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CC 05-17-04 CUPEIQ1NO AGENDA CUPERTINO CITY COUNCIL - REGULAR ADJOURNED MEETING CUPERTINO REDEVELOPMENT AGENCY - REGULAR MEETING 10300 Torre Avenue, Conference Room C Monday, May 17, 2004 5:00 p.m. CITY COUNCIL MEETING ROLL CALL STUDY SESSION - 5:00 p.m. in Conference Room C 1. Conduct a study session and receive on an overview of the Parks and Recreation budget. RECESS PLEDGE OF ALLEGIANCE - 6:45 p.m. in the Council Chambers ROLL CALL CEREMONIAL MATTERS - PRESENTATIONS POSTPONEMENTS WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. CONSENT CALENDAR Unless there are separate discussions and/or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. 2. Approve the minutes from the April 27, May 3 and 4 City Council meetings. 9. May 17,2004 Cupertino City Council Cupertino Redevelopment Agency Page 2 3. Adopt resolutions accepting Accounts Payable for April 30 and May 7, Resolution Nos. 04-309 and 04-310. 4. Adopt a resolution accepting Payroll for May 7, Resolution No. 04-311. 5. Accept the Treasurer's Budget Report for March 2004. 6. Accept applications for an Alcoholic Beverage License: a) b) Dynasty Seafood Restaurant, 10123 N. Wolfe Rd., Ste. 1688 Coach House Wine and Liquors, 1655 S. De Anza Blvd. 7. Adopt a resolution authorizing a request to the Metropolitan Transportation Commission for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project grant funding for the Mary Avenue Bicycle Footbridge, in the amount of $63,317.00, Resolution No. 04-312. 8. Adopt a resolution authorizing the City Manager to execute a Waiver of Claims and Indemnification Agreement between the City and the Metropolitan Transportation Commission (MTC) for the City to receive consultant services at no cost to the City for a joint Regional Signal Timing Program (RSTP) traffic signal timing study along De Anza Boulevard and Saratoga-Sunnyvale Road with the City of Sunnyvale, Resolution No. 04- 313. Adopt a resolution approving the First Amendment to Agency Agreement for countywide Household Waste Collection Program, Resolution No. 04-314. 10. Accept city projects performed under contract (No documentation in packet): a) De Anza Boulevard Advanced Traffic Management System (A TMS), Project No. 9534, VCI Telcom, Inc. b) Cupertino Adaptive Traffic Control System, Project No. 9535, Republic Electric 11. Adopt a resolution supporting California's law to reduce global warming pollution, Resolution No. 04-315. 12. Adopt a resolution approving the Parcel map and Improvement Plans, Lands of Debcor, Inc., 1358 South Stelling Road, APN 366-17-098, Resolution No. 04-316. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) Cupertino City Council Cupertino Redevelopment Agency May 17,2004 Page 3 PUBLIC HEARINGS 13. Conduct a public hearing and receive recommendation from the Parks and Recreation Commission regarding a name for the park/plaza at the comer of Stevens Creek and De Anza Boulevards. UNFINISHED BUSINESS NEW BUSINESS 14. 15. 16. 17. 18. Adopt a resolution authorizing the City Manager to negotiate and execute a Non- Exclusive Installation and Service Agreement between the City and MetroFi, Inc. for the installation ofa wireless communications system throughout the City, and any associated agreements with PG&E that may be necessary, Resolution No. 04-317. Review bids and award a contract for the Civic Center and Library F~iture Project, Project 2004-03 to the low bidder, and accept Add Alternates as appropriate. Review bids and award a contract to the lowest responsive and responsible bidder, Toll Architectural Graphics, in the amount of $84,786.00 for the Civic Center and Library Project for Signage. Adopt a resolution authorizing the City Manager to sign an Electric Program Windup Agreement with ABAG Power, Resolution No. 04-318. Consider canceling the regular meeting of August 2, 2004. (No documentation in packet). ORDINANCES STAFF REPORTS 19. 20. 21. Receive a report on a potential Santa Clara Valley Water District partnership for stream rehabilitation. Receive a report on Teen Center use. Receive status report on General Fund Revenue and Expenditures. (No documentation in packet). COUNCIL REPORTS CLOSED SESSION May 17,2004 Cupertino City Council Cupertino Redevelopment Agency Page 4 ADJOURNMENT Adjourn to Monday, May 24 at 3:30 p.m. for a budget advisory session in City Hall Conference Room C, 10300 Torre Avenue. REDEVELOPMENT AGENCY MEETING Canceled for lack of business. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. F CUPEIQ1NO Parks and Recreation Department STAFF REPORT Agenda Item Number l Agenda Date: May 17,2004 SUBJECT Receive an overview of the Parks and Recreation budget. BACKGROUND City Council has asked for information on the cost of various Parks and Recreation programs. Although the department budget is less than other departments, it includes many small program line items, and can be time consuming to review. For this reason, the additional study session was scheduled. Attached is a copy of the presentation that will be given at the 5 p.m. study session. Overall, the Parks and Recreation Department has a $7.6 million budget of which $5.4 million is generated in user fees. The General Fund support to Parks and Recreation is $2.2 million. Some points to remember: . Maintenance costs for parks, the Senior Center, the Quinlan Community Center, Monta Vista Recreation Center, the Teen Center, and the new Community Hall are borne by the General Fund. These facilities do not generate sufficient revenue to cover the cost of operation. The revenue from the rental of these facilities goes back to the General Fund, not to an enterprise fund. . The Sports Center and the Blackberry Farm and Golf Course generate revenues sufficient to cover the maintenance of the facilities. The Sports Center also underwrites 1/2 the cost of an employee in the Public Works Department. The enterprise operations also give back revenue to the General Fund. The debt service from Blackberry Farm is paid by the utility users tax. The tax is now sufficient to pay the annual debt service, but that was not always the case. In the early years, the proceeds from Blackberry Farm were used to pay down the debt service. The proceeds have also been used to fund capital improvements. . . Park maintenance is funded within the Public Works budget, with the exception of Blackberry Farm and Golf Course. Revenue from picnic rentals and park use at other parks goes into the General Fund. (-I Pánted on Recycled Pape, May 17,2004 Page 2 of2 . Revenue from the Sports Center goes to Public Works to offset facility maintenance costs. . The enterprise funds all pay into internal funds for IT, vehicles, etc. . Staffing costs for direct leadership are generally borne by enterprise accounts (see the chart included within the presentation). Of 30 full time positions, 10.71 are funded by user fees and 19.29 are supported by the General Fund. The department has reduced the number of employees by three in the last 12 months. . Also included within the presentation are three lists of programs: 0 Programs on green paper are self-supporting and require no General Fund subsidy within the Parks and Recreation budget. (Please note: some programs take place in a park - there are no park maintenance fees incorporated into the calculation.) 0 The programs listed on yellow paper enjoy some General Fund support 0 Those on the red paper are entirely funded by the General Fund, and include support to other organizations . Also included within your packet is a sununary of cuts and fee increases already incorporated in the proposed budget. Respectfully submitted: ~ Director Parks and Recreation Department ~)[ David W. Knapp, City Manager (-d-. I CU~INO 'v' Re.çretltion Budget Overview Cupertino City Coun May 17, 2004 . $2.2 million, or 7%, of the City's General Fund expenditure goes to Parks and Recreation General Fnnd Expenditures $31,365,000 Co,"",,&Co~ 1% . The Parks and Recreation Department budget is $7.6 M; $5.4M is generated from user fees ($7.6M-2.2M GF = $5.4M) 1-3 . There are five divisions within the Parks and Recreation Department, and each division is lead by a recreation supervisor. The budget reflects this organization. Cultural Classes Quinlan Center Community Hall YouthlTeen Programs Monta Vista Rec. Ctr. Teen Center Senior Center/ Senior Programs BBF /Golf Course McClellan Ranch The 5 Divisions . Cultural programs/Quinlan Center/Community Hall- $1,165,963 - Tom Walters . Senior Center/Senior programs - $1,070,548 - Julia Lamy . Youth/Teen Programsrreen Center/MV Rec. Center - $1,134,215 - Christine Hanel . Sports/Fitness/Sports Center - $2,305,396 - Don McCarthy . BBF/GolfCourse/McClellan Ranch Nature Program - $1,714,837 - Mike O'Dowd 2 I-L( In addition to the program staff, there are two positions devoted to administration: - Parks and Recreation Director - Parks and Recreation Administrative Secretary Department administration is budgeted at $241,792 The department supports 3 commissions: . Parks and Recreation . Teen . Senior Citizens Recreation Programs . Within each division of the Parks and Recreation Department, there are General Fund supported programs, as well as enterprise funded programs . Staffing is our primary General Fund need . Of 30 total fulltime staff positions: - 19.29 positions are funded by the General Fund - 10.71 positions are funded from the enterprise funds (-<)' 3 Staffing Sununary: how staffing costs are allocated Total jUlllime staff ~ 30 Staffpaidfrom the GF ~ 19.29 Staffpaidfrom EF ~ 10.71 Note: direclleadership posWons are covered by user fees BBF/Nature 1 Rec Supv-IOO% Ent 3 Rec Coor-IOO% Ent t Maint-IOO%Ent 1 Naturalist - 88% GF/ 12% Stormwater Cultural I Rec Supv-IOO% GF I Rec Coor-67% GF/33% Ent 2SrOffAsst-lOO%GF 2 Off Asst-IOO%GF 1 Fac Att-IOO%GF ~ I Rec Supv - 100% GF I Sr, OffAsst- lOO%GF 1 Rec Coor - 100% GF I Rec Coor - 90% GF/IO% Ent I Rec Asst - 50% GF/50% Ent I Rec Coor - 67% Ent/33% GF I Fac Att- IOO%GF Note: Y, a Maint. Wrk. II position w/in the PW Dept. is funded by the Sports Center Enteq>rise Fund CURRENT VACANCIES .MAY2004 PARKS ANI),~ECREA.ll.oN DEPARTMENT P""., F_,EmpI.,.. :".V'Q~ _wIS..... ~_: ,.......: : ","""80M,"" Do""",.. """"~ --I """M_W",",' P......~..~ ...-., ....~~.w_, """W"" s- ....~~.W_I '-P"'"W",,- G""" T'" T."""", P"'" W"" T." "~"~CœnlM'" P.""'~,,~ p,""""_P..,.. -== ::~~:~- Com...., ....,. p-.. IP.,.....¡""",w",, """""""mg... Co. "M,,' P......~.." ".MCo..., ....~~.W_, P"'"W"" SI- -....... 02.... ........."'--- ,"--.. .....""" 7/2512003 '-,... : "0""'" _"""""" ..- """""""'" : ..2002 ........... --, r-.I~ -- "'.S_.. '»""" P.ml"M~'- '.""'004 """""'" ,"".- """"...... . ."/2004 T""An""",...'!!!.. ,..", "'.335 --"',335 "5.4" SOl.'" $119,938 S9';'jtf '93,'" '76,7'" "'0" "',335 "1<"!...- '., ."'" 2004, tI...-...-""~..""w-,""io, ..",.., -" ~"m" "" -,¡¡¡"""""", "'.I""""~"""""wIt"""""""~"" "Coti<""M""""P."_IS_P.....m..~.œ'_"G~..,,..s_Co'.", ThoP~S,...t/S_P.....m"""""""",.d. I-~ 4 What's not in the Parks & Recreation Budget . Park and facility maintenance, with the exception of Blackberry Farm Picnic Grounds and Golf Course and the Sports Center, are budgeted in Public Works . The Sports Center Enterprise Fund pays for Y> of a Maint. Worker II position within the Public Works Department. . The City spends $290,OOO/yr. to maintain the athletic fields within city parks . $555,OOO/yr. is spent to maintain school sites. . In addition, $1.25 million annually is spent on park maintenance (rest rooms, landscape, playgrounds, etc.) .Debt service on purchase of parks and recreation property is not paid; however, all new park fees paid by developers are deposited in the General Fund .In addition, Blackberry Farm proceeds paid down the debt service for property acquisition until the utility users tax was sufficient to cover the cost /-7 5 . There are enterprise programs in each division that cover, or partially cover, their costs and there are programs that are fully General Fund supported Revenue/Expense, by Division, by Fund General Fund Enterprise Program Revenue Expense Revenue Expense CulturaVQCCI 103.000 854,763 316.000 311,200 Comm. Hall YouthlTeeni MVRCI 40.000 384.717 765.250 749,498 Teen Ctr. Sports!Fitness! Sports -0 - 293,930 Spts.Ctr. Spts. Ctr. Center 1.144,476 1.079,713 Sport leagues & fitness programs 935.226 931,753 Senior Programs! .0 - 570,703 483,972 499.845 Senior Center BBF/GolfCourse! 6.150 79.026 Picnic Gmds. Picnic Gmds. Nature Programs 801.000 712,000 Golf Course Golf Course 847,000 600.000 Blue Pheasant Blue Pheasant 73.000 20.000 /-{ 6 PARKS AND RECREATION DEPARTMENT REDUCTIONS SINCE MIDYEAR Blackberrv Farm!Nature . Vacant 1 maintenance worker at BBF - $44,000 . Cancellation of Cupertino Day at BBF - $9,000 Sports/Fitness . Eliminated 0.5 Recreation Coordinator - $32,000 Cultural/Art . Eliminated publisher for recreation brochure - $8,000/yr. Youth/Teen . School programs - $5,000 . Eliminated.5 Recreation Coordinator - approx. $32,000 . Youth programs - $2,495 . Rec programs - $39,115 . Sk8 Park - $1,000 Senior Center . Eliminated Case Management Program - $53,400 . Eliminated Mailing the Newsletter - $6,600 . Eliminated Emergency Fund Program - $1,000 . Eliminated Evening Programs - $11,165 . Eliminated Holiday Basket Program - $800 . Eliminated Health & Safety Fair - $4,000 . Eliminated Flu Shots - $300 . Eliminated Professional Memberships - $900 . Reduced Line Item Expenditures for Supplies, trips, newsletter, socials, classes, training and maintenance - $31,837 Department reductions = $282,612 New Revenue for 04-05 . Playground @ $50 registration fee per person - $10,000 . Co-sponsored Club facility rental- $10,000 . Non-resident fee/rental fee at Teen Center - $10,000 . Field use fee at $11/participant/season - $45,000 . Increased Blue Pheasant rent - $52,800 (increase) . Simms House rent - $26,400 New Revenue Total = $154,200 Total General Fund offset = $438,812 g:lparks and recreation adminlbudget\2004-05Ireduction and savings already accomplished. doc I-CJ Staffing Sununary: how staffing costs are allocated BBF/Nature 1 Reo Supv-lOO% Ent 3 ReoCoor-IOO% Ent 1 Maint-lOO% Ent 1 Naturalist - 88% GF/ 12% Stonnwater Total full time staff = 30 Staffpaidfrom the GF = 19.29 Staffpaidfrom EF = 10.71 Note: direct leadership positions are covered by user fees Soorts/Fitoess 1 Reo Supv-IOO% GF 2 Reo Coor-IOO% Ent 1 Reo Coor-67% GF/33% Ent 1 Off Asst - 100% Ent Cultura1 1 Rec Supv-lOO% GF 1 Rec Coor-67% GF/33% Ent 2 Sr Off Asst-lOO% GF 2 Off Asst - 100% GF 1 Fac Att-IOO%GF Senior 1 Rec Snpv -100% GF ISr.OffAsst-IOO%GF 1 RecCoor-lOO%GF 1 Rec COOt - 90% GF/IO% Ent 1 Rec Asst- 50%GF/50% Ent 1 Rec Coor- 67% Ent/33%'GF 1 Fac Att-IOO%GF Note: Y, a Maint. Wrk.ll position w/in the PW Dept. is funded by the Sports Center Ente¡prise Food Programs Divided Into . Full-cost recovery . Partial-cost recovery . Full General Fund support '-'"-~~""~'.œ"".~ ( -(6 7 Parks and Recreation Department Full-cost Recovery Programs Youthffeen Adventurous Atoms (4-5yrs) Afterschool Enrichment Program (K-8): Art Exploration Cartooning & drawing Chess Debate Instrumental music Karate Keyboarding Public speaking Science Sculpture & clay Spanish Technology skills Theater Breakfast with Santa Dances Crazy For Sports (7-l2yrs) Day Camps (youth & teen) Disneyland Trip Friday Excursions Holiday Vacation Camps - Winter/Spring Preschool Santa Visits Spring Bunny Brunch Spring Instrumental Concert Sununer Science Fun (5-lOyrs) Sports/Fitness Adult Softball, SpringiSununer & FalVWinter Aerobics - Variety Ballet, Tap, Jazz, Street Dance, Hawaiian Baseball Camps Basketball Classes And Camps Big Bunny Fun Run Body Sculpting Child Watch Feldenkrais, Pilates, T'ai-Chi, Yoga Fitness Equipment Football Camps Foxtrot, Country & Western Line Dancing, Belly Dancing, Rumba, Salsa, Swing Golfing - Variety Gymnastics Classes, Camps, Birthday Parties Ice Skating, Hockey In-Line Skating Karate, Kickboxing, Self-Defense Kayaking, Rowing, Canoeing, Windsurfing, Sailing Personal Training Swim Lessons, Rec. Swim., Water Polo Table Tennis Tennis Lessons, Private And Group Youth Soccer Classes, Camps, And Clinics Nature Classes Amphibians and Reptiles Autumn at the Ranch Bones, Skulls and Skeletons Entomology Exploring Space Geosciences Keeping a Nature Journal Knitting with a Naturalist Ornithology Winter at the Ranch - 6 to 9 year olds Blackberrv Farm Blue Pheasant Restaurant Creek Education Program Golf course Picnic grounds operations Senior Center 4th on the 1st Bingo Birthday Bash Chinese Macramé Chinese New Year's Luncheon Citizenship Full-cost Recovery ¡-II Page 1 00 Computer classes Dance: Ballroom, Hula, Yuan Chih English Conservation Evening Duplicate Bridge Golf For Seniors Holiday Basket Holiday Party International Costume Show & Tea Meditation With Music Movie Day Needlecraft Socials: Ice Cream, Karaoke, Line Dance, Luau, Spring Luncheon, Thanksgiving Luncheon Table Tennis Tai Chi Travel & Tours - Over 24 Local Day Trips And At Least 3 Worldwide Excursions Annually U-2 Can Play Ukulele Volunteer Recognition Luncheon and Desk Volunteer Breakfast Wednesday Hot Lunch Yoga Cultural! Art Art A Bouquet of Flowers (youth) Ammonites and Trilobites (youth) Animals, Animals, Animals (youth) Art Classes: Children/Youth, Explorations, Treasures, Bead Stringing Calligraphy, Cartooning, Drawing, Camps, Painting, Coral Reefs and Rainbow Fish (youth) Leonardo da Vinci in America (adult, teen) Point, Shoot, & Beyond/Photography (adult) Portrait of our Community (youth) Scales for Artists-(adult) Solar System (youth) The Impressionist Degas (adult, teen) Ceramics Ceramics (youth and adult) Clay (youth and adult) Theater Acting and Improv (youth) Creative Drama (youth) Curtain Call (teen) Joy of Theater (youth) Music Beginning Guitar (adult & youth) Beginning Violin (youth) Music for Young and Adults Piano Language English Idioms /lecture (youth) ESL for Elementary School (youth) Let's Play in Spanish (adult & youth together) Let's Speak Russian (youth) Music Around the World (Mandarin, French, & English) (adult & youth together) Special Interest Basic Cooking (youth) Rubberstamping (adult) Sewing and Design (teen) Valentine Hearts and Cards (youth) Dance Get up and Dance (youth) Hip-hop Street Dance (youth) Indian Folk Dance (youth) Move and Groove (youth) Self -Help Bridging the Gap/ lecture "teens and parents" (adult) Chinese Herbs/lecture (adult) Feng Shui/lecture (adult) First Time Home Buyer (adult) Selling Your Home (adult) Shiatsu (adult) Education Art History (adult) Computers (youth and adult) Full-cost Recovery I ~f;)... Page 2 of3 Chess, Beginning, Intermediate, Advanced (youth, teen, & adult) Cool Presentations (youth! teen) Cupertino History class (adult) Debate (teen) Digital Photo Scanning (adult) Dream it up (creative writing) (youth) Driver's Education (lecture) (teen) ESL Public Speaking (adult) Poetry (youth) Public Speaking (youth/teen) Reading Skills (youth, teen, & adult) g;\parks and recreation admin\budget\2004-05\full cost recovery 051704.doc Safe Sitter (teen) SAT - Test Taking Strategies (teen) The Fun Side of Math (youth) Tricks for Solving Math Problems (youth) Write that Book and Get it Published (adult) Dog Training Doggie School (Beginning Intermediate, Advanced) (adult) Intro to Dog Agility (adult) Full-cost Recovery (-/3 Page 3 of 3 Parks and Recreation Programs Partial-cost Recovery Blackberrv Farm/Nature Community Gardens Programs - (in proposed budget-new fees will off-set cost): - High School Field Study Programs, 120 students annually - Nature Educational Tours with Department Naturalist, 1,500 students annually - Teacher Training Cultural/Art Park Rentals Quinlan Center rentals Youth/Teen Building Rentals - Monta Vista Recreation Center Drop-in Playground Program, 5 sites - (new revenue proposed in 04/05) Special Recreation Program Sports/Fitness Big Bunny Fun Run Creekside Park building rentals Field Reservations/rentals - field maintenance is budgeted in the General Fund Senior Center Senior Center Rentals The Gathering Fremont Adult Ed Classes: - Asian Brush Painting - Evening Oil - Beginning - Japanese Flower Arranging - Jewelry Design - Line Dancing - Low Impact Aerobics - Low Impact Exercise - Memoir Writing - Senior Survival English De Anza Older Adult Studies: - Choraliers - Elements of Drawing - Exercise - Hiking - Nutrition For Healthy Lifestyle - Play Reading For Fun - Senior Issues - Symphony & Concerto g:lparks and recreation adminlbudget\2004-05lpartiaJ cost recovery 051704.doc ( -1L{ Parks and Recreation Programs Full General Fund Support S~orts/Fitness 4 of July evemng program - $63,000 Trailblazer Race - $800 Blood Pressure Checks - $1,013.50 Board Game Time - $3,089.35 Book Review: Supplies - $539 Drop-In Tennis: Supplies - $25 Flu Shots: Supplies - $871 Health & Safety Fair $4,000 HICAP - Medicare, Health Insurance And Long-Term Care Insurance Counseling, Supplies - $1,132 Housing Appointment: Supplies - $1,922 Mah Jongg: Supplies - $2,990 New Member Orientation: Supplies - $262 Open Cardroom: Supplies - $9,830 Poetry Comer: Supplies - $539 Rhythmaires Band: Supplies - $1433 SALA - Legal Assistance: Supplies - $1,666 The Better Part -Senior TV production program - Part of Public Access Contract - $44,700 Valentine's Dance: Supplies - $129 Youth/Teen Almost Anything Goes - $4,310 Block Parties - $500 Country Fair - $3,625 Mobile Skate Park - $10,650 Staff uniforms - $4,000 Teen Center - $62,135 Volunteer Program - $3,750 Cultural/Art 4th of July Day Program - $3,000 Cinema at Sundown - $6,000 Shakespeare in the Park - $25,000 Special Events - $57,000: - Art & Wine - Cherry Blossom - IFWC - Lunar New Year Parade - Moon Festival - Oktoberfest Sununer Concert Series - $6,000 BBF/Nature Programs at McClellan Ranch Free drop-in programs - over 900 participants annually Senior Center 55 Alive Driving Course: Staff - $914 g:\parks and recreation admin\budget\2004-05\general fund supportO51704.doc [-IS- Full General Fund Support Page 1 of 1 Summary . The General Fund support to Parks and Recreation programs is $2.2 million/year - 7% of City's General Fund expenditures. . The total department budget is $7.6 million - $5.4 million is generated in user fees. . Park and facility maintenance is budgeted within Public Works, except for Blackberry Farm and the Golf Course - Sports Center maintenance is billed to the Entetprise Fund. . The Sports Center Enterprise Fund supports Y> of a Maintenance Worker II position. Depending on the facility, contract maintenance and Public Works costs are in the General Fund (in Public Works) or paid by the Enterprise Fund into Public Works Maintenance expenses for the new community hall, Senior Center, Teen Center, and Quinlan Community Center are budgeted in the General Fund. They are not enterprise operations - their revenues go into the General Fund l-{~ 8 DRAFT MINUTES CUPEIQ1NO CUPERTINO CITY COUNCIL Regular Adjourned Meeting Tuesday, April 27, 2004 PLEDGE OF ALLEGIANCE At 5:00 p.m. Mayor James called the meeting to order in the Council Chambers, 10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL City Council members present: Mayor Sandra James, Vice-Mayor Patrick Kwok, and Council members Richard Lowenthal and Dolly Sandoval. Council members absent: Kris Wang. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Public Works Director Ralph Qualls, City Planner Cynthia Wordell, and Deputy City Clerk Grace Johnson. 1. Consider Vallco Fashion Park: a) Approve Application Nos. M-2004-0l, Mike Rohde (Vallco Fashion Park). Subject property is located on the east and west sides of Wolfe Road between Stevens Creek Boulevard and Highway 280. City Planner Cynthia Wordell reviewed the staff report and a PowerPoint presentation that highlighted the proposed development, site plan, text amendments; negative declaration, and the recommendation from the Planning Commission. Mike Rohde, Vallco Fashion Park property manager explained that the 3500- seat theater would be relocated to the 3rd level of Vallco Mall and would help revitalize the mall by attracting national retailers. He said that a mixed-use project was being planned in the the sunken parking lot across from JC Penny, at Vallco Parkway and Wolfe Road. This project would add 104 housing units plus a parking structure in the middle of the housing, and the housing would help to pay for the parking structure and the theater. He said that portion of the project wasn't ready yet to be presented to Council. Rohde noted that the theater and the housing were both reliant on each other. A written communication from Paul Poon opposing the construction of the movie theaters at Vallco Fashion Park was distributed during the discussion. ¡~I Àpri127,2004 Cupertino City Council Page 2 James said that the original Development Agreement was signed in 1991 and is good through 2006. The Sears parking lot was the original location for the movie theater, but since Sears owns that land, the theater location must be moved which requires an amendment to the Development Agreement. Jody Hansen, CEO of the Cupertino Chamber of Commerce, supported the relocation of the theater complex for success and revitalization of Vall co. Lowenthal said that the decision to allow a movie theater was already in the Development Agreement and now it's just a matter of where to put it. He said he supported the relocation. Wordell responded to a question from Sandoval and said that if the initiative being circulated about building height limits were were to pass, the theater proposal would exceed that height limit. Sandoval said that the theaters would revitalize Vallco and attract anchor tenants. She was concerned how the traffic would impact residents and wanted to explore the on/off ramps for 280 to and from the mall. She also asked to have clear bike lanes identified on Wolfe Road, bike racks visible and easily accessible, and have ample trash receptacles and recycle bins. Kwok said he was pleased to see the project going in the right direction and that the cinema was only part of the whole picture, which included the mixed-use housing component. He said he thought there was ample parking and that due to 280 being close, that there would be no cut-through parking into any neighborhoods. He said the project would improve the community services in Cupertino and revitalize Vallco. Administrative Services Director Carol Atwood said that 50% of the services in Cupertino comes from sales tax. City Manager David Knapp summarized the services the City provides including parks, playing fields, streets, sidewalks, medians, Quinlan Community Center, Sports Center, Senior Center, park programs, legal land use, building inspection, sheriffs department, fire, library services, etc. James said that a revitalized Vallco would help services throughout the City and would allow people to shop and bike in the community. She said that there were three initiatives beign circulated and, if they passed, they would hurt the community. Lowenthal/Sandoval moved and seconded to approve Application No. M-2004- 01. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. ?-~,). Ápril27, 2004 Cupertino City Council Page 3 b) Conduct the first reading of Ordinance No. 1936 to allow a movie theater complex to be located on top of the existing mall shops or within the existing parking lots adjacent to Wolfe Road "An Ordinance of the City Council of the City of Cupertino Approving an Amendment to l-DA-90, Development Agreement Between the City of Cupertino and Vallco International Shopping Center, LLC" Lowenthal/Kwok moved and seconded to read the ordinance by title only and that the Deputy City Clerk's reading would constitute the second reading thereof. Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. City Attorney Charles Kilian announced that the public hearing was continued to Monday, May 3 to consider a Negative Declaration and conduct the second reading of the ordinance. CLOSED SESSION 2. Labor negotiations - Government Code Section 54957.6. The purpose of the closed session is to consult with City management representatives David Knapp, Carol Atwood, Ralph Qualls, and Sandy Abe concerning labor negotiations with Operating Engineer's Local No.3 and Cupertino Employee's Association. At 6:02 p.m. the Council went into closed session. At 6:50 p.m. the Council reconvened in open session. The City Attorney announced that Council met in closed session to discuss labor negotiations with its representatives regarding OE3 and CEA, and gave direction to its representatives as discussed in closed session. ADJOURNMENT At 6:51 p.m. the meeting was adjourned. Grace Johnson, Deputy City Clerk ~-J CUPEIQ1NO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Meeting Monday, May 3, 2004 PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor James called the meeting to order in the Council Chambers, 10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL City Council members present: Mayor Sandra James, Vice-Mayor Patrick Kwok, and Council members Richard Lowenthal, Dolly Sandoval, and Kris Wang. Council members absent: none. