comp .+ D Administration) 10 yrs Page 1 of 2 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: PW-ROADS-D-001 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction: 16-083 813116 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 98 ,493 .72 Pavement Restoration Project 2002-01 2004 F PW-010, Comp .+ D (Project Administration) 10 yrs 98,493.73 2002 Annual Overlay Project 2002-04 2003 F PW-010 , Comp.+ D (Project Administration) 10 yrs 98 ,493.75 Pavement Restoration Project 2003-04 2004 F PW-010 , Comp.+ D (Project Administration) 10 yrs 98 ,499 Road Mileage Report (Correspondence) 2000-2001 F CW-009, 2 yrs D PW-013, 10 yrs 98,516 Streets Miscellaneous (Correspondence) 2001 F CW-009, 2 yrs D Page 2 of2 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: PW-LD-D-009 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed: destruction : 16-083 813116 film S=S Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 52 ,289 Gignac, William -10255 Hillcrest 2003 F PW-024 , Comp. + D (Proiect Administration) 10 yrs 52 ,295 Canyon Heights Academy 2001 F CW-009 , 2 yrs D (Correspondence, Traffic Counts) PW-041, 2 yrs 52 ,297 Chi Wah Wei, Mercedes Road 2001 F CW-009 , 2 yrs D (Correspondence) 52 ,314 Bianchi , Peter (Correspondence) 2002 F CW-009 , 2 yrs D 52 ,315 Uttarwar, Mohan -21620 Rainbow Dr 2002 F CW-009 , 2 yrs D (Correspondence) 52 ,322 Extended Stay America-10745 N . 2003 F CW-009 , 2 yrs D DeAnza (Correspondence) 52 ,325 Roohparvar , Terri -22003 Rae Ln 2002 F CW-009 , 2 yrs D (Correspondence) 52 ,330 Bottegas , 20775 Stevens Creek 2002 F CW-009 , 2 yrs D (Correspondence) 52 ,331 Levy , Amnon-11387 Lindy Pl. 2002 F CW-009 , 2 yrs D (Correspondence) Page 1of5 Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING , OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number : PW-LD -D-009 Destroyed Scanned Microfilmed Date records Date: Date paper Date: Date paper destroyed: destroyed: destroyed : destruction: 16-083 8/3/1 6 D=Destruction M=Microfilm S=Scanning ~ Number to be Name Subject Address Date Ranges Other -Type used for information microfiche card 52 ,338 Stevens Creek Office Center, 20813-2002 F CW-009 , 2 yrs D 20883 Stevens Creek (Correspondence) 52 ,339.01 Civic Center Phase II (Correspondence) 2004 F CW-009, 2 yrs D 52 ,339 .02 Civic Center Phase III (Correspondence) 2004 F CW-009, 2 yrs D 52 ,339 .05 Civic Center Phase IV (Correspondence) 2005 F CW-009 , 2 yrs D 52 ,343 Liu , Chao-Yue -21831 San Fernando 2005 F CW-009 , 2 yrs D Ave (Correspondence) 52 ,356 Rutter, Gillian & Gerrard -10280 Phar 2003 F CW-009, 2 yrs D Lap (Correspondence) 52 ,359 Hodges , Mark & Mary (Correspondence) 2004 F CW-009 , 2 yrs D 52 ,368 Maffai , Ray -10110 Santa Clara Ave 2006 F CW-009 , 2 yrs D (Correspondence) 52 ,369 Haraguchi , Leslie-10104 Byrne Ave 2003 F CW-009, 2 yrs D (Correspondence) 52 ,374 Lee , Benjamin -22560 Ricardo Rd 2004 F CW-009 , 2 yrs D (Correspondence) 52 ,377 LeBeaulieu Housing, 10092 Bianchi Way 2003 F CW-009 , 2 yrs D (Correspondence) Page 2of5 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-LD-D-009 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 16-083 8/3/16 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 52,379 Lam, Fred -10690 Cordova Rd 1984 F CW-009, 2 yrs D (Correspondence) 52 ,382 Alexander's Steak House, 10330 N. Wolfe 2004 F CW-009, 2 yrs D ( Corespondence) 52,383 Chen, James -21811 San Fernando Ave 2004 F CW-009, 2 yrs D (Correspondence) 52,387 Mizahi, Moti -10725 Santa Lucia Rd 2005 F CW-009, 2 yrs D (Correspondence) 52,398 .00 Lee, Belinda -21089 Greenleaf Dr 2005 F CW-009, 2 yrs D (Correspondence) 52 ,403 Chang, Kenneth -21724 Regnart Ct 2004 F CW-009, 2 