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CC Resolution No. 15-031 Approving the destruction of records from the City Clerk, Code, Finance, Public Works RESOLUTION NO. 15-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF'CERTAIN RECORDS FROM THE CITY CLERK, CODE ENFORCEMENT, FINANCE,AND PUBLIC WORKS DEPARTMENTS WHEREAS, the City Council did'by adoption of Resolution No. 13-094 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the department request for permission to destroy all said records in excess of two years old has been approved by the Department Head, City Attorney, and City Clerk; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City-of Cupertino this 21st day of April, 2015,by the following vote: Vote Members of the-City Council AYES: Sinks, Chang; Paul, Vaidhyanathan, Wong NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: 7LU Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino Andrea Sanders To: DestructionOrderProcessing Cc: City Clerk Subject: RE: SB253 ORDER 190903114 CORR From: DestructionOrderProcessing [mailto:DestructionOrderProc@ironmountain.com] Sent: Friday,April 17, 2015 5:27 AM To:Andrea Sanders Cc: City Clerk Subject:SB253 ORDER 190903114 CORR Hello Andrea, It is more of a certification statement at the end of your invoice. Amanda Destruction Order Processing Team 1000 Campus Drive . Collegeville, PA 19426 DestructionOrderProcessing cr,ironmountain.com From: Andrea Sanders [mailto:Andreas@cupertino.org] Sent: Thursday, April 16, 2015 1:53 PM To: DestructionOrderProcessing Cc: City Clerk Subject: RE: SB253 ORDER 190903114 FDL Hello Amanda, Thank you for sending the below certificate. I had a quick question regarding this. Is the certificate of final disposition that will be included on our next invoice a separate formal form, or is it just an item included with the invoice statement? Thanks, Andrea i From: DestructionOrderProcessing fmailto:DestructionOrderProc@ironmountain.com] Sent:Wednesday,April 15, 2015 6:16 AM To:Andrea Sanders Cc:City Clerk Subject:SB253 ORDER 190903114 FDL Hello Andrea, O N- IR N MO The Leader in Records 6:Information Management FINAL DESTRUCTION LISTING The Final Destruction Listing details all items that were destroyed (via secure shredding) per your recent request. This is your confirmation that the inventory included in this report has been destroyed by Iron Mountain; ,please retain this copy for your records. CERTIFICATE OF DESTRUCTION A certificate of final disposition, for all items securely shredded, will be stated on your next invoice. Should you have any questions regarding this listing or our destruction procedures, please contact us: Iron Mountain Destruction Order Processing 1000 Campus Drive Collegeville, PA 19426 DestructionOrderProcessing@ironmountain.com or FAX: 610-831-2881 Amanda Destruction Order Processing Team From: DestructionOrderProcessing Sent: Tuesday, March 03, 2015 8:27 AM To: 'Andrea Sanders' Cc: City Clerk Subject: SB253 ORDER 190903114 CORR Hello Andrea, 2 Your approval has been received and order 190903114 has been released (the two OUT boxes have been removed from the order). Please allow 30 Business days for the completion of your destruction. Upon completion of the order a Final Destruction Listing will be sent to your attention. Thank you. Sincerely, Amanda Destruction Order Processing Team 1000 Campus Drive Collegeville, PA 19426 DestructionOrderProcessing@ironmountain.com From: Andrea Sanders [ma ilto:And reas@cupertino.org] � Sent: Monday, March 02, 2015 4:34 PM _ To: DestructionOrderProcessing Cc: City Clerk Subject: RE: SB253 Important Information Regarding Your Destruction Request **RESPONSE REQUIRED** Destruction Request Hi Amanda, We have already asked customer service to permanently withdraw the OUT boxes, therefore please remove them from the PDL. I have highlighted them on the PDL spreadsheet. Please proceed with the destruction of records as I have answered your approval questions below. 1. Did you add any items to your order(Y/N)? N 2. Did you remove any items from your order (Y/N)?_Y 3. Are you approving the destruction of all items on the PDL (Y/N)? 'Y 4. Did you attach the PDL with your approval (Y/N)?_Y Let me know if you have any questions. Thanks, Andrea Sa4gdesr& Senior Office Assistant City Cterk City of Cupertino W (408) 777-1312 www.cupertino.org ;t ova««a rs4 G.ra�a 3 From: DestructionOrderProcessing fmailto:DestructionOrderProc@ironmountain.comj Sent: Monday, March 02,2015 12:05 PM To:Andrea Sanders Cc:City Clerk Subject: RE: SB253 Important Information Regarding Your Destruction Request"RESPONSE REQUIRED** Destruction Request Hello Andrea, Please find attached the following for: ***Andrea, did you request customer service to permanently withdrawal the OUT boxes, or did you need me to? CUST ID: SB253 ORDER: 190903114 CUBIC FT: 202 BOX COUNT: 167 1. Did you add any items to your order(YIN)? 2. Did you remove any items from your order(YIN)? 3. Are you approving the destruction of all items on the PDL (Y/IV)? 4. Did you attach the PDL with your approval (Y/N)? If you have any questions, please don't hesitate to ask. Amanda Destruction Order Processing Team 1000 Campus Drive Collegeville, PA 19426 DestructionOrderProcessing@iromnountain.com From: Andrea Sanders [mailto:Andreas@cupertino.org] Sent: Monday, March 02, 2015 2:04 PM To: DestructionOrderProcessing Cc: City Clerk Subject: RE: SB253 Important Information Regarding Your Destruction Request **RESPONSE REQUIRED** Destruction Request Hello, 4 Please add box #'s 428896431 and 517632105 to Order #190903114. I have attached the original PDL these boxes should be added to for your convenience. Also, we recognize that box #'s 517632130 and 191048304 are currently checked out of from Iron Mountain, we have requested that these boxes be permanently removed from storage at Iron Mountain. Please feel free to contact the City Clerk's office at 408-777-3223 with any questions. Sincerely, .Andrea Savwlars, Senior Office - ssistant City Cterk City of Ctpertino n (408) ,777-1312 www.cupertino.org cult III I"Cil[w From: DestructionOrderProcessing fmailto:DestructionOrderProc@ironmountain.com] Sent: Friday, February 27, 2015 6:17 AM To:Andrea Sanders Cc: City Clerk Subject:SB253 Important Information Regarding Your Destruction Request**RESPONSE REQUIRED** Destruction Request Hello Andrea, Thank you for submitting your destruction request. Below you will find the instructions for next steps to complete your request. *UPDATE* �� m �� P� Please review carefullybeforefinalizing your request Please find attached the following for: CUST ID: SB253 ORDER: 190903114 CUBIC FT: 199.6 BOX COUNT: 165 1. Your original destruction request. 