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Public Works Director Ralph Qualls, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, Senior Planner Vera Oil, and City Clerk Kimberly Smith. CEREMONIAL MATTERS - PRESENTATIONS 1. Graduation ceremony for Tomorrows' Leaders Today (TLT). (No documentation in packet). Kathleen Elliot, Executive Director for TLT, described the goals and activities of the youth leadership program and thanked all of the agencies that had supported them. She said that this year's class of fewer than 20 students had contributed over 700 hours in a wide variety of community services. Four teams of students presented their research and findings on the availability of drugs and alcohols to teens on high school campuses. The reports were written from the perspective of law enforcement, community and city government, parents, and teens, and listed the pros and cons of steps that could be taken to address the problem. Mayor Sandra James, City Manager David Knapp, and Kathleen Elliott graduated the students and presented them with a certificate of completion and a key chain with a logo representing the teamwork ofthe students. ?--L{ May 3, 2004 Cupertino City Council Page 2 Council member Lowenthal asked that staff review the Teen Center hours to determine if they should be shifted to a later time, and also asked that a compendium of the students' reports be provided to the City Council and staff. 2. State budget update by Assistant Speaker Pro Tem Sally Lieber. (No documentation in packet). Assistant Speaker Pro Tem Lieber said that the current, estimated budget gap for the state is over $17 billion, and even if all ofthe Governor's proposed solutions are implemented, there will still be a $6 billion structural deficit in 2005-2006. She said the budget cuts proposed include a $2 billion reduction in education spending, a $950 million reduction in non-local transportation funding, a $700 million reduction for higher education, $1.4 billion in cuts to social services, and 1.1 billion in cuts to medical. She also said that approximately $1.8 billion of those cuts would be in take-always from local government. Lieber said educational revenue augmentation funds (ERAF) shifts are one of the largest concerns for cities like Cupertino, and the Governor proposes an additional $1.3 billion in shifts from local government to education. She said the impact on Cupertino will be an additional shift of $128,382 in 2004-2005 for a total of $714,742, and an additional shift of $59 million from the county for a total of $324,646,000. She distributed a packet of information which included an overview of the Governor's budget and information about 31 mandates which may be converted to best practices. Lieber said that the public is invited to submit suggestions for the California Performance Review via the web site www.cpr.ca.gov, and that more detailed budget information is expected from the Governor's office on May 15. Council member Lowenthal said that the Library Joint Powers Authority parcel tax is sunsetting and will lose 20% of its funding. He said that ERAF shifts are very hard on libraries, and asked that Ms. Lieber take ownership of special districts too as she works on behalf ofthe city. Council member Patrick Kwok thanked Ms. Lieber for giving the Assembly District 21 "Woman of the Year" award to long-time Cupertino resident Pearl Chang, and said that the community is very appreciative of her efforts. 3. Presentation by PG&E regarding energy efficiency program for business and governmental customers. (No documentation in packet). Darren Deffuer, PG&E's local government relations representative for Cupertino, said PG&E had a number of annual rebates and incentives for both residential and non- residential customers and he handed out a packet of information. Program Manager Ben Mehta reviewed services that PG&E had provided to business customers as well as some new opportunities for energy savings. Some of these were retrofitting, savings through new design, express efficiency for small businesses, upstream motors and coolers, and energy audits. He said that the City of Cupertino has been very active in reducing energy use through retrofitting and changing to a different kind of street light, and he suggested 2-) May 3, 2004 Cupertino City Council Page 3 that the city compare the energy use of all its buildings to see if there could be further improvements in energy reduction and qualification for more incentives. POSTPONEMENTS - None WRITTEN COMMUNICATIONS - None ORAL COMMUNICATIONS Mr. Shing-Shwang Yao, Elm Court resident, showed a plan that had been presented to Council in 1992 for adding parallel pipes on McClelland and Bubb Roads to address the water overflow problem. He said the area's residents are angry that they have been ignored for so long, and asked how they can help to get this matter into the city's budget. Mr. Lee Shodiss, Elm Court resident, said he realized there were budget limitations, but was disturbed to find a 12-year old plan after the discussions of the last year. He asked for a meeting to discuss how to resolve the situation, and said residents of many neighboring streets are affected. He distributed a copy of his March 1 email to the Council, and said he felt the Public Works Director had mischaracterized the last flood. Mr. Kevin Garrett, Verona apartments resident, said he had moved into a below-market-rate apartment six months ago, but has received notice he would have to move out within a year because the Verona apartments were being converted to condominiums for sale, and at this time there were no other BMR apartments available. Community Development Director Steve Piasecki talked about two new housing projects by Town Center and Menlo Equities, and he hoped that all the displaced families could be accommodated although it could not be guaranteed. Council member Lowenthal said that the apartment owners would like to meet with Mr. Garrett about finding them a unit in the low-rise portion of the complex. Christine Jeffers, Executive Director of the Cupertino Historical Museum, presented each Council member with the gift of a woven blanket featuring Cupertino history, which is being sold as a fundraiser for the museum. Mr. Pat Rogers spoke of his appreciation for the outstanding work of the city staff members, which are always very responsive. Tony and Grace Toy, Crescent Road residents, read their letter to City Council regarding a marketing strategy for the Cupertino Sports Center, and their belief that team tennis has devalued the benefits of pass holders. The letter also asked about commission revenue from the teaching courts and a request for information about the capital investment into this facility. CONSENT CALENDAR Lowenthal/Kwok moved and seconded to approve the items on the Consent Calendar as recommended. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. 2~~ May 3, 2004 Cupertino City Council Page 4 4. Approve the minutes from the April 19 City Council meeting. 5. Adopt resolutions accepting Accounts Payable for April 16 and 23, Resolution Nos. 04- 299 and 04-300. 6. Adopt a resolution accepting Payroll for April 23, Resolution No. 04-301. 7. Adopt a resolution declaring brush growing on certain described properties to be a public nuisance and setting hearing for June 7 for objections to proposed removal, Resolution No. 04-302. 8. Adopt a resolution approving the Final Map of Tract No. 9535, Town Center Phase I, located at 10251 and 10271 Torre Avenue, Resolution No. 04-304. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) - None PUBLIC HEARINGS 9. Consider a resolution adopting the 2004-05 Annual Plan and the use of second program year (2004-05) Community Development Block Grant (CDBG) funds, Resolution No. 04-305. Senior Planner Vera Oil reviewed the allocations recommended by the CDBG Steering Committee for 2004-2005 CDBG funds, as follows: 2004-05 CDBG Allocation: Public Service Grants: $71,910.00 Construction! Acquisition/Rehab Program Administration: Affordable Housing Fund: CCS- Affordable Placement Program TOTAL: $290,990.00 $96,100.00 $65,000.00 $65,000.00 $524,000.00 2003-04 CDBG Allocation: Construction! Acquisition/Rehab TOTAL: $273,100.00 $273,100.00 Council member Sandoval suggested changing the wording on the report to say that agencies "may apply for funding," instead of "may be funded." She also asked about the status ofthe CDBG steering committee vacancies. Gil explained that there are still some vacancies because there have not been any applicants from the areas of highest concentration of low and moderate-income households. These areas are the recently annexed Garden Gate and Rancho Rinconada 2.-Î May :1, 2004 Cupertino City Council Page 5 neighborhoods. She said they would continue noticing the vacancies on the Web site and the Cupertino Scene, and the Council members suggested notification to the 45 applicants for CDBG funds as well as neighborhood block leaders. Oil discussed the second mortgage program for teachers, which can provide $50,000 to assist with a down payment, and said that no loans have been allocated yet. She explained that the criteria includes that the home must be within city limits, and applicants are having difficulty qualifying. Lowenthal asked that staff do an analysis of the program to determine why it is failing and whether the criteria should be changed. SandovallKwok moved and seconded to adopt Resolution No. 04-305 as recommended. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. 10. Consider a resolution adopting the Analysis of Impediments to Fair Housing Choice (AI) and the recommendations stated in the AI, Resolution No. 04-306. Consultant Diana Elrod, the city's consultant, reviewed the staff report. She explained that as a part of the streamlined process to become an entitlement city and receive money directly from the Department of Housing and Urban Development (HUD), Cupertino was required to prepare a new Analysis of Impediments (AI). She said that this document provides an assessment of location, availability and accessibility of housing, and how public and private conditions affect fair housing choice. Elrod reviewed the specific five-year and one-year actions recommended. The five-year recommendations include conducting a fair housing audit and conducting a survey of lenders. The one-year recommendations include developing a "reasonable accommodation" protocol for the permitting process and developing a variety of informational materials in relevant languages pertaining to the permitting process. KwokiLowenthal moved and seconded to adopt Resolution No. 04-306. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. Council member Sandoval clarified that the City Council is only committing to this in concept but has not yet agreed to join the study since the costs are not known. II. Consider Vallco Fashion Park, property located on the East and West sides of Wolfe Road between Stevens Creek Boulevard and Highway 280. (This item was continued from 4/27/04): a) Adopt a negative declaration (EA-2004-07) b) Conduct the second reading of Ordinance No. 1936 to allow a movie theater complex to be located on top of the existing mall shops or within the existing parking lots adjacent to Wolfe Road: 2-f May J, 2004 CupertIno City Council Page 6 "An Ordinance of the City Council of the City of Cupertino Approving an Amendment to l-DA-90, Development Agreement Between the City of Cupertino and Vallco International Shopping Center, LLC" Mike Rohde, representing the applicant, said the application is to relocate the entitled theater from the Sears parking lot to a new, third level of the mall. He said it would be a 16-screen multiplex with about 3500 seats. Rohde discussed the ways in which the business and its location would serve to increase pedestrian traffic throughout the mall and encourage other business to locate in the mall. He said it would be closer to more parking areas, but still 200 to 500 feet away from existing residential areas. Rhode said they already have contracts with Dynasty Restaurant and Alexander's Steakhouse. He noted that other businesses that have expressed interest are Old Navy, California Pizza Kitchen, Borders, and Chuck E. Cheese. Council member Lowenthal said that the initiatives currently being circulated, if passed, would have devastating side effects, such as prohibiting the theater in its original location and preventing the change of location. Rohde said that the mixed-use project with housing would help to support the cost of the theaters, which in turn draw in the other desirable businesses. Council member Sandoval said that there will be traffic challenges, and there will be a need for new and safe bike lanes. She said the developers should stress alternative transportation to the mall. Lowenthal/Kwok moved and seconded to adopt a Negative Declaration. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. Kwok/Sandoval moved and seconded to read the ordinance by title only and that the City Clerk's reading would constitute the second reading thereof. Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. LowenthallKwok moved and seconded to enact Ordinance No. 1936. Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. PLANNING APPLICATIONS - None UNFINISHED BUSINESS - None NEW BUSINESS 12. Consider input from the Cupertino Historical Society for naming the park at the corner of Stevens Creek and De Anza Boulevards, and either set a hearing date on the naming of the park or refer the matter to the Parks and Recreation Commission for a public hearing with a recommendation to the City Council. 2~~ May J, 2004 Cupertino City Council Page 7 Parks and Recreation Director Therese Smith said that the working name for the park has been City Center Park, but that name is easily confused with the new Civic Center Plaza at city hall, the Town Center development, and the City Center development. She said Board of Directors of the Historical Society had recommended Cali Plaza, Cali's Comer, or Cali's Alley. Staff recommended Cali Mill Plaza, so that it was clear that an historical location was being referenced, and not a person. Ms. Donna Austin, Board President of the Cupertino Historical Society, read a letter that said the board strongly endorsed naming the park after the Cali family, which had contributed so much to Cupertino's business and culture. She also gave a brief history of the crossroads area from the time ofR. Cali & Bros. Feed and Grain mill. Mayor James said she contacted Ron Cali about the name change proposal and he said he would be honored. James explained that it was the council's intention to name the plaza in acknowledgement of the historical building rather than the family name, because that is more in keeping with the city's naming policy. James added that the Cali family would be willing to provide historical pictures, instruments, etc. Kwok/Lowenthal moved and seconded to refer this to the Parks and Recreation Commission for a public hearing and recommendation back to the City Council, and to inform the commission that the City Council's preferred choice was Cali Mill Plaza. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. 13. Review bids and award Street Sweeping, Project 2004-01 to Don & Mike's Commercial Sweeping, the lowest responsive and responsible bidder, in the amount of$10l,476.80. Public Works Director Ralph Qualls distributed a memorandum dated May 3 that compared the unit prices for Don and Mike's Sweeping between the current contract and the low bid for the new contract. He said that payment of prevailing wages is required in this contract, and the company has provided a letter of acknowledgement. LowenthallKwok moved and seconded to award the contract for Street Sweeping, Project No. 2004-01, to Don & Mike's Commercial Sweeping in the amount of$101,476.80, and approve a contingency for emergency and additional sweeping of $50,000, for a total project cost of$151,476.80. 14. Adopt a resolution approving a semi-rural designation to eliminate the requirement for sidewalks pursuant to Ordinance No. 1925 for the following locations: Stonydale Drive, Creston Drive and Rivercrest Court; and Palo Vista Road, Mira Vista Avenue, and Scenic Boulevard, Resolution No. 04-307. Public Works Director Ralph Qualls reviewed the staff report. The City Clerk read letters in favor of the semi-rural designation from Alan Stocklmeier and Nick Szabo. Lowenthal/Kwok moved and seconded to adopt resolution No. 04-307. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. z-ID May ~, 2004 Cupertino City Council Page 8 15. Adopt a resolution approving a semi-rural designation to eliminate the requirement for sidewalks pursuant to Ordinance No. 1925 for Vai Avenue and Columbus Avenue, Resolution No. 04-308. Stan Salomon, Columbus Avenue resident, said he represented the 25 owners on the Columbus side of the street, and the majority ofthem are in favor of this designation. He said they have front yard power poles and no streetlights, and wish to preserve the character of the neighborhood. Kwok/Lowenthal moved and seconded to adopt resolution No. 04-308. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. 16. Reappoint Joseph Walton to the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee for the new term beginning July I, 2004. Sandoval/Lowenthal moved and seconded to reappoint Mr. Walton for an additional two- year term. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. 17. Designate a voting delegate and alternate for the League of California Cities' special meeting of the General Assembly on Thursday, May 13, 8:30 a.m. Sandoval/Lowenthal moved and seconded to designated Council member Patrick Kwok as the delegate, and Public Works Director Ralph Qualls as the alternate. Vote: Ayes: James, Kwok, Lowenthal, Sandoval, and Wang. Noes: None. Absent: None. ORDINANCES - None STAFF REPORTS 18. Confirm Wednesday, May 26, at 4:00 p.m. as the date and time for a budget study session in Conference Room C. (No documentation in packet). Council concurred to conduct this meeting on Monday, May 24, at 3:30 p.m. 19. Receive a monthly status report on the Cupertino Civic Center and Library Project. Public Works Director Ralph Qualls reviewed a written report, and said the Phase II construction is approximately 45% complete. He said that the exterior work is almost completed. He said that bids for the library signage package, and separate bids for the furniture, fixtures and equipment for both buildings are scheduled for award on May 17. He explained that the Library FF&E costs are to be funded by the Library Campaign, which has a goal of$150,000. The current shortfall is $968,500, and it will be funded by City loan advances from the Resource Recovery Fund in lieu of future additional library hours. :L -\ I May 3, 2004 Cupertino City Council Page 9 Mayor James said that the Deputy Sheriff's have pledged to donate $10,000; PG&E will make a monetary donation; and Hunter Storm plans to make a donation in the name of the doctors and dentists that live on their Town Center property. COUNCIL REPORTS Council members highlighted the activities of their committees and various community events, including financial issues facing the library Joint Powers Authority; a study session on new developments at Valko; a grand re-opening of Wilson Park grand opening; the annual Cherry Blossom Festival; the annual Mother's Day festival hosted by the World Journal next Sunday; status of the Local Taxpayers and Public Safety Protection Act put on the ballot by the League of California Cities; one-year anniversary of Vista Village, the house project by Cupertino Community Services; the promotional ceremonies for Sheriffs department; the Mayor's breakfast with commissioners; the Toastmaster's regional conference hosted at HP; and the West Valley Mayors and Manager's meeting. Council members directed staff to place on the next agenda the cancellation of the August 2 meeting, and the next set-aside day for Council meetings that month would be August 17 instead of August 3. CLOSED SESSION - None ADJOURNMENT At 10:17 p.m. the meeting was adjourned to Tuesday, May 4 from 3:00 p.m. until 6:00 p.m. at the Cupertino Black Berry Farm Conference Center, 21975 San Fernando Avenue, for a Closed Session regarding the evaluation of the City Manager. Kimberly Smith, City Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on the Internet at www.cupertino.org. Click on Agendas & Minutes/ City Council/ Packets. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience from our web site. Visit www.cupertino.org and click on Watch Meetings. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. ;2 -/?- CITY Of CUPEI\TINO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Tuesday, May 4, 2004 ROLL CALL At 3: I 0 p.m., Mayor James called the meeting to order in the Blackberry Farm Retreat Center, 21975 San Fernando Ave., Cupertino. City Council members present: Mayor Sandra James, Vice-Mayor Patrick Kwok, and Council members Richard Lowenthal, Dolly Sandoval, and Kris Wang. Council members absent: none. Staff present: City Manager David Knapp. CLOSED SESSION At 3: I 0 p.m. Council went into closed session. I. Closed session regarding midyear performance evaluation pursuant to Government Code Section 54957 regarding evaluation of the City Manager. At 5:30 p.m., Council reconvened in open session. The City Manager announced that the City Council had reviewed his performance, and no action was taken. ADJOURNMENT At 5:35 p.m., the meeting was adjourned to May 17 at 5:00 p.m. for a study session regarding the Parks and Recreation Budget, City Hall Conference Room C, 10300 Torre Avenue. David Knapp, City Manager ,;2.-\ 3 DRAFT RESOLUTION NO. 04-309 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING APRIL 30, 2004 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: (J /I);M tl.~ Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May , 2004, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: A ITEST: APPROVED: City Clerk Mayor, City of Cupertino 3-1 04/29/04 ACCOUNTING PERIOD, 10/04 CITY OF CUPERTINO SELECTION CRITERIA, Cransacc.Crans_daCe between "04/26/2004" and "04/30/2004" CHECK REGISTER - DISBURSEMENT FUND CASH ACCT CHECK NO FUND - 110 - GENERAL FUND 1020 607734 1020 607734 rOTAL CHECK 1020 607735 1020 607736 1020 607736 1020 607736 1020 607736 1020 607736 1020 607736 TOTAL CHECK 1020 607737 1020 607738 1020 607739 1020 607740 1020 607740 1020 607740 TOrAL CHECK 1020 607741 1020 607742 1020 607742 TOTAL CHECK 1020 607743 1020 607744 1020 607744 1020 607744 1020 607744 1020 607744 TOTAL CHECK 1020 607745 1020 607746 1020 607747 1020 607747 TOrAL CHECK 1020 607748 1020 607749 ISSUE OT --_hhhhh-VENDORh_hhhh_- FUNDIDEPT 04/30104 1695 04/30/04 1695 04/30/04 13 04/30/04 28 04/30/04 28 04/30/04 28 04/30104 28 04/30/04 28 04/30/04 28 04/30104 2276 04/30/04 1795 04/30104 44 04/30/04 SO 04/30/04 SO 04/30104 50 04/30104 3156 04/30104 57 04/30/04 57 04/30/04 M 04/30/04 61 04/30104 61 04/30104 61 04/30104 61 04/30104 61 3M 3M 2708405 2708405 ACME & SONS SANITATION C 5606640 AIRGAS NCN 1108503 AIRGAS NCN 1108303 AIRGAS NCN 1108314 AIRGAS NCN 1108501 AIRGAS NCN 6308840 AIRGAS NCN 2708405 ALHAMBRA 5706450 ALL CHEM SUPPLY CO INC 5208003 AMERICAN RED CROSS 1104400 ANDERSON CHEVROLET/GEO ANDERSON CHEVROLETIGEO ANDERSON CHEVROLET/GEO 6308840 6308840 6308840 ANIMAL CARE EQPMNT & SVS 1104530 ARAMARK ARAMARK 1108201 1104510 ARMSTRONG, DIANE 580 ARTISTIC PLANT CREATIONS 1108501 ARTISTIC PLANT CREATIONS 1108503 ARTISTIC PLANT CREATIONS 1108504 ARTISTIC PLANT CREArIONS 5708510 ARTISTIC PLANr CREArIONS 1108505 04/30/04 2504 ANNE-LORRAINE BANI 5706450 04/30/04 M2004 BAMBOO SKIN SPA 1100000 04/30/04 968 BAP AUTO PARrS 6308840 04/30/04 968 BAP AUTO PARrS 6308840 04/30/04 M BARAJAS. LUCIECIA 580 04/30104 720 BATTERY SYSTEMS 6308840 RUN DATE 04/29/04 TIME 11,43,07 &J PAGE 1 -u--DESCRIPTION--hh SALES TAX AMOUNT BLUE EC FILM 0.00 4003.57 BLUE EC FILM 0.00 214 .34 0.00 4217.91 FY 2003-2004 OPEN PURC 0.00 172.83 FY 2003-2004 OPEN PURC 0.00 19.12 FY 2003-2004 OPEN PURC O. 00 19.13 FY 2003-2004 OPEN PURC 0.00 19.13 FY 2003-2004 OPEN PURC 0.00 19.13 FY 2003-2004 OPEN PURC 0.00 19.12 FY 2003-2004 OPEN PURC 0.00 19.12 0.00 114.75 BOTTLED DRINKING WTR 0.00 43.65 23-GAL CANS 17384 0.00 151.12 CERTIFICATION FEES 0.00 80.00 PARTS 20231 0.00 20.91 PARTS A25460 0.00 417.25 PARrS A25460 0.00 8.30 0.00 446.46 KETCH-ALL A25830 o. 00 470.84 EMPLOYEE COFFEE SERV 0.00 25.20 EMPLOYEE COFFEE SERV 0.00 350.65 0.00 375.85 REFD 263256 & 263257 0.00 315.00 PLANT CARE APRIL 2004 0.00 153.33 PLANT CARE APRIL 2004 0.00 153.33 PLANT CARE APRIL 2004 0.00 153.34 PLANT CARE APRIL 2004 0.00 128. 00 PLANT CARE APRIL 2004 0.00 130. 00 0.00 718.00 SERVICE AGREEMENT FOR 0.00 385.00 REFD B.LlCENSE TAX 0.00 100.00 FY 2003-2004 OPEN PURC 0.00 45.41 FY 2003-2004 OPEN PURC O. 00 121.85 0.00 167.26 Refund, Check - SPRING 0.00 335.00 FY 2003-2004 OPEN PURC 0.00 143.81 - FINANCIAL ACCOUNTING j-d..- 04/29/04 CITY OF CUPERTINO PAGE 2 ACCOUNTING PERIOD, 10/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact-trans_date between "04/26/2004" and "04/30/"04" FUND - 110 - GENERAL FUND CASH ACcr CHECK NO ISSUE DT nnnnnnnVENDOR-----n--___- FUND/DEPT _n- -DESCRIPTIONnn - - SALES TN( AMOUNT 1020 607749 04/30/04 720 BATTERY SYSTEMS 6308840 FY 2003-2004 OPEN PURC 0.00 86.55 1020 607749 04/30/04 720 BATTERY SYSTEMS 6308840 FY 2003-2004 OPEN PURC 0.00 55.42 TOTAL CHECK 0.00 285.78 1020 607750 04/30/04 2179 BIGGS CARDOSA ASSOCIATES 2709449 SERVICES 4/01-4/30/04 0.00 130000.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R22286 0.00 480.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24804 0.00 480.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R23912 0.00 360.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24629 0.00 503.48 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 1101070 ARCHITECT RVW R24629 0.00 16 .52 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24645 0.00 840.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24684 0.00 720.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24693 0.00 840.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24694 0.00 960.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24715 0.00 960.00 1020 607751 04/30104 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24916 0.00 1080.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24953 0.00 360.00 1020 607751 04/30/04 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R24957 0.00 480 .00 TOTAL CHECK 0.00 8080.00 1020 607752 04/30/04 146 CASH 1106343 P.CASH 4/12-4/27 0.00 3.39 1020 607752 04/30104 146 CASH 5706450 P.CASH 4/12-4/27 0.00 101. 41 1020 607752 04/30104 146 CASH 5806249 P.CASH 4/12-4/27 0.00 2.4B 1020 607752 04/30104 146 CASH 5806349 P.CASH 4/12-4/27 0.00 194.64 1020 607752 04/30104 146 CASH 5806449 P.CASH 4/12-4/27 0.00 58.94 rOrAL CHECK 0.00 360.86 1020 607753 04/30104 14B CASH 1108303 P.CASH 4/14-4/22 0.00 23.79 1020 607753 04/30/04 14B CASH 110B407 P.CASH 4114-4/22 0.00 15.14 1020 607753 04/30/04 14B CASH 110B505 P.CASH 4114-4/22 0.00 39.20 1020 607753 04/30104 148 CASH 110B201 P.CASH 4/14-4/22 0.00 5.00 TOTAL CHECK 0.00 83.13 1020 607754 04/30/04 149 CASH 1104000 P.CASH 4/15-4/2B 0.00 4B. 36 1020 607754 04/30/04 149 CASH 110B501 P.CASH 4/15-4/2B 0.00 47.23 1020 607754 04/30/04 149 CASH 1108101 P.CASH 4/15-4/28 0.00 7.99 1020 607754 04/30104 149 CASH 1101000 P.CASH 4/15-4/2B 0.00 40.00 1020 607754 04/30/04 149 CASH 1101200 P. CASH 4/15-4/2B 0.00 9.68 1020 607754 04/30/04 149 CASH 1102401 P.CASH 4/15-4/28 0.00 67 .45 1020 607754 04/30/04 149 CASH 1103300 P. CASH 4/15-4/2B 0.00 16 .56 TOrAL CHECK 0.00 237.27 1020 607755 04/30/04 29OB CENTURY GRAPHICS 5606620 T-SHIRTS 0.00 1534.61 1020 607756 04/30/04 M2004 CHERYL CHING 110 REFD UNUSED MAIL DPSr 0.00 123.42 1020 607757 04/30104 173 COCA-COLA BOTTLING OF CA 5706450 FY 2003-2004 OPEN PURC 0.00 473.46 1020 607758 04/30/04 1194 COURTESY TOW 6308840 FY 2003-2004 OPEN PURC 0.00 75 .00 RUN DATE 04/29/04 TIME 11 ,4),07 FINANCIAL ACCOUNTING ]-5 04/29/04 ACCOUNTING PERIOD, 10/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO FUNDIDEPT ISSUE DT --------------VENDOR-- 1020 04/30104 3121 04/30/04 3121 4239222 4239222 607759 CREATIVE GROUP CREATIVE GROUP 1020 607759 rOTAL CHECK 1020 607760 04/30/04 1407 CUMMING HENDERSON TIRE 6308840 1020 607761 04/30/04 191 CUPERTINO CHAMBER OF COM 2204011 1020 607761 04/30/04 191 CUPERTINO CHAMBER OF COM 1103300 TOTAL CHECK 1020 607762 04/30/04 1579 CUPERTINO LOC-N-STOR LLC 1108501 1020 607762 04/30/04 1579 CUPERTINO LOC-N-STOR LLC 1108503 TOTAL CHECK 1020 607763 04/30/04 192 CUPERTINO MEDICAL CENTER 5806449 1020 607764 04/30/04 194 CUPERTINO SUPPLY INC 5606640 1020 607765 04/30/04 3069 DA SILVA ENVIRONMENTAL 11DBOD5 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108314 1020 607766 04/30104 209 DE ANZA SERVICES INC 1108407 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108509 1020 607766 04/30/04 209 DE ANZA SERVICES INC 5606640 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108504 1020 607766 04/30104 209 DE ANZA SERVICES INC 1108504 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108506 1020 607766 04/30/04 209 DE ANZA SERVICES INC 5708510 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108507 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108505 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108508 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108511 1020 607766 04/30/04 209 DE AN2A SERVICES !NC 11DBSD2 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108501 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108503 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108504 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108303 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108302 1020 607766 04/30/04 209 DE ANZA SERVICES INC 1108315 rOTAL CHECK 1020 04/30/04 1492 2708405 607767 DENCO SALES COMPANY 1020 04/30/04 850 DIDDAMS AMAZING PARTY ST 1102401 607768 1DZO 607769 1020 607769 TOTAL CHECK 04/30/04 1242 04/30/04 1242 DIGITAL PRINT IMPRESSION 1104100 DIGITAL PRINT IMPRESSION 1104300 1020 1020 04/30/04 222 04/30/04 222 4209535 4209535 607770 607770 OKS ASSOCIATES OKS ASSOCIATES RUN DATE 04/29/04 TIME 11,43 ,07 PAGE 3 -----DESCRIPTION------ SALES TAX AMOUNT K.80UVIAR 2/27 0.00 108.00 K.80UVIER 3/12 0.00 486 .00 0.00 594.00 FY 2003-2004 OPEN PURC 0.00 174.16 TLT EXPENSES 0.00 76.68 MEMBERSHIP DUES 0.00 857.00 0.00 933.68 UNIT G-34 MAY 2004 0.00 217.00 UNIT G-33 MAY 2004 0.00 217. DO 0.00 434. DO TB/C.ELLEGOOD 0.00 15. DO FY 2003-2004 OPEN PURC 0.00 349.94 WASTE RECOVERY 0.00 232.00 JANITORIAL APRIL 2004 0.00 4482.63 JANITORIAL APRIL 2004 0.00 1014.93 JANITORIAL APRIL 2004 0.00 714.28 JANITORIAL APRIL 2004 0.00 901.29 RESEAL WOOD FLOOR 0.00 935. DO SHAMPOO CARPETS 0.00 95.00 JANITORIAL APRIL 2004 0.00 346.84 JANITORIAL APRIL 2004 0.00 5311.03 JANITORIAL APRIL 2004 0.00 2228.38 JANITORIAL APRIL 2004 0.00 3535.12 JANITORIAL APRIL 2004 0.00 141.53 JANITORIAL APRIL ZOD4 0.00 1163.89 JANITORIAL APRIL 2004 0.00 1665.66 JANITORIAL APRIL 2004 0.00 2881.17 JANITORIAL APRIL 2004 0.00 2008.63 JANITORIAL APRIL 2004 0.00 6244.50 JANITORIAL APRIL 2004 0.00 1494.23 JANITORIAL APRIL 2004 0.00 747.10 JANITORIAL APRIL 2004 0.00 747.10 0.00 36658.31 CARTRIDGES A2S464 0.00 294.71 SUPPLIES A258D1 0.00 41. 