HomeMy WebLinkAbout05-14-13 Searchable packet
Table of Contents
Agenda2
Study session regarding the FY 2013-2014 Budget
City Organization Chart4
City Officials and Commissions and Committees
Directory5
Budget Message7
Budget Guide 2013-1444
Financial Policies and Schedules53
Council and Commissions142
Administration and City Attorney185
Law Enforcement225
Public Affairs242
Administrative Services279
Parks and Recreation339
Planning and Community Development421
Public Works485
Non-Departmental647
Personnel Summaries660
CIP Budget Report665
Cost Allocation Plan and Changes to Internal Service
Funds805
1
AGENDA
CUPERTINOCITYCOUNCIL~SPECIALMEETING
10350TorreAvenue,CommunityHallCouncilChamber
Tuesday,May14,2013
12:00PMNoon
ROLLCALL
STUDYSESSION
:StudysessionregardingtheFY20132014Budget
1.Subject
RecommendedAction:ConducttheBudgetstudysession
CityOrganizationChart
CityOfficialsandCommissionsandCommitteesDirectory
BudgetMessage
BudgetGuide201314
FinancialPoliciesandSchedules
CouncilandCommissions
AdministrationandCityAttorney
LawEnforcement
PublicAffairs
AdministrativeServices
ParksandRecreation
PlanningandCommunityDevelopment
PublicWorks
NonDepartmental
PersonnelSummaries
CIPBudgetReport
CostAllocationPlanandChangestoInternalServiceFunds
Page:4
A.BudgetMessage/OverviewofFY20132014ProposedBudget
B.ReviewofPassThruRevenues/Expenses
2
Tuesday,May14,2013CupertinoCityCouncil
C.DepartmentalBudgets:
CouncilandCommissions
Administration/CityAttorney
LawEnforcement
PublicAffairs
AdministrativeServices
ParksandRecreation
CommunityDevelopment
PublicWorks
D.5YearCapitalImprovementProgram(CIP)
E.QuestionsandAnswers
F.PublicComments
G.CouncilComments
ORALCOMMUNICATIONS
Thisportionofthemeetingisreservedforpersonswishingtoaddressthecouncilon
anymatternotontheagenda.Speakersarelimitedtothree(3)minutes.Inmostcases,
Statelawwillprohibitthecouncilfrommakinganydecisionswithrespecttoamatter
notlistedontheagenda.
ADJOURNMENT
NOTE:ThenextregularCityCouncilmeetingwillbeTuesday,May21,2013
3
Citizens of Cupertino
City Council
Citizen Advisory
Committees and Commissions
City AttorneyCity ManagerCity Treasurer
Economic DevelopmentCity Clerk
SustainabilityPublic Affairs
Programs
EmergencyNeighborhoodCommunityCommunication
PreparednessWatchRelationsDepartment
Administrative ServicesCommunity DevelopmentParks and RecreationPublic Works
FinanceBuildingSports CenterSenior CenterCapital ImprovementTransportation and
ProgramDevelopment
InformationPlanningYouth ProgramsFacilities andEnvironmentalService Center
TechnologyCommunity EventsPrograms
Human Resources
GroundsFacilitiesTree/ROWFleet/Streets
4
CITY OF CUPERTINO, CALIFORNIA
Fiscal Year 2013-14
CITY COUNCIL
Orrin Mahoney Gilbert Wong
Mayor Vice Mayor
Orrin Mahoney Gilbert Wong
Mayor Vice Mayor
Barry Chang Rod Sinks
Mark Santoro
Councilmember Councilmember
Councilmember
DIRECTORY OF CITY OFFICIALS
David Brandt City Manager
Carol Korade City Attorney
Carol Atwood Director of Administrative Services
Timm Borden Director of Public Works
Carol Atwood Acting Director of Parks and Recreation
Aarti Shrivastava - Director of Community Development
5
CITY OF CUPERTINO, CALIFORNIA
Fiscal Year 2014/15
COMMISSIONS AND COMMITTEES
AUDIT COMMITTEE PARKS & RECREATION
COMMISSION
Angela Chen David Fung
Eno Schmidt David Greenstein
Mark Santoro Darcy Paul
Raymond YinGeoffrey Paulsen
Rod Sinks Sivakumar Budaraju
HOUSING COMMISSION LIBRARY COMMISSION
Harvey Barnett Adrian Kolb
Jimmy Chien Ann Stevenson
Krista Wilson Annie Ho
Nicole Maroko Jerry Liu
Rajeev Raman Rose Grymes
FINE ARTS COMMISSION PLANNING COMMISSION
KC Chandratreya Alan Takahashi
Jessi Kaur Don Sun
Russell LeongMargaret Gong
Rajeswari Mahaliagan Paul Brophy
Michael Sanchez Winnie Lee
PUBLIC SAFETY COMMISSION BICYCLE PEDESTRIAN COMMISSION
Andy Huang Ashish Kolli
Daniel NguyenJill Mitsch
Lily Lim Pete Heller
Nina Daruwalla Vidula Aiyer
Robert McCoy William Chan
TEEN COMMISSION ECONOMIC DEVELOPMENT
Carissa Chan Sanika Puranik Carol Atwood Erin Cooke
Ashley Ding Meyhaa Buvanesh Orrin Mahoney Aarti Shrivastava
Celine Mol Chris Doyle Timm Borden Rod Sinks
Dana Lujack Madeline Yip Mike Foulkes John Zirelli
Greg Pommier Mike Rohde Kevin McClelland
Darcy Paul Maria Streeby
Winnie Lee
TECHNOLOGY, INFORMATION &FISCAL STRATEGIC COMMITTEE
COMMUNICATIONS COMMISSION
Beverly Siegel Gilbert Wong Aarti Shrivastava
Peter Friedland Mark Santoro Timm Borden
Rod Livingood Carol Atwood Julia Lamy
Shishir Chavan David Woo Roger Lee
Wallace Iimura
6
Budget
Message
7
May 2, 2013
To the Citizens of Cupertino, Honorable Mayor and Members of the
Throughout the recent recession, the City of Cupertino was able to thrive due to lessons learned
from the dotcom bust of the early 2000s. This initial economic downturn from 2000-2004
brought about proactive policies like the Fiscal Strategic Plan
the City to be in a financially sustainable position in relation
State of California. Over the last two fiscal years, the City has added to its General Fund
Balance.
Im pleased to submit a balanced FY 2013-14 Budget. Although fund balance will be used to
complete several one-time special and capital projects, ongoing revenues continue to ully
support ongoing costs.
The recommended Proposed Budget for FY 2013-14 reflects a total City budget of $86,150,772, a
decrease of $6,390,445 or 6.3% when compared to the FY 2012-13 Amended Budget. The Citys
General Fund is recommended at $57,500,270, an increase of $8,148,747 or 16.5% from the FY
2012-13 Amended Budget. The General Fund is balanced through the use of General Fund
revenue of $52,188,660 and $5,311,610 in unassigned General Fund balance.
The following chart shows four years of total revenue, expenditures and changes to fund
balance for the General Fund:
8
City of Cupertino
General Fund Revenue, Expenditures and Changes in Fund Balance
$60.0
$50.0
$40.0
$30.0
$20.0
$10.0
$-
$(10.0)
FY11 ACTUALSFY10 ACTUALSFY13 LEGAL BUDGETFY14 PROPOSED BUDGET
Revenue
$44.6$47.6$50.8$52.2
Expenditures
$41.0$41.4$49.4$57.5
Fund Balance
$3.6$6.1$1.4$(5.3)
CHANGES TO THE BUDGET AND BUDGET PROCESS
A democracy requires accountability, and accountability require
President Barack Obama
In FY 2013-14 we will continue the fiscally responsible policies that have put us in a healthy
economic condition, but we will also begin to focus on accountability and transparency in the
budget. This year will be the first of what I anticipate will b-year process that makes the
budget document more informative, easier to read and gives the residents of Cupertino and the
City Council a more complete picture of the Citys finances.
Organizational Changes
In these last 8 months with the City, Ive made several changes in the organization that have the
potential to create a higher performing organization. Some have been department driven,
9
where the prior model of staffing no longer met the service deli
manager driven, with the intention to move divisions to the appropriate department and with
better reporting alignments and to make us a little more consistent with other municipalities.
These organizational changes include:
Administrative Services Department
A municipal Administrative Services Department generally consist
Resources and Information Technology. Over the years, the City er Preparedness,
Neighborhood Watch and Code Enforcement divisions were absorbed
instead of placing these functions in their logical reporting st
City Clerk's Office is typically a stand-alone department or a division that reports to the
City Manager. This division was transferred to the City Manager
November.
Disaster Preparedness and Neighborhood Watch programs, in conjunction with the Block
Leader program, now report to the Public Affairs division. All three of these programs
serve a similar constituency and can enhance outreach and servic
with each other in conjunction with the marketing arm of the Cit
Code Enforcement actually encompasses public safety (parking citations, backup fo
Sheriff situations, etc.), code enforcement (planning, building and
and non-point source (storm drain enforcement). Two code enforcement officers focus
on public safety and report to Captain Ken Binder. These officers have been moved to
the Westside Station. They will remain City employees, and other than being directly
supervised by Sheriffs personnel, the day-to-day activities will remain similar to what
they do now. The remaining two code enforcement officers work on code enforcement
with Planning and Community Development and Public Works on non-point source
issues.
City Manager's Office
Cities routinely have divisions reporting to the City Manager's
elsewhere in the history of Cupertino. As such, the following divisions report directly to the
City Manager:
City Clerk's Office - discussed above.
Economic Development The part-time Economic Development Manger reports to the City
Managers Office directly with a dotted line to Community Development.
Sustainability The Sustainability Manager now reports directly to the City Managers
Office. This program crosses all departments, and I envision the manager working
closely with economic development and the Senior Management Analyst. It is expected
that both the Sustainability Manager and Senior Management Analyst wi
projects that assist various departments, consistent with their priorities.
10
Budgeting Philosophy
Budgeted expenditures Citywide are down significantly from the prior year. This is due to a
shift in budgeting approach. This year, department budgets reflect actual projected costs based
on a 3 year actual trend and any anticipated/known increased costs in FY 2014. Department
program budgets now also include information on why a budget has increased or decreased
over the prior year to give the reader a better sense of what is driving costs. In addition,
a new category, Appropriations for Contingency was added this year. This category represents
a reserve for each department that is equal to 10% of their tota
contracts. An additional 5% contingency has been added to the City Managers Discretionary
Fund budget to serve as a second level of contingency for unforeseen expenditure needs. This
brings total contingencies to 15%. This percentage is consistent with best practices adopted by
the Governmental Accounting Standards Board (GASB), which recommends a 5-15%
contingency. It is anticipated that total appropriations for contingency levels in program
budgets and in the Discretionary Fund will decrease over the next few years to somewhere
between the 5-10% level based on historical trends. I also anticipate that li
contingency will actually need to be expended.
The City is also looking at ways to enhance the services we prov
increase our opportunities revenue. One project I would like to highlight is the possible
of services with the City of Los Gatos. The City of Cupertino is currently trying to negotiate a
contract with the City of Los Gatos to share the use of their ne
vehicle is used to clean out storm drains, is very costly to pur, and renting a vehicle of
similar size and ability could cost the City upwards of $15,000 per
charges. We anticipate the sharing of services will allow us to
our residents, as currently we use a Vactor that is trailer mounted and does not provide the
same level of cleaning at reduced costs. In addition, if this s,
the City anticipates that other opportunities may follow with su
enable the City to share services we provide in exchange for revenue.
11
Cost Allocation Plan and Internal Service Funds
The City is transitioning to full cost recognition for services. A Cost Allocation Plan (CAP) has
been developed for the following service divisions: City Manager, Environmental Affairs,
Economic Development, City Clerk, City Attorney, Public Affairs, Emergency Preparedness,
Finance, Human Resources and Administrative Services. The plan will allow these divisions to
capture and charge the cost of providing their services to user nd to receive
revenue from Non-General Fund departments in return. Revenue from General Fund
department will be captured through a General Fund contribution.
Previously all revenues were identified at the fund level. This years revenues will be reflected
at the program level. Charges to user departments will result in $1,032,660 in additional
revenue to the General Fund, or 18.6% of total CAP budgets and increased costs of $1,032,660
the Special Revenue, Enterprise, and Internal Service Funds as summarized in the table below:
FUND Revenue Expenditures
General $ 1,032,660 $ -
Special Revenue - 317,237
Enterprise - 586,177
Internal Service - 129,246
Total$ 1,032,660 $ 1,032,660
These changes will provide a complete picture of total costs, source of funding, and any General
Fund contribution needed to support the program. This structure will also facilitate the policy
discussion regarding the extent the City Council wishes general tax revenue to subsidize
specific services. The complete Cost Allocation Plan can be found in Appendix A, but a
summary of cost allocation methodologies by Department and Program can be found on the
following page.
