CDC 10-21-2014 CITY OF
CUPERTINO DISASTER COUNCIL
Regular Meeting of October 21, 2014
10300 Torre Ave. - EOC
0 Cupertino, CA 95014
CUPERTINO 2:00 p.m.-4:00p.m.
MINUTES
1. CALL TO ORDER
Council member Santoro called meeting to order at 2:05 p.m.
2. REVIEW OF MINUTES-Accepted July 15, 2014 Minutes
3. ROLL CALL
City Council: Mark Santoro
City Staff: Carol Atwood, Ken Ericksen, Liz Nunez, Timm Borden, Rick Kitson
Santa Clara County OES: Jim Yoke, Christie Moore
Sheriff Office: Jeffrey McCoy
4. ORAL COMMUNICATIONS
None
5. WRITTEN COMMUNICATIONS
White paper on Disaster Councils in State of California distributed
6. REPORTS
A. County Fire—Jim Yoke
1. Reported on EOC Cupertino Staff training held 8/20/14; 8/27 Damage
Assessment Brown bag; 9/3/14 Functional EOC Exercise for
Cupertino staff. Next EOC training for Branch Coordinator and
Situation Status positions to be held 12/10/14 in Saratoga.
B. Volunteer Groups Report - Ken Ericksen
1. Submitted written report for CERT/MRC/Cares
2. Highlighted monthly newsletter for Citizen Corps; Urban Search and
Rescue training presented by Santa Clara County Sheriff's office;
Incident Command Post trailer completed and deployed multiple times
3. Next exercise at Super Heroes 5K Fun Run on November 8th
4. Jim Oberhofer (CARES) put together Tech road map from paper to
updated technical; using new hardware from City— paper to Web;
attempting WiFi link from EOC to ARK.
7. NEW BUSINESS
A. New project discussion
Carol Atwood introduced the concept of a D.C. work program that lists all
outstanding projects.
Cupertino Disaster Council Page 2
a. Annexes to EOP:
Carol Atwood requested a completion of annexes to City's EOP with
assistance from D.C. volunteers.
b. Point of distribution- medical distribution
Mark Santoro requested a sub-committee from DC be formed to discuss
best plan for distribution including discussion with the Department of
Public Health. The following members of the Citizen Corps volunteered:
Jim Oberhofer, AI Boleda, Ken Ericksen, and Bob Cascone.
c. Ideal EOC-
Carol Atwood reported that the City Manager asked staff to look for ideal
EOC facility as part of the discussion in the new Civic Center Master
Plan. Discussion followed. Mark Santoro asked Timm Borden, PW
Director, to oversee sub-committee. Citizen Corps members in CARES
group volunteered to participate in sub-committee.
d. MOU with vendors-
Carol Atwood recommended importance of establishing relationships with
our local vendors before a disaster occurs for specific supplies, for
example large drinking water supply needed. City Attorney's office to
draft MOU. Volunteers requested.
Action item: MOU format to be developed and reviewed by City
Attorney's office.
e. Shelter possibilities-
Carol Atwood shared that current designated shelter is at Quinlan Center.
Recommend pursuing other venues, (YMCA, Schools; using memorial
park, sports center and senior center) in close proximity.
Discussion followed. Volunteers requested. Suggested that we contact
Stuart Chessen at American Red Cross and discuss designated shelters
available to Cupertino.
B. Citizen Corps capabilities-
Ken Ericksen submitted Training schedule for approval-all approved.
unanimously.
8. OLD BUSINESS
A. Debrief of 9/3/14 Drill- Jim Yoke
Feedback from participants agreed that training was valuable as refresher
and particularly for many new employees who have not taken training.
Jim Yoke to prepare action report to Disaster Council.
Carol Atwood asked to review and approve after action report draft.
B. EOP Status- Carol Atwood
EOP was reviewed by Jim Yoke and sub-committee from the Citizen
Corps. Final redline draft to be submitted to Carol Atwood by 10/29/14 for
review and copy to sub-committee.
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Cupertino Disaster Council Page 3
C. Proposed Disaster Council ordinance-
Carol Atwood distributed correct ordinance for review for Disaster
Council. Discussion followed.
Carol Atwood will send draft ordinance with redline changes to Disaster
Council and Mark Santoro for reviewthen to City Attorney for final review
before going to City Council.
D. Stevens Creek Dam Plan signage project-
Timm Borden reported that signage installation completed per plan
recommendation.
9. ANNOUNCEMENTS
Next meeting to be January 20, 2015 at 2:00 p.m.
10. ADJOURNMENT
3:40 p.m.
Minutes prepared by:
Liz Nunez
Administrative Assistant
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Minutes 10.21.14.doc
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