CC Resolution No. 03-167RESOLUTION NO. 03-167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO APPROVING DESTRUCTION OF CERTAIN
RECORDS (CITY MANAGER'S OFFICE)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish roles and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 15thday of September 2003, by the following vote:
Vote
Members of the City Council
AYE S:
NOES:
ABSENT:
ABSTAIN:
Chang, James, Kwok, Sandoval, Lowenthal
None
None
None
ATTEST:
City Clerk
/~PROVED: ~
Mayor, City of Cupertino ~)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of__ - File Name: August 25, 2003
Resolution which authorized destruction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Pemtit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQmRED
Vallco Park Traffic 26.2 Copy of agreement 1974 D
Reduction Study for engineering
(Contract of original services
study)
Seven Springs Ranch 20.9 Copy of Certificate 1983 D
of Completion for
reorganization
No. De Anza Blvd. 7.6 Staff report, 1976 D
Assessment District engineers report,
and improvement
bond for Project
No. 76-14
Environmental 10.2 Initial study for 21 - 1983 D
Review Committee EA-83, Application
No. 2-GPA-83
Sobrato-Berg 424 Staff report 1978- D
Properties regarding various 1984
applications
Specifications for 1965 D
Cupertino City Hall
Los Altos Garbage Copy of agreement 1959- D
Company between Los Gatos 1962
and Los Gatos
Scavenger
Company
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of__ - File Name: August 25, 2003
Resolution which authorized destruction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M to be microfilmed
card #) Number recent date) D - to be destroyed
REQmRED
Book titled, 1983 D
"Results of
interconnecting
traffic signals along
arterials in a small
community"
Supplement to 1966 D
Master Plan of 1961
Cupertino Water
System
City of Cupertino 1966 D
Water Department
Financial Report
City of Cupertino 1964 D
Water Department
report on
examination of
accounts
City o f Cupertino 1961 D
Storm drainage
general plan
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Depamnent: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of - File Name: August 25, 2003
Resolution which authorized destruction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M - to be microfilmed
card #) Number recent date) D - to be destroyed
REQUIRED
Vallco Park 26.1 Plat of proposed re- 1973 D
design of Vallco
Fashion Park,
schedule of
projected revenues
form the smaller
center, letter to the
mayor and
councilmen, list of
modifications of
former Super
Regional Shopping
Center to reduce
scale and impact
from Walter P.
Ward, General
Manager; traffic
impact study; Land
Use Element of an
EIR;
Seismic Safety 20.5 Correspondence and 1977 D
Element preliminary copy of
the geotechnical
background report
for the seismic
safety element of
the City of
Cupertino
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimbedy Smith or Grace Johnson
Page: __ of__ - File Name: August 25, 2003
Resolution which authorized destruction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmec
card #) Number recent date) D = to be destroyed
REQLVlREI)
Glenoaks Park Villas Letter from City 1976 D
Association Manager regarding
sound-off and
photographs
Hillside Study 20.2 Hillside General 1976 D
Plan/Environmental
Impact Report and
correspondence
from Planning
Director to CC
Analysis of Water 1962 D
Department Report
on operations and
financial condition
Memorial Park 19.9 Preliminary cost 1972 D
estimate,
correspondence
Wilson Park Site 23.7 Maps, 1965- D
(Paganini or Price) correspondence, 1967
copies ofresos.
1182, 1181,1180,
copy of agreement
for sale of real
property
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of - File Name: August 25, 2003
Resolution which authorized destruction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M - to be microfilmed
card #) Number recent date) D - to be destroyed
REQUIRED
General Plan 2700.1 Economic study of 1984 D
the feasibility of a
100 percent
residential
development of the
Mariani Cupertino
property
Annexations - 15,000.4 Petitions for and 1956 D
Stelling 1-C against annexation
Streets and Highways 15,110.3 Barricade of Old 1961 D
Old Steven's Creek
Road - maps and
aerial photos
City Hall Space Memos and map 1971 D
Requirements (as
submitted by Dept.
Heads)
Annexations - Quito 15,000.3 Description and ? D
2-C map only
Annexations - Quito 15,000.2 Correspondence, 1956 D
1-C Proposed petition, and posting
affidavits
Annexations - Bubb 15,000.1 Map and ? D
-1 description only
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of - File Name: August 25, 2003
Resolution which authorized deslxuction: 03-167
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
Crossroads 307 Request for 1973- D
Assessment District cancellation of 1978
taxes and copy of
reso. 3101-65, map
& description
Signals Miller, 15,100.2 Bids 1961 D
Blaney, & Stevens
Creek
Streets & Highways - 15,110.1 Map 1960 D
Freeway map
(Junipero Serra)
Cross section at
Highway 9
Signals - Homestead 15,100.1 Map and 1962 D
& Stelling Rd. description of work
Basement remodeling 7.6 Correspondence and D
E.O.C. map of City Hall
construction
Hillcrest Road 7.19 Correspondence 1975 D
regarding street
improvement
Page