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City of Cupertino
General Fund Cost Allocation
Final Service Department Methodology Summary
Cost Allocation Methodology
Division Department Service Unallowable Costs
Department Full Time Operating
Use Equivalents Costs
Councils and City Council Legislative/Policy Making Lobbying Costs
N/A N/A 100%
Commissions
Administration City Manager Direction, Coordination and N/A
N/A 50% 50%
Oversight
Environmental Sustainability Initiatives and Policies N/A
N/A 50% 50%
Affairs
Economic Business retention, expansion and N/A
N/A 50% 50%
Development attraction
City Clerk Agenda Preparation 100% N/A N/A Election Expenses
City Attorney Legal 100% N/A N/A Litigation
Public Affairs Public Affairs Provides and receives information
from residents and businesses about
N/A N/A 100% N/A
programs and services provided by
the City
Emergency EOC, Preparedness Plans N/A
N/A 50% 50%
Preparedness
Administrative Administration Direction Coordination and Oversight N/A 70% 30% N/A
Services
Finance Accounting, Financial Reporting, and Business Licenses
N/A 50% 50%
Budgeting and Payroll Processing
Human Recruitment, Labor Relations and N/A
30% 70% N/A
Resources Training
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The Citys Internal Service Funds (ISFs) include Information Technology, Workers
Compensation, Equipment, Compensated Absences & Long Term Disabi
Medical. These funds expenses are currently allocated to user d
allocation methodology for Information Technology and Workers Compensation were changed
to better reflect actual usage, and two additional ISFs, City Channel and City Website, were
added. Changes to the allocation methodology are described in the table below:
Internal Service Fund Current MethodologyNew Methodology
Workers Compensation A Position Risk 70% of costs are allocated based
Percentage is assigned to on claims experience by
each position departments. Claims
This percentage is then experience is based on a rolling
applied to total salaries 5 year period of actual claim
and benefits costs
30% of costs are allocated based
on Full Time Equivalent (FTEs)
Information Technology Costs are spread as a Cost related to department
percent of budgeted salary specific equipment/software
and benefit costs and maintenance are billed
back to the requesting
department dollar for dollar
Salary and Benefit related costs
and any non-department
specific equipment/software
and maintenance costs are
allocated based on FTEs
City Channel New ISF, no current Costs related to City Channel
method will be spread based on
department use estimates
Costs related to the Citys
website will be spread among
all City programs as a percent
of FTEs
Changes to allocation methodologies for Workers Compensation and Information Technology
do not increase costs, but they do redistribute costs among programs. City Channel, the Citys
Government Channel transition from a General Fund program to an Internal Service Fund has
14
resulted in increased charges to most programs. The following table summarizes the increased
costs by division:
DivisionCity Channel City Website
City Council & Commission $ 201,223 $ 1,851
Administration 268,301 12,671
Law Enforcement - 2,358
Public Affairs - 8,252
Administrative Services 67,074 17,682
Parks & Recreation 74,529 34,750
Planning & Community Development74,530 29,269
Public Works 59,621 87,373
Total $ 745,278 $ 94,206
Financial Policies and Schedule
The budget contains the following new financial policies and schedules as listed below:
Overhead Cost Allocation Policy
One Time Revenue Use Policy
Contingency Reserve Policy
Financial Overview by Fund Schedule
General Fund Contribution Schedule
Fund Balance Report
General Fund Classification of Fund Balance
General Fund Reserve Schedule
The City also complies with these additional policies and limits
section but updated and/or approved annually.
Investment Policy
The City Council annually updates and adopts a City Investment P
with State statutes on allowable investments. By policy, the Aud
and acts as an oversight committee on investments. The policy di
perform agreed-upon procedures to review City compliance with the policy. The f
available on the City website as part of the February 7, 2012 Ci
GANN Appropriations Limit
The Citys appropriations limit for FY 2013-14 of $80,979,979 is $5,134,997, or 6.77% higher than
the FY 2012-13 limit of $75,844,982. For FY 2013-14, the Citys estimated appropriations of
proceeds from taxes, less statutory exclusions, are $40,835,000.
15
If a city exceeds the legal limit, excess tax revenue must be retu
through a process of refunds, rebates, or other means that may b
appropriations limit is not expected to present a constraint on current or future budget
deliberations.
The discussion on proposed revenues, expenditures and the Five yes
additional discussion on assumptions and cost drivers.
Program Narratives
The program narrative section has changed substantially; it now
that discusses changes at the department level, a Recommended Expenditure pie graph and a
four year Expenditure History bar graph. This is followed by a that summarizes the
division budget at the program level. Performance measures have
each of their respective divisions, and a Budget at a Glance graphic can be found in the upper
right hand corner of this same page. This graphic shows by divi
Expenditures, Fund Balance, Recommended Staffing and the percent
Fund dollars.
A program narrative is available for all programs/budgets listedhis also includes a Budget at
a Glance graphic at the program level. Program Overview and Service Objective secti
been updated, and a new section titled Recommended Budget has been added. This section
details the recommended Proposed Budget and any increases or dec
amended budget and revenue sources. For programs with Special Projects, the recommended
budget section will be followed by a Special Projects section th
projects, costs, funding source and brief description of the pro
Previously a table of expenditures at category level was included as part o
narrative. Weve taken this table and added revenues in FY 2013-14. Given this years timeline
to complete the budget, staff was not able to reclassify prior years revenue at the program level.
The prior years revenue data will be added as part of the FY 201-15 Proposed Budget. In the
expenditure categories, Employee Compensation has been broken out into Employee
Compensation or Salaries and Employee Benefits. Two new categories have also been added:
Appropriations for Contingency and Special Projects.
In FY 2013-14, departments used the Capital Outlay, Special Projects and Capital Project
categories to classify many one-time costs and projects. Generally, Capital Outlays include the
purchase of large fixed asset type items. Special Projects include one time costs not related to
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fixed asset purchase or construction, they generally include spec
Capital Projects include infrastructure related work such as major construction, renovation, and
repairs. Currently, definitions of each of these categories are not well defined. In FY 2014-15, a
policy will be developed that will have clearer criteria on when each specific category should be
used and will be applied consistently throughout the budget.
FY 2014 15 Budget Changes
Although we have accomplished a large amount of changes and improvements in the FY 2013-
14 Proposed Budget, there is still more work to do. We anticipate adding additional
and schedules as part of the FY 2014-15 budget, including a policy on Depreciation,
Vehicle/Equipment Replacement and the implementation of the Comm
We will also be working on updating performance measures across divisions. Ideas for how to
improve our budget, policies and process continue to be brought , and we anticipate
adding more items or changing/revising items as the year progres
SPECIAL PROJECTS
The FY 2013-14 Proposed Budget includes funding for several one-time Special Projects in
various programs. These projects are identified as part of the
program and are summarized in the table below. This list does not include any multiyear
project costs related to the Apple 2 Campus and ongoing Pavement
Program ExpenditureFunding Description
Source
Public Affairs $10,000General Fund Develop online Balance or Bust
update.
City Website$49,700Grant Develop a Volunteer Management Plan
City Website $10,000General Fund Mobile Portal
Finance $175,000General Fund Finance/Payroll/Human Software
Human Resources $75,000General Fund Finance/Payroll/Human Software
BlackBerry Farm $6,000General Fund Pool Vacuum
Picnic Area
Nature Programs 29,400General FundRiparian Habitat Enhancements
Sports Center 15,000General FundEquipment Replacement
Blue Pheasant $25,000General FundPainting and Landscaping the outside
of the building
Current Planning $15,000General Fund North De Anza Blvd
Mid/Long Term $250,000General Fund Housing Element
Planning
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Program ExpenditureFunding Description
Source
Below Market Rate $109,000BMR Funds Contract Planner for the Housing
Housing Element
Construction Plan $165,000Program Main Street
Checking Revenue
Building Code $100,000Program Biltmore
Enforcement Revenue
Building Code $75,000Program Rosebowl
Enforcement Revenue
Building Code $150,000Program Main Street
Enforcement Revenue
Engineering Design $12,000General Fund HP Plotter Printer
Public Works $35,000General Fund Office Reconfigurations
Supervision
Memorial Park$35,000General Fund Bring down grade and water mainline
Neighborhood $63,500General Fund Bocce Ball Court Improvement
Parks LED Lights (Suncrest, Variam and Tree
Oak)
Sidewalk Curb and $250,000General FundRemoval and Replacement of failed
Gutter sidewalks
Street Pavement 25,000General FundRemoval and replacement of metal
Maintenance beam guard rail and retaining walls
Street Tree $30,000General Fund New Trees and Badges
Maintenance(Year 1 of 3)
Building $35,000General FundReplacement of windows, removal of
Maintenance motorized window blinds and upgrade
Library air conditioning in server room
Building $5,000General Fund Service Center Awning
Maintenance
Service Center
Building $7,500General Fund Roll Up Door
Maintenance
Service Center
Building $7,500General Fund Expand Camera Coverage in the Yard/
Maintenance Loss Prevention
Service Center
Building $55,000General Fund Removal and replacement of carpet in
Maintenance the Cupertino room and window
Quinlan Center replacement
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Program ExpenditureFunding Description
Source
Building $10,000General Fund Lighting Upgrade in Autobahn Room at
Maintenance McClellan Ranch
McClellan Ranch
Building $29,000General Fund Monta Vista Sewer Breaks and Window
Maintenance Monta upgrades
Vista Park
Park Bathrooms $2,000General Fund Park Door at Jollyman Ranch
BlackBerry Farm $64,200General Fund Remodel (Pool and HVAC)
Facility
Maintenance
Street Lighting $12,000General Fund Monta Vista Lights
Minor Storm Drain $77,000General Fund Removal and replacement of storm
Improvements drain lines, drain inlets, outfall structure
rehabilitation of other structures.
Equipment $12,000General Fund 1 Fuel Pump Dispenser (Service yard)
Maintenance
TOTAL $2,025,800
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FY 2013-2014 FISCAL OUTLOOK
Overview
As shown in the chart below, the Proposed Budget is mostly funded by the General Fund (67%).
Fund TypeTotal Proposed Total Proposed Fund Balance & One
Expenditures Revenue Time Funding
Required
General 57,500,270 52,188,6605,311,610
Special Revenue 7,160,496 8,813,804(1,653,308)
Debt Service3,171,838 3,079,00092,838
Capital Projects 3,401,600 7,911,600(4,510,000)
Enterprise 8,186,721 7,293,000893,721
Internal Service6,729,447 6,244,139485,309
Total86,150,372 85,530,203620,170
Proposed Budget by Fund
General Fund
The General Fund is used to pay for core services such as public safety, parks and recreation,
planning and community development, streets and trees, and a host of other vital services. The
revenue used to pay for these services comes primarily from loca
and sales tax, franchise fees, charges for services, and a varie
As illustrated in the chart below, the majority of General Fund revenue supports funding for
non-departmental, public works and law enforcement.
Councils and
Law Enforcement
Administration
Commission
9,992,234
3,399,328
794,555
17%
6%
1%
Non Departmental
Public Affairs
15,741,804
809,913
27%
2%
Administrative
Services
2,806,574
5%
Public Works
Parks and Recreation
Community
12,942,194
4,040,129
Development
23%
7%
6,973,539
12%
General Fund revenue is estimated at $52.2 million in the FY 2013-14 Proposed Budget
(excluding fund balance). This is an overall increase of $1.5 million (3.0%) when compared to
the FY 2012-13 Amended Budget and a $4.7 million (9.8%) increase from the FY 2011-12 actual
20
revenue received. FY 2012-13 General Fund revenue was much stronger than expected as the
result of some one-time funds.
The loss of two of Cupertinos top three sales tax generators is expected to reduce sales tax by
nearly $2.0 million ongoing. Additionally, one-time revenues anticipated, including the State
payback of Proposition 1A borrowing ($1.5 million), large construction projects ($1.4 million),
and a County refund of administrative fees ($593,000) will result in making FY 2012-13 revenues
peak. The loss of these one-time revenues in FY 2013-14 will mostly be offset by projected
ongoing increases in Transient Occupancy Taxes resulting from thhotel, Utility Tax rate
increases, and development fee increases. Large construction projects (Rosebowl, Main Street
and Biltmore) are also expected to bring in additional revenues of $2.1 million in FY 2013-14.
Proposed General Fund expenditures total $57.5 million, representing a 12% increase from FY
2012-13 Amended Budget. The increase in expenditures is due to several factors, including
increases for the Capital Improvement Program ($4.8 million), Capital Outlay and Special
Project budgets ($1.9 million), and General Fund Subsidies for Enterprise and Special Revenue
Funds ($700,000). The FY 2013-14 Proposed Budget relies on the use of $3.8 million in fund
balance to fund these expenditure increases. In addition, the Proposed Budget sets aside $3.9
million to begin building a Revenue Liability Reserve given pending litigation that could
potentially result in the City having to pay $12.4 million in Sales Tax ($10.6 from prior years and
$1.8 million estimated in FY 2012-13).
