HomeMy WebLinkAbout05-13-14 Searchable packetTable of Contents
Agenda 2
Study session regarding the Fiscal Year 2014-2015 Budget
City Organization Chart 5
City Officials and Commissions and Committees
Directory 6
Budget Message 9
Budget Guide 26
Financial Policies and Schedules 35
Council and Commissions 129
Administration and City Attorney 170
Law Enforcement 209
Public Affairs 226
Administrative Services 266
Recreation and Community Services 322
Planning and Community Development 423
Public Works 478
Non Departmental 641
Personnel Summaries 654
CIP Budget Report 659
1
AGENDA
CUPERTINO CITY COUNCIL ~ SPECIAL MEETING
10350 Torre Avenue, Community Hall Council Chamber
Tuesday, May 13, 2014
5:00 PM
ROLL CALL
STUDY SESSION
1. Subject: Study session regarding the Fiscal Year 2014-2015 Budget
Recommended Action: Conduct the Budget study session
City Organization Chart
City Officials and Commissions and Committees Directory
Budget Message
Budget Guide
Financial Polices and Schedules
Council and Commissions
Administration and City Attorney
Law Enforcement
Public Affairs
Administrative Services
Recreation and Community Services
Planning and Community Development
Public Works
Non Departmental
Personnel Summaries
CIP Budget Report
Page: 5
A. Budget Message/Overview of FY 2014-2015 Proposed Budget
B. Review of Pass-Thru Revenues/Expenses
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Tuesday, May 13, 2014 Cupertino City Council
C. Departmental Budgets:
Council and Commissions
Administration/City Attorney
Law Enforcement
Public Affairs
Administrative Services
Parks and Recreation
Community Development
Public Works
D. 5 Year Capital Improvement Program (CIP)
E. Questions and Answers
F. Public Comments
G. Council Comments
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on
any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases,
State law will prohibit the council from making any decisions with respect to a matter
not listed on the agenda.
ADJOURNMENT
The next regular City Council meeting will be Tuesday, May 20, 2014
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Tuesday, May 13, 2014 Cupertino City Council
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make
reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance,
please contact the city clerk’s office at 408-777-3223 at least 48 hours in advance of the meeting.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, during normal business hours and in Council packet archives linked from the
agenda/minutes page on the Cupertino web site.
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11 5
CITY OF CUPERTINO, CALIFORNIA
Fiscal Year 2014-15
CITY COUNCIL
Gilbert Wong Rod Sinks
Mayor Vice Mayor
Barry Chang Orrin Mahoney
Councilmember Councilmember
DIRECTORY OF CITY OFFICIALS
David Brandt – City Manager
Carol Korade – City Attorney
Carol Atwood – Director of Recreation and Community Services
Kristina Alfaro – Interim Director of Administrative Services
Timm Borden – Director of Public Works
Aarti Shrivastava – Assistant City Manager
Mark Santoro
Councilmember
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CITY OF CUPERTINO, CALIFORNIA
Fiscal Year 2014/15
COMMISSIONS AND COMMITTEES
AUDIT COMMITTEE RECREATION AND COMMUNITY
SERVICES COMMISSION
Angela Chen
Eno Schmidt David Fung
Mark Santoro Darcy Paul
Rod Sinks Geoffrey Paulsen
Raymond Yin Neesha Tambe
Judy Wilson
HOUSING COMMISSION LIBRARY COMMISSION
Harvey Barnett Rose Grymes
Jimmy Chien Annie Ho
Nicole Maroko Adrian Kolb
Rajeev Raman Jerry Liu
Krista Wilson Ann Stevenson
FINE ARTS COMMISSION PLANNING COMMISSION
Jessi Kaur Paul Brophy
Russell Leong Margaret Gong
Rajeswari Mahaliagan Winnie Lee
Diana Matley Don Sun
Michael Sanchez Alan Takahashi
PUBLIC SAFETY COMMISSION BICYCLE PEDESTRIAN COMMISSION
Bob Cascone Vidula Aiyer
Andy Huang William Chan
Lily Lim Pete Heller
Robert McCoy Ashish Kolli
Gerald Tallinger Jill Mitsch
TEEN COMMISSION ECONOMIC DEVELOPMENT
Meyhaa Buvanesh Varsha Swamy Carol Atwood Erin Cooke
Chris Doyle Harshitha Sriraman Orrin Mahoney Aarti Shrivastava
Celine Mol Shail Trivedi Timm Borden Rod Sinks
Ajay Prasad Taeyoung Yun
Tyler Smithline Mike Foulkes John Zirelli
Mike Rohde Kevin McClelland
Darcy Paul Maria Streeby
Winnie Lee
TECHNOLOGY, INFORMATION & FISCAL STRATEGIC COMMITTEE
COMMUNICATIONS COMMISSION
Shishir Chavan Rod Livingood Kristina Alfaro Aarti Shrivastava
Peter Friedland Beverly Siegel Carol Atwood Mark Santoro
Wallace Iimura Timm Borden Gilbert Wong
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Excellence in Operational Budgeting
The California Society of Municipal Finance Officers issues annual awards for outstanding
achievement and contributions to the profession. The City of Cupertino received the award
shown above for its 2013-14 annual operating budget. In bestowing this honor, the Society
acknowledges the City for its outstanding presentation of financial and budgetary data.
Our 2014-15 budget document is intended to meet the Society’s high standards and will be
submitted again this year to determine eligibility for another award.
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Budget
Message
9
May 1, 2014
To the Citizens of Cupertino, Honorable Mayor and Members of the City Council:
Last year marked the beginning of major changes in the City’s budget process. In Fiscal Year
2013-14 staff, at Council’s direction, created a budget that was more detailed and thorough.
Throughout the 2013-14 fiscal year staff continued to focus in on accountability and
transparency through quarterly budget reporting that continued to build on the work that was
completed in the Final Adopted Budget. Fiscal Year 2014-15 will mark another budget
milestone for the City, with the receipt of several large one-time dollars from the Apple Campus
2 Development Agreement.
I’m pleased to submit a balanced FY 2014-15 Budget. Although fund balance will be used to
complete several one-time special and capital projects, ongoing revenues continue to fully
support ongoing costs. One time discretionary revenue received from the Apple Campus 2
Development Agreement was as follows:
$23.8 million Sale of Pruneridge Avenue
$6.8 million Construction Sale Tax
$30.6 million
As part of the FY 2013-14 Mid Year Budget City Council approved using $8 million of the one-
time dollars to pay off the City Retiree Medical unfunded liability. As part of the Proposed
Budget staff is recommending that the remaining $22.6 million be used to fund pavement
maintenance at a cost of approximately $8.3 million and that any remaining dollars along with
additional savings achieved in FY 2013-14 be transferred out of the General Fund and into
the Capital Reserve. The City is recommending transferring $4.9 million to fund
Capital Improvement Projects for FY 2014-15 and an additional $12.9 million in
unassigned fund balance from the General Fund.
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The Proposed Budget for FY 2014-15 reflects a total City budget of $118,506,522, an increase of
$29.4 million or 33% when compared to the FY 2013-14 Final Budget. The City’s General Fund is
recommended at $77,582,079, an increase of $25.4 million or 44% from the FY 2013-14 Final
Budget. The General Fund is balanced through the use of General Fund revenue of $56,112,500
and $21,994,389 in unassigned General Fund balance.
The following chart shows four years of total revenue, expenditures and changes to fund
balance for the General Fund:
City of Cupertino
General Fund Revenue, Expenditures and Changes in Fund Balance
$(30.0)
$(20.0)
$(10.0)
$-
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
FY12 ACTUALS FY13 ACTUALS FY14 ADOPTED
BUDGET
FY14 PROPOSED
BUDGET
Revenue $47.6 $54.7 $52.2 $56.1
Expenditures $41.4 $44.7 $57.5 $77.6
Fund Balance $6.1 $9.9 $(5.3)$(21.5)
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CHANGES TO THE BUDGET AND BUDGET PROCESS
As part of the FY 2013-14 Budget Message, I discussed how the reworking of the City’s budget
would be a two year process. As we enter into year two, a majority of the design, financial and
policy issues have been addressed, however the City would like to continue the revamping of
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the budget document into a third year to address performance measures and additional
financial policies.
Organizational Changes
In the last fiscal year I’ve made several changes in the organization that have the potential to
create a higher performing organization. Some have been department driven, where the prior
model of staffing no longer met the service delivery demands. Some are manager driven, with
the intention to move divisions to the appropriate department and with better reporting
alignments and to make us a little more consistent with other municipalities. These
organizational changes include:
Administrative Services Department
A municipal Administrative Services Department generally consists of Finance, Human
Resources and occasionally the Information Technology.
□Information Technology was transferred out to the Public Affairs. This transfer allows for
the City to have an Information Technology department that is better able to respond to
the City’s technology and communications needs.
□Library Extra Hours was transferred out to Recreation and Community Services Division.
Public Affairs
The movement out of several programs not directly related to technology and communications
were transferred out to Recreation and Community Services:
□Community Outreach
□Neighborhood Watch
□Emergency Disaster Preparedness
Recreation and Community Services (previously Parks and Recreation)
I am recommending to City Council that the City change the name of the department to
Recreation and Community Services, as their programs are broad based and comprise
recreation, community and neighborhood programs. The trend in this area is to move from a
traditional Parks and Recreation name to that of Community Services, however, I am cognizant
of our West Valley Community Services organization and do not want to have our citizens
confused about what each offers. Thus, I have retained the Recreation component in the name
and believe that this will be reflective of what the "new" department's responsibilities are.
With the appointment of the new director, the following divisions have been added to the
department due to their neighborhood/community focus. These include:
□Disaster Preparedness - SCC Fire liaison and Disaster Council;
□Citizen Corps (CERT, MRC, CARES);
□Neighborhood Watch;
□Neighborhood Captains, and
□Sister Cities.
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In addition, the department will now be liaison to the Sheriff, Library, and the Schools. This
includes but is not limited to negotiation of these contracts and facilitating routine meetings to
pursue additional programs/partnerships with the organizations.
The department will also be partnering with the Public Works department at a higher level than
before to communicate maintenance goals and objectives for our parks/facilities and to provide
input for major capital projects throughout the design and construction process.
New System
As part of the FY 2013-14 Mid-Year Budget, Council approved additional funding for a new
Enterprise Resource System (ERP) that will include Human Resources, Payroll, Finance and
Budget. Staff anticipates bringing a contract for approval before Council in late May or early
June for final approval. The new system will provide the City with many additional features
that will assist staff in continuing to provide a thorough and transparent budget. It is
anticipated this new system will allow for the automation of many processes.
Financial Policies and Schedules
The budget contains the following new financial policies and schedules as listed below:
•Special Funds Revenue, Expenditure and Fund Balance section
•Revised One Time Revenue Use Policy
The City also complies with the following additional policies and limits not listed in the
Financial Policy section but updated and/or approved annually:
Investment Policy
The City Council annually updates and adopts a City Investment Policy that is in compliance
with State statutes on allowable investments. By policy, the Audit Committee reviews the policy
and acts as an oversight committee on investments. The policy directs that an external auditor
perform agreed-upon procedures to review City compliance with the policy. The full policy is
available on the City website as part of the May 6, 2014 City Council agenda packet.
GANN Appropriations Limit
The City’s appropriations limit for FY 2014-15 of $80,979,979 is $5,134,997, or 6.77% higher than
the FY 2013-14 limit of $75,844,982. For FY 2013-14, the City’s estimated appropriations of
proceeds from taxes, less statutory exclusions, are $40,835,000. This is 50.43% of the legal limit.
If a city exceeds the legal limit, excess tax revenue must be returned to the State or citizens
through a process of refunds, rebates, or other means that may be determined at that time. The
appropriations limit is not expected to present a constraint on current or future budget
deliberations.
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FY 2015-16 Budget Changes
As part of Stanford University’s Public Policy Practicum Program, the City worked with a
group of Stanford students to develop a method to assign performance measures. Students
conducted research and reported their finding and recommendations to City staff. Staff now
intends to use this framework to embark on a citywide performance measure development.
Staff anticipates completing this with the FY 2015-16 budget. Ideas for how to improve our
budget, policies and process continue to be brought forward. Staff anticipates adding more
items or changing/revising items as the year progresses.
SPECIAL PROJECTS
The FY 2014-15 Proposed Budget includes funding for several one-time Special Projects in
various programs. These projects are identified as part of the Special Project section within each
program and are summarized in the table below. This list does not include any multiyear
project costs related to the Apple 2 Campus and ongoing Pavement Management costs.
Program Expenditure Description
BLDG MAINT CITY HALL 4,000.00 Bag fillers and Bearings Chiller
BLDG MAINT CREEKSIDE 6,000.00 Light Upgrades
PARK BATHROOMS 8,500.00 Epoxy floors and replace partitions
BLDG MAINT MONTA VISTA CT 10,000.00 Monta Vista window upgrade
BLDG MAINT SERVICE CENTER 15,000.00 Paint Fuel Tank
BLDG MAINT QUINLAN CENTER 37,500.00 New Internet and Intranet sites
BLDG MAINT SENIOR CENTER 56,000.00 Water conservation upgrade, fire sprinkler
replacement and new ice machine
PUBLIC WORKS SUPERVISION 55,000.00 City wide office improvements and
reconfiguration projects
STREET TREE MAINTENANCE 27,000.00 Purchase of trees and badges
STREET LIGHTING 25,000.00 Finish LED upgrades
CONSTRUCTION PLAN CHECKIN 500,000.00 APPLE CAMPUS 2 Professional plan review
for AC2 campus buildings, not including main
campus, including, but not limited to,
temporary facilities, sound wall, batch plant,
corporate auditorium, fitness center, parking
garage, entry tunnels, power plant, and Phase
II.
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Program Expenditure Description
MID LONG TERM PLANNING 170,000.00 GPA PROJECT Project was authorized by the
City Council in March 2013 Community
Workshops held in July and October 2013 and
January 2014. Planning Commission and City
Council study sessions held on February 19,
2014 and March 4, 2014, respectively to finalize
alternatives to be studied. Joint CC/PC Study
Session on major policy topics considered in
the General Plan Amendment held on April 1,
2014. Combined GPA/HE Draft EIR tentatively
expected in June 2014. Final EIR tentatively
expected in August 2014. PC and CC hearings
tentatively scheduled for September/October
2014.
MID LONG TERM PLANNING 65,000.00 HOUSING ELEMENT - City Council
authorized project on November 4, 2013.
Workshops and stakeholder meetings held
between December 2013 and February 2014 to
review recommended list of housing sites.
Planning Commission and Council study
sessions held on February 19, and March 4,
2014 to finalize list of sites to be studied in EIR.
Combined GPA/HE Draft EIR expected in June
2014. Final EIR expected in August 2014.
Council adoption of Draft Housing Element
expected in October 2014. The Draft Housing
Element to be sent to HCD for review. Final
Housing Element adoption to be completed by
March 31, 2015.
CURRENT PLANNING 5,000.00 ROSEBOWL Estimated legal fees added to
planning project budget per City Council/City
Attorney request.
CURRENT PLANNING 35,000.00 MAIN STREET Estimated legal fees added to
planning project budget per City Council/City
Attorney request.
MID LONG TERM PLANNING 110,000.00 N./ S. DEANZA - Update of Conceptual Plans
(North De Anza and South De Anza) in
conjunction with the General Plan Amendment
and Housing Element.
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Program Expenditure Description
MID LONG TERM PLANNING 170,000.00 PARKING ORDINANCE In February, the
Planning Commission recommended adding
the project to the upcoming 2014-15 work
program to review parking requirements for
various land uses in the Zoning ordinance.
Proposed to begin in early 2015 after
completion of the General Plan Amendment
ENGINEERING DESIGN 40,000.00 3-YR SCANNING PROJECT
Sort and destroy Public Works documents at
City Hall that have exceeded their retention
and scan/digitize the large backlog of projects
with permanent retention into the City’s
document management system
Completion of conversion of paper and
microfilm building permit and building plan
record archives to digital format.
GENERAL BUILDING
80,000.00
TRAFFIC SIGNAL MAINTENANC 75,000.00 Traffic Signal Intersection Modifications
MID LONG TERM PLANNING
20,000.00 VALLCO -Estimated legal fees added to
planning project budget per City Council/City
Attorney request.
5,000.00 OAKS - Estimated legal fees added to planning
project budget per City Council/City Attorney
request.
443,000.00 HEART OF THE CITY - Council provided
direction in August 2013 to study side setbacks
and residential density for projects. The street
side setback will be clarified in the first phase.
City staff is currently working with consultant,
MIG, to prepare the proposed HOC street side
yard setback amendments. Proposed HOC
street side setback amendments to be reviewed
by PC and CC in Fall 2014. Other Zoning
Ordinance (residential density, etc.) and HOC
amendments to be reviewed as part of/after
General Plan/Housing Element process.
ENVIRONMENTAL AFFAIRS 25,000.00 Climate Action Plan
SPORT FIELDS JOLLYMAN CRK 100,000.00 Parking lot light upgrades
LIBRARY FACILITIES MAINTENANCE 25,000.00 Hybrid DVR
10,000.00 Window Replacements
BLACKBERRY FARM FACILITIES
MAINTENANCE
16,000.00 Floors , paint and doors at Blackberry Farm
5,000.00 Purchase of pool sweep
15,000.00 Maintenance of pool slide
3,500.00 Purchase of sandwich refrigerator
3,000.00 FRP Restrooms
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Program Expenditure Description
15,000.00 Golf Course restroom upgrades
GENERAL BUILDING 200,000.00 Comprehensive Fee Study to include
comparative survey, subsidy levels and fee
calculations. Engineering, Building and
Planning fees should be comprehensively
reviewed every 7 years. Last complete review
was in 2003.
CREEKSIDE PARK 9,000.00 Purchase of 10 tables, 20 chairs, 1 cart and a
camera security system
MONTA VISTA RECREATION CENTER 10,000.00 Purchase of 14 tables, 40 chairs, 1 cart and a
camera security system
TOTAL $2,398,500
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FY 2014-15 FISCAL OUTLOOK
Overview
As shown in the chart below, the Final Budget is mostly funded by the General Fund (64%).
Fund Type Total Proposed
Expenditures
Total Proposed
Revenue
Fund Balance & One
Time Funding Required
General 77,582,07956,112,500 (21,469,579)
Special Revenue 15,264,86914,523,300 (741,569)
Debt Service 3,171,838 3,171,838 -
Capital Projects 7,268,00016,184,787 8,916,787
Enterprise 10,228,239 7,104,935 (3,123,304)
Internal Service 7,291,497 4,955,033 (2,336,464)
Total 120,806,522102,052,393 (18,754,129)
Proposed Budget by Fund
General Fund
The General Fund is used to pay for core services such as public safety, recreation and
community services, planning and community development, streets and trees, and a host of
other vital services. The revenue used to pay for these services comes primarily from local taxes
such as property tax and sales tax, franchise fees, charges for services, and a variety of other
discretionary sources. As illustrated in the chart below, the majority of General Fund revenue
supports funding for non-departmental, public works and law enforcement.
City Council & Commissions
710,454
0.9%
Administration
3,817,005
4.9%Law Enforcement
10,175,620
13.1%Public Affairs
558,195
0.7%
Administrative Services
2,310,281
3.0%
Recreation and Community
Services
5,477,129
7.1%
Planning and Community
Development
7,281,754
9.4%Public Works
14,368,355
18.5%
Non Departmental
32,883,286
42.4%
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General Fund revenue is estimated at $56.1 million in the FY 2014-15 Proposed Budget
(excluding fund balance). This is an overall de crease of $38.3 million (-39.9%) when compared
to the FY 2013-14 Amended Budget and a $2.9 million (3.1%) increase from the FY 2012-13
actual revenue received.
One-time revenues related to the Apple Campus 2 project, including the sale of Pruneridge
Avenue ($23.8 million) and construction tax ($6.8 million), will result in making FY 2012-13
revenues peak. Underlying ongoing revenues in FY 2014-15 are projected to remain relatively
flat with increases in Property Taxes, Transient Occupancy Taxes and Franchise Fees. These
offset by decreases in development related taxes and fees given revenue from large construction
projects (Rosebowl, Main Street, Biltmore, Apple Campus 2) that have largely been captured.
The General Fund unassigned fund balance is projected to decrease from the current year
estimate of $27.9 million to $882,038 in FY 2014-15. As shown in the chart below, the FY 2013-14
ending fund balance is estimated to be $27.9 million, or 65.8% higher than the FY 2013-14
Adopted Budget ending fund balance estimate. The decrease in unassigned fund balance is due
to the new reserve policy that recommends any unassigned fund balance above the $400,000
maximum be transferred to the Capital Reserve. In order to meet the $400, 00 policy level in the
five year forecast and additional $482,038 must remain in unassigned fund balance for FY2014-
15.
GENERAL FUND BALANCE
2012-13 2013-14 FY 13-14 FY 14-15 Percent
Actual Final Estimate Proposed Change
$14,010,513 $4,416,454 $27,886,807 $882,038 (97%)
Special Revenue Funds
Special Revenue Funds are a fund type used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds
account for 8% of the City-wide expenditure budget. The largest Special Revenue Fund is the
one for streets and roads, transportation. Other funds account for storm drain and affordable
housing programs. The proposed Budget for Special Revenue Funds for FY 2014-15 is $15.3
million, an increase of $6.1 million from FY 2013-14 final budget expenditures. The increase is
primarily due to increased cost for pavement maintenance and several capital projects.
Budgets within the Special Revenue Funds are funded by $2.9 million in department revenue
and $11.6 million in transfers from the General Fund, bringing total funding sources for the
fund to $14.5 million. This will result in a use of fund balance of $741,569. The Special Revenue
Funds are projected to end the year with fund balances of $14.6 million.
Capital Projects Funds
The Capital Improvement Project Fund, Stevens Creek Corridor Park, and Capital Reserve are
currently in the Capital Projects Fund type category. This fund type is typically used to account
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for financial resources that are used for the acquisition or construction of major capital facilities
or to provide facilities for City departments.
The proposed budget for Capital Projects Funds for FY 2014-15 is $4.9 million, comprising $4.9
million in new capital projects. These new capital projects will be funded by $1 million in
transfer in from the Recreation Fund and $17.8 million in transfers from the General Fund.
The 4.9 million total budget is $.6 million higher than FY 2013-14 final budget expenditures
due to the cost of the recommended capital projects in FY 2014-15.
The Capital Reserves will be replenished above the $5 million reserve policy level. As part of
this budget document staff is recommending an updated Reserve and One Time Use Policy that
will transfer any General Fund unassigned fund balance above the $400,000 policy level out to
the capital reserve.
Enterprise Funds
Enterprise Funds are set up for specific services that are funded directly by fees charged for
goods or services. Enterprise Funds consist of Resource Recovery for the solid waste collection
franchise, Blackberry Farm for the City-owned golf course, the Cupertino Sports Center, and
Recreation Programs for cultural, youth, teen, sports, and physical recreation programs.
The proposed budget for Enterprise Funds for FY 2014-15 is $10.2 million, an increase of $2.1
million, or 26% from the FY 2013-14 Final Budget. The increase in expenditures is primarily
driven by new parks capital projects.
Budgets within the Enterprise Funds are funded by $7 million in program revenue and $113,657
in transfers from the General Fund. The Enterprise Funds also rely on $3.1 million of prior year
fund balance, bringing total funding sources for the funds to $10.2 million. The Enterprise
Funds are projected to begin the fiscal year with $10.7 million in fund balances and are
projected to end the year with fund balances of $7.6 million.
Internal Service Funds
Internal Service Funds are used for areas where goods or services are provided to other City
departments or governments on a cost-reimbursement basis. Internal Service Funds include
funds and programs for information technology, City Channel, website, workers’
compensation, equipment, compensated absence, long-term disability, and retiree medical
insurance.
The proposed budget for the Internal Service Funds is $7.3 million, which is $0.6 million, 9%
higher than the FY 2013-14 Final Budget. This increase is primarily attributed to the purchase of
several pieces of replacement equipment and vehicles and is offset by decreased expenditures in
Retiree Medical due to the City paying off the unfunded liability associated with this benefit.
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Budgets within Internal Service Funds are funded by $7.3 million in department revenue,
$590,647 from the General Fund, and $2.3 million from depreciation reserves bringing total
funding sources for the funds to $7.3 million.
CURRENT ECONOMIC UPDATE AND STATE FINANCIAL CONDITION
National Economic Conditions
The U.S. economy is continuing to experience slow and steady growth. US Gross Domestic
Product (GDP) increased 1.9% in 2013, which is 0.9 percentage points lower than the 2.8%
increase experienced in 2012, according to the Bureau of Economic Analysis. The increase in real
GDP in 2013 primarily reflected positive contributions from personal consumption, exports,
residential and nonresidential fixed investment, and private inventory investments. Those were
partly offset by reduced federal spending resulting from the shutdown in October 2013 and an
increase in imports.
Consumer confidence, as reflected by The Conference Board Consumer Confidence Index, has
rebounded in the last month. In March, the Index increased 4.0 points, to 82.3 compared to
February. This represents a significant increase compared to dismal consumer confidence level
of 59.7 in March 2013. The increase in consumer confidence is attributable to optimism around
future job prospects and the overall economy, although data shows that consumers are
somewhat less optimistic about income growth.
Unemployment is falling and jobs are being created. The U.S. unemployment rate stood at 6.7%
in March 2013 representing a 0.8 percentage point drop compared to the March 2012
unemployment rate of 7.5%, according to the Bureau of Labor Statistics. While the
unemployment rate has improved from a high of 9.6% in 2010, it remains well above pre-
recession levels of 4-5%. The economy generated about 189,000 new jobs each month in 2013.
Although we have yet to reach full employment levels, the nation has recovered 94% of the jobs
lost during the recession.
California’s recovery spread to more sectors of the economy in 2013. The unemployment rate
fell more quickly than the national rate, to 8.1% in March 2014 from 9.8% at the end of 2012.
Although the unemployment rate is not expected to drop below 7.0% until the middle of 2016,
the jobs lost during the recession are forecast to recover by the end of 2014 due to relatively
robust job growth. California is expected to continue to add jobs at around a 2% annual growth
rate (340,000 jobs per year) through 2016. The housing recovery continues with the prices of
single family homes up 14.9% compared to March of last year according to the California
Association of Realtors, although sales are down 12.3% due to limited supply.
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Cupertino Economic Conditions
The economic performance in Silicon
Valley and Cupertino continues to show
strength. Data from the State of California
Employment Development Department
paints a similar picture. Employment in the
San José/Sunnyvale/Santa Clara
Metropolitan Statistical Area (MSA)
continues to increase. The preliminary
estimate of the March 2014 employment
level in the MSA was 990,800, a 4.3%
increase from the March 2013 level of
950,200. The March 2013 unemployment rate of 6.3% has held steady since January and is lower
than the 7.4% rate experienced a year ago. The March unemployment rate in the region is lower
than the State unemployment rate of 8.1%, and the national unemployment rate of 6.7%.
Housing prices remain strong since the same period in 2013. The February 2014 median single
family home price of $1.4 million is 11.3% higher than the February 2013 median home price of
$1.2 million. Property Tax revenue is expected to increase 5% compared to last year.
Construction activity remains strong in Cupertino with Apple Campus 2 driving development
growth.
KEY BUDGET ASSUMPTIONS
Revenue Assumptions
The FY 14-15 Budget assumes moderate economic growth. Revenue projections for each
category were based upon a careful examination of the collection history and patterns as they
relate to such factors as seasonality and performance in the economic environment that the City
is most likely to encounter in the coming year. Revenue assumptions are discussed in detail in
the Fund Summary section under Financial Policies and Schedules.
Personnel Assumptions
Budgeted expenditures are separated into several cost categories: personnel, non-personnel,
and transfers. Budgeted personnel expenditures factor in salary step increases for
approximately 29% of employees who have yet to reach top step in their respective
classification’s salary range. Typically, a step increase is equivalent to a 5% increase in salary
with a range of five salary steps.
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Personnel cost assumptions are completed at the employee level. Staff begins with current
salaries and adjusts for any anticipated changes in compensation and benefits through the end
of the current fiscal year. Once these increases have been factored in staff now has what base
personnel costs will look like on July 1. Applied to this base are anticipated step, cost of living
and equity increases as negotiated in the City’s three year contracts with all bargaining units.
Then benefit changes are added, this includes retirement rate increases which are projected to
increase by 3.6% in FY14-15. Lastly any newly requested positions are added.
A total of 170.75 positions are budgeted in FY 2013-14, up from 164.75 in FY 2012-13 with two
new positions added in FY 2013-14 (Service Center Superintendent and Limited Term Account
Clerk) and four new positions being requested as part of the proposed budget in Recreation and
Community Services (Parks Restoration Manager and Senior Center Case Manager) and Public
Works (2 Maintenance Workers I/II).
Non-Personnel Assumptions
Non-personnel budgets were developed based on actual expenditures in prior years, and then
adjusted for FY 13-14 funding needs. In addition, one-time projects will be separated out in FY
13-14 to ensure that expenditure trends reflect ongoing expenditure needs. Given this
tightening of budgeted expenditures, contingencies totaling 15% of the total General Fund
budget for contractual services and supplies and materials have been established. This
contingency level is recommended by the Government Finance Officers Association. Of the 15%
contingency, 10% is allocated proportionately amongst operating programs based on each
program’s share of General Fund budget for contractual services and supplies and materials.
The remaining 5% will be allocated to the City Manager’s Discretionary Program. Program
contingency budgets may be used to cover unanticipated program expenses at the department’s
discretion, while the use of the City Manager’s Discretionary Program will require City
Manager approval.
ONGOING CHALLENGES
Revenue Volatility
As discussed in the City’s Fiscal Strategic Plan, our revenue mix is heavily reliant on volatile
business-to-business sales tax, which makes up approximately 24% of the City’s annual General
Fund revenues. Business-to-business sales taxes are very sensitive to economic fluctuations as
evidenced by Cupertino’s experience during the dotcom bust from 2000-2004. Our heavy
reliance on the volatile high tech industry also makes us vulnerable. The loss of two of our top
three sales tax producers in FY 2013-14 has been partially offset by renegotiation in the Apple
sales tax rebate agreement; however, it will only make the city more reliant on one single major
tax producer, making us more vulnerable to its business volatility.
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Sales Tax Liability
Beginning in FY 2013-14 and throughout the five-year forecast period, the City will be building
up a Revenue Liability Reserve to account for the $14.4 million currently at risk ($12.4 from
prior years and $2.0 million estimated in FY 2013-14). The City is assuming the loss of these
sales tax revenues ongoing. Any sales tax revenues received from this source will also be placed
in the reserve.
Health Benefits
There is uncertainty around how the implementation of the Affordable Care Act (ACA) will
affect the City. Beginning in 2018, the so called “Cadillac Tax” will impose an excise tax for any
employer-sponsored health coverage whose value exceeds $10,200 per year for individuals and
$27,500 for families. A 40% excise tax will be imposed on the amount that exceeds the
predetermined thresholds. Some of the City’s current health plans would fall under the
definition of a Cadillac plan, however, CalPERS has assured cities its plans will remain under
the Cadillac Tax level.
Retirement Benefits
Significant investment losses experienced by CalPERS during the great recession resulted in
overall funded status of the retirement system dropping to 60.0% for public agencies. Given the
recovery, the funded status has improved to 68.9% for public agencies. The desired goal is 100%
funded status, where assets on hand are equal to the desired level of assets needed to pay
pension benefits. After a thorough analysis, CalPERS actuaries determined the retirement
system was at significant risk of falling to dangerously low funded status levels under existing
actuarial policies.
This prompted the CalPERS Board to adopt revised actuarial policies that aim to return the
system to 100% funded level within 30 years. The new method includes changing the asset
smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year
period with a 5-year ramp up at the beginning of the 30-year period and a 5-year ramp down at
the end. The new method is expected to increase public agency retirement contributions
beginning in FY 15-16. The CalPERS rate increase for FY 2014-15 is 8%, with an expected
additional increase of at least 4.5% in FY 2015-16. In addition to CalPERS actuarial methods,
forecasted increases could result from future asset returns, changing demographics, and salary
increases. Rates are predicted to increase substantially beginning in FY 2015-16 and level off
after the 5-year ramp up period.
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UNMET NEEDS
As the City prepared its FY 2014-15 Proposed Budget, some issues surfaced for which funding
had not yet been identified. These items include:
Capital Improvement Projects – Several Capital Projects as listed in the unfunded project section
of the Capital Improvement Plan (CIP). Current estimate for these unfunded projects is
approximately $13.1 million.
CONCLUSION
The FY 2014-15 Proposed Budget is a balanced and fiscally responsible spending plan. This
year continues to build on the added transparency and accountability that was included as part
of the FY 2013-14 Proposed Budget. While we have met our goals to update many financial
policies and schedules and have made the budget document easier to read, we continue to look
for ways to improve our budget in the future.
I want to take this opportunity to thank the budget team for their yeoman’s effort in preparing
the budget for the Council for consideration this year. I also want to thank the department
heads for their work on this year’s budget. Last but not least, I want to thank the Council for
their leadership, guidance and support to make Cupertino the best community to live, work,
and enjoy.
Respectfully submitted,
David Brandt
City Manager
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25
Budget
Guide
Mission Statement
Budget Guide
Glossary
What is a Revenue, Expenditure and
Fund Balance Table
26
City of Cupertino
MISSION STATEMENT
The Mission of the City of Cupertino is to provide exceptional service, encourage all members of
the community to take responsibility for one another, and support the values of education,
innovation and collaboration.
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ELEMENTS OF THE BUDGET DOCUMENT
The budget is the City’s fundamental policy document. It describes the City’s goals and details
how resources are allocated to achieve these goals. In addition, the budget serves as the annual
financial plan, an operations guide and a communications tool.
The budget guide provides an overview of the elements of the budget document. It includes a
glossary of budget terminology.
ELEMENTS OF THE BUDGET DOCUMENT
The budget document includes the following key elements:
1. Budget Message: The Budget Message is the City Manager’s transmittal letter submitting
the budget to the City Council. The Budget Message summarizes the City’s current and
long-term financial position, highlights new programs and organizational changes
addressed in the budget and outlines both short and long-term goals of our city
government.
2. Fiscal Strategic Plan: The Fiscal Strategic Plan Committee was formed to analyze current
funding gaps and present a more accurate financial picture. The committee identifies one-
time, non-recurring revenue and also reviews the latest audit report.
3. Budget Guide: The Budget Guide includes the City’s Mission Statement and other tools to
assist the reader in identify key terminology in the budget document.
4. Community Profile: This section describes Cupertino’s history, the economic and city
profiles, community statistics, recreation and community services, education, and additional
areas of interest in the city.
5. Financial and Personnel Summaries: The Financial Summaries section provides financial
information on projected revenues, expenditures, fund balances and reserves. This section
includes the Budget Summary of Funds as well as detailed fund descriptions and
information on all revenue sources and expenditure projections.
In addition to 2013/14 information, this section includes fund balance trends and detailed
revenue and expenditure projections for the next five years.
This section includes an analysis of all City revenues by category. Our major revenue
projections are based on trends, current economic indicators and other agency input. Sales
tax projections are based on input from our sales tax consultants, industry trends and major
company forecasts. Property tax revenues are projected by the county and adjusted by staff
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based on known trends. Park dedication fees are estimated based on current development
projects and other taxes are reviewed quarterly and budgets are based on this trend
analysis.
7. Departmental Operating Budgets: The Departmental Operating Budgets section details
historical and proposed expenditures by operating department. The City is organized into
seven key operating functions, including Administration, Law Enforcement, Public and
Environmental Affairs, Administrative Services, Parks and Recreation, Community
Development and Public Works. Each department budget includes a summary narrative,
financial information regarding the department and each of its major divisions and
personnel information.
Expenditures for employee compensation and benefits are based on negotiated contracts.
The materials categories of expenditures are based on trends. Contract services and capital
outlay are justified each year by the departments. Special Projects include any one time
project or cost.
Departmental expenditures are divided into eight categories, which include the following
charges:
Employee Compensation represents permanent full-time and part-time salary costs and
overtime.
Employee Benefits represents PERS retirement, health insurance costs, and other benefits.
Materials represents items purchased for repair and maintenance, operational activities such
as books, uniforms and recreation supplies, and office supplies.
Contract Services represents legal, consulting and other professional services, contract
repair and maintenance, utility charges, training and memberships, equipment rentals,
insurance and employment services.
Cost Allocation represents Cost Allocation and Internal Service charges to user departments
Appropriations for Contingency represent 10% of total budgeted materials and contract
costs and is place for unexpected expenditures and/or emergencies.
Capital Outlay represents expenditures for tangible fixed assets including land, buildings,
furniture, equipment and City vehicles.
Special Projects represent any one time projects or costs.
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Debt Service/Other represents principal and interest payments on outstanding debt and
interfund transfers.
8. Non-Departmental Operating Budgets: The Non-Departmental Operating Budgets section
details historical and proposed expenditures for the functions of interfund transfers and
debt service.
9. Capital Improvements: The Capital Improvements section details the proposed capital
projects for 2014-15 through 2018-19. These projects are organized into five categories:
Parks, Buildings, Streets, Traffic Facilities, and Storm Drainage. The five-year budget
denotes funding sources and a description of each project.
The City Council approves funding of Capital Improvements on a total project basis. The
project may expend the funds over multiple years.
GLOSSARY OF BUDGET TERMINOLOGY
The City's budget contains specialized and technical terminology that is unique to public finance
and budgeting. To help the reader understand the terms, a glossary of budgetary terminology has
been included in the document.
Adopted Budget - Revenues and appropriations approved by the City Council in June for the
following fiscal year.
Allocated Costs - An expense charged by one department/division to another for services
performed or expenditures of a general nature that are charged to one main account and allocated
to other departments/divisions by a specified formula.
Appropriation - An authorization made by the City Council that permits the City to incur
obligations and to make expenditures of resources.
Budget - A financial plan for a specific period of time (fiscal year) that matches all planned
revenues and expenditures with various municipal services.
Budget Amendment - A legal procedure utilized by the City Manager to revise a budget
appropriation. Adjustments to expenditures within or between departmental budgets may be
accomplished administratively. City Council approval is required for additional appropriations
from fund balance or new revenue sources.
Capital Improvement Program - A plan for capital expenditures to provide for the acquisition,
expansion or rehabilitation of an element of the City's physical plant to be incurred over a fixed
period of several future years.
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Capital Outlay - Expenditures relating to the purchase of equipment, land and other fixed assets.
Cost Allocation Plan – A plan that details how indirect costs are calculated and allocated to user
departments.
Cost Recovery - The establishment of user fees that is equal to the full cost of providing services.
Department - A major administrative segment of the City that indicates overall management
responsibility for an operation or a group of related operations within a functional area.
Division - A unit of organization that reports to a department.
Enterprise Fund - A fund established to account for activities that are financed and operated in a
manner similar to private business enterprises, in which costs of providing services are primarily
recovered through user fees.
Estimated Budget - The status of appropriations between July 1 and June 30 includes the adopted
budget, budget amendments, prior year encumbrances, approved carryovers, and transfers
between objects, divisions and departments.
Expenditure - Utilization of fund resources. Expenditures include operating expenses, debt service
and capital outlays.
Expenditure Category - A basis for distinguishing types of expenditures. The major expenditure
categories used by the City are: employee compensation, employee benefits, materials, contract
services, appropriations for contingency, special projects, capital outlay and debt service.
Fiscal Year - A twelve-month time period signifying the beginning and ending period for
recording financial transactions. The City has specified July 1 through June 30 for its fiscal year.
Fund - A fiscal and accounting entity for which the recording of financial transactions is made for
the purpose of carrying on specific activities in accordance with the requirements placed upon the
use of financial resources.
Fund Balance - The net effect of assets less liabilities at any given point in time.
General Fund - The fund used to account for the major operating revenues and expenditures of
the City, except for those financial resources that are required to be accounted for in another fund
category. General Fund revenues are derived primarily from property and other taxes.
Goal - Broad mission statements that define the purpose of a department.
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Infrastructure – Long lived capital assets that normally are stationary in nature and can be
preserved for a significantly greater number of years than most capital assets. Examples include
roadways, bridges, and drainage systems.
Internal Service Fund - A fund used to account for the services provided by one department to
other departments on a cost-reimbursement basis.
Operating Budget - A financial plan for the provision of direct service and support functions that
provide basic governmental services. The operating budget contains appropriations for such
expenditures as employee compensation, materials, contract services, capital outlay and debt
service. It does not include Capital Improvement Project expenditures.
Reserve - An account used to designate a portion of the fund balance for a specific future use and
is, therefore, not available for general appropriation.
Revenue - Increases in fund resources. Revenues include income from user fees, taxes, permits,
and other sources.
Section - A unit or organization that reports to a division.
Self-Supporting Activity - An enterprise activity where all service costs (including principal and
interest debt payments) are primarily covered solely from the earnings of the enterprise.
Subsidy - Supplemental resources provided to ensure adequate funding when anticipated
expenditures exceed revenues.
User Fees - Fees charged to users of a particular service provided by the City.
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COMMONLY USED ACRONYMS
ABAG Association of Bay Area Governments
AYSO American Youth Soccer Organization
B/PAC Bicycle/Pedestrian Advisory Committee
BAAQMD Bay Area Air Quality Management District
BMR Below Market Rate
CAFR Comprehensive Annual Financial Report
CAP Cost Allocation Plan
CMTA California Municipal Treasures Association
CPI Consumer Price Index
CPUC California Public Utilities Commission
CSMFO California Society of Municipal Finance
CYSA California Youth Soccer Association
EAP Employee Assistance Program
EIR Environmental Impact Statement
EOC Emergency Operations Center
ERAF Education Revenue Augmentation Fund
FEMA Federal Emergency Management Agency
FLSA Fair Labor Standards Act
FPPC Fair Political Practices Commission
FSA Flexible Spending Account
GASB Governmental Accounting Standards Board
GFOA Governmental Finance Officers Association
HVAC Heating Ventilation and Air Conditioning
IPM Integrated Pest Management
JPA Joint Powers Authority
LTD Long Term Disability
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
OES Office of Emergency Services
OPEB Other-Post Employment Benefits
PC Planning Commission
PEMHCA Public Employees’ Medical and Hospital Care Act
PERS (aka Calpers) Public Employees’ Retirement Systems
PIO Public Information Officer
PTA Parent Teacher Association
RDA Redevelopment Agency
RFP Request for Proposals
RFQ Requests for Qualifications
RHNA Regional Housing Needs Allocation
RMS Records Management System
RWQCB Regional Water Quality Control Board
UBC Uniform Building Code
YAC Youth Advisory Commission
VSP Vision Service Plan
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WHAT IS A REVENUE, EXPENDITURE AND FUND BALANCE TABLE?
Administration - City Manager
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - -
Charges for Services - - - 138,497
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ 138,497$
Expenditures
Employee Compensation 240,187 253,346 267,696 341,585
Employee Benefits 74,550 83,477 89,514 136,310
Materials 35,838 24,391 51,750 32,203
Contract Services 313 - 10,000 10,000
Appropriations for Contingency - - - 4,220
Cost Allocation 3,000 2,900 22,900 131,050
Capital Outlay - - 14,500 -
Special Projects - - - -
TOTAL EXPENDITURES 353,888$ 364,114$ 456,360$ 655,368$
Fund Balance (Use of)- - - -
General Fund Costs 353,888$ 364,114$ 456,360$ 516,871$
2010-2011
Actual
2011-2012
Actual
2012-2013
Legal
Budget
2013-2014
Recommended
Budget
Taxes – Money received from tax revenue Total Revenue – Total all revenue
categories
Employee Compensation – Full time and part time
salaries
Licenses and Permits – Money received from these
sources
Employee Benefits –Employee benefits including,
health insurance and retirement
Use of Money and Property – Interest earnings, facility
and concession rents
Materials – All material, conference and training costs
Intergovernmental Revenue – Funds received from
Federal, State or Local government such as grants
Contract Services – All contracted goods and services
Charges for Services – Fees collected for services
provided by the department
Appropriations for Contingency – Fund for unexpected
expenses and emergencies
Fines and Forfeitures – Money received from fines and
penalties
Cost Allocation – Cost of services from other City
departments and depreciation expenses
Miscellaneous Revenue – Money received from various
sources such as donations, salvage and legal settlement
Capital Outlay – Land, Buildings, vehicles,
infrastructure & assets used in operation beyond 1 yr
Interdepartmental Revenue – Interdepartmental service
charges and transfers
Special Projects – One time projects or costs
Total Expenditures – Total all
expenditure categories
Fund Balance – Revenue not spent
in the previous year
General Fund Costs – Total
Expenditures minus Total
Revenue minus fund balance
equals General Fund Costs
REVENUE TOTALS EXPENDITURE
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Financial
Policies
and Schedules
35
THE ANNUAL BUDGET PROCESS
The City’s annual budget is prepared on a July 1 to June 30 fiscal year basis. The budget process
is an ongoing process that includes the phases of development, proposal, adoption, monitoring
and budget amendments.
The budget development phase begins in February with the preparation of budget instructions
and work program development by the City Council and City Manager. During March,
departments prepare the budgets for which they are responsible. These proposed department
budgets are reviewed by the Finance Division using current and prior year trends data. The
City Manager then reviews the proposals with the Director of Administrative Services and
departmental staff and makes final decisions which form the basis of the City Managers
Proposed Budget. The proposed budget is then submitted to the City Council in May.
During the months of May and June, the City Council considers the budget proposals at a study
session and public hearing. At these times, the Council hears from Boards, Commissions,
community groups, and the public regarding budget requests and recommendations. The final
budget is adopted by resolution in June and takes effect on July 1.
Budget Amendment Process
After the budget is adopted, the City enters the budget monitoring phase. Throughout the year,
expenditures are monitored by the Finance Division staff and department managers to ensure
that funds are used in an approved manner. Adjustments to expenditures within or between
departmental budgets are accomplished on an as-needed basis administratively throughout the
year. The City Manager and Department Heads can transfer funds between their line items
and/or divisions as needed.
City Council approval is required for additional appropriations from fund balances or for new
revenue sources.
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STRUCTURE OF CITY FINANCES
COST ACCOUNTING
The City of Cupertino has six internal service funds that account for information technology,
city channel and website, equipment replacement, workers compensation, long-term disability
and compensated absence, and retiree health costs experienced by City departments. Fund
costs are allocated to user departments or operating funds based on salaries, equipment and
software purchase price, actuarial studies and actual and projected service level. Please view
the Cost Allocation Plan and Changes to the Internal Service Fund section of this document for
details.
Other employee fringe benefits such as medical, dental, life insurance, and pensions are directly
added to department costs as a percentage of salaries. Staff salary and benefit costs are split
among departments and related funds based on the anticipated percentage of time spent
working in various departments.
OVERHEAD COST ALLOCATION
All overhead costs are allocated to the appropriate program within the limits of local, State and
federal laws. The City will utilize a two-step method (double step down method) where costs
are first allocated among the central service department support programs to arrive at the total
costs of central service programs. Beginning in FY14 overhead/indirect costs associated with
service department in the General Fund will be allocated based on Cost Allocation Plan (CAP).
These total costs are then allocated to the departments and funds that are benefiting from these
expenses. The corresponding revenue is collected by the General Fund for indirect/overhead
costs associated with Cost Allocation Plan (CAP) and Internal Service Funds and allocated
directly to the department providing the service.
BASIS OF BUDGETING
Basis of Budgeting refers to the method used to recognize revenues and expenditures in the
budget. For the City of Cupertino, the basis of budgeting is the same basis used for accounting.
The modified accrual basis is followed in the Governmental Funds, including the General,
Capital, Debt Service, and Special Revenue funds. Under this basis, revenues are recognized
when they become “susceptible to accrual”, which means they are both measureable and
available. Measurable means the transaction can be determined.
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The budget is split into nine divisions: City Council and Commissions, Administration, Law
Enforcement, Public Affairs, Administrative Services, Parks and Recreation, Planning and
Community Development, Public Works and Non Departmental (includes budget that are not
attributable to any specific division). These divisions are further split into department then
programs. The programs within the divisions are balanced at the department level within a
given fund.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The Comprehensive Annual Financial Report (CAFR) is prepared by Maze and Associates
according to “Generally Accepted Accounting Principles” (GAAP).
CITIZEN PARTICPATION
Every two years the City of Cupertino has a Community Survey completed by Godbe Research
to measure resident’s satisfaction with living in the City, City Services and to identify issues
facing the City. In addition, the budget study session and budget hearings are public meetings
where citizen are given the opportunity to comment on the budget. The public can also provide
feedback to two Council sub-committees, the Fiscal Strategic Planning and Audit Committees.
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FUND STRUCTURE
For accounting purposes, a state or local government is not treated as a single, integral entity.
Rather, a government is viewed as a collection of smaller separate businesses known as ‘funds’.
Fund accounting is an accounting system emphasizing accountability rather than profitability.
In this system, a fund is a self-balancing set of accounts, segregated for specific purposes in
accordance with laws and regulations or special restrictions and limitations.
The City’s finances are structured in a variety of funds that are the basic accounting and
reporting entities in governmental accounting. The funds that comprise the FY 2013-14 budget
are grouped into two major categories, Governmental Funds and Proprietary Funds. The
purpose of each of the various funds within these two categories is described below:
GOVERNMENTAL FUNDS
Governmental Funds are those through which most governmental functions of the City are
financed. The acquisition, use, and balances of the City’s expendable financial resources and
the related liabilities (except those accounted for in the proprietary funds) are accounted for
through governmental funds. Governmental funds include Tax Supported Funds, Special
Revenue Funds and Federal Grant Funds. They are accounted for under the modified accrual
basis of accounting.
Tax Supported Funds
Tax Supported Funds include the General and Capital Improvement Funds. The General Fund
is the primary operating fund for governmental services. The Capital Improvements Fund is
utilized for the acquisition or construction of major capital facilities.
Tax Supported Funds Purpose
General The General Fund is used to pay for core services such as public
safety, parks and recreation, planning and community
development, public works, and a host of other vital services. The
revenue used to pay for these services comes primarily from local
taxes such as property tax and sales tax, franchise fees, charges for
services, and a variety of other discretionary sources.
Capital Improvement
Capital Improvement
Projects
This fund pays for the acquisition and/or construction of major
capital facilities.
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Tax Supported Funds Purpose
Stevens Creek
Corridor Park Capital
Projects
This fund pays for the design and construction of the Stevens Creek
Corridor Park projects.
Special Revenue Funds
Special Revenue Funds are a fund type used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds
include the Park Dedication, Transportation, Storm Drain, and Environmental Management /
Clean Creeks funds.
Special Revenue Funds Purpose
Storm Drain
Improvement
This fund pays for the construction and maintenance of storm drain
facilities, including drainage and sanitary sewer facilities.
Park Dedication This fund pays for the activity granted by the business and
professions code of the State of California in accordance with the
open space and conservation element of the City’s General Plan.
Environmental
Management/Clean
Creek/ Storm Drain
This fund pays for all activities related to operating the
non-point source pollution program.
Transportation This fund pays for expenditures related to the maintenance and construction of City streets.
Housing & Community
Development
This fund pays for the Federal Housing and Community
Development Grant Program activities administered by the City.
This fund also pays for activities related to the Below Market Rate
Housing Program.
Federal Grant Funds
Federal Grant Funds include the Community Development Block Grant program. The
Community Development Block Grant is a federally funded program for housing assistance
and public improvements.
Federal Grant Funds Purpose
Community
Development Block
Grant
This fund pays for activities related to the Community
Development Block Grant (CDBG).
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PROPRIETARY FUNDS
Proprietary Funds are used to account for “business-type” activities. Proprietary Funds include
Enterprise Funds and Internal Service funds. They are accounted for under the full accrual
basis of accounting.
Enterprise Funds
Enterprise Funds are set up for specific services that are funded directly by fees charged for
goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry
Farm Golf Course and Recreation funds.
Enterprise Fund Purpose
Resource Recovery This fund pays for operating costs related to the collection, disposal,
and recycling of solid waste performed under a franchise agreement
with Recology.
Blackberry Farm Golf
Course
This fund pays for operating costs related to the Blackberry Farm
Golf Course.
Sports Center This fund pays for operating costs related to the Sports Center.
Recreation Programs This fund pays for operating costs related to the City’s community
centers and park facilities.
Internal Service Funds
Internal Service Funds are used for areas where goods or services are provided to other
departments or governments on a cost-reimbursement basis. Internal Service Funds include the
Information Technology, City Channel and Website, Equipment, Workers Compensation, Long-
Term Disability/Compensated Absence, and Retiree Medical funds.
Internal Service Funds Purpose
Information Technology This fund pays for all technology related expenses for the citywide
management of information services. This fund pays for the
replacement of existing hardware and software and the funding of
new hardware and software needs city-wide. Equipment is
depreciated based on the acquisition or historical costs for the
useful life of the asset using the straight line method.
City Channel and
Website
This fund pays for all operating and equipment costs related to City
Channel and the City Website.
Workers’ Compensation This fund pays for claims and insurance premiums related to
workers’ compensation.
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Internal Service Funds Purpose
Equipment Maintenance
and Fixed Asset
Acquisition
This fund pays for the purchase and maintenance of fleet and
general equipment having a value greater than $5,000 and expected
life of more than one year. Assets are depreciated based on the
acquisition or historical costs for the useful like of the asset and
using the straight line method.
Compensated Absences
& Long Term Disability
This fund pays for liabilities associated with employees retiring or
leaving service and claims and premiums associated with long term
disability.
Retiree Medical This fund pays for Retiree Medical costs.
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FISCAL POLCIES –Revenue Policies
PURPOSE
To establish revenue polices that assist the City in striving for and maintaining a diversified and
stable revenue system to prevent undue or unbalanced reliance on any one source of funds.
This revenue diversity will shelter the City from short-run fluctuations in any one revenue
source.
SCOPE
All revenue sources across all funds.
POLICY
To the extent possible, maximize investment yield while maintaining a high level of liquidity
for the City’s anticipated capital costs.
Identify and recommend sources of revenue necessary to maintain the services desired by the
community and to maintain the City's quality of life.
Perform ongoing evaluations of existing sources of revenue to maximize the City's revenue
base.
Recover costs of special services through user fees.
Pursue full cost recovery and reduce the General Fund fee subsidy to the degree feasible.
Allocate all internal service and Cost Allocation Plan charges to appropriate user departments
and
Ensure that Enterprise activities remain self-supporting in the long term.
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FISCAL POLCIES – Expenditure Policies
PURPOSE
To establish expenditure control polices through the appropriate internal controls and
procedures. Management must ensure expenditures comply with the legally adopted or
amended budget.
SCOPE
All expenditure categories across all funds.
POLICY
Each Department or Division Manager will be responsible for the administration of their
department/division budget. This includes accomplishing the goals and objectives incorporated
into the budget and monitoring each department/division budget for compliance with spending
limits.
Accurately charge expenditures to the appropriate chart of accounts;
Maintain operating activities at levels which are offset by revenues;
The City will make every effort to control expenditures to ensure City services and programs
provided to its citizens and tax payers are cost effective and efficient;
Evaluate expenditures at the department and project levels to ensure control;
Before the City purchases any major asset or undertakes any operating or capital arrangements
that create fixed assets or ongoing operational expenses, the implications of such purchases or
arrangements will be fully determined for current and future years;
All compensation planning and collective bargaining will include analysis of total cost of
compensation which includes analysis of salary increases, health benefits, pension
contributions, fringe benefits and other personnel costs. The City will only propose operating
personnel costs which can be sustained by on-going operating revenues;
Reduce costs and improve productivity through the use of efficiency and effective measures
and
Structure debt financing to provide the necessary capital while minimizing future debt service
costs.
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FISCAL POLCIES – Capital Improvement Policy
PURPOSE
To establish a Capital Improvement Policy to assist in future planning.
SCOPE
All anticipated Capital Improvement Projects for the current fiscal year plus four additional
fiscal years.
POLICY
The City will prepare and update a five year Capital Improvement Plan (CIP) encompassing all
City facilities
Projects included in the CIP will have complete information on the need for the project (project
justification), description and scope of work, total cost estimates, future cost estimates, future
operating and maintenance costs and how the project will be funded.
An objective process for evaluating CIP projects with respect to the overall needs of the City
will be established through a priority ranking of CIP projects. The ranking of projects will be
used to allocate resources to ensure priority projects are completed effectively and efficiently.
Changes to the CIP such as addition of new projects, changes in scope and costs of a project
or reprioritization of projects will require City Manager and City Council approval.
The City will maintain its physical assets at a level adequate to protect the City’s capital
investment and to minimize future operating maintenance and replacement costs. The City
recognizes that deferred maintenance increases future capital costs, thus placing a burden on
future residents. Therefore, the budget will provide for adequate maintenance and the orderly
replacement of capital plant and equipment from current revenues when possible.
The City will determine the least costly funding method for its capital projects and will obtain
grants, contributions and low cost state or federal loans whenever possible.
The City will utilize “pay-as-you-go” funding for capital improvement expenditures considered
recurring, operating or maintenance in nature. The City may also utilize “pay-as-you-go”
funding for capital improvements when current revenues and adequate fund balances are
available or when issuing debt would adversely affect the City’s credit rating.
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The City will consider the use of debt financing for capital projects under the following
circumstances:
• When the project’s useful life will exceed the terms of the financing
• When resources are deemed sufficient and reliable to service the long-term debt
• When market conditions present favorable interest rates for City financing
• When the issuance of debt will not adversely affect the City’s credit rating and debt
coverage ratios.
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FISCAL POLCIES –Pension and Retirement Funding Policy
PURPOSE
To establish a policy for the funding of Retirement and Retiree health.
SCOPE
Retirement and Retiree Health costs citywide, across all funds.
POLICY
Fund all current pension liabilities shall be funded on an annual basis.
Monitor certain health and dental care benefits for retired employees. Funding the liability for
future retiree benefits will be determined by City Council action.
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47
FISCAL POLCIES –Long Term Financial Stability Policies
PURPOSE
To establish a policy for Long Term Financial Stability
SCOPE
All programs across all funds
POLICY
Ensure ongoing productivity through employee training and retention programs.
Pursue consolidation of resources and activities with other agencies and jurisdictions where
beneficial.
Ensure financial planning flexibility by maintaining adequate fund balances and reserves.
Provide for major maintenance and repair of City buildings and facilities on a timely basis.
Provide for infrastructure asset preservation that maximizes the performance of these assets at
minimum life-cycle costs.
Continually evaluate and implement long-term financial planning including technology
automation, multiple year capital improvement programs, revenue and expenditure
forecasting, automating and streamlining service delivery, stabilizing and repositioning
revenue sources, and decreasing expenditures and risk exposure.
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FISCAL POLICIES – Assigned and Unassigned Fund Balance
and Use of One Time Funds Policy
PURPOSE
To establish assigned and unassigned fund balance and one time use policies.
SCOPE
The General Fund and Capital Funds.
POLICY
To maintain sufficient assigned and unassigned fund balance (general fund only) in each fund
for the ability to meet following economic uncertainties:
Economic Uncertainty I –$18,000,000 and represents two months of General Fund (GF)
operating expenditures excluding transfers out plus a two year drop in total general fund
revenue of 13% or approximately 1.5 months, excluding the use of reserves. Transfers out are
primarily used to fund Capital Projects and do not represent on going expenditures. This
assignment will change from year to year based on budgeted general fund expenditures and
revenues.
Mitigate short-term economic downturns and volatility in revenues (2 years or less)
Sustain city services in the event of an emergency
Meet requirements for debt reserves
Meet operating cash flow requirements as a result of delay in the receipt of taxes, grant
proceeds and other operating revenues
Economic Fluctuations – $1,400,000 and represents the most recent transfer of local funds to the
State. This reserve may change from year to year based on the Consumer Price Index (CPI).
For shifts of City funds to the state to address State budget deficits.
PERS– $100,000 and represents the highest retirement rate increase based on the most recent
five years of rate increases. This assignment may change from year to year based on retirement
rates and citywide budgeted retirement costs.
For pension cost increases
Unassigned – $400,000 and represents 1% of the total general fund operating budget. This
assignment may change from year to year based on budgeted general fund expenditures.
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Absorb unanticipated operating needs that arise during the fiscal year that were not
anticipated during the budget process
Absorb unexpected claims or litigation settlements
Capital Improvement – $5,000,000 and represents average dollars spent for capital projects in
the last three fiscal years. This assignment may change from year to year based on actuals
dollars spent on capital projects and anticipated future capital project needs.
Meet future capital project needs so as to minimize future debt obligations
The City shall not use fund balances/reserves in lieu of revenues to pay for ongoing expenses
except as specifically provided in the City’s reserve policy.
The chart below summarizes reserve policy levels as described above:
Funding
Priority
Reserve Reserve
Level
Escalator 1 Description
GENERAL FUND
2 Economic Uncertainty $18,000,000 GF Budgeted
Operating
Expenditures 2
GF Budget
Revenue 3
For economic downturns
and major revenue
changes.
3 Economic Fluctuations $1,400,000 CPI For shifts of City funds to
the state to address state
budget deficits.
4 PERS $100,000 Budgeted
Citywide
retirement
costs
For pension cost increases.
5 Unassigned $400,000 Budgeted GF
Operating
Expenditures 4
For mid-year budget
adjustments and
redeployment into the five
year budget.
CAPITAL PROJECT FUNDS
6 Capital Improvement $5,000,000 None Reserves set aside for
future capital projects.
1 Rounded to the nearest hundred thousand
2 Excludes Transfers Out
3 Excludes the use of reserves
4 Excludes Transfers Out
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Changes to Assigned Fund Balance – All reserves listed in this policy are classified as Assigned
Fund Balance under Government Accounting Standards Board (GASB) Statement 54.
Assigned fund balance is comprised of amounts intended to be used by the government for
specific purposes that are neither committed nor restricted. Intent can be expressed by the
governing body or by an official body to which the governing body delegates the authority.
Changes to assigned fund balances must be approved by City Council. This policy will be
reviewed annually as part of the budget process.
Replenishment process – Should the City need to utilize any of the assigned fund balances
listed in this policy, with the exception of the annual Infrastructure assignment, a plan to
replenish the assignment will be developed in conjunction with its use.
Excess – Funding of these reserves will come generally from one-time revenues, annual net
income, and transfers from other reserves that exceed policy levels. They will be funded in the
following priority order:
1) Economic Uncertainty
2) Economic Fluctuations
3) PERS
4) Unassigned
5) Capital Improvement
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FISCAL POLICIES – Investment Policy
The City Council annually updates and adopts a City Investment Policy that is in compliance
with State statutes on allowable investments. By policy, the Audit Committee reviews the policy
and acts as an oversight committee on investments. The policy directs that an external auditor
perform agreed-upon procedures to review City compliance with the policy. The full policy is
available on the City website as part of the February 7, 2012 City Council agenda packet.
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GANN APPROPRIATIONS LIMIT
Fiscal Year 2014-15
Article XIIIB of the California State Constitution as enacted by Proposition 4, the Gann initiative
of 1979, mandates a limit on the amount of proceeds of taxes that state and local governments
can receive and appropriate (authorize to spend) each year. The purpose of this law is to limit
government spending by putting a cap on the total proceeds of taxes that may be appropriated
each year. The original Article XIIIB was further modified by Proposition 111 and SB 88
approved by California voters in June of 1990. Proposition 111 allows cities more flexibility in
choosing certain inflation and population factors to calculate the limit. As of the time of the
printing of this document the FY 2015 debt had not been updated by the State of California
Department of Finance. As part of the Final Budget the GANN appropriations limit will be
updated.
Appropriations Subject to Limit
The limit is different for each agency and the limit changes each year. Each year’s limit is based
on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each
agency, modified for changes in inflation and population in each subsequent year. Proposition
111 has modified those factors to allow cities to choose either the growth in California Per
0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
Appropriation Limit
Appropriation Subject to Limit
56
DEBT LIMIT
56
53
Capita Income or the growth in non-residential assessed valuation due to new construction in
the city. Alternatively, the city could select a population growth factor represented by the
population growth in Santa Clara County. Each year the city establishes its appropriations
limit for the following fiscal year.
The City’s appropriations limit for fiscal year 2013/14 of $80,979,979 is $5,134,997 or 6.77%
higher than the fiscal year 2012/13 limit of $75,844,982. For fiscal year 2013/14, the City’s
estimated appropriations of proceeds from taxes, less statutory exclusions, are $40,835,000. This
is 50.43% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned
to the State or citizens through a process of refunds, rebates, or other means that may be
determined at that time. The appropriations limit is not expected to present a restraint on
current or future budget deliberations.
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Information Technology Replacement and Capitalization Policy
Purpose
The purpose of this policy is to establish guidelines for replacing and capitalizing technology
equipment and systems. Replacement is indicated when a product has run its useful life and
updating/upgrading is no longer an option. Capitalization of equipment requires the set aside
of funding for future replacement.
Generally, technology equipment with a life expectancy of at least 5 years and a total cost of
over $5,000 shall be capitalized. Software with an expected life of at least 7 years or a cost of
over $10,000 shall also be capitalized.
Technology upgrades are determined by the Information Technology Division (IT) and user
departments based on functionality, vendor support, and industry standards.
Scope
This policy covers the City of Cupertino: network infrastructure (routers, switches, firewalls,
security appliances); server infrastructure (files servers, database servers, mail servers, web
servers, etc); user laptops and workstations; mission-critical systems, telephone system
(telephone equipment not already listed previously); desktop software; enterprise software;
workgroup software; and broadcast video and audiovisual equipment.
Cell phones, printers, and tablet devices are not covered by this policy as these items do not
meet the minimum criteria for capitalization. Replacement of these items are at the discretion of
the department.
Policy
All technology shall be replaced according to the following:
Network infrastructure (routers, switches, firewalls) shall be replaced when no longer
functional, as determined by the Information Technology Division (IT), or when parts or
support are no longer available from the manufacturer. Replacement needs will be determined
by IT annually as part of the operating budget process. Network infrastructure with a life
expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized.
Server infrastructure shall be replaced when it is no longer functional (defined as not being
able to meet its intended purpose), or when parts or support are no longer available from the
manufacturer. These needs are evaluated annually by IT and user departments as part of the
operating budget process. Servers are evaluated as they approach 3 years in service, and placed
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on the schedule accordingly. Server lifetime may be extended by the purchase of additional
memory or disk. Server infrastructure with a life expectancy of at least 5 years and a total cost of
over $5,000 shall be capitalized.
User workstations shall be replaced, on average, after 4 years as is industry standard. Zero
Client work stations shall be replaced, on average, every 8 years. IT will determine the need for
specific replacements. User workstations shall not be capitalized as they do not meet the
minimum criteria for capitalization.
Interoperable systems are defined as a group of interdependent and/or interoperable
components that together form a single functional unit. These components may be
interconnected by their structural relationships, their common functional behavior, or by both.
Generally, for a system to be eligible for capitalization, the cumulative value of its components
should be at least $5,000 and have a life expectancy of five years or more.
Telephone system components (desktop and user equipment) is either repaired or replaced
when determined no longer functional; telephone servers may be leased over 5 years and
replaced at those times; the replacement period may exceed 5 years if the products are
supported by vendors and parts are readily available. Telephone system components shall not
be capitalized as they do not meet the minimum criteria for capitalization. Telephone system
software is maintained under agreement with vendors and kept within 2 major versions to
ensure functionality and vendor support.
Enterprise Software replacement shall be determined individually by IT and the end users.
Only those large enterprise systems with an expected life of at least 7 years or a cost of over
$10,000 shall be capitalized.
Desktop Software is replaced/updated according to Microsoft’s releases of Windows and
Office. Software shall not be more than one version out of date to ensure functionality and
vendor support. IT will generally wait at least 90 days after a new release to roll out new
versions. Only software with an expected life of at least 7 years or a cost of over $10,000 shall be
capitalized. Desktop software generally does not meet this criterion.
Broadcast Video and Audiovisual Equipment/Systems shall be repaired or replaced when
determined no longer functional. Replaced will occur on average after 10 years. Broadcast video
and audiovisual equipment/systems with a life expectancy of at least 5 years and a total cost of
over $5,000 shall be capitalized. Equipment that does not meet these criteria may still be
capitalized if the item is a component of interoperable systems.
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COMMUNITY FUNDING POLICY
Purpose
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts and other programs for the general public. This policy establishes a
standard application process whereby funding decisions of non-profit requests can be
addressed on a fair and consistent basis by establishing a set of criteria for evaluating requests,
ensuring that all entities follow a formal application process and pre-approving a dollar limit
for those requests.
Scope
All requests for funding must comply with this policy.
Policy
The applicant should identify the services provided, purpose for the funds, how the
expenditure aligns to City priorities and how the funds will be used to benefit the Cupertino
community.
A recurring organization should state how prior year funds, if any, were used.
The applicant should include information about the organization, its budget and its purpose.
Non-profit organizations which serve multi-jurisdictions should state what they have
requested from other cities/organizations they service in regards to this program request.
Cupertino does not fund ongoing operational costs. Requests should be for one-time, project
specific needs.
The organization must show that their staff has the experience to implement and manage the
project.
More than 75% of the budget must go to direct service costs versus administrative costs.
Staff should include all requests and funding recommendations for Council consideration.
Non-profits will be notified of our process in advance and no proposals will be entertained
after March 1 of each year.
City Council will make the final decision as part of the budget process
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FINANCIAL OVERVIEW BY FUND
Revenue Categories General Fund
Special
Revenue Fund
Debt Service
Fund
Capital Project
Funds
Enterprise
Funds
Internal Service
Funds
2013-2014 Proposed
Budget Total
Sales Tax 18,288,000$ -$ -$ -$ -$ -$ 18,288,000$
Property Tax 15,067,000 - - - - - 15,067,000
Transient Occupancy 4,510,000 - - - - - 4,510,000
Utility Tax 3,100,000 - - - - - 3,100,000
Franchise Fees 2,897,000 - - - - - 2,897,000
Other Taxes 5,020,000 200,000 - - - - 5,220,000
Licenses & Permits 1,600,000 - - - - - 1,600,000
Use of Money & Property 724,000 33,000 - - 30,000 14,000 801,000
Intergovernmental 265,000 2,358,943 - - - - 2,623,943
Charges for Services 4,091,500 365,000 - - 6,961,278 4,350,386 15,768,164
Fines & Forfeitures 550,000 - - - - - 550,000
Miscellaneous - - - - - - -
Transfers In - 11,566,357 3,171,838 16,184,787 113,657 590,647 31,627,286
TOTAL REVENUE 56,112,500$ 14,523,300$ 3,171,838$ 16,184,787$ 7,104,935$ 4,955,033$ 102,052,393$
Appropriation Categories General Fund
Special
Revenue Fund
Debt Service
Fund
Capital Project
Funds
Enterprise
Funds
Internal Service
Funds
2013-2014 Proposed
Budget Total
Employee Compensation 13,513,613 865,140 - - 1,484,960 1,100,865 16,964,578
Employee Benefits 5,940,991 412,153 - - 451,443 1,459,914 8,264,501
Materials 3,358,238 998,541 - - 400,014 399,353 5,156,146
Contract Services 14,906,077 417,000 - - 5,076,934 1,575,734 21,975,745
Contingencies 1,232,747 47,304 - - 295,454 193,047 1,768,552
Cost Allocation 3,336,132 419,731 - - 805,345 958,486 5,519,694
Special Projects 2,398,500 - - - 591,388 37,500 3,027,388
Capital Outlays 12,495 12,105,000 - 4,968,000 136,701 1,566,598 18,788,794
Debt Service/Other Uses 1,256,000 - 3,171,838 - - - 4,427,838
Transfers Out 31,627,286 - - - 986,000 - 32,613,286
TOTAL EXPENDITURES 77,582,079$ 15,264,869$ 3,171,838$ 4,968,000$ 10,228,239$ 7,291,497$ 118,506,522$
Net Increase (Decrease) in Fund
Balance/Retained Earnings (21,469,579)$ (741,569)$ -$ 11,216,787$ (3,123,304)$ (2,336,464)$ (16,454,129)$
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Fund Type
Proposed
Budget
Expenditures
Projected
Program
Revenues
Proposed Budget
Fund Balance/
Retained Earnings
(Usage) /
Proposed
General Fund
Contribution
General Fund
City Council 410,127$ 31,436$ -$ 378,691$
City Council - Community Funding 50,000 - - 50,000
City Council - Sister Cities 19,500 - - 19,500
Telecommunications Commission 21,201 - - 21,201
Library Commission 10,422 - - 10,422
Fine Arts Commission 26,851 - - 26,851
Public Safety Commission 13,310 - - 13,310
Bike and Pedestrian Commission 4,400 - - 4,400
Recreation Commission 6,954 - - 6,954
Teen Commission 29,887 - - 29,887
Planning Commission 94,854 - - 94,854
Housing Commission 22,948 - - 22,948
City Manager 735,933 124,491 - 611,442
Environmental Affairs 225,221 31,452 - 193,769
City Clerk 542,327 28,777 - 513,550
Duplicating and Postage 103,436 - - 103,436
Elections 82,460 - - 82,460
City Manager Discretionary Fund 477,193 - - 477,193
City Attorney 1,447,280 27,198 - 1,420,082
Law Enforcement 9,560,955 100,000 - 9,460,955
Interoperability Project 57,600 - - 57,600
Code Enforcement 557,065 - - 557,065
Public Affairs 354,718 41,336 - 313,382
Cupertino Scene 141,677 - - 141,677
Public Access Support 61,800 - - 61,800
Administration 361,231 59,085 - 302,146
Accounting 888,412 137,433 - 750,979
Business Licenses 65,403 - - 65,403
Human Resources 708,174 162,605 - 545,569
Insurance Administration 287,061 - - 287,061
Employee Housing Loan 1,256,000 - - 1,256,000
Leadership 95014 41,861 17,000 - 24,861
Recreation Administration 439,648 - - 439,648
Park Restoration 202,893 - - 202,893
Supervision 638,048 - - 638,048
Blackberry Farm Picnic Area 729,899 263,000 - 466,899
Community Hall Operation 94,993 18,000 - 76,993
Cultural Programs 224,378 - - 224,378
Quinlan Community Center 242,595 132,000 - 110,595
Administration 76,240 - - 76,240
Youth Programs 60,157 34,140 - 26,017
Teen Programs 27,927 - - 27,927
Teen Center 103,146 5,400 - 97,746
Nature Programs 253,986 12,650 - 241,336
Supervision 90,800 - - 90,800
Creekside Park 13,800 10,000 - 3,800
Monta Vista Recreation Center 13,385 - - 13,385
Senior Adult Programs 601,802 296,000 - 305,802
Senior Center Case Manager 178,286 6,000 - 172,286
Senior Adult Recreation 831,416 464,000 - 367,416
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59
FISCAL YEAR 2014-2015 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Fund Type
Proposed
Budget
Expenditures
Projected
Program
Revenues
Proposed Budget
Fund Balance/
Retained Earnings
(Usage) /
Proposed
General Fund
Contribution
Blue Pheasant Restaurant 6,298 100,000 - (93,702)
Community Outreach 133,273 - - 133,273
Disaster Preparedness 61,964 7,600 - 54,364
Neighborhood Watch 39,334 - - 39,334
Library Service 371,000 - - 371,000
Planning Administration 239,294 - - 239,294
Current Planning 1,640,651 1,000,000 - 640,651
Mid and Long Range Planning 1,327,983 32,290 - 1,295,693
Annexation 52,778 - - 52,778
Economic Development 203,155 29,607 - 173,548
Human Service Grants 40,000 - - 40,000
General Building 790,810 266,000 (524,810) -
Construction Plan Checking 1,704,353 1,050,000 - 654,353
Building Code Enforcement 1,165,964 808,000 - 357,964
Muni Code Enforcement 319,921 26,000 - 293,921
Public Works Administration 633,114 - - 633,114
Engineering Design 882,410 665,000 - 217,410
CIP Administration 825,215 - - 825,215
Public Works Supervision 882,069 - - 882,069
McClellan Ranch Park 67,221 - - 67,221
Memorial Park 616,766 - - 616,766
School Site Maintenance 696,642 - - 696,642
Neighborhood Parks 1,583,957 - - 1,583,957
Sports Fields/Jollyman/Creekside 621,948 - - 621,948
Civic Center Maintenance 161,191 - - 161,191
Storm Drain Maintenance 256,600 - - 256,600
Overpasses & Medians Maintenance 1,274,357 - - 1,274,357
Street Trees Maintenance 1,195,030 - - 1,195,030
Elmwood Program 356,917 - - 356,917
City Hall 428,128 - - 428,128
Library 302,998 13,000 - 289,998
Service Center 331,568 - - 331,568
Quinlan Community Center 340,187 - - 340,187
Senior Center 276,019 - - 276,019
McClellan Ranch 116,382 10,000 - 106,382
Monta Vista 126,475 - - 126,475
Wilson 42,538 - - 42,538
Portal 30,145 - - 30,145
Creekside 55,226 - - 55,226
Community Hall 137,860 - - 137,860
Teen Center 31,254 - - 31,254
Park Restrooms 81,189 - - 81,189
BBF picnic facilities 210,387 - - 210,387
Traffic Engineering 500,705 - - 500,705
Traffic Signal Maintenance 770,386 - - 770,386
Street Lighting 371,451 - - 371,451
Environmental Materials 162,020 - - 162,020
Transfers Out 31,627,286 - - 31,627,286
GENERAL FUND SUBTOTAL I 77,582,079$ 6,009,500$ (524,810)$ 71,047,769$
63
60
FISCAL YEAR 2014-2015 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Fund Type
Proposed
Budget
Expenditures
Projected
Program
Revenues
Proposed Budget
Fund Balance/
Retained Earnings
(Usage) /
Proposed
General Fund
Contribution
General Fund Revenue/Fund Balance
General Fund Revenue - 50,103,000 - (50,103,000)
Unassigned Fund Balance - - (21,469,579)$ (21,469,579)
GENERAL FUND SUBTOTAL II -$ 50,103,000$ (21,469,579)$ (71,572,579)$
TOTAL GENERAL FUND 77,582,079$ 56,112,500$ (21,994,389)$ (524,810)$
Special Revenue Fund
Non Point Source 545,829 366,000 (21,829) 158,000
HCD General Administration 69,551 148,078 78,527 -
CDBG- Capital Grants 557,000 147,362 (409,638) -
Public Service Grants 48,141 43,503 (4,638) -
Below Market Rate Housing 481,846 100,000 (381,846) -
Sidewalk, Curb and Gutter Maint 956,806 465,943 - 490,863
Street Pavement Maintenance 8,173,694 751,200 - 7,422,494
Street Signs/Markings 757,002 832,857 75,855 -
Storm Drain Master Plan Update 180,000 102,000 (78,000) -
Bubb Road (Elm Court) Storm Drain Improvements 1,635,000 - - 1,635,000
Bridge Rehabilitation - Minor 165,000 - - 165,000
Street Median Irrigation & Plant Replacement 220,000 - - 220,000
Bicycle & Pedestrian Facility Improvements 83,000 - - 83,000
Fiber Network Expansion for Signal Interconnect 28,000 - - 28,000
Install Speed Bumps - Vista & Lazaneo Dr.132,000 - - 132,000
Mary Ave Pedestrian & Streetscape Improvements 22,000 - - 22,000
McClellan Rd. Sidewalk Improvement - Phase II 1,100,000 - - 1,100,000
Stevens Creek Blvd Pocket Extension 110,000 - - 110,000
TOTAL SPECIAL REVENUE FUNDS 15,264,869$ 2,956,943$ (741,569)$ 11,566,357$
Debt Service
Public Facilities Corporation 3,171,838 - - 3,171,838
TOTAL DEBT SERVICE 3,171,838$ -$ -$ 3,171,838$
Capital Funds
McClellan Ranch - Pedestrian, Parking and Landscape 235,000 - - 235,000
Sports Center - Resurface Tennis Courts 358,000 - - 358,000
Monta Vista Rec Center - Preschool Play Area Impv 140,000 - - 140,000
Portal Park - Renovation Master Plan 106,000 - - 106,000
Public Building Solar Installation 300,000 - - 300,000
Library - Expansion & Teen Center 1,500,000 986,000 - 514,000
Initial Civic Center Projects 2,200,000 - - 2,200,000
Senior Center - Exercise Room Wood Floor Replace 79,000 - - 79,000
Senior Center - Mary Ave Landscape 50,000 - - 50,000
Transfer In - - - 8,916,787
TOTAL CAPITAL FUNDS 4,968,000$ 986,000$ -$ 12,898,787$
Enterprise Funds
Resources Recovery 2,304,496 1,924,000 (380,496) -
Golf Course 655,635 371,978 (170,000) 113,657
Sports Center 2,308,256 2,295,000 (13,256) -
Sports Center Maintenance 364,248 - (364,248) -
Cultural, Youth and Teen Programs 1,811,234 1,475,300 (335,934) -
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Fund Type
Proposed
Budget
Expenditures
Projected
Program
Revenues
Proposed Budget
Fund Balance/
Retained Earnings
(Usage) /
Proposed
General Fund
Contribution
Sports and Physical 1,264,370 925,000 (339,370) -
Wilson Park - Ball Safety Netting Screens 65,000 - (65,000) -
Wilson Park - Bleacher Shade Canopies 190,000 - (190,000) -
Wilson Park Renovation Master Plan 55,000 - (55,000) -
Wilson Park - Buildina & Landscape Improvements 65,000 - (65,000) -
Quinlan Center Interior Upgrades 159,000 - (159,000) -
Transfer Out 986,000 - (986,000) -
TOTAL ENTERPRISE FUNDS 10,228,239$ 6,991,278$ (3,123,304)$ 113,657$
Internal Service Funds
Information Technology 1,636,593 1,636,593 - -
Information Tech Equip Acquisition 676,185 22,304 (462,278) 191,603
Government Channel 1,068,854 547,544 (382,000) 139,310
Gov't Channel--Special Project - - - -
City Web Site 263,697 226,197 - 37,500
Equipment Maintenance 1,391,743 1,006,424 (385,319) -
Equipment Fixed Asset Acquisition 481,000 432,248 (48,752) -
Workers' Compensation Claims 442,567 348,482 (83,115) 10,970
Disability Claims 80,858 80,858 - -
Leave Payouts 275,000 63,736 - 211,264
Retiree Medical Insurance 975,000 - (975,000) -
TOTAL INTERNAL SERVICE FUNDS 7,291,497$ 4,364,386$ (2,336,464)$ 590,647$
TOTAL ALL FUNDS 118,506,522$ 71,411,107$ (28,195,726)$ 27,816,476$
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FUND BALANCE REPORT
FUND
Fund
Balance
7/1/2013
Projected
Fund Balance
7/1/2014
Projected
Program
Revenue
Proposed
Budget
Expenditures
Projected Fund
Balance
7/1/2015
110 GENERAL FUND 36,044,312 54,470,939 56,112,500 77,582,079 33,001,360
SPECIAL REVENUE
210,Storm Drain Improvement 1,038,169 110,398 101,000 1,815,000 (1,603,602)
230 Environmental Management/ Clean Creek
/ Storm Drain
320,308 311,855 366,000 545,829 132,026
260,
265
Housing & Community Development 1,463,461 6,354,984 438,943 1,156,538 5,637,389
270 Transportation 657,874 (20,983) 13,616,357 11,747,502 1,847,872
280 Park Dedication 1,669,967 8,549,611 1,000 - 8,550,611
TOTAL SPECIAL REVENUE FUNDS 5,149,779$ 15,305,865$ 14,523,300$ 15,264,869$ 14,564,296$
Debt Service
365 Public Facilities Corporation 1,681,974$ 1,588,162$ 3,171,838$ 3,171,838$ 1,588,162$
Capital Funds
420 Capital Improvement Fund 1,891,364 (589,005) 16,184,787 4,968,000 10,627,782
427 Stevens Creek Corridor Park 1,657,129 - - - -
429 Capital Reserve 1,476,037 2,087,537 - - 2,087,537
TOTAL CAPITAL FUNDS 5,024,530$ 1,498,532$ 16,184,787$ 4,968,000$ 12,715,319$
Enterprise Funds
520 Resource Recovery 6,313,054 5,998,609 1,924,000 2,304,496 5,618,113
560 Blackberry Farm 812,677 276,922 485,635 655,635 106,922
570 Sports Center 691,799 670,106 2,295,000 2,672,504 292,602
580 Recreation Programs 3,218,450 3,794,683 2,400,300 4,595,604 1,599,379
TOTAL ENTERPRISE FUNDS 11,035,980$ 10,740,320$ 7,104,935$ 10,228,239$ 7,617,016$
Internal Service Funds
610 Information Technology 4,092,504 2,494,208 1,850,500 2,312,778 2,031,930
615 City Channel and Website - 755,378 950,551 1,332,551 373,378
620 Workers' Compensation 247,553 172,604 359,452 442,567 89,489
630 Equipment 3,167,325 2,772,897 1,438,672 1,872,743 2,338,826
641 Compensated Absence & LTD 7,111 33,919 355,858 355,858 33,919
642 Retiree Medical 3,689,332 3,689,332 - 975,000 2,714,332
TOTAL INTERNAL SERVICE FUNDS 11,203,825$ 9,918,338$ 4,955,033$ 7,291,497$ 7,581,874$
TOTAL ALL FUNDS 70,140,400$ 93,522,156$ 102,052,393$ 118,506,522$ 77,068,027$
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GENERAL FUND SUMMARY
The General Fund is the City’s primary operating fund. It accounts for basic services such as
public safety, public works, planning and development, park maintenance, code enforcement,
and the administrative services required to support them. The fund also accounts for the City’s
discretionary funding sources (e.g., property taxes, sales tax, transient occupancy tax and utility
taxes). As a rule, general fund resources are used only to fund operations that do not have
other dedicated (restricted) funding sources. Operations that rely heavily on non-general fund
resources, such as street maintenance, solid waste collection, and recreation are accounted for in
other funds. Information on these funds may be found in the Other Funds section of this
document.
For FY 2014-15, Proposed General Fund revenue estimates (excluding fund balance) total $56.1
million, representing a 7.5% de crease from the FY 2013-14 Amended Budget. When fund
balance carryover is included, General Fund resources total $33 million, which is 10.3% above
the prior year. Proposed General Fund expenditure estimates total $77.6 million, representing a
34.9% increase from FY 2013-14 Final Budget levels mostly due to one-time special projects and
the transfer of General Fund unassigned fund balance to the Capital Reserve per the City’s
reserve policy. The General Fund’s ending fund balance is projected to increase significantly by
10.1% from the FY 2013-14 Final Budget level due to new reserve level policies.
FY 2011-12FY 2012-13FY 2013-14FY 2013-14FY 2014-15 Percent
Actuals Actual Final Estimate Proposed Change*
Assigned/Other $16,931,095 $19,773,907 $18,271,662 $24,553,793 $26,584,132 45.49%
Unassigned 3,380,2796,323,77114,010,5137,728,38227,886,80799.04%
Total Beginning Fund
Balance
20,311,37426,097,67832,282,17532,282,17554,470,93968.73%
Operating Revenue 47,563,18554,661,79952,188,66098,598,00056,112,5007.52%
Operating
Expenditures
(41,272,384)(36,806,972)(57,505,270)(76,409,236)(77,582,079)34.91%
Net Revenue/
Expenditures
6,290,801 17,854,827 (5,316,610)22,188,764 (21,469,579)303.82%
Assigned/Other 20,105,45619,773,90725,549,11126,584,132 30,179,583 20.47%
Unassigned 6,496,71912,508,2684,416,45427,886,807 22,038 -49.69%
Total Ending Fund
Balance
$26,602,175 $32,282,175 $29,965,565 $54,470,939 $33,001,360 10.13%
GENERAL FUND OPERATING SUMMARY
Ending Fund Balance
Beginning Fund Balance
*From Final Budget
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This section provides information on the FY 2014-15 General Fund Budget including,
expenditure and revenue highlights, transfers to other funds, reserve funds and the financial
forecast.
General Fund Revenue
Estimates for the FY 2013-14 beginning fund balance and for the individual General Fund
revenue accounts are based upon a careful examination of the collection history and patterns as
they relate to such factors as seasonality and performance in the economic environment that the
City is most likely to encounter in the coming year. Most revenue estimates involve two
projections: an estimate for the amount to be collected in FY 2013-14 and an estimate for the
increase or decrease in activity and receipts anticipated for FY 2014-15. Each source of revenue
can be influenced by external (outside of the City’s control) and/or internal factors. The FY 2014-
15 revenue estimates are built on the assumption that the economy will continue to experience
modest growth, which will positively impact the City’s economic performance.
As shown in the chart below, FY 2014-15 revenues are estimated at $56.1 million, a 41.5%
decreases over the FY 2013-14 Amended Budget.
GENERAL FUND REVENUE SUMMARY
FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Percent
REVENUES Actuals Amended Estimate Proposed Change*
Sales Tax 18,721,662 16,215,000 18,388,000 18,288,000 12.8%
Property Tax 14,932,691 14,459,000 14,349,000 15,067,000 4.2%
Transient Occupancy 3,768,504 4,400,000 4,400,000 4,510,000 2.5%
Utility Tax 2,994,526 3,253,000 3,048,000 3,100,000 -4.7%
Franchise Fees 2,848,951 2,905,000 2,849,000 2,897,000 -0.3%
Other Taxes 2,077,628 9,492,000 9,373,000 5,020,000 -47.1%
Licenses & Permits 3,502,618 3,480,000 3,100,000 1,600,000 -54.0%
Use of Money & Property 721,148 660,000 696,000 724,000 9.7%
Intergovernmental 382,535 265,000 365,000 265,000 0.0%
Charges for Services 4,095,027 16,265,689 17,580,000 4,091,500 -80.6%
Fines & Forfeitures 560,417 620,000 550,000 550,000 -11.3%
Miscellaneous/Non-Op 56,093 23,877,257 23,900,000 0 -100.0%
TOTAL REVENUE 54,661,799 95,891,946 98,598,000 56,112,500 -42.5%
*From Amended Budget
Approximately 60% of Cupertino’s General Fund operating revenues are generated by sales and
property taxes followed by charges for service and other taxes made up largely by construction
tax. The chart below illustrates the sources of General Fund revenue by category.
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The FY 2014-15 General Fund revenue estimates are discussed by category in the material that
follows.
SALES & USE TAX
FY 12-13 Actual 18,721,662
FY 13-14 Modified 16,215,000
FY 13-14 Estimate 18,388,000
FY 14-15 Proposed 18,288,000
% of General Fund 32.6%
% Change from FY 12-13 Modified 12.8%
Sales tax is an excise tax imposed on retailers for the privilege of selling tangible personal
property. The Use Tax is an excise tax imposed on a person for the storage,
Sales Tax
33%
Property Tax
27%
Transient
Occupancy
8%
Utility Tax
6%
Franchise Fees
5%
Other Taxes
9%
Licenses & Permits
3%
Use of Money &
Property
1%
Intergovernmental
0% Charges for Services
7% Fines & Forfeitures
1%
FY 2014-15 Estimated Operating General Fund Revenue
Total Revenue: $55,171,000
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use, or other consumption of tangible
personal property purchased from any
retailer. The proceeds of sales and use
taxes imposed within the boundaries of
Cupertino are distributed by the State to
various agencies, with the City of
Cupertino receiving one percent, as shown
in the chart to the right.
The City’s tax revenues are generated
from four principal economic categories:
business-to-business, 73% (includes
electronic equipment and software
manufacturers and distributors), general
retail 11%, food products 10%, and other
sources 6%. As shown in the chart
below, Cupertino ranks second in per
capita sales tax compared to
neighboring cities at $340. The City’s
highest concentration of tax revenue per
capital is in the volatile business-to-
business sector at $248, which is nearly 17% lower compared to last year’s per capita revenue of
$289.
Our three largest sales tax payers in the business-to-business sector category represent a large
part of that sector and therefore can significantly affect sales tax trends. The top tax payer’s
successes and increased business technology spending has caused tremendous growth in this
sector reaching a record high in the 4th quarter of 2012. With the recent departure of Hewlett-
Packard and slowing business-to-business growth, Cupertino’s sales tax revenue has slowed
while in contrast to the sales tax recovery seen in other jurisdictions. Given this trend, the City’s
FY 2014-15 sales tax revenue is expected to remain relatively flat.
Agency
Sales Tax
Distribution
State 6.250%
Valley Transportation Authority 1.125%
City of Cupertino 1.00%
County Transportation 0.250%
County General Purpose 0.125%
Total: 8.750%
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Sales and Use Tax receipts are estimated to generate $18.4 million in FY 2013-14, which is up
1.6% from FY 2012-13. The FY 2013-14 estimate reflects actual performance for the last three
quarters (-17.5%, -0.9%, and -6.8% respectively). It is anticipated that sales tax in lieu payments,
and projected sales will steadily grow for the remaining quarter. In FY 2013-14, sales tax receipts
are projected at $16.2 million, a decline of 1.7% from the FY 2012-13 Amended Budget and
down 7.9% from FY 2012-13 estimated collection levels. This lower collection level reflects the
loss of one of Cupertino’s top three sales tax generators and slower growth in business-to-
business sales. For FY 2014-15, a continued slow-down is assumed but almost entirely offset by
an increase generated from the renegotiation of a sales tax agreement with a top sales tax
generator.
$0 $100 $200 $300 $400
California
Campbell
Cupertino
Gilroy
Los Altos
Los Gatos
Milpitas
Monte Sereno
Morgan Hill
Mountain View
Palo Alto
San Jose
Santa Clara
Saratoga
Sunnyvale
Business to
BusinessGeneral Retail
Food Products
Transportation
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68
City of Cupertino
$0.056
5.60%
County
$0.345
34.50%
Bay Area Air Quality
Management
$0.002
0.20%
Cupertino Union
Elementary
$0.248
24.80%
ERAF
$0.086
8.60%
Foothill DeAnza
Community College
$0.064
6.40%
Fremont Untion High
$0.167
16.70%
Mid Peninsula Regional
Open Space
$0.015
1.50%
Santa Clara Valley Water
District
$0.017
1.70%
PROPERTY TAX
FY 12-13 Actual 14,932,691
FY 13-14 Modified 14,459,000
FY 13-14 Estimate 14,349,000
FY 14-15 Proposed 15,067,000
% of General Fund 26.9%
% Change from FY 12-13 Modified 4.2%
Under current law, property is assessed at actual full cash value with the maximum levy being
1% of the assessed valuation. The assessed value of real property that has not changed
ownership can be adjusted by the change in the California Consumer Price Index (CCPI) up to a
maximum of 2% per year. Property which changes ownership, property which is substantially
altered, newly-constructed property, State-assessed property, and personal property are
assessed at the full market value in the first year and subject to the two percent cap, thereafter.
In 1978, voters approved the passage of Proposition 13, which froze property tax rates and
limited the amount of rates that could increase each year. Cupertino had one of the lowest
property tax rates in Santa Clara County receiving $.02 for every $1.00 paid. Subsequent
legislation required Counties to provide “no-low tax” cities with a Tax Equity allocation (TEA)
equal to 7% of the property tax share, however, the property tax distribution for the no-low tax
cities in Santa Clara County was limited to 55% of what other TEA cities in the state received.
A major success in FY 2006-07 was the passage of State legislation which restored a portion of
Cupertino’s property tax revenue. This TEA change provided an additional $1.35 million in
property tax annually and increased the City’s share of property taxes to 5.6%, as illustrated in
the graph.
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Property Tax Receipts of $14.3 million
are projected for FY 2013-14, which
represents a -3.9% decrease from the
prior year. This projected decrease is
mostly due to one-time revenues
received in FY 2012-13. As part of the
FY 2009-10 State budget, the State
suspended the property tax protection
provisions of Proposition 1A (2004)
and "borrowed" an amount up to 8%
of local agencies' prior year property tax allocations. As a result, the State borrowed $1.4 million
from Cupertino, the repayment was paid in FY 2012-13. In addition, the County issued
Cupertino a $593,000 refund of administrative fees resulting from a court ruling that found
counties had overcharged cities for property tax administration costs since FY 2005-06. Property
tax receipts are projected to end the year 11% above prior year collections, excluding one-time
revenues. The dotted line in the Property Tax Collection Trend graph shows the property tax
trend without these one-time adjustments.
In FY 2014-15, collections are expected to continue to increase but at a more moderate 5%
growth, to $15.1 million based on the February 2014 data provided by the Santa Clara County
Assessor’s Office on the status of the FY 2014-15 assessment roll. Each month, the County of
Santa Clara provides information on the status of the real property assessment roll for the
upcoming year. The CPI adjustment for the FY 2013-14 tax roll is expected to increase 0.5%.
Cupertino had the highest increase in property tax revenues in Santa Clara County in FY 13-
2014. Contributing to this anticipated growth in collections is an active real estate market with
strong commercial and residential property values. The projected increase in property taxes is
in line with the national and regional strength in the housing market.
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TRANSIENT OCCUPANCY TAX
FY 12-13 Actual 3,768,504
FY 13-14 Modified 4,400,000
FY 13-14 Estimate 4,400,000
FY 14-15 Proposed 4,510,000
% of General Fund 8.0%
% Change from FY 12-13 Modified 2.5%
Transient occupancy taxes (TOT) are
levied on five hotels located in the City at
the rate of 12% of room revenues.
Receipts are up 16.8% compared to last
year. In November 2011, 83% of voters
approved increasing the rate from 10-
12%. This rate increase contributed to the
upwards trend shown in the TOT Tax
Collection Trend graph to the right. In
addition, the new Aloft Hotel, which
opened in December 2012, has increased
ongoing TOT collections significantly.
As shown in the chart below, average
revenues and room rates have been
steadily increasing since FY 2009-10. This
trend is expected to continue as the
economy recovers from the great recession.
The FY 2014-15 Proposed TOT estimate of
$4,400,000 represents a 2.5% increase over
FY 2013-14 year-end estimates, reflecting
moderate economic growth.
