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14-128 Funding agreement with the Santa Clara Valley Transportation Authority for the Limited 323 Bus Signal Priority upgradesLimited 323 Bus Signal Priority Upgrades Cooperative Funding Agreement AMENDMENT NO. 1 TO COOPERATIVE FUNDING AGREEMENT This Amendment No. 1 ("Amendment") to the "Funding Agreement between the Santa Clara Valley Transportation Authority and the City of Cupertino for the Limited 323 Bus Signal Priority Upgrades," ("Funding Agreement') dated September 4, 2014, between the CITY of CUPERTINO ("CITY"), and the Santa Clara Valley Transportation Authority (VTA ("VTA") is entered into on the Effective Date, as set forth below. RECITALS A. CITY and VTA entered into Funding Agreement to define the terms and conditions under which the Limited 323 bus signal priority upgrades will be installed and implemented. B. CITY and VTA now seek to revise the estimated date for completion of Work from A u a u s t 1. 2015 to September 29, 2017. IT IS THEREFORE MUTUALLY AGREED 1. Article 22 is hereby amended and restated in its entirety to read as follows: 22. This Agreement shall become effective on the date on first page hereof and shall remain in effect until September 29, 2017. CITY shall complete the Work described in this Agreement by September 29, 2017. 2. Unless specifically defined herein, the capitalized terms used in this Amendment shall have the meanings as defined in the Funding Agreement. 3. Except as herein modified, all other provisions of the Funding Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. All references to the Funding Agreement in this Amendment shall refer to the Funding Agreement as amended unless otherwise specifically set forth or otherwise indicated by context. 4. In the event of any conflict between the provisions of this Amendment and the provisions of the Funding Agreement, the provisions of this Amendment shall prevail. Whether or not specifically amended by this Amendment, all of the terms and provisions of the Funding Agreement are hereby amended to the extent necessary to give effect to the purpose and intent of this Amendment. S. If any provision of the Funding Agreement, as amended by this Amendment, is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall continue in full force and effect. IN WITNESS WHEREOF, VTA and CITY have executed this Amendment to the Funding Agreement as of the last date set forth below ("Effective Date"). CITY City of Cupertino, a California municipal corporation By:'4',/69A4�,X0T&q/t David Brandt �� J /711 City Manager Date: a8/s416 APPROVED AS TO FORM By: tGv- Randolph Stevenson Hom City Attorney VTA Santa Clara Valley Transportation Authority (VTA) By: p una I. ern ndez D" General Manager Date: �1��'� 1� APPROVED AS TO FORM F w ni Counsel 2 0"Or 00 S AN T A C L A R A Valley Transportation Authority MEMORANDUM TO: Board Chairperson Cindy Chavez Board Vice Chairperson Jeannie Bruins FROM: Nuria I. Fernandez General Manager/CEO DATE: August 24, 2016 SUBJECT: Out of Office Notification — Delegation of Authority I will be away from the area from August 25 through August 26, 2016. During my absence, I am delegating my authority to Jim Lawson, Director of Government Affairs & Executive Policy Advisor. Jim may be reached on his desk phone at (408) 321-5516 or cell phone at (408) 921-0298. cc: Executive Team 00-0.00901ror S A N T A C L A R A W04, Valley Transportation Authority To: David Stillman Traffic Engineer Address: City of Cupertino Public Works — Engineering & Development 10300 Torre Avenue Cupertino, CA 95014-3202 Date: September 23, 2016 Job #: P-0715 From: David Kobayashi, P.E. Copy: File & Kirk Meyer Re: Limited 323 Funding Agreement — Time Period Extension Reviewed ❑ For your use As per your request VIA: Personal Delivery Special Delivery ❑ Messenger ❑ U,S. Mail ❑ U.S. Express Mail ❑ Overnight Express❑ UPS ❑ Separate Cover ❑ Fax ❑ Email ❑ TRANSMITTAL Item/Description Copies Dated Limited 323 Funding Agreement — Amendment # 1: Time 1 8/26/2016 Period Extension As requested, here is one copy of the Limited 323 Funding Agreement -Amendment #I — Time Period Extension. 3331 North First Street, B-2 I San Jose, California 95134 1 T 408.321.5724 1 F 408.955.9765 1 www.vta.org OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVEINUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 WEBSITE: www.cur)ertino.org CUPERTINO August 27, 2014 Santa Clara Valley Transportation Authority 3331 North First Street San Jose, CA 95134 Re: Funding agreement between the Santa Clara Valley Transportation Authority and the City of Cupertino. Enclosed are 3 original copies of the agreernent with the City of Cupertino. Please sign all 3 copies and return 2 of the copies to the City of Cupertino in the self addressed envelope that was provided to you. You may retain the third copy for your records. If you have any questions, please contact the Public Works Department at (408) 777-3354. Sincerely, Andrea Sanders Senior Office Assistant City Clerk's Office Enclosure cc: Public Works .FUNDING AGREEMENT BETWEEN THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY AND THE CITY OF CUPERTINO FOR THE LIMITED 323 BUS SIGNAL PRIORITY UPGRADES This Cooperative Funding Agreement ("Agreement") between CITY OF CUPERTINO, a California charter city, whose address is10300 Torre Avenue, Cupertino, California, 95014 ("CITY"), and the SANTA CLARA VALLEY TRANSPORTATION AUTHORITY, a public agency, whose address is 3331 North First