The General Fund unassigned fund balance is projected to decrease from the current year
estimate of $14.0 million to $4.4 million in FY 2013-14. As shown in the chart below, the FY
2013-14 ending fund balance is estimated to be $1.8 million, or 65.8% higher than the FY 2012-13
Amended Budget ending fund balance estimate. This can partially be explained by the $6.5
million in unanticipated ending fund balance carryover from FY 2011-12 mostly due to higher
anticipated revenues ($1.6 million) and projected expenditure savings ($3.3 million).
GENERAL FUND BALANCE
2011-2012 2012-2013 FY 12-13 FY 13-14 Percent
Actual Amended EstimateProposed Change
$6,496,719 $2,666,432 $14,010,513 $4,421,454 65.8%
Special Revenue Funds
Special Revenue Funds are a fund type used to account for the pr
sources that are legally restricted to expenditures for specific
account for 8% of the City-wide expenditure budget. The largest Special Revenue Fund is the
one for streets and roads, Transportation. Other funds account for storm drain and affordable
housing programs. The Proposed Expenditure Budget for Special Revenue Funds for FY 2013-
14 is $7.1 million, a decrease of $2.9 million from FY 2012-13 projected expenditures. The
decrease is primarily due to the dissolution of the redevelopment agency, the Monta Vista
storm drain capital budget, the transfer of park dedication fund
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park and environmental education center capital projects, and a below-market program
housing acquisition in FY 2012-13.
Budgets within the Special Revenue Funds are funded by $7.2 million in department revenue
and $1.6 million in transfers from the General Fund, bringing total funding sources for the fund
to $8.8 million. This is $1.7 million larger than the proposed expenditure budget and will be
added to prior year fund balance. The Special Revenue Funds began the fiscal year with $2.2
million in fund balances and are projected to end the year with fund bal$3.9 million.
Capital Projects Funds
The Capital Improvement Project Fund, Stevens Creek Corridor Park, and Capital Reserve are
currently in the Capital Projects Fund type category. This fund
for financial resources that are used for the acquisition or con
or to provide facilities for City departments.
The Proposed Budget for Capital Projects Funds for FY 2013-14 is $3.4 million, comprising $2.8
million in new capital projects and $0.6 million in transfers fr
Capital Improvement Project Fund to help fund the new projects. The $2.8 million in new
capital projects will be funded by $0.3 million in grants, $1.9 million in transfers from the
General Fund and the $0.6 million from Capital Reserves. The $3.4 million total budget is $6.8
million lower than FY 2011-12 projected expenditures due to existing project budgets and
transfers between reserves and projects in the prior year.
The Capital Reserves will be replenished at $6.4 million, with a $5.1 million transfer from the
General Fund. The $6.4 million Capital Reserve projected at June 30, 2014 will consist of $5
million for general capital improvements, $1.3 million for infra
million set-aside for a designated traffic improvement project. This fully funded reserve status,
per City policy, will represent a $4.5 million increase over the $1.9 million Capital Reserve
balance of June 30, 2013.
Enterprise Funds
Enterprise Funds are set up for specific services that are funde
goods or services. Enterprise Funds consist of Resource Recovery for the solid waste collection
franchise, Blackberry Farm for the City-owned golf course, the Cupertino Sports Center, and
Recreation Programs for cultural, youth, teen, sports, and physi
The Proposed Budget for Enterprise Funds for FY 2013-14 is $8.2 million, a decrease of $0.1
million, or 1% from projected FY 2012-13 expenditures. The minor decrease is the net result of
increases and decreases among the funds. The Resource Recovery fng
$0.5 million, or 31% over projected FY 2012-13 expenditures due to a) a new two-year
temporary position that will perform additional public outreach and retail site visits for new
plastic bag and foam container ordinances; b) addition of a half-time former code enforcement
officer position reassigned to this program; c) one-time expendi
22
d) new cost allocation charges. The Blackberry Farm golf course fund budget falls a net $0.4
million, or 42% decrease from FY 2012-13 projected expenditures because of prior year capital
projects offset by new cost allocation charges this year and the reallocation of full-time staff to
more appropriately reflect time spent in the program. The Cupert
$0.4 million, or 18% over FY 2012-13 estimated outlays due to a similar full-time staff
reallocation, increased revenue-generating programming due to demand, and new cost
allocations and contingencies. Recreation Programs decrease a neer FY
2012-13 estimated expenditures because of prior year capital budgets
of full-time staff mentioned above and new cost allocations and conting
Budgets within the Enterprise Funds are funded by $6.9 million in program revenue and $0.4
million in transfers from the General Fund. The Enterprise Funds also rely on $0.9 million of
prior year fund balance, bringing total funding sources for the funds to $8.2 million. The
Enterprise Funds began the fiscal year with $8.5 million in fund balances and are projected to
end the year with fund balances of $7.6 million.
Internal Service Funds
Internal Service Funds are used for areas where goods or service
departments or governments on a cost-reimbursement basis. Internal Service Funds comprise
funds and programs for information technology, City Channel and website, workers
compensation, equipment, compensated absence, long-term disability, and retiree medical
insurance. The FY 2013-14 Proposed Budget for the Internal Service Funds is $6.7 million, which
is $0.3 million, or 5% higher than FY 2012-13 projected expenditures, primarily attributed to the
establishment of a new City Channel and website Internal Serviceund, accrued leave payout
increases, and retiree medical cost increases.
Budgets within Internal Service Funds are funded by $3.8 million in department revenue, $2.4
million from the General Fund, and $0.8 million from depreciation reserves bringing total
funding sources for the funds to $7.0 million. The $3.0 million in funding sources over the
proposed budget will be added to fund balance for future equipment, City Channel, website,
and technology replacement items. The Internal Service Funds began the fiscal year with $5.1
million in fund balance and are expected to end the year with $5.4 million.
23
CURRENT ECONOMIC UPDATE AND STATE FINANCIAL CONDITION
National Economic Conditions
Currently, the U.S. economy is growing at a relatively subdued p
Product (GDP) increased 2.2% in 2012, which is 0.4 percentage po
increase experienced in 2011, according to the Bureau of Economic Analysis. In the fourth
quarter of 2012, GDP decreased by an annual rate of 0.1%, accord
after increasing 3.1% in the third quarter. The fourth quarter d
negative contributions from private inventory investment, federa
exports, partly offset by positive contributions from personal c-
residential fixed investment, and residential fixed investment. Preliminary first quarter data for
2013 shows the GDP grew 2.5% compared to the fourth quarter of 2
Consumer confidence, as reflected by The Conference Board Consum
declined in the last month. In March, the Index declined 8.3 poi remains
slightly higher than the January Index of 58.6. The decrease in
attributable to the increase in the payroll tax coupled with wor
Europe and uncertainties around the impact of the federal governments automatic spending or
sequester cuts.
Employment continues to reflect a very slow recovery. The U.S. u
7.6% in March 2013, according to the Bureau of Labor Statistics.
has improvement from a high of 9.6% in 2010, it remains well above prerecession level-5%.
The economy generated about 150,000 new jobs each month in 2012,
up with population growth, however, approximately 250,000 new jo
to make significant progress towards full employment levels.
Despite the slow pace of growth in these areas, there are a few
including: the housing market, the auto industry, and the energy
aiding the economic recovery with both existing sales and new starts growing at strong rates.
Nationwide, privately-owned housing starts in March 2013 reflected a 46.7% increase fr
prior year level.
Existing home sales in February 2012 were also 10.2% above the
1
2011 level. While housing starts remain below the levels experienced from 19-2007 during
2
the last housing boom, the sector is showing a strong recovery a
growing.
U.S. Census Bureau and the Department of Housing and Urban Development, News Release, April 16, 2013.
1
National Association of Realtors, News Release, March 21, 2013.
2
24
Cupertino Economic Conditions
The economic performance in Silicon Valley and Cupertino continue
most recent update, Beacon Economics noted that non-farm employment growth between
October 2011 and October 2012 in the South Bay area was 3.5%, wh higher
than the State of California average of 2.1%. Private sector gro
even higher, than non-farm growth.
3
Data from the State of California Employment Development Departm
picture. Employment in the San José/Sunnyvale/Santa Clara Metropolitan Statistical Area
(MSA) continues to increase. The
preliminary estimate of the March
2013 employment level in the MSA
was 926,800, a 3.2% increase from the
March 2012 level of 897,900. The
March 2013 unemployment rate of
7.3% decreased from the February
rate of 7.6% and is lower than the
9.1% rate experienced a year ago. The
March unemployment rate in the
region is lower than the State
unemployment rate of 9.4%, and the
national unemployment rate of 7.6%.
Housing prices remain strong since the same period in 2011. The February 2
family home price of $1.2 million is significantly higher than t
price of $876,300. Cumulatively, revenue from property transfer from July to February is
tracking with FY 11-12s strong revenues. Construction activity remains strong in Cupertino.
While year-to-date residential permits are down 17%, permit valuation for commercial
construction activity totals $94 million and is tracking 33% abo with large projects
anticipated in the next two years.
KEY BUDGET ASSUMPTIONS
Revenue Assumptions
A Budding Recovery. Presented by Christopher Thornberg, FoundiBeacon Economics, at the
3
California Society of Municipal Finance Officers meeting on Feb 22, 2013.
25
The FY 13-14 Budget assumes moderate economic growth. Revenue projections for each
category were based upon a careful examination of the collection history
relate to such factors as seasonality and performance in the eco
is most likely to encounter in the coming year. Revenue assumptions are discussed in detail in
the Fund Summary section under Financial Policies and Schedules.
Personnel Assumptions
Budgeted expenditures are separated into several cost categories-personnel,
and transfers. Budgeted personnel expenditures factor in salary
approximately 29% of employees who have yet to reach top step in
classifications salary range. Typically, a step increase is equ
with a range of five salary steps.
FY 13-14 Initial Employee Salary Steps
Salary Step PositionsPercent
Step 1 16.00 10%
Step 2 7.00 5%
Step 3 13.00 8%
Step 4 10.00 6%
Step 5 114.25 71%
Total Positions 160.25 100%
The following chart shows the increases for retirement, vision,
were assumed in developing personnel budgets. Although no agreem
between the City and its bargaining units, a 3% increase in totation is included in the
Proposed Budget as an estimate.
Anticipated Benefit Cost Increases Increase
Life Insurance 3.6%
Accidental Death & Dismemberment Insurance 3.6%
Vision Insurance 4.3%
Retirement 3.4%
Total Compensation (estimate) 3.0%
A total of 164.75 positions are budgeted in FY 2013-14, up from 162.75 in FY 2012-13 with new
positions in the City Managers Office and Planning Division. While the number of budgeted
26
positions are increasing in the City overall, the number of positded by the General Fund
is decreasing by 5.1% in this Proposed Budget. This decrease is maithe transfer of
4.10 positions in City Channel and the City Website from the Gen
Service Fund (ISF) and other funding reallocations resulting from a careful review of staff
assignments in the Parks and Recreation Department.
Non-Personnel Assumptions
Non-personnel budgets were developed based on actual expenditures in prior years, and then
adjusted for FY 13-14 funding needs. In addition, one-time projects will be separated out in FY
13-14 to ensure that expenditure trends reflect ongoing expenditure. Given this
tightening of budgeted expenditures, contingencies totaling 15% of the total General Fund
budget for contractual services and supplies and materials have
contingency level is recommended by the Government Finance Officers Association. Of the 15%
contingency, 10% is allocated proportionately amongst operating programs based on each
programs share of General Fund budget for contractual services
The remaining 5% will be allocated to the City Managers Discret
contingency budgets may be used to cover unanticipated program expenses at th
discretion, while the use of the City Managers Discretionary Pr
Manager approval.
As discussed previously, the Cost Allocation Program will result in $1,032,660 in administrative
overhead charges to Special Revenue, Enterprise, and Internal Service funds. These c
be displayed by program in departments operating budgets.
ONGOING CHALLENGES
Revenue Volatility
As discussed in the Citys Fiscal Strategic Plan, our revenue mi
business-to-business sales tax, which makes up approximately 23% of the our
revenues. Business-to-business sales taxes are very sensitive to economic fluctuations as
evidenced by Cupertinos experience during the dotcom bust from -2004. Our heavy
reliance on the volatile high tech industry also makes us vulner
recovery, the loss of two of our top three sales tax producers in FY 13-14 is projected to result in
an 8% reduction in sales tax compared to the FY 2012-13 year-end projection. This loss will only
make the city more reliant on one single major tax producer, and make us more vulnerable to its
business volatility.