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UTILITY TAX
FY 12-13 Actual 2,994,526
FY 13-14 Modified 3,253,000
FY 13-14 Estimate 3,048,000
FY 14-15 Proposed 3,100,000
% of General Fund 5.5%
% Change from FY 13-14 Modified -4.7%
The utility user tax (UUT), approved by voters in 1990, is assessed on gas, electricity and
telecommunication service provided within the City’s jurisdiction at a rate of 2.4% of billed
charges. Revenues generated from this tax that can be used for general City purposes.
The City’s tax rate is generally lower than that of other cities within Santa Clara County, as
shown in the chart to the right. In March 2002, voters approved extending the utility tax’s
sunset date from 2015 to 2030. This
extension corresponded with the extended
debt maturity date resulting from the
refinancing of debt for capital improvement
projects. To maintain tax revenues
currently received from telecom services,
voters passed a measure in 2009 to update
the ordinance to the changing technology
in this area.
UUT revenues are down 6.3% compared to
last year and are projected to end the year
below budgeted levels due to lower electicity
usage resulting from the large investments in
solar infrastructure by educational institutions
in Cupertino. UUT revenues have not
recovered despite a 5% rate increase by Pacific
Gas & Electric, which comprises over half of
UUT revenue. UUT is projected to increase by
1.8% in FY 2014-15, reflecting the CPI.
Gas/Electric Cable WaterTelecom
Sunnyvale 2.00%----2.00%
Cupertino 2.40%----2.40%
Mountain
View 3.00%----3.00%
Los Altos 3.50%3.20%3.50%3.20%
Palo Alto 5.00%--5.00%5.00%
Gilroy 5.00%4.50%--4.50%
San Jose 5.00%--5.00%4.50%
Utility User Tax Comparison
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FRANCHISE FEES
FY 12-13 Actual 2,848,951
FY 13-14 Modified 2,905,000
FY 13-14 Estimate 2,849,000
FY 14-15 Proposed 2,897,000
% of General Fund 5.2%
% Change from FY 13-14 Modified -0.3%
Franchise fees are received from cable, solid waste, water, gas and electricity franchisees that
operate in the City. The fees range from 1% to 12% of the franchisee’s gross revenues
depending on each particular agreement. As shown in the graph below, these revenues are
relatively steady and not sensitive to economic fluctuations.
Franchise fee revenues, are down -1.2% compared to February of last year and are projected to
end the year at $2,849,000, remaining flat compared to last year. The FY 2014-15 estimate
assumes a 1.7% increase compared to the FY 2013-14 year-end projection in line with historical
trends.
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OTHER TAXES
FY 12-13 Actual 2,077,628
FY 13-14 Modified 9,492,000
FY 13-14 Estimate 9,373,000
FY 14-15 Proposed 5,020,000
% of General Fund 8.9%
% Change from FY 13-14 Modified -47.1%
Other taxes are comprised of mainly of business license taxes, construction taxes, and property
transfer taxes. As shown in the graph, business license taxes are relatively steady while
construction and property transfer taxes are extremely volatile and sensitive to economic
fluctuations.
Major construction projects, including
improvements at Vallco Mall (AMC
Theaters), the Adobe Mixed-Use project,
and Whole Foods made this revenue
spike in FY 2006-07. Revenue plummeted
during the great recession but has been
increasing since 2010-2011 given major
construction projects coupled with a
strong housing recovery. These are
moderate spikes compared to the historic
peak expected in FY 2013-14. Construction revenues are up 872% compared to last year due
mostly to the Apple Campus 2 project, which generated $6.8 million in construction tax.
Business taxes are down 6.4% while property transfer tax collections are up 16.0% compared to
last year.
With the Main Street, Homestead, Rosebowl, Apple Alves Café , and Biltmore projects well into
construction and the Apple Campus 2 construction tax collected per the development
agreement, revenue estimates are projected to decrease significantly in FY 2014-15.
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CHARGES FOR SERVICES
FY 12-13 Actual 4,095,027
FY 13-14 Modified 16,265,689
FY 13-14 Estimate 17,580,000
FY 14-15 Proposed 4,091,500
% of General Fund 7.3%
% Change from FY 13-14 Modified -76.7%
This category accounts for charges to users of City services funded by the General Fund. The
City attempts to recover the cost of the services such as recreation fees and planning, zoning,
and engineering permit processing for new property development. As such, this revenue source
is sensitive to economic fluctuations, as shown in the graph to the right. Revenues in this
category are up 115% compared to last year. The Apple Campus 2 project is expected to
generate large one-time revenues over the next few years.
Beginning in FY 2013-14, enterprise
funds, internal service funds, and special
funds began charging for overhead
services previously subsidized by the
General Fund. These cost allocation plan
(CAP) charges are expected to generate
$691,000 in FY 2014-15.
Given anticipated one-time
development project revenues and new
CAP charges, Charges for Service are estimated to generate $4,092,000 in General Fund revenue,
an 76.7% decrease compared to FY 2013-14 historical high given the approval of the Apple
Campus 2 project.
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LICENSES & PERMITS
FY 12-13 Actual 3,502,618
FY 13-14 Modified 3,480,000
FY 13-14 Estimate 3,100,000
FY 14-15 Proposed 1,600,000
% of General Fund 2.9%
% Change from FY 13-14 Modified -54.0%
Licenses and permits include fees for reviewing building plans, building inspections,
construction, tenant improvements, and commercial/residential installations for compliance
with state and municipal building codes.
Past referendums limited the height and
density of new construction and building
of condominium housing. Some
residential developers hesitated to invest
in Cupertino for fear that their project
will not be approved or will be reversed
by voter referendum. However, this
trend began to reverse in FY 2011-12 with
the economic recovery.
Large residential projects (Rosebowl,
Biltmore expansion, Main Street) generated significant permit revenues in in the last two years.
Overall, revenues in this category are up by 3.2% in the current year compared to last year.
Commercial permit activity is projected to slow in FY 2013-14 as these projects are finalized.
There are no large development projects other than Apple Campus 2 anticipated in FY 2014-15.
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USE OF MONEY AND PROPERTY
FY 12-13 Actual 721,148
FY 13-14 Modified 660,000
FY 13-14 Estimate 696,000
FY 14-15 Proposed 724,000
% of General Fund 1.3%
% Change from FY 13-14 Modified 9.7%
The use of money and property category is comprised of General Fund interest earnings as well
as facility and concession rental income of City-owned property. The City’s portfolio is
approximately $55 million. The volatility in this revenue category is the result of investment
earnings as rental income is fairly steady.
Investment earnings are a function of the
amount of excess cash available for
investment, current interest rates, and
composition of investments. The City’s
investment policy requires investments
to be made in this order of priority:
safety, liquidity, and yield. The
unprecedented turmoil in the financial
markets and state cash flow problems
necessitated a weighting of the portfolio
toward safety and lower average yields.
The Federal Reserve has kept short-term interest rates down to almost zero and has increased
the money supply to unfreeze credit markets and spur the economy. As a result, the rate of
return was 0.26% in the last quarter.
Investment earnings are expected to be low until the Federal Reserve increases interest rates.
Economists predict this will to occur in FY 2014-15 when the unemployment rate is projected to
fall below 6.5%. Revenue in this category is estimated to increase in FY 2014-15 at $724,000 as
General Fund and Capital Fund reserves grow due to one-time funding from the Apple
Campus 2 project.
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FINES AND FORFEITURES
FY 12-13 Actual 560,417
FY 13-14 Modified 620,000
FY 13-14 Estimate 550,000
FY 14-15 Proposed 550,000
% of General Fund -11.3%
% Change from FY 13-14 Modified 1.0%
Fines and forfeiture account for revenues generated from vehicle, parking, and miscellaneous
code violations carried out by the County Sheriff and by the City’s Code Enforcement officers.
The recent downtrend in County fines resulting from lower court assessed fines and forfeitures
have leveled off in recent years.
However, parking fine revenue has
continued to steadily decline.
Currently, parking fines are down
6.2% compared to last year.
Fines and forfeiture revenue is
expected to remain flat in FY 2014-15
at $500,000.
INTERGOVERMENTAL
FY 12-13 Actual 382,535
FY 13-14 Modified 265,000
FY 13-14 Estimate 365,000
FY 14-15 Proposed 265,000
% of General Fund 0.0%
% Change from FY 13-14 Modified 0.5%
Intergovernmental revenues are made up of federal, state, and regional grants, including the
COPS grant, and miscellaneous intergovernmental revenue. The FY 2013-14 estimate assumes
only ongoing grant revenue. Additional grant revenue will be recognized as it is received.
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MISCELLANEOUS
FY 12-13 Actual 56,093
FY 13-14 Modified 23,877,257
FY 13-14 Estimate 23,900,000
FY 14-15 Proposed 0
% of General Fund 0.0%
% Change from FY 13-14 Modified -100%
Miscellaneous revenues accounts for the sale of land and other miscellaneous revenues.
The FY 2013-14 revenue estimate accounts for the sale of Pruneridge Avenue to Apple,
Inc as part of the Apple Campus 2 development project. No revenue is anticipated in FY
2014-15.
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General Fund Expenditures
Estimates for the FY 2014-15 General Fund expenditure s are based upon anticipated personnel
and non-personnel cost increases. This year department budgets reflect actual projected costs
based on a 3 year actual trend and any anticipated/known increased costs in FY 2014-15. In
addition, most budgets were given additional funds for any unexpected expenditures. Lastly,
per the City’s new Reserve policy and unassigned General Fund balance above the $400,000
maximum balance will be transferred to the Capital Fund for future capital and infrastructure
projects. As shown in the chart below, FY 2014-15 expenditures are estimated at $77.9 million, a
34.92% increases over the final budget.
2012-20132013-20142013-20142014-2015 Percent
EXPENDITURES ActualsFinal Estimate Proposed Change
Personnel Costs
Employee Compensation $12,075,876$11,954,742$12,067,614$13,513,61313.04%
Employee Benefits 5,151,6865,075,8735,075,8735,940,99117.04%
Total Personnel Costs 17,227,56217,030,61517,143,48719,454,60414.23%
Non-Personnel Costs
Materials 3,302,5503,546,5283,573,3283,358,238-5.31%
Contract Services 12,521,39412,847,52214,450,34514,906,07716.02%
Contingencies 0 1,162,5221,162,5221,232,7476.04%
Cost Allocation 2,368,7704,140,1792,875,4223,336,132-19.42%
Other Uses 0 1,256,000655,2051,256,0000%
Capital Outlay & Sp Projects 806,5373,031,10013,509,9352,410,995-20.46%
Total Non-Personnel 18,999,25125,983,85136,226,75726,500,1891.99%
Transfers 8,220,50314,485,80423,001,99231,627,286118.33%
TOTAL EXPENDITURES $44,447,316$57,500,270$76,372,236$77,582,07934.92%
GENERAL FUND EXPENDITURE SUMMARY
The largest General Fund operating expenditure categories include personnel costs (25%),
transfers to other funds (41%), and contract services (19%) as illustrated in the FY 2014-15
General Fund Expenditures by Category chart on the next page.
Personnel Costs
Personnel cost total $19.5 million in FY 2013-14, comprising 25% of General Fund expenditures.
These costs are made up of salaries and compensation for benefitted staff (70%), retirement
benefits (19%), and other fringe benefits (11%), including health coverage.
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Costs were calculated by taking an extract of payroll system information. This individual
position-level information was then reviewed, corrected, and updated by
each department to include current vacancies and filled positions, accurate salary step status, as
well as any position reallocations. Also, all categories of benefit costs in the coming year were
projected. The most recent retirement plan and health plan information for each position was
also updated from the payroll system. Not included in personnel costs, is the ongoing
contribution for retiree healthcare which is included in the transfers category.
Life and Long Term disability rates are projected to remain flat in FY 2014-15 and retirement
rates are projected to increase a net 3.6%.
A total of 171.75 FTEs are budgeted in FY 2014-15, up from 164.75 in FY 2013-14. This increase of
7 FTE represents a 4% increase in staffing. A total of two position were added during FY 2013-
14, one Service Center Superintendent position in Public Works and one 2 year limited Account
Clerk in Administrative Services. As part of the proposed budget the Public Works department
is requesting to add 3 Maintenance Worker I/II positions and the Recreation and Community
Services department is requesting to add a total of two positions, one Case Manager for the
Senior Center and one Parks Restoration and Improvement Manager.
Non-Personnel
Non-personnel cost total $26.5 million in FY 2014-15, comprising 34% of General Fund
expenditures. These costs are made up of contractual services (15%), cost allocation charges
Personnel Costs
25%
Materials
4%
Contract Services
19%
Contingencies
2%
Cost Allocation
4%Other Uses
2%
Capital Outlay
& Sp Projects
3%
Transfers
41%
FY 2014-15 General Fund Expenditures by Category
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(4%), materials (19%), capital outlays and special projects (11.7%), other uses (4.8%), and
program contingencies (3%). Costs were developed based on actual expenditures in prior years,
and then adjusted for FY 13-14 funding needs. One-time projects were moved to a separated
category in FY 13-14 to ensure that expenditure trends reflect ongoing expenditure needs.
Given this tightening of budgeted expenditures, contingencies totaling 15.0% of the total
General Fund budget for contractual services and supplies and materials have been established.
This contingency level is recommended by the Government Finance Officers Association. Of the
15.0% contingency, 10.0% is allocated proportionately amongst operating programs based on
each program’s share of General Fund budget for contractual services and supplies and
materials. The remaining 5.0% will be allocated to the City Manager’s Discretionary Program.
Program contingency budgets may be used to cover unanticipated program expenses at the
department’s discretion, while the use of the City Manager’s Discretionary Program will require
City Manager approval. This brings total contingencies to 15%. This percentage is consistent
with best practices adopted by the Governmental Accounting Standards Board (GASB) which
recommends a 5-15% contingency.
Cost Allocation expenditures related to ISF charges for service mainly driven by the new
Internal Service Fund for City Channel and City website. Changes in cost allocation
methodologies in Information Technology and Workers' Compensation as described in the
budget message also contributed to this increase. This change has resulted in $4.1 million in
costs to the General Fund.
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General Fund Transfers
Transfers out represent transfers of monies out of the General Fund to various other funds.
These transfers provide resources to the receiving fund to support operating and capital project
costs. For Fiscal Year 2014-15, budgets have been established for the following transfers.
Transfer Out from
General Fund
Description Amount
Special Revenue Funds Storm Drain Improvements $ 1,635,000
Pavement Maintenance and Street Projects $ 9,931,357
Debt Service Fund Annual Debt Payment $ 3,171,838
Capital Project Funds Finance several park and facility capital
projects
$5,618,000
Excess General Fund Balance unassigned
fund balance per the City’s reserve policy.
$11,704,441
Enterprise Fund 113,657
Internal Service Funds Compensated Absence Funding for
employee accumulated leave cash outs
$222,234
Information Technology fund for new
hardware and software purchases
described in their program budget
191,603
Government Channel fund for new
equipment purchases described in their
program budget.
$176,810
TOTAL TRANSFERS OUT $32,764,940
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GENERAL FUND—RESERVES AND
CLASSIFICATION OF FUND BALANCE
The Government Accounting Standards Board (GASB) Statement No. 54 establishes five
categories for the classification of fund balance: Non-spendable, Restricted, Committed,
Assigned and Unassigned.
Although only the General Fund is addressed in this section, Statement No. 54 applies to the
Special Revenue and Capital Project funds as well.
Non-spendable fund balance includes amounts that are not in a spendable form or are legally
or contractually required to be maintained intact. Loans receivable or prepaid expenses
comprise this category in the City.
Restricted fund balance includes amounts that can be spent only for the specific purposes
stipulated by constitution, external parties (such as creditors, grant providers or contributors) or
through enabling legislation. Franchise fees collected for public, educational, and governmental
access purposes comprise this classification.
Committed fund balance includes amounts that can be used only for the specific purposes
determined by a formal action of the government’s highest level of decision-making authority,
such as the City Council. Commitments may be changed or lifted only by the government
taking the same formal action that imposed the constraint originally. The City has no fund
balance in this category.
Assigned fund balance is comprised of amounts intended to be used by the government for
specific purposes that are neither restricted nor committed. Intent can be expressed by the
governing body or by an official body to which the governing body delegates the authority.
Reserves discussed in the Reserve and Use of One Time Funds Policy are assigned to this
classification. General Fund assigned reserves at June 30, 2013 are projected to be at policy
levels.
Unassigned fund balance is the classification for the General Fund and includes all amounts not
contained in the other classifications. Unassigned amounts are technically available for any
purpose.
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GENERAL FUND ENDING FUND BALANCE CLASSIFICATION
Year End Adopted
Year End
Projection ProposedProposed
CLASSIFICATION 2012-132013-142013-14 Changes 2014-15
Loans Receivable 920,593 937,011 937,011 (16,418) 920,593
Prepaid Items 36,234 66,428 66,428 260 66,688
Total Non Spendable 956,827 1,003,439 1,003,439 (16,158) 987,281
Restricted
Public Access Television 725,903 695,564 725,903 - 725,903
Total Restricted 725,903 695,564 695,564 - 725,903
Committed
None in this classification - - - - -
Total Committed - - - - -
Assigned
Economic Uncertainty I 12,500,000 12,500,000 12,500,000 5,500,000 18,000,000
Economic Uncertainty II 1,400,000 1,400,000 1,400,000 (1,400,000) -
Economic Fluctuation 2,000,000 2,000,000 2,000,000 (600,000) 1,400,000
PERS 500,000 500,000 500,000 (400,000) 100,000
Reserve for Encumbrances - 172,659 172,659 - 172,659
Revenue Liability - 3,920,000 3,920,000 5,020,000 8,940,000
General Building 1,267,233 357,449 1,148,549 1,148,549 603,739
I-280 Trail Study per Apple DA Agreement - - 250,000 250,000
Wolfe Road Transporation Study per Apple
DA Agreement -
- 1,000,000 - 1,000,000
Total Assigned 17,667,233 20,850,108 22,891,208 9,268,549 30,466,398
Unassigned 16,694,346 4,416,454 28,517,146 (27,695,108) 822,038
TOTAL FUND BALANCE 36,044,309 26,965,565 53,107,357 (18,442,717) 33,001,620
FISCAL YEAR 2014-15 PROPOSED BUDGET
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Five-Year General Fund Forecast
The financial forecast is a planning tool that helps staff identify important trends and anticipate
the longer term consequences of budget decisions. The forecast tools can be been instrumental
in modeling the effects of such recent issues as rising retirement system costs, increases in
employee compensation, and potential scenarios of future revenue performance.
The forecast is not a plan but a model based on cost and revenue assumptions that are updated
regularly as new information becomes available. Of these components, future costs projections
based on known costs, are relatively reliable. Revenue forecasts, on the other hand, are based
on assumptions related to future economic conditions, which are fraught with uncertainty.
Economic forecasts in the financial markets and the media swing from optimistic to pessimistic
on a seemingly daily basis and demonstrate the difficulties of committing to a particular
prediction of the future. For this reason the forecast should be updated regularly.
A discussion of both the national and local economic outlooks used to develop the revenue
estimates for the 2014-2015 Forecast is discussed below. Key economic forecasts were reviewed
in the development of the revenue estimates, including the national, State and regional
economic forecasts produced by the Congressional Budget Office, California’s Legislative
Analyst’s Office (LAO), and City of San José. The City also uses a sales tax consultant to assist in
the development of sales tax revenue estimates.
While economic conditions are the primary drivers for economically sensitive revenues like the
sales tax and property tax categories, performance is primarily driven by other factors for non-
economically sensitive categories such as the utility user tax and franchise fee categories. These
revenue categories are more heavily impacted by rate changes, energy prices, and consumption
levels. Collections from local, State, and federal agencies are primarily driven by the grant and
reimbursement funding available from these agencies. As a result, these General Fund revenues
experience no significant net gain or loss in times of an economic expansion or slowdown. All
revenue projections based upon a careful examination of the collection history and patterns as
they relate to such factors as seasonality and performance in the economic environment that the
City is most likely to encounter in the coming year.
National Economic Outlook
Moderate economic growth is likely during the next two to three years, according to several
economic forecasts. Growth will be driven by the housing market recovery, auto sales, the
expansion of domestic energy production resulting from the boom in natural gas, increased
business spending, and stabilizing government spending. Economists are expecting the growth
in the economy to be hampered by economic weakness abroad, and a less than desired rate
inflation rate. Europe has been slow to emerge from its long recession hampering US exports. In
addition, despite the Federal Reserve Board’s aggressive monetary policy, inflation has
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remained low due to decreasing energy costs and stagnant wages. The CPI increased by 1.6%
in 2013, below the Federal Reserve Board’s core annual inflation target of 2%. According to
economists, modest inflation is a key driver for business and consumer demand as well as
future property and sales taxes. Economists anticipate that will increase modestly during the
forecast period.
Cupertino Economic Outlook
The outlook for Cupertino and the Silicon Valley overall has been positive, with growth likely
to level off in this Forecast. Given the Silicon Valley’s concentration of high tech companies, the
strength in the technology sector as well as continued improvement in the housing sector are
expected to grow the local economy through 2015. Property taxes, which have had a strong
performance the last two years, are expected to temper as interest rates begin to rise during the
forecast period. The limited supply of housing may eventually dampen growth as well.
Current residential construction projects already in the pipeline that have generated strong
development-related revenue for the City’s coffers are expected to level off in FY 2014-15. The
majority of revenues associated with the Apple Campus 2 project have already been collected
per the development agreement. No other major projects are anticipated at this time.
Development projects that have yet to be approved and permitted are not included in this
Forecast out of prudence. It would be risky to rely on these one-time revenues given uncertainty
around timing and general volatility of development projects.
The Forecast also assumes sales tax revenue will experience steady growth in the out years.
Cupertino lost a top three sales tax generator in 2013 and the City is no longer experiencing the
double-digit growth in business-to-business sales tax that had been driven by strong growth in
the technology sector last year. The high stock valuations of many technology companies
indicate that the current technology product cycle may be over its peak. Therefore, the Forecast
assumes steady growth in the out years.
In summary, the steady recovery from the great recession is expected to continue impacting the
City’s revenue performance. The economically sensitive revenues, such as sales tax and
property tax receipts, are expected to experience moderate growth over the forecast period.
Development-related revenue such as licenses and permits, construction tax, and charges for
service are expected to decline from the peak experienced in FY 2013-14 due to one-time
projects.
As shown in the chart on the next page, operating expenditures are expected to exceed
operating revenues in all five years of the forecast. In addition, reserve levels are projected to
increase as the City proactively prepares for future expenditure liabilities. Per the City’s new
Reserve Policy any additional unassigned fund balance above the $400,000 maximum will be
transferred out to the Capital Reserve.
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FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18FY 18-19
Estimate Proposed ForecastForecastForecastForecast
Assigned/Other $26,584,132$26,584,132$32,179,322$31,049,322$32,569,322$34,089,322
Unassigned 27,886,80727,886,807822,038400,000400,000400,000
TOTAL BFB 54,470,93954,470,93933,001,36031,449,32232,969,32234,489,322
Revenue 98,598,00056,112,50051,376,00051,538,00053,138,00055,060,000
Expenditures -75,755,031-67,015,292-51,678,038-49,473,438-50,006,438-50,858,438
Transfers Out
To Capital
Reserve
0 -10,566,787-1,250,000-544,562-1,611,562-4,201,562
NET REV/EXP 22,842,969-21,469,579-1,552,0381,520,0001,520,000 0
Assigned/Other 26,584,13232,179,32231,049,32232,569,32234,089,32234,089,322
Unassigned 27,886,807822,038400,000400,000400,000400,000
TOTAL EFB $54,470,939$33,001,360$31,449,322$32,969,322$34,489,322$34,489,322
FIVE-YEAR GENERAL FUND FORECAST
BEGINNING FUND BALANCE
ENDING FUND BALANCE
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FIVE-YEAR SALES TAX FORECAST
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Sales Tax $18,721,662 $18,388,000 $18,288,000 $18,837,000 $19,215,000 $20,109,000
The City’s sales tax heavy reliance on the volatile
business-to-business sector has made it vulnerable
to large swings in revenue. Currently, the City’s
largest two sales tax generators—both technology
companies—account for approximately 66% of the
City’s total sales tax. Moderate growth in base
sales tax revenues are anticipated to grow
moderately in the range of 2-4% annually in the
out years.
Given the volatility of business-to-business
revenue, which accounts for 73% of the City’s sales tax, a key goal of the City’s long-term fiscal
strategic plan is to diversify by building up the general retail and food product sectors.
Development projects such as the Rosebowl and Main Street Cupertino are expected to generate
new or replacement retail. Once complete, these developments should help balance retail sales
with business-to-business revenues.
FIVE-YEAR PROPERTY TAX FORECAST
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Property Tax $14,932,691 $14,349,000 $15,067,000 $15,670,000 $16,297,000 $16,949,000
The strong housing recovery is projected to continue through FY 2014-15 with year-over-year
growth in property tax receipts of about 5%. Given the Federal Reserve’s intention to keep
interest rates low until unemployment falls to 6.5%, it is anticipated strong growth for the next
two years with annual growth tapering to 4% by the end of the forecast period. The assessed
value of real property is anticipated to grow only 2% in FY 2014-15 according to data released
by the Santa Clara County Assessor’s Office.
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FIVE-YEAR TRANSIENT OCCUPANCY TAX FORECAST
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Transient Occupancy $3,768,504 $4,400,000 $4,510,000 $4,659,000 $4,808,000 $4,957,000
Transient occupancy tax collections are
estimated to increase by 17% in the current year
with the increase in number of rooms resulting
from the opening of the new Aloft Hotel in
December 2012 and higher occupancy and room
rates given strong business-to-business activity.
Revenues are expected to stabilize in FY 2014-
2015.
The forecast assumes that out year growth
tracks with the projected national gross
domestic product (GDP) as a proxy for economic activity. Available economic forecasts project
annual GDP grow to be 2.5% in FY 2015-16 and fluctuate between 2.5% and 3.2% throughout
the forecast period.
FIVE-YEAR LICENSES & PERMITS FORECAST
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Licenses & Permits $3,502,618 $3,100,000 $1,600,000 $830,000 $857,000 $884,000
Licenses and Permit collections are expected to
slow as plan check fees and building permit fees
for the large projects currently in the pipeline
have mostly been collected. These projects
include: the Main Street mixed use project,
Biltmore mixed use project, Rosebowl mixed use
project, Apple Alves Café, the Homestead
shopping center, and Apple Campus 2. On the
horizon is a hotel project at Vallco, which is
expected to be submitted in FY 2016-17. There is
also the potential of larger projects as part of the General Plan Amendment.
These anticipated projects have yet to be approved and permitted; therefore, they are not
included in this forecast as it would be risky to rely on these one-time revenues. Delays are
common and the City would run the risk of having to pare down budgeted expenditures if
delays occurred. In addition, financing issues have thwarted large projects in the past. Last year,
the City was forced to reduce budgeted expenditures by $16 million when budgeted Apple 2
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Campus revenue was not received. By excluding planned development projects that have yet to
be approved and permitted, the City reduces its exposure to this volatile revenue source.
The forecast assumes that out year growth tracks with projected national GDP as a proxy for
economic activity.
FIVE-YEAR CHARGES FOR SERVICES FORECAST
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Charges for Services $17,580,000 $4,091,500 $2,946,000 $1,779,000 $1,507,000 $1,536,000
Charges for services collections are expected
to de crease in FY 2014-15 due to the peak in
collection of planning, zoning, and
engineering permit fees anticipated in FY
2013-14 related to development projects. As
these projects are completed, revenues are
expected to go down to base levels.
FIVE-YEAR FORECAST - OTHER REVENUE
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Estimate Proposed Forecast Forecast Forecast Forecast
Utility User Tax $3,048,000 $3,100,000 $3,153,000 $3,207,000 $3,262,000 $3,317,000
Franchise Fees 2,849,000 2,897,000 2,946,000 3,002,000 3,059,000 3,120,000
Other Taxes 9,373,000 5,020,000 1,755,000 1,811,000 1,867,000 1,921,000
Intergovernmental 365,000 265,000 265,000 265,000 265,000 265,000
Use of Money & Property 696,000 724,000 724,000 724,000 724,000 724,000
Fines & Forfeitures 550,000 550,000 550,000 550,000 550,000 550,000
Miscellaneous/Non-Op 23,900,000 0 0 0 0 0
Utility user taxes are not sensitive to economic fluctuations as they are based on usage and rates.
The forecast factors in known rate increases then assumes steady annual growth of 1.7% based
on historical trend data to account for increases based on usage.
Franchise fee agreements are anticipated in 2015 when the solid waste management contract is
up for renewal. Given that the majority of these franchise fee agreements have escalators based
on CPI, our forecast assumes annual growth in collections tracks with CPI.
Other taxes made up of construction, property transfer, and business license taxes are estimated
to peak in FY 2013-14 given construction taxes from the Rosebowl, Biltmore, Apple Alves Café,
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Main Street, and the Apple Campus 2 projects. The Forecast assumes collections to begin to
move towards base levels in FY 2014-15 and track with GDP growth in the out years.
Intergovernmental revenues are assumed to remain at base levels throughout the forecast period.
Only ongoing grants are assumed in the Forecast.
Use of money and property is expected to increase in FY 2014-15 given the large influx of one-time
development dollars. Returns are expected to be flat throughout the remainder of the forecast
period based on the City’s current conservative investment strategy. While interest rates are
expected to increase beginning in FY 2014-15, the Forecast will not be updated to account for
interest rate increases until the Federal Reserve makes an announcement on when and how
much rates will increase.
Fines and Forfeitures have been trending down in the last few years. However, based on service
enhancements included in the Sheriff’s contract beginning in FY 2014-15, collections are
anticipated to begin reversing this trend and stabilizing. The Forecast assumes collections
remain flat in the out years.
Miscellaneous and non-operational revenues are not assumed in the forecast.
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FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18FY 18-19
Estimate Proposed ForecastForecastForecastForecast
Personnel Costs $17,143,487$19,485,905$20,070,500$20,451,800$20,840,400$21,236,400
Non-Personal (ongoing)35,571,55225,200,39323,107,70023,546,80023,994,20024,450,200
Non-Personal (one-time)13,537,9352,535,995 0 0 0 0
Total Non-Personnel 49,109,48727,736,38823,107,70023,546,80023,994,20024,450,200
Transfers 23,001,99231,627,2869,749,8386,019,4006,783,4009,373,400
Total Expenditures $89,254,966$78,849,579$52,928,038$50,018,000$51,618,000$55,060,000
FIVE-YEAR GENERAL FUND EXPENDITURE FORECAST
An in-depth analysis of the General Fund expenditure categories was completed to develop the
FY 2014-15 expenditure estimates included in this Forecast. As displayed in the chart above,
General Fund expenditures are projected to decrease from $89.3 million in FY 2013-14 to $78.8
million in FY 2014-15 and decline in for two additional years before increasing in the fifth year
of the forecast. The large swings in expenditures are mostly driven by transfer out to fund
various capital projects.
It is important to note that the Forecast is adjusted to eliminate one-time additions/deletions
and annualize partial year allocations that were included in the 2013-14 Adopted Budget.
Various one-time additions totaling $2.5 million scheduled to expire in June 2014 were
eliminated in the out years of the Forecast.
The following discussion focuses on the assumptions used for estimating each of the
expenditure categories in the General Fund Forecast.
Personnel Expenditures
Personnel costs in FY 2014-15 are increasing due to negotiated salary and benefit increases and
the recommendation to add five additional positions. and costs are projected to increase 3%
annually in the out years of the Forecast. As discussed in more detail below, these cost increases
are driven mostly by assumed changes in salary and retirement costs.
Health Benefits
Health benefits account for about 9% of all personnel costs in the General Fund, mostly made
up of health insurance costs. Given that the City pays employees a fixed dollar amount for
health and dental insurance costs, as opposed to covering a percentage of premiums, cost
increases in health and dental are fully absorbed by employees.
While not factored into the forecast, there is uncertainty around how the implementation of the
Affordable Care Act (ACA) will affect the City. Beginning in 2018, the so called “Cadillac Tax”
will impose an excise tax for any employer-sponsored health coverage whose value exceeds
$10,200 per year for individuals and $27,500 for families. A 40% excise tax will be imposed on
the amount that exceeds the predetermined thresholds. Most of the City’s current health plans
would fall under the definition of a Cadillac plan, which could increase the City’s cost of
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providing health benefits to employees. The City’s health care administrator, CalPERS, has
given assurances that coverage plans will fall below the Cadillac Tax threshold.
Retirement Benefits
The chart below shows the current breakdown of retirement costs borne by the City and
employees for the three retirement tiers. Virtually all employees in the City are
currently covered under the Tier 1 retirement system. Savings from the Tier 2 and Tier 3 are not
expected to be substantial for another 10-15 years.
Tier Benefits Employer
Share
Employer
Pickup
Total Employer
Share
Employee
Share
Total
Rate
2.7% @ 55
Highest Year
2% @ 60
Highest 3 Yr Avg
2% @ 62
Highest 3 Yr Avg
31.04%I 23.54%4.50%28.04%3.00%
29.79%
II 23.54%0.50%24.04%7.00%31.04%
III 23.54%0.00%23.54%6.25%
Significant investment losses experienced by CalPERS during the great recession resulted in
overall funded status of the retirement system dropping to 60.8%.1 Given the economic
recovery, the funded status of the system has improved to 70%.2 However, the desired goal is
100% funded status, where assets on hand are equal to the desired level of assets needed to pay
pension benefits. After a thorough analysis, CalPERS actuaries determined the retirement
system was at significant risk of falling to dangerously low funded status levels under existing
actuarial policies.
This prompted the CalPERS Board to adopt revised actuarial policies that aim to return the
system to 100% funded level within 30 years. The new method includes changing the asset
smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year
period with a 5-year ramp up at the beginning of the 30-year period and a 5-year ramp down at
the end. The new method is expected to increase public agency retirement contributions
beginning in FY 2015-16.
CalPERS has yet to provide the City with estimated contribution rates that factor in the new
smoothing methodology. Staff, therefore, reviewed the CalPERS reports on the proposed
method, which provided models of how the proposed change could affect public agency
retirement rates. Based on staff’s preliminary estimates, the average annual retirement
1 CalPERS Pension & Health Benefits Committee, Agenda Item 9A: Amortization Periods and Smoothing
Methods for Retirement Trust Funds. April 16, 2013.
2 See Footnote #1.
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rate increase assumed in the Forecast is 6.4%. Rates are predicted to level off after the 5-year
ramp up period, which will begin in FY 2015-16.
Other Benefits
The Forecast assumes an annual 2% cost escalator for life insurance, long-term disability
insurance, and the employee assistance program. Workers’ compensation costs vary widely
depending on the number and type of claims, which makes these costs very hard to predict. The
forecast assumes a 3% annual increase. No increases were forecasted for the following benefits:
car allowance, internet allowance, excess medical pay, stand by pay and recreation bucks.
Non-Personnel Expenditures
Non-personnel expenditures in FY 201-15 were adjusted to remove one-time uses and build
forecast projections off of base levels. For the out years of the Forecast, a growth rate based on
projected CPI has been assumed from the FY 2013-14 non-personnel base levels in each of the
four years. The average growth rate for the non-personnel category is 1.9% annually.
Transfers represent the General Fund’s contributions to other City funds to support debt
payments, pay retiree health costs, finance capital projects, replenish capital project reserves,
acquire new equipment, and to subsidize enterprises and operations. With the implementation
of full cost allocation in FY 2013-14, General Fund expenses will be shifted to other City funds
causing some of those funds’ revenues to fall short of expenses and necessitating the use of fund
balances to cover expenses. The General Fund benefits in the near term with the cost shift,
however, after fund balances in those other funds are drawn down to minimum levels, and
absent aggressive revenue or cost actions in those other funds, General Fund subsidies are
projected to kick in and increase in the outer years of the Forecast in order to maintain those
fund balance minimums.
FY 14-15FY 15-16FY 16-17FY 17-18FY 18-19
Proposed ForecastForecastForecastForecast
Economic Uncertainty I $18,000,000$18,000,000$18,000,000$18,000,000$18,000,000
Economic Fluctuation 1,400,0001,400,0001,400,0001,400,0001,400,000
PERS 100,000100,000100,000100,000100,000
Reserve for Encumbrances 172,659172,659172,659172,659172,659
Revenue Liability 8,940,0009,060,00010,580,00012,100,00012,100,000
General Building 603,739603,739603,739603,739603,739
I-280 Trail Study per Apple
DA Agreement
250,000 - - - -
Wolfe Road Transporation
Study per Apple DA
Agreement
1,000,000 - - - -
Total Reserves $30,466,398$29,336,398$30,856,398$32,376,398$32,376,398
FIVE-YEAR GENERAL FUND RESERVE FORECAST
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General Fund reserves are projected to increase by $1.9 million over the Forecast period. As part
of the FY 2013-14 Proposed Budget, staff recommends adding to the Revenue Liability Reserve
to prepare for a possible repayment of past tax receipts from a top tax generator that were
disbursed incorrectly to the City, according to the State. If the City were required to fully repay,
the total cost would be $10.6 million plus any additional revenue collected in the current year
($3.5 million estimated for FY 2013-14 and 2014-15). This City has taken actions to try to prevent
the State from requiring repayment of already collected and expended receipts from prior years.
However, staff recommends that a reserve is built up over the forecast period for the full
amount of the estimated revenue liability ($12.1 million). No additional tax receipts from this
company is assumed in this Forecast, however, any funds that are generated in future year are
recommended to be set aside in this reserve.
FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18FY 18-19
Estimate Proposed ForecastForecastForecastForecast
$27,886,807$822,038$400,000$400,000$400,000$400,000
FIVE-YEAR GENERAL FUND
UNASSIGNED FUND BALANCE FORECAST
General Fund unassigned fund balance is expected to relatively flat in the forecast. As
mentioned several times throughout this document any General Fund unassigned fund
balances above the $400,000 maximum will be transferred out to the Capital Reserve. In FY 14-
15 the unassigned reserve is kept at a higher level to ensure the$400,000 level amount can be
met in the out years.
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ALL FUNDS SUMMARY
This section provides information on the FY 2014-15 Special Revenue, Debt Service, Capital
Project, Enterprise and Internal Service Funds budgets including, expenditure and revenue
highlights, transfers to other funds, reserve funds and the financial forecast.
Revenue Estimates
Estimates for the FY 2014-15 beginning fund balance and for the individual revenue accounts
are based upon a careful examination of the collection history and patterns as they relate to such
factors as seasonality and performance in the economic environment that the City is most likely
to encounter in the coming year. Each source of revenue can be influenced by external (outside
of the City’s control) and/or internal factors. The FY 2014-15 revenue estimates are built on the
assumption that the economy will continue to experience modest growth, which will positively
impact the City’s economic performance.
Special Revenue Funds
Special Revenue Funds are a fund type used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds
include the Park Dedication, Transportation, Storm Drain, and Environmental
Management/Clean Creeks funds.
Revenue
Revenue sources for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Other Taxes 3,038,608400,000200,000
Use of Money & Property 21,21650,000 33,000
Intergovernmental 2,418,5254,742,0002,358,943
Charges for Services 419,917365,000365,000
Miscellaneous Revenue 67,595 0 0
Transfers In 1,900,0003,606,80411,566,357
Total Revenue Sources $7,865,861 $9,163,804 $14,523,300
REVENUE SOURCES 2014-15
Proposed Budget
Revenues are projected increase by $5.4 million dollars. The primary reason for this increase
the $11.6 million transfer in of fund from the General Fund to pay for several capital
improvement projects.
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Expenditures
Expenditure uses for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Employee Compensation 705,062706,062865,140
Employee Benefits 329,363339,149412,153
Materials 607,718447,527998,541
Contract Services 358,216396,837417,000
Contingencies 0 61,556 47,304
Cost Allocation 174,030603,365419,731
Special Projects 3,496,3276,606,00012,105,000
Transfers Out 1,450,000 0 0
Total Expenditures Uses $7,120,716 $9,160,496 $15,264,869
EXPENDITURE USES 2014-15
Proposed Budget
Expenditures are projected to increase by $6.1 million dollars this is driven again primarily by
increased costs associated with several one-time capital improvement projects.
Fund Balance
Fund balance represents a funds savings and is calculated by taking the beginning balance and
then adding the difference between revenue and expenditures to arrive at the ending fund
balance.
2012-13 2013-14
Actuals Final Budget
Beginning Balance 5,966,8242,230,00015,305,865
Net Increase (Decrease) in Fund Balance 745,1453,308(741,569)
Ending Balance $6,711,969 $2,233,308 $14,564,296
CHANGES TO FUND BALANCE 2014-15
Proposed Budget
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Debt Service Fund
The Debt Service Fund provides for the payment of principal and interest and associated
administrative costs incurred with the issuance of debt instruments for the City’s Public
Facilities Corporation. The budget funds the Corporation’s annual payment of principal and
interest on the City Hall/Library, Wilson/Memorial Open Space and Library Certificates of
Participation (COP) that will be paid off by the year 2030.
Revenue
Revenue sources for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Use of Money & Property 2,298 - -
Transfers In 3,181,000 3,079,000 3,171,838
Total Revenue Sources $3,183,298 $3,079,000 $3,171,838
REVENUE SOURCES 2014-15
Proposed Budget
Revenue is projected to increase slightly. As part of the final budget transfers in were reduced
to allow this fund to spend down a portion of its fund balance. In FY 2014-15 the General Fund
will fully fund debt service.
Expenditures
Expenditure uses for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Debt Service/Other Uses 3,176,9223,171,8383,171,838
Total Expenditures Uses $3,176,922 $3,171,838 $3,171,838
EXPENDITURE USES 2014-15
Proposed Budget
Expenditures are expected to remain the same. This represents a repayment of debt and
payments are fixed for the life of the loan that is set to paid off in 2030.
Fund Balance
Fund balance represents a funds savings and is calculated by taking the beginning balance and
then adding the difference between revenue and expenditures to arrive at the ending fund
balance.
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2012-13 2013-14
Actuals Final Budget
Beginning Balance 1,674,6241,681,0001,588,162
Net Increase (Decrease) in Fund Balance 6,376 (92,838)0
Ending Balance $1,681,000 $1,588,162 $1,588,162
CHANGES TO FUND BALANCE 2014-15
Proposed Budget
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Capital Project Funds
This fund pays for the acquisition and/or construction of major capital facilities.
Revenue
Revenue sources for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Use of Money 41,466 0 0
Miscellaneous 676289,000 0
Transfers In 6,052,7855,624,50016,184,787
Total Revenue Sources $6,094,927 $5,913,500 $16,184,787
REVENUE SOURCES 2014-15
Proposed Budget
Revenue is projected to increase by $10.3 million dollars. This increase is due to the
recommended change in policy for General Fund Reserves. All unassigned fund balance above
the maximum $400,000 will be transferred into the Capital Reserve.
Expenditures
Expenditure uses for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Capital Outlays 1,108,3093,712,000 4,968,000
Transfers Out 3,332,785590,000 0
Total Expenditures Uses $4,441,094 $4,302,000 $4,968,000
EXPENDITURE USES 2014-15
Proposed Budget
Expenditures are projected to increase by $2.9 million dollars this is due to an increase in capital
projects for FY 2014-15.
Fund Balance
Fund balance represents a funds savings and is calculated by taking the beginning balance and
then adding the difference between revenue and expenditures to arrive at the ending fund
balance.
2012-13 2013-14
Actuals Final Budget
Beginning Balance 3,646,0721,866,00015,305,865
Net Increase (Decrease) in Fund Balance 1,653,833 1,611,500 11,216,787
Ending Balance $5,299,905 $3,477,500 $26,522,652
CHANGES TO FUND BALANCE 2014-15
Proposed Budget
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Enterprise Funds
Enterprise Funds are set up for specific services that are funded directly by fees charged for
goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry
Farm Golf Course and Recreation funds.
Revenue
Revenue sources for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Use of Money 49,48230,000 30,000
Intergovernmental Revenue 16,059 0 0
Charges for Services 6,793,8686,879,0006,961,278
Miscellaneous Revenue 1,293 0 0
Transfers In 150,000384,000113,657
Total Revenue Sources $7,010,702 $7,293,000 $7,104,935
REVENUE SOURCES 2014-15
Proposed Budget
Revenue is projected to decrease by $188,065 this is driven by decreased transfer in from the
General Fund. As part of the budget process each fund is evaluated, funds that bringing in less
revenue than they are expending require the use of fund balance or a subsidy from the General
Fund. For FY 2014-15 programs within the enterprise fund required a reduced subsidy.
Expenditures
Expenditure uses for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Employee Compensation 869,5051,276,3711,484,960
Employee Benefits 236,593388,174451,443
Materials 361,922384,112400,014
Contract Services 4,532,8064,884,4845,076,934
Contingencies 246,710358,710295,454
Cost Allocation 0 879,870805,345
Special Projects 17,69215,000728,089
Transfers Out 0 0 986,000
Total Expenditures Uses $6,265,228 $8,186,721 $10,228,239
EXPENDITURE USES 2014-15
Proposed Budget
Expenditures are projected to increase by $2 million dollars. This increase is driven primarily
by increases in one-time special projects and a transfer out to the capital fund to fund a portion
of the library expansion.
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Fund Balance
Fund balance represents a funds savings and is calculated by taking the beginning balance and
then adding the difference between revenue and expenditures to arrive at the ending fund
balance.
2012-13 2013-14
Actuals Final Budget
Beginning Balance 10,057,0008,540,00010,740,320
Net Increase (Decrease) in Fund Balance 745,474 (893,721)(3,123,304)
Ending Balance $10,802,474 $7,646,279 $7,617,016
CHANGES TO FUND BALANCE 2014-15
Proposed Budget
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Internal Service Funds
Internal Service Funds are used for areas where goods or services are provided to other
departments or governments on a cost-reimbursement basis. Internal Service Funds include the
Information Technology, City Channel and Website, Equipment, Workers Compensation, Long-
Term Disability/Compensated Absence, and Retiree Medical funds.
Revenue
Revenue sources for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Use of Money & Property 28,9819,000 14,000
Charges for Services 3,399,4533,852,1394,350,386
Miscellaneous Revenue 7,352 0 0
Transfers In 1,719,5032,401,500590,647
Total Revenue $5,155,289 $6,262,639 $4,955,033
REVENUE SOURCES 2014-15
Proposed Budget
Revenues are project to decrease by $1.3 million dollars. The decrease is due to programs
within the internal service funds using their accumulated retained earning toward the purchase
of replacement equipment.
Expenditures
Expenditure uses for special revenue funds are summarized in the table below and discussed in
greater detail following the table:
2012-13 2013-14
Actuals Final Budget
Employee Compensation 656,7151,000,4251,100,865
Employee Benefits 2,506,6952,129,5941,459,914
Materials 394,287371,520399,353
Contract Services 1,429,2791,413,0001,575,734
Contingencies 440,461174,102193,047
Cost Allocation 0 1,128,971958,486
Special Projects 180,580530,3351,604,098
Total Expenditures $5,608,017 $6,747,947 $7,291,497
2014-15
Proposed Budget EXPENDITURE USES
Expenditures are projected to increase by $543,550 this is due to increased costs related to one-
time special projects and is offset by a decrease in employee benefits due to the City paying off
the unfunded liability for retiree medical.
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Retained Earning
Internal Service Funds carry retained earning instead of fund balance. Retained earnings
represent a funds savings and are calculated in the same manner as fund balance, taking the
beginning balance and then adding the difference between revenue and expenditures to arrive
at the ending fund balance.
2012-13 2013-14
Actuals Final Budget
Beginning Balance 5,441,0005,084,0009,918,338
Net Increase (Decrease) in Fund Balance (452,728) (485,308) (2,336,464)
Ending Balance $4,988,272 $4,598,692 $7,581,874
2014-15
Proposed Budget CHANGES RETAINED EARNINGS
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Five Year
Budget Forecast
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - GENERAL FUND REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Sales Tax 18,721,662 16,215,000 18,388,000 18,288,000 18,837,000 19,215,000 20,109,000 21,003,000
Property Tax 14,932,691 13,138,000 14,349,000 15,067,000 15,670,000 16,297,000 16,949,000 17,627,000
Transient Occupancy 3,768,504 4,400,000 4,400,000 4,510,000 4,659,000 4,808,000 4,957,000 5,101,000
Utility Tax 2,994,526 3,253,000 3,048,000 3,100,000 3,153,000 3,207,000 3,262,000 3,317,000
Franchise Fees 2,848,951 2,905,000 2,849,000 2,897,000 2,946,000 3,002,000 3,059,000 3,120,000
Other Taxes 2,077,628 2,700,000 9,373,000 5,020,000 1,755,000 1,811,000 1,867,000 1,921,000
Licenses & Permits 3,502,618 3,480,000 3,100,000 1,600,000 830,000 857,000 884,000 910,000
Use of Money & Property 721,148 660,000 696,000 724,000 724,000 724,000 724,000 724,000
Intergovernmental 382,535 265,000 365,000 265,000 265,000 265,000 265,000 265,000
Charges for Services 4,095,027 4,514,660 17,580,000 4,091,500 2,946,000 1,779,000 1,507,000 1,536,000
Fines & Forfeitures 560,417 620,000 550,000 550,000 550,000 550,000 550,000 550,000
Miscellaneous/Other 56,093 38,000 23,900,000 0 0 0 0 0
TOTAL REVENUE 54,661,799 52,188,660 98,598,000 56,112,500 52,335,000 52,515,000 54,133,000 56,074,000
5 YEAR FORECASTOBJECT2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL REVENUE FUND REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
STORM DRAIN IMPROVEMENT
Investment Earnings 2,767 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Developer Fees 178,771 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Transfer from General Fund 210,000 210,000 210,000 210,000 210,000 210,000
TOTAL 181,538 311,000 311,000 101,000 311,000 311,000 311,000 311,000
PARK DEDICATION
Park Dedication Fee 2,495,201 200,000 12,666,271 200,000 200,000 200,000 200,000 200,000
Investment Earnings 5,127 1,000 1,000 1,000 1,000 1,000 1,000 1,000
TOTAL 2,500,328 201,000 12,667,271 201,000 201,000 201,000 201,000 201,000
ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN
Investment Earnings 579 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fees 367,046 365,000 365,000 365,000 365,000 365,000 365,000 365,000
Transfer from General Fund 0 135,000 135,000 158,000 158,000 158,000 158,000 158,000
TOTAL 367,625 501,000 501,000 524,000 524,000 524,000 524,000 524,000
TRANSPORTATION
Investment Earnings 1,572 2,000 2,000
Transfer from General Fund 1,900,000 1,050,000 7,913,357 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000
Transfer from Capital Reserves - - - - - - - -
Vehicle Registration Fee 329,357 330,000 330,000 330,000 330,000 330,000 330,000 330,000
Grants 339,453 2,385,000 -
Gasoline Tax 1,389,808 1,717,000 1,717,000 10,901,357 1,717,000 1,717,000 1,717,000 1,717,000
TOTAL 3,960,190 5,484,000 9,962,357 13,231,357 4,047,000 4,047,000 4,047,000 4,047,000
5 YEAR FORECASTPROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL REVENUE FUND REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
5 YEAR FORECASTPROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
HOUSING & COMMUNITY DEVELOPMENT
Investment Earnings 10,702 30,000 30,000 45,000 45,000 45,000 45,000 45,000
Grants 402,477 310,000 310,000 310,943 310,943 310,943 310,943 310,943
Loan Repayments 5,233 15,000 15,000 10,000 10,000 10,000 10,000 10,000
Housing Mitigation Fees 374,937 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Transfer from General Fund - 212,000 212,000 - - - - -
TOTAL 793,349 667,000 667,000 465,943 465,943 465,943 465,943 465,943
TOTAL SPECIAL REVENUE FUNDS 7,803,030 7,164,000 24,108,628 14,523,300 5,548,943 5,548,943 5,548,943 5,548,943
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - DEBT SERVICE REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
PUBLIC FACILITIES CORPORATION
Investment Earnings 2,298 - - - - - - -
Debt Refinancing - - - - - - - -
Transfer from General Fund 3,181,000 3,079,000 3,079,000 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838
TOTAL 3,183,298 3,079,000 3,079,000 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
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FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
CAPITAL IMPROVEMENT PROJECTS
Transfers from Capital Reserves 590,000 590,000 - - - - -
Transfers from General Fund 2,474,000 1,933,000 1,933,000 - - - - -
Transfers from Recreation Programs - - - - - - -
Transfers from Stevens Creek Corridor Park - - - - - - -
Transfers from Park Dedication - - - - - - -
Grants/Other Income 41,466 - - - - - - -
TOTAL 2,515,466 2,523,000 2,523,000 - - - - -
CAPITAL RESERVES
Transfers from Stevens Creek Corridor Park - -
Transfers from Capital Improvement - -
Transfers from Transportation - - - - - - - -
Transfers from General Fund 1,125,121 5,100,000 5,100,000 16,184,787 2,209,000 1,521,562 2,606,562 5,215,562
TOTAL 1,125,121 5,100,000 5,100,000 16,184,787 2,209,000 1,521,562 2,606,562 5,215,562
STEVENS CREEK CORRIDOR PARK
Transfers from Park Dedication - - - - - - -
Transfers from Capital Reserves 2,453,664 - - - - - - -
Transfers from Recreation - - - - - - -
Grants 289,000 289,000 - - - - -
TOTAL 2,453,664 289,000 289,000 - - - - -
TOTAL CAPITAL FUNDS 6,094,251 7,912,000 7,912,000 16,184,787 2,209,000 1,521,562 2,606,562 5,215,562
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
113113
111
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - ENTERPRISE FUNDS REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
RESOURCE RECOVERY
Investment Earnings 17,154 7,000 7,000 7,000 7,000 7,000 7,000 7,000
Charges for Services 1,866,459 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000
Grants 16,059 - - - - - - -
TOTAL 1,899,672 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000
BLACKBERRY FARM GOLF COURSE
Investment Earnings 2,186 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Rent 17,124 15,000 15,000 15,000 15,000 15,000 15,000 15,000
Charges for Services 369,628 358,000 358,000 355,978 355,978 355,978 355,978 355,978
Transfer from General Fund - 230,000 230,000 113,657 113,657 113,657 113,657 113,657
TOTAL 386,752 604,000 604,000 485,635 485,635 485,635 485,635 485,635
SPORTS CENTER
Investment Earnings 2,310 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Rent 785 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Tennis 1,584,897 1,640,000 1,640,000 1,673,000 1,673,000 1,673,000 1,673,000 1,673,000
Membership 564,403 560,000 560,000 620,000 620,000 620,000 620,000 620,000
Transfer from General Fund - 154,000 154,000 154,000 154,000 154,000 154,000
TOTAL 2,152,395 2,356,000 2,356,000 2,295,000 2,449,000 2,449,000 2,449,000 2,449,000
RECREATION PROGRAMS
Investment Earnings 9,923 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Cultural, Youth, and Teen Programs 1,400,000 1,364,000 1,364,000 1,475,300 1,475,300 1,475,300 1,475,300 1,475,300
Physical Recreation and Sports 1,008,482 1,040,000 1,040,000 920,000 920,000 920,000 920,000 920,000
Transfer from General Fund 150,000 - - - 150,000 150,000 150,000 150,000
Transfer from Capital Reserves - - - - - - - -
Transfer from Capital Improvement - - - - - - - -
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
114114
112
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - ENTERPRISE FUNDS REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
TOTAL 2,568,405 2,409,000 2,409,000 2,400,300 2,550,300 2,550,300 2,550,300 2,550,300
TOTAL ENTERPRISE FUNDS 7,007,224 7,293,000 7,293,000 7,104,935 7,408,935 7,408,935 7,408,935 7,408,935
115115
113
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Investment Earnings 10,187 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Service Charges 1,716,300 1,400,000 1,400,000 1,653,897 1,653,897 1,653,897 1,653,897 1,653,897
Transfers In from General Fund 200,000 333,000 333,000 191,603 0 0 0 0
TOTAL 1,926,487 1,738,000 1,738,000 1,850,500 1,658,897 1,658,897 1,658,897 1,658,897
Service Charges - 939,000 939,000 773,741 773,741 773,741 773,741 773,741
Transfers In from General Fund - 50,000 50,000 176,810 176,810 176,810 176,810 176,810
TOTAL - 989,000 989,000 950,551 950,551 950,551 950,551 950,551
Investment Earnings 5,799 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Premiums 423,100 357,000 357,000 346,482 346,482 346,482 346,482 346,482
Transfers In from General Fund - - - 10,970 0 0 0 0
TOTAL 428,899 359,000 359,000 359,452 348,482 348,482 348,482 348,482
Investment Earnings 6,111 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Service Charges 1,201,351 1,074,000 1,074,000 1,436,672 1,005,672 1,005,672 1,005,672 1,005,672
Transfers In from General Fund 44,503 - - - - - - -
TOTAL 1,251,965 1,076,000 1,076,000 1,438,672 1,007,672 1,007,672 1,007,672 1,007,672
Investment Earnings 205 - - - - - - -
LTD Premiums 66,053 81,000 81,000 144,594 144,594 144,594 144,594 144,594
Transfers In from General Fund 75,000 300,000 300,000 211,264 211,264 211,264 211,264 211,264
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
COMPENSATED ABSENCE & LONG-TERM DISABILITY
INFORMATION TECHNOLOGY
CITY CHANNEL
WORKERS' COMPENSATION
EQUIPMENT
116116
114
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS REVENUE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
TOTAL 141,258 381,000 381,000 355,858 355,858 355,858 355,858 355,858
Investment Earnings 6,679 - - - - - - -
Transfers In from General Fund 1,400,000 1,700,000 1,700,000 - 975,000 975,000 975,000 975,000
TOTAL 1,406,679 1,700,000 1,700,000 - 975,000 975,000 975,000 975,000
TOTAL ALL PROGRAMS 5,155,288 6,243,000 6,243,000 4,955,033 5,296,460 5,296,460 5,296,460 5,296,460
RETIREE MEDICAL
117117
115
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - GENERAL FUND EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Employee Compensation 11,963,499 12,067,614 13,513,613 13,921,500 14,186,000 14,455,500 14,730,200
Employee Benefits 5,075,873 5,075,873 5,940,991 6,149,000 6,265,800 6,384,900 6,506,200
Personnel Costs - 17,039,372 17,143,487 19,454,604 20,070,500 20,451,800 20,840,400
Materials 3,546,528 3,573,328 3,358,238 3,422,000 3,487,000 3,553,300 3,620,800
Contract Services 14,083,522 14,450,345 14,906,077 15,061,900 15,348,100 15,639,700 15,936,900
Appropriations for Contingencies 1,162,522 1,162,522 1,232,747 1,224,300 1,247,600 1,271,300 1,295,500
Cost Allocation 2,875,422 2,875,422 3,336,132 3,399,500 3,464,100 3,529,900 3,597,000
Debt Service/Other Uses 1,256,000 10,000 1,256,000 - - - -
Capital Outlays & Special Projects 3,036,100 13,537,935 2,410,995 - - - -
Total Non-Personnel 0 25,960,094 35,609,552 26,500,189 23,107,700 23,546,800 23,994,200 -
Net Transfers 14,505,804 23,001,992 31,627,286 10,708,838 6,996,400 7,778,400 10,387,400
TOTAL EXPENDITURES - 57,505,270 75,755,031 77,582,079 53,887,038 50,995,000 52,613,000 10,387,400
OBJECT 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
118118
116
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL REVENUE FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
STORM DRAIN IMPROVEMENT
9612 Storm Drain Improvements 7,900 770,000 770,000 - - - - -
9613 CIP- Minor Storm Drain Improvements - - - - - - - -
9614 SD MASTER PLAN UPDATE - 75,000 75,000 180,000 - - - -
9616 BUBB RD ELM CT SD IMPROV - - - 1,635,000 - - - -
96xx CIP-Calabazas Creek (Bollinger) Outfall - 135,000 135,000 - - - - -
9620 CIP - Monta Vista Storm Drain System - - - - - - - -
TOTAL 7,900 980,000 980,000 1,815,000 - - - -
PARK DEDICATION
0100 Transfer to Stevens Crk Corridor Park - - - - - - - -
0100 Transfer to Capital Improvement - - - - - - - -
TOTAL - - - - - - - -
ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN
8004 Non Point Source 376,945 508,000 508,000 545,829 545,829 545,829 545,829 545,829
TOTAL 376,945 508,000 508,000 545,829 545,829 545,829 545,829 545,829
TRANSPORTATION
8403 Sidewalk, Curb and Gutter Maint 100,889 387,000 387,000 956,806 956,806 956,806 956,806 956,806
8404 Street Pavement Maintenance 440,602 4,600,000 4,600,000 8,173,694 2,000,000 2,000,000 2,000,000 2,000,000
8405 Street Signs/Markings 560,105 701,111 701,111 757,002 757,002 757,002 757,002 757,002
9463 BRIDGE REHAB MINOR - - - 165,000 - - - -
9464 ST MEDIAN IRRG PLANT REPL - - - 220,000 220,000 220,000 - -
9465 BICYCLE PED FACILITY IMPR - - - 83,000 83,000 83,000 - -
9466 MARY PED STSCA IMPROV - - - 28,000 275,000 - - -
9562 FIBER NTWK SIGNAL INTERCO - - - 132,000 - - - -
9563 SPEED BUMP VISTA LAZANEO - - - 22,000 - - - -
9564 PH 2 MCL SIDEWALK IMPROV - - - 1,100,000 935,000 - - -
9565 SCB PERIMETER TURN EXT - - - 110,000 - - - -
94xx CIP-McClellan Sidewalk Improve-Phase 1 - 250,000 250,000 - - - - -
94xx CIP-Bridge Rehabilitation-Minor - - - - - - - -
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
119119
117
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL REVENUE FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
94xx CIP-Sidewalk Imprv-Orange & Byrne Ave - 1,650,000 1,650,000 - 1,815,000 - - -
94xx CIP-Accessibility Transition Plan Update - 50,000 50,000 - - - - -
94xx CIP-Street Median Irrig & Plant Replace - - - - - - - -
0100 Transfer to Capital Reserves - - - - - - - -
TOTAL 1,101,596 7,638,111 7,638,111 11,747,502 7,041,808 4,016,808 3,713,808 3,713,808
HOUSING & COMMUNITY DEVELOPMENT
7401 General Administration 58,707 141,000 141,000 69,551 69,551 69,551 69,551 69,551
7403 Affordable Housing 324,887 214,000 214,000 557,000 557,000 557,000 557,000 557,000
7404 Public Service Grants 45,281 43,000 43,000 48,141 48,141 48,141 48,141 48,141
7405 Below Market Rate Housing 204,320 330,000 330,000 481,846 481,846 481,846 481,846 481,846
TOTAL 633,195 728,000 728,000 1,156,538 1,156,538 1,156,538 1,156,538 1,156,538
RDA SUCCESSOR AGENCY
7304 Successor Agency 64,742 - - - - - -
7304 Successor Housing Agency - - - - - - -
TOTAL 64,742 - - - - - - -
TOTAL ALL SPECIAL REVENUE 2,184,378 9,854,111 9,854,111 15,264,869 8,744,175 5,719,175 5,416,175 5,416,175
120120
118
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - DEBT SERVICE FUND EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
PUBLIC FACILITIES CORPORATION
5301 Principal 3,176,922 2,040,000 2,055,000 2,055,000 2,055,000 2,055,000 2,055,000 2,055,000
5301 Interest + Fees - 1,132,000 1,118,638 1,116,838 1,116,838 1,116,838 1,116,838 1,116,838
5301 Debt Refinancing - - - - - - - -
TOTAL 3,176,922 3,172,000 3,173,638 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
121121
119
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
CAPITAL IMPROVEMENT PROJECTS
9130 Wilson Park Irrigation Renovation 79,693 - - - - - - -
9133 McClellan Environmental Ed Center 230,992 - - - - - - -
9136 Scenic Circle Access 1,005 - - - - - - -
9140 Park Path & Park Lot Repairs Resurfacing 19,734 - - - - - - -
9145 Park Path & Lot Repairs Resurf-Phase 2 - - - - - - - -
9141 Trail Resurfacing at School Sports Fields 128,463 - - - - - - -
9144 Civic Center Master Plan Projects 3,806 400 400 - - - - -
9145 Phase II Park Path Repair 126,510 - - - - - - -
9146 Phase II Trail Resurface 30,153 - - - - - - -
9149 Stevens Creek Trail to Bay Study 10,000 - - - - - - -
91xx Spts Ctr Tennis Court Retaining Wall - 250 250 - - - - -
9158 Blackberry Farm Splash Pad - - - - 641,000 - - -
9159 McClellan Paths & Landscape Imprvmnt - - - 358,000 - - - -
91xx McClellan Community Garden Irrigation - - - - - 433,000 - -
9160 McClellan Miscellaneous Improvements - - - - - 55,000 - -
91xx Portal Park Renovation Master Plan - - - - 55,000 - - -
91xx SCCP Chain MP-McClellan to SCB - 300 300 - - - - -
9161 Sports Center-Resurface Tennis Courts - - - 235,000 481,000 - - -
9162 Memorial Park Master Plan - - - - - 150,000 - -
9163 MV Rec Ctr Preschool Play Area Impv - - - 140,000 300,000 - - -
9164 Portal Park - Collins School Cricket Batting - - - 106,000 - - - -
9xxx Quinlan Ctr Preschool Play Area Impv - - - - 57,000 - - -
9xxx Blackberry Farm - Play Area Improvements - - - - - - - 406,000
9xxx McClellan Ranch - Community Garden Fence Replacement - - - - - 263,000 - -
9xxx McClellan Ranch - Construct Trash Enclosure - - - - 90,000 - - -
9xxx Sports Center Court Lights - - - - 500,000 - - -
9xxx Sports Center - Interior Upgrades - - - - 20,000 - - -
91xx Park Path Repairs Phase 3 - 90 90 - - - - -
91xx Trail Resurfacing Sports Field Phase 3 - 30 30 - - - - -
9261 McClellan Barn Eval & Renovation 576 - - - - - - -
9262 McClellan Historic/Structural Assessm 7,633 - - - - - - -
9263 Solar Assessment Public Bldgs-Phase 1 14,964 - - - - - - -
9252 McClellan Ranch Repairs and Painting 46,606 - - - - - - -
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
122122
120
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
9259 Emergency Van Upgrade 5,358 - - - - - - -
92xx McClellan Restroom & Site Access - 110 110 - - - - -
92xx Environ Ed Ctr-Solar PV System - 50 50 - - - - -
92xx Quinlan Fiber Installation - 50 50 - - - - -
92xx Senior Center Various Improvements - 160 160 - - - - -
92xx Sports Center Various Improvements - 58 58 - - - - -
92xx City Hall Distributed Antenna System - 125 125 - - - - -
92xx Public Bldg Solar Install-Service Center - 400 400 - - - - -
9270 Public Building Solar - Service Center - - - 300,000 - - - -
9271 Library Story Room Expansion - 500 500 1,500,000 - - - -
9274 Initial Civic Center Projects Design - - - 2,200,000 - - - -
9275 Senior Center Exercise Room Wood Floor Replace - - - 79,000 - - - -
9276 Senior Center - May Ave Landscaping - - - 50,000 - - - -
9277 Senior Center - Exterior Upgrades - - - - 250,000 - - -
9558 Various Trf Signal/Intersection Modify 5,748 - - - - - - -
9560 McClellan Road Sidewalk Study 22,516 - - - - - - -
9561 Traffic Mgmt Study-3 Intersections 40,604 - - - - - - -
9704 Streetlight & Irrigation Conservation 20,000 - - - - - - -
Capital Projects 794,361 2,523 2,523 7,268,000 2,394,000 901,000 - 406,000
Transfers Out:
0100 Transfer to Recreation Programs - - - - - - -
0100 Transfer to Capital Reserves 221,078 - - - - - - -
0100 Transfer to General Fund - - - - - - - -
Transfers Out from Current Operations 221,078 - - - - - - -
TOTAL CAPITAL IMPROVEMENT 1,015,439 2,523 2,523 7,268,000 2,394,000 901,000 - 406,000
CAPITAL RESERVES
0100 Transfer to Capital Improvement 3,099,121 590 590 - - - - -
0100 Transfer to Transportation - - - - - - - -
0100 Transfer to Stevens Crk Corridor Park - - - - - - - -
0100 Transfer to Recreation Programs - - - - - - - -
123123
121
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
0100 Transfer to General Fund - - - - - - - -
Transfers Out from Reserves 3,099,121 590 590 - - - - -
STEVENS CREEK CORRIDOR PARK
9112 Stevens Creek Corridor Park-Phase 1 14,483 - - - - - - -
9134 Stevens Creek Corridor Park-Phase 2 284,166 289 289 - - - - -
9135 BBF Infrastructure Upgrades - - - - - - - -
0100 Transfer to Capital Improvement - - - - - - - -
0100 Transfer to Capital Reserves 12,586 - - - - - - -
TOTAL 311,235 289 289 - - - - -
TOTAL ALL CAPITAL PROJECTS 4,425,795 3,402 3,402 7,268,000 2,394,000 901,000 - 406,000
124124
122
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - ENTERPRISE FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
RESOURCE RECOVERY
8003 Solid Waste & Recycling 1,764,995 2,232,000 2,232,000 2,304,496 2,304,496 2,304,496 2,304,496 2,304,496
TOTAL 1,764,995 2,232,000 2,232,000 2,304,496 2,304,496 2,304,496 2,304,496 2,304,496
BLACKBERRY FARM GOLF COURSE
6440 Golf Course 518,112 604,000 - 655,635 655,635 655,635 655,635 655,635
9139 CIP Golf Irrigation Upgrade 481,958 - - - 80,000 - - -
9139 CIP Golf Well & Pond Modifications - - - - 413,000 - - -
9150 CIP Golf Course Master Plan 50,000 - - - - - - -
TOTAL 1,050,070 604,000 - 655,635 1,148,635 655,635 655,635 655,635
SPORTS CENTER
6450 Sports and Physical 1,747,961 2,054,000 2,054,000 2,308,256 2,308,256 2,308,256 2,308,256 2,308,256
8510 Maintenance 263,522 305,000 305,000 364,248 364,248 364,248 364,248 364,248
TOTAL 2,011,483 2,359,000 2,359,000 2,672,504 2,672,504 2,672,504 2,672,504 2,672,504
RECREATION PROGRAMS
6349 Cultural, Youth and Teen Programs 1,242,199 1,725,000 1,725,000 1,811,234 1,811,234 1,811,234 1,811,234 1,811,234
6449 Sports and Physical 776,469 1,267,000 1,267,000 1,264,370 1,264,370 1,264,370 1,264,370 1,264,370
9129 CIP Stocklmeir Orchard Irrigation 6,478 - - - - - - -
9165 Wilson Ball Safety Netting - - - 65,000 - - - -
9166 Wilson Bleacher Shade Canopy - - - 190,000 - - - -
9167 Wilson Renovation Master Plan - - - 55,000 - - - -
9278 Wilson Building & Landscape Improvements - - - 65,000 - - - -
9255 Quinlan Center Upgrades - - - 159,000 - - - -
0100 Transfer to Capital Improvement - - - 986,000 - - - -
TOTAL 2,025,146 2,992,000 2,992,000 4,595,604 3,075,604 3,075,604 3,075,604 3,075,604
TOTAL ALL ENTERPRISE FUNDS 6,851,694 8,187,000 7,583,000 10,228,239 9,201,239 8,708,239 8,708,239 8,708,239
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
125125
123
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
INFORMATION TECHNOLOGY
3800 Operations 1,220,755 1,525,000 1,525,000 1,636,593 1,636,593 1,636,593 1,636,593 1,636,593
0100 Transfer to General Fund - - - -
9800 Acquisitions & Projects 186,903 333,000 333,000 676,185
TOTAL 1,407,658 1,858,000 1,858,000 2,312,778 1,636,593 1,636,593 1,636,593 1,636,593
CITY CHANNEL
3500 Government Channel - 777,000 777,000 1,068,854 1,068,854 1,068,854 1,068,854 1,068,854
3501 Gov't Channel--Special Project - 97,000 97,000 - - - - -
3600 City Web Site - 231,000 231,000 263,697 263,697 263,697 263,697 263,697
9800 Acquisitions & Projects - 50,000 50,000 - - - - -
TOTAL - 1,155,000 1,155,000 1,332,551 1,332,551 1,332,551 1,332,551 1,332,551
WORKERS' COMPENSATION
4550 Claims 715,714 434,000 434,000 442,567 442,567 442,567 442,567 442,567
TOTAL 715,714 434,000 434,000 442,567 442,567 442,567 442,567 442,567
EQUIPMENT
8840 Equipment Maintenance 1,012,423 1,109,000 1,109,000 1,391,743 1,391,743 1,391,743 1,391,743 1,391,743
9820 Equipment Acquisition 772 138,000 138,000 481,000 481,000 481,000 481,000 481,000
TOTAL 1,013,195 1,247,000 1,247,000 1,872,743 1,872,743 1,872,743 1,872,743 1,872,743
4570 Disability Claims 78,195 79,000 79,000 80,858 80,858 80,858 80,858 80,858
4571 Leave Payouts 168,536 275,000 275,000 275,000 275,000 275,000 275,000 275,000
TOTAL 246,731 354,000 354,000 355,858 355,858 355,858 355,858 355,858
RETIREE MEDICAL
COMPENSATED ABSENCE & LONG-TERM DISABILITY
PROGRAM 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
126126
124
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS EXPENDITURES
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
4512 Insurance 786,661 930,000 930,000 975,000 975,000 975,000 975,000 975,000
4512 Long Term Obligation 1,438,058 770,000 770,000 - - - - -
TOTAL 2,224,719 1,700,000 1,700,000 975,000 975,000 975,000 975,000 975,000
TOTAL ALL INTERNAL SERVICE 5,608,017 6,748,000 6,748,000 7,291,497 6,615,312 6,615,312 6,615,312 6,615,312
127127
125
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - GENERAL FUND FUND BALANCE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Beginning Fund Balance 26,097,678 32,282,175 54,470,939 34,714,284 33,162,246 34,682,246 36,202,246
Non Spendable 956,827 1,003,439 987,021 987,021 987,021 987,021 987,021 987,021
Restricted 725,903 695,564 725,903 725,903 725,903 725,903 725,903 725,903
Assigned 17,667,233 20,850,108 24,871,208 32,179,322 31,049,322 32,569,322 34,089,322 34,089,322
Unassigned 16,694,346 4,416,454 27,886,807 822,038 400,000 400,000 400,000 400,000
Total Ending Fund Balance 36,044,309 26,965,565 54,470,939 34,714,284 33,162,246 34,682,246 36,202,246 36,202,246
Classification 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
128128
126
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL FUNDS FUND BALANCE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
SPECIAL REVENUE
Beginning Fund Balance 5,966,824 2,233,308 2,233,308 15,305,865 14,564,296 11,369,064 11,198,832 11,331,600
Assigned 6,711,969 2,233,308 2,233,308 14,564,296 11,369,064 11,198,832 11,331,600 11,464,368
Unassigned - - - - - - - -
Total Ending Fund Balance 6,711,969 2,233,308 2,233,308 14,564,296 11,369,064 11,198,832 11,331,600 11,464,368
DEBT SERVICE
Beginning Fund Balance 1,674,624 1,681,000 1,681,000 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162
Assigned 1,681,000 1,588,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162
Unassigned - - - - - - - -
Total Ending Fund Balance 1,681,000 1,588,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162
CAPITAL PROJECT
Beginning Fund Balance 3,646,072 1,866,000 1,866,000 15,305,865 24,222,652 24,037,652 24,658,214 27,264,776
Assigned 5,299,905 3,477,500 3,477,500 24,222,652 24,037,652 24,658,214 27,264,776 32,074,338
Unassigned - - - - - - - -
Total Ending Fund Balance 5,299,905 3,477,500 3,477,500 24,222,652 24,037,652 24,658,214 27,264,776 32,074,338
ENTERPRISE
Beginning Fund Balance 10,057,000 8,540,000 8,540,000 10,740,320 7,617,016 5,824,712 4,525,408 3,226,104
Assigned 10,802,474 7,646,279 7,646,279 7,617,016 5,824,712 4,525,408 3,226,104 1,926,800
Unassigned - - - - - - - -
Total Ending Fund Balance 10,802,474 7,646,279 7,646,279 7,617,016 5,824,712 4,525,408 3,226,104 1,926,800
INTERNAL SERVICE
Beginning Fund Balance 5,441,000 5,084,000 5,084,000 9,918,338 7,581,874 6,225,167 4,868,460 3,511,753
Assigned 4,988,272 4,598,692 4,598,692 7,581,874 6,225,167 4,868,460 3,511,753 2,155,046
Classification 2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
129129
127
FISCAL YEAR 2014-2015 PROPOSED BUDGET
FIVE YEAR FORECAST - SPECIAL FUNDS FUND BALANCE
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019Classification2012-13
Actuals
2013-14
Final Budget
FY2013-14
Projection
5 YEAR FORECAST
Unassigned - - - - - - - -
Total Ending Fund Balance 4,988,272 4,598,692 4,598,692 7,581,874 6,225,167 4,868,460 3,511,753 2,155,046
130130
128
Council and
Commissions
City Council
Technology, Information &
Communications
Library Commission
Public Safety
Bicycle & Pedestrian
Parks & Recreation
Teen
Planning
Housing
129
Teen
Commission
Technology Information
& Communications
Commission
Recreation and
Community Services
Commission
Library
Commission
Planning
Commission Bicycle/Pedestrian
Commission
Fine Arts
Commission
Public Safety
Commission
Audit Committee Economic Development
Committee
Fiscal Strategic Plan
Committee
Housing
Commission
City Council
Citizens of Cupertino
131131
130
Proposed
2014-15
Page $ 479,627
Fund Dept
136 110 1000 410,127
139 110 1001 50,000
142 110 1010 19,500
$ 230,827
Fund Dept
146 110 1031 21,201
148 110 1040 10,422
151 110 1042 26,851
154 110 1050 13,310
156 110 1055 4,400
159 110 1060 6,954
162 110 1065 29,887
165 110 1070 94,854
168 110 1075 22,948
$ 710,454
City Council and Commissions
City Council
TOTAL CITY COUNCIL AND COMMISIONS
Bicycle and Pedestrian
Recreation and Community Services
Teen
Planning
Housing
CITY COUNCIL
COMMISSIONS
Library
Fine Arts
Public Safety
Technology, Information & Community Commission
Communtiy Funding
Sister Cites
132
131
Division Summary
City Council and Commissions - Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 112,892 31,436
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 112,892$ 31,436$
Expenditures
Employee Compensation 185,698 195,288 200,342 195,061
Employee Benefits 105,895 110,284 127,029 118,136
Materials 119,486 178,620 117,799 135,393
Contract Services 36,096 32,265 97,750 83,504
Appropriations for Contingency - - 18,555 15,590
Cost Allocation 15,900 7,400 213,080 162,770
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 463,075$ 523,857$ 774,555$ 710,454$
Fund Balance (Use of)- - - -
General Fund Costs 463,075$ 523,857$ 661,663$ 679,018$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $710,454 be approved for the programs that are a part of the City
Council and Commissions Department. Overall the budget has decreased by $64,101. This decrease is
primarily driven by reduced costs associated with City Channel services. These services have decreased
due to the department’s use of retained earnings to offset replacement costs this fiscal year.
This budget is funded from $31,436 in estimated department revenue resulting from charges to user
departments as part of the Cost Allocation Plan (CAP) and a $679,018 contribution from the General
Fund.
133133
132
Recommended Expenditures
Fiscal Year 2014-2015
City Council
$479,627
68%
Commissions
$230,827
32%
4 Year Expenditure History
In Millions
$0.5 $0.5
$0.7 $0.7
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
134134
133
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS
Gilbert Wong, Mayor
Rod Sinks, Vice Mayor
Barry Chang, Council Member
Orrin Mahoney, Council Member
Mark Santoro, Council Member
Budgets within City Council and Commissions include:
• City Council
• Community Funding
• Sister Cities
• Technology, Information and Community Commission
• Library Commission
• Fine Arts Commission
• Public Safety Commission
• Bicycle and Pedestrian Commission
• Recreation and Community Services Commission
• Teen Commission
• Planning Commission
• Housing Commission
BUDGET AT A GLANCE
Total Revenue 31,436$
Total Expenditures 710,454
Fund Balance -
General Fund Costs 679,018$
Total Staffing 1.55
% Funded by General Fund 95.6%
135135
134
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
CITY COUNCIL
Budget Unit 110-1000
General Fund
PROGRAM OVERVIEW
The Mayor and Council members, acting as the elected representatives of the residents of
Cupertino, establish public policies to meet community needs and assure orderly development
of the City.
SERVICE OBJECTIVES
• The City Council objectives are carried out by city staff under the sole direction of the
City Manager.
RECOMMENDED BUDGET
It is recommended that a budget of $410,127 be approved for the City Council Budget. This
represents a decrease of $103,580 under the FY 2013-14 Final Adopted Budget. The decrease is
attributed primarily to decreased user charges for City Channel due to that department’s use of
retained earnings for the purchase of replacement equipment in FY 2014-15.
This budget is funded from $31,436 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $378,691 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
BUDGET AT A GLANCE
Total Revenue 31,436$
Total Expenditures 410,127
Fund Balance -
General Fund Costs 378,691$
Total Staffing 0.50
% Funded by General Fund 92.3%
136136
135
City Council and Commissions - City Council
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 112,892 31,436
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 112,892$ 31,436$
Expenditures
Employee Compensation 78,171 78,042 80,198 79,905
Employee Benefits 66,524 68,445 81,001 70,594
Materials 92,356 102,990 89,399 97,953
Contract Services 23,520 19,715 44,700 129
Appropriations for Contingency - - 13,410 9,808
Cost Allocation 15,900 7,400 204,999 151,738
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 276,471$ 276,592$ 513,707$ 410,127$
Fund Balance (Use of)- - - -
General Fund Costs 276,471$ 276,592$ 400,815$ 378,691$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .50
There are no changes to staffing.
Total authorized positions – .50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
137137
136
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1000 CITY COUNCIL
5501 SALARIES FULL TIME $32,552 $33,561 $36,384 $36,091
5502 SALARIES PART TIME $45,381 $43,814 $43,814 $43,814
5505 OVERTIME $238 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $575
5509 INTERNET ALLOWANCE $1,425 $1,800 $2,700 $2,700
5600 RETIREMENT SYSTEM $19,596 $20,936 $22,277 $12,582
5711 HEALTH INSURANCE $37,191 $48,482 $47,441 $34,648
5712 DENTAL INSURANCE $5,151 $5,164 $5,164 $5,783
5713 MEDICARE $1,169 $1,135 $1,202 $1,184
5714 LIFE INSURANCE $527 $586 $618 $691
5715 LONG TERM DISABILITY $200 $235 $218 $256
5716 WORKERS COMPENSATION $299 $278 $325 $325
5717 VISION INSURANCE $966 $1,085 $1,056 $1,092
5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,758
6111 GEN OFFICE SUPPLIES $6,341 $10,000 $5,000 $5,000
6121 SML TOOLS & EQUIPMENT $0 $0 $5,000 $3,000
6154 TELEPHONE SERVICE $1,524 $2,000 $1,638 $1,563
6216 CONFERENCE/MBRSP DUES $34,008 $15,000 $15,000 $15,000
6221 BAY AREA GOVERNMENTS $0 $10,200 $11,000 $11,601
6222 SANTA CLARA CITIES ASSOC $5,761 $6,500 $5,761 $5,761
6223 LEAGUE OF CALIF CITIES $16,547 $16,700 $16,700 $16,584
6224 WEST VALLEY MAYOR/CMR $0 $0 $300 $300
6226 MEMBERSHIP AND DUES $17,155 $16,000 $16,000 $15,661
6326 SPECIAL DEPARTMENTAL $1,020 $0 $3,000 $1,816
6331 COMMUNITY CONGRESS $0 $5,000 $0 $0
6337 DEER HOLLOW FARM $5,000 $10,000 $0 $6,667
6338 HISTORICAL SOCIETY $5,000 $5,000 $0 $5,000
6339 LEHIGH WATER QUALITY $0 $4,000 $0 $0
6340 MAYORS FUND $0 $10,000 $10,000 $10,000
7013 MAINTENTANCE OF $0 $0 $0 $129
7014 GENERAL SVC AGMT $23,520 $20,000 $29,700 $0
7101 SISTER CITY PROGRAM $0 $0 $15,000 $0
7197 CONTINGENCIES $0 $0 $13,410 $9,808
8002 IT REIMBURSEMENT $15,900 $7,400 $3,187 $4,559
8004 CITY CHANNEL REIMB $0 $0 $201,223 $146,485
8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694
TOTAL EXPENDITURES $276,470 $294,878 $513,707 $410,127
138138
137
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
COMMUNITY FUNDING
Budget Unit 110-1001
General Fund
PROGRAM OVERVIEW
This budget provides funding for various community activities and community-based
organizations throughout the fiscal year.
SERVICE OBJECTIVES
• Provide funding to local non-profit organizations in the areas of social services, fine arts
and other programs for the general public.
• Grant funding requests in a fair and equitable manner.
• Grant funding requests per the Community Funding Policy adopted by City Council on
April 2, 2013.
RECOMMENDED BUDGET
It is recommended that a budget of $50,000 be approved for the Program Budget. The
recommended budget is $20,000 higher to reflect prior year annual appropriations for
Community Funding. If no new funding requests are received these dollars will be returned to
the general fund.
This budget is funded from $50,000 contribution from the general fund.
The following table shows the requests for the prior two fiscal years and the current funding
requests that have been received:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 50,000
Fund Balance -
General Fund Costs 50,000$
Total Staffing -
% Funded by General Fund 100.0%
139139
138
Non-Profit Organization Actual Funding
FY12-13
Deer Hollow 5,000
Historical Society 10,000
Euphrat Museum 10,000
KMTV 50,000
TOTAL FY11-12 $ 75,000
FY13-14
Deer Hollow 10,000
Historical Society 10,000
Euphrat Museum 10,000
TOTAL FY12-13 $30,000
FY14-15
Deer Hollow $12,500 Fund Operation of Deer Hollow Farm
and Cupertino Historical Society
Blankets/Throws
Historical Society $15,000 Upgrade Museum Exhibit
Repair Kelly Farm Truck
Upgrades to Traveling Trunk Program
Possible Membership Drive
TOTAL FY 14-15 $27,500
In addition to the Community Funding requests shown in the table above, the City provides
additional funding for community festivals through in kind contributions of staff time and use
of City facilities. The City also provides $41,000 through the Human Services grant funding
from its General Fund for non-profit agencies providing services to low and very-low income
Cupertino residents.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Final Budget for the current Fiscal
Year:
STAFFING
There is no staffing associated with this budget.
140140
139
City Council and Commissions - Community Funding
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - 30,000 50,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 30,000$ 50,000$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 30,000$ 50,000$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1001 COMMUNITY FUNDING
7014 GENERAL SVC AGMT $0 $0 $30,000 $50,000
TOTAL EXPENDITURES $0 $0 $30,000 $50,000
141141
140
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
SISTER CITIES
Budget Unit 110-1010
General Fund
PROGRAM OVERVIEW
Cupertino has four active sister cities registered with Sister Cities International; Toyokawa,
Japan; Hsinchu, Taiwan; Copertino, Italy; and Bhubaneswar, India.
SERVICE OBJECTIVES
• To further international communication and understanding through the Sister City
Program
• To foster educational, technical, economic and cultural exchanges
• To encourage student exchange programs to promote communication and
understanding among people of different cultures
RECOMMENDED BUDGET
It is recommended that a budget of $19,500 be approved for the Sister Cities program. This
program was previously a part of the City Council budget but was moved in FY 2013-14 into its
own program to better account for expenses related to the Sister Cities program.
This budget is funded from a $19,500 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 19,500
Fund Balance -
General Fund Costs 19,500$
Total Staffing 0.10$
% Funded by General Fund 100.0%
142142
141
City Council and Commissions - Sister Cities
2011-2012 2012-2013 2013-2014 2014-2015
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - 6,500
Employee Benefits - - - -
Materials - - - 3,000
Contract Services - - - 10,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 19,500$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 19,500$
STAFFING
There are no full time staffing associated with this program.
143143
142
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1010 SISTER CITIES
5501 SALARIES PART TIME $0 $0 $0 $6,500
6326 SPECIAL DEPARTMENTAL $0 $0 $0 $3,000
6340 MAYORS FUND $0 $0 $0 $0
7101 SISTER CITY PROGRAM $0 $0 $0 $10,000
TOTAL EXPENDITURES $0 $0 $0 $19,500
144144
143
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
TECHNOLOGY, INFORMATION &
COMMUNICATIONS COMMISSION
Budget Unit 110-1031
General Fund
PROGRAM OVERVIEW
The Technology, Information & Communications Commission (TICC) advises the City Council
and informs the community about issues relating to the rapidly changing fields of
communication and technology. Commissioners also serve as a resource for the Planning
Commission in offering technical guidance for antenna sightings. The Public Affairs Director
serves as staff liaison.
The commission also supports public and educational access to cable services.
SERVICE OBJECTIVES
• Continue to work with appropriate companies in bringing advanced services to
interested residents.
• Monitor AT&T and Comcast services and revenue.
• Negotiate and manage public access provider KMVT to insure maximum programming
value for Cupertino residents.
• Work with staff and legal counsel to enforce the terms of the current cable franchise
agreements.
• Work with Community Development and Public Works regarding placement of antenna
and negotiate agreements for communication services that serve Cupertino.
RECOMMENDED BUDGET
It is recommended that a budget of $21,201 be approved for the Technology, Information and
Communications Commission. This represents an increase of $1,557 over the FY 2013-14 Final
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 21,201
Fund Balance -
General Fund Costs 21,201$
Total Staffing 0.10
% Funded by General Fund 100.0%
145145
144
Adopted Budget. The increase is attributed primarily to increases in employee salary and
benefits associated with Council approved labor contracts.
This budget is funded from a $21,201 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
City Council and Commissions - Technology, Information & Community Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 13,018 13,266 13,227 13,718
Employee Benefits 4,804 4,842 5,167 5,937
Materials 207 50,000 450 450
Contract Services - - - -
Appropriations for Contingency - - 45 45
Cost Allocation - - 755 1,051
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 18,029$ 68,108$ 19,644$ 21,201$
Fund Balance (Use of)- - - -
General Fund Costs 18,029$ 68,108$ 19,644$ 21,201$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
146146
145
STAFFING
Total current authorized positions – .10
There are no changes to the current level of staffing.
Total authorized positions – .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1031 TELECOMMUNICATION COMMISS
5501 SALARIES FULL TIME $13,018 $13,266 $13,227 $13,718
5506 CAR ALLOWAMCE $0 $0 $0 $300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $103
5600 RETIREMENT SYSTEM $3,396 $3,430 $3,674 $3,809
5711 HEALTH INSURANCE $941 $941 $962 $930
5712 DENTAL INSURANCE $91 $91 $94 $157
5713 MEDICARE $189 $193 $192 $199
5714 LIFE INSURANCE $70 $70 $79 $69
5715 LONG TERM DISABILITY $52 $51 $81 $91
5716 WORKERS COMPENSATION $47 $48 $65 $65
5717 VISION INSURANCE $18 $18 $19 $18
5722 HRA CITY CONTRIBUTION $0 $0 $0 $196
6111 GEN OFFICE SUPPLIES $207 $0 $250 $250
6216 CONFERENCE AND $0 $0 $0 $0
6226 MEMBERSHIP AND DUES $0 $0 $200 $200
6323 EDUCATIONAL GRANTS $0 $50,000 $0 $0
7197 CONTINGENCIES $0 $0 $45 $45
8002 IT REIMBURSEMENT $0 $0 $637 $912
8005 WEB SITE REIMBURSEMENT $0 $0 $118 $139
TOTAL EXPENDITURES $18,028 $68,108 $19,643 $21,201
147147
146
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
LIBRARY COMMISSION
Budget Unit 110-1040
General Fund
PROGRAM OVERVIEW
The Library Commission is a five member commission appointed by the City Council to review
and make recommendations related to the operations and services of the Cupertino Library.
The Cupertino Library is operated by Santa Clara County Library Services. The building is
provided by the City of Cupertino for which the County pays a rental fee.
County Library management serves as Commission staff and Public Affairs personnel serves as
City liaison.
SERVICE OBJECTIVES
• Monitor the various service activities of the library and make recommendations for
improvements to appropriate bodies.
• Support library advocacy groups, including Friends of the Cupertino Library and
Cupertino Library Foundation.
• Advocate library funding and service levels at the city, county, and state levels.
• Represent the Cupertino library in the local community.
• Participate in state and local library workshops and conferences.
• Participate in the long range planning of quality library services for the City.
• Develop potential resources to expand volunteer efforts in the library.
• Investigate ways to expand access to non-traditional media.
• Continue library advocacy in Cupertino activities and with other organizations.
• Initiate and coordinate the Cupertino Poet Laureate program.
• Continue emphasis on integrating additional technology into library services.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 10,422
Fund Balance -
General Fund Costs 10,422$
Total Staffing 0.05
% Funded by General Fund 100.0%
148148
147
RECOMMENDED BUDGET
It is recommended that a budget of $10,422 be approved for the Library Commission. This
represents an increase of $876 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in employee salary and benefits associated with Council
approved labor contracts.
This budget is funded from $10,422 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
City Council and Commissions - Library Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 3,904 7,019 4,389 4,850
Employee Benefits 1,249 2,656 1,919 2,187
Materials 430 449 600 600
Contract Services 1,266 1,331 2,000 2,000
Appropriations for Contingency - - 260 260
Cost Allocation - - 378 525
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 6,849$ 11,455$ 9,546$ 10,422$
Fund Balance (Use of)- - - -
General Fund Costs 6,849$ 11,455$ 9,546$ 10,422$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
149149
148
STAFFING
Total current authorized positions – .05
There are no changes to staffing
Total authorized positions – .05
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1040 LIBRARY COMMISSION
5501 SALARIES FULL TIME $3,904 $7,018 $4,389 $4,850
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $18
5600 RETIREMENT SYSTEM $949 $1,793 $1,219 $1,347
5711 HEALTH INSURANCE $185 $595 $481 $465
5712 DENTAL INSURANCE $18 $58 $47 $78
5713 MEDICARE $56 $102 $64 $70
5714 LIFE INSURANCE $14 $45 $40 $35
5715 LONG TERM DISABILITY $10 $29 $26 $34
5716 WORKERS COMPENSATION $14 $25 $33 $33
5717 VISION INSURANCE $3 $11 $10 $9
5722 HRA CITY CONTRIBUTION $0 $0 $0 $98
6111 GEN OFFICE SUPPLIES $285 $214 $200 $200
6216 CONFERENCE/MBRSP DUES $20 $0 $200 $200
6226 MEMBERSHIP AND DUES $125 $235 $200 $200
7014 GENERAL SVC AGMT $1,266 $1,331 $2,000 $0
7018 LIBRARY SUNDAY SERVICE $0 $0 $0 $2,000
7197 CONTINGENCIES $0 $0 $260 $260
8002 IT REIMBURSEMENT $0 $0 $319 $456
8005 WEB SITE REIMBURSEMENT $0 $0 $59 $69
TOTAL EXPENDITURES $6,850 $11,454 $9,547 $10,422
150150
149
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
FINE ARTS
Budget Unit 110-1042
General Fund
PROGRAM OVERVIEW
The Cupertino Fine Arts Commission is charged with advancing the arts in the City through a
number of activities and programs. These include overseeing the “Quarter Percent for Art”
requirement for developments over 50,000 square feet; promoting art in public places; making
recommendations to City Council regarding arts opportunities; awarding grants to individuals
and organizations; and selecting the “Distinguished Artist of the Year” and the “Emerging
Artist of the Year.”
In prior years, grants had been awarded to a diverse group of individuals and organizations,
including the Cherry Blossom Festival, the Euphrat Museum of Art and its Arts in Schools
program, and local performing arts groups, sculptors, and artists. Budget constraints resulted in
the elimination of fine arts grants for several years, although a small portion of the grant money
has been reinstated and annual awards have been made to the Distinguished Artist of the Year,
the Emerging Artist of the Year, the Euphrat Museum of Art, and to help defray the expenses of
a professional art judge for the Fine Arts League’s annual exhibition and auction at the Fall
Festival.
SERVICE OBJECTIVES
• Foster, encourage and assist the realization, preservation, advancement and
development of fine arts for the benefit of the citizens of Cupertino.
• Act as a catalyst for the promotion of fine arts activities and provide liaison and
coordination between fine arts activities, groups and facilities.
• Enhance the interaction between arts and business; review and approve public art
projects required for developments over 50,000 square feet.
• Screen and/or review fine arts activities wishing to obtain city funds or utilize public
facilities.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 26,851
Fund Balance -
General Fund Costs 26,851$
Total Staffing 0.15
% Funded by General Fund 100.0%
151151
150
RECOMMENDED BUDGET
It is recommended that a budget of $26,851 be approved for the Final Arts Commission Budget.
This represents an increase of $8,688 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in employee salary and benefits associated with Council
approved labor contracts and higher cost allocation charges due the increased number of
employees in this program.
This budget is funded from a $26,851 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year.
City Council and Commissions - Fine Arts Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 7,967 14,862 11,056 14,792
Employee Benefits 2,726 3,764 4,262 6,578
Materials 16,741 10,550 1,600 3,250
Contract Services - 2,097 300 300
Appropriations for Contingency - - 190 355
Cost Allocation - - 755 1,576
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 27,434$ 31,273$ 18,163$ 26,851$
Fund Balance (Use of)- - - -
General Fund Costs 27,434$ 31,273$ 18,163$ 26,851$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
152152
151
STAFFING
Total current authorized positions – .10
The current level of staffing was reallocated this year to more accurately reflect where staff
spends their time.