09 8. CARDS/C.AUGUSTINE 0.00 53.21 B. CARDS/G. SCHMIDT 0.00 53.22 0.00 106.43 SERVICE AGREEMENT FOR 0.00 124586.82 SERVICE AGREEMENT FOR 0.00 142778.94 FINANCIAL ACCOUNTING 7-t1 04129104 CITY OF CUPERTINO FAGE 4 ACCOUNTING PERIOD, 10104 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, tran,act. tran,_date between "0412612004" and "04j30j2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --nn_--_nnVENDORnn_-_n__- FUNDIDEPT - n nDESCRIPTION- -_-n SALES TAX AMOUNT TOTAL CHECK 0.00 267365.76 1020 607771 04j30104 3031 DOGGIE WALK BAGS. INC. 1108315 DISPENSER BAGS A25466 0.00 452.67 1020 607772 04130104 3147 MARTHA ENGBER 5706450 SERVICE AGREEMENT FOR O. 00 245.00 1020 607773 04130104 260 FEDERAL EXPRESS CORP 110 23912124953 COURIER 0.00 31.47 1020 607773 04130104 260 FEDERAL EXPRESS CORP 1108408 SAWJAMMER COURIER 0.00 67 .40 1020 607773 04130104 260 FEDERAL EXPRESS CORP 1108101 SPEERS COURIER 0.00 23.88 TOTAL CHECK 0.00 122.75 1020 607774 04/30104 2361 FIRST BANKCARD 1108501 STATEMENT APRIL 2004 0.00 591.87 1020 607775 04130104 2361 FIRST BANKCARD 1104300 STATEMENT APRIL 2004 0.00 24.46 1020 607775 04130104 2361 FIRST BANKCARD 1104300 STATEMENT APRIL 2004 O. 00 150 .00 1020 607775 04j30j04 2361 FIRST BANKCARD 1104300 STATEMENT APRIL 2004 0.00 52.50 1020 607775 04130104 2361 FIRST BANKCARD 1101000 STATEMENT AFRIL 2004 O. 00 215.94 TOTAL CHECK 0.00 442.90 1020 607776 04130104 2361 FIRST BANKCARD 1106343 STATEMENT APRIL 2004 0.00 189.90 1020 607776 04j30104 2361 FIRST BANKCARD 5708510 STATEMENT APRIL 2004 0.00 49.74 1020 607776 04130j04 2361 FIRST BANKCARD 1108503 STATEMENT APRIL 2004 0.00 146.71 1020 607776 04130104 2361 FIRST BANKCARD 1108830 STATEMENT APRIL 2004 0.00 115.57 1020 607776 04130104 2361 FIRST BANKCARD 1108501 STATEMENT APRIL 2004 0.00 361.35 TOrAL CHECK 0.00 863.27 1020 607777 04j30j04 2361 FIRST BANKCARD 1104510 STATEMENT APRIL 2004 0.00 137.27 1020 607777 04130j04 2361 FIRST BANKCARD 5606349 STATEMENT APRIL 2004 0.00 1470.72 1020 607777 04130104 2361 FIRST BANKCARD 1106343 STATEMENT APRIL 2004 0.00 1284.80 1020 607777 04130104 2361 FIRST BANKCARD 5706450 STATEMENT APRIL 2004 0.00 1825.84 1020 607777 04j30104 2361 FIRST BANKCARD 5606349 STArEMENT APRIL 2004 0.00 340.50 1020 607777 04130104 2361 FIRST BANKCARD 1106100 STATEMENT APRIL 2004 O. 00 198 .00 1020 607777 04j30j04 2361 FIRST BANKCARD 1106647 STATEMENT APRIL 2004 O. 00 16.60 1020 607777 04j30j04 2361 FIRST BANKCARD 1106342 STATEMENT APRIL 2004 O. 00 7.98 1020 607777 04j30j04 2361 FIRST BANKCARD 5606249 STATEMENT APRIL 2004 0.00 188 .49 TOTAL CHECK 0.00 5470.20 1020 607778 04j30j04 2361 FIRST BANKCARD 6104800 srArEMENT APRIL 2004 0.00 3003.71 1020 607778 04j30j04 2361 FIRST BANKCARD 5606640 STATEMENT APRIL 2004 0.00 45.95 1020 607778 04/30104 2361 FIRST BANKCARD 1104000 STATEMENT APRIL 2004 0.00 67 .55 TOrAL CHECK 0.00 3117.21 1020 607779 04130104 2361 FIRST BANKCARD 1108501 STATEMENT APRIL 2004 0.00 43.21 1020 607779 04130104 2361 FIRST BANKCARD 1108505 STATEMENT APRIL 2004 0.00 21. 53 1020 607779 04j301O4 2361 FIRST BANKCARD 1108504 STATEMENT APRIL 2004 0.00 7.11 TOTAL CHECK 0.00 71.85 1020 607780 04130104 2361 FIRST BANKCARD 1106342 STATEMENT APRIL 2004 0.00 827.60 1020 607780 04130j04 2361 FIRST BANKCARD 5606620 STATEMENT APRIL 2004 0.00 574.40 1020 607780 04/30j04 2361 FIRST BANKCARD 5606640 srArEMENT APRIL 2004 0.00 184.62 1020 607780 04/30j04 2361 FIRST BANKCARD 1106647 STArEMENT APRIL 2004 0.00 423.80 RUN DATE 04129104 TIME 11.43,07 - FINANCIAL ACCOUNTING ')-s- 04/29/04 CITY OF CUPERTINO PAGE 5 ACCOUNTING PERIOD, 10/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/0004" FUND 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT ---------h---VENDOR------------- FUND/DEPT --- - -DESCRIPTION--- -- - SALES TAX AMOUNT 1020 607780 04/30/04 2361 FIRST BANKCARD 5806649 STATEMENT APRIL 2004 0.00 132.96 TOTAL CHECK 0.00 2143.38 1020 607781 04/30/04 2361 FIRST BANKCARD 1103500 STATEMENT APRIL 2004 0.00 571.58 1020 607781 04/30104 2361 FIRST BANKCARD 1101000 STATEMENT APRIL 2004 0.00 79 .90 TOTAL CHECK 0.00 651.48 1020 607782 04/30/04 2361 FIRST BANKCARD 6308840 STATEMENT APRIL 2004 0.00 825.00 1020 607782 04/30/04 2361 FIRST BANKCARD 1108201 STATEMENT APRIL 2004 0.00 59.98 TOTAL CHECK 0.00 884.98 1020 607783 04/30104 2361 FIRST BANKCARD 1108508 STATEMENT APRIL 2004 0.00 56.13 1020 607783 04/30/04 2361 FIRST BANKCARD 1108505 STATEMENT APRIL 2004 0.00 36.46 1020 607783 04/30/04 2361 FIRST BANKCARD 1108501 STATEMENT APRIL 2004 0.00 14.06 1020 607783 04/30/04 2361 FIRST BANKCARD 1106343 STATEMENT APRIL 2004 0.00 45.45 TOTAL CHECK 0.00 152.10 1020 607784 04/30/04 2843 FOLGER GRAPHIC INC 1103300 RESOURCE GUIDE 0.00 1674.91 1020 607785 04/30/04 281 GARDENLAND 6308840 PY 2003-2004 OPEN PURC 0.00 15.16 1020 607785 04/30104 281 GARDENLAND 6308840 FY 2003-2004 OPEN PURC 0.00 5.85 rOTAL CHECK 0.00 21.01 1020 607786 04/30/04 3132 SOPHIE GIARETTA 5706450 SERVICE AGREEMENT FOR 0.00 456.00 1020 607787 04/30/04 296 KAREN GOTTLEIB 58064., SERVICE AGREEMENT FOR 0.00 1620.00 1020 607788 04/30/04 298 GRAINGER INC 1104400 PARTS/SUPPLIES 0.00 1204.43 1020 607788 04/30/04 298 GRAINGER INC 1108504 FY 2003-2004 OPEN PURC 0.00 101.14 1020 607788 04/30/04 298 GRAINGER INC 1108501 FY 2003-2004 OPEN PURC 0.00 357.54 TOTAL CHECK 0.00 1663.11 1020 607789 04/30/04 M HIGASHITANI, MASAAKI 580 Refund, Check - SPRING 0.00 79.00 1020 607790 04/30/04 3111 HOBEE'S DE ANZA 1101000 MAYOR BREAKFASr 4/20 0.00 113.75 1020 607791 04/30/04 2612 RONALD HOGUE 5506549 SERVICE AGREEMENT FOR 0.00 200.00 1020 607792 04/30104 1898 AUTOMATIC RAIN CO. 1108314 FY 2003-2004 OPEN PURC 0.00 268.99 1020 607792 04/30/04 1898 AUTOMATIC RAIN CO. 1108303 FY 2003-2004 OPEN PURC 0.00 16.84 rOTAL CHECK 0.00 285.83 1020 607793 04/30/04 2027 MARSHA HOVEY 1104400 SUPPLIES 0.00 43.29 1020 607793 04/30/04 2027 MARSHA HOVEY 1104400 MRC SUPPLIES 0.00 321.42 1020 607793 04/30/04 2027 MARSHA HOVEY 1104400 CERT/KALEIDOSCOPE 0.00 34.84 1020 607793 04/30/04 2027 MARSHA HOVEY 1104400 OFFICE SUPPLIES 0.00 25.96 1020 607793 04/30104 2027 MARSHA HOVEY 1104400 CERT SUPPLIES 0.00 59.28 TOTAL CHECK o. 00 484.79 1020 607794 04/30/04 M2004 HOWARD TRUDEAU 1104400 VALLCO PLUMB SUPPLY 0.00 91. 61 RUN DATE 04/29/04 TIME 11,4),07 - FINANCIAL ACCOUNTING ) -~ 04/2'/04 ACCOUNTING PERIOD, 10/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/2004" FUND - no - GENERAL FUND CASH ACCT CHECK NO 1020 607795 1020 607795 1020 607795 1020 607795 TOrAL CHECK 1020 607796 1020 607797 1020 607798 1020 607799 1020 607800 1020 607800 TOTAL CHECK 1020 607801 1020 607801 TOTAL CHECK 1020 607802 1020 607803 1020 607804 1020 607805 1020 607806 1020 607806 1020 607806 TOTAL CHECK 1020 1020 607807 607807 1020 607807 TOTAL CHECK ISSUE DT ----- ---------VENDOR------------- FUND/DEFT 04/30/04 M2004 lOAN BAClLA nooooo 04/30/04 M2004 lOAN BAClLA nooooo 04/30/04 M2004 lOAN BAClLA nooooo 04/30/04 M2004 lOAN BAClLA no 04/30/04 M2004 04/30/04 952 04/30/04 M2004 04/30/04 2882 04/30/04 1972 04/30/04 1972 04/30/04 2335 04/30/04 2335 J T MCHARTS PIZZA. GRIL nO1070 JAM SERVICES INC no8602 KAY LA PLAIN no ROBERr A. KIM n03300 KIMBALL-MIDWEST KIMBALL-MIDWEST 6308840 6308840 KIMLEY-HORN . ASSOCIATES 4209546 KIMLEY-HORN . ASSOCIArES 42095" 04/30/04 M2004 KINDERCARE LEARNING CENT no 04/30/04 372 KINKO'S INC nO8407 04/30/04 382 DAYTON PRINTING INC. SSO6549 04/30/04 2924 KIMBERLY LAZO 5806449 04/30/04 2999 LESCO no8303 04/30/04 299' LESCO nO8314 04/30/04 2999 LESCO nO8312 04/30/04 1396 04/30/04 1396 04/30/04 1396 1020 607808 04/30/04 400 1020 60780' 04/30/04 1796 1020 607810 04/30/04 1602 1020 6078n 04/30/04 2554 1020 607812 04/30/04 1868 1020 607813 04/30/04 2726 RUN DATE 04/29/04 TIME n,43,08 LIEBERT CASSIDY WHITMORE n045n LIEBERT CASSIDY WHITMORE nO45n LIEBERT CASSIDY WHITMORE nO45n LIFETIME TENNIS INC 5706450 MATOS AUTO TOWING 6308840 MBIA MUNISERVICES COMPAN nooooo MCMASTER - CARR nO8501 MErRO MOBILE COMMUNICATI nO8501 .. MOSS. BARNETT nO1031 -h--DESCRIPTION--h-- REFD CANCEL PERMIT REFD CANCEL PERMIT REFD CANCEL PERMIT REFD CANCEL PERMIT MCHARTS STUDY SESSION 12" RED LED ARROWS AND SW BOND RELEASE CREST VIDEO PROD. SUPPLIES A25459 SUPPLIES A2S420 SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR REFD UNUSED MAIL DPST LAMINATION/MAPS 20226 MAY04 SENIOR NEWSLTTR SERVICE AGREEMENT FOR FY 2003-2004 OPEN PURC FY 2003-2004 OPEN PURC FY 2003-2004 OPEN PURC EMPL YMNT /NEGOTIATIONS NEGOTIATIONS DISCIPLINE SERVICE 3/29-4/25 TOWING FEES 4/19 4TH QTR s.rAX ADT 03 SUPPLIES SUPPLIES FRANCHISE RENEWAL SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O. 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 6 AMOUNT 107.00 130.42 32.10 0.50 270.02 73.76 2359 .85 3015.00 1065.00 321.25 282.49 603.74 3462.57 nl43 .10 14605.57 370.53 14.07 562. '0 630.00 570 .12 570.12 570.n 1710.35 259.50 168.00 734. 00 n61.50 133017.62 85. 00 1250.00 18.47 298.77 704. 00 - FINANCIAL ACCOUNTING J-7 04/29/04 CITY OF CUPERTINO PAGE 7 ACCOUNTING PERIOD, 10/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT ---_uhhhhVENDOR-h_hhh_-- FUND/DEPT h---DESCRIPTIONhh-- SALES TAX AMOUNT 1020 607814 04/30/04 2645 MOTOROLA 1102401 LAPTOP MOBILE OFFICE D 0.00 53816.89 1020 607814 04/30/04 2645 MOTOROLA 1102401 LAPTOP MOBILE OFFICE D 0.00 3500.00 TOTAL CHECK 0.00 57316.89 1020 607815 04/30/04 471 MYERS TIRE SUPPLY COMPAN 6308840 SUPPLIES A25407 0.00 151. 29 1020 607816 04/30/04 3109 NATIONAL ELEVATOR CO. IN 5708510 MAINTENANCE SERVICE 0.00 15.00 1020 607817 04/30/04 M2004 NINA DARUWALLA 1104400 MRC ERr TRAINING 0.00 255.00 1020 607818 04/30/04 1358 NORTHERN rOOL & EQUIPMEN 6308840 PARTSISUPPLIES 20224 0.00 36.37 1020 607818 04/30104 1358 NORTHERN rOOL & EQUIPMEN 6308840 PARrslsuPPLIES 20224 0.00 20.69 TOTAL CHECK 0.00 57.06 1020 607819 04/30/04 2639 NOVA PARrNERS INC 4239222 PUBLIC WORKS coNTRAcr 0.00 61745.40 1020 607821 04/30/04 493 OFFICE DEPOT 1104300 OFFICE SUPPLIES 0.00 19.40 1020 607821 04/30/04 493 OFFICE DEPOT 1106100 OFFICE SUPPLIES 0.00 58.06 1020 607821 04/30/04 493 OFFICE DEPOT 1104300 OFFICE SUPPLIES 0.00 25.84 1020 607821 04/30/04 493 OFFICE DEPOT 5706450 OFFICE SUPPLIES 0.00 151.44 1020 607821 04/30/04 493 OFFICE DEPOT 1104300 OFFICE SUPPLIES 0.00 3.85 1020 607821 04/30/04 493 OFFICE DEPOT 2204011 OFFICE SUPPLIES 0.00 43 .21 1020 607821 04/30/04 493 OFFICE DEPOT 1107503 OFFICE SUPPLIES 0.00 40.23 1020 607821 04/30/04 493 OFFICE DEPOT 1107503 OFFICE SUPPLIES 0.00 112.21 1020 607821 04/30/04 493 OFFICE DEPOT 5806449 OFFICE SUPPLIES 0.00 23 .55 1020 607821 04/30/04 493 OFFICE DEPOT 5BO6249 OFFICE SUPPLIES 0.00 263.05 1020 607821 04/30104 493 OFFICE DEPOT 1108101 OFFICE SUPPLIES 0.00 2.68 1020 607821 04/30/04 493 OFFICE DEPOT 1107503 OFFICE SUPPLIES 0.00 28.13 1020 607821 04/30/04 493 OFFICE DEPOT 1107503 OFFICE SUPPLIES 0.00 70.98 1020 607821 04/30/04 493 OFFICE DEPOT 1107503 OFFICE SUPPLIES 0.00 25.95 1020 607821 04/30/04 493 OFFICE DEPOT 1104400 OFFICE SUPPLIES 0.00 465.01 1020 607821 04/30/04 493 OFFICE DEPOT 1104530 OFFICE SUPPLIES 0.00 14.68 1020 607821 04/30/04 493 OFFICE DEPOT 1101000 OFFICE SUPPLIES 0.00 18 .58 1020 607821 04/30/04 493 OFFICE DEPOT 1108601 OFFICE SUPPLIES 0.00 34.73 1020 607821 04/30/04 493 OFFICE DEPDT 1104300 REF, 241539915-001 0.00 -26.50 1020 607821 04/30/04 493 OFFICE DEPOT 1103300 DFFlCE SUPPLIES 0.00 133.07 1020 607821 04/30/04 493 OFFICE DEPOT 1104300 REF, 241539915-002 0.00 -19.87 1020 607821 04/30/04 493 OFFICE DEPOT 1104510 REF,242156875-001 0.00 -43.36 1020 607821 04/30/04 493 OFFICE DEPOT 5706450 SUPPLIES 0.00 909.21 1020 607821 04/30/04 493 OFFICE DEPor 4239222 OFFICE SUPPLIES 0.00 71.33 TOTAL CHECK 0.00 2425.46 1020 607822 04/30/04 494 OFFICE DEPOT. INC. 1101500 OFFICE SUPPLIES 0.00 88 .60 1020 607823 04/30/04 M alSO. KOICHI 580 Refund, Check - SPRING 0.00 315.00 1020 607824 04/30/04 2094 OLANDER COMPANY INC.. TH 1108303 PARTSlsUPPLIES 24290 0.00 12.99 1020 607825 04/30/04 M OLAYA, TILCIA 580 Refund, Check - SPRING 0.00 432.00 RUN DATE 04/29104 TIME 11,43,08 - FINANCIAL ACCOUNTING l-ð' 04/29/04 CITY OF CUPERTINO PAGE B ACCOUNTING PERIOD, 10/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT h_--_h---h-VENDOR-hh_h_hh FUND/DEPT hh-DESCRIPTIONh---- SALES TAX AMOUNT 1020 607826 04/30/04 504 ORIENTAL TRADING CO 5806349 SUPPLIES A2570B 0.00 79.60 1020 607827 04/30/04 50S ORLANDI TRAILER 6308640 TRAILER HUB 20230 0.00 30.31 1020 607B2B 04/30/04 2444 PACIFIC GAS . ELECTRIC 110B101 3/24-4/21 RICOCHET 0.00 954.98 1020 607826 04/30/04 2444 PACIFIC GAS . ELECTRIC 1108630 3/24-4/21 0.00 1BO11. OB TOTAL CHECK 0.00 16966.06 1020 607B29 04/30/04 515 PACIFIC WEST SECURITY IN 5706510 SERVICE CALL 4/0B 0.00 145. 00 1020 607630 04/30/04 M2004 PADMA TALASlLA 110 FNL 10% FAITHFUL BOND 0.00 1400.00 1020 607630 04/30/04 M2O04 PADMA TALASlLA 110 DEV MAINT FEE REFUNO 0.00 B76.33 TOTAL CHECK 0.00 2276 .33 1020 607831 04/30/04 2686 PARTITION SPECIALTIES. I 110BS05 REINSTALL PIVOT BOLT 0.00 475.00 1020 607832 04/30/04 526 PENINSULA DIGITAL lMAGIN 4239222 CC.L PHASE II PLANS 0.00 174.93 1020 607833 04/30/04 690 PENINSULA FORD 6308640 FY 2003-2004 OPEN PURC 0.00 68 .35 1020 607834 04/30/04 545 JEFF PISERCHIO 5606640 SERVICE 4/14-4/27 0.00 1956 .00 1020 607835 04/30/04 3149 MELISSA PITTILLO 5706450 SERVICE AGREEMENT FOR 0.00 260.00 1020 607B36 04/30/04 2661 PROFESSIONAL TURF MGMNT. 5606640 MAINTENANCE APRIL 04 0.00 14 94 7.92 1020 607637 04/30/04 3093 Q.C.DOUGHTY 5706450 SERVICE AGREEMENT FOR 0.00 420.00 1020 60763B 04/30/04 2902 QUICK MIX CONCRETE 1106830 ROCK A25463 0.00 206.75 1020 607B39 04/30/04 581 RELIABLE 1107503 OFFICE SUPPLIES 0.00 524.34 1020 6O7B39 04/30/04 581 RELIABLE 1107503 OFFICE SUPPLIES O. 00 11.57 TOTAL CHECK 0.00 535.91 1020 6O7B40 04/30/04 590 RICH VOSS TRUCKING INC 520BO03 TRUCKING/COMPOST 4/04 0.00 700. 00 1020 607B41 04/30/04 594 RIVERVIEW SYSTEMS GROUP 1106255 MICROPHONE REPAIR 0.00 203.82 1020 607B42 04/30/04 2307 ROEDA SIGNS. SCREENTECH 520BO03 DECALS 17363 0.00 268.91 1020 607843 04/30/04 599 ROSS RECREATION EOUIPMEN 110B314 PLYGRND PARTS A25445 0.00 497.37 1020 607B43 04/30/04 599 ROSS RECREATION EOurPMEN 1106314 WARRANTY ADJ A25445 0.00 -235.60 TOTAL CHECK 0.00 261. 77 1020 6O7B44 04/30/0' 601 ROYAL BRASS INC 6308840 HOSE ASSY A25462 0.00 181.12 1020 607845 04/30/04 602 ROYAL COACH TOURS 5505549 OAKDALE TOUR 0.00 1006.94 1020 607845 04/30/04 602 ROYAL COACH TOURS 5505549 PLEASANTON/LIVERMORE 0.00 632.79 TOTAL CHECK 0.00 1639.73 1020 607846 04/30/04 2633 rHEA RUNYAN 5706450 SERVICE AGREEMENT FOR 0.00 360.00 RUN DATE 04/29/04 TIME 11,43,06 - FINANCIAL ACCOUNTING J~1 04/29/04 ACCOtmTING PERIOD, 10/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND PAGE 9 SELECTION CRITERIA, transact-trans_date between "04/Z6/2D04" and "04/30/Z004" FUND - no - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 607847 0'/30/04 625 SAN JOSE WATER COMPANY nO8321 3/03-3/25 CLOSING 0.00 30.67 1020 607848 04/30/04 630 SANTA CLARA CO PROBATION n02100 JAN,FEB.MAR 2004 0.00 9214.52 1020 607849 04/30/04 1249 SANTA CLARA COUNTY 5606620 RECYCLE WASTE OIL 0.00 136.00 10Z0 607850 04/30/04 1249 SANTA CLARA COUNTY n08005 HAZ. MATERIALS FEE 0.00 359.00 1020 607851 04/30/04 2875 SAVIN CREDIT CORP n08201 J8332201915 MAY 04 0.00 130.94 1020 607852 04/30/04 2875 SAVIN CREDIT CORP nO4310 H3720300010 MAY 2004 0.00 1057.60 1020 607853 04/30/04 5n SBC/MCI n08501 #0213488 4/01/4/30 0.00 589.29 1020 607853 04/30/04 5n SBC/MCI n08503 #9969248 2/01-3/27 0.00 100.68 1020 607853 04/30/04 5n SBC/MCI n08507 #51702n 3/01-4/27 0.00 15.52 1020 607853 04/30/04 5n SBC/MCI 6104800 "215331 4/01-4/30 0.00 589.29 TOTAL CHECK 0.00 1294.78 1020 607854 04/30/04 M SCHINDLER. JASON 580 Refund, Check - SPRING 0.00 55.00 1020 607855 04/30/04 1488 SEARS 2708405 MISC TOOLS A25453 0.00 345.22 1020 607856 04/30/04 2383 SILICON VALLEY ANIMAL CO n04530 4TH QTR 03/04 0.00 57678.70 1020 607857 04/30/04 2810 SMART & FINAL nOl060 SUPPLIES A25719 0.00 165.65 1020 607858 04/30/04 1663 KIMBERLY SMITII n04300 4/21-23 ANNUAL CONF. 0.00 395.00 1020 607859 04/30/04 2320 SNAP-ON INDUSTRIAL 6308840 TOOLS 20227 0.00 28.82 1020 607859 04/30/04 2320 SNAP-ON INDUSTRIAL 6308840 SHOP TOOLS A25461 0.00 127.41 TOTAL CHECK 0.00 156.23 1020 607860 04/30/04 200 LESLIE SOKOL DBA DANCEKI 5806449 SERVICE AGREEMENT FOR 0.00 2751. 59 1020 607861 04/30/04 2484 SPRAY MART II 2708404 PARTS/SUPPLIES A254" 0.00 210.54 1020 607862 04/30/04 M2004 STATE OF CALIFORNIA nO8101 CONS.AFFRS RNWL CHOU 0.00 150.00 1020 607863 04/30/04 951 SUMMERWINDS GARDEN CNTR. nO8830 LANDSCAPE SPLY A25467 0.00 128.76 1020 607864 04/30/04 529 SUNGARD PENTAMATION. INC 6104800 DATA LINE CHRGS MAR04 0.00 71. 76 1020 607865 04/30/04 2863 SUNNYVALE-CUPERTINO nO1500 E . MURRAY MCLE MTG 0.00 28 .00 1020 607866 04/30/04 1825 SUPERIOR FRICTION 6308840 BRAKE PARTS A25423 0.00 255.34 1020 607866 04/30/04 1825 SUPERIOR FRICTION 6308840 BRAKE PARTS A25472 0.00 602.84 TOTAL CHECK 0.00 858.18 1020 607867 04/30/04 2045 SVCN nO4300 FY 2003-2004 OPEN PURC 0.00 275.00 1020 607867 04/30/04 2045 SVCN nO4300 FY 2003-2004 OPEN PURC 0.00 49.50 RUN DATE 04/29/04 TIME 11,43,08 - FINANCIAL ACCOUNTING )-/Ó 04/29/04 CITY OF CUPERTINO PAGE 10 ACCOUNTING PERIOD, 10/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "04/26/2004" and "04/30/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT ------- nn -- -VENDOR---- - - ------- FUND/DEPT -----DESCRIPTIONh- --- SALES TAX AMOUNT 1020 607867 04/30/04 2045 SVCN 1104300 FY 2003-2004 OPEN PURC O. 00 88 .00 1020 607867 04/30/04 2045 SVCN 1104300 FY 2003-2004 OPEN PURC 0.00 33 .00 1020 607867 04/30/04 2045 SVCN 1104300 FY 2003-2004 OPEN PURC 0.00 90.75 TOTAL CHECK 0.00 536 .25 1020 607868 04/30/04 695 SYSCO FOOD SERVICES OF S 5506549 SOCIAL ACTIVITIES 0.00 94.76 1020 607868 04/30/04 695 SYSCO FOOD SERVICES OF S 5506549 BINGO SUPPLIES 0.00 425.84 1020 607868 04/30/04 695 SYSCO FOOD SERVICES OF S 5506549 SOCIAL ACTIVlrIES 0.00 170.67 1020 607868 04/30/04 695 SYSCO FOOD SERVICES OF S 5506549 COFFEE SUPPLIES 0.00 163.60 TOTAL CHECK 0.00 854.87 1020 607869 04/30/04 1065 T AND 0 COMMUNICATIONS I 1101500 INSrALL VOICE AND DArA 0.00 2189.80 1020 607870 04/30/04 696 TADCO SUPPLY 1108303 FY 2003-2004 OPEN PURC 0.00 621.18 1020 607870 04/30/04 696 rADCO SUPPLY 1108302 FY 2003-2004 OPEN PURC 0.00 621.18 1020 607870 04/30/04 696 TADCO SUPPLY 1108312 FY 2003-2004 OPEN PURC 0.00 621.18 1020 607870 04/30/04 696 TADCO SUPPLY 1108315 FY 2003-2004 OPEN PURC 0.00 621.17 1020 607870 04/30/04 696 TADCO SUPPLY 1108314 FY 2003 -2004 OPEN PURC O. 00 621.17 1020 607870 04/30/04 696 TADCO SUPPLY 1108321 FY 2003-2004 OPEN PURC 0.00 621.17 TOTAL CHECK 0.00 3727. as 1020 607871 04/30/04 699 TAP PLASTICS INC 2708405 SIGN BLANKS 24523 0.00 36 .29 1020 607872 04/30/04 700 TARGET SPECIALTY PRODUCT 1108314 FY 2003-2004 OPEN PURC 0.00 452.88 1020 607872 04/30/04 700 TARGET SPECIALTY PRODUCr 1108312 FY 2003-2004 OPEN PURC 0.00 452.89 1020 607872 04/30/04 700 TARGET SPECIALTY PRODUCT 1108303 FY 2003-2004 OPEN PURC 0.00 452.88 1020 607872 04/30/04 700 TARGEr SPECIALTY PRODUCT 1108303 FY 2003-2004 OPEN PURC 0.00 354.30 TOTAL CHECK O. 00 1712.95 1020 607873 04/30/04 1876 TEKTRONIX INC 1103500 MONITORS LAMPS 16479 0.00 43.43 1020 607874 04/30/04 3044 TENJI INCORPORArED. A CA 4239222 PUBLIC WORKS CONTRACr 0.00 337 .50 1020 607874 04/30/04 3044 TENJI INCORPORATED. A CA 4239222 PUBLIC WORKS CONTRACT 0.00 2695.75 1020 607874 04/30/04 3044 TENJI INCORPORATED. A CA 4239222 PUBLIC WORKS CONTRACT 0.00 266.00 TOTAL CHECK 0.00 3299.25 1020 607875 04/30/04 M TSENG. FRANK 580 Refund, Check - SPRING 0.00 54.00 1020 607876 04/30/04 724 TURF & INDUSTRIAL EOUIPM 6308840 FY 2003-2004 OPEN PURC 0.00 806.46 1020 607877 04/30/04 738 VALLEY OIL COMPANY 6308840 FY 2003-2004 OPEN PURC 0.00 142.99 1020 607878 04/30/04 M2004 VOLUNTEER CENTER 1104400 TRAINING M.HOVEY 0.00 15. 00 1020 607879 04/30/04 1815 rOM WALTERS 5806249 PERMIT 341/REC SCHDLE O. 00 179.18 1020 607880 04/30/04 754 BARBARA WALTON 5806449 SERVICE AGREEMENT FOR 0.00 loaO. 00 1020 607881 04/30/04 2856 WESCO GRAPHICS 1106500 PRINT COLLATE BUNDLE I 0.00 623.34 1020 607881 04/30/04 2856 WESCO GRAPHICS 5806449 PRINT COLLATE BUNDLE I 0.00 2077.98 1020 607881 04/30/04 2856 WESCO GRAPHICS 5606600 PRINT COLLATE BUNDLE I 0.00 416.03 RUN DATE 04/29/04 TIME 11,43,08 - FINANCIAL ACCOUNTING )-11 04/29/04 ACCOUNTING PERIOD, 10/04 CITY OF CUPERTINO SELECTION CRITERIA, transacLtrans_date between "04/26/2004" and "04/30/2004" CHECK REGISTER - DISBURSEMENT FUND CASH ACCT CHECK NO FUND - 110 - GENERAL FUND 1020 607881 1020 607881 TOTAL CHECK 1020 607882 1020 607883 1020 607884 1020 607885 1020 607886 1020 607886 1020 607886 TOTAL CHECK 1020 607887 1020 607888 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT ISSUE DT uuuuuuuVENDORu-n_--___-- FUND/DEPT 04/30/04 2856 04/30/04 2856 WESCO GRAPHICS WESCO GRAPHICS 5806249 5806349 04/30/04 768 WEST GROUP PAYMENT CENTE 1101500 04/30/04 2395 WESTERN TRUCK FAB 2708405 04/30/04 M2004 WINSLAND MANAGEMENT. LLC 110 04/30/04 792 LILY WU 5706450 04/30/04 1081 YAMAGAMI 'S NURSERY 1108303 04/30/04 1081 YAMAGAMI' S NURSERY 1108303 04/30/04 1081 YAMAGAMI 'S NURSERY 1108303 04/30/04 M2004 YING-YING YANG 110 04/30/04 2786 YUAN CHIH DANCE OF AMERI 5506549 RUN DATE 04/29/04 rIME 11,43,08 -. ---DESCRIPTIONun -- PRINT COLLATE BUNDLE I PRINr COLLATE BUNDLE I LGL SEC'Y MNL 2004 REPAli<S #79 A25468 REFD UNUSED MAIL DPST SERVICE AGREEMENT FOR LANDSCAPE SPLY A25465 LANDSCAPE SPLY A25465 LANDSCAPE SPLY A25465 REFD UNUSED MAIL DPST SERVICE AGREEMENT FOR SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 11 AMOUNr 2077.98 2077.98 7273.31 274.42 91.65 124.53 304.00 334.93 -2.24 -4.48 328 .21 125.64 248.00 905939.82 905939.82 905939.82 '3-/2 DRAFT RESOLUTION NO. 04-310 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING MAY 07, 2004 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: (1~A~ {b¡7Á~ Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May ,2004, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino )-13 05/06/04 ACCOUNTING PERIOD, 11/04 Clry OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, .trans_date between "051"1'004" and "05/07/""" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT -_h_hhh_hVENDOR-hhh_h-h FUND/DEPT 1020 606597 V 02/27/04 M BHAT. SUMANGALA 580 1020 607889 05/07/04 M2004 A PERFECT CLIMATE 1100000 1020 607889 05/07/04 M2004 A PERFECT CLIMATE 110 1020 607889 05/07/04 M2004 A PERFECT CLIMATE 1100000 TOTAL CHECK 1020 607890 05/07/04 7 ABAG FLAN CORPORATION 1101000 1020 607890 05/07/04 7 ABAG PLAN CORPORATION 1104540 TOTAL CHECK 1020 607891 05/07/04 11 ACCENT BUSINESS FORMS 5606640 1020 607892 05/07/04 85B ACI HOLDINGS. INC. 1100000 1020 607893 05/07/04 44 AMERICAN RED CROSS 5806449 1020 607893 05/07/04 44 AMERICAN RED CROSS 5806449 1020 607893 05/07/04 44 AMERICAN RED CROSS 5806449 TOTAL CHECK 1020 607894 05/07/04 47 AMERICAN WATER WORKS ASS 1108201 1020 607895 05/07/04 57 ARAMARK n04510 1020 607895 05/07/04 57 ARAMARK 1104510 TOTAL CHECK 1020 607896 05/07/04 M2004 ASSOCIArED CONTRACroRS C 1101500 1020 607897 05/07/04 M Anisman. Rose 550 1020 607898 05/07/04 no BATTERY SYSTEMS 630BB40 1020 607899 05/07/04 1731 ROGER BERRY 4259314 1020 607900 05/07/04 M2004 BRION LAU 1100000 1020 607901 05/07/04 2895 BROWING-FERRIS INDUSTRIE 520BO03 1020 607902 05/07/04 M Brubaker. Ada 550 1020 607903 05/07/04 1367 CAP I a 1103300 1020 607904 05/07/04 133 CAL-LlNE EQUIPMENT CO IN 6308840 1020 607905 05/07/04 132 CALIFORNIA WATER SERVICE 1108407 1020 607905 05/07/04 132 CALIFORNIA WATER SERVICE 1108509 1020 607905 05/07/04 132 CALIFORNIA WATER SERVICE 1108508 1020 607905 05/07/04 132 CALIFORNIA WATER SERVICE 1108314 TOTAL CHECK 1020 607906 05/07/04 2232 CARIAGA, LOURDES no RUN DArE 05/06/04 TIME 09,05,04 ---hDESCRIPTIONhh-- Refund, Check - CANCLE REFUND DUPLlCArE PRMT REFUND DUPLICATE PRMT REFUND DUPLICATE PRMT DUES FY04-05 CU421 KAO, NU LEGAL PRINTING S.TAX JAN2004-MAR2004 MANKINS LIFEGUARD BOOKS CERTIFICATE FEES 228361 DUES J.DAVIS COFFEE SUPPLIES COFFEE SUPPLIES MOVE DOOR/NEW OFFICE Refund, Check - Lwn K FY 2003-2004 OPEN PURC PUBLIC WORKS CONrRACT REFD MAILING FEE VOLUME MARCH 2004 Refund, Check - Hairsp ANNL CONF R.KITSON CARB ASSY A25451 3/20-4/20 3/20-4/20 3/20-4/20 3/20-4/20 CSGARNSMNr SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O. 00 0.00 0.00 0.00 0.00 0.00 o. 00 0.00 0.00 - FINANCIAL ACCOUNTING ~ PAGE 1 AMOUNT -100.00 117.17 0.50 23.10 140.77 7874. 00 287.26 8161.26 570.60 339991.65 56. 00 490.00 80. 00 626 .00 267. 00 89. 06 49.78 138.84 900.00 93. 00 67. 01 14352. 00 5. 00 127458.44 118. 00 275.00 499 .40 3152.22 41.28 44.63 2087 .16 5325.29 306.50 J -IL( 05/06/04 ACCOUNTING PERIOD, 11/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND PAGE 2 SELECTION CRITERIA, transact.trans_date between "05/OJ/20O4" and "05/07/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT nnnnnnnVENDOR-' dnn-nn FUND/OEFT nn-DESCHIPTION- .---- SALES TAX AMOUNT 1020 607906 05/07/04 2232 CARIAGA. LOURDES 110 SSGARNSMNT 0.00 103.84 rOTAL CHECK 0.00 410.34 1020 607907 05/07 /04 149 CASH 1101060 P.CASH 4/29-5/03 0.00 35. 00 1020 607907 05/07/04 149 CASH 1101000 P.CASH 4/29-5/03 0.00 10 .00 1020 607907 05/07/04 149 CASH 1101200 P.CASH 4/29-5/03 0.00 5.78 1020 607907 05/07/04 149 CASH 5208003 P.CASH 4/29-5/03 0.00 10.00 1020 607907 05/07/04 149 CASH 1104000 P.CASH 4/29-5/03 0.00 74.23 TOTAL CHECK 0.00 135.01 1020 607908 05/07/04 152 CEB,CONTINUING EDUCATION 1101500 CA CRIMINAL PRO/PMC 0.00 253.84 1020 607909 05/07/04 2136 CENTRAL COMPurER 1103500 BATTERY 16478 0.00 151.55 1020 607910 05/07/04 1057 CERIDIAN BENEFrrS SERVIC 110 'FLEX DEP/240125 0.00 151. 92 1020 607910 05/07/04 1057 CERIDIAN BENEFITS SERVIC 110 'FLEX HLTH/240125 0.00 643.95 TOTAL CHECK 0.00 795. B7 1020 607911 05/07/04 1820 CERIDIAN BENEPITS SERVIC 110 APRILO4 ADMIN FEES 0.00 63 .00 1020 607912 05/07/04 1156 CHA 110 CHA 0.00 140.85 1020 607913 05/07/04 M20O4 CHAMPLAIN PLANNING PRESS 1107301 RNWL PLN. COMM. JOURNAL 0.00 105. 00 1020 607914 05/07/04 2769 CHARLES M SALTER ASSOCIA 4239222 CONSTRUCTION ADMINISTR 0.00 3520. 00 1020 607915 05/07/04 158 CHEMSEARCH 110BO05 HAZMAT SUPPLY A25454 0.00 159.69 1020 607916 05/07 /04 M CHEN. YING 580 REFD 265280 & 265281 O. 00 47.50 1020 607917 05/07/04 178 COLONIAL LIFE & ACCIDENT 110 'COLONIAL 0.00 283. 08 1020 607917 05/07/04 178 COLONIAL LIFE & ACCIDENT 110 COLONIAL 0.00 363.17 TOTAL CHECK 0.00 646.25 1020 607918 05/07/04 183 COTTON SHIRES & ASSO INC no GEOLOGIC REVW R24844 0.00 1612.00 1020 607919 05/07/04 197 CTC FUNDING, LLC nO1500 RENT 5/2004 5/1-5/17 0.00 2718.30 1020 607920 05/07/04 1058 CUPERTINO COMMUNITY SERV 2607404 SHELTER 1/4-3/31 0.00 6250 .00 1020 607920 05/07/04 1058 CUPERTINO COMMUNITY SERV nO7405 AFFORDABLE 1/4-3/31 0.00 16250 .00 1020 607920 05/07/04 1058 CUPERTINO COMMUNITY SERV 2607404 ASSISTANCE 1/4-3/31 0.00 2083 .25 TOTAL CHECK 0.00 24583.25 1020 607921 05/07/04 194 CUPERTINO SUPPLY INC 1108314 FY 2003-2004 OPEN PURe 0.00 270.95 1020 607921 05/07/04 194 CUPERTINO SUPPLY INe n08501 FY 2003-2004 OPEN PURC 0.00 129 .48 1020 607921 05/07/04 194 CUPERTINO SUPPLY INC nO8407 FY 2003-2004 OPEN PURC 0.00 54.38 TOTAL CHECK 0.00 454.81 1020 607922 05/07 /04 2866 DIANA R. ELRDD 2607401 SERVICE AGREEMENT FOR 0.00 4610 .19 1020 607923 05/07/04 214 DEPARTMENT OF TRANS paRrA nO8602 FY 2003-2004 OPEN PURC 0.00 163.11 RUN DATE 05/06/04 TIME O9,OS,OS - FINANCIAL ACCOUNTING J ~I S- 05/06/04 ACCOUNTING PERIOD, 11/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "05/03/2004" and "05/07/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT 1020 607924 05/07/04 M DING. WEIYING 580 1020 607925 05/07/04 220 DISCOUNr SCHOOL SUPPLY 5806349 1020 607926 05/07/04 222 DKS ASSOCIATES 2709531 1020 607926 05/07/04 222 DKS ASSOCIATES 2709531 rOrAL CHECK 1020 607927 05/07/04 3031 DOGGIE WALK BAGS. INC. 1108315 1020 607928 05/07/04 223 DON & MIKE'S SWEEPING IN 2308004 1020 607929 05/07/04 228 DUBAY'S TIRE SERVICE INC 6308840 1020 607930 05/07/04 M Devereaux, Ruth 550 1020 607931 05/07/04 M Dunckel, Geraldine 550 1020 607932 05/07/04 3079 ECONOMIC & SOCIAL OPPORT 2607403 1020 607933 05/07/04 239 ELECTRICAL DISTRIBUTORS 1108505 1020 607933 05/07/04 239 ELECTRICAL DISTRIBUTORS 1108505 TOTAL CHECK 1020 607934 05/07/04 242 EMPLOYMENT DEVEL DEPT 110 1020 607935 05/07/04 243 EMPLOYMENT DEVELOPMENT 110 1020 607936 05/07/04 234 ENGINEERING DATA SERVICE 1104300 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 4239222 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1104330 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1108601 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1108601 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1103300 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1108408 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 110 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 110 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 1104540 1020 607937 05/07/04 260 FEDERAL EXPRESS CORP 4239222 TOTAL CHECK 1020 607938 05/07/04 2361 FIRST BANKCARD 5506549 1020 607938 05/07/04 2361 FIRST BANKCARD 5506549 1020 607938 05/07/04 2361 FIRST BANKCARD 5506549 TOTAL CHECK 1020 607939 05/07/04 262 FIRST PLACE INC 1104300 1020 607940 05/07/04 2843 FOLGER GRAPHIC INC 1103400 RUN DATE 05/06/04 TIME 09,OS,05 PAGE 3 -----DESCRIPTION------ SALES TAX AMOUNT Refund, Check SPRING 0.00 27.00 SUPPLIES A25717 0.00 202.31 SERVICE AGREEMENT FOR 0.00 15654.13 SERVICE AGREEMENT FOR 0.00 23902.18 0.00 39556 .31 DISPENSER BAGS A25473 0.00 428.67 SWEEPING APRIL 2004 0.00 12172.36 ALIGNMENT A25478 0.00 91.57 Refund, Check Lion K 0.00 93.00 Refund, Check #1427. 