Sales Tax Liability
The Board of Equalization (BOE) is challenging the way sales tax
by one of our top sales tax generators. If the BOE determines th
27
improperly, it could result in the City being required to pay back $10.6 million in prior year
sales taxes in addition to any subsequent revenues received from. While the issue
is being litigated, the City is preparing for the worst and hopiBeginning in FY
2013-14 and throughout the five-year forecast period, the City will be building up a Revenue
Liability Reserve to account for the $12.4 million currently at risk ($10.6 from prior years and
$1.8 million estimated in FY 2012-13). The City is assuming the loss of these sales tax revenues
ongoing. Any sales tax revenues received from this source will a
Labor Negotiations
The City is currently negotiating employee salary and benefits with its bargaining units. While
the Proposed Budget assumes a 3% increase in total compensation, it is possible the budget will
need to be amended based on the final results of the negotiation
Health Benefits
There is uncertainty around how the implementation of the Afford
affect the City. Beginning in 2018, the so called Cadillac Tax will impose an excise tax for any
employer-sponsored health coverage, including dental and vision coverage, whose value
exceeds $10,200 per year for individuals and $27,500 for families. A 40% excise tax will be
imposed on the amount that exceeds the predetermined thresholds. Some of the Citys current
health plans would fall under the definition of a Cadillac plan,would increase the cost of
providing health benefits to employees.
Retirement Benefits
Significant investment losses experienced by CalPERS during the great recession resulted in
overall funded status of the retirement system dropping to 60.8%
Given the recovery, the
4
funded status has improved to 70%. The desired goal is 100% funded status, where assets on
5
hand are equal to the desired level of assets needed to pay pensAfter a thorough
analysis, CalPERS actuaries determined the retirement system was at signif
to dangerously low funded status levels under existing actuarial policies
This prompted the CalPERS Board to adopt revised actuarial polic that aim to return the
system to 100% funded level within 30 years. The new method includes changing the asset
smoothing period from 15 years to 5 years and paying gains and losses over
period with a 5-year ramp up at the beginning of the 30-year period and a 5-year ramp down at
the end. The new method is expected to increase public agency reutions
CalPERS Pension & Health Benefits Committee, Agenda Item 9A: Amo
4
Methods for Retirement Trust Funds. April 16, 2013.
Ibid.
5
28
beginning in FY 15-16. CalPERS is still determining the impact on public agencies,
have included an escalator in our Five-Year General Fund Forecast based on preliminary
information available on the impact of this change.
UNMET NEEDS
As the City prepared its FY 2013-14 Proposed Budget, some issues surfaced for which funding
had not yet been identified. These items include:
Unfunded Retirement Health Liability
Under GASB 45 accounting standards, state and local governments are required to calculate and
report the cost of health, dental, and other benefits called "ot-employment benefits"
(OPEBs) as an expense during the years in which an employee is providin
for future benefits. According to the most recent actuarial report, City of Cupertino has a $9.4
million OPEB liability with an ongoing cost of $1.7 million. Fun
recommended in the proposed budget.
Unfunded Infrastructure Backlog
Pavement Maintenance Included in the Street Pavement budget is $1,985,000 for annual
asphalt projects. This minimal level of funding is insufficient s.
Prudent level would be at $5 million dollars. This level of maintenance should be funded if
future funding resources are available.
Capital Improvement Projects Several Capital Projects as listed in the unfunded project section
of the Capital Improvement Plan (CIP). Current estimate for these unfunded projects is
approximately $25.5 million.
29
ADOPTED WORK PROGRAM
On April 16, 2013 the City Council approved the FY 2013-14 City Council Work program that represents the major initiatives the City
Council seeks to achieve during the coming fiscal year.
The proposed FY 2013-14 Budget will have sufficient funding to support this work pro
30
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33
34
35
36
37
38
39
40
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42
COMMUNITY SURVEY
Every two years the City of Cupertino has a Community Survey com
The most recent survey was completed in November 2012 and highlights of the results are
summarized below:
Residents continue to have a positive perception about living in the City.
As in previous years, the school system emerged as a top reason
live in Cupertino and it has been a significant factor in attrac
Education is still the most important issue facing Cupertino.
Increased concern for affordable housing.
Cupertino residents are highly satisfied with the overall job th
services to its residents.
CONCLUSION
The FY 2013-14 Proposed Budget is a balanced and fiscally responsible spending plan. It has a
whole new look and feel and includes many changes that add to the plans understandabilit
and has added detailed information not previously provided. While I am pleased with the
progress to date, I also want to re-iterate this is a two year process improvement plan for the
budget document and the fiscal policies.
I want to take this opportunity to thank the budget team for the
all the changes that we are presenting to the Council for consid
on a very short turnaround time and I hope Council finds this ne
helpful in decision making.
I also want to thank the department heads for their work on this
assistance on the new budget format. Last but not least, I want to thank the Council for the
leadership, guidance and support to make Cupertino the best comm
enjoy.
Respectfully submitted,
David Brandt
City Manager
43
Budget
Guide
Mission Statement
Budget Guide
Glossary
What is a Revenue, Expenditure and
Fund Balance Table?
44
City of Cupertino
MISSION STATEMENT
The Mission of the City of Cupertino is to provide exceptional s
the community to take responsibility for one another, and suppor
innovation and collaboration.
45
BUDGET GUIDE
The budget is the Citys fundamental policy document. It descri
how resources are allocated to achieve these goals. In addition
financial plan, an operations guide and a communications tool.
The budget guide provides an overview of the elements of the bud
glossary of budget terminology.
ELEMENTS OF THE BUDGET DOCUMENT
The budget document includes the following key elements:
1.Budget Message: The Budget Message is the City Managers transmittal letter subm
the budget to the City Council. The Budget Message summarizes t
long-term financial position, highlights new programs and organizatio
addressed in the budget and outlines both short and long-term goals of our city
government.
2.Fiscal Strategic Plan: The Fiscal Strategic Plan Committee was formed to analyze curren
funding gaps and present a more accurate financial picture. The-
time, non-recurring revenue and also reviewed the latest audit report.
3.Budget Guide: The Budget Guide includes the Citys Mission Statement and other too
assist the reader in identify key terminology in the budget docu.
4.Community Profile: This section describes Cupertinos history, the economic and city
profiles, community statistics, recreation and community service
areas of interest in the city.
5.Financial and Personnel Summaries: The Financial Summaries section provides financial
information on projected revenues, expenditures, fund balances a
includes the Budget Summary of Funds as well as detailed fund de
information on all revenue sources and expenditure projections.
In addition to 2012/13 information, this section includes fund bala
revenue and expenditure projections for the next five years.
This section includes an analysis of all City revenues by catego
projections are based on trends, current economic indicators and other agency inpu
tax projections are based on input from our sales tax consultant
company forecasts. Property tax revenues are projected by the cff
based on known trends. Park dedication fees are estimated based
46
projects and other taxes are reviewed quarterly and budgets are
analysis.
7.Departmental Operating Budgets: The Departmental Operating Budgets section details
historical and proposed expenditures by operating department. T
seven key operating functions, including Administration, Law Enf
Environmental Affairs, Administrative Services, Parks and Recrea, Community
Development and Public Works. Each department budget includes a
financial information regarding the department and each of its m
personnel information.
Expenditures for employee compensation and benefits are based on negotiated contracts.
The materials categories of expenditures are based on trends. Contract services and capital
outlay are justified each year by the departments. Special Proj
project or cost.
Departmental expenditures are divided into eight categories, which include the following
charges:
Employee Compensation represents permanent full-time and part-time salary costs and
overtime.
Employee Benefits represents PERS retirement, health insurance costs, and other b
Materials represents items purchased for repair and maintenance,
as books, uniforms and recreation supplies, and office supplies.
Contract Services represents legal, consulting and other professional services, coct
repair and maintenance, utility charges, training and membership
insurance and employment services.
Cost Allocation represents Cost Allocation and Internal Service charges to user departments
Appropriations for Contingency represent 10% of total budgeted materials and contract
costs and is place for unexpected expenditures and/or emergencie
Capital Outlay represents expenditures for tangible fixed assets including land
furniture, equipment and City vehicles.
Special Projects represent any one time projects or costs.
47
Debt Service/Other represents principal and interest payments on outstanding debt a
interfund transfers.
8.Non-Departmental Operating Budgets: The Non-Departmental Operating Budgets section
details historical and proposed expenditures for the functions of interfund
debt service.
9.Capital Improvements: The Capital Improvements section details the proposed capital
projects for 2013-14 through 2017-18. These projects are organized into five categories:
Parks, Buildings, Streets, Traffic Facilities, and Storm Drainag-year budget
denotes funding sources and a description of each project.
The City Council approves funding of Capital Improvements on a t
project may expend the funds over multiple years.
48
GLOSSARY OF BUDGET TERMINOLOGY
The City's budget contains specialized and technical terminology
and budgeting. To help the reader understand the terms, a gloss terminology has
been included in the document.
Adopted Budget - Revenues and appropriations approved by the City Council in June
following fiscal year.
Allocated Costs - An expense charged by one department/division to another for ser
performed or expenditures of a general nature that are charged to one
to other departments/divisions by a specified formula.
Appropriation - An authorization made by the City Council that permits the City
obligations and to make expenditures of resources.
Budget - A financial plan for a specific period of time (fiscal year) tha
revenues and expenditures with various municipal services.
Budget Amendment - A legal procedure utilized by the City Manager to revise a budget
appropriation. Adjustments to expenditures within or between de
accomplished administratively. City Council approval is require
from fund balance or new revenue sources.
Capital Improvement Program - A plan for capital expenditures to provide for the acquisition,
expansion or rehabilitation of an element of the City's physical
period of several future years.
Capital Outlay - Expenditures relating to the purchase of equipment, land and other fixed assets.
Cost Allocation Plan A plan that details how indirect costs are calculated and allocated to user
departments.
Cost Recovery - The establishment of user fees that is equal to the full cost of
Department - A major administrative segment of the City that indicates overal
responsibility for an operation or a group of related operations with
Division - A unit of organization that reports to a department.
Enterprise Fund - A fund established to account for activities that are financed a
manner similar to private business enterprises, in which costs of pro
recovered through user fees.
49
Estimated Budget - The status of appropriations between July 1 and June 30 includes
budget, budget amendments, prior year encumbrances, approved carryovers, and transfers
between objects, divisions and departments.
Expenditure - Utilization of fund resources. Expenditures include operating e
and capital outlays.
Expenditure Category - A basis for distinguishing types of expenditures. The major expenditure
categories used by the City are: employee compensation, employee benefits, materials, contract
services, appropriations for contingency, special projects, capi
Fiscal Year - A twelve-month time period signifying the beginning and ending period for
recording financial transactions. The City has specified July 1
Fund - A fiscal and accounting entity for which the recording of financal transactions is made for
the purpose of carrying on specific activities in accordance wit
use of financial resources.
Fund Balance - The net effect of assets less liabilities at any given point in
General Fund - The fund used to account for the major operating revenues and ex
the City, except for those financial resources that are required
category. General Fund revenues are derived primarily from proper taxes.
Goal - Broad mission statements that define the purpose of a department
Infrastructure Long lived capital assets that normally are stationary in nature
preserved for a significantly greater number of years than most . Examples include
roadways, bridges, and drainage systems.
Internal Service Fund - A fund used to account for the services provided by one departme
other departments on a cost-reimbursement basis.
Operating Budget - A financial plan for the provision of direct service and support functions that
provide basic governmental services. The operating budget conta
expenditures as employee compensation, materials, contract servi
service. It does not include Capital Improvement Project expenditures.
Reserve - An account used to designate a portion of the fund balance for a
is, therefore, not available for general appropriation.
50
Revenue - Increases in fund resources. Revenues include income from user fees, taxes, permits,
and other sources.
Section - A unit or organization that reports to a division.
Self-Supporting Activity - An enterprise activity where all service costs (including princi
interest debt payments) are primarily covered solely from the earnings of the enterprise.
Subsidy - Supplemental resources provided to ensure adequate funding when
expenditures exceed revenues.
User Fees - Fees charged to users of a particular service provided by the City.
51
WHAT IS A REVENUE, EXPENDITURE AND FUND BALANCE TABLE?
REVENUE
EXPENDITURETOTALS
Taxes Money received from tax revenue
Employee Compensation Full time and part time Total Revenue Total all revenue
salaries categories
Total ExpendituresTotal all
Licenses and PermitsMoney received from these Employee Benefits Employee benefits including,
expenditure categories
sources
health insurance and retirement
Fund Balance Revenue not spent
Use of Money and Property Interest earnings,facility
Materials All material, conference and training costs
in the previous year
and concession rents
General Fund Costs Total
Intergovernmental Revenue Funds received from
Contract Services All contracted goods and services
Expenditures minus Total
Federal, State or Local government such as grants
Revenue minus fund balance
Charges for Services Fees collected for services
Appropriations for Contingency Fund for unexpected
equals General Fund Costs
provided by the department
expenses and emergencies
Fines and Forfeitures Money received from fines and
Cost Allocation Cost of services from other City
penalties
departments and depreciation expenses
Miscellaneous Revenue Money received from various
Capital Outlay Land, Buildings, vehicles,
sources such as donations, salvage and legal settlement
infrastructure & assets used in operation beyond 1 yr
Interdepartmental Revenue Interdepartmental service
Special Projects One time projects or costs
charges and transfers
52
Financial
Policies
and Schedules
53
THE ANNUAL BUDGET PROCESS
The Citys annual budget is prepared on a July 1 to June 30 fisc
is an ongoing process that includes the phases of development, p
and budget amendments.