Total authorized positions – .15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1042 FINE ARTS COMMISSION
5501 SALARIES FULL TIME $7,188 $9,998 $10,556 $14,792
5502 SALARIES PART TIME $779 $4,864 $500 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $43
5600 RETIREMENT SYSTEM $1,839 $2,453 $2,932 $4,106
5711 HEALTH INSURANCE $446 $740 $857 $1,395
5712 DENTAL INSURANCE $60 $90 $94 $235
5713 MEDICARE $265 $289 $153 $214
5714 LIFE INSURANCE $45 $69 $79 $97
5715 LONG TERM DISABILITY $26 $52 $63 $102
5716 WORKERS COMPENSATION $33 $53 $65 $65
5717 VISION INSURANCE $12 $17 $19 $27
5722 HRA CITY CONTRIBUTION $0 $0 $0 $294
6111 GEN OFFICE SUPPLIES $0 $0 $50 $500
6112 PRINTING & DUPLICATING $0 $0 $0 $1,000
6115 MEETING EXPENSES $0 $0 $0 $200
6206 GRANT EXPENDITURES $16,691 $10,500 $1,500 $1,500
6226 MEMBERSHIP AND DUES $50 $50 $50 $50
7014 GENERAL SVC AGMT $0 $2,097 $300 $300
7104 SPECIAL EVENTS $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $190 $355
8002 IT REIMBURSEMENT $0 $0 $637 $1,368
8005 WEB SITE REIMBURSEMENT $0 $0 $118 $208
TOTAL EXPENDITURES $27,432 $31,274 $18,163 $26,851
153153
152
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
PUBLIC SAFETY
Budget Unit 110-1050
General Fund
PROGRAM OVERVIEW
The Cupertino Public Safety Commission (PSC), a five member board appointed by the City
Council, assists the Council by reviewing and recommending public safety services associated
with police, fire, emergency planning, and traffic. The Sheriff’s West Valley Patrol Division
Commander, who is the City’s Chief of Police, serves as staff liaison.
SERVICE OBJECTIVES
• Review safety issues and concerns and make recommendations to the City Council.
• Promote public education programs concerning safety issues.
• Provide assistance in implementing public safety programs approved by the City
Council.
• Work with various city departments to resolve issues and concerns related to public
safety.
RECOMMENDED BUDGET
It is recommended that a budget of $13,310 be approved for the Public Safety Commission
Budget. There is no recommended change in funding since the Final Adopted Budget.
This budget is funded from a $13,310 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 13,310
Fund Balance -
General Fund Costs 13,310$
Total Staffing -
% Funded by General Fund 100.0%
154154
153
City Council and Commissions - Public Safety Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 1,237 1,061 1,100 1,100
Contract Services 5,000 6,162 11,000 11,000
Appropriations for Contingency - - 1,210 1,210
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 6,237$ 7,223$ 13,310$ 13,310$
Fund Balance (Use of)- - - -
General Fund Costs 6,237$ 7,223$ 13,310$ 13,310$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with the budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1050 PUBLIC SAFELY COMMISSION
6111 GEN OFFICE SUPPLIES $175 $0 $0 $0
6333 WV MAYORS CM MEETING $1,062 $1,062 $1,100 $1,100
7014 GENERAL SVC AGMT $5,000 $6,162 $11,000 $11,000
7197 CONTINGENCIES $0 $0 $1,210 $1,210
TOTAL EXPENDITURES $6,237 $7,224 $13,310 $13,310
155155
154
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
BICYCLE AND PEDESTRIAN
Budget Unit 110-1055
General Fund
PROGRAM OVERVIEW
The Cupertino Bicycle and Pedestrian Commission (BPC) is a five-member board appointed by
the City Council, which assists the Council by reviewing, monitoring, and making
recommendations on City transportation matters pertaining to bicycle and pedestrian traffic,
parking, education, and recreation within Cupertino. The City’s Senior Civil Engineer serves as
staff liaison.
SERVICE OBJECTIVES
• Review and make recommendations on City transportation infrastructure, development
standards, public and private development projects, and citizen outreach and education
efforts as they affect bicycle and pedestrian traffic in the City of Cupertino.
• Promote safe, efficient, and enjoyable travel for bicycle and pedestrian traffic within
Cupertino.
RECOMMENDED BUDGET
It is recommended that a budget of $4,400 be approved for the Bicycle and Pedestrian
Commission Program. This represents an increase of $4,070 over the FY 2013-14 Final Adopted
Budget. The increase is attributed primarily to the first annual bike rodeo event, increased
materials for bike to work day and additional special events to promote bike safety and usage in
FY 2014/15.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 4,400
Fund Balance -
General Fund Costs 4,400$
Total Staffing -
% Funded by General Fund 100.0%
156156
155
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
City Council and Commissions - Bicycle and Pedestrian Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - 300 4,000
Contract Services - - - -
Appropriations for Contingency - - 30 400
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 330$ 4,400$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 330$ 4,400$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no full time staffing associated with this budget.
157157
156
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1055 BIKE PEDESTRIAN SAFETY COMMISSON
6111 GEN OFFICE SUPPLIES $0 $0 $300 $0
7104 SPECIAL EVENTS $0 $0 $0 $4,000
7197 CONTINGENCIES $0 $0 $30 $400
TOTAL EXPENDITURES $0 $0 $330 $4,400
158158
157
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
RECREATION AND COMMUNITY SERVICES
Budget Unit 110-1060
General Fund
PROGRAM OVERVIEW
The Recreation and Community Services Commission is a five-member citizen’s commission
appointed by the City Council to make recommendations pertaining to parks, recreation and
community services. The Director of Recreation and Community Services serves as staff liaison.
SERVICE OBJECTIVES
• Engage the public in dialog regarding the design of new programs and facilities. Make
recommendations regarding these projects to the City Council.
• Work with staff and the public to draft and/or revise policies for use of Recreation and
Community Services facilities.
• Consider public input regarding the operation of Recreation and Community Services
facilities and make recommendations for their improvement.
• Participate on a number of special committees dealing with Recreation and Community
Services.
• Serve as ambassadors for the Recreation and Community Services Department.
RECOMMENDED BUDGET
It is recommended that a budget of $6,954 be approved for the Recreation and Community
Services Commission, formally the Parks and Recreation Commission Budget. The
recommended budget reflects a decrease of $6,191 in comparison to FY 2014 primarily due to
the reallocation of full time staffing. This budget is funded by the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 6,954
Fund Balance -
General Fund Costs 6,954$
Total Staffing 0.05
% Funded by General Fund 100.0%
159159
158
City Council and Commissions - Parks and Recreation Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 7,506 7,702 7,608 3,884
Employee Benefits 3,060 3,141 3,352 2,116
Materials 316 294 1,300 390
Contract Services - - - -
Appropriations for Contingency - - 130 39
Cost Allocation - - 755 525
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 10,882$ 11,137$ 13,145$ 6,954$
Fund Balance (Use of)- - - -
General Fund Costs 10,882$ 11,137$ 13,145$ 6,954$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .10
Staff is being reallocated to better reflect actual time spent in programs.
Total authorized positions – .05
160160
159
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1060 RECREATION & COMM SERVICES COMMISSION
5501 SALARIES FULL TIME $7,487 $7,702 $7,608 $3,884
5505 OVERTIME $19 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $114
5600 RETIREMENT SYSTEM $2,000 $2,018 $2,113 $1,078
5711 HEALTH INSURANCE $708 $767 $842 $465
5712 DENTAL INSURANCE $94 $94 $94 $78
5713 MEDICARE $110 $114 $110 $56
5714 LIFE INSURANCE $58 $58 $63 $28
5715 LONG TERM DISABILITY $45 $45 $46 $27
5716 WORKERS COMPENSATION $27 $28 $65 $163
5717 VISION INSURANCE $18 $18 $19 $9
5722 HRA CITY CONTRIBUTION $0 $0 $0 $98
6111 GEN OFFICE SUPPLIES $93 $0 $300 $100
6112 PRINTING & DUPLICATING $0 $0 $100 $0
6216 CONFERENCE/MBRSP DUES $48 $104 $500 $100
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0
6226 MEMBERSHIP AND DUES $175 $190 $400 $190
7197 CONTINGENCIES $0 $0 $130 $39
8002 IT REIMBURSEMENT $0 $0 $637 $456
8005 WEB SITE REIMBURSEMENT $0 $0 $118 $69
TOTAL EXPENDITURES $10,881 $11,137 $13,145 $6,954
161161
160
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
TEEN
Budget Unit 110-1065
General Fund
PROGRAM OVERVIEW
The Teen Commission is comprised of nine teens representing grades 8-12. The Teen
Commission advises the City Council and staff on teen issues. A Recreation Coordinator in
Recreation and Community Services serves as the staff liaison.
SERVICE OBJECTIVES
• Engage the public in dialog regarding the design of new programs, and make
recommendations regarding these projects to City staff.
• Assist staff with the programming and promotion of the Teen Center.
• Assist staff with the evaluation of teen programming.
• Work with staff and the public to create new avenues to interact with teens.
RECOMMENDED BUDGET
The recommended budget is relatively unchanged. This budget is funded from the general
fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 29,887
Fund Balance -
General Fund Costs 29,887$
Total Staffing 0.25
% Funded by General Fund 100.0%
162162
161
City Council and Commissions - Teen Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 9,742 10,544 17,468 18,302
Employee Benefits 4,560 4,806 7,956 6,180
Materials 1,243 1,317 2,000 1,700
Contract Services 612 410 500 825
Appropriations for Contingency - - 250 253
Cost Allocation - - 1,888 2,627
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 16,157$ 17,078$ 30,062$ 29,887$
Fund Balance (Use of)- - - -
General Fund Costs 16,157$ 17,078$ 30,062$ 29,887$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .25
There are no recommended changes to staffing.
Total authorized positions – .25
163163
162
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1065 TEEN COMMISSION
5501 SALARIES FULL TIME $9,742 $10,544 $17,468 $18,302
5600 RETIREMENT SYSTEM $2,601 $2,775 $4,852 $5,132
5711 HEALTH INSURANCE $1,248 $1,283 $2,142 $0
5712 DENTAL INSURANCE $141 $141 $235 $0
5713 MEDICARE $141 $153 $253 $265
5714 LIFE INSURANCE $86 $86 $158 $139
5715 LONG TERM DISABILITY $58 $61 $105 $110
5716 WORKERS COMPENSATION $258 $280 $163 $0
5717 VISION INSURANCE $27 $27 $48 $45
5722 HRA CITY CONTRIBUTION $0 $0 $0 $489
6111 GEN OFFICE SUPPLIES $1,243 $1,317 $2,000 $150
6126 GENERAL SUPPLIES $0 $0 $0 $1,550
7011 TRAINING AND $37 $225 $250 $225
7014 GENERAL SVC AGMT $575 $185 $250 $600
7197 CONTINGENCIES $0 $0 $250 $253
8002 IT REIMBURSEMENT $0 $0 $1,593 $2,280
8005 WEB SITE REIMBURSEMENT $0 $0 $295 $347
TOTAL EXPENDITURES $16,157 $17,078 $30,062 $29,887
164164
163
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
PLANNING
Budget Unit 110-1070
General Fund
PROGRAM OVERVIEW
The Planning Commission is a five-member citizen board appointed by the City Council. The
functions of the Planning Commission are as follows:
Advise the City Council on land use and development policy related to the General Plan;
Implement the General Plan through review and administration of specific plans and
related ordinances;
Review land use applications for conformance with the General Plan and ordinances; and
Promote the coordination of local plans and programs with regional and other agencies.
SERVICE OBJECTIVES
• Conduct periodic reviews of the General Plan. These reviews test the fundamental goals
and measure performance of short-term objectives.
• Conduct public hearings for approximately 80 land development applications. Ensure
that decisions are made fairly and expeditiously in accordance with adopted General
Plan policies, zoning ordinances, development plans, and design guidelines.
• Review specific plans, zoning ordinance amendments, and amendments to the General
Plan and make recommendations to Council.
• Serve on the Planning Commission Design Review Committee, the Environmental
Review Committee, and in an advisory role to the Housing Commission and Economic
Development Committee.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 94,854
Fund Balance -
General Fund Costs 94,854$
Total Staffing 0.30
% Funded by General Fund 100.0%
165165
164
RECOMMENDED BUDGET
It is recommended that a budget of $94,854 be approved for the Planning Commission Budget.
This represents a decrease of $23,951 under the FY 2013-14 Final Adopted Budget. The decrease
is attributed primarily to the changes in full time staff allocated to this program.
This budget is funded from a $94,854 contribution from the general fund.
City Council and Commissions - Planning Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 62,613 58,958 61,118 39,803
Employee Benefits 21,883 20,737 21,240 16,534
Materials 6,956 11,919 21,000 22,900
Contract Services 5,698 2,550 9,250 9,250
Appropriations for Contingency - - 3,025 3,215
Cost Allocation - - 3,172 3,152
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 97,150$ 94,164$ 118,805$ 94,854$
Fund Balance (Use of)- - - -
General Fund Costs 97,150$ 94,164$ 118,805$ 94,854$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .42
Staff is being reallocated to better reflect actual time spent in programs.
Total authorized positions – .30
166166
165
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1070 PLANNING COMMISSION
5501 SALARIES FULL TIME $58,301 $55,449 $55,118 $39,803
5502 SALARIES PART TIME $4,312 $3,509 $6,000 $0
5506 CAR ALLOWAMCE $0 $0 $0 $360
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $104
5600 RETIREMENT SYSTEM $15,389 $14,502 $15,310 $11,051
5711 HEALTH INSURANCE $4,084 $4,085 $3,735 $2,790
5712 DENTAL INSURANCE $418 $393 $393 $471
5713 MEDICARE $1,173 $991 $799 $625
5714 LIFE INSURANCE $304 $284 $314 $193
5715 LONG TERM DISABILITY $226 $206 $334 $265
5716 WORKERS COMPENSATION $209 $201 $273 $33
5717 VISION INSURANCE $80 $75 $81 $54
5722 HRA CITY CONTRIBUTION $0 $0 $0 $588
6111 GEN OFFICE SUPPLIES $3,743 $3,683 $400 $400
6121 SML TOOLS & EQUIPMENT $0 $0 $0 $900
6201 ADVERTISING & LEGL ($53) $120 $4,500 $4,500
6216 CONFERENCE/MBRSP DUES $3,266 $8,116 $16,000 $17,000
6226 MEMBERSHIP AND DUES $0 $0 $100 $100
7011 TRAINING AND $0 $0 $250 $250
7014 GENERAL SVC AGMT $5,698 $2,550 $9,000 $9,000
7197 CONTINGENCIES $0 $0 $3,025 $3,215
8002 IT REIMBURSEMENT $0 $0 $2,677 $2,736
8005 WEB SITE REIMBURSEMENT $0 $0 $495 $416
TOTAL EXPENDITURES $97,151 $94,164 $118,804 $94,854
167167
166
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
HOUSING
Budget Unit 110-1075
General Fund
PROGRAM OVERVIEW
The Cupertino Housing Commission (CHC) is a five-member board appointed by the City
Council to assist the Planning Commission and the City Council in developing housing policies
and strategies for implementation of General Plan Housing Element goals. The Commission
also oversees the Community Development Block Grant (CDBG) program.
SERVICE OBJECTIVES
Make recommendations to the City Council as follows:
• Develop housing policies and strategies for implementation of general plan housing
element goals.
• Develop Affordable housing proposals, innovative approaches to affordable housing
development and number and type of affordable units and the target groups to be
served.
• Identify sources of funds to develop and build affordable housing.
• Evaluate funding requests from CDBG and the Affordable Housing funds, possible fee
waivers or other incentives.
• CDBG Action Plan.
• City’s Housing Element.
RECOMMENDED BUDGET
It is recommended that a budget of $22,948 be approved for the Housing Commission Budget.
This represents an increase of $15,105 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to the change in full time staff allocated to this program.
The recommended budget is relatively unchanged since the Final Adopted Budget.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 22,948
Fund Balance -
General Fund Costs 22,948$
Total Staffing 0.15
% Funded by General Fund 100.0%
168168
167
There is no recommended change in funding since the Final Adopted Budget.
This budget is funded from a $22,948 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year
City Council and Commissions - Housing Commission
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 2,777 4,895 5,278 13,307
Employee Benefits 1,089 1,893 2,132 8,010
Materials - 40 50 50
Contract Services - - - -
Appropriations for Contingency - - 5 5
Cost Allocation - - 378 1,576
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 3,866$ 6,828$ 7,843$ 22,948$
Fund Balance (Use of)- - - -
General Fund Costs 3,866$ 6,828$ 7,843$ 22,948$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
169169
168
STAFFING
Total current authorized positions – .05
Staff is being reallocated to better reflect actual time spent in programs.
Total authorized positions – .15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1075 HOUSING COMMISSION
5501 SALARIES FULL TIME $2,777 $4,895 $5,278 $13,307
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $71
5600 RETIREMENT SYSTEM $742 $1,293 $1,466 $3,461
5711 HEALTH INSURANCE $226 $393 $428 $1,395
5712 DENTAL INSURANCE $25 $45 $47 $235
5713 MEDICARE $37 $76 $77 $193
5714 LIFE INSURANCE $19 $35 $40 $97
5715 LONG TERM DISABILITY $26 $24 $32 $93
5716 WORKERS COMPENSATION $9 $19 $33 $2,144
5717 VISION INSURANCE $5 $9 $10 $27
5722 HRA CITY CONTRIBUTION $0 $0 $0 $294
6111 GEN OFFICE SUPPLIES $38 $40 $50 $50
7197 CONTINGENCIES $0 $0 $5 $5
8002 IT REIMBURSEMENT $0 $0 $319 $1,368
8005 WEB SITE REIMBURSEMENT $0 $0 $59 $208
TOTAL EXPENDITURES $3,903 $6,828 $7,844 $22,948
170170
169
Administration
City Manager
City Clerk
City Attorney
Economic Development
Environmental Affairs
170
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Proposed
2014-15
Page $ 1,164,309
Fund Dept
178 110 1200 735,933
182 110 1201 -
185 110 1210 225,221
189 110 1220 203,155
$ 728,223
Fund Dept
193 110 1250 542,327
196 110 1251 103,436
199 110 1252 82,460
$ 477,193
Fund Dept
202 110 1300 477,193
$ 1,447,280
Fund Dept
205 110 1500 1,447,280
$ 3,817,005
City Clerk
Duplicating and Mail Services
Administration
City Manager
City Manager
Community Outreach
City Clerk
Environmental Affairs
Economic Development
Elections
TOTAL ADMINISTRATION
City Manager Discretionary Fund
City Attorney
City Attorney
City Manager Discretionary Fund
173
173
Division Summary
Administration - Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 326,907 241,525
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 326,907$ 241,525$
Expenditures
Employee Compensation 579,951 751,663 1,213,549 1,416,824
Employee Benefits 206,448 269,118 476,438 514,888
Materials 74,490 92,190 183,392 197,341
Contract Services 206,330 308,136 645,510 808,510
Appropriations for Contingency - - 471,764 539,277
Cost Allocation 3,800 55,600 408,675 315,165
Capital Outlay - 4,609 - -
Special Projects - - - 25,000
TOTAL EXPENDITURES 1,071,019$ 1,481,317$ 3,399,328$ 3,817,005$
Fund Balance (Use of)- - - -
General Fund Costs 1,071,019$ 1,481,317$ 3,072,421$ 3,575,480$
2011-2012
Actual
2013-2014
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $3,817,005 be approved for the Administration Department.
This represents an increase of $417,677 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to employee compensation and benefits due to approved increases as
part of the three year contracts approved by Council and staffing classification changes.
This budget is funded from $241,525 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $3,575,480 contribution from
the general fund.
174174
174
Recommended Expenditures
Fiscal Year 2014-2015
4 Year Expenditure History
In Millions
City Manager
$1,164,309
31%
City Clerk
$728,223
19%
City Manager
Discretionary
Fund
$447,193
12%
City Attorney
$1,447,280
38%
$1.1
$1.5
$2.7
$3.8
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
175175
175
City of Cupertino
Fiscal Year 2014-15
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATON
David Brandt, City Manager
Carol Korade, City Attorney
Grace Schmidt, City Clerk
KEY PERFORMANCE MEASURES BY DIVISION
Division Strategy Measure 2012/13
Actual
2013/14
Projected
City Clerk
GOAL: Provide excellent mail services including delivery and outgoing
Provide mail services to
each department in a
timely manner
Percent of delivery
and stamping
outgoing mail
completed in the
requested timeframe
100% 100%
GOAL: Process minutes accurately and in a timely manner
Prepare City Council
Minutes for approval at
the next City Council
meeting
Number of Minutes
prepared for
approval at the next
City Council
meeting
20 of 21
Regular
meeting
Minutes
prepared
for approval
at the next
City
Council
meeting. 4
of 6 special
meeting
Minutes
prepared
24 of 24
Minutes
prepared
for
approval
at the next
City
Council
meeting.
All of each
special
meeting
Minutes
prepared
BUDGET AT A GLANCE
Total Revenue 241,525
Total Expenditures 3,817,005
Fund Balance -
General Fund Costs 3,575,480$
Total Staffing 10.75
% Funded by General Fund Dollars 93.7%
176176
176
Division Strategy Measure 2012/13
Actual
2013/14
Projected
for approval
at the next
City
Council
meeting
for
approval
at the next
City
Council
meeting
GOAL: Provide documents to the public in a timely manner
Provide records for
Public Records Act
requests for the public in
a timely manner
Number of records
requests filled
within the
timeframe required
34 out of 34
Public
Records Act
requests
filled in the
timeframe
required
All Public
Records
Act
requests
filled in
the
timeframe
required
177177
177
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY MANAGER
Budget Unit 110-1200
General Fund
PROGRAM OVERVIEW
The City Manager is responsible to the City Council for the effective and efficient operation of
the City. Under the direction of the City Council as a whole, the City Manager carries out the
City’s adopted goals and objectives. The City Manager also oversees the Sustainability
Programs and is responsible for developing and sustaining community-building activities that
increase citizen involvement in the community.
SERVICE OBJECTIVES
• Accomplish the City Council’s work program.
• Manage City operations.
• Ensures all laws and ordinances of the City are duly enforced and that all franchises,
permits, licenses, and privileges granted by the City are faithfully performed and
observed.
• Advise the City Council on the financial conditions and needs of the City.
• Investigate all complaints concerning the operation of the City.
• Supervise the use and condition of buildings, public parks, streets and other public
property.
• Prepare reports and initiate recommendations as may be desirable or as requested by the
City Council.
• Ensure that the City’s policies and procedures provide a foundation for a secure
financial position.
• Develop strategies to enhance the City’s tax base and to position the City to take
advantage of economic opportunities.
BUDGET AT A GLANCE
Total Revenue 124,491$
Total Expenditures 735,933
Fund Balance -
General Fund Costs 611,442$
Total Staffing 2.55
% Funded by General Fund Dollars 83.1%
178178
178
RECOMMENDED BUDGET
It is recommended that a budget of $735,933 be approved for the City Manager Budget. This
represents an increase of $80,565 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases salaries and benefits due to negotiated increases as approved
by Council, the reclassification of a Senior Management Analyst to Assistant to the City
Manager and the additional new classification of Assistant City Manager. Only a portion of the
cost of the Assistant City Manager position is funded from this budget, the majority of the cost
of this position, formerly the Director of Planning and Community Development are funded in
Planning and Community Development department.
This budget is funded from $124,491 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $611,442 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund contribution by category for the three prior fiscal years and the Proposed Budget for the
current Fiscal Year:
179179
179
Administration - City Manager
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - -
Charges for Services - - 143,649 124,491
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 143,649$ 124,491$
Expenditures
Employee Compensation 253,346 293,215 341,585 447,984
Employee Benefits 83,477 100,339 136,310 133,041
Materials 24,391 29,000 32,203 31,756
Contract Services - 3,490 10,000 10,732
Appropriations for Contingency - - 4,220 4,249
Cost Allocation 2,900 22,900 131,050 108,171
Capital Outlay - 4,609 - -
Special Projects - - - -
TOTAL EXPENDITURES 364,114$ 453,553$ 655,368$ 735,933$
Fund Balance (Use of)- - - -
General Fund Costs 364,114$ 453,553$ 511,719$ 611,442$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.55
There are no recommended changes to staffing.
Total authorized positions – 2.55
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
180180
180
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1200 CITY MANAGER
5501 SALARIES FULL TIME $211,666 $246,887 $341,586 $407,984
5502 SALARIES PART TIME $41,402 $46,327 $0 $40,000
5505 OVERTIME $278 $0 $0 $0
5506 CAR ALLOWAMCE $3,877 $3,231 $4,200 $4,200
5510 EMPLOYEE AGENCY SERV $0 $3,241 $0 $0
5600 RETIREMENT SYSTEM $62,708 $63,929 $94,882 $113,271
5710 EMPLOYEE BENEFITS ($9,514) $0 $0 $0
5711 HEALTH INSURANCE $13,617 $16,875 $23,130 $0
5712 DENTAL INSURANCE $1,393 $1,607 $2,387 $0
5713 MEDICARE $8,316 $7,742 $5,014 $5,933
5714 LIFE INSURANCE $988 $1,185 $1,988 $1,712
5715 LONG TERM DISABILITY $737 $1,209 $2,075 $2,470
5716 WORKERS COMPENSATION $1,088 $1,012 $2,144 $0
5717 VISION INSURANCE $267 $308 $490 $467
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,988
6111 GEN OFFICE SUPPLIES $3,601 $6,336 $1,500 $1,500
6121 SML TOOLS & EQUIPMENT $0 $0 $500 $500
6126 GENERAL SUPPLIES $0 $0 $1,500 $1,500
6154 TELEPHONE SERVICE $4,156 $2,853 $2,103 $3,129
6204 PROPERTY TAX ($438) $0 $0 $0
6216 CONFERENCE/MBRSP DUES $4,633 $2,347 $5,725 $8,404
6226 MEMBERSHIP AND DUES $400 $1,228 $4,825 $1,176
6317 EMPLOYEE RECOGNITION $11,405 $7,264 $10,000 $9,813
6322 GIVING CAMPAIGN $634 $0 $750 $434
6326 SPECIAL DEPARTMENTAL $0 $10,000 $0 $0
6333 WV MAYORS CM MEETING $0 ($1,028) $300 $300
6341 JOINT VENTURE $0 $0 $5,000 $5,000
7013 MAINTENTANCE OF $0 $0 $0 $732
7014 GENERAL SVC AGMT $0 $3,490 $10,000 $10,000
7197 CONTINGENCIES $0 $0 $4,220 $4,249
8002 IT REIMBURSEMENT $2,900 $22,900 $16,252 $23,252
8004 CITY CHANNEL REIMB $0 $0 $111,792 $81,382
8005 WEB SITE REIMBURSEMENT $0 $0 $3,006 $3,537
9400 FIXED ASSET ACQUISITION $0 $4,609 $0 $0
TOTAL EXPENDITURES $364,114 $453,553 $655,369 $735,933
181181
181
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
CITY MANAGER-
COMMUNITY OUTREACH
Budget Unit 110-1201
General Fund
As part of the Fiscal Year 2012-2013 budget this program was transferred to the Public Affairs
Division as part of a citywide reorganization and during the first quarter of the same fiscal year
was transferred once again to Recreation and Community Services. A complete discussion of
this program, commonly known at the “Block Leader Program” can be found in Recreation and
Community Services. This program is included in Administration to preserve historical
revenue and expenditure data. Once all prior year actuals are zero, this program will be
removed from the budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
182182
182
Administration - Community Outreach
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 44,466 66,768 - -
Employee Benefits 21,300 28,415 - -
Materials 12,462 10,039 - -
Contract Services - 601 - -
Appropriations for Contingency - - - -
Cost Allocation - 6,200 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 78,228$ 112,024$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 78,228$ 112,024$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1201 COMMUNITY OUTREACH
5501 SALARIES FULL TIME $43,199 $66,035 $0 $0
5503 EXCESS MED PAY $1,267 $733 $0 $0
5600 RETIREMENT SYSTEM $11,531 $17,466 $0 $0
5711 HEALTH INSURANCE $7,157 $7,691 $0 $0
5712 DENTAL INSURANCE $936 $936 $0 $0
5713 MEDICARE $645 $959 $0 $0
5714 LIFE INSURANCE $432 $564 $0 $0
5715 LONG TERM DISABILITY $266 $387 $0 $0
5716 WORKERS COMPENSATION $154 $234 $0 $0
183183
183
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5717 VISION INSURANCE $179 $179 $0 $0
6111 GEN OFFICE SUPPLIES $12,462 $9,377 $0 $0
6216 CONFERENCE AND $0 $647 $0 $0
6219 MILEAGE REIMBURSEMENT $0 $15 $0 $0
7011 TRAINING AND $0 $0 $0 $0
7014 GENERAL SVC AGMT $0 $601 $0 $0
8002 IT REIMBURSEMENT $0 $6,200 $0 $0
TOTAL EXPENDITURES $78,228 $112,024 $0 $0
184184
184
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
CITY MANAGER-
ENVIRONMENTAL AFFAIRS
Budget Unit 110-1210
General Fund
PROGRAM OVERVIEW
The Environmental Affairs Division of the City Manager’s Office works to bring environmental
awareness across departments and engage staff, students, residents and businesses in building
public good through activities that mitigate financial and regulatory risk, provide utility cost
assurances, conserve scarce resources, and prioritize public health. In this capacity, the Division
teams with regional partners and adjacent jurisdictions to develop collective approaches to
traditionally costly renewable and alternative energy, transportation, waste management, and
long-term planning projects that pool demand, concentrate labor, save taxpayer dollars, and
facilitate economic development opportunities.
SERVICE OBJECTIVES
• Collect and analyze relevant data to demonstrate municipal compliance with current
and burgeoning state and federal regulations.
• Serve as technical resource on sustainability initiatives by preparing staff reports,
developing local policies and ordinances, coordinating educational events, and making
presentations to Council, City departments and applicable outside organizations.
• Coordinate municipal and community-wide greenhouse gas emissions inventories,
develop emissions targets, execute a community-wide climate action plan, and track
progress to achieve emissions reductions over time.
• Expand existing compliance-focused environmental services to offer innovative energy,
water and resource conservation programs that effectively engage employees and
community members.
• Evaluate existing departmental programs and benchmark environmental achievements
on an ongoing basis.
• Research tools and best practices for efficient utilities management and conservation and
adapt these into the City’s organizational culture, operations and budgets.
BUDGET AT A GLANCE
Total Revenue 31,452$
Total Expenditures 225,221
Fund Balance -
General Fund Costs 193,769$
Total Staffing 0.60
% Funded by General Fund Dollars 86.0%
185185
185
• Manage or perform resource audits, identify energy conservation and renewable energy
generation opportunities, calculate feasibility and develop projects that are cost effective
and conserve resources.
• Foster community access to city, partner agency and local utility programs and services
that reduce operational and capital costs, conserve finite resources and contribute to
employee health.
• Work with schools to expand successful municipal programs into educational
institutions through effective partnerships that empower students as environmental
leaders.
RECOMMENDED BUDGET
It is recommended that a budget of $225,221 be approved for the Environmental Affairs Budget.
This represents an increase of $15,810 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to costs related to the City’s Climate Action Plan.
This budget is funded from $31,452 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $193,769 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
186186
186
Administration - Environmental Affairs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 45,518 31,452
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 45,518$ 31,452$
Expenditures
Employee Compensation - - 76,035 79,915
Employee Benefits - - 27,039 29,232
Materials - - 14,000 10,900
Contract Services - - 65,000 51,700
Appropriations for Contingency - - 7,900 6,260
Cost Allocation - - 19,437 22,214
Capital Outlay - - - -
Special Projects - - - 25,000
TOTAL EXPENDITURES -$ -$ 209,411$ 225,221$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 163,893$ 193,769$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .60
There are no recommended changes to staffing.
Total authorized positions – .60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
187187
187
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1210 ENVIRONMENTAL AFFAIRS
5501 SALARIES FULL TIME $0 $0 $68,535 $69,915
5502 SALARIES PART TIME $0 $0 $7,500 $10,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $115
5600 RETIREMENT SYSTEM $0 $0 $19,037 $19,410
5711 HEALTH INSURANCE $0 $0 $5,054 $5,578
5712 DENTAL INSURANCE $0 $0 $562 $940
5713 MEDICARE $0 $0 $994 $1,014
5714 LIFE INSURANCE $0 $0 $475 $416
5715 LONG TERM DISABILITY $0 $0 $411 $475
5716 WORKERS COMPENSATION $0 $0 $391 $0
5717 VISION INSURANCE $0 $0 $115 $110
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,174
6111 GEN OFFICE SUPPLIES $0 $0 $500 $500
6112 PRINTING & DUPLICATING $0 $0 $1,000 $1,000
6121 SML TOOLS & EQUIPMENT $0 $0 $500 $500
6126 GENERAL SUPPLIES $0 $0 $2,500 $2,500
6201 ADVERTISING & LEGL $0 $0 $1,000 $1,000
6206 GRANT EXPENDITURES $0 $0 $0 $0
6216 CONFERENCE/MBRSP DUES $0 $0 $6,000 $2,500
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $200
6226 MEMBERSHIP AND DUES $0 $0 $2,500 $2,700
7014 GENERAL SVC AGMT $0 $0 $65,000 $50,000
7023 INSURANCE PREMIUM $0 $0 $0 $1,700
7197 CONTINGENCIES $0 $0 $7,900 $6,260
8002 IT REIMBURSEMENT $0 $0 $3,824 $10,531
8004 CITY CHANNEL REIMB $0 $0 $14,906 $10,851
8005 WEB SITE REIMBURSEMENT $0 $0 $707 $832
9347 CLIMATE ACTION PLAN $0 $0 $0 $25,000
TOTAL EXPENDITURES $0 $0 $209,411 $225,221
188188
188
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY MANAGER-
ECONOMIC DEVELOPMENT
Budget Unit 110-1210
General Fund
PROGRAM OVERVIEW
The Economic Development division of the City Manager’s office provides assistance and
support to businesses to enable job creation, new business formation, private investment, and
industry evolution, conducts outreach to existing small businesses to create strong working
relationships, collaborates with internal city team members to keep the needs of businesses in
the forefront when reviewing applications and projects, partners with local business
associations and agencies to create a strong and cohesive network offering business assistance,
provides the public with current data and information easily accessible online or in printed
format, and assists with policy formation to align with business and community goals.
SERVICE OBJECTIVES
• Develop and offer training courses at no or low-cost.
• Create a step-by-step booklet and webpages on how to start a business in Cupertino
(translate documents into different languages).
• Launch a “Shop Local” campaign targeting residents and daytime population (to
include a dedicated website and/or smartphone app and public service
announcements/media to promote campaign).
• Develop no or low-cost marketing programs to promote local businesses.
• Start a Corporate Site Visit program for existing business to meet with owners and
discuss current situations.
• Visit local businesses regularly.
• Discuss special programs, events, and/or promotions that may be of interest.
• Attend department meetings and serve as a resource for City team members.
BUDGET AT A GLANCE
Total Revenue 29,607$
Total Expenditures 203,155
Fund Balance -
General Fund Costs 173,548$
Total Staffing 1.00
% Funded by General Fund Dollars 85.4%
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• Establish and strengthen relationships with existing groups, including Cupertino
Chamber of Commerce and AABC, Silicon Valley Economic Development Association
(SVEDA), etc.
• Hold quarterly meetings with local retail and commercial brokers.
• Hold quarterly meetings with Economic Development Committee.
• Develop new Economic Development URL.
• Reformat EconDev webpages to be more business-friendly.
• Develop and print new business marketing collateral.
• Work on the General Plan Amendment (GPA) and a Specific Plan to create a vision for
the Vallco Shopping District.
RECOMMENDED BUDGET
It is recommended that a budget of $203,155 be approved for the Economic Development
Budget. This represents an increase of $42,652 over the FY 2013-14 Final Adopted Budget. This
increase is primarily due to an increase in contract service for the development of a strategic
plan and design consultants.
This budget is funded from $29,607 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $173,548 contribution from
the general fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
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190
Administration - Economic Development
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - -
Charges for Services - - 34,869 29,607
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 34,869$ 29,607$
Expenditures
Employee Compensation - - 60,000 60,000
Employee Benefits - - 17,353 20,894
Materials - - 28,400 37,550
Contract Services - - 20,000 58,800
Appropriations for Contingency - - 4,840 9,635
Cost Allocation - - 29,910 16,276
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 160,503$ 203,155$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 125,634$ 173,548$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 1.00
There are no recommended changes to staffing. This position is currently filled with a part time
unbenefited position.
Total authorized positions – .1.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
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FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1220 ECONOMIC DEVELOPMENT
5501 SALARIES FULL TIME $0 $0 $0 $0
5502 SALARIES PART TIME $0 $0 $60,000 $60,000
5505 OVERTIME $0 $0 $0 $0
5600 RETIREMENT SYSTEM $0 $0 $16,666 $17,000
5711 HEALTH INSURANCE $0 $0 $0 $0
5712 DENTAL INSURANCE $0 $0 $0 $0
5713 MEDICARE $0 $0 $0 $0
5714 LIFE INSURANCE $0 $0 $0 $0
5715 LONG TERM DISABILITY $0 $0 $0 $0
5716 WORKERS COMPENSATION $0 $0 $687 $3,894
5717 VISION INSURANCE $0 $0 $0 $0
6111 GEN OFFICE SUPPLIES $0 $0 $500 $250
6112 PRINTING & DUPLICATING $0 $0 $1,500 $5,000
6115 MEETING EXPENSES $0 $0 $0 $1,200
6121 SML TOOLS & EQUIPMENT $0 $0 $0 $900
6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $3,600
6219 MILEAGE REIMBURSEMENT $0 $0 $400 $200
6225 CHAMBER OF COMMERCE $0 $0 $17,500 $17,500
6226 MEMBERSHIP AND DUES $0 $0 $6,500 $5,100
6326 SPECIAL DEPARTMENTAL $0 $0 $0 $3,800
7014 GENERAL SVC AGMT $0 $0 $20,000 $57,000
7017 LANGUAGE SERVICES $0 $0 $0 $1,000
7109 ERGONOMICS $0 $0 $0 $800
7197 CONTINGENCIES $0 $0 $4,840 $9,635
8002 IT REIMBURSEMENT $0 $0 $6,373 $0
8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276
TOTAL EXPENDITURES $0 $0 $160,503 $203,155
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City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY CLERK
Budget Unit 110-1250
General Fund
PROGRAM OVERVIEW
The City Clerk’s office responsibilities include administrative and clerical duties associated with
the City Council’s agenda and actions; publishing amended notices; posting notice of all
commission vacancies; processing codification of City’s Municipal Code, records management;
and compliance with Public Records Act requests.
SERVICE OBJECTIVES
• The division’s goals are to ensure compliance with the Brown Act open meetings
requirements, Maddy Act Commission vacancy requirements, and the Public Records
Act, to accurately process documents, and maintain a records management system that
facilitates timely access to information, including digital access to City records.
• Provide complete, accurate, and timely information to the public, staff, and City
Council.
• Respond to routing requests within two working days; respond to requests requiring
archival research within five working days.
• Provide a digital City Council packet to members of the City Council and staff for use on
mobile devices.
RECOMMENDED BUDGET
It is recommended that a budget of $542,327 be approved for the City Clerk Budget. This
represents a decrease of $2,521 under the FY 2013-14 Final Adopted Budget. The decrease is
attributed primarily to the lower cost allocation charged from Information Technology and
Government Channel due to both departments use of retained earnings to fund equipment
replacement costs.
BUDGET AT A GLANCE
Total Revenue 28,777$
Total Expenditures 542,327
Fund Balance -
General Fund Costs 513,550$
Total Staffing 3.00
% Funded by General Fund Dollars 94.7%
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This budget is funded from $28,777 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $513,550 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Administration - City Clerk
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - -
Charges for Services - - 42,709 28,777
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 42,709$ 28,777$
Expenditures
Employee Compensation - - 216,443 245,685
Employee Benefits - - 100,342 119,597
Materials - - 20,096 21,098
Contract Services - - 45,076 52,915
Appropriations for Contingency - - 6,517 7,401
Cost Allocation - - 156,374 95,631
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 544,848$ 542,327$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 502,139$ 513,550$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 3.00
There are no changes to the current level of staffing.
Total authorized positions – 3.00
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4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1250 CITY CLERK
5501 SALARIES FULL TIME $0 $0 $210,126 $245,685
5502 SALARIES PART TIME $0 $0 $2,736 $0
5503 EXCESS MED PAY $0 $0 $381 $0
5505 OVERTIME $0 $0 $3,200 $3,200
5506 CAR ALLOWANCE $0 $0 $3,000 $3,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $980
5510 EMPLOYEE AGENCY SERV $0 $0 $0 $0
5600 RETIREMENT SYSTEM $0 $0 $58,367 $65,706
5711 HEALTH INSURANCE $0 $0 $25,416 $27,891
5712 DENTAL INSURANCE $0 $0 $2,811 $4,701
5713 MEDICARE $0 $0 $3,096 $3,562
5714 LIFE INSURANCE $0 $0 $1,901 $1,663
5715 LONG TERM DISABILITY $0 $0 $1,281 $1,698
5716 WORKERS COMPENSATION $0 $0 $3,894 $779
5717 VISION INSURANCE $0 $0 $576 $549
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868
6111 GEN OFFICE SUPPLIES $0 $0 $5,000 $5,000
6121 SML TOOLS & EQUIPMENT $0 $0 $500 $150
6126 GENERAL SUPPLIES $0 $0 $800 $150
6154 TELEPHONE SERVICE $0 $0 $3,036 $4,043
6201 ADVERTISING & LEGL $0 $0 $8,000 $8,453
6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,500
6219 MILEAGE REIMBURSEMENT $0 $0 $100 $142
6226 MEMBERSHIP AND DUES $0 $0 $660 $660
7011 TRAINING AND $0 $0 $2,485 $4,361
7013 MAINTENANCE OF $0 $0 $2,591 $2723
7014 GENERAL SVC AGMT $0 $0 $40,000 $32,554
7197 CONTINGENCIES $0 $0 $6,517 $7,401
8001 EQUIPMENT $0 $0 $6,690 $9,860
8002 IT REIMBURSEMENT $0 $0 $71,620 $27,356
8004 CITY CHANNEL REIMB $0 $0 $74,528 $54,254
8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,161
9400 FIXED ASSET ACQUISITION $0 $0 $0 $0
TOTAL EXPENDITURES $0 $0 $544,848 $542,327
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City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY CLERK-
DUPLICATING AND MAIL SERVICES
Budget Unit 110-1251
General Fund
PROGRAM OVERVIEW
The City Clerk’s office provides mail service for all City Departments.
SERVICE OBJECTIVES
• Administer mail services to each department in a timely manner.
• Process and deliver routine incoming and outgoing mail and packages daily to each
department.
• Provide weekly delivery of documents to members of the City Council.
• Provide additional special deliveries as needed to commissions and committees.
RECOMMENDED BUDGET
It is recommended that a budget of $103,436 be approved for the Program Budget. The
recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $103,436 contribution from the general fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 103,436
Fund Balance -
General Fund Costs 103,436$
Total Staffing 0.60
% Funded by General Fund Dollars 100.0%
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Administration - City Clerk - Duplication
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - 36,578 31,213
Employee Benefits - - 17,196 15,866
Materials - - 33,500 36,954
Contract Services - - 8,300 8,550
Appropriations for Contingency - - 4,180 4,550
Cost Allocation - - 4,531 6,303
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 104,285$ 103,436$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 104,285$ 103,436$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .60
Total authorized positions – .60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
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FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1251 DUPLICATING AND MAIL SERV
5501 SALARIES FULL TIME $0 $0 $34,253 $29,497
5502 SALARIES PART TIME $0 $0 $375 $0
5505 OVERTIME $0 $0 $1,950 $1,716
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $300
5600 RETIREMENT SYSTEM $0 $0 $9,515 $6,875
5711 HEALTH INSURANCE $0 $0 $5,141 $5,578
5712 DENTAL INSURANCE $0 $0 $563 $940
5713 MEDICARE $0 $0 $497 $428
5714 LIFE INSURANCE $0 $0 $380 $250
5715 LONG TERM DISABILITY $0 $0 $206 $211
5716 WORKERS COMPENSATION $0 $0 $779 $0
5717 VISION INSURANCE $0 $0 $115 $110
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,174
6111 GEN OFFICE SUPPLIES $0 $0 $11,000 $13,200
6114 POSTAGE $0 $0 $22,500 $23,754
7013 MAINTENTANCE OF $0 $0 $8,300 $8,550
7197 CONTINGENCIES $0 $0 $4,180 $4,550
8002 IT REIMBURSEMENT $0 $0 $3,824 $5,471
8005 WEB SITE REIMBURSEMENT $0 $0 $707 $832
TOTAL EXPENDITURES $0 $0 $104,285 $103,436
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City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY CLERK-
ELECTIONS
Budget Unit 110-1252
General Fund
PROGRAM OVERVIEW
The City Clerk’s office administers the legislative process including management of local
elections and filings of Fair Political Practices Commission documents.
SERVICE OBJECTIVES
• Administer elections and Fair Political Practices Commission filings in compliance with
State law.
• Conduct a local election in even-numbered years and ballot measure elections as
necessary, in compliance with the California Elections Code.
• Facilitate timely filing of required and voluntary documentation from candidates and
election committees, including Nomination Papers, Candidate Statements of
Qualification, Campaign Financial Disclosure Statements, and Statements of Economic
Interest, as well as candidate biographies and photographs.
• Make election-related information available to the public and news media in a timely
manner.
RECOMMENDED BUDGET
It is recommended that a budget of $82,460 be approved for the Program Budget. This
represents an increase of $60,460 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to the General Municipal Election in November to fill three City Council
seats.
This budget is funded from a $82,460 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 82,460
Fund Balance -
General Fund Costs 82,460$
Total Staffing -
% Funded by General Fund Dollars 100.0%
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The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Administration - City Clerk - Elections
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - 2,537
Contract Services - - 20,000 72,427
Appropriations for Contingency - - 2,000 7,496
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 22,000$ 82,460$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 22,000$ 82,460$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this program.
200200
200
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1252 ELECTIONS
6111 GEN OFFICE SUPPLIES $0 $54 $0 $37
6201 ADVERTISING & LEGL $0 $0 $0 $2,500
7014 GENERAL SVC AGMT $0 $518 $20,000 $72,427
7197 CONTINGENCIES $0 $0 $2,000 $7,496
TOTAL EXPENDITURES $0 $573 $22,000 $82,460
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City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY MANAGER-
DISCRETIONARY FUND
Budget Unit 110-1300
General Fund
PROGRAM OVERVIEW
This fund is established to meet city wide unexpected expenses that may occur during the year.
In FY 2013-14, an Appropriations for Contingency expenditure category was added to each
General Fund department to serve as a contingency for any unexpected expenditures that might
occur. This category is 10% of each program’s budgeted materials and contract services. A
second level of contingency was also built in for unexpected expenditures that may occur over
the 10% contingency. For all programs within the General Fund, 5% of the total budgeted
materials and contract services were placed in this program. This brings total Appropriations
for Contingencies for the General Fund to 15% of total budgeted materials and contract services.
This percentage is consistent with best practices adopted by the Governmental Accounting
Standards Board (GASB) which recommended 5-15% contingency. Any unspent contingency
funds will go to fund balance at the end of the year. It is anticipated that this budget along with
appropriations for contingency levels in program budget will decrease over the next few years
to somewhere between the 5-10% level based on historical trends.
RECOMMENDED BUDGET
It is recommended that a budget of $477,193 be approved for the City Manager – Discretionary
Fund Budget. This represents an increase of $49,819 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to an increase materials and contracts of General Fund
budgets.
This budget is funded from a $477,193 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 477,193
Fund Balance -
General Fund Costs 477,193$
Total Staffing -
% Funded by General Fund Dollars 100.0%
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The following table details revenue, total expenditures, changes in fund balance and general
fund contribution by category for the three prior fiscal years and the Proposed Budget for the
current Fiscal Year:
Administration - City Manager - Discretionary Fund
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 10,069 7,621 35,000 35,000
Appropriations for Contingency - - 392,374 442,193
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 10,069$ 7,621$ 427,374$ 477,193$
Fund Balance (Use of)- - - -
General Fund Costs 10,069$ 7,621$ 427,374$ 477,193$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this program.
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203
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1300 CITY MANAGER CONTINGENCY
7014 GENERAL SVC AGMT $10,069 $7,621 $35,000 $35,000
7197 CONTINGENCIES $0 $0 $392,374 $410,892
TOTAL EXPENDITURES $10,069 $7,621 $427,374 $445,892
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City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Counsel
CITY ATTORNEY
Budget Unit 110-1500
General Fund
PROGRAM OVERVIEW
The City Attorney is the legal counsel to the City Council, City Commissions, City Manager and
staff. These legal services include providing legal advice, research and analysis, preparing and
reviewing legislation including ordinances and resolutions and drafting or reviewing legal
documents, contracts and agreements. The City Attorney also represents the City, its
departments and City staff in any litigation, code enforcement, claims or administrative actions
involving City business.
SERVICE OBJECTIVES
• Attend City Council meetings and provide the Council with high quality legal advice
and services, staff Planning Commission meetings and attend other Commission and
staff meetings as requested.
• Provide legal services to the City Manager and staff necessary to accomplish their
objectives in a timely and cost-effective manner.
• Administer general liability claims filed against the City in a manner that minimizes
City exposure and liability.
RECOMMENDED BUDGET
It is recommended that a budget of $1,447,280 be approved for the City Attorney Budget. This
represents an increase of $171,741 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to the additional cost of legal services on requested special projects.
BUDGET AT A GLANCE
Total Revenue 27,198$
Total Expenditures 1,447,280
Fund Balance -
General Fund Costs 1,420,082$
Total Staffing 3.00
% Funded by General Fund Dollars 98.1%
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This budget is funded from $27,198 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $1,420,082 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund contribution by category for the three prior fiscal years and the Proposed Budget for the
current Fiscal Year:
Administration - City Attorney
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - -
Charges for Services - - 60,162 27,198
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 60,162$ 27,198$
Expenditures
Employee Compensation 282,139 391,680 482,908 552,027
Employee Benefits 101,671 140,364 178,198 196,258
Materials 37,637 53,151 55,193 56,546
Contract Services 196,261 296,424 442,134 518,386
Appropriations for Contingency - - 49,733 57,493
Cost Allocation 900 26,500 67,373 66,570
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 618,608$ 908,119$ 1,275,539$ 1,447,280$
Fund Balance (Use of)- - - -
General Fund Costs 618,608$ 908,119$ 1,215,377$ 1,420,082$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
206206
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STAFFING
Total current authorized positions – 3.00
There are no changes to the current level of staffing.
Total authorized positions – 3.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
1500 CITY ATTORNEY
5501 SALARIES FULL TIME $269,834 $377,935 $465,746 $519,654
5502 SALARIES PART TIME $12,305 $13,745 $16,320 $30,373
5505 OVERTIME $0 $0 $842 $2,000
5506 CAR ALLOWAMCE $6,415 $5,215 $4,200 $4,200
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,636
5600 RETIREMENT SYSTEM $75,119 $100,504 $129,370 $137,598
5710 EMPLOYEE BENEFITS ($5,367) $0 $0 $0
5711 HEALTH INSURANCE $14,762 $21,504 $26,712 $27,891
5712 DENTAL INSURANCE $1,753 $2,218 $2,808 $4,701
5713 MEDICARE $5,043 $5,990 $6,814 $7,405
5714 LIFE INSURANCE $1,361 $1,706 $2,376 $2,079
5715 LONG TERM DISABILITY $920 $1,409 $2,820 $3,331
5716 WORKERS COMPENSATION $1,329 $1,392 $2,522 $0
5717 VISION INSURANCE $336 $425 $576 $549
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868
6111 GEN OFFICE SUPPLIES $7,899 $17,302 $14,716 $11,750
6154 TELEPHONE SERVICE $13,550 $13,091 $9,190 $12,867
6216 CONFERENCE/MBRSP DUES $1,911 $5,850 $10,787 $10,525
6219 MILEAGE REIMBURSEMENT $0 $211 $1,000 $1,250
6226 MEMBERSHIP AND DUES $500 $970 $2,115 $1,900
6227 BOOKS AND PUBLICATION $13,777 $15,727 $17,385 $18,254
7011 TRAINING AND $0 $0 $2,250 $5,885
7013 MAINTENTANCE OF $0 $0 $3,884 $0
7014 GENERAL SVC AGMT $152,457 $87,172 $119,000 $198,000
7060 RENT EXPENSE $43,804 $46,761 $47,000 $49,501
7075 LEGAL COSTS $0 $162,492 $270,000 $265,000
7197 CONTINGENCIES $0 $0 $49,733 $57,493
207207
207
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8002 IT REIMBURSEMENT $900 $26,500 $19,120 $29,856
8004 CITY CHANNEL REIMB $0 $0 $44,717 $32,553
8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,161
9400 FIXED ASSET ACQUISITION $0 $0 $0 $0
TOTAL EXPENDITURES $618,610 $908,119 $1,275,539 $1,447,280
208208
208
Law
Enforcement
Law Enforcement
Interoperability Project
Code Enforcement
COPS Grant
209
Se
n
i
o
r
C
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d
e
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(C
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20
9
20
9
21
0
Proposed
2014-15
Page $ 9,560,955
Fund Dept
215 110 2100 9,560,955
$ 57,600
Fund Dept
215 110 2101 57,600
$ 557,065
Fund Dept
220 110 2110 557,065
$ -
Fund Dept
223 110 2401 -
$ 10,175,620
¹ This budget was transferred to the Law Enforcement budget in FY14
Law Enforcement
Law Enforcement
Law Enforcement
Interoperability Project
Interoperability Project
TOTAL LAW ENFORCEMENT
COPS Grant
COPS Grant¹
Code Enforcement
Code Enforcement
210
211
Division Summary
Law Enforcement- Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - 100,000 100,000
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 100,000$ 100,000$
Expenditures
Employee Compensation - - 174,644 175,350
Employee Benefits - - 75,220 80,158
Materials 46,270 46,800 54,588 56,657
Contract Services 8,399,647 8,737,085 9,633,750 9,776,503
Appropriations for Contingency - - 21,347 21,461
Cost Allocation - - 32,685 65,491
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 8,445,917$ 8,783,885$ 9,992,234$ 10,175,620$
Fund Balance (Use of)- - - -
General Fund Costs 8,445,917$ 8,783,885$ 9,892,234$ 10,075,620$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $10,175,620 be approved for the Law Enforcement
Department. This represents an increase of $183,386 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to a slight increase in contract services due to cost of living
adjustments.
This budget is funded from $100,000 in estimated department revenue and a $10,075,620
contribution from the general fund.
211211
212
Recommended Expenditures
Fiscal Year 2014-2015
Law Enforcement
$9,560,955
94%
Code Enforcement
$557,065
5%
Interoperability
$57,600
1%
4 Year Expenditure History
In Millions
$8.4 $8.8
$10.0 $10.2
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
212212
213
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
ADMINISTRATON
Captain Ken Binder
Office of the Sheriff
KEY PERFORMANCE MEASURES BY DIVISION
Division Strategy Measure 2012/13
Actual
2013/14
Target
Law Enforcement
GOAL: Maintain adequate sheriff response times to citizen calls.
Monitor average
response time for
emergency calls
Priority one:
Respond within five
(5) minutes
3.76
minutes
5.00
minutes
per
contract
Priority two:
Respond within
nine (9) minutes
5.98
minutes
9.00
minutes
per
contract
Priority three:
Respond within
twenty (20) minutes
10.29
minutes
20
minutes
per
contract
GOAL: Provide crime prevention efforts through public interaction and
education.
Offer ride a-longs with
sheriff deputies
Number of ride a-
longs held
34 40
BUDGET AT A GLANCE
Total Revenue 100,000$
Total Expenditures 10,175,620
Fund Balance -
General Fund Costs 10,075,620$
Total Staffing City and Contract 5.00
% Funded by General Fund 99.0%
213213
214
GOAL: Provide crime prevention efforts in the schools through
interaction and education.
Conduct Teen Academy
classes
Number of Teen
Academy classes
held
3 2
Conduct Code Red
training and drills
Number of
training/drills held
19 20
Conduct “Every 15
Minutes” program
Number of
presentations held
1 1
Conduct school
attendance review board
meetings
Number of meetings
held
9 12
214214
215
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
LAW ENFORCEMENT
Budget Unit 110-2100
General Fund
PROGRAM OVERVIEW
This program provides for law enforcement, emergency communications, School Resource
Officers, and Youth Probation Program. Services are provided by the Santa Clara County
Sheriff’s Department, while communication services are provided by the Santa Clara County
General Services Administration. The County’s Youth Probation Program, also managed by the
Sheriff’s Department, is partially funded through a partnership with the Cupertino Union
School District and the City of Cupertino. Other services include general law enforcement
(patrol), traffic enforcement and investigation, detective services and additional resources from
specialized units.
The State allocates the Citizens Option for Public Safety (COPS) grant to cities and counties for
front-line law enforcement purposes. Funding is allocated proportionately based on population
size with a minimum allocation of $100,000 per jurisdiction. This grant will be used to partially
offset the cost of a second School Resource Officer for the FY 2014-15 school year.
SERVICE OBJECTIVES
• Protect life and property through innovative and progressive policing methods.
• Respond to emergency situations within an average of less than six minutes.
• Enforce the vehicle code with the goal of increasing traffic safety.
• Divert first time/minor youth offenders from the juvenile justice system.
• Provide daily on-site interaction with our youth.
BUDGET AT A GLANCE
Total Revenue 100,000$
Total Expenditures 9,560,955
Fund Balance -
General Fund Costs 9,460,955$
Total Staffing 3.00
% Funded by General Fund 99.0%
215215
216
RECOMMENDED BUDGET
It is recommended that a budget of $9,560,955 be approved for the Program Budget. This
represents an increase of $134,090 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to cost of living adjustments.
This budget is funded from $100,000 in COPS grants and a $9,460,955 contribution from the
general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the
current Fiscal Year:
Law Enforcement -Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - 100,000 100,000
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 100,000$ 100,000$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 46,270 46,800 49,365 50,302
Contract Services 8,261,518 8,592,557 9,377,500 9,510,653
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 8,307,788$ 8,639,357$ 9,426,865$ 9,560,955$
Fund Balance (Use of)- - - -
General Fund Costs 8,307,788$ 8,639,357$ 9,326,865$ 9,460,955$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
216216
217
STAFFING
There are no City of Cupertino benefitted employees in this program. All 3.0 contract positions
reside with the Santa Clara County Sheriff’s Office and are reflected under contract services.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
2100 LAW ENFORCEMENT SC SHERIF
6154 TELEPHONE SERVICE $1,270 $1,300 $1,365 $1,302
6324 PROBABTION OFFICER $45,000 $45,500 $48,000 $49,000
7014 GENERAL SVC AGMT $0 $0 $100,000 $100,000
7051 SAN JOSE FINGERPRINTING $581 $709 $1,500 $792
7052 SHERIFF'S CONTRACT $8,202,683 $8,529,994 $9,220,000 $9,601,000
7054 PARKING CITATIONS $54,611 $58,612 $56,000 $58,861
7055 WALK/BIKE TO SCHOOL $3,643 $3,242 $0 $0
7056 EST SHERIFF REBATE $0 $0 $0 ($250,000)
TOTAL EXPENDITURES $8,307,787 $8,639,358 $9,426,865 $9,560,955
217217
218
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
LAW ENFORCEMENT-
INTEROPERABILITY PROJECT
Budget Unit 110-2102
General Fund
PROGRAM OVERVIEW
The Silicon Valley Regional Interoperability Authority (SVRIA) was formed in 2010 under the
Joint Exercise of Powers Act (JPA) to provide interoperable communications solutions to its
members. The SVRIA represents the interests of all public safety agencies in Santa Clara
County through its members. It services the Santa Clara Operational Area which includes the
County of Santa Clara, its fifteen cities and towns, and all special districts.
SERVICE OBJECTIVES
• SVRIA exists to identify, coordinate, and implement communications interoperability
solutions to its member agencies. The purpose of these projects is to seamlessly
integrate voice and data communications between law enforcement, the fire and rescue
service, emergency medical services, and emergency management for routine
operations, critical incidents, and disaster response and recovery.
RECOMMENDED BUDGET
It is recommended that a budget of $57,600 be approved for the Interoperability Project Budget.
This represents an increase of $9,600 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to growing program costs.
This budget is funded from a $57,600 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 57,600
Fund Balance -
General Fund Costs 57,600$
Total Staffing -
% Funded by General Fund 100.0%
218218
219
Law Enforcement - Interoperability Project
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 38,129 44,528 48,000 57,600
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 38,129$ 44,528$ 48,000$ 57,600$
Fund Balance (Use of)- - - -
General Fund Costs 38,129$ 44,528$ 48,000$ 57,600$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staff associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
2102 INTEROPERABILITY PROJECT
7014 GENERAL SVC AGMT $38,129 $44,528 $48,000 $57,600
TOTAL EXPENDITURES $38,129 $44,528 $48,000 $57,600
219219
220
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
LAW ENFORCEMENT-
CODE ENFORCEMENT
Budget Unit 110-2110
General Fund
PROGRAM OVERVIEW
The Law Enforcement Code Enforcement Program provides for the enforcement of various
provisions of the municipal code relating to parking citations, noise, animal control and other
compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control
and other complaint responses.
SERVICE OBJECTIVES
• Respond to resident, City department, or outside agency referrals within 48 hours.
• Provide services with an emphasis on community education and customer service.
• Enforce the codes in a fair, equitable, and objective manner.
• Manage the animal control services contract with the City of San José.
RECOMMENDED BUDGET
It is recommended that a budget of $557,065 be approved for the Code Enforcement Budget.
This represents an increase of $39,696 over the FY 2013-14 Final Adopted Budget. The increase
in equipment charges is due to the purchase of several replacement vehicles for the Public
Works Department. These vehicles are being replaced due to either excessive repairs or the age
and mileage of the vehicles per the City 's vehicle replacement policy.
This budget is funded from a $512,585 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the
current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 557,065
Fund Balance
General Fund Costs 557,065$
Total City Staffing 2.00
% Funded by General Fund 100.0%
220220
221
Code Enforcement, previously in Administrative Services, has been re-assigned to several
departments. Two of our four officers are charged to this division and primarily concentrate on
Public Safety activities such as parking enforcement, abandoned vehicles, noise and graffiti.
Law Enforcement - Code Enforcement
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - 174,644 175,350
Employee Benefits - - 75,220 80,158
Materials - - 5,223 6,355
Contract Services - - 208,250 208,250
Appropriations for Contingency - - 21,347 21,461
Cost Allocation - - 32,685 65,491
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 517,369$ 557,065$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 517,369$ 557,065$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions 2.00
There are no changes to staffing.
Total authorized positions – 2.00
221221
222
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
2110 CODE ENFORCEMENT
5501 SALARIES FULL TIME $0 $0 $173,100 $174,350
5503 EXCESS MED PAY $0 $0 $544 $0
5505 OVERTIME $0 $0 $1,000 $1,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $600
5600 RETIREMENT SYSTEM $0 $0 $48,082 $48,404
5711 HEALTH INSURANCE $0 $0 $17,136 $18,594
5712 DENTAL INSURANCE $0 $0 $1,878 $3,134
5713 MEDICARE $0 $0 $2,518 $2,528
5714 LIFE INSURANCE $0 $0 $1,584 $1,386
5715 LONG TERM DISABILITY $0 $0 $1,042 $1,234
5716 WORKERS COMPENSATION $0 $0 $2,596 $0
5717 VISION INSURANCE $0 $0 $384 $366
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,912
6111 GEN OFFICE SUPPLIES $0 $0 $400 $400
6121 SML TOOLS & EQUIPMENT $0 $0 $1,500 $1,500
6124 UNIFORMS/SAFETY APPAR $0 $0 $1,250 $1,250
6154 TELEPHONE SERVICE $0 $0 $1,868 $3,000
6219 MILEAGE REIMBURSEMENT $0 $0 $55 $55
6226 MEMBERSHIP AND DUES $0 $0 $150 $150
7011 TRAINING AND $0 $0 $3,250 $3,250
7014 GENERAL SVC AGMT $0 $0 $205,000 $205,000
7197 CONTINGENCIES $0 $0 $21,347 $21,461
8001 EQUIPMENT $0 $0 $17,580 $44,480
8002 IT REIMBURSEMENT $0 $0 $12,747 $18,237
8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $2,774
9400 FIXED ASSET ACQUISITION $0 $0 $0 $0
TOTAL EXPENDITURES $0 $0 $517,369 $557,065
222222
223
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
LAW ENFORCEMENT-
COPS GRANT
Budget Unit 110-2401
General Fund
In Fiscal Year 2013-2014 the COPS grant was transferred to the Law Enforcement budget within
this division. This budget is included to preserve historical data. Once all prior year data listed
in the table below is $0, it will be removed.
223223
224
Law Enforcement- COPS Grant
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 100,000 100,000 - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 100,000$ 100,000$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 100,000$ 100,000$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
2401 LAW ENFORCEMENT COPS GRAN
7014 GENERAL SVC AGMT $100,000 $100,000 $0 $0
TOTAL EXPENDITURES $100,000 $100,000 $0 $0
224224
225
Public
Affairs
Public Affairs
Government Channel
City Website
Information Technology
226
Of
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7
Proposed
2014-15
Page $ 496,395
Fund Dept
229 110 3300 354,718
232 110 3310 Community Outreach -
235 110 3320 Disaster Preparedness -
238 110 3330 Neighborhood Watch -
240 110 3400 141,677
$ 1,130,654
Fund Dept
243 615 3500 1,068,854
246 615 3501 -
249 110 3502 61,800
$ 263,697
Fund Dept
251 615 3600 263,697
$ -
Fund Dept
255 110 3700 -
$ 2,312,778
Fund Dept
258 610 3800 1,636,593
261 610 9800 676,185
$ 4,203,524
Public Affairs
Public Affairs
Public Affairs
Cupertino Scene
Government Channel
Environmental Affairs
Environmental Affairs
TOTAL PUBLIC AFFAIRS
Government Channel
Government Channel SPCL Proj
Public Access Support
City Website
City Website
Information Technology
Information Technology
Equipment Acquisition
226
228
Division Summary
Public Affairs- Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - 10,000
Intergovernmental Revenue - - - -
Charges for Services - - 1,047,695 2,463,974
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,047,695$ 2,473,974$
Expenditures
Employee Compensation 615,678 632,329 680,877 1,045,718
Employee Benefits 252,372 260,161 270,719 436,870
Materials 204,212 166,406 198,708 241,620
Contract Services 217,983 238,918 262,555 863,402
Appropriations for Contingency - - 45,777 99,860
Cost Allocation 387,500 189,100 471,419 425,569
Capital Outlay - - - 1,052,985
Special Projects - - 35,000 37,500
TOTAL EXPENDITURES 1,677,745$ 1,486,913$ 1,965,055$ 4,203,524$
Fund Balance (Use of)- - 147,158 (844,278)
General Fund Costs 1,677,745$ 1,486,913$ 770,202$ 885,272$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $4,203,524 be approved for the Public Affairs Division. This
represents an increase of $2,238,469 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to the transfer of the Information Technology Division from the
Administrative Services Department in FY 2013-14.
This budget is funded from $2,484,901 in estimated department revenue resulting from charges
to user departments as part of the Cost Allocation Plan (CAP) and a $885,272 contribution from
the general fund. Collectively the Information Technology and Government Channel Internal
Service funds anticipate using approximately $884,278 in retained earnings to fund the
replacement of fully depreciated equipment.
227227
229
Recommended Expenditures
Fiscal Year 2014-2015
4 Year Expenditure History
In Millions
Public Affairs
$496,395
12%
Government
Channel
$1,130,654
27%
City Website
$263,697
6%
Information
Technology
$2,312,778
55%
$1.7
$1.5
$2.0
$4.2
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
228228
230
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS
Budget Unit 110-3300
General Fund
PROGRAM OVERVIEW
Public Affairs is responsible for planning and implementing a comprehensive internal and
external technology and communication program for the City of Cupertino. Public Affairs
oversees the reliable day-to-day delivery of technology and communication services,
applications, and data while maximizing the value of all technology investments.
SERVICE OBJECTIVES
• Ensure two-way communication between our organization and stakeholders
• Improve user experience including ease of use, availability, accessibility and usability
within the context of security and compliance. Promote City goals, policies, programs
and services.
• Ensure constituents have easy access to City information and services via the
communication technology of their choice.
• Organize and support community meetings, special events, awards dinners, and
ceremonial activities.
• Engage key audiences to create, strengthen, or preserve conditions favorable for the
advancement of City policies, and objectives.
RECOMMENDED BUDGET
It is recommended that a budget of $354,718 be approved for the Public Affairs Budget. This
represents an increase of $20,409 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in salaries and benefits due to negotiated increases and
increased contract and costs allocation charges.
BUDGET AT A GLANCE
Total Revenue 41,336$
Total Expenditures 354,718
Fund Balance -
General Fund Costs 313,382$
Total Staffing 1.80
% Funded by General Fund 88.3%
229229
231
This budget is funded from $41,336 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $313,382 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Public Affairs -Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 80,938 41,336
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 80,938$ 41,336$
Expenditures
Employee Compensation 119,112 128,322 160,097 173,114
Employee Benefits 55,216 57,599 69,300 71,819
Materials 36,349 21,784 34,870 25,854
Contract Services 39,171 61,547 39,055 56,759
Appropriations for Contingency - - 7,393 8,261
Cost Allocation 14,800 12,700 13,594 18,911
Capital Outlay - - - -
Special Projects - - 10,000 -
TOTAL EXPENDITURES 264,648$ 281,951$ 334,309$ 354,718$
Fund Balance (Use of)- - - -
General Fund Costs 264,648$ 281,951$ 253,371$ 313,382$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
STAFFING
Total current authorized positions – 1.8
There are no recommended changes to staffing levels.
Total authorized positions – 1.8
230230
232
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3300 PUBLIC & ENVIRON AFFAIRS
5501 SALARIES FULL TIME $104,795 $121,286 $153,097 $161,114
5502 SALARIES PART TIME $13,997 $6,762 $7,000 $12,000
5505 OVERTIME $320 $274 $0 $0
5506 CAR ALLOWAMCE $3,000 $3,000 $3,000 $1,800
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,488
5510 EMPLOYEE AGENCY SERV $5,258 $1,376 $0 $0
5600 RETIREMENT SYSTEM $28,441 $31,989 $42,526 $40,910
5711 HEALTH INSURANCE $12,651 $15,497 $16,267 $16,734
5712 DENTAL INSURANCE $1,237 $1,435 $1,688 $2,820
5713 MEDICARE $2,651 $1,977 $2,263 $2,204
5714 LIFE INSURANCE $749 $838 $1,109 $971
5715 LONG TERM DISABILITY $508 $604 $929 $1,041
5716 WORKERS COMPENSATION $484 $608 $1,172 $0
5717 VISION INSURANCE $237 $274 $346 $330
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521
6111 GEN OFFICE SUPPLIES $17,768 $15,555 $14,000 $15,660
6112 PRINTING & DUPLICATING $0 $50 $200 $17
6116 SOFTWARE $13,393 $2,073 $15,000 $5,155
6154 TELEPHONE SERVICE $1,639 $1,144 $1,170 $1,418
6216 CONFERENCE/MBRSP DUES $2,314 $2,242 $3,000 $2,488
6219 MILEAGE REIMBURSEMENT $10 $0 $0 $0
6226 MEMBERSHIP AND DUES $1,225 $720 $1,500 $1,116
7013 MAINTENTANCE OF $0 $0 $1,555 $0
7014 GENERAL SVC AGMT $35,204 $47,634 $32,500 $49,337
7017 LANGUAGE SERVICES $3,967 $13,913 $5,000 $0
7102 HUMAN SERVICE PROGRAM $0 $0 $0 $7,422
7197 CONTINGENCIES $0 $0 $7,393 $8,261
8002 IT REIMBURSEMENT $14,800 $12,700 $11,472 $16,414
8005 WEB SITE REIMBURSEMENT $0 $0 $2,122 $2,497
9400 FIXED ASSET ACQUISITION $0 $0 $10,000 $0
TOTAL EXPENDITURES $264,650 $281,951 $334,309 $354,718
231231
233
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
COMMUNITY OUTREACH
Budget Unit 110-3310
General Fund
In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services
Department as part of a citywide reorganization. A complete discussion of this program can be
found in Recreation and Community Services Department. This program is included in Public
Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are
zero, this program will be removed from the budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
232232
234
Public Affairs - Community Outreach
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - 66,223 -
Employee Benefits - - 30,462 -
Materials - - 5,000 -
Contract Services - - 16,500 -
Appropriations for Contingency - - 2,150 -
Cost Allocation - - 5,664 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 125,999$ -$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 125,999$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3310 COMMUNITY OUTREACH
5501 SALARIES FULL TIME $0 $66,035 $65,842 $0
5503 EXCESS MED PAY $0 $733 $381 $0
5600 RETIREMENT SYSTEM $0 $17,466 $18,289 $0
5711 HEALTH INSURANCE $0 $7,691 $8,424 $0
5712 DENTAL INSURANCE $0 $936 $936 $0
5713 MEDICARE $0 $959 $960 $0
5714 LIFE INSURANCE $0 $564 $634 $0
5715 LONG TERM DISABILITY $0 $387 $397 $0
5716 WORKERS COMPENSATION $0 $234 $630 $0
233233
235
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5717 VISION INSURANCE $0 $179 $192 $0
6111 GEN OFFICE SUPPLIES $0 $9,377 $3,000 $0
6216 CONFERENCE/MBRSP DUES $0 $647 $2,000 $0
6219 MILEAGE REIMBURSEMENT $0 $15 $0 $0
7011 TRAINING AND $0 $0 $500 $0
7014 GENERAL SVC AGMT $0 $601 $12,500 $0
7023 INSURANCE PREMIUM $0 $0 $3,500 $0
7197 CONTINGENCIES $0 $0 $2,150 $0
8002 IT REIMBURSEMENT $0 $6,200 $4,780 $0
8005 WEB SITE REIMBURSEMENT $0 $0 $884 $0
TOTAL EXPENDITURES $0 $112,024 $125,999 $0
234234
236
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
EMERGENCY DISASTER PREPAREDNESS
Budget Unit 110-3320
General Fund
In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services
Department as part of a citywide reorganization. A complete discussion of this program can be
found in Recreation and Community Services Department. This program is included in Public
Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are
zero, this program will be removed from the budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
235235
237
Public Affairs - Emergency Disaster Preparedness
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 27,273 -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 27,273$ -$
Expenditures
Employee Compensation - - 34,500 -
Employee Benefits - - 950 -
Materials - - 35,019 -
Contract Services - - 35,500 -
Appropriations for Contingency - - 7,052 -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 113,021$ -$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 85,748$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3320 DISASTER PREPAREDNESS
5502 SALARIES PART TIME $0 $31,647 $34,500 $0
5713 MEDICARE $0 $1,663 $950 $0
5716 WORKERS COMPENSATION $0 $853 $0 $0
6111 GEN OFFICE SUPPLIES $0 $5,252 $25,000 $0
6151 ELECTRICAL SERVICE $0 $200 $0 $0
6154 TELEPHONE SERVICE $0 $1,212 $819 $0
6219 MILEAGE REIMBURSEMENT $0 $19 $200 $0
6326 SPECIAL DEPARTMENTAL $0 ($4,000) $9,000 $0
7011 TRAINING AND $0 $0 $500 $0
236236
238
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7014 GENERAL SVC AGMT $0 $103,445 $35,000 $0
7197 CONTINGENCIES $0 $0 $7,052 $0
8002 IT REIMBURSEMENT $0 $3,800 $0 $0
TOTAL EXPENDITURES $0 $144,092 $113,021 $0
237237
239
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
NEIGHBORHOOD WATCH
Budget Unit 110-3330
General Fund
In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services
Department as part of a citywide reorganization. A complete discussion of this program can be
found in Recreation and Community Services Department. This program is included in Public
Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are
zero, this program will be removed from the budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
238238
240
Public Affairs - Neighborhood Watch
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - 35,100 -
Employee Benefits - - 965 -
Materials - - 2,000 -
Contract Services - - - -
Appropriations for Contingency - - 200 -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 38,265$ -$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 38,265$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3330 NEIGHBORHOOD WATCH
5502 SALARIES PART TIME $0 $28,674 $35,100 $0
5713 MEDICARE $0 $1,394 $965 $0
5716 WORKERS COMPENSATION $0 $769 $0 $0
6111 GEN OFFICE SUPPLIES $0 $4,910 $2,000 $0
6154 TELEPHONE SERVICE $0 $0 $0 $0
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0
7011 TRAINING AND $0 $0 $0 $0
7014 GENERAL SVC AGMT $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $200 $
TOTAL EXPENDITURES $0 $35,748 $38,265 $0
239239
241
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
CUPERTINO SCENE
Budget Unit 110-3400
General Fund
PROGRAM OVERVIEW
The Cupertino Scene is the primary print communication tool for the City. This 16-page
newsletter provides residents and businesses information on city events, community activities,
government services, and other city-related business. The Scene is published 10 months out of
the year, (no January or August editions) and distributed to every residential and business
address in Cupertino.
SERVICE OBJECTIVES
• Provide non-political, non-religious and non-commercial information of general interest
to the community.
• Maintain a regular production schedule, presenting information in a timely, interesting
and visually pleasing manner.
• Focus on information relevant to citizens of all cultural backgrounds.
• Continue to adhere to regulations set by Proposition 73 and other legislation that
regulates public and printed communications by the city.
• In addition to city services and programs, allocate space to local nonprofits and schools.
RECOMMENDED BUDGET
It is recommended that a budget of $141,677 be approved for the Public Affairs Budget. This
represents an increase of $3,858 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in salaries and benefits due to negotiated increases and costs
allocation charges.
This budget is funded from a $141,677 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 141,677
Fund Balance -
General Fund Costs 141,677$
Total Staffing 0.35
% Funded by General Fund 100.0%
240240
242
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Public Affairs - Cupertino Scene
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 34,694 34,921 34,488 36,548
Employee Benefits 13,728 13,861 14,557 16,628
Materials 75,335 73,258 78,300 77,113
Contract Services - - - -
Appropriations for Contingency - - 7,830 7,711
Cost Allocation - 3,200 2,644 3,677
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 123,757$ 125,240$ 137,819$ 141,677$
Fund Balance (Use of)- - - -
General Fund Costs 123,757$ 125,240$ 137,819$ 141,677$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
STAFFING
Total current authorized positions – .35
There are no changes to the current level of staffing.
Total authorized positions – .35
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
241241
243
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3400 CUPERTINO SCENE
5501 SALARIES FULL TIME $34,273 $34,921 $34,488 $36,548
5502 SALARIES PART TIME $212 $0 $0 $0
5505 OVERTIME $119 $0 $0 $0
5506 CAR ALLOWAMCE $0 $0 $0 $300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $377
5600 RETIREMENT SYSTEM $8,980 $9,067 $9,580 $10,147
5711 HEALTH INSURANCE $3,295 $3,347 $3,368 $3,255
5712 DENTAL INSURANCE $325 $325 $328 $549
5713 MEDICARE $516 $508 $500 $530
5714 LIFE INSURANCE $250 $250 $277 $242
5715 LONG TERM DISABILITY $176 $176 $209 $252
5716 WORKERS COMPENSATION $124 $125 $228 $228
5717 VISION INSURANCE $62 $62 $67 $63
5722 HRA CITY CONTRIBUTION $0 $0 $0 $685
6111 GEN OFFICE SUPPLIES $0 $0 $300 $300
6112 PRINTING & DUPLICATING $0 $0 $42,000 $40,963
6114 POSTAGE $34,000 $34,000 $36,000 $35,850
6318 CUPERTINO SCENE $41,335 $39,258 $0 $0
7197 CONTINGENCIES $0 $0 $7,830 $7,711
8002 IT REIMBURSEMENT $0 $3,200 $2,231 $3,192
8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485
TOTAL EXPENDITURES $123,668 $125,240 $137,819 $141,677
242242
244
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
GOVERNMENT CHANNEL
Budget Unit 615-3500
Internal Service Fund
PROGRAM OVERVIEW
The Government Channel operates the City’s government access television station, providing
multi-media support services, and overseeing video production for all City departments.
SERVICE OBJECTIVES
• Provide information regarding the activities and decisions of the City Council and
the recommendations of its advisory bodies.
• Expand community awareness of local government and its decision-making
processes by providing live and re-broadcast coverage of City meetings.
• Increase community awareness of City services.
• Provide information pertinent to City residents from other local, state and federal
governmental entities.
• Provide an additional venue for emergency communications in the event of a
disaster.
• Provide video production and audio/visual services to City departments.
RECOMMENDED BUDGET
It is recommended that a budget of $1,068,854 be approved for the Government Channel
Budget. This represents an increase of $242,222 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to the replacement of aging and fully depreciated equipment.
This budget is funded from a $139,310 contribution from the general fund, $547,544 from
charges to user departments and $382,000 in retained earnings.
BUDGET AT A GLANCE
Total Revenue 547,544$
Total Expenditures 1,068,854
Fund Balance (382,000)
General Fund Costs 139,310$
Total Staffing 2.55
% Funded by General Fund 13.0%
243243
245
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Public Affairs- Government Channel
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - 5,000
Intergovernmental Revenue - - - -
Charges for Services - - 663,919 542,544
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 663,919$ 547,544$
Expenditures
Employee Compensation 226,449 229,312 216,568 285,945
Employee Benefits 89,872 93,728 94,655 121,883
Materials 51,347 45,749 40,819 42,325
Contract Services 30,298 26,233 38,000 38,658
Appropriations for Contingency - - 7,532 8,657
Cost Allocation 342,600 151,300 414,058 144,386
Capital Outlay - - - 427,000
Special Projects - - 15,000 -
TOTAL EXPENDITURES 740,566$ 546,322$ 826,632$ 1,068,854$
Fund Balance (Use of)- - 108,879 (382,000)
General Fund Costs 740,566$ 546,322$ 53,834$ 139,310$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
STAFFING
Total current authorized positions – 2.55
There are no changes to the current level of staffing.
Total authorized positions – 2.55
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
244244
246
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3500 GOVERNMENT CHANNEL
5501 SALARIES FULL TIME $206,122 $208,787 $200,043 $253,945
5502 SALARIES PART TIME $17,288 $17,129 $16,000 $12,000
5503 EXCESS MED PAY $358 $280 $525 $0
5505 OVERTIME $2,681 $3,116 $0 $3,000
5506 CAR ALLOWAMCE $0 $0 $0 $300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,210
5600 RETIREMENT SYSTEM $53,193 $53,683 $55,566 $70,501
5711 HEALTH INSURANCE $20,999 $24,859 $28,808 $29,286
5712 DENTAL INSURANCE $2,445 $2,440 $2,394 $4,936
5713 MEDICARE $4,412 $3,890 $2,908 $3,682
5714 LIFE INSURANCE $1,500 $1,496 $1,624 $1,749
5715 LONG TERM DISABILITY $1,170 $1,167 $1,205 $1,821
5716 WORKERS COMPENSATION $5,686 $5,727 $1,660 $1,771
5717 VISION INSURANCE $467 $466 $490 $1,638
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,989
6111 GEN OFFICE SUPPLIES $50,585 $44,957 $40,000 $41,544
6154 TELEPHONE SERVICE $762 $780 $819 $781
6219 MILEAGE REIMBURSEMENT $0 $11 $0 $0
7011 TRAINING AND $3,643 $870 $3,500 $2,000
7013 MAINTENTANCE OF $19,023 $14,599 $20,000 $17,956
7014 GENERAL SVC AGMT $7,632 $10,764 $14,500 $17,323
7060 RENT EXPENSE $0 $0 $0 $1,379
7197 CONTINGENCIES $0 $0 $7,532 $8,657
8002 IT REIMBURSEMENT $342,600 $151,300 $49,502 $28,723
8003 DEPRECIATION EXPENSES $0 $0 $280,000 $69,896
8005 WEB SITE REIMBURSEMENT $0 $0 $3,006 $4,369
8007 CM CAP ALLOCATION $0 $0 $5,152 $6,364
8008 ENV AFFAIRS CAP ALLO $0 $0 $1,627 $1,627
8009 ECON DEV CAP ALLO $0 $0 $1,250 $1,544
8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $9,954
8022 ADMIN SERV CAP $0 $0 $3,923 $5,674
8023 FINANCE CAP ALLOC $0 $0 $7,442 $9,117
8024 HUMAN RESOURCES CAP $0 $0 $7,118 $7,118
9338 WI-FI STUDY $0 $0 $15,000 $0
9400 FIXED ASSET ACQUISITION $0 $0 $49,700 $427,000
TOTAL EXPENDITURES $740,565 $546,322 $826,632 $1,068,854
245245
247
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
GOVERNMENT CHANNEL
SPECIAL PROJECTS
Budget Unit 615-3501
Internal Service Fund
PROGRAM OVERVIEW
Government Channel Special Projects support official City events, including public meetings,
forums, workshops, ribbon cuttings, the annual State of the City Address, and ground
breakings.
SERVICE OBJECTIVES
• Promote special events in the community that are sponsored by the City and civic
affiliated organizations.
RECOMMENDED BUDGET
There is no recommended budget for the Special Projects Budget. Expenses associated with this
budget have been moved to the Government Channel program budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
246246
248
Public Affairs - Government Channel Special Projects
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 84,554 -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 84,554$ -$
Expenditures
Employee Compensation 47,959 48,230 46,063 -
Employee Benefits 20,110 21,313 22,044 -
Materials - 6,124 - -
Contract Services 6,004 4,300 12,000 -
Appropriations for Contingency - - 1,200 -
Cost Allocation - - 16,107 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 74,073$ 79,967$ 97,414$ -$
Fund Balance (Use of)- - 8,360 -
General Fund Costs 74,073$ 79,967$ 4,500$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
STAFFING
Total current authorized positions – .60
Staffing associated with this program has been transferred to the Government Channel program
budget.
Total authorized positions – 0.00
247247
249
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3501 GOVT CHANNEL SPEC PROJECT
5501 SALARIES FULL TIME $47,001 $47,601 $46,063 $0
5502 SALARIES PART TIME $287 $0 $0 $0
5505 OVERTIME $671 $630 $0 $0
5600 RETIREMENT SYSTEM $12,087 $12,266 $12,795 $0
5711 HEALTH INSURANCE $4,788 $5,781 $6,854 $0
5712 DENTAL INSURANCE $563 $566 $563 $0
5713 MEDICARE $692 $702 $668 $0
5714 LIFE INSURANCE $345 $347 $380 $0
5715 LONG TERM DISABILITY $271 $271 $277 $0
5716 WORKERS COMPENSATION $1,257 $1,271 $391 $0
5717 VISION INSURANCE $107 $108 $115 $0
7011 TRAINING AND $0 $0 $500 $0
7014 GENERAL SVC AGMT $4,813 $4,848 $10,000 $0
7060 RENT EXPENSE $1,191 $1,276 1,500 $0
7197 CONTINGENCIES $0 $0 $1,200 $0
8002 IT REIMBURSEMENT $0 $4,300 $3,824 $0
8005 WEB SITE REIMBURSEMENT $0 $0 $707 $0
8007 CM CAP ALLOCATION $0 $0 $1,212 $0
8008 ENV AFFAIRS CAP ALLO $0 $0 $383 $0
8009 ECON DEV CAP ALLO $0 $0 $294 $0
8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $0
8022 ADMIN SERV CAP $0 $0 $923 $0
8023 FINANCE CAP ALLOC $0 $0 $1,751 $0
8024 HUMAN RESOURCES CAP $0 $0 $1,675 $0
TOTAL EXPENDITURES $74,073 $79,967 $97,413 $0
248248
250
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
PUBLIC ACCESS SUPPORT
Budget Unit 110-3502
General Fund
PROGRAM OVERVIEW
The City contracts to provide management of Community Access Television Programming.
SERVICE OBJECTIVES
• Encourage Cupertino-based communities of interest to use facilities to express their
interests, concerns, and ideas.
• Provide training in cable communication production for individuals and community
groups.
• Assist individuals and community groups to develop and produce programs for
broadcast.
RECOMMENDED BUDGET
It is recommended that a budget of $61,800 be approved for the Public Access Support Budget.
This represents an increase of $1,300 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to contract escalators.
This budget is funded from a $61,800 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 61,800
Fund Balance -
General Fund Costs 61,800$
Total Staffing -
% Funded by General Fund 100.0%
249249
251
Public Affairs - Public Access Support
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 60,687 60,560 55,000 61,800
Appropriations for Contingency - - 5,500 -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 60,687$ 60,560$ 60,500$ 61,800$
Fund Balance (Use of)- - - -
General Fund Costs 60,687$ 60,560$ 60,500$ 61,800$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3502 PUBLIC ACCESS SUPPORT
7012 PUBLIC ACCESS SUPPORT $60,687 $60,560 $55,000 $61,800
7197 CONTINGENCIES $0 $0 $5,500 $0
TOTAL EXPENDITURES $60,687 $60,560 $60,500 $61,800
250250
252
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
CITY WEBSITE
Budget Unit 615-3600
General Fund
PROGRAM OVERVIEW
The City of Cupertino website maintains design, current content, intuitive navigation, and
online applications and interactive features.
SERVICE OBJECTIVES
• Work closely with City staff and members of the community to ensure that the website
is timely and relevant.
• Collaborate with departments to determine that the website’s purpose, functions,
requirements and long-term strategy meet organizational needs.
• Create and maintain effective online and mobile user access to municipal information
and services.
• Enable and facilitate the use of communication and presentation resources by non-
technical staff and customers.
RECOMMENDED BUDGET
It is recommended that a budget of $263,697 be approved for the City Website Budget. This
represents an increase of $32,601 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to the recommended upgrade of the City’s Website at a cost of $37,500.
This budget is funded from $226,197 in charges to user departments, a $37,500 contribution
from the General Fund.
BUDGET AT A GLANCE
Total Revenue 226,197$
Total Expenditures 263,697
Fund Balance -
General Fund Costs 37,500$
Total Staffing 0.95
% Funded by General Fund 14.2%
251251
253
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
New City
Website
$37,500 $37,500 Use of retained
earnings and
General Fund
Contribution
Redesign of the
City’s Web and
Intranet site
TOTAL $37,500 $37,500
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Public Affairs- City Website
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 191,011 237,124
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 191,011$ 237,124$
Expenditures
Employee Compensation 93,695 91,074 87,838 96,170
Employee Benefits 37,219 36,242 37,786 43,099
Materials 3,368 4,642 2,700 2,923
Contract Services 64,380 60,124 66,500 58,050
Appropriations for Contingency - - 6,920 6,097
Cost Allocation 30,100 12,600 19,352 19,858
Capital Outlay - - - -
Special Projects - - 10,000 37,500
TOTAL EXPENDITURES 228,762$ 204,683$ 231,096$ 263,697$
Fund Balance (Use of)- - 29,919 -
General Fund Costs 228,762$ 204,683$ 10,166$ 26,573$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
252252
254
STAFFING
Total current authorized positions – .95
There are no changes to the current level of staffing.
Total authorized positions – .95
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3600 CITY WEB SITE
5501 SALARIES FULL TIME $93,695 $91,074 $87,838 $96,170
5506 CAR ALLOWAMCE $0 $0 $0 $300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $409
5600 RETIREMENT SYSTEM $24,110 $23,222 $24,399 $26,700
5711 HEALTH INSURANCE $9,099 $9,141 $9,143 $8,832
5712 DENTAL INSURANCE $929 $889 $889 $1,489
5713 MEDICARE $1,344 $1,322 $1,274 $1,395
5714 LIFE INSURANCE $715 $684 $752 $658
5715 LONG TERM DISABILITY $511 $488 $529 $665
5716 WORKERS COMPENSATION $333 $327 $618 $618
5717 VISION INSURANCE $178 $170 $182 $174
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,859
6111 GEN OFFICE SUPPLIES $1,651 $3,053 $1,200 $1,789
6216 CONFERENCE/MBRSP DUES $1,717 $1,265 $1,500 $1,134
6219 MILEAGE REIMBURSEMENT $0 $324 $0 $0
7011 TRAINING AND $0 $720 $0 $0
7013 MAINTENTANCE OF $43,569 $38,798 $41,500 $39,737
7014 GENERAL SVC AGMT $20,811 $25,606 $25,000 $18,313
7197 CONTINGENCIES $0 $0 $6,920 $6,097
8002 IT REIMBURSEMENT $30,100 $12,600 $8,355 $8,663
8005 WEB SITE REIMBURSEMENT $0 $0 $1,120 $1,318
8007 CM CAP ALLOCATION $0 $0 $1,919 $1,919
8008 ENV AFFAIRS CAP ALLO $0 $0 $606 $606
8009 ECON DEV CAP ALLO $0 $0 $466 $466
8022 ADMIN SERV CAP $0 $0 $1,462 $1,462
8023 FINANCE CAP ALLOC $0 $0 $2,772 $2,772
8024 HUMAN RESOURCES CAP $0 $0 $2,652 $2,652
253253
255
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9360 CITY WEBSITE $0 $0 $0 $37,500
9400 FIXED ASSET ACQUISITION $0 $0 $10,000 $0
TOTAL EXPENDITURES $228,761 $419,366 $231,096 $263,697
254254
256
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
ENVIRONMENTAL AFFAIRS
Budget Unit 110-3700
General Fund
In Fiscal Year 2013-14 this program was transferred to the Administration Division under the
City Manager as part of a Citywide reorganization. A complete discussion of this program can
be found in the Administration Division. This program is included in Public Affairs to preserve
historical revenue and expenditure data. Once all prior year actuals are zero, this program will
be removed from the budget.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
255255
257
Public Affairs - Environmental Affairs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 93,769 100,470 - -
Employee Benefits 36,227 37,418 - -
Materials 37,813 14,848 - -
Contract Services 17,443 26,153 - -
Appropriations for Contingency - - - -
Cost Allocation - 9,300 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 185,252$ 188,190$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 185,252$ 188,190$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2013-2014
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3700 ENVIRONMENTAL AFFAIRS
5501 SALARIES FULL TIME $93,769 $97,756 $0 $0
5502 SALARIES PART TIME $0 $2,714 $0 $0
5600 RETIREMENT SYSTEM $24,378 $25,040 $0 $0
5711 HEALTH INSURANCE $6,762 $6,936 $0 $0
5712 DENTAL INSURANCE $737 $745 $0 $0
5713 MEDICARE $1,343 $1,558 $0 $0
5714 LIFE INSURANCE $567 $572 $0 $0
5715 LONG TERM DISABILITY $416 $410 $0 $0
5716 WORKERS COMPENSATION $1,883 $2,015 $0 $0
256256
258
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5717 VISION INSURANCE $141 $143 $0 $0
6111 GEN OFFICE SUPPLIES $4,540 $6,965 $0 $0
6206 GRANT EXPENDITURES $26,851 $0 $0 $0
6216 CONFERENCE AND $5,363 $6,431 $0 $0
6219 MILEAGE REIMBURSEMENT $59 $451 $0 $0
6226 MEMBERSHIP AND DUES $1,000 $1,000 $0 $0
7014 GENERAL SVC AGMT $17,443 $24,501 $0 $0
7023 INSURANCE PREMIUM $0 $1,652 $0 $0
8002 IT REIMBURSEMENT $0 $9,300 $0 $0
TOTAL EXPENDITURES $185,251 $188,190 $0 $0
257257
259
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
PUBLIC AFFAIRS-
INFORMATION TECHNOLOGY
Budget Unit 610-3800
Internal Service Fund
PROGRAM OVERVIEW
This activity provides for all technology related expenses for the citywide management of
information services. The Information Technology Manager and staff are responsible for GIS,
Helpdesk, Network LAN/WAN availability and performance, security and compliance, Incident Response,
business apps and databases, disaster recovery and business continuity, project manage
implementations and upgrades, purchasing and inventory control, budget, strategy planning, policy,
technical training and maintenance contract negotiations.
SERVICE OBJECTIVES
• Maintain standards and procedures for the replacement and maintenance of all City-
owned computing devices, printers, peripherals and systems defined by City policy.
• Maintain and service the City’s wide area network among all City facilities.
RECOMMENDED BUDGET
It is recommended that a budget of $1,636,593 be approved for Information Technology. This
budget was transferred to the Public Affairs Division in FY 2013-14. All historical data can be
found in that program.
This budget is funded from $1,636,593 in estimated department revenue.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 1,636,593$
Total Expenditures 1,636,593
Fund Balance -
General Fund Costs -$
Total Staffing 4.00
% Funded by General Fund 0.0%
258258
260
Public Affairs - Information Technology
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - 5,000
Intergovernmental Revenue - - - -
Charges for Services - - - 1,631,593
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ 1,636,593$
Expenditures
Employee Compensation - - - 453,941
Employee Benefits - - - 183,441
Materials - - - 93,405
Contract Services - - - 597,935
Appropriations for Contingency - - - 69,134
Cost Allocation - - - 238,737
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 1,636,593$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 4.00
There are no recommended changes to the current level of staffing.
Total recommended authorized positions – 4.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
259259
261
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
3800 INFORMATION TECHNOLOGY
5501 SALARIES FULL TIME $0 $0 $0 $409,303
5502 SALARIES PART TIME $0 $0 $0 $44,638
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,230
5600 RETIREMENT SYSTEM $0 $0 $0 $113,633
5711 HEALTH INSURANCE $0 $0 $0 $37,188
5712 DENTAL INSURANCE $0 $0 $0 $6,268
5713 MEDICARE $0 $0 $0 $5,935
5714 LIFE INSURANCE $0 $0 $0 $2,633
5715 LONG TERM DISABILITY $0 $0 $0 $2,807
5716 WORKERS COMPENSATION $0 $0 $0 $5,191
5717 VISION INSURANCE $0 $0 $0 $732
5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,824
6111 GEN OFFICE SUPPLIES $0 $0 $0 $39,026
6154 TELEPHONE SERVICE $0 $0 $0 $33,600
6216 CONFERENCE AND $0 $0 $0 $20,716
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $63
7013 MAINTENTANCE OF $0 $0 $0 $425,935
7014 GENERAL SVC AGMT $0 $0 $0 $172,000
7197 CONTINGENCIES $0 $0 $0 $69,134
8003 DEPRECIATION $0 $0 $0 $191,603
8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5,548
8007 CM CAP ALLOCATION $0 $0 $0 $8,082
8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,551
8009 ECON DEV CAP ALLO $0 $0 $0 $1,960
8022 ADMIN SERV CAP $0 $0 $0 $6,154
8023 FINANCE CAP ALLOC $0 $0 $0 $11,673
8024 HUMAN RESOURCES CAP $0 $0 $0 $11,166
TOTAL EXPENDITURES $0 $0 $0 $1,636,593
260260
262
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
INFORMATION TECHNOLOGY-
EQUIPMENT ACQUISITION
Budget Unit 610-9800
Internal Service Fund
PROGRAM OVERVIEW
This activity provides for the replacement of existing hardware and software and the funding of
new hardware and software needs city-wide.