0.00 60 .00 HOUSE/ENERGY 1/1-3/31 0.00 15366 .15 SUPPLIES 0.00 151. 55 SUPPLIES 0.00 1180.12 0.00 1331.67 SIT/932- 0014-5 0.00 17817.16 SDI/776- 5260-0 0.00 1182.67 PUBLIC HEARING NOTICE 0.00 534.95 COURIER SERV 0.00 44.31 COURIER SERV 0.00 35.57 COURIER SERV 0.00 29.34 COURIER SERV 0.00 14.95 COURIER SERV 0.00 32.99 COURIER SERVICE 0.00 52.35 COURIER SERV R24533 0.00 16.58 COURIER SERV R24844 0.00 14.68 COURIER SERVICE 0.00 19.30 COURIER SERVICE 0.00 16.58 0.00 276.65 STATEMENT APRIL2004 0.00 228.00 STATEMENT APRIL2004 0.00 47.80 STATEMENT APRIL2004 0.00 35.83 0.00 311.63 NAME PLATE 0.00 23.32 BID REQUEST AND PRINT 0.00 2796.38 - FINANCIAL ACCOUNTING 3-{b 05/06/04 ACCOUNTING PERIOD, 11/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "05/03/2004" and "05/07/2004" CASH ACCT CHECK NO FUND - 110 - GENERAL FUND ISSUE DT --------------VENDOR------------- FUND/DEPT 1020 607941 1020 1020 1020 607942 607942 607942 rOTAL CHECK 1020 607943 1020 607944 1020 607945 1020 607946 1020 607946 1020 607946 1020 607946 1020 607946 1020 607946 1020 607946 1020 607946 1020 607946 TOTAL CHECK 1020 1020 1020 1020 607947 607947 607947 607947 TOTAL CHECK 1020 607948 1020 607949 1020 607950 1020 607951 1020 607952 1020 607953 1020 607954 1020 607955 1020 607956 1020 607957 05/07/04 M 05/07/04 298 05/07/04 298 05/07/04 298 05/07/04 2546 05/07/04 2064 05/07/04 ME20O4 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 334 05/07/04 1898 05/07/04 1898 05/07/04 "98 05/07/04 1898 05/07/04 M 05/07/04 M 05/07/04 1215 05/07/04 343 05/07/04 M2OO4 05/07/04 879 05/07/04 M 05/07/04 M 05/07/04 2323 05/07/04 392 Fritch. Barbara 550 GRAINGER INC GRAINGER INC GRAINGER INC 2708404 2708404 6308840 GEORGE THOMAS MCCARROLL 5606660 HOWARO G HOFF JR. 1104400 HOFFMAN, MABEL 5506549 HOME OEPOT CREDIT SERVIC 1108315 HOME DEPOT CREDIT SERVIC 1108303 HOME DEPOT CREDIT SERVIC 1108312 HOME DEPOr CREDIT SERVIC 1108407 HOME OEPOT CREDIT SERVIC 1108314 HOME DEPOr CREDIT SERVIC 5606620 HOME DEPOr CREDIT SERVIC 1108314 HOME DEPOT CREDIT SERVIC 5606660 HOME DEPOT CREDIT SERVIC 5606620 AUTOMATIC RAIN CO. AUTOMATIC RAIN CO. AUTOMATIC RAIN CO. 1108303 1108303 1108303 1108314 AUTOMATIC RAIN CO. He. Jiamin 550 Hoglund. Carol 550 ICMA MEMBERSHIP RENEWALS 1101200 ICMA RETIREMENT TRUST-4S 110 INSTITUTE OF TRANS. ENOl 1108601 KEYSER MARSTON ASSOCIATE 1107405 KIM, YOUNG 580 KUSHNEROVA. YEVGENIYA 580 KWIK-WAY MUFFLER SERVICE 6308840 LEAGUE OF CALIFORNIA CIT 1101500 RUN DATE 05/06/04 TIME 09,OS,OS -- -- -DESCRIPTION- - -- -- Refund, Check - Class PARTS/SUPPLIES A25477 PARTS/SUPPLIES A25477 FY 2003-2004 OPEN PURC SERV CALL/BL PHEASANT CERT DRILL 5/01/04 BINGO LUNCH/PIZZA PARTS/SUPPLY 24206 PARTS/SUPPLY 24289 PARTS/SUPPLY 27298 PARTS/SUPPLY 20225 PARTS/SUPPLY 24578 PARTS/SUPPLY 15998 PARTS/SUPPLY 24278 PARTS/SUPPLY 15997 PARTS/SUPPLY 15997 FY 2003-2004 OPEN PURC FY 2003-2004 OPEN PURC FY 2003-2004 OPEN PURC FY 2003-2004 OPEN PURC Refund, Check - Event Refund, Check - Hairsp MBRSHP DUES KNAPP 'ICMA 1.T.E. (HANDBOOK! PLANNING CONTRACT TBRU Refund, Check - SPRING Refund, Check - SPRING REPAIRS 20235 HNDBK 2004 UPDATES SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FINANCIAL ACCOUNTING PAGE 4 AMOUNT 75.00 14.65 385.95 114.96 515.56 135.00 7S .00 300.00 4S .92 47 .20 27.95 43 .06 8.18 136.36 25.90 113.60 294.34 742.51 32.46 203.85 40.71 2304.60 2581. 62 750.00 118. 00 1522.00 5600.20 352.80 1997.50 160. 00 36.00 50.00 166.00 )-/7 05/06/04 ACCOUNTING PERIOO, 11/04 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact.trans~date between "05/03/"04" and "05/07/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT -_uu----uuVENDOR-uuu------ FUND/DEPT 1020 607958 05/07/04 396 PHILLIP M LENIHAN 5806449 1020 607959 05/07/04 3157 LOGO EXPRESS 1104530 1020 607960 05/07/04 2356 LYNX TECHNOLOGIES 2109612 1020 607961 05/07/04 3159 M & M UPHOLSrERY SHOP 1106265 1020 607962 05/07/04 3125 MIDPENINSULA CITIZENS 2607401 1020 607963 05/07/04 2567 MISDU 110 1020 607964 05/07/04 447 MISSION LINEN SUPPLY 1108201 1020 607964 05/07/04 447 MISSION LINEN SUPPLY 1108201 TOTAL CHECK 1020 607965 05/07/04 3158 CITY OF MOUNTAIN VIEW 1102100 1020 607966 05/07/04 471 MYERS TIRE SUPPLY COMPAN 6308840 1020 607967 05/07/04 302 NArIONAL OEFERREO CaMPEN 110 1020 607968 05/07/04 2862 NATURE WOK 5506549 1020 607969 05/07/04 3139 NEIGHBRHD HSG SVC SILICa 1107405 1020 607970 05/07/04 M Neilson, Barbara 550 1020 607971 05/07/04 493 OFFICE DEPOT 1104100 1020 607971 05/07/04 493 OFFICE DEPOT 1103300 1020 607971 05/07/04 493 OFFICE DEPOT 1106100 1020 607971 05/07/04 493 OFFICE DEPOT 1104300 1020 607971 05/07/04 493 OFFICE OEPOT 1104000 1020 607971 05/07/04 493 OFFICE DEPOT 1104400 1020 607971 05/07 /04 493 OFFICE DEPOT 1104510 1020 607971 05/07/04 493 OFFICE DEPOT 1104300 1020 607971 05/07/04 493 OFFICE DEPOT 1103300 1020 607971 05/07/04 493 OFFICE DEPOT 1104510 1020 607971 05/07/04 493 OFFICE DEPOT 1104510 TOTAL CHECK 1020 607972 05/07/04 501 OPERATING ENGINEERS #3 110 1020 607973 05/07/04 513 PACIFIC GAS & ELECTRIC ( 1108506 1020 607973 05/07/04 513 PACIFIC GAS & ELECTRIC ( 1104400 rOrAL CHECK 1020 1020 1020 1020 05/07/04 513 05/07/04 513 05/07/04 513 05/07/04 513 PACIFIC GAS & ELECTRIC ( 5208003 PACIFIC GAS & ELECTRIC ( 1108830 PACIFIC GAS & ELECTRIC ( 1108602 PACIFIC GAS & ELECTRIC ( 1108511 607974 607974 607974 607974 RUN OATE 05/06/04 TIME 09,05,05 PAGE 5 -----DESCRIPTION------ SALES TAX AMOUNT SERVICE AGREEMENT FOR 0.00 122.50 SHIRTS 0.00 194 .85 GIS STORM DRN APRIL04 0.00 1100.00 30> TO START JOB 0.00 1898 .53 FAIR HOUSING 1/1-3/31 0.00 2550.00 J TRYBUS 385960533 0.00 221.50 FY 2003-2004 OPEN PURC 0.00 87.24 FY 2003-2004 OPEN PURC 0.00 87 .24 0.00 174.48 INTEROPERABLILTY PRJ 0.00 19499.47 SUPPLIES A25485 0.00 468.70 .NAT'L DEF 0.00 18015.93 WEDNESDAY LUNCH 0.00 81.19 PLANNING CONTRACT THRU 0.00 4999.98 Refund, Check - Hairsp 0.00 118.00 OFFICE SUPPLIES 0.00 201. 75 OFFICE SUPPLIES 0.00 32.13 OFFICE SUPPLIES 0.00 57.22 REF, 243506234001 0.00 -19.40 OFFICE SUPPLIES 0.00 35.80 OFFICE SUPPLIES 0.00 90.85 OFFICE SUPPLIES 0.00 4.98 OFFICE SUPPLIES 0.00 4.98 OFFICE SUPPLIES 0.00 46.16 COFFEE SUPPLIES 0.00 43.36 COFFEE SUPPLIES 0.00 173.46 0.00 671.29 UNION OUES 0.00 715.81 3/30-4/27 4H 0.00 42.21 4/01-4/29 OES 0.00 111. 05 0.00 153.26 3/27-4/26 0.00 8.03 3/27-4/26 0.00 48.36 3/27-4/26 0.00 2207.20 3/27-4/26 0.00 309.33 FINANCIAL ACCOUNTING ') -/ 8 05/06/04 CITY OF CUPERTINO PAGE 6 ACCOUNTING PERIOD, 11/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "05/03/2004" and "05/07/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ 1108507 3/27-4/26 0.00 802.96 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ l1OB506 3/27-4/26 0.00 146.55 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ 1108315 3/27-4/26 0.00 223.30 1020 607974 05/07/0< 513 PACIFIC GAS & ELECTRIC [ l1OB407 3/27-4/26 0.00 3053.42 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ 1108501 3/27-4/26 0.00 4372.16 1020 607974 05/07/04 513 PACIFIC GAS . ELECTRIC [ 5606620 3/27-4/26 0.00 1998 .94 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ l1OB503 3/27-4/26 0.00 1289.15 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ l1OB504 3/27-4/26 0.00 4805.85 1020 607974 05/07/04 513 PACIFIC GAS . ELECTRIC [ 1108314 3/27-4/26 0.00 336.69 1020 607974 05/07/04 513 PACIFIC GAS . ELECTRIC [ 1108303 3/27-4/26 0.00 2222.16 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ 1108312 3/27-4/26 0.00 192.11 1020 607974 05/07/04 513 PACIFIC GAS & ELECTRIC [ l1OB505 3/27-4/26 0.00 1803 .44 1020 607974 05/07/04 513 PACIFIC GAS . ELECTRIC [ 5606640 3/27-4/26 0.00 190.13 1020 607974 05/07/04 513 PACIFIC GAS . ELECTRIC [ 67OB510 3/27-4/26 0.00 38OB. 90 TOTAL CHECK 0.00 27818.68 1020 607975 05/07/04 1952 PAPA l1OB4O7 REGISTER/LICENCES [8) 0.00 440. 00 1020 607976 05/07/04 520 PAPERDIRECr INC 5806349 OFFICE SUPPLY A25626 0.00 170 .82 1020 607976 05/07/04 520 PAPERDIRECT INC 1106343 OFFICE SUPPLY A25626 0.00 200.00 TOTAL CHECK 0.00 370.82 1020 607977 05/07/04 526 PENINSULA OIGITAL lMAGIN 110 IMPROVEMENT PLANS 0.00 97 .21 1020 607977 05/07/04 526 PENINSULA OIGITAL lMAGIN 4239222 CC&L FURNITURE PLANS 0.00 376.90 1020 607977 05/07/04 526 PENINSULA DIGITAL lMAGIN 4239222 CC'L FURNITURE SPECS 0.00 892. SO TOTAL CHECK 0.00 1366.61 1020 607978 05/07/04 M2004 PENINSULA DIVISION. LCC 1101200 CITY MGR MTG 6/18 0.00 18.19 1020 607979 05/07/04 1239 PEOPLE GREETERS 5806349 BALLOONS A25715 0.00 110.42 1020 607980 05/07/04 533 PERS LONG rERM CARE PROG 110 PERS LTC/2405 0.00 119.15 1020 607981 05/07/04 542 PINE CONE LUMBER 1108303 SUPPLIES A25450 0.00 136 .10 1020 607982 05/07/04 546 PITNEY BOWES INC 1104310 FY 2003-2004 OPEN PURC 0.00 248.76 1020 607983 05/07/04 2471 PREMIER INDUSTRIAL 6308840 SHOP SUPPLIES A25483 0.00 126.30 1020 607984 05/07/04 559 PROJECT SENTINEL 1107405 SERVICE AGREEMENT FOR 0.00 6250.00 1020 607985 05/07/04 576 REED & GRAHAM INC 27OB404 SUPPLIES 0.00 554.78 1020 607986 05/07/04 1071 REPUBLIC ELECTRIC 4209535 PUBLIC WORKS CONTRACT 0.00 17400.00 1020 607987 05/07/04 M2004 RHYTHMAIRERS 5506549 GRATUITY, ENTERTAINMNT 0.00 50.00 1020 607988 05/07/0< 602 ROYAL COACH TOURS 5506549 LION KING 4/25 0.00 511.92 1020 607989 05/07/04 M RYAN. VICTORIA 580 Refund, check - SPRING 0.00 20.00 RUN DATE 05/06/0< TIME 09,05,05 - FINANCIAL ACCOUNTING ] -( C) 05/06/04 CITY OF CUPERTINO PAGE 7 ACCOUNTING PERIOD, 11/04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA. transact. trans_date between "05/03/2004" and "05/07/2004" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND!DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 607990 05/07/04 M Rodgers. Nancy 550 Refund, Check - Hairsp 0.00 118. 00 1020 607991 05/07/04 M Rogers. Barbara 550 Refund, Check. Need I 0.00 300. 00 1020 607992 05/07/04 621 THE MERCURY NEWS 4239222 LIBRARY SIGNAGE/FURN 0.00 7543.92 1020 607993 05/07/04 1026 SANTA CLARA COUNTY 2500000 RDA/ERAF 03/04 0.00 1280. 00 1020 607994 05/07/04 258 SANTA CLARA COUNTY 110 V ORTEGA 563312780 0.00 568. 00 1020 607995 05/07/04 2224 SANTA CLARA CNTY eLERK/R 110 NEG DECLARATION FEE 0.00 50 .00 1020 607996 05/07/04 633 SANTA CLARA COUNTY SHERI 1106248 CHERRY BLOSSOM FESTVL 0.00 1597.00 1020 607999 05/07/04 511 SBe/MeI 1101000 731-7142 APRIL 04 0.00 186.70 1020 607999 05/07/04 511 SBe/MeI 1102100 731.7142 APRIL 04 0.00 155.56 1020 607999 05/07/04 511 SBe/MeI 1101500 731-7142 APRIL 04 0.00 342.22 1020 607999 05/07/04 511 SBe/MeI 1104300 731-7142 APRIL 04 0.00 277 .63 1020 607999 05/07/04 511 SBe/MeI 1103300 731-7142 APRIL 04 0.00 62.22 1020 607999 05/07/04 511 SBe/MeI 1103500 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1104000 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1104100 731-7142 APRIL 04 0.00 186.67 1020 607999 05/07/04 511 SBe/MeI 1104200 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1104510 731-7142 APRIL 04 0.00 186.67 1020 607999 05/07/04 511 SBC/MeI 1106647 731-7142 APRIL 04 0.00 31.11 1020 607999 05/07/04 511 SBe/MeI 1104530 731-7142 APRIL 04 0.00 217.78 1020 607999 05/07/04 511 SBe/MeI 1104400 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1106265 731-7142 APRIL 04 0.00 217.78 1020 607999 05/07/04 511 SBe/MeI 1106100 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1106265 731-7142 APRIL 04 0.00 497.78 1020 607999 05/07/04 511 SBe/MeI 1106265 731-7142 APRIL 04 0.00 62.22 1020 607999 05/07/04 511 SBe/MeI 1106529 731-7142 APRIL 04 0.00 31.11 1020 607999 05/07/04 511 SBe/MeI 1106500 731-7142 APRIL 04 0.00 373.33 1020 607999 05/07/04 511 SBe/MeI 1107200 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1107301 731-7142 APRIL 04 0.00 280. 00 1020 607999 05/07/04 511 SBe/MeI 1101200 731-7142 APRIL 04 0.00 93.33 1020 607999 05/07/04 511 SBe/MeI 1107302 731-7142 APRIL 04 0.00 62.22 1020 607999 05/07/04 511 SBe/MeI 1108504 731-7142 APRIL 04 0.00 124.44 1020 607999 05/07/04 511 SBe/MeI 1107501 731-7142 APRIL 04 0.00 404.44 1020 607999 05/07/04 511 SBe/MeI 1107502 731-7142 APRIL 04 0.00 31.11 1020 607999 05/07/04 511 SBe/MeI 1107503 731-7142 APRIL 04 0.00 124.44 1020 607999 05/07/04 511 SBe/MeI l1OBOOl 731-7142 APRIL 04 0.00 155.56 1020 607999 05/07/04 511 SBe/MeI l1OBI01 731.7142 APRIL 04 0.00 294.37 1020 607999 05/07/04 511 SBe/MeI l1OBI02 731-7142 APRIL 04 0.00 31.11 1020 607999 05/07/04 511 SBe/MeI 1106265 731-7142 APRIL 04 O. 00 93.33 1020 607999 05/07/04 511 SBe/MeI 1108501 731-7142 APRIL 04 0.00 700.21 1020 607999 05/07/04 511 SBe/MeI 1108503 731-7142 APRIL 04 0.00 839.68 1020 607999 05/07/04 511 SBe/MeI l1OB507 731-7142 APRIL 04 0.00 62.22 1020 607999 05/07/04 511 SBe/MeI 5606620 731-7142 APRIL 04 0.00 311.11 1020 607999 05/07/04 511 SBe/MeI 5706450 731-7142 APRIL 04 0.00 373.33 1020 607999 05/07/04 511 SBe/MeI 1108601 731-7142 APRIL 04 0.00 93.33 RUN DArE 05/06/04 TIME 09,05,05 - FINANCIAL ACCOUNTING J-~O 05/06/04 ACCOUNTING PERIOD, 11/04 CITY OF CUPERTINO CHECK REGISTER - DISEURSEMENT FUND SELECTION CRITERIA, transact-trans_date between "05/03/2004" and "05/07/2004" FUND - 110 - GENERAL FUND CASH AeCT CHECK NO ISSUE DT u_uh_uuuVENDORuuuuuu- FUND/DEPT 1020 607999 05/07/04 511 SEe/MeI 1108602 1020 607999 05/07/04 511 SEC/MeI 5208003 1020 607999 05/07/04 511 SEC/MCI 2308004 1020 607999 05/07/04 511 SEC/MCI 5708510 1020 607999 05/07/04 511 SEC/MCI 1108201 1020 607999 05/07/04 511 SEe/MCI 6104800 1020 607999 05/07/04 511 SEe/MCI 5606620 1020 607999 05/07/04 511 SEe/MCI 5606640 1020 607999 05/0'7/04 511 SEC/MCI 1107301 1020 607999 05/07/04 511 SEC/MCI 1106647 1020 607999 05/07/04 511 SEC/MCI 1108511 1020 607999 05/07/04 511 SEC/MCI 1108504 1020 607999 05/07/04 511 SEC/MCI 1108407 TOTAL CHECK 1020 608000 05/07/04 1449 SENIOR ADULTS LEGAL ASSI 2607404 1020 608001 05/07/04 2446 SIGNA A RAMA 5606620 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 1020 608002 05/07/04 2415 SIMON MARTIN-VEGUE WINKE 4239222 TOTAL CHECK 1020 608003 05/07/04 2810 SMART & FINAL 1106343 1020 608003 05/07/04 2810 SMART & FINAL 1106343 1020 608003 05/07/04 2810 SMART & FINAL 1101060 roTAL CHECK 1020 608004 05/07/04 665 SOUTH EAY METROPOLITAN 5806449 1020 608005 05/07/04 671 STANDARD EUSINESS MACHIN 4239222 1020 608006 05/07/04 677 STATE STREET EANK & TRUS 110 1020 608007 05/07/04 2513 MARTHA MARIA STEINER 5506549 1020 608008 05/07/04 M SUMANGALA EHAT 580 1020 608009 05/07/04 689 SUMMIT UNIFORMS 1104530 1020 608010 05/07/04 1590 SUPPORT NETWORK FOR EATT 2607404 1020 60BOll 05/07/04 695 SYSCO FOOO SERVICES OF S 1106265 1020 608012 05/07/04 701 rARGET STORES 5706450 RUN DATE 05/06/04 TIME 09,05,05 - -u-DESeRIPTIONuuu SALES TAX 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0.00 731-7142 APRIL 04 0.00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0.00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0.00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0,00 731-7142 APRIL 04 0.00 731-7142 APRIL 04 0.00 0,00 LEGAL ASSIST, ELDERS 0,00 POOL SIGNS 16000 0,00 PUELIC WORKS CONTRACT 0,00 PUELIC WORKS CONTRACT 0,00 PUELIC WORKS CONTRACT 0,00 PUELIC WORKS CONTRACT 0.00 PUELIC WORKS CONTRACT 0.00 PUELIC WORKS CONTRACT 0.00 PUELIC WORKS CONTRACT 0.00 PUELIC WORKS CONTRACT 0,00 0,00 SUPPLIES A25650 0.00 SUPPLIES A25799 0.00 SUPPLIES A25723 0.00 0,00 SERVICE AGREEMENT FOR 0,00 CANNON IR2010F COPIER 0,00 'PERS DEF 0,00 SERVICE AGREEMENT POR 0,00 REPLACEMENT CHECK 0,00 UNIFORMS G,LEE 0,00 D,VIOLENCE 1/1-3/31 0.00 SUPPLIES 0,00 SUPPLIES 23849 0,00 FINANCIAL ACCOUNTING PAGE 8 AMOUNT 124.44 31.11 31.11 248.89 215,71 591.11 155.56 31.11 62 .22 2BO. 00 62 ,22 30.99 14.67 9342.33 2923,59 272 ,47 34450.00 12404,70 1761. 07 6213.20 768.7S 3603.54 13580.70 11252,67 84034,63 73.36 42.92 46.36 162 ,64 3525.12 351. 81 4007.56 300.00 100.00 127,74 1662.50 627.47 42,00 '}-;)/ 05/06/04 ACCOUNTING PERIOD, 11/0' CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, tran,act.tran,_date between "05/03/2004" and "05/07/2004" CASH ACCT CHECK NO FUND - 110 - GENERAL FUND 1020 60aO12 1020 608012 1020 6OaO12 1020 6OaO12 TOTAL CHECK 1020 608013 1020 60aO14 1020 608015 1020 608015 TOTAL CHECK 1020 60aO16 1020 60aO17 1020 608018 1020 608019 1020 608020 1020 608021 1020 608022 1020 60aO23 1020 608023 1020 608023 rDTAL CHECK 1020 608024 TOTAL CASH ACCOUNT TOTAL FUND TOrAL REPORT ISSUE DT uuuuu-n-VENDORu_uu--_u- FUND/DEPT 05/07 /04 701 05/07/04 701 05/07/04 701 05/07/04 701 05/07/04 1905 05/07/04 1993 05/07/04 1053 05/07/04 1053 05/07/04 1154 05/07/0' 2584 05/07/04 738 05/07/04 2979 05/07/04 1815 05/07/04 774 05/07/0' 962 05/07/04 799 05/07/04 799 05/07/04 799 05/07/04 802 TARGET STORES TARGET STORES TARGET STORES TARGET STORES TRAFFIC SAFETY CORP 5706450 5706450 5706450 5706450 TREASURER OF ALAMEDA COU 110 2709447 TUBAN INDUSTRIAL PRODUCT 6308840 TUBAN INDUSTRIAL PRODUCT 6308840 UNIVERSAL DIALOG, INC. UNITED WAY OF SANrA CLM 110 1103300 VALLEY OIL COMPANY VCI TELECOM INC TOM WALTERS 6308840 4209534 5806249 WESTERN HIGHWAY PRODUCTS 270a405 5506549 LINDA YELAVICH ZANKER ROAD LANDFILL ZANKER ROAD LANDFILL ZANKER ROAD LANDFILL 5208003 5208003 5208003 ZEP MANUFACTURING COMPAN 6308840 RUN DATE 05/06/04 TIME O9,OS,OS - uuDESCRIPTIDNu- --- SUPPLIES A25689 SUPPLIES A25688 SUPPLIES A25688 SUPPLIES A26330 SWAP I CONTROLLER AND A LOPEZ JR 566398126 CARB .ASSY A25447 REP 120975 A25447 UNnED WAY TRANSLATE '/20-4/23 FY 2003-2004 OPEN PURC FINAL PLUS RETENTION BULK MAIL PERMIT 341 FY 2003-2004 OPEN PURC APRIL BIRrHDAY BASH COMPOST DLVRY MAR04 DEBRIS BOX C&D YARDWASTE MARCH 2004 ZEP-O-BRlrE 20229 SALES rAX 0.00 0.00 0.00 0.00 O. 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 9 AMOUNr 368.01 30.36 184. 00 104.59 728.96 1687.56 253.84 368 .31 -362 .40 5.91 99.00 1059.27 6223.70 71435.45 248.66 1481.67 127.75 200.00 235.55 17725 .30 18160.85 52. 09 973925.52 973925.52 973925.52 - FINANCIAL ACCOUNTING RESOLUTION NUMBER04-311 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON May 7, 2004 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the funds set forth: GROSS PAYROLL $ 433,114.94 Less Employee Deductions $(120,495.57) NET PAYROLL $ 312.619.37 Payroll check numbers issued 74336 through 74589 Void check number(s) 74542-74565 CERTIFIED: ~ ~ Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this ~ day of May , 2004, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino L{ -( City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3220 FAX: (408) 777-3366 CITY OF CUPEIQ1NO DEPARTMENT OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No. 5' Meeting Date: May 17,2004 SUBJECT Accept the Treasurer's Budget Report - March 2004 BACKGROUND Attached is the Treasurer's and Budget report for the period ended March 31, 2004. The report includes all funds in control of the City. Investments The market value of the City's current portfolio totaled $37.8 million at March 31, 2004, with a maturity value of $37.7 million. The City intends to hold investments until maturity to redeem full value of the securities plus interest earnings up through the maturity date. The Local Agency Investment Fund (LAIF) yielded 1.474% compared to February's 1.440%, and 1.90% a year ago. The City's portfolio as a whole yielded 2.39% in March. Although investments in short-term callable federal agency notes were not being called, yields increased slightly in March, making new purchases more favorable. In addition, Certificates of Deposits showed increased yields; $889,000 of such instruments were picked up as an appropriate diversification of the portfolio. As a result, both the average length to maturity ofthe City's portfolio (about 19 months) and the investment yield have increased. It is anticipated that interest rates will rise at a very moderate pace for the next several months. Overall, the City's current investment portfolio balance decreased approximately $850,000 as no draw was made on the LAIF bond fund to cover library construction expenditures in March. (A draw will be made in April.) Note that non-callable investments have been laddered to maturity dates that will allow for the projected cash flows required for the library and other capital projects. Prinled on Recycled Pape, 5'~1 The investments of the City of Cupertino are in full compliance with our City investment policy and/or State law. Investments are tiered to adequately provide the City with sufficient cash flows to pay its obligations over the next six months. RevenuelExpenditure Trends Most General Fund revenues are below budget projections at the end of March due to the timing of major tax payments from the County and other tax revenues submitted in the month subsequent to collection. However, most revenues are in line with the 2003-04 budget as amended at mid-year. Sales tax revenue is the lone exception - a further reduction of approximately $400,000 may be realized by fiscal year end. Operating expenditures have decreased 5.1 percent from March oflast year, and are also in line with the City's adjusted budget. RECOMMENDA nON: Accept the Treasurer's and Budget report for March 2004. Submitted by: Approved for submission: (2 AÞf- ~ Carol T. August! e Deputy Treasurer ~ David W. Knapp City Manager :) -).. City of Cupertino March 2004 - "-06/28/02,,, ,,03~MA S-'¡AIURED~, - ".~ '" 1'29~~,'" 1'3~0~, -- 1,301,843 _-2,930 ~ SECURlIIESPURCHASEIJ, =t=:::J---~ '03,/08/04"" -"12/26/0",,6,,!,~:'MC<O,,,,'" -'.,' 'Jt, ",6k,-,_'" -,~,.30%" _",,798'.358 "..",80Ö'000"" '-', ,,800'00,,0,', .-,-.",1'642" 1 ~3;~~;~~ FA: -' 4,01 ,---¡.6oo'°:þ=° ' I.:::.O~-j ---r;ô00, 0- , -,,- ~~~- 1 FN A~- -~ 5 v..~, ----soo;ooO - ----,¡)4,6~ ' --, ------=- " 0 ~~teP -~ 6 - ~ 600,00- ,00 ,-" 6O0.ooT-n~ ~~:l~~ 1- j-~-+---=-=F=+=~----+---=- -,=-+---m,,~, -,' UP<irtmoNat',o,naIB""k '---=I-,:"':i=.::,-' , """, ,2,7~-~",0"__',',27,4.~~~t=,-, "- A, - - -+- ---- - '-+-" '- -+---- 274,20r T7~4;!DT, - 274,20,1 --, - FI ATE 1JFl)Eþosf--T -------- - - - - - t--- -.=E=",', OJ7f77O4T,7 ,."", 03/17/08'Amer",an,TrustF'd,savmgs,B,,~, ",.-,-=L,', ,.',=1=," %,." 9~,', 0- """ 99-;¡¡~,', -99'OOOT,',.,-,..-" ----¡j3Jf7/0~03 7 PeoplesState!!'¡¡¡¡-- ~~j- 9 ,OOO~. -- 99.000---0 - - " 03=t/19/04, , ----o:!7f9p ant,",Shrst COrderrG,li;,-__, ~ - '-----, 3lJW,--,- - 98,0 - -98;000, , -- --.¡g:oo°r,-, 0 ------01 04 --um470 Ba ge' State Bank -- '--t--- 3, v.. 99.000 "99;OUO ---- ~O - -- 0 = ----om4 ,Was ita State Bank- ----¡- '~ 3.35% --99;om¡- ----09:000-- ---WOO!! - U3724704~72æ¡¡motState!!¡¡¡¡¡--. -----nO'" "'9'JlJoal- -9~- 99;000' --- 0 ".-U17247O' ~ 07 ignatureBankNat'IAssn----' " -~--D" - -~()()t--<J9;OOO!--99;OO01-----O -ID72ô704Pnvateb""k&rrust --- -T2W, - 99;000- ~OO~ n-¡¡¡¡,oOOt-_- -" ~*:L. +- '--:"'..- J T .~~ .::: I ~.:~---=! = =:Ell' =1-- --- -- t=:+ -- +- --- --T--- LA_-+-, '-.,.-, =i--=~'State~r ",'. ,',.. J6r:L.., -<Æ7%1 . 1,2,6=-+= I2',¡;~- 12',OO9JIO1,' , '..,-, -- --- MONEYMARR.El FUNDS f----- -- '" t- n- -:¡.- - - -----j---- --- r -- -=:1:- , ~ ~- ~~~~o~~I~~~acCOunt- iF -~~~I- "2;80~ -2~ --= 2~~--- ~MT=y£ - ,- - - - -- - ----+=1--=r---29.801~:29'80r _-~9~~~0 ! ----077093==' , 041507 FHL1.JC(P) '-, . -~6k- - ,~'92%' -----20:z;TIOi---W0'2~-Z¡¡S,ldU-~2 -- -=2 ----u4115: FHLMC'(!') --- - 6 - - -, % ---poo,ornr- -QOO;OOO -- r::mr.31, -- ----¡¡gS- -,.,',I-,')Of2 ".'05/14/04-FmP;:- ", -----, ---- '6 -1,-1',,1%-, 1,304.1:mt"" .' 1,3oo,ÙÙ()-, .",3,0,7,1711,'" '2:9", ,41 1,_,.,06128~02, 09/1, 5,,/04-, FNM.A , - ,-,--, - -.. _---;O¡¡~6" - -, 3,-rw-.t=,' ,-'T7ßS:,'78, .m+-,,- 1'80,o.0001~, - T'82U;063-",-,- ~, 4" 9 -00728 0 1504 FIII.J..\ 6, 2,93", 1;LOIJT,.68 1,200;000- ---¡.21J4,')2O -_u ,75 --t' 0=2 ----ru01 4 FNMA _u ---- -6kl --n4%' ---66D'!ST ----oso;omrr -695;20[ ----3J,56 --:,-,,' ~3,/08/04----nz", 1226106jFHLMC¡¡:), ,,-,- "",,-_~-,,_6k, ,,_2,,3,0%, :,--:79&~,58, :so,,' o'°oor-," -:-"796.~"O,, -,' (T.n . ~712T7O1 0772T706 fHLBI;) '--- -1õK -' - 2,.21J%!- 500.0~- 500,000 - 499,059 ~-- ---¡941) 10m=! = FJJII!ij;j !oJ¡- 1-- 25oW- 99S;0'!O 1,000,0001-- 1,000,84&'- 2;81 - =--_,08107lfJ'j,'_,,'.. 0&7IJ7706:fHL,BI;),ste¡¡:",:-,-,':" " "'-ok~6-- .:t:=,,-,"'~,',.--,,500.oou+ ",'----,oO:ooot--,SOo;1S'i,91, ',u_,-,- '35 n --0 087IEt U87IT/06~1;) ------ 6k- -~;:I __':"2'4ÙÙ~o¡¡¡r¡- L;4OO,ùù~ _2;400,10,-- ---'01 =04 ---m1287üRl-ffi[M~ ,6k 410% 505,231 ----,¡¡. 0 -- 501JYlI' --- (, 0 :..J-'O/27,1 -,",-/29/01FHJ:!>IC<9__::---_::----':6Kt----30m--__:~T.919---- f.00=r----~I,()(IOJ291-- ,U5a IT1I'7T~ 11/I17DrlrnrB<9 t6k- , 425;;1 997,935, - I,OOO;omr; - I,OO3;29S - _n S. 0 ----:L' --',-,',02125/04 !, _02=1;';;;-, FHI:B<O -:_, --, -, -----,', ,!oK-I ,---)IJv.., --__1,00",°,0001=" _"r~o I-, _,1,002,,9131'-,.2.9,13 î27!15/0"-- 121OS7O7J'NNfAOO 'ot<i 2,63gT, 1,000,000' I,~o, - 1-;00<>,221 -- 9;2!7 -:+-~;a-::~~=-:..-----::.....----l: +-=-:i~--T~~~~ ,,~~:.. ~1)~I¡n~__-~ '~----l~~~-+--~=-- , -=:-:1:..1= --=-~!-=-~-- , S--3 City of Cupertino March 2004 rU~L~OC - ~ REv I ~WO'CV N~'U~" YIEJ:IJ- I LVO' VALUC --- ~UC"U "VICO\con. W"/Uj WI5/u. HLMC<o, step U3130/O4 03130/09 HLB"". step 1.IUIV> volUlv7FNMA", ---12w/v> v>wlv7 ¡tHLML'" Imu/w Imu/u. ,tHLMC¡:Ç¡ti¡¡ - - !Ok !6k 6k 6k ----- !Ok ! MO us liUvERN s- us ¡ ------ --e---- -- 0'" l"aDageu rortoo",o ¡".,iii,VIeIi!'~- - -- j Average Length to MaturitY ([;oý.a¡'¡¡- -~~-~- --- -- ------- --- --- ! I --- --- -- - --- - -- - - -- TRU.T & AGENLYPURTFU~IU - CERTIFICA , uF DEruslT: -- U7127/01 t-_U6 3.0/04 ¡Cupertmo Nat (Kes"" Truit) ola, . rust '" AgeD" rort 0 00 = -=--:---+-- -- Trame Impaj - j6b I __m __n- -- 1O/15J1}2 --- 1.0115.02 IVlI5U.- Lease Payment Fvnd LAIF Bona-Accovnt Wills Fargo Money Mkt - ota' uonu Reserve Yortro '0 ------T n! =:==¡-~- -í --- -- ------- j~~ - 2.U0% »UY. >.00% 2_75 2.>9% 1.01 - TWVo .053% L,7Yo UAu% 1,000.000 600..00.0 .00v,voo -- 9'7,203- 1.000..0.0.0 ¿2,808,4,7 --- -- --- r;UUU,OOU 600,.0.0.0 -[,OOO.vvv 17)00;000 1,.0.0.0..000 -n;8šÐ;2Ú 0 >o,m,.>o,,__- - >O.">.VO' n- -- --- I --------~--- 1 19;100 - ---,-g;rmr --~;100i- -- -2- 9,294,454 -- -em ------ 41,55.0 --- ",»V ,"',". --- -,- -- n____- - -- j ¡ - _1î~~~~~;RVEPORT>'O~:_L- Franklin F. .coa')' Trust ---¡---C-----O~68% T-~ - -- - n~_- --f-' ! -- - -=+----- ---- ----~----- -~- -- , T 41.55.0 r - 'I,»V 2 9,294.454- - - - 1,1'2 >,"",000 1- _n- i t MA""'" VALUe I rKOFIT7L= I,UU2. 5U 2,75U -- --599,591' ,ov'l ',uu>.75 >,752 '.UUO,7l' 9,4M 1;00'1,0/5 r---!1;OT> ¿¿."'.J9, 1J7.",5 - - --- ---- v u >0..0'.¿00 m.." -- - I T- I n___~ ------ n --f---- -- --- ---- ---t--- -- -- - --- 41,551)-1---- ---0 OI,»V U - - 0 --2 ~294,454 1.'"2 0 '."".000 v u- -- --- -- r;--L{ 2.00% 1.00% 0.50% 0.00% Investments by Type Managed Portfolio US T",,~y No", 0% Ag"'yN"" 64% IRate of Return Comparison 3.50% 3.00% 2.50% 1.50% 2/03 3/03 4/03 5/03 6/03 7/03 8/03 9/03 10/03 11103 12/03 1/04 2/04 3/04 ç-S- COMPLIANCE WITH INVESTMENT POLICY Ci M ty of Cupertino arch 3t..~OO4 --- -- n- -- - -- Category Standard - 1 easu Issues No limit C Comment Tr ry U~~gencies (eg FHLMC)- M~d!lJ_In Term Corporate Bon~s/N LAIF Money Market Funds - Maximum Maturities iN I'm't , omplies 'c --I' 0 1 1 omp les - -- otes 130% wi!h A rating Complies m .$40 million Complies 120%- -- -~- Complies 25% up to 15 years Colllplies ------ Remainder up to 5 years Complies --- --- - H_- 10% (except govts) Complies ---- ---- -- Per Issuer Max Bankers Acceptances Commercial Paper Negotiable S:ertificates of DelJOsit ~epurchase Agreements Reverse Repurchase agreements 180 days & 40% 270 days & 25% 30% 1365 days . Prohibited Complies . Complies Complies Complies Complies ---- --- un - ç-~ City of c:upertino~_, _~'_m General Fund Budget Report ~ " -=---=- ~n " -~~ct~~l I A~tu!l_' % of Budget , ! - -- - ¥'..~-=- -=-1,~::~UdgJ::BUdget, ¡ YT~-3l-03~1 YTD3-3l~04r~verlUnde~iSOfTrendS - ----=--=-- Sales Tax '10,0001=0001 8,780,000 6,769,320 6,357,450 -3.46% P~opertyiax- '-~ 3,700,000 3,800,000 2,382,486, 2,726,193 ~4.34o/; Tr¡msient6~cupancy- ¡ - -],665,000 -___-!,500;000c 1,117,4~~ '1,045;'627:?O6%¡Tcyp~ess;;:p2¡¡% over last year;aIl others down 20% =-- UtilityTax In~0,00L-2,750,000' 1,650,405 1,'7.17,750 -16.72%' Franchise Fees ,+--- 2,200,000 2,300,000 897,604 902,465 -47.68% , - -- - Other Taxes 1,250,000 1,365,000 813,619 1,072,299 4.74% Property transfer taxes up $120k from last year - -- Licenses and-Permits - 1,182,000 1,285,000 1,128,734' - 1,050,425 8,99%' -, , ,- - ,-- ,-, i'-", --, --, Use of Money & Property+ 1,370,000 ¡,I 10,000, 1,093,791 770,807 -7.41% irItergove_mmenta.I--=- 1- 3,7~~~0,000 2,719,640 1,992,791 - 2.29% Charges for Services 1 381,250 410,000 299,451 359,712 16.98% Fin;'s & FOIfeiU;;:~s' - --;-- 600,000 -- '640,000 318,397 - 325,529 -32.18% Qt"h,er R,e, ~,e,nue ~-,' -, u':"'., ---l, 6' ",855- 600"" ,'." ",40, ,'000", " ", 17,321,6, 80, -.