CC Resolution No. 14-131 Approving Records Destruction from Parks & Rec., Human ResourcesRESOLUTION NO. 14 -131
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF .CERTAIN RECORDS FROM THE
PARKS & RECREATION (SENIOR CENTER, QUINLAN COMMUNITY
CENTER) AND HUMAN RESOURCES DEPARTMENTS
WHEREAS, the City Council did by adoption of Resolution No. 13 -094
establish rules and regulations for. records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two
years old no longer contain data of any historical or administrative significance;
and
WHEREAS, the department request for permission to destroy all said
records in excess of two years old has been approved by the City Clerk and the
City Attorney pursuant to Resolution No. 13 -094;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Cupertino authorizes destruction of the records specified in the schedule
attached hereto.
PASSED AND ADOPTED at a special meeting of the City Council of the
City of Cupertino this 18th day of March, 2014, by the following vote:
Vote Members of the Citv Council
AYES:
Wong, Sinks, Chang, Mahoney, Santoro
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
Grace Schmidt, City Clerk 3 —2-P-4 y
APPROVED:
Y
- -vim
Gilbert Wong, Mayor, City of Cu ertino
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CUPERTINO
OFFICE OF THE MY CLERK
CITY HALL
10300 TORRE AVENUE CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
Department Head / Division Manager Date
City Clerk Date
oo
vw/
City Attorney Date
(To be completed after destruction has been performed — return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures:
Employee Performing Destruction Date
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CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 - FAX: (408) 777 -3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's ofEi.ce.
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
De r ent 14 a Division Manager
City Clerk
City Attorney
31 iobwtl
Date
3-10-1
Date
-3 l
Date
(To be completed after destruction has been performed — return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures:
Employee Performing Destruction Date
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300.TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777- 3223• FAX: (408) 777 -3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
De r ent a Division Manager
City} Clerk
City Attorney
3 /��l��s
Date
Date
'3 ' (-� , -
Date
(To be completed after destruction has been performed — return signed form to City Clerk's office
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with Cityepol cies nd procedures:
Employee Performing Destruction
Date
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
103.00 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you Believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
. oAdA:�
Department Head / Division Manager
City Clerk
City Attorney
Date
3
Date
-3 I2-- ILf
Date
(To be completed after destruction has been performed — return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attaclunent have been destroyed.in accordance
with City policies and procedures:
Employee Performing Destruction Date
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE•GUPERTINO,CA 95014-3255
C U P E RT I N O TELEPHONE:(408)777-3223•FAX: (408)777-3366
RECORDS DESTRUCTION AU'T'HORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule.Please review, the list and contact the City Clerk's office if you beli.eve any of
these records are of historical or administrative significance and shoUld not be destroyed.
Please also make sure hone of the records are the subject of any claim,litigation, investigation, ar
audit.
Please return signed Fo:nn to the City Clerk's office.
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
Department head /Divisioia Nta.nager Date
City Clerk Date
City Attorney Date
(To be completed after destruction has been pei fanned—return..signed form to City Clerk's office)
I HEREBY CERTIFY I:hat the items listed on the attachment have been destroyed in accordance
vvith City policies and}procedures:
Rnigl ' g Date 7