SERVICE OBJECTIVES
• Establish evaluation standards for the selection of IT projects city-wide.
• Recommend hardware and software funding of projects.
• Implement new technology city-wide to improve efficiencies.
RECOMMENDED BUDGET
It is recommended that a budget of $676,185 be approved for Information Technology
Equipment Acquisition. This budget was transferred to the Public Affairs Division in FY 2013-
14. All historical data can be found in that program. . This division oversees the
implementation of the following key information systems in fiscal year 2014-15: Aerial Image
Acquisition, Annual PCI and NIST Compliance Standards and Business Continuity. Upgrades
to the following systems will also occur: Asset Management, Datacenter refresh, SAN Storage,
Network Printers, Enterprise Software Suites, Wireless Phase II, iPads and monitor refreshes.
Hardware and software acquisition and project budget for 2013/14 is:
BUDGET AT A GLANCE
Total Revenue 22,304$
Total Expenditures 676,185
Fund Balance (462,278)
General Fund Costs 191,603$
Total Staffing -
% Funded by General Fund 28.3%
261261
263
ITEM COSTS
AERIAL IMAGERY ACQUISITION $32,000
GIS BASE MAP UPDATES $5,000
GREEN TOUR MAPS $3,200
QUARTIC WORK ORDER SUPPORT $10,000
ADOBE UPGRADES $15,000
APPLE-LAB REPLACEMENT $18,800
DATACENTER REFRESH (DEPR FUND) $325,000
DELL DESKTOP REPLACEMENTS $25,000
DISATER RECOVERY SERVER $12,000
DRAGON SOFTWARE $60
FLATBED SCANNER $2,500
FLUKE WIRELESS ANALYZER $13,000
IPAD REPLACEMENT(DEPR FUND) $30,000
IPADS (NEW COUNCIL) $2,500
LAPTOP REPLACEMENTS (DEPR FUND) $5,000
LASER JET PRINTER (DERP FUND) $1,500
LASER PRINTER REPLACEMENT (DEPR FUND) $1,500
LASER PRINTER REPLACEMENT (DEPR FUND) $3,000
LASERJET PRINTER (DEPR FUND) $1,500
MONITOR REFRESH (DEPR FUND) $25,000
MS EA 'TRUE UPS' $25,000
PARK FINDER APPLICATION $4,800
PRINTER REPLACEMENTS (DEPR FUND) $6,000
PROJECTOR $1,000
SAN STORAGE (DEPR FUND) $45,000
SCALA $10,000
WIRELESS PROJECT PHASE II $21,000
TENNIS REG APPLICATION $10,000
WIRELESS PRINTER (DEPR FUND) $1,000
X3 24" MONITORS (DEPR FUND) $1,000
X5 -24"MONITORS $1,400
ADOBE SOFTWARE $4,200
IPAD PLANNING & BUILDING $3,600
X6 BLUETOOTH PRINTERS $1,600
TOTAL 667,160
This budget is funded from $22,304 in estimated department revenues and is projected to use
$462,278 in retained earnings for the purchase of several replacement items that have been fully
depreciated.
262262
264
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year:
Public Affairs - Equipment Acquisition
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - 22,304
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ 22,304$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - 50,200
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay 625,985
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 676,185$
Fund Balance (Use of)- - - (462,278)
General Fund Costs -$ -$ -$ 191,603$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
263263
265
Administrative
Services
Administration
Finance
Human Resources
266
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7
Proposed
2014-15
Page $ 361,231
Fund Dept
270 110 4000 361,231
273 110 4040 -
275 110 4050 -
$ 953,815
Fund Dept
278 110 4100 888,412
282 110 4110 65,403
$ -
Fund Dept
285 110 4300 -
287 110 4310 -
290 110 4330 -
$ -
Fund Dept
292 110 4400 -
$ 2,768,660
Fund Dept
295 110 4510 708,174
299 642 4512 975,000
301 110 4540 287,061
307 620 4550 442,567
310 641 4570 80,858
312 641 4571 275,000
Workers' Compensation
Long Term Disability
Compensated Absences
Retiree Medical Liability
Administration
Administration
Finance
Accounting
Business Licensing
Human Resources
Administrative Services
Library Service
Neighborhood Watch
Emergency Preparedness
Emergency Preparedness
City Clerk
Duplicating and Mail Services
City Clerk
Elections
Human Resources
Insurance Administration
265
268
Proposed
2014-15
Page $ -
Fund Dept
304 110 4700 -
$ -
Fund Dept
314 610 4800 -
317 610 9800 -
$ 4,083,706 TOTAL ADMINISTRATIVE SERVICES
Code Enforcement
Administrative Services
Information Technology (IT)
Information Technology
Equipment Acquisition
Code Enforcement
266
269
Division Summary
Administrative Services - Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 7,000 2,000
Intergovernmental Revenue - - - -
Charges for Services - - 2,323,269 850,199
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 2,330,269$ 852,199$
Expenditures
Employee Compensation 1,925,308 2,044,572 1,441,623 1,133,196
Employee Benefits 2,701,004 3,027,992 2,361,035 1,494,526
Materials 237,234 307,902 152,434 84,309
Contract Services 2,166,841 2,425,909 1,904,700 1,078,423
Appropriations for Contingency - - 166,673 116,274
Cost Allocation 513,239 392,969 543,689 176,978
Capital Outlay 107,350 219,572 332,635 -
Special Projects 10,240 - 250,000 -
TOTAL EXPENDITURES 7,661,216$ 8,418,917$ 7,152,789$ 4,083,706$
Fund Balance (Use of)- - 167,597 (1,058,115)
General Fund Costs 7,661,216$ 8,418,917$ 4,654,924$ 2,173,392$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $4,083,706 be approved for the Administrative Services
Department. This represents a decrease of $3,069,083 under the FY 2013-14 Final Adopted
Budget. The decrease is attributed primarily to the transfer out of the Information Technology
and Equipment Replacement budgets to the Public Affairs Division in FY 2013-14.
This budget is funded from $852,199 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP), a $2,173,392 contribution from the
general fund and $1,058,115 in retained earnings.
267267
270
Recommended Expenditures
Fiscal Year 2014-2015
4 Year Expenditure History
In Millions
Administration
$361,231
9%
Accounting/
Business
Licensing
$953,815
23%
Human
Resources/
Retiree Medical/
Insurance Admin/
Risk Management
$2,768,660
68%
$7.7
$8.4
$7.2
$4.1
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
268268
271
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES
Kristina Alfaro, Interim Director
KEY PERFORMANCE MEASURES BY DIVISION
Division Strategy Measure 2012/13
Actual
2013/14
Projected
ADMINISTRATIVE
SERVICES
GOAL: Provide excellent customer service to departments and public
Business License
certificates sent in
timely manner
Licenses sent within
seven work days
3 Work
Days
1-7 Work
Days
Accounts payable
invoices processed in
timely manner
Invoices processed
within seven work days
7 Work
Days
5-7 Work
Days
Payroll processed in
timely manner
Timesheets processed in
three work days
3 Work
Days
3 Work
Days
GOAL: Produce a Comprehensive Annual Financial Report (CAFR)
that meets award program standards of the Government Finance
Officers’ Association (GFOA)
CAFR Award
application materials
prepared by award
deadlines
Application materials
submitted by December
31 deadline
12/17/12 12/15/13
GOAL: Produce an adopted annual budget that meets award program
standards of the California Society of Municipal Finance
Officers (CSMFO)
Budget award
application materials
prepared in a timely
manner
Application materials
sent 90 days after fiscal
year adoption of
budget.
9/7/12 9/19/13
BUDGET AT A GLANCE
Total Revenue 852,199$
Total Expenditures 4,083,706
Fund Balance (1,058,115)
General Fund Costs 2,173,392$
Total Staffing 12.00
% Funded by General Fund 53.2%
269269
272
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
ADMINISTRATION
Budget Unit 110-4000
General Fund
PROGRAM OVERVIEW
Oversees and coordinates the Human Resources/Risk Management, Information Technology,
Finance, and Treasury divisions.
Staff support is provided to the Fiscal Strategic and Audit Committees. In addition, the
department oversees the Sheriff and animal control contracts, and funds the allocation for
additional library hours.
SERVICE OBJECTIVES
• Manage the City's investment portfolio to obtain safety of funds, liquidity and a
reasonable rate of return.
• Provide short and long-term fiscal planning including the implementation of the Fiscal
Strategic Plan.
• Perform special projects for the City Manager.
RECOMMENDED BUDGET
It is recommended that a budget of $361,231 be approved for the Administration Budget. This
represents a decrease of $136,302 under the FY 2013-14 Final Adopted Budget. The decrease is
attributed primarily to savings realized in salaries and benefits.
This budget is funded from $59,085 in charges to user departments and a $302,146 contribution
from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 59,085$
Total Expenditures 361,231
Fund Balance -
General Fund Costs 302,146$
Total Staffing 1.80
% Funded by General Fund 83.6%
270270
273
Administrative Services - Administration
Category
Revenue
Taxes - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 109,371 59,085
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 109,371$ 59,085$
Expenditures
Employee Compensation 249,952 280,358 296,498 212,286
Employee Benefits 94,157 103,924 124,216 94,606
Materials 23,599 23,322 27,073 16,261
Contract Services 11,812 9,491 3,900 1,150
Appropriations for Contingency - - 3,097 1,741
Cost Allocation 8,800 - 42,749 35,187
Capital Outlay - 23,400 - -
Special Projects - - - -
TOTAL EXPENDITURES 388,320$ 440,495$ 497,533$ 361,231$
Fund Balance (Use of)- - - -
General Fund Costs 388,320$ 440,495$ 388,162$ 302,146$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.70
In FY 2013-14 the Sr. Management Analyst position was transferred out to the Human
Resources Division to serve as the HR Manager and the Director’s time was reallocated with .10
of their time being charged to Finance.
Total recommended authorized positions – 1.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
271271
274
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4000 ADMIN SVC ADMINISTRATION
5501 SALARIES FULL TIME $248,231 $262,435 $296,498 $208,706
5502 SALARIES PART TIME $1,721 $17,923 $0 $3,580
5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $2,880
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,342
5600 RETIREMENT SYSTEM $67,502 $69,687 $82,358 $57,942
5710 EMPLOYEE BENEFITS ($3,092) $0 $0 $0
5711 HEALTH INSURANCE $16,577 $20,574 $23,585 $16,735
5712 DENTAL INSURANCE $1,852 $2,137 $2,527 $2,821
5713 MEDICARE $4,170 $4,000 $4,351 $3,026
5714 LIFE INSURANCE $1,281 $1,500 $1,980 $1,108
5715 LONG TERM DISABILITY $950 $1,014 $1,794 $1,399
5716 WORKERS COMPENSATION $962 $1,003 $3,503 $3,503
5717 VISION INSURANCE $355 $409 $518 $329
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521
6111 GEN OFFICE SUPPLIES $9,797 $7,355 $8,000 $8,000
6115 MEETING EXPENSES $981 $819 $900 $900
6154 TELEPHONE SERVICE $1,531 $1,716 $1,503 $1,664
6204 PROPERTY TAX $7,895 $8,761 $8,550 $0
6216 CONFERENCE/MBRSP DUES $1,112 $3,013 $5,000 $3,000
6219 MILEAGE REIMBURSEMENT $79 $77 $120 $0
6226 MEMBERSHIP AND DUES $2,204 $1,582 $3,000 $2,697
7011 TRAINING AND $134 $0 $150 $150
7014 GENERAL SVC AGMT $885 $284 $3,750 $1,000
7101 SISTER CITY PROGRAM $10,793 $9,207 $0 $0
7197 CONTINGENCIES $0 $0 $3,097 $1,741
8002 IT REIMBURSEMENT $8,800 $23,400 $17,208 $16,414
8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276
8005 WEB SITE REIMBURSEMENT $0 $0 $3,183 $2,497
TOTAL EXPENDITURES $388,318 $440,495 $497,533 $361,231
272272
275
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
LIBRARY SERVICE
Budget Unit 110-4040
General Fund
In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services
Department. A complete discussion of this program can be found under that department.
273273
276
Administrative Services - Library Extra Hours
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 334,210334,788350,400 -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 334,210$ 334,788$ 350,400$ -$
Fund Balance (Use of)- - - -
General Fund Costs 334,210$ 334,788$ 350,400$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
All staff are funded by the Santa Clara County Library System.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4040 LIBRARY EXTRA HOURS
7018 LIBRARY SUNDAY SERVICE $334,210 $334,788 $350,400 $0
TOTAL EXPENDITURES $334,210 $334,788 $350,400 $0
274274
277
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
NEIGHBORHOOD WATCH
Budget Unit 110-4050
General Fund
In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services
Department as part of a citywide reorganization and a complete discussion of this program can
be found under that department.
275275
278
Administrative Services - Neighborhood Watch
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 32,675 28,674 - -
Employee Benefits 3,358 2,163 - -
Materials 64 4,910 - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 900 3,500 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 36,997$ 39,248$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 36,997$ 39,248$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4050 NEIGHBORHOOD WATCH
5502 SALARIES PART TIME $32,675 $28,674 $0 $0
5713 MEDICARE $2,492 $1,394 $0 $0
5716 WORKERS COMPENSATION $866 $769 $0 $0
6111 GEN OFFICE SUPPLIES $64 $4,910 $0 $0
6154 TELEPHONE SERVICE $0 $0 $0 $0
276276
279
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0
7011 TRAINING AND $0 $0 $0 $0
7014 GENERAL SVC AGMT $0 $0 $0 $0
8002 IT REIMBURSEMENT $900 $3,500 $0 $0
TOTAL EXPENDITURES $36,997 $39,248 $0 $0
277277
280
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Finance
ADMINISTRATIVE SERVICES-
FINANCE
Budget Unit 110-4100
General Fund
PROGRAM OVERVIEW
The Finance Division oversees accounting and business licensing functions for the City.
Accurate and timely maintenance of all City financial records, collection, disbursement of all
funds, and payroll processing are handled by Accounting. All required Federal, State and other
agency reports pertaining to the City's financial status are prepared. In addition, Accounting
monitors budget-to-actual activities for both operational and capital budgets, analyzes financial
alternatives, and conducts research and prepares reports on special fiscal matters for all internal
and external customers.
SERVICE OBJECTIVES
• Maintain a high level of professionalism in all the City’s financial practices and
procedures and provide timely and accurate financial information for City departments
to make sound fiscal decisions.
• Respond to inquiries from the public and City departments.
• Pay invoices, make deposits, bill for City services, and encumber contracts in a timely
and accurate manner.
• Record all City financial transactions accurately and produce timely and transparent
management and public reports.
• Provide quality payroll service for the City’s full and part-time employees, properly
administering salaries and benefits in a timely and confidential manner.
RECOMMENDED BUDGET
It is recommended that a budget of $888,412 be approved for the Finance Budget. This
represents a decrease of $46,709 under the FY 2013-14 Final Adopted Budget. The decrease is
attributed primarily to decreases in employee salary costs.
BUDGET AT A GLANCE
Total Revenue 137,433$
Total Expenditures 888,412
Fund Balance -
General Fund Costs 750,979$
Total Staffing 5.60
% Funded by General Fund 84.5%
278278
281
This budget is funded from $137,433 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $750,979 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Administrative Services - Finance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 207,426 137,433
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 207,426$ 137,433$
Expenditures
Employee Compensation 352,157 398,409 398,799 478,449
Employee Benefits 164,115 151,911 171,400 222,943
Materials 7,859 17,081 15,538 15,538
Contract Services 147,524 67,183 86,200 86,200
Appropriations for Contingency - - 10,174 10,174
Cost Allocation 108,900 35,100 78,010 75,108
Capital Outlay - - - -
Special Projects - - 175,000 -
TOTAL EXPENDITURES 780,555$ 669,684$ 935,121$ 888,412$
Fund Balance (Use of)- - - -
General Fund Costs 780,555$ 669,684$ 727,695$ 750,979$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
279279
282
STAFFING
Total current authorized positions – 4.50
As part of the Mid-Year Budget, Council approved a new two year limited term position to
assist with the implementation of the new Enterprise Management System (ERP). In addition,
the Director of Administrative Services will be charging .10 of their time to this budget.
Total recommended authorized positions – 5.60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4100 ACCOUNTING
5501 SALARIES FULL TIME $347,946 $395,645 $396,590 $478,449
5502 SALARIES PART TIME $302 $0 $0 $0
5503 EXCESS MED PAY $3,909 $2,764 $1,509 $0
5505 OVERTIME $0 $0 $700 $0
5506 CAR ALLOWAMCE $0 $0 $0 $360
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,490
5510 EMPLOYEE AGENCY SERV $13,012 $0 $0 $0
5600 RETIREMENT SYSTEM $101,783 $102,612 $110,161 $126,774
5710 EMPLOYEE BENEFITS ($11,604) $0 $0 $0
5711 HEALTH INSURANCE $34,581 $32,334 $38,988 $52,064
5712 DENTAL INSURANCE $4,216 $4,153 $4,220 $8,776
5713 MEDICARE $5,696 $5,783 $5,772 $6,939
5714 LIFE INSURANCE $2,877 $2,828 $3,168 $3,394
5715 LONG TERM DISABILITY $1,977 $1,987 $2,387 $3,327
5716 WORKERS COMPENSATION $10,771 $1,421 $5,840 $5,840
5717 VISION INSURANCE $806 $794 $864 $1,025
5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,954
6111 GEN OFFICE SUPPLIES $4,807 $12,992 $7,000 $7,000
6112 PRINTING & DUPLICATING $0 $109 $0 $0
6121 SML TOOLS & EQUIPMENT $0 $0 $3,000 $3,000
6154 TELEPHONE SERVICE $1,524 $1,561 $1,638 $1,638
6216 CONFERENCE/MBRSP DUES $988 $1,144 $3,000 $3,000
6219 MILEAGE REIMBURSEMENT $201 $235 $400 $400
6226 MEMBERSHIP AND DUES $339 $1,040 $500 $500
6227 BOOKS AND PUBLICATION $0 $0 $0 $0
7011 TRAINING AND $1,210 $618 $1,200 $1,200
280280
283
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7013 MAINTENTANCE OF $1,367 $0 $0 $0
7014 GENERAL SVC AGMT $144,947 $66,565 $85,000 $85,000
7071 BANK CHARGES $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $10,174 $10,174
8002 IT REIMBURSEMENT $108,900 $35,100 $50,347 $51,064
8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276
8005 WEB SITE REIMBURSEMENT $0 $0 $5,305 $7,768
9301 FINANCIAL SOFTWARE $0 $0 $175,000 $0
TOTAL EXPENDITURES $780,555 $669,684 $935,121 $888,412
281281
284
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Finance
ADMINISTRATIVE SERVICES-
FINANCE-
BUSINESS LICENSING
Budget Unit 110-4110
Internal Service Fund
PROGRAM OVERVIEW
Collection of revenue and monitoring business activity for compliance with the City Municipal
Code and applicable state law is handled through Business Licensing.
SERVICE OBJECTIVES
• Provide businesses with information regarding compliance with the Business License
Tax Code and provide useful sources of information related to business activity.
• Collect appropriate business license fees.
• Monitor business activity to identify non-compliance with the Municipal Tax Code and
actively pursue non-compliant businesses.
RECOMMENDED BUDGET
It is recommended that a budget of $65,403 be approved for the Business License Budget. This
represents an increase of $6,198 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in salaries and benefits and cost allocation charges.
This budget is funded from a $65,403 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 65,403
Fund Balance -
General Fund Costs 65,403$
Total Staffing 0.50
% Funded by General Fund 100.0%
282282
285
Administrative Services - Business Licenses
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 33,174 70,133 33,708 35,932
Employee Benefits 14,319 13,704 15,870 18,027
Materials 762 780 819 782
Contract Services 3,597 3,992 4,500 4,846
Appropriations for Contingency - - 532 563
Cost Allocation 9,900 12,000 3,776 5,253
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 61,752$ 100,610$ 59,205$ 65,403$
Fund Balance (Use of)- - - -
General Fund Costs 61,752$ 100,610$ 59,205$ 65,403$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .50
There are no recommended changes to the current level of staffing.
Total recommended authorized positions – .50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
283283
286
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4110 BUSINESS LICENSES
5501 SALARIES FULL TIME $33,174 $35,066 $33,708 $34,732
5502 SALARIES PART TIME $0 $0 $0 $1,200
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $207
5600 RETIREMENT SYSTEM $8,853 $8,843 $9,363 $9,642
5711 HEALTH INSURANCE $3,823 $3,186 $4,284 $4,649
5712 DENTAL INSURANCE $469 $465 $470 $784
5713 MEDICARE $480 $511 $489 $504
5714 LIFE INSURANCE $288 $285 $317 $277
5715 LONG TERM DISABILITY $198 $200 $204 $246
5716 WORKERS COMPENSATION $118 $126 $648 $648
5717 VISION INSURANCE $90 $89 $96 $92
5722 HRA CITY CONTRIBUTION $0 $0 $0 $978
6111 GEN OFFICE SUPPLIES $0 $0 $0 $0
6154 TELEPHONE SERVICE $762 $780 $819 $782
7011 TRAINING AND $0 $0 $500 $500
7071 BANK CHARGES $3,597 $3,992 $4,000 $4,346
7197 CONTINGENCIES $0 $0 $532 $563
8002 IT REIMBURSEMENT $9,900 $12,000 $3,187 $4,559
8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694
TOTAL EXPENDITURES $61,754 $65,543 $59,206 $65,403
284284
287
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY CLERK-
Budget Unit 110-4300
Internal Service Fund
In Fiscal Year 2013-14 this program was transferred to the Administration Department as part of
a citywide reorganization. A complete discussion of this program can be found on under that
department.
Administrative Services - City Clerk
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 214,117 182,434 - -
Employee Benefits 82,259 87,083 - -
Materials 27,620 23,105 - -
Contract Services 24,051 47,765 - -
Appropriations for Contingency - - - -
Cost Allocation 82,700 31,000 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 430,747$ 371,388$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 430,747$ 371,388$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
285285
288
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4300 CITY CLERK
5501 SALARIES FULL TIME $194,034 $172,595 $0 $0
5502 SALARIES PART TIME $14,336 $5,170 $0 $0
5503 EXCESS MED PAY $2,065 $733 $0 $0
5505 OVERTIME $3,682 $3,937 $0 $0
5506 CAR ALLOWAMCE $1,961 $3,000 $0 $0
5510 EMPLOYEE AGENCY SERV $1,296 $13,236 $0 $0
5600 RETIREMENT SYSTEM $50,521 $44,444 $0 $0
5711 HEALTH INSURANCE $17,507 $18,196 $0 $0
5712 DENTAL INSURANCE $2,322 $2,175 $0 $0
5713 MEDICARE $5,042 $2,698 $0 $0
5714 LIFE INSURANCE $1,359 $1,341 $0 $0
5715 LONG TERM DISABILITY $999 $939 $0 $0
5716 WORKERS COMPENSATION $808 $639 $0 $0
5717 VISION INSURANCE $444 $416 $0 $0
6111 GEN OFFICE SUPPLIES $10,698 $5,692 $0 $0
6112 PRINTING & DUPLICATING $3 $0 $0 $0
6154 TELEPHONE SERVICE $3,863 $4,527 $0 $0
6201 ADVERTISING & LEGL $7,546 $9,045 $0 $0
6216 CONFERENCE AND $5,194 $3,257 $0 $0
6219 MILEAGE REIMBURSEMENT $41 $118 $0 $0
6226 MEMBERSHIP AND DUES $275 $465 $0 $0
7011 TRAINING AND $902 $740 $0 $0
7013 MAINTENTANCE OF $0 $0 $0 $0
7014 GENERAL SVC AGMT $23,149 $47,925 $0 $0
8001 EQUIPMENT $6,500 $7,800 $0 $0
8002 IT REIMBURSEMENT $76,200 $23,200 $0 $0
9400 FIXED ASSET ACQUISITION $0 $0 $0 $0
TOTAL EXPENDITURES $430,748 $372,288 $0 $0
286286
289
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
CITY CLERK-
DUPLICATING AND MAIL SERVICE
Budget Unit 110-4310
General Fund
In Fiscal Year 2013-14 this program was transferred to the Administration Department as part of
a citywide reorganization. A complete discussion of this program can be found under that
department.
287287
290
Administrative Services - Duplicating and Mail Services
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 25,796 28,254 - -
Employee Benefits 12,907 13,157 - -
Materials 44,950 44,095 - -
Contract Services 49,980 25,657 - -
Appropriations for Contingency - - - -
Cost Allocation - 2,700 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 133,633$ 113,862$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 133,633$ 113,862$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4310 DUPLICATING & MAIL SERVIC
5501 SALARIES FULL TIME $23,944 $27,488 $0 $0
5502 SALARIES PART TIME $1,852 $765 $0 $0
5600 RETIREMENT SYSTEM $6,720 $6,602 $0 $0
5711 HEALTH INSURANCE $4,621 $5,056 $0 $0
5712 DENTAL INSURANCE $522 $493 $0 $0
5713 MEDICARE $396 $422 $0 $0
5714 LIFE INSURANCE $240 $227 $0 $0
5715 LONG TERM DISABILITY $160 $161 $0 $0
5716 WORKERS COMPENSATION $148 $102 $0 $0
288288
291
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5717 VISION INSURANCE $100 $94 $0 $0
6111 GEN OFFICE SUPPLIES $20,029 $21,589 $0 $0
6114 POSTAGE $24,921 $22,506 $0 $0
7013 MAINTENTANCE OF $49,980 $25,657 $0 $0
8002 IT REIMBURSEMENT $0 $2,700 $0 $0
TOTAL EXPENDITURES $133,634 $113,862 $0 $0
289289
292
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
CITY CLERK-
ELECTIONS
Budget Unit 110-4330
General Fund
In Fiscal Year 2013-14 this program was transferred to the City Clerk Program in the
Administration Department as part of a citywide reorganization. A complete discussion of this
program can be found under that department.
290290
293
Administrative Services -Elections
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 53 54 - -
Contract Services 244,015 518 - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 244,068$ 573$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 244,068$ 573$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4330 ELECTIONS
6111 GEN OFFICE SUPPLIES $53 $54 $0 $0
6201 ADVERTISING & LEGL $0 $0 $0 $0
7014 GENERAL SVC AGMT $232,012 $518 $0 $0
7074 BALLOT MEASURES $12,003 $0 $0 $0
TOTAL EXPENDITURES $244,068 $573 $0 $0
291291
294
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
EMERGENCY DISASTER PREPAREDNESS
Budget Unit 110-4400
General Fund
In Fiscal Year 2012-13 this program was transferred to the Public Affairs Division as
part of a citywide reorganization.
292292
295
Administrative Services - Emergency Disaster Preparedness
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 32,422 31,647 - -
Employee Benefits 3,162 2,516 - -
Materials 25,080 2,684 - -
Contract Services 70,257 41,445 - -
Appropriations for Contingency - - - -
Cost Allocation 3,800 3,800 - -
Capital Outlay - - - -
Special Projects 10,240 - - -
TOTAL EXPENDITURES 144,961$ 82,092$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 144,961$ 82,092$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4400 DIASTER PREPAREDNESS
5502 SALARIES PART TIME $32,422 $31,647 $0 $0
5713 MEDICARE $2,361 $1,663 $0 $0
5716 WORKERS COMPENSATION $801 $853 $0 $0
6111 GEN OFFICE SUPPLIES $23,520 $5,252 $0 $0
6151 ELECTRICAL SERVICE $0 $200 $0 $0
6154 TELEPHONE SERVICE $1,191 $1,212 $0 $0
6206 GRANT EXPENDITURES $369 $0 $0 $0
6219 MILEAGE REIMBURSEMENT $0 $19 $0 $0
293293
296
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6326 SPECIAL DEPARTMENTAL $0 ($4,000) $0 $0
7011 TRAINING AND $0 $0 $0 $0
7014 GENERAL SVC AGMT $70,257 $103,445 $0 $0
8002 IT REIMBURSEMENT $3,800 $3,800 $0 $0
9400 FIXED ASSET ACQUISITION $10,240 $0 $0 $0
TOTAL EXPENDITURES $144,962 $144,092 $0 $0
294294
297
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
PERSONNEL
Budget Unit 110-4510
General Fund
PROGRAM OVERVIEW
The Human Resources Division is responsible for the administration of a full range of human
resource, employee benefit and labor relations programs including personnel selection,
classification, compensation, equal employment opportunity, labor negotiations, employee
relations, employee development, benefits and retirement. In addition, Human Resources
administers risk management, safety and wellness programs, and a self-insured workers’
compensation program. Funding for retiree medical insurance is also covered in the Human
Resources budget.
SERVICE OBJECTIVES
• Provide for a working environment where respect for the individual is encouraged and
safeguarded.
• Provide timely personnel services to departments and divisions in a fair, objective, and
equitable manner.
• Enter into agreements with employee groups concerning terms and conditions of
employment.
• Provide an employee development program addressing immediate and long-term
training needs.
• Provide departments a listing of qualified persons for employment consideration within
sixty days of an authorized vacant position.
• Ensure equal employment opportunities.
• Administer classification plan.
• Administer employee benefits.
• Provide personnel services consistent with the operational needs of the user department.
BUDGET AT A GLANCE
Total Revenue 162,605$
Total Expenditures 708,174
Fund Balance -
General Fund Costs 545,569$
Total Staffing 3.75
% Funded by General Fund 77.0%
295295
298
RECOMMENDED BUDGET
It is recommended that a budget of $708,174 be approved for the Human Resources Budget.
This represents an increase of $28,185 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to increases in salary and benefit costs.
This budget is funded from $162,605 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $545,569 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
Administrative Services - Human Resources
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 167,853 162,605
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 167,853$ 162,605$
Expenditures
Employee Compensation 228,202 237,773 269,490 372,104
Employee Benefits 122,821 125,516 177,340 168,254
Materials 57,232 49,435 53,003 51,728
Contract Services 38,194 138,342 50,200 50,220
Appropriations for Contingency - - 10,320 10,195
Cost Allocation 31,600 33,200 44,636 55,673
Capital Outlay - - - -
Special Projects - - 75,000 -
TOTAL EXPENDITURES 478,049$ 584,266$ 679,989$ 708,174$
Fund Balance (Use of)- - - -
General Fund Costs 478,049$ 584,266$ 512,136$ 545,569$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
296296
299
STAFFING
Total current authorized positions – 2.95
The Sr. Management Analyst position has taken on additional Human Resources
responsibilities and will charge 100% of their individual time to this budget. The time charged
by the Director of Administrative Services has been reduced from 30% to 10%.
Total recommended authorized positions – 3.75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4510 HUMAN RESOURCES PERSONNEL
5501 SALARIES FULL TIME $212,951 $212,778 $268,007 $372,104
5502 SALARIES PART TIME $11,777 $18,323 $0 $0
5503 EXCESS MED PAY $2,435 $2,344 $1,483 $0
5505 OVERTIME $1,039 $4,329 $0 $0
5506 CAR ALLOWAMCE $0 $0 $0 $360
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,575
5600 RETIREMENT SYSTEM $55,366 $55,065 $74,444 $103,304
5602 PERS 1959 SURV EMPR $6,926 $7,104 $0 $0
5711 HEALTH INSURANCE $19,832 $18,346 $26,351 $34,864
5712 DENTAL INSURANCE $1,569 $2,174 $2,761 $5,877
5713 MEDICARE $2,735 $2,890 $2,731 $5,396
5714 LIFE INSURANCE $1,476 $1,517 $2,035 $2,466
5715 LONG TERM DISABILITY $1,241 $1,166 $1,622 $2,563
5716 WORKERS COMPENSATION $816 $865 $3,828 $3,828
5717 VISION INSURANCE $244 $417 $566 $686
5718 EMPLOYEE ASST PROGRAM $6,939 $7,454 $8,000 $0
5719 REC BUCKS $25,677 $28,519 $55,000 $0
5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,335
6111 GEN OFFICE SUPPLIES $26,382 $28,806 $25,000 $25,000
6112 PRINTING & DUPLICATING $0 $109 $0 $0
6115 MEETING EXPENSES $40 $0 $40 $40
6154 TELEPHONE SERVICE $1,524 $1,561 $1,638 $1,600
6203 RECRUITMENT $27,678 $15,681 $18,000 $21,000
6216 CONFERENCE/MBRSP DUES $1,385 $3,212 $6,000 $2,700
6219 MILEAGE REIMBURSEMENT $223 $67 $125 $100
6226 MEMBERSHIP AND DUES $0 $0 $200 $100
297297
300
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6317 EMPLOYEE RECOGNITION $0 $0 $2,000 $1,188
7011 TRAINING AND $6,065 $9,172 $8,000 $8,000
7013 MAINTENTANCE OF $1,069 $149 $1,200 $1,200
7014 GENERAL SVC AGMT $21,336 $146,838 $30,000 $30,020
7021 INSURANCE ADMIN FEES $9,724 $7,184 $11,000 $11,000
7197 CONTINGENCIES $0 $0 $10,320 $10,195
8002 IT REIMBURSEMENT $31,600 $33,200 $18,801 $34,195
8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276
8005 WEB SITE REIMBURSEMENT $0 $0 $3,477 $5,202
9301 FINANCIAL SOFTWARE $0 $0 $75,000 $0
TOTAL EXPENDITURES $478,048 $609,266 $679,987 $708,174
298298
301
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
RETIREE MEDICAL LIABILTIY
Budget Unit 642-4512
Internal Service Fund
PROGRAM OVERVIEW
Provides administration of the City’s Other Post Employment Benefits (OPEB).
SERVICE OBJECTIVES
Provide investment oversight and appropriate funding for the City’s retiree medical liability.
The City established a trust account with Public Agency Retirement Services (PARS) that will
fund the future liability. Annual contributions from the City are deposited into the trust and
invested in a portfolio of equity, bond, and money market funds.
RECOMMENDED BUDGET
It is recommended that a budget of $975,000 be approved for the Retiree Medical Liability
Budget. This represents a decrease of $725,000 under the FY 2013-14 Final Adopted Budget.
The decrease is attributed primarily to the City paying off the unfunded portion of retiree
medical in FY 2013-14.
This budget is funded from $975,000 in retained earnings.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 975,000
Fund Balance (975,000)
General Fund Costs -$
Total Staffing -
% Funded by General Fund 0.0%
299299
302
Administrative Services - Retiree Medical
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - -
Employee Benefits 1,900,000 2,214,719 1,700,000 975,000
Materials - - - -
Contract Services - 10,000 - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,900,000$ 2,224,719$ 1,700,000$ 975,000$
Fund Balance (Use of)- - - (975,000)
General Fund Costs 1,900,000$ 2,224,719$ 1,700,000$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4512 HR RETIREE BENEFITS
5720 RETIREES HEALTH $722,550 $786,661 $930,000 $475,000
5721 RETIREE HEALTH LONG TERM $1,177,450 $1,428,058 $770,000 $500,000
7014 GENERAL SVC AGMT $0 $10,000 $0 $0
TOTAL EXPENDITURES $1,900,000 $2,224,719 $1,700,000 $975,000
300300
303
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
INSURANCE ADMINISTRATION
Budget Unit 110-4540
General Fund
PROGRAM OVERVIEW
Manages Risk Management safety programs and self-insured Workers’ Compensation and
General Liability Programs.
SERVICE OBJECTIVES
• Satisfy statutory regulations regarding Workers’ Compensation and employee safety.
• Promotes work environment that emphasizes safe work practices.
RECOMMENDED BUDGET
It is recommended that a budget of $287,061 be approved for the Insurance Administration
Budget. This represents an increase of $2,736 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to increases in salaries and benefits and cost allocation charges.
This budget is funded from a $287,061 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 287,061
Fund Balance -
General Fund Costs 287,061$
Total Staffing 0.15
% Funded by General Fund 100.0%
301301
304
Administrative Services - Insurance Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 12,201 11,491 12,182 13,483
Employee Benefits 4,720 4,307 5,360 6,352
Materials - - - -
Contract Services 213,686 260,373 241,500 241,500
Appropriations for Contingency - - 24,150 24,150
Cost Allocation - 3,100 1,133 1,576
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 230,607$ 279,272$ 284,325$ 287,061$
Fund Balance (Use of)- - - -
General Fund Costs 230,607$ 279,272$ 284,325$ 287,061$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .15
There are no recommended changes to the current level of staffing.
Total recommended authorized positions – .15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
302302
305
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4540 INSURANCE ADMINISTRATION
5501 SALARIES FULL TIME $12,145 $11,306 $12,182 $13,483
5505 OVERTIME $56 $185 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $77
5600 RETIREMENT SYSTEM $3,123 $2,888 $3,384 $3,743
5711 HEALTH INSURANCE $1,108 $997 $1,324 $1,395
5712 DENTAL INSURANCE $131 $120 $140 $234
5713 MEDICARE $119 $94 $112 $195
5714 LIFE INSURANCE $98 $84 $103 $98
5715 LONG TERM DISABILITY $71 $62 $74 $94
5716 WORKERS COMPENSATION $45 $41 $195 $195
5717 VISION INSURANCE $25 $23 $29 $27
5722 HRA CITY CONTRIBUTION $0 $0 $0 $294
7022 PAID CLAIMS/EST RESERVES $37,241 $42,890 $45,000 $45,000
7023 INSURANCE PREMIUM $176,445 $217,484 $196,500 $196,500
7197 CONTINGENCIES $0 $0 $24,150 $24,150
8002 IT REIMBURSEMENT $0 $3,100 $956 $1,368
8005 WEB SITE REIMBURSEMENT $0 $0 $177 $208
TOTAL EXPENDITURES $230,607 $279,272 $284,326 $287,061
303303
306
City of Cupertino
Fiscal Year 2014-2015
CRIMINAL JUSTICE/PUBLI PROTECTION
Other Protection
CODE ENFORCEMENT
Budget Unit 110-4700
General Fund
In Fiscal Year 2013-14 this program was transferred to the Law Enforcement Division as part of
a citywide reorganization. A complete discussion of this program can be found under that
division.
304304
307
Administrative Services - Code Enforcement
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 351,423 350,880 - -
Employee Benefits 146,836 148,047 - -
Materials 11,965 12,248 - -
Contract Services 201,774 203,365 - -
Appropriations for Contingency - - - -
Cost Allocation 43,840 74,920 - -
Capital Outlay - 16,019 - -
Special Projects - - - -
TOTAL EXPENDITURES 755,838$ 805,479$ -$ -$
Fund Balance (Use of)- - - -
General Fund Costs 755,838$ 805,479$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 4.00
One Senior Code Enforcement Officer and One Code Enforcement Officer were transferred to
the Law Enforcement Division, Code Enforcement Program. One Senior Code Enforcement
Officer and .50 Code Enforcement Officer were transferred to the Community Development
Division, Municipal Code Enforcement program, and .50 Code Enforcement Officer was
transferred to the Public Works Division, Non-Point Source Program.
Total recommended authorized positions – 0
305305
308
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4700 CODE ENFORCEMENT
5501 SALARIES FULL TIME $346,366 $347,300 $0 $0
5503 EXCESS MED PAY $2,744 $1,787 $0 $0
5505 OVERTIME $2,313 $1,792 $0 $0
5600 RETIREMENT SYSTEM $91,887 $91,838 $0 $0
5711 HEALTH INSURANCE $31,300 $32,468 $0 $0
5712 DENTAL INSURANCE $3,756 $3,756 $0 $0
5713 MEDICARE $5,093 $5,108 $0 $0
5714 LIFE INSURANCE $2,838 $2,880 $0 $0
5715 LONG TERM DISABILITY $2,039 $2,021 $0 $0
5716 WORKERS COMPENSATION $9,206 $9,259 $0 $0
5717 VISION INSURANCE $717 $717 $0 $0
6111 GEN OFFICE SUPPLIES $783 $1,682 $0 $0
6121 SML TOOLS & EQUIPMENT $1,079 $935 $0 $0
6124 UNIFORMS/SAFETY APPAR $2,183 $2,467 $0 $0
6154 TELEPHONE SERVICE $7,605 $6,755 $0 $0
6219 MILEAGE REIMBURSEMENT $15 $109 $0 $0
6226 MEMBERSHIP AND DUES $300 $300 $0 $0
7011 TRAINING AND $5,690 $1,220 $0 $0
7014 GENERAL SVC AGMT $196,084 $202,145 $0 $0
8001 EQUIPMENT $38,840 $42,320 $0 $0
8002 IT REIMBURSEMENT $5,000 $32,600 $0 $0
9400 FIXED ASSET ACQUISITION $0 $16,019 $0 $0
TOTAL EXPENDITURES $755,839 $805,479 $0 $0
306306
309
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
WORKERS’ COMPENSATION INSURANCE
Budget Unit 620-4550
Internal Service Fund
PROGRAM OVERVIEW
Provides oversight of our Workers’ Compensation program, including claims, proactive Risk
Management, return to work accommodations and excess workers compensation insurance.
SERVICE OBJECTIVES
• Monitor costs associated with claims.
• Analyze and implement proactive measures to curtail costs.
• Implement a return to work policy.
RECOMMENDED BUDGET
It is recommended that a budget of $442,567 be approved for the Workers Compensation
Insurance program. This represents an increase of $8,166 over the FY 2013-14 Final Adopted
Budget. The increase is primarily driven by an increase in appropriations for contingency.
This budget is funded from $348,482 in charges to other departments and $83,115 in fund
balance.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 348,482$
Total Expenditures 442,567
Fund Balance (83,115)
General Fund Costs 10,970$
Total Staffing 0.20
% Funded by General Fund 2.5%
307307
310
Administrative Services - Workers' Compensation
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 2,000 2,000
Intergovernmental Revenue - - - -
Charges for Services - - 357,452 346,482
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 359,452$ 348,482$
Expenditures
Employee Compensation 17,809 19,070 18,830 20,942
Employee Benefits 6,770 7,052 7,880 9,344
Materials - - - -
Contract Services 150,412 689,592 371,000 371,000
Appropriations for Contingency - - 33,100 37,100
Cost Allocation - - 3,591 4,181
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 174,991$ 715,714$ 434,401$ 442,567$
Fund Balance (Use of)- - 74,949 (83,115)
General Fund Costs 174,991$ 715,714$ -$ 10,970$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .20
There are no recommended changes to the current level of staffing.
Total recommended authorized positions – .15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
308308
311
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4550 WORKERS COMPENSATION INSU
5501 SALARIES FULL TIME $17,809 $18,885 $18,830 $20,942
5505 OVERTIME $28 $185 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $84
5600 RETIREMENT SYSTEM $4,636 $4,858 $5,230 $5,814
5711 HEALTH INSURANCE $1,412 $1,453 $1,685 $1,860
5712 DENTAL INSURANCE $184 $185 $187 $313
5713 MEDICARE $195 $206 $209 $304
5714 LIFE INSURANCE $142 $142 $158 $139
5715 LONG TERM DISABILITY $102 $105 $114 $144
5716 WORKERS COMPENSATION $64 $68 $259 $259
5717 VISION INSURANCE $35 $35 $38 $36
5722 HRA CITY CONTRIBUTION $0 $0 $0 $391
7014 GENERAL SVC AGMT $0 $2,250 $0 $0
7021 INSURANCE ADMIN FEES $33,671 $20,360 $35,000 $35,000
7022 PAID CLAIMS/EST RESERVES $57,022 $593,219 $250,000 $250,000
7023 INSURANCE PREMIUM $59,719 $73,763 $86,000 $86,000
7197 CONTINGENCIES $0 $0 $33,100 $37,100
8002 IT REIMBURSEMENT $0 $0 $1,275 $1,824
8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277
8007 CM CAP ALLOCATION $0 $0 $404 $404
8008 ENV AFFAIRS CAP ALLO $0 $0 $128 $128
8009 ECON DEV CAP ALLO $0 $0 $98 $98
8022 ADMIN SERV CAP $0 $0 $308 $308
8023 FINANCE CAP ALLOC $0 $0 $584 $584
8024 HUMAN RESOURCES CAP $0 $0 $558 $558
TOTAL EXPENDITURES $175,019 $715,714 $434,401 $442,567
309309
312
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
LONG TERM DISABILITY
Budget Unit 641-4570
Internal Service Fund
PROGRAM OVERVIEW
Oversee claims and premiums associated with long term disability.
SERVICE OBJECTIVES
• Monitor employee injuries and provide proactive risk management for disability
avoidance.
• Obtain and manage insurance policy.
RECOMMENDED BUDGET
It is recommended that a budget of $80,858 be approved for the Long Term Disability Budget.
This represents an increase of $1,658 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increased contract service and contingency costs.
This budget is funded from $80,858 in estimated department revenue.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 80,858$
Total Expenditures 80,858
Fund Balance -
General Fund Costs -$
Total Staffing -
% Funded by General Fund 0.0%
310310
313
Administrative Services - Long Term Disability
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 17,839 80,858
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 17,839$ 80,858$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 70,188 78,195 72,000 73,507
Appropriations for Contingency - - 7,200 7,351
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 70,188$ 78,195$ 79,200$ 80,858$
Fund Balance (Use of)- - (4,559) -
General Fund Costs 70,188$ 78,195$ 65,920$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4570 LONG TERM DISABILITY
7023 INSURANCE PREMIUM $70,188 $78,195 $72,000 $73,507
7197 CONTINGENCIES $0 $0 $7,200 $7,351
TOTAL EXPENDITURES $70,188 $78,195 $79,200 $80,858
311311
314
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
COMPENSATED ABSENCES
Budget Unit 641-4571
Internal Service Fund
PROGRAM OVERVIEW
Provide for payment of liabilities associated with employees retiring or leaving service.
SERVICE OBJECTIVES
• Properly account and disburse benefits as set forth in the employee contracts.
RECOMMENDED BUDGET
It is recommended that a budget of $275,000 be approved for the Compensated Absences
Budget. There is no recommended change in funding since the Final Adopted Budget.
This budget is funded from 63,736 in department revenue and a 211,264 contribution from the
general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, Final Adopted Budget and the Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 63,736$
Total Expenditures 275,000
Fund Balance -
General Fund Costs 211,264$
Total Staffing -
% Funded by General Fund 76.8%
312312
315
Administrative Services - Compensated Absences
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 63,169 63,736
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 63,169$ 63,736$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 245,249 168,536 250,000 250,000
Appropriations for Contingency - - 25,000 25,000
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 245,249$ 168,536$ 275,000$ 275,000$
Fund Balance (Use of)- - (22,249) -
General Fund Costs 245,249$ 168,536$ 234,080$ 211,264$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4571 COMPENSATED ABSENCE
7022 PAID CLAIMS/EST RESERVES $245,249 $168,536 $250,000 $250,000
7197 CONTINGENCIES $0 $0 $25,000 $25,000
TOTAL EXPENDITURES $245,249 $168,536 $275,000 $275,000
313313
316
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
INFORMATION TECHNOLOGY
Budget Unit 610-4800
General Fund
In Fiscal Year 2013-14 this program was transferred to the Public Affairs Division. This
program remains part of this department in order to maintain historical data. Once all prior
year data as listed in the table below is $0, this program will be removed.
314314
317
Administrative Services - Information Technology
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 4,100 -
Intergovernmental Revenue - - - -
Charges for Services - - 1,148,130 -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,152,230$ -$
Expenditures
Employee Compensation 375,380 399,490 412,116 -
Employee Benefits 145,580 153,893 158,968 -
Materials 38,050 130,187 56,001 -
Contract Services 361,892 343,536 475,000 -
Appropriations for Contingency - - 53,100 -
Cost Allocation 222,799 193,649 369,794 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,143,701$ 1,220,755$ 1,524,979$ -$
Fund Balance (Use of)- - 99,689 -
General Fund Costs 1,143,701$ 1,220,755$ 273,060$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
4800 INFORMATION TECHNOLOGY
5501 SALARIES FULL TIME $347,401 $384,104 $377,316 $0
5502 SALARIES PART TIME $14,823 $5,291 $25,000 $0
5503 EXCESS MED PAY $2,695 $1,499 $801 $0
5505 OVERTIME $5,105 $8,596 $9,000 $0
5600 RETIREMENT SYSTEM $92,781 $99,251 $104,807 $0
5711 HEALTH INSURANCE $33,792 $36,172 $33,696 $0
5712 DENTAL INSURANCE $3,744 $3,741 $3,744 $0
5713 MEDICARE $6,360 $5,814 $5,483 $0
5714 LIFE INSURANCE $2,736 $2,734 $3,010 $0
315315
318
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5715 LONG TERM DISABILITY $1,842 $1,940 $2,269 $0
5716 WORKERS COMPENSATION $3,212 $3,524 $5,191 $0
5717 VISION INSURANCE $717 $716 $768 $0
6111 GEN OFFICE SUPPLIES $24,207 $40,654 $40,000 $0
6112 PRINTING & DUPLICATING $0 $109 $0 $0
6154 TELEPHONE SERVICE $11,876 $79,327 $6,436 $0
6216 CONFERENCE/MBRSP DUES $1,967 $10,031 $9,500 $0
6219 MILEAGE REIMBURSEMENT $0 $66 $65 $0
7013 MAINTENTANCE OF $294,969 $278,361 $358,000 $0
7014 GENERAL SVC AGMT $66,923 $114,974 $117,000 $0
7197 CONTINGENCIES $0 $0 $53,100 $0
8002 IT REIMBURSEMENT $0 $0 $25,493 $0
8003 DEPRECIATION EXPENSES $222,799 $193,649 $298,000 $0
8005 WEB SITE REIMBURSEMENT $0 $0 $4,715 $0
8007 CM CAP ALLOCATION $0 $0 $8,082 $0
8008 ENV AFFAIRS CAP ALLO $0 $0 $2,551 $0
8009 ECON DEV CAP ALLO $0 $0 $1,960 $0
8022 ADMIN SERV CAP $0 $0 $6,154 $0
8023 FINANCE CAP ALLOC $0 $0 $11,673 $0
8024 HUMAN RESOURCES CAP $0 $0 $11,166 $0
9300 FACILITY IMPROVEMENTS $0 $0 $0 $0
TOTAL EXPENDITURES $1,137,949 $1,270,554 $1,524,980 $0
316316
319
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
INFORMATION TECHNOLOGY-
EQUIPMENT ACQUISITION
Budget Unit 610-9800
Internal Service Fund
In Fiscal Year 2013-14 this program was transferred to the Public Affairs Division. This
program remains part of this department in order to maintain historical data. Once all prior
year data as listed in the table below is $0, this program will be removed.
317317
320
Administrative Services - Equipment Acquisition
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 900 -
Intergovernmental Revenue - - - -
Charges for Services - - 252,029 -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 252,929$ -$
Expenditures
Employee Compensation - 5,960 - -
Employee Benefits - - - -
Materials - - - -
Contract Services - 3,130 - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay 107,350 180,153 332,635 -
Special Projects - - - -
TOTAL EXPENDITURES 107,350$ 189,243$ 332,635$ -$
Fund Balance (Use of)- - 19,766 -
General Fund Costs 107,350$ 189,243$ 59,940$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final Adopted
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9800 EQUIPMENT AQUISISTION
7014 GENERAL SVC AGMT $0 $0 $0 $0
9400 FIXED ASSET ACQUISITION $107,350 $189,243 $332,635 $0
TOTAL EXPENDITURES $104,756 $190,153 $332,635 $0
318318
321
Recreation and
Community
Services
Parks & Recreation
Community Services
Facilities and Community Events
Youth and Teen Programs
Sports and Fitness
Senior Programs
322
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3
Proposed
2014-15
Page $ 684,402
Fund Dept
327 110 6010 41,861
330 110 6100 439,648
333 110 6101 202,893
$ 1,929,913
Fund Dept
336 110 6200 638,048
340 110 6220 729,899
344 110 6230 94,993
347 110 6248 224,378
350 110 6265 242,595
$ 2,332,690
Fund Dept
353 110 6300 76,240
356 110 6342 60,157
359 110 6343 27,927
362 110 6344 103,146
365 110 6347 253,986
368 580 6349 1,811,234
$ 4,346,246
Fund Dept
372 110 6400 90,800
375 560 6440 655,635
379 110 6445 13,800
382 580 6449 1,264,370
387 570 6450 2,308,256
391 110 6460 13,385
Recreation and
Community Services
Parks and Recreation
Leadership 95014
Administration
Facilities and Community Events
Parks Planning and Restoration
Blackberry Farm Picnic Area
Quinlan Community Center Supervision
Youth and Teen Programs
Youth, Teen, Monta Vista Rec Ctr/Supervision
Youth Programs
Teen Programs
Cultural Program
Quinlan Community Center
Teen Center
Nature Programs
Sports and Fitness
Physical Recreation/Supervision
Community Hall
Recreation Programs
Monta Vista Recreation Center
Blackberry Farm Golf Course
Creekside Programs
Recreation Programs
Cupertino Sports Center
320
324
Proposed
2014-15
Page $ 1,617,802
Fund Dept
394 110 6500 601,802
397 110 6529 178,286
400 110 6549 831,416
405 110 6660 6,298
$ 605,571
Fund Dept
408 110 6710 133,273
411 110 6720 61,964
414 110 6730 39,334
417 110 6740 371,000
$ 11,516,624 TOTAL RECREATION AND COMMUNITY SERVICES
Senor Center Case Manager
Senior Adult Recreation
Blue Pheasant Restaurant
Recreation and
Community Services
Senior Programs
Senior Adult Programs
Neighborhood Watch
Library Service
Community Services
Community Outreach
Emergency/Disaster Preparedness
321
325
Division Summary
Recreation & Community Services- Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 265,000 304,000
Intergovernmental Revenue - - - -
Charges for Services - - 5,766,283 6,129,068
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 6,031,283$ 6,433,068$
Expenditures
Employee Compensation 2,907,271 2,864,252 2,846,879 3,575,096
Employee Benefits 991,579 963,197 924,036 1,257,314
Materials 948,817 754,972 977,268 1,085,379
Contract Services 3,145,914 3,304,849 3,513,484 4,023,031
Appropriations for Contingency - - 449,076 389,979
Cost Allocation 359,965 424,223 903,646 973,741
Capital Outlay 11,758 2,296 - 94,626
Special Projects - 51,745 75,400 117,458
TOTAL EXPENDITURES 8,365,304$ 8,365,534$ 9,689,789$ 11,516,624$
Fund Balance (Use of)- - 585,377 (858,560)
General Fund Costs 8,365,304$ 8,365,534$ 3,073,129$ 4,224,996$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $11,516,624 be approved for the Recreation and Community
Services Department. This represents an increase of $1,830,185 over the FY 2013-14 Final
Adopted Budget. The increase is attributed primarily to increase in salaries and benefits due to
the budgeting of the Director position for the full year and the recommended addition of two
new positions, increased contract services due to projected increases in class sign ups, the
replacement of several pieces of equipment and the transfer in of programs in the Community
Services Division from Public Affairs and Administrative Service.
This budget is funded from $6,433,068in estimated department revenue, a $4,224,996
contribution from the general fund and $858,560 in fund balance.
322322
326
Recommended Expenditures
Fiscal Year 2014-2015
4 Year Expenditure History
In Millions
Administration
$684,402
6%
Facilities
$1,929,913
18%
Youth and Teen
Programs
$2,332,690
21%
Sports & Fitness
$4,349,596
40%
Senior Center
Programs
$1,617,802
15%
$8.4 $8.4
$9.7
$11.5
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
323323
327
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
RECREATION AND
COMMUNITY SERVICES
Carol Atwood, Director
KEY PERFORMANCE MEASURES BY DEPARTMENT
Department Strategy Measure 2012/13
Actual
2013/14
Target
Facilities
GOAL: Increase residential use of Blackberry Farm
Market to schools, local
businesses, and residents
through mailings, City
website and social media
Number of
Cupertino resident
rentals at Blackberry
Farm
141 150
GOAL: Increase event participation
Market event series
through City website,
social media and banners
Number of
participants
150 250
GOAL: Offer new “party package” program
Market new package
deal on City Website,
mailings and social
media
Number of party
packages sold
0 10
Youth and Teen
GOAL: Increase Teen Center registration by 10% utilizing enhanced
promotional opportunities
Market the Teen Center Total teens enrolled
per school year
564 620
BUDGET AT A GLANCE
Total Revenue 6,433,068
Total Expenditures 11,516,624
Fund Balance (858,560)
General Fund Costs 4,224,996$
Total Staffing 32.28
% Funded by General Fund 36.7%
324324
328
Department Strategy Measure 2012/13
Actual
2013/14
Target
GOAL: Increase Helping Hands annual volunteer hours by 10%
Market the Helping
Hands program
Number of
volunteer hours
403 445
GOAL: Increase class offerings of summer’s Preschool Adventures
Program
Market the Summer
Preschool Adventures
Program
Number of class
offerings during
summer season
16 18
GOAL: Maintain current enrollment in afterschool spring Nature classes
at McClellan Ranch Preserve during the construction phase of
the Environmental Education Center
Coordinate construction
and after school
schedules
Number of students
enrolled in
McClellan Ranch
Preserve classes
106 106
Sports & Fitness
GOAL: Increase online bookings at the Golf Course
Use Golf Now
website and mobile
phone app for online
bookings
Number of rounds
booked online
941 1035
GOAL: Increase fitness class participation at the Sports Center
Offer classes that
challenge the members
physically and mentally.
Number of
participants
644 740
Senior Center
Programs
GOAL: Maintain full senior center trip capacity
Increase the actual
number of participants
on trips
Percentage of
participants on trips
verses maximum
capacity
82 90
GOAL: Maintain senior adult evening program offerings
Maintain educational
course, computer course,
art class and seminar
Number of evening
classes
37 37
325325
329
Department Strategy Measure 2012/13
Actual
2013/14
Target
GOAL: Increase membership
Using effective
marketing techniques,
Increase membership
registration by two
percent
Number of total
memberships
2,456 2,505
GOAL: Increase volunteer base at Senior Center
Recruit new volunteers
each year
Number of new
volunteers
30 30
326326
330
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
RECREATION AND
COMMUNITY SERVICES-
LEADERSHIP 95014
Budget Unit 110-6010
General Fund
PROGRAM OVERVIEW
This program provides a leadership training opportunity for adults living and working in the
Cupertino community.
SERVICE OBJECTIVES
• Educate participants on Cupertino’s City government, schools, businesses and non-
profit sectors.
• Encourage participants to “Invest in the Community.”
• Provide leadership skills to enable participants to make a positive impact.
RECOMMENDED BUDGET
It is recommended that a budget of $41,861 be approved for Leadership 95014. This represents
an increase of $16,754over the FY 2013-14 Final Adopted Budget. The increase is attributed
primarily to increase in staff allocation from 5% to 15% of an FTE.
This budget is funded from $17,000 in estimated department revenue resulting from charges to
participants of the program and a $24,861 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 17,000$
Total Expenditures 41,861
Fund Balance -
General Fund Costs 24,861$
Total Staffing 0.15
% Funded by General Fund 59.4%
327327
331
Recreation & Community Services- Leadership 95014
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 15,000 17,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 15,000$ 17,000$
Expenditures
Employee Compensation 2,464 2,205 5,097 15,351
Employee Benefits 254 150 2,161 7,075
Materials 7,924 5,165 5,725 5,715
Contract Services 7,555 6,600 10,100 10,500
Appropriations for Contingency - - 1,584 1,622
Cost Allocation - - 440 1,598
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 18,197$ 14,120$ 25,107$ 41,861$
Fund Balance (Use of)- - - -
General Fund Costs 18,197$ 14,120$ 10,107$ 24,861$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.05
Replace the part-time support position with time allocation from the Administrative Assistant.
Total authorized positions – 0.15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
328328
332
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6010 LEADERSHIP 95014
5501 SALARIES FULL TIME $0 $0 $5,098 $15,351
5502 SALARIES PART TIME $2,464 $2,205 $0 $0
5506 CAR ALLOWAMCE $0 $0 $0 $240
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $150
5600 RETIREMENT SYSTEM $0 $0 $1,416 $4,262
5711 HEALTH INSURANCE $0 $0 $481 $1,395
5712 DENTAL INSURANCE $0 $0 $47 $235
5713 MEDICARE $189 $98 $74 $207
5714 LIFE INSURANCE $0 $0 $40 $97
5715 LONG TERM DISABILITY $0 $0 $31 $105
5716 WORKERS COMPENSATION $66 $52 $63 $63
5717 VISION INSURANCE $0 $0 $10 $27
5722 HRA CITY CONTRIBUTION $0 $0 $0 $294
6111 GEN OFFICE SUPPLIES $7,881 $5,165 $5,700 $150
6112 PRINTING & DUPLICATING $0 $0 $0 $0
6126 GENERAL SUPPLIES $0 $0 $0 $5,550
6219 MILEAGE REIMBURSEMENT $44 $0 $25 $15
7014 GENERAL SVC AGMT $7,555 $6,600 $10,100 $10,500
7197 CONTINGENCIES $0 $0 $1,583 $1,622
8002 IT REIMBURSEMENT $0 $0 $381 $1,390
8005 WEB SITE REIMBURSEMENT $0 $0 $59 $208
TOTAL EXPENDITURES $18,197 $14,120 $25,108 $41,861
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333
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
RECREATION AND
COMMUNITY SERVICES-
ADMINISTRATION
Budget Unit 110-6100
General Fund
PROGRAM OVERVIEW
Provides overall department administration, as well as project management, community
outreach and support to the Recreation and Community Services Commission and the Disaster
Council.
SERVICE OBJECTIVES
• Provide overall department administration, budget control, marketing, and employee
development and evaluation;
• Support the Planning and Public Works Departments in the development of new parks,
including, Stevens Creek Corridor Trail Phase II, Main Street, Stevens Creek Boulevard
to McClellan Ranch Preserve Corridor and the renovation of existing parks;
• Monitor and facilitate partnerships in regards to the Library and Sheriff contracts;
• Support the divisions of Emergency Preparedness, Neighborhood Watch, and the Block
Leaders and Sister Cities;
• Negotiate the contract for Sheriff’s services for Cupertino, Saratoga, and Los Altos Hills.
• Explore the possibility of relocating the Teen Center to the Library;
• Establish the “Love Your Park” Program and outreach to the Wilson Park community;
• Promote partnerships with CUSD, FUHSD, and DeAnza College with quarterly
meetings and joint projects.
RECOMMENDED BUDGET
It is recommended that a budget of $439,648 be approved for the Administration Budget. This
represents an increase of $128,545 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to permanent appointment of a full-time director position.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 439,648
Fund Balance -
General Fund Costs 439,648$
Total Staffing 1.90
% Funded by General Fund 100.0%
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334
This budget is funded by a $439,648 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 259,396 222,443 166,485 250,290
Employee Benefits 94,614 82,996 71,052 109,867
Materials 17,573 6,190 6,744 8,999
Contract Services 14,740 152 3,500 5,583
Appropriations for Contingency - - 1,024 1,458
Cost Allocation 9,500 23,900 62,298 63,451
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 395,823$ 335,681$ 311,103$ 439,648$
Fund Balance (Use of)- - - -
General Fund Costs 395,823$ 335,681$ 311,103$ 439,648$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions –1.80
The Director position reflects the permanent appointment of a full-time position and the
Administrative Assistant allocation has been increased by .10.
Total authorized positions-1.90
331331
335
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6100 PARKS AND RECR ADMIN
5501 SALARIES FULL TIME $259,227 $222,037 $166,485 $250,290
5505 OVERTIME $169 $406 $0 $0
5506 CAR ALLOWAMCE $3,600 $2,492 $3,600 $3,600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,089
5600 RETIREMENT SYSTEM $66,465 $57,118 $46,244 $69,486
5711 HEALTH INSURANCE $15,452 $14,687 $12,636 $17,664
5712 DENTAL INSURANCE $1,869 $1,702 $1,404 $2,977
5713 MEDICARE $3,668 $3,839 $2,303 $3,628
5714 LIFE INSURANCE $1,308 $1,180 $1,045 $1,192
5715 LONG TERM DISABILITY $967 $739 $1,022 $1,658
5716 WORKERS COMPENSATION $927 $913 $2,509 $2,509
5717 VISION INSURANCE $358 $326 $288 $348
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,716
6111 GEN OFFICE SUPPLIES $801 $450 $800 $800
6112 PRINTING & DUPLICATING $217 $0 $300 $206
6115 MEETING EXPENSES $120 $1,069 $400 $1,000
6154 TELEPHONE SERVICE $762 $780 $819 $781
6204 PROPERTY TAX $250 $813 $825 $0
6206 GRANT EXPENDITURES $9,519 $0 $0 $0
6216 CONFERENCE/MBRSP DUES $4,838 $2,555 $3,000 $5,500
6219 MILEAGE REIMBURSEMENT $242 $68 $100 $135
6226 MEMBERSHIP AND DUES $825 $455 $500 $577
7011 TRAINING AND $1,000 $0 $1,000 $333
7014 GENERAL SVC AGMT $13,740 $152 $2,500 $5,250
7197 CONTINGENCIES $0 $0 $1,024 $1,458
8002 IT REIMBURSEMENT $9,500 $23,900 $15,223 $26,875
8004 CITY CHANNEL REIMB $0 $0 $44,717 $32,553
8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $4,023
TOTAL EXPENDITURES $395,823 $335,681 $311,102 $439,648
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336
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
DEPARTMENT NAME-
PARK PLANNING AND RESTORATION
Budget Unit 110-6101
Fund Type
PROGRAM OVERVIEW
Provides for park planning, renovation, outreach, and monitoring of Capital Improvement
Projects and grant funding opportunities. Works with other county and open space areas to
identify potential partnerships for future park and trail expansion.
SERVICE OBJECTIVES
• Identify and monitor grant funding opportunities;
• Promote partnerships with Santa Clara County (SCC), SCC Water District (SCCVWD)
and Mid Peninsula Open Space;
• Support the Public Works Department in the planning and development of new parks
and restoration of existing parks;
• Facilitate the “Love your Park” program and outreach to the neighborhoods.
RECOMMENDED BUDGET
It is recommended that a budget of $202,893 be approved for the Park Planning and Restoration
Division. It is recommended that a Parks Restoration Manager position be added as an
ongoing cost of $195,893 for FY 2014-15. This position originally existed in the Parks
and Recreation Department and was transferred for several years to the Public Works
Department for the Stevens Creek Corridor Project.
This budget is relatively unchanged from the prior year budget in Public Works.
This budget is funded from a $202,893 contribution from the General Fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 202,893
Fund Balance -
General Fund Costs 202,893$
Total Staffing 1.00
% Funded by General Fund 100.0%
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337
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year:
Recreation & Community Services- Park Planning and Restoration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - 139,489
Employee Benefits - - - 56,404
Materials - - - 6,900
Contract Services - - - 100
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 202,893$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 202,893$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.00
Addition of one Parks Restoration Manager, transferred from the Public Works Department
Total authorized positions – 1.00
334334
338
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6100 PARKS AND RECR ADMIN
5501 SALARIES FULL TIME $0 $0 $0 $139,489
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,032
5600 RETIREMENT SYSTEM $0 $0 $0 $38,725
5711 HEALTH INSURANCE $0 $0 $0 $9,297
5712 DENTAL INSURANCE $0 $0 $0 $1,567
5713 MEDICARE $0 $0 $0 $2,023
5714 LIFE INSURANCE $0 $0 $0 $693
5715 LONG TERM DISABILITY $0 $0 $0 $928
5716 WORKERS COMPENSATION $0 $0 $0 $0
5717 VISION INSURANCE $0 $0 $0 $183
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,956
6111 GEN OFFICE SUPPLIES $0 $0 $0 $300
6126 SML TOOLS & EQUIP $0 $0 $0 $3,000
6154 TELEPHONE SERVICE $0 $0 $0 $1,200
6216 CONFERENCE/MBRSP DUES $0 $0 $0 $2,000
6226 MEMBERSHIP AND DUES $0 $0 $0 $400
7109 ERGONOMICS $0 $0 $0 $100
TOTAL EXPENDITURES $0 $0 $0 $202,893
335335
339
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
QUINLAN CENTER SUPERVISION
Budget Unit 110-6200
General Fund
PROGRAM OVERVIEW
Provides the supervision and management of the Quinlan Community Center, Memorial Park,
Community Hall, reserved picnic sites for private events, classes, and recreation department
activities. Provides supervision and management of Blackberry Farm. This division is also
responsible for the City’s special events (Cupertino Day, Summer Concert Series, Cinema at
Sundown, Shakespeare, the 4th of July, and Tree Lighting). Also acts as liaison to Community
Events (Cherry Blossom Festival, World Journal Festival, Happy Kids Day Festival, Fall
Festival, and the Diwali Festival).
SERVICE OBJECTIVES
• Increase resident participation at community events and at Blackberry Farm.
• Increase participation at City events including 4th of July, Summer Concert Series,
Cinema at Sundown, and the Tree Lighting Ceremony. Introduce new event at
Blackberry Farm.
• Develop and maintain a positive relationship with neighborhoods adjacent to our
facilities.
• Work with groups for community festivals and events to promote our diverse culture.
• Enhance the marketing of all programs through our brochure, website, social media,
banners, and signs.
• Continue training with Emergency Services to ensure an efficiently run Quinlan Center
Mass Shelter, if needed.
• Provide first-rate customer service through the continuation of staff training.
• Continue to upgrade facilities where possible, including a large-scale improvement
project to the Quinlan Community Center.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 638,048
Fund Balance -
General Fund Costs 638,048$
Total Staffing 5.42
% Funded by General Fund 100.0%
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340
• Investigate, contract and implement new software system to streamline customer
registration, measure customer satisfaction, and enhance marketing of our programs.
RECOMMENDED BUDGET
It is recommended that a budget of $638,048 be approved for the Quinlan Center Supervision.
This represents an increase of $57,151overthe FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to an increase in salaries and benefits (+$35,397) and also in projected cost
allocations (+$18,894).
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
337337
341
Recreation & Community Services- Quinlan Community Center Supervision
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 385,057 357,145 363,398 381,659
Employee Benefits 160,851 154,250 171,374 194,055
Materials 1,905 4,088 6,610 3,170
Contract Services - - - 1,000
Appropriations for Contingency - - 661 417
Cost Allocation 3,100 38,200 38,853 57,747
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 550,913$ 553,683$ 580,896$ 638,048$
Fund Balance (Use of)- - - -
General Fund Costs 550,913$ 553,683$ 580,896$ 638,048$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 5.42
The current level of staffing was reallocated last year to more accurately reflect where staff
spends their time.
Total authorized positions – 5.42
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
338338
342
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6200 QUINLAN CTR SUPERVISION
5501 SALARIES FULL TIME $377,091 $353,649 $360,409 $378,659
5502 SALARIES PART TIME $1,406 $0 $0 $0
5503 EXCESS MED PAY $4,818 $2,755 $1,489 $0
5505 OVERTIME $1,742 $741 $1,500 $3,000
5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $1,800
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,710
5600 RETIREMENT SYSTEM $98,982 $93,005 $100,111 $103,665
5711 HEALTH INSURANCE $39,782 $40,927 $46,331 $50,390
5712 DENTAL INSURANCE $5,009 $4,577 $5,088 $8,493
5713 MEDICARE $5,886 $5,205 $5,282 $5,374
5714 LIFE INSURANCE $3,218 $2,923 $3,395 $2,831
5715 LONG TERM DISABILITY $2,165 $1,977 $2,182 $2,653
5716 WORKERS COMPENSATION $2,452 $2,362 $5,545 $5,545
5717 VISION INSURANCE $957 $874 $1,041 $992
5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,602
6111 GEN OFFICE SUPPLIES $1,462 $452 $2,000 $0
6126 GENERAL SUPPLIES $0 $0 $0 $395
6154 TELEPHONE SERVICE $299 $0 $660 $600
6216 CONFERENCE/MBRSP DUES $0 $3,475 $3,800 $2,000
6219 MILEAGE REIMBURSEMENT $4 $11 $0 $5
6226 MEMBERSHIP AND DUES $140 $150 $150 $170
7011 TRAINING AND $0 $0 $0 $1,000
7197 CONTINGENCIES $0 $0 $661 $417
8002 IT REIMBURSEMENT $3,100 $38,200 $33,643 $50,229
8005 WEB SITE REIMBURSEMENT $0 $0 $5,210 $7,518
TOTAL EXPENDITURES $550,913 $553,683 $580,897 $638,048
339339
343
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
BLACKBERRY FARM PICNIC AREA
Budget Unit 110-6220
General Fund
PROGRAM OVERVIEW
Blackberry Farm provides the community with recreational space to swim, picnic and enjoy the
Stevens Creek Trail.
SERVICE OBJECTIVES
• Offer a new fall event at Blackberry Farm.
• Market the Scenic Circle Bridge to the Monta Vista neighborhood.
• Provide the community with two recreational pools for drop-in use.
• Bring the community together with the annual Cupertino Day and 4th of July events.
• Increase residential usage of the facility.
RECOMMENDED BUDGET
It is recommended that a budget of $729,899 be approved for the Blackberry Farm Picnic Area.
This represents an increase of $117,983over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to an increase in salaries and benefits (+$129,879).
This budget is funded from $263,000 in estimated Blackberry Farm revenue and a $466,899
contribution from the General Fund.
BUDGET AT A GLANCE
Total Revenue 263,000$
Total Expenditures 729,899
Fund Balance -
General Fund Costs 466,899$
Total Staffing 2.25
% Funded by General Fund 64.0%
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344
The following table details revenue, total expenditures, changes in fund balance and General
Fund contribution by category for the three prior fiscal years and the Final Adopted Budget for
the current Fiscal Year:
Recreation & Community Services- Blackberry Farm
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 13,000 13,000
Intergovernmental Revenue - - - -
Charges for Services - - 298,000 250,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 311,000$ 263,000$
Expenditures
Employee Compensation 278,767 285,731 307,361 400,075
Employee Benefits 54,529 54,863 44,189 81,356
Materials 93,344 76,396 69,262 66,093
Contract Services 162,446 123,529 144,000 137,993
Appropriations for Contingency - - 21,326 20,409
Cost Allocation 29,000 26,600 19,778 23,973
Capital Outlay 11,758 2,296 - -
Special Projects - 10,932 6,000 -
TOTAL EXPENDITURES 629,844$ 580,347$ 611,916$ 729,899$
Fund Balance (Use of)- - - -
General Fund Costs 629,844$ 580,347$ 300,916$ 466,899$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
341341
345
STAFFING
Total current authorized positions –2.25
Reallocation of the Supervisor’s time to more appropriately represent actual time spent
Total authorized positions – 2.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6220 BBF PICNIC AREA
5501 SALARIES FULL TIME $68,494 $70,298 $95,361 $165,465
5502 SALARIES PART TIME $207,717 $213,375 $210,000 $232,610
5505 OVERTIME $2,556 $2,058 $2,000 $2,000
5506 CAR ALLOWAMCE $0 $0 $0 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $834
5600 RETIREMENT SYSTEM $20,074 $23,510 $26,488 $43,043
5711 HEALTH INSURANCE $8,320 $8,528 $10,674 $20,918
5712 DENTAL INSURANCE $939 $937 $1,173 $3,526
5713 MEDICARE $16,606 $13,208 $1,383 $2,355
5714 LIFE INSURANCE $576 $575 $832 $1,281
5715 LONG TERM DISABILITY $409 $413 $576 $1,163
5716 WORKERS COMPENSATION $7,519 $7,525 $2,823 $2,823
5717 VISION INSURANCE $86 $167 $240 $412
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,401
6111 GEN OFFICE SUPPLIES $20,030 $15,639 $20,000 $3,000
6112 PRINTING & DUPLICATING $410 $0 $1,500 $1,800
6114 POSTAGE $77 $568 $300 $291
6122 EQUIPMENT PARTS $210 $628 $750 $369
6124 UNIFORMS/SAFETY APPAR $1,500 $983 $2,000 $1,935
6126 GENERAL SUPPLIES $0 $0 $0 $13,000
6151 ELECTRICAL SERVICE $22,883 $0 $0 $0
6153 GAS SERVICE $4,543 $0 $0 $0
6154 TELEPHONE SERVICE $5,685 $5,158 $8,312 $5,570
6155 WATER SERVICE $5,184 $0 $0 $0
6156 SEWER SERVICE $990 $0 $0 $0
6201 ADVERTISING & LEGL $395 $712 $400 $369
6205 STATE MANDATED COST $493 $645 $0 $1,800
342342
346
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6216 CONFERENCE/MBRSP DUES $0 $419 $2,000 $2,000
6219 MILEAGE REIMBURSEMENT $32 $54 $100 $33
6226 MEMBERSHIP AND DUES $0 $34 $100 $280
6317 EMPLOYEE RECOGNITION $0 $0 $0 $1,000
6319 COMMUNITY INFO SERVICE $0 $891 $0 $0
6320 RECREATION SCHEDULE $2,604 $2,240 $2,800 $2,446
6327 CONCESSION SUPPLIES $28,308 $48,425 $31,000 $31,000
6334 CUPERTINO DAY $0 $0 $0 $1,200
7011 TRAINING AND $2,118 $2,567 $2,500 $3,000
7013 MAINTENTANCE OF $62 $127 $500 $93
7014 GENERAL SVC AGMT $155,735 $115,305 $135,000 $119,000
7052 SHERIFF'S CONTRACT $0 $0 $0 $0
7060 RENT EXPENSE $0 $0 $0 $2,400
7071 BANK CHARGES $4,532 $5,532 $6,000 $6,000
7104 SPECIAL EVENTS $0 $0 $0 $7,500
7197 CONTINGENCIES $0 $0 $21,326 $20,409
8002 IT REIMBURSEMENT $29,000 $26,600 $17,126 $20,852
8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,121
9300 FACILITY IMPROVEMENTS $11,758 $2,296 $0 $0
9400 FIXED ASSET ACQUISITION $0 $10,932 $6,000 $0
TOTAL EXPENDITURES $629,844 $580,349 $611,916 $729,899
343343
347
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
COMMUNITY HALL
Budget Unit 110-6230
General Fund
PROGRAM OVERVIEW
Community Hall provides space for City Council meetings and various Commission meetings,
as well as facility space which can be used for a variety of activities.
SERVICE OBJECTIVES
• Provide a facility for community meetings, parties, and other similar activities.
• Offer additional space for library overflow programs.
• Provide a facility for City Channel programming, and City Council, Planning
Commission, Parks & Recreation Commission and other City meetings.
RECOMMENDED BUDGET
It is recommended that a budget of $94,993 be approved for Community Hall. This represents
an increase of $8,293 over the FY 2013-14 Final Adopted Budget. The increase is attributed
primarily to an increase in salaries and benefits (+$6,110) and also in projected cost allocations
(+$1,678).
This budget is funded by $18,000 in rental fees and $76,993 from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 18,000$
Total Expenditures 94,993
Fund Balance -
General Fund Costs 76,993$
Total Staffing 0.90
% Funded by General Fund 81.1%
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348
Recreation & Community Services- Community Hall
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - 18,000
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ 18,000$
Expenditures
Employee Compensation 27,100 33,245 54,179 56,462
Employee Benefits 10,971 14,057 24,060 27,887
Materials 99 1,872 500 959
Contract Services - - - -
Appropriations for Contingency - - 50 96
Cost Allocation - 2,500 7,911 9,589
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 38,170$ 51,674$ 86,700$ 94,993$
Fund Balance (Use of)- - - -
General Fund Costs 38,170$ 51,674$ 86,700$ 76,993$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.90
There is no recommended change in staffing levels.
Total authorized positions – 0.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
345345
349
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6230 COMM HALL OPERATION
5501 SALARIES FULL TIME $20,199 $26,852 $46,179 $48,532
5502 SALARIES PART TIME $6,901 $6,393 $8,000 $7,930
5505 OVERTIME $0 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $162
5600 RETIREMENT SYSTEM $5,391 $7,093 $12,827 $13,474
5711 HEALTH INSURANCE $3,328 $4,436 $7,711 $8,367
5712 DENTAL INSURANCE $376 $487 $845 $1,410
5713 MEDICARE $800 $690 $670 $704
5714 LIFE INSURANCE $173 $224 $428 $374
5715 LONG TERM DISABILITY $121 $156 $277 $342
5716 WORKERS COMPENSATION $711 $878 $1,129 $1,129
5717 VISION INSURANCE $72 $93 $173 $165
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,760
6111 GEN OFFICE SUPPLIES $99 $1,872 $500 $0
6126 GENERAL SUPPLIES $0 $0 $0 $659
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $300
7014 GENERAL SVC AGMT $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $50 $96
8002 IT REIMBURSEMENT $0 $2,500 $6,850 $8,341
8005 WEB SITE REIMBURSEMENT $0 $0 $1,061 $1,248
TOTAL EXPENDITURES $38,169 $51,673 $86,700 $94,993
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City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
FACILITIES- BLACKBERRY/CULTURAL
/SPECIAL EVENTS
Budget Unit 110-6248
General Fund
PROGRAM OVERVIEW
Oversees and facilitates a wide range of festivals and cultural events that are offered to the
community.
SERVICE OBJECTIVES
• Provide a summer concert series at Memorial Park.
• Offer a summer movie series at Blackberry Farm and Memorial Park.
• Partner with the San Francisco Shakespeare Company to bring Free Shakespeare in the
Park to Cupertino.
• Organize and facilitate the city-wide July 4th celebration.
• Bring the community together with the annual Tree Lighting celebration.
• Support the community non-profit organizations that host festivals in Memorial Park.
RECOMMENDED BUDGET
It is recommended that a budget of $224,378 be approved for Facilities-
Blackberry/Cultural/Special Events. This represents an increase of $8,243 over the FY 2013-14
Final Adopted Budget. The increase is attributed primarily to the addition of the Color Festival
and the Super Hero 5K and Fun Run.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 224,378
Fund Balance -
General Fund Costs 224,378$
Total Staffing 0.33
% Funded by General Fund 100.0%
347347
351
Recreation & Community Services- Cultural Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 38,171 38,493 45,289 45,504
Employee Benefits 11,820 11,734 10,700 12,234
Materials 9,144 7,041 10,950 17,333
Contract Services 127,939 125,054 132,000 131,689
Appropriations for Contingency - - 14,295 14,102
Cost Allocation - 3,900 2,901 3,516
Capital Outlay - - - -
Special Projects - 40,813 - -
TOTAL EXPENDITURES 187,074$ 227,035$ 216,135$ 224,378$
Fund Balance (Use of)- - - -
General Fund Costs 187,074$ 227,035$ 216,135$ 224,378$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.33
There is no recommended change to staffing levels.
Total authorized positions – 0.33
348348
352
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6248 CULTURAL EVENTS
5501 SALARIES FULL TIME $22,884 $23,270 $23,058 $24,400
5502 SALARIES PART TIME $10,277 $8,640 $14,730 $13,104
5505 OVERTIME $5,010 $6,583 $7,500 $8,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48
5600 RETIREMENT SYSTEM $6,140 $6,156 $6,405 $6,774
5711 HEALTH INSURANCE $2,745 $2,815 $2,827 $3,068
5712 DENTAL INSURANCE $310 $309 $310 $517
5713 MEDICARE $1,256 $1,003 $334 $354
5714 LIFE INSURANCE $190 $190 $209 $183
5715 LONG TERM DISABILITY $137 $137 $138 $171
5716 WORKERS COMPENSATION $983 $1,065 $414 $414
5717 VISION INSURANCE $59 $59 $63 $60
5722 HRA CITY CONTRIBUTION $0 $0 $0 $645
6111 GEN OFFICE SUPPLIES $9,144 $10,527 $10,950 $0
6126 GENERAL SUPPLIES $0 $0 $0 $9,328
6219 MILEAGE REIMBURSEMENT $0 $14 $0 $5
6332 MULTI CULTURAL EVENTS $0 $0 $0 $8,000
7014 GENERAL SVC AGMT $127,059 $125,044 $131,000 $121,089
7017 LANGUAGE SERVICES $0 $0 $0 $1,000
7060 RENT EXPENSE $880 $10 $1,000 $9,600
7197 CONTINGENCIES $0 $0 $14,295 $14,102
8002 IT REIMBURSEMENT $0 $3,900 $2,512 $3,058
8005 WEB SITE REIMBURSEMENT $0 $0 $389 $458
9400 FIXED ASSET ACQUISITION $0 $40,813 $0 $0
TOTAL EXPENDITURES $187,074 $230,534 $216,134 $224,378
349349
353
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
QUINLAN COMMUNITY CENTER
Budget Unit 110-6265
General Fund
PROGRAM OVERVIEW
The Quinlan Community Center is the home office of the Recreation and Community Services
Department, and provides the community with facility space for a variety of recreational
activities.
SERVICE OBJECTIVES
• Offer in-person and on-line registration for recreation programs.
• Provide dedicated space for department-run preschool program.
• Schedule facility space for contractual and staff-run classes and camps.
• Rent the facility for meetings, birthday parties, wedding receptions, and other similar
activities.
• House the Cupertino Historical Society.
• Serve as the City’s Emergency Operations Shelter in case of disasters.
RECOMMENDED BUDGET
It is recommended that a budget of $242,595 be approved for the Quinlan Community Center.
This represents a decrease of $14,462under the FY 2013-14 Final Adopted Budget. The decrease
is attributed primarily to reductions in contract services (-$9,689), materials and supplies (-
$12,882). Offset by a slight increase in salaries and benefits (+$11,144).
This budget is funded from $132,000 in estimated rental revenue and a $110,595 contribution
from the General Fund.
BUDGET AT A GLANCE
Total Revenue 132,000$
Total Expenditures 242,595
Fund Balance -
General Fund Costs 110,595$
Total Staffing 0.95
% Funded by General Fund 45.6%
350350
354
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Quinlan Community Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 97,000 119,000
Intergovernmental Revenue - - - -
Charges for Services - - - 13,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 97,000$ 132,000$
Expenditures
Employee Compensation 136,153 138,922 115,457 121,562
Employee Benefits 37,781 43,020 24,209 29,248
Materials 78,864 60,773 63,501 50,619
Contract Services 8,303 13,547 18,600 8,911
Appropriations for Contingency - - 8,210 5,953
Cost Allocation 119,880 25,170 27,081 26,302
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 380,981$ 281,432$ 257,058$ 242,595$
Fund Balance (Use of)- - - -
General Fund Costs 380,981$ 281,432$ 160,058$ 110,595$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions –.95
There are no recommended changes to staffing levels.
Total authorized positions – 0.95
351351
355
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6265 QUINLAN CENTER OPERATION
5501 SALARIES FULL TIME $57,679 $76,107 $40,557 $46,716
5502 SALARIES PART TIME $78,379 $62,815 $74,000 $74,646
5505 OVERTIME $95 $0 $900 $200
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $74
5600 RETIREMENT SYSTEM $15,790 $20,020 $11,266 $12,970
5711 HEALTH INSURANCE $9,921 $12,927 $8,140 $8,832
5712 DENTAL INSURANCE $1,049 $1,560 $892 $1,488
5713 MEDICARE $6,632 $4,233 $588 $677
5714 LIFE INSURANCE $488 $718 $451 $395
5715 LONG TERM DISABILITY $323 $439 $243 $334
5716 WORKERS COMPENSATION $3,377 $2,825 $2,446 $2,446
5717 VISION INSURANCE $200 $298 $182 $174
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,858
6111 GEN OFFICE SUPPLIES $52,506 $34,141 $40,200 $12,000
6112 PRINTING & DUPLICATING $3,164 $2,867 $3,500 $2,000
6114 POSTAGE $6,498 $7,621 $7,200 $6,955
6124 UNIFORMS/SAFETY APPAR $0 $0 $0 $1,000
6126 GENERAL SUPPLIES $0 $0 $0 $10,000
6154 TELEPHONE SERVICE $6,971 $7,308 $1,911 $7,417
6205 STATE MANDATED COST $20 $40 $0 $360
6216 CONFERENCE/MBRSP DUES $0 $419 $2,000 $2,000
6219 MILEAGE REIMBURSEMENT $17 $15 $40 $100
6226 MEMBERSHIP AND DUES $140 $150 $150 $260
6320 RECREATION SCHEDULE $9,548 $8,212 $8,500 $8,527
7011 TRAINING AND $151 $1,193 $4,000 $1,000
7013 MAINTENTANCE OF $2,100 $1,534 $2,100 $1,911
7014 GENERAL SVC AGMT $6,052 $10,821 $12,500 $6,000
7197 CONTINGENCIES $0 $0 $8,210 $5,953
8001 EQUIPMENT $10,280 $12,670 $9,940 $11,180
8002 IT REIMBURSEMENT $109,600 $12,500 $14,842 $13,804
8005 WEB SITE REIMBURSEMENT $0 $0 $2,299 $1,318
TOTAL EXPENDITURES $380,981 $281,431 $257,057 $242,595
352352
356
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
YOUTH, TEEN SUPERVISION
Budget Unit 110-6300
General Fund
PROGRAM OVERVIEW
The Youth and Teen Division provides for the administration and coordination of youth and
teen programs throughout the city, through the implementation of after school enrichment
classes, camps, special events, preschool, and volunteer opportunities.
SERVICE OBJECTIVES
• Provide management and supervision of all programs, activities, personnel, and
facilities within the division.
• Establish program goals and priorities.
RECOMMENDED BUDGET
It is recommended that a budget of $76,240 be approved for the Program Budget. The
recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $76,240 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 76,240
Fund Balance -
General Fund Costs 76,240$
Total Staffing 0.45
% Funded by General Fund 100.0%
353353
357
Recreation & Community Services- Youth and Teen
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 220,838 228,066 45,841 45,492
Employee Benefits 98,101 100,805 22,330 20,872
Materials 1,219 1,170 1,600 3,471
Contract Services 808 83 500 422
Appropriations for Contingency - - 210 1,189
Cost Allocation 3,400 21,000 4,395 4,794
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 324,366$ 351,124$ 74,876$ 76,240$
Fund Balance (Use of)- - - -
General Fund Costs 324,366$ 351,124$ 74,876$ 76,240$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions –.50
Staff has been reallocated to more appropriately reflect time spent.
Total authorized positions – 0.45
354354
358
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6300 YOUTH TEEN MV SUPERERVISI
5501 SALARIES FULL TIME $220,838 $227,909 $45,841 $45,492
5505 OVERTIME $0 $157 $0 $0
5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $720
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $127
5600 RETIREMENT SYSTEM $58,589 $60,245 $12,733 $12,630
5711 HEALTH INSURANCE $24,266 $24,941 $4,654 $4,184
5712 DENTAL INSURANCE $2,683 $2,683 $468 $705
5713 MEDICARE $3,182 $3,306 $699 $613
5714 LIFE INSURANCE $1,695 $1,763 $372 $291
5715 LONG TERM DISABILITY $1,227 $1,248 $280 $312
5716 WORKERS COMPENSATION $3,546 $3,706 $627 $327
5717 VISION INSURANCE $513 $513 $96 $82
5722 HRA CITY CONTRIBUTION $0 $0 $0 $881
6111 GEN OFFICE SUPPLIES $764 $541 $900 $700
6216 CONFERENCE/MBRSP DUES $0 $339 $300 $2,000
6219 MILEAGE REIMBURSEMENT $114 $0 $50 $41
6226 MEMBERSHIP AND DUES $340 $290 $350 $730
7011 TRAINING AND $808 $83 $500 $422
7197 CONTINGENCIES $0 $0 $210 $1,189
8002 IT REIMBURSEMENT $3,400 $21,000 $3,806 $4,170
8005 WEB SITE REIMBURSEMENT $0 $0 $589 $624
TOTAL EXPENDITURES $324,366 $351,125 $74,875 $76,240
355355
359
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH & TEEN PROGRAMS-
YOUTH PROGRAMS
Budget Unit 110-6342
General Fund
PROGRAM OVERVIEW
Provide youth enrichment programs, both City sponsored and in conjunction with the
Cupertino Union School District (CUSD), to the community.
SERVICE OBJECTIVES
• Provide the Noontime Recreation Program to elementary and middle schools within
Cupertino Union School District.
• Coordinate a summer youth event.
• Investigate opportunities to partner with CUSD, Fremont Union High School District,
and the SCC Library.
RECOMMENDED BUDGET
It is recommended that a budget of $60,157 be approved for the Program Budget. This
represents an increase of $13,960 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in part time salaries and materials and supplies for programs.
This budget is funded from $34,140 in estimated department revenue a $26,017 contribution
from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 34,140$
Total Expenditures 60,157
Fund Balance -
General Fund Costs 26,017$
Total Staffing 0.20
% Funded by General Fund 43.2%
356356
360
Recreation & Community Services- Youth Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 19,000 19,000
Intergovernmental Revenue - - - -
Charges for Services - - 14,000 15,140
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 33,000$ 34,140$
Expenditures
Employee Compensation 15,170 12,037 32,675 41,918
Employee Benefits 1,591 743 6,098 7,407
Materials 7,211 1,975 5,000 7,310
Contract Services 71 42 150 600
Appropriations for Contingency - - 515 791
Cost Allocation - 2,400 1,759 2,131
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 24,043$ 17,197$ 46,197$ 60,157$
Fund Balance (Use of)- - - -
General Fund Costs 24,043$ 17,197$ 13,197$ 26,017$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions –0.20
Full-time staff has been reallocated in FY 13/14 to more appropriately reflect actual time spent.
Total authorized positions – 0.20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
357357
361
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6342 YOUTH PROGRAM
5501 SALARIES FULL TIME $0 $0 $12,675 $14,788
5502 SALARIES PART TIME $15,170 $12,037 $20,000 $27,130
5505 OVERTIME $0 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $22
5600 RETIREMENT SYSTEM $0 $0 $3,521 $4,105
5711 HEALTH INSURANCE $0 $0 $1,714 $1,859
5712 DENTAL INSURANCE $0 $0 $188 $313
5713 MEDICARE $1,181 $426 $184 $214
5714 LIFE INSURANCE $0 $0 $127 $111
5715 LONG TERM DISABILITY $0 $0 $76 $104
5716 WORKERS COMPENSATION $410 $317 $251 $251
5717 VISION INSURANCE $0 $0 $38 $37
5722 HRA CITY CONTRIBUTION $0 $0 $0 $391
6111 GEN OFFICE SUPPLIES $6,249 $737 $3,900 $2,400
6124 UNIFORMS/SAFETY APPAR $0 $0 $0 $3,200
6205 STATE MANDATED COST $0 $180 $0 $60
6219 MILEAGE REIMBURSEMENT $962 $1,058 $1,100 $1,650
7011 TRAINING AND $71 $42 $50 $200
7014 GENERAL SVC AGMT $0 $0 $100 $400
7197 CONTINGENCIES $0 $0 $515 $791
8002 IT REIMBURSEMENT $0 $2,400 $1,523 $1,854
8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277
TOTAL EXPENDITURES $24,043 $17,198 $46,198 $60,157
358358
362
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
TEEN PROGRAMS
Budget Unit 110-6343
General Fund
PROGRAM OVERVIEW
Provide volunteer opportunities for teens in the Cupertino community.
SERVICE OBJECTIVES
• Host an appreciation event for volunteers who support the recreation department
throughout the year.
• Coordinate the volunteer efforts of teens in the program areas of summer camps,
aquatics, and outdoor park improvements through the Leader In Training program and
Civically Active Teens.
• Partner with Cupertino Library to promote each agency’s programs.
• Provide In-Service Training Week in June to the department teen volunteers.
RECOMMENDED BUDGET
It is recommended that a budget of $27,927 be approved for the Program Budget. This
represents an increase of $2,947 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in salaries.
The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 27,927
Fund Balance -
General Fund Costs 27,927$
Total Staffing 0.20
% Funded by General Fund 100.0%
359359
363
Recreation & Community Services- Teen Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 232 111 14,534 15,388
Employee Benefits 24 8 6,486 7,414
Materials 991 451 900 1,025
Contract Services 500 2,240 1,100 1,697
Appropriations for Contingency - - 200 272
Cost Allocation - - 1,759 2,131
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,747$ 2,810$ 24,979$ 27,927$
Fund Balance (Use of)- - - -
General Fund Costs 1,747$ 2,810$ 24,979$ 27,927$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.20
Full-time staff has been reallocated in FY13/14 to more appropriately reflect time spent by
program.
Total authorized positions – 0.20
360360
364
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6343 TEEN PROGRAM
5501 SALARIES FULL TIME $0 $0 $13,974 $14,788
5502 SALARIES PART TIME $232 $111 $560 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $29
5600 RETIREMENT SYSTEM $0 $0 $3,882 $4,105
5711 HEALTH INSURANCE $0 $0 $1,714 $1,859
5712 DENTAL INSURANCE $0 $0 $188 $313
5713 MEDICARE $18 $6 $203 $214
5714 LIFE INSURANCE $0 $0 $127 $111
5715 LONG TERM DISABILITY $0 $0 $84 $104
5716 WORKERS COMPENSATION $6 $2 $251 $251
5717 VISION INSURANCE $0 $0 $38 $37
5722 HRA CITY CONTRIBUTION $0 $0 $0 $391
6111 GEN OFFICE SUPPLIES $991 $451 $900 $1,000
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $25
7011 TRAINING AND $500 $1,982 $1,100 $1,197
7014 GENERAL SVC AGMT $0 $258 $0 $500
7197 CONTINGENCIES $0 $0 $200 $272
8002 IT REIMBURSEMENT $0 $0 $1,523 $1,854
8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277
TOTAL EXPENDITURES $1,747 $2,811 $24,980 $27,927
361361
365
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
TEEN CENTER
Budget Unit 110-6344
General Fund
PROGRAM OVERVIEW
Provide a safe, comfortable, and well maintained Teen Center for students in grades 6-12.