Street, San Jose, California, 95134 ("VTA"), is entered into as of the date this document is fully executed by the parties hereto. RECITALS A. WHEREAS, CITY is a duly established charter city organized and existing under the laws of the State of California; B. WHEREAS, VTA will sponsor, and provide assistance with, the set-up of existing intersection priority/preemption equipment to implement BSP for VTA Limited 323 Service on Stevens Creek Boulevard and desires to support the City of Cupertino's effort to implement BSP in its city, as further described in scope of Section 1 and Exhibit "A" of this Agreement (hereinafter, the "Project:"). The Project description and a list of affected intersections on Stevens Creek Boulevard are attached hereto as Exhibit "A;" C. WHEREAS, CITY will, upgrade and install traffic signal firmware and the signal central system for BSP, and update signal timing changes for the implementation of the VTA Limited 323 Bus Signal Priority ("BSP") upgrades in the City of Cupertino. In addition, CITY shall provide oversight for BSP intersection equipment software setup by the VTA's contractor. D. WHEREAS, BSP is a technology that uses equipment on both a bus and the local traffic signal to provide communications between -the two, allowing a signal to be transmitted from the bus to the traffic signal to initiate a priority call. The priority call provides travel time benefits by either extending green light time on the bus approach (if the. bus approaches on the green) or reducing the red light time (if the bus approaches on the red) by taking green time away from side street movements; (BSP is further described in Exhibit "A", attached hereto); E. WHEREAS, VTA has applied for and has been awarded Federal Transit Administration ("FTA") grant funds (Grant No.CA-95-X216 ) ("Grant Funds") by the Metropolitan Transportation Commission ("MTC"), and the application and the award letter are attached hereto as Exhibit "B;" and F. WHEREAS, VTA has allocated One Hundred Six Thousand Dollars ($106,000) in Grant Funds to the City of Cupertino for activities related to construction of the Project, including project upgrades to signal controller firmware, procurement and installation of signal controller firmware, updates to traffic signal timing, fine tuning of traffic signal operations, and oversight and inspection, which activities are further listed in Exhibit G6!'�7f Limited 323 BSP Project_ City of Cupertino & VTA Agreement AGREEMENT NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the parties agree: 1. Scope. VTA shall reimburse CITY up to One Hundred Six Thousand Dollars ($106,000) in Grant Funds ("Maximum Reimbursement") for the sole purpose of reimbursing the CITY for the work it performs pursuant to this Agreement to implement the Project ("Work") as further set forth herein. 2. CITY's Obligations. a. Service and Oversight: In order to provide to provide BSP for VTA Limited 323 service in Cupertino, California CITY shall: 1) Upgrade signal controller firmware and the signal central system; . 2) Update and fine tune traffic signal timing as listed in Exhibit "C" to accommodate BSP operations; and 3) Provide oversight for the setup at up to twelve (12) intersections listed in Exhibit "A" 4) Allow for share use of the existing fire preemption equipment for BSP use so that it allows for shared use by the CITY's fire department for fire preemption and VTA for bus signal priority. b. Milestones and Progress Reports: CITY shall provide to VTA invoices and any other information necessary to comply with FTA Grant Funding requirements, as required under the Grant between VTA and the FTA, attached hereto as Exhibit "B". c. Maintenance and Operation: CITY shall maintain and operate at CITY's expense all traffic signal equipment that supports BSP equipment with the exception of the GPS - based BSP intersection units.. CITY shall also operate BSP per the parameters set forth in Exhibit "D". d. Financial Status Report: City shall provide VTA with a "Financial Status Report," which shall include a balance sheet and a project expenditure statement by line item. e. Progress Report: The "Progress Report" shall be submitted for the following calendar quarters: January 1 — March 31 April 1 — June 30 July 1 — September 30 October 1 — December 31 The Progress Report shall include, but not be limited to: (i) a balance sheet; (ii) a project expenditure statement broken out by task; (iii) a description of the work; (iv) a statement of the amount spent and the amount remaining; and (v) a statement of percent complete. Progress Reports shall be delivered to David Kobayashi, Senior Transportation Planner — Project Development (or to such other person designated in writing by VTA), within ten (10) business days after the end of each reporting period. 3. VTA's OblijZations. 2 Limited 323 BSP Project_ City of Cupertino & VTA Agreement a. Equipment: VTA shall be responsible for fanding for procuring items as described in Exhibit "C". b. Grant Fund Administration: VTA shall reimburse the CITY with Grant Funds for expenses related to the work described in this Agreement, which expenses shall not exceed the Maximum Reimbursement. V'I'A shall administer the grant, including providing oversight of the Project and collecting any required data for a final benefit report. c. Schedule: VTA shall provide a schedule, in consultation with the CITY, for the GPS based BSP equipment installation at the intersections listed in Exhibit "C," and the fine tuning of traffic signal timing. 