The budget development phase begins in February with the preparation of bud
and work program development by the City Council and City Manager. During March,
departments prepare the budgets for which they are responsible.
budgets are reviewed by the Finance Division using current and prior year trends data. The
City Manager then reviews the proposals with the Director of Adm
departmental staff and makes final decisions which form the basis ofnagers
Proposed Budget. The proposed budget is then submitted to the City Council in May
During the months of May and June, the City Council considers th
session and public hearing. At these times, the Council hears from Boards, Commissions,
community groups, and the public regarding budget requests and r
budget is adopted by resolution in June and takes effect on July 1.
Budget Amendment Process
After the budget is adopted, the City enters the budget monitoring phase. Throughout the year,
expenditures are monitored by the Finance Division staff and dep
that funds are used in an approved manner. Adjustments to expen
departmental budgets are accomplished on an as-needed basis administratively throughout the
year. The City Manager and Department Heads can transfer funds
and/or divisions as needed.
City Council approval is required for additional appropriations alances or for new
revenue sources.
54
STRUCTURE OF CITY FINANCES
COST ACCOUNTING
The City of Cupertino has six internal service funds that account for information technology,
city channel and website, equipment replacement, workers compensation, long-term disability
and compensated absence, and retiree health costs experienced by City departments. Fund
costs are allocated to user departments or operating funds based, equipment and
software purchase price, actuarial studies and actual and projected service level. Please view
the Cost Allocation Plan and Changes to the Internal Service Fun
details.
Other employee fringe benefits such as medical, dental, life ins
added to department costs as a percentage of salaries. Staff sal
among departments and related funds based on the anticipated per
working in various departments.
OVERHEAD COST ALLOCATION
All overhead costs are allocated to the appropriate program with
federal laws. The City will utilize a two-step method (double step down method) where costs
are first allocated among the central service department support programs to arrive at the total
costs of central service programs. Beginning in FY14 overhead/i
service department in the General Fund will be allocated based o
These total costs are then allocated to the departments and funds that are bee
expenses. The corresponding revenue is collected by the General for indirect/overhead
costs associated with Cost Allocation Plan (CAP) and Internal Seand allocated
directly to the department providing the service.
BASIS OF BUDGETING
Basis of Budgeting refers to the method used to recognize revenu
budget. For the City of Cupertino, the basis of budgeting is th accounting.
The modified accrual basis is followed in the Governmental Funds
Capital, Debt Service, and Special Revenue funds. Under this basis, revenues are recognized
when they become susceptible to accrual , which means they are both
available. Measurable means the transaction can be determined.
55
The budget is split into nine divisions: City Council and Commissions, Administration, Law
Enforcement, Public Affairs, Administrative Services, Parks and Planning and
Community Development, Public Works and Non Departmental (includes budget that are not
attributable to any specific division). These divisions are fur
programs. The programs within the divisions are balanced at the department level within a
given fund.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The Comprehensive Annual Financial Report (CAFR) is prepared by Maze and Associates
according to Generally Accepted Accounting Principles (GAAP).
CITIZEN PARTICPATION
Every two years the City of Cupertino has a Community Survey com
to measure residents satisfaction with living in the City, City Services and to identify issues
facing the City. In addition, the budget study session and budget hearings are public meetings
where citizen are given the opportunity to comment on the budget The public can also provide
feedback to two Council sub-committees, the Fiscal Strategic Planning and Audit Committees.
56
FUND STRUCTURE
For accounting purposes, a state or local government is not treated as a sin
Rather, a government is viewed as a collection of smaller separa
Fund accounting is an accounting system emphasizing accountabili
In this system, a fund is a self-balancing set of accounts, segregated for specific purposes in
accordance with laws and regulations or special restrictions and
The Citys finances are structured in a variety of funds that ar
reporting entities in governmental accounting. The funds that cFY 2013-14 budget
are grouped into two major categories, Governmental Funds and Proprietary Funds. The
purpose of each of the various funds within these two categories
GOVERNMENTAL FUNDS
Governmental Funds are those through which most governmental fun
financed. The acquisition, use, and balances of the Citys expe
the related liabilities (except those accounted for in the propr
through governmental funds. Governmental funds include Tax Supported Funds, Special
Revenue Funds and Federal Grant Funds. They are accounted for under the modif
basis of accounting.
Tax Supported Funds
Tax Supported Funds include the General and Capital Improvement
is the primary operating fund for governmental services. The Ca
utilized for the acquisition or construction of major capital fa
Tax Supported Funds Purpose
General The General Fund is used to pay for core services such as public
safety, parks and recreation, planning and community
development, public works, and a host of other vital services. The
revenue used to pay for these services comes primarily from loca
taxes such as property tax and sales tax, franchise fees, charges for
services, and a variety of other discretionary sources.
Capital Improvement
Capital Improvement This fund pays for the acquisition and/or construction of major
Projects capital facilities.
57
Tax Supported Funds Purpose
Stevens Creek This fund pays for the design and construction of the Stevens Creek
Corridor Park Capital Corridor Park projects.
Projects
Special Revenue Funds
Special Revenue Funds are a fund type used to account for the pr
sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds
include the Park Dedication, Transportation, Storm Drain, and Environmental Management /
Clean Creeks funds.
Special Revenue Funds Purpose
Storm Drain This fund pays for the construction and maintenance of storm drain
Improvementfacilities,including drainage and sanitary sewer facilities.
Park Dedication This fundpays for the activity granted by the business and
professions code of the State of California in accordance with the
open space and conservation element of the Citys General Plan.
Environmental This fund paysfor all activities related to operating the
Management/Clean non-point source pollution program.
Creek/ Storm Drain
Transportation This fund pays for expenditures related to the maintenance and
construction of City streets.
Housing & Community This fund pays for the Federal Housing and Community
Development Development Grant Program activities administered by the City.
This fund also pays for activities related to the Below Market R
Housing Program.
Federal Grant Funds
Federal Grant Funds include the Community Development Block Grant program. The
Community Development Block Grant is a federally funded program
and public improvements.
Federal Grant Funds Purpose
Community This fund pays for activities related to the Community
Development Block Development Block Grant (CDBG).
Grant
58
PROPRIETARY FUNDS
Proprietary Funds are used to account for business-type activities.Proprietary Funds include
Enterprise Funds and Internal Service funds. They are accounted for under the full a
basis of accounting.
Enterprise Funds
Enterprise Funds are set up for specific services that are funde
goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry
Farm Golf Course and Recreation funds.
Enterprise Fund Purpose
Resource Recovery This fund pays for operating costs related to the collection, disposal,
and recycling of solid waste performed under a franchise agreement
with Recology.
Blackberry Farm Golf This fund pays for operating costs related to the Blackberry Far
Course Golf Course.
Sports Center This fund pays for operating costs related to the Sports Center.
Recreation Programs This fund pays for operating costs related to the Citys community
centers and park facilities.
Internal Service Funds
Internal Service Funds are used for areas where goods or service
departments or governments on a cost-reimbursement basis. Internal Service Funds include the
Information Technology, City Channel and Website, Equipment, Workers Compensation, Long-
Term Disability/Compensated Absence, and Retiree Medical funds.
Internal Service Funds Purpose
Information Technology This fund pays for all technology related expenses for the cityw
management of information services. This fund pays for the
replacement of existing hardware and software and the funding of
new hardware and software needs city-wide. Equipment is
depreciated based on the acquisition or historical costs for the
useful life of the asset using the straight line method.
City Channel and This fund pays for all operating and equipment costs related to City
Website Channel and the City Website.
Workers CompensationThis fund pays for claims and insurance premiums related to
workers compensation.
59
Internal Service Funds Purpose
Equipment Maintenance This fund pays for the purchase and maintenance of fleet and
and Fixed Asset general equipment having a value greater than $5,000 and expected
Acquisition life of more than one year. Assets are depreciated based on the
acquisition or historical costs for the useful like of the assetand
using the straight line method.
Compensated Absences This fund pays for liabilities associated with employees retirin
& Long Term Disability leaving service and claims and premiums associated with long ter
disability.
Retiree Medical This fund pays for Retiree Medical costs.
60
FISCAL POLCIES Revenue Policies
PURPOSE
To establish revenue polices that assist the City in striving for and maintaining a diversified and
stable revenue system to prevent undue or unbalanced reliance on
This revenue diversity will shelter the City from short-run fluctuations in any one revenue
source.
SCOPE
All revenue sources across all funds.
POLICY
To the extent possible, maximize investment yield while maintain
for the Citys anticipated capital costs.
Identify and recommend sources of revenue necessary to maintain
community and to maintain the City's quality of life.
Perform ongoing evaluations of existing sources of revenue to maximize the City's revenue
base.
Recover costs of special services through user fees.
Pursue full cost recovery and reduce the General Fund fee subsidthe degree feasible.
Allocate all internal service and Cost Allocation Plan charges to appropriate user departments
and
Ensure that Enterprise activities remain self-supporting in the long term.
61
FISCAL POLCIES Expenditure Policies
PURPOSE
To establish expenditure control polices through the appropriate internal controls and
procedures. Management must ensure expenditures comply with theor
amended budget.
SCOPE
All expenditure categories across all funds.
POLICY
Each Department or Division Manager will be responsible for the admin of their
department/division budget. This includes accomplishing the goa
into the budget and monitoring each department/division budget fwith spending
limits.
Accurately charge expenditures to the appropriate chart of accou
Maintain operating activities at levels which are offset by revenues;
The City will make every effort to control expenditures to ensur
provided to its citizens and tax payers are cost effective and e
Evaluate expenditures at the department and project levels to ensure control;
Before the City purchases any major asset or undertakes any oper
that create fixed assets or ongoing operational expenses, the im
arrangements will be fully determined for current and future yea
All compensation planning and collective bargaining will include
compensation which includes analysis of salary increases, health
contributions, fringe benefits and other personnel costs. The C
personnel costs which can be sustained by on-going operating revenues;
Reduce costs and improve productivity through the use of efficiency and effective measures
and
Structure debt financing to provide the necessary capital while
costs.
62
FISCAL POLCIES Capital Improvement Policy
PURPOSE
To establish a Capital Improvement Policy to assist in future plann
SCOPE
All anticipated Capital Improvement Projects for the current fis
fiscal years.
POLICY
The City will prepare and update a five year Capital Improvement Plan (CIP) encompassing all
City facilities
Projects included in the CIP will have complete information on tect (project
justification), description and scope of work, total cost estima
operating and maintenance costs and how the project will be fund
An objective process for evaluating CIP projects with respect to
will be established through a priority ranking of CIP projects. The ranking of projects will be
used to allocate resources to ensure priority projects are completed eff
Changes to the CIP such as addition of new projects, changes in
or reprioritization of projects will require City Manager and City Council approval.
The City will maintain its physical assets at a level adequate t
investment and to minimize future operating maintenance and repl
recognizes that deferred maintenance increases future capital co
future residents. Therefore, the budget will provide for adequat
replacement of capital plant and equipment from current revenues
The City will determine the least costly funding method for its capital projects and will obtain
grants, contributions and low cost state or federal loans whenev
The City will utilize pay-as-you-go funding for capital improvement expenditures considered
recurring, operating or maintenance in nature. The City may also utilize pay-as-you-go
63
funding for capital improvements when current revenues and adequ
available or when issuing debt would adversely affect the Citys
The City will consider the use of debt financing for capital projects under the followi
circumstances:
When the projects useful life will exceed the terms of the fina
When resources are deemed sufficient and reliable to service theterm debt
When market conditions present favorable interest rates for City financing
When the issuance of debt will not adversely affect the Citys c
coverage ratios.
64
FISCAL POLCIES Pension and Retirement Funding Policy
PURPOSE
To establish a policy for the funding of Retirement and Retiree health.
SCOPE
Retirement and Retiree Health costs citywide, across all funds.
POLICY
Fund all current pension liabilities shall be funded on an annual basi
Monitor certain health and dental care benefits for retired employees. Funding the liability for
future retiree benefits will be determined by City Council action.
65
FISCAL POLCIES Long Term Financial Stability Policies
PURPOSE
To establish a policy for Long Term Financial Stability
SCOPE
All programs across all funds
POLICY
Ensure ongoing productivity through employee training and retent
Pursue consolidation of resources and activities with other agen
beneficial.
Ensure financial planning flexibility by maintaining adequate fu
Provide for major maintenance and repair of City buildings and f
Provide for infrastructure asset preservation that maximizes the
minimum life-cycle costs.
Continually evaluate and implement long-term financial planning including technology
automation, multiple year capital improvement programs, revenue
forecasting, automating and streamlining service delivery, stabilizing and repositioning
revenue sources, and decreasing expenditures and risk exposure.
66
FISCAL POLICIES Reserves and Use of One Time Funds
Policy
PURPOSE
To establish reserve and one time use policies.