SERVICE OBJECTIVES
• Maintain maximum operating hours for teens to drop-in during non-school hours to
partake in leisure and enrichment activities.
• Provide new and expanded programs with the ongoing operation of the Teen Center
and through the efforts of the Teen Commission.
• Partner with the Cupertino Library to promote each agency’s programs.
RECOMMENDED BUDGET
It is recommended that a budget of $103,146 be approved for the Program Budget. This
represents an increase of $12,278 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in salaries and supplies/equipment.
This budget is funded from $5,400 in estimated department revenue and a $97,746 contribution
from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 5,400$
Total Expenditures 103,146
Fund Balance -
General Fund Costs 97,746$
Total Staffing 0.35
% Funded by General Fund 94.8%
362362
366
Recreation & Community Services- Teen Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 1,000 -
Intergovernmental Revenue - - - -
Charges for Services - - 4,000 5,400
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 5,000$ 5,400$
Expenditures
Employee Compensation 39,208 41,221 66,155 72,679
Employee Benefits 4,210 3,173 11,350 12,974
Materials 7,127 6,295 8,550 11,676
Contract Services 385 264 800 1,200
Appropriations for Contingency - - 935 888
Cost Allocation 5,900 3,900 3,077 3,729
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 56,830$ 54,853$ 90,867$ 103,146$
Fund Balance (Use of)- - - -
General Fund Costs 56,830$ 54,853$ 85,867$ 97,746$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.35
Full-time staff has been reallocated in FY13/14 to more appropriately reflect time spent on this
program.
Total authorized positions – 0.35
363363
367
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6344 TEEN CENTER
5501 SALARIES FULL TIME $0 $0 $24,455 $25,879
5502 SALARIES PART TIME $39,161 $41,221 $41,700 $46,800
5505 OVERTIME $47 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $50
5600 RETIREMENT SYSTEM $318 $0 $6,793 $7,184
5711 HEALTH INSURANCE $0 $0 $2,999 $3,254
5712 DENTAL INSURANCE $0 $0 $329 $548
5713 MEDICARE $2,869 $2,075 $355 $375
5714 LIFE INSURANCE $0 $0 $222 $194
5715 LONG TERM DISABILITY $0 $0 $147 $181
5716 WORKERS COMPENSATION $1,022 $1,098 $439 $439
5717 VISION INSURANCE $0 $0 $67 $64
5722 HRA CITY CONTRIBUTION $0 $0 $0 $685
6111 GEN OFFICE SUPPLIES $6,890 $6,198 $8,500 $7,520
6126 GENERAL SUPPLIES $0 $0 $0 $4,000
6205 STATE MANDATED COST $220 $60 $0 $93
6219 MILEAGE REIMBURSEMENT $17 $37 $50 $63
7011 TRAINING AND $0 $264 $200 $200
7014 GENERAL SVC AGMT $385 $0 $600 $1,000
7197 CONTINGENCIES $0 $0 $935 $888
8002 IT REIMBURSEMENT $5,900 $3,900 $2,664 $3,244
8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485
TOTAL EXPENDITURES $56,830 $54,852 $90,868 $103,146
364364
368
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
NATURE PROGRAMS
Budget Unit 110-6347
General Fund
PROGRAM OVERVIEW
McClellan Ranch Preserve offers environmental education classes/creek tours to school groups,
after school nature classes, and is the location for the Organic Gardening program and Rolling
Hills 4-H Club.
• Develop a youth garden plot in partnership with the Master Gardener’s program.
• Continue to offer drop-in visiting hours at the Nature Museum and increase fee-based
Nature classes.
• Contribute to the design, planning, and construction phases of the Environmental
Education Center.
• Work on plans to develop and make good use of outdoor facilities that will support the
various environmental and educational programs in the preserve.
• Enhance the Community Gardens Reintroduce the Community Garden newsletter, to
establish a more connected garden community.
• Offer school group tours and re-institute the drop-in Saturday programs at the Nature
Museum.
• Install inter-operative signage to educate visitors on environmental issues.
• Participate in the design, planning, and reconstruction of the Blacksmith’s Shop, and
plan programming opportunities.
RECOMMENDED BUDGET
It is recommended that a budget of $253,986 be approved for the Program Budget. This
represents an increase of $85,048 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to staffing costs, supplies and equipment attached with the new facility,
and professional services.
BUDGET AT A GLANCE
Total Revenue 12,650$
Total Expenditures 253,986
Fund Balance -
General Fund Costs 241,336$
Total Staffing 1.08
% Funded by General Fund 95.0%
365365
369
The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from $12,650 in estimated department revenue and a $241,336
contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Nature Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 8,000 8,000
Intergovernmental Revenue - - - -
Charges for Services - - 6,000 4,650
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 14,000$ 12,650$
Expenditures
Employee Compensation 74,313 78,911 87,296 96,028
Employee Benefits 31,732 31,889 34,832 41,932
Materials 6,431 8,539 6,947 42,899
Contract Services 779 20,607 250 54,375
Appropriations for Contingency - - 720 7,245
Cost Allocation - 7,600 9,493 11,507
Capital Outlay - - - -
Special Projects - - 29,400 -
TOTAL EXPENDITURES 113,255$ 147,546$ 168,938$ 253,986$
Fund Balance (Use of)- - - -
General Fund Costs 113,255$ 147,546$ 154,938$ 241,336$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
366366
370
STAFFING
Total current authorized positions – 1.08
There is no recommended change to staffing levels.
Total authorized positions – 1.08
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6347 NATURE PROGRAM
5501 SALARIES FULL TIME $68,553 $69,387 $76,721 $83,928
5502 SALARIES PART TIME $5,760 $9,524 $10,575 $12,100
5506 CAR ALLOWAMCE $0 $0 $0 $240
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $594
5600 RETIREMENT SYSTEM $18,296 $18,353 $21,311 $23,300
5711 HEALTH INSURANCE $8,788 $8,822 $9,359 $10,041
5712 DENTAL INSURANCE $967 $967 $1,014 $1,693
5713 MEDICARE $548 $507 $424 $1,202
5714 LIFE INSURANCE $572 $572 $700 $612
5715 LONG TERM DISABILITY $410 $407 $462 $585
5716 WORKERS COMPENSATION $1,967 $2,076 $1,355 $1,355
5717 VISION INSURANCE $185 $185 $207 $197
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,113
6111 GEN OFFICE SUPPLIES $3,917 $5,387 $6,000 $4,726
6114 POSTAGE $0 $0 $0 $150
6126 GENERAL SUPPLIES $0 $0 $0 $35,074
6154 TELEPHONE SERVICE $2,407 $3,152 $897 $2,913
6219 MILEAGE REIMBURSEMENT $107 $0 $50 $36
7011 TRAINING AND $0 $42 $250 $150
7014 GENERAL SVC AGMT $779 $20,565 $0 $54,225
7197 CONTINGENCIES $0 $0 $720 $7,245
8002 IT REIMBURSEMENT $0 $7,600 $8,220 $10,009
8005 WEB SITE REIMBURSEMENT $0 $0 $1,273 $1,498
9304 ACTERRA HABITAT $0 $0 $29,400 $0
TOTAL EXPENDITURES $113,255 $147,546 $168,938 $253,986
367367
371
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
RECREATION PROGRAMS
Budget Unit 580-6349
Enterprise Fund
PROGRAM OVERVIEW
Provide fee-based youth/teen programs, including classes, camps and special events with little
or no impact to the General Fund.
SERVICE OBJECTIVES
• Provide a nine-month preschool program, summer camps, and an extensive variety of
contractual classes for youth, teen, and adults, while collaborating with the Cupertino
Union School District and Fremont Union High School district on select program
offerings.
• Promote programs through social media to increase community awareness.
• Increase the number of youth and teen Science Technology Engineering Math (STEM)
programs offered.
• Expand all-day summer camp offerings to meet the daycare needs of families in the
community.
RECOMMENDED BUDGET
It is recommended that a budget of $1,811,234 be approved for the Program Budget. This
represents an increase of $86,287over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in staff costs and materials as programs expand.
This budget is funded from $1,475,300 in estimated department revenue resulting from charges
to users and a $335,934 contribution from the 580 fund.
BUDGET AT A GLANCE
Total Revenue 1,475,300$
Total Expenditures 1,811,234
Fund Balance (335,934)
General Fund Costs -$
Total Staffing 2.25
% Funded by General Fund 0.0%
368368
372
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Recreation Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 5,000 -
Intergovernmental Revenue - - - -
Charges for Services - - 1,392,220 1,475,300
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,397,220$ 1,475,300$
Expenditures
Employee Compensation 260,878 256,824 378,351 463,939
Employee Benefits 50,111 45,585 77,286 90,904
Materials 69,582 59,043 77,000 86,456
Contract Services 800,135 800,838 864,120 912,493
Appropriations for Contingency - - 94,112 22,309
Cost Allocation 38,340 79,908 234,078 235,133
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,219,046$ 1,242,198$ 1,724,947$ 1,811,234$
Fund Balance (Use of)- - 327,727 (335,934)
General Fund Costs 1,219,046$ 1,242,198$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
369369
373
STAFFING
Total current authorized positions –2.25
Full-time staff was reallocated in FY 13/14 to more appropriately reflect time spent by program.
Total authorized positions – 2.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6349 YOUTH TEEN RECREATION
5501 SALARIES FULL TIME $64,148 $67,081 $170,331 $186,729
5502 SALARIES PART TIME $196,730 $189,364 $207,820 $276,760
5505 OVERTIME $0 $379 $200 $450
5506 CAR ALLOWAMCE $0 $0 $0 $1,200
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $543
5600 RETIREMENT SYSTEM $17,938 $17,719 $47,313 $51,839
5711 HEALTH INSURANCE $7,826 $8,176 $19,806 $20,918
5712 DENTAL INSURANCE $930 $930 $2,111 $3,525
5713 MEDICARE $15,483 $10,749 $2,267 $2,629
5714 LIFE INSURANCE $523 $556 $1,505 $1,317
5715 LONG TERM DISABILITY $379 $393 $1,029 $1,297
5716 WORKERS COMPENSATION $6,855 $6,884 $2,823 $2,823
5717 VISION INSURANCE $178 $178 $432 $413
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,400
6111 GEN OFFICE SUPPLIES $20,611 $15,075 $27,000 $2,000
6112 PRINTING & DUPLICATING $9,602 $10,690 $12,000 $9,542
6114 POSTAGE $67 $3 $300 $300
6126 GENERAL SUPPLIES $0 $0 $0 $26,000
6154 TELEPHONE SERVICE $1,054 $0 $0 $351
6205 STATE MANDATED COST $455 $560 $0 $338
6216 CONFERENCE AND $0 $0 $0 $8,000
6219 MILEAGE REIMBURSEMENT $362 $365 $400 $625
6226 MEMBERSHIP AND DUES $105 $250 $300 $300
6320 RECREATION SCHEDULE $37,326 $32,100 $37,000 $39,000
7011 TRAINING AND $450 $1,372 $1,320 $2,000
7013 MAINTENTANCE OF $1,600 $1,079 $1,600 $1,293 FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
370370
374
7014 GENERAL SVC AGMT $713,516 $707,804 $781,200 $818,200
7060 RENT EXPENSE $1,451 $1,434 $2,000 $2,000
7071 BANK CHARGES $83,118 $89,166 $78,000 $89,000
7197 CONTINGENCIES $0 $0 $94,112 $22,309
8002 IT REIMBURSEMENT $0 $27,800 $17,126 $20,852
8003 DEPRECIATION EXPENSES $38,340 $52,108 $58,000 $88,725
8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425
8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,121
8006 CC CAP ALLOCATION $0 $0 $17,252 $6,248
8007 CM CAP ALLOCATION $0 $0 $16,711 $15,561
8008 ENV AFFAIRS CAP ALLO $0 $0 $5,301 $4,359
8009 ECON DEV CAP ALLO $0 $0 $4,057 $4,180
8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $12,369 $7,591
8019 DISASTER PREP CAP ALLOC $0 $0 $4,168 $1,318
8022 ADMIN SERV CAP $0 $0 $12,724 $7,536
8023 FINANCE CAP ALLOC $0 $0 $24,127 $18,170
8024 HUMAN RESOURCES CAP $0 $0 $50,803 $50,803
TOTAL EXPENDITURES $1,219,046 $1,242,216 $1,724,947 $1,811,234
371371
375
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
PHYSICAL RECREATION/SUPERVISOR
Budget Unit 110-6400
General Fund
PROGRAM OVERVIEW
Supervises all facets of the Sports and Fitness Division. Provides for the supervision and
operation of the Cupertino Sports Center and Blackberry Farm Golf Course as enterprise
facilities. In addition, provides for the supervision and operation of the Monta Vista Recreation
Center and Creekside Park building. The Sports and Fitness Division includes a diverse
physical recreation program for all ages including sports leagues, camps, clinics, drop-in
activities, and special events. Aquatics lessons, golf, and specialty class as offered seasonally.
SERVICE OBJECTIVES
• Efficiently manage the Cupertino Sports Center, Blackberry Farm Golf Course, Monta
Vista Recreation Center, Creekside Park Building, nine school sites and various City
fields.
• Formalize a marketing plan for using social media sites to market services and facilities.
• Increase programming at the above locations.
RECOMMENDED BUDGET
It is recommended that a budget of $90,800 be approved for the Physical Recreation Supervisor
Division. This represents a decrease of $6260 under the FY 2013-14 Final Adopted Budget.
This budget is relatively unchanged and funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 90,800
Fund Balance -
General Fund Costs 90,800$
Total Staffing 0.60
% Funded by General Fund 100.0%
372372
376
Recreation & Community Services- Physical Recreation
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 196,461 203,094 57,857 54,546
Employee Benefits 83,015 87,373 29,263 26,127
Materials 1,602 1,212 3,193 3,296
Contract Services 232 - 250 100
Appropriations for Contingency - - 344 339
Cost Allocation - 18,500 6,153 6,392
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 281,310$ 310,179$ 97,060$ 90,800$
Fund Balance (Use of)- - - -
General Fund Costs 281,310$ 310,179$ 97,060$ 90,800$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .70
Full-time staff has been reallocated to more appropriately reflect time spent by program.
Total authorized positions – .60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
373373
377
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6400 SPORTS PHYSICAL SUPERVISOR
5501 SALARIES FULL TIME $194,551 $202,047 $56,931 $54,546
5503 EXCESS MED PAY $1,844 $1,047 $926 $0
5505 OVERTIME $66 $0 $0 $0
5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $208
5600 RETIREMENT SYSTEM $51,495 $52,077 $15,814 $15,143
5711 HEALTH INSURANCE $18,264 $21,850 $7,675 $5,578
5712 DENTAL INSURANCE $2,199 $2,196 $657 $940
5713 MEDICARE $2,866 $2,973 $874 $752
5714 LIFE INSURANCE $1,494 $1,493 $483 $367
5715 LONG TERM DISABILITY $1,066 $1,066 $346 $377
5716 WORKERS COMPENSATION $2,810 $2,898 $879 $879
5717 VISION INSURANCE $420 $420 $134 $110
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,173
6111 GEN OFFICE SUPPLIES $143 $137 $200 $156
6154 TELEPHONE SERVICE $1,305 $716 $828 $981
6216 CONFERENCE/MBRSP DUES $0 $359 $2,000 $2,000
6219 MILEAGE REIMBURSEMENT $19 $0 $25 $9
6226 MEMBERSHIP AND DUES $135 $0 $140 $150
7011 TRAINING AND $232 $0 $250 $100
7197 CONTINGENCIES $0 $0 $344 $339
8002 IT REIMBURSEMENT $0 $18,500 $5,328 $5,560
8005 WEB SITE REIMBURSEMENT $0 $0 $825 $832
TOTAL EXPENDITURES $281,310 $310,178 $97,059 $90,800
374374
378
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
BLACKBERRY FARM GOLF COURSE
Budget Unit 560-6440
Enterprise Fund
PROGRAM OVERVIEW
Blackberry Farm Golf Course provides a nine-hole golf facility and open space to the
community that serves all ages.
SERVICE OBJECTIVES
• Continue to welcome and grow the golfer base through community college classes,
junior golf camps, private golf instruction and marketing to a variety of local service
oriented clubs.
• Investigate new programming opportunities focused on young adults.
• Provide a concession where our customers can get their golfing accessories and golf
instruction.
• Provide a well maintained golf course with a professional contractual maintenance firm.
RECOMMENDED BUDGET
It is recommended that a budget of $655,635 be approved for the Blackberry Farm Golf Course.
This represents an increase of $51,366 over the FY 2013-14 Final Adopted Budget. This is due to
increases in Salaries/Benefits (+$18,772), and Special Projects (+$37,075) slightly offset by
decreases in Cost Allocation (-$9,685). Special Projects include resurfacing six tee boxes,
reforesting the course with 15 boxed redwoods, and tree care.
This budget is funded from $371,978 in estimated division revenue an$113,567 contribution
from the General Fund and is projected to use $170,000 in fund balance.
BUDGET AT A GLANCE
Total Revenue 371,978$
Total Expenditures 655,635
Fund Balance (170,000)
General Fund Costs 113,657$
Total Staffing 1.25
% Funded by General Fund 17.3%
375375
379
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Blackberry Farm Golf
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 16,000 16,000
Intergovernmental Revenue - - - -
Charges for Services - - 358,000 355,978
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 374,000$ 371,978$
Expenditures
Employee Compensation 110,284 109,762 131,925 143,437
Employee Benefits 33,795 33,688 42,946 50,206
Materials 79,527 64,152 85,223 82,517
Contract Services 232,940 233,492 231,364 238,801
Appropriations for Contingency - - 31,659 32,132
Cost Allocation 4,153 22,242 81,152 71,467
Capital Outlay - - - -
Special Projects - - - 37,075
TOTAL EXPENDITURES 460,699$ 463,336$ 604,269$ 655,635$
Fund Balance (Use of)- - 269 (170,000)
General Fund Costs 460,699$ 463,336$ 230,000$ 113,657$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total authorized positions – 1.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
376376
380
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6440 BBF GOLF COURSE
5501 SALARIES FULL TIME $72,811 $73,150 $95,361 $102,606
5502 SALARIES PART TIME $35,730 $35,491 $36,000 $40,831
5503 EXCESS MED PAY $1,743 $1,121 $564 $0
5506 CAR ALLOWAMCE $0 $0 $0 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $408
5600 RETIREMENT SYSTEM $18,353 $18,535 $26,488 $28,486
5711 HEALTH INSURANCE $6,825 $7,447 $10,674 $11,621
5712 DENTAL INSURANCE $939 $939 $1,173 $1,959
5713 MEDICARE $3,737 $2,759 $1,391 $1,449
5714 LIFE INSURANCE $576 $576 $832 $727
5715 LONG TERM DISABILITY $422 $418 $580 $713
5716 WORKERS COMPENSATION $2,764 $2,835 $1,569 $1,569
5717 VISION INSURANCE $179 $179 $240 $229
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,445
6111 GEN OFFICE SUPPLIES $4,096 $6,563 $6,000 $1,000
6112 PRINTING & DUPLICATING $0 $0 $500 $0
6114 POSTAGE $32 $35 $50 $22
6122 EQUIPMENT PARTS $0 $0 $0 $2,500
6126 GENERAL SUPPLIES $0 $0 $0 $3,200
6131 OFFICE RECONFIGURATION $418 $24 $750 $831
6151 ELECTRICAL SERVICE $2,260 $3,547 $3,000 $3,300
6154 TELEPHONE SERVICE $741 $798 $273 $767
6155 WATER SERVICE $69,523 $50,960 $72,000 $64,000
6156 SEWER SERVICE $330 $330 $450 $412
6201 ADVERTISING & LEGL $368 $136 $400 $2,000
6216 CONFERENCE AND $0 $0 $0 $2,000
6226 MEMBERSHIP AND DUES $259 $259 $300 $985
6320 RECREATION SCHEDULE $1,500 $1,500 $1,500 $1,500
7011 TRAINING AND $0 $0 $0 $0
7013 MAINTENTANCE OF $0 $0 $400 $0
7014 GENERAL SVC AGMT $227,446 $228,168 $225,364 $233,000
7071 BANK CHARGES $5,494 $5,324 $5,600 $5,801
7197 CONTINGENCIES $0 $0 $31,659 $32,132
8002 IT REIMBURSEMENT $0 $10,600 $9,515 $15,884
8003 DEPRECIATION EXPENSES $4,153 $11,642 $18,300 $16,250
8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425
8005 WEB SITE REIMBURSEMENT $0 $0 $1,473 $1,734
377377
381
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8006 CC CAP ALLOCATION $0 $0 $6,520 $2,330
8007 CM CAP ALLOCATION $0 $0 $7,123 $6,655
8008 ENV AFFAIRS CAP ALLO $0 $0 $2,258 $1,864
8009 ECON DEV CAP ALLO $0 $0 $1,729 $1,788
8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,674 $3,247
8019 DISASTER PREP CAP ALLOC $0 $0 $1,575 $563
8022 ADMIN SERV CAP $0 $0 $5,423 $3,223
8023 FINANCE CAP ALLOC $0 $0 $10,285 $7,771
8024 HUMAN RESOURCES CAP $0 $0 $3,489 $3,489
9300 NON RECURRING FACIL IMPR $0 $0 $3,489 $37,075
TOTAL EXPENDITURES $460,698 $463,336 $604,270 $655,635
378378
382
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
CREEKSIDE PARK PROGRAMS
Budget Unit 110-6445
General Fund
PROGRAM OVERVIEW
The Creekside Park building provides community members with facility space which can be
used for a variety of activities.
SERVICE OBJECTIVES
• Rent the facility for non-profit board meetings, birthday parties, school group picnics,
and other similar activities.
• Provide contractual and staff-run classes and camps.
RECOMMENDED BUDGET
It is recommended that a budget of $13,800 be approved for the Creekside Park programs. This
represents an increase of $10,635over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to an anticipated higher frequency of rentals requiring additional staff time
(+$1,140) and new tables, chairs, and security cameras (+$9,000).
This budget is funded from $10,000 in estimated building rental revenue and a
$3,800contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 10,000$
Total Expenditures 13,800
Fund Balance -
General Fund Costs 3,800$
Total Staffing -
% Funded by General Fund 27.5%
379379
383
Recreation & Community Services- Creekside
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 10,000 10,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 10,000$ 10,000$
Expenditures
Employee Compensation 3,243 2,877 3,000 4,140
Employee Benefits 321 226 - -
Materials - - 150 250
Contract Services - - - 350
Appropriations for Contingency - - 15 60
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - 9,000
TOTAL EXPENDITURES 3,564$ 3,103$ 3,165$ 13,800$
Fund Balance (Use of)- - - -
General Fund Costs 3,564$ 3,103$ (6,835)$ 3,800$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no full time staff associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6445 CREEKSIDE PARK YOUTH SPRT
5502 SALARIES PART TIME $3,243 $2,877 $3,000 $4,140
5713 MEDICARE $239 $149 $0 $0
5716 WORKERS COMPENSATION $83 $77 $0 $0
6111 GEN OFFICE SUPPLIES $0 $0 $100 $100
380380
384
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6112 PRINTING & DUPLICATING $0 $0 $50 $50
6126 GENERAL SUPPLIES $0 $0 $0 $100
7014 GENERAL SVC AGMT $0 $0 $0 $350
7197 CONTINGENCIES $0 $0 $15 $60
9364 TABLES, CHAIRS, SECURITY SYS $0 $0 $0 $9,000
TOTAL EXPENDITURES $3,564 $3,103 $3,165 $13,800
381381
385
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
RECREATION PROGRAMS
Budget Unit 580-6449
Enterprise Fund
PROGRAM OVERVIEW
A wide range of sports and fitness activities are offered for youth and adults.
SERVICE OBJECTIVES
• Operate a summer Red Cross learn-to-swim program for infants, children, teens, and
adults
• Run spring, summer, and fall adult softball leagues
• Provide dance, fitness, and wellness classes for youth, teens, and adults
• Offer a 5k, 2.5k walk, and kids fun run for the community
• Manage user group field rentals under the CUSD/City JPA
• Explore opportunities to partner with the Rancho Rinconada Recreation District
• Explore partnering with the SCC Sheriff’s Department for the 2014 Hero’s 5K Run.
RECOMMENDED BUDGET
It is recommended that a budget of $1,264,370 be approved for the Sports and Fitness
Recreation Programs. This represents a decrease of $2,281under the FY 2013-14 Final Adopted
Budget. The increases in Salaries/Benefits (+$41,134) and Materials & Supplies (+$15,156) are
offset by decreases in Contract Services (-$78,634), Contingencies (-$6,348), and Cost Allocation
(-$68,977).
This budget is funded from $925,000 in estimated department revenue and $339,370in fund
balance.
BUDGET AT A GLANCE
Total Revenue 925,000$
Total Expenditures 1,264,370
Fund Balance (339,370)
General Fund Costs -$
Total Staffing 1.80
% Funded by General Fund 0.0%
382382
386
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Recreation Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 5,000
Intergovernmental Revenue - - - -
Charges for Services - - 1,011,780 920,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,011,780$ 925,000$
Expenditures
Employee Compensation 114,358 121,862 206,091 244,280
Employee Benefits 27,748 29,687 67,627 70,572
Materials 59,183 54,461 61,510 76,666
Contract Services 511,884 503,932 675,500 596,866
Appropriations for Contingency - - 73,701 67,353
Cost Allocation 53,398 66,528 182,222 201,970
Capital Outlay - - - -
Special Projects - - - 6,663
TOTAL EXPENDITURES 766,571$ 776,470$ 1,266,651$ 1,264,370$
Fund Balance (Use of)- - 254,871 (339,370)
General Fund Costs 766,571$ 776,470$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total authorized positions – 1.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
383383
387
384384
388
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6449 SPORT PHYSICAL RECREATION
5501 SALARIES FULL TIME $45,455 $47,098 $133,791 $143,272
5502 SALARIES PART TIME $68,870 $74,385 $72,000 $97,438
5505 OVERTIME $33 $379 $300 $3,570
5506 CAR ALLOWANCE $0 $0 $0 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $462
5600 RETIREMENT SYSTEM $12,140 $12,436 $37,163 $39,776
5711 HEALTH INSURANCE $5,481 $7,039 $22,241 $16,735
5712 DENTAL INSURANCE $619 $629 $1,690 $2,821
5713 MEDICARE $5,759 $5,622 $1,940 $2,039
5714 LIFE INSURANCE $380 $385 $1,180 $1,032
5715 LONG TERM DISABILITY $272 $274 $809 $998
5716 WORKERS COMPENSATION $2,979 $3,182 $2,259 $2,259
5717 VISION INSURANCE $118 $120 $346 $329
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521
6111 GEN OFFICE SUPPLIES $18,646 $19,422 $19,000 $1,025
6112 PRINTING & DUPLICATING $2,207 $2,575 $3,000 $3,000
6114 POSTAGE $111 $3 $250 $860
6126 GENERAL SUPPLIES $0 $0 $0 $26,560
6154 TELEPHONE SERVICE $0 $0 $0 $0
6205 STATE MANDATED COST $615 $200 $0 $1,080
6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,000
6219 MILEAGE REIMBURSEMENT $53 $0 $60 $43
6220 MEMBERSHIP/DUES/BOOKS $165 $0 $0 $0
6226 MEMBERSHIP AND DUES $60 $161 $200 $960
6317 EMPLOYEE RECOGNITION $0 $0 $0 $575
6320 RECREATION SCHEDULE $37,326 $32,100 $37,000 $34,563
6335 PASS-THRU EXPENDITURE $0 $0 $0 $6,000
7011 TRAINING AND $999 $123 $900 $673
7013 MAINTENTANCE OF $1,600 $1,079 $1,600 $1,293
7014 GENERAL SVC AGMT $438,798 $429,212 $600,000 $516,000
7023 INSURANCE PREMIUM $0 $0 $0 $300
7050 LAW ENFORCEMENT $0 $0 $0 $600
7060 RENT EXPENSE $29,249 $28,967 $33,000 $33,000
7071 BANK CHARGES $41,238 $44,583 $40,000 $45,000
7197 CONTINGENCIES $0 $0 $73,701 $67,353
8002 IT REIMBURSEMENT $0 $13,700 $13,701 $20,982
8003 DEPRECIATION EXPENSES $53,398 $52,828 $54,000 $88,725
8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425
385385
389
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8005 WEB SITE REIMBURSEMENT $0 $0 $2,122 $2,497
8006 CC CAP ALLOCATION $0 $0 $10,849 $3,905
8007 CM CAP ALLOCATION $0 $0 $11,287 $10,543
8008 ENV AFFAIRS CAP ALLO $0 $0 $3,579 $2,497
8009 ECON DEV CAP ALLO $0 $0 $2,740 $2,832
8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $7,778 $5,144
8019 DISASTER PREP CAP ALLOC $0 $0 $2,621 $893
8022 ADMIN SERV CAP $0 $0 $8,593 $5,105
8023 FINANCE CAP ALLOC $0 $0 $16,296 $12,310
8024 HUMAN RESOURCES CAP $0 $0 $39,868 $39,868
9365 NEW EQUIP FOR QCC $0 $0 $0 $6,663
TOTAL EXPENDITURES $766,571 $776,501 $1,266,652 $1,264,370
386386
390
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
CUPERTINO SPORTS CENTER
Budget Unit 580-6450
Enterprise Fund
PROGRAM OVERVIEW
The Cupertino Sports Center offers a variety of health and wellness activities including a full
fitness center, child care, a teen center, a wide assortment of fitness classes and racquet sports.
In addition, it houses our City contracted tennis, table tennis, and badminton programs.
SERVICE OBJECTIVES
• Increase memberships, participation in fitness classes, and contractual camps.
• Market all programs through social media, the brochure, new signage on Stevens Creek,
and the website.
• Collaborate with Public Works to ensure successful implementation of several Capital
Improvement Projects.
• Investigate new program offerings each quarter
• Facilitate informational outreach to our neighbors regarding Sports Center
improvements.
RECOMMENDED BUDGET
It is recommended that a budget of $2,308,256 be approved for the Cupertino Sports Center.
This represents an increase of $254,463over the FY 2013-14 Final Adopted Budget. The increase
is attributed to reallocation of full-time staff to more appropriately reflect time spent by
program and part-time staff wage increases (+$48,959). Contract Services is increased to
accommodate additional demand for programming (+$101,567). This also reflects a projected
decrease in Cost Allocation (-$31,445).
This budget is funded from $2,295,000 in estimated Sports Center revenue and $13,256 in fund
balance.
BUDGET AT A GLANCE
Total Revenue 2,295,000$
Total Expenditures 2,308,256
Fund Balance (13,256)
General Fund Costs -$
Total Staffing 2.35
% Funded by General Fund 0.0%
387387
391
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Equipment
Replacement
$99,626 $99,626 Fund Balance
and Department
Revenue
Equipment
Replacement
Windscreens $37,225 $ 37,225 Department
Revenue
Windscreens
TOTAL $ 136,851 $ 136,851
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Cupertino Sports Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 2,000 2,000
Intergovernmental Revenue - - - -
Charges for Services - - 1,895,283 2,293,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,897,283$ 2,295,000$
Expenditures
Employee Compensation 182,235 174,508 219,152 252,720
Employee Benefits 61,962 49,959 63,680 79,071
Materials 30,663 38,031 41,396 44,464
Contract Services 1,266,052 1,456,190 1,410,600 1,512,167
Appropriations for Contingency - - 145,200 155,663
Cost Allocation 56,594 29,275 158,765 127,320
Capital Outlay - - 94,626
Special Projects - - 15,000 42,225
TOTAL EXPENDITURES 1,597,506$ 1,747,963$ 2,053,793$ 2,308,256$
Fund Balance (Use of)- - 2,510 (13,256)
General Fund Costs 1,597,506$ 1,747,963$ 154,000$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
388388
392
STAFFING
Total current authorized positions –2.25
Full-time staff has been reallocated to more appropriately reflect time spent by program.
Total authorized positions – 2.35
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6450 SPORTS CENTER OPERATION
5501 SALARIES FULL TIME $93,081 $84,355 $127,127 $145,907
5502 SALARIES PART TIME $87,663 $90,057 $92,000 $106,813
5503 EXCESS MED PAY $1,491 $96 $0 $0
5505 OVERTIME $0 $0 $25 $0
5506 CAR ALLOWAMCE $0 $0 $0 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $429
5600 RETIREMENT SYSTEM $29,780 $23,223 $35,312 $40,506
5711 HEALTH INSURANCE $15,645 $13,190 $19,242 $21,848
5712 DENTAL INSURANCE $1,878 $1,487 $2,112 $3,682
5713 MEDICARE $7,714 $5,667 $1,843 $2,078
5714 LIFE INSURANCE $864 $744 $1,148 $1,060
5715 LONG TERM DISABILITY $636 $517 $767 $1,018
5716 WORKERS COMPENSATION $5,086 $4,847 $2,823 $2,823
5717 VISION INSURANCE $359 $284 $432 $430
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,597
6111 GEN OFFICE SUPPLIES $23,681 $27,202 $28,000 $7,000
6112 PRINTING & DUPLICATING $1,387 $4,105 $3,000 $4,994
6114 POSTAGE $504 $1,979 $1,000 $1,089
6126 GENERAL SUPPLIES $0 $0 $0 $21,000
6154 TELEPHONE SERVICE $3,047 $3,121 $3,276 $3,125
6201 ADVERTISING & LEGL $1,977 $1,454 $6,000 $5,000
6205 STATE MANDATED COST $0 $160 $0 $53
6216 CONFERENCE AND $0 $0 $0 $2,000
6219 MILEAGE REIMBURSEMENT $68 $10 $120 $68
6226 MEMBERSHIP AND DUES $0 $0 $0 $135
7011 TRAINING AND $0 $62 $0 $1,100
389389
393
FY12 FY13 FY14 FINAL RECOMMENDED
ACTUALS ACTUALS BUDGET BUDGET
7013 MAINTENTANCE OF $1,600 $400 $1,600 $1,067
7014 GENERAL SVC AGMT $1,255,960 $1,445,932 $1,400,000 $1,500,000
7071 BANK CHARGES $8,492 $9,812 $9,000 $10,000
7197 CONTINGENCIES $0 $0 $145,200 $155,663
8002 IT REIMBURSEMENT $49,100 $20,300 $17,126 $26,078
8003 DEPRECIATION EXPENSES $7,494 $8,975 $2,500 $0
8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425
8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,260
8006 CC CAP ALLOCATION $0 $0 $22,608 $8,792
8007 CM CAP ALLOCATION $0 $0 $20,488 $20,206
8008 ENV AFFAIRS CAP ALLO $0 $0 $6,501 $5,660
8009 ECON DEV CAP ALLO $0 $0 $4,974 $5,428
8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $16,208 $9,858
8019 DISASTER PREP CAP ALLOC $0 $0 $5,461 $1,710
8022 ADMIN SERV CAP $0 $0 $15,599 $9,785
8023 FINANCE CAP ALLOC $0 $0 $29,579 $23,593
8024 HUMAN RESOURCES CAP $0 $0 $6,281 $6,281
9400 FIXED ASSET ACQUISITION $0 $14,528 $15,000 $99,626
9363 WINDSCREENS $0 $0 $0 $37,225
TOTAL EXPENDITURES $1,597,506 $1,762,505 $2,053,792 $2,308,256
390390
394
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
MONTA VISTA RECREATION CENTER
Budget Unit 110-6460
General Fund
PROGRAM OVERVIEW
The Monta Vista Recreation Center is home to a diverse array of recreational activities.
SERVICE OBJECTIVES
• Provide gymnastics classes via Twisters Sports Center.
• Offer department run pre-school program.
• Provide contractual and staff run classes and camps.
• Make space available for all co-sponsored clubs and rentals.
RECOMMENDED BUDGET
It is recommended that a budget of $13,385 be approved for the Monta Vista Recreation Center.
This represents an increase of $10,165overthe FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to an increase in Special Projects (-$10,000) for tables, chairs and a security
system.
This budget is funded entirely by the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 13,385
Fund Balance -
General Fund Costs 13,385$
Total Staffing 0.00
% Funded by General Fund 100.0%
391391
395
Recreation & Community Services- Monte Vista Recreation Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 2,159 3,000 3,000
Employee Benefits 238 - - -
Materials - - 200 350
Contract Services - - - -
Appropriations for Contingency - - 20 35
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - 10,000
TOTAL EXPENDITURES 2,397$ -$ 3,220$ 13,385$
Fund Balance (Use of)- - - -
General Fund Costs 2,397$ -$ 3,220$ 13,385$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no full time staff associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6460 MONTA VISTA REC CTR
5502 SALARIES PART TIME $2,159 $0 $3,000 $3,000
5713 MEDICARE $177 $0 $0 $0
5716 WORKERS COMPENSATION $61 $0 $0 $0
6111 GEN OFFICE SUPPLIES $0 $0 $200 $200
392392
396
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6112 PRINTING & DUPLICATING $0 $0 $0 $50
6126 GENERAL SUPPLIES $0 $0 $0 $100
7197 CONTINGENCIES $0 $0 $20 $35
9346 TABLES, CHAIRS, SECURITY SYS $0 $0 $0 $10,000
TOTAL EXPENDITURES $2,397 $0 $3,220 $13,385
393393
397
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR ADULT PROGRAMS
Budget Unit 110-6500
General Fund
PROGRAM OVERVIEW
Create a welcoming environment at the Senior Center for everyone 50 years and older. Enhance
a healthy lifestyle through quality education, recreation, travel, socials and volunteer
opportunities. Cupertino residents use the facility for room rentals on weekends when the
Senior Center is not being used for classes and programs.
SERVICE OBJECTIVES
• Coordinate the department’s efforts in achieving the National Gold Medal Award from
the American Academy of Park and Recreation Administration.
• Brand the “Cupertino Senior Center” in the community through expanding advertising
and marketing
RECOMMENDED BUDGET
It is recommended that a budget of $601,802 be approved for the Senior Adult Programs
Budget. This represents an increase of $62,793 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to the reallocation of staff time into this program.
This budget is funded from $296,000 in estimated department revenue and a $305,802
contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 296,000$
Total Expenditures 601,802
Fund Balance -
General Fund Costs 305,802$
Total Staffing 4.83
% Funded by General Fund 50.8%
394394
398
Recreation & Community Services- Senior Adult Programs
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 4,000 4,000
Intergovernmental Revenue - - - -
Charges for Services - - 292,000 292,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 296,000$ 296,000$
Expenditures
Employee Compensation 360,148 342,894 335,180 354,666
Employee Benefits 157,234 146,036 148,330 181,890
Materials 6,658 10,909 11,342 11,342
Contract Services 603 5,717 1,150 1,190
Appropriations for Contingency - - 1,249 1,253
Cost Allocation 36,700 32,800 41,578 51,461
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 561,343$ 538,356$ 538,829$ 601,802$
Fund Balance (Use of)- - - -
General Fund Costs 561,343$ 538,356$ 242,829$ 305,802$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorize d positions – 4.73
Full-time staff has been reallocated to more appropriately reflect time spent by program.
Total current authorized – 4.83
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
395395
399
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6500 SENIOR ADULT SUPERVISION
5501 SALARIES FULL TIME $347,528 $329,675 $321,115 $354,666
5502 SALARIES PART TIME $8,505 $9,111 $12,000 $0
5503 EXCESS MED PAY $3,090 $1,871 $964 $0
5505 OVERTIME $1,025 $2,237 $1,100 $0
5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $2,400
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,135
5600 RETIREMENT SYSTEM $92,709 $86,695 $89,196 $98,464
5711 HEALTH INSURANCE $41,620 $38,188 $37,570 $44,905
5712 DENTAL INSURANCE $4,695 $4,453 $4,439 $7,569
5713 MEDICARE $4,386 $3,672 $3,197 $5,143
5714 LIFE INSURANCE $2,615 $2,503 $2,743 $2,539
5715 LONG TERM DISABILITY $1,918 $1,762 $1,942 $2,469
5716 WORKERS COMPENSATION $5,994 $5,512 $5,935 $5,935
5717 VISION INSURANCE $897 $851 $908 $884
5722 HRA CITY CONTRIBUTION $0 $0 $0 $9,447
6111 GEN OFFICE SUPPLIES $2,573 $3,423 $3,845 $3,845
6154 TELEPHONE SERVICE $3,941 $5,772 $5,292 $5,292
6205 STATE MANDATED COST $0 $40 $0 $0
6216 CONFERENCE/MBRSP DUES $0 $1,674 $2,000 $2,000
6219 MILEAGE REIMBURSEMENT $8 $0 $50 $50
6226 MEMBERSHIP AND DUES $135 $0 $155 $155
7013 MAINTENTANCE OF $190 $387 $150 $190
7014 GENERAL SVC AGMT $413 $5,330 $1,000 $1,000
7197 CONTINGENCIES $0 $0 $1,249 $1,253
8002 IT REIMBURSEMENT $36,700 $32,800 $36,002 $44,761
8005 WEB SITE REIMBURSEMENT $0 $0 $5,576 $6,700
TOTAL EXPENDITURES $561,343 $538,357 $538,828 $601,802
396396
400
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR CENTER CASE MANAGER
Budget Unit 110-6529
General Fund
PROGRAM OVERVIEW
The Case Management Program has made it possible for seniors to continue to remain
independent and safe in their own homes. For case manager services a senior must be a
Cupertino Senior Center member. Council on Aging of Santa Clara County provides an annual
grant from the Older Americans Act for the case management program.
SERVICE OBJECTIVES
• Investigate the possibility of training a bilingual senior housing resource consultant
volunteer.
• Continue to provide multi-lingual case management services.
RECOMMENDED BUDGET
It is recommended that a budget of $178,286 be approved for the Senior Center Case Manager
Budget. This represents an increase of $77,411 over the FY 2013-14 Final Adopted Budget. The
increase is due to the recommendation to add one full time Case Manager Position. There is a
great need in the Community for a bilingual case manager. The current case manager is
carrying a case load of about 90 cases. The industry standard is 45 cases. The addition of this
position will enhance services available to the City’s senior population.
This budget is funded from $6,000 in estimated department revenue and a $178,286 contribution
from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 6,000$
Total Expenditures 178,286
Fund Balance -
General Fund Costs 172,286$
Total Staffing 1.38
% Funded by General Fund 96.6%
397397
401
Recreation & Community Services- Senior Center Case Manager
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 6,000 6,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 6,000$ 6,000$
Expenditures
Employee Compensation 62,523 61,361 61,924 101,756
Employee Benefits 23,786 23,837 23,038 48,349
Materials 9,917 6,297 6,953 12,253
Contract Services 315 466 2,000 -
Appropriations for Contingency - - 895 1,225
Cost Allocation - 5,600 6,065 14,703
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 96,541$ 97,561$ 100,875$ 178,286$
Fund Balance (Use of)- - - -
General Fund Costs 96,541$ 97,561$ 94,875$ 172,286$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 0.69
There are no recommended changes to the current level of staffing.
Total authorized positions – 1.38
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
398398
402
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6529 SENIOR CTR CASE MANAGER
5501 SALARIES FULL TIME $50,829 $52,216 $50,424 $101,756
5502 SALARIES PART TIME $11,694 $9,145 $11,500 $0
5505 OVERTIME $0 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $493
5600 RETIREMENT SYSTEM $16,421 $16,025 $14,006 $26,093
5711 HEALTH INSURANCE $4,786 $5,233 $5,912 $12,830
5712 DENTAL INSURANCE $635 $640 $648 $2,162
5713 MEDICARE $900 $895 $731 $1,475
5714 LIFE INSURANCE $390 $393 $437 $764
5715 LONG TERM DISABILITY $310 $308 $305 $714
5716 WORKERS COMPENSATION $222 $221 $866 $866
5717 VISION INSURANCE $121 $122 $132 $252
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,700
6111 GEN OFFICE SUPPLIES $1,067 $818 $1,350 $1,350
6154 TELEPHONE SERVICE $254 $1,159 $1,353 $1,353
6206 GRANT EXPENDITURES $4,529 $0 $0 $0
6219 MILEAGE REIMBURSEMENT $1,113 $1,085 $1,500 $1,500
6306 EMERGENCY FUND $2,653 $3,097 $2,400 $3,700
6307 CASE MANAGER $301 $138 $350 $350
6308 FLU SHOTS $0 $0 $0 $4,000
7011 TRAINING AND $315 $466 $2,000 $0
7197 CONTINGENCIES $0 $0 $895 $1,225
8002 IT REIMBURSEMENT $0 $5,600 $5,252 $12,789
8005 WEB SITE REIMBURSEMENT $0 $0 $813 $1,914
TOTAL EXPENDITURES $96,541 $97,560 $100,874 $178,286
399399
403
City of Cupertino
Fiscal Year 2014-2015-2015
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR ADULT RECREATION
Budget Unit 110-6549
General Fund
PROGRAM OVERVIEW
The Senior Adult Recreation program will generate user fees of approximately $464,000 from
trips, memberships, classes, and social events. Senior Center members support programs and
services and give over 22,000 hours of volunteer service annually.
SERVICE OBJECTIVES
• Offer educational courses, group travel, and socialization opportunities to adults aged
50 and over
• Provide volunteer service opportunities for adults aged 50 and over
RECOMMENDED BUDGET
It is recommended that a budget of $831,416 be approved for the Senior Adult Recreation
Budget. This represents an increase of $59,776 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to increased costs allocation charges and special projects.
This budget is funded from $464,000 in estimated department and a $367,416 contribution from
the general fund.
BUDGET AT A GLANCE
Total Revenue 464,000$
Total Expenditures 831,416
Fund Balance -
General Fund Costs 367,416$
Total Staffing 1.89
% Funded by General Fund 44.2%
400400
404
SPECIAL PROJECTS
Special Project Appropriations Revenue Funding Source Description
Upgrade Senior
Centers Audio
Visual
Equipment
$8000 None One time revenues
related to Apple
Campus 2 Project
Current item is
fully depreciated
at 13 years old
Senior Center
Commercial
Microwave
$1400 None One time revenues
related to Apple
Campus 2 Project
Current item is
fully depreciated
at 13 years old
Senior Center
Commercial
Coffee Brewing
System
$3100 None One time revenues
related to Apple
Campus 2 Project
Current item is
fully depreciated
at 13 years old
Natural Gas
Outdoor Grill
$2200 None One time revenues
related to Apple
Campus 2 Project
Current item is
fully depreciated
at 13 years old
Tour Guide
Headsets
$4200 None One time revenues
related to Apple
Campus 2 Project
Docent led tours
and center
presentations
Countertop
Steam Table for
Senior Center
Kitchen
$1200 None One time revenues
related to Apple
Campus 2 Project
Keep prepared
food served at
proper
temperature
Senior Center
Karaoke
Equipment
$800 None One time revenues
related to Apple
Campus 2 Project
Replacing old
equipment
Senior Center
Membership
Card Printer
$3000 None One time revenues
related to Apple
Campus 2 Project
Replacing old
equipment
TOTAL $ $23,900.00 $
401401
405
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Senior Adult Recreation
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 464,000 464,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 464,000$ 464,000$
Expenditures
Employee Compensation 138,113 152,540 146,632 133,680
Employee Benefits 46,891 49,118 43,025 67,004
Materials 455,441 336,768 498,950 501,950
Contract Services 10,283 12,096 17,500 22,500
Appropriations for Contingency - - 51,645 52,445
Cost Allocation - 14,200 13,888 46,437
Capital Outlay - - - -
Special Projects - - - 7,400
TOTAL EXPENDITURES 650,728$ 564,722$ 771,640$ 831,416$
Fund Balance (Use of)- - - -
General Fund Costs 650,728$ 564,722$ 307,640$ 367,416$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
402402
406
STAFFING
Total current authorized positions –1.58
Full-time staff has been reallocated to more appropriately reflect time spent by program.
Total authorized positions – 1.89
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6549 SENIOR ADULT RECREATION
5501 SALARIES FULL TIME $90,522 $106,456 $102,432 $133,680
5502 SALARIES PART TIME $44,490 $41,962 $40,700 $0
5505 OVERTIME $3,101 $4,122 $3,500 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $385
5600 RETIREMENT SYSTEM $25,438 $29,599 $28,452 $36,144
5711 HEALTH INSURANCE $11,280 $9,893 $7,797 $17,572
5712 DENTAL INSURANCE $1,260 $1,485 $1,484 $2,963
5713 MEDICARE $4,485 $3,132 $1,485 $1,938
5714 LIFE INSURANCE $720 $824 $906 $1,034
5715 LONG TERM DISABILITY $540 $615 $616 $942
5716 WORKERS COMPENSATION $2,927 $3,286 $1,982 $1,982
5717 VISION INSURANCE $241 $284 $303 $347
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,697
6111 GEN OFFICE SUPPLIES $1,338 $1,969 $2,000 $2,000
6112 PRINTING & DUPLICATING $326 $0 $750 $750
6114 POSTAGE $2 $0 $250 $250
6219 MILEAGE REIMBURSEMENT $164 $65 $250 $250
6301 TRIPS $337,377 $223,801 $360,000 $360,000
6302 MEMBERSHIP $4,253 $4,747 $4,700 $4,700
6303 NEWSLETTER $9,241 $9,474 $10,000 $10,000
6304 VOLUNTEER SUPPORT $3,049 $2,893 $4,000 $7,000
6305 SENIOR SOCIALS $12,538 $12,695 $15,000 $15,000
6306 EMERGENCY FUND $39 $0 $0 $0
6307 CASE MANAGER $190 $0 $0 $0
6311 BINGO $4,655 $4,066 $6,000 $6,000
6312 COFFEE FUND $6,304 $6,049 $6,500 $6,500
6315 COMPUTER CLASSES $1,530 $1,692 $2,500 $2,500
403403
407
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6316 SENIOR CENTER CLASSES $67,666 $62,963 $80,000 $80,000
6320 RECREATION SCHEDULE $6,769 $5,996 $7,000 $7,000
6329 GENERAL MISCELLANEOUS $0 $368 $0 $0
7011 TRAINING AND $135 $2,937 $2,000 $7,000
7013 MAINTENTANCE OF $1,438 $2,209 $8,000 $8,000
7014 GENERAL SVC AGMT $1,490 $0 $0 $0
7071 BANK CHARGES $7,220 $6,950 $7,500 $7,500
7197 CONTINGENCIES $0 $0 $51,645 $52,445
8002 IT REIMBURSEMENT $0 $14,200 $12,026 $43,815
8005 WEB SITE REIMBURSEMENT $0 $0 $1,862 $2,622
9400 FIXED ASSET ACQUISITION $0 $0 $0 $7,400
TOTAL EXPENDITURES $650,728 $564,734 $771,640 $831,416
404404
408
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Recreation Facilities
RECREATION AND COMMUNITY
SERVICES-
BLUE PHEASANT RESTAURANT
Budget Unit 110-6660
General Fund
PROGRAM OVERVIEW
The Blue Pheasant property is a 6,800 square foot leased restaurant.
SERVICE OBJECTIVES
• Develop a master plan for this facility with the rest of the Stevens Creek Corridor that
will serve the community’s long-term goals for improvements or changes.
RECOMMENDED BUDGET
It is recommended that a budget of $6,298 be approved for the Blue Pheasant Restaurant
Budget. This represents a decrease of $24,270 under the FY 2013-14 Final Adopted Budget. The
decrease is attributed primarily to the completion of a painting and landscaping special project
in FY2012-13.
This budget is funded from $100,000 in estimated department revenue and it is anticipated this
program will add to the General Fund balance by $93,702.
The following table details revenue, total expenditures, changes in fund balance and General
Fund contribution by category for the three prior fiscal years and the Final Adopted Budget for
the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue 100,000$
Total Expenditures 6,298
Fund Balance -
General Fund Costs (93,702)$
Total Staffing 0.00
% Funded by General Fund -1487.8%
405405
409
Recreation & Community Services- Blue Pheasant
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 100,000 100,000
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 100,000$ 100,000$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 4,412 4,144 5,062 5,725
Contract Services (56) - - -
Appropriations for Contingency - - 506 573
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - 25,000 -
TOTAL EXPENDITURES 4,356$ 4,144$ 30,568$ 6,298$
Fund Balance (Use of)- - - -
General Fund Costs 4,356$ 4,144$ (69,432)$ (93,702)$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no full time staff associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6660 BLUE PHEASANT RESTAURANT
6111 GEN OFFICE SUPPLIES $0 $0 $200 $200
6156 SEWER SERVICE $3,063 $3,063 $3,200 $3,975
6204 PROPERTY TAX $1,349 $1,081 $1,662 $1,550
7014 GENERAL SVC AGMT ($56) $0 $0 $0
406406
410
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7197 CONTINGENCIES $0 $0 $506 $573
9302 PAINTING LANDSCP $0 $0 $25,000 $0
TOTAL EXPENDITURES $4,356 $4,144 $30,568 $6,298
407407
411
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
RECREATION AND
COMMUNITY SERVICES-
COMMUNITY OUTREACH
Budget Unit 110-6710
General Fund
PROGRAM OVERVIEW
Community Outreach is responsible for facilitating communication and enhancing cultural
understanding in Cupertino neighborhoods. Block leaders are instrumental in delivering timely
and pertinent information to neighbors and the City.
SERVICE OBJECTIVES
• Aid in the development, implementation and coordination of City programs and
community-building activities designed to bring Cupertino neighborhoods together.
• Coordinate and disseminate useful and important information to all Cupertino residents
through regular meetings and communications that build relationships and strengthen
neighborhoods.
• Facilitate collaboration with Emergency Preparedness and Neighborhood Watch
programs.
• Train residents to connect and organize neighbors and neighborhoods.
• Implement the “Love Your Park” program to build relationships around neighborhood
parks.
RECOMMENDED BUDGET
It is recommended that a budget of $133,273 be approved for the Community Outreach Budget.
This program was transferred into the Recreation and Community Services from Public Affairs
in FY 2012-13. Historical data on this program can be found in the Public Affairs section of the
budget.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 133,273
Fund Balance -
General Fund Costs 133,273$
Total Staffing 0.65
% Funded by General Fund 100.0%
408408
412
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Community Outreach
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - 67,167
Employee Benefits - - - 34,466
Materials - - - 5,000
Contract Services - - - 16,500
Appropriations for Contingency - - - 2,150
Cost Allocation - - - 7,990
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 133,273$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 133,273$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
409409
413
STAFFING
Total current authorized positions – .75
One Community Relations Coordinator at 75% was transferred in from the Community
Outreach Program from Public Affairs.
Total authorized positions – .75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6710 COMMUNITY OUTREACH
5501 SALARIES FULL TIME $0 $0 $0 $67,167
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $180
5600 RETIREMENT SYSTEM $0 $0 $0 $18,647
5711 HEALTH INSURANCE $0 $0 $0 $9,297
5712 DENTAL INSURANCE $0 $0 $0 $1,567
5713 MEDICARE $0 $0 $0 $974
5714 LIFE INSURANCE $0 $0 $0 $554
5715 LONG TERM DISABILITY $0 $0 $0 $478
5716 WORKERS COMPENSATION $0 $0 $0 $630
5717 VISION INSURANCE $0 $0 $0 $183
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,956
6111 GEN OFFICE SUPPLIES $0 $0 $0 $3,000
6216 CONFERENCE AND $0 $0 $0 $2,000
7011 TRAINING AND $0 $0 $0 $500
7014 GENERAL SVC AGMT $0 $0 $0 $12,500
7023 INSURANCE PREMIUM $0 $0 $0 $3,500
7197 CONTINGENCIES $0 $0 $0 $2,150
8002 IT REIMBURSEMENT $0 $0 $0 $6,950
8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,040
TOTAL EXPENDITURES $0 $0 $0 $133,273
410410
414
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
RECREATION AND
COMMUNITY SERVICES-
EMERGENCY DISASTER PREPAREDNESS
Budget Unit 110-6720
General Fund
PROGRAM OVERVIEW
Disaster Preparedness is responsible for ensuring that the Cupertino community and City staff
are reasonably protected and prepared for emergencies and/or disasters.
SERVICE OBJECTIVES
• Maintain the City’s Emergency Operations Center (EOC) in a perpetual state of
operational readiness.
• Support the Cupertino Amateur Radio Emergency Service (CARES), Medical Reserve
Corps (MRC) and Community Emergency Response Team (CERT).
• Prepare, test and revise emergency response and recovery policies, plans and
procedures in compliance with the California Emergency Services Act, the Standardized
Emergency Management System (SEMS), and the National Incident Management
System (NIMS).
• Coordinate training of City staff in personal preparedness, SEMS/NIMS, and EOC
functions.
• Maintain effective liaison with local, state and national emergency management
organizations and/or allied disaster preparedness and response agencies.
• Partner with the West Side Cities and SCC Fire in establishing a regional EOC.
RECOMMENDED BUDGET
It is recommended that a budget of $61,694 be approved for the Emergency Disaster
Preparedness Budget. In Fiscal Year 2013-2014 this program was transferred in from Public
Affairs to Recreation and Community Services as part of a citywide reorganization, historical
costs for this program can be found there.
BUDGET AT A GLANCE
Total Revenue 7,600$
Total Expenditures 61,964
Fund Balance -
General Fund Costs 54,364$
Total Staffing 0
% Funded by General Fund 87.7%
411411
415
The budget includes $5,095 which represents a 50% match to the County 2013 Technology
Project.
This budget is funded from $7,600 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $54,364 contribution from the
general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Disaster Preparedness
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - 7,600
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ 7,600$
Expenditures
Employee Compensation - - - 34,934
Employee Benefits - - - -
Materials - - - 19,941
Contract Services - - - 1,994
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - 5,095
TOTAL EXPENDITURES -$ -$ -$ 61,964$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 54,364$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
412412
416
STAFFING
There is no full time staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6720 DISASTER PREPAREDNESS
5502 SALARIES PART TIME $0 $0 $0 $34,934
6111 GEN OFFICE SUPPLIES $0 $0 $0 $18,559
6151 ELECTRICAL SERVICE $0 $0 $0 $133
6154 TELEPHONE SERVICE $0 $0 $0 $1,243
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $6
7197 CONTINGENCIES $0 $0 $0 $1,994
9400 FIXED ASSET ACQUISITION $0 $0 $0 $5,095
TOTAL EXPENDITURES $0 $0 $0 $61,964
413413
417
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Other General
RECREATION AND
COMMUNITY SERVICES-
NEIGHBORHOOD WATCH
Budget Unit 110-6730
General Fund
PROGRAM OVERVIEW
Neighborhood Watch enhances public safety by providing crime prevention information to
local businesses and residents. The program promotes an active relationship between the
community and the Sheriff’s Office. Neighborhood Watch is the gateway volunteer
development program for the city.
SERVICE OBJECTIVES
• Create, implement and expand neighborhood watch meetings and groups.
• Maintain the Electronic Community Alert Program (E-CAP); Next Door Software
System.
• Participate in and support all City outreach and volunteer recruitment programs.
• Organize and conduct National Night Out and other community events.
RECOMMENDED BUDGET
It is recommended that a budget of $39,344 be approved for the Neighborhood Watch Budget.
In Fiscal Year 2013-2014 this program was transferred in from Public Affairs to Recreation and
Community Services as part of a citywide reorganization, historical costs for this program can
be found there.
This budget is funded entirely from the General Fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 39,334
Fund Balance -
General Fund Costs 39,334$
Total Staffing 0
% Funded by General Fund 100.0%
414414
418
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the two prior fiscal years, Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
Recreation & Community Services- Neighborhood Watch
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - 34,934
Employee Benefits - - - -
Materials - - - 4,000
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - 400
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 39,334$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 39,334$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no full time staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
415415
419
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6730 NEIGHBORHOOD WATCH
5502 SALARIES PART TIME $0 $0 $0 $34,934
6111 GEN OFFICE SUPPLIES $0 $0 $0 $4,000
7197 CONTINGENCIES $0 $0 $0 $400
TOTAL EXPENDITURES $0 $0 $0 $39,334
416416
420
City of Cupertino
Fiscal Year 2014-2015
FISCAL GENERAL SERVICES
Legislative/Administrative
RECREATION AND
COMMUNITY SERVICES-
LIBRARY SERVICE
Budget Unit 110-6740
General Fund
In Fiscal Year 2014 this program was transferred in from the Administrative Services
Department. Historical data for this program can be found in that department.
PROGRAM OVERVIEW
This budget augments the existing hours of library service currently provided to our
community through the Santa Clara County (SCC) Library JPA. In addition, the budget
includes $5,000 for the 10th anniversary celebration.
SERVICE OBJECTIVES
• Provide six extra hours per week of library service for our constituents.
• Explore partnerships with the SCC Library for recreation and community programs.
• Explore relocation of the Teen Center to the Library facility.
RECOMMENDED BUDGET
It is recommended that a budget of $371,000 be approved for the Library Service Budget.
This budget is funded from a $371,000 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 371,000
Fund Balance -
General Fund Costs 371,000$
Total Staffing 0
% Funded by General Fund 100.0%
417417
421
Recreation & Community Services- Library Extra Hour
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - 5,000
Contract Services - - - 366,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ -$ 371,000$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ -$ 371,000$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
All staff is funded by the Santa Clara County Library System.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
6740 LIBRARY EXTRA HOURS
6326 SPEC DEPT EXP $0 $0 $0 $5,000
7018 LIBRARY SUNDAY SERVICE $0 $0 $0 $366,000
TOTAL EXPENDITURES $0 $0 $0 $371,000
418418
422
Planning and
Community
Development
Administration
Planning/Economic
Housing Services
Building
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Proposed
2014-15
Page $ 239,294
Fund Dept
425 110 7200 239,294
$ 3,021,412
Fund Dept
428 110 7301 1,640,651
432 110 7302 1,327,983
436 250 7304 -
439 110 7305 52,778
441 110 7306 -
$ 1,196,538
Fund Dept
444 260 7401 69,551
447 260 7403 557,000
450 260 7404 48,141
452 265 7405 481,846
456 110 7406 40,000
$ 3,981,048
Fund Dept
458 110 7501 790,810
462 110 7502 1,704,353
466 110 7503 1,165,964
470 110 7506 319,921
$ 8,438,292 TOTAL PLANNING AND COMMUNITY DEVELOPMENT
Planning and Community
Development
Planning/Economic Development/RDA Successor
General Building
Construction Plan Checking
Building Code Enforcement
Muni Code Enforcement
Affordable Housing
Public Service Grants
BMR Housing
Human Services Grants
Building
Mid and Long Range Planning
Successor Agency
Economic Development
Housing Services
CDBG
Administration
Planning Administration
Current Planning
Annexations
420
425
Division Summary
Community Development- Summary
Category
Revenue
Taxes - - 100,000 100,000
Licenses and Permits - - 3,480,000 1,600,000
Use of Money and Property - - 45,000 28,000
Intergovernmental Revenue - - 310,000 310,943
Charges for Services - - 1,402,000 1,582,290
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 5,337,000$ 3,621,233$
Expenditures
Employee Compensation 2,105,021 2,197,110 2,403,740 2,644,988
Employee Benefits 820,280 858,872 936,444 1,125,752
Materials 478,246 606,422 415,124 956,205
Contract Services 598,467 509,537 940,042 1,254,065
Appropriations for Contingency - - 108,806 122,416
Cost Allocation 354,920 288,450 488,056 431,866
Capital Outlay 635,000 - - -
Special Projects - 11,815 2,409,000 1,903,000
TOTAL EXPENDITURES 4,991,934$ 4,472,206$ 7,701,212$ 8,438,292$
Fund Balance - - 418,318 (1,242,405)
General Fund Costs 4,991,934$ 4,472,206$ 1,945,894$ 6,059,464$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $8,438,292 be approved for the Community Development
Department. This represents an increase of $737,080 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to increases in contracts due to the department now
showing advanced deposits as part of their budget and increased use of Community
Development Block Grant Funding (CDBG).
This budget is funded from $3,621,233 in estimated department revenue and a $6,059,464
contribution from the general fund. Special Funds within the department project using
$1,242,405 in fund balances.
421421
426
Recommended Expenditures
Fiscal Year 2014-15
4 Year Expenditure History
In Millions
Administration
$239,294
3%
Planning
$3,021,412
36%
Housing Services
$1,196,538
14%
Building
$3,981,048
47%
$5.0
$4.5
$7.7
$8.4
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
422422
427
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
COMMUNITY DEVELOPMENT
Aarti Shrivastava, Director
KEY PERFORMANCE MEASURES BY DEPARTMENT
Department Strategy Measure 2012/13
Actual
2013/14
Projected
Planning
GOAL: Provide complete and timely technical processing of applications
for discretionary land use entitlements.
Provide timely technical
processing of
applications.
Percent of
applications
processed within 21
working days.
99%
100%
GOAL: Enhance community awareness and education of projects and
programs.
Expand educational
programming through
community outreach,
including focus group
meetings, postcards,
mailings and newspaper
ads.
Number of projects
where citywide
postcards or 1/2
page Cupertino
Courier ads were
sent.
Number of public
input meetings for
citywide programs.
Number of projects
7
4
28
15
12
30
BUDGET AT A GLANCE
Total Revenue 3,621,233$
Total Expenditures 8,438,292
Fund Balance (1,242,405)
General Fund Costs 6,059,464$
Total Staffing 26.55
% Funded by the General Fund 71.8%
423423
428
Department Strategy Measure 2012/13
Actual
2013/14
Projected
where information
was posted on City
website.
Housing Services
GOAL: Maintain BMR units throughout City that are available to very-low,
low, median and moderate income households.
Maintain BMR units in
Cupertino that are
available to very-low,
low, median and
moderate income
households.
Monitor units on an
annual basis to
ensure units will be
maintained in
inventory.
323 units
323 units
GOAL: Provide necessary support services to low and very low income
Cupertino residents.
Provide necessary
support services to low
and very-low income
Cupertino residents.
Provide grants to
nonprofit agencies
to serve low and
very low income
residents.
1169
households
1200
households
Building
GOAL: Approve building plan sets within 10 business days from submittal
of building application.
Approve building plan
sets in a timely manner.
Percent of plan sets
approved within
ten business days.
92%
100%
GOAL: Building inspections performed within two business days from
initial request.
Complete building
inspections in a timely
manner.
Percent of
inspections
performed within
two business days
from initial request.
100%
100%
424424
429
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
ADMINISTRATION-
PLANNING ADMINISTRATION
Budget Unit 110-7200
General Fund
PROGRAM OVERVIEW
The administration and management of general office and oversight functions for the Planning
Department.
SERVICE OBJECTIVES
• Coordinate and direct general office affairs related to planning functions.
• Manage professional and administrative staff.
• Prepare and implement the department budget.
• Coordinate as necessary with other departments in the City.
• Review and evaluate City and department goals and objectives.
RECOMMENDED BUDGET
It is recommended that a budget of $239,294 be approved for the Planning Administration
Budget. This budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $239,294 contribution from the General Fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 239,294
Fund Balance -
General Fund Costs 239,294$
Total Staffing 0.90
% Funded by the General Fund 100.0%
425425
430
Community Development-Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 152,543 151,654 154,865 133,020
Employee Benefits 62,053 64,058 65,644 54,316
Materials 7,342 10,324 9,519 10,620
Contract Services 29,679 20,969 2,705 26,955
Appropriations for Contingency - - 1,492 3,758
Cost Allocation 8,900 14,700 17,357 10,625
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 260,517$ 261,705$ 251,582$ 239,294$
Fund Balance - - - -
General Fund Costs 260,517$ 261,705$ 251,582$ 239,294$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
Total current authorized positions – 1.41
Recommend a reallocation resulting in a decrease of 0.51 to the current level of staffing.
Total authorized positions – .90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
426426
431
FY12 FY13 FY14 FINAL RECOMMENDED
ACTUALSACTUALS BUDGET BUDGET
7200 PLANNING ADMINISTRATION
5501 SALARIES FULL TIME $144,744 $151,018 $151,865 $130,720
5502 SALARIES PART TIME $7,745 $636 $0 $0
5505 OVERTIME $54 $0 $3,000 $2,300
5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $1,440
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $369
5600 RETIREMENT SYSTEM $40,180 $40,478 $42,184 $36,291
5710 EMPLOYEE BENEFITS ($1,179)$0 $0 $0
5711 HEALTH INSURANCE $13,007 $14,060 $13,138 $8,367
5712 DENTAL INSURANCE $1,265 $1,323 $1,320 $1,410
5713 MEDICARE $2,854 $2,264 $2,254 $2,088
5714 LIFE INSURANCE $864 $902 $990 $596
5715 LONG TERM DISABILITY $647 $634 $920 $862
5716 WORKERS COMPENSATION $572 $544 $968 $968
5717 VISION INSURANCE $242 $253 $271 $165
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,760
6111 GEN OFFICE SUPPLIES $1,674 $3,211 $1,300 $1,300
6115 MEETING EXPENSES $1,013 $1,007 $1,000 $1,600
6154 TELEPHONE SERVICE $837 $1,080 $819 $920
6216 CONFERENCE/MBRSP DUES $2,789 $3,499 $5,400 $5,800
6226 MEMBERSHIP AND DUES $1,030 $1,527 $1,000 $1,000
7011 TRAINING AND $779 $720 $1,600 $1,600
7013 MAINTENTANCE OF $28,539 $17,429 $1,105 $25,105
7014 GENERAL SVC AGMT $361 $2,820 $0 $0
7109 ERGONOMICS $0 $0 $0 $250
7197 CONTINGENCIES $0 $0 $1,492 $3,758
8002 IT REIMBURSEMENT $8,900 $14,700 $15,400 $9,377
8005 WEB SITE REIMBURSEMENT $0 $0 $1,957 $1,248
TOTAL EXPENDITURES $260,517 $261,704 $251,583 $239,294
427427
432
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
CURRENT PLANNING
Budget Unit 110-7301
General Fund
PROGRAM OVERVIEW
The current planning program serves to review projects and implement City ordinances and the
General Plan goals/objectives through the permitting process.
SERVICE OBJECTIVES
• Maintain a high level of customer service.
• Provide assistance at the public counter, over the telephone, or via email.
• Implement the City's General Plan and Zoning Ordinance.
• Evaluate Planning applications for consistency with City ordinance, General Plan goals
and applicable State and Federal regulations.
• Coordinate internal review of Planning applications with other City departments.
• Conduct environmental review of projects in compliance with California Environmental
Quality Act (CEQA) and applicable regional, State and Federal regulations.
• Provide technical analysis and recommendations to the Council, Planning Commission
and Design Review Committee.
• Administer the review of projects including finalizing building permits related to
Planning requirements.
RECOMMENDED BUDGET
It is recommended that a budget of $1,640,651 be approved for the Current Planning Budget.
This represents a decrease of $771,922 under the FY 2013-14 Final Adopted Budget. The
decrease is attributed primarily to a one-time special project related to Apple Campus 2 that
was budgeted in FY 2013-14.
BUDGET AT A GLANCE
Total Revenue 1,000,000$
Total Expenditures 1,640,651
Fund Balance -
General Fund Costs 640,651$
Total Staffing 7.10
% Funded by the General Fund 39.0%
428428
433
This budget is funded from $1,000,000 in estimated department revenue and a $640,651
contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Rosebowl $ 35,000 $ 35,000 General Fund Rosebowl
Main Street $ 5,000 $ 5,000 Main Street
TOTAL $ 40,000 $ 40,000
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development - Current Planning
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 1,324,000 1,000,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,324,000$ 1,000,000$
Expenditures
Employee Compensation 596,657 658,377 798,866 729,333
Employee Benefits 236,192 257,563 293,169 294,099
Materials 14,676 18,909 25,857 22,472
Contract Services 749 2,829 405,920 406,344
Appropriations for Contingency - - 43,178 42,881
Cost Allocation 43,600 68,000 100,583 105,522
Capital Outlay - - - -
Special Projects - - 745,000 40,000
TOTAL EXPENDITURES 891,874$ 1,005,678$ 2,412,573$ 1,640,651$
Fund Balance - - - -
General Fund Costs 891,874$ 1,005,678$ 1,088,573$ 640,651$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
429429
434
STAFFING
Total current authorized positions – 7.81
Recommend a reallocation resulting in a decrease of 0.71 to the current level of staffing
Total authorized positions – 7.10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7301 CURRENT PLANNING
5501 SALARIES FULL TIME $579,615 $637,091 $765,942 $653,233
5502 SALARIES PART TIME $12,918 $13,060 $25,960 $60,000
5503 EXCESS MED PAY $1,974 $1,490 $964 $0
5505 OVERTIME $2,150 $6,736 $6,000 $16,100
5506 CAR ALLOWAMCE $0 $0 $0 $720
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,345
5600 RETIREMENT SYSTEM $155,180 $165,382 $190,261 $174,735
5710 EMPLOYEE BENEFITS ($684) $0 $0 $0
5711 HEALTH INSURANCE $50,592 $56,266 $67,219 $66,009
5712 DENTAL INSURANCE $5,974 $6,350 $7,333 $11,126
5713 MEDICARE $9,443 $10,323 $11,120 $9,569
5714 LIFE INSURANCE $4,390 $4,815 $5,769 $4,517
5715 LONG TERM DISABILITY $3,041 $3,220 $4,605 $4,527
5716 WORKERS COMPENSATION $7,115 $9,994 $5,362 $5,362
5717 VISION INSURANCE $1,141 $1,213 $1,500 $1,299
5722 HRA CITY CONTRIBUTION $0 $0 $0 $13,890
6111 GEN OFFICE SUPPLIES $5,738 $10,126 $7,200 $7,200
6112 PRINTING & DUPLICATING $87 ($788) $700 $0
6121 SML TOOLS & EQUIPMENT $0 $0 $5,600 $1,040
6154 TELEPHONE SERVICE $2,848 $3,327 $2,457 $3,282
6216 CONFERENCE/MBRSP DUES $2,889 $3,733 $8,100 $8,800
6219 MILEAGE REIMBURSEMENT $102 $11 $200 $150
6226 MEMBERSHIP AND DUES $3,012 $2,500 $1,600 $2,000
7011 TRAINING AND $413 $2,456 $4,800 $4,500
7013 MAINTENTANCE OF $0 $0 $6,120 $6,304
7014 GENERAL SVC AGMT $336 $373 $395,000 $5,500
7109 ERGONOMICS $0 $0 $0 $3,040
430430
435
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7121 REFUNDABLE DEPOSITS $0 $0 $0 $387,000
7197 CONTINGENCIES $0 $0 $43,178 $42,881
8002 IT REIMBURSEMENT $43,600 $68,000 $76,471 $73,972
8004 CITY CHANNEL REIMB $0 $0 $14,906 $21,702
8005 WEB SITE REIMBURSEMENT $0 $0 $9,206 $9,848
9327 APPLE 2 CAMPUS $0 $0 $745,000 $0
9333 ROSEBOWL $0 $0 $0 $5,000
9334 MAIN STREET $0 $0 $0 $35,000
TOTAL EXPENDITURES $891,874 $1,005,678 $2,412,573 $1,640,651
431431
436
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
MID AND LONG RANGE PLANNING
Budget Unit 110-7302
General Fund
PROGRAM OVERVIEW
The long range planning programs assists the community in preparing, reviewing and
amending documents including the General Plan, Specific Plans, conceptual plans, the
Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and
evaluates trends, and develops strategies and plans to help the City address change.
SERVICE OBJECTIVES
• Review and amend the City's General Plan, Housing Element, and Municipal Code,
including the Zoning Ordinance, Specific, Conceptual and Master Plans.
• Ensure that City processes and regulations are in compliance with State and Federal
regulations.
• Review and implement policies in the General Plan, Housing Element, Zoning
Ordinance, Specific, Conceptual and Master Plans.
• Coordinate with various regional, State and Federal agencies on projects.
• Facilitate the planning and implementation of the City Councils annual community
development goals and objectives.
RECOMMENDED BUDGET
It is recommended that a budget of $1,327,983 be approved for the Mid and Long Range
Planning Budget. This represents an increase of $846,453 over the FY 2013-14 Final Adopted
Budget. The increase is attributed primarily to several special projects that are budgeted this
fiscal year.
This budget is funded from $32,290 in estimated department revenue and a $1,295,693
contribution from the General Fund.
BUDGET AT A GLANCE
Total Revenue 32,290$
Total Expenditures 1,327,983
Fund Balance -
General Fund Costs 1,295,693$
Total Staffing 2.00
% Funded by the General Fund 97.6%
432432
437
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
GPA Project $ 170,000 $ 170,000 General Fund
General Fund
General Fund
GPA Project
Housing
Element
$ 65,000 $ 65,000 Housing
Element
N. De Anza $ 110,000 $ 110,000 N. De Anza
Parking
Ordinance
$ 170,000 $ 170,000 Parking
Ordinance
Vallco $ 20,000 $ 20,000 Vallco
Oaks $ 5,000 $ 5,000 Oaks
Heart of the City $ 443,000 $ 443,000 Heart of the City
TOTAL $ $983,000 $ $983,000
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
433433
438
Community Development - Mid and Long Range Planning
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 78,000 32,290
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 78,000$ 32,290$
Expenditures
Employee Compensation 121,369 128,935 131,047 208,569
Employee Benefits 45,992 47,123 48,800 89,838
Materials 6,329 20,699 5,746 4,381
Contract Services 8,297 45,334 6,508 1,700
Appropriations for Contingency - - 1,225 608
Cost Allocation 4,600 11,800 26,204 39,887
Capital Outlay - - - -
Special Projects - - 265,000 983,000
TOTAL EXPENDITURES 186,587$ 253,891$ 484,530$ 1,327,983$
Fund Balance - - - -
General Fund Costs 186,587$ 253,891$ 406,530$ 1,295,693$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
Total current authorized positions – 1.03
Recommend a reallocation resulting in an increase of 0.97 to the current level of staffing.
Total authorized positions – 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
434434
439
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7302 MID LONG TERM PLANNING
5501 SALARIES FULL TIME $120,766 $124,191 $123,807 $203,969
5502 SALARIES PART TIME $603 $4,723 $7,240 $0
5505 OVERTIME $0 $21 $0 $4,600
5506 CAR ALLOWAMCE $0 $0 $0 $720
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $658
5600 RETIREMENT SYSTEM $32,009 $32,573 $34,390 $56,089
5711 HEALTH INSURANCE $9,433 $9,798 $9,243 $18,592
5712 DENTAL INSURANCE $954 $960 $965 $3,132
5713 MEDICARE $1,796 $1,905 $1,795 $3,054
5714 LIFE INSURANCE $677 $680 $752 $1,221
5715 LONG TERM DISABILITY $506 $490 $749 $1,386
5716 WORKERS COMPENSATION $434 $533 $707 $707
5717 VISION INSURANCE $183 $184 $198 $368
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,911
6111 GEN OFFICE SUPPLIES $2,960 $9,169 $1,000 $1,000
6121 SML TOOLS & EQUIPMENT $0 $0 $1,400 $260
6154 TELEPHONE SERVICE $508 $520 $546 $521
6216 CONFERENCE/MBRSP DUES $2,861 $2,370 $2,400 $2,200
6226 MEMBERSHIP AND DUES $0 $0 $400 $400
6229 GREEN BLDG $0 $8,640 $0 $0
7011 TRAINING AND $0 $0 $1,200 $1,100
7013 MAINTENTANCE OF $0 $0 $808 $0
7014 GENERAL SVC AGMT $8,297 $895,503 $4,500 $0
7109 ERGONOMICS $0 $0 $0 $760
7197 CONTINGENCIES $0 $0 $1,225 $608
8002 IT REIMBURSEMENT $4,600 $11,800 $10,084 $20,837
8004 CITY CHANNEL REIMB $0 $0 $14,906 $16,276
8005 WEB SITE REIMBURSEMENT $0 $0 $1,214 $2,774
9328 GPA PROJECT $0 $0 $0 $170,000
9330 HOUSING ELEMENT $0 $0 $250,000 $65,000
9335 N. DEANZA $0 $0 $15,000 $110,000
9336 PARKING ORDINANCE $0 $0 $0 $170,000
9343 VALLCO $0 $0 $0 $20,000
9344 OAKS $0 $0 $0 $5,000
9346 Heart of the City (HOC) $0 $0 $0 $443,000
TOTAL EXPENDITURES $186,586 $1,104,060 $484,529 $1,327,983
435435
440
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
PLANNING/RDA SUCCESSOR AGENCY-
SUCCESSOR AGENCY
Budget Unit 110-7304
General Fund
PROGRAM OVERVIEW
In Fiscal Year 2013-2014 this program was completed. Prior year actual costs are included to
provide historical costs. Once all prior year actuals are $0 this program will be removed from
the budget.
436436
441
Community Development - Successor Agency
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 145,264 45,117 - -
Employee Benefits 36,344 15,112 - -
Materials 31,352 4,514 - -
Contract Services 190,569 - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay 635,000 - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,038,529$ 64,743$ -$ -$
Fund Balance - - - -
General Fund Costs 1,038,529$ 64,743$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7304 SUCCESSOR AGENCY TRUST
5501 SALARIES FULL TIME $138,069 $45,089 $0 $0
5502 SALARIES PART TIME $7,195 $28 $0 $0
5600 RETIREMENT SYSTEM $138 $11,619 $0 $0
5710 EMPLOYEE BENEFITS $35,541 $0 $0 $0
5711 HEALTH INSURANCE $482 $2,106 $0 $0
437437
442
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5712 DENTAL INSURANCE $34 $224 $0 $0
5713 MEDICARE $79 $640 $0 $0
5714 LIFE INSURANCE $26 $172 $0 $0
5715 LONG TERM DISABILITY $20 $154 $0 $0
5716 WORKERS COMPENSATION $19 $154 $0 $0
5717 VISION INSURANCE $6 $43 $0 $0
6335 PASS-THRU EXPENDITURE $31,352 $0 $0 $0
7014 GENERAL SVC AGMT $190,569 $4,514 $0 $0
7014 GENERAL SVC AGMT $214,933 $0 $0 $0
9300 FACILITY IMPROVEMENTS $635,000 $635,000 $0 $0
TOTAL EXPENDITURES $1,253,463 $699,742 $0 $0
438438
443
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
ADMINISTRATION-
ANNEXATIONS
Budget Unit 110-7305
General Fund
PROGRAM OVERVIEW
This is a new program in FY 2013-14 created to account for annexations of property into/out of
City limits.
SERVICE OBJECTIVES
• Identify and process annexations
RECOMMENDED BUDGET
It is recommended that a budget of $52,778 be approved for the Annexations Budget. This
budget is unchanged since the adoption of the final budget.
This budget is funded from a $52,778 contribution from the General Fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 52,778
Fund Balance -
General Fund Costs 52,778$
Total Staffing -
% Funded by the General Fund 100%
439439
444
Community Development- Annexations
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - 47,980 47,980
Appropriations for Contingency - - 4,798 4,798
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 52,778$ 52,778$
Fund Balance - - - -
General Fund Costs -$ -$ 52,778$ 52,778$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7305 ANNEXATIONS
7014 GENERAL SVC AGMT $0 $0 $47,980 $47,980
7197 CONTINGENCIES $0 $0 $4,798 $4,798
TOTAL EXPENDITURES $0 $0 $52,778 $52,778
440440
445
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
PLANNING/ECONOMIC
DEVELOPMENT-
ECONOMIC DEVELOPMENT
Budget Unit 110-7306
General Fund
PROGRAM OVERVIEW
In Fiscal Year 2013-141 this program was transferred to Administration. A complete discussion
of this program can be found in that section. This program is included in Planning and
Community Development to preserve historical revenue and expenditure data. Once all prior
year actuals are zero, this program will be removed from the budget.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
441441
446
Community Development- Economic Development
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 46,867 74,195 - -
Employee Benefits 23,631 24,710 - -
Materials 9,640 24,976 - -
Contract Services 5,675 450 - -
Appropriations for Contingency - - - -
Cost Allocation - 12,000 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 85,813$ 136,331$ -$ -$
Fund Balance - - - -
General Fund Costs 85,813$ 136,331$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7306 ECONOMIC DEVELOPMENT
5501 SALARIES FULL TIME $46,867 $36,372 $0 $0
5502 SALARIES PART TIME $0 $37,684 $0 $0 5505 OVERTIME $0 $139 $0 $0
5600 RETIREMENT SYSTEM $17,052 $18,671 $0 $0
5710 EMPLOYEE BENEFITS ($4,101) $0 $0 $0
5711 HEALTH INSURANCE $6,437 $2,688 $0 $0
5712 DENTAL INSURANCE $637 $347 $0 $0
5713 MEDICARE $1,279 $1,259 $0 $0
442442
447
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5714 LIFE INSURANCE $489 $267 $0 $0
5715 LONG TERM DISABILITY $353 $187 $0 $0
5716 WORKERS COMPENSATION $1,365 $1,225 $0 $0
5717 VISION INSURANCE $122 $66 $0 $0
6111 GEN OFFICE SUPPLIES $206 $2,093 $0 $0
6112 PRINTING & DUPLICATING $0 $1,001 $0 $0
6115 MEETING EXPENSES $0 $0 $0 $0
6121 SML TOOLS & EQUIPMENT $0 $0 $0 $0
6216 CONFERENCE AND $30 $260 $0 $0
6219 MILEAGE REIMBURSEMENT $99 $67 $0 $0
6225 CHAMBER OF COMMERCE $9,305 $17,305 $0 $0
6226 MEMBERSHIP AND DUES $0 $4,250 $0 $0
6326 SPECIAL DEPARTMENTAL $0 $0 $0 $0
7014 GENERAL SVC AGMT $5,675 $450 $0 $0
7017 LANGUAGE SERVICES $0 $0 $0 $0
7109 ERGONOMICS $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $0 $0
8002 IT REIMBURSEMENT $0 $12,000 $0 $0
8004 CITY CHANNEL REIMB $0 $0 $0 $0
TOTAL EXPENDITURES $85,813 $136,331 $0 $0
443443
448
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG GENERAL ADMINISTRATION
Budget Unit 260-7401
Special Revenue
PROGRAM OVERVIEW
The General Administration of the Community Development Block Grant (CDBG) federal
entitlement program consists of the overall program administration costs, including staff time
and employee benefits. The CDBG program is a federal entitlement program which serves low
and very-low income Cupertino residents.
SERVICE OBJECTIVES
• Prepare and submit an Annual Plan yearly to the Department of Housing and Urban
Development (HUD).
• Prepare and submit CAPER on annual basis to HUD.
• Prepare and submit to HUD a Consolidated Plan every 5-7 years.
• Meet quarterly with Santa Clara County CDBG Coordinators.
• Conduct two public hearings per year to allocate CDBG funding.
RECOMMENDED BUDGET
It is recommended that a budget of $69,551 be approved for the CDBG General Administration
Budget. This represents a decrease of $71,527 under the FY 2013-14 Final Adopted Budget. The
decrease is attributed primarily to the budgeting of only salary and benefit related expenses in
this budget.
This budget is funded from $148,078 in estimated department and will add $78,527 to fund 260
fund balances.
BUDGET AT A GLANCE
Total Revenue 148,078$
Total Expenditures 69,551
Fund Balance 78,527
General Fund Costs -$
Total Staffing 0.47
% Funded by the General Fund 0.0%
444444
449
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development- Housing CDBG
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 33,000 28,000
Intergovernmental Revenue - - 120,078 120,078
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - -
TOTAL REVENUE -$ -$ 153,078$ 148,078$
Expenditures
Employee Compensation 53,023 42,099 45,389 49,000
Employee Benefits 20,974 16,049 18,344 20,551
Materials 7,172 560 7,156 -
Contract Services - - 337 -
Appropriations for Contingency - - 749 -
Cost Allocation - - 68,952 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 81,169$ 58,708$ 140,927$ 69,551$
Fund Balance - - (81,103) 78,527
General Fund Costs 81,169$ 58,708$ 68,952$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
Total current authorized positions – 0.43
Recommend a reallocation resulting in an increase of 0.04 to the current level of staffing.
Total authorized positions – 0.47
445445
450
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7401 CDBG GENERAL ADMIN
5501 SALARIES FULL TIME $53,023 $42,099 $45,389 $49,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $235
5600 RETIREMENT SYSTEM $14,152 $11,114 $12,608 $12,390
5711 HEALTH INSURANCE $4,527 $3,224 $3,684 $4,370
5712 DENTAL INSURANCE $496 $370 $404 $736
5713 MEDICARE $810 $629 $658 $710
5714 LIFE INSURANCE $380 $284 $341 $360
5715 LONG TERM DISABILITY $229 $200 $272 $343
5716 WORKERS COMPENSATION $284 $157 $295 $295
5717 VISION INSURANCE $95 $71 $83 $95
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,017
6111 GEN OFFICE SUPPLIES $1 $0 $0 $0
6206 GRANT EXPENDITURES $7,156 $0 $7,156 $0
6216 CONFERENCE AND $15 $560 $0 $0
7013 MAINTENTANCE OF $0 $0 $337 $0
7197 CONTINGENCIES $0 $0 $749 $0
8002 IT REIMBURSEMENT $0 $0 $3,470 $0
8004 CITY CHANNEL REIMB $0 $0 $29,812 $0
8005 WEB SITE REIMBURSEMENT $0 $0 $507 $0
8006 CC CAP ALLOCATION $0 $0 $1,149 $0
8007 CM CAP ALLOCATION $0 $0 $1,679 $0
8008 ENV AFFAIRS CAP ALLO $0 $0 $531 $0
8009 ECON DEV CAP ALLO $0 $0 $408 $0
8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $0
8017 CITY ATTORNEY CAP ALLOC $0 $0 $20,054 $0
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $824 $0
8019 DISASTER PREP CAP ALLOC $0 $0 $277 $0
8022 ADMIN SERV CAP $0 $0 $1,279 $0
8023 FINANCE CAP ALLOC $0 $0 $2,424 $0
8024 HUMAN RESOURCES CAP $0 $0 $1,200 $0
TOTAL EXPENDITURES $81,169 $58,707 $140,928 $69,551
446446
451
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG PROGRAM – CAPITAL GRANTS
Budget Unit 260-7403
General Fund
PROGRAM OVERVIEW
This portion of the CDBG program encompasses grants/loans to non-profit developers and
agencies to purchase land/units for affordable housing.
SERVICE OBJECTIVES
• Issue RFP on an annual basis for affordable housing development projects.
• Make funding recommendations to Housing Commission and City Council.
• Coordinate entitlement process with the Planning Division for affordable development
projects.
• Monitor project progress of grantees through construction phase.
• Coordinate CEQA/NEPA process for all affordable developments.
• Review quarterly reports from developers and enter data into HUD IDIS program.
• Coordinate preparation of all grant/loan agreements, Deeds of Trust, Promissory Notes
and Regulatory Agreements.
RECOMMENDED BUDGET
It is recommended that a budget of $557,000 be approved for the CDBG-Capital Grants Budget.
This represents an increase of $342,786 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to increased material costs associated with a new multi-family residential
rehabilitation grant.
This budget is funded from $147,362 in estimated department revenue and the use of $409,638
in fund balance.
BUDGET AT A GLANCE
Total Revenue 147,362$
Total Expenditures 557,000
Fund Balance (409,638)
General Fund Costs 819,276$
Total Staffing -
% Funded by the General Fund 147.1%
447447
452
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development- Affordable Housing - Capital Grants
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - 147,362 147,362
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 147,362$ 147,362$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 170,715 324,887 133,965 557,000
Contract Services - - - -
Appropriations for Contingency - - 13,397 -
Cost Allocation - - 66,852 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 170,715$ 324,887$ 214,214$ 557,000$
Fund Balance - - - (409,638)
General Fund Costs 170,715$ 324,887$ 66,852$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
448448
453
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7403 AFFORDABLE HOUSING
6206 GRANT EXPENDITURES $170,715 $365,227 $133,965 $557,000
7197 CONTINGENCIES $0 $0 $13,397 $0
8006 CC CAP ALLOCATION $0 $0 $10,144 $0
8007 CM CAP ALLOCATION $0 $0 $7,152 $0
8008 ENV AFFAIRS CAP ALLO $0 $0 $2,273 $0
8009 ECON DEV CAP ALLO $0 $0 $1,737 $0
8017 CITY ATTORNEY CAP ALLOC $0 $0 $20,054 $0
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $7,272 $0
8019 DISASTER PREP CAP ALLOC $0 $0 $2,450 $0
8022 ADMIN SERV CAP $0 $0 $5,445 $0
8023 FINANCE CAP ALLOC $0 $0 $10,325 $0
TOTAL EXPENDITURES $170,715 $365,227 $214,214 $557,000
449449
454
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG PUBLIC SERVICE GRANTS
Budget Unit 260-7404
General Fund
PROGRAM OVERVIEW
Fifteen percent of the City of Cupertino’s CDBG entitlement is reserved for grants to nonprofit
agencies serving low and very low income Cupertino residents. The agencies provide food, job
training, emergency housing, legal assistance, etc.
SERVICE OBJECTIVES
• On a quarterly basis, monitor grants, disburse funding, and collect demographic
information from each sub-recipient awarded funding through this program.
• On a bi-annual basis, issue RFP for grants, review grant applications, make funding
recommendations.
• Make presentation to City Council on funding recommendations.
• On an annual basis, prepare grant agreement or amend grant agreement for each
grantee.
RECOMMENDED BUDGET
It is recommended that a budget of $48,141 be approved for the CDBG-Public Service Grants
Budget. This represents an increase of $5,581 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to increases in material costs.
This budget is funded from $43,503 in estimated department revenue and the use of $4,638 in
fund balance.
This budget is funded from $42,560 in grant revenue. The following table details revenue,
expenditures, changes in fund balance and General Fund costs by category for the three prior
fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue 43,503$
Total Expenditures 48,141
Fund Balance (4,638)
General Fund Costs -$
Total Staffing -
% Funded by the General Fund 0.0%
450450
455
Community Development- CDBG Public Service Grants
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - 42,560 43,503
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 42,560$ 43,503$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 82,237 45,281 42,560 48,141
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 82,237$ 45,281$ 42,560$ 48,141$
Fund Balance - - - (4,638)
General Fund Costs 82,237$ 45,281$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7404 PUBLIC SERVICE GRANTS
6206 GRANT EXPENDITURES $82,237 $45,281 $42,560 $48,141
TOTAL EXPENDITURES $82,237 $45,281 $42,560 $48,141
451451
456
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
AFFORDABLE HOUSING-BMR
Budget Unit 265-7405
General Fund
PROGRAM OVERVIEW
This program covers administration of the Below Market Rate (BMR) program.
SERVICE OBJECTIVES
• Contract with West Valley Community Services (WVCS) on an annual basis.
• Prepare and monitor agreement for services between the City of Cupertino and WVCS.
• Review quarterly reports submitted by WVCS.
• Process quarterly reimbursement requests from WVCS.
• Provide technical assistance to WVCS in the administration of the BMR program.
• Review lot book reports prepared by independent contractor for each of the ownership
BMR units in the BMR program.
• Review and maintain “Policy and Procedures Manual for Administering Deed
Restricted Affordable Housing Units.”
• Review and maintain Inclusionary Housing Program Manual.
RECOMMENDED BUDGET
It is recommended that a budget of $481,846 be approved for the Affordable Housing BMR
Budget. This represents an increase of $151,874 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to two special projects included as part of this year’s budget.
This budget is funded from $100,000 in estimated department revenue and the use of $381,846
in fund balance.
BUDGET AT A GLANCE
Total Revenue 100,000$
Total Expenditures 481,846
Fund Balance (381,846)
General Fund Costs -$
Total Staffing 0.33
% Funded by the General Fund 0.0%
452452
457
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Nexis Study $ 60,000 $ 60,000 Fund Balance Nexis Study
Consolidated
Plan
$ 40,000 $ 40,000 Consolidated
Plan
TOTAL $ 100,000 $ 100,000
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development - BMR Housing
Category
Revenue
Taxes - - 100,000 100,000
Licenses and Permits - - - -
Use of Money and Property - - 12,000 -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 112,000$ 100,000$
Expenditures
Employee Compensation 23,431 23,061 24,561 31,096
Employee Benefits 8,567 9,141 10,165 13,387
Materials 101,704 113,237 133,246 266,863
Contract Services 43,442 56,853 53,000 70,500
Appropriations for Contingency - - - -
Cost Allocation - 2,300 - -
Capital Outlay - - - -
Special Projects - - 109,000 100,000
TOTAL EXPENDITURES 177,144$ 204,592$ 329,972$ 481,846$
Fund Balance - - 141,972 (381,846)
General Fund Costs 177,144$ 204,592$ 76,000$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
453453
458
STAFFING
Total current authorized positions – 0.25
Recommend a reallocation resulting in an increase of 0.08 to the current level of staffing.
Total authorized positions – 0.33
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7405 BMR HOUSING
5501 SALARIES FULL TIME $21,219 $23,061 $24,561 $31,096
5502 SALARIES PART TIME $2,212 $0 $0 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $165
5600 RETIREMENT SYSTEM $5,664 $6,090 $6,822 $7,863
5711 HEALTH INSURANCE $1,821 $2,052 $2,195 $3,068
5712 DENTAL INSURANCE $195 $227 $235 $517
5713 MEDICARE $502 $355 $356 $451
5714 LIFE INSURANCE $143 $167 $190 $229
5715 LONG TERM DISABILITY $123 $118 $147 $217
5716 WORKERS COMPENSATION $84 $89 $172 $172
5717 VISION INSURANCE $37 $43 $48 $60
5722 HRA CITY CONTRIBUTION $0 $0 $0 $645
6111 GEN OFFICE SUPPLIES $2,252 $4,251 $2,500 $1,500
6121 SML TOOLS & EQUIPMENT $0 $0 $0 $500
6154 TELEPHONE SERVICE $0 $134 $546 $45
6206 GRANT EXPENDITURES $0 $0 $0 $125,818
6216 CONFERENCE/MBRSP DUES $0 $0 $2,800 $3,000
6226 MEMBERSHIP AND DUES $1,414 $1,941 $2,400 $2,000
6326 SPECIAL DEPARTMENTAL $98,038 $106,911 $125,000 $134,000
6326 SPECIAL DEPARTMENTAL ($8) $0 $0 $0
7011 TRAINING AND $0 $0 $500 $500
7014 GENERAL SVC AGMT $13,442 $41,524 $7,500 $18,500
7075 LEGAL COSTS $0 $377 $15,000 $20,000
7105 RENTAL MEDIATION $30,000 $30,000 $30,000 $30,000
7109 ERGONOMICS $0 $0 $0 $1,500
8002 IT REIMBURSEMENT $0 $2,300 $0 $0
9330 HOUSING ELEMENT $0 $0 $109,000 $0
454454
459
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9331 NEXIS STUDY $0 $0 $0 $60,000
9345 CONSOLIDATED PLAN $0 $0 $0 $40,000
TOTAL EXPENDITURES $177,136 $219,638 $329,972 $481,846
455455
460
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
HUMAN SERVICES GRANTS
Budget Unit 110-7406
General Fund
PROGRAM OVERVIEW
The City of Cupertino sets aside $40,000 from its General Fund for non-profit agencies
providing services to Cupertino low and very-low income.