2. Our"Customer Destruction Workflow" guidelines-please read for a complete outline of the destruction process and pointers for expediting your future requests. NOTE: If you require any modifications to your original order, refer to Customer Destruction Workflow. 5 3. The "Preliminary Destruction Listing" (PDL)for your destruction order(s)for your review and approval. It is critical that you review this list for accuracy. a. If there are no additions or deletions to the PDL, please indicate your approval by 1. Did you add any items to your order (Y/N)? 2. Did you remove any items from your order(Y/N)? 3. Are you approving the destruction of all items on the PDL (Y/N)? 4. Did you attach the PDL with your approval (Y/N)? b. Any cartons currently `OUT' will NOT be included on the Final Destruction Order. `OUT' status items are noted on the Preliminary Destruction Listing under the status column to the far right. If you have line items that are in OUT status (not at Iron Mountain) that you would like permanently withdrawn, state "PW OUT status boxes" in the return email with your approval, otherwise these items will retain an 'OUT' status and storage charges will continue. 4. An Exception Report— items are not on your order for the following reasons: a. 4 previously Withdrawn (WTH) b. 2 on Hold or marked Permanent (your permission is required to remove holds to add to order) c. 2 not found (no matching box as provided) If you have any questions, please don't hesitate to ask. Sincerely, _ Amanda Destruction Order Processing Team 1000 Campus Drive Collegeville, PA 19426 Destruction OrderProcessing(cD-ironmountain.com From: Andrea Sanders [mailto:Andreas@cupertino.org] Sent: Wednesday, February 25, 2015 7:17 PM To: DestructionOrderProcessing Cc: City Clerk Subject: SB253 Destruction Request To whom it may concern, 6 Attached is a list of the boxes that we would like destroyed. We have highlighted the box numbers in yellow for your convenience. Upon receipt of this request please send us your preliminary destruction order. Feel free to contact the City Clerk's office at 408-777-3223 with any questions. Sincerely, Andrea Sa4ule k Senior Office .assistant City Clerk City of Cudpertino 2 (40$) 777-1312 www.cupertino.org IN rk �'ir.�d MTIMatdi%kk� The information contained in this email message and its attachments is intended only for the private and confidential use of the recipient(s) named above, unless the sender expressly agrees otherwise. Transmission of email over the Internet is not a secure communications medium. If you are requesting or have requested the transmittal of personal data, as defined in applicable privacy laws by means of email or in an attachment to email, you must select a more secure alternate means of transmittal that supports your obligations to protect such personal data. If the reader of this message is not the intended recipient and/or you have received this email in error, you must take no action based on the information in this email and you are hereby notified that any dissemination,misuse or copying or disclosure of this communication is strictly prohibited. If you have received this communication in error,please notify us immediately by email and delete the original message. The information contained in this email message and its attachments is intended only for the private and confidential use of the recipient(s) named above, unless the sender expressly agrees otherwise. Transmission of email over the Internet is not a secure communications medium. If you are requesting or have requested the transmittal of personal data, as defined in applicable privacy laws by means of email or in an attachment to email, you must select a more secure alternate means of transmittal that supports your obligations to protect such personal data. If the reader of this message is not the intended recipient and/or you have received this email in error, you must take no action based on the information in this email and you are hereby notified that any dissemination, misuse or copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the original message. The information contained in this email message and its attachments is intended only for the private and confidential use of the recipient(s) named above, unless the sender expressly agrees otherwise. Transmission of email over the Internet is not a secure communications medium. If you are requesting or have requested the transmittal of personal data, as defined in applicable privacy laws by means of email or in an attachment to email, you must select a more secure alternate means of transmittal that supports your obligations to protect such personal data. If the reader of this message is not the intended recipient and/or you have received this email in error, you must take no action based on the information in this email and you are hereby notified that any dissemination,misuse or copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the original message. The information contained in this email message and its attachments is intended only for the private and confidential use of the recipient(s)named above, unless the sender expressly agrees.otherwise. Transmission of email over the Internet is not a secure communications medium. If you are requesting or have requested the transmittal of personal data, as defined in applicable privacy laws by means of email or in an attachment to email, you must select a more secure alternate means of transmittal that supports your obligations to protect such personal data. If the reader of this message is not the intended recipient and/or you have received this email in error, you must take no action based on the information in this email and you are hereby notified that any dissemination,misuse or copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by email and delete the original message. s r Line Div Id Dept Id Reference#1 From Dt To Date Order Description 1 Order Description 2 Reference#2 Long Description SKID Box Nbr 14 1 10/1/2009 12/31/2009 CASE FILES 2009 662278751 1984(FUNDING) 1995-2002 (FUNDING) 1999-2000 (SURVEY) 14 2 CITYMAN HUMAN SERVICES 191048390 14 3 CITYMAN 1/1/1990 12/31/2006 NEWSCLIPPINGS MANDARIN/ENGLISH 517632127 14 4 CODE 1/1/2007 12/31/2007 2007 CODE CASE FILES 428896418 14 5 CODE 1/1/2006 12/31/2006 2006 CASE FILES 428896480 14 6 CODE 1/1/1999 12/31/2004 PARKING CITATIONS NOTICE TO APPEAR CITATIONS 517632129 14 8 CODE 1/1/2009 9/30/2009 CASE FILES 2009 JANUARY TO SEPTEMBER 635909152 14 9 CODE 10/1/2008 12/31/2008 CODE CASE FILES 2008 635909249 14 10 FINANCE 7/1/2004 6/30/2005 AP-A THRU B (NOT AT&T) CHECKS WITH BACKUP 191048425 NO CALIFORNIA WATER OR CASH - PETTY .14 11 FINANCE 7/1/2004 6/30/2005 A/P C THRU CT 191048426 .14 12 FINANCE 7/1/2004 