-1, 1.l05,',~- , ,',' ,-~2.98%¡ 10 '2-0 3,bUdget includes add,"tional debt¡,;:Oceed'----- T.:o.tal Revenue-I 4~.623.755 26.560.000 '-- 36.5l2~592 -- 18.332.151 -- -7,97%1 operat¡ßgEXpendituresJ------=--=---:.~--; '--- -, u_-, "n -- _~dm,inistrat,ive, -,,' -- i"," _,,1,578'i-l,3,,22',305 " 1",130'30~, '91,0,857 -8,15%1, }Reduction in add'llib..ary hours ($130k) Law Enforcement 6,325,411 6,697,396 4,684,320, 4,627,468¡ -7,88%: - -- ,- ,-- , -~- ,- --,' Community Service 765,602 680,388 520,924 490,726 -3.83% A¡jministrati~e Service~=-n 3'679,871, - 4,076,781, i, 2;526,995 - 2,842,912_- -7:02% ,.B:e"reation Service- - 1 -- 2,254,9Il ,~O,03_I, '1,534,314 1,540,8471 -7.46%, co,mmun¡',ty,Dev,elopm,e,n,t--,--, '_,_3 '525",'7,J6_" 2,87,,2',2,,25 =r---." ",2',1,55'3,5,,5,,'" ,,1,569,6581, -27.13% """, Wmß , ,.",.m .",:no, '=,'" ;,m",'1 4"" Total Expenditures-In 27.289~4ÓO , 26,446.904, --18.755.207 17.796.196 -- :1O.2So/J Op~;'ating Transf~r~IO- 1-----z50,ooo¡--¡,425;000i -1- -1,293,750 1,068,750, ., 0.00%11-- - - ()!,~r~ting T~~ers Out ,- +_:. -i5.49~:~ - -4.955.0¥~000 1 :3.7 if~53, ,- - - o,o.Qf~ Bud~t included-transfersto ClP for New Li"..ary -- N",",=",oo., i ,"""', """"",: I :"'",I~"'~ -, -', ~.: - I , -'---- ~ents off $60k; investment yields down 24.6% -- -- - No Vehicle license fe-,,_backfill for fIrst quarter 03-04, -,- - - -'--,---- Prior year human service grants ~ $102k ~Elections ($60k); higher insurm co-stStI1ai1Priol'y~r--=- BMR p~ents down $458k , Constr. Plan checks_do~wn $90k Bldg maintenance down $159k;Street M~in!.down $78k_- Uì \ .--.J 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Revenue Comparison 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 10 11 Expenditure Comparison 1 S,I"To< 2 Pmp'rty To< nOT 4 Utility To< 5 F"nchi" Foo, 60th" 7 Licon'" & P,mi" 8 Monoy & Pmp'rty 9 Int"go",nm,n"'l 10 Ch"g" COt S",ico, II Fin" & FoIC,i,"", 12 Oth"Rmnu, 12 1 Adminislrative 2 law Enforcemenl 3 Community Service 4 Administrative Service 5 Recreation Service 6 Community Development 7 Public Works <:;-r City of Cul'~rtino___~ Summary of Budget Transfers 3/31/2004 Description -- -- Acct# 2003/04 ADOPTED BUDGET ----- 2002/03 CARRYOVER: Encumbrances Department carryovers Project carryovers Carry over law enforcement grants Carry over law enforcement grants - täITY-over law enforcement grants various various --~ ------- Revenue - --------- Budget Expenditure Budget -- 44¿09,0~0 44,746,826 3,864,187 225,760 29,237,866 85,156 15,110 7,500 --- - - various ------ 110-2401-7014 110-2403-9400 110-2402-7014 REVENUE ADJUSTMENTS: -DHBS Gra:ì£ MidYe¡¡¡Revenue Adjustments: -SafesT"xes - - - --BOtcl Taxes---------- --- Other Taxes --- Use of Money and Property Intergovernmental ~argesfor_servic~- ---------- Fines 1110-4431 - _n_~=-__50,000 110-4620--- -----nÕ~4036 110-4060 110-4211 110-4415 110-4110 110-4310 -1,620,000 --I15~OOO 100,000 -400,000, - ~800,000~ -345,000' 40,000' -- 3,864,187 225,760 29,237,866 85,156 ---15;110 7,500 1,200,000 50,000 ----¡- --:!,(j20,<JQQL -175,0001 100,000 -400,000 -800,000 -345,000 40,000 1 - -=-===~L-=====~---- 110-2402-7014 j 7,500. llO-2403-various 15,4091 I I 0-240 I-various ----ioo-;-OOOi-- 110-0100-8020 130,000: ,110-6343-7014, 40,000' IllO-(various)-55Ör j - 2ö;ö6ör ! 110-4540-7022 80,000 1110-4400-6326 50,000' !1(j:7405-6326 220,0001 425-9313-9300 131,000, EXPENDITURE ADJUSTMENTS: 03-0_4I!J~ß-"aI1t_----- - 03-04 law enforcement block grant 03-04 COPS grant Increase sports -Center construction Early operation of Teen Center Fund "top four" OE3 requirement Fund inc. in liability claims, insurance DHHS Grant Teachers Housing Asst Program Four Seasons Comer Art ---------- -______n- --- - - MidyearBudg~Adjustments:___----:--- - - , Community Congress . 1110-1000-6331 -10,000 -10,000 - - Telecommunicat,i,ons, Le_gal 1 _,,1IO:l()31.:7075 ____-4,000 -4,000 Law Enforcement '110-2100-7052 -46,000 -46,000 --- -- - - - - -- - - ------ ----- Human Service Grants 110-3300-7102 -100,000 -100,000 Government Channel 'I 110-3500-5501 --:-i7;500 -17,500 Finance Administration 110-4000-7014 -25,000 -25,000 Elections --1- j 1O~4330- 70l~_____- _..: jü,OOÖ -----=-=====---10,000 Cultural Events .110-6248-7014 -10,000 L___..:10,00O _'f..,n Progr"",-_____- -- ,110-6343-5502+ ___:5,0.<>.0 ----_~___:5,000 Fourth of July ,110-6448-7014 I 60,000 60,000 SeniorAdultSlipervision------ '110-6500-5*** -13,000 -13,000 Senior Center Case Manager 110-6529~5.;;' - - -42,000' -42,000 7,500 15,409 100,000 ------! ---- 130,000 T- 40,000 i ---20,000 -=-===:¡ - SO,OOO - ~- 50,000 220,000 131,000 - -~ ç-1 -- ~-~ Çity of Cupertino ~ ~ ~ ~ ~ Sununary ofi3ud¡¡et Transfers, - ::O~(~~t~ - ..~~-~. ~ I_~_n~---.- Description " Acct # . - - ~ I .-.)110-7503-5*** I -89,000 110-8101-**** _~~n -73,000' 110-8302-**** -17,SOot ,110-8303-6111 -7,000 110-8312-**** -93,000 !11O-83l4~6I1l -16,000 110-8315-6111 -2,500 110-8321-6111, -1,500 - ÙO-84oi=***.--T -3,000 110-8406-****' -14,500 110-8407-**** -50,000 1110-8408-**'* .._~- -50,500! 110-8409-6111' -500 t ~- 110-8501-**** ~ -ì ~ -74,500 IIO-85Q3:"~*-*-_- -11,000 110-8504"** -29,000 ,110-8505-***' -5,000j ¡110=85-06-"*** -18,000 110-8507-**** -1,500 110-8508-**** -17,500 i 110-8509-**** -1,500 110-8511-7014 I -3,000 110-8601-7014 -25,000 110-8830-**** 1 -46,500 ~~ -- ~ 270-****-**** I -290,000~ 420-****-**** -507,950 -~ 560-6620-5501 -49,000 570-6450-**** -66,OQO -- ~ [630=8840-9100__-3,500 u_--¡ '1I0-4330-7014_____~0~,oOQ!---- ¡ -.. Building Code Enforcement EngineerÏI1~[)esign ~ ~ Mcclellan Ranch Park Memorial Park School Site Maintenance Neighborhood Parks Sport Fields Jollyman Creek Civic Center Grounds Maintenance--- _J>!eetc::leaning ~ Graffiti Removal ------- ~ - Over Passes and Medians Street Tree Maintenance ~ood program - Building Maintenance - City Hall -- Building Maintenance - Servi"e c;ntr Building Maintenance - Quinlan Cntr Building Maintenance - Senior Cntr Building Maintenance -McClellan Building Maintenance -Monta Vista -- Build~g~~intenance -\Vilson Building Maintenance -Portal Building Maintenance -Creekside - Jraffic Engineering Street Lighting Gas Tax Projects Capital Improvement Projects~ BBF Picnic Grounds M&O Sports Center Operation Equipment Maintenance Initiative Anal}'sis- -- -- _n ---~ ~--~~~-~ 2003/04 ADJUSTED BUDGET ..- - t--- ~- - I I - ~_u_--~ -- ---I-----Budget I Revenue ~- .. Adiustment Budget I Expenditure Budget ~ L _n_.n- -~----- -~- --~ - -89,000 -73,000 , ---- ---=~ - -!,~OOO ~- -<}3,0()° -16,000 -2,500 -1,500 -3,000 -14,500 ~- ._------'---"::;Q,QQQ -50,500 -500 ! -74,500 I -~ -J-i ----- ___~6,500 ------ __~9~()()0 -507,950 - -49,0.<JQ -66,000 ~~-- -3,500 _IOQ,(JO() -- ~-~- ~- T--- ----j---- ! 1---- ! -------- -~-~42,359,000! 77,306,865 ç-{ð Capital Projects 2/29/04 Vì 1 I Fund £æi!t DesC"Dtion C/O enc C/O budoet I AdoDted chanoe Total Budoet Encumbrance EXDenditure Current Bal. 210 9612 Minor Storm Drain Improv 9,102.50 25,221.40 105,418 139,741.901 6,920.00 61,613.68 71,208.22 215 9620 Storm Drain Projects 27,073.00 954,764.06 981,837.06 78,000.25 304,072.75 599,764.06 270 9430 Stev Canyon Rd widening 118,816.64 5,988.19: 124,804.83, 105,973.41 13,685.94 5,145.48 270 9432 Hmstd belleville T/S modif. 75,000.00 75,000.00. 0.00 75,000.00 0.00 270 9435 Neighborhood traf calming 39,031.64 65,433.98 25,000 (75,000) 54,465.62 9,878.00 42,940.95 1,646.67 270 9436 Stev Crk T,..il Bike facilities 30,219.00 30,219.00 30,219.00 270 9443 Bollinger Rd bike facility imDrov. 14,959.81 189,943.29. 204,903.10. 46,371.21 2,173.60 156,358.29 270 9447 Mary Avenue gateway 17,476.07 91,198.89. 108,674.961 17,476.07 181.32 91,017.57 270 9449 Mary Avenue Footbridge 25,000.00 998,594.78 800,000 1,823,594.78' 1,221,000.00 104,000.00 498,594.78 270 9450 Pavement Management 501,369.15 13,455.25; 750,000 1,264,824.40 8,513.73 563,672.43 692,638.24 270 9531 Ramp meter signal 280185 312,131.21 70,209.00: 382,340.21! 301,020.79 12,310.42 69,009.00 270 9532 SR851Stev Crk T/S modification 49,378.49. 49,378.49 I 49,378.49 270 9701 Sidewalk gaps unimprv areas 75,000.00 75,000.00 120,000.00) 30,000.00 30,000.00 270 9702 Citywide bike parking facilities 51,789.001 51,789.00 51,789.00 280 9213 McClellan Ranch bide improv. 211,6S2.001 211,652.00 211,652.00 420 9113 Stav Crk trail mastemlan 6,260.70. 6,260.70 6,260.70 420 9115 Skate Park 181,953.40 (181,950.00) 3.40 3.40 420 9116 San Thomas trail improvements 43,326.09 53,694.60, 97,020.69 0.00 42,756.71 64,264.98 420 9t17 Stav Crk Trail master plan study 16,036.49 20,732.03 36,768.52 16,036.49 0.00 20,732.03 420 9119 PortaVWilson park improvement 302,828.60 46,139.94 15,000.00 333,968.54 0.00 332,905.52 1,063.02 420 9121 Memorial park softball field imDv. 25,000.00' 125,000.00 (150,000.00 0.00 0.00 420 9216 SeMce center expanison 66,538.00 21,026.55. 87,564.55 66,538.00 0.00 21,026.55 420 9223 Civic center improvements 5,680.00 2,447,882.92' 17,000.00 2,470,562.92 3,716.00 2,465,697.00 1,149.92 420 9224 Civic center laza imorovements 0.00 937,122.72 937,122.72 0.00 936,122.00 1,000.72 420 9225 CH space study 0.00 0.001 50,000.00 50,000.00 41,251.07 8,748.93 0.00 420 9528 28O!W01te traffic safety improv. 23,261.69 105,129.83; 128,391.52 23,261.69 (295.18 105,425.01 420 9630 Phase III Hmstd arterial mgmt 43,540.901 43,540.90 3,604.00 39,936.90 420 9533 Green LED T/S lights 260.26 261,036.00 261,296.26 0.00 45.19 261,251.07 420 9534 Advanced ITS De Anza blvd 661,016.83 21,918.59, 682,935.42 287,681.59 341,997.47 53,256.36 420 9536 AdaDtive traf control system 344,064.77 300,561.00, 644,625.77 , 197,272.97 358,989.22 88,363.58 420 9541 School traffic calmino measure 0.00 47,686.55. 47,686.55 0.00 0.00 47,686.55 420 9544 Safe rootes CHS 500,000.00 I 500,000.00 500,000.00 420 954S TIS uDgrades va,ious locations 150,000.00 (130,000.00) 20,000.00 20,000.00 420 9546 Trat operation center facilities 24,173.19 129,569.31 (91,000.00) 62,742.50 ' 7,432.80 55,127.27 182.43 420 9547 Yellow ped LEO T/S uDorades 140,000.00 60,000.00 200,000.00 200,000.00 420 9548 Traf st walkability mods facility 0.00 6,000.001 6,000.00 0.00 5,000.00 420 9549 Safe roote Garden Gate school 0.00 0.00 205,000.00 205,000.00 0.00 205,000.00 420 9550 TIS battery power backup 0.00 0.00 I 200,000.00 200,000.00 0.00 200,000.00 423 9222 Ub,ary construction 738,564.99 17,504,854.19 (17,000.00) 18,226,419.18 12,392,991.36 2,853,488.00 2,979,939.82 425 9313 Foor Season Comer 15,141.82 926,012.47 131,000.00 1,072,154.29 169,100.41 770,059.48 132,994.40 425 9314 Four Season Art Sculpture 122,220.00 0.001 122,220.00 . 14,352.00 107,868.00 0.00 426 9212 Sports Ctr.fitness expansion 72,560.59 1,891,972.72, 130,000.00 2,094,533.31 203,842.63 1,889,903.49 787.19 560 9105 Blackberry Farm 0.00 491,431.621 75,000.00 566,431.62 0.00 16,474.08 549,957.54 560 9112 BBF master plan study 10,375.10 71,493.09; 81,868.19 13,926.00 26,253.50 41,688.69 i Total 3,611,008.44 29,237,866.46, 2,410,418.00 441,950.00 34,717,342.90 15,232,556.47 11,389,394.77 8095391.66 I F CUPEIQ1NO AGENDA ITEM NUMBER SUBJECT AND ISSUE City Hall 10300 Torre Avenue Cupertino, California 95014 Phone (408) 777-3312 Fax (408) 777-3366 OFFICE OF THE CITY MANAGER SUMMARY ~CL AGENDA DATE 5/I7Jr)~ Application for Alcoholic Beverage License. BACKGROUND 1. Name of Business: Location: Type of Business: Type of License: Reason for Application: RECOMMENDA nON Dynasty Seafood Restaurant 10123 N. Wolfe Rd., Ste. 1688 Restaurant On-Sale Beer and Wine for Bona Fide Public Eating Place Person to Person Transfer Premise to Premise Transfer There are no use permit restrictions or zoning restrictions which would prohibit this use, and staff has no objection to the issuance of the license. Prepared by: ~/ 7.ù~ Ciddy Wordell, City Planner G:planning/misc/abcdynasty Submitted by: ~ David W. Knapp, City Manager P,¡nted on Recycled Pape, &;0..-/ Department of Alcoholic Beverage Control APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6/99) State of California Control TO: Department of Alcoholic Beverage 100 Paseo de San Antonio Room 119 San Jose, CA 95113 (408) 277-1200 DISTRICT SERVING LOCATION: File Number: 412673 Receipt Number: 1465376 Geographical Code: 4303 Copies Mailed Date: April 23, 2004 Issued Date: First Owner: Name of Business: SAN JOSE DYNASTY GROUP INC DYNASTY SEAFOOD RESTAURANT 10123 N WOLFE RD STE 1688 CUPERTINO, CA 95014 SANTA CLARA Location of Business: County: Is premise inside city Mailing Address: (If different from premises address) limits? Yes Census Tract 5081.01 Type of licensees): 47 Transferor's license/name: 382641 / TOMOKAZU JAPl Dropping Partner: Yes- License Tvpe Transaction Tvpe ~ M.J!..ili.r IlJ.w ~ 47 ON-SALE GENERAL I PERSON TO PERSON TRANSF P40 Y 0 04/22/04 47 ON-SALE GENERAL I ANNUALFEE P40 Y 0 04/22/04 47 ON-SALE GENERAL I PREMISE TO PREMISE TRANS P40 Y 0 04/22/04 Total NOt"- ill $1,250,00 $758,00 $100,00 $2,108.00 Have you ever been convicted of a felony? No Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the Department pertaining to the Act? No Explain any "Yes" answ" to tho abovo quo"ions on an auacbmom whkb sball bo doomed part of this application. Applicant agrees Ca) that any manager employed in an on-sale licensed premise will have all the qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Co~tro! Act. STATE OF CALIFORNIA County of SANTA CLARA Date: April 22, 2004 Und" penalty of p"jn,y, each pmon who" signatu" app"" below, certifi" and "y" (I) Ho is an applicant. 0' ono of the appli"n". 0' an ""ntive offi", of the applteam co",o"tion, namod in the fo"going applkation, duly authorizod to make this application on i" behalf; (2) that he hat toad tho fo"going and knows the conten" thmof and that "ch nf tho abovo "atemen" thmin made a" true; (3) that no penon oth" than tho applteant °' appliean" hat any di"ct °' indi"ct im""t in tho applicant 0' applicant's business to be conducted und" the licon,,(s) fa, whkh this application is made; (4) that the "ansf" application °' pmpo"d t""sf,, is not made to "lisfy the paymont of a loan °' to fulfill an ag"ement ente"d into mme than ninety (90) days p"ceding the day on which tho transf" application is mod with the Departmont °' to gain °' establish a p"f"enco to m fa, any ",dito, at t"nsfem, 0' to dof"ud 0' injn" any c"dito, of tl1ttlsfem" (5) that tbe t"nsf" applieation may be withd"wn by "th" the applkant m the liconsee with no ",nlting liability to the Depattmont. Applicant NameCs) DYNASTY GROUP INC v 'r Applicant Signature(s) ~ p~ x~ )c~L*-T ~ ~ (jiJ ~a-~ 1'/ TV F CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, California 95014 Phone (408) 777.3312 Fax (408) 777-3366 OFFICE OF THE CITY MANAGER SUMMARY AGENDA ITEM NUMBER ~ b AGENDA DATE 51'1(01/ SUBJECT AND ISSUE Application for Alcoholic Beverage License. BACKGROUND I. Name of Business: Location: Type of Business: Type of License: Reason for Application: Coach House Wine & Liquors 1655 S. De Anza Boulevard Liquor Store On-Sale Beer and Wine for Public Premises Original Fees RECOMMENDATION There are no use permit restrictions or zoning restrictions which would prohibit this use, and staff has no objection to the issuance of the license. This is an existing liquor store and the additional license is for small wine tastings. Prepared by: Submitted by: ~'ttI~ Ciddy Word I, City Planner _~é David W, Knapp, City Manager G:planninglmisc/abccoachhouse Pánted on Recycled Pape' k b-I Department of Alcoholic Beverage Control APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6/99) State of California TO: Department of Alcoholic Beverage 100 Paseo de ~an Antonio Room 119 San Jose, CA 95113 (408) 277-1200 DISTRICT SERVING LOCATION: Control File Number: 402232 Receipt Number: 1464869 Geographical Code: 4303 Copies Mailed Date: April 20, 2004 Issued Date: Location of Business: SAN JOSE SIMKARAN INC COACH HOUSE WINE & LIQUORS 1655 S DE ANZA BLVD CUPERTINO, CA 95014 SANTA CLARA First Owner: Name of Business: County: Is premise inside city Mailing Address: (If different from premises address) limits? Census Tract 5079.05 3418 VISTA VIEW DR SAN JOSE, CA 95132 Type of licensees): 21,42 Transferor's license/name: 62931 / THREE LS INC Dropping Partner: Yes- No~ License TvDe Transaction Type ~ Mülli D..\u2 um 42 ON-SALE BEER AND ORIGINAL FEES NA Y 0 04/20/04 42 ON-SALE BEER AND ANNUAL FEE NA Y 0 04/20/04 Total m $300.00 $226.00 $526.00 Have you ever been convicted of a felony? No Have you ever violated any provisions of the Alcoholic Beverage Control Act. or regulations of the Department pertaining to the Act? No Explain any "Ves" answer to the above questions 00 ao attachment which shall be deemed part of this applicatioo. Applicant agrees (a) that any manager employed in an on-sale licensed premise will have all the qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Control Act. STATE OF CALIFORNIA County of SANTA CLARA Date: April 20. 2004 Under penalty of perjury. each penoo whose signature appean belnw. cenifies and say" (I) He is an applicant. or one of the applicants, or an execotive officer of the applicant corporation. earned in the foregoing application. dnly authorized to make this applicatioo on its bebalf; (2) that be has read the foregoing aod koows the cooteots thereof and that each of the above statements therein made are true; (3) that no penoo other than the applicant or applicants has any direct or indirect interest in tbe applicant or applicant's bosine" to be condncted under the license(s) for which this application is made; (4) that the transfer application or proposed transfer ;, not made to satisfy the payment of a loan or to fulfill an agreement entered into more than ninety (90) days preceding the day on which the transfer application is filed with the Departmeot or to gain or establish a preference to or for any creditor or transferor or to defraud or injure any creditor of transferor; (5) that the transfer application may be withdn¡wn by either the applicant or the licensee with no resulting liability to the Department. Applicant Name(s) SIMKARAN INC x. I'- &b-~ I F CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408)777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM Î AGENDA DATE Mav 17, 2004 SUBJECT AND ISSUE Adopt Resolution No. 04- 311... , authorizing a request to the Metropolitan Transportation Commission for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project grant funding for the Mary Avenue Bicycle Footbridge, in the amount of $63,317.00. BACKGROUND The Mary Avenue Bicycle Footbridge Project consists ofthe design and construction of a bicycle footbridge on Mary Avenue over Interstate Route 280 in the City of Cupertino. The Project will provide a bicycle and pedestrian connection between the cities of Cupertino and Sunnyvale in a bikeway corridor on Mary Avenue between Homestead Road and Stevens Creek Boulevard, and will link up with DeAnza College on the south. The Project will include gateways, paths, the bridge, residential buffering elements, and landscaping. The major stakeholder is the City of Cupertino, owner of the Mary Avenue right of way. The California Department of Transportation, the City of Sunnyvale, Homestead High School, the Santa Clara Valley Transportation Authority, and neighboring residents at both ends of the bridge are also important stakeholders. Embracing the project enthusiastically as the number one project in its Measure B Bicycle Expenditure Program, the Santa Clara Valley Transportation Authority (VTA) committed $5,440,000.00 of the funding necessary for the project. The City, in turn, has assembled the local share of the project funding, including $400,000.00 from the City General Fund allocated in the adopted City Capital Improvement Program, as shown below. On August 3, 2000, the VTA Board of Directors took action to dedicate 30% of State Transportation Development Act Article 3 (TDA 3) funds to Countywide Bicycle Plan Tier I Bicycle Expenditure Program (BEP) projects. These TDA 3 funds are not part of the VTA BEP funds already committed to Tier 1 BEP projects such as the Mary Avenue Bicycle Footbridge, but are additional funds available for those projects. The City is eligible for a $63,317.00 share of these TDA 3 funds based on City population as a percentage of the total County population. These funds can be applied to the Mary Avenue Bicycle Footbridge project, in order to give the City greater flexibility to address any unforeseen circumstances that may arise in the design and construction of the project. Î-I Pdnted on Recycled Pope, The City of Sunnyvale has indicated that it will devote $44,305.00 of its share of the TDA 3 funds toward its $110,000.00 total commitment to the project. Budget and Funding of the Project The Santa Clara Valley Transportation Authority (VTA) committed funds in the amount of $5,440,000.00 of the total original program estimate of $6,800,000.00 to develop the Project under the Santa Clara County Bicycle Expenditure Program, The State of California committed another $500,000.00, and the City of Sunnyvale committed to $110,000.00 to help fund the Project. Cupertino's adopted Capital Improvements Program allocated an amount of up to $400,000.00, and another $600,000.00 in Bicycle Transportation Account (BTA) grant funds approved for the Project by the California Department of Transportation allowed the City to provide a project contingency of $250,000.00, for a total project budget of $7,050,000.00. If approved, the TDA 3 funds will supply an additional $63,317.00 to the project contingency, bringing the total project budget to $7,113,317,00, as shown below. Budl!et Item Amount Cost Estimate for Construction Contingency Design Construction Management Feasibility Study (Completed) $ 5,000,000 313,317 1,300,000 300,000 200.000 Total Project Budget $ 7,113,317 Fundinl! Sources Item Amount VTA Grant Share (80%) State Transportation Fund (Sher) City of Sunnyvale Bicycle Transportation Account TDA 3 (non-BEP) City of Cupertino CIP $ 5,440,000 500,000 110,000 600,000 63,317 400.000 Total Project Funding $ 7,113,317 Biggs Cardosa Associates, Inc./HNTB, the City's design and engineering consultant for the Mary Avenue Bicycle Footbridge, has been proceeding with design of the bridge, with an anticipated completion of design in April of 2005. Construction of the project is projected to commence in June of2005 and reach completion in May of2006. 1- ..2- F1SCAL lMPACT If approved by the VT A Board of Directors, the State Transportation Development Act Article 3 funds, in the amount of $63,317.00, will give the City greater flexibility in addressing any unforeseen circumstances that may arise in the design and construction of the Mary Avenue Bicycle Footbridge Project. STAFF RECOMMENDATION Adopt Resolution No. 04- 31;).. , authorizing a request to the Metropolitan Transportation Commission for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project grant funding for the Mary Avenue Bicycle Footbridge, in the amount of $63,317.00. Submitted by: Approved for submission: ~ David W. Knapp City Manager 7-3 DRAFT RESOLUTION NO, 04-312 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR AN ALLOCATION OF FISCAL YEAR 2004-05 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN AND BICYCLE PROJECT GRANT FUNDING FOR THE MARY AVENUE BICYCLE FOOTBRIDGE WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No, 875, Revised, entitled "Transportation Development Act, Article 3, PedestrianlBicycie Projects," which delineates procedures and criteria for submission of requests for the allocation of "TDA Article 3" funding; and WHEREAS, MTC Resolution No. 875, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Cupertino desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists. NOW, THEREFORE BE IT RESOLVED, that the City of Cupertino declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code. BE IT FURTHER RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Cupertino to carry out the project. BE IT FURTHER RESOLVED, that the City of Cupertino attests to the accuracy of and approves the statements in Attachment A to this resolution. BE IT FURTHER RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Santa Clara County for submission to MTC as part of the countywide coordinated TDA Article 3 claim, ;-'1 Resolution No, 04-312 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May, 2004, by the following vote: Vote Members 2fthe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino ì-) ResoluÚon No, 04-~12 3 Attachment A Findings page 1 of I I, That the City of Cupertino is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (IDA) Article 3 funds, nor is the City of Cupertino legally impeded from undertaking the project(s) described in "Attachment B" of this resolution. 2. That the City of Cupertino has committed adequate staffing resources to complete the project(s) described on Attachment B, 3. A review of the project( s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-ofway permits and clearances, attendant to the successful completion of the project(s), 4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the IDA funds being requested, 5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), and that the City of Cupertino is in possession of the document(s) supporting such compliance, said document(s) having been made available to for public review and stamped by the County Clerk or County Recorder of the county in which the claimant is located. 6, That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). That the project(s) described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of IDA Article 3 funding for such a plan has not been received by the City of Cupertino within the prior five fiscal years. 8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.), 9. That any project described in Attachment B that is a "Class I Bikeway," meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 7. 10. That the project(s) described in Attachment B are ready to commence implementation during the fiscal year of the requested allocation, 11, That the City of Cupertino agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. l-~ Resolution No. 04-312 4 Abstract This resolution approves the request to the Metropolitan Transportation Commission by the City of Cupertino for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project funding for fiscal year 2004-2005. ;-1 Resolution No. 04-312 Attachment B page INSERT PAGE NUMBER of INSERT TOTAL PAGE NUMBERS TDA Article 3 Project Application Form Fiscal Year of this Claim: 2004-2005 Contact Derson: Glenn GoeDfert Mailino Address: 10300 Torre Avenue Cupertino CA 95060 E-Mail Address: alenna@cuoertino.ora Secondary Contact (in event Drimary not available) Diane Arrants E-Mail Address: dianea@cuDertlno.ora Teleohone: (408) 777-3245 Short Title Description of Project: Mary Avenue Bicvcle/Pedestrian Footbridoe Amount of claim: $ 63,317 Functional Description of Project: The Mary AYenue Bicycle Footbridae oroiect is a oroposed bicycle and pedestrian bridae on Mary Avenue over interstate Route 280 in the Citv of Cupertino in Santa Ciara Countv. The Proiect wili provide a bicvcle and pedestrian connection between the cities of Cupertino and Sunnyvaie in a bikewav corridor on Mary Avenue between Homestead Road and Stevens Creek Bouievard. it wili link UP with DeAn,a Colieae on the south and the empiovment centers in Sunnvvale in the North. It wili aiso directly connect with Homestead Hiah School. The proiect wiii inciude aatewavs, paths bridae and iandscapina. The proiect is intended to encouraae additional cyclina and walkina in Cupertino bv providina an alternative to the overcrossina at Steliina Road where the number of fast movina motor vehicles is seen b some cvclists as a disincentive, The Footbridae would eiiminate one of the most sianificant caps in Santa Clara County's Bicycle Corridor #3 which connects Mountain View with Los Gatos throuah Sunnyvaie and Cupertino. Applicant: City of Cupertino TeleDhone: (408) 777-3244 Financial Plan: List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction, construction management, contingency). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the project is a segment of a larger project, include prior and proposed funding sources for the other segments (make certain the use of the currently requested funding is made clear in the "Project Elements" section below, and include any other clarifying information on the next page). Proiect Elements: Feasibiiity Studv. Preliminary Desian& Environmental ApDroval. Construction. Construction Enaineerina: The currently reQuested fundina wili be used for Construction and/or Construction Enaineerina Funding Source All Prior FYs Application FY Next FY Following FYs Totals TDA Article 3 $63,317 $63,317 ali other sources; i. BEP 1. Measure B $3,925,203 $3,925,203 2. TFCA $720,000 $580,000 $14,797 $1,314,797 3. TDA $200,000 $200,000 Other non-BEP State Special Projed Funds $500,000 $500,000 BTA $600,000 $600,000 Cupertino GF $400,000 $400,000 Sunnyvale GF $110,000 $110,000 Totals $1,220,000 $580,000 $5,313,317 $7,113,317 Project Eligibility: YES?