SCOPE
The General Fund and Capital Funds.
POLICY
Maintain sufficient contingency and reserves in each fund for th
Mitigate short-term volatility in revenues
Mitigate short-term economic downturns (2 years or less)
Absorb unanticipated operating needs that arise during the fisca anticipated
during the budget process
Sustain city services in the event of an emergency
Meet operating cash flow requirements as a result of delay in th receipt of taxes, grant
proceeds and other operating revenues
Absorb unexpected claims or litigation settlements
Purchase vehicles and equipment without the need to finance such purchases
Meet major facility and equipment repair and replacement needs
Meet future capital project needs so as to minimize future debt
on future citizens
Meet requirements for debt reserves
67
The City shall not use revenues in lieu of fund balance to pay for ongoing expense
specifically provided in the Citys reserve policies
The City Council has established reserve policy levels for various capital and contingency
purposes as follows for the General and Capital Funds:
Reserve Reserve Level Description
Economic Uncertainty I $12,500,000 For economic downturns and major
unforeseen outlays.
Economic Uncertainty $1,400,000 For shifts of City funds to the state to
II address state budget deficits.
Economic Fluctuation $2,000,000 For major revenue changes.
PERS $500,000 For pension cost increases.
Capital Improvement $5,000,000 Reserves set aside for future capital projects.
Unassigned $500,000 For mid-year budget adjustments and
redeployment into the five year budget.
Infrastructure $100,000/year Funds for citywide infrastructure
improvements.
Funding of these reserves will come generally from one-time revenues, annual net income, and
transfers from other reserves that exceed policy levels. They will be funded in the following
priority order:
1) Infrastructure (annual appropriation)
2) Economic Uncertainty I
3) Economic Uncertainty II
4) Economic Fluctuation
5) PERS
6) Unassigned
7) Capital Improvement
68
FISCAL POLICIES Investment Policy
The City Council annually updates and adopts a City Investment P
with State statutes on allowable investments. By policy, the Aud
and acts as an oversight committee on investments. The policy dis that an external auditor
perform agreed-upon procedures to review City compliance with the policy. The f
available on the City website as part of the February 7, 2012 City Council agenda packet.
69
DEBT LIMIT
GANN APPROPRIATIONS LIMIT
Fiscal Year 2013-14
Article XIIIB of the California State Constitution as enacted by
of 1979, mandates a limit on the amount of proceeds of taxes tha
can receive and appropriate (authorize to spend) each year. The purpose of this law is to limit
government spending by putting a cap on the total proceeds of ta
each year. The original Article XIIIB was further modified by P
approved by California voters in June of 1990. Proposition 111 allows cities more
choosing certain inflation and population factors to calculate t
Appropriations Subject to Limit
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
Appropriation Limit
Appropriation Subject to Limit
The limit is different for each agency and the limit changes eac
on the amount of tax proceeds that were authorized to be spent i-79 in each
agency, modified for changes in inflation and population in each subsequent year. Proposition
111 has modified those factors to allow cities to choose either
Capita Income or the growth in non-residential assessed valuation due to new construction in
the city. Alternatively, the city could select a population growth factor represented by the
70
population growth in Santa Clara County. Each year the city est
limit for the following fiscal year.
The Citys appropriations limit for fiscal year 2013/14 of $80,9
higher than the fiscal year 2012/13 limit of $75,844,982. For fi
estimated appropriations of proceeds from taxes, less statutory
is 50.43% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned
to the State or citizens through a process of refunds, rebates,
determined at that time. The appropriations limit is not expect
current or future budget deliberations.
71
Proposed Information Technology Replacement and
Capitalization Policy
Purpose
The purpose of this policy is to establish guidelines for replac
equipment and systems. Replacement is indicated when a product
updating/upgrading is no longer an option. Capitalization of equ
of funding for future replacement.
Generally, technology equipment with a life expectancy of at lea
over $5,000 shall be capitalized. Software with an expected life
over $10,000 shall also be capitalized.
Technology upgrades are determined by the Information Technology
departments based on functionality, vendor support, and industry
Scope
This policy covers the City of Cupertino: network infrastructur
security appliances); server infrastructure (files servers, data
servers, etc); user laptops and workstations; mission-critical systems, telephone system
(telephone equipment not already listed previously); desktop sof
workgroup software; and broadcast video and audiovisual equipment.
Cell phones, printers, and tablet devices are not covered by thiy as these items do not
meet the minimum criteria for capitalization. Replacement of the
the department.
Policy
All technology shall be replaced according to the following:
Network infrastructure (routers, switches, firewalls) shall be replaced when no longer
functional, as determined by the Information Technology Division
support are no longer available from the manufacturer. Replacem
by IT annually as part of the operating budget process. Network infra
expectancy of at least 5 years and a total cost of over $5,000 s
Server infrastructure shall be replaced when it is no longer functional (defined as not being
able to meet its intended purpose), or when parts or support are
manufacturer. These needs are evaluated annually by IT and user
72
operating budget process. Servers are evaluated as they approach 3 years in service, and placed
on the schedule accordingly. Server lifetime may be extended by
memory or disk. Server infrastructure with a life expectancy of
over $5,000 shall be capitalized.
User workstations shall be replaced, on average, after 4 years as is industry stan
Client work stations shall be replaced, on average, every 8 year
specific replacements. User workstations shall not be capitalize
minimum criteria for capitalization.
Interoperable systems are defined as a group of interdependent and/or interoperable
components that together form a single functional unit. These components may be
interconnected by their structural relationships, their common functional behavior, or by both.
Generally, for a system to be eligible for capitalization, the c
should be at least $5,000 and have a life expectancy of five yea
Telephone system components (desktop and user equipment) is either repaired or replaced
when determined no longer functional; telephone servers may be l
replaced at those times; the replacement period may exceed 5 yea
supported by vendors and parts are readily available. Telephon
be capitalized as they do not meet the minimum criteria for capi
software is maintained under agreement with vendors and kept wit major versions to
ensure functionality and vendor support.
Enterprise Software replacement shall be determined individually by IT and the end u
Only those large enterprise systems with an expected life of at
$10,000 shall be capitalized.
Desktop Software is replaced/updated according to Microsofts releases of Windows
Office. Software shall not be more than one version out of date
vendor support. IT will generally wait at least 90 days after a new release to roll out new
versions. Only software with an expected life of at least 7 year
capitalized. Desktop software generally does not meet this crite
Broadcast Video and Audiovisual Equipment/Systems shall be repaired or replaced when
determined no longer functional. Replaced will occur on average after 10 years. Broadcast video
and audiovisual equipment/systems with a life expectancy of at l
over $5,000 shall be capitalized. Equipment that does not meet t
capitalized if the item is a component of interoperable systems.
73
COMMUNITY FUNDING POLICY
Purpose
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts and other programs for the general
standard application process whereby funding decisions of non-profit requests can be
addressed on a fair and consistent basis by establishing a set of criteria for evaluating requests,
ensuring that all entities follow a formal application process a-approving a dollar limit
for those requests.
Scope
All requests for funding must comply with this policy.
Policy
The applicant should identify the services provided, purpose for
expenditure aligns to City priorities and how the funds will be
community.
A recurring organization should state how prior year funds, if ay, were used.
The applicant should include information about the organization,
Non-profit organizations which serve multi-jurisdictions should state what they have
requested from other cities/organizations they service in regard
Cupertino does not fund ongoing operational costs. Requests shou-time, project
specific needs.
The organization must show that their staff has the experience t
project.
More than 75% of the budget must go to direct service costs vers
Staff should include all requests and funding recommendations for Council consideration.
Non-profits will be notified of our process in advance and no propos
after March 1 of each year.
City Council will make the final decision as part of the budget ss
74
FISCAL YEAR 2013-14 PROPOSED BUDGET
FINANCIAL OVERVIEW BY FUND
Special Enterprise Debt Service Capital Project Internal Service 2013-2014 Proposed
Revenue CategoriesGeneral FundRevenue FundFundsFundFundsFundsBudget Total
Sales Tax$ 16,215,000$ -$ -$ -$ - $ -$
16, 215,000
Property Tax 13,138,000 - - - - -
13, 138,000
Transient Occupancy 4,400,000 - - - - -
4, 400,000
Utility Tax 3,253,000 - - - - -
3, 253,000
Franchise Fees 2,905,000 - - - - -
2, 905,000
Other Taxes 2,700,000 400,000 - - - -
3, 100,000
Licenses & Permits 3,480,000 - - - - -
3, 480,000
Use of Money & Property 660,000 50,000 30,000 - - 9,000
749, 000
Intergovernmental 265,000 6,392,000 - - 289, 000 -
6, 946,000
Charges for Services 4,514,660 365,000 6, 879,000 - - 3,852,139 15,
610,799
Fines & Forfeitures 620,000 - - - - -
620, 000
Miscellaneous 38,000 - - - - -
38,000
Transfers - 1,606,804 384,000 3,079,000 7,623,000 2,383,000 15, 075,804
TOTAL REVENUE$ 52,188,660$ 8,813,804$ 7, 293,000$ 3,079,000$ 7,912,000$ 6,244,139$ 85, 530,603
Special Enterprise Debt Service Capital Project Internal Service 2013-2014 Proposed
Appropriation CategoriesGeneral FundRevenue FundFundsFundFundsFundsBudget Total
Employee Compensation 11,954,742 714,820 1, 276,371 - - 1,000,425 14,
946,358
Employee Benefits 5,075,873 339,149 388,174 - - 2,129,594 7,
932,790
Materials 3,546,528 447,527 384,112 - - 371,455 4, 749,622
Contract Services 12,847,522 396,837 4, 884,484 - - 1,409,500 19, 538,343
Contingencies 1,162,522 61,556 358,710 - - 174,102 1, 756,890
Cost Allocation 4,140,179 594,607 879,870 - - 1,101,971 6, 716,627
Special Projects 3,003,100 2,446,000 - - - 12,000
5, 461,100
Capital Outlays 28,000 2,160,000 15,000 - 2,812,000 530,400 5, 545,400
Debt Service/Other Uses 1,256,000 - - 3,171,838 - -
4, 427,838
Transfers 14,485,804 - - - 590, 000 - 15,
075,804
TOTAL EXPENDITURES$ 57,500,270$ 7,160,496$ 8, 186,721$ 3,171,838$ 3,402,000$ 6,729,447$ 86, 150,772
Depreciation Reserve 802,000 802,000
Net Increase (Decrease) in Fund
$ (5,311,610)$ 1,653,308$ (893,721)$ (92,838)$ 4,510,000$ 316,692$ 181,831
Balance/Retained Earnings
75
FISCAL YEAR 2013-2014 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Proposed Budget
Proposed Projected Fund Balance/ Proposed
Budget Program Retained Earnings General Fund
Fund TypeExpendituresRevenuesUsage / (Addition)Contribution
General Fund