6/30/2005 A/P CU THRU E CHECKS WITH BACKUP 191048427 .14 13 FINANCE 7/1/2004 6/30/2005 A/P F THRU GA CHECKS WITH BACKUP 191048428 .14 14 FINANCE 7/1/2004 6/30/2005 A/P GB THRU I CHECKS WITH BACKUP 191048429 .14 15 FINANCE 7/1/2004 6/30/2005 A/P-J THRU MB CHECKS WITH BACKUP 191048430 .14 16 FINANCE 1/1/2004 6/30/2005 A/P- MC THRU 0 CHECKS WITH BACKUP 191048431 .14 17 FINANCE 7/1/2004 6/30/2005 A/P- P THRU R (NOT PG&E) CHECKS WITH BACKUP 191048432 .14 18 FINANCE 7/1/2004 6/30/2005 AP S THRU SU (NO PG&E) CHECKS WITH BACKUP 191048433 INCLUDES SAVIN, RICOH, WELLS FARGO .14 19 FINANCE 7/1/2004 6/30/2005 A/P SU THRU U 191048434 .14 20 FINANCE 7/1/2004 6/30/2005 A/P-V THRU W CHECKS WITH BACKUP 191048435 PETTY CASH & REGISTERS .14 21 FINANCE 7/1/2004 6/30/2005 A/P X THRU Z 191048436 L14 22 FINANCE 7/1/2004 6/30/2005 A/P SBC&SBC/MCI,AT&T CHECKS WITH BACKUP 191048437 L14 23 FINANCE 7/1/2004 6/30/2005 A/P PG&E, SJ WATER, CA WATER CHECKS WITH BACKUP 191048438 L14 24 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE SBC&SBC/MCI CHECKS WITH BACKUP 191048469 PG&E AND SAN JOSE WATER L14 25 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE 191048470 L14 26 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE A THRU B CHECKS WITH BACKUP 191048473 L14 27 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE C CHECKS WITH BACKUP 191048474 L14 28 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE D THRU E CHECKS WITH BACKUP 191048475 L14 29 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE F THRU GRAH CHECKS WITH BACKUP 191048476 ALSO CHECK REGISTERS AND PETTY CASH CHECKS SB253 190903114 36 FINANCE 7/1/2003 6/30/2004 ACCOUNT PAYABLE X-Z 1910 STATE CONTROLLERS REPORTS FY 91-94 SALES& USE TAX 95-96 SMID 93-96 STREET REPORT 91- 95 USE TRUST DEED 93-97 SB253 190903114 37 FINANCE MISC.-SEE LONG DESCRIPTION 1910 SB253 190903114 38 FINANCE 6/1/2004 7/31/2004 PAYROLL REPORTS 1910 ACUTARIAL W/C STUDY SCHOOL SITE PROJECT 91-06 FY 94-97 GWB ICMA QUARTLERY 94-97 SINGLE AUDIT REPORT FY 94-95 SB253 190903114 39 FINANCE MISC.-SEE LONG DESCRIPTION 1910 SB253 190903114 40 FINANCE PAYROLL REPORTS 12/04 1910 SB253 190903114 41 FINANCE PAYROLL RECORDS 8/04-10/04 1910 SB253 190903114 42 FINANCE PAYROLL REPORTS 2/04-4/04 1910 SB253 190903114 43 FINANCE PAYROLL REPORTS 4/04-5/04 1910 SB253 190903114 44 FINANCE PAYROLL REPORTS 10/04-11/04 PAYROLL CHANGES 7/04-12/04 1910 SB253 190903114 45 FINANCE PAYROLL REPORTS 7/04-8/04 1910 SB253 190903114 46 FINANCE PAYROLL REPORTS 1/04-2/04 1910 SB253 190903114 47 FINANCE 7/1/2004 2/28/2005 ACCOUNTS RECEIVABLE REPORT 1910 SB253 190903114 48 FINANCE 3/31/2005 6/30/2005 ACCOUNTS RECEIVABLE REPORT 1910 INTERFACING & DAILY REPORT- 2008 DISCOVER STATE M E NT, CC AUDIT TRAI L J U LY'08-J U N 09 14 49 FINANCE CASH POSTING (SEE LONG DESCRI) 191048511 INTERFACING & DAILY REPORTS 14 50 FINANCE CASH POSTING (SEE LONG DESCRI) 191048512 14 51 FINANCE 7/1/2002 6/30/2003 ACCTS PAYABLE PG&E &SAN JOSE WATER CHECKS W/BACK-UP 217605172 14 52 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE S-ST CHECKS W/BACK-UP 217605173 14 53 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE SU-UZ CHECKS W/BACK-UP 217605174 14 54 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE V-WZ CHECKS W/BACK-UP 217605175 ERS, MISC. 14 55 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE X-Z 217605176 14 56 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE PETTY CASH CHECKS W/BACK-UP 217605177 14 57 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE PACBELL& MCI-SBC CHECKS W/BACK-UP 217605178 14 58 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE PEC-RZ CHECKS W/BACK-UP 217605179 14 59 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE O-PAV CHECKS W/BACK-UP 217605180 14 60 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE LIE-NZ CHECKS W/BACK-UP 217605181 14 61 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE HOMESTEAD- LEX CHECKS W/BACK-UP 217605182 14 62 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE G-HOMEDEPOT CHECKS W/BACK-UP 217605183 14 63 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE EM-FZ CHECKS W/BACK-UP 217605184 14 64 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE CON-EL CHECKS W/BACK-UP 217605185 14 65 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE BAQ-COM CHECKS W/BACK-UP 217605186 14 66 FINANCE 7/1/2002 6/30/2003 ACCOUNTS PAYABLE A MISC-BAP CHECKS W/BACK-UP 217605187 14 67 FINANCE 2004 LEAVE BALANCE &CHECK REG 422370636 14 68 FINANCE 1/1/2005 2/28/2005 PAYROLL 01/05-02/05 422370637 14 69 FINANCE 3/1/2005 4/30/2005 PAYROLL 03/05-04/05 422370638 14 70 FINANCE 5/1/2005 6/30/2005 PAYROLL 05/05-06/05 422370639 14 71 FINANCE 10/1/2005 11/30/2005 PAYROLL REPORTS PRECAL, DED REG, REPS,TIMESHT 428896429 14 72 FINANCE 8/1/2005 9/30/2005 PAYROLL REPORTS PRECAL, DED REG, REPS,TIMESHT 428896430 14 73 FINANCE 1/1/2005 12/31/2005 PAYROLL CHECK REG, CHANGES, LEAVE 428896432 14 74 FINANCE CASH RECEIPTS& POSTINGS 01/07-03/07 428896433 .14 75 FINANCE CREDIT CARD CHARGE SLIPS 07/05-06/06 428896435 .14 76 FINANCE JOURNAL ENTRY/REPORTS FY 05/06 428896436 .14 77 FINANCE JOURNAL ENTRY/REPORTS FY 06/07 428896437 .14 78 FINANCE CASH RECEIPTS 07/06-09/06 428896438 .14 79 FINANCE CASH RECEIPTS& POSTINGS 10/05-01/06 428896439 .14 80 FINANCE CASH RECEIPTS& POSTINGS 07/05-09/05 428896440 .14 81 FINANCE CASH RECEIPTS& POSTINGS 05/06-06/06 428896441 .14 82 FINANCE CASH RECEIPTS& POSTINGS 02/06-04/06 428896442 SB253 19U9U3114 89 FINANCE ACCUUN 15 F'AYABU: FY Ub/Ub C3-FI 412513 SB253 190903114 90 FINANCE ACCOUNTS PAYABLE FY 05/06 I-L 4288 SB253 190903114 91 FINANCE ACCOUNTS PAYABLE FY 05/06 M-ON 4288 SB253 190903114 92 FINANCE ACCOUNTS PAYABLE FY 05/06 OP-R 4288 SB253 190903114 93 FINANCE ACCOUNTS PAYABLE FY 05/06 S-SU 4288 SB253 190903114 94 FINANCE 1/1/2007 4/30/2007 PAYROLL/DEDUCTION REGISTER JAN '07-APR '07 4288 SB253 190903114 95 FINANCE TIMESHEETS JAN '07-JUN '07 4288 SB253 190903114 96 FINANCE 7/1/2006 9/30/2007 CC ACCOUNTS/DATA TICKETS CASH RECEIPTS, ETC. 4288 SB253 190903114 97 FINANCE 1/1/2007 12/31/2007 DISCOVER/CASH/DAILY DEPOSITS, ETC 4288 SB253 190903114 98 FINANCE 1/31/2003 6/30/2008 PAYROLL/DEDCTION/PRECAL CHECK DISTR/RESOLUTION, ETC 4288 SB253 190903114 99 FINANCE 1/31/2007 6/30/2008 CASH/DAILY REPORTS APR '08-JUN '08 4288 SB253 190903114 100 FINANCE CREDIT CARD CHARGE SLIPS JUL'07-MARCH '08 4288 SB253 190903114 101 FINANCE 6/30/2007 3/31/2008 CASH/DAILY REPORTS/CC ACCOUNTS 4288 SB253 190903114 102 FINANCE TIMESHEETS 07/06-06/07 4288 SB253 190903114 103 FINANCE CASH RECEIPTS& POSTINGS 04/06-06/07 4288 SB253 190903114 104 FINANCE TIMESHEETS 07/06-12/06 4288 SB253 190903114 105 FINANCE 9/1/2006 11/30/2006 PAYROLL REPORTS DED SUMMARY, PRECAL 4288 SB253 190903114 106 FINANCE 7/1/2006 