4. BSP Equipment Ownership, Use, and Maintenance. The BSP equipment shall be owned by VTA. Notwithstanding the foregoing, maintenance of this equipment by VTA shall be limited to the following: ® Warranty issues on the equipment • Testing ® Replacement of non-functioning equipment or obsolete equipment. ® Support to installation of software updates to the transit signal priority detector central system consistent with the warranty period and support period. o Support to installation of BSP equipment in the traffic signal controller equipment consistent with the warranty period and support period. Day to day operations and maintenance tasks other than listed above of the BSP equipment shall be City's responsibility. The BSP equipment shall be used by CITY to implement BSP strategies per the parameters set forth in Exhibit "D," and for emergency vehicle pre-emption purpose. CITY shall be responsible to inform VTA for non-functioning BSP equipment. Replacement of non- functioning equipment will take place within 2 business days. 5. Funding. If the actual costs of the Work exceed the Grant Funds, CITY shall provide the additional funding necessary to complete the Work. No VTA funds (as distinct from Grant funds) shall be used to fund the Work. VTA shall determine the disposition of excess Grant Funds if actual costs are less than the cost identified in Exhibit "C". CITY's interest in the Grant Funds shall terminate upon completion of the Work or upon VTA's close out of the Grant Funds, whichever occurs first. 6. Compliance with Laws. In addition to the terms of this Agreement, CITY shall comply with all laws, statutes, ordinances, rules, regulations or requirements of the federal, state and local governments, and any agencies thereof, which relate to or in any manner affect the; performance of this Agreement. 49 CFR Part 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," Circular 4220.1E of the Federal Transit Administration (FTA), Circular 5010.1C of the FTA and the FTA Master Agreement (Form FTA MA (9), October 1, 2002) are Limited 323 BSP Project_ City of Cupertino & VTA Agreement each incorporated herein by reference as though set forth in full, and shall govern this Agreement. All requirements imposed upon VTA as federal "grantee" or "recipient' contained in the FTA Grant Agreement, Exhibit "B," are hereby imposed upon CITY, and those rights reserved by the Department of Transportation, the Federal Transportation Administration or other branches of the Federal or State government are hereby reserved by VTA. 7. Completion of Work. CITY shall complete the Work in conformance with schedule and budget contained herein, and in compliance with all other terms and conditions of this Agreement. 8. Record Retention and Audit. a. Record Retention: CITY. will retain intact and accessible all data, documents, reports, records, contracts and supporting materials relating to the BSP Project during the course of the BSP Project and for three (3) years thereafter. 'If any litigation, claim, negotiation, audit or other action related to the BSP Project is started before the end of said three-year period, CITY shall retain records for three (3) years after completion and resolution of the action and all issues related to it. b. Access to Records: Upon request, CITY agrees to permit VTA and the authorized representatives of the Secretary of Transportation and the Comptroller General of the United States, to inspect all BSP Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the CITY and its contractors pertaining to the Project. In accordance with 49 U.S.C. § 5325(a), the CITY agrees to require each third party contractor to permit VTA and the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that third party contract and to audit the books, records, and accounts involving that third party contract. c. Audit: CITY will provide thorough and complete accounting for all funds expended in the performance of the Work, consistent with 49 Code of Federal Regulations, Section 18.37(b). CITY shall be responsible for meeting audit requirements of the "Single Audit Act Amendments of 1996," 31 U.S.0§7501, et, seq., in accordance with OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Or and any revision or supplement thereto. CITY shall annually submit to VTA one copy of its audit completed in accordance with the above-described single audit requirements within thirty (30) days after completion of the audit, but not later than one year after end of the audit period. 9. Invoicine. VTA shall reimburse CITY, up to the Maximum Reimbursement, for those eligible services and expenses required to perforin the Work in accordance with the Grant attached hereto as Exhibit "B" and as they are incurred. Reimbursement shall be in accordance with the cost principles set forth in Office of Management and Budget Circular A-87, Revised, Cost Principles Applicable to Grants and Contracts with State and Local Governments and for eligible costs as described in FTA Circular 5 010. 