SERVICE OBJECTIVES
• On a quarterly basis, monitor grants, disburse funding, and collect demographic
information from each sub-recipient of this program.
• On a bi-annual basis, issue RFP for grants, review grant applications, and make funding
recommendations.
• Present funding recommendations to City Council.
• On an annual basis, prepare or amend grant agreement for each grantee.
RECOMMENDED BUDGET
It is recommended that a budget of $40,000 be approved for the Human Services Grant Budget.
This budget is relatively unchanged since the Final Adopted Budget..
This budget is funded entirely from the General Fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 40,000
Fund Balance -
General Fund Costs 40,000$
Total Staffing -
% Funded by the General Fund 100.0%
456456
461
Community Development- Human Services Grants
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 36,870 48,064 41,000 40,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 36,870$ 48,064$ 41,000$ 40,000$
Fund Balance - - - -
General Fund Costs 36,870$ 48,064$ 41,000$ 40,000$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7406 HUMAN SERVICE GRANTS
7102 HUMAN SERVICE PROGRAM $36,870 $48,064 $41,000 $40,000
TOTAL EXPENDITURES $36,870 $48,064 $41,000 $40,000
457457
462
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
BUILDING-
GENERAL BUILDING
Budget Unit 110-7501
General Fund
PROGRAM OVERVIEW
The General Building program protects residents of Cupertino by enforcing standards to
safeguard life, health, safety and welfare of residents, workers, and visitors to Cupertino
through effective administration and enforcement of adopted codes and ordinances, which
regulate the design, construction, use, occupancy, location and maintenance of all buildings and
structures.
SERVICE OBJECTIVES
• Provide efficient and friendly service that will assist customers with their building
permit goals and objectives; continue to streamline the workflow process to provide
efficient and friendly customer service.
• Work proactively to enhance the public interface and information systems.
• Continue efforts to create a more effective records management system and land use
data system using Geographic Information System (GIS).
• Increase staff knowledge through in-house training, meetings and seminars.
RECOMMENDED BUDGET
It is recommended that a budget of $790,810 be approved for the General Building Budget. This
represents a decrease of $34,741 under the FY 2013-14 Final Adopted Budget. The decrease is
primarily attributed to a reallocation of staffing and is offset by increases in special projects.
This budget is funded from $266,000 in estimated department revenue and a $524,810
contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue 266,000$
Total Expenditures 790,810
Fund Balance (524,810)
General Fund Costs -$
Total Staffing 2.60
% Funded by the General Fund 0.0%
458458
463
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Scanning Project $ 80,000 $ 80,000 General Fund Scanning of
Building records
Fee Study $ 200,000 $ 200,000 Comprehensive
Fee Study
TOTAL $ 280,000 $ 280,000
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development- General Building
Category
Revenue
Taxes - - - -
Licenses and Permits - - 1,183,000 266,000
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,183,000$ 266,000$
Expenditures
Employee Compensation 407,824 463,138 494,363 272,549
Employee Benefits 159,155 181,629 193,771 116,561
Materials 32,502 25,150 24,873 17,100
Contract Services 34,831 4,383 7,549 16,300
Appropriations for Contingency - - 3,242 3,340
Cost Allocation 293,220 112,550 101,753 84,960
Capital Outlay - - - -
Special Projects - 11,815 - 280,000
TOTAL EXPENDITURES 927,532$ 798,665$ 825,551$ 790,810$
Fund Balance - - 357,449 (524,810)
General Fund Costs 927,532$ 798,665$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
459459
464
STAFFING
Total current authorized positions – 5.5 FTE
Recommend a reallocation resulting in a decrease of 2.9 to the current level of staffing.
Total authorized positions – 2.6 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7501 GENERAL BUILDING
5501 SALARIES FULL TIME $401,337 $442,526 $473,819 $250,549
5502 SALARIES PART TIME $2,284 $15,380 $14,000 $20,000
5503 EXCESS MED PAY $1,491 $894 $544 $0
5505 OVERTIME $2,712 $4,338 $6,000 $2,000
5506 CAR ALLOWAMCE $0 $0 $0 $360
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,107
5600 RETIREMENT SYSTEM $105,241 $115,814 $131,613 $69,559
5711 HEALTH INSURANCE $34,003 $43,344 $39,618 $24,173
5712 DENTAL INSURANCE $4,250 $4,731 $5,210 $4,075
5713 MEDICARE $5,004 $6,189 $5,842 $3,681
5714 LIFE INSURANCE $2,777 $3,126 $3,762 $1,525
5715 LONG TERM DISABILITY $2,025 $2,209 $2,849 $1,707
5716 WORKERS COMPENSATION $5,044 $5,312 $3,811 $3,811
5717 VISION INSURANCE $812 $904 $1,066 $477
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,086
6111 GEN OFFICE SUPPLIES $23,757 $13,107 $4,000 $4,000
6121 SML TOOLS & EQUIPMENT $0 $0 $12,000 $3,000
6154 TELEPHONE SERVICE $4,891 $5,848 $4,173 $5,300
6216 CONFERENCE/MBRSP DUES $2,849 $5,841 $4,000 $4,100
6219 MILEAGE REIMBURSEMENT $0 $0 $200 $200
6226 MEMBERSHIP AND DUES $1,005 $354 $500 $500
7011 TRAINING AND $2,221 $2,918 $3,200 $1,800
7013 MAINTENTANCE OF $0 $0 $4,349 $0
7014 GENERAL SVC AGMT $32,610 $1,465 $0 $13,000
7109 ERGONOMICS $0 $0 $0 $1,500
7197 CONTINGENCIES $0 $0 $3,242 $3,340
8001 EQUIPMENT $25,720 $31,350 $27,840 $37,990
460460
465
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8002 IT REIMBURSEMENT $267,500 $81,200 $52,465 $27,088
8004 CITY CHANNEL REIMB $0 $0 $14,906 $16,276
8005 WEB SITE REIMBURSEMENT $0 $0 $6,542 $3,606
9340 3-YR SCANNING PROJECT $0 $11,815 $0 $80,000
9362 FEE STUDY $0 $11,815 $0 $200,000
TOTAL EXPENDITURES $927,532 $798,664 $825,551 $790,810
461461
466
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
BUILDING-
CONSTRUCTION PLAN CHECKING
Budget Unit 110-7502
General Fund
PROGRAM OVERVIEW
The Building Plan Check program is responsible for the timely and accurate review and
approval of plans and specifications for all residential, commercial and industrial permit
applications for buildings and structures to ensure the proposed design meets or exceeds the
minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety
standards of all governing codes.
SERVICE OBJECTIVES
• Provide a streamlined building plan review system that will ensure plans comply with
all applicable state and local codes and ordinances.
• Continue to streamline the internal application processing system and permit review
process.
• Confer with design professionals on project application and pre-application meetings.
• Provide general code information for property owners, design professionals, developers,
contractors and the general public.
• Assist building inspectors in difficult or unusual code interpretation as it applies to
various buildings and structures.
• Assist in training of building inspectors and permit technicians in conducting residential
and minor commercial plan review.
RECOMMENDED BUDGET
It is recommended that a budget of $1,704,353 be approved for the Construction Plan Checking
Budget. This represents an increase of $664,623 over the FY 2013-14 Final Adopted Budget. The
BUDGET AT A GLANCE
Total Revenue 1,050,000$
Total Expenditures 1,704,353
Fund Balance -
General Fund Costs 654,353$
Total Staffing 4.10
% Funded by the General Fund 38.4%
462462
467
increase is attributed primarily to increases in salaries and benefits due to the reallocation of
staff to better reflect time spent in this program.
This budget is funded from $1,050,000 in estimated department revenue and a $654,653
contribution from the general fund.
Special Project Appropriations Revenue Funding Source Description
Plan Checking $ 500,000 $ 500,000 Pass Thru
Revenues
Apple 2 Campus
TOTAL $ 500,000 $ 500,000
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development - Construction Plan Checking
Category
Revenue
Taxes - - - -
Licenses and Permits - - 950,000 500,000
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - 550,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 950,000$ 1,050,000$
Expenditures
Employee Compensation 176,907 187,537 185,340 390,757
Employee Benefits 72,438 71,592 73,775 173,877
Materials 254 260 5,573 4,800
Contract Services 190,212 249,259 174,493 527,393
Appropriations for Contingency - - 18,007 53,219
Cost Allocation 900 17,000 17,542 54,307
Capital Outlay - - - -
Special Projects - - 565,000 500,000
TOTAL EXPENDITURES 440,711$ 525,648$ 1,039,730$ 1,704,353$
Fund Balance - - - -
General Fund Costs 440,711$ 525,648$ 89,730$ 654,353$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
463463
468
STAFFING
Total current authorized positions – 1.65 FTE
Recommend a reallocation resulting in an increase of 2.45 to the current level of staffing.
Total authorized positions – 4.10 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7502 CONSTRUCTION PLAN CHECKIN
5501 SALARIES FULL TIME $174,974 $185,803 $184,796 $386,757
5503 EXCESS MED PAY $1,491 $894 $544 $0
5505 OVERTIME $442 $840 $0 $4,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1222
5510 EMPLOYEE AGENCY SERV $4,128 $0 $0 $0
5600 RETIREMENT SYSTEM $46,496 $49,036 $51,331 $107,372
5711 HEALTH INSURANCE $13,664 $14,186 $14,348 $38,118
5712 DENTAL INSURANCE $1,564 $1,559 $1,549 $6,425
5713 MEDICARE $2,508 $2,643 $2,680 $5,608
5714 LIFE INSURANCE $1,196 $1,194 $1,307 $2,563
5715 LONG TERM DISABILITY $846 $878 $1,110 $2,666
5716 WORKERS COMPENSATION $1,738 $1,798 $1,133 $1,133
5717 VISION INSURANCE $299 $298 $317 $750
5722 HRA CITY CONTRIBUTION $0 $0 $0 $8,020
6111 GEN OFFICE SUPPLIES $0 $0 $1,200 $1,200
6121 SML TOOLS & EQUIPMENT $0 $0 $3,400 $3,000
6154 TELEPHONE SERVICE $254 $260 $273 $0
6226 MEMBERSHIP AND DUES $0 $0 $700 $600
7011 TRAINING AND $225 $1,201 $1,200 $2,600
7013 MAINTENTANCE OF $0 $0 $1,293 $1,293
7014 GENERAL SVC AGMT $189,987 $258,058 $172,000 $522,000
7109 ERGONOMICS $0 $0 $0 $1,500
7197 CONTINGENCIES $0 $0 $18,007 $53,219
8002 IT REIMBURSEMENT $900 $17,000 $15,597 $47,926
8005 WEB SITE REIMBURSEMENT $0 $0 $1,945 $6,381
464464
469
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9327 APPLE 2 CAMPUS $0 $0 $400,000 $500,000
9334 MAIN STREET $0 $0 $165,000 $0
TOTAL EXPENDITURES $440,711 $535,648 $1,039,730 $1,704,353
465465
470
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
BUILDING-
BUILDING INSPECTION
Budget Unit 110-7503
General Fund
PROGRAM OVERVIEW
The Building Inspection program is responsible for the construction inspection of all new and
existing buildings and structures for conformity with approved plans and permits, and for
compliance with state and local building code requirements. The program also responds to
emergency situations and complaints of unsafe structures, work without permits, and prepares
Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement
Division for further action.
SERVICE OBJECTIVES
• Build and maintain a positive working relationship with co-workers, other city
employees and the general public using principles of quality customer service.
• Build and maintain a partnership with property owners, developers and contractors to
help our customers meet their building occupancy goals.
• Perform building inspections within 48 hours of receiving the request.
• Consistently and accurately document non-complying code issues to ensure proper and
safe installation of routine and complex building systems.
• Ensure that minimum building code safety requirements are met in all phases of
construction for structural, electrical, plumbing, mechanical and accessibility
installations.
• Educate community members about Life and Safety inspection issues as they occur
before and during the construction process.
• Work with owners, developers and contractors to implement principles of green
building as required in the CALGreen Building Code and Cupertino green building
requirements.
BUDGET AT A GLANCE
Total Revenue 808,000$
Total Expenditures 1,165,964
Fund Balance -
General Fund Costs 357,964$
Total Staffing 6.55
% Funded by the General Fund 30.7%
466466
471
RECOMMENDED BUDGET
It is recommended that a budget of $1,165,964 be approved for the Building Inspection Budget.
This represents a decrease of $451,421 under the FY 2013-14 Final Adopted Budget. The
decrease is attributed to special projects that were budgeted in FY 2013-14, this decrease is offset
by increased salary and benefit costs due to the reallocation of staff.
This budget is funded from $808,000 in estimated department revenue and a $357,964
contribution from the general fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
Community Development - Building Inspection - Code Enforcement
Category
Revenue
Taxes - - - -
Licenses and Permits - - 1,321,000 808,000
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,321,000$ 808,000$
Expenditures
Employee Compensation 381,136 422,997 426,766 662,887
Employee Benefits 154,934 171,895 172,580 291,918
Materials 13,959 17,625 19,632 17,831
Contract Services 58,143 81,396 197,957 109,200
Appropriations for Contingency - - 21,759 12,703
Cost Allocation 3,700 50,100 53,691 71,425
Capital Outlay - - - -
Special Projects - - 725,000 -
TOTAL EXPENDITURES 611,872$ 744,013$ 1,617,385$ 1,165,964$
Fund Balance - - - -
General Fund Costs 611,872$ 744,013$ 296,385$ 357,964$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
467467
472
STAFFING
Total current authorized positions – 5.05 FTE
Recommend a reallocation resulting in an increase of 1.5 to the current level of staffing.
Total authorized positions – 6.55 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
7503 BUILDING INSPECTION
5501 SALARIES FULL TIME $380,266 $419,531 $422,766 $658,887
5503 EXCESS MED PAY $870 $0 $0 $0
5505 OVERTIME $0 $3,466 $4,000 $4,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $6,717
5600 RETIREMENT SYSTEM $101,430 $110,584 $117,432 $178,147
5711 HEALTH INSURANCE $29,635 $34,410 $35,169 $60,895
5712 DENTAL INSURANCE $3,481 $3,826 $3,831 $10,266
5713 MEDICARE $5,605 $6,450 $6,130 $9,553
5714 LIFE INSURANCE $2,669 $2,934 $3,231 $4,330
5715 LONG TERM DISABILITY $1,938 $2,126 $2,537 $4,531
5716 WORKERS COMPENSATION $9,511 $10,834 $3,467 $3,467
5717 VISION INSURANCE $665 $731 $783 $1,201
5722 HRA CITY CONTRIBUTION $0 $0 $0 $12.811
6111 GEN OFFICE SUPPLIES $7,874 $10,595 $3,600 $3,600
6121 SML TOOLS & EQUIPMENT $0 $0 $10,500 $9,000
6154 TELEPHONE SERVICE $5,126 $5,436 $5,532 $5,231
6216 CONFERENCE AND $959 $1,594 $0 $0
7011 TRAINING AND $3,417 $195 $6,000 $6,200
7013 MAINTENTANCE OF $0 $0 $3,957 $0
7014 GENERAL SVC AGMT $8,052 $27,047 $138,000 $25,000
7071 BANK CHARGES $46,674 $54,154 $50,000 $75,000
7109 ERGONOMICS $0 $0 $0 $3,000
7197 CONTINGENCIES $0 $0 $21,759 $12,703
8002 IT REIMBURSEMENT $3,700 $50,100 $47,738 $63,033
8005 WEB SITE REIMBURSEMENT $0 $0 $5,953 $8,392
9327 APPLE 2 CAMPUS $0 $0 $400,000 $0
9332 BILMORE $0 $0 $100,000 $0
9333 ROSEBOWL $0 $0 $75,000 $0
468468
473
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9334 MAIN STREET $0 $0 $150,000 $0
TOTAL EXPENDITURES $611,872 $744,012 $1,617,385 $1,165,964
469469
474
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Other Protection
BUILDING-
MUNI CODE ENFORCEMENT
Budget Unit 110-7506
General Fund
PROGRAM OVERVIEW
The Community Development Code Enforcement Program provides for the enforcement of
various provisions of the municipal code relating to nonconforming land use and building code
compliance. These activities include building without permits, unpermitted removal of
protected trees, nonconforming accessory structures, various use permit violations, private
residential fence height/setback violations, and nonconforming signs. Assistance is provided to
Planning and Building Division staff in the resolution of different code violations and land use
concerns, which are contrary to the municipal code .
SERVICE OBJECTIVES
• Respond to citizen, City department, or outside agency referrals within 48 hours.
• Provide services with an emphasis on community education and customer service.
• Enforce the codes in a fair, equitable, and objective manner.
RECOMMENDED BUDGET
It is recommended that a budget of $319,921 be approved for the Muni Code Enforcement
Budget. This represents an increase of $67,911 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to increases in cost allocation charges related to equipment due
to the purchase of several replacement vehicles in FY 2014-15.
This budget is funded from $26,000 in estimated department revenue and a $293,921
contribution from the general fund.
The following table details revenue, expenditures, changes in fund balance and General Fund
costs by category for the three prior fiscal years and the Proposed Budget:
BUDGET AT A GLANCE
Total Revenue 26,000$
Total Expenditures 319,921
Fund Balance -
General Fund Costs 293,921$
Total Staffing 1.75
% Funded by the General Fund 91.9%
470470
475
Community Development- Municipal Code Enforcement
Category
Revenue
Taxes - - - -
Licenses and Permits - - 26,000 26,000
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 26,000$ 26,000$
Expenditures
Employee Compensation - 142,543 167,777
Employee Benefits - 60,196 71,205
Materials - 6,997 6,997
Contract Services - 2,593 7,693
Appropriations for Contingency - 959 1,109
Cost Allocation - 35,122 65,140
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 248,410$ 319,921$
Fund Balance - - - -
General Fund Costs -$ -$ 222,410$ 293,921$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-15
Recommended
Budget
STAFFING
Total current authorized positions – 1.65 FTE
Recommend a reallocation resulting in an increase of 0.1 to the current level of staffing.
Total authorized positions – 1.75 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
471471
476
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7506 MUNI-BLDG CODE ENFORECEME
5501 SALARIES FULL TIME $0 $347,300 $140,999 $166,277
5503 EXCESS MED PAY $0 $1,787 $544 $0
5505 OVERTIME $0 $1,792 $1,000 $1,500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $822
5600 RETIREMENT SYSTEM $0 $91,838 $39,165 $41,704
5711 HEALTH INSURANCE $0 $32,468 $13,880 $16,271
5712 DENTAL INSURANCE $0 $3,756 $1,521 $2,741
5713 MEDICARE $0 $5,108 $2,052 $2,411
5714 LIFE INSURANCE $0 $2,880 $1,283 $1,215
5715 LONG TERM DISABILITY $0 $2,021 $849 $1,164
5716 WORKERS COMPENSATION $0 $9,259 $1,133 $1,133
5717 VISION INSURANCE $0 $717 $311 $320
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,424
6111 GEN OFFICE SUPPLIES $0 $1,682 $1,200 $1,200
6121 SML TOOLS & EQUIPMENT $0 $935 $1,000 $1,000
6124 UNIFORMS/SAFETY APPAR $0 $2,467 $500 $500
6154 TELEPHONE SERVICE $0 $6,755 $2,337 $2,337
6216 CONFERENCE/MBRSP DUES $0 $0 $1,700 $1,700
6219 MILEAGE REIMBURSEMENT $0 $109 $60 $60
6226 MEMBERSHIP AND DUES $0 $300 $200 $200
7011 TRAINING AND $0 $1,220 $1,300 $1,300
7013 MAINTENTANCE OF $0 $0 $1,293 $1,293
7014 GENERAL SVC AGMT $0 $202,145 $0 $3,600
7109 ERGONOMICS $0 $0 $0 $1,500
7197 CONTINGENCIES $0 $0 $959 $1,109
8001 EQUIPMENT $0 $42,320 $17,580 $44,480
8002 IT REIMBURSEMENT $0 $32,600 $15,597 $18,233
8005 WEB SITE REIMBURSEMENT $0 $0 $1,945 $2,427
9400 FIXED ASSET ACQUISITION $0 $16,019 $0 $0
TOTAL EXPENDITURES $0 $805,479 $248,408 $319,921
472472
477
Public
Works
Administration
Environmental Programs
Development Services
Service Center
Grounds and Fleet
Streets
Trees and Right-of-Way
Facilities
Transportation
Fixed Asset Acquisition
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9
Proposed
2014-15
Page $ 633,114
Fund Dept
481 110 8001 633,114
485 110 8005 -
$ 2,850,325
Fund Dept
488 520 8003 2,304,496
492 230 8004 545,829
$ 1,707,625
Fund Dept
496 110 8101 882,410
500 110 8102 -
503 110 8103 825,215
$ 882,069
Fund Dept
506 110 8201 882,069
$ 3,747,725
Fund Dept
510 110 8302 67,221
513 110 8303 616,766
517 110 8312 696,642
521 110 8314 1,583,957
525 110 8315 621,948
529 110 8321 161,191
Administration
Memorial Park
School Site Maintenance
Neighborhood Parks
Sports Field Jollyman/Creekside
Civic Center Maintenance
Grounds and Fleet
McClellan Ranch Park
Inspection Service
Service Center
Capital Improvement Program - Administration
Non Point Source
Developmet Services
Engineering Design
Resource Recovery
Public Works
Administration
Public Works Administration
Environmental Management
Environmental Programs
474
480
Proposed
2014-15
Page $ 12,069,316
Fund Dept
532 110 8401 256,600
535 210 9612 -
537 270 8403 956,806
540 270 8404 8,173,694
544 270 8405 757,002
547 110 8406 -
550 110 8830 371,451
553 630 8840 1,391,743
557 110 8850 162,020
$ 2,826,304
Fund Dept
560 110 8407 1,274,357
563 110 8408 1,195,030
567 110 8409 356,917
$ 2,874,604
Fund Dept
570 110 8501 428,128
573 110 8502 302,998
577 110 8503 331,568
581 110 8504 340,187
585 110 8505 276,019
589 110 8506 116,382
592 110 8507 126,475
596 110 8508 42,538
599 110 8509 30,145
602 570 8510 364,248
606 110 8511 55,226
Minor Storm Drain
Public Works
Streets
Storm and Drain Maintenance
Sidewalk Curb and Gutter
Street Pavement Maintenance
Street Signs Markings
Graffiti Removal
Trees and Right of Way
Overpasses and Medians
Street Tree Maintenance
Street Lighting
Building Maintenance City Hall
Library
Service Center
Quinlan Community Center
Wilson
Portal
Cupertino Sports Center
Creekside Park
McClellan Ranch
Facilities
Monta Vista
Senior Center
Equipment Maintenance
Environmental Materials
Weekend Work Program
475
481
Proposed
2014-15
Page
Fund Dept
609 110 8512 137,860
612 110 8513 31,254
615 110 8514 81,189
618 110 8516 210,387
$ 1,271,091
Fund Dept
622 110 8601 500,705
626 110 8602 770,386
630 110 8603 -
$ 481,000
Fund Dept
632 630 9820 481,000
$ 29,343,173 TOTAL PUBLIC WORKS
Community Hall Maintenance
Transportation
Teen Center Bldg Maintenance
Blackberry Farm Maintenance
Park Restrooms
Traffic Engineering
Traffic Signal and Maintenance
School Traffic Improvement
Fixed Asset Acquisition
Fixed Asset Acquisition
Public Works
Facilities (Continued)
476
482
DIVISION SUMMARY
Public Works - Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - 22,780 1,780
Use of Money and Property - - 270,220 32,400
Intergovernmental Revenue - - 2,782,000 2,048,600
Charges for Services - - 4,243,036 4,383,892
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - 304,717 -
TOTAL REVENUE -$ -$ 7,622,753$ 6,466,672$
Expenditures
Employee Compensation 5,356,979 5,633,015 5,984,699 6,780,802
Employee Benefits 2,568,893 2,724,830 2,761,872 3,242,753
Materials 2,200,095 2,518,797 2,650,374 2,403,242
Contract Services 3,135,817 3,193,403 3,780,052 3,961,301
Appropriations for Contingency - - 474,893 461,301
Cost Allocation 1,675,244 2,112,929 2,449,078 2,960,161
Capital Outlay 598,947 351,345 138,000 481,000
Special Projects - 399,061 4,764,700 9,052,613
TOTAL EXPENDITURES 15,535,975$ 16,933,380$ 23,003,668$ 29,343,173$
Fund Balance - - 28,065 (1,124,789)
General Fund Costs 15,535,975$ 16,933,380$ 15,408,980$ 21,751,712$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $29,324,173 be approved for Public Works. This represents
an increase of $6,339,505 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increased funding for pavement maintenance and the recommended
addition of two new full time positions.
This budget is funded from $6,466,672 in estimated department revenue, a $21,751,712
contribution from the general fund and $1,084,113 in fund balance.
477477
483
Recommended Expenditures
Fiscal Year 2014-2015
Administration
$633,114
2%Environmental
Programs
$2,850,325
10%
Development
Services
$1,707,625
6%Service Center
$882,069
3%
Grounds and Fleet
$3,747,725
13%
Streets
$12,069,316
41%
Trees and Right-of-
Way
$2,826,304
9%
Facilities
$2,874,604
10%
Transportation
$1,271,091
4%
Fixed Assets
Acquisition
$481,000
2%
4 Year Expenditure History
$15.5 $16.9
$23.0
$29.3
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
478478
484
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
PUBLIC WORKS
Timm Borden, Director
KEY PERFORMANCE MEASURES BY DEPARTMENT
Department Strategy Measure 2012/13
Actual
2013/14
Projected
Street
GOAL: Timely removal of reported graffiti.
Repair or replace street
signs in a timely manner.
Respond to
regulatory sign
issues within 24
business hours.
Respond to other
sign issues within
four weeks.
24 hour response 100%
4 week
resolution
90%
24 hour response 100%
4 week
resolution
90%
GOAL: Timely maintenance of street markings and legends while
minimizing impacts to traffic.
Graffiti markings re-
moved in a timely
manner.
Clean up within 48 business hours of call.
100% 100%
GOAL: Optimize street safety around schools.
School area street
markings painted bi-
annually prior to the
beginning of the school
year. High wear areas
painted annually.
Percent of street
markings and
legends repainted
bi-annually.
100% 100%
BUDGET AT A GLANCE
Total Revenue 6,466,672$
Total Expenditures 29,343,173
Fund Balance (1,124,789)
General Fund Costs 21,751,712$
Total Staffing 77.12
% Funded by General Fund 74.1%
479479
485
GOAL: Provide timely and effective street sweeping service for the
community.
Sweep residential twice
per month and
commercial streets four
times per month basis.
Additional sweeps may
be required for heavy
leaf fall and on Foothill
Blvd.
Number of curb miles swept each month.
575 miles 575 miles
GOAL: Provide timely and effective streetlight maintenance program.
Repair streetlights in a
timely manner.
Respond to
customer calls
within two business
days and resolve
issue within five
business days.
2 Day
response
100%
5 Day
resolution
95%
2 Day
response
100%
5 Day
resolution
95%
GOAL: Timely response to Asphalt concerns.
Maintain streets to a
standard that minimizes
liability and is effective
in utilizing available
funds.
Respond to safety
issues within 24
business hours.
Provide permanent
repairs within six
months.
24 hour
response
100%
6 month
resolution
90%
24 hour
response
100%
6 month
resolution
90%
GOAL: Timely response to Concrete concerns.
Maintain sidewalks, curb
and gutter to a standard
that minimizes liability
and is effective in
utilizing available funds.
Respond to safety
issues within 24
business hours.
Provide permanent
repairs within 6
months.
24 hour
response
100%
6 month
resolution
90%
24 hour
response
100%
6 month
resolution
90%
GOAL: Respond to Stormwater Pollution discharge.
Prevent items other than
rain water from entering
the storm water system.
Respond to reported discharge event within 24 business hours.
24 hour response 100%
24 hour response 100%
Trees and Right- of-Way
GOAL: Timely response to Tree Concerns.
Maintain urban forest to
ISA standards that
minimize liability,
improve and/or maintain
tree values and
effectively utilize
available funds.
Respond to safety
issues within 24
business hours.
Provide follow up
trimming within
four weeks.
24 hour
response
100%
4 week
resolution
90%
24 hour
response
100%
4 week
resolution
90%
480480
486
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
ADMINISTRATION-
PUBLIC WORKS ADMINISTRATION
Budget Unit 110-8001
General Fund
PROGRAM OVERVIEW
The Public Works Department is comprised of the following eight divisions:
1. Development Services (including inspection services)
2. Capital Improvement Program Administration (this program was previously combined
with Development Services under the program titled Engineering)
3. Environmental Programs
4. Transportation
5. Facility Maintenance
6. Trees and Right-of-Way Maintenance
7. Grounds and Fleet Maintenance
8. Street Maintenance
SERVICE OBJECTIVES
• Provide capital project delivery, development plan check, permitting and inspection,
solid waste and recycling services, storm water quality compliance, and public works
maintenance services in a responsive and efficient manner by continuously adapting
programs and resources to meet the community’s expectations.
• Provide response within 24 hours to the community on complaints and requests for
services. Plan and program maintenance of the City’s public facilities and
infrastructure.
• Program and deliver Capital Improvement Projects in a timely and cost-efficient
manner. Work with operating departments and the community to ensure projects meet
expectations.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 633,114
Fund Balance -
General Fund Costs 633,114$
Total Staffing 3.25
% Funded by General Fund 100.0%
481481
487
• Collaborate with Community Development to efficiently deliver predictable, responsive
and efficient development services.
• Represent the City on county and regional issues such as congestion management.
• Manage and adapt traffic operations to efficiently move traffic and protect
neighborhoods.
• Oversee and manage stormwater, solid waste and recycling programs.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $633,114 be approved for the Public Works Administration
Program. This represents a decrease of $31,653 under the FY 2013-14 Final Adopted Budget.
The decrease is attributed primarily to the salary costs associated with reallocating the CIP
Manager position into the newly created CIP Administration program and moving the Senior
Office Assistant position into Administration.
This budget is funded from a $633,114 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
482482
488
Public Works -Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 266,103 386,663 401,198 384,235
Employee Benefits 91,499 137,423 157,725 171,090
Materials 8,249 13,498 18,100 16,749
Contract Services 78 500 1,400
Appropriations for Contingency - - 1,860 1,815
Cost Allocation 5,600 36,900 85,384 57,825
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 371,529$ 574,484$ 664,767$ 633,114$
Fund Balance - - - -
General Fund Costs 371,529$ 574,484$ 664,767$ 633,114$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 3.00
Moving the CIP Manager position out of this division and adding to the newly created CIP
Administration program (110-8103), moving the Senior Office Assistant position into
Administration, reallocating 5% of the Assistant Director of Public Works and 20% of the
Administrative Assistant currently in Service Center Administration to accurately account for
time spent in the Public Works Administration program based on department reorganization.
Total authorized positions – 3.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
483483
489
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8001 PUBLIC WORKS ADMIN
5501 SALARIES FULL TIME $235,425 $386,545 $401,199 $372,735
5502 SALARIES PART TIME $29,049 $0 $0 $11,500
5503 EXCESS MED PAY $1,599 $118 $0 $0
5505 OVERTIME $30 $0 $0 $0
5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $3,750
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $864
5600 RETIREMENT SYSTEM $63,186 $102,030 $111,441 $103,479
5711 HEALTH INSURANCE $13,375 $18,054 $18,048 $30,215
5712 DENTAL INSURANCE $1,684 $2,692 $2,808 $5,092
5713 MEDICARE $6,244 $5,580 $5,870 $5,405
5714 LIFE INSURANCE $1,200 $1,927 $2,218 $2,086
5715 LONG TERM DISABILITY $904 $1,659 $2,429 $2,512
5716 WORKERS COMPENSATION $983 $1,365 $10,735 $10,735
5717 VISION INSURANCE $323 $516 $576 $595
5722 HRA CITY CONTRIBUTION $0 $0 $0 $6,357
6111 GEN OFFICE SUPPLIES $727 $995 $1,000 $1,000
6115 MEETING EXPENSES $7 $310 $500 $1,000
6154 TELEPHONE SERVICE $1,939 $2,736 $2,500 $2,149
6204 PROPERTY TAX $446 $464 $500 $500
6216 CONFERENCE/MBRSP DUES $2,964 $6,280 $12,000 $10,000
6219 MILEAGE REIMBURSEMENT $0 $0 $100 $100
6223 LEAGUE OF CALIF CITIES $1,050 $1,216 $0 $0
6226 MEMBERSHIP AND DUES $1,116 $1,497 $1,500 $1,500
6317 EMPLOYEE RECOGNITION $0 $0 $0 $500
7011 TRAINING AND $78 $0 $500 $1,000
7109 ERGONOMICS $0 $0 $0 $400
7197 CONTINGENCIES $0 $0 $1,860 $1,815
8002 IT REIMBURSEMENT $5,600 $36,900 $52,037 $31,611
8004 CITY CHANNEL REIMB $0 $0 $29,811 $21,706
8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,508
TOTAL EXPENDITURES $371,529 $574,483 $664,768 $633,114
484484
490
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
ADMINISTRATION-
ENVIRONMENTAL MANAGEMENT
Budget Unit 110-8005
General Fund
Programs and staff previously funded by this budget have been moved to Traffic Engineering,
Street Pavement Maintenance and Street Environmental Materials. This program is included to
preserve historical data. Once all prior year data listed in the chart below is $0, this program
will be removed.
485485
491
Public Works - Environmental Management
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 19,633 - - -
Employee Benefits 9,014 - - -
Materials 512 - - -
Contract Services 77,628 - - -
Appropriations for Contingency - - - -
Cost Allocation 2,000 - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 108,787$ -$ -$ -$
Fund Balance - - - -
General Fund Costs 108,787$ -$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8005 ENVIRONMENT MANAGEMENT
5501 SALARIES FULL TIME $18,238 $17,837 $0 $0
5505 OVERTIME $1,395 $449 $0 $0
5600 RETIREMENT SYSTEM $4,532 $4,554 $0 $0
5711 HEALTH INSURANCE $1,897 $1,893 $0 $0
5712 DENTAL INSURANCE $379 $393 $0 $0
5713 MEDICARE $280 $264 $0 $0
5714 LIFE INSURANCE $178 $179 $0 $0
5715 LONG TERM DISABILITY $101 $102 $0 $0
5716 WORKERS COMPENSATION $1,603 $1,525 $0 $0
486486
492
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5717 VISION INSURANCE $44 $45 $0 $0
6111 GEN OFFICE SUPPLIES $512 $0 $0 $0
7107 CONGESTION $77,628 $77,628 $0 $0
8002 IT REIMBURSEMENT $2,000 $1,600 $0 $0
TOTAL EXPENDITURES $108,788 $106,469 $0 $0
487487
493
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
ENVIRONMENTAL PROGRAMS-
RESOURCE RECOVERY
Budget Unit 520-8003
General Fund
PROGRAM OVERVIEW
The Resource Recovery Division manages the City’s garbage and recycling franchised hauler
contract and provides garbage and recycling customer service for residents and business
owners; develops and implements programs and policy to comply with AB 939 source
reduction and recycling mandates; manages the City’s state-permitted residential household
hazardous waste (HHW) door-to-door collection and disposal service; oversees the free
compost giveaway at Stevens Creek Quarry and the associated property lease and trucking
agreement for the compost site; and represents the City on countywide committees. The public
education and outreach programs include visits to schools and employee training for businesses
on-site as needed.
SERVICE OBJECTIVES
• Meet State AB 939 requirements to divert a minimum of 50% of Citywide waste from
landfill and achieve the State (AB 341) goal of 75% diversion by 2020. Promote and
support source reduction, recycling and composting programs to meet the City’s more
ambitious goal of diverting 75% of Citywide waste from landfill by November 2014.
• Provide contract oversight and customer service for garbage and recycling collection,
yard waste processing, composting and household hazardous waste collection. Offer
free compost for residents and provide assistance for schools with student recycling and
composting projects.
BUDGET AT A GLANCE
Total Revenue 1,924,000$
Total Expenditures 2,304,496
Fund Balance (380,496)
General Fund Costs -$
Total Staffing 2.80
% Funded by General Fund 0.0%
488488
494
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $2,304,496 be approved for the Resource Recovery Program.
The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from $1,924,000 in estimated department revenue and $380,496 in fund
balance.
The following table details revenue, total expenditures, and changes in fund balance by
category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal
Year:
Public Works - Resource Recovery
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 7,000 7,000
Intergovernmental Revenue - - - -
Charges for Services - - 1,917,000 1,917,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,924,000$ 1,924,000$
Expenditures
Employee Compensation 144,268 155,055 285,939 319,325
Employee Benefits 47,981 55,247 110,096 129,596
Materials 7,262 32,961 25,000 19,514
Contract Services 1,365,865 1,497,379 1,656,500 1,757,034
Appropriations for Contingency - - - -
Cost Allocation 3,351 24,351 154,809 79,027
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 1,568,727$ 1,764,993$ 2,232,344$ 2,304,496$
Fund Balance - - (308,344) (380,496)
General Fund Costs 1,568,727$ 1,764,993$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.55
489489
495
Reallocating 25% of the Assistant Director of Public Works position to this division to accurately
account for anticipated time spent in the Resource Recovery program in FY 2014-15 based upon
department reorganization.
Total authorized positions – 2.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8003 RESOURCES RECOVERY
5501 SALARIES FULL TIME $116,901 $122,016 $250,939 $283,325
5502 SALARIES PART TIME $27,367 $33,039 $35,000 $36,000
5506 CAR ALLOWAMCE $0 $0 $0 $750
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,458
5600 RETIREMENT SYSTEM $34,364 $38,965 $69,703 $75,255
5711 HEALTH INSURANCE $6,434 $9,625 $22,476 $26,032
5712 DENTAL INSURANCE $983 $983 $2,392 $4,389
5713 MEDICARE $2,854 $2,405 $3,639 $4,109
5714 LIFE INSURANCE $756 $756 $2,019 $1,801
5715 LONG TERM DISABILITY $558 $543 $1,506 $1,941
5716 WORKERS COMPENSATION $1,844 $1,782 $7,872 $7,872
5717 VISION INSURANCE $188 $188 $489 $513
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,476
6111 GEN OFFICE SUPPLIES $1,006 $1,654 $3,200 $2,000
6151 ELECTRICAL SERVICE $0 $0 $0 $0
6154 TELEPHONE SERVICE $1,513 $1,169 $1,300 $1,300
6219 MILEAGE REIMBURSEMENT $768 $552 $500 $568
6228 DOC GRANT EXPENSE $3,975 $29,586 $20,000 $15,646
7011 TRAINING AND $1,257 $488 $5,000 $5,000
7103 AB 939 PROGRAM $26,246 $112,659 $150,000 $55,534
7106 SOLID WASTE PROGRAM $1,312,789 $1,381,091 $1,500,000 $1,695,000
7108 HOUSEHOLD COLLECTION $25,573 $14,241 $0 $0
7109 ERGONOMICS $0 $0 $1,500 $1,500
8002 IT REIMBURSEMENT $0 $21,000 $15,608 $27,235
8003 DEPRECIATION EXPENSES $3,351 $3,351 $3,350 $3,350
8004 CITY CHANNEL REIMB $0 $0 $4,919 $3,581
8005 WEB SITE REIMBURSEMENT $0 $0 $2,593 $3,884
490490
496
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8006 CC CAP ALLOCATION $0 $0 $22,164 $1,707
8007 CM CAP ALLOCATION $0 $0 $20,074 $8,781
8008 ENV AFFAIRS CAP ALLO $0 $0 $6,370 $2,459
8009 ECON DEV CAP ALLO $0 $0 $4,875 $2,359
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $0
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $15,891 $4,283
8019 DISASTER PREP CAP ALLOC $0 $0 $5,354 $743
8022 ADMIN SERV CAP $0 $0 $15,284 $4,252 8023 FINANCE CAP ALLOC $0 $0 $28,983 $10,252
8024 HUMAN RESOURCES CAP $0 $0 $6,141 $6,141
TOTAL EXPENDITURES $1,568,727 $1,776,095 $2,232,344 $2,304,496
491491
497
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
ENVIRONMENTAL PROGRAMS-
NON POINT SOURCE
Budget Unit 230-8004
Enterprise Fund
PROGRAM OVERVIEW
The Non-Point Source Division manages the City’s compliance with its State-mandated
Municipal Regional Stormwater NPDES Permit (the MRP); provides program and policy
development and implementation of state-mandated activities including complaint response
and enforcement programs; annual inter-departmental staff training, scheduled business and
construction site inspections and review of private development plans to ensure compliance
with low impact development (LID) requirements. The division is responsible for writing an
annual report to the Regional Water Quality Control Board to verify and document the City’s
compliance with Clean Water Act mandates; and providing outreach and education via articles
in the Cupertino Scene and presentations at events and festivals. Public participation events
include two or more annual volunteer creek cleanup days and a water quality monitoring day
at Blackberry Farm. Implementation and annual progress assessment of the City’s new eight-
year litter reduction plan are among the requirements of the City’s Non Point Source Program.
SERVICE OBJECTIVES
•Oversee the City’s compliance with the Municipal Regional Stormwater Permit (MRP)
with regard to water pollution prevention, erosion control and low impact development
(LID).
•Coordinate urban runoff pollution prevention activities with other departments
divisions and private businesses. Mandated activities include: catch basin cleaning; post-
construction oversight of permanent control measures installed at new and redeveloped
sites; implementation of the eight-year litter-reduction plan; oversight of construction
BUDGET AT A GLANCE
Total Revenue 366,000$
Total Expenditures 545,829
Fund Balance (21,829)
General Fund Costs 158,000$
Total Staffing 1.37
% Funded by General Fund 28.9%
492492
498
best management practices during private and public construction; inspection of grease-
generating food facilities and other businesses to prevent water polluting discharges;
complaint response and investigation to protect water quality; and education of staff
and local businesses on best management practices for outdoor storage and activities.
• Represent the City on county and regional committees to prevent creek and San
Francisco Bay pollution, erosion and illegal dumping.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $545,829 be approved for the Non Point Source Program.
The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from $366,000 in estimated department revenue and a $21,829 in use of
fund balance.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
493493
499
Public Works - Non Point Source
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 1,000 1,000
Intergovernmental Revenue - - - -
Charges for Services - - 365,000 365,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 366,000$ 366,000$
Expenditures
Employee Compensation 128,981 120,654 117,305 162,493
Employee Benefits 49,522 49,171 46,147 65,463
Materials 6,299 5,109 7,600 6,319
Contract Services 179,145 186,610 232,500 234,500
Appropriations for Contingency - - 24,010 24,082
Cost Allocation - 15,400 80,206 52,972
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 363,947$ 376,944$ 507,768$ 545,829$
Fund Balance - - 6,768 (21,829)
General Fund Costs 363,947$ 376,944$ 148,536$ 158,000$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 1.12
Reallocating 20% of the Assistant Director of Public Works position and 5% of a Maintenance
Worker II position to this division to accurately account for anticipated time spent in the Non
Point Source program in FY 2014-15 based upon department reorganization.
Total authorized positions – 1.37
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
494494
500
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8004 NON POINT SOURCE
5501 SALARIES FULL TIME $97,051 $101,155 $96,304 $136,993
5502 SALARIES PART TIME $31,059 $18,946 $20,000 $25,000
5505 OVERTIME $871 $553 $1,000 $500
5506 CAR ALLOWAMCE $0 $0 $0 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $975
5600 RETIREMENT SYSTEM $32,393 $30,246 $26,750 $37,042
5711 HEALTH INSURANCE $8,518 $10,415 $10,269 $12,737
5712 DENTAL INSURANCE $1,373 $1,426 $1,416 $2,176
5713 MEDICARE $1,507 $1,220 $790 $1,978
5714 LIFE INSURANCE $786 $799 $868 $850
5715 LONG TERM DISABILITY $515 $512 $579 $913
5716 WORKERS COMPENSATION $4,230 $4,350 $5,260 $5,260
5717 VISION INSURANCE $200 $203 $215 $251
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,681
6111 GEN OFFICE SUPPLIES $5,046 $6,191 $5,500 $5,000
6154 TELEPHONE SERVICE $1,100 $160 $1,100 $819
6219 MILEAGE REIMBURSEMENT $153 $443 $500 $500
6326 SPECIAL DEPARTMENTAL $0 $0 $500 $0
7011 TRAINING AND $59 $1,429 $2,500 $2,500
7014 GENERAL SVC AGMT $179,086 $185,181 $230,000 $232,000
7074 BALLOT MEASURES $0 $0 $0 $0
7197 CONTINGENCIES $0 $0 $24,010 $24,082
8002 IT REIMBURSEMENT $0 $15,400 $15,417 $12,840
8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635
8005 WEB SITE REIMBURSEMENT $0 $0 $2,558 $1,831
8006 CC CAP ALLOCATION $0 $0 $6,822 $424
8007 CM CAP ALLOCATION $0 $0 $9,194 $15,561
8008 ENV AFFAIRS CAP ALLO $0 $0 $2,913 $973
8009 ECON DEV CAP ALLO $0 $0 $2,231 $934
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,891 $1,695
8019 DISASTER PREP CAP ALLOC $0 $0 $1,648 $295
8022 ADMIN SERV CAP $0 $0 $7,001 $1,683
8023 FINANCE CAP ALLOC $0 $0 $13,277 $4,057
8024 HUMAN RESOURCES CAP $0 $0 $6,058 $6,058 TOTAL EXPENDITURES $363,947 $378,630 $507,767 $545,829
495495
501
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
DEVELOPMENT SERVICES-
Budget Unit 110-8101
General Fund
PROGRAM OVERVIEW
The Development Services Division is comprised of two areas:
1. Development Services - reviews plans for all private developments and utility
encroachments to ensure conformance with City standards.
2. Inspection Services - ensures compliance with City standards on all public, private
development, and private utility projects.
SERVICE OBJECTIVES
• Ensure that private development projects provide necessary supporting infrastructure
and that potential impacts on the rest of the community are mitigated.
• Place safety of the general public, City employees and workers as the highest priority on
construction sites.
• Inspect all utility encroachment permits for work within the City right-of-way and
return streets and sidewalks to City standards.
• Ensure compliance with stormwater permit and prevent runoff from polluting nearby
watersheds. Work closely with the Environmental Programs Division to continue
inspecting jobsites before, during and after each rain event and conduct annual
inspections of all Post Construction Treatments and Stormwater Pollution Prevention
Plan (SWPPP) compliance.
• Respond to public inquiries or complaints in a timely manner.
RECOMMENDED PROPOSED BUDGET
This Division was previously titled Engineering Design and included two Public Works Project
Managers. The two project managers will be transferred to the newly created Capital
Improvement Administration Program (CIP Admin). CIP Admin will be tracked as a separate
BUDGET AT A GLANCE
Total Revenue 665,000$
Total Expenditures 882,410
Fund Balance -
General Fund Costs 217,410$
Total Staffing 4.40
% Funded by General Fund 24.6%
496496
502
Division in FY 14/15 (and in perpetuity) and has been assigned budget unit 110-8103. The new
Development Services Division was restructured to accurately account for staff time and costs
associated with the cost-recovery fee program. Also, Inspection Services (110-8102) will be
transferred into this program to show all development services in one division.
It is recommended that a budget of $882,410 be approved for the Development Services
Program. This represents a decrease of $303,035 under the FY 2013-14 Final Adopted Budget.
The decrease is attributed primarily to salary costs associated with 2 fulltime staff transferring
out of this program into CIP Administration and a 25 percent reduction in contract services also
shifting to CIP Administration.
This budget is funded from $665,000 in estimated department revenue and a $217,410
contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
3-Year Scanning
Project
$40,000 $40,000 General Fund The project was
created to sort
and destroy
Public Works
documents at
City Hall that
have exceeded
their retention
and scan/digitize
the large backlog
of projects with
permanent
retention into the
City’s document
management
system.
$40,000 $40,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
497497
503
Public Works - Engineering Design
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 721,000 665,000
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 721,000$ 665,000$
Expenditures
Employee Compensation 621,561 563,356 639,251 490,348
Employee Benefits 252,524 214,247 278,210 230,899
Materials 16,953 15,682 16,500 16,594
Contract Services 150,509 98,089 169,800 43,000
Appropriations for Contingency - - 18,630 5,959
Cost Allocation 37,720 71,450 51,054 55,610
Capital Outlay 2,278 10,458 - -
Special Projects - - 12,000 40,000
TOTAL EXPENDITURES 1,081,545$ 973,282$ 1,185,445$ 882,410$
Fund Balance - - - -
General Fund Costs 1,081,545$ 973,282$ 464,445$ 217,410$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 6.15
Staffing Change Position Allocation
Transfer In Public Works Inspector 1.00
Transfers Out Public Works Project Manager (2.00)
Senior Office Assistant ( .75)
Total authorized positions – 4.40
498498
504
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8101 ENGINEERING DESIGN
5501 SALARIES FULL TIME $612,565 $559,449 $639,251 $490,348
5502 SALARIES PART TIME $8,996 $3,784 $0 $0
5503 EXCESS MED PAY $0 $123 $0 $0
5506 CAR ALLOWAMCE $0 $0 $0 $3,300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,266
5510 EMPLOYEE AGENCY SERV $23,577 $0 $0 $0
5600 RETIREMENT SYSTEM $161,470 $146,577 $177,565 $133,607
5710 EMPLOYEE BENEFITS $0 $0 $0 $0
5711 HEALTH INSURANCE $43,313 $44,604 $53,831 $40,907
5712 DENTAL INSURANCE $5,012 $4,927 $5,769 $6,895
5713 MEDICARE $9,524 $8,827 $9,269 $7,110
5714 LIFE INSURANCE $3,733 $3,625 $4,752 $3,049
5715 LONG TERM DISABILITY $2,696 $2,612 $3,837 $3,348
5716 WORKERS COMPENSATION $2,240 $2,133 $22,006 $22,006
5717 VISION INSURANCE $959 $942 $1,181 $805
5722 HRA CITY CONTRIBUTION $0 $0 $0 $8,606
6111 GEN OFFICE SUPPLIES $10,465 $9,475 $9,200 $9,200
6112 PRINTING & DUPLICATING $296 $632 $2,000 $1,931
6113 MAPS, BLUEPRINTS, ETC $899 $725 $0 $0
6121 SML TOOLS & EQUIPMENT $0 $0 $0 $300
6154 TELEPHONE SERVICE $3,007 $2,881 $3,500 $3,000
6216 CONFERENCE AND $806 $196 $0 $335
6219 MILEAGE REIMBURSEMENT $203 $252 $300 $328
6226 MEMBERSHIP AND DUES $1,277 $1,521 $1,500 $1,500
7011 TRAINING AND $895 $298 $1,000 $1,000
7013 MAINTENTANCE OF $0 $0 $3,000 $1,000
7014 GENERAL SVC AGMT $149,614 $161,000 $165,000 $40,000
7109 ERGONOMICS $0 $0 $800 $1,000
7197 CONTINGENCIES $0 $0 $18,630 $5,959
8001 EQUIPMENT $3,120 $3,850 $3,020 $6,710
8002 IT REIMBURSEMENT $34,600 $67,600 $40,784 $42,797
8005 WEB SITE REIMBURSEMENT $0 $0 $7,250 $6,103
9340 3-YR SCANNING PROJECT $0 $0 $0 $40,000
9400 FIXED ASSET ACQUISITION $2,278 $10,458 $12,000 $0
TOTAL EXPENDITURES $1,081,546 $1,036,491 $1,185,445 $882,410
499499
505
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
ENGINEERING SERVICES-
INSPECTION SERVICES
Budget Unit 110-8102
General Fund
PROGRAM OVERVIEW
The Inspection Services Program has been transferred to Development Services (110-8101) to
accurately reflect all development related services costs and fee recovery in one division. Refer
to Development Services for the Inspection Services recommended budget.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
500500
506
Public Works - Inspection Services
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 166,000 -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 166,000$ -$
Expenditures
Employee Compensation 103,019 104,644 104,337 -
Employee Benefits 42,172 42,898 45,190 -
Materials 2,230 2,047 3,100 -
Contract Services 75 - 400 -
Appropriations for Contingency - - 350 -
Cost Allocation 3,940 13,450 12,080 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 151,436$ 163,039$ 165,457$ -$
Fund Balance - - - -
General Fund Costs 151,436$ 163,039$ (543)$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 1.00
The Inspection program is being moved into Development Services (110-8101).
Total authorized positions – 0.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
501501
507
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8102 INSPECTION SERVICE
5501 SALARIES FULL TIME $102,684 $104,644 $104,337 $0
5503 EXCESS MED PAY $335 $0 $0 $0
5600 RETIREMENT SYSTEM $27,407 $27,678 $28,982 $0
5711 HEALTH INSURANCE $8,206 $8,568 $8,568 $0
5712 DENTAL INSURANCE $939 $939 $939 $0
5713 MEDICARE $1,492 $1,521 $1,513 $0
5714 LIFE INSURANCE $720 $720 $792 $0
5715 LONG TERM DISABILITY $510 $512 $626 $0
5716 WORKERS COMPENSATION $2,719 $2,781 $3,578 $0
5717 VISION INSURANCE $179 $179 $192 $0
6111 GEN OFFICE SUPPLIES $144 $0 $300 $0
6121 SML TOOLS & EQUIPMENT $0 $0 $300 $0
6154 TELEPHONE SERVICE $2,086 $2,047 $2,500 $0
7011 TRAINING AND $75 $0 $200 $0
7013 MAINTENTANCE OF $0 $0 $100 $0
7109 ERGONOMICS $0 $0 $100 $0
7197 CONTINGENCIES $0 $0 $350 $0
8001 EQUIPMENT $3,040 $3,750 $2,940 $0
8002 IT REIMBURSEMENT $900 $9,700 $7,961 $0
8005 WEB SITE REIMBURSEMENT $0 $0 $1,179 $0
TOTAL EXPENDITURES $151,436 $163,040 $165,457 $0
502502
508
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
CAPITAL IMPROVEMENT PROGRAM
ADMINISTRATION
Budget Unit 110-8103
General Fund
PROGRAM OVERVIEW
The Capital Improvement Program (CIP) provides design and construction administration for
all capital improvement programs including streets, buildings, parks, utilities and pavement
maintenance.
SERVICE OBJECTIVES
• Ensure that all public improvements are constructed in accordance with the
community’s expectations and within City standards.
• Provide quarterly CIP status reports to Council and the community.
• Place safety of the general public, City employees and workers as the highest priority on
construction sites.
• Respond to public inquiries or complaints in a timely manner.
RECOMMENDED PROPOSED BUDGET
This new Division was previously included in Engineering Services (110-8101). The CIP
Administration Program will be tracked as a separate Division in FY 14/15 (and in perpetuity)
and has been assigned budget unit 110-8103. The new Division was created to accurately
account for staff time and cost associated with CIP projects.
It is recommended that a budget of $825,215 be approved for the CIP Administration Program.
This is a new Division so history has not been established, but future reporting will be
consistent with other programs.
This budget is funded from a $825,215 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 825,215
Fund Balance -
General Fund Costs 825,215$
Total Staffing 3.00
% Funded by General Fund 100.0%
503503
509
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - CIP Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - 369,496
Employee Benefits - - - 152,458
Materials - - - 4,745
Contract Services - - - 127,000
Appropriations for Contingency - - - 13,175
Cost Allocation - - - 33,341
Capital Outlay - - - -
Special Projects - - - 125,000
TOTAL EXPENDITURES -$ -$ -$ 825,215$
Fund Balance - - - -
General Fund Costs -$ -$ -$ 825,215$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total authorized positions – 3.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
504504
510
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8103 CIP ADMINISTRATION
5501 SALARIES FULL TIME $0 $0 $0 $369,496
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,860
5600 RETIREMENT SYSTEM $0 $0 $0 $99,871
5711 HEALTH INSURANCE $0 $0 $0 $27,891
5712 DENTAL INSURANCE $0 $0 $0 $4,701
5713 MEDICARE $0 $0 $0 $5,358
5714 LIFE INSURANCE $0 $0 $0 $2,079
5715 LONG TERM DISABILITY $0 $0 $0 $2,492
5716 WORKERS COMPENSATION $0 $0 $0 $1,789
5717 VISION INSURANCE $0 $0 $0 $549
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868
6111 GEN OFFICE SUPPLIES $0 $0 $0 $1,500
6112 PRINTING & DUPLICATING $0 $0 $0 $500
6154 TELEPHONE SERVICE $0 $0 $0 $1,500
6216 CONFERENCE AND $0 $0 $0 $300
6219 MILEAGE REIMBURSEMENT $0 $0 $0 $100
6226 MEMBERSHIP AND DUES $0 $0 $0 $845
7011 TRAINING AND $0 $0 $0 $500
7014 GENERAL SVC AGMT $0 $0 $0 $125,000
7019 CONTRACT PROJ MGMT $0 $0 $0 $125,000
7109 ERGONOMICS $0 $0 $0 $1,500
7197 CONTINGENCIES $0 $0 $0 $13,175
8002 IT REIMBURSEMENT $0 $0 $0 $29,180
8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4,161
TOTAL EXPENDITURES $0 $0 $0 $825,215
505505
511
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
SERVICE CENTER-
ADMINISTRATION
Budget Unit 110-8201
General Fund
PROGRAM OVERVIEW
This program manages Public Works maintenance operations that include the major divisions
of streets, grounds, trees, medians, facilities and fleet, as well as the minor divisions of
signs/markings, storm drain, sidewalk, curb and gutter, overpasses and storm water; provides
administrative support for personnel timesheets, general training prioritization and assignment
of service calls; provides oversight of various contracted services including street sweeping,
janitorial and crossing guard in addition to the weekend work furlough program; and
collaborates with Public Works Engineering for asset improvements beyond routine
maintenance.
SERVICE OBJECTIVES
• Create a positive environment that fosters efficiency and innovation for service center
employees.
• Insure proper documentation and inventory for trees, sidewalk repair, striping and
legends, street signs, vehicle and equipment, streetlights and storm water pollution.
• Maintain records of all complaints and requests for services by tracking responses
through computer programs and written service request forms.
• Maintain productivity units of measure for key tasks performed.
• Support Public Works Engineering in the collection of field data, review of improvement
drawings and development of capital improvement projects.
• Timely manage completion of employee performance reviews, as well as provide timely
progressive discipline per City policy when necessary.
• Maintain, lead and implement all elements of the Injury and Illness Prevention Program.
• Maintain positive, accountable relations with employee bargaining groups.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 882,069
Fund Balance -
General Fund Costs 882,069$
Total Staffing 2.30
% Funded by General Fund 100.0%
506506
512
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $882,069 be approved for the Service Center Administration
Program. This represents an increase of $100,805 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to temporary part-time staff and budgeting for office
reconfigurations throughout the city.
This budget is funded from an $882,069 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Office
Improvements
$ 55,000 $ 55,000 General Fund Citywide Office
Improvements
TOTAL $ 55,000 $ 55,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
507507
513
Public Works - Service Center Administration
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 97,000 -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 97,000$ -$
Expenditures
Employee Compensation 226,740 239,885 238,605 272,400
Employee Benefits 94,526 90,076 95,330 116,072
Materials 64,230 61,040 64,050 60,986
Contract Services 128,831 132,977 156,000 155,738
Appropriations for Contingency - - 22,005 21,672
Cost Allocation 328,200 240,570 170,273 200,201
Capital Outlay - - - -
Special Projects - - 35,000 55,000
TOTAL EXPENDITURES 842,527$ 764,548$ 781,263$ 882,069$
Fund Balance - - - -
General Fund Costs 842,527$ 764,548$ 684,263$ 882,069$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.00
Reallocated 50% of Assistant Public Works Director to account for time spent in Public Works
Administration (5%), Resource Recovery (25%) and Non-Point Source (20%) programs.
Reallocated 20% of Administrative Assistant to account for time spent in Public Works
Administration. Added new position of Service Center Superintendent.
Total authorized positions – 2.30
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
508508
514
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8201 PUBLIC WORKS SUPERVISION
5501 SALARIES FULL TIME $211,375 $224,965 $221,228 $250,500
5502 SALARIES PART TIME $0 $1,305 $4,400 $11,500
5503 EXCESS MED PAY $5,165 $3,350 $2,578 $0
5504 STAND BY $10,200 $10,000 $10,400 $10,400
5505 OVERTIME $0 $265 $0 $0
5506 CAR ALLOWAMCE $0 $0 $0 $1,500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,428
5600 RETIREMENT SYSTEM $63,447 $58,797 $61,451 $69,545
5711 HEALTH INSURANCE $21,452 $21,072 $18,192 $21,384
5712 DENTAL INSURANCE $2,448 $2,399 $1,875 $3,605
5713 MEDICARE $3,516 $3,759 $3,518 $3,632
5714 LIFE INSURANCE $1,541 $632 $1,426 $1,483
5715 LONG TERM DISABILITY $939 $948 $1,327 $1,418
5716 WORKERS COMPENSATION $756 $890 $7,157 $7,157
5717 VISION INSURANCE $427 $1,579 $384 $421
5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,499
6111 GEN OFFICE SUPPLIES $11,639 $10,541 $9,000 $10,454
6121 SML TOOLS & EQUIPMENT $660 $114 $250 $258
6124 UNIFORMS/SAFETY APPAR $39,881 $37,530 $41,000 $37,346
6154 TELEPHONE SERVICE $9,628 $9,989 $11,000 $10,631
6216 CONFERENCE/MBRSP DUES $1,530 $1,195 $2,300 $1,191
6219 MILEAGE REIMBURSEMENT $682 $1,461 $500 $831
6226 MEMBERSHIP AND DUES $210 $210 $0 $275
7011 TRAINING AND $7,610 $13,591 $14,000 $9,851
7013 MAINTENTANCE OF $2,502 $2,795 $3,000 $3,273
7014 GENERAL SVC AGMT $118,719 $116,591 $0 $0
7117 CROSSING GUARD SERVICE $0 $0 $139,000 $142,614
7197 CONTINGENCIES $0 $0 $22,005 $21,672
8001 EQUIPMENT $202,300 $207,670 $153,580 $174,640
8002 IT REIMBURSEMENT $125,900 $32,900 $14,335 $22,371
8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $3,190
9300 FACILITY IMPROVEMENTS $0 $0 $35,000 $55,000
9400 FIXED ASSET ACQUISITION $0 $0 $0 $0
TOTAL EXPENDITURES $842,527 $764,548 $781,264 $882,069
509509
515
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
MCCLELLAN RANCH PARK
Budget Unit 110-8302
General Fund
PROGRAM OVERVIEW
McClellan Ranch Park is one of 19 parks and open space areas managed by the Grounds
Division of the Public Works Department.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas to enjoy in the Bay Area.
• Provide daily general clean up, trash removal, and graffiti removal.
• Provide twice annually the mowing of fire breaks per Fire Marshal request in a manner
in which wildlife is least impacted.
• Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
• Provide logistical support to the Park and Recreation Department for all of the City’s
special events.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $67,221 be approved for the Grounds-McClellan Ranch Park
Program. This represents an increase of $8,416 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to increased field mowing for fire safety.
This budget is funded from a $67,221 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 67,221
Fund Balance -
General Fund Costs 67,221$
Total Staffing 0.30
% Funded by General Fund 100.0%
510510
516
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - McClellan Ranch Park
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 25,182 25,977 25,603 27,864
Employee Benefits 11,391 12,020 12,047 13,254
Materials 9,406 11,555 11,500 10,699
Contract Services 9,660 7,260 4,000 10,000
Appropriations for Contingency - - 1,550 2,070
Cost Allocation - 2,400 4,104 3,334
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 55,639$ 59,212$ 58,804$ 67,221$
Fund Balance - - - -
General Fund Costs 55,639$ 59,212$ 58,804$ 67,221$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .30
There are no changes to the current level of staffing.
Total authorized positions – .30
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
511511
517
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8302 MCCLELLAN RANCH PARK
5501 SALARIES FULL TIME $24,904 $25,788 $25,204 $27,864
5505 OVERTIME $278 $189 $400 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $127
5600 RETIREMENT SYSTEM $6,456 $6,783 $7,001 $7,385
5711 HEALTH INSURANCE $2,293 $2,512 $2,745 $2,790
5712 DENTAL INSURANCE $366 $401 $414 $471
5713 MEDICARE $369 $375 $365 $404
5714 LIFE INSURANCE $200 $212 $238 $179
5715 LONG TERM DISABILITY $136 $139 $153 $183
5716 WORKERS COMPENSATION $1,521 $1,545 $1,073 $1,073
5717 VISION INSURANCE $50 $53 $58 $54
5722 HRA CITY CONTRIBUTION $0 $0 $0 $588
6111 GEN OFFICE SUPPLIES $4,491 $4,814 $0 $0
6126 GENERAL SUPPLIES $0 $0 $5,000 $4,926
6155 WATER SERVICE $4,915 $6,741 $6,500 $5,773
6156 SEWER SERVICE $0 $0 $0 $0
7014 GENERAL SVC AGMT $9,660 $7,260 $4,000 $10,000
7197 CONTINGENCIES $0 $0 $1,550 $2,070
8002 IT REIMBURSEMENT $0 $2,400 $3,750 $2,918
8005 WEB SITE REIMBURSEMENT $0 $0 $354 $416
TOTAL EXPENDITURES $55,640 $59,212 $58,805 $67,221
512512
518
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
MEMORIAL PARK
Budget Unit 110-8303
General Fund
PROGRAM OVERVIEW
Memorial Park is one of 19 parks and open space areas managed by the Grounds Division of the
Public Works Department. Memorial Park is the largest and most utilized park in Cupertino.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas to enjoy in the Bay Area.
• Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and basic play structure inspections and maintenance.
• Provide weekly maintenance that may include mowing and edging of turf areas,
spraying of pesticides, tennis court cleaning and general maintenance, basketball court
maintenance and programmed play structure inspections and maintenance.
• Provide quarterly maintenance that may include turf spraying, fertilization applications,
aerating, over-seeding and pruning of trees and shrubs.
• Provide semi-annual maintenance that may include replacement of planting material,
pre-emergent applications, playground woodchip replenishing and preparation of
athletic fields for seasonal use.
• Maintain all playgrounds in accordance with California playground safety
requirements.
• Minimize the negative effects of waterfowl to park patrons.
• Reduce water consumption wherever practicable.
• Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 616,766
Fund Balance -
General Fund Costs 616,766$
Total Staffing 2.85
% Funded by General Fund 100.0%
513513
519
• Provide logistical support to the Park and Recreation Department for all the City’s
special events.
• Oversight of contracted tree trimming and fence repairs.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $616,766 be approved for the Memorial Park Program. This
represents an increase of $8,227 over the FY 2013-14 Final Adopted Budget. The recommended
budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $616,766 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Memorial Park
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 212,876 201,488 203,242 218,064
Employee Benefits 110,220 114,689 100,168 113,544
Materials 145,490 175,990 174,315 162,731
Contract Services 19,041 37,582 30,000 39,836
Appropriations for Contingency - - 20,432 20,257
Cost Allocation 28,280 61,360 45,382 62,334
Capital Outlay 9,350 - - -
Special Projects - 166,383 35,000 -
TOTAL EXPENDITURES 525,257$ 757,492$ 608,539$ 616,766$
Fund Balance - - - -
General Fund Costs 525,257$ 757,492$ 608,539$ 616,766$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
514514
520
STAFFING
Total current authorized positions – 2.85
There are no changes to the current level of staffing.
Total authorized positions – 2.85
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8303 MEMORIAL PARK
5501 SALARIES FULL TIME $204,686 $195,948 $194,242 $212,064
5502 SALARIES PART TIME $662 $0 $3,000 $0
5505 OVERTIME $7,528 $5,540 $6,000 $6,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,216
5600 RETIREMENT SYSTEM $54,314 $51,830 $53,955 $57,920
5711 HEALTH INSURANCE $26,861 $26,228 $24,838 $26,495
5712 DENTAL INSURANCE $4,619 $4,680 $4,436 $4,464
5713 MEDICARE $3,060 $2,836 $2,762 $3,077
5714 LIFE INSURANCE $2,223 $2,189 $2,257 $1,608
5715 LONG TERM DISABILITY $1,200 $1,133 $1,175 $1,469
5716 WORKERS COMPENSATION $17,389 $25,248 $10,198 $10,198
5717 VISION INSURANCE $554 $545 $547 $523
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,574
6111 GEN OFFICE SUPPLIES $42,776 $45,618 $0 $0
6126 GENERAL SUPPLIES $0 $0 $50,000 $47,736
6151 ELECTRICAL SERVICE $38,533 $66,079 $53,760 $53,578
6154 TELEPHONE SERVICE $1,871 $2,473 $2,200 $1,669
6155 WATER SERVICE $59,397 $59,636 $65,355 $56,889
6156 SEWER SERVICE $2,913 $2,913 $3,000 $2,859
7014 GENERAL SVC AGMT $19,041 $45,982 $15,000 $24,836
7115 TREE MAINTENANCE ITEMS $0 $0 $15,000 $15,000
7197 CONTINGENCIES $0 $0 $20,432 $20,257
8001 EQUIPMENT $27,380 $40,960 $22,020 $30,660
8002 IT REIMBURSEMENT $900 $20,400 $20,002 $27,721
8005 WEB SITE REIMBURSEMENT $0 $0 $3,360 $3,953
9100 NON RECUR FACILITY MGT $9,350 $46,867 $0 $0
9300 FACILITY IMPROVEMENTS $0 $119,516 $0 $0
515515
521
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9303 BRING DWGRD WATER $0 $0 $35,000 $0
TOTAL EXPENDITURES $525,258 $766,621 $608,539 $616,766
516516
522
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
SCHOOL SITE MAINTENANCE
Budget Unit 110-8312
General Fund
PROGRAM OVERVIEW
Under a joint powers agreement with the Cupertino Union School District, nine athletic fields
and landscape areas, constituting approximately 52 acres, are managed by the Grounds
Division of the Public Works Department. These sites include Hyde and Kennedy Middle
Schools, Collins, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary
Schools.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas / athletic fields in the Bay Area.
• Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
• Provide weekly maintenance that may include mowing and edging of turf areas,
spraying of pesticides and other maintenance.
• Provide quarterly maintenance that may include turf spraying, fertilization applications,
aerating, over-seeding and pruning of trees and shrubs.
• Provide semi-annual maintenance that may include replacement of planting material,
pre-emergent applications and preparing athletic fields for seasonal use.
• Maintain School Sites for recreational activities including soccer, baseball, cricket, track
and field, softball and a variety of other sports.
• Reduce water consumption wherever practicable.
• Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 696,642
Fund Balance -
General Fund Costs 696,642$
Total Staffing 3.90
% Funded by General Fund 100.0%
517517
523
• Provide logistical support to the Park and Recreation Department for all the City’s
special events.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $696,642 be approved for the School Site Maintenance
Program. This represents an increase of $110,053 over the FY 2013-14 Final Adopted Budget.
The increase in equipment charges is due to the purchase of several replacement vehicles for the
Public Works Department. These vehicles are being replace due to either excessive repairs or
the age and mileage of the vehicles per the City’s vehicle replacement policy.
This budget is funded from a $696,642 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
518518
524
Public Works - School Site Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 273,123 238,341 240,440 282,865
Employee Benefits 144,483 125,203 129,439 149,245
Materials 119,740 101,035 111,035 101,766
Contract Services 2,233 4,492 6,000 5,532
Appropriations for Contingency - - 11,704 10,730
Cost Allocation 43,790 87,880 87,971 146,504
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 583,369$ 556,951$ 586,589$ 696,642$
Fund Balance - - - -
General Fund Costs 583,369$ 556,951$ 586,589$ 696,642$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 3.90
There are no changes to the current level of staffing.
Total authorized positions – 3.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
519519
525
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8312 SCHOOL SITE MAINTENANCE
5501 SALARIES FULL TIME $272,863 $231,976 $239,940 $282,065
5502 SALARIES PART TIME $0 $5,589 $0 $0
5505 OVERTIME $260 $776 $500 $800
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,362
5600 RETIREMENT SYSTEM $71,874 $60,641 $66,648 $75,024
5711 HEALTH INSURANCE $35,120 $30,390 $33,949 $36,258
5712 DENTAL INSURANCE $6,065 $5,514 $6,119 $6,111
5713 MEDICARE $3,951 $3,480 $3,479 $4,091
5714 LIFE INSURANCE $2,901 $2,581 $3,089 $2,177
5715 LONG TERM DISABILITY $1,603 $1,336 $1,450 $1,923
5716 WORKERS COMPENSATION $22,246 $20,621 $13,956 $13,956
5717 VISION INSURANCE $723 $640 $749 $716
5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,627
6111 GEN OFFICE SUPPLIES $63,345 $32,572 $0 $0
6126 GENERAL SUPPLIES $0 $0 $50,000 $42,351
6151 ELECTRICAL SERVICE $2,585 $3,343 $3,460 $3,397
6155 WATER SERVICE $53,810 $65,695 $57,575 $56,018
7014 GENERAL SVC AGMT $2,160 $4,081 $5,000 $5,000
7060 RENT EXPENSE $73 $411 $1,000 $532
7197 CONTINGENCIES $0 $0 $11,704 $10,730
8001 EQUIPMENT $43,790 $64,080 $56,680 $103,160
8002 IT REIMBURSEMENT $0 $23,800 $26,694 $37,934
8005 WEB SITE REIMBURSEMENT $0 $0 $4,597 $5,410
TOTAL EXPENDITURES $583,368 $557,525 $586,589 $696,642
520520
526
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
NEIGHBORHOOD PARKS
Budget Unit 110-8314
General Fund
PROGRAM OVERVIEW
Neighborhood Parks include 14 of the 19 parks and open space areas managed by the Grounds
Division of the Public Works Department. Neighborhood park sites include Linda Vista, Mary
Ave. Dog Park, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon
Oak (Little Rancho), Franco Park, Sterling/Barnhart, Oak Valley and Blackberry Farms.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas to enjoy in the Bay Area.
• Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and basic play structure inspections and maintenance.
• Provide weekly maintenance that may include mowing and edging of turf areas,
spraying of pesticides, tennis court cleaning and general maintenance, basketball court
maintenance and programmed play structure inspections and maintenance.
• Provide quarterly maintenance that may include turf spraying, fertilization applications,
aerating, over-seeding and pruning of trees and shrubs.
• Provide semi-annual maintenance that may include replacement of planting material,
pre-emergent applications, playground woodchip replenishing and prepare athletic
fields for seasonal use.
• Maintain all playgrounds in accordance to California playground safety requirements.
• Reduce water consumption wherever practicable.
• Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
• Provide logistical support to the Park and Recreation Department for all the City’s
special events.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 1,583,957
Fund Balance -
General Fund Costs 1,583,957$
Total Staffing 9.00
% Funded by General Fund 100.0%
521521
527
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $1,583,957 be approved for the Neighborhood Parks
Program. This represents an increase of $130,033 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to salaries and benefits.
This budget is funded from a $1,583,957 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Neighborhood Parks
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 519,376 484,224 514,816 634,332
Employee Benefits 269,847 262,441 263,226 332,467
Materials 205,515 233,337 223,071 206,456
Contract Services 66,553 98,448 109,000 125,993
Appropriations for Contingency - - 33,207 33,245
Cost Allocation 109,800 165,890 247,104 251,464
Capital Outlay - - - -
Special Projects - 209,805 63,500 -
TOTAL EXPENDITURES 1,171,091$ 1,454,145$ 1,453,924$ 1,583,957$
Fund Balance - - - -
General Fund Costs 1,171,091$ 1,454,145$ 1,453,924$ 1,583,957$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
522522
528
STAFFING
Total current authorized positions – 8.00
One additional position is proposed; a Maintenance Worker I. Despite a number of new
facilities being added to the City’s park inventory, staffing levels have not increased in this
division since 2001. New parks added include Franco Park, Sterling Barnhart Park, Stevens
Creek Corridor Park, and the Mary Avenue Dog Park. Additionally, four parks (including
Memorial) were built prior to 1970. Parks of this era, due to their aging infrastructure and
irrigation systems, result in greater than normal maintenance needs. Prior to 2001, Blackberry
Farm historically was maintained by two maintenance workers. Upon reopening in 2010, only
one maintenance worker has been budgeted. Some efficiencies have allowed the department to
absorb these growing demands, however to maintain facilities at consistent levels expected by
various user groups and the community, an additional Maintenance Worker is necessary.
Cupertino parks are currently staffed at one FTE for every 8 acres of park. This ratio is lower
than most other comparable cities, especially if the many different variables between cities and
their variety of parks are factored. Adding one more staff to the division will help ensure the
level of maintenance and timely completion of minor park improvements continues at a level
expected by our residents and for fee users of our facilities. It is preferred to add an FTE, as
opposed to providing this service through a contract, due to the flexibility to move staff to areas
of temporary high demands within the Service Center for efficiency. Permanent staffing allows
for increased response, the development of institutional understanding of systems, as well as a
pride of ownership.
Total authorized positions – 9.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8314 NEIGHBORHOOD PARKS
5501 SALARIES FULL TIME $510,878 $473,156 $492,317 $632,332
5502 SALARIES PART TIME $6,449 $8,384 $20,500 $0
5505 OVERTIME $2,049 $2,684 $2,000 $2,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $4,397
5600 RETIREMENT SYSTEM $134,873 $123,328 $136,751 $164,026
5711 HEALTH INSURANCE $63,207 $64,032 $67,282 $83,672
5712 DENTAL INSURANCE $11,233 $11,656 $12,692 $14,102
5713 MEDICARE $7,753 $6,980 $7,029 $9,166
523523
529
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5714 LIFE INSURANCE $5,320 $5,385 $6,336 $4,916
5715 LONG TERM DISABILITY $2,883 $2,753 $2,974 $4,308
5716 WORKERS COMPENSATION $43,253 $46,971 $28,626 $28,626
5717 VISION INSURANCE $1,325 $1,336 $1,536 $1,649
5722 HRA CITY CONTRIBUTION $0 $0 $0 $17,605
6111 GEN OFFICE SUPPLIES $77,938 $98,911 $0 $0
6126 GENERAL SUPPLIES $0 $0 $87,000 $79,954
6151 ELECTRICAL SERVICE $3,809 $5,192 $4,331 $4,406
6155 WATER SERVICE $123,401 $134,576 $131,340 $121,779
6156 SEWER SERVICE $367 $367 $400 $317
7011 TRAINING AND $4,118 $9,076 $5,000 $5,579
7014 GENERAL SVC AGMT $62,435 $89,372 $55,000 $71,414
7115 TREE MAINTENANCE ITEMS $0 $0 $49,000 $49,000
7197 CONTINGENCIES $0 $0 $33,207 $33,245
8001 EQUIPMENT $109,800 $118,190 $184,850 $151,440
8002 IT REIMBURSEMENT $0 $47,700 $52,824 $87,540
8005 WEB SITE REIMBURSEMENT $0 $0 $9,430 $12,484
9100 NON RECUR FACILITY MGT $0 $165,325 $0 $0
9300 FACILITY IMPROVEMENTS $0 $49,280 $0 $0
9314 BOTCHY BALL CT LED $0 $0 $63,500 $0
TOTAL EXPENDITURES $1,171,091 $1,464,655 $1,453,925 $1,583,957
524524
530
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
SPORTS FIELD JOLLYMAN/
CREEKSIDE
Budget Unit 110-8315
General Fund
PROGRAM OVERVIEW
The sport fields at Jollyman and Creekside parks are among the 19 parks and open space areas
managed by the Grounds Division of the Public Works Department. Sport fields at these two
parks are heavily used and enjoyed by the community.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas / sports fields in the Bay Area.
• Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
• Provide weekly maintenance that may include mowing and edging of turf areas,
spraying of pesticides, programmed play structure inspections and other maintenance.
• Provide quarterly maintenance that may include turf spraying, fertilization applications,
aerating, over-seeding and pruning of trees and shrubs.
• Provide semi-annual maintenance that may include replacement of planting material,
pre-emergent applications and preparing sport fields for seasonal use.
• Maintain sport fields for recreational activities including soccer, baseball, cricket, track
and field, softball and a variety of other sports.
• Maintain all playgrounds in accordance to California playground safety requirements.
• Reduce water consumption wherever practicable.
• Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
• Provide logistical support to the Park and Recreation Department for all the City’s
special events.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 621,948
Fund Balance -
General Fund Costs 621,948$
Total Staffing 2.80
% Funded by General Fund 100.0%
525525
531
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $621,948 be approved for the Sports Field
Jollyman/Creekside Program. This represents an increase of $158,032 over the FY 2013-14 Final
Adopted Budget. The increase is attributed primarily to park light upgrades.
This program is funded from a $621,948 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Parking Lot
Light Upgrades
$ 100,000 $ 100,000 General Fund
Revenue
Parking Lot
Light Upgrades
TOTAL $ 100,000 $ 100,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
526526
532
Public Works - Sports Field Jollyman/Creekside
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 200,922 191,578 177,856 199,998
Employee Benefits 106,986 104,931 96,120 103,722
Materials 116,924 116,012 116,533 109,608
Contract Services 11,151 6,855 12,000 12,000
Appropriations for Contingency - - 12,853 12,161
Cost Allocation 35,450 58,360 48,554 84,459
Capital Outlay - - - -
Special Projects - 10,878 - 100,000
TOTAL EXPENDITURES 471,433$ 488,614$ 463,916$ 621,948$
Fund Balance - - - -
General Fund Costs 471,433$ 488,614$ 463,916$ 621,948$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.80
There are no changes to the current level of staffing.
Total authorized positions – 2.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
527527
533
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8315 SPORT FIELDS JOLLYMAN CRK
5501 SALARIES FULL TIME $200,594 $190,999 $177,358 $199,498
5505 OVERTIME $328 $579 $500 $500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,343
5600 RETIREMENT SYSTEM $52,837 $49,858 $49,265 $50,298
5711 HEALTH INSURANCE $26,756 $27,468 $26,079 $26,029
5712 DENTAL INSURANCE $4,446 $4,509 $4,356 $4,385
5713 MEDICARE $2,906 $2,723 $2,572 $2,893
5714 LIFE INSURANCE $2,142 $2,112 $2,218 $1,415
5715 LONG TERM DISABILITY $1,160 $1,098 $1,072 $1,347
5716 WORKERS COMPENSATION $16,206 $16,637 $10,020 $10,020
5717 VISION INSURANCE $533 $526 $538 $515
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,477
6111 GEN OFFICE SUPPLIES $48,702 $37,965 $0 $0
6126 GENERAL SUPPLIES $0 $0 $46,000 $43,042
6151 ELECTRICAL SERVICE $2,681 $3,684 $3,460 $3,268
6155 WATER SERVICE $65,211 $74,820 $66,743 $63,006
6156 SEWER SERVICE $330 $330 $330 $292
7014 GENERAL SVC AGMT $11,151 $6,855 $8,000 $8,000
7115 TREE MAINTENANCE ITEMS $0 $0 $4,000 $4,000
7197 CONTINGENCIES $0 $0 $12,853 $12,161
8001 EQUIPMENT $35,450 $39,460 $25,570 $53,340
8002 IT REIMBURSEMENT $0 $18,900 $19,683 $27,235
8005 WEB SITE REIMBURSEMENT $0 $0 $3,301 $3,884
9100 NON RECUR FACILITY MGT $0 $10,878 $0 $0
9349 PARK LIGHT UPGRADE $0 $0 $0 $100,000
TOTAL EXPENDITURES $471,433 $489,402 $463,918 $621,948
528528
534
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
GROUNDS-
CIVIC CENTER MAINTENANCE
Budget Unit 110-8321
General Fund
PROGRAM OVERVIEW
The Civic Center grounds are one of 19 parks and open space areas managed by the Grounds
Division of the Public Works Department. Due to the close proximity to City Hall, Community
Hall and the Library, the Civic Center grounds are well utilized. Civic Center maintenance
includes the adjacent Library Field.
SERVICE OBJECTIVES
• The main objective of the Grounds Division is to provide the citizens of Cupertino with
the cleanest and safest recreational areas to enjoy in the Bay Area.
• Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
• Provide weekly maintenance that may include mowing and edging of turf areas,
spraying of pesticides and general maintenance.
• Provide quarterly maintenance that may include turf spraying, fertilization applications,
aerating, over-seeding and pruning of trees and shrubs.
• Provide semi-annual maintenance that may include replacement of planting material
and pre-emergent applications.
• Maintain library field for recreational activities including soccer, cricket and a variety of
other sports.
• Reduce water consumption wherever practicable.
• Provide logistical support to all City Departments for special events.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 161,191
Fund Balance -
General Fund Costs 161,191$
Total Staffing 0.90
% Funded by General Fund 100.0%
529529
535
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $161,191 be approved for the Civic Center Maintenance
Program. This represents an increase of $5,640 over the FY 2013-14 Final Adopted Budget. The
recommended budget is relatively unchanged since the Final Adopted Budget.
This program is funded from a $161,191 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Civic Center Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 71,426 71,406 64,901 69,438
Employee Benefits 36,859 36,646 32,777 36,146
Materials 33,711 35,286 36,116 29,199
Contract Services 2,600 2,600 - 2,733
Appropriations for Contingency - - 3,612 3,193
Cost Allocation 18,010 22,140 18,145 20,482
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 162,606$ 168,078$ 155,551$ 161,191$
Fund Balance - - - -
General Fund Costs 162,606$ 168,078$ 155,551$ 161,191$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
530530
536
STAFFING
Total current authorized positions – .90
There are no changes to the current level of staffing.
Total authorized positions – .90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8321 CIVIC CTR PLAZA GROUND MA
5501 SALARIES FULL TIME $70,790 $68,852 $63,401 $69,438
5505 OVERTIME $636 $2,554 $1,500 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $362
5600 RETIREMENT SYSTEM $18,742 $18,137 $17,611 $18,861
5711 HEALTH INSURANCE $8,908 $8,921 $8,380 $8,369
5712 DENTAL INSURANCE $1,434 $1,487 $1,376 $1,412
5713 MEDICARE $1,031 $995 $919 $1,008
5714 LIFE INSURANCE $701 $707 $713 $511
5715 LONG TERM DISABILITY $412 $392 $384 $476
5716 WORKERS COMPENSATION $5,457 $5,831 $3,221 $3,221
5717 VISION INSURANCE $174 $176 $173 $164
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,762
6111 GEN OFFICE SUPPLIES $10,665 $9,619 $0 $0
6126 GENERAL SUPPLIES $0 $0 $8,000 $9,405
6155 WATER SERVICE $23,046 $25,667 $28,116 $19,794
7014 GENERAL SVC AGMT $2,600 $2,600 $0 $2,733
7197 CONTINGENCIES $0 $0 $3,612 $3,193
8001 EQUIPMENT $18,010 $15,240 $9,510 $10,480
8002 IT REIMBURSEMENT $0 $6,900 $7,574 $8,754
8005 WEB SITE REIMBURSEMENT $0 $0 $1,061 $1,248
TOTAL EXPENDITURES $162,605 $168,077 $155,551 $161,191
531531
537
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
STORM DRAIN MAINTENANCE
Budget Unit 110-8401
General Fund
PROGRAM OVERVIEW
Maintenance of storm drain system to provide for the efficient flow of storm water and to
comply with storm water pollution prevention requirements.
SERVICE OBJECTIVES
• Provide effective and timely inspection and maintenance of the storm drain system
including inlet and outfall structures, 2,216 storm drain inlets and collection system.
• Provide annual cleaning and inspection of all inlets.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $256,600 be approved for the Storm Drain Maintenance
Program. This represents a decrease of $3,780 under the FY 2013-14 Final Adopted Budget.
The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $256,600 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 256,600
Fund Balance -
General Fund Costs 256,600$
Total Staffing 1.25
% Funded by General Fund 100.0%
532532
538
Public Works - Storm Drain Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 15,342 89,719 117,416 129,012
Employee Benefits 7,249 42,100 45,648 51,079
Materials 319 1,206 1,100 1,420
Contract Services 17,722 36,220 77,000 55,000
Appropriations for Contingency - - 7,810 5,642
Cost Allocation - 8,200 11,405 14,447
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 40,632$ 177,445$ 260,379$ 256,600$
Fund Balance - - - -
General Fund Costs 40,632$ 177,445$ 260,379$ 256,600$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 1.30
Reduced 5% of MWII time and reallocated to Non-Point Source (230-8004).
Total authorized positions – 1.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
533533
539
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8401 STORM DRAIN MAINTENANCE
5501 SALARIES FULL TIME $15,190 $88,070 $91,417 $103,012
5502 SALARIES PART TIME $0 $0 $25,000 $25,000
5505 OVERTIME $152 $1,649 $1,000 $1,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $549
5600 RETIREMENT SYSTEM $4,060 $22,528 $25,393 $26,726
5711 HEALTH INSURANCE $1,661 $9,486 $10,917 $11,622
5712 DENTAL INSURANCE $263 $1,621 $1,917 $1,959
5713 MEDICARE $38 $867 $938 $1,494
5714 LIFE INSURANCE $131 $812 $1,030 $727
5715 LONG TERM DISABILITY $79 $498 $551 $676
5716 WORKERS COMPENSATION $984 $6,086 $4,652 $4,652
5717 VISION INSURANCE $33 $202 $250 $228
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2446
6111 GEN OFFICE SUPPLIES $319 $1,206 $0 $0
6126 GENERAL SUPPLIES $0 $0 $1,100 $1,420
7014 GENERAL SVC AGMT $17,722 $20,220 $30,000 $30,000
7060 RENT EXPENSE $0 $16,000 $47,000 $25,000
7197 CONTINGENCIES $0 $0 $7,810 $5,642
8002 IT REIMBURSEMENT $0 $8,200 $9,873 $12,644
8005 WEB SITE REIMBURSEMENT $0 $0 $1,532 $1,803
9300 FACILITY IMPROVEMENTS $0 $0 $0 $0
TOTAL EXPENDITURES $40,630 $177,445 $260,380 $256,600
534534
540
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
MINOR STORM DRAIN
Budget Unit 210-9612
Special Revenue Fund
PROGRAM OVERVIEW
This program provides funding for drainage repairs as needed in various locations.
SERVICE OBJECTIVES
• Provide storm drain repairs throughout the City on an annual basis.
RECOMMENDED PROPOSED BUDGET
There are no recommended expenditures for FY 2014-15.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
535535
541
Public Works - Minor Storm Drain
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - 77,000 -
TOTAL EXPENDITURES -$ -$ 77,000$ -$
Fund Balance - - (77,000) -
General Fund Costs -$ -$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9612 MINOR STORM DRAIN IMPROVEMENTS
9300 FACILITY IMPROVEMENTS $0 $0 $77,000 $0
TOTAL EXPENDITURES $0 $0 $77,000 $0
536536
542
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
SIDEWALK CURB AND GUTTER
Budget Unit 270-8403
Special Revenue Fund
PROGRAM OVERVIEW
Maintain sidewalks, curb and gutter to a standard that is functional and minimizes liability.
Optimize the use of available funds by coordinating with other improvement projects.
SERVICE OBJECTIVES
• Timely maintain concrete improvements in response to citizen complaints and
coordinate with programmed asphalt improvements.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $956,806 be approved for the Sidewalk Curb and Gutter
Program. This represents an increase of $570,113 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to the annual Sidewalk, Curb and Gutter project.
This budget is funded from $465,943 in estimated department revenue and a $490,863
contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Curb Gutter &
Sidewalk
$ 800,000 $ 800,000 General Fund
Revenue
Annual Curb,
Gutter &
Sidewalk Project
TOTAL $ 800,000 $ 800,000
BUDGET AT A GLANCE
Total Revenue 465,943$
Total Expenditures 956,806
Fund Balance -
General Fund Costs 490,863$
Total Staffing 0.85
% Funded by General Fund 51.3%
537537
543
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Sidewalk Curb and Gutter
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 220 -
Intergovernmental Revenue - - 465,943 465,943
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 466,163$ 465,943$
Expenditures
Employee Compensation 73,213 60,126 58,824 69,459
Employee Benefits 39,096 30,192 30,171 33,650
Materials 3,439 1,481 3,000 2,512
Contract Services - - - -
Appropriations for Contingency - - 300 251
Cost Allocation 3,420 9,100 44,398 50,934
Capital Outlay - - - -
Special Projects - - 250,000 800,000
TOTAL EXPENDITURES 119,168$ 100,899$ 386,693$ 956,806$
Fund Balance - - 79,470 -
General Fund Costs 119,168$ 100,899$ -$ 490,863$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .85
There are no changes to the current level of staffing.
Total authorized positions – .85
538538
544
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8403 SIDEWALK CURB AND GUTTER
5501 SALARIES FULL TIME $71,818 $58,381 $57,624 $68,459
5502 SALARIES PART TIME $208 $0 $0 $0
5505 OVERTIME $1,187 $1,745 $1,200 $1,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $479
5600 RETIREMENT SYSTEM $19,169 $15,038 $16,006 $17,163
5711 HEALTH INSURANCE $9,967 $7,424 $7,808 $7,904
5712 DENTAL INSURANCE $1,549 $1,204 $1,296 $1,331
5713 MEDICARE $1,068 $886 $836 $992
5714 LIFE INSURANCE $731 $578 $673 $486
5715 LONG TERM DISABILITY $430 $340 $348 $435
5716 WORKERS COMPENSATION $6,000 $4,578 $3,041 $3,041
5717 VISION INSURANCE $182 $144 $163 $155
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,664
6111 GEN OFFICE SUPPLIES $3,439 $1,430 $0 $0
6126 GENERAL SUPPLIES $0 $0 $3,000 $2,474
6219 MILEAGE REIMBURSEMENT $0 $51 $0 $38
7197 CONTINGENCIES $0 $0 $300 $251
8001 EQUIPMENT $3,420 $2,200 $1,550 $1,740
8002 IT REIMBURSEMENT $0 $6,900 $7,004 $8,268
8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635
8005 WEB SITE REIMBURSEMENT $0 $0 $1,002 $1,179
8006 CC CAP ALLOCATION $0 $0 $1,687 $2,093
8007 CM CAP ALLOCATION $0 $0 $2,906 $5,412
8008 ENV AFFAIRS CAP ALLO $0 $0 $920 $1,516
8009 ECON DEV CAP ALLO $0 $0 $706 $1,454
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $0
8017 CITY ATTORNEY CAP ALLOC $0 $0 $10,027 $13,599
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $1,209 $2,640
8019 DISASTER PREP CAP ALLOC $0 $0 $407 $458
8022 ADMIN SERV CAP $0 $0 $2,213 $2,621
8023 FINANCE CAP ALLOC $0 $0 $4,198 $6,319
8024 HUMAN RESOURCES CAP $0 $0 $2,373 $0
9326 ANNUAL SW CURB GUTTER $0 $0 $250,000 $800,000
TOTAL EXPENDITURES $119,168 $100,899 $386,693 $956,806
539539
545
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
STREET PAVEMENT MAINTENANCE
Budget Unit 270-8404
Special Revenue Fund
PROGRAM OVERVIEW
This program maintains streets to a standard that balances preventative maintenance with stop
gap measures while minimizing liability.
SERVICE OBJECTIVES
• Perform preventative maintenance activities of fog seal and crack fill.
• Perform stop gap maintenance of arterial, collector and residential streets.
• Oversee and manage contracted pavement maintenance projects.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $8,173,694 be approved for the Street Pavement
Maintenance Program. This represents an increase of $3,573,468 over the FY 2013-14 Final
Adopted Budget. The increase is attributed primarily to the Annual Asphalt Project.
This budget is funded from $751,200 in estimated department revenue and a $7,422,494
contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue 751,200$
Total Expenditures 8,173,694
Fund Balance -
General Fund Costs 7,422,494$
Total Staffing 3.40
% Funded by General Fund 90.8%
540540
546
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Annual
Pavement
Maintenance
$ 7,500,000 $ 7,500,000 General Fund Annual
Pavement
Maintenance
Removal of
metal beam
guard rail and
retaining walls
$ 30,000 $ 30,000 General Fund Removal of
metal beam
guard rail and
retaining walls
TOTAL $ 4,010,000 $ 2,035,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Street Pavement Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 1,400 1,400
Intergovernmental Revenue - - 1,483,200 749,800
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 1,484,600$ 751,200$
Expenditures
Employee Compensation 75,514 195,184 230,176 266,185
Employee Benefits 38,902 98,147 116,027 133,338
Materials 67,390 32,595 45,000 40,349
Contract Services 39,283 87,286 95,000 95,000
Appropriations for Contingency - - 14,000 13,535
Cost Allocation 720 17,390 90,022 95,287
Capital Outlay - - - -
Special Projects - 10,000 4,010,000 7,530,000
TOTAL EXPENDITURES 221,809$ 440,602$ 4,600,225$ 8,173,694$
Fund Balance - - 365,625 -
General Fund Costs 221,809$ 440,602$ 3,481,250$ 7,422,494$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
541541
547
STAFFING
Total current authorized positions – 3.40
There are no changes to the current level of staffing.