8/31/2006 PAYROLL REPORTS DED SUMMARY, PRECAL 4288 SB253 190903114 107 FINANCE 4/1/2006 6/30/2006 PAYROLL REPORTS DED SUMMARY, PRECAL 4288 SB253 190903114 108 FINANCE 1/1/2006 3/31/2006 PAYROLL REPORTS DED SUMMARY, PRECAL 4288 SB253 190903114 109 FINANCE 1/1/2006 12/31/2006 PAYROLL REPORTS PRECAL, DED, CHANGES, LEAVE 4288 SB253 190903114 110 FINANCE TIMESHEETS JAN-JUN 2006 4288 SB253 190903114 111 FINANCE ACCOUNTS PAYABLE VERIZON FY 05/06 4288 SB253 190903114 112 FINANCE 7/1/2005 6/30/2006 ACCOUNTS PAYABLE BATCH EDIT, CASH REQUIREMENT 4288 SB253 190903114 113 FINANCE ACCOUNTS PAYABLE SBC,AT&T, MCI FY 05/06 4288 SB253 190903114 114 FINANCE ACCOUNTS PAYABLE FY 05/06 PETTY CASH 4288 SB253 190903114 115 FINANCE 7/1/2005 6/30/2006 ACCOUNTS PAYABLE SJ WATER, PGE, CAL WATER 4288 SB253 190903114 116 FINANCE 7/1/2006 6/30/2007 A/P A-B FY 06/07 517E SB253 190903114 117 FINANCE 7/1/2006 6/30/2007 A/P C FY 06/07 517E SB253 190903114 118 FINANCE 7/1/2006 6/30/2007 A/P D-E FY 06/07 517E SB253 190903114 119 FINANCE 7/1/2006 6/30/2007 A/P FA-FL FY 06/07 517E SB253 190903114 120 FINANCE 7/1/2006 6/30/2007 A/P H-J FY 06/07 517E SB253 190903114 121 FINANCE 7/1/2006 6/30/2007 A/P K-ME FY 06/07 517E SB253 190903114 122 FINANCE 7/1/2006 6/30/2007 A/P MI-OF FY 06/07 517E SB253 190903114 123 FINANCE 7/1/2006 6/30/2007 A/P OG-Q FY 06/07 517E SB253 190903114 124 FINANCE 7/1/2006 6/30/2007 A/P R-SM FY 06/07 517E SB253 190903114 125 FINANCE 7/1/2006 6/30/2007 A/P SN-T FY06/07 517E SB253 190903114 126 FINANCE 7/1/2006 6/30/2007 A/P U-Z FY06/07 517E SB253 190903114 127 FINANCE 7/1/2006 6/30/2007 A/P PETTY CASH & PG & E FY06/07 517E SB253 190903114 128 FINANCE 7/1/2006 6/30/2007 A/P VERIZON FY06/07 517E SB253 190903114 129 FINANCE 7/1/2006 6/30/2007 A/P CAL WATER &SAN JOSE WATER FY06/07 517E SB253 190903114 130 FINANCE 7/1/2006 6/30/2007 A/P AT&T FY06/07 517E SB253 190903114 131 FINANCE 7/1/2006 6/30/2007 A/P CHECK REGISTER FY06/07 CASH REQUIREMENT, BATCH EDIT L 517E SB253 190903114 132 FINANCE A/P A-B FY 07/08 517E L14 133 FINANCE A/P C-CO FY 07/08 517632120 L14 134 FINANCE A/P CP-E FY 07/08 517632121 L14 135 FINANCE A/P F-G FY 07/08 517632122 L14 136 FINANCE A/P H-IN FY 07/08 517632123 L14 137 FINANCE A/P 10-L FY 07/08 517632124 L14 138 FINANCE A/P M-N FY 07/08 517632125 L14 139 FINANCE A/P O-PA FY 07/08 517632126 L14 140 FINANCE A/P PE-R FY 07/08 517632139 L14 141 FINANCE A/P S-ST FY 07/08 517632140 L14 142 FINANCE A/P SU-U FY 07/08 517632141 L14 143 FINANCE A/P V FY 07/08 517632142 L14 144 FINANCE A/P W-Z&QCC REFUNDS FY 07/08 517632143 L14 145 FINANCE A/P PG&E, CAL WATER,SJ WATER FY 07/08 517632144 L14 146 FINANCE A/P AT&T/MCI FY 07/08 517632145 L14 147 FINANCE A/P FIRST BANKCARD FY 07/08 517632146 L14 148 FINANCE A/P BATCH EDIT LIST, CK REGIST FY 07/08 CASH REQUIREMENTS 517632147 L14 149 FINANCE CC CHARGE SLIPS APR 08-DEC 08 517632150 12/31/01 AGENDAS& REPORTS 2001; 01/01/01- 12/30/04 TOMORROWS LEADERS TODAY TLT. L14 151 P/R 6100/PARKS& REC 10/2/1985 1/11/1990 FEE POLICIES; 01/01-12/30/02 191048521 10/01/02 F IELD PAOLI CORRESPONDENSE ; 02/26/01- 04/01/02 NEW P ROGRAMMING ANALYSIS; 01/10/00- 12/17/01 CORRESPONDE NCE; 01/01/94- 10/01/01 LIFETIME TENNIS; 05/13/02-0 5/13/02 TRANSPARENCIES; 01/01/02- 09/04/03 BUILDING DEVELOPMENT; 02/13/00- 06/14/01 BUILDING SB253 190903114 152 P/R 6100/PARKS& REC 10/03/94-12/06/00 SPORTS CENTE DEVELOPME 1910, 12/30/2000 HOMEOWNERS ASSOCIATION COMMO 01/01/2000- 12/30/2001 HOMEOWNERS ASSOCIATION LIST 101/01/1960- 12/30/1985 MASTER PLAN CPRD 01/01/1972- 12/30/1972 MASTER PLAN 01/01/1999- 12/30/1999 NOVACARE 01/01/1998- 12/30/1998 NATIONAL REC TRAILS PROGRA M 01/01/1997- 12/30/1998 OKTOBERFEST 01/01/1992- 114 153 P/R 1/1/1989 12/30/1990 GOVERNMENT CODES MASS MAILING 12/30/1992 223507700 01/01/1991- 12/30/1991 RFP SPORTS CENTER SPRING 01/01/1990- 12/30/1990 RFP SPORTS CENTER FALL 01/01/1990- 12/30/1990 RFP SPORTS CENTER SUMMER 01/01/1991- 12/30/1991 RFP SPORTS CENTER 01/01/1996- 12/30/1996 SPORTS CENTER RACQUET CT MOD 01/01/1994- 12/30/1994 PUBLICITY/PROM OTIONS SPORTS SB253 190903114 154 P/R 1/1/1987 12/30/1999 SPORTS CENTER CORRESPONDENCE 01/01/1995- 2235 AFTERSCHOOL ENRICHMENT BROCHURES 1991- 1999 REC SCHEDULES 2001-2006 SB253 190903114 155 P/R 1/1/1991 12/31/1999 AFTER SCHOOL ENRICHMENT BROCHU 4288 STEVENS CREEK CORRIDOR PROJECT SB253 190903114 156 P/R SCCP MASTER PLANS/DESING VISI 4288 STEVENS CREEK CORRIDOR PROJECT . SB253 190903114 157 P/R SCCP PLANS 2003 4288 SB253 190903114 158 PUBLIC WRKS 7/1/1984 7/31/1999 SOLID WASTE PAYMENTS REVENUE RATE ADJUSTMENT LAGCO MANUALS 1803 SB253 190903114 159 PUBLIC WRKS 5/1/1989 6/30/1993 WATER,AB797 WATER PLAN, SOLID WASTE PYMTS REV. BFI/LAGCO 1803 SB253 190903114 160 PUBLIC WRKS 10/1/1988 1/31/1990 SOLID WASTE PAYMENTS REV. MV CA SPECIALIZED TRAINING INST. 1803 .4 161 PUBLIC WRKS 1/1/1993 9/30/1997 SC CO DROUGHT PLAN SOLID WASTE PYMTS BFI/LAGCO 180397960 .4 162 PUBLIC WRKS 7/1/1985 6/30/1988 FEMA MANUALS, SF WATER CONSERV SOLID WASTE MANAGEMENT 191048391 .4 163 PUBLIC WRKS 11/1/1983 10/31/1990 SOLID WASTE FEASABILITY STUDY LAGCO RATE INCREASE 191048392 .4 164 PUBLIC WRKS 10/10/1991 10/10/2005 WASTE MANAGEMENT&STORMWATER ENVIRONMENTAL FILES 428896419 .4 165 PUBLIC WRKS 1/1/1991 1/1/2005 WASTE MANAGEMENT&STORMWATER ENVIRONMENTAL FILES 428896420 .4 166 FINANCE 7/1/2005 7/31/2005 PAYROLL PRECAL, DED, REG, REP,TIMESHT 428896431 .4 167 FINANCE 7/1/2006 6/30/2007 A/P FO-G FY 06/07 517632105 stain certifies that the records listed above have been released for destruction as ad by APPROVER. stain destroys records by shredding. A certificate of destruction will be provided once rial has entered the ion process in accordance with our secure shredding Workflow so that the information reconstructed. 191048390 4/14/2006 12/31/2011 0 1.2 DST 517632127 12/18/2008 12/31/2013 0 1.2 DST 428896418 9/29/2008 12/31/2012 0 1.2 DST 428896480 1/30/2008 12/31/2011 0 1.2 DST 517632129 12/18/2008 12/31/2010 0 1.2 DST 635909152 10/1/2010 10/1/2013 0 1.2 DST 635909249 5/13/2010 12/31/2011 0 1.2 DST 191048425 7/19/2006 7/1/2012 0 1.2 DST 191048426 7/19/2006 7/1/2012 0 1.2 DST 191048427 7/19/2006 7/1/2012 0 1.2 DST 191048428 7/19/2006 7/1/2012 0 1.2 DST 191048429 7/19/2006 7/1/2012 0 1.2 DST 191048430 7/19/2006 7/1/2012 0 1.2 DST 191048431 7/19/2006 7/1/2012 0 1.2 DST 191048432 7/19/2006 7/1/2012 0 1.2 DST 191048433 7/19/2006 7/1/2012 0 1.2 DST 191048434 7/19/2006 7/1/2012 0 1.2 DST 191048435 7/19/2006 7/1/2012 0 1.2 DST 191048436 7/19/2006 7/1/2012 0 1.2 DST 191048437 7/19/2006 7/1/2012 0 1.2 DST 191048438 7/19/2006 7/1/2012 0 1.2 DST 191048469 10/19/2005 7/1/2011 0 1.2 DST 191048470 10/19/2005 7/1/2011 0 1.2 DST 191048473 10/19/2005 7/1/2011 0 1.2 DST 191048474 10/19/2005 7/1/2011 0 1.2 DST 191048475 10/19/2005 7/1/2011 