City Council$ 513,707$ 112,892$ -$ 400,815
City Council - Community Funding 50,000 - 50,000
Telecommunications Commission 19,644 - 19,644
Library Commission 9,546 - 9,546
Fine Arts Commission 18,163 - 18,163
Public Safety Commission 13,310 - 13,310
Bicke and Pedestrian Commission 330 - 330
Recreation Commission 13,145 - 13,145
Teen Commission 30,062 - 30,062
Planning Commission 118,805 - 118,805
Housing Commission 7,843 - 7,843
City Manager 655,368 143,649 - 511,719
Environmental Affairs 209,411 45,518 - 163,893
Economic Development 160,503 34,869 - 125,634
City Clerk 544,848 42,709 - 502,139
Duplicating and Postage 104,285 - - 104,285
Elections 22,000 - - 22,000
City Manager Discretionary Fund 427,374 - - 427,374
City Attorney 1,275,539 60,162 - 1,215,377
Law Enforcement 9,426,865 100,000 - 9,326,865
Interoperability Project 48,000 - - 48,000
Code Enforcement 517,369 - - 517,369
Public Affairs 334,309 80,938 - 253,371
Community Outreach 125,999 - - 125,999
Disaster Preparedness 113,021 27,273 - 85,748
Neighborhood Watch 38,265 - - 38,265
Cupertino Scene 137,819 - - 137,819
Public Access Support 60,500 - - 60,500
Administration 497,534 109,371 - 388,163
Library Service 350,400 - - 350,400
Accounting 935,121 207,426 - 727,695
Business Licenses 59,205 - - 59,205
Human Resources 679,989 167,853 - 512,136
Employee Housing Loan 1,256,000 1,256,000
Insurance Administration 284,325 - - 284,325
76
FISCAL YEAR 2013-2014 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Proposed Budget
Proposed Projected Fund Balance/ Proposed
Budget Program Retained Earnings General Fund
Fund TypeExpendituresRevenuesUsage / (Addition)Contribution
Leadership 95014 25,107 15,000 - 10,107
Recreation Administration 311,103 - - 311,103
Supervision 580,896 - - 580,896
Blackberry Farm Picnic Area 611,916 311,000 - 300,916
Community Hall Operation 86,700 - - 86,700
Cultural Programs 216,135 - - 216,135
Quinlan Community Center 257,058 97,000 - 160,058
Administration 74,876 - - 74,876
Youth Programs 46,197 33,000 - 13,197
Teen Programs 24,979 - - 24,979
Teen Center 90,867 5,000 - 85,867
Nature Programs 168,938 14,000 - 154,938
Supervision 97,060 - - 97,060
Creekside Park 3,165 10,000 - (6,835)
Monta Vista Recreation Center 3,220 - - 3,220
Senior Adult Programs 538,829 296,000 - 242,829
Senior Center Case Manager 100,875 6,000 - 94,875
Senior Adult Recreation 771,640 464,000 - 307,640
Blue Pheasant Restaurant 30,568 100,000 - (69,432)
Planning Administration 251,582 - - 251,582
Current Planning 2,412,573 1,324,000 - 1,088,573
Mid and Long Range Planning 484,530 78,000 - 406,530
Annexation 52,778 - - 52,778
Human Service Grants 41,000 - - 41,000
General Building 825,551 1,183,000 (357,449) -
Construction Plan Checking 1,039,730 950,000 - 89,730
Building Code Enforcement 1,617,385 1,321,000 - 296,385
Muni Code Enforcement 248,410 26,000 - 222,410
Public Works Administration 664,767 - - 664,767
Engineering Design 1,185,445 721,000 - 464,445
Inspection Service 165,457 166,000 - (543)
Public Works Supervision 781,263 97,000 - 684,263
McClellan Ranch Park 58,804 - - 58,804
Memorial Park 608,539 - - 608,539
School Site Maintenance 586,589 - - 586,589
Neighborhood Parks 1,453,924 - - 1,453,924
77
FISCAL YEAR 2013-2014 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Proposed Budget
Proposed Projected Fund Balance/ Proposed
Budget Program Retained Earnings General Fund
Fund TypeExpendituresRevenuesUsage / (Addition)Contribution
Sports Fields/Jollyman/Creekside 463,916 - - 463,916
Civic Center Maintenance 155,551 - - 155,551
Storm Drain Maintenance 260,379 - - 260,379
Overpasses & Medians Maintenance 1,166,319 - - 1,166,319
Street Trees Maintenance 936,748 - - 936,748
Elmwood Program 398,186 - - 398,186
City Hall 442,054 - - 442,054
Library 287,871 133,000 - 154,871
Service Center 277,501 - - 277,501
Quinlan Community Center 379,076 - - 379,076
Senior Center 208,002 - - 208,002
McClellan Ranch 88,906 30,000 - 58,906
Monta Vista 151,004 - - 151,004
Wilson 40,743 - - 40,743
Portal 27,447 - - 27,447
Creekside 49,091 - - 49,091
Community Hall 159,503 21,000 - 138,503
Teen Center 32,126 - - 32,126
Park Restrooms 79,793 - - 79,793
BBF picnic facilities 187,196 - - 187,196
Traffic Engineering 556,497 - - 556,497
Traffic Signal Maintenance 630,304 - - 630,304
Street Lighting 355,339 - - 355,339
Environmental Materials 103,854 - - 103,854
Transfers Out 14,485,804 - - 14,485,804
GENERAL FUND SUBTOTAL I$ 57,500,270$ 8,533,660$ (357,449)$ 49,324,059
General Fund Revenue/Fund Balance
General Fund Revenue - 43,655,000 - (43,655,000)
Unassigned Fund Balance - -$ 5,669,059 (5,669,059)
GENERAL FUND SUBTOTAL II
$ -$ 43,655,000$ 5,669,059$ (49,324,059)
TOTAL GENERAL FUND
$ 57,500,270$ 52,188,660$ 5,311,610$ -
78
FISCAL YEAR 2013-2014 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Proposed Budget
Proposed Projected Fund Balance/ Proposed
Budget Program Retained Earnings General Fund
Fund TypeExpendituresRevenuesUsage / (Addition)Contribution
Special Revenue Fund
Storm Drain Improvements 77,000 - 77,000 -
Storm Drain AB1600 101,000 (101,000) -
Storm Drain Master Plan Update 75,000 - - 75,000
Calabazas Crk (Bollinger) Outfall Repair 135,000 - - 135,000
Non Point Source 507,768 366,000 6,768 135,000
HCD General Administration 140,927 153,078 (81,103) 68,952
CDBG- Capital Grants 214,214 147,362 - 66,852
Public Service Grants 42,560 42,560 - -
Below Market Rate Housing 329,972 112,000 141,972 76,000
Sidewalk, Curb and Gutter Maint 386,693 466,163 (79,470) -
Street Pavement Maintenance 2,600,225 3,134,600 (1,284,375) 750,000
Street Signs/Markings 701,137 833,237 (132,100) -
McClellan Sidewalk Improvements 250,000 - 250,000
Sidewalk Imprv-Orange & Byrne Ave 1,650,000 1,650,000 - -
Accessibility Transition Plan Update 50,000 - 50,000
Park Dedication - 201,000 (201,000) -
TOTAL SPECIAL REVENUE FUNDS$ 7,160,496$ 7,207,000$ (1,653,308)$ 1,606,804
Debt Service
Public Facilities Corporation 3,171,838 - 92,838 3,079,000
TOTAL DEBT SERVICE$ 3,171,838$ -$ 92,838$ 3,079,000
Capital Funds
Stevens Creek Corridor Phase 2 289,000 289,000 - -
Spts Ctr Tennis Court Retaining Wall 250,000 - - 250,000
SCCP Chain MP-McClellan to SCB 300,000 - - 300,000
Park Path Repairs Phase 3 90,000 - - 90,000
Trail Resurfacing Sports Field Phase 3 30,000 - - 30,000
McClellan Restroom & Site Access 110,000 - - 110,000
Environ Ed Ctr-Solar PV System 50,000 - - 50,000
Quinlan Fiber Installation 50,000 - 50,000
Senior Center Various Improvements 160,000 - - 160,000
Sports Center Various Improvements 58,000 - - 58,000
City Hall Distributed Antenna System 125,000 - - 125,000
Civic Center Master Plan Projects 400,000 - - 400,000
79
FISCAL YEAR 2013-2014 PROPOSED BUDGET
GENERAL FUND CONTRIBUTION SCHEDULE
Proposed Budget
Proposed Projected Fund Balance/ Proposed
Budget Program Retained Earnings General Fund
Fund TypeExpendituresRevenuesUsage / (Addition)Contribution
Public Bldg Solar Install-Service Center 400,000 90,000 - 310,000
Library Story Room Expansion 500,000 500,000 - -
Capital Improvement Reserve 590,000 - (4,410,000) 5,000,000
Infrastructure Reserve - (100,000) 100,000
TOTAL CAPITAL FUNDS$ 3,402,000$ 879,000$ (4,510,000)$ 7,033,000
Enterprise Funds
Solid Waste & Recycling 2,232,344 1,924,000 308,344 -
Golf Course 604,269 374,000 269 230,000
Sports Center 2,053,793 1,897,283 2,510 154,000
Sports Center Maintenance 304,717 304,717 - -
Cultural, Youth and Teen Programs 1,724,947 1,397,220 327,727 -
Sports and Physical 1,266,651 1,011,780 254,871 -
TOTAL ENTERPRISE FUNDS$ 8,186,721$ 6,909,000$ 893,721$ 384,000
Internal Service Funds
Information Technology 1,524,979 1,152,230 99,690 273,060
Information Tech Equip Acquisition 332,635 252,929 19,766 59,940
Government Channel 808,132 663,919 108,879 35,334
Gov't Channel--Special Project 97,414 84,554 8,360 4,500
City Web Site 231,096 191,011 29,919 10,166
Equipment Maintenance 1,108,590 957,672 150,918 -
Equipment Fixed Asset Acquisition 138,000 118,364 19,636 -
Workers' Compensation Claims 434,401 359,452 74,949 -
Disability Claims 79,200 17,839 (4,559) 65,920
Leave Payouts 275,000 63,169 (22,249) 234,080
Retiree Medical Insurance 1,700,000 - - 1,700,000
TOTAL INTERNAL SERVICE FUNDS$ 6,729,447$ 3,861,139$ 485,309$ 2,383,000
TOTAL ALL FUNDS$ 86,150,772$ 71,044,799$ 620,170$ 14,485,804
80
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE REPORT
Fund Projected Projected Proposed Projected
Balance Fund Balance Program Budget Fund Balance
7/1/20127/1/2013RevenueExpendituresDepreciation7/1/2014
FUND
110 GENERAL FUND 26,602,175 1 32,282,175 52,188,660 57, 500,270 - 26,970,565
SPECIAL REVENUE
210,Storm Drain Improvement 865,000 15,000 311,000 287,000 - 39,000
230 Environmental Management/ Clean Creek 330,000 157,000 501,000 517,315 - 140,685
/ Storm Drain
260,Housing & Community Development 1,289,000 667,000 666,804 727,673 - 606,131
265
270 Transportation 1,327,000 500,000 7,134,000 5,628,508 - 2,005,492
280 Park Dedication 619,000 891,000 201,000 - - 1,092,000
TOTAL SPECIAL REVENUE FUNDS$ 4,430,000$ 2,230,000$ 8,813,804$ 7,160,496$ -$ 3,883,308
Debt Service
365 Public Facilities Corporation$ 1,681,000$ 1,681,000$ 3,079,000$ 3,171,838$ -$ 1,588,162
Capital Funds
420 Capital Improvement Fund 653,920 - 2,523,000 2,523,000 - -
427 Stevens Creek Corridor Park 843,000 - 289,000 289,000 - -
429 Capital Reserve 2,121,494 1,866,000 5,100,000 590,000 - 6,376,000
TOTAL CAPITAL FUNDS$ 3,618,414$ 1,866,000$ 7,912,000$ 3,402,000$ -$ 6,376,000
Enterprise Funds
520 Resource Recovery 6,175,000 6,307,000 1,924,000 2,232,344 5,998,656
560 Blackberry Farm 820,000 145,000 604,000 604,269 144,731
570 Sports Center 441,000 503,000 2,356,000 2,358,510 500,490
580 Recreation Programs 2,621,000 1,585,000 2,409,000 2,991,598 1,002,402
TOTAL ENTERPRISE FUNDS$ 10,057,000$ 8,540,000$ 7,293,000$ 8,186,721$ -$ 7,646,279
Internal Service Funds
610 Information Technology 3,102,000 2,555,000 1,738,159 1,857,614 298,000 2,733,545
615 City Channel and Website - - 989,484 1,136,642 280,000 132,842
620 Workers' Compensation 534,000 499,000 359,452 434,401 - 424,051
630 Equipment 1,473,000 1,978,000 1,076,036 1,246,590 224,000 2,031,446
641 Compensated Absence & LTD 113,000 (10,000) 381,008 354,200 - 16,808
642 Retiree Medical 219,000 62,000 1,700,000 1,700,000 - 62,000
TOTAL INTERNAL SERVICE FUNDS$ 5,441,000$ 5,084,000$ 6,244,139$ 6,729,447$ 802,000$ 5,400,692
TOTAL ALL FUNDS$ 51,829,589$ 51,683,175$ 85,530,603$ 86,150,772$ 802,000$ 51,865,006
¹Begining Fund Balance varies from the CAFR by $504,497. This i
this schedule but unassigned in the CAFR.
81
GENERAL FUND SUMMARY
The General Fund is the Citys primary operating fund. It accou
such as public safety, public works, planning and development, park main
enforcement, and the administrative services required to support them. The fund also
accounts for the Citys discretionary funding sources (e.g., pro
transient occupancy tax and utility taxes). As a rule, general fund resources are used
only to fund operations that do not have other dedicated (restri
Operations that rely heavily on non-general fund resources, such asstreet maintenance,
solid waste collection,and recreation are accounted for in other funds. Information on
these funds may be found in the Other Funds section of this docu
For FY 2013-14, ProposedGeneral Fund revenue estimates (excluding fund balance)
total $52.2 million, representing a 3% increase from the FY 2012-13 AmendedBudget.
When fund balance carryover is included, General Fund resources total $84.5 million,
which is 8% above the prior year. Proposed General Fund expenditureestimates total
$57.5 million, representing a 15.2% increase from FY 2012-13 Amended Budget levels
mostly due to increasing the Capital Reserve to policy level ($5.0 million) and a 165%
increase ($1.9 million) in capital outlays and special projects. The General Funds ending
fund balance is projected to increase significantly from the FY 2012-13 Amended Budget
level given a higher than anticipated ending fund balance in both FY 2010-11 and FY
2011-12.