Total authorized positions – 3.40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8404 STREET PAVEMENT MAINTENAN
5501 SALARIES FULL TIME $71,358 $193,291 $227,677 $263,685
5502 SALARIES PART TIME $1,666 $0 $0 $2,500
5505 OVERTIME $2,490 $1,893 $2,500 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,845
5600 RETIREMENT SYSTEM $19,046 $50,170 $63,241 $68,521
5711 HEALTH INSURANCE $9,415 $22,490 $28,437 $31,611
5712 DENTAL INSURANCE $1,881 $4,053 $5,251 $5,329
5713 MEDICARE $1,132 $2,674 $3,145 $3,824
5714 LIFE INSURANCE $895 $1,933 $2,693 $1,928
5715 LONG TERM DISABILITY $421 $1,088 $1,374 $1,739
5716 WORKERS COMPENSATION $5,889 $15,258 $11,271 $11,271
5717 VISION INSURANCE $223 $481 $615 $621
5722 HRA CITY CONTRIBUTION $0 $0 $0 $6,649
6111 GEN OFFICE SUPPLIES $67,390 $32,595 $0 $0
6126 GENERAL SUPPLIES $0 $0 $45,000 $40,349
7014 GENERAL SVC AGMT $5,671 $15,778 $15,000 $15,000
7016 STREET OVERLAY $33,612 $72,614 $0 $0
7060 RENT EXPENSE $0 $0 $5,000 $5,000
7116 PREVENTATIVE MAINT $0 $0 $75,000 $75,000
7197 CONTINGENCIES $0 $0 $14,000 $13,535
8001 EQUIPMENT $720 $890 $9,230 $14,000
8002 IT REIMBURSEMENT $0 $16,500 $21,663 $33,070
8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635
8005 WEB SITE REIMBURSEMENT $0 $0 $3,713 $4,716
8006 CC CAP ALLOCATION $0 $0 $3,136 $845
8007 CM CAP ALLOCATION $0 $0 $8,576 $8,520
542542
548
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8008 ENV AFFAIRS CAP ALLO $0 $0 $2,712 $2,386
8009 ECON DEV CAP ALLO $0 $0 $2,081 $2,289
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $2,249 $1,695
8019 DISASTER PREP CAP ALLOC $0 $0 $758 $721
8022 ADMIN SERV CAP $0 $0 $6,530 $1,683
8023 FINANCE CAP ALLOC $0 $0 $12,385 $9,948
8024 HUMAN RESOURCES CAP $0 $0 $8,793 $8,793
9100 NON RECURRING FACLITY $0 $10,000 $25,000 $0
9325 ANNUAL ASPHALT PROJECT $0 $0 $3,985,000 $7,500,000
9350 METAL BEAM GUARDRAIL $0 $0 $0 $30,000
TOTAL EXPENDITURES $221,809 $441,709 $4,600,226 $8,173,694
543543
549
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
STREET SIGN MARKINGS
Budget Unit 270-8405
General Fund
PROGRAM OVERVIEW
This program maintains street regulatory and informational signs, street striping, markings and
legends, as well as removes graffiti within street right-of-way in a timely manner.
SERVICE OBJECTIVES
• Respond to regulatory and informational sign issues in a timely manner.
• Coordinate and respond to work orders from the Traffic Engineer.
• Maintain street sign and traffic marking assets in compliance with the Manual of
Uniform Traffic Control Devices.
• Remove graffiti in a timely manner.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $757,002 be approved for the Street Sign Markings Program.
This represents an increase of $55,865 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to salaries and benefits.
This budget is funded from $832,857 in estimated department revenue and is anticipated to add
$75,855 to fund balance.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue 832,857$
Total Expenditures 757,002
Fund Balance 75,855
General Fund Costs -$
Total Staffing 3.70
% Funded by General Fund 0.0%
544544
550
Public Works - Street Signs and Markings
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 380 -
Intergovernmental Revenue - - 832,857 832,857
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 833,237$ 832,857$
Expenditures
Employee Compensation 168,484 218,821 229,808 286,907
Employee Benefits 83,221 111,552 118,294 145,764
Materials 94,957 84,569 75,000 77,357
Contract Services 290 15,323 16,000 17,000
Appropriations for Contingency - - 9,100 9,436
Cost Allocation 99,240 129,840 252,935 220,538
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 446,192$ 560,105$ 701,137$ 757,002$
Fund Balance - - 132,100 75,855
General Fund Costs 446,192$ 560,105$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 3.75
Staff has been reallocated to more appropriately reflect time spent in this program.
Total authorized positions – 3.70
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
545545
551
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8405 STREET SIGN MARKING
5501 SALARIES FULL TIME $157,610 $214,932 $224,808 $281,907
5502 SALARIES PART TIME $5,435 $0 $0 $0
5505 OVERTIME $5,439 $3,889 $5,000 $5,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,096
5600 RETIREMENT SYSTEM $42,362 $55,675 $62,445 $73,911
5711 HEALTH INSURANCE $18,108 $25,926 $28,645 $34,401
5712 DENTAL INSURANCE $3,265 $4,680 $5,237 $5,799
5713 MEDICARE $2,490 $2,783 $2,822 $4,089
5714 LIFE INSURANCE $1,537 $2,189 $2,653 $2,078
5715 LONG TERM DISABILITY $915 $1,225 $2,252 $1,879
5716 WORKERS COMPENSATION $14,161 $18,528 $13,597 $13,597
5717 VISION INSURANCE $383 $546 $643 $678
5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,236
6111 GEN OFFICE SUPPLIES $94,957 $84,543 $0 $0
6126 GENERAL SUPPLIES $0 $0 $75,000 $77,246
6219 MILEAGE REIMBURSEMENT $0 $26 $0 $111
7011 TRAINING AND $290 $323 $1,000 $2,000
7014 GENERAL SVC AGMT $0 $15,000 $15,000 $15,000
7197 CONTINGENCIES $0 $0 $9,100 $9,436
8001 EQUIPMENT $97,240 $111,640 $132,400 $149,850
8002 IT REIMBURSEMENT $2,000 $18,200 $33,601 $35,989
8004 CITY CHANNEL REIMB $0 $0 $4,919 $3,581
8005 WEB SITE REIMBURSEMENT $0 $0 $4,303 $5,132
8006 CC CAP ALLOCATION $0 $0 $6,315 $0
8007 CM CAP ALLOCATION $0 $0 $11,322 $0
8008 ENV AFFAIRS CAP ALLO $0 $0 $3,584 $0
8009 ECON DEV CAP ALLO $0 $0 $2,747 $0
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,896
8017 CITY ATTORNEY CAP ALLOC $0 $0 $10,027 $13,599
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,527 $0
8019 DISASTER PREP CAP ALLOC $0 $0 $1,525 $0
8022 ADMIN SERV CAP $0 $0 $8,621 $0
8023 FINANCE CAP ALLOC $0 $0 $16,350 $0
8024 HUMAN RESOURCES CAP $0 $0 $9,491 $9,491
TOTAL EXPENDITURES $446,191 $560,105 $701,137 $757,002
546546
552
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
Graffiti Removal
Budget Unit 110-8406
General Fund
PROGRAM OVERVIEW
In Fiscal Year 2011-12, this program was transferred to 270-8405 Street Signs Markings. Prior
year actual costs are included to preserve historical data. Once all prior year actuals are $0 in
the following table, this program will be removed.
547547
553
Public Works - Graffiti Removal
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 30,661 16,036 - -
Employee Benefits 16,111 8,482 - -
Materials 2,181 915 - -
Contract Services 187 - - -
Appropriations for Contingency - - - -
Cost Allocation - 1,300 - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 49,140$ 26,733$ -$ -$
Fund Balance - - - -
General Fund Costs 49,140$ 26,733$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8406 GRAFFITI REMOVAL
5501 SALARIES FULL TIME $30,661 $15,991 $0 $0
5505 OVERTIME $0 $45 $0 $0
5600 RETIREMENT SYSTEM $8,183 $4,164 $0 $0
5711 HEALTH INSURANCE $3,517 $1,965 $0 $0
5712 DENTAL INSURANCE $763 $390 $0 $0
5713 MEDICARE $444 $242 $0 $0
5714 LIFE INSURANCE $358 $178 $0 $0
5715 LONG TERM DISABILITY $184 $97 $0 $0
548548
554
FY12 FY13 FY14 FINAL RECOMMENDED
ACTUALS ACTUALS BUDGET BUDGET
5716 WORKERS COMPENSATION $2,573 $1,402 $0 $0
5717 VISION INSURANCE $89 $44 $0 $0
6111 GEN OFFICE SUPPLIES $2,181 $915 $0 $0
7014 GENERAL SVC AGMT $187 $0 $0 $0
7060 RENT EXPENSE $0 $0 $0 $0
8002 IT REIMBURSEMENT $0 $1,300 $0 $0
TOTAL EXPENDITURES $49,140 $26,732 $0 $0
549549
555
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
STREET LIGHTING
Budget Unit 110-8830
General Fund
PROGRAM OVERVIEW
Maintain city owned streetlights (2,950), parking lot lights and park lighting.
SERVICE OBJECTIVES
• Respond to outages in a timely manner.
• Conserve electricity through the conversion of older less efficient light technology to
current and tested technologies.
• Replace direct buried wiring with wiring in conduits as failures occur.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $371,451 be approved for the Street Lighting Program. This
represents an increase of $16,112 over the FY 2013-14 Final Adopted Budget. The
recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $371,451 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Monta Vista
Lights
$ 25,000 $ 25,000 General Fund Finish LED
Upgrades
TOTAL $ 25,000 $ 25,000
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 371,451
Fund Balance -
General Fund Costs 371,451$
Total Staffing 0.35
% Funded by General Fund 100.0%
550550
556
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Street Lighting
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 61,445 28,679 27,392 29,717
Employee Benefits 29,598 14,045 13,166 14,753
Materials 115,821 251,361 233,400 232,750
Contract Services 20,940 22,206 22,000 21,969
Appropriations for Contingency - - 25,540 25,472
Cost Allocation 17,350 23,180 21,841 21,790
Capital Outlay - - - -
Special Projects - - 12,000 25,000
TOTAL EXPENDITURES 245,154$ 339,471$ 355,339$ 371,451$
Fund Balance - - - -
General Fund Costs 245,154$ 339,471$ 355,339$ 371,451$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .35
There are no changes to the current level of staffing.
Total authorized positions – .35
551551
557
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8830 STREET LIGHTING
5501 SALARIES FULL TIME $60,964 $27,924 $26,892 $28,717
5505 OVERTIME $481 $755 $500 $1,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $194
5600 RETIREMENT SYSTEM $16,271 $7,155 $7,470 $7,939
5711 HEALTH INSURANCE $7,957 $3,517 $3,347 $3,254
5712 DENTAL INSURANCE $1,238 $547 $528 $548
5713 MEDICARE ($2,036) $71 $62 $416
5714 LIFE INSURANCE $584 $264 $277 $201
5715 LONG TERM DISABILITY $365 $169 $162 $199
5716 WORKERS COMPENSATION $5,074 $2,256 $1,253 $1,253
5717 VISION INSURANCE $145 $66 $67 $64
5722 HRA CITY CONTRIBUTION $0 $0 $0 $685
6111 GEN OFFICE SUPPLIES $18,490 $16,899 $0 $0
6126 GENERAL SUPPLIES $0 $0 $45,000 $36,662
6151 ELECTRICAL SERVICE $97,331 $234,462 $186,000 $193,688
6226 MEMBERSHIP AND DUES $0 $0 $2,400 $2,400
7011 TRAINING AND $0 $0 $1,000 $1,000
7014 GENERAL SVC AGMT $20,940 $22,206 $21,000 $20,969
7197 CONTINGENCIES $0 $0 $25,540 $25,472
8001 EQUIPMENT $16,450 $20,280 $15,910 $17,900
8002 IT REIMBURSEMENT $900 $2,900 $5,518 $3,405
8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485
9100 NON RECUR FACILITY MGT $0 $0 $0 $0
9323 MONTA VISTA LIGHTS $0 $0 $12,000 $25,000
TOTAL EXPENDITURES $245,154 $339,472 $355,339 $371,451
552552
558
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FLEET-EQUIPMENT MAINTENANCE
Budget Unit 630-8840
General Fund
PROGRAM OVERVIEW
The Fleet Division maintains all fleet equipment, including small power equipment. Equipment
includes vehicles (94), rolling stock (54), trailers (18), riding mowers (12), and all power
equipment (234). The division also manages above ground fuel storage tank at Service Center.
SERVICE OBJECTIVES
• Maintain all city vehicles and equipment to reduce operating costs and increase safety.
• Fabricate, weld and repair equipment that includes vehicles, apparatus, structures,
facilities for function and safety.
• Develop specifications and bid per City policy the purchases of trucks, tractors and
other significant equipment.
• Maintain surplus vehicles and other equipment per City policy.
• Ensure all vehicles conform to State of California emission regulations.
• Maintain / inspect above ground fuel tanks as required.
• Maintain accurate inventory of fleet/equipment assets.
• Maintain a safe and clean working environment for the equipment mechanics and
welding.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $1,391,743 be approved for the Fleet-Equipment
Maintenance Program. This represents an increase of $283,153 over the FY 2013-14 Final
Adopted Budget. The increase is attributed primarily to depreciation expenses.
This budget is funded from $1,006,424 in estimated department revenue and $385,319 in fund
balance.
BUDGET AT A GLANCE
Total Revenue 1,006,424$
Total Expenditures 1,391,743
Fund Balance (385,319)
General Fund Costs -$
Total Staffing 2.90
% Funded by General Fund 0.0%
553553
559
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Equipment $ 25,000 $ General Fund Replace last two
fuel pump
dispensers
TOTAL $ 25,000 $
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Equipment Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - 1,780 1,780
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - 955,892 1,004,644
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 957,672$ 1,006,424$
Expenditures
Employee Compensation 193,352 232,486 219,009 243,867
Employee Benefits 139,678 130,741 108,262 127,147
Materials 268,139 264,101 272,000 260,700
Contract Services 128,347 136,289 128,500 136,384
Appropriations for Contingency - - 40,050 39,708
Cost Allocation 232,793 246,812 328,769 551,324
Capital Outlay 9,907 - - -
Special Projects - 1,995 12,000 32,613
TOTAL EXPENDITURES 972,216$ 1,012,424$ 1,108,590$ 1,391,743$
Fund Balance - - (150,918) (385,319)
General Fund Costs 972,216$ 1,012,424$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
554554
560
STAFFING
Total current authorized positions – 2.90
There are no changes to the current level of staffing.
Total authorized positions – 2.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8840 EQUIPMENT MAINTENANCE
5501 SALARIES FULL TIME $188,581 $224,378 $218,509 $243,367
5502 SALARIES PART TIME $4,575 $7,790 $0 $0
5505 OVERTIME $196 $318 $500 $500
5506 CAR ALLOWAMCE $0 $0 $0 $1
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $6,007
5600 RETIREMENT SYSTEM $49,525 $56,284 $60,695 $65,965
5711 HEALTH INSURANCE $26,130 $26,046 $25,207 $26,961
5712 DENTAL INSURANCE $4,664 $4,738 $4,649 $4,544
5713 MEDICARE $3,120 $3,999 $3,168 $3,529
5714 LIFE INSURANCE $2,190 $2,159 $2,297 $1,885
5715 LONG TERM DISABILITY $1,134 $1,247 $1,318 $1,681
5716 WORKERS COMPENSATION $52,370 $35,730 $10,371 $10,371
5717 VISION INSURANCE $545 $538 $557 $531
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,672
6111 GEN OFFICE SUPPLIES $40,223 $32,512 $0 $0
6121 SML TOOLS & EQUIPMENT $15,612 $2,543 $12,500 $6,289
6122 EQUIPMENT PARTS $29,942 $32,249 $29,000 $32,388
6123 AUTO PARTS/SUPPLIES $14,470 $30,962 $20,000 $22,139
6124 UNIFORMS/SAFETY APPAR $167,289 $164,871 $0 $0
6125 FUEL $0 $0 $170,000 $161,268
6126 GENERAL SUPPLIES $0 $0 $40,000 $37,945
6154 TELEPHONE SERVICE $603 $964 $500 $671
7011 TRAINING AND $0 $3,275 $2,500 $1,907
7013 MAINTENTANCE OF $39,688 $42,321 $36,000 $39,060
7014 GENERAL SVC AGMT $88,659 $90,693 $90,000 $95,417
7197 CONTINGENCIES $0 $0 $40,050 $39,708
8002 IT REIMBURSEMENT $0 $0 $18,475 $28,208
555555
561
8003 DEPRECIATION EXPENSES $232,793 $246,812 $274,600 $486,960
8005 WEB SITE REIMBURSEMENT $0 $0 $3,417 $4,023
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8007 CM CAP ALLOCATION $0 $0 $5,859 $5,859
8008 ENV AFFAIRS CAP ALLO $0 $0 $1,850 $1,850
8009 ECON DEV CAP ALLO $0 $0 $1,421 $1,421
8016 CITY CLERK CAP ALLOC $0 $0 $2,137 $1,993
8022 ADMIN SERV CAP $0 $0 $4,454 $4,454
8023 FINANCE CAP ALLOC $0 $0 $8,463 $8,463
8024 HUMAN RESOURCES CAP $0 $0 $8,093 $8,093
9100 NON RECUR FACILITY MGT $9,907 $1,995 $0 $7,613
9324 FUEL PUMP DISPENSER $0 $0 $12,000 $25,000
TOTAL EXPENDITURES $972,214 $1,012,423 $1,108,590 $1,391,743
556556
562
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
STREET -
ENVIRONMENTAL MATERIALS
Budget Unit 110-8850
General Fund
PROGRAM OVERVIEW
This program manages Service Center solid waste disposal, Service Center safety inspections,
handling/disposal/reporting of City generated hazardous waste and materials – including waste
that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen
events such as debris from trucks or other sources.
SERVICE OBJECTIVES
• Coordinate disposal of solid waste collection.
• Adhere to the requirements of hazardous waste/materials storage, handling and
reporting.
• Comply with Fire Marshal safety inspection requirements for Service Center facilities.
• Inspect and maintain below ground fuel tanks as required.
• Clean up traffic debris that may become deposited on streets while reducing traffic
hazards.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $162,020 be approved for the Environmental Materials
Program. This represents an increase of $58,167 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to salaries and benefits.
This budget is funded from a $162,020 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 162,020
Fund Balance -
General Fund Costs 162,020$
Total Staffing 0.65
% Funded by General Fund 100.0%
557557
563
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Environmental Materials
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 41,342 18,982 21,241 53,067
Employee Benefits 20,254 9,256 11,300 25,614
Materials 36,492 29,695 32,700 33,278
Contract Services 4,494 5,484 4,000 4,000
Appropriations for Contingency - - 3,670 3,728
Cost Allocation 26,940 44,100 30,943 42,333
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 129,522$ 107,517$ 103,854$ 162,020$
Fund Balance - - - -
General Fund Costs 129,522$ 107,517$ 103,854$ 162,020$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .60
Reallocated 5% of Supervisor’s time to accurately account time spent in Environmental
Materials.
Total authorized positions – .65
558558
564
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8850 ENVIRONMENTAL MATERIALS
5501 SALARIES FULL TIME $41,176 $18,708 $21,016 $52,842
5505 OVERTIME $166 $274 $225 $225
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $224
5600 RETIREMENT SYSTEM $10,249 $4,797 $5,837 $13,488
5711 HEALTH INSURANCE $4,347 $2,032 $2,319 $6,044
5712 DENTAL INSURANCE $861 $381 $447 $1,017
5713 MEDICARE $602 $289 $305 $765
5714 LIFE INSURANCE $407 $188 $238 $376
5715 LONG TERM DISABILITY $233 $113 $127 $341
5716 WORKERS COMPENSATION $3,454 $1,409 $1,968 $1,968
5717 VISION INSURANCE $101 $47 $58 $118
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,273
6111 GEN OFFICE SUPPLIES $3,774 $1,490 $0 $0
6126 GENERAL SUPPLIES $0 $0 $3,000 $3,756
6132 HAZ MATERIAL MGMT $32,229 $27,685 $28,000 $29,242
6154 TELEPHONE SERVICE $489 $481 $1,700 $250
6219 MILEAGE REIMBURSEMENT $0 $39 $0 $30
7011 TRAINING AND $4,494 $5,484 $4,000 $4,000
7197 CONTINGENCIES $0 $0 $3,670 $3,728
8001 EQUIPMENT $26,940 $41,800 $25,880 $40,130
8002 IT REIMBURSEMENT $0 $2,300 $4,768 $1,299
8005 WEB SITE REIMBURSEMENT $0 $0 $295 $904
TOTAL EXPENDITURES $129,522 $107,517 $103,853 $162,020
559559
565
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
OVERPASSES AND MEDIANS
Budget Unit 110-8407
General Fund
PROGRAM OVERVIEW
The Medians Maintenance Division maintains 31.54 developed acres of median island
hardscapes and softscapes as well as 21.69 undeveloped acres of city right-of-way and the
landscaped area of the Don Burnett Bridge.
SERVICE OBJECTIVES
• Timely maintain improved median islands, landscape strips, trails, landscaped
roadsides and public right-of-ways.
• Maintain and improve water efficient programming of irrigations systems.
• Meet all Department of Pesticide Regulation requirements for weed and pest control.
• Timely pruning of plant material to promote plant health, maximize aesthetics and to
reduce future maintenance requirements.
• Plant and care for new plant stock to help ensure future plant health and reduce future
maintenance requirements.
• Conserve water through planting of appropriate plant stock.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $1,274,357 be approved for the Trees and Right-Of-Way
Program. This represents an increase of $108,037 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to salaries and benefits.
This budget is funded from a $1,274,357 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 1,274,357
Fund Balance -
General Fund Costs 1,274,357$
Total Staffing 6.30
% Funded by General Fund 100.0%
560560
566
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Overpasses and Medians
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 466,942 395,593 419,896 473,684
Employee Benefits 242,391 228,887 204,707 240,510
Materials 240,066 248,870 323,619 277,135
Contract Services 28,718 31,076 31,000 34,752
Appropriations for Contingency - - 35,462 31,189
Cost Allocation 107,910 125,860 151,635 217,087
Capital Outlay 62,796 33,880 - -
Special Projects - - - -
TOTAL EXPENDITURES 1,148,823$ 1,064,166$ 1,166,319$ 1,274,357$
Fund Balance - - - -
General Fund Costs 1,148,823$ 1,064,166$ 1,166,319$ 1,274,357$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 5.90
Increased staff associated with this program by 0.40. Decreased .40 in the weekend work
program (110-8409). Staff has been reallocated to more appropriately reflect time spent.
Total authorized positions – 6.30
561561
567
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8407 OVERPASSES AND MEDIANS
5501 SALARIES FULL TIME $450,769 $359,460 $399,897 $458,684
5502 SALARIES PART TIME $13,010 $0 $5,000 $0
5505 OVERTIME $3,163 $36,133 $15,000 $15,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,128
5600 RETIREMENT SYSTEM $119,801 $93,281 $111,079 $121,015
5711 HEALTH INSURANCE $58,588 $51,390 $49,239 $58,571
5712 DENTAL INSURANCE $10,272 $9,162 $9,259 $9,872
5713 MEDICARE $7,596 $5,892 $5,799 $6,652
5714 LIFE INSURANCE $4,959 $4,266 $4,673 $3,532
5715 LONG TERM DISABILITY $2,702 $2,140 $2,413 $3,152
5716 WORKERS COMPENSATION $37,238 $61,694 $21,112 $21,112
5717 VISION INSURANCE $1,235 $1,062 $1,133 $1,153
5722 HRA CITY CONTRIBUTION $0 $0 $0 $12,323
6111 GEN OFFICE SUPPLIES $45,096 $40,501 $0 $0
6126 GENERAL SUPPLIES $0 $0 $75,000 $43,234
6133 IRRIGATION IMPROVEMENT $0 $0 $0 $30,000
6151 ELECTRICAL SERVICE $19,988 $26,085 $34,300 $30,660
6154 TELEPHONE SERVICE $1,502 $1,464 $1,200 $1,051
6155 WATER SERVICE $173,480 $180,820 $213,119 $172,190
7011 TRAINING AND $6,438 $5,588 $6,000 $5,338
7014 GENERAL SVC AGMT $22,280 $25,488 $25,000 $23,414
7112 JANITORIAL SERVICE $0 $0 $0 $6,000
7197 CONTINGENCIES $0 $0 $35,462 $31,189
8001 EQUIPMENT $103,510 $84,860 $105,490 $147,070
8002 IT REIMBURSEMENT $4,400 $41,000 $39,190 $61,278
8005 WEB SITE REIMBURSEMENT $0 $0 $6,955 $8,739
9100 NON RECUR FACILITY MGT $62,796 $33,880 $0 $0
TOTAL EXPENDITURES $1,148,822 $1,064,167 $1,166,320 $1,274,357
562562
568
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
STREET TREE MAINTENANCE
Budget Unit 110-8408
General Fund
PROGRAM OVERVIEW
The Trees Division maintains the safety, health and appearance of approximately 14,000 Street
and Right-of-Way trees, as well as promotes disease free trees for the enjoyment of
residents/businesses.
SERVICE OBJECTIVES
• Proactively perform the activities of trimming, spraying, staking, pest management and
other tree health related functions.
• Respond to citizen requests to perform the trimming or other tree health related services
in a timely manner.
• Remove diseased and damaged trees as needed.
• Plant replacement trees for trees removed due to disease and damage.
• Plant 1,600 trees for the time period of FY 2011-12 through FY 2015-16 as part of the Tree
City USA program.
• Update the annual forestry work plan to document our urban forest and to establish
goals and objectives for the care and planting of trees.
• Affix and maintain tree identification badges on all City-owned and maintained street
trees.
• Provide educational flyers to all residents with street trees adjacent to their property.
• Oversees stump grinding contracts
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $1,195,030 be approved for the Street Tree Maintenance
Budget. This represents an increase of $258,282 over the FY 2013-14 Final Adopted Budget. The
increase is attributed primarily to a recommended staffing increase of one full time position.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 1,195,030
Fund Balance -
General Fund Costs 1,195,030$
Total Staffing 7.40
% Funded by General Fund 100.0%
563563
569
This budget is funded from a $1,195,030 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Project Name Appropriations Revenue Source Description
Tree and Tree
Badges
$25,000 $25,000 General Fund Trees and Tree
Badges
$25,000 $25,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Street Tree Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 358,430 444,983 439,370 563,666
Employee Benefits 193,139 249,030 207,507 269,630
Materials 48,374 41,618 73,700 42,634
Contract Services 9,049 7,650 11,500 13,513
Appropriations for Contingency - - 8,520 5,115
Cost Allocation 100,020 201,840 166,151 273,472
Capital Outlay 38,287 32,350 - -
Special Projects - - 30,000 27,000
TOTAL EXPENDITURES 747,299$ 977,471$ 936,748$ 1,195,030$
Fund Balance - - - -
General Fund Costs 747,299$ 977,471$ 936,748$ 1,195,030$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
564564
570
STAFFING
Total current authorized positions - 6.40
One additional position is proposed; a Maintenance Worker I. Staffing in the public works tree
division has remained fixed with six tree trimmers since annexation of the Rancho Rinconada
area in 1999. These six tree trimmers are responsible for approximately 14,000 trees. The
demands on the street tree program have grown significantly over time. Accomplishments have
included the development of a complete GIS-based street tree inventory, which was further
added to and refined with the recent tree badging effort. The current initiative, which has
resulted in the City being named as a Tree City USA and then receiving a Growth Award, has
also involved adding 400 new street trees per year for 4 years (1,600 new trees in total). With the
outreach to our residents, requests for pruning of street trees in front of homes have increased
approximately 250%. Staff is committed to diligently enhancing the appearance of the City and
reducing liability by structurally pruning trees on a timely basis. Efficiencies with the electronic
geographic inventory has allowed the department to absorb some of these growing demands,
however an additional Maintenance Worker is necessary at this time to restore service levels.
This new Maintenance Worker will allow for a full second tree crew with little capital expense
and will reduce the current 6+ week tree maintenance request response time back down to the 2
week response time that residents consider responsive. The level of maintenance required to
maintain both the newly planted and aging trees in our urban forest is not anticipated to
diminish in the future. Due to the level of professionalism required to properly maintain trees,
adding this FTE rather than providing the service through a contract is preferred. Permanent
staffing allows for increased response, the consistent practice of arboriculture standards, as well
as a pride of ownership.
Total authorized positions – 7.40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8408 STREET TREE MAINTENANCE
5501 SALARIES FULL TIME $339,897 $377,444 $387,371 $511,666
5502 SALARIES PART TIME $13,525 $62,946 $47,000 $47,000
5505 OVERTIME $5,008 $4,593 $5,000 $5,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,364
5600 RETIREMENT SYSTEM $92,970 $98,878 $107,600 $133,240
5711 HEALTH INSURANCE $48,252 $53,463 $52,758 $68,798
565565
571
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5712 DENTAL INSURANCE $8,279 $10,135 $9,994 $11,596
5713 MEDICARE $5,390 $8,199 $5,617 $7,487
5714 LIFE INSURANCE $4,027 $4,736 $5,069 $3,879
5715 LONG TERM DISABILITY $2,016 $2,198 $2,339 $3,537
5716 WORKERS COMPENSATION $31,202 $70,242 $22,901 $22,901
5717 VISION INSURANCE $1,003 $1,179 $1,229 $1,354
5722 HRA CITY CONTRIBUTION $0 $0 $0 $14,474
6111 GEN OFFICE SUPPLIES $45,744 $37,532 $0 $0
6126 GENERAL SUPPLIES $0 $0 $70,000 $39,626
6154 TELEPHONE SERVICE $770 $1,636 $1,200 $829
6155 WATER SERVICE $1,860 $2,450 $2,500 $2,179
7014 GENERAL SVC AGMT $9,049 $7,650 $5,000 $5,000
7060 RENT EXPENSE $0 $0 $1,500 $0
7115 TREE MAINTENANCE ITEMS $0 $0 $1,500 $3,513
7119 TREE STUMP GRINDING $0 $0 $3,500 $5,000
7197 CONTINGENCIES $0 $0 $8,520 $5,115
8001 EQUIPMENT $100,020 $155,540 $116,230 $191,230
8002 IT REIMBURSEMENT $0 $46,300 $42,377 $71,977
8005 WEB SITE REIMBURSEMENT $0 $0 $7,544 $10,265
9100 NON RECUR FACILITY MGT $0 $24,612 $0 $0
9300 FACILITY IMPROVEMENTS $38,287 $17,738 $0 $0
9315 TREES AND BADGES $0 $0 $30,000 $27,000
TOTAL EXPENDITURES $747,298 $987,473 $936,749 $1,195,030
566566
572
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
WEEKEND WORK PROGRAM
Budget Unit 110-8409
General Fund
PROGRAM OVERVIEW
The Weekend Work Program supplements existing Service Center staffing with individuals in a
sentencing alternative program. Participants of the program perform manual labor type duties.
The work performed by this program is equivalent to five full time maintenance workers.
SERVICE OBJECTIVES
• Efficiently administer and schedule the Weekend Work Program for a variety of non-
skilled activities, including trash pick-up, weed control, right-of-way maintenance and
sand bag filling.
• Offset manual work currently performed by skilled labor so as to increase overall
productivity at the Service Center.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $356,917 be approved for the Weekend Work Program. This
represents a decrease of $41,268 under the FY 2013-14 Final Adopted Budget. The decrease is
attributed primarily to salaries and benefits.
This budget is funded from a $356,917 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 356,917
Fund Balance -
General Fund Costs 356,917$
Total Staffing 2.70
% Funded by General Fund 100.0%
567567
573
Public Works - Weekend Work Program
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 132,753 186,830 242,695 195,655
Employee Benefits 82,330 135,297 108,262 108,095
Materials 8,524 11,207 9,500 9,364
Contract Services - - - -
Appropriations for Contingency - - 950 936
Cost Allocation 12,630 45,360 36,779 42,867
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 236,237$ 378,694$ 398,186$ 356,917$
Fund Balance - - - -
General Fund Costs 236,237$ 378,694$ 398,186$ 356,917$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 3.10
Decrease staff associated with this program by .40. Increased .40 in the ROW program (110-
8407).
Total authorized positions – 2.70
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
568568
574
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8409 WKEND WORK PROGRAM
5501 SALARIES FULL TIME $123,677 $178,909 $215,694 $195,655
5502 SALARIES PART TIME $0 $0 $22,000 $0
5505 OVERTIME $9,076 $7,921 $5,000 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,093
5600 RETIREMENT SYSTEM $33,009 $45,259 $59,913 $54,051
5711 HEALTH INSURANCE $16,900 $23,968 $25,007 $25,102
5712 DENTAL INSURANCE $3,076 $4,406 $4,770 $4,231
5713 MEDICARE $1,060 $2,803 $3,128 $2,837
5714 LIFE INSURANCE $1,443 $2,093 $2,455 $1,538
5715 LONG TERM DISABILITY $762 $977 $1,301 $1,375
5716 WORKERS COMPENSATION $25,721 $55,270 $11,093 $11,093
5717 VISION INSURANCE $359 $521 $595 $494
5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,281
6111 GEN OFFICE SUPPLIES $8,173 $10,436 $0 $0
6126 GENERAL SUPPLIES $0 $0 $9,000 $8,977
6154 TELEPHONE SERVICE $351 $771 $500 $387
7197 CONTINGENCIES $0 $0 $950 $936
8001 EQUIPMENT $12,630 $24,460 $11,780 $12,860
8002 IT REIMBURSEMENT $0 $20,900 $21,345 $26,262
8005 WEB SITE REIMBURSEMENT $0 $0 $3,654 $3,745
TOTAL EXPENDITURES $236,235 $378,695 $398,185 $356,917
569569
575
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
BUILDING MAINTENANCE CITY HALL
Budget Unit 110-8501
General Fund
PROGRAM OVERVIEW
Maintain City Hall building to ensure employee satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and city
employees.
• Respond to requests made by City Hall staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $428,128 be approved for the Building Maintenance City
Hall Program. This represents a decrease of $18,926 under the FY 2013-14 Final Adopted
Budget. The decrease is primarily related to decrease contract costs.
This budget is funded from a $428,128 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Building
Maintenance
City Hall
$ 4,000 $ 4,000 General Fund Bag filters and
Bearings chiller
TOTAL $ 4,000 $ 4,000
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 428,128
Fund Balance -
General Fund Costs 428,128$
Total Staffing 1.10
% Funded by General Fund 100.0%
570570
576
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Building Maintenance City Hall
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 122,781 112,377 118,331 91,947
Employee Benefits 48,702 49,642 47,928 46,529
Materials 116,485 133,054 145,500 132,004
Contract Services 85,678 97,281 82,745 102,120
Appropriations for Contingency - - 22,825 23,412
Cost Allocation 15,480 27,870 24,725 28,116
Capital Outlay 21,948 42,870 - -
Special Projects - - 5,000 4,000
TOTAL EXPENDITURES 411,074$ 463,094$ 447,054$ 428,128$
Fund Balance - - - -
General Fund Costs 411,074$ 463,094$ 447,054$ 428,128$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 1.30
Decrease staff associated with this program by 20% to more appropriately reflect time spent in
this program. Allocations will be increased by 20% in Blackberry Farm (110-8516).
Total authorized positions – 1.10
571571
577
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8501 BLDG MAINT CITY HALL
5501 SALARIES FULL TIME $102,481 $99,799 $98,031 $87,947
5502 SALARIES PART TIME $8,517 $8,083 $8,700 $0
5505 OVERTIME $11,783 $4,495 $11,600 $4,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $726
5600 RETIREMENT SYSTEM $24,668 $25,963 $27,230 $24,319
5711 HEALTH INSURANCE $10,021 $10,433 $10,803 $10,228
5712 DENTAL INSURANCE $1,828 $1,914 $1,951 $1,725
5713 MEDICARE $2,219 $1,943 $1,421 $1,277
5714 LIFE INSURANCE $914 $931 $1,030 $636
5715 LONG TERM DISABILITY $548 $559 $591 $612
5716 WORKERS COMPENSATION $8,276 $7,667 $4,652 $4,652
5717 VISION INSURANCE $228 $232 $250 $201
5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,153
6111 GEN OFFICE SUPPLIES $26,481 $18,627 $0 $0
6126 GENERAL SUPPLIES $0 $0 $39,100 $27,741
6151 ELECTRICAL SERVICE $58,935 $89,425 $72,000 $73,883
6153 GAS SERVICE $7,463 $5,900 $10,000 $8,441
6154 TELEPHONE SERVICE $19,710 $14,739 $20,000 $18,010
6155 WATER SERVICE $3,113 $3,580 $3,600 $3,179
6156 SEWER SERVICE $783 $783 $800 $750
7011 TRAINING AND $4,888 $5,220 $2,700 $4,343
7013 MAINTENTANCE OF $12,614 $27,165 $14,400 $15,659
7014 GENERAL SVC AGMT $68,176 $79,896 $10,560 $27,033
7112 JANITORIAL SERVICE $0 $0 $43,085 $43,085
7113 HVAC/ELECTRICAL $0 $0 $8,000 $8,000
7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000
7197 CONTINGENCIES $0 $0 $22,825 $23,412
8001 EQUIPMENT $13,680 $16,870 $13,240 $14,890
8002 IT REIMBURSEMENT $1,800 $11,000 $9,953 $11,575
8005 WEB SITE REIMBURSEMENT $0 $0 $1,532 $1,651
9100 NON RECUR FACILITY MGT $11,783 $102,871 $0 $4,000
9300 FACILITY IMPROVEMENTS $10,165 $0 $0 $0
9339 Special Project $0 $0 $5,000 $0
TOTAL EXPENDITURES $411,073 $538,094 $447,054 $428,128
572572
578
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
LIBRARY
Budget Unit 110-8502
General Fund
PROGRAM OVERVIEW
Maintain Library building to ensure public and employee satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and county
employees.
• Timely response to requests made by County staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $302,998 be approved for the Library Program. This
represents an increase of $15,127 over the FY 2013-14 Final Adopted Budget. The increase is
driven primarily by changes to position allocations.
This budget is funded from $13,000 in estimated department revenue and a $289,998
contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue 13,000$
Total Expenditures 302,998
Fund Balance -
General Fund Costs 289,998$
Total Staffing 0.90
% Funded by General Fund 95.7%
573573
579
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Windows $ 10,000 $ 35,000 General Fund Window
Replacement
Library $ 25,000 Hybrid DVR
TOTAL $ 35,000 $ 35,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Library
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 133,000 13,000
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 133,000$ 13,000$
Expenditures
Employee Compensation 68,747 68,430 62,194 69,059
Employee Benefits 32,303 33,618 28,867 35,776
Materials 8,871 9,489 17,200 9,000
Contract Services 121,324 127,647 122,036 127,528
Appropriations for Contingency - - 13,924 13,653
Cost Allocation 7,300 7,680 8,650 12,982
Capital Outlay 39,880 29,530 -
Special Projects - - 35,000 35,000
TOTAL EXPENDITURES 278,425$ 276,394$ 287,871$ 302,998$
Fund Balance - - - -
General Fund Costs 278,425$ 276,394$ 154,871$ 289,998$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
574574
580
STAFFING
Total current authorized positions – .80
Increase staff associated with this program by 10% to more appropriately reflect time spent in
this program. Allocation will be decreased 10% in the Quinlan Community Center program
(110-8504).
Total authorized positions – .90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8502 BLDG MAINT LIBRARY
5501 SALARIES FULL TIME $65,500 $67,995 $59,095 $68,559
5502 SALARIES PART TIME $1,222 $0 $1,100 $0
5505 OVERTIME $2,025 $435 $2,000 $500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $598
5600 RETIREMENT SYSTEM $17,066 $17,915 $16,415 $18,677
5711 HEALTH INSURANCE $6,557 $7,000 $6,372 $8,368
5712 DENTAL INSURANCE $1,266 $1,349 $1,216 $1,411
5713 MEDICARE $1,102 $1,005 $857 $994
5714 LIFE INSURANCE $622 $644 $634 $511
5715 LONG TERM DISABILITY $378 $390 $356 $473
5716 WORKERS COMPENSATION $5,157 $5,155 $2,863 $2,863
5717 VISION INSURANCE $155 $160 $154 $164
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,762
6111 GEN OFFICE SUPPLIES $8,871 $9,489 $0 $0
6126 GENERAL SUPPLIES $0 $0 $17,200 $9,000
7013 MAINTENTANCE OF $3,560 $2,141 $2,200 $2,692
7014 GENERAL SVC AGMT $117,764 $125,506 $17,200 $16,200
7112 JANITORIAL SERVICE $0 $0 $93,636 $99,636
7113 HVAC/ELECTRICAL $0 $0 $5,000 $5,000
7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000
7197 CONTINGENCIES $0 $0 $13,924 $13,653
8001 EQUIPMENT $900 $1,080 $940 $1,980
8002 IT REIMBURSEMENT $6,400 $6,600 $6,767 $9,629
8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,373
9100 NON RECURRING FACLITY $37,056 $29,530 $35,000 $0
575575
581
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9300 FACILITY IMPROVEMENTS $2,824 $0 $0 $0
9351 HYBRID DVR $0 $0 $0 $25,000
9352 WINDOWS $0 $0 $0 $10,000
TOTAL EXPENDITURES $278,424 $276,395 $287,872 $302,998
576576
582
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
SERVICE CENTER
Budget Unit 110-8503
General Fund
PROGRAM OVERVIEW
This program maintains the Service Center buildings to ensure employee satisfaction and
community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Service Center staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $331,568 be approved for the Service Center Program. This
represents an increase of $104,067 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increases in equipment charges due to the purchase of several
replacement vehicles for the Public Works Department. These vehicles are being replaced due
to either excessive repairs or the age and mileage of the vehicles per the City's vehicle
replacement policy.
This budget is funded from a $331,568 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 331,568
Fund Balance -
General Fund Costs 331,568$
Total Staffing 0.80
% Funded by General Fund 100.0%
577577
583
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Facility
Improvements
$ 15,000 $ 15,000 General Fund Fuel Tank Paint
TOTAL $ 15,000 $ 15,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Service Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 68,797 63,596 55,623 60,888
Employee Benefits 39,187 33,464 27,750 32,268
Materials 72,492 71,009 82,000 75,772
Contract Services 29,278 27,557 29,525 57,710
Appropriations for Contingency - - 11,153 13,348
Cost Allocation 22,120 25,310 43,450 76,582
Capital Outlay 88,805 85,416 - -
Special Projects - - 28,000 15,000
TOTAL EXPENDITURES 320,679$ 306,352$ 277,501$ 331,568$
Fund Balance - - - -
General Fund Costs 320,679$ 306,352$ 277,501$ 331,568$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
578578
584
STAFFING
Total current authorized positions – .80
There are no changes to the current level of staffing.
Total authorized positions – .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8503 BLDG MAINT SERVICE CENTER
5501 SALARIES FULL TIME $63,312 $61,206 $54,223 $60,238
5502 SALARIES PART TIME $4,140 $866 $0 $0
5505 OVERTIME $1,345 $1,524 $1,400 $650
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $883
5600 RETIREMENT SYSTEM $16,487 $15,937 $15,062 $16,371
5711 HEALTH INSURANCE $8,447 $7,713 $6,708 $7,439
5712 DENTAL INSURANCE $1,476 $1,408 $1,216 $1,255
5713 MEDICARE $1,265 $1,021 $786 $874
5714 LIFE INSURANCE $720 $671 $634 $455
5715 LONG TERM DISABILITY $360 $347 $327 $416
5716 WORKERS COMPENSATION $10,253 $6,200 $2,863 $2,863
5717 VISION INSURANCE $179 $167 $154 $145
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,567
6111 GEN OFFICE SUPPLIES $17,820 $11,122 $0 $0
6126 GENERAL SUPPLIES $0 $0 $20,000 $16,902
6151 ELECTRICAL SERVICE $29,228 $37,037 $33,000 $33,131
6153 GAS SERVICE $4,294 $3,395 $6,000 $4,857
6154 TELEPHONE SERVICE $17,141 $15,270 $18,500 $16,953
6155 WATER SERVICE $2,112 $2,288 $2,500 $2,053
6156 SEWER SERVICE $1,897 $1,897 $2,000 $1,876
7013 MAINTENTANCE OF $3,446 $3,354 $4,200 $2,951
7014 GENERAL SVC AGMT $25,832 $26,203 $3,740 $33,079
7112 JANITORIAL SERVICE $0 $0 $16,585 $16,680
7113 HVAC/ELECTRICAL $0 $0 $2,000 $2,000
7114 ALARM/FIRE MONITOR SVC $0 $0 $3,000 $3,000
7197 CONTINGENCIES $0 $0 $11,153 $13,348
8001 EQUIPMENT $22,120 $19,010 $35,740 $66,690
579579
585
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8002 IT REIMBURSEMENT $0 $6,300 $6,767 $8,657
8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,235
9100 NON RECUR FACILITY MGT $84,195 $24,667 $0 $15,000
9300 FACILITY IMPROVEMENTS $4,610 $60,749 $8,000 $0
9316 AWNING - SVC CTR $0 $0 $5,000 $0
9317 ROLL UP DOOR $0 $0 $7,500 $0
9318 CAMERA COVERAGE EXPAND $0 $0 $7,500 $0
TOTAL EXPENDITURES $320,678 $308,351 $277,501 $331,568
580580
586
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
QUINLAN COMMUNITY CENTER
Budget Unit 110-8504
General Fund
PROGRAM OVERVIEW
This program maintains Quinlan Community Center building to ensure employee satisfaction,
user satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $340,187 be approved for the Quinlan Community Center
Program. This represents a decrease of $38,889 under the FY 2013-14 Final Adopted Budget.
The decrease is driven primarily by decrease special project costs.
This budget is funded from a $340,187 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 340,187
Fund Balance -
General Fund Costs 340,187$
Total Staffing 0.70
% Funded by General Fund 100.0%
581581
587
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Facility
Improvements
$ 37,500 $ 37,500 General Fund Upgrade
Bollards to
LED/Sensor,
replace fans and
kitchen cabinets
TOTAL $ 37,500 $ 37,500
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Quinlan Community Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 59,954 59,321 61,724 53,461
Employee Benefits 28,661 29,049 29,101 28,528
Materials 91,443 114,670 112,304 108,116
Contract Services 83,807 70,032 90,280 82,528
Appropriations for Contingency - - 20,258 19,064
Cost Allocation 4,760 8,820 10,409 10,990
Capital Outlay 69,285 17,843 -
Special Projects - - 55,000 37,500
TOTAL EXPENDITURES 337,910$ 299,735$ 379,076$ 340,187$
Fund Balance - - - -
General Fund Costs 337,910$ 299,735$ 379,076$ 340,187$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
582582
588
STAFFING
Total current authorized positions – .80
Decrease staff associated with this program by 10% to more appropriately reflect time spent in
this program. Allocations will be increased 10% in Library (110-8502).
Total authorized positions – .70
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8504 BLDG MAINT QUINLAN CENTER
5501 SALARIES FULL TIME $56,302 $58,083 $57,625 $53,461
5502 SALARIES PART TIME $18 $0 $0 $0
5505 OVERTIME $3,634 $1,238 $4,100 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $372
5600 RETIREMENT SYSTEM $14,412 $15,153 $16,007 $14,642
5711 HEALTH INSURANCE $6,322 $6,446 $7,044 $6,509
5712 DENTAL INSURANCE $1,166 $1,193 $1,216 $1,098
5713 MEDICARE $887 $859 $836 $776
5714 LIFE INSURANCE $575 $573 $634 $400
5715 LONG TERM DISABILITY $319 $327 $347 $370
5716 WORKERS COMPENSATION $4,837 $4,355 $2,863 $2,863
5717 VISION INSURANCE $143 $143 $154 $127
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,371
6111 GEN OFFICE SUPPLIES $12,889 $5,647 $0 $0
6126 GENERAL SUPPLIES $0 $0 $11,500 $9,357
6151 ELECTRICAL SERVICE $55,179 $89,710 $70,500 $73,766
6153 GAS SERVICE $12,116 $9,578 $16,500 $13,703
6154 TELEPHONE SERVICE $6,532 $5,577 $8,500 $6,728
6155 WATER SERVICE $4,170 $3,734 $4,880 $4,039
6156 SEWER SERVICE $424 $424 $424 $406
6219 MILEAGE REIMBURSEMENT $133 $0 $0 $117
7013 MAINTENTANCE OF $7,800 $196 $5,700 $4,476
7014 GENERAL SVC AGMT $76,007 $69,836 $20,000 $13,472
7112 JANITORIAL SERVICE $0 $0 $55,080 $55,080
7113 HVAC/ELECTRICAL $0 $0 $5,500 $5,500
7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000
583583
589
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7197 CONTINGENCIES $0 $0 $20,258 $19,064
8001 EQUIPMENT $4,760 $3,320 $2,700 $2,210
8002 IT REIMBURSEMENT $0 $5,500 $6,766 $7,684
8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,096
9100 NON RECURRING FACLITY $68,078 $48,683 $55,000 $37,500
9300 FACILITY IMPROVEMENTS $1,207 $11,160 $0 $0
TOTAL EXPENDITURES $337,911 $341,733 $379,077 $340,187
584584
590
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
SENIOR CENTER
Budget Unit 110-8505
General Fund
PROGRAM OVERVIEW
Maintain Senior Center building to ensure employee satisfaction, user satisfaction and
community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely response to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $276,019 be approved for the Senior Center Program. This
represents an increase of $68,017 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to water conservation upgrades.
This budget is funded from a $276,019 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 276,019
Fund Balance -
General Fund Costs 276,019$
Total Staffing 0.80
% Funded by General Fund 100.0%
585585
591
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Facility
Improvements
$ 56,000 $ 56,000 General Fund Water
conservation
upgrades, fire
sprinkler
replacement and
new ice machine
TOTAL $ 56,000 $ 56,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Senior Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 51,850 54,367 52,342 59,708
Employee Benefits 27,488 26,638 26,496 32,187
Materials 45,508 54,513 52,400 50,896
Contract Services 62,263 52,710 58,014 56,588
Appropriations for Contingency - - 11,041 10,748
Cost Allocation - 4,900 7,709 9,892
Capital Outlay 15,297 45,162 - -
Special Projects - - - 56,000
TOTAL EXPENDITURES 202,406$ 238,290$ 208,002$ 276,019$
Fund Balance - - - -
General Fund Costs 202,406$ 238,290$ 208,002$ 276,019$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
586586
592
STAFFING
Total current authorized positions – .80
There are no changes to the current level of staffing.
Total authorized positions – .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8505 BLDG MAINT SENIOR CENTER
5501 SALARIES FULL TIME $50,516 $53,978 $51,144 $58,908
5502 SALARIES PART TIME $18 $0 $0 $0
5505 OVERTIME $1,316 $389 $1,200 $800
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $919
5600 RETIREMENT SYSTEM $12,910 $13,672 $14,206 $16,277
5711 HEALTH INSURANCE $6,303 $6,252 $6,372 $7,438
5712 DENTAL INSURANCE $1,014 $1,036 $1,216 $1,254
5713 MEDICARE $777 $791 $742 854
5714 LIFE INSURANCE $504 $502 $634 $457
5715 LONG TERM DISABILITY $289 $295 $309 $414
5716 WORKERS COMPENSATION $5,566 $3,965 $2,863 $2,863
5717 VISION INSURANCE $125 $125 $154 $146
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,565
6111 GEN OFFICE SUPPLIES $1,529 $3,240 $0 $0
6126 GENERAL SUPPLIES $0 $0 $2,700 $2,249
6151 ELECTRICAL SERVICE $22,643 $31,578 $27,600 $27,705
6153 GAS SERVICE $1,396 $4,457 $1,900 $2,697
6154 TELEPHONE SERVICE $13,572 $9,043 $12,550 $11,741
6155 WATER SERVICE $4,115 $3,942 $4,900 $4,008
6156 SEWER SERVICE $2,253 $2,253 $2,750 $2,496
7013 MAINTENTANCE OF $5,008 $3,771 $5,100 $4,996
7014 GENERAL SVC AGMT $57,255 $48,939 $10,000 $14,000
7112 JANITORIAL SERVICE $0 $0 $36,414 $31,092
7113 HVAC/ELECTRICAL $0 $0 $4,500 $4,500
7114 ALARM/FIRE MONITOR SVC $0 $0 $2,000 $2,000
7197 CONTINGENCIES $0 $0 $11,041 $10,748
587587
593
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8002 IT REIMBURSEMENT $0 $4,900 $6,766 $8,657
8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,235
9100 NON RECUR FACILITY MGT $15,297 $45,162 $0 $56,000
TOTAL EXPENDITURES $202,407 $238,290 $208,004 $276,019
588588
594
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
MCCLELLAN RANCH
Budget Unit 110-8506
General Fund
PROGRAM OVERVIEW
This program maintains McClellan Ranch buildings to ensure employee satisfaction, user
satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $116,382 be approved for the McClellan Ranch Program.
This represents an increase of $27,476 over the FY 2013-14 Final Adopted Budget. The increase
is attributed primarily to additional part time staff to perform facility maintenance and added
janitorial service at the Environmental Education Center (EEC.)
This budget is funded from $10,000 in estimated department revenue and a $106,382
contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue 10,000$
Total Expenditures 116,382
Fund Balance -
General Fund Costs 106,382$
Total Staffing 0.40
% Funded by General Fund 91.4%
589589
595
Public Works - McClellan Ranch
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 30,000 10,000
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 30,000$ 10,000$
Expenditures
Employee Compensation 22,373 22,558 30,456 56,162
Employee Benefits 9,798 10,589 14,427 16,385
Materials 12,911 15,664 14,450 14,968
Contract Services 10,768 12,105 12,218 19,931
Appropriations for Contingency - - 2,667 3,490
Cost Allocation - 2,100 4,688 5,446
Capital Outlay 9,827 14,083 - -
Special Projects - - 10,000 -
TOTAL EXPENDITURES 65,677$ 77,099$ 88,906$ 116,382$
Fund Balance - - - -
General Fund Costs 65,677$ 77,099$ 58,906$ 106,382$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .40
There are no changes to the current level of staffing.
Total authorized positions – .40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
590590
596
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8506 BLDG MAINT MCCLELLAN RANCH
5501 SALARIES FULL TIME $20,789 $22,176 $29,858 $31,586
5502 SALARIES PART TIME $1,205 $0 $0 $24,176
5505 OVERTIME $379 $382 $600 $400
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $237
5600 RETIREMENT SYSTEM $5,358 $5,852 $8,294 $8,602
5711 HEALTH INSURANCE $2,053 $2,323 $3,120 $3.720
5712 DENTAL INSURANCE $349 $407 $575 $628
5713 MEDICARE $406 $332 $433 $459
5714 LIFE INSURANCE $191 $215 $317 $234
5715 LONG TERM DISABILITY $111 $120 $180 $218
5716 WORKERS COMPENSATION $1,282 $1,286 $1,431 $1,431
5717 VISION INSURANCE $48 $54 $77 $72
5722 HRA CITY CONTRIBUTION $0 $0 $0 $784
6111 GEN OFFICE SUPPLIES $1,722 $3,010 $0 $0
6126 GENERAL SUPPLIES $0 $0 $2,300 $2,351
6151 ELECTRICAL SERVICE $2,360 $3,992 $2,900 $2,923
6153 GAS SERVICE $728 $788 $980 $894
6154 TELEPHONE SERVICE $575 $0 $270 $270
6155 WATER SERVICE $3,298 $3,410 $3,300 $3,145
6156 SEWER SERVICE $2,633 $2,633 $2,900 $2,501
6204 PROPERTY TAX $0 $0 $0 $825
6321 SIMMS HOUSE $1,595 $1,831 $1,800 $2,059
7013 MAINTENTANCE OF $404 $766 $450 $693
7014 GENERAL SVC AGMT $10,364 $11,339 $6,000 $7,614
7112 JANITORIAL SERVICE $0 $0 $3,468 $9,324
7113 HVAC/ELECTRICAL $0 $0 $1,300 $1,300
7114 ALARM/FIRE MONITOR SVC $0 $0 $1,000 $1,000
7197 CONTINGENCIES $0 $0 $2,667 $3,490
8002 IT REIMBURSEMENT $0 $2,100 $4,216 $4,766
8005 WEB SITE REIMBURSEMENT $0 $0 $472 $680
9100 NON RECUR FACILITY MGT $9,827 $14,273 $0 $0
9319 LIGHTING UPGRD $0 $0 $10,000 $0
TOTAL EXPENDITURES $65,677 $77,292 $88,908 $116,382
591591
597
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
MONTA VISTA
Budget Unit 110-8507
General Fund
PROGRAM OVERVIEW
This program maintains Monta Vista Community Center and adjacent buildings to ensure
employee satisfaction, user satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $126,475 be approved for the Monta Vista Program. This
represents a decrease of $24,529 under the FY 2013-14 Final Adopted Budget. The decrease is
driven primarily by a decrease in special projects.
This budget is funded from a $126,475 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 126,475
Fund Balance -
General Fund Costs 126,475$
Total Staffing 0.40
% Funded by General Fund 100.0%
592592
598
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Monta Vista
window
upgrade
$ 10,000 $ 10,000 General Fund Monta Vista
window upgrade
TOTAL $ 10,000 $ 10,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Monta Vista
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 37,025 36,624 31,500 32,031
Employee Benefits 17,237 17,769 14,787 16,553
Materials 17,252 24,816 23,680 22,402
Contract Services 25,994 24,385 40,892 34,366
Appropriations for Contingency - - 6,457 5,677
Cost Allocation 13,314 3,400 4,688 5,446
Capital Outlay - 11,626 - -
Special Projects - - 29,000 10,000
TOTAL EXPENDITURES 110,822$ 118,620$ 151,004$ 126,475$
Fund Balance - - - -
General Fund Costs 110,822$ 118,620$ 151,004$ 126,475$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
593593
599
STAFFING
Total current authorized positions – .40
There are no changes to the current level of staffing.
Total authorized positions – .40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8507 BLDG MAINT MONTA VISTA CT
5501 SALARIES FULL TIME $35,205 $36,129 $30,502 $31,431
5502 SALARIES PART TIME $1,205 $0 $0 $0
5505 OVERTIME $615 $495 $1,000 $600
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $316
5600 RETIREMENT SYSTEM $8,757 $9,405 $8,473 $8,693
5711 HEALTH INSURANCE $3,733 $3,988 $3,288 $3,719
5712 DENTAL INSURANCE $654 $721 $575 $627
5713 MEDICARE $607 $538 $442 $456
5714 LIFE INSURANCE $334 $358 $317 $253
5715 LONG TERM DISABILITY $189 $200 $184 $220
5716 WORKERS COMPENSATION $2,880 $2,470 $1,431 $1,431
5717 VISION INSURANCE $83 $89 $77 $73
5722 HRA CITY CONTRIBUTION $0 $0 $0 $783
6111 GEN OFFICE SUPPLIES $3,768 $4,679 $0 $0
6126 GENERAL SUPPLIES $0 $0 $5,700 $5,193
6151 ELECTRICAL SERVICE $8,066 $15,116 $11,400 $11,522
6153 GAS SERVICE $2,182 $1,725 $3,000 $2,468
6154 TELEPHONE SERVICE $1,404 $1,451 $1,500 $1,446
6155 WATER SERVICE $1,502 $1,515 $1,750 $1,469
6156 SEWER SERVICE $330 $330 $330 $304
7013 MAINTENTANCE OF $833 $0 $300 $295
7014 GENERAL SVC AGMT $25,161 $24,385 $5,000 $8,671
7112 JANITORIAL SERVICE $0 $0 $30,192 $20,000
7113 HVAC/ELECTRICAL $0 $0 $1,900 $1,900
7114 ALARM/FIRE MONITOR SVC $0 $0 $3,500 $3,500
7197 CONTINGENCIES $0 $0 $6,457 $5,677
8002 IT REIMBURSEMENT $0 $3,400 $4,216 $4,766
594594
600
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8005 WEB SITE REIMBURSEMENT $0 $0 $472 $680
9100 NON RECUR FACILITY MGT $13,314 $16,626 $0 $10,000
9320 MV SEWER/WINDOW UPGRD $0 $0 $29,000 $0
TOTAL EXPENDITURES $110,822 $123,622 $151,006 $126,475
595595
601
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
WILSON
Budget Unit 110-8508
General Fund
PROGRAM OVERVIEW
This program maintains Wilson Park pottery building to ensure user satisfaction and
community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $42,538 be approved for the Wilson Program Budget. This
represents an increase of $1,795 over the FY 2013-14 Final Adopted Budget due primarily to the
reallocation of full time staff.
This budget is funded from a $42,538 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 42,538
Fund Balance -
General Fund Costs 42,538$
Total Staffing 0.20
% Funded by General Fund 100.0%
596596
602
Public Works - Wilson
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 14,015 14,391 15,056 15,201
Employee Benefits 7,160 7,407 7,583 7,832
Materials 8,050 12,093 7,461 9,047
Contract Services 4,852 3,728 6,108 5,756
Appropriations for Contingency - - 1,357 1,480
Cost Allocation - 1,300 3,178 3,222
Capital Outlay 2,678 1,256 - -
Special Projects - - - -
TOTAL EXPENDITURES 36,755$ 40,175$ 40,743$ 42,538$
Fund Balance - - - -
General Fund Costs 36,755$ 40,175$ 40,743$ 42,538$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .20
There are no changes to the current level of staffing.
Total authorized positions – .20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
597597
603
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8508 BLDG MAINT WILSON
5501 SALARIES FULL TIME $13,725 $14,260 $14,755 $15,101
5505 OVERTIME $290 $131 $300 $100
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48
5600 RETIREMENT SYSTEM $3,495 $3,702 $4,098 $4,036
5711 HEALTH INSURANCE $1,707 $1,714 $1,950 $1,860
5712 DENTAL INSURANCE $311 $314 $321 $314
5713 MEDICARE $205 $207 $214 $219
5714 LIFE INSURANCE $146 $143 $158 $110
5715 LONG TERM DISABILITY $80 $82 $89 $102
5716 WORKERS COMPENSATION $1,180 $1,209 $715 $715
5717 VISION INSURANCE $36 $36 $38 $36
5722 HRA CITY CONTRIBUTION $0 $0 $0 $392
6111 GEN OFFICE SUPPLIES $654 $1,516 $0 $0
6126 GENERAL SUPPLIES $0 $0 $1,000 $1,208
6151 ELECTRICAL SERVICE $4,061 $7,718 $3,150 $4,800
6153 GAS SERVICE $788 $261 $600 $525
6154 TELEPHONE SERVICE $724 $724 $725 $724
6155 WATER SERVICE $917 $968 $1,080 $922
6156 SEWER SERVICE $906 $906 $906 $868
7013 MAINTENTANCE OF $89 $0 $100 $30
7014 GENERAL SVC AGMT $4,763 $3,728 $300 $0
7112 JANITORIAL SERVICE $0 $0 $2,754 $2,772
7113 HVAC/ELECTRICAL $0 $0 $200 $200
7114 ALARM/FIRE MONITOR SVC $0 $0 $2,754 $2,754
7197 CONTINGENCIES $0 $0 $1,357 $1,480
8002 IT REIMBURSEMENT $0 $1,300 $2,942 $2,820
8005 WEB SITE REIMBURSEMENT $0 $0 $236 $402
9100 NON RECUR FACILITY MGT $2,678 $2,556 $0 $0
TOTAL EXPENDITURES $36,754 $41,476 $40,742 $42,538
598598
604
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
PORTAL
Budget Unit 110-8509
General Fund
PROGRAM OVERVIEW
This program maintains Portal Park building to ensure user satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $30,145 be approved for the Portal Program. This represents
an increase of $2,698 over the FY 2013-14 Final Adopted Budget. The increase is driven
primarily by the reallocation of full time staff into this budget.
This budget is funded from a $30,145 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 30,145
Fund Balance -
General Fund Costs 30,145$
Total Staffing 0.10
% Funded by General Fund 100.0%
599599
605
Public Works - Portal
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 4,722 5,028 7,578 8,017
Employee Benefits 2,105 2,818 3,792 4,124
Materials 5,962 7,313 6,506 6,165
Contract Services 6,515 5,400 5,908 8,281
Appropriations for Contingency - - 1,241 1,445
Cost Allocation - 500 2,422 2,113
Capital Outlay 5,220 - - -
Special Projects - - - -
TOTAL EXPENDITURES 24,524$ 21,059$ 27,447$ 30,145$
Fund Balance - - - -
General Fund Costs 24,524$ 21,059$ 27,447$ 30,145$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .10
There are no recommended changes to staffing.
Total authorized positions – .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
600600
606
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8509 BLDG MAINT PORTAL
5501 SALARIES FULL TIME $3,422 $4,976 $7,377 $8,017
5502 SALARIES PART TIME $1,205 $0 $0 $0
5505 OVERTIME $95 $52 $200 $0
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $24
5600 RETIREMENT SYSTEM $921 $1,306 $2,049 $2,215
5711 HEALTH INSURANCE $480 $740 $975 $930
5712 DENTAL INSURANCE $103 $157 $160 $157
5713 MEDICARE $142 $75 $107 $116
5714 LIFE INSURANCE $48 $71 $79 $55
5715 LONG TERM DISABILITY $18 $29 $45 $55
5716 WORKERS COMPENSATION $381 $422 $358 $358
5717 VISION INSURANCE $12 $18 $19 $18
5722 HRA CITY CONTRIBUTION $0 $0 $0 $196
6111 GEN OFFICE SUPPLIES $495 $1,542 $0 $0
6126 GENERAL SUPPLIES $0 $0 $750 $867
6151 ELECTRICAL SERVICE $0 $0 $0 $0
6153 GAS SERVICE $352 $278 $475 $398
6154 TELEPHONE SERVICE $575 $715 $500 $576
6155 WATER SERVICE $2,134 $2,372 $2,375 $2,044
6156 SEWER SERVICE $2,406 $2,406 $2,406 $2,280
7013 MAINTENTANCE OF $0 $0 $100 $30
7014 GENERAL SVC AGMT $6,515 $5,400 $300 $2,707
7112 JANITORIAL SERVICE $0 $0 $5,508 $5,544
7197 CONTINGENCIES $0 $0 $1,241 $1,445
8002 IT REIMBURSEMENT $0 $500 $2,304 $1,849
8005 WEB SITE REIMBURSEMENT $0 $0 $118 $264
9100 NON RECUR FACILITY MGT $5,220 $700 $0 $0
TOTAL EXPENDITURES $24,523 $21,759 $27,446 $30,145
601601
607
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
SPORTS CENTER
Budget Unit 570-8510
General Fund
PROGRAM OVERVIEW
This program maintains Sport Center facilities to ensure employee satisfaction, user satisfaction
and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $364,248 be approved for the Sports Center Program. This
represents an increase of $59,531 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to increase in contract services and CAP allocations.
This budget is funded from a $364,248 in fund balance.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 364,248
Fund Balance (364,248)
General Fund Costs -$
Total Staffing 0.75
% Funded by General Fund 0.0%
602602
608
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Sports Center $ 13,500 $ 13,500 General Fund Replace wood
floor in child
watch area and
replace shower
bench
TOTAL $ 13,500 $ 13,500
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Cupertino Sports Center
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - 304,717 -
TOTAL REVENUE -$ -$ 304,717$ -$
Expenditures
Employee Compensation 45,148 45,495 54,914 66,916
Employee Benefits 21,213 21,784 26,538 33,790
Materials 75,146 113,276 93,983 90,397
Contract Services 39,117 40,976 46,400 59,573
Appropriations for Contingency - - 14,038 17,997
Cost Allocation 20,816 24,406 68,844 82,075
Capital Outlay 98,667 17,588 - -
Special Projects - - - 13,500
TOTAL EXPENDITURES 300,107$ 263,525$ 304,717$ 364,248$
Fund Balance - - - (364,248)
General Fund Costs 300,107$ 263,525$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
603603
609
STAFFING
Total current authorized positions – .75
There are no changes to the current level of staffing.
Total authorized positions – .75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8510 BLDG MAINT SPORTS CENTER
5501 SALARIES FULL TIME $42,830 $44,267 $53,414 $65,416
5502 SALARIES PART TIME $52 $0 $0 $0
5505 OVERTIME $2,266 $1,228 $1,500 $1,500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $468
5600 RETIREMENT SYSTEM $10,932 $11,467 $14,837 $17,829
5711 HEALTH INSURANCE $4,958 $4,987 $6,101 $7,811
5712 DENTAL INSURANCE $785 $801 $1,136 $1,317
5713 MEDICARE $638 $598 $720 $950
5714 LIFE INSURANCE $396 $394 $594 $478
5715 LONG TERM DISABILITY $238 $245 $322 $456
5716 WORKERS COMPENSATION $3,167 $3,194 $2,684 $2,684
5717 VISION INSURANCE $99 $98 $144 $152
5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,645
6111 GEN OFFICE SUPPLIES $4,407 $12,512 $0 $0
6126 GENERAL SUPPLIES $0 $0 $8,100 $10,000
6151 ELECTRICAL SERVICE $48,151 $79,130 $60,800 $63,907
6153 GAS SERVICE $3,358 $2,915 $4,400 $3,824
6154 TELEPHONE SERVICE $10,961 $9,212 $11,200 $10,563
6155 WATER SERVICE $6,986 $8,224 $8,200 $820
6156 SEWER SERVICE $1,283 $1,283 $1,283 $1,283
7013 MAINTENTANCE OF $3,788 $5,530 $8,100 $6,000
7014 GENERAL SVC AGMT $35,329 $35,446 $5,000 $26,057
7112 JANITORIAL SERVICE $0 $0 $27,540 $21,756
7113 HVAC/ELECTRICAL $0 $0 $2,760 $2,760
7114 ALARM/FIRE MONITOR SVC $0 $0 $3,000 $3,000
7197 CONTINGENCIES $0 $0 $14,038 $17,997
8002 IT REIMBURSEMENT $0 $4,100 $6,367 $8,171
604604
610
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8003 DEPRECIATION EXPENSES $20,816 $20,306 $26,000 $27,200
8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635
8005 WEB SITE REIMBURSEMENT $0 $0 $884 $1,165
8006 CC CAP ALLOCATION $0 $0 $4,246 $5,092
8007 CM CAP ALLOCATION $0 $0 $4,509 $10,624
8008 ENV AFFAIRS CAP ALLO $0 $0 $1,431 $2,976
8009 ECON DEV CAP ALLO $0 $0 $1,095 $2,854
8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986
8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $3,046 $5,183
8019 DISASTER PREP CAP ALLOC $0 $0 $1,029 $899
8022 ADMIN SERV CAP $0 $0 $3,435 $5,145
8023 FINANCE CAP ALLOC $0 $0 $6,512 $12,404
8024 HUMAN RESOURCES CAP $0 $0 $2,094 $2,094
9100 NON RECUR FACILITY MGT $98,667 $17,076 $0 $13,500
9300 FACILITY IMPROVEMENTS $0 $512 $0 $0
TOTAL EXPENDITURES $300,107 $263,522 $304,717 $364,248
605605
611
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
CREEKSIDE PARK
Budget Unit 110-8511
General Fund
PROGRAM OVERVIEW
This program maintains Creekside Park building to ensure user satisfaction and community
pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $55,226 be approved for the Creekside Park Program. This
represents an increase of $6,135 over the FY 2013-14 Final Adopted Budget. The increase is
driven primarily by changes in position allocations.
This budget is funded from a $55,226 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Creekside $ 6,000 $ 6,000 General Fund Light upgrade
TOTAL $ 6,000 $ 6,000
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 55,226
Fund Balance -
General Fund Costs 55,226$
Total Staffing 0.20
% Funded by General Fund 100.0%
606606
612
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Creekside Park
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 17,719 18,276 18,024 18,028
Employee Benefits 8,241 8,055 8,042 8,673
Materials 10,140 12,827 11,401 11,187
Contract Services 6,184 5,262 6,642 6,259
Appropriations for Contingency - - 1,804 1,745
Cost Allocation - 1,700 3,178 3,334
Capital Outlay 225 1,355 - -
Special Projects - - - 6,000
TOTAL EXPENDITURES 42,509$ 47,475$ 49,091$ 55,226$
Fund Balance - - - -
General Fund Costs 42,509$ 47,475$ 49,091$ 55,226$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .20
There are no changes to the current level of staffing.
Total authorized positions – .20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
607607
613
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8511 BLDG MAINT CREEKSIDE
5501 SALARIES FULL TIME $16,954 $17,736 $17,123 $17,728
5505 OVERTIME $765 $540 $900 $300
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $79
5600 RETIREMENT SYSTEM $4,339 $4,558 $4,756 $4,776
5711 HEALTH INSURANCE $1,793 $1,767 $1,770 $1,860
5712 DENTAL INSURANCE $252 $251 $254 $314
5713 MEDICARE $259 $270 $248 $257
5714 LIFE INSURANCE $146 $143 $158 $124
5715 LONG TERM DISABILITY $93 $91 $103 $120
5716 WORKERS COMPENSATION $1,323 $939 $715 $715
5717 VISION INSURANCE $36 $36 $38 $36
5722 HRA CITY CONTRIBUTION $0 $0 $0 $392
6111 GEN OFFICE SUPPLIES $783 $1,394 $0 $0
6126 GENERAL SUPPLIES $0 $0 $775 $889
6151 ELECTRICAL SERVICE $5,631 $7,661 $6,450 $6,556
6154 TELEPHONE SERVICE $1,232 $1,244 $1,260 $1,245
6155 WATER SERVICE $2,152 $2,170 $2,550 $2,154
6156 SEWER SERVICE $342 $358 $366 $343
7013 MAINTENTANCE OF $281 $0 $250 $94
7014 GENERAL SVC AGMT $5,903 $5,262 $500 $1,089
7112 JANITORIAL SERVICE $0 $0 $4,692 $3,876
7114 ALARM/FIRE MONITOR SVC $0 $0 $1,200 $1,200
7197 CONTINGENCIES $0 $0 $1,804 $1,745
8002 IT REIMBURSEMENT $0 $1,700 $2,942 $2,918
8005 WEB SITE REIMBURSEMENT $0 $0 $236 $416
9100 NON RECUR FACILITY MGT $225 $1,355 $0 $6,000
TOTAL EXPENDITURES $42,509 $47,476 $49,090 $55,226
608608
614
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
COMMUNITY HALL MAINTENANCE
Budget Unit 110-8512
General Fund
PROGRAM OVERVIEW
This program maintains Community Hall and interactive fountain to ensure employee
satisfaction, user satisfaction and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by City Hall staff.
• Manage and responsibly coordinate work completed by contractors.
• Ensure water quality and functionality of interactive fountain.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $137,860 be approved for the Community Hall Maintenance
Program. This represents a decrease of $21,643 under the FY 2013-14 Final Adopted Budget.
The decrease is driven primarily due to decreased contract costs.
This budget is funded from a $137,860 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 137,860
Fund Balance -
General Fund Costs 137,860$
Total Staffing 0.50
% Funded by General Fund 100.0%
609609
615
Public Works - Community Hall Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - 21,000 -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 21,000$ -$
Expenditures
Employee Compensation 40,007 39,476 34,360 36,065
Employee Benefits 18,901 20,388 17,147 19,507
Materials 40,861 55,376 46,510 45,598
Contract Services 21,726 13,604 46,720 24,157
Appropriations for Contingency - - 9,323 6,976
Cost Allocation 225,700 181,300 5,443 5,557
Capital Outlay 13,534 6,452 - -
Special Projects - - - -
TOTAL EXPENDITURES 360,729$ 316,596$ 159,503$ 137,860$
Fund Balance - - - -
General Fund Costs 360,729$ 316,596$ 138,503$ 137,860$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .50
There are no changes to the current level of staffing.
Total authorized positions – .50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
610610
616
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8512 COMM HALL BLDG MAINT
5501 SALARIES FULL TIME $37,208 $39,147 $33,860 $35,885
5502 SALARIES PART TIME $2,445 $0 $0 $0
5505 OVERTIME $354 $329 $500 $180
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $395
5600 RETIREMENT SYSTEM $9,456 $10,333 $9,405 $9,774
5711 HEALTH INSURANCE $3,879 $4,444 $3,964 $4,649
5712 DENTAL INSURANCE $819 $941 $802 $784
5713 MEDICARE $751 $583 $491 $521
5714 LIFE INSURANCE $383 $428 $396 $276
5715 LONG TERM DISABILITY $211 $231 $204 $249
5716 WORKERS COMPENSATION $3,307 $3,321 $1,789 $1,789
5717 VISION INSURANCE $95 $107 $96 $91
5722 HRA CITY CONTRIBUTION $0 $0 $0 $979
6111 GEN OFFICE SUPPLIES $5,257 $6,921 $0 $0
6126 GENERAL SUPPLIES $0 $0 $4,000 $4,000
6151 ELECTRICAL SERVICE $23,914 $34,939 $30,000 $29,753
6154 TELEPHONE SERVICE $484 $474 $500 $495
6155 WATER SERVICE $10,546 $12,382 $11,350 $10,750
6156 SEWER SERVICE $660 $660 $660 $600
7013 MAINTENTANCE OF $5,453 $97 $7,000 $1,200
7014 GENERAL SVC AGMT $16,273 $13,507 $12,000 $6,925
7112 JANITORIAL SERVICE $0 $0 $21,420 $9,732
7113 HVAC/ELECTRICAL $0 $0 $3,800 $3,800
7114 ALARM/FIRE MONITOR SVC $0 $0 $2,500 $2,500
7197 CONTINGENCIES $0 $0 $9,323 $6,976
8002 IT REIMBURSEMENT $225,700 $181,300 $4,854 $4,863
8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694
9100 NON RECUR FACILITY MGT $900 $6,267 $0 $0
9300 FACILITY IMPROVEMENTS $12,634 $1,085 $0 $0
TOTAL EXPENDITURES $360,729 $317,494 $159,503 $137,860
611611
617
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
TEEN CENTER BUILDING
MAINTENANCE
Budget Unit 110-8513
General Fund
PROGRAM OVERVIEW
This program maintains Teen Center area below the Sports Center to ensure employee
satisfaction, user satisfactions and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely respond to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $31,254 be approved for the Teen Center Building
Maintenance Program. This represents a decrease of $872 under the FY 2013-14 Final Adopted
Budget. The recommended budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $31,254 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 31,254
Fund Balance -
General Fund Costs 31,254$
Total Staffing 0.10
% Funded by General Fund 100.0%
612612
618
Public Works - Teen Center Bldg Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 7,516 7,823 6,419 7,129
Employee Benefits 3,805 4,028 3,274 3,832
Materials 8,975 4,073 8,040 7,463
Contract Services 9,953 9,090 10,152 9,974
Appropriations for Contingency - - 1,819 1,744
Cost Allocation 900 700 2,422 1,112
Capital Outlay - 200 - -
Special Projects - - - -
TOTAL EXPENDITURES 31,149$ 25,914$ 32,126$ 31,254$
Fund Balance - - - -
General Fund Costs 31,149$ 25,914$ 32,126$ 31,254$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – .10
There are no changes to the current level of staffing.
Total authorized positions – .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
613613
619
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8513 TEEN CENTER BLDG MAINT
5501 SALARIES FULL TIME $7,422 $7,801 $6,367 $6,929
5505 OVERTIME $94 $22 $50 $200
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $55
5600 RETIREMENT SYSTEM $1,874 $1,995 $1,769 $1,913
5711 HEALTH INSURANCE $944 $972 $759 $930
5712 DENTAL INSURANCE $147 $157 $160 $157
5713 MEDICARE $105 $112 $92 $101
5714 LIFE INSURANCE $69 $72 $79 $55
5715 LONG TERM DISABILITY $40 $44 $38 $49
5716 WORKERS COMPENSATION $609 $658 $358 $358
5717 VISION INSURANCE $17 $18 $19 $18
5722 HRA CITY CONTRIBUTION $0 $0 $0 $196
6111 GEN OFFICE SUPPLIES $111 $151 $0 $0
6126 GENERAL SUPPLIES $0 $0 $300 $222
6151 ELECTRICAL SERVICE $6,867 $4,875 $5,325 $5,164
6153 GAS SERVICE $328 $0 $560 $346
6154 TELEPHONE SERVICE $1,669 $1,984 $1,530 $1,599
6155 WATER SERVICE $0 $33 $325 $132
6156 SEWER SERVICE $0 $0 $0 $0
7013 MAINTENTANCE OF $529 $0 $180 $150
7014 GENERAL SVC AGMT $9,424 $9,090 $200 $0
7112 JANITORIAL SERVICE $0 $0 $9,272 $9,324
7114 ALARM/FIRE MONITOR SVC $0 $0 $500 $500
7197 CONTINGENCIES $0 $0 $1,819 $1,744
8002 IT REIMBURSEMENT $900 $700 $2,304 $973
8005 WEB SITE REIMBURSEMENT $0 $0 $118 $139
9100 NON RECUR FACILITY MGT $0 $200 $0 $0
TOTAL EXPENDITURES $31,151 $28,884 $32,124 $31,254
614614
620
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
PARK RESTROOMS
Budget Unit 110-8514
General Fund
PROGRAM OVERVIEW
This program maintains park restrooms to ensure user satisfactions and community pride.
SERVICE OBJECTIVES
• Provide for clean and functioning restrooms at various park locations.
• Timely response to requests made by the users of the park.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $81,189 be approved for the Park Restrooms Program. This
represents an increase of $1,396 over the FY 2013-14 Final Adopted Budget. The recommended
budget is relatively unchanged since the Final Adopted Budget.
This budget is funded from a $81,189 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Park Restrooms $ 8,500 $ 8,500 General Fund Epoxy floors and
replace partitions
TOTAL $ 8,500 $ 8,500
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 81,189
Fund Balance -
General Fund Costs 81,189$
Total Staffing -
% Funded by General Fund 100.0%
615615
621
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Park Restrooms
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - 1,000 1,000
Employee Benefits - - - -
Materials - - 5,000 1,000
Contract Services - - 64,812 64,172
Appropriations for Contingency - - 6,981 6,517
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - 2,000 8,500
TOTAL EXPENDITURES -$ -$ 79,793$ 81,189$
Fund Balance - - - -
General Fund Costs -$ -$ 79,793$ 81,189$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is a no full time staff associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8514 PARK BATHROOMS
5505 OVERTIME $0 $0 $1,000 $1,000
6126 GENERAL SUPPLIES $0 $0 $5,000 $1,000
616616
622
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7013 MAINTENTANCE OF $0 $0 $1,000 $500
7014 GENERAL SVC AGMT $0 $0 $2,000 $1,500
7112 JANITORIAL SERVICE $0 $0 $61,812 $62,172
7197 CONTINGENCIES $0 $0 $6,981 $6,517
9100 NON RECUR FACILITY MGT $0 $0 $0 $8,500
9321 PARK DOOR JOLLYMAN $0 $0 $2,000 $0
TOTAL EXPENDITURES $0 $0 $79,793 $81,189
617617
623
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FACILITIES-
BLACKBERRY FARM MAINTENANCE
Budget Unit 110-8516
General Fund
PROGRAM OVERVIEW
This program maintains Blackberry Farm buildings and facilities to ensure employee
satisfaction, user satisfactions and community pride.
SERVICE OBJECTIVES
• Provide for a safe, clean and productive working environment for the public and
employees.
• Timely response to requests made by Parks & Recreation Department staff.
• Manage and responsibly coordinate work completed by contractors.
• Perform improvements that responsibly conserve the resources of water, electricity and
gas.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $210,387 be approved for the Blackberry Farm Maintenance
Program. This represents an increase of $23,191 over the FY 2013-14 Final Adopted Budget.
The increase is driven by increased part time staff cost to perform facility maintenance work at
Blackberry Farm.
This budget is funded from a $210,387 contribution from the general fund.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 210,387
Fund Balance -
General Fund Costs 210,387$
Total Staffing 0.20
% Funded by General Fund 100.0%
618618
624
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
BBF $ 16,000 $ 16,000 General Fund Floors, paint and
doors
$ 5,000 $ 5,000 Pool sweep
$ 15,000 $ 15,000 Pool Slide
$ 3,500 $ 3,500 Sandwich
refrigerator
$ 3,000 $ 3,000 FRP restrooms
$ 15,000 $ 15,000 Golf course
restroom
upgrades
TOTAL $ 57,500
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
619619
625
Public Works - Blackberry Farm Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - 122 1,000 50,932
Employee Benefits - 6 - 7,787
Materials 21,794 71,037 93,190 45,812
Contract Services 10,859 12,565 16,200 37,774
Appropriations for Contingency - - 10,939 8,359
Cost Allocation - - 1,667 2,223
Capital Outlay 9,411 504 - -
Special Projects - - 64,200 57,500
TOTAL EXPENDITURES 42,064$ 84,234$ 187,196$ 210,387$
Fund Balance - - - -
General Fund Costs 42,064$ 84,234$ 187,196$ 210,387$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total authorized positions – 0.00
Staff has been reallocated to more appropriately reflect time spent in this program.
Total current authorized positions – .20
620620
626
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8516 BBF FACILITIES MAINTENANCE
5501 SALARIES FULL TIME $0 $0 $0 $14,168
5502 SALARIES PART TIME $0 $0 $0 $36,264
5505 OVERTIME $0 $122 $1,000 $500
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48
5600 RETIREMENT SYSTEM $0 $0 $0 $3,641
5711 HEALTH INSURANCE $0 $0 $0 $1,859
5712 DENTAL INSURANCE $0 $0 $0 $313
5713 MEDICARE $0 $1 $0 $1,293
5714 LIFE INSURANCE $0 $0 $0 $111
5715 LONG TERM DISABILITY $0 $0 $0 $94
5716 WORKERS COMPENSATION $0 $5 $0 $0
5717 VISION INSURANCE $0 $0 $0 $37
5722 HRA CITY CONTRIBUTION $0 $0 $0 $391
6111 GEN OFFICE SUPPLIES $5,374 $5,833 $0 $0
6126 GENERAL SUPPLIES $0 $0 $5,000 $5,000
6151 ELECTRICAL SERVICE $9,452 $45,978 $55,000 $27,715
6153 GAS SERVICE $765 $4,040 $10,000 $2,402
6154 TELEPHONE SERVICE $0 $0 $2,000 $0
6155 WATER SERVICE $6,203 $14,196 $17,690 $10,200
6156 SEWER SERVICE $0 $990 $3,500 $495
7013 MAINTENTANCE OF $255 $877 $1,500 $566
7014 GENERAL SVC AGMT $10,604 $11,688 $10,700 $32,208
7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $5,000
7197 CONTINGENCIES $0 $0 $10,939 $8,359
8002 IT REIMBURSEMENT $0 $0 $1,667 $1,946
8005 WEB SITE REIMBURSEMENT $0 $0 $0 $277
9100 NON RECUR FACILITY MGT $9,411 $504 $0 $0
9322 REMODEL POOL HVAC $0 $0 $64,200 $0
9353 FLOORS PAINT & DOORS $0 $0 $0 $16,000
9354 POOL SWEEP $0 $0 $0 $5,000
9355 POOL SLIDE $0 $0 $0 $15,000
9356 SANDWICH REFRIGERATOR $0 $0 $0 $3,500
9357 FRP RESTROOM $0 $0 $0 $3,000
9358 GOLF COURSE RESTROOM $0 $0 $0 $15,000
TOTAL EXPENDITURES $42,065 $84,234 $187,196 $210,387
621621
627
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
TRAFFIC ENGINEERING
Budget Unit 110-8601
General Fund
PROGRAM OVERVIEW
The Transportation Division oversees traffic operations, traffic studies, transportation planning,
and transportation capital improvements to safely and efficiently manage vehicular, bicycle and
pedestrian traffic within the City’s street and trail network. This includes responding to citizen
requests and concerns regarding traffic issues, developing plans for the installation of traffic
signals, traffic signs, and pavement markings, and developing design standards. The Division
assists in the preparation of the General Plan, street plan lines and the capital improvement
program related to street improvements. Division staff are active on Santa Clara Valley
Transportation Authority (VTA) subcommittees and working groups and keeps abreast
regarding current developments in the field as well as grant funding opportunities for large
projects.
The Transportation Division also participates in the review of private development proposals to
identify potential traffic impacts and to require necessary mitigations to maintain levels of
service and safe and efficient traffic operations.
SERVICE OBJECTIVES
• Ensure the efficiency and safety of the street system through continual observation of
traffic patterns, traffic signals and other traffic control devices.
• Review traffic collision reports, traffic flow patterns, and neighborhood traffic issues and
respond as needed.
• Maintain acceptable levels of service at all intersections and street segments.
• Cooperate with neighboring jurisdictions on regional issues that affect both traffic safety
and traffic efficiency at City boundaries.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 500,705
Fund Balance -
General Fund Costs 500,705$
Total Staffing 1.60
% Funded by General Fund 100.0%
622622
628
• Continue training personnel in traffic engineering by encouraging attendance at classes
and seminars.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $500,705 be approved for the Traffic Engineering Program.
This represents a increase of $55,792 under the FY 2013-14 Final Adopted Budget. The decrease
is attributed primarily to a reduction in both contract services and the annual VTA Congestion
Management fee.
This budget is funded from a $500,705 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
Public Works - Traffic Engineering
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 143,108 196,266 206,795 204,922
Employee Benefits 58,595 76,903 90,598 92,601
Materials 1,986 2,758 9,350 5,500
Contract Services 219,636 108,469 188,700 156,200
Appropriations for Contingency - - 19,805 16,170
Cost Allocation 39,420 31,730 41,249 25,312
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 462,745$ 416,126$ 556,497$ 500,705$
Fund Balance - - - -
General Fund Costs 462,745$ 416,126$ 556,497$ 500,705$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
623623
629
STAFFING
Total current authorized positions – 1.85
There are no changes to the current level of staffing. Only Percentages are being shifted slightly
to accurately reflect actual use of time. The Senior Office Assistant (25%) is being transferred
from Traffic Engineering to Public Works Administration and the 2 Associate Civil Engineer
positions are being shifted slightly to accurately reflect actual use of time.
Total authorized positions – 1.60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8601 TRAFFIC ENGINEERING
5501 SALARIES FULL TIME $143,108 $196,266 $206,796 $204,922
5506 CAR ALLOWAMCE $6,346 $3,461 $3,000 $2,700
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $410
5512 VACANCY SALARY SAVINGS $0 $0 $0 $0
5600 RETIREMENT SYSTEM $39,038 $52,463 $57,442 $56,611
5711 HEALTH INSURANCE $7,974 $13,453 $15,721 $14,875
5712 DENTAL INSURANCE $1,084 $1,634 $1,735 $2,507
5713 MEDICARE $2,076 $2,801 $3,042 $2,970
5714 LIFE INSURANCE $795 $1,203 $1,426 $1,109
5715 LONG TERM DISABILITY $564 $878 $1,257 $1,376
5716 WORKERS COMPENSATION $510 $697 $6,620 $6,620
5717 VISION INSURANCE $208 $313 $355 $293
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,130
6111 GEN OFFICE SUPPLIES $275 $1,251 $5,500 $2,000
6113 MAPS, BLUEPRINTS, ETC $161 $5 $300 $0
6154 TELEPHONE SERVICE $1,101 $1,151 $1,500 $1,500
6216 CONFERENCE/MBRSP DUES $25 $155 $1,000 $1,000
6219 MILEAGE REIMBURSEMENT $0 $0 $150 $100
6226 MEMBERSHIP AND DUES $424 $196 $900 $900
7011 TRAINING AND $0 $350 $1,000 $1,000
7013 MAINTENTANCE OF $0 $0 $500 $0
7014 GENERAL SVC AGMT $219,636 $155,824 $100,000 $75,000
7107 CONGESTION $0 $0 $87,000 $80,000
624624
630
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
7109 ERGONOMICS $0 $0 $200 $200
7197 CONTINGENCIES $0 $0 $19,805 $16,170
8001 EQUIPMENT $6,920 $8,530 $6,690 $7,530
8002 IT REIMBURSEMENT $32,500 $23,200 $32,378 $15,563
8005 WEB SITE REIMBURSEMENT $0 $0 $2,181 $2,219
TOTAL EXPENDITURES $462,743 $463,830 $556,498 $500,705
625625
631
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
TRAFFIC SIGNAL MAINTENANCE
Budget Unit 110-8602
General Fund
PROGRAM OVERVIEW
The Traffic Signal Maintenance Division oversees the operation and maintenance of the City’s
56 traffic signals, including eight traffic signals owned by the State of California. The Division
also maintains the traffic signal communication infrastructure, such as the fiber optic network
and the traffic operation center hub.
SERVICE OBJECTIVES
• Ensure the continuous and safe operation of the City’s traffic signal system on a
continuous 24-hour basis with full-time and on-call staff, which is accomplished by
regularly performing preventative maintenance, diagnosing malfunctions and repairs,
investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting
the work of contractors, responding to knockdowns and power outages, and adjusting
signal timing parameters.
• Continue training maintaining proficiency of traffic signal technicians and on-call staff
by encouraging attendance at classes and seminars.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $770,386 be approved for the Traffic Signal Maintenance
Program. This represents an increase of $140,082 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to the need for back-up traffic signal battery replacement
devices and an additional $75,000 in special projects for the De Anza/Rodrigues traffic signal
modification. This used to be in the CIP and was moved to the Operating budget.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 770,386
Fund Balance -
General Fund Costs 770,386$
Total Staffing 2.00
% Funded by General Fund 100.0%
626626
632
This budget is funded from a $770,386 contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects: Records Project?
Special Project Appropriations Revenue Funding Source Description
Traffic Signal
Intersection
Modifications
$75,000 $75,000 General Fund Special project
for De
Anza/Rodrigues
traffic signal
modification.
This used to be
in the CIP and
was moved to
the Operating
budget.
$75,000 $75,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
627627
633
Public Works - Traffic Signal and Maintenance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation 206,692 168,104 208,063 207,259
Employee Benefits 78,882 63,214 85,723 92,845
Materials 39,996 45,659 45,460 45,050
Contract Services 135,464 140,554 191,000 216,000
Appropriations for Contingency - - 23,646 26,105
Cost Allocation 62,760 86,560 76,412 108,127
Capital Outlay - - - -
Special Projects - - - 75,000
TOTAL EXPENDITURES 523,794$ 504,091$ 630,304$ 770,386$
Fund Balance - - - -
General Fund Costs 523,794$ 504,091$ 630,304$ 770,386$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
Total current authorized positions – 2.00
There are no changes to the current level of staffing.
Total authorized positions – 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
628628
634
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8602 TRAFFIC SIGNAL MAINTENANC
5501 SALARIES FULL TIME $190,325 $153,498 $193,062 $192,259
5503 EXCESS MED PAY $1,491 $642 $0 $0
5504 STAND BY $10,000 $9,600 $10,000 $10,000
5505 OVERTIME $4,876 $4,364 $5,000 $5,000
5507 TAXABLE LIFE PREMIUM $0 $0 $0 $792
5600 RETIREMENT SYSTEM $50,259 $38,785 $53,627 $53,376
5711 HEALTH INSURANCE $15,661 $12,749 $17,136 $18,594
5712 DENTAL INSURANCE $1,881 $1,482 $1,878 $3,134
5713 MEDICARE $3,014 $3,408 $2,799 $2,788
5714 LIFE INSURANCE $1,441 $1,125 $1,584 $1,386
5715 LONG TERM DISABILITY $1,042 $759 $1,158 $1,340
5716 WORKERS COMPENSATION $5,225 $4,626 $7,157 $7,157
5717 VISION INSURANCE $359 $280 $384 $366
5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,912
6111 GEN OFFICE SUPPLIES $5,355 $3,507 $5,500 $5,500
6151 ELECTRICAL SERVICE $30,723 $38,306 $35,000 $35,000
6154 TELEPHONE SERVICE $3,918 $3,489 $4,000 $4,000
6219 MILEAGE REIMBURSEMENT $0 $0 $400 $200
6226 MEMBERSHIP AND DUES $0 $357 $560 $350
7011 TRAINING AND $0 $449 $1,000 $1,000
7013 MAINTENTANCE OF $84,456 $100,973 $90,000 $115,000
7014 GENERAL SVC AGMT $51,008 $80,778 $100,000 $100,000
7197 CONTINGENCIES $0 $0 $23,646 $26,105
8001 EQUIPMENT $56,160 $67,060 $58,420 $85,900
8002 IT REIMBURSEMENT $6,600 $19,500 $15,634 $19,453
8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $2,774
9341 T/S INTERSC MODIF $0 $0 $0 $75,000
TOTAL EXPENDITURES $523,795 $545,736 $630,303 $770,386
629629
635
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
SCHOOL TRAFFIC IMPROVEMENTS
Budget Unit 110-8603
General Fund
PROGRAM OVERVIEW
The City and Sheriff’s Office recognized the need to evaluate and monitor both vehicular and
pedestrian traffic around the schools in Cupertino. In May, 2008, the City Council allocated
$300,000 toward a project that would help to relieve the congestion and address the safety of the
student in the community.
SERVICE OBJECTIVES
The $300,000 budget allocated in 2008 identified several improvements in the area of around
several schools, including crosswalk relocation, signage, striping, delineator poles, and flashing
crosswalk lights. Most of the feasible work on this list has been completed, but it is intended
that the remaining $81,514 will be exhausted in FY 2014-15 on additional safety enhancements.
RECOMMENDED PROPOSED BUDGET
A budget of $300,000 was approved for the School Traffic Improvements Program in 2008.
There is currently a remaining balance of $81,514. The amount allocated is not budgeted
annually and funds are not added. Rather, funding is allocated as school traffic improvement
needs arise until the program reaches a zero balance. If the remaining funds are not expended at
the end of FY 2014-15, the remaining unspent funds will be carried over to FY 2015-16.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
630630
636
Public Works - School Traffic Improvement
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - 28,212 - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ 28,212$ -$ -$
Fund Balance - - - -
General Fund Costs -$ 28,212$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
8603 SCHOOL TRAFFIC IMPRVMNTS
7014 GENERAL SVC AGMT $0 $28,212 $0 $0
TOTAL EXPENDITURES $0 $28,212 $0 $0
631631
637
City of Cupertino
Fiscal Year 2014-2015
PUBLIC RESOURCES
Public Ways
FIXED ASSETS ACQUISITION-
Budget Unit 630-9820
Internal Service Fund
PROGRAM OVERVIEW
This program purchases equipment having a value greater than $5,000 and expected life of
more than one year. Equipment users are charged for the use of these assets through a
depreciation schedule. Equipment used by Special Revenue and Enterprise funds are charged to
the respective funds.