0 1.2 DST 191048476 10/19/2005 7/1/2011 0 1.2 DST 191048477 10/19/2005 7/1/2011 0 1.2 DST 191048478 10/19/2005 7/1/2011 0 1.2 DST 191048479 10/19/2005 7/1/2011 0 1.2 DST /19/2005 7/1/2011 0 1.2 DST /19/2005 7/1/2011 0 1.2 DST /19/2005 7/1/2011 0 1.2 DST /19/2005 7/1/2011 0 1.2 DST 0/7/2005 6/30/2010 0 1.2 DST 0/7/2005 7/31/2010 0 1.2 DST 0/7/2005 6/30/2013 0 1.2 DST .0/7/2005 12/31/2010 0 1.2 DST .0/7/2005 10/31/2010 0 1.2 DST .0/7/2005 4/30/2010 0 1.2 DST .0/7/2005 5/31/2010 0 1.2 DST .0/7/2005 12/31/2010 0 1.2 DST .0/7/2005 8/31/2010 0 1.2 DST .0/7/2005 2/28/2010 0 1.2 DST 3/5/2007 6/30/2010 0 1.2 DST 3/5/2007 6/30/2010 0 1.2 DST 191048511 10/21/2009 12/31/2013 0 1.2 DST 191048512 10/21/2009 9/30/2013 0 1.2 DST 217605172 7/27/2004 7/1/2010 0 1.2 DST 217605173 7/27/2004 7/1/2010 0 1.2 DST 217605174 7/27/2004 7/1/2010 0 1.2 DST 217605175 7/27/2004 7/1/2010 0 1.2 DST 217605176 7/27/2004 7/1/2010 0 1.2 DST 217605177 7/27/2004 7/1/2010 0 1.2 DST 217605178 7/27/2004 7/1/2010 0 1.2 DST 217605179 7/27/2004 7/1/2010 0 1.2 DST 217605180 7/27/2004 7/1/2010 0 1.2 DST 217605181 7/27/2004 7/1/2010 0 1.2 DST 217605182 7/27/2004 7/1/2010 0 1.2 DST 217605183 7/27/2004 7/1/2010 0 1.2 DST 217605184 7/27/2004 7/1/2010 0 1.2 DST 217605185 7/27/2004 7/1/2010 0 1.2 DST 217605186 7/27/2004 7/1/2010 0 1.2 DST 217605187 7/27/2004 7/1/2010 0 1.2 DST 422370636 8/17/2006 12/31/2010 0 1.2 DST 422370637 8/17/2006 2/28/2011 0 1.2 DST 422370638 8/17/2006 4/30/2011 0 1.2 DST 422370639 8/17/2006 6/30/2011 0 1.2 DST 428896429 5/8/2008 12/31/2012 0 1.2 DST 428896430 5/8/2008 9/1/2012 0 1.2 DST 428896432 5/8/2008 12/31/2012 0 1.2 DST 428896433 5/8/2008 3/31/2011 0 1.2 DST 428896435 5/8/2008 6/30/2010 0 1.2 DST 428896436 5/8/2008 5/31/2010 0 1.2 DST 428896437 5/8/2008 5/31/2011 0 1.2 DST 428896438 5/8/2008 9/30/2011 0 1.2 DST 428896439 5/8/2008 1/31/2010 0 1.2 DST 428896440 5/8/2008 1/31/2010 0 1.2 DST 428896441 5/8/2008 4/30/2012 0 1.2 DST 428896442 5/8/2008 4/30/2012 0 1.2 DST 428896443 5/8/2008 6/30/2010 0 1.2 DST 428896444 5/8/2008 12/31/2010 0 1.2 DST 428896445 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 1/14/2009 9/30/2012 0 1.2 DST 1/14/2009 12/31/2012 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 1/14/2009 6/30/2013 0 1.2 DST 5/8/2008 6/30/2013 0 1.2 DST 5/8/2008 6/30/2011 0 1.2 DST 5/8/2008 12/31/2013 0 1.2 DST 5/8/2008 11/30/2013 0 1.2 DST 5/8/2008 8/31/2013 0 1.2 DST 5/8/2008 6/30/2012 0 1.2 DST 5/8/2008 3/31/2012 0 1.2 DST 5/8/2008 12/31/2013 0 1.2 DST 5/8/2008 6/30/2013 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST 5/8/2008 7/1/2011 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST 1/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST ?/11/2008 7/1/2012 0 1.2 DST 517632123 10/21/2009 7/1/ZU13 U "1.Z 051 517632124 10/21/2009 7/1/2013 0 1.2 DST 517632125 10/21/2009 7/1/2013 0 1.2 DST 517632126 10/21/2009 7/1/2013 0 1.2 DST 517632139 10/21/2009 7/1/2013 0 1.2 DST 517632140 10/21/2009 7/1/2013 0 1.2 DST 517632141 10/21/2009 7/1/2013 0 1.2 DST 517632142 10/21/2009 7/1/2013 0 1.2 DST 517632143 10/21/2009 7/1/2013 0 1.2 DST 517632144 10/21/2009 7/1/2013 0 1.2 DST 517632145 10/21/2009 7/1/2013 0 1.2 DST 517632146 10/21/2009 7/1/2013 0 1.2 DST 517632147 10/21/2009 7/1/2013 0 1.2 DST 517632150 10/21/2009 12/31/2013 0 1.2 DST 191048521 2/11/2005 1/30/2010 0 1.2 DST '11/2002 1/30/2010 0 1.2 DST )/3/2007 9/30/2012 0 1.2 DST )/3/2007 10/1/2012 0 2 DST )/3/2007 10/1/2012 0 2 DST 3/8/2006 12/31/2011 0 1.2 DST 428896419 8/13/2008 12/31/2013 0 1.2 U51 428896420 8/13/2008 12/31/2013 0 1.2 DST 428896431 5/8/2008 7/31/2012 0 1.2 DST 517632105 12/11/2008 7/1/2012 0 1.2 DST OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE•CUPERTINO, CA 95014-3255 C U P E RT I lel O TELEPHONE:(408)777-3223•FAX: (408)777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head/Division Manager Date 3 �- -15� City Clerk Date City Attorney Date (To be completed after destruction has been performed—return signed form to City Clerk's office) City Clerk Annual January 2015 I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: s �2_2- �1 s' Employee Performing truction Date RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@gWertino.org gWertino.org File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: City Clerk Applications for Successful -Audit CC-006, Term_ 2004 D Boards, Committee, Bicycle of Office+2 Commissions or Pedestrian, City Council, years Committees Fine Arts, Housing, Library, Parks &Recreation, Planning, Public Safety, Teen, and Technology, Information, and -, Communication Commissions City Clerk Applications for Unsuccessful - Audit CC-007, 2 years 2008 - 2012 D Boards, Committee, Bicycle " Commissions or Pedestrian, City Council, Committees Fine Arts, Housing, Library, Parks &Recreation, Planning, Public Safety, Teen, and Technology, Information, and Communication Commissions City Clerk Economic Interest FPPC 700 Series Forms - CC-010, 7 years 2006 - 2007 D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk(cr�Mertino.or File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: i Filings Statement of Economic Interests: ALL City Clerk Proof of Publication Legal Advertisements CC-036, 2 years 2009 - 2012 D City Clerk Certificate of Audit Committee, Bicycle CC-036, 2 years 2012 D Posting(agendas) Pedestrian Commission, City Council, Design Review Committee, Disaster Preparedness Council, Environmental Review Committee, Economic Development Committee, Fine Arts Commission, Housing Commission, Library Commission, Fiscal Strategic Plan Committee, Parks &Recreation Commission, Poet Laureate Selection Committee, Planning Commission, Public Safety Commission, i i RECORDS INVENTORY FOR DESTRUCTION,MICROFILMING, OR,SCANNING Email completed form to cit cy lerk a,cupertino.org File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: Teen Commission, Technology, Information, and Communication Commission City Clerk Request for Public California Public Records CC-040, 2 years 2011 - 2012 D I Records Act Requests City Clerk Subpoenas/ Thibadeau, Kwon, Teresi CC-042, 2 years 2011 -2012 D Discovery Requests Investments v City of /Personal Mountain View, Shirley, Appearance/Duces Zeidman, Martin Tecum City Clerk Bid Packets/ Unsuccessful Bids -2010 CC-008, 2 years 2010 D Unsuccessful Bids Pavement Maintenance, or Proposals Project Number 2010-04 City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2010 D Unsuccessful Bids Reconstruction of Curbs, or Proposals Gutters, and Sidewalks City Project Number 2010-05 City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2010 D Unsuccessful Bids Pavement Restoration 2, or Proposals Project Number 2009-08 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk e,cupertino.org