1 C. CITY shall invoice VTA once a month.or quarterly, as deemed necessary for the Work. Each invoice shall be accompanied by all applicable supporting documentation for the scope of work being invoiced. No advance payments shall be made.. VTA shall pay CITY within thirty (30) days after receipt of an invoice fully documented to the reasonable satisfaction of VTA. 4 Limited 323 BSP Project_ City of Cupertino & VTA Agreement 10. Separate Accounting. The CITY agrees to establish and maintain for the Work either a separate set of accounts, or separate accounts within the framework of an established accounting system that can be identified with the Work, in accordance with appli(:able Federal regulations and other requirements that the Federal Transit Administration (FTA) may impose. The CITY agrees that all checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents related in whole or in part to the Work shall be clearly identified, readily accessible and available to the VTA or FTA upon their request, and, to the extent feasible, kept separate from documents not related to the Work. 11. Project Implementation and Acceptance. CITY shall administer the Work in accordance with the provisions outlined in this Agreement. VTA shall monitor the progress of the BSP Project. 12. Final Project Approval. VTA shall issue final project approval upon successful completion of a two (2) five (5) day operational tests ("5 -Day Operational Test") within a thirty (30) day period. A successful completion of a 5 -Day Operational Test shall be achieved when, as judged by VTA, the BSP has operated without equipment failure and it meets the following functional requirements: ® BSP transmissions from an equipped vehicle are received by the BSP equipment in the traffic signal controller cabinet. a The traffic signal controller processes the received BSP transmission and provides appropriate TSP traffic signal treatment as outlined in Exhibit "D." The two 5 -Day Operational Tests within a thirty (30) day period might need to be extended in order to achieve a full 5 -day period of continuous operation without any major equipment or functional failure. The determination of whether the subsystem or equipment failure should be categorized as major or not will be made by VTA prior to the commencement of the two (2) 5 - Day Operational Tests. VTA shall provide CITY a forty eight (48) hour notice of any operational tests. Final System Approval shall be considered achieved when the VTA informs CITY that the two (2) 5 -Day Operational Tests have been successfully completed and that all required project documentation has been submitted and approved ,arid all other activities required of the vendor have been satisfied as deemed by VTA. 13. Indernnification/Mutual Hold Harmless. Pursuant to Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties, their officers, employees and agents harmless from any damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, employees or agents, under or in connection with any work, authority or jurisdiction delegated to such party under this Agreement. No party, nor any officer, employee or agent thereof, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other parties hereto, their officers, employees or agent, under or in connection with any work, authority or jurisdiction delegated to such other parties under this Agreement. 5 Limited 323 BSP Project_ City of Cupertino & VTA Agreement A 14. Notice. Any notices required to be given hereunder, or which any party may wish to give, shall be in writing and shall be personally delivered, certified or registered mail, postage prepaid, addressed as follows: For the CITY: Tim Borden, Director of Public Works City of Cupertino 10300 Torre Avenue, Cupertino, CA 95014 For the VTA: John Ristow, Chief Officer CMA Santa Clara Valley Transportation Authority 3331 North First Street Santa Clara, CA 95134 or to some other person or entity designated in writing by either party. Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit in the mail. 15. Dispute Resolution. If a question arises regarding interpretation of this Agreement or its performance, or the alleged failure of a party to perform, the party raising the question or making the allegation shall give written notice thereof to the other party. The parties shall promptly meet in an effort to resolve the issues raised. If the parties fail to resolve the issues raised, alternative forms of dispute resolution, including mediation; may be pursued by mutual agreement. It is the intent of the parties to the extent possible that litigation be avoided as a method of dispute resolution. 16. Amendments. Except as expressly provided herein, the provisions of this Agreement shall not be altered, modified or amended except through a written amendment executed by parties. 17. Warranty of Authority to Execute Agreement. Each party to this Agreement represents and warrants that each person whose signature appears hereon has been duly authorized and has the full authority to execute this Agreement on behalf of the entity that is a party to this Agreement. 19. Venue. In the event that suit shall be brought by either party to this Agreement, the parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or if federal jurisdiction is appropriate, exclusively in the United States District Court, Northern District of California, Santa Clara, California. 20. Governing Law. The parties agree that the law governing this Agreement shall be that of the State of California. 6 Limited 323 BSP Project_ City of Cupertino & VTA Agreement 21. Severability. If any term, covenant, condition or provision of this Agreement, or the application thereof to any person or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, covenants, conditions and provisions of this Agreement, or the application thereof to any person or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 22. Term of Agreement. This Agreement shall become effective on the date specified on the first page hereof and shall remain in effect until August 1, 2015. CITY shall complete the Work described in this Agreement by August 1, 2015. 