/NO? A, Has the project been approved by the claimant's goyeming body? (If "NO," on the next page provide the approximate date YES approval is anticipated). B, Has this project previously receiyed TDA Article 3 funding? If "YES," provide an explanation on the next page. NO' C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California YES Highway Design Manual? (Ayailabie on the internet at: httD:/Iwww.dot.ca.aovlha/oDDd/hdm/chapters/t1001.htm). D, Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation on the next page). YES MTC Programming and Allocations Section February 2004 TDA Article 3 Claim Application ~ge 7 '7~ð E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been YES evidenced by the dated stamping of the document by the county clerk or county recorder? (If "NO" provide and explanation on the next page; and note that MTC cannot allocate funds to a project which lacks environmental clearance), F. Will the project be completed within the three fiscal year time period (including the fiscal year of funding) after which the YES allocation expires? Enter the anticipated completion date of project (month and year) 6/06 G, Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such YES maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name; ) MTC Programming and Allocations Section February 2004 TDA Article 3 Claim Application Page 8 7-CJ City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 F CUPEIQ1NO PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM ~ AGENDA DATE Mav 17. 2004 SUBJECT AND ISSUE Adopt Resolution No. 04- 313 , authorizing the City Manager to execute a Waiver of Claims and Indemnification Agreement between the City and the Metropolitan Transportation Commission (MTC) for the City to receive consultant services at no cost to the City for a joint Regional Signal Timing Program (RSTP) traffic signal timing study along DeAnza Boulevard and Saratoga-Sunnyvale Road with the City of Sunnyvale, BACKGROUND At the request of the City of Sunnyvale, Cupertino agreed to cooperate in an MTC-sponsored Regional Signal Timing Program (RSTP) study of traffic signal timing along the Saratoga- Sunnyvale Road and DeAnza Boulevard corridor from Mathilda Avenue in the north in Sunnyvale down to Homestead Road and 1-280 in Cupertino. The City's cooperation is required, since the corridor to be studied includes traffic signals in Cupertino's jurisdiction. There will be no cost to the City for the study. The intent of the RSTP is to improve traffic mobility, enhance transportation system efficiency, and to improve air quality through regional optimization of traffic signal coordination. Both Cupertino and Sunnyvale wish to optimize the coordination of traffic signals along the corridor in order to facilitate the most efficient movement of traffic through their own jurisdictions. Cupertino also has an interest in assuring that its recently implemented DeAnza Boulevard adaptive signal timing system is incorporated into the RSTP study. In order to receive the no-cost consultant services from MTC, the City must execute an indemnification agreement with MTc. Consultants provided by MTC are required to obtain and maintain insurance in the same categories and amounts that the City requires for its own contracted consultants, and to include MTC client jurisdictions, in this case Cupertino and Sunnyvale, as well as MTC, as additional parties covered by the insurance. Further, the required consultant insurance is to be the primary insurance and no MTC or MTC client insurance will be called on to contribute to a loss. P,inted on Recycled Pape, t-( FISCAL IMPACT There is no fiscal impact. STAFF RECOMMENDATION Adopt Resolution No. 04- 3/3 , authorizing the City Manager to execute a Waiver of Claims and Indemnification Agreement between the City and Metropolitan Transportation Commission for the City to receive consultant services at no cost to the City for a joint traffic signal timing study along DeAnza Boulevard and Saratoga-Sunnyvale Road with the City of Sunnyvale. Submitted by: ~ MSr' þ~, ~alph A. Qualls, Jr. I Director of Public Works Approved for submission: ~ David W. Knapp City Manager 0-..2. DRAfT RESOLUTION NO. 04-313 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING THE CITY MANAGER TO EXECUTE A WAIVER OF CLAIMS AND INDEMNIFICATION AGREEMENT BETWEEN THE CITY AND THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE CITY TO RECEIVE CONSULTANT SERVICES FOR A JOINT REGIONAL SIGNAL TIMING PROGRAM (RSTP) TRAFFIC SIGNAL TIMING STUDY ALONG DE ANZA BOULEVARD AND SARATOGA-SUNNYVALE ROAD WHEREAS, the City of Cupertino has agreed to cooperate with the City of Sunnyvale in an MTC-sponsored Regional Signal Timing Program (RSTP) study of traffic signal timing along the Saratoga-Sunnyvale Road and De Anza Boulevard corridor from Mathilda Avenue in the north in Sunnyvale down to Homestead Road and 1-280 in Cupertino; and WHEREAS, in order to receive no-cost consultant services from MTC, the City must execute a standard indemnification agreement with MTC waiving all City claims against MTC arising from the City's participation in the RSTP study, indemnifies, holds harmless, and defends MTC against any associated third party claims against MTC, except those arising from MTC's negligence or misconduct; and NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cupertino hereby authorizes the City Manager to execute a Waiver of Claims and Indemnification Agreement between the City and Metropolitan Transportation Commission for the City to receive consultant services at no cost to the City for a joint traffic signal timing study along De Anza Boulevard and Saratoga-Sunnyvale Road with the City of Sunnyvale. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May, 2004, by the following vote: Vote Members Qfthe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino f-J City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX: (408) 777-3333 I F CUPEIQ1NO PUBLIC WORKS DEPARTMENT SUMMARY AGENDA ITEM '1 AGENDA DATE Mav 17.2004 SUBJECT AND ISSUE Adopt a resolution approving the First Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program. BACKGROUND The City has continuously provided household hazardous waste collection services to its residents through agreements with the countywide program since 1991. This program allows residents to safely dispose of such unwanted household products as paints, solvents, pesticides, cleaning chemicals, automotive fluids, fluorescent tubes and batteries in a legal, convenient, and economical manner. Small businesses can also participate for a small fee. The fees vary according to the type of waste. The first amendment as proposed, provides only minor changes to the previous FY 2003-04 agreement. The City is committing $30,000 from the Resource Recovery budget for FY 2004- 2005, in addition to approximately $60,000 collected by the County on the City's behalf from solid waste tipping fees, for a total program budget of $90,000. More than 900 Cupertino households will have the opportunity to participate in the 2004-2005 program. The revised schedule for the new fiscal year is included in this amendment. FISCAL IMPACT The funding is included in the proposed FY 2004-05 operating budget in the amount of $30,000, funded from the Resource Recovery Fund. STAFF RECOMMENDATION Staff recommends that the City Council Adopt Resolution No. 04-li:L, approving the First Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program. Submitted by: ~.~ (,t U 'd- Director of Public Works Approved for Submission: j1\( David W. Knapp City Manager P,inted on Recycled Pape, { -I RESOLUTION NO. 04-314 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF THE FIRST AMENDMENT TO THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM WHEREAS, there has been presented to the City Council the "First Amendment To The Agency Agreement For Countywide Household Hazardous Waste Collection Program", between the County of Santa Clara and the City of Cupertino; and WHEREAS, the First Amendment will provide for continued city participation in the household hazardous waste collection program for fiscal year 2004-05; and WHEREAS, the provisions of the Agency Agreement have been reviewed and approved by the Director of Public Works and the City Attorney; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cupertino hereby approves the "First Amendment To The Agency Agreement For Countywide Household Hazardous Waste Collection Program" and authorizes the Mayor and the City Clerk to execute said agreement on behalf ofthe City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May 2004, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino i-J.-. RESOLUTION NO. 04-315 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO IN SUPPORT OF CALIFORNIA'S LAW TO REDUCE GLOBAL WARMING POLLUTION Whereas, the month of May is designated as "Clean Air Month" in our nation and many events and activities are scheduled by the American Lung Association to heighten public awareness of clean air concerns; and Whereas, reducing emissions from motor vehicles and fuels is a key clean air strategy in California due to the overwhelming majority of air pollution generated from these sources; and vehicles not only emit ozone precursors, particulates and air toxics, but also emit greenhouse gases such as carbon dioxide, hydrofluorocarbons and methane that are linked to increased warming of the atmosphere; and Whereas, increased warming of the atmosphere will lead to serious impacts on air quality and public health, water supply, water quality, coastal resources, agriculture, and other environmental impacts; and Whereas, higher temperatures due to global warming help create conditions that are ideal for ozone formation, and an EP A study on the impacts of increasing temperatures on peak ozone concentrations in Southern California urban areas found up to a 6 ppb ozone increase per each I°F increase in temperature; and Whereas, the largest source of global warming pollution in California is passenger cars and light trucks, accounting for approximately 40 percent of the state's emissions; and Whereas, AB 1493 (Pavley) enacted in 2002 requires the California Air Resources Board to adopt regulations to achieve the maximum feasible and cost-effective reduction in greenhouse gases from passenger vehicles by January, 2005; and Whereas, the AB 1493 regulations will contribute to both reduced global warming emissions and improved air quality; and an important byproduct of the regulations will likely be reduced pollution emissions from the manufacturing, transportation, delivery and sale of gasoline (called "upstream emissions") due to reduced petroleum use; and Whereas, the regulations required by AB 1493 will help continue the drive toward advanced technology and alternative fueled vehicles that can achieve extremely low levels of both traditional air pollutants and greenhouse gases; and would give consumers additional choices of clean vehicles without taking away existing vehicle options; and Whereas, there is an abundance of off-the-shelf technology and available clean fuels that can be readily applied to reduce global warming pollution from today's cars and trucks, and experts have estimated that a 30-40 percent reduction in greenhouse gas emissions is possible and cost-effective; and I\~\ Resolution No. 04-315 Page 2 Whereas, 95% of Californians already live in areas that exceed federal health-based ozone standards, and increased ozone levels leads to increased asthma attacks and other serious lung health impacts; and Whereas, global warming will significantly impact California consumers, businesses and the state's economy as a result of increased food, water and energy costs, insurance liabilities, environmental losses and demands upon the public health infrastructure; and Whereas, addressing the impacts of global warming, whether through mitigation or response to natural disasters will severely tax state and local government agencies; and Whereas, California has a long history of national leadership on air quality and environmental policy, and California's actions are critical to controlling and reducing global warming pollution nationally; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council urges the California Air Resources Board to adopt the strongest possible regulations to reduce greenhouse gases emitted by passenger vehicles pursuant to AB 1493 (Pavley), and recommends that the California Legislature endorse such regulations to protect the health of the state's economy and its people. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May 2004, by the following vote: Vote Members Qithe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino I \-tÀ RESOLUTION NO. 04-316 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING THE PARCEL MAP AND IMPROVEMENT PLANS OF PROPERTY LOCATED AT 1358 SOUTH STELLING ROAD, APN 366-17-105; DEVELOPER, DEBCOR, INC.; AUTHORIZING EXECUTION OF IMPROVEMENT AGREEMENT; AUTHORIZING SIGNING OF PARCEL MAP AND IMPROVEMENT PLANS WHEREAS, there has been presented to the City Council for approval of the parcel map and improvement plans of property located at 1358 South Stelling Road, APN 366-17-105, by Debcor, INC.; and WHEREAS, there has been presented to the City Council a proposed agreement for the construction of streets, curbs, and gutters and for other improvements, and good and sufficient bonds (letter of credit), fees, and deposits as set forth in Exhibit "A" having been presented for the faithful performance of said work and the carrying out of said agreement; and said map, agreement, and bonds having been approved by the City Attorney; NOW, THEREFORE, BE IT RESOLVED THAT: a. b. Said parcel map and improvement plans herein referred to are hereby approved. The offer of dedication for street areas and all easements is hereby accepted. The City Engineer is hereby authorized to sign said improvement plans. The City Engineer and the City Clerk are hereby authorized to sign said parcel map and have it recorded. The Mayor and the City Clerk are hereby authorized to execute the agreement herein referred to. c. d. e. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May 2004, by the following vote: Vote Members 2fthe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino J..ì..- ) Resolution No. 04-316 Page 2 EXHIBIT "A" SCHEDULE OF BOND, FEES, AND DEPOSITS DEVELOPMENT: Debcor, Inc. APN 366-17-105 LOCATION: 1358 South Stelling Road A. Faithful Performance Bond: $ 13,958.01 THIRTEEN THOUSAND NINE HUNDRED FIFTY-EIGHT AND 1/100 DOLLARS B. Labor and Material Bond: $ 13,958.01 THIRTEEN THOUSAND NINE HUNDRED FIFTY-EIGHT AND 1/100 DOLLARS C. Checking and Inspection Fees: $ 2,385.00 TWO THOUSAND THREE HUNDRED EIGHTY-FIVE AND 00/100 DOLLARS D. Development Maintenance Deposit: ONE THOUSAND AND 00/100 DOLLARS $ 1,000.00 E. Storm Drainage Fee: Basin #2 SIX HUNDRED FIFTY-SEVEN AND 90/100 DOLLARS $ 657.90 F. One Year Power Cost: NA G. By Developer Street Trees: H. Map Checking Fee: FIVE HUNDRED TWENTY AND 00/100 DOLLARS $ 520.00 I. Park Fee: Zone I $ 15,750.00 FIFTEEN THOUSAND SEVEN HUNDRED FIFTY AND 00/100 DOLLARS K. Water Main Reimbursement: N/A L. Maps and/or Improvement Plans: As specified in Item #21 of agreement (2- :2. " CUPEIQ1NO Parks and Recreation Department STAFF REPORT Agenda Item Number L3- Agenda Date: May 17, 2004 SUBJECT Receive a recommendation from the Parks and Recreation Commission regarding a name for the park/plaza at the corner of Stevens Creek and De Anza Boulevards. BACKGROUND: Pursuant to City Council direction given on May 3, 2004, the Parks and Recreation Commission will be holding a public hearing on a new name for the park/plaza at the corner of Stevens Creek and De Anza Boulevards on May 13, 2004. Staff will forward the recommended name at the Council meeting. Respectfully submitted: ~ fvvt- erese Ambrosl Smith, Director Parks and Recreation Department Qßi David W. Knapp, City Manager Pánted on Recycled Pape, /3-1 City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 I F CUPEIQ1NO PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM ¡y AGENDA DATE Mav 17. 2004 SUBJECT AND ISSUE Adopt Resolution No. 04- Ô 11 , authorizing the City Manager to negotiate and execute a Non- Exclusive Installation and Service Agreement between the City and MetroFi, Inc. for the installation of a wireless communications system throughout the City, and any associated agreements with PG&E that may be necessary. BACKGROUND MetroFi, Inc., has approached the City proposing to provide certain wireless communication services to the City's residents. The services are to include high fidelity wireless (WiFi) broadband Internet access through the use of radio repeater equipment mounted atop streetlight poles throughout the City. The company's focus on Cupertino is in large part due to the lack of Digital Subscriber Line (DSL) availability for Internet access at various places within the City. In 1994, the City entered into an encroachment permit agreement with Metricom, another wireless provider, to install a wireless communication system through the use of wireless radio repeaters attached to City owned street light arms. Unfortunately, in October of 2001, Metricom filed for Chapter II bankruptcy and is no longer in business. MetroFi' s system would be similar to the one previously installed by Metricom in that there would be radio transmitters attached to street light poles throughout the City. However, unlike Metricom's proprietary system, MetroFi will be using a technology that will be readily accessible by end users using nonproprietary hardware. The proposed agreement with MetroFi will provide for an annual rental fee per pole of $36, with an annual Consumer Price Index (CPI) adjustment. This fee is comparable to the $40 per pole per year fee paid by MetroFi to the City of Santa Clara for similar service, the difference being Santa Clara's ability, because it operates its own electric utility, to discount the cost of powering the radio repeaters. In Cupertino, MetroFi will have to negotiate the cost of electric service with PG&E. The agreement will also contain a provision for a security deposit per pole for equipment removal should MetroFi default on the agreement. Pánted on Recycled Pape, [l{-{ The proposed term of the agreement is five years with provisions for renewal for successive five- year periods. The agreement can be re-negotiated at renewal time. The agreement is non-exclusive, because it does not give MetroFi the sole right to use streetlight poles within the City or exclude other companies from providing the same or a similar type of service in the City. Other future benefits to the City could be the availability of so-called "HotZones" that would provide free-to-user Internet access at some City facilities and parks, should the City decide to negotiate terms for those services from this company. Other HotZone service providers are being interviewed for their ability to provide HotZones at the Civic Center Plaza at the time ofthe Library and Community Hall grand opening. Associated agreements between the City and PG&E may be necessary in order to allow the City to continue to power the radio repeaters if it so chooses in the event that MetroFi defaults on its agreement with the City, as well as to assure PG&E that the radio repeaters will be disconnected and removed in the event that MetroFi defaults on its agreement with the City. FISCAL IMPACT The agreement calls for the City to collect a $36 per pole initial annual fee for each and every radio repeater located on a City owned facility, with the fee subject to an annual adjustment based on the CPI. The cumulative total of the fees due in any year will be the product of the number of radio repeaters in place and the adjusted fee. At present, MetroFi plans to install the radio repeaters on 175 streetlight poles. If all 175 of the radio repeaters were installed in the first year of the agreement, the City would receive a total fee of (175 poles x $36 per pole =)$6,300.00. STAFF RECOMMENDATION Adopt Resolution No. 04- 3[1 , authorizing the City Manager to negotiate and execute a Non- Exclusive Installation and Service Agreement between the City and MetroFi, Inc. for the installation of a wireless communications system throughout the City, and any associated agreements with PG&E that may be necessary. Submitted by: r-ì ~~._.I>/1'-' t<*- Ralph A. Qualls, Jr. Director of Public Works Approved for submission: ~ David W. Knapp City Manager {L(-.;L DRAfT RESOLUTION NO. 04-317 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE INSTALLATION AND SERVICE AGREEMENT WITH METROFI, INC. TO PROVIDE WIRELESS COMMUNICATION SERVICES WHEREAS, MetroFi, Inc. has presented a proposal to the City of Cupertino to provide wireless communication services including high fidelity wireless (WiFi) broadband Internet access, to the City's residents; and WHEREAS, MetroFi, Inc. will provide this service through the use of radio repeater equipment mounted atop streetlight poles throughout the City for a term of five years with provisions for renewal for successive five-year periods; and WHEREAS, the provisions, terms, and conditions of the aforementioned agreement have been reviewed and approved by the City Attorney and the Director of Public Works. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby approves the aforementioned Non-Exclusive Installation and Service Agreement and authorizes the City Manager to execute said agreement on behalf ofthe City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May, 2004, by the following vote: Vote Members Qfthe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino ¡ L{ -3 I CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM IS- AGENDA DATE May 17,2004 SUBJECT AND ISSUE Review of bids and award of a contract for the Civic Center and Library Furniture Project, Project No. 2004-03, to the low bidder, and accept Add Alternates as appropriate. BACKGROUND In August of200l, Council agreed that $1,200,000 could be raised by the Library Foundation to supplement the project budget for the construction of a larger facility. Subsequently it was determined that this fundraising would be applied to the purchase of furniture, fixtures and equipment (FF&E) in the Library. This action was taken to preserve the ability ofthe project budget to pay for the larger building than was possible according to cost estimates at the time the budget was being prepared. Subsequently, under the guidance of the Fund Raising Campaign, administrative design costs and donor recognition costs were added to the $1,200,000 hard cost budget bringing the total fund raising goal to $1,500,000. On February 17, 2004 Council awarded a contract in the amount of$439,248 for the purchase and installation of the Library Book Stack Shelving to the Ross McDonald Company, Inc., and approved an amendment to the design contract with SMWM Architects in the amount of $150,000 for the library furniture design. The budget established for the balance of the FF&E based on the $1,200,000 budget for library furniture is approximately $760,000. In addition, the design and bid documents for the Community Hall furniture, fixtures and equipment (FF&E) are completed and being bid with the Library FF&E and the final engineer's estimate for the Community Hall portion of the FF&E bid is $200,000, which amount is funded in the approved project budget. On April 27, 2004, the City advertised the FF&E Bid Package and contacted a number of Bay Area vendors to advise them of the forthcoming work. On May 4, 2004, staff conducted a voluntary Pre-Bid Conference, which 16 people attended representing approximately 12 firms. They received clarifications of the bid forms and prevailing wage requirements. On May 6, 2004, an addendum was issued to all plan holders clarifying the bid documents and extending the bid opening date to May 13, 2004. Pánted on Recycled Pap., I S' ~( Since the bid opening is subsequent to the completion and distribution of the Council Agenda for the May 17, 2004 meeting, this memorandum is provided to the Council for information in anticipation of the receipt of a good low bid. In that event, staff will forward a supplemental report to the Council with specific information on the bids and appropriate recommendations regarding award of the contract and the selection of bid alternates. Additionally, staff will provide an update on the balance of the fundraising to date and appropriate recommendations for funding any shortfall that may be required in considering the award ofthe contract. Submitted by: ~lL~ Director of Public Works Approved for submission: ~ David W. Knapp City Manager ¡ ~-Â City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 CUPEIQ1NO PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM +Þ\G AGENDA DATE May 17. 2004 SUBJECT AND ISSUE Report on bids and award of a contract for Civic Center Library Furniture, Project No. 2004-03, to the low bidder, One Workplace L. ferrari, LLC, in the amount of$ 675,816.00 and accept Add Alternate No.8, in the amount of$ 9,835.00 for a total contract award amount of$ 685,651.00. Approve the allocation of funds that is not provided by the Library Campaign from an advance from the Resource Recovery fund for the Library portion ofthe contract in an amount up to $ 525,115.00. BACKGROUND On February 17, 2004 Council awarded a contract in the amount of$439,248 for the purchase and installation of the Library Book Stack Shelving to the Ross McDonald Company, Inc., and approved an amendment to the design contract with SMWM Architects in the amount of $150,000 for the library furniture design for a total cost to date for the Library portion of the FF&E in the amount of $589,248.00. The budget established for the balance of the Library furniture, fixtures and equipment (FF&E) based on the $1,200,000 budget for library furniture (not including the $150,000 for design noted above) is approximately $760,000. In addition, the design and bid documents for the Community Hall FF&E were completed and bid with the Library FF&E. The final engineer's estimate for the Community Hall portion of the FF&E bid is $200,000, which amount is funded in the approved project budget. The engineer's estimate for the combined contract as bid is $ 960,700. On April 27, 2004, the City advertised the FF&E Bid Package and contacted a number of Bay Area vendors to advise them of the forthcoming work. On May 4, 2004, staff conducted a voluntary Pre-Bid Conference, and on May 6, 2004, an addendum was issued to all plan holders clarifying the bid documents and extending the bid opening. Pánted on Recycled Pope, 15-/ ANALYSIS Base Bid. Bids were opened on May 13, 2004 at 4:00 PM. The combined base bid results are as follows: Bidders Total Base Bid Engineer's Estimate $ 960,700,00 Hogue $ 697,717.00 Resource and Design $ 678,805.00 One Workplace L. ferrari, LLC $ 675,916.00 The bid documents required that the Community Hall FF&E and the Library FF&E base bids be priced separately because of the fact that each is funded from a different source, i.e., the Community Hall from the project budget and the Library from the Campaign. The combined sum oftheses two components then constitutes the Base Bid, which, in conjunction with an analysis of the Statement of Qualifications, was the basis for determining the lowest responsive and responsible bidder. On that basis, the low bidder has been determined to be One Workplace L. ferrari, LLC with a total base bid of$ 675,816.00. The components of that base bid are as follows: Library FF&E Community Hall FF&E $ 525, 115.00 150.701.00 Total Base Bid Low Bid $ 675,816.00 Staff has reviewed the bids and it appears that all bidders interpreted the bid documents similarly and the price offered by the low bidder is an excellent bid, which is approximately 30% below the estimate. This difference is attributed to the current competitive market, a very well developed set of bid documents and the fact that the estimate was escalated by approximately 15- 20 % in some unit prices anticipating that the recent substantial increase in industry-wide steel and wood product prices would impact the bids, which does not now appear to be the case. Bid Alternates. Since the office and staff FF&E are the responsibility of the Library Department (or the campaign if sufficient donations are received), the City, in an effort to provide the Library Department and the Campaign with the flexibility to purchase additional items at competitive prices, prepared 7 Bid add alternates for those items. One additional alternate was prepared for the Community Hall to allow the City to purchase additional chairs for the meeting room at competitive prices. The cost of the alternates does not effect the determination of the low bidder. The bid from the low bidder, One Workplace L. Ferrari LLC on each alternate is described below: I~-d., Alternate No Description Bid Alternate 1 Librarv Staff task chairs $ 27,258.00 Alternate 2 Librarv Staff break room furniture $ 9,629.00 Alternate 3 Library Staff conf rm. furniture & staff office guest chairs $ 8,368.00 Alternate 4 Librarv Staff work tables and chairs $ 7,434.00 Alternate 5 Librarv Staff storal!e eauiDment & miscellaneous accessories $ 42,363.00 Alternate 6 Librarv StaffDrivate office desk svstems $ 19,919.00 Alternate 7 Librarv Staff ODen office modular workstations $ 79.396.00 Subtotal Library Add Alternates $194,637.00 Alternate 8 Community Hall additional stack chairs and storage carts (20) $ 9,835.00 As noted above, the total amount of the low bid for the Add Alternates I through 7 for the Library staff and office FF&E is $ 194,637.00 and is the responsibility of the Library Department or alternatively the Campaign. It should also be noted that the base bid for the Library including the seven adds is a total of$ 719,752, which is still within the remaining budget ($760,000) of the Campaign goal. The contract provides for the option to exercise the purchase of these additions at the bid price by change order after the contract is awarded. However, from a practical scheduling and timing standpoint, that decision (including funding resources from either the Library department or the Campaign) would need to be made in the next 30-45 days. Add Alternate 8 is recommended and is to be funded from the adopted project budget as it is for the Community Hall, and not the Library. FISCAL IMPACT Library FF&E Fundraisinl! CamDaigu. As has been noted in previous reports to the Council on this subject, in 2001, the Council agreed that $1,200,000 could be raised by the Library Community to supplement the project budget for the purchase of furniture, fixtures and equipment (FF&E) in the Library. This action was taken to preserve the ability of the project budget to pay for a larger building than was possible according to cost estimates at the time the budget was being prepared. Subsequently, under the guidance of the Fund Raising Campaign, administrative design costs and donor recognition costs were added to the $1,200,000 hard cost budget bringing the total fund raising goal to $1,500,000. If that goal is realized the FF&E costs will be fully funded. As of May 7, 2004 the Campaign has provided funds in the amount of $448,500 which has been deposited. The current costs to date of Library FF&E (prior to the award of this contract) is $589,248.00 and as such, exceeds the total donations to date. Therefore, it appears that the entire amount of$ 525,115.00 required for the library portion ofthe base bid ofthis contract, (not including add alternates 1 through 7) will need to be advanced from the Resource Recovery Fund in accordance with the earlier direction by the Council under these circumstances. If approved by the Council the total advance from the Resource Recovery fund following the award ofthis contract would be approximately $660,000. Staff will provide Council with a supplemental report with an update of the specific amounts of any further donations at the Council meeting. /5-3 STAFF RECOMMENDATION Authorize the advancing of the allocation $525,115 from the Resource Recovery Fund for the Library portion of the base bid contract award, and; Award the Civic Center and Library Furniture Project Contract to One Workplace L. ferrari, LLC including Add Alternate No.8 for a total contract amount of $685,651.00. Submitted by: ~c.t tJ rJ Director of Public Works Attest as to bids received: ~ City Clerk A~bmi"i'"' David W. Knapp City Manager /5-4 " CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM I~ AGENDA DATE Mav 17. 