File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2010 D Unsuccessful Bids Blackberry Farm Golf or Proposals Course Maintenance, Project Number 2010-01 City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2011 D Unsuccessful Bids Quinlan Center Plaza or Proposals Renovation, Project Number 2009-9237 City Clerk Bid Packets/ Unsuccessful Bids - 2011 CC-008, 2 years 2011 D _ Unsuccessful Bids Contractual Street or Proposals Sweeping Services, Project Number 2011-02 City Clerk Bid Packets/ Unsuccessful Bids - 2011 CC-008, 2 years 2011 D Unsuccessful Bids Pavement Maintenance or Proposals Project, City Project Number 2011-04 City Clerk Bid Packets/ Blackberry Farm CC-008, 2 years 2011 D Unsuccessful Bids Infrastructure Upgrade or Proposals Project 2011 Re-Bid, City Project Number 2010-9135 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk a Mertino.org File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: i City Clerk Bid Packets/ Unsuccessful Bids -2011 CC-008, 2 years 2011 D Unsuccessful Bids Various Park Paths and or Proposals Parking Lot Repair& Resurfacing,Project Number 2011-05 City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2011 D Unsuccessful Bids Reconstruction of Curbs, or Proposals Gutters, and Sidewalks, City Project Number 2011- ' 06 City Clerk Bid Packets/ Unsuccessful Bids - Scenic CC-008, 2 years 2011 D Unsuccessful Bids Circle Access, City Project or Proposals Number 2010-9136 City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2011 D Unsuccessful Bids Blackberry Farm or Proposals Infrastructure Upgrade, Project No. 2010-9135 City Clerk Bid.Packets/ Unsuccessful Bids - Garden CC-008, 2 years 2011 D Unsuccessful Bids Gate Sidewalk Installation, or Proposals Project Number 2009-9549 �I' RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to ciiyclerk@gi4pertino.org File name or Box number: City Clerk Annual 2015 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Department of Description: Subject Retention Date Ranges Type Record: City Clerk Bid Packets/ Unsuccessful Bids - CC-008, 2 years 2012 D Unsuccessful Bids Reconstruction of Curbs, or Proposals Gutters, and Sidewalks, City Project Number 2012- 04 City Clerk Bid Packets/ Unsuccessful Bids - 2012 CC-008, 2 years 2012 D Unsuccessful Bids STP Overlay Project Re- or Proposals Bid, Project Number 2012= 05 f OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE•CUPERTINO, CA 95014-3255 C U P E RT I N O TELEPHONE:(408)777-3223•FAX: (408)777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records- Retention ecords-Retention Schedule. Please review the list and contact'the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation,,investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION 1011, 3 14 epartment ad/Division Manager Date City Clerk Date I� City Attorney Date (To be completed after destruction has been performed—return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: -JA�� Employee Perfor Destruction Date RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@gUertino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution . Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department FINANCE 422370636 2004 LEAVE BALANCE & 2004 D CHECK REGISTER FINANCE 191048503 PAYROLL REPORTS 10/04- 2004 D 11/04, PAYROLL CHANGES 7/04-12/04 FINANCE 191048485 STATE CONTROLLERS FY 91-94; 95m%; D REPORTS; SALES &USE 93-96; 91-95; TAX; SMID; STREET 93-97; REPORT; USE TRUST DEED FINANCE 517632123 ACCOUNTS PAYABLE H-IN FY 07/08 D FINANCE 217605174 ACCOUNTS PAYABLE SU- 07-01-2002— D UZ- CHECKS W/BACK-UP 06-30-2003 FINANCE 217605186 ACCOUNTS PAYABLE BAQ- 07-01-2002— D COM- CHECKS W/BACK-UP 06-30-2003 FINANCE 217605181 ACCOUNTS PAYABLE LIE- 07-01-2002— D NZ- CHECKS W/BACK-UP 06-30-2003 FINANCE 217605187 ACCOUNTS PAYABLE A 07-01-2002— D MISC-BAP- CHECKS 06-30-2003 W/BACK-UP RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk ,cupertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department FINANCE 217. 605173 ACCOUNTS PAYABLE S-ST- 07-01-2002— D CHECKS WRACK-UP 06-30-2003 FINANCE 217605175 ACCOUNTS PAYABLE V- 07-01-2002— D WZ- CHECKS W/BACK-UP 06-30-2003 FINANCE 217605184 ACCOUNTS PAYABLE EM- 07-01-2002— D FZ-CHECKS W/BACK-UP 06-30-2003 FINANCE 217605177 ACCOUNTS PAYABLE 07-01-2002— D PETTY CASH-CHECKS 06-30-2003 WRACK-UP FINANCE 217605176 ACCOUNTS PAYABLE X=Z- 07-01-2002— D CHECKS W/BACK- 06-30-2003 UP,CHECK REGISTERS FINANCE 217605172 ACCTS PAYABLE PG&E & 07-01-2002— D SAN JOSE-WATER CHECKS 06-30-2003 WRACK-UP FINANCE 217605178 ACCOUNTS PAYABLE 07-01-2002— D PACBELL &-MCI-SBC 06-30-2003 CHECKS W/BACK-UP FINANCE 217605183 ACCOUNTS PAYABLE G- 07-01-2002— D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit clerk ,cupertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department HOMEDEPOT CHECKS 06-30-2003 W/BACK-UP FINANCE 217605185 ACCOUNTS PAYABLE CON- 07-01-2002— D EL CHECKS W/BACK-UP 06-30-2003 FINANCE 217605179 ACCOUNTS PAYABLE PEC- 07-01-2002— D RZ-CHECKS W/BACK-UP 06-30-2003 FINANCE 217605180. ACCOUNTS PAYABLE O-. 07-01-2002— D PAV CHECKS W/BACK-UP 06-30-2003 FINANCE 217605182 ACCOUNTS PAYABLE 07-01-2002— D HOMESTEAD-LEX CHECKS 06-30-2003 W/BACK=UP FINANCE 191048479 ACCOUNT PAYABLE MO 06-01-2003 — D THRU O- CHECKS WITH 06-30-2004 BACKUP FINANCE 191048475 ACCOUNT PAYABLE D 07-01-2003 — D THRU E- CHECKS WITH 06-30-2004 - . BACKUP FINANCE 191048476 ACCOUNT PAYABLE F 07-01-2003 — D THRU GRAN- CHECKS 06-30-2004 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@Meitino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: l 5-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department WITH BACKUP FINANCE 191048484 ACCOUNT PAYABLE X-Z- 07-01-2003 — D CHECKS WITH BACKUP 06-30-2004 FINANCE 191048482 ACCOUNT PAYABLE SQ 07-01-2003 — D THRU U 06-30-2004 FINANCE 191048470 ACCOUNT PAYABLE- 07-01-2003 — D CHECKS WITH BACKUP 06-30-2004 FINANCE 191048477 ACCOUNT PAYABLE 07-01-2003 — D GRANGER-I CHECKS WITH 06-30-2004 BACKUP FINANCE 191048474 ACCOUNT PAYABLE C- 07-01-2003 — D CHECKS WITH BACKUP 06-30-2004 FINANCE 191048480 ACCOUNT PAYABLE P 07-01-2003 — D THRU R- CHECKS WITH 06-30-2004 BACKUP FINANCE 191048481 ACCOUNT PAYABLE B- 07-01-2003 - D SPITSEN - CHECKS WITH 06-30-2004 BACKUP FINANCE 191048469 ACCOUNT PAYABLE SBC & 07-01-2003 — D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING,OR SCANNING Email completed form to cityclerk@ciMertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department SBC/MCI-CHECKS WITH 06-30-2004 BACKUP FINANCE 191048478 ACCT PAYABLE J-MISSION 07-01-2003 — D VALLEY- CHECKS WITH 06-30-2004 BACKUP FINANCE 191048473 ACCOUNT PAYABLE A 07-01-2003 — D THRU B - CHECKS WITH 06-30-2004 BACKUP FINANCE 191048486 PAYROLL REPORTS 06-01-2004— D 07-31-2004 FINANCE 191048509 ACCOUNTS RECEIVABLE 07-01-2004— D