23. Interpretation of Agreement. The Parties hereto acknowledge and agree that, although this Agreement was originally drafted by VTA's legal counsel, Grantor or its legal counsel have reviewed and negotiated, or had an opportunity to review and negotiate, the terms of this Agreement. Consequently, the doctrine that ambiguities in an agreement should be resolved against the drafting party shall not be employed in connection with this Agreement and this Agreement shall be interpreted in accordance with its fair meaning. 24. Entire Agreement. This Agreement represents the full and complete understanding of the Parties with respect to the Properties and the Project. Any prior or contemporaneous oral or written agreements by and between the Parties or their agents and representatives with respect to the Properties or the Project are revoked and extinguished by this Agreement. IN WITNESS WHEREOF, this Agreement is executed by CITY and VTA on the dates set forth below. CITY City of Cupertino, a California Municipal corporation BY - X� David Brandt City Manager Date: 0 APPROVED AS TO FORM: ram. Carol Korade City Attorney 'VTA Santa Clara Valley Transportation Authority (VTA) F 13y: ]Muria I. Fernandez General Manager Date: VED AS TO FORM: Senioxr"A,O Stant Counsel i' Limited 323 BSP Project_ City of Cupertino & VTA Agreement M Exhibit A City of Cupertino - Limited 323 BSP Project Description of Bus Signal Priority Bus Signal Priority ("BSP") is an operational strategy that facilitates the movement of in-service transit vehicles (e.g. buses, streetcars, light rail, etc.) through traffic signal controlled intersections. BSP can be implemented in a variety of ways. Priority treatments include passive priority, early green (red truncation), green extension, actuated. transit phase, phaseinsertion, phase rotation, and adaptive/real-time control, usually associated with methods of recovery to transition the signal controller back to coordination. In its basic form, BSP is accomplished at the local intersection level by detecting the transit vehicle and interacting with the local intersection signal controller. BSP system components consist of three major elements, the transit vehicle detection/ priority request system, the traffic signal control system, and a communications system to link the vehicle detection system with the traffic signal control system, possibly through a transit/traffic management center. Objectives of BSP include improved schedule adherence, improved transit efficiency, contribution to enhanced transit information, and increased road network efficiency. It is important to note that although priority and preemption ("Emergency Vehicle Preemption") are often used synonymously, they are in fact different processes. While they may utilize similar equipment, signal priority modifies the normal signal operation process to better accommodate transit vehicles, while Emergency Vehicle Preemption interrupts the normal process for special events such as an approaching train or responding fire engine. Objectives of Emergency Vehicle Preemption include reducing response time to ein.ergencies, improving safety and stress levels of emergency vehicle personnel, and reducing accidents involving emergency vehicles at intersections. City of Cupertino Intersections: VTA will be reimbursing implementation of BSP to the City of Cupertino for the intersections listed below: Cupertino_Exhibit A_VTA Limited 323 Bus Signal Priority Upgrade Street Intersection 1 Stevens Creek Mary 2 Stevens Creek Stelling. 3 Stevens Creek Saich 4 Stevens Creek Bandley 5 Stevens Creek De Anza 6 Stevens Creek Torre 7 Stevens Creek Blaney 8 Stevens Creek Portal 9 Stevens Creek Perimter 10 Stevens Creek Wolfe I l Stevens Creek Finch 12' Stevens Creek Tantau Cupertino_Exhibit A_VTA Limited 323 Bus Signal Priority Upgrade 4 METROPOLITAN CM TRANSPORTATION COMMISSION Memorandum TO: Select Committee on Transit Sustainability FR: Deputy Executive Director, Policy Joseph P. Bort MetroCenter 101 Eighth Street Oakland, CA 94607-4700 TEL 510.817.5700 TDD=Y510.817. 5769 FAX 510.817.5848 E-MAIL info@mtc.ca.gov WEB www.mtc.ca.gov DATE: April 11, 2012 W.I. 1517 RE: Transit Performance Initiative (TPI) Program — Major Bus and Light Rail Corridors The region's urban trunk network of major transit lines carries over half of the total ridership in the region and the network corresponds with areas where the region is forecasting significant growth. This network includes both bus and light rail operations on heavily traveled, congested urban corridors. Despite relatively slow operating speeds these routes nonetheless generate significant ridership. The TPI program is a pilot program to fund low-cost capital improvements that improve operations and customer experience in this network. The improvements being sought are those that can be implemented quickly, as they build on existing transit agency efforts to identify ways to improve service productivity. As part of the OneBayArea Grant program, staff has proposed an initial commitment of $30 million to fund service improvements on major bus and light rail corridors. On January 25, this committee authorized the release of a call for projects focusing the initial $30 million on the largest bus and light rail systems with high ridership urban trunk routes: AC Transit, SFMTA, SamTrans, and VTA. Staff recommends funding five projects submitted in this initial round. If successful in demonstrating achievement of operational and ridership goals, similar investments would be recommended in the future. Proiect Selection Process MTC issued a call for projects in February and received five applications from three agencies with a total request of approximately $34 million (summarized below). SamTrans is currently completing a Comprehensive Operational Analysis and indicated that they intend to submit projects for consideration in a future funding round. MTC staff convened an evaluation team consisting of staff from MTC, the Livermore Amador Valley Transit Authority, and Transportation Management and Design, Inc. Submissions were evaluated based on project readiness and project management capacity with priority given to projects that could be implemented within 12-24 months of grant award and that had evidence of engineering and operational support from local jurisdictions. Additionally, cost-effectiveness and performance indicators like travel time savings and operating cost savings were considered with priority given to corridors with more frequent service. Staff recommends funding elements of all five corridor projects for a total of $27.7 million as shown in Table 1. A local funding match of 11.5% is required. The recommended grant awards fund project elements that improve speed, reduce travel times, enhance customer experience, and JACOMMITTE\Commissiori TSP Select Commission Committee\April 201.2\4—Transit Performance Initiative—Recommended Projects.doc i 'transit Sustainability Project Select Committee April 11, 2012 Page 2 can be implemented quickly consistent with the program objectives. Together, these projects are estimated to save over $4 million in annual operating costs and reduce travel time by 5-25% for the approximately 200,000 daily riders on these routes. Fact sheets for the recommended corridors are attached. Table 1 A;ency Project gumRecommendation I'�,�tal Cost T.Pi request Staff AC Transit Line 51 Corridor Speed $13,315,624 $10,515,624 $10,515,624 Protection and Restoration Project Mission Mobility $13,210,000 $11,694,813 $7,016,395 Maximization Project SFMTA N -Judah Mobility $10,360,000 $9,171,708 $3,750,574 Maximization Project Bus Stop Consolidation and Roadway Modifications $4,133,031 (subject to environmental) Light Rail Transit Signal _ $1,792,813 $1,587,177 $1,587,176 Priority Improvements VTA Stevens Creek —Limited $805,250 $712;888 $712,888 323 Transit Signal Priority Project Total $39,483,687 $33,682,210 $27,715,688 Reserve for future TPI Round $2,284,312 For the AC Transit project and two VTA projects;, staff recommends funding the entire TPI request. For the two SFMTA projects, staff recommends funding ready -to -go project elements that produce travel time savings including transit Signal priority and dedicated lane treatments. Staff recognizes that both the Mission and N -Judah corridors are two of the highest ridership. corridors in the region and both have potential for significant travel time improvements. However, project elements such as bus stop consolidation and roadway modifications that would produce significant travel time savings are not proposed within the timeframe of this funding round due to the environmental review schedule. Staff recommends programming $4.1 million for additional Transit Effectiveness Project (TEP), improvements, currently under environmental review, and conditioning the release of these funds on companion bus and/or light rail stop consolidation implementation, consistent with the: TEP. The immediate TPI grant, when combined with the TEP stop consolidation and engineering changes are estimated to result in travel time savings of approximately 20% in both corridors. We recommend reserving roughly $23 million for a funding round in summer 2013. Potential programming options for the reserve include a SamTrans project resulting from their Comprehensive Operational Analysis, additional projects or project elements from AC Transit, SFMTA and VTA, or seed funding for a future round with expanded eligibility. Staff would return in summer 2013.to provide an update on S)FMTAs progress in meeting conditions and to request consideration of a new funding round. Transit Sustainability Project Select Committee April 11, 2012 Page 3 Recommendation Staff recommends the Committee refer the five projects shown in Table 1 to the Commission for approval as part of the Transit Sustainability Project final recommendations on April 25th and for final programming as part of the OneBayArea grant program in May 2012. Ann Flemer Attachments: Individual Project Fact Sheets I TPI Major Corridors VTA Light Rail Transit Signal Priority Improvements ,Reconnnended IPI Funding_ $1.6 M Estimated Total Project Cost: $1.8 M Lead Implementing Agency/ Sponsor: VTA Project Location: Santa Clara County's Light Rail Transit (LRT) system Project Description: Transit Signal Priority (TSP) for VTA's Light Rail System is currently limited by an inadequate detection system as it uses historical travel times and dwell times to schedule transit signal priority. This project will implement a real-time, reliable transit signal prioritization and light rail vehicle detection system that enables multiple city and county stakeholders to cooperate in providing live real-time train arrival management and prioritization. Project Benefits: The new TSP system will result in: ® Estimated travel time savings - 5% ©Estimated reduction in annual revenue hours - 5% ® Estimated increase in ridership - 2.5% ® Estimated cost savings - $1.6 - $3.1 M annually ®Cascading b(. its that improve speed, reduce auto trips and have positive air quality benefits. Project Schedule: Environmental Clearance: August 2012 Project Completion: June 2013 Project Map: Santa Clara AOtPl�itoa �� mm Mountain Yioar Svnriyval� . .oma 04L ,amm,m Sian JOB&- ROM - 80 P+�6 oLd— ff&v rY�xowm� A. BmCa Gw a Come wer EmR�ob 92&1h_W%M_A9ma¢� E.p Semcc� Rm A®m3 ita�� Wfnehesrer Iv.o ,��1' �,,1 N�nr Rx!f - \� T..