yrs D (Correspondence) 52,404 Otsuka, Koji -21972 McClellan Rd 2004 F CW-009, 2 yrs D (Correspondence) 52,408 Gera , George -10550 DeAnza Blvd 2004 F CW-009, 2 yrs D (Correspondence) 52 ,42 7 Calabazas Toll Brothers (Correspondence) 2006 F CW-009, 2 yrs D Page 3of5 ..... RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: PW-LD-D-009 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed : destruction: 16-083 8/3/16 D=Destruction M=Microfilm S=Scanning - Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 52,433 Perng, Dave -1426 S. DeAnza 2005 F CW-009, 2 yrs D (Correspondence) 52 ,434 Rico Residence, 22620 San Juan Rd 2005 F CW-009, 2 yrs D (Correspondence) 52,453 Tiang Residence, 10067 Bianchi 2008 F CW-009, 2 yrs D (Correspondence) 52,454 Public Storage/Tim Reeves, 20565 Valley 2006 F CW-009, 2 yrs D Green Dr. (Correspondence) 52,466 Mendelson, Moshe -21943 Lindy Ln 2007 F CW-009, 2 yrs D (Correspondence) 52 ,468 Bateh, George -22690 Stevens Creek 2006 F CW-009, 2 yrs D (Correspondence) 51,045.48 City Hall Parking Lot, Rubble Strip Speed 2006 F CW-009, 2 yrs D Bumps (Correspondence) 51 ,045.41 City Hall Underground Fuel Tank 2001 F PW-024, Comp . + D Replacement (Project Administration) 10 yrs 51,045.52 Code Enforcement Relocation 2003 F CW-009, 2 yrs D (Correspondence) Page 4of5 RECORDS INVENTORY FOR DESTRUCTION , MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino .org File name or Box number: PW-LD-D -009 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date : Date paper authorizing destroyed: destroyed: destroyed: destruction: 16 -083 8/3/16 D=Destruction M=Microfilm S=Scanning ~ Number to be Name Subject Address Date Ranges Other Type used for information microfiche card Page 5of5 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org ---------------------------------------File name or Box number: PW-IMPRV-D-002 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction : 16-083 8/3/16 ---------------. --------------·---------r--. Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 92,053 .02 Cupertino Sports Center, Remodel 2004 F PW-010; D (2001) Comp+ 10 yrs (Project Administration) Page 1of1 0 CUPERTINO OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE• CUPERTINO , CA 95014-3255 TELEPHONE: (408) 777-3223 ·FAX: (408) 777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Reco r ds Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Date City Clerk Date Date (To be completed after destruction has been performed -return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City cies and procedures: Human Resources DMV Pull Notices Destruction 3-2016 Employee Performing Destruction Date Resolution authorizing RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@cupertino.org File name or Box number: Human Resources 2016 Destroyed Scanned Microfilmed Date records Date: Date paper Date : Date paper destroyed: destroyed: destroyed: destruction: 16-083 8/9/16 D=Destruction M=Microfilm S=Scanning - Additional !Name II ~umbe rubject ~Retention I Date information : Ranges Human DMV Pull Notices 2005 DMV Pull Notices 2005 HR-007, Until Superseded 2005 Resources or Separated Human DMV Pull Notices 2006 DMV Pull Notices 2006 HR-007, Until Superseded 2006 Resources or Separated Human DMV Pull Notices 2007 DMV Pull Notices 2007 HR-007, Until Superseded 2007 Resources or Separated Human DMV Pull Notices 2008 DMV Pull Notices 2008 HR-007, Until Superseded 2008 Resources or Separated Human DMV Pull Notices 2009 DMV Pull Notices 2009 HR-007, Until Superseded 2009 Resources or Separated Human DMV Pull Notices 2010 DMV Pull Notices 2010 HR-007, Until Superseded 2010 Resources or Separated LJ D D D D D D