REPORT 02-28-2005 FINANCE 191048435 ACCOUNTS PAYABLE -V 07-01-2004— D THRU W- CHECKS WITH 06-30-2005 BACKUP FINANCE 422370637 PAYROLL 01-01-2005— D 02-28-2005 FINANCE 422370638 PAYROLL 03-01-2005 — D 04-30-2005 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerkncupertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional ' Name Box Number Subject Address Date Ranges Type information: Department 1 11 FINANCE 191048510 ACCOUNTS RECEIVABLE 03-31-2005— D REPORT 06-30-2005 FINANCE 422370639 PAYROLL 05-01-2005 — D 06-30-2005 FINANCE 191048425 AP -A THRU B (NOT AT&T) 7/1/2004-6/30/2005 D FINANCE 191048426 ACCOUNTS PAYABLE C 7/1/04-6/30/05 D THRU CT NO CALIFORNIA WATER OR CASH—PETTY FINANCE 191048427 ACCOUNTS PAYABLE CU 7/1/04-6/30/05 D THRU E FINANCE 191048428 ACCOUNTS PAYABLE F 7/1/04-6/30/05 D THRU GA FINANCE 191048429 ACCOUNTS PAYABLE GB 7/1/04-6/30/05 D THRU I _ FINANCE 191048430 ACCOUNTS PAYABLE GB 7/1/04-6/30/05 D THRU I FINANCE 191048431 ACCOUNTS PAYABLE GB 7/1/04-6/30/05 D THRU I FINANCE 191048432 ACCOUNTS PAYABLE - P 7/1/04-6/30/05 D i RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit.. clerk@g pertino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department i. THRU R(NOT PG&E) FINANCE 191048433 AP S THRU SU(NOT PG&E) 7/1/0476/30/05 D FINANCE 191048434 ACCOUNTS PAYABLE SU 7/1/04-6/30/05 D THRU U FINANCE 191048436 ACCOUNTS PAYABLE X 7/1/04-6/30/05 D THRU Z FINANCE 191048437 ACCOUNTS PAYABLE SBC 7/1/04-6/30/05 D & SBC/MCI, AT&T FINANCE 191048438 ACCOUNTS PAYABLE 7/1/04-6/30/05 D PG&E, SAN JOSE WATER, CA.WATER FINANCE 428896476 ACCOUNTS PAYABLE- 07-01-2005 — D BATCH EDIT, CASH 06-30-2006 REQUIREMENT FINANCE 428896479 ACCOUNTS PAYABLE-SAN 07-01-2005— D JOSE WATER,PG&E, CAL 06-30-2006 WATER FINANCE 428896431 PAYROLL PRECAL, DED, 7/1/05-7/31/05 D REGISTER, REP, RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit clerkgg pertino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department TIMESHEET FINANCE 428896430 PAYROLL REPORTS 8/1/05-9/30/05 D PRECAL, DED REGISTER, REPS, TIMESHEET FINANCE 428896429 PAYROLL REPORTS 10/1/05-11/30/05 D PRECAL, DED REGISTER, REPS, TIMESHEET FINANCE 428896432 PAYROLL CHECK 1/1/05-12/31/05 D REGISTER, CHANGES, LEAVE FINANCE 428896472 PAYROLL REPORTS 1/1/06-3/31/06 D DED SUMMARY, PRECAL FINANCE 428896471 PAYROLL REPORTS 4/1/06-6/30/06 D DED SUMMARY, PRECAL FINANCE 517632112 ACCOUNTS PAYABLE U-Z 07-01-2006— D FY06/07 06-30-2007 FINANCE 428896458 CC ACCOUNTS/DATA 07-01-2006— D TICKETS- CASH RECEIPTS 09-30-2007 FINANCE- 1517632117 ACCOUNTS PAYABLE 07-01-2006— D i I - RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerkgpjjpertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department I - I CHECK REGISTER FY06/07- 06-30-2007 CASH REQUIREMENT, BATCH EDIT L FINANCE 428896459 DISCOVER/CASH/DAILY- 01-01-2007— D DEPOSITS 12-31-2007 FINANCE 517632101 ACCOUNTS_ PAYABLE A-B 7/1/06-6/30/07 D FY 06/07 FINANCE 517632102 ACCOUNTS PAYABLE C 7/1/06-6/30/07 D FY 06/07 FINANCE 517632103 ACCOUNTS PAYABLE D E 7/1/06-6/30/07 D FY 06/07 FINANCE 517632104 ACCOUNTS PAYABLE FA- 7/1/06-6/30/07 D FL FY 06/07 FINANCE 517632105 ACCOUNTS PAYABLE FO-G 7/1/06-6/30/07 D FY 06/07 FINANCE 517632106 ACCOUNTS PAYABLE H-J 7/1/06-6/30/07 D FY 06/07 FINANCE 517632107 ACCOUNTS PAYABLE K- 7/1/06-6/30/07 D I' ME FY 06/07 l I, RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerkncupertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper. Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department FINANCE 517632108 ACCOUNTS PAYABLE MI- 7/1/06-6/30/07 D OF FY 06/07 FINANCE 517632109 ACCOUNTS PAYABLE OG- 7/1/06-6/30/07 D Q FY 06/07 FINANCE 517632110 ACCOUNTS PAYABLE R-SM 7/1/06-6/30/07 D FY 06/07 FINANCE 517632111 ACCOUNTS PAYABLE SN-T 7/1/06-6/30/07 D FY 06/07 FINANCE 517632113 ACCOUNTS PAYABLE 7/1/06-6/30/07 D PETTY CASH &PG&E FY 06/07 FINANCE 517632114 ACCOUNTS PAYABLE 7/1/06-6/30/07 D VERIZON FY 06/07 FINANCE 517632115 ACCOUNTS PAYABLE CAL 7/1/06-6/30/07 D WATER& SAN JOSE WATER FY 06/07 FINANCE 517632116 ACCOUNTS PAYABLE AT & 7/1/06-6/30/07 D T FY 06/07 FINANCE 428896470 PAYROLL REPORTS- 5/8/2008- D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit. clerk Mertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department DED SUMMARY, PRECAL 5/8/2008 FINANCE 428896473 PAYROLL REPORTS- 5/8/2008- D PRECAL, DED, CHANGES, 12/31/2013 LEAVE FINANCE 428896474 TIMESHEETS- 5/8/2008- D JAN-JUN 2006 6/30/2013 - FINANCE 428896469 PAYROLL REPORTS- 5/8/2008- D DED SUMMARY, PRECAL 11/30/2013 FINANCE 517632150 CC CHARGE SLIPS APR 08-DEC 08 D FINANCE 428896455 PAYROLL/DEDUCTION 4/14/2009- D REGISTER-JAN '07-APR'07 6/30/2013 FINANCE 428896457 TIMESHEETS- 4/14/2009- D JAN '07-JUN '07 6/30/2013 FINANCE 428896460 PAYROLL/DEDUCTION/PRE 4/14/2009- D CAL-CHECK 6/30/2013 DISTR/RESOLUTION FINANCE 517632119 ACCOUNTS PAYABLE A-B- 10/21/2009- D FY 07/08 12/31/2013 FINANCE 517632120 ACCOUNTS PAYABLE C- 10/21/2009- D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk(c Mertino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction- M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department CO-FY 07/08 7/1/2013 FINANCE 517632121 ACCOUNTS PAYABLE C- 10/21/2009- D CO-FY 07/08 7/1/2013 FINANCE 517632122 ACCOUNTS PAYABLE F-G- 10/21/2009- D FY 07/08 7/1/2013 FINANCE 428896461 CASH/DAILY REPORTS- 4/14/09-6/30/13 D APR'08-JUN '08 FINANCE 428896462 CREDIT CARD CHARGE 4/14/09-6/30/13 D SLIPS-JUL'07-MARCH '08 FINANCE 428896465 CASH/DAILY REPORTS/CC- 4/14/09-6/30/13 D ACCOUNTS FINANCE 428896466 TIMESHEETS-07/06-06/07 5/8/08-6/30/13 D ACUTARIAL W/C STUDY 10/7/05-6/30/13 D SCHOOL SITE PROJECT 91- 06 FY 94-97 GWB ICMA QUARTERLY 94-97 SINGLE FINANCE 191048493 AUDIT REPORT FY 94-95 INTERFACING &DAILY 10/21/09-6/30/13 D FINANCE 191048511 REPORT - 2008 DISCOVER RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit cr�lerkgglipertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed ResolutionDate records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-03 1 5-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department STATEMENT, CC AUDIT TRAIL JULY '08-JUN 09 INTERFACING&DAILY 10/21/09-6/30/13 D FINANCE 191048512 REPORTS FINANCE 428896468 TIMESHEETS-07/06-12/06 5/8/2008- D 12/31/2013 FINANCE 428896439 CASH RECEIPTS & 10/05-01/06 . D i POSTINGS FINANCE 191048506 PAYROLL REPORTS 1/04-2/04 D FINANCE 428896433 CASH RECEIPTS & 01/07-03/07. D POSTINGS FINANCE 191048497 PAYROLL REPORTS 2/04-4/04 D FINANCE 428896442 CASH RECEIPTS & 02/06-04/06 D POSTINGS FINANCE 191048502 PAYROLL REPORTS 4/04-5/04 D FINANCE 428896436 JOURNAL ENTRY/REPORTS FY 05/06 D FINANCE 428896477 ACCOUNTS PAYABLE- SBC, FY 05/06 D AT&T,MCI FINANCE 1428896452 ACCOUNTS PAYABLE- OP- FY 05/06 D l RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit.. clerkg pertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department R FINANCE 428896453 ACCOUNTS PAYABLE- S- FY 05/06 D SU FINANCE 428896451 ACCOUNTS PAYABLE- M- FY 05/06 D ON FINANCE 428896450 ACCOUNTS PAYABLE- I-L FY 05/06 D FINANCE 428896475 ACCOUNTS PAYABLE- FY 05/06 D I VERIZON FINANCE 428896478 ACCOUNTS PAYABLE- FY 05/06 D PETTY CASH FINANCE 428896449 ACCOUNTS PAYABLE-G-H FY 05/06 D FINANCE 428896446 ACCOUNTS PAYABLE-C FY 05/06 D FINANCE 428896447 ACCOUNTS PAYABLE-D-E FY 05/06 D FINANCE 428896445 -ACCOUNTS PAYABLE-A-8 FY 05/06 D FINANCE 428896448 ACCOUNTS PAYABLE-F FY 05/06 D FINANCE 428896435 CREDIT CARD CHARGE 07/05-06/06 D SLIPS FINANCE 428896443 ACCOUNTS RECEIVABLE 01/06-06/06 D REPORT RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@Mertino.org File name or Box number: Citywide Iron Mountain 2015 - Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department FINANCE 428896441 CASH RECEIPTS & 05/06-06/06 D POSTINGS FINANCE 428896437 JOURNAL ENTRY/REPORTS FY 06/07 D FINANCE 428896467 CASH RECEIPTS & 04/06-06/07 D POSTINGS FINANCE 517632124 ACCOUNTS PAYABLE IO-L FY 07/08 D FINANCE 517632125 ACCOUNTS PAYABLE M-N FY 07/08 D FINANCE 517632139 ACCOUNTS PAYABLE PE-R FY 07/08 D FINANCE 517632140 ACCOUNTS PAYABLE S-ST FY 07/08 D FINANCE 517632141 ACCOUNTS PAYABLE SU-U FY 07/08 D FINANCE 517632142 ACCOUNTS PAYABLE V FY 07/08 D FINANCE 517632143 ACCOUNTS PAYABLE W-Z FY 07/08 D & QCC REFUNDS FINANCE 517632144 ACCOUNTS PAYABLE FY 07/08 D PG&E, CAL WATER, SAN JOSE WATER FINANCE 517632145 ACCOUNTS PAYABLE FY 07/08 D AT&T/MCI FINANCE 517632146 ACCOUNTS PAYABLE FY 07/08 D RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerk@gUertino.org File name or Box number: Citywide Iron Mountain 2015 -Finance Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 04-22-15 I D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type j information: Department FIRST BANKCARD FINANCE 517632147 ACCOUNTS PAYABLE FY 07/08 CASH D _ BATCH EDIT LIST, CHECK REQUIREMENTS REGISTER FINANCE 517632126 ACCOUNTS PAYABLE O-PA FY 07/08 D FINANCE 191048505 PAYROLL REPORTS 7/04-8/04 D FINANCE 428896440 CASH RECEIPTS & 07/05-09/05 D POSTINGS FINANCE 428896438 CASH RECEIPTS 07/06-09/06 D FINANCE 191048495 PAYROLL RECORDS 8/04-10/04 D t FINANCE 191048494 PAYROLL REPORTS 12/04 12/04 D FINANCE 428896444 ACCOUNTS RECEIVABLE 07/05-12/05 D REPORT i OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE•CUPERTINO, CA 95014-3255 C U P E RT I N O TELEPHONE:(408)777-3223•FAX: (408)777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head/Division Manager Date City Clerk Date City Attorney Date } (To be completed after destruction has,been performed—return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: Employee Performik Destruction Date // RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit. cY lerk(a Mertino.org File name or Box number: Citywide Iron Mountain 2015—Code Enforcement Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15-031 5-13-15 D=Destruction M=Microfilm S=Scanning Additional Name Box Number Subject Address Date Ranges Type information: Department Code 428896418 2007 CODE CASE FILES 1/1/05-12/31/05 D Enforcement Code 517632129 NOTICE TO APPEAR 01-01-1999— D Enforcement PARKING CITATIONS 12-31-2004 Code 635909249 CODE CASE FILES 10-01-2008 — D Enforcement 12-31-2008 Code 635909152 CASE FILES 2009 JANUARY D Enforcement TO SEPTEMBER Code 517632130 2008 CASE FILES 2008 JANUARY D Enforcement TO SEPTEMBER Code 428896480 2006 CASE FILES 01-01-2006— D Enforcement 12-31-2006 Code 662278751 CASE FI•LES 2009 10-01-2009— D Enforcement 112-31-2009 i i I i OFFICE OF THE CITY CLERK • 3� CITY HALL 10300 TORRE AVENUE•CUPERTINO,CA 95014-3255 C U PERT 1 NO TELEPHONE:(408)777-3223•FAX: (408)777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim,litigation, investigation, or audit. Please return signed form to the.City Clerk's office. DOCUMENTS HAVE BEEN REVIEWED'AND APPROVED FOR DESTRUCTION Department Head/Division Manager Date City Clerk Date l r i Attorney Date (To be completed after destruction has been pei formed—return signed form to City Clerk's office) I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: PW-TRANS-D-016,PW-TRANS-D-017 -,2or Employ e Performing Destruction Date I i OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE•CUPERTINO,CA 95014-3255 C U P E RT I N O" TELEPHONE:(408)777-3223•FAX:, (408)777-3366 RECORDS DESTRUCTION AUTHORIZATION FORM The records listed on the attachment can be destroyed in accordance with the City's Records Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of, these records are of historical or administrative significance and should not be destroyed. Please also make sure none of the records are the subject of any claim, litigation, investigation, or audit. Please return signed form to the City Clerk's office. DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head/Division Manager Date J ,cc-� -a-"-Xy--v City Clerk Date I Attorney Date (To be completed after destruction has been performed—return signed form to City Clerk's office). I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance with City policies and procedures: PW-TRANS-D-016,PW-TRANS-D-011 Employee Performing Destruction Date RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cit c �cupertino.org File naive or Box number: PW-TRANS-D-016 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15- D=Destruction M=Microfilm S=Scanning Number to be Name Subject Address Date Ranges Other Type used for information microfiche card 74,001.28 De Anza Boulevard Corridor 2000—2004 F PW-010; D Advanced Traffic Management Comp+ 10 yrs System (5318-018) (Project Administration) Homestead Road Arterial _ PW-010; D 74,001.35 Management Project, Phase II— 2000—2003 F Comp+ 10 yrs (Project Administration) Bike Routes, Lanes &Paths PW-010; D (Walkable/Bicycle-Friendly Comp+ 10 yrs 74,009.00 Communities; Recreation Trails, 2002—2004 F Bicycle Parking Facilities (Project Administration) Page 1 of 1 RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING Email completed form to cityclerlc ,cupertino.org File name or Box number: PW-TRANS-D-017 Destroyed Scanned Microfilmed Resolution Date records Date: Date paper Date: Date paper authorizing destroyed: destroyed: destroyed: destruction: 15- D=Destruction M=Microfilm S=Scanning Number to be Name Subject Address Date Ranges Other Type used for infonnation microfiche card San Tomas Aquino-Saratoga Creek PW-010; D 74,009.11 Trail Bike Facility Improvement 1999—2003 F Comp+ 10 yrs Project (Project Administration) Lincoln, Kennedy,Monta Vista PW-010; D Schools Traffic Calming Measures Comp. + 10 yrs 74,009.17 (includes Project 9541, Safe Routes 2001 - 2003 F to School) (Project Administration) Page 1 of 1