*— EA $enle ?crew � Uhlonc/C hynwclh CumIl� rPl� Pn•k 1. Ririe fnf. ��. �� f ESa>� _ <�........r-. R-11 7 CaI lytrpggov.wl gist s tlbry.lCand imown .N Oqw&d swyj ?vx sf� TPI Maior Corridors Line 51 Corridor Speed Protection and Restoration Project (Recommended TPLFirnding_ $ 10.5 M Estimated Total Project Cost: $13.3 M Lead Implementing.Agency/Sponsor: AC Transit Project Location: Along AC Transit lines 51A and 51B that operate along the Santa Clara, Broadway, College and University Corridors. Project Description: The 51 Lines stretch from East Oakland/East Alameda to the 4th Street District in Berkeley's west side, serving some of the highest population densities, and employment centers in the east bay. The Line 51 has been plagued by low speeds and reliability challenges for many years. This project would provide key capital investments that represent a major investment in capital infrastructure needed to provide travel time relief. These investments include: ■ Conduit and Hardware for Signal Interconnectivity, ■ Signal Retiming, ■ Signal Cabinet Upgrades to facilitate modernization, ■ Signal Modifications, ■ Queue Jump Lanes, ■ Bus Bulbs, ■ Stop Relocations. Note: Costs for individual project elements in the original AC Transit application were refined based on the evaluation committee comments/questions and follow-up clarifications from AC Transit staff. Project Benefits: The placement of this infrastructure will result in: ■ Travel time savings — 17-1.9% Cost savings - $1M annually (if hours are eliminated) ■ Speed improvements to AC Transit's 2nd busiest corridor in the East Bay ■ Additional/ancillary benefits that increase ridership, reduce auto trips and have positive air quality benefits. Project Schedule: Environmental Clearance: October 2012. Project Completion: July 2014 Project Map: ~ HaFM y N. ✓ 81IR7 !� yYepl �'Ytx,rt ,QCs Z Oerfreky - w AC Transit Line 51 Proik M Rus Bulb f Signal Coordination AIntersection Reconfiguration ® Signal Mndifiralion O Stop Relocation Stop Removal t N:w Signal 1$ • crtTaRn«; . -' •ero�Oxav ua ' 82 u1dd Wiunc -" c�; 8 _ E *56s•. 47 36 2 T'PI Major Corridors N -Judah Mobility Maximization Project :Recommended Early Delivery 1 PI Funding_ $3.$ M' ($4.1 million for post -environmental elements for Mission and N -Judah Corridors) Estimated Total Project Cost: $10.3M Lead Implementing Agency/ Sponsor: SFMTA Project Location: Along SFMTA's N -Judah Light Rail Line Project Description: Program of enhancements to existing transit service along the heavily travelled N - Judah Light Rail line (>4000 daily passengers per route mile) which will provide immediate speed and travel time benefits. These enhancements include the following: ® Colorizing existing dedicated transit lanes ® Transit Signal Priority ® Vehicle Branding • Enhanced stop identification Note: Individual elements included in the SFMTA application such as pre -payment fare collection, transit information signs, are not being recommended for funding as they are less targeted at the TPI objectives. MTC will work with SFMTA to explore funding opportunities related to transit arrival prediction equipment. Project Benefits: The placement of this infrastructure will result in: ® Estimated travel time savings of 2-3% (when combined with the Transit Effectiveness Project improvements travel time savings is estimated at 22%) ® Speed improvements to the heavily utilized light rail line ® Enhanced customer experience ® Cascading benefits that increase ridership, reduce auto trips and have positive air quality benefits. Project Schedule: Environmental Clearance: June 201.3 Project Completion: Mar 2015 rro)ecr_ neap: F _ - - _ . ;Fm vpwzu at o Y o d g E�- i e ntwx 'su l Cor o�edfljS'lTran.,ft•Onalane'�.,.. .`•st dah. Legend m o N Judah proposed Stop Enhancements! — Nx Judah Express i - Muni® uni Metro Stations Express Segment Ca a _ _ OO BART Stations ;:<- «e:,+s�----= RaIlNetwork '��-jr--- —** Rapid Nehvork ® Caltraln Stations TPI Major Corridors Mission Mobility_Maxirnization Project FR—econIniended Early Del ii,ei J; N' J Funding $7'M ($4.1 million for post -environmental elements for Mission and N -Judah Corridors) Estimated Total Project Cost: $13.2M Lead Implementing Agency/Sponsor: SFMTA Project Location: Mission Corridor along SFMTA's 14, 14L and 14 X routes Project Description: Program of enhancements to existing transit service along the heavily travelled Mission Corridor (>4000 daily passengers per route mile) which will provide immediate speed and travel time benefits. These enhancements include the following: • Colorizing existing dedicated transit lanes • Transit Signal Priority • Vehicle Branding • Enhanced stop identification Note:"Individual elements included in the SFMTA application such as pre- payment fare collection, transit information signs, are not being recommended for funding as they are less targeted at the TPI objectives. MTC will work with SFMTA to explore funding opportunities related to transit arrival prediction equipment. Project Benefits: The placement of this infrastructure will result in: • Estimated travel time savings of 5-7% (when combined with the Transit Effectiveness Project improvements travel time savings is estimated at 20%) • Cost savings - $700,000 annually (from elimination of a bus cycle) • Speed improvements to the heavily utilized mission corridor ■ Enhanced overall customer experience • Cascading benefits that increase ridership, reduce auto trips and have positive air quality benefits. Project Schedule: Project Map: Environmental Clearance: June 2013 Project Completion: Mar 2015 t,. i s i t+t. r.'