SERVICE OBJECTIVES
• Obtain quality equipment through competitive bidding.
• Purchase energy efficient vehicles whenever practical.
• Purchase quiet, ergonomic and environmentally friendly equipment whenever practical.
RECOMMENDED PROPOSED BUDGET
It is recommended that a budget of $481,000 be approved for the Fixed Assets Acquisition
Program. This represents an increase of $343,000 over the FY 2013-14 Final Adopted Budget.
The increase is attributed primarily to the purchase of several replacement vehicles in FY 2014-
15.
BUDGET AT A GLANCE
Total Revenue 432,248$
Total Expenditures 481,000
Fund Balance (48,752)
General Fund Costs -$
Total Staffing -
% Funded by General Fund 0.0%
632632
638
Replacement Vehicles Costs
81-On-call truck-charge back-110-8503 45,000
7-Chipper box-charge back 8408 75,000
63-Utility/dump-charge back 8312 45,000
94-Utility w/lift gate-charge back 8315 40,000
14-Facilities-high mileage-charge back-110-8501 35,000.00
15-Passenger van-engine problems-charge back 8409 35,000
Replace bed on truck #39-charge back 8407 20,000
TOTAL REPLACEMENT VEHICLES 295,000
NEW TRUCKS/EQUIPMENT
Facilities Van for new FTE (if approved)-charge back 110-8503 40,000
Sod Cutter-charge back-110-8312 10,000
X-Mark ride on 30" aerator-charge back-110-8312 12,000
Cat Skid Steer w/attachment-charge back-110-8407 94,000
2 Electric Club Cars for BBF-15K/each 30,000
TOTAL NEW TRUCKS/EQUIPMENT 186,000
TOTAL ALL 481,000
This budget is funded from $432,248 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and $48,752 in retained earnings.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Proposed Budget for the current
fiscal year:
633633
639
Public Works - Fixed Asset Acquisition
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - 220 -
Intergovernmental Revenue - - - -
Charges for Services - - 118,144 432,248
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ 118,364$ 432,248$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay 101,552 772 138,000 481,000
Special Projects - - -
TOTAL EXPENDITURES 101,552$ 772$ 138,000$ 481,000$
Fund Balance - - (19,636) (48,752)
General Fund Costs 101,552$ 772$ -$ -$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
9820 FIXED ASSETS ACQUISITION
9400 FIXED ASSET ACQUISITION $101,552 $224,642 $138,000 $481,000
TOTAL EXPENDITURES $101,552 $224,642 $138,000 $481,000
634634
640
Non-
Departmental
Debt Service
Employee Housing Assistance
Transfers Out
641
Proposed
2014-15
Page $ 3,171,838
Fund Dept
638 365 5301 3,171,838
$ 1,256,000
Fund Dept
642 110 5307 1,256,000
$ 33,750,940
Fund Dept
644 110/
580
0100 33,750,940
$ 38,178,778
Non Departmental
Debt Service
Public Facilities Corporation
Transfers Out
TOTAL NON DEPARTMENTAL
Employee Housing Assistance
Employee Housing Assistance
Transfers Out
635
642
DIVISION SUMMARY
Non Departmental - Summary
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 8,330,664 - 16,351,804 38,178,778
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 8,330,664$ -$ 16,351,804$ 38,178,778$
Fund Balance (Use of)(1,899,864) - (590,000) (986,000)
General Fund Costs 6,430,800$ -$ 15,761,804$ 37,192,778$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
RECOMMENDED BUDGET
It is recommended that a budget of $38,178,778 be approved for the programs that are part of
Non Departmental division. This represents an increase of $21,826,974 over the FY 2013-14
Final Adopted Budget. The increase is attributed primarily to the increase in transfers out to the
Capital Fund to fund new capital projects and the transfer out of unassigned fund balance over
policy levels as part of the new Reserve policy.
This budget is funded from $37,192,778 contribution from the general fund and from $986,000 in
fund balance from the Recreation Fund.
636636
643
Recommended Expenditures
Fiscal Year 2014-15
Debt Service
$3,171,838
8%Employee Housing
Assistance
$1,256,000
3%
Transfers Out
$33,750,640
89%
4 Year Expenditure History
In Millions
$14.0
$9.3
$16.1
$38.2
FY2012 ACTUALS FY2013 ACTUALS FY 2014
BUDGET
FY 2015
PROPOSED
637637
644
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
NON-DEPARTMENTAL
DEBT SERVICE
PUBLIC FACILITIES CORPORATION
Budget Unit 365-5301
Debt Service Fund
PROGRAM OVERVIEW
The Debt Service Program provides for the payment of principal and interest and associated
administrative costs incurred with the issuance of debt instruments for the City’s Public
Facilities Corporation. The budget funds the Corporation’s annual payment of principal and
interest on the City Hall/Library, Wilson/Memorial Open Space and Library Certificates of
Participation (COP) that will be paid off by the year 2030.
SERVICE OBJECTIVES
The majority of the borrowings occurred in early 1990 to acquire additional park real estate and
expand community facilities. A breakdown of the capital acquisitions follows:
• Increased 90 acres of park real estate to 190 acres, a 111% increase
• Increased 26,031 sq ft of recreation building space to 84,460 sq ft, a 224% increase
• Specific purchases included:
Blackberry Farm - $18 million, voter approved debt;
Creekside Park - $12 million voter approved debt;
Sports Center - $8 million;
Quinlan Community Center, including park real estate - $6.1 million;
Wilson Park and improvements - $5.6 million;
Jollyman Park development - $1 million;
City Hall renovation/improvements - $1.7 million;
Library renovation/improvements - $1.7 million.
New library/community center - $10 million.
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 3,171,838
Fund Balance -
General Fund Costs 3,171,838$
Total Staffing -
% Funded by General Fund 100.0%
638638
645
In May 2012, the Corporation refinanced its $44 million in outstanding debt to lower the interest
rate and save approximately $350,000 per year in debt payments.
Total Annual
Payment Principal Interest Lease Lease
Date Component Component Payment Payment
12/15/12 687,643.15 687,643.15
6/15/13 1,920,000.00 567,778.75 2,487,778.75 3,175,421.90
12/15/13 564,418.75 564,418.75
6/15/14 2,040,000.00 564,418.75 2,604,418.75 3,168,837.50
12/15/14 559,318.75 559,318.75
6/15/15 2,055,000.00 559,318.75 2,614,318.75 3,173,637.50
12/15/15 538,768.75 538,768.75
6/15/16 2,090,000.00 538,768.75 2,628,768.75 3,167,537.50
12/15/16 517,868.75 517,868.75
6/15/17 2,135,000.00 517,868.75 2,652,868.75 3,170,737.50
12/15/17 496,518.75 496,518.75
6/15/18 2,180,000.00 496,518.75 2,676,518.75 3,173,037.50
12/15/18 474,718.75 474,718.75
6/15/19 2,220,000.00 474,718.75 2,694,718.75 3,169,437.50
12/15/19 441,418.75 441,418.75
6/15/20 2,290,000.00 441,418.75 2,731,418.75 3,172,837.50
12/15/20 407,068.75 407,068.75
6/15/21 2,355,000.00 407,068.75 2,762,068.75 3,169,137.50
12/15/21 371,743.75 371,743.75
6/15/22 2,425,000.00 371,743.75 2,796,743.75 3,168,487.50
12/15/22 335,368.75 335,368.75
6/15/23 2,500,000.00 335,368.75 2,835,368.75 3,170,737.50
12/15/23 297,868.75 297,868.75
6/15/24 2,575,000.00 297,868.75 2,872,868.75 3,170,737.50
12/15/24 259,243.75 259,243.75
6/15/25 2,655,000.00 259,243.75 2,914,243.75 3,173,487.50
12/15/25 219,418.75 219,418.75
6/15/26 2,730,000.00 219,418.75 2,949,418.75 3,168,837.50
12/15/26 178,468.75 178,468.75
6/15/27 2,815,000.00 178,468.75 2,993,468.75 3,171,937.50
12/15/27 136,243.75 136,243.75
6/15/28 2,900,000.00 136,243.75 3,036,243.75 3,172,487.50
12/15/28 92,743.75 92,743.75
6/15/29 2,985,000.00 92,743.75 3,077,743.75 3,170,487.50
12/15/29 47,968.75 47,968.75
6/15/30 3,070,000.00 47,968.75 3,117,968.75 3,165,937.50
Total 43,940,000.00 13,133,759.40 57,073,759.40 57,073,759.40
SCHEDULE OF LEASE PAYMENTS
639639
646
RECOMMENDED BUDGET
It is recommended that a budget of $3,171,838 be approved for the Debt Service budget. There
is no recommended change in funding since the Final Adopted Budget.
This budget is funded from $3,171,838 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the Recommended Budget for the
current Fiscal Year:
Non Departmental - Debt Service
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 994,892 0 3,171,8383,171,838
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 994,892$ -$ 3,171,838$ 3,171,838$
Fund Balance (Use of)- - (92,838) -
General Fund Costs 994,892$ -$ 3,079,000$ 3,171,838$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
640640
647
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5301 FACILITY LEASE
8011 DEBT SERVICE PRINCIPAL $0 $1,920,000 $2,040,000 $2,040,000
8012 DEBT SERVICE INTEREST $992,572 $1,255,422 $1,128,838 $1,128,838
8013 DEBT SERVICE FEES $2,320 $1,500 $3,000 $3,000
TOTAL EXPENDITURES $994,892 $3,176,922 $3,171,838 $3,171,838
641641
648
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
NON-DEPARTMENTAL
EMPLOYEE HOUSING ASSISTANCE
Budget Unit 110-5307
General Fund
PROGRAM OVERVIEW
The recruitment and hiring of top quality department heads is essential to the efficient
operation of the City. Housing costs in Silicon Valley tend to act as a disincentive to persons
relocating to the area, and therefore, as an obstacle to the recruitment, hiring, and retention of
such top quality personnel. To assist in this end, the Council adopted the housing assistance
program for department heads.
SERVICE OBJECTIVES
The housing assistance program for department heads provides housing loans for their primary
residence at interest rates indexed with the 11th District cost of funds with an optional deferred
interest feature for the first five years. There is assistance with half of the closing costs. The City
may assist in the purchase by acquiring up to thirty percent of the equity share in the residence.
RECOMMENDED BUDGET
It is recommended that a budget of $1,256,000 be approved for the Employee Housing
Assistance. There is no recommended change in funding since the Final Adopted Budget.
This budget is funded from $1,256,000 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, the Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 1,256,000
Fund Balance -
General Fund Costs 1,256,000$
Total Staffing -
% Funded by General Fund 100.0%
642642
649
Non Departmental - Employee Housing Assistance
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - 1,256,000 1,256,000
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES -$ -$ 1,256,000$ 1,256,000$
Fund Balance (Use of)- - - -
General Fund Costs -$ -$ 1,256,000$ 1,256,000$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET
5307 EMPLYEE HOUSING LOAN
8025 Employee Housing Loan $0 $0 $1,256,000 $1,256.000
TOTAL EXPENDITURES $0 $0 $1,256,000 $1,256,000
643643
650
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
NON-DEPARTMENTAL
TRANSFERS
Budget Unit 000-0100
Various Funds
PROGRAM OVERVIEW AND SERVICE OBJECTIVES
Transfers represent transfers of monies between various funds. These transfers provide
subsidies and resources and to the receiving fund to support operating, debt service, and capital
project costs. General Fund subsidies to other funds and funding of capital projects are
included in transfers.
RECOMMENDED BUDGET
It is recommended that a budget of $33,750,940 be approved for the Transfers Out Budget. This
represents an increase of $18,655,136 over the FY 2013-14 Final Adopted Budget. The increase is
attributed primarily to several capital projects that are expected to start in FY 2014-15, increased
funding for pavement maintenance and the transfer out of any General Fund unassigned fund
balance over the $400,000 minimum per the new policy that can be found in the financial
policies and schedules section of this document.
This budget is funded from $986,000 in in fund balance from Enterprise Fund 580-Recreation to
fund a portion of the Library Expansion capital improvement project and a $32,764,940
contribution from the general fund.
The transfers for 2014-15 are as follows:
BUDGET AT A GLANCE
Total Revenue -$
Total Expenditures 33,750,940
Fund Balance (986,000)
General Fund Costs 32,764,940$
Total Staffing -
% Funded by General Fund 97.1%
644644
651
Transfer Out from
General Fund
Description Amount
Special Revenue Funds Storm Drain Improvements $ 1,635,000
Pavement Maintenance and Street Projects $ 9,931,357
Debt Service Fund Annual Debt Payment $ 3,171,838
Capital Project Funds Finance several park and facility capital
projects
$5,618,000
Excess General Fund Balance unassigned
fund balance per the City’s reserve policy.
$11,704,441
Enterprise Fund 113,657
Internal Service Funds Compensated Absence Funding for
employee accumulated leave cashouts
$222,234
Information Technology fund for new
hardware and software purchases
described in their program budget
191,603
Government Channel fund for new
equipment purchases described in their
program budget.
$176,810
TOTAL GENERAL FUND TRANSFERS OUT $32,764,940
Transfer Out from
Special Funds
Description Amount
Enterprise Funds Assist in the funding a portion of the
Library Expansion CIP
$ 986,000
TOTAL SPECIAL FUNDS TRANSFERS OUT $986,000
TOTAL ALL FUNDS TRANSFERS OUT 33,750,940
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the two prior fiscal years, the Final Adopted Budget and Proposed
Budget for the current Fiscal Year:
645645
652
Non Departmental - Transfers Out
Category
Revenue
Taxes - - - -
Licenses and Permits - - - -
Use of Money and Property - - - -
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
Interdepartmental Revenue - - - -
TOTAL REVENUE -$ -$ -$ -$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 8,330,664 - 15,095,804 33,750,940
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES 8,330,664$ -$ 15,095,804$ 33,750,940$
Fund Balance (Use of)(1,899,864) - (590,000) (986,000)
General Fund Costs 6,430,800$ -$ 14,505,804$ 32,764,940$
2011-2012
Actual
2012-2013
Actual
2013-2014
Final
Budget
2014-2015
Recommended
Budget
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
646646
653
Personnel
Schedules
654
Column1 FY10 FY11 FY12 FY13 FY14 Change FY15
CITY COUNCIL/COMMISSIONS
City Council 0.50 0.50 0.50 0.50 0.50 0.00 0.50
Fine Arts Commission 0.10 0.10 0.10 0.10 0.10 0.05 0.15
Technology, Information & Communications Commission 0.10 0.10 0.10 0.10 0.10 0.00 0.10
Recreation and Community Service Commission 0.10 0.10 0.10 0.10 0.10 (0.05)0.05
Teen Commission 0.15 0.15 0.15 0.15 0.25 0.00 0.25
Housing Commission 0.05 0.05 0.05 0.05 0.05 0.10 0.15
Library Commission 0.02 0.01 0.02 0.07 0.05 0.00 0.05
Senior Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Public Safety Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Bicycle and Pedestrian Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Planning Commission 0.45 0.45 0.45 0.45 0.42 (0.12)0.30
1.47 1.46 1.47 1.52 1.57 -0.02 1.55
ADMINISTRATION
City Clerk 0.00 0.00 0.00 0.00 3.60 0.00 3.60
City Manager 1.40 1.40 1.55 1.40 2.55 0.00 2.55
Community Outreach 0.50 0.50 0.50 0.75 0.00 0.00 0.00
Economic Development 0.00 0.00 0.00 0.00 1.00 0.00 1.00
Environmental Affairs 0.00 0.00 0.00 0.00 0.60 0.00 0.60
Legal Services 3.00 2.95 3.00 2.90 3.00 0.00 3.00
4.90 4.85 5.05 5.05 10.75 0.00 10.75
PERSONNEL SUMMARY by Division and Department
647647
655
Column1 FY10 FY11 FY12 FY13 FY14 Change FY15
PERSONNEL SUMMARY by Division and Department
PUBLIC AFFAIRS
Public Affairs 1.80 1.80 1.60 1.60 1.80 0.00 1.80
Cupertino Scene 0.35 0.35 0.35 0.35 0.35 0.00 0.35
Government Channel 3.30 3.30 3.20 3.20 3.15 0.00 3.15
City Website 0.90 0.90 1.00 0.95 0.95 0.00 0.95
Community Outreach 0.00 0.00 0.00 0.00 0.75 (0.75)0.00
Environmental Affairs 0.60 0.60 0.80 0.80 0.00 0.00 0.00
Information Technology 0.00 0.00 0.00 0.00 4.00 0.00 4.00
6.95 6.95 6.95 6.90 11.00 -0.75 10.25
ADMINISTRATIVE SERVICES
Administration 1.94 1.94 1.98 1.93 2.70 (0.90)1.80
Accounting 4.40 4.40 4.50 4.33 4.50 1.10 5.60
Business Licensing 0.50 0.50 0.50 0.50 0.50 0.00 0.50
City Clerk 2.90 2.90 2.90 2.90 0.00 0.00 0.00
Duplicating and Printing 0.60 0.60 0.60 0.60 0.00 0.00 0.00
Human Resources 3.49 3.50 3.50 3.50 2.95 0.80 3.75
Insurance Administration 0.50 0.50 0.50 0.50 0.35 0.00 0.35
Code Enforcement 4.00 4.00 4.00 4.00 0.00 0.00 0.00
Information Technology 4.00 4.00 4.00 4.00 0.00 0.00 0.00
22.33 22.34 22.48 22.26 11.00 1.00 12.00
PARKS AND RECREATION
Administration 2.00 2.00 2.00 2.00 2.05 1.00 3.05
Facilities/Parks/Blackberry Farm/Community Events 10.60 10.60 9.60 9.60 9.80 0.05 9.85
Youth & Teen Programs/McClellan Ranch Park 4.88 4.88 4.88 4.88 4.58 (0.05)4.53
Sports & Fitness/Golf Course/Monta Vista/Creekside 6.00 6.00 6.00 6.00 6.05 (0.05)6.00
Senior Center/Stevens Creek Trail/Blue Pheasant 7.30 7.30 7.30 7.05 7.00 1.10 8.10
648648
656
Column1 FY10 FY11 FY12 FY13 FY14 Change FY15
PERSONNEL SUMMARY by Division and Department
Blackberry Farm 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Community Outreach 0.00 0.00 0.00 0.00 0.00 0.75 0.75
30.78 30.78 29.78 29.53 29.48 2.80 32.28
COMMUNITY DEVELOPMENT
Administration 1.39 1.39 1.41 1.39 1.41 (0.51)0.90
Planning 7.77 7.77 7.79 7.89 8.84 0.26 9.10
Housing Services 0.80 0.80 0.83 0.68 0.68 0.12 0.80
Building 11.90 11.90 11.90 11.90 12.25 0.00 12.25
Economic Development/RDA Successor Agency 1.87 1.92 1.50 2.04 0.00 0.00 0.00
Muni/Building Code Enforcement 0.00 0.00 0.00 0.00 1.65 0.10 1.75
23.73 23.78 23.43 23.90 24.83 -0.03 24.80
PUBLIC WORKS
Administration 3.35 3.30 3.25 3.25 10.15 (6.90)3.25
Environmental Programs 3.57 3.57 3.17 3.17 3.67 0.50 4.17
Development Services 6.72 6.72 6.72 6.82 0.00 7.40 7.40
Service Center 2.20 2.10 2.00 2.00 2.00 0.30 2.30
Grounds 18.30 18.30 19.70 18.95 18.75 1.00 19.75
Streets and Fleet 26.30 12.00 10.25 11.25 13.15 (0.05)13.10
Trees and Right of Way 0.00 15.00 16.90 16.80 15.40 1.00 16.40
Facilities 7.90 7.35 7.35 7.20 7.15 0.00 7.15
Transportation 4.25 4.25 4.25 4.15 3.85 (0.25)3.60
72.59 72.59 73.59 73.59 74.12 3.00 77.12
LAW ENFORCEMENT
Code Enforcement 0.00 0.00 0.00 0.00 2.00 0.00 2.00
0.00 0.00 0.00 0.00 2.00 0.00 2.00
Total Benefitted Positions 162.75 162.75 162.75 162.75 164.75 6.00 170.75
649649
657
PERSONNEL SUMMARY by Fund
FY13 FY14 Change FY15
General Fund 140.06 132.85 5.38 138.23
Transportation 5.85 8.00 (0.05)7.95
City Channel 0.00 4.10 0.00 4.10
Recreation 1.65 4.05 0.00 4.05
Information Technology 4.00 4.00 0.00 4.00
Sports Center 2.00 3.00 0.10 3.10
Equipment Fund 3.10 2.90 0.00 2.90
Redevelopment Agency Fund 1.04 0.00 0.00 0.00
Resource Recovery 1.70 2.55 0.25 2.80
Golf Course 1.00 1.30 (0.05)1.25
Environmental Management/ Clean Creek/Storm Drain 1.47 1.12 0.25 1.37
Housing and Community Development 0.68 0.68 0.12 0.80
Workers' Compensation 0.20 0.20 0.00 0.20
Storm Drain Improvement 0.00 0.00 0.00 0.00
Total Benefitted Positions 164.75 164.75 6.00 170.75
Administration
6%
Administrative
Services
10% City Council/
Commissions
2%
Community
Development
15%
Law Enforcement
1%
Parks and
Recreation
18%
Public Affairs
4%
Public Works
45%
FY 15 Benefitted Positions by Department
650650
658
CIP
2014- 2015
Budget report of the Capital Improvement Program
Proposed 2014-2015
PUBLIC WORKS DEPARTMENT
Timm Borden, Director
CITY HALL
10300 TORRE AVENUE ~ CUPERTINO, CA 95014-3266
(408) 777-3354 ~ FAX (408) 777-3333
659
Table of Contents
Priority 1 Projects .............................................................................................................. 11
Accessibility Transition Plan Update ............................................................................................ 12
Bicycle and Pedestrian Facility Improvements ............................................................................ 14
Bridge Rehabilitation – Minor ........................................................................................................ 16
Bubb Rd. (Elm Ct.) Storm Drain Improvements .......................................................................... 18
Calabazas Creek (Bollinger Rd.) Outfall Repair .......................................................................... 20
Civic Center Master Plan ................................................................................................................ 22
Civic Center – Parking Structure – Conceptual Design .............................................................. 24
Install Speed Bumps – Vista and Lazaneo Dr. ............................................................................. 26
Library – Story Room Expansion ................................................................................................... 28
Linda Vista Pond Repair ................................................................................................................. 30
McClellan Ranch Environmental Education Center, Blacksmith Shop, Outdoor Shelter,
Solar & Restroom Upgrades ........................................................................................................... 32
McClellan Ranch – Pedestrian, Parking, Landscape Improvements ........................................ 34
McClellan Road Sidewalk Improvements – Phase 1 ................................................................... 36
Monta Vista Storm Drain System .................................................................................................. 38
Portal Park – Collins School Cricket Batting Cage Replacement .............................................. 40
Public Building Solar Installation – Service Center ..................................................................... 42
Quinlan Center Interior Upgrade .................................................................................................. 44
Quinlan Community Center Fiber Installation ............................................................................ 46
Reserve: Storm Drain Master Plan Update ................................................................................... 48
Senior Center – Exercise Room Wood Floor Replacement ........................................................ 50
Sports Center Sports Court ............................................................................................................. 52
Sports Center – Resurface Tennis Courts (18 Courts) ................................................................. 54
Sports Center Tennis Court Retaining Wall Replacement ......................................................... 56
Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension ................................................... 58
Stevens Creek Corridor Park Chain Master Plan – McClellan to Stevens Creek Blvd. ......... 60
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Street Median Irrigation & Plant Replacement ............................................................................ 62
Wilson Park – Ball Safety Netting Screens ................................................................................... 64
Wilson Park Renovation Master Plan ........................................................................................... 66
Priority 2 Projects ............................................................................................................................... 68
Fiber Network Expansion for Signal Interconnect ...................................................................... 69
Initial Civic Center Projects ............................................................................................................ 71
Wilson Park – Bleacher Shade Canopies....................................................................................... 73
Priority 3 Projects ............................................................................................................................... 75
Mary Avenue Pedestrian & Streetscape Improvements............................................................. 76
McClellan Road Sidewalk Improvements – Phase 2 ................................................................... 78
Monta Vista Recreation Center – Pre-School Play Area Improvements .................................. 80
Senior Center – Mary Avenue Landscaping ................................................................................ 82
Wilson Park – Building & Landscape Improvements ................................................................. 84
Priority 4 Projects ............................................................................................................................... 86
Blackberry Farm – Play Area Improvements ............................................................................... 87
Blackberry Farm – Splash Pad ........................................................................................................ 89
Blackberry Farm Golf Course Irrigation Upgrades ..................................................................... 91
Blackberry Farm Golf Course – Well & Pond Modifications ..................................................... 93
McClellan Ranch – Community Garden Fence Replacement .................................................... 95
McClellan Ranch – Community Garden Irrigation Upgrade .................................................... 97
McClellan Ranch – Construct Trash Enclosure ............................................................................ 99
McClellan Ranch – Miscellaneous Improvements .................................................................... 101
Memorial Park Master Plan & Parking Study ........................................................................... 103
Portal Park – Renovation Master Plan ........................................................................................ 105
Quinlan Center – Pre-School Play Area Improvements ........................................................... 107
Sidewalk Improvements – Orange & Byrne ............................................................................... 109
Sports Center – Exterior Upgrades .............................................................................................. 111
Sports Center – Interior Upgrades ............................................................................................... 113
Sports Center Court Lights ........................................................................................................... 115
Development In-Lieu Contributions ............................................................................................... 117
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Monument Gate Way Signs (4) .................................................................................................... 118
DeAnza Blvd./McClellan/Pacifica Signal Modification ............................................................ 120
Traffic Calming along Rodrigues Ave. & Pacifica Dr. .............................................................. 122
North Stelling Rd/ I-280 Bridge Pedestrian Lighting & Upgrades.......................................... 124
DeAnza / Homestead Southbound Right Turn Lane Upgrade ............................................... 126
Stevens Creek Blvd. and Bandley Signal and Median Improvements ................................... 128
Unfunded CIP Projects ...................................................................................................................... 130
Lawrence-Mitty Park (Land + Construction) ............................................................................. 131
McClellan Ranch – Barn Renovation ........................................................................................... 132
McClellan Ranch West Simms House Removal ........................................................................ 133
Stevens Creek Trail Bridge over UPPR ....................................................................................... 134
Stevens Creek Trail to Linda Vista Park ..................................................................................... 135
Stocklmeir House Preservation and Restoration ....................................................................... 136
Stocklmeir Legacy Farm – Phase 1 Improvement ..................................................................... 137
Tank House Completion (Nathan Hall) ...................................................................................... 138
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Introduction
May 1, 2014
Honorable Mayor and members of the City Council:
Subject: Fiscal Year 2013/14 CIP Status Report and Fiscal Year 2014/15 CIP Proposal
To provide the best information and greatest transparency to the Capital Improvement Program
(CIP), I am pleased to provide you the following comprehensive document that includes
descriptions and the status of projects in the following categories described below. Please note
that, starting this year, the Estimated Project Cost for each project now reflects all of the
anticipated costs to deliver the project. The total project delivery cost includes all staff costs,
consultant design costs, construction cost, and construction management costs.
Previously Budgeted and Newly Proposed Projects
Project scopes, budgets, and schedules are shown for all incomplete but previously budgeted
projects, as well as for projects proposed for inclusion in next year’s or future year’s CIP. New
projects proposed within the five-year CIP are as follows:
Parks
• Blackberry Farm - Play Area Improvements
• McClellan Ranch - Community Garden Fence Replacement
• McClellan Ranch - Construct Trash Enclosure
• Memorial Park Master Plan & Parking Study
• Monta Vista Rec. Center - Pre-School Play Area Improvement
• Portal Park - Collins School Cricket Batting Cage Replacement
• Quinlan Center - Pre-School Play Area Improvements
• Sports Center Court Lights
• Wilson Park - Ball Safety Netting Screens
• Wilson Park - Bleacher Shade Canopies
• Wilson Park Renovation Master Plan
Buildings
• Senior Center - Exercise Room Wood Floor Replacement
• Senior Center - Mary Avenue Landscaping
• Sports Center - Exterior Upgrades
• Sports Center - Interior Upgrades
• Wilson Park - Building & Landscape Improvements
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Streets & Traffic Facilities
• Bicycle and Pedestrian Facility Improvements
• Fiber Network Expansion for Signal Interconnect
• Install Speed Bumps – Vista and Lazaneo Dr.
• Mary Avenue Pedestrian & Streetscape Improvement
• McClellan Rd. Sidewalk Improvement – Phase 2
• Sidewalk Improvements – Orange & Byrne
• Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension
Storm Drainage
• Bubb Road (Elm Ct.) Storm Drain Improvements
Development In-Lieu Contributions
The Development In-Lieu Contributions section creates a vehicle for the Council and the public
to track these contributions received from development. The contributions are typically “fair-
share” contributions towards a larger project. The projects are therefore on-hold until the
funding gap is closed by other contributing developments or by augmentations with City funds.
No new fees were collected in FY 2013 and therefore no new projects are being proposed.
Unfunded Projects
Although these projects are not proposed for funding at this time, through a community, City
Council, or staff proposal, they are tracked in the budget document. If one-time development
revenue is realized by mid-year, additional recommendations on proceeding with Unfunded
Projects may be proposed based on workload capacity.
FY 2014 CIP Accomplishments
A notable accomplishment in FY2013-14 is the completion of the Stevens Creek Corridor Park &
Restoration–Phase 2. Final details are being completed and the park will be dedicated and
opened on July 4th.
The construction of the Fenced Dog Park project on Mary Avenue was also completed and the
park is open for use.
Other accomplishments include three projects at McClellan Ranch Preserve that are either
complete or reached major milestones. The Historic Structures Assessment and the Barn
Evaluation & Conceptual Plan projects were both completed. Plans for the Environmental
Education Center, Blacksmith Shop Renovation, Outdoor Gathering Shelter and related projects
were completed and the construction contract awarded. Construction of the project will
continue through 2014.
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665
Completed Projects
Completed Projects FY2012
Projects completed by June 30, 2012
Description Description
2011-12 Annual Curb, Gutter & Sidewalk
Repairs & ADA Ramps
2011-12 Annual Pavement Management
2011-12 Annual Minor Storm Drain
Improvements
Blackberry Farm Infrastructure Upgrade
Civic Center Master Plan Framework Electric Vehicle Charging Station
Linda Vista Pond Improvements – Study McClellan Ranch/Simms Master Plan Update
McClellan Ranch 4H Sanitary Connection Permanente Creek
Safe Routed to School – Garden Gate Stocklmeir Orchard Irrigation
Various Minor Intersection Traffic Signal
Battery Backup System
Various Park Path and Parking Lot Repairs &
Resurfacing – Phase 1
Completed Projects FY2013
Projects completed by June 30, 2013
Description Description
Emergency Van Upgrades McClellan Ranch Repairs & Painting
McClellan Road Sidewalk Study Traffic Management Studies – 3 Intersections
Various Park Path and Parking Lot Repairs &
Resurfacing – Phase 2
Various Trail Resurfacing at School Sports
Fields – Phase 1
Various Trail Resurfacing at School Sports
Fields – Phase 2
Wilson Park Irrigation System Renovation
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Completed Projects FY2014
Projects completed by June 30, 2014
Description Description
Library Book Drop-off Shade Canopy * McClellan Ranch – Barn Evaluation &
Renovation Plan
McClellan Ranch – Historic Structures
Assessment
McClellan Ranch Preserve Signage Program
Mary Avenue Dog Park Phase 1 Solar Assessment – Public Building
Senior Center – Various Improvements Sports Center – Various Improvements
Stevens Creek Corridor Park Phase 2 Various Park Path Repairs – Phase 3
Various Traffic Signal/Intersection
Modifications
Various Trail Resurfacing at School Sports
Fields – Phase 3
* Project was suspended after initial analysis due to a proposed Santa Clara County Library District project to
replace existing automated book-drop system in the next 18 months.
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Current and Proposed CIP Projects
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Priority 1 Projects
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Accessibility Transition Plan Update
Budget Unit 270-9462
Priority: 1
CIP Category: A – Regulatory Mandate
Location: City Wide
Estimated Project Costs: $50,000
DESCRIPTION: Update the 2008 Accessibility Transition Plan.
PROJECT JUSTIFICATION: Changes in accessibility codes makes this update necessary.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 50,000$ 50,000$ -$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 50,000$ 50,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 50,000$ 50,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 50,000$ 50,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in spring 2014.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016 & FY 2017
Bicycle and Pedestrian Facility Improvements
Budget Unit XXX-XXXX
Priority: 1
CIP Category: A – Public Safety
Location: City Wide
Estimated Project Costs: $249,000
FY 2015 - $83,000
FY 2016 - $83,000
FY 2017 - $83,000
DESCRIPTION: Implement the Bicycle Transportation Plan and other bicycle network-related
facility improvements.
PROJECT JUSTIFICATION: In 2011 the City Council approved and adopted the Cupertino
Bicycle Transportation Plan, which recommended improvements to 17 proposed bikeways
throughout the City. The improvements include new signage, striping, traffic signal loops,
traffic circles, and other miscellaneous enhancements. In addition, further improvements to the
bicycle network have since been identified that require dedicated funding, such as the
installation of green bike lanes, bike boxes, and intersection modifications.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 249,000$ -$ 83,000$ 83,000$ 83,000$ -$ -$
Construction - - - - - - -
Total Project Expenditures 249,000$ -$ 83,000$ 83,000$ 83,000$ -$ -$
Funding Sources
City – General Fund 249,000$ -$ 83,000$ 83,000$ 83,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 249,000$ -$ 83,000$ 83,000$ 83,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in fall 2014.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Bridge Rehabilitation – Minor
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Stevens Creek Blvd. and Homestead Rd. at Stevens Creek
Estimated Project Costs: $165,000
DESCRIPTION
Minor rehabilitation of the bridges on Stevens Creek Blvd. at Stevens Creek and on Homestead
Rd. at Stevens Creek. Work to include removal and replacement of unsound concrete,
maintenance on existing handrails and work to prevent scouring of the creek.
PROJECT JUSTIFICATION
Caltrans issues biennial reports on the City’s bridges. The reports list recommended
maintenance for each bridge. This project will address the recommendations in the reports.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 50,000$ -$ 50,000$ -$ -$ -$ -$
Construction 115,000 - 115,000 - - - -
Total Project Expenditures 165,000$ -$ 165,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 165,000$ -$ 165,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 165,000$ -$ 165,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in summer 2014.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Bubb Rd. (Elm Ct.) Storm Drain Improvements
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Bubb Rd. and McClellan
Estimated Project Costs: $ 1,635,000
DESCRIPTION
Design, and construct improvements to increase the capacity of the storm drain system in Bubb
Road.
PROJECT JUSTIFICATION
Alleviate periodic flooding of Elm Court.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 1,635,000$ -$ 1,635,000$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 1,635,000$ -$ 1,635,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 1,635,000$ -$ 1,635,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 1,635,000$ -$ 1,635,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 200$ 300$ 400$ 500$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 200$ 300$ 400$ 500$
Funding Sources
City – General Fund -$ -$ -$ 200$ 300$ 400$ 500$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 200$ 300$ 400$ 500$
STATUS
Initiate design in summer 2014 for construction start in the fall 2014.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Calabazas Creek (Bollinger Rd.) Outfall Repair
Budget Unit 210-9615
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Calabazas Creek at Bollinger Road
Estimated Project Costs: $135,000
DESCRIPTION
Design and construct a new outfall.
PROJECT JUSTIFICATION
Erosion is undermining the outfall of a storm line from Bollinger Rd. into Calabazas Creek.
Delay in repairing the outfall risks significant further damage and cost to repair.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 45,000$ 45,000$ -$ -$ -$ -$ -$
Construction 90,000 90,000 - - - - -
Total Project Expenditures 135,000$ 135,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 135,000$ 135,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 135,000$ 135,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Santa Clara Valley Water District is developing plans and providing permitting. Construction
anticipated summer 2014.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Civic Center Master Plan
Budget Unit 420-9144
Priority: 1
CIP Category: C - Enhancement
Location: Torre and Rodrigues and Pacifica
Estimated Project Costs: $400,000
DESCRIPTION
Further development of the “Civic Life” plan alternative from the 2012 Civic Center Master Plan
Framework into a singular master plan. The master plan will serve as the long-range vision for
development of the Civic Center campus. The project will include community and stakeholder
input and environmental analysis.
PROJECT JUSTIFICATION
Maximize the potential of the Civic Center properties to provide a significant enrichment of
community life by reinforcing it as the intensive focal point of civic and cultural use.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 400,000$ 400,000$ -$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 400,000$ 400,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 400,000$ 400,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 400,000$ 400,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Consultant selection process completed in December 2013. Project work began in March 2014.
Completion in FY 2015.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Civic Center – Parking Structure – Conceptual Design
Budget Unit 420-9272
Priority: 1
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $500,000
DESCRIPTION
Conceptual design for a parking structure within the Civic Center complex.
PROJECT JUSTIFICATION
Parking demand in the afternoons at the Civic Center exceeds current capacity. Increasing
parking capacity on the site will improve the situation.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 500,000$ 500,000$ -$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 500,000$ 500,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 500,000$ 500,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 500,000$ 500,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initial planning for the project is included with the Civic Center Master Plan Project.
Consultant selection process completed in December 2013. Project work began in March 2014.
Completion in FY 2015.
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Install Speed Bumps – Vista and Lazaneo Dr.
Budget Unit XXX-XXXX
Priority: 1
CIP Category: A – Public Safety
Location: Vista and Lazaneo Dr.
Estimated Project Costs: $ 22,000
DESCRIPTION
Install speed bumps on Vista Drive and Lazaneo Drive.
PROJECT JUSTIFICATION
A study of the existing traffic island at the Stevens Creek Blvd./Vista Dr. intersection revealed
that vehicle speeds are excessive along Vista Dr. and Lazaneo Dr., and that there is
neighborhood support for speed bumps along these two streets. In January 2014, Council
approved the installation of speed bumps along Vista Dr. and Lazaneo Dr.
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FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs
and funding sources for the next five years including any anticipated impacts
to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 22,000$ -$ 22,000$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 22,000$ -$ 22,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 22,000$ -$ 22,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 22,000$ -$ 22,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Construction in fall 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 27 of 138
685
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Library – Story Room Expansion
Budget Unit 420-9271
Priority: 1
CIP Category: C – Enhancement
Location: Library
Estimated Project Costs: $2,000,000
FY 2014 $500,000 for Study and Design
FY 2015 $1,500,000 for Construction
DESCRIPTION
Study, design and construct an expansion of the current Story Room to serve also as the
meeting space for most library events. Plan for a space to accommodate up to 75 people,
including a “stage” area.
PROJECT JUSTIFICATION
Provide an alternative meeting space for the library operation to reduce the reliance on use of
the Cupertino Community Hall.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 28 of 138
686
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 500,000$ 500,000$ -$ -$ -$ -$ -$
Construction 1,500,000 - 1,500,000 - - - -
Total Project Expenditures 2,000,000$ 500,000$ 1,500,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 2,000,000$ 500,000$ 1,500,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 2,000,000$ 500,000$ 1,500,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 2,500$ 2,500$ 2,600$ 2,600$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 2,500$ 2,500$ 2,600$ 2,600$
Funding Sources
City – General Fund -$ -$ -$ 2,500$ 2,500$ 2,600$ 2,600$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 2,500$ 2,500$ 2,600$ 2,600$
STATUS
Consultant selection completed in December 2013. Project work began in March 2014.
Completion of design anticipate in spring 2015. Construction in summer 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 29 of 138
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City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Linda Vista Pond Repair
Budget Unit 420-9156
Priority: 1
CIP Category: B- Preventative Maintenance
Location: Linda Vista Park
Estimated Project Costs: $450,000
DESCRIPTION
The existing ponds will be repaired and put back into service.
PROJECT JUSTIFICATION
The ponds are a significant element in Linda Vista Park but have been inactive for many years
due to leaking, leaving a major gap in the park. Repairing the ponds is the preferred approach
and staff will be moving forward with the project.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 30 of 138
688
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 112,000$ 112,000$ -$ -$ -$ -$ -$
Construction 338,000 338,000 - - - - -
Total Project Expenditures 450,000$ 450,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees 450,000 450,000 - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 450,000$ 450,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$
Funding Sources
City – General Fund -$ -$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$
STATUS
The project is proceeding in two phases, Technical Investigation and Construction Documents.
Completion of the Technical Investigation expected by April 30, 2014. Completion of
Construction Documents is subject to the outcome of Phase 1. Construction of the
improvements may be deferred due to current drought conditions and potential water usage
restrictions.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 31 of 138
689
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Environmental Education Center, Blacksmith Shop,
Outdoor Shelter, Solar & Restroom Upgrades
Budget Unit 420-9133
Priority: 1
CIP Category: A – Grant Commitment
Location: McClellan Ranch Preserve
Estimated Project Costs: $3,085,000
DESCRIPTION
Design and construct a new building at McClellan Ranch Preserve to host the environmental
education and other related functions. The Environmental Education Center will include two
classroom/meeting spaces including a wet lab and exhibit spaces; a resource center; an office for
the staff, docents and volunteers; storage; and restrooms. This project has been merged with
other CIP projects at the site, including the Outdoor Gathering Shelter, the Blacksmith Shop
Relocation, Restroom & Site Access Upgrades, and EEC Solar PV System projects. This project
does not include furnishings, fixtures, and equipment (FF&E) for the facility. The completion of
this project requires accessibility improvements at the parking lot and connective paths to other
existing buildings, which are included in a separate project proposed for FY 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 32 of 138
690
PROJECT JUSTIFICATION
Provide a building to support McClellan Ranch activities and programs, city naturalist
programs, and environmental education and stewardship programs. There is wide interest in
expanding the environmental education potential of McClellan Ranch Preserve and McClellan
Ranch West, but the area lacks an indoor space that can host groups and environmental
programs year round. Utilize a 2006 State grant approved for the project.
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 1,079,750$ 1,079,750$ -$ -$ -$ -$ -$
Construction 2,005,250 2,005,250 - - - - -
Total Project Expenditures 3,085,000$ 3,085,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 2,034,000$ 2,034,000$ -$ -$ -$ -$ -$
Park Dedication Fees 800,000 800,000 - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants 251,000 251,000 - - - - -
Total Project Funding 3,085,000$ 3,085,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 6,650$ 13,600$ 13,875$ 14,150$ 14,435$
Other Operating Costs - - 2,875 6,050 6,350 6,675 6,975
Total Operating Expenditures -$ -$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$
Funding Sources
City – General Fund -$ -$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$
STATUS
Construction contract awarded April 1, 2014; Construction is scheduled to begin in Spring 2014,
but the actual start date is subject to bird nesting status; Construction is anticipated to complete
in Spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 33 of 138
691
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
McClellan Ranch – Pedestrian, Parking, Landscape Improvements
Budget Unit XXX-XXXX
Priority: 1
CIP Category: C – Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $353,000
DESCRIPTION
Design and construct pedestrian paths to connect the ranch house and nature center to the
Environmental Education Center and the right-of-way, upgrade the existing parking area and
install landscape for erosion control around the Environmental Education Center.
PROJECT JUSTIFICATION
The Environmental Education Center and relocation of the blacksmith shop will complete
construction in Spring 2015. A follow on project to install additional accessible paths to connect
the new EEC and blacksmith shop with the former nature center, the ranch house, and the
public right-of-way, will complete the paths connecting the central buildings of the preserve.
Evaluate the existing parking lot and reconfigure it for accessibility upgrades. Provide for
erosion control in the areas disturbed by construction of the EEC and related improvements, by
installing native and drought tolerant plantings.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 34 of 138
692
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 105,000$ -$ 105,000$ -$ -$ -$ -$
Construction 248,000 - 248,000 - - - -
Total Project Expenditures 353,000$ -$ 353,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 353,000$ -$ 353,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 353,000$ -$ 353,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 500$ 1,020$ 1,040$ 1,060$
Other Operating Costs - - - 200 210 220 230
Total Operating Expenditures -$ -$ -$ 700$ 1,230$ 1,260$ 1,290$
Funding Sources
City – General Fund -$ -$ -$ 700$ 1,230$ 1,260$ 1,290$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 700$ 1,230$ 1,260$ 1,290$
STATUS
Initiate design in fall 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 35 of 138
693
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
McClellan Road Sidewalk Improvements – Phase 1
Budget Unit 270-9460
Priority: 1
CIP Category: A – Regulatory Mandate
Location: Various Locations on McClellan Road
Estimated Project Costs: $100,000
DESCRIPTION
This is the first phase to design and construct sidewalk improvements along McClellan Road
between Orange Ave. and San Leandro Ave. This project will install sidewalks where the City
has sufficient Right-of Way to complete the work. Phase 2 is proposed in FY2015 & Fy2016.
PROJECT JUSTIFICATION
A study of the McClellan Road sidewalks recommended improvements along McClellan Road
between Orange Ave. and San Leandro Ave.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 36 of 138
694
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 33,000$ 33,000$ -$ -$ -$ -$ -$
Construction 67,000 67,000 - - - - -
Total Project Expenditures 100,000$ 100,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 100,000$ 100,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 100,000$ 100,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 100$ 100$ 200$ 200$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 100$ 100$ 200$ 200$
Funding Sources
City – General Fund -$ -$ -$ 100$ 100$ 200$ 200$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 100$ 100$ 200$ 200$
STATUS
Initiate project in spring 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 37 of 138
695
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Monta Vista Storm Drain System
Budget Unit 215-9620
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Orange Ave. and Byrne Ave.
Estimated Project Costs: $810,000
DESCRIPTION
Install a storm drainage system in the Monta Vista neighborhood on Orange and Byrne
Avenues.
PROJECT JUSTIFICATION
Alleviate routine rainy season ponding in the right-of-way.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 38 of 138
696
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 50,000$ 50,000$ -$ -$ -$ -$ -$
Construction 760,000 760,000 - - - - -
Total Project Expenditures 810,000$ 810,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees 810,000 810,000 - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 810,000$ 810,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 500$ 510$ 520$ 530$ 540$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ 500$ 510$ 520$ 530$ 540$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - 500 510 520 530 540
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 500$ 510$ 520$ 530$ 540$
STATUS
Neighborhood meetings are scheduled to begin in summer 2014 and construction is anticipated
to start in fall of 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 39 of 138
697
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Portal Park – Collins School Cricket Batting Cage Replacement
Budget Unit 215-9620
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Collins School
Estimated Project Costs: $106,000
DESCRIPTION
Replace the two existing cricket batting cages including new artificial turf.
PROJECT JUSTIFICATION
The existing cricket batting cages are in need of replacement.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 40 of 138
698
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 35,000$ -$ 35,000$ -$ -$ -$ -$
Construction 71,000 - 71,000 - - - -
Total Project Expenditures 106,000$ -$ 106,000$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 106,000 - 106,000 - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 106,000$ -$ 106,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ 500$ 500$ 500$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ 500$ 500$ 500$
Funding Sources
City – General Fund -$ -$ -$ -$ 500$ 500$ 500$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ 500$ 500$ 500$
STATUS
Start construction Fall 2014
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 41 of 138
699
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Public Building Solar Installation – Service Center
Budget Unit 420-9270
Priority: 1
CIP Category: B – Resource and Cost Efficiencies
Location: Service Center
Estimated Project Costs: $700,000
FY2014 - $400,000
FY2015 - $300,000
DESCRIPTION
Install solar PV system at Service Center as identified from the Solar Assessment for public
buildings. Proposed budget assumes direct purchase and installation by the City.
PROJECT JUSTIFICATION
Invest by direct purchase of facilities, or other means of power acquisition, in alternative local
power generation to offset increasing future costs to purchase power from conventional vendor.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 42 of 138
700
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 231,000$ 231,000$ -$ -$ -$ -$ -$
Construction 469,000 169,000 300,000 - - - -
Total Project Expenditures 700,000$ 400,000$ 300,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 700,000$ 400,000$ 300,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 700,000$ 400,000$ 300,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 1,070$ 1,100$ 1,130$ 1,160$
Other Operating Costs - - (36,000) (38,000) (40,000) (42,000)
Total Operating Expenditures -$ -$ -$ (34,930)$ (36,900)$ (38,870)$ (40,840)$
Funding Sources
City – General Fund -$ -$ (34,930)$ (36,900)$ (38,870)$ (40,840)$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ (34,930)$ (36,900)$ (38,870)$ (40,840)$
STATUS
The Alameda County Regional Renewable Energy Procurement (RREP) collaborative Request
for Proposals (RFP) was issued in September 2013. The proposal was received in April 2014 and
evaluation of the proposal is underway. Negotiation with the selected vendor is subject to
evaluation of the proposal. Subject to successful negotiation with vendor, construction is
anticipated to start by January 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 43 of 138
701
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Quinlan Center Interior Upgrade
Budget Unit 580-9255
Priority: 1
CIP Category: C – Enhancement
Location: Quinlan Center
Estimated Project Costs: $589,000
FY 2014 $430,000
FY 2015 $159,000
DESCRIPTION
Develop upgrade alternatives and estimates to address circulation, access compliance, furniture
replacement, and interior color schemes. Design and construct improvements.
PROJECT JUSTIFICATION
Maximize customer experience and maintain revenue or potentially increase revenue in this 20-
year plus old building.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 44 of 138
702
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 150,000$ 150,000$ -$ -$ -$ -$ -$
Construction 439,000 280,000 159,000 - - - -
Total Project Expenditures 589,000$ 430,000$ 159,000$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 589,000 430,000 159,000 - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 589,000$ 430,000$ 159,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Additional funding is proposed for FY 2015 in order to achieve the level of improvement that
will improve customer experience in the major corridors. Anticipate start of construction in the
fall-winter 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 45 of 138
703
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Quinlan Community Center Fiber Installation
Budget Unit 420-9266
Priority: 1
CIP Category: C - Enhancement
Location: Quinlan Center
Estimated Project Costs: $125,000
DESCRIPTION
Install a fiber optic line from City Hall to Quinlan Community Center.
PROJECT JUSTIFICATION
Improve the digital link between City Hall video/internet facilities and Quinlan Community
Center to enhance the video and electronic offerings.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 46 of 138
704
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 40,000$ 40,000$ -$ -$ -$ -$ -$
Construction 85,000 85,000 - - - - -
Total Project Expenditures 125,000$ 125,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 125,000$ 125,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 125,000$ 125,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project will be advertised for bids in spring, 2014, with construction completed in fall, 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 47 of 138
705
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Reserve: Storm Drain Master Plan Update
Budget Unit 210-9614
Priority: 3
CIP Category: A – Public Safety
Location: City Wide
Estimated Project Costs: $330,000
FY 2014 - $150,000
FY 2015 - $180,000
DESCRIPTION
Prepare a master plan for the City’s storm drainage system which will identify areas for
improvement to bring the current system into compliance with current laws and regulations,
and current land use and proposed future land use.
PROJECT JUSTIFICATION
The storm drain master plan has not been updated since March 1993. With changes in State
laws governing storm water and land use changes it is necessary to update the storm drain
master plan to determine system deficiencies and track changes to the storm drain system.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 48 of 138
706
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 330,000$ 150,000$ 180,000$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 330,000$ 150,000$ 180,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 150,000$ 75,000$ 75,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees 180,000 75,000 105,000 - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 330,000$ 150,000$ 180,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in winter 2014/15.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 49 of 138
707
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Senior Center – Exercise Room Wood Floor Replacement
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Quinlan Center
Estimated Project Costs: $79,000
DESCRIPTION
Replace the wood floor in the Exercise Room with a new wood floor.
PROJECT JUSTIFICATION
The building was constructed in 2000, the existing wood floor has reached the end of its life, as
it can no longer be refinished to maintain a suitable floor surface and requires replacement.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 50 of 138
708
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 25,000$ -$ 25,000$ -$ -$ -$ -$
Construction 54,000 - 54,000 - - - -
Total Project Expenditures 79,000$ -$ 79,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 79,000$ -$ 79,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 79,000$ -$ 79,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ (5,000)$ (5,000)$ (5,000)$ (5,000)$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ (5,000)$ (5,000)$ (5,000)$ (5,000)$
Funding Sources
City – General Fund -$ -$ -$ (5,000)$ (5,000)$ (5,000)$ (5,000)$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ (5,000)$ (5,000)$ (5,000)$ (5,000)$
STATUS
Initiate project in spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 51 of 138
709
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Sports Center Sports Court
Budget Unit 580-9151
Priority: 1
CIP Category: C – Enhancement
Location: Sports Center
Estimated Project Costs: $250,000
DESCRIPTION
Construct a multi-use sports court, with fence enclosure, gates, and associated accessories.
PROJECT JUSTIFICATION
Increase the sport offerings at the Sports Center by the addition of a multi-use court.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 52 of 138
710
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 85,000$ 85,000$ -$ -$ -$ -$ -$
Construction 165,000 165,000 - - - - -
Total Project Expenditures 250,000$ 250,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 250,000 250,000 - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 250,000$ 250,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ 7,500$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ 7,500$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - 7,500 -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ 7,500$ -$
STATUS
Design began in spring 2014;
Anticipate construction in fall 2014, after spring and summer high activity season at the Sports
Center.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 53 of 138
711
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016
Sports Center – Resurface Tennis Courts (18 Courts)
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Sports Center
Estimated Project Costs: $716,000
FY 2015 - $235,000
FY 2016 - $481,000
DESCRIPTION
Resurface all of the tennis courts to maintain a suitable play surface.
PROJECT JUSTIFICATION
The surface of the tennis courts are worn due to weathering and to normal use.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 54 of 138
712
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 235,000$ -$ 235,000$ -$ -$ -$ -$
Construction 481,000 - 481,000 - - -
Total Project Expenditures 716,000$ -$ 235,000$ 481,000$ -$ -$ -$
Funding Sources
City – General Fund 716,000$ -$ 235,000$ 481,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 716,000$ -$ 235,000$ 481,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in fall 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 55 of 138
713
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Sports Center Tennis Court Retaining Wall Replacement
Budget Unit 420-9152
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Sports Center
Estimated Project Costs: $250,000
DESCRIPTION
Investigate the cause of the wall structure failure and repair or replace the wall or faulty
components.
PROJECT JUSTIFICATION
The northwest corner of the tennis facility, adjacent to the Commons residential property, is
failing and the adjacent tennis courts have been closed off for use. The existing prefabricated
concrete wall system is failing and must be repaired or replaced by a new retaining wall in
order to restore full use of the courts.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 56 of 138
714
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 90,000$ 90,000$ -$ -$ -$ -$ -$
Construction 160,000 160,000 - - - - -
Total Project Expenditures 250,000$ 250,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 250,000$ 250,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 250,000$ 250,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Construction anticipated for fall 2014, after spring and summer high activity season at the
Sports Center.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 57 of 138
715
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension
Budget Unit XXX-XXXX
Priority: 1
CIP Category: C - Enhancement
Location: Stevens Creek Blvd. at Perimeter Rd.
Estimated Project Costs: $110,000
DESCRIPTION
Design and construct an extension of the left turn pocket for westbound Stevens Creek Blvd. at
Perimeter Rd.
PROJECT JUSTIFICATION
Vehicle queues for the left-turn movement from westbound Stevens Creek Blvd into the
Marketplace Center at Perimeter Road regularly spill out into the no. 1 westbound through lane
on Stevens Creek Blvd, even during off-peak times. Extending the length of the turn pocket will
enhance the operational efficiency and safety of the intersection by containing the left-turning
vehicles within the turn pocket.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 58 of 138
716
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 30,000$ -$ 30,000$ -$ -$ -$ -$
Construction 80,000 - 80,000 - - - -
Total Project Expenditures 110,000$ -$ 110,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 110,000$ -$ 110,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 110,000$ -$ 110,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Construction anticipated for completion in winter 2014/15.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 59 of 138
717
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Stevens Creek Corridor Park Chain Master Plan – McClellan to Stevens
Creek Blvd.
Budget Unit 420-9153
Priority: 2
CIP Category: C – Enhancement
Location: Stevens Creek Corridor
Estimated Project Costs: $480,000
DESCRIPTION
Study the various uses of public lands along Stevens Creek for optimal public use and
operation. Properties to be included are McClellan Ranch Preserve, McClellan Ranch West,
Blackberry Farm, Blackberry Farm Golf Course, Nathan Hall Tank House and Stocklmeir.
PROJECT JUSTIFICATION
Reconcile the various plans for the different City properties into a comprehensive plan to
inform future development and operations.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 60 of 138
718
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 480,000$ 480,000$ -$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 480,000$ 480,000$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund 480,000$ 480,000$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 480,000$ 480,000$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiated master plan process in March 2014. Anticipate completion in spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 61 of 138
719
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016 & FY 2017
Street Median Irrigation & Plant Replacement
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B – Preventative Maintenance
Location: Various Locations
Estimated Project Costs: $660,000
FY 2015 - $220,000
FY 2016 - $220,000
FY 2017 - $220,000
DESCRIPTION
Design and construct replacement irrigation and plantings of street medians.
PROJECT JUSTIFICATION
Cupertino has many mounded median islands which are difficult to irrigate efficiently. Since
the installation of many of the City’s planted median islands, the approach to grading, planting,
and maintaining them has changed as the desire to conserve resources has increased. Over that
same time, irrigation products and systems have also improved efficiency. In addition,
landscape plantings need to be replaced as they age out over time. Projects to renovate the
median islands will refresh the plantings and improve the efficiency in the use of water and
labor to maintain the systems.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 62 of 138
720
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 216,000$ -$ 72,000$ 72,000$ 72,000$ -$ -$
Construction 444,000 - 148,000 148,000 148,000 - -
Total Project Expenditures 660,000$ -$ 220,000$ 220,000$ 220,000$ -$ -$
Funding Sources
City – General Fund 660,000$ -$ 220,000$ 220,000$ 220,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 660,000$ -$ 220,000$ 220,000$ 220,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ (4,000)$ (8,000)$ (12,000)$ (16,000)$ (16,000)$
Other Operating Costs - - (1,000) (2,000) (3,000) (4,000) (4,000)
Total Operating Expenditures -$ -$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$
Funding Sources
City – General Fund -$ -$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$
STATUS
Initiate design in the fall for construction in the spring of each budget year.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 63 of 138
721
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Wilson Park – Ball Safety Netting Screens
Budget Unit XXX-XXXX
Priority: 1
CIP Category: C - Enhancement
Location: Wilson Park
Estimated Project Costs: $65,000
DESCRIPTION
Extend existing fencing and install ball safety netting screens along the 1st & 3rd base lines and at
backstops.
PROJECT JUSTIFICATION
Install ball safety netting for the protection of uses of other fields and surrounding areas, while
the ball fields are in use. Currently foul balls can travel over the existing fences and land in the
area surrounding and in adjacent field areas.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 64 of 138
722
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 20,000$ -$ 20,000$ -$ -$ -$ -$
Construction 45,000 - 45,000 - - - -
Total Project Expenditures 65,000$ -$ 65,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 65,000$ -$ 65,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 65,000$ -$ 65,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 100$ 100$ 125$ 125$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 100$ 100$ 125$ 125$
Funding Sources
City – General Fund -$ -$ -$ 100$ 100$ 125$ 125$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 100$ 100$ 125$ 125$
STATUS
Initiate project in winter 2014/15.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 65 of 138
723
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Wilson Park Renovation Master Plan
Budget Unit XXX-XXXX
Priority: 1
CIP Category: C - Enhancement
Location: Wilson Park
Estimated Project Costs: $55,000
DESCRIPTION
Develop a master plan for the renovation of the east side of Wilson Park. The project may result
in a future renovation project.
PROJECT JUSTIFICATION
Wilson Park has sport fields on the west side of the park and the east side of the park is
potentially underutilized. A process to obtain community input and consensus will assist in
formulating a plan to renovate portions of the park.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 66 of 138
724
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 55,000$ -$ 55,000$ -$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 55,000$ -$ 55,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 55,000$ -$ 55,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 55,000$ -$ 55,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in winter 2014/15.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 67 of 138
725
Priority 2 Projects
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 68 of 138
726
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Fiber Network Expansion for Signal Interconnect
Budget Unit XXX-XXXX
Priority: 2
CIP Category: C - Enhancement
Location: Homestead Rd., Stelling Rd., Stevens Crk. Blvd. east of Bubb
Rd. and Foothill Blvd.
Estimated Project Costs: $132,000
DESCRIPTION
Design and construct an expansion of the traffic signal interconnect fiber optic network.
PROJECT JUSTIFICATION
Traffic signals along De Anza Blvd, Stevens Creek Blvd east of Bubb Road, and Wolfe Road are
currently interconnected with the City’s Traffic Operations Center. Interconnecting the signals
enables them to be controlled and monitored remotely, which allows traffic to be managed
more efficiently and allows for quicker identification of problems. This project will extend the
interconnect network to Homestead Road, Stelling Road, Stevens Creek Blvd east of Bubb Road,
and Foothill Blvd.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 69 of 138
727
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 43,000$ -$ 43,000$ -$ -$ -$ -$
Construction 89,000 - 89,000 - - - -
Total Project Expenditures 132,000$ -$ 132,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 132,000$ -$ 132,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 132,000$ -$ 132,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Construction anticipated for completion in winter 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 70 of 138
728
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016
Initial Civic Center Projects
Budget Unit 420-9144
Priority: 2
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $10,450,000
FY 2015 $2,200,000 for Design
FY 2016 $8,250,000 for Construction
DESCRIPTION
Design of initial improvement projects in FY 2015 and construct in FY2016, in accordance with
the Civic Center Master Plan.
PROJECT JUSTIFICATION
Maximize the potential of the Civic Center properties to provide a significant enrichment of
community life by reinforcing it as the intensive focal point of civic and cultural use.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 71 of 138
729
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 3,600,000$ -$ 2,200,000$ 1,400,000$ -$ -$ -$
Construction 6,850,000 - - 6,850,000 - - -
Total Project Expenditures 10,450,000$ -$ 2,200,000$ 8,250,000$ -$ -$ -$
Funding Sources
City – General Fund 10,450,000$ -$ 2,200,000$ 8,250,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 10,450,000$ -$ 2,200,000$ 8,250,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ TBD TBD TBD
Other Operating Costs - - - - TBD TBD TBD
Total Operating Expenditures -$ -$ -$ -$ TBD TBD TBD
Funding Sources
City – General Fund -$ -$ -$ -$ TBD TBD TBD
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Pending the outcome of Civic Center Master Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 72 of 138
730
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Wilson Park – Bleacher Shade Canopies
Budget Unit XXX-XXXX
Priority: 2
CIP Category: C - Enhancement
Location: Wilson Park
Estimated Project Costs: $190,000
DESCRIPTION
Install shade canopies over the bleachers at the ball fields.
PROJECT JUSTIFICATION
Canopies over the bleachers will serve to provide protection from sun exposure and protection
from errant balls.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 73 of 138
731
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 60,000$ -$ 60,000$ -$ -$ -$ -$
Construction 130,000 - 130,000 - - - -
Total Project Expenditures 190,000$ -$ 190,000$ -$ -$ -$ -$
Funding Sources
City – General Fund 190,000$ -$ 190,000$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 190,000$ -$ 190,000$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 500$ 500$ 750$ 750$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 500$ 500$ 750$ 750$
Funding Sources
City – General Fund -$ -$ -$ 500$ 500$ 750$ 750$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 500$ 500$ 750$ 750$
STATUS
Initiate project in winter 2014/15.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 74 of 138
732
Priority 3 Projects
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 75 of 138
733
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016
Mary Avenue Pedestrian & Streetscape Improvements
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: Mary Avenue north of Stevens Crk. Blvd.
Estimated Project Costs: $303,000
FY 2015 $28,000 for conceptual plans
FY 2016 $275,000 for design and construction
DESCRIPTION
Develop a conceptual plan, design drawings, and implement pedestrian and streetscape
improvements along Mary Avenue
PROJECT JUSTIFICATION
Mary Avenue was originally designed and built to arterial standards, with the expectation that
it would serve as a major connecting route over Interstate 280 to Sunnyvale. With the
completion of the Don Burnett Bicycle-Pedestrian Bridge, Mary Avenue will continue to
function as a local road into the foreseeable future. This project will develop and implement an
improvement plan for Mary Avenue that will provide for features that are consistent with its
function as a pedestrian- and bicycle-friendly corridor providing local vehicle access.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 76 of 138
734
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 98,000$ -$ 28,000$ 70,000$ -$ -$ -$
Construction 205,000 - - 205,000 - - -
Total Project Expenditures 303,000$ -$ 28,000$ 275,000$ -$ -$ -$
Funding Sources
City – General Fund 303,000$ -$ 28,000$ 275,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 303,000$ -$ 28,000$ 275,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ 10,000$ 12,000$ 12,000$
Other Operating Costs - - - - 2,000 3,000 3,000
Total Operating Expenditures -$ -$ -$ -$ 12,000$ 15,000$ 15,000$
Funding Sources
City – General Fund -$ -$ -$ -$ 12,000$ 15,000$ 15,000$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ 12,000$ 15,000$ 15,000$
STATUS
Subject to resource availability, initiate project in fall 2014 and construction anticipated for
completion in summer 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 77 of 138
735
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016
McClellan Road Sidewalk Improvements – Phase 2
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: McClellan Rd. between Orange and San Leandro Avenues
Estimated Project Costs: $2,035,000
FY 2015 $1,100,000 for land acquisition and pre design
FY 2016 $935,000 for design and construction
DESCRIPTION: Design and construct sidewalk improvements along McClellan Road between
Orange Avenue and San Leandro Avenue
PROJECT JUSTIFICATION: In 2013, staff completed a feasibility study for the installation of
sidewalks along McClellan Road between Orange Avenue and San Leandro Avenue. McClellan
Road has a high volume of pedestrian traffic due to the close proximity of Lincoln Elementary
School, Kennedy Middle School and Monta Vista High School, and there are large segments of
McClellan Road which currently lack sidewalks. Phase 1 of this project, which installs
sidewalks along the less challenging segments, is currently being implemented. Phase 2 will
install sidewalks along the remaining segments, which involve challenges such as acquiring
right-of-way, relocation of utilities, etc, and will be implemented over a two-year period.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 78 of 138
736
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 1,400,000$ -$ 1,100,000$ 300,000$ -$ -$ -$
Construction 635,000 - - 635,000 - - -
Total Project Expenditures 2,035,000$ -$ 1,100,000$ 935,000$ -$ -$ -$
Funding Sources
City – General Fund 2,035,000$ -$ 1,100,000$ 935,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 2,035,000$ -$ 1,100,000$ 935,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ 100$ 200$ 200$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ 100$ 200$ 200$
Funding Sources
City – General Fund -$ -$ -$ -$ 100$ 200$ 200$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ 100$ 200$ 200$
STATUS
Subject to resource availability, initiate project fall 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 79 of 138
737
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016
Monta Vista Recreation Center – Pre-School Play Area Improvements
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: Monta Vista Recreation Center
Estimated Project Costs: $440,000
FY2015 - $140,000
FY2016 - $300,000
DESCRIPTION
Design and construct a secure outdoor play area, with play structure, attached to the Pre-School
room at Monta Vista Recreation Center.
PROJECT JUSTIFICATION
Currently the Pre-School program must take children to a general access play area on the Monta
Vista Recreation Center site but not in the immediate vicinity of the Pre-School room. This
project would provide a secure, dedicated outdoor play area, with age-appropriate play
equipment, adjacent to the Pre-School room for use when the weather permits.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 80 of 138
738
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 140,000$ -$ 140,000$ -$ -$ -$ -$
Construction 300,000 - 300,000 - - -
Total Project Expenditures 440,000$ -$ 140,000$ 300,000$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 440,000 - 140,000 300,000 - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 440,000$ -$ 140,000$ 300,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 500$ 100,000$ 1,100$ 1,100$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 500$ 1,000$ 1,100$ 1,100$
Funding Sources
City – General Fund -$ -$ -$ 500$ 1,000$ 1,100$ 1,100$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 500$ 1,000$ 1,100$ 1,100$
STATUS
Subject to resource availability, initiate in spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 81 of 138
739
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & 2016
Senior Center – Mary Avenue Landscaping
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: Senior Center
Estimated Project Costs: $156,000
FY2015 - $50,000
FY2016 - $106,000
DESCRIPTION
Design and install drought tolerant planting and renovate the existing irrigation system on the
Mary Ave. side and Stevens Creek Blvd. corner.
PROJECT JUSTIFICATION
The building was constructed in 2000 with minimal landscaping and irrigation along Mary
Avenue. This project would renovate the irrigation and install drought tolerant plants.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 82 of 138
740
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 50,000$ -$ 50,000$ -$ -$ -$ -$
Construction 106,000 - 106,000 - - -
Total Project Expenditures 156,000$ -$ 50,000$ 106,000$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 156,000 - 50,000 106,000 - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 156,000$ -$ 50,000$ 106,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 750$ 1,500$ 2,000$ 2,000$
Other Operating Costs - - - - 200 300 300
Total Operating Expenditures -$ -$ -$ 750$ 1,700$ 2,300$ 2,300$
Funding Sources
City – General Fund -$ -$ -$ 750$ 1,700$ 2,300$ 2,300$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 750$ 1,700$ 2,300$ 2,300$
STATUS
Subject to resource availability, initiate project spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 83 of 138
741
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Wilson Park – Building & Landscape Improvements
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: Wilson Park
Estimated Project Costs: $205,000
FY 2015 $65,000 for design
FY 2016 $140,000 for construction
DESCRIPTION
The work could include the remodeling of the kitchen area in the building on the northeast side
of the park, and the installation of irrigation and drought tolerant plants around the building.
PROJECT JUSTIFICATION
This well-used and aged building is currently programmed for clay classes and arts and crafts.
The kitchen area is inadequate for this use and needs to be upgraded for the continued success
of the program. The landscape around the building is a combination of hardscape and planting
that need to be updated with drought tolerant planting and a modified irrigation system.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 84 of 138
742
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 65,000$ -$ 65,000$ -$ -$ -$ -$
Construction 140,000 - - 140,000 - - -
Total Project Expenditures 205,000$ -$ 65,000$ 140,000$ -$ -$ -$
Funding Sources
City – General Fund 205,000$ -$ 65,000$ 140,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 205,000$ -$ 65,000$ 140,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 125$ 250$ 300$ 300$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 125$ 250$ 300$ 300$
Funding Sources
City – General Fund -$ -$ -$ 125$ 250$ 300$ 300$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 125$ 250$ 300$ 300$
STATUS
Subject to resource availability, initiate project spring 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 85 of 138
743
Priority 4 Projects
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 86 of 138
744
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2019
Blackberry Farm – Play Area Improvements
Budget Unit 560-9139
Priority: 4
CIP Category: C - Enhancement
Location: Blackberry Farm Picnic Area
Estimated Project Costs: $406,000
DESCRIPTION
Remove existing tan bark and replace with new resilient surfacing and install 3-par course type
stations.
PROJECT JUSTIFICATION
The Captain Stevens play area could be enhanced by adding a more reliable and stable resilient
play surface beneath the play equipment and by adding exercise stations adjacent to the play
area that would provide for a multi-generational activity.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 87 of 138
745
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 134,000$ -$ -$ -$ -$ -$ 134,000$
Construction 272,000 - - - - - 272,000
Total Project Expenditures 406,000$ -$ -$ -$ -$ -$ 406,000$
Funding Sources
City – General Fund 406,000$ -$ -$ -$ -$ -$ 406,000$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 406,000$ -$ -$ -$ -$ -$ 406,000$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ 500$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ 500$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ 500$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ 500$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 88 of 138
746
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Blackberry Farm – Splash Pad
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C – Enhancement
Location: Blackberry Farm
Estimated Project Costs: $641,000
DESCRIPTION
Design and construct a splash pad of approximately 2000 square feet.
PROJECT JUSTIFICATION
Blackberry Farm currently provides aquatic amenities for children and adults, but doesn’t have
an element to serve very young children, toddlers. Adding an element that will serve the
youngest family members will enhance the attraction of the facility for families with children of
various ages.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 89 of 138
747
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 641,000$ -$ 641,000$ -$ -$ -$
Construction - - - - - - -
Total Project Expenditures 641,000$ -$ -$ 641,000$ -$ -$ -$
Funding Sources
City – General Fund 641,000$ -$ 641,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 641,000$ -$ -$ 641,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 2,250$ 2,300$ 2,350$
Other Operating Costs - - - 5,800 6,100 6,400
Total Operating Expenditures -$ -$ -$ -$ 8,050$ 8,400$ 8,750$
Funding Sources
City – General Fund -$ -$ -$ 8,050$ 8,400$ 8,750$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ 8,050$ 8,400$ 8,750$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 90 of 138
748
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Blackberry Farm Golf Course Irrigation Upgrades
Budget Unit 560-9139
Priority: 4
CIP Category: B – Preventive Maintenance
Location: Blackberry Farm Golf Course
Estimated Project Costs: $630,000
Prior Yr. Funding $550,000
FY2016 - $80,000
DESCRIPTION
Replace the existing irrigation system with a modern, water-efficient system.
PROJECT JUSTIFICATION
The current irrigation system, installed in the 1960s, is functionally outdated and failing due to
age, which results in an excessive use of water and labor to maintain the system. The increasing
retail cost of water exacerbates the operational inefficiency.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 91 of 138
749
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 200,000$ 200,000$ -$ -$ -$ -$ -$
Construction 430,000 350,000 - 80,000 - - -
Total Project Expenditures 630,000$ 550,000$ -$ 80,000$ -$ -$ -$
Funding Sources
City – General Fund 80,000$ -$ -$ 80,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 550,000 550,000 - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 630,000$ 550,000$ -$ 80,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - (18,900) (19,900) (20,900)
Total Operating Expenditures -$ -$ -$ -$ (18,900)$ (19,900)$ (20,900)$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 92 of 138
750
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Blackberry Farm Golf Course – Well & Pond Modifications
Budget Unit 560-XXXX
Priority: 4
CIP Category: B – Preventive Maintenance
Location: Blackberry Farm Golf Course
Estimated Project Costs: $413,000
DESCRIPTION
Repair the 2 existing ponds. Pursue reactivating the existing well at Blackberry Farm and
provide connections to allow use of well water to fill the ponds.
PROJECT JUSTIFICATION
Existing ponds no longer hold water.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 93 of 138
751
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs
and funding sources for the next five years including any anticipated impacts
to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 136,000$ -$ -$ 136,000$ -$ -$ -$
Construction 277,000 - - 277,000 - - -
Total Project Expenditures 413,000$ -$ -$ 413,000$ -$ -$ -$
Funding Sources
City – General Fund 413,000$ -$ -$ 413,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 413,000$ -$ -$ 413,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - (18,000) (18,900) (19,900) (20,900)
Total Operating Expenditures -$ -$ -$ (18,000)$ (18,900)$ (19,900)$ (20,900)$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 94 of 138
752
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2017
McClellan Ranch – Community Garden Fence Replacement
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B – Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $263,000
DESCRIPTION
Design and construct replacement fencing around the community garden.
PROJECT JUSTIFICATION
The existing fence around the community garden is failing in some places and is otherwise
inconsistent in design and as a secure enclosure. The proposed project would provide a secure
and consistent enclosure for the garden.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 95 of 138
753
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 86,000$ -$ -$ 86,000$ -$ -$
Construction 177,000 - - 177,000 - -
Total Project Expenditures 263,000$ -$ -$ -$ 263,000$ -$ -$
Funding Sources
City – General Fund 263,000$ -$ -$ 263,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 263,000$ -$ -$ -$ 263,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ 500$ 1,000$ 1,000$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ 500$ 1,000$ 1,000$
Funding Sources
City – General Fund -$ -$ -$ -$ 500$ 1,000$ 1,000$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ 500$ 1,000$ 1,000$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 96 of 138
754
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2017
McClellan Ranch – Community Garden Irrigation Upgrade
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B – Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $433,000
DESCRIPTION
Design and construct an upgraded irrigation system with hose bibs to serve up to 80 garden
plots.
PROJECT JUSTIFICATION
The existing community garden irrigation system is outdated and maintenance intensive. The
garden is in the process of being reconfigured to increase the number of plots.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 97 of 138
755
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 143,000$ -$ -$ 143,000$ -$ -$
Construction 290,000 - - 290,000 - -
Total Project Expenditures 433,000$ -$ -$ -$ 433,000$ -$ -$
Funding Sources
City – General Fund 433,000$ -$ -$ 433,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 433,000$ -$ -$ -$ 433,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ (350)$ (715)$ (730)$
Other Operating Costs - - - - (105) (210) (220)
Total Operating Expenditures -$ -$ -$ -$ (455)$ (925)$ (950)$
Funding Sources
City – General Fund -$ -$ -$ -$ (455)$ (925)$ (950)$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ (455)$ (925)$ (950)$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 98 of 138
756
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
McClellan Ranch – Construct Trash Enclosure
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: McClellan Ranch Preserve by 4h
Estimated Project Costs: $90,000
DESCRIPTION
Install a wood fence structure with gates on 3 sides of the existing trash and debris boxes. This
would include a concrete pad for the boxes.
PROJECT JUSTIFICATION
Currently the trash containers are in the open, visible from McClellan Road, and attract illegal
dumping. Screening the trash containers will help discourage illegal dumping at McClellan
Ranch Preserve.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 99 of 138
757
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 30,000$ -$ 30,000$ -$ -$ -$
Construction 60,000 - 60,000 - - -
Total Project Expenditures 90,000$ -$ -$ 90,000$ -$ -$ -$
Funding Sources
City – General Fund 90,000$ -$ 90,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 90,000$ -$ -$ 90,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 100$ 200$ 250$ 250$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 100$ 200$ 250$ 250$
Funding Sources
City – General Fund -$ -$ -$ 100$ 200$ 250$ 250$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 100$ 200$ 250$ 250$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 100 of 138
758
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2017
McClellan Ranch – Miscellaneous Improvements
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B – Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $55,000
DESCRIPTION
Install replacement energy efficient windows in the ranch house, extend power to the ranch
shed, and other minor improvements.
PROJECT JUSTIFICATION
The existing buildings and facilities at McClellan Ranch are in need of various improvements to
enhance their use and for efficiencies.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 101 of 138
759
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 15,000$ -$ -$ 15,000$ -$ -$
Construction 40,000 - - 40,000 - -
Total Project Expenditures 55,000$ -$ -$ -$ 55,000$ -$ -$
Funding Sources
City – General Fund 55,000$ -$ -$ 55,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 55,000$ -$ -$ -$ 55,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - (550) (575)
Total Operating Expenditures -$ -$ -$ -$ -$ (550)$ (575)$
Funding Sources
City – General Fund -$ -$ -$ (550)$ (575)$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ (550)$ (575)$
STATUS
Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master
Plan.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 102 of 138
760
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2017
Memorial Park Master Plan & Parking Study
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Memorial Park
Estimated Project Costs: $150,000
DESCRIPTION
Develop a master plan for the renovation Memorial Park and evaluate the parking needs for
Memorial Park, Senior Center, Sports Center and the Quinlan Community Center. The project
may result in a future renovation project.
PROJECT JUSTIFICATION
A process to obtain community input and consensus will assist in formulating plans to renovate
portions of the park including parking requirements and upgrades for surrounding facilities.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 103 of 138
761
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 150,000$ -$ -$ 150,000$ -$ -$
Construction - - - - - - -
Total Project Expenditures 150,000$ -$ -$ -$ 150,000$ -$ -$
Funding Sources
City – General Fund 150,000$ -$ -$ 150,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 150,000$ -$ -$ -$ 150,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in fall 2016.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 104 of 138
762
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Portal Park – Renovation Master Plan
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Portal Park
Estimated Project Costs: $55,000
DESCRIPTION
Develop a master plan for the renovation of Portal Park. This project may result in a future
renovation project that could range from $ 500,000 to $ 2,000,000, subject to the outcome of the
master plan process.
PROJECT JUSTIFICATION
Portal Park has some facilities from the original construction in the 1960s that can no longer be
used as intended. Areas of the park are underutilized for this reason. A process to obtain
community input and consensus will inform future plans to renovate portions of the park.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 105 of 138
763
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 55,000$ -$ -$ 55,000$ -$ -$
Construction - - - - - - -
Total Project Expenditures 55,000$ -$ -$ 55,000$ -$ -$ -$
Funding Sources
City – General Fund 55,000$ -$ -$ 55,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 55,000$ -$ -$ 55,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in fall 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 106 of 138
764
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Quinlan Center – Pre-School Play Area Improvements
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Quinlan Center
Estimated Project Costs: $57,000
DESCRIPTION
Remove existing concrete surfacing and planter and install new resilient surfacing.
PROJECT JUSTIFICATION
Project would reduce the amount of hardscape and add more resilient surfacing in the play
area.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 107 of 138
765
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 18,000$ -$ -$ 18,000$ -$ -$ -$
Construction 39,000 - - 39,000 - - -
Total Project Expenditures 57,000$ -$ -$ 57,000$ -$ -$ -$
Funding Sources
City – General Fund 57,000$ -$ -$ 57,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 57,000$ -$ -$ 57,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 250$ 500$ 500$ 500$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 250$ 500$ 500$ 500$
Funding Sources
City – General Fund -$ -$ -$ 250$ 500$ 500$ 500$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 250$ 500$ 500$ 500$
STATUS
Initiate project in fall 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 108 of 138
766
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Sidewalk Improvements – Orange & Byrne
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Orange & Byrne
Estimated Project Costs: $1,815,000
DESCRIPTION
Acquire right-of-way as needed, design, and construct new sidewalks.
PROJECT JUSTIFICATION
The Monta Vista neighborhood was annexed to the City without having standard right-of-way
improvements, including sidewalks. Adding sidewalks to the neighborhood will improve
pedestrian safety.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 109 of 138
767
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 598,000$ -$ -$ 598,000$ -$ -$ -$
Construction 1,217,000 - - 1,217,000 - - -
Total Project Expenditures 1,815,000$ -$ -$ 1,815,000$ -$ -$ -$
Funding Sources
City – General Fund 1,815,000$ -$ -$ 1,815,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 1,815,000$ -$ -$ 1,815,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 100$ 200$ 250$ 250$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 100$ 200$ 250$ 250$
Funding Sources
City – General Fund -$ -$ -$ 100$ 200$ 50$ 250$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 100$ 200$ 50$ 250$
STATUS
Initiate project in summer 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 110 of 138
768
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Sports Center – Exterior Upgrades
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Sports Center
Estimated Project Costs: $250,000
DESCRIPTION
Upgrades could include painting the building, including possible a mural on the Stevens Creek
Blvd. side, landscape upgrades, esthetic treatment to the outside decking, and possible
installation of an electronic monument sign.
PROJECT JUSTIFICATION
The last major upgrades to the building were in 2004 so the facility is in need of some minor
upgrades, due to wear-&-tear and weathering, and a desire to improve the character of the
building to appeal to customers.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 111 of 138
769
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 80,000$ -$ 80,000$ -$ -$ -$
Construction 170,000 - 170,000 - - -
Total Project Expenditures 250,000$ -$ -$ 250,000$ -$ -$ -$
Funding Sources
City – General Fund 250,000$ -$ 250,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 250,000$ -$ -$ 250,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 500$ 1,000$ 1,500$ 1,500$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ 500$ 1,000$ 1,500$ 1,500$
Funding Sources
City – General Fund -$ -$ -$ 500$ 1,000$ 1,500$ 1,500$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 500$ 1,000$ 1,500$ 1,500$
STATUS
Initiate project in spring 2016.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 112 of 138
770
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016 & FY 2017
Sports Center – Interior Upgrades
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Sports Center
Estimated Project Costs: $270,000
FY2016 - $20,000
FY2017 - $250,000
DESCRIPTION
Improvements could include moving the free weight and associated equipment to the lower level, adding
rubberize flooring, remodel the restroom including the locker areas, possible modifying the reception
area.
PROJECT JUSTIFICATION
The building was last upgraded in 2004 and due to changes in demand, the building needs to
have some interior modifications and remodeling to keep the facility functioning and
competitive in the market.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 113 of 138
771
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 70,000$ -$ -$ 20,000$ 50,000$ -$ -$
Construction 200,000 - - - 200,000 - -
Total Project Expenditures 270,000$ -$ -$ 20,000$ 250,000$ -$ -$
Funding Sources
City – General Fund 270,000$ -$ -$ 20,000$ 250,000$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 270,000$ -$ -$ 20,000$ 250,000$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Initiate project in fall 2015.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 114 of 138
772
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Sports Center Court Lights
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Sports Center
Estimated Project Costs: $500,000
DESCRIPTION
Design and install lights similar to the courts on the east side of the facility to the 2 tennis courts
and the 1 sports court that front Stevens Creek Blvd.
PROJECT JUSTIFICATION
Increase the number of courts at the center that can be in use after dark to improve revenue
generation.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 115 of 138
773
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 165,000$ -$ -$ 165,000$ -$ -$ -$
Construction 335,000 - - 335,000 - - -
Total Project Expenditures 500,000$ -$ -$ 500,000$ -$ -$ -$
Funding Sources
City – General Fund 500,000$ -$ -$ 500,000$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding 500,000$ -$ -$ 500,000$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ 250$ 500$ 750$ 750$
Other Operating Costs - - - 250 500 600 600
Total Operating Expenditures -$ -$ -$ 500$ 1,000$ 1,350$ 1,350$
Funding Sources
City – General Fund -$ -$ -$ 500$ 1,000$ 1,350$ 1,350$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ 500$ 1,000$ 1,350$ 1,350$
STATUS
Initiate project in spring 2016.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 116 of 138
774
Development In-Lieu Contributions
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 117 of 138
775
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Monument Gate Way Signs (4)
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: Various Locations
Estimated Project Costs: Budgetary Estimate $ 400,000
Contributions Collected: 8-10-06 $25,000
11-14-12 $10,000
Total $35,000
DESCRIPTION
Upgrade or replace three existing center island gateway signs, that announce one’s entry into
Cupertino, at 1) Stevens Creek Blvd near Tantau, 2)De Anza Blvd near I-280 overcrossing, 3) De
Anza Blvd near Bollinger Road, and install a new center island gateway sign at Stevens Creek
Blvd near the Oaks shopping center.
PROJECT JUSTIFICATION
Enhance the identity of the city.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 118 of 138
776
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 140,000$ -$ -$ -$ -$ -$ -$
Construction 260,000 - - - - - -
Total Project Expenditures 400,000$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 35,000 - - - - - -
Total Project Funding 35,000$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified 365,000$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 200$ 200$ 200$ 200$ 200$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ 200$ 200$ 200$ 200$ 200$
Funding Sources
City – General Fund -$ -$ 200$ 200$ 200$ 200$ 200$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 200$ 200$ 200$ 200$ 200$
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 119 of 138
777
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
DeAnza Blvd./McClellan/Pacifica Signal Modification
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: DeAnza Blvd./McClellan/Pacifica Intersection
Estimated Project Costs: Budgetary Estimate $ 350,000
Contributions Collected: 6-13-07 $145,700
DESCRIPTION
Reconfigure the intersection which may include relocating two signal mast arms and poles,
related electrical, concrete and striping work, and the closing of the Pacifica street driveway to
the gas station.
PROJECT JUSTIFICATION
Improve traffic flow and efficiency at this complex intersection.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 120 of 138
778
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 120,000$ -$ -$ -$ -$ -$ -$
Construction 230,000 - - - - - -
Total Project Expenditures 350,000$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 145,700 - - - - - -
Total Project Funding 145,700$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified 204,300$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 121 of 138
779
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Traffic Calming along Rodrigues Ave. & Pacifica Dr.
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: Rodrigues Ave. and Pacifica Ave.
Estimated Project Costs: TBD
Contributions Collected: 4-28-04 $24,000
DESCRIPTION
Design and construct traffic calming measures along Rodrigues Ave. and Pacifica Dr. to include
measures such as curb bulb-outs and /or other traffic mitigation measures, as deemed
appropriate.
PROJECT JUSTIFICATION
A development (Civic Park G. LLC) at Town Center Lane increased traffic that impacts
pedestrians along Rodrigues Ave. and Pacific Dr.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 122 of 138
780
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction TBD -$ -$ -$ -$ -$ -$
Construction TBD - - - - - -
Total Project Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 24,000 - - - - - -
Total Project Funding 24,000$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified (24,000)$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 200$ 200$ 200$ 200$ 300$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ 200$ 200$ 200$ 200$ 300$
Funding Sources
City – General Fund -$ -$ 200$ 200$ 200$ 200$ 300$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 200$ 200$ 200$ 200$ 300$
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 123 of 138
781
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
North Stelling Rd/ I-280 Bridge Pedestrian Lighting & Upgrades
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: North Stelling Rd. at I-280 overcrossing
Estimated Project Costs: $50,000
Contributions Collected: 6-21-11 $25,000
6-21-11 $25,000
Total $50,000
DESCRIPTION
Design and construct pedestrian-scaled lighting, paving materials, railings and/or repainting of
the pedestrian facilities of the east or west side of the bridge.
PROJECT JUSTIFICATION
Two developments contributed $25,000 to the City for enhancements to the pedestrian walkway
along the east or west side of the N. Stelling Road Bridge that crosses over Interstate 280, which
is located south of the project sites.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 124 of 138
782
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 17,000$ -$ -$ -$ -$ -$ -$
Construction 33,000 - - - - - -
Total Project Expenditures 50,000$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 50,000 - - - - - -
Total Project Funding 50,000$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified -$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ 200$ 200$ 200$ 300$ 300$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ 200$ 200$ 200$ 300$ 300$
Funding Sources
City – General Fund -$ -$ 200$ 200$ 200$ 300$ 300$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ 200$ 200$ 200$ 300$ 300$
STATUS
Feasibility study completed and evaluating alternative in spring 2014.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 125 of 138
783
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
DeAnza / Homestead Southbound Right Turn Lane Upgrade
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: DeAnza Blvd. at Homestead Road
Estimated Project Costs: $333,000
Contributions Collected: 8-24-11 $75,924
DESCRIPTION
Study, design, and construct R-O-W improvements at the intersection of DeAnza Blvd. and
Homestead Rd.
PROJECT JUSTIFICATION
Mitigate impacts of increased traffic due to the redevelopment of the Sunnyvale Town Center,
which contributed a 22.8% fair share cost, not to exceed $75,924.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 126 of 138
784
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction 113,000$ -$ -$ -$ -$ -$ -$
Construction 220,000 - - - - - -
Total Project Expenditures 333,000$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 75,924 - - - - - -
Total Project Funding 75,924$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified 257,076$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project to be completed by Apple as a mitigation measure.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 127 of 138
785
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Stevens Creek Blvd. and Bandley Signal and Median Improvements
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C – Enhancement
Location: Stevens Creek Blvd. at Bandley
Estimated Project Costs: $TBD
Contributions Collected: 8-15-12 $50,000
DESCRIPTION
Design and construct improvements to upgrade the traffic signal at Bandley Dr. and Stevens
Creek Blvd. (should the need arise due to impacts from the development) and the traffic
median on Steven Creek Blvd., east of Bandley Dr. and west of De Anza Blvd.
PROJECT JUSTIFICATION
The redevelopment of the Cupertino Crossroads property contributed $50,000 to mitigate traffic
impacts in the vicinity of the development. Funds are to be split evenly for traffic signal
upgrades and for traffic median upgrades.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 128 of 138
786
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impacts to the operating budget:
Project Expenditures Project Budget Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Pre-Construction TBD -$ -$ -$ -$ -$ -$
Construction TBD - - - - - -
Total Project Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants, Dev. In-Lie 50,000 - - - - - -
Total Project Funding 50,000$ -$ -$ -$ -$ -$ -$
Funding Not Yet Identified (50,000)$ -$ -$ -$ -$ -$ -$
New Operating Expenditures
Operating
Budget
Prior
Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Maintenance -$ -$ -$ -$ -$ -$ -$
Other Operating Costs - - - - - - -
Total Operating Expenditures -$ -$ -$ -$ -$ -$ -$
Funding Sources
City – General Fund -$ -$ -$ -$ -$ -$ -$
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other – Grants - - - - - - -
Total Project Funding -$ -$ -$ -$ -$ -$ -$
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 129 of 138
787
Unfunded CIP Projects
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 130 of 138
788
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Lawrence-Mitty Park (Land + Construction)
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Lawrence Expressway and Mitty
Estimated Project Costs: $7,100,000 - Budgetary Estimate –
$1,300,000 is for land acquisition and $5,800,000 is for design and construction. This number is
extremely rough and is dependent on proposed scope of project.
DESCRIPTION: Obtain by purchase or trade of land, several acres of land adjacent to Saratoga
Creek, currently owned by the County and used as a storage yard for asphalt grindings &
equipment, at the corner of Lawrence Expressway and Mitty.
PROJECT JUSTIFICATION: The east side of the City is under-served for neighborhood park
level of service.
STATUS: Unfunded. Initial appraisals and land swap alternatives have become outdated – no
subsequent action taken.
MAINTENANCE: Increase - $10,000 - $20,000 annually, depending on amenities.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 131 of 138
789
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
McClellan Ranch – Barn Renovation
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $1,500,000
DESCRIPTION
Design and construct improvements to renovate the barn into an educational and public space.
PROJECT JUSTIFICATION
In 2012 an update to the 1993 master plan for the McClellan Ranch was completed, which lays
out priorities for implementing programs and the related improvements a the park. In the FY
2013 budget, Council approved funding for the barn to be evaluated historically and
structurally and for a conceptual renovation plan to be developed to meet the goals for the barn
as listed in the master plan. The outcome of this project produced a conceptual renovation plan
for the barn to be used for education and as an agricultural exhibit space open to the public.
STATUS: Unfunded and pending outcome of the Stevens Creek Corridor Park Chain Master
Plan.
MAINTENANCE: TBD
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 132 of 138
790
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
McClellan Ranch West Simms House Removal
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B – Preventative Maintenance
Location: McClellan Ranch West
Estimated Project Costs: $50,000 – Budgetary Estimate
DESCRIPTION: After the land is rezoned and the tenant lease is either terminated or expired,
then remove of the Simms house from the property.
PROJECT JUSTIFICATION: Transition the use of the McClellan Ranch West, formerly the
Simms property, to be more incorporated with McClellan Ranch Preserve.
STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: Savings - $1,000 annually.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 133 of 138
791
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Stevens Creek Trail Bridge over UPRR
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stevens Creek Boulevard West of Foothill Blvd.
Estimated Project Costs: $2,600,000 – Budgetary Estimate
DESCRIPTION: Acquire necessary easement, permits, and agreements, and, design and
construct a vehicle/pedestrian/bicycle bridge span over the UPRR right of way, adjacent to
Stevens Creek Blvd. and near the Lehigh Cement Plant.
PROJECT JUSTIFICATION: Provide a connection with the Stevens Creek Trail system and
vehicle access to the Snyder-Hammond House. This project is included in the City’s adopted
Bicycle Transportation Plan.
STATUS: Unfunded
MAINTENANCE: Increase - $1,000 - $5,000 annually
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 134 of 138
792
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Stevens Creek Trail to Linda Vista Park
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: McClellan Rd. to Linda Vista Park
Estimated Project Costs: $750,000 – Budgetary Estimate
DESCRIPTION: Implement a segment of the Stevens Creek Trail from McClellan Ranch
Preserve to Linda Vista Park. Secure property or access rights to a former haul road along the
east side of Deep Cliff Golf Course for the trail segment; and, design and construct the trail.
PROJECT JUSTIFICATION: In 2002 Cupertino and Santa Clara County adopted a Stevens
Creek Trail Feasibility Report that evaluated trail alignments along the Stevens Creek corridor.
An alignment south of McClellan Ranch connecting to Linda Vista Park and beyond was
identified and endorsed.
STATUS: Unfunded
MAINTENANCE: Increase - $10,000 - $20,000 annually
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 135 of 138
793
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Stocklmeir House Preservation and Restoration
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B – Preventative Maintenance
Location: Stocklmeir Property
Estimated Project Costs: $200,000 Placeholder only – scope details unknown
DESCRIPTION: Design and construct improvements to restore the exterior walls, fireplace
and chimney, doors, windows, and architectural details of the Stocklmeir house.
PROJECT JUSTIFICATION: The house on the Stocklmeir property sits vacant and is subject
to further weathering deterioration. Interim improvements to prevent further deterioration are
warranted until a proposal for a complete restoration is developed.
STATUS: Unfunded. New roof shingles applied several years ago are holding up well;
occasional break-ins through windows have been covered by plywood; minor fire and graffiti
damage has occurred due to vandalism; termite damage is suspected to be extensive. Further
work pending Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: Neutral.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 136 of 138
794
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Stocklmeir Legacy Farm – Phase 1 Improvement
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stocklmeir Property
Estimated Project Costs: $400,000 – Budgetary Estimate
DESCRIPTION: Develop a service program and master plan for a legacy farm park, and
implement an initial improvement project.
PROJECT JUSTIFICATION: Transition the former Stocklmeir property to a public park as a
“legacy farm”.
STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: TBD
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 137 of 138
795
City of Cupertino
Fiscal Year 2014-2015
CAPITAL IMPROVEMENT PLAN
Unfunded
Tank House Completion (Nathan Hall)
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stevens Creek Boulevard next to BBF Golf Course
Estimated Project Costs: $500,000 – Budgetary Estimate
DESCRIPTION: Design and construct improvements to convert the Nathan Hall Tank House
into usable space and improve landscaping as feasible within the parameters of the current use
agreement.
PROJECT JUSTIFICATION: Occupy the building as a security measure by providing useable
meeting space within this historic structure.
STATUS: Unfunded. Pending the outcome of Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: Neutral.
City of Cupertino
FY 2015 CIP Budget - PROPOSED
Page 138 of 138
796