2004 SUBJECT AND ISSUE Review of bids and award of contract to the lowest responsive and responsible bidder, Toll Architectural Graphics, in the amount of $84,786.00 for the Civic Center and Library Project Signage. BACKGROUND The Civic Center and Library project has been under construction through various phases of work since January of2003. Currently almost all phases and components of the project have been provided for through either award of construction contracts or purchasing and installation contracts. One ofthe final phases of the project is the fabrication and installation of the signage for the Library, Community Hall and the Plaza. On April 7, 2004, staff advertised the Signage Bid Package and contacted a number of local contractors to advise them of the forthcoming work. On April 20, 2004, a mandatory pre bid meeting was conducted and attended by persons representing potential bidders and suppliers, at which they received clarifications of the bid forms and prevailing wage requirements. ANALYSIS On May II, 2004 bids were received for the Signage work. The apparent lowest responsive and responsible bidder is Toll Architectural Graphics, with a bid of $84,786 which 43% below the revised final Engineer's Estimate of$150,000 and as such represents an excellent bid for this work. The original estimate as reported in the Project Status Report to the Council on May 3, 2004 was $200,000 which included two components: $150,000 for this contract bid for all interior signage and $50,000 for the main exterior plaza and site signage. In evaluating the bids, it appears to staff that all bidders interpreted the plans consistently and the excellent price is attributed to the very competitive market conditions along with a particularly well-detailed and concise set of construction documents. The summary of bids follows: P,inted on Recycled Pope' (b - ( Bidder Engineer's Estimate Weidner Signage Signs Unlimited Toll Architectural Graphics Total Bid $ 150,000.00 $ 127,300.00 $ 98,735.00 $ 84,786.00 FISCAL IMPACT Award ofthe Library and Civic Center Project Signage Fabrication contract is funded from the Library and Civic Center Project Budget in the Adopted FY 2003 -2004 Capital hnprovement program and is within the project budget STAFF RECOMMENDATION Award of a contract for Civic Center and Library Signage Project to the lowest responsive and responsible bidder, Toll Architectural Graphics in the amount of$ 84,786.00 Submitted by: Attest as to bids received: Approved for submission: ~ 4. ¡J.f.A.(I. u ð R\L Ralph A. Qualls, Jr. Kimberly Smith David W. Knapp Director of Public Works City Clerk City Manager 110 - 2. I.' I ' F CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3220 FAX: (408) 777-3109 OFFICE OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No. /Î Meeting Date: May 17, 2004 SUBJECT AND ISSUE Consider Approving a Resolution Authorizing the City Manager to sign an Electric Program Windup Agreement with ABAG Power. BACKGROUND ABAG Publicly Owned Energy Resources (ABAG POWER) is a Joint Powers Agency created by the Association of Bay Area Governments (ABAG) in 1998 to provide electricity and natural gas aggregation services to local governments in PG&E's service territory. The City of Cupertino was a member of the ABAG POWER JPA, and was also a participant in the Electric Aggregation Program. As a result of the energy crisis, the Electric Aggregation Program was suspended in June 2001, and all of the City's accounts were returned to PG&E service. At the time the program was suspended the City had $92,444.46 on deposit with ABAG POWER: To date, these funds have been held by ABAG POWER to cover potential operating expenses of the Program, as well as program windup costs. ABAG POWER now proposes to return these funds to the City in their entirety. These funds will be distributed as soon as a critical mass of ABAG POWER members have executed the Windup Agreement. Separate from the deposit funds, ABAG POWER filed a claim in the PG&E bankruptcy case on behalf of Electric Program members to recover funds associated with DA credits that PG&E had refused to pay in the months leading up to their bankruptcy filing. ABAG POWER has subsequently reached a stipulated settlement with PG&E as to the amount of the claim ($17,000,000). The City's proportional share of this claim (including interest) is: $194,487.90. In addition to the amounts noted above, ABAG POWER expects to have a small surplus of funds at the completion of the windup. The City's proportional share of this surplus will be calculated in accordance with the Wind Up Agreement and distributed by March 31,2005. I 7-{ P,inted on Recycled Pape' Furthermore, certain amounts from the ABAG POWER Electric Aggregation Program remain on deposit with NCPA to cover credit risks associated with energy purchased through the Independent Systems Operator (ISO) and California Power Exchange (PX). These amounts remain un-recovered due to court actions related to the PX bankruptcy and FERC regulatory actions related to potential ISO refunds. Should these amounts be recovered they will be proportionately distributed to former ABAG POWER Electric Program members. Risks. The Windup Agreement requires that certain risks be lransferred from ABAG POWER to the City. These risks are summarized as follows: . Risk that PG&E or other agency (e.g. ISO) may try to collect charges from billing periods when the City's accounts were part of the ABAG POWER program. Risks that the CPUC may at some time impose a surcharge on former Direct Access customers. Risk that the amounts on deposit with NCPA are insufficient to cover future credit requirements with the ISO and/or PX. . . City staff has reviewed the Windup Agreement and supporting documentation. The total potential risk amount to the city would be $92,890. Approval of the attached resolution will authorize the City Manager to enter into the Windup Agreemenl with ABAG POWER, and receive distributions of funds as they become available. BUDGET IMPACT Approval of this agreement will make the City eligible to receive the following amounts: $ 92,444.46 $194.487.90 $286,932.36 Return of Previous Deposits DA Credit Distribution Total RECOMMENDATION: Staff recommends that the Council approve a resolution authorizing the City Manager to sign an Electric Program Windup Agreement with ABAG Power. Submitted by: Approved for submission: ~a~ Carol AAtwood Director of Administrative Services ~;i David W. Knapp City Manager Il-:L DRAFT RESOLUTION NO. 04-318 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION AND DELIVERY OF THE ELECTRIC PROGRAM WIND UP AGREEMENT WITH ABAG POWER WHEREAS, the City was a member of the Association of Bay Area Governments (ABAG) POWER Electric Aggregation Program; and WHEREAS, the ABAG POWER Electric Aggregation Program was suspended on June 30,2001; and WHEREAS, ABAG POWER has retained certain funds owed to City as an offset to certain risks and potential liabilities that would otherwise pass to the agency; and WHEREAS, ABAG POWER has received authorization from its Board of Directors to wind up the program and distribute remaining funds to members, while at the same time passing any remaining risk to members as well. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cupertino hereby authorizes the execution and delivery of the Electric Program Wind Up Agreement. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of May 2004, by the following vote: Vote Members Qfthe Q!y Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 1;-3 I- CUPEIQ1NO Parks and Recreation Department STAFF REPORT Agenda Item Number ~ Agenda Date: May 17,2004 SUBJECT Receive a report on a potential Santa Clara Valley Water District partnership for stream rehabilitation. BACKGROUND Attached is the February 2, 2004, City Council Goals update relative to the Stevens Creek Corridor Park project. The steps for implementing the project are listed. We have been meeting with Santa Clara Valley Water District staff for the last six months in an attempt to bring the District on board to financially participate in the Stevens Creek Corridor project. Attached is correspondence from the District, "District Interest Report - City Of Cupertino's Master Planning At Blackberry Farm, Along Stevens Creek - A Potential Partnership between Santa Clara Valley Water District and the City of Cupertino", prepared by District staff. The report outlines the potential for a partnership between the Water District and the City. This report and a tentative funding proposal will be presented to the Water District Board on June 15. If the Board chooses to move forward with the City of Cupertino in the coming fiscal year, we will return to the Council with a draft partnership agreement. If all goes well, we hope to have a partnership agreement in July. The Master Plan Process We have put the master plan project on hold for the last six months because we believed the Water District might be able to accomplish some of the work with in-house staff at less cost. It has become apparent, however, that they are too short staffed to provide the necessary analysis, and that it will be necessary to employ consultants to move the project forward. We already received proposals for professional services to finish the master plan and environmental review for the Stevens Creek Corridor (in December), but waited because we didn't want to duplicate the District's effort and waste money. At a meeting held with District staff on May 6, it was agreed that we should jointly hire a consultant team in order to move the project forward in a timely manner. We are working on the substance of that cooperative agreement. Should the Council and District Board concur with the plan, City and District staffs would jointly oversee the consultants' efforts. There is a precedent /1-( P'inted on Recycled Pape' May 17, 2004 Page 2 of2 for City/District cooperation; please see the attached agreement for the reconstruction of Bollinger Road over Calabasas Creek. This agreement was executed in March 2001. Assuming the proposed partnership is acceptable to the Water District Board and City Council, we hope to have a consultant team in place by August so that we can move forward with the master plan and environmental document. Meanwhile, we continue to send out updates to the hundreds of individuals on our interested parties list so that they understand that the project is moving forward, albeit slower than we had originally hoped. Funding Funds still remain in the capital budget for the master plan; in addition, staff has submitted grant applications totaling $913,000 in the past few months. We will know how these projects rank by September 2004. We are not "project ready" to the level that usually attracts grant funds, however, we believe it is important to try. Our odds of attracting funding will only improve as our plans become more defined. COUNCIL ACTION No Council action is required at this time. This update iffor information only. Respectfully submitted: ~ Therese Ambrosi Smith, Director Parks and Recreation Department ~ David W. Knapp, City Manager { q-;2.- City Council Goals 2004 February 2, 2004 Update - Items are not in priority order Project Goal I Status Comments I 3. Parks ;.. Stevens Creek Corridor Park . Complete the Stevens Creek Corridor Master Staff has received proposals from Staff anticipates bringing the contract for Plan consultants to complete the master consultant services forward by July, '04. plan, however, some ofthe work needed to complete the master plan is also work that may potentially be performed by the Water District as part of the restoration program. We are trying to avoid duplication of effort so completion of the master plan is temporarily on hold pending a written proposal from the Water District, on the portion of the work they will do. . Complete the environmental review for the See Master Plan schedule above. The environmental review of proposed park and Stevens Creek Corridor Master Plan including The environmental review will restoration improvements will need to be a review of alternative trail alignments commence after July 1. coordinated. It would not be desirable to "piecemeal" this project under CQEA. . Support the Cupertino Historical Society in its The Cupertino Historical Society has The board ofthe Cupertino Historical Society efforts to create a Center for Living History asked that the Council agree to a has raised the seed money to contract with a long-term lease of the Stocklmeir capital campaign consultant, and will begin to property and the historic barn and work on the campaign as soon as they get the go blacksmith shop at McClellan ahead from Council Ranch, if within 5 years of --S> commencement of their capital \ campaign, they raise sufficient lÑ money for restoration. Page 2 of 14 Cupertino Council Goals - update February 9,2004 City Council Goals 2004 February 2, 2004 Update - Items are not in priority order I Project Goal Status Comments I . Work with the Santa Clara Valley Water Water District Staff have been City and Water District staffwill be working on District on a partnership to complete the evaluating the riparian corridor an agreement for review by the board and the riparian planning and restoration for Stevens (soils testing and biological Council, so that the necessary analysis and Creek Corridor Park evaluation) in order to determine the environmental review can commence. appropriate limits of riparian restoration. Water District staff a re also working on a proposal to fund this project within their fiscal year 2004/05 budget. . Apply for grant funding Staff submitted the first grant Staff will be bringing grant opportunities application for this project January forward for Council consideration on an ongoing 15,2004. basis, as the planning continues. . Renew the Blue Pheasant lease The Attorney's office has prepared a The lessee has indicated a desire to make tenant lease for the operator's improvements should the new lease be executed; consideration. The current lease staff is trying to coordinate the timing of work so expires March 31, 2004. As part of that re-roofing can occur within the same the proposed lease, staff is asking window of closure. for a window of time in which repairs and improvements can be made. ~ Rancho Rinconada Park The San Jose Water Company parcel The first step in the process is to realign the city . Commence work on a park for the Rancho along Lawrence Expressway has boundaries so that the park is within the City of Rinconada area been identified as a potential park Cupertino. Once this has occurred, the next steps site. will be to: . Do community outreach to detennine -l) \ what the park should be -!:: . budget for said project, and . begin to pursue funding Page 3 of 14 Cupertino Council Goals - update February 9,2004 5750 AlMAOEN EX?W~ SAN JOSE, CA 95118,361. TELEPHONE [408) 265,2600 FACSIMILE [4081 266,0271 www.valleywatec.a'g AN EQUAL OPPORTUNITY EMPLOYER April 28, 2004 Therese Ambrosi Smith City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 SUBJECT: District Interest Report for the City of Cupertino's Master Planning at Blackberry Farm, along Stevens Creek. Dear Ms. Smith: During the meeting late last November between you, Scott Akin and myself and the follow up field trip in December with City and District staffs, we explored common goals for the City's Master Plan at Blackberry Farm along Stevens Creek (Master Plan). Following our meetings, District staff developed an internal document regarding District interested in the proposed Master Plan. This document is called the "District Interest Report for the City of Cupertino's Master Planning at Blackberry Farm, along Stevens Creek". The Interest Report explores possible opportunities for a partnership with the City to achieve common goals including stream restoration, fish passage barrier removal, trails, and riparian rehabilitation. The Interest Report also describes the City's visioning process and the different aspects of the project that coincide with elements of the District policies and existing commilments. A copy of the Interest Report is included for your information. Based on the Interest Report's positive results, staff believes it is in the interest of both the City and District to have District staff involved in the development of the Master Plan. This will allow us to pursue opportunities for partnership and cost-sharing on various eiements of the Master Plan. I plan on having the Environmental Planner assigned to the Lower Peninsula and West Valley Watershed Program Support Unit act as liaison with the City on this project. As liaison, the environmental planner will be the point person for the District and will coordinate activities with District staff and attend the City's project meetings, provide input and review documents. The environmental planner should be available to assume this assignment sometime in June 2004. This hopefully will lead to future partnership efforts between the District and the City of Cupertino at Blackberry Farm. If you should have any questions, please feel free to contact me at (408) 265-2607, Extension 2702. The mission of the Santa Clam Volley Wale' DistLict is a healthy, sofe and enhanced quality of living in Santo Clam County thLOugh the camp,ehensive management of wale, ,esa",ces in a plOdical, cast..ffective and enviLOnmentally sensitive manneL 11-') G Therese Ambrosi Smith Page 2 April 28, 2004 Sincerely, ~ Jason Christie Watershed Program Support Unit Manager Lower Peninsula and West Valley Watersheds celene: J. Fiedler; B. Goldie; S. Akin; B. Springer; J. Christie; File (,-& District Interest Report City of Cupertino's Master Planning at Blackberry Farm, along Stevens Creek A Potential Partnership Between Santa Clara Valley Water District And City of Cupertino Prepared By: Scott Akin, Jae Abel & Jason Christie /1-Î Backaround In March of 2003, the City of Cupertino invited interested parties to participate in a visioning process to help define potential future uses in the Stevens Creek Corridor between Stevens Creek Boulevard and McClellan Road. Over the past 25 years the City has acquired property in this reach of the stream a number of public use facilities including: Blackberry Farm (picnic area) and Golf Course, McClellan Ranch and twol private residences, one of which includes an orchard. District staff assisted in the preparation of the public visioning process materials in an effort to ensure that District water supply, flood protection and stream stewardship goals for the area would be facilitated. By August, 2003, City staff had completed the visioning process and identified a number of recommendations for possible changes. City council then directed staff to move forward with a more detailed master planning effort for the site that incorporated these recommendations. City Parks & Recreation Department Director, Therese Smith, then approached District staff to discuss possible opportunities for a partnership with the District. Master Plan elements that City staff felt might interest the District included, stream restoration, barrier removal, riparian rehabilitation, and trails. Figure 1 shows the "No Fee Picnic and Golf' alternative that was identified as the preferred alternative through the City's visioning process. The figure shows proposed areas for restoration as identified in the initial visioning process. Under the proposed alterative, corporate picnic facilities would be removed and the overall capacity for picnicking would be reduced from its current capacity of several thousand to approximately 500 guests. Education and environmental elements would be added and a portion of the Stevens Creek trail would pass through the corridor. Portions of the golf course would be re-routed and parking facilities and other infrastructure would be upgraded. Based on observations made during a field walk-through of the Blackberry Farm in late December 2003, this section of Steven's Creek is degraded and is therefore a candidate for environmental improvement. Several in-stream structures in this reach have previously been identified by the Fisheries and Aquatic Habitat Collaborative Effort as candidates for removal for the benefit of steel head trout. Shot-crete banks are present in other locations. Concrete banks provide poor habitat and preclude vegetation colonization, so rehabilitation of these banks and re-planting could be beneficial. The existing "riparian" vegetation near and on the tops of banks includes some mature native tree specimens. However, the under-story is sparse, the strip of streamside vegetation is very narrow, and numerous non-native and undesirable trees and under-story plants are also present. Upland areas adjacent to the stream are heavily impacted by trampling, paving and presence of non-native vegetation. Stream bank and upland vegetation could be ! 1-8' improved in the existing creek alignment, and potential stream realignment, mentioned during the site tour, could provide additional opportunities for improvement. Figure 1. 1'f~'1 City of Cupertino Goals As a result of its visioning process, the City of Cupertino has identified goals for the site and believes that the alternative developed in their visioning process addresses these goals. The City goals include: . Invite members of the community to enjoy the property in the corridor year-round and serve more residents. . Minimize the effects of park operations on surrounding residents. . Preserve and restore the natural environment of the creek corridor for park users and as a habitat for wildlife. . Provide a trail or trails compatible with the natural setting that will accommodate a variety of trail users. . Acknowledge and interpret the history of the area through a series of historical markers and through the preservation of buildings at McClellan Ranch and Stockmier property. . Encourage educational uses of the creek corridor and support environmental programming at McClellan Ranch. The result of the community visioning process revealed that these goals can best be met through a plan that eliminates for-fee group picnicking and emphasizes the natural stream setting and historic features of the site. The "No Fee Picnic and Golf' alternative has received preliminary support by the Parks & Recreation Commission and City Council and is the basis for the ongoing Master Planning Effort. City staff feels that there may be a natural partnership opportunity with the District that results from the District's existing commitments within the watershed through the Fisheries and Aquatic Habitat Collaborative Effort and the Clean Safe Creeks Program. In approaching the District, City staff is hoping to build a partnership that meets each organization's interests within the stream corridor. The City is also seeking to take advantage of the scientific and technical expertise that the District possesses to ensure that valuable environmental resources within the project are protected and enhanced. Santa Clara Valley Water District Goals The District has several existing commitments that may be satisfied through a partnership effort with the City of Cupertino. Linkages to FAHCE Settlement The proposed Blackberry Farm Master Planning effort is located within the Fisheries Management Zone identified in the FAHCE settlement. Under the terms of the settlement the stream reach between Stevens Creek Reservoir and US Highway 280 has been identified as the area that the majority of habitat restoration and water supply { 1-(0 management will occur. Blackberry Farm is centrally located within this reach and as a result is a key target for fisheries habitat improvements identified in the settlement. The settlement specifically identifies several actions to be taken within the footprint of the park including: . Removal of two low-flow road crossings connecting the east side parking areas with the west-side picnic areas. . Removal or remediation of a small flashboard dam and associated unscreened diversion structure. The settlement commits the District to contributing up to 50% of the cost of these projects in a cost-sharing arrangement. In addition that District can assist the City of Cupertino in applying for grants or supporting funds to help complete the project. The District's contribution can come in the form of financial support or in-kind services. The Capital Program currently shows work beginning on these barriers in 2005. In addition to the barrier removal projects that are specifically identified in the settlement there are two other potential linkages that should be considered. Geomorphological Pilot Project - the settlement calls for the District to complete a geomorphologically based stream restoration project of at least 2000' in length in each of the three watersheds. The proposed Blackberry Farm project is approximately 2000' long. Since it is located within the "zone of management" the project could provide high biological benefit since all steel head trout life stages would be present and a resident population of rainbow trout would utilize the features on a year-round basis. Habitat Restoration Project - the settlement commits the District to conduct in- stream and stream-side habitat restoration projects in each of the three watersheds. Eligible projects could include installation of "large organic debris" (logs, crib walls, and other wood structure that provide rearing habitat), riparian canopy in-fill and gravel replenishment. Restoration of the degraded reaches within the park could include any of these elements. Linkages to the Stream Maintenance Program 4-5 acres of land located along the west side of the stream could be rehabilitated to support a mixed community of riparian and upland vegetation. The level of in-stream, riparian and upland improvements that can be made will depend on, among other considerations, planned land uses in the area (such as trails, creek set-backs, recreational facilities), soil types and conditions, and potential constraints associated with preservation of existing mature vegetation. The level and type of improvements that can be made will also help determine whether the site is most suitable for CEQA and permit-required mitigation or enhancement. However, District staff believes that enough potential exists to consider certain site improvents as potential for both in- and out-of-kind mitigation (Beyond vegetation rehabilitation, there could be in-kind as well: e.g. bank repair footage is mitigated on a /1-11 1: 1, removing the shot-crete bank could be spent that way and even rip-rap armoring could be replaced with a biotech solution for improvement credit) for activities conducted by the Stream Maintenance Program (SMP). The District would need to negotiate this with the appropriate regulatory agencies, but staff believes that the potential improvements associated with a site of this size would be attractive to all parties. Linkages to the Clean, Safe Creeks Program The Clean, Safe Creeks and Natural Flood Protection Program (CSC Program) has two elements that may apply to the City's plans at Blackberry Farm. First, Outcome 3 of the CSC Program includes the provision to create a "Community partnership to identify and implement environmental restoration, fisheries management and restoration." Second, Outcome 4 of the CSC Program includes the provision to create a "Community partnership to identify recreational uses and construct trails." As noted in previous narrative, the City's plan for Blackberry Farm coincides with these two elements of the CSC Program. The plan's objective is to restore and/or rehabilitate the stream corridor by: 1) reducing the picnic area; 2) removing hardscape; 3) completing re-vegetation along the creek; and 4) removing fish barriers. The plan also includes the establishment of a creekside trail from Stevens Creek Boulevard to McClellan Ranch. District involvement in this plan would allow for further implementation of the CSC Program through partnerships on enhancements and trails. The process for funding a proposed enhancement project is currently under development to fulfill Outcome 3 of the CSC Program. At this time, the District is developing criteria for the Environmental Enhancement Program (EEP) and anticipates the development of a priority list in fall 2004. Elements of the proposed work at Blackberry Farms appear to be good candidates for funding under the EEP as restoration and rehabilitation-type activities. The process for funding a proposed trail has been established as a grant program to fulfill Outcome 4 of the CSC Program. The development of the City's master plan for Blackberry Farm would be considered the enabling step toward applying for a District grant under the Trails and Open Space Grant Program. The City would be required to submit a grant application and compete against other countywide candidates in the next round of the biennial grant program scheduled to begin in December 2004. Joint Project Goals District staff has considered what might be realistic goals associated with a joint project and have identified the following: . Develop a master plan that integrates City and District goals . Plan for phased implementation to address funding, site transfers, service interruptions and other issues. . Plan for design and sequencing that minimizes invasive species management (C)~/2- . Plan for a design that minimizes or removes non-native vegetation . Plan for design that maximizes ecosystem processes that are sustainable and self maintaining. . Plan for integration of all design elements from Stevens Creek Blvd. to McClellan Rd. . Plan for access management with appropriate routing of paths, points, overlooks, vegetative screening, site-specific designed interpretive curricula. . Negotiate potential credits for rehabilitation efforts outside existing District commitments. Developina A Partnership Staff recommends that this District proceed to investigate the potential for a joint City- District project at Blackberry Farm. Staff has identified several steps that might be taken to facilitate this goal. 1. Develop an initial evaluation of the site and possible benefits using internal District staff resources. 