.asa t d t Co!orotl BmAnM L>t�o L.,yij ®S �, r�euutun v vies �..-.—,-t •i^a''�.� Y ''l9 � q • n.w>:t.:.wos!r s � �; ., is � sY ,y`«. F Burt Saran - � Y • • ..�-' ' , _ ..�,0. . •'Ii l.,s'` � � �./ �. P` 'I'I'I Major Corridors Stevens Creek - Limited 323 'Transit Signal Priority Improvements Recommended TPI Funding: $0.7 M; Estimated Total Project Cost: $0.814 Lead Implementing Agency/ Sponsor: VTA Project Location: Stevens Creek Corridor in San Jose Project Description: The project would implement transit signal priority (TSP) on Stevens Creek/West San Carlos for VTA's proposed Limited 323 service to reduce travel time in VTA's second highest ridership corridor. VTA is planning to begin the Limited 323 service in October 2012 but inniplementing TSP in the corridor would allow VTA to improve the operating speed. Project Benefits: The new TSP system will result in: ® Estimated travel time savings — 23% Speed improvements and reduction in revenue hours Cascading benefits that increase ridership, reduce auto trips and have positive air quality benefits. Project Schedule: Environmental Clearance: August 2012 Project Completion:l�Iov 2013 Project Map: Sunnyvale �c .m ..............• O.• ants r �'?t; S Clara .... ....D.... S �� Synta Cla. =�.. � •• qac;: "' �\ cx...,, M1si,:,. Conventio 0 Ginertin0 4 p.., 55te0ing: m : Si zVcNS CF.EERb -;F:M ', S:N t:::R10, Cent 1 .Ry.. .. ............ ....... .. ... .�.:.55�.�~ :• .. :. .. 6ir'. t -a De Ants .SYd`c .��Cabo:/ .• •I<i-1•y San'Ic mas v?IIPy Fair(g C,aScom •Rice C: -t; ImrlinJa:� 5,ritana Ho:•: '-- b .�'... •/�.... Q FUf.•.-RI(Yf VTA: ighr 9 W San J05e' City Of Cupertino TPI Grant - Limited 323 Bus Signal Priority Break Down of Cost and Labor Hours Task # Description Staff Units No. of Units Cost per Cost Total Cost Hour CITY Responsibilities 1 Upgrade Naztec BSP Signal Controller $ 60,000 Firmware 12 $5,000 $60,000 2 Upgrade Naztec BSP Signal Central System $ 20,000 Upgrade for BSP 1 $20,000 $20,000 Senior Traffic Person 20 $150 $3,000 3 Develop Updated Traffic Signal Timing to Engineer Hours $ 17,500 Associate Person 116 $125 $14,500 accommodate BSP operations Traffic Hours rar� Senior i ic Person 4 i $150 i $600 i i 4 City Staff Labor to Fine tune traffic signal Engineer Hours $ 5,100 Traffic Signal Person 30 $150 $4,500 operations Technician Hours City Inspector Person 10 $150 $1,500 5 City Staff Labor for Inspection Hours $ 3,000 Off Duty Officer Person 20 $75 $1,500 Hours 6 Misc. Expenses N.A. LS 1 $400 $400 $ 400 TOTAL COST $ 106,000 Exhibit D: City of Cupertino - Operating Plan for Bus Signal Priority (BSP) with Coordinated Traffic Signal Operations: Limited 323 Bus Signal Priority (BSP) Project Operating Scenario Limited 323 BSP Project Operating Plan. Type of BSP Early green or green extension. Pre-emption (skipping of phases) shall not be provided to BSP vehicles. BSP Vehicles All BSP vehicles shall have the ability to request BSP along Stevens Creek. BSP Technology GPS based software and hardware shall provide data to BSP software and signal controller hardware. Providing BSP BSP shall be provided when requested by a BSP vehicle, subject to the lockout parameters described below. Intersection with BSP All intersections along Stevens Creek shall be capable of providing BSP. Emergency Vehicle Preemption Emergency vehicle preemption shall take precedence over BSP. BSP Lockout BSP shall be locked out for one cycle following any emergency vehicle preemption or a priority call. Under all other conditions no lockout shall occur. BSP Phases BSP shall be provided to the east/west through movements. Behind Schedule BSP Vehicles BSP shall be provided to all BSP vehicles, independent of schedule adherence. BSP Green Time The maximum amount of time for BSP at any given intersection is the sum of available green time for each phase conflicting with the BSP priority phase. The available green time for any phase is the sum of minimum green or pedestrian phase (whichever is longer), yellow phase, and red phase subtracted from the optimized phase length. Time of Day AM & PM Peak Maximum possible BSP green time shall be provided at all City of Cupertino intersections. Increases in side -street and general Operations Periods purpose delay may occur when implementing BSP. Off -Peak Maximum possible level of BSP shall be provided. Operator Controlled BSP Operator or manual operation of BSP is not permitted Review of BSP Settings BSP operations shall be reviewed twice per year. Reviews may consist of checking operating conditions versus the operating plan, reviewing public and bus driver comments, and adjusting BSP settings to conform to current operating conditions. No adjustments to BSP system settings shall occur without VTA consultation and mutual agreement. Updated: July 29, 2014