2. Develop a cost-share agreement with the City for preparation of a Master Plan for the site. The City has selected Thomas Reid and Associates to prepare the plan and is currently in negotiations. 3. Develop a project plan and 2-year budget for District staff participation in the Master Plan, CEQA and other planning elements. 4. Identify additional staffing and financial resources that would be contributed as the District's part of the partnership. {q-/J " SCVIYD AV,. lIO. A2712 AGREEMENT BETWEEN THE crTY OF CUPERTINO AND SANTA CLARA VALLEY WATER DISTRICT FOR THE RECONSTRUCTION OF , BOLLINGER ROAD BRIDGE OVER CALABAZAS CREEK CITY OF CUPERTINO, a municipal corporation, first party, hereinafter called "CITY"; and SANTA CLARA VALLEY WATER DISTRICT, a public corporation, second party, hereinafter called "DISTRICr, ' AGREE this 6th 'day of MARCH , 2001, as follows: RECITALS: A. CITY desires to widen the existing Bollinger Road Bridge over Calabazas Creek and replace it with a 76 foot wide bridge. B. The existing channel for Calabazas Creek underneath the Bollinger Road Bridge is unable to pass the one percent flood: DISTRICT therefore desires to enlarge its capacity, C. Widening of the bridge would benefit CITY by providing safer traffic, bicycle and pedestrian conditions. D. This agreement will provide for construction of a new bljdge, which will meet both such needs upon terms hereinafter specified, AGREEMENT: 1. CITY will contract with consultants to prepare plans and specifications for the construction of a bridge across Calabazas Creek at Bollinger'Road, together with appurtenant and associated road arid channel improvernents (hereinafter "the project'1, all as generally described in the itemization of features thereof shown on Exhibit "A" hereto, so marked and made a part hereof. 2. City shall provide 60%, 90%, 100% and final plans: specifications and engineer's cost estimates to the District for review. 3. Upon approval of said plans and specifications by DISTRICT and CITY, DISTRICT will, in accordance with its lawful procedures, secure construction bids for work. Following written notification to CITY that DISTRICT has received bids and intends to award a construction contract, CITY shall approve or disapprove the award of the construction contract within 10 days. I c¡-f Ý 4. If upon opening of bids, it is found that the lowest responsible bid exceeds the Engineer's Estimate bŸ 10 percent or more, DISTRiCt and CITY shall immediately confer and determine whether to reduce the scope of the project or to award the contract. If, after 30 days, a course of action is not agreed upon, this AGREEMENT shall be deemed to be terminated by mutual consent. 5. If the award of the construction contract is not approved by both parties and if both parties agree, the construction plans and specifications may be rebid or the project redesigned. . 6. Upon approval of the award by DISTRICT and CITY, the DISTRICT will award the contract. The DISTRICT will administer the construction contract and supervise and inspect the work to completion. 7. The parties agree that, for purposes of this AGREEMENT, the cost of engineering and design administration, environmental permitting and processing for CEQA compliance shall be the actual cost of the consultant services provided. The parties agree that, for purposes of this AGREEMENT, the cost of construction inspection, survey, testing, and contract administration shall be set at 10 percent of the actual construction contract cost. The total cost of the project shall be deemed to consist of the actual construction contract cost, the consultant services and the construction administration costs. 8. Payment of the total project cost will be shared by the parties generally as provided in this Agreement, and specifically as follows: A. The total project cost shall be the cost of total amounts of payments made to consultants and the costs of total amounts of payments of final quantities used to rnake final payments to the Contractor at the completion of the project. The costs thereof shall be the actual prices as bid, awarded and paid to the Contractor. . B. If the Contractor submits any claims, the additional construction administration cost will be split 79% to the DisTRICT and 21 % to the CITY. If any clairn relates solely to the responsibility of either party, that party shall assume 100 percent of the construction administration cost relating to said claim. . 9, As sumrnarized in Exhibit "B", the following shall not be included in the total project cost: . A. The cost of stabilizing and revegetating erosion sites between Bollinger Road and Old Bollinger Road and' removing the old Bollinger bridge is to be paid solely by DISTRICT. The cost for engineering, design administration, environmental permitting and processing, construction inspection and contract administration, and construction for this portion is $372,000. B. Any federal or state grants or third party funding, currently estimated to be none. 2 11-l5 10. CITY will pay 21 percent of the actual construction costs, as specified above and on said Exhibit "B", which is currently estimated to be $285,000. City will also pay its proportionate share of the engineering, design administration, environmental permitting and processing, construction inspection and contract administration as specified above and on said Exhibit "8" which is currently estimated to be $81,000. Total estimated CITY cost is $366,000. 11. DISTRICT will pay 79 percent of the actual construction cost, after deducting all the costs as specified above and on said Exhibit "8", which is currently estimated to be $1,070,000. DISTRICT will also pay:ts proportionate share of the engineering, design administration, environmental permitting and processing, construction inspection and contract administration as specified above and on said Exhibit "8" which is currently estimated to be $302,000. The total estirnated District share of the bridge reconstruction is $1,372,000. Total estimated DISTRICT project cost, including bank stabilization, revegetation, and removal of the old Bollinger bridge, is $1,744,000. . 12. CITY will, in accordance with its lawful procedures, contract with consultants to provide engineering including environmental permitting and processing for CEQA compliance, printing of plans and specifications and design administration for the. project. CITY will make progress payments to consultants and notify the DISTRICT. 13. DISTRICT will provide construction inspection, construction surveying, contract adrninistration and testing. DISTRICT will provide progress payments to the construction contractor and notify the CITY. 14. Upon completion of the project and resolution of all relevant contract claims and appeals, the DISTRICT shall compute the total project costs and tender to the CITY a final accounting of the CITY's share of such costs. The final accounting shall list the costs of all project work based on the actual expenses incurred by the CITY and shall include consultant and project construction cost. The total construction cost shall consist of the total amount of. final quantities used to make final payrnents to the Contractor at the completion of the project. Only the actual project as bid, awarded and paid, including change order items to the contractor shall be allowed. In addition, the costs for construction administration of any claims submitted by the Contractor shall be included in the final accounting as allowed for in Item 8-8. 15, In the event the total contribution by the CITY is less than its minirnum required share of total costs, the CITY shall, no later than 45 calendar days after receipt of written notice, rnake a cash payment to the DISTRICT of whatever surn is required to meet its required share of total costs. . . 16. In the event the CITY has made a cash contribution in excess of its required share for total project costs, the DISTRICT shall, rio later than 45 calendar days after the final accounting is complete, subject to the availability offunds, retum the said excess to the CITY. (9-/& .. 17. All requests for significant extra work submitted by the Contractor, except for those items which will be paid entirely by DISTRICT, must be approved by CITY before the extra work is begun. CITY shall respond to DISTRICT within five (5) working days with comments. DISTRICTs cost share of extra work shall be 79 percent, except that those items specifically requested by the DISTRICT for the benefit of DISTRICT shall be paid for completely by DISTRICT, and items specifically requested by CITY for the benefit of CITY shall b~ paid for completely by CITY. Extra costs incurred by Contractor by reason of awaiting CITY approval of extra work requests shall be the exclusive responsibility of CITY and shall not be shared by DISTRICT~. ' 18. CITY's design engineer shall be available, at no cost, as required for the review of Contractor submittals, request for information forms, changes, and estimates of changes. 19. CITY will provide DISTRICT and construction contractor with sets of reproducible plans for the project prior to the beginning of construction and the DISTRICT will provide CITY with a marked up set of blue line drawings indicating the ~as built" conditions at the completion of the project The CITY's design engineer will complete the final "as-built" drawings. 20. Neither DISTRICT, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or ornitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall indemnify and .hold DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under this Agreement. 21. Neither CITY, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by DISTRICT under or in connection with any work, authority or jurisdiction delegated to DISTRICT under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, DISTRICT shall indemnify and hold CITY harmles,s from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by DISTRICT under this Agreement. 22. DISTRICT will require any contractor awarded a contract for any portion of the project to secure and maintain in full force and effect at all times during construction of the project and until the project is accepted by DISTRICT, public liability and property damage insurance in forms and limits of liability satisfactory and acceptable to both DISTRICT and CITY, naming DISTRICT and CITY and their respective officers and employees as insureds, from and against any claims, loss 4 11-/7 " '" """, liability, cost or expense arising out of or in any way connected with the construction of the project. 23. Before any party to this AGREEMENT rnay bring suit in any court concerning an issue relating to this AGREEMENT, such party must first seek in good faith to resolve the issue through negotiation or other forms of nonbinding alternative dispute resolution mutually acceptable to the parties. WITNESS THE EXECUTION HEREOF the day and year first hereinabove written, CITY OF CUPERTINO SANTA CLARA VALLEY WATER DISTRICT B'f.~ ;(~By:_¡jJJ:. 1-. ¡j~ - Mayor ' Chief Executive Officer CITY "DISTRICT" ;"""~L.I ATTEST: ATTEST: BY:~~' City Clerk APPROVED AS, TO FORM: APPROVED AS TO FORM: '~/a.~ ~C-// Ntutffiif: t- -I1eøtrlv City Attorney A-s~T. 5 /1-/ó I CUPEIQ1NO Parks and Recreation Department STAFF REPORT Agenda Item Number ,J,O Agenda Date: May 17,2004 SUBJECT Receive a report on Teen Center use. BACKGROUND Council members have asked about the operation of the Teen Center, and whether the hours limit participation. Staff has been tracking data and evaluating use patterns since the opening, and the Teen Commission will recommend any needed changes to staff after their review of the data. The Teen Commission worked with staff on the policies and guidelines for operation of the Teen Center prior to its opening January 10. They have consulted on everything from the furniture to games, and continue to promote the Center to their peers. Their meetings are held in the Conference Room at the Sports Center. Attached is the data collected over the first four months of operation. The Teen Center is open Monday through Thursday, from 3 p.m. to 9 p.m., Fridays, from 3 p.m. to 10 p.m., and Saturdays from 2 p.m. to 10 p.m. In the first four months, 1796 youths, ages 13- 18 years, visited the Center. The weekly average participation for the first four months was 105. The week of highest attendance was April 19-24, 2004, which was spring break; 232 visited the Center over spring break. Friday and Saturday nights represent the periods of highest participation (on some weekend evenings, more than 50 youths have visited the Center at one time). A general observation is that the Center is used more for socializing than homework/meetings. The highest use corresponds to off-school nights and breaks. Staff is anticipating high summer usage and has budgeted to open the Center from noon-l 0:00 pm, Monday through Saturday during the summer. Other Data The age of users is 13 to 18, with a fairly even age spread among participants. Only a minority of youths using the Center are nonresidents; 12 percent nonresidents have registered to use the Center in the first four months of operation. ~o-I Pánted on Recycled Pape' May 17, 2004 Page 2 of2 Christine Hanel, Recreation Supervisor, will be at the meeting to answer Council questions about the Teen Center and other teen activities. Respectfully submitted: ~ Therese Ambrosi Smith, Director Parks and Recreation Department ~ --1b! David W. Knapp, City Manager ')...0 - :J..- Grade Non- Weekly Date Day 7th 8th 9th 10th 11th 12th Unknown total residents total 1/12/2004 Monday 5 3 2 2 12 0 1/13/2004 Tuesday 1 1 2 4 1 1/14/2004 Wednesday 4 0 4 1 1/15/2004 Thursday 1 1 3 7 12 1 1/16/2004 Friday 5 4 2 18 29 4 1/17/2004 Saturday 3 3 18 24 2 85 1/19/2004 Monday CLO SED 0 1/20/2004 Tuesday 1 2 1 1 3 8 0 1/21/2004 Wednesday 1 1 1 2 15 20 0 1/22/2004 Thursday 1 2 1 1 1 6 12 0 1/23/2004 Friday 1 1 4 6 1 1/24/2004 Saturday 2 4 2 2 20 30 0 76 1/26/2004 Monday 3 0 3 0 1/27/2004 Tuesday 3 1 1 4 11 20 0 1/28/2004 Wednesday 1 8 2 1 1 13 1 1/29/2004 Thursday 3 2 12 6 23 0 1/30/2004 Friday 1 1 10 12 4 28 0 1/31/2004 Saturday 3 3 9 6 0 21 0 108 2/2/2004 Monday 3 1 2 7 1 14 0 2/3/2004 Tuesday 3 12 0 15 0 2/4/2004 Wednesday 15 1 3 1 20 1 2/5/2004 Thursday 5 1 2 0 8 1 2/6/2004 Friday 14 1 2 1 0 18 2 2/7/2004 Saturday 7 1 4 1 13 2 88 2/9/2004 Monday 2 2 2 0 6 2 2/10/2004 Tuesday 3 1 1 6 5 0 16 2 2/11/2004 Wednesday 1 5 1 0 7 0 2/12/2004 Thursday 1 0 1 0 2/13/2004 Friday 2 8 2 0 12 0 2/14/2004 Saturday 3 6 2 6 0 17 0 59 2/16/2004 Monday SED- 0 ÐCIiI:¡ A'C'C@J1dc:h1ce Le,5 5/11/2004 2-0 - 3 Grade Non- Weekly Date Day 7th 8th 9th 10th 11th 12th Unknown total residents total 2/17/2004 Tuesday 1 6 5 0 12 0 2/18/2004 Wednesday 3 4 2 2 6 0 17 0 2/19/2004 Thursday 4 4 5 7 4 2 0 26 0 2/20/2004 Friday 5 5 4 1 10 4 0 29 0 2/21/2004 Saturday 9 3 1 6 0 19 1 103 2/23/2004 Monday 2 4 4 1 11 1 2/24/2004 Tuesday 9 3 3 0 15 0 2/25/2004 Wednesday 5 3 4 3 0 15 0 2/26/2004 Thursday 4 3 6 3 0 16 0 2/27/2004 Friday 20 6 4 19 4 0 53 3 2/28/2004 Saturday 8 10 10 8 2 0 38 0 148 3/1/2004 Monday 1 1 1 6 4 0 13 0 3/2/2004 Tuesday 2 5 0 7 0 3/3/2004 Wednesday 2 0 2 0 3/4/2004 Thursday 1 9 1 2 3 1 0 17 0 3/5/2004 Friday 1 5 12 1 2 3 0 24 2 3/6/2004 Saturday 1 4 9 2 4 2 0 22 1 85 3/8/2004 Monday 3 2 2 0 7 0 3/9/2004 Tuesday 2 5 0 7 0 3/10/2004 Wednesday 1 2 2 0 5 1 3/11/2004 Thursday 6 3 1 2 0 12 0 3/12/2004 Friday 4 5 7 8 4 0 28 1 3/13/2004 Saturday 3 3 3 3 9 0 21 0 80 3/15/2004 Monday 4 2 3 3 3 0 15 0 3/16/2004 Tuesday 1 3 0 4 0 3/17/2004 Wednesday 2 1 2 4 4 0 13 0 3/18/2004 Thursday 3 1 2 0 6 0 3/19/2004 Friday 5 3 9 11 3 3 0 34 0 3/20/2004 Saturday 5 1 13 1 4 4 0 28 0 100 3/22/2004 Monday 3 1 1 0 5 0 3/23/2004 Tuesday 2 3 4 0 9 0 I:)cdI:i Af;f;@Jtc:lcDtCtj LQ3 5/11/2004 . I ?-'Ù-'1 Grade Non- Weekly Date Day 7th 8th 9th 10th 11th 12th Unknown total residents total 3/24/2004 Wednesday 3 1 2 0 6 0 3/25/2004 Thursday 2 2 0 4 0 3/26/2004 Friday 7 11 6 5 3 0 32 1 3/27/2004 Saturday 3 3 16 7 1 0 30 0 86 3/29/2004 Monday 1 2 3 2 0 8 0 3/30/2004 Tuesday 4 3 6 0 13 0 3/31/2004 Wednesday 1 3 4 1 0 9 0 4/1/2004 Thursday 1 4 4 0 9 0 4/2/2004 Friday 2 12 15 4 1 4 0 38 0 4/3/2004 Saturday 1 8 2 5 1 0 17 94 4/5/2004 Monday 1 2 1 4 7 0 15 4/6/2004 Tuesday 2 1 3 2 0 8 4/7/2004 Wednesday 1 3 6 0 10 4/8/2004 Thursday 2 1 2 0 5 4/9/2004 Friday 3 6 25 4 7 5 0 50 4/10/2004 Saturday 3 3 3 5 0 14 102 4/12/2004 Monday 2 2 4 0 8 4/13/2004 Tuesday 2 1 5 1 16 2 0 27 4/14/2004 Wednesday 2 2 1 3 0 8 4/15/2004 Thursday 5 2 1 2 0 10 4/16/2004 Friday 1 4 10 5 3 7 3 33 4/17/2004 Saturday 4 3 15 9 3 1 0 35 121 4/19/2004 Monday 4 1 5 1 8 4 0 23 4/20/2004 Tuesday 3 10 11 3 2 0 29 4/21/2004 Wednesday 8 4 6 5 6 13 0 42 4/22/2004 Thursday 1 7 14 14 12 4 0 52 4/23/2004 Friday 5 9 7 7 7 4 0 39 4/24/2004 Saturday 8 3 10 14 7 5 0 47 232 4/26/2004 Monday 4 3 1 2 0 10 4/27/2004 Tuesday 4 2 0 6 4/28/2004 Wednesday 2 1 2 2 3 0 10 ÐcûlS A'G'GtntdcDtCtJ Le5 5/11/2004 ')l) -) Grade Non- Weekly Date Day 7th 8th 9th 10th 11th 12th Unknown total residents total 4/29/2004 Thursday 2 1 3 0 6 4/30/2004 Friday 2 5 3 1 6 7 0 24 5/1/2004 Saturday 1 12 13 9 6 4 0 45 101 5/3/2004 Monday 2 1 2 4 3 1 13 5/4/2004 Tuesday 1 3 3 0 7 5/5/2004 Wednesday 3 1 4 5 2 3 1 19 5/6/2004 Thursday 1 1 3 2 0 7 5/7/2004 Friday 5 4 7 3 10 1 30 5/8/2004 Saturday 4 2 5 24 6 11 0 52 128 5/10/2004 Monday 5/11/2004 Tuesday 0 5/12/2004 Wednesday 0 5/13/2004 Thursday 0 5/14/2004 Friday 0 5/15/2004 Saturday 5/17/2004 Monday 5/18/2004 Tuesday 5/19/2004 Wednesday 5/20/2004 Thursday 5/21/2004 Friday 5/22/2004 Saturday 5/24/2004 Monday 5/25/2004 Tuesday 5/26/2004 Wednesday 5/27/2004 Thursday 5/28/2004 Friday 5/29/2004 Saturday 5/31/2004 Monday 6/1/2004 Tuesday 6/2/2004 Wednesday 6/3/2004 Thursday :ccu':¡ At;t;@ltclc:otCtj LOB 5/11/2004 ) 2D-¡P Ðc:d1s A'G'Gtntc:lco1ce ~Q5 Grade Non- Weekly Date Day 7th 8th 9th 10th 11th 12th Unknown total residents total 6/4/2004 Friday 6/5/2004 Saturday 6/7/2004 Monday 6/8/2004 Tuesday 6/9/2004 Wednesday 6/10/2004 Thursday 6/11/2004 Friday 6/12/2004 Saturday 6/14/2004 Monday 6/15/2004 Tuesday 6/16/2004 Wednesday 6/17/2004 Thursday 6/18/2004 Friday 6/19/2004 Saturday 6/21/2004 Monday 6/22/2004 Tuesday 6/23/2004 Wednesday 6/24/2004 Thursday 6/25/2004 Friday 6/26/2004 Saturday totals 170 351 308 249 322 269 127 1796 32 1796 5/11/2004 ').D-1 :5/1/ /01 In and Out Times for the Teen Center ...,tÞ tÞ.~ ~ vP'" /' l' Date Day Time In TimeOiit Total Kids \_ret'~ I 1/12/2004 Monday jIa:vIVD3: 1 0 6:10 12 1/13/2004 Tuesday 3:45 8:20 4 1/14/2004 Wednesda 3:25 7:10 4 1/15/2004 Thursday 3:50 9:00 12 1/16/2004 Friday 3:00 10:00 29 1/17/2004 Saturday 2:55 7:30 24 1/20/2004 Tuesday 3:20 9:00 8 1/21/2004 Wednesda 4:20 9:00 20 1/22/2004 Thursday 4:05 9:00 12 1/23/2004 Friday 3:07 8:00 6 1/24/2004 Saturday 2:00 10:00 30 1/26/2004 Monday ? ? 3 1/27/2004 Tuesday 3:30 7:40 20 1/28/2004 Wednesda 3:20 6:00 13 1/29/2004 Thursday 3:50 8:20 23 1/30/2004 Friday 3:10 10:00 28 1/31/2004 Saturday 3:50 10:10 21 2/2/2004 Monday 5:00 9:00 14 2/3/2004 Tuesday 3:30 5:10 5 2/4/2004 Wednesda 3:20 730 18 2/5/2004 Thursday 3:40 5:30 8 2/6/2004 Friday 3:15 10:00 18 2/7/2004 Saturday 3:00 10:00 13 2/9/2004 Monday ? ? 6 2/10/2004 Tuesday 4:00 7:30 16 2/11/2004 Wednesda 3:30 7:55 7 2/12/2004 Thursday 6:35 6:47 1 2/13/2004 Friday 3:15 10:00 12 2/14/2004 Saturday 2:25 9:30 17 2/17/2004 Tuesdav 3:11 9:01 12 2/18/2004 Wednesda 2:50 9:00 17 2/19/2004 Thursday 3:00 9:00 26 2/20/2004 Fridav 3:05 9:40 29 2/21/2004 Saturday 2:00 9:45 19 2/23/2004 Mondav 4:20 7:25 11 2/24/2004 Tuesday 3:33 9:00 15 2/25/2004 Wednesda 3:05 9:00 15 2/26/2004 Thursday 3:05 9:00 16 2/27/2004 Fridav 3:30 10:00 53 2/28/2004 Saturday 2:00 1:00 38 3/1/2004 Monday 3:27 8:40 13 3/2/2004 Tuesdav 3:30 8:00 7 3/3/2004 Wednesda 4:20 6:40 2 3/4/2004 Thursdav 3:45 7:45 17 3/5/2004 Fridav 4:25 10:04 24 3/6/2004 SaturdaY 2:25 6:10 22 3/8/2004 Monday 3:05 5:40 7 3/9/2004 Tuesdav 4:00 9:10 7 3/10/2004 Wednesda 3:40 8:44 5 3/11/2004 Thursday 3:55 9:00 12 /.39 rerðt¡,¡--6>L " 5/11/2004 2ð/8' -í'" e47 In and Out Times for the Teen Center 3/12/2004 Fridav 3:27 10:00 28 3/13/2004 Saturday 2:10 9:45 21 3/15/2005 Mondav 3:03 9:00 15 3/16/2004 Tuesdav ? 7:50 4 3/17/1004 Wednesda 3:56 8:45 13 3/18/2004 Thursdav 3:10 8:30 6 3/19/2004 Friday 3:00 10:00 34 3/20/2004 Saturday 2:00 10:00 28 3/22/2004 Monday 4:50 7:50 5 3/23/2004 Tuesday 331 9:00 9 3/24/2004 Wednesda 4:10 ? 6 3/25/2004 Thursday 3:10 6:20 4 3/26/2004 Friday 3:10 10:00 32 3/27/2004 Saturdav 2:00 10:00 30 3/29/2004 Monday 3:30 9:00 8 3/30/2004 Tuesdav 3:40 8:45 13 3/31/2004 Wednesda 3:20 9:00 9 4/1/2004 Thursday 3:00 7:40 9 4/2/2004 Fridav 3:15 10:00 38 4/3/2004 Saturday 2:30 10:00 17 4/5/2004 Mondav 5:40 7:50 15 4/6/2004 Tuesday 3:18 9:00 8 4/7/2004 Wednesda 3:00 8:05 10 4/8/2004 Thursday 4:45 8:00 5 4/9/2004 Friday 4:12 10:00 50 4/10/2004 Saturdav 2:00 10:00 14 4/12/2004 Monday 3:25 7:40 8 4/13/2004 Tuesday 3:35 8:10 27 4/14/2004 Wednesda 3:28 8:26 8 4/15/2004 Thursday 4:24 9:00 10 4/16/2004 Friday 3:00 10:00 33 4/1712004 Saturday 2:00 10:00 35 4/19/2004 Monday 2:00 10:00 23 4/20/2004 Tuesday ? ? 29 4/21/2004 Wednesda 1:23 10:00 42 4/22/2004 Thursdav 1:45 9:35 52 4/23/2004 Friday 1:00 9:30 39 4/24/2004 Saturday 2:00 10:00 47 4/26/2004 Monday 3:00 9:00 10 4/27/2004 Tuesdav 3:00 7:57 6 4/28/2004 Wednesda 3:05 9:00 10 4/29/2004 Thursday? ? 6 4/30/2004 Friday 3:35 9:00 24 5/1/2004 Saturday 2:00 10:00 45 5/3/2004 Mondav 4:20 9:00 13 5/4/2004 Tuesday 4:15 8:15 7 5/5/2004 Wednesda 3:05 9:03 19 5/11/2004 J-/)-f EXHIBITS BEGIN HERE I Cupertino Cherry Blossom Festival Cupertino Sister Cities Ine. Post Office Box 742 Copertino, California 95015-0742 May 6,2004 Cupertino City Council Members Cupertino City Hall 10300 Torre Avenue Cupertino, California 95014-3232 Dear Honorable City Council Members: The Cupertino- Toyokawa Sister City Organization appreciates the support by the City of Cupertino of our annual Cherry Blossom Festival over the years. For twenty years, the Sister City Committee has organized and sponsored an annual student exchange with Toyokawa, Japan. The committee is comprised of volunteers who donate their time and homes to make this annual exchange successful. Although the committee is not officially with the City of Cupertino, we have always endeavored to represent Cupertino in our interactions with the city of Toyokawa. Toyokawa's gift of trees for the new city library and the many gifts displayed throughout the city illustrate the ongoing mendships our organization has nourished. The Cupertino-Toyokawa Sister City Committee is a non-profit organization and the Cherry Blossom Festival is our only fund raising activity. Each year the funds are used to pay the expenses for students (ten) and chaperones (two) to travel to Toyokawa in July. Our organization incurs expenses for social activities, meals and gifts for the sixteen students and three chaperones who visit Cupertino from Toyokawa each September. In July 2003, when the Toyokawa 25th Anniversary adult delegation visited Cupertino, our Sister City organization paid for the entertainment at the barbecue at Pichetti Winery. Each adult delegation member who visited Toyokawa for the 25th Anniversary celebration last November paid all their own expenses. No Sister City funds were used for personal expenses. Our Cherry Blossom Festival attracts approximately 40,000 visitors each year. The festival includes a large group of unique Japanese cultural displays as well as outstanding Japanese entertainment. Due to the reputation our festival has earned, a large number of the visitors come from distant locations. Many of these visitors likely spend money in Cupertino stores and restaurants. Our festival provides an opportunity for other Cupertino non-profit organizations (Boy Scouts, Judo Club, Optimists, etc.) to raise funds. All food booths are operated by non- profit organizations. We understand the financial straits that Cupertino is operating under, but we believe our Sister City program provides benefits to Cupertino. At a Cupertino City Council study session on April 6th, a handout was provided showing that the city had waived $17,979 in fees for our annual Cherry Blossom Festival. We are very grateful for the use of Memorial Park/Quinlan Center and for the city workers and volunteers assisting with our event. We are concerned about the possibility the city may charge organizations such as ours for the use of Memorial Park facilities. We ask you to carefully consider the benefits our program brings to Cupertino, the families and children of the Cupertino School District before making a budgetary decision. Without the proceeds from our festival, the student exchange program would need to be severely curtailed or possibly discontinued. Thank you for your consideration. Respectfully, Lucille Honig cc: Sandra James, Patrick Kwok, Richard Lowenthal, Dolly Sandoval, Kris Wang MAY 06 '04 11: 38AM P.Z Event Name: Cupertino Cherry BlossoDl Festival Event Date: April 24, 25 2004 Revenue: Sponsorships Donations Booth Rentals FoodIDrink/Liquor Sales Other N/A Total ReveDue: $N/A 2,400 22,720 7,350 $32,470 Expenses : Event Organizer Fees Advertising Entertainment FoodlDrinklLiquoI' Products Cost Other: Direct expenses (i.e., street banner, programs, posters, flyers, Sheriff, toilet rentals, table linens, hospil4Jityi $3,000 N/A 5,2S0 2,550 8,700 Total Expenses $19,500 Net Profit $12,970 Net Profit Used For: Community Donations (list name and amounts) Proceeds are use to support the Cupertino-Toyokawa Student Exchange Program $12,970 Other: N/A $0 ="'--- City of Cu~no 10300 Torre Ave Cupertino, CA 95014:3202 Marge Taniguchi Treasurer - Cupertino Sister Cities Ine Submitted Byrritle. MAY I E!~ 6 Lœ4 lUll EXHIBITS END HERE