GENERAL FUND OPERATING SUMMARY
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent
Actuals Amended Estimate Proposed Change
Beginning Fund Balance
Assigned/Other
16,931,095 17,209,891 20,105,456 18,271,662 6.2%
Unassigned
3,380,279 1,413,503 6,496,719 14,010,513 891.2%
Total Beginning Fund Balance 20,311,374 18,623,394 26,602,175 32,282,175 73.3%
Operating Revenue 47,563,185 50,653,000 52,258,000 52,188,6603.0%
Operating Expenditures (41,272,384) (49,904,568) (46,578,000) (57,500,270)15.2%
Net Revenue/Expenditures 6,290,801 748,432 5,680,000 (5,311,610)-809.7%
Ending Fund Balance
Assigned/Other
20,105,456 16,705,394 18,271,662 22,549,111 35.0%
Unassigned6,496,719 2,666,432 14,010,513 4,421,454 65.8%
Total Ending Fund Balance 26,602,175 19,371,826 32,282,175 26,970,565 39.2%
82
This section provides information on the FY 2013-14 General Fund Budget including,
expenditure and revenue highlights, transfers to other funds, re
financial forecast.
General Fund Revenue
Estimates for the FY 2012-13 beginning fund balance and for the individual General
Fund revenue accounts are based upon a careful examination of th
and patterns as they relate to such factors as seasonality and p
economic environment that the City is most likely to encounter ir.
Most revenue estimates involve two projections: an estimate for the amount to
collected in FY 2012-13 and an estimate for the increase or decrease in activity and
receipts anticipated for FY 2013-14. Each source of revenue can be influenced by
external (outside of the Citys control) and/or internal factors. The FY 2013-14 revenue
estimates are built on the assumption that the economy will cont
modest growth, which will positively impact the Citys economic
As shown in the chart below, FY 2013-14 revenues are estimated at $52.2 million, a 3%
increases over the FY 2012-13 Amended Budget and slightly lower than FY 2012-13
year-end estimates.
GENERAL FUND REVENUE SUMMARY
FY 2011-12 FY 2012-13FY 2012-13 FY 2013-14 Percent
REVENUES Actuals Amended Estimate Proposed Change
Sales Tax 17,326,460 16,492,000 17,602,000 16,215,000 -1.7%
Property Tax 11,915,066 14,762,000 14,433,000 13,138,000 -11.0%
Transient Occupancy 3,112,934 3,252,000 3,697,000 4,400,000 35.3%
Utility Tax 3,264,896 3,359,000 3,143,000 3,253,000 -3.2%
Franchise Fees 2,808,136 2,845,000 2,837,000 2,905,000 2.1%
Other Taxes 1,336,712 1,558,000 1,634,000 2,700,000 73.3%
Licenses & Permits 2,900,936 4,346,000 3,250,000 3,480,000 -19.9%
Use of Money & Property 647,858 875,000 650,000 660,000 -24.6%
Intergovernmental 413,146 315,000 426,000 265,000 -15.9%
Charges for Services 2,880,399 2,099,000 3,800,000 4,514,660 115.1%
Fines & Forfeitures 661,899 650,000 629,000 620,000 -4.6%
Miscellaneous/Non-Op 294,744 100,000 157,000 38,000 -62.0%
TOTAL REVENUE 47,563,185 50,653,000 52,258,000 52,188,660 3.0%
83
Approximately 56% of General Fund operating revenues are generated by sales and
property taxes followed by charges for service and transient occ
below illustrates the sources of General Fund revenue by categor
FY 2013-14 Estimated Operating General Fund Revenue
Utility Tax
Total Revenue: $52,188,660
6%
Franchise Fees
6%
Transient
Occupancy
Other Taxes
8%
Property Tax
5%
25%
Licenses & Permits
7%
Charges for Services
Sales Tax
Use of Money &
9%
31%
Property
1%
Intergovernmental
1%
Fines & Forfeitures
1%
Miscellaneous
The FY 2013-14 General Fund revenue estimates are discussed by category in the
material that follows.
SALES & USE TAX
2011-2012 Actual17,326,460
2012-2013 Amended16,492,000
2012-2013Estimate17,602,000
2013-2014 Proposed 16,215,000
% of General Fund31.1%
% Change from 2012-2013 Legal-1.7%
Sales tax is an excise tax imposed on retailers for the privilege of selli tangible
personal property. The Use Tax is an excise tax imposedon a person for the storage,
84
use, or other consumption of tangible
Sales Tax
personal property purchased fromany
Agency Distribution
retailer. The proceeds of sales and use
State6.250%
taxes imposed within the boundaries of
Valley Transportation Authority 1.125%
Cupertino are distributed by the State
City of Cupertino1.00%
to various agencies, with the City of
County Transportation0.250%
Cupertino receiving one percent, as
County General Purpose0.125%
shown in the chart to the right.
Total: 8.750%
Collection Trend:
The Citys tax revenues are generated from four principal economic categories:
business-to-business,75% (includes electronic equipment and software manufacturers
and distributors), general retail
10%, food products 9%, and
other sources 6%. As shown in
the chart below, Cupertino
ranks highest at $378 in per
capita sales taxcompared to
neighboring cities. The Citys
highest concentration of tax
revenue per capital isin the
volatile business-to-business
sector at $289.
Our three largest sales tax payers in the business-to-business sector category represent a
large part of that sector and therefore can significantly affect. The top
tax payers successes and increased business technology spending has caused
tremendous growth in this sector reaching a record high in the 4quarter of 2012. The
th
Citys FY 2013-14 sales tax revenue picture will be impacted with Hewlett-Packards
imminent departure and the possible revenue loss of another top sales tax payer as a
result of a state review will significantly reduce Cupertinos share of the revenue.
85
Sunnyvale
Saratoga
Santa Clara
San Jose
Palo Alto
Mountain View
Business to
Business
Morgan Hill
General Retail
Monte Sereno
Milpitas
Food Products
Los Gatos
Transportation
Los Altos
Gilroy
Cupertino
Campbell
Santa Clara County
California
$0$100$200$300$400
Revenue Estimates:
Sales and Use Tax receipts are estimated to generate $17.6 million in FY 2012-13, which
is up 1.6% from FY 2011-12. The FY 2012-13 estimate reflects actual performance for the
last three quarters (-13.2%, 30.7%, and 19.0% respectively). It is anticipated that sales tax
in lieu payments, and projected will steadily grow for the remaining quarter. In FY
2013-14, sales tax receipts are projected at $16.2 million, a decline of 1.7% from the FY
2012-13 Amended Budget and down 7.9% from FY 2012-13 estimated collection levels.
This lower collection level reflects the loss of two of Cupertinos top three sales tax
generatorswith an annual estimated loss of nearly $2.0 million. For FY 2013-14,
underlying growth of 3.6% from an adjusted FY 2012-13 starting point is assumed inthe
sales tax categorygiven the steady economic recovery.
86
PROPERTY TAX
FY 2011-12 Actual11,915,066
FY 2012-13 Amended 14,762,000
FY 2012-13 Estimate14,433,000
FY 2013-14 Proposed13,138,000
% of General Fund25.2%
% Change from FY 2012-13 Amended11.0%
Under current law, property is assessed at actual full cash value with the maximum
levy being 1% of the assessed valuation. The assessed value of real property that has not
changed ownership can be adjustedby the change in the California Consumer Price
Index (CCPI) up to a maximum of 2% per year. Property which changes ownership
property which is substantially altered, newly-constructed property, State-assessed
property, and personal property are assessed at the full market value in the f
and subject to the two percent cap, thereafter.
In 1978, voters approved the passage ofProposition 13, which frozeproperty tax rates
andlimited the amount of rates that couldincrease each year. Cupertino had one of the
lowest property tax ratesin Santa Clara County receiving $.02 for every $1.00 paid.
Subsequent legislation required Counties to provide no-low tax cities with a Tax
Equity allocation (TEA) equal to 7% of the property tax share, however, the property tax
distribution for the no-low tax cities in Santa Clara County was limited to 55% of what
other TEA cities in the state received.
A major success in FY 2006-07 was the passage of State legislation which restored a
portion of Cupertinos property tax revenue. This TEA change provided an additional
$1.35 million in property tax annually and increased the Citys share of property taxes
to 5.6%, as illustrated in the graph. Staff is currently working on a legislative bill that
87
would increase the Citys share of property tax by approximately $1.2 million per year,
if approved.
Property Tax Receipts of $14.4 million are projected for FY 2012-13, which represents a
21.1% increase from the prior year. This projected increase is mostly due to one-time
revenues. As part of the FY 2009-10 State budget, the State suspended the property tax
protection provisions of Proposition 1A (2004) and "borrowed" an amount up to 8% of
local agencies' prior year property tax allocations. As a result4
million from Cupertino, the repayment of which is due with interest by June 30, 2013. In
addition, the County issued Cupertino a $593,000 refund of administrative fees
resulting from a court ruling that
found counties had overcharged
cities for property tax administration
costs since FY 2005-06. Excluding
these one-time revenues, property
tax receipts are projected to end the
year 8.5% above prior year
collections. The dotted line in the
Property Tax Collection Trend graph
shows the property tax trend
without these one-time adjustments.
In FY 2013-14, collections are expected to continue to increase another 6.5% from the
base level (excluding one-time revenues), to $13.1 million based on the February 2013
data provided by the Santa Clara County Assessors Office on the3-
14 assessment roll. Each month, the County of Santa Clara provides information on
status of the real property assessment roll for the upcoming year. The CPI adjustment
for the FY 2013-14 tax roll is expected to increase 2.0%. Contributing to this anticipated
growth in collections are rebounding commercial and residential property values.The
projected increase in property taxes is in line with the national and regi
the housing market.
88
TRANSIENT OCCUPANCY TAX
FY 2011-12 Actual
3,112,934
FY 2012-13 Amended
3,252,000
FY 2012-13 Estimate
3,697,000
FY 2013-14 Proposed
4,400,000
% of General Fund 8.4%
% Change from FY 2012-13 Amended 35.3%
Transient occupancy taxes (TOT) are levied on fivehotels located in the City at the rate
of 12% of room revenues. Receipts are up 10.7% compared to last year. In November
2011, 83% of voters approved
increasing the rate from 10 to
12%. This rate increase
contributed to the upwards
trend shown in the TOT Tax
Collection Trend graph to the
right. In addition, the new
Aloft Hotel, which opened in
December 2012, is projected
to significantly increase
ongoing TOT collections.
As shown in the chart below, average RevPar has been steadily in
2009-10. This trend is expected to continueas the economy recovers from the great
recession.
The TOT
FY 2013-14 Proposed
estimate of $4,400,000 represents a
19.0% increase over FY 2012-13
year-end projections, reflecting
the growth from the new Aloft
hotel and increases in room and
occupancy rates as a result of the
economic recovery.
89
UTILITY TAX
FY 2011-12 Actual3,264,896
FY 2012-13 Amended3,359,000
FY 2012-13 Estimate3,143,000
FY 2013-14 Proposed3,253,000
% of General Fund6.2%
% Change from FY 2012-13 Amended-3.2%
The utility user tax(UUT), approved by voters in 1990, is assessed on gas, electricity
and telecommunication service provided within the Citys jurisdirate of 2.4%
of billed charges. Revenues generated from thistax that can be used for general City
purposes.
The Citys tax rate is generally lower than that of other cities withi,
as shown in the chart to the right. In March 2002, voters approved extending the utility
taxs sunset date from 2015 to 2030.
Utility User Tax Comparison
This extension corresponded with the
Gas/ElectricCableWaterTelecom
extended debt maturity date resulting
Sunnyvale2.00%----2.00%
from the refinancing of debt for capital
Cupertino2.40%----2.40%
improvement projects. To maintain tax
Mountain
3.00%----3.00%
View
revenues currently received from
Los Altos3.50%3.20%3.50%3.20%
telecom services, voters passed a
Palo Alto5.00%--5.00%5.00%
measure in 2009 to update the
Gilroy5.00%4.50%--4.50%
ordinance to the changing technology
San Jose5.00%--5.00%4.50%
in this area.
UUT revenues are down 4.3% compared to last year and are projected to end the year
below budgeted levels due to lower electicity usage resulting from the large
investments in solar infrastructure by
educational institutions in Cupertino.
UUT revenues are projected to recover
in FY 2013-14 given the anticipated 5%
rate increase for Pacific Gas & Electric,
which comprises approximately 53%
of UUT revenue. Other rate increases
including Cal Water (14%) and San
Jose Water (21.5% - pending in the
Public Utilities Commission) will have
a slight impact on revenues.
90
FRANCHISE FEES
FY 2011-12 Actual2,808,136
FY 2012-13 Amended 2,845,000
FY 2012-13 Estimate2,837,000
FY 2013-14 Proposed2,905,000
% of General Fund5.6%
% Change from FY 2012-13 Amended2.1%
Franchise feesare received from cable, solid waste, water, gas and electricity
that operate in the City. The fees range from 1% to 12% of the
revenues depending on each particular agreement. As shown in the graph below, these
revenues are relatively steady and not sensitive to economic fluctuations.
Franchise fee revenues, are up 0.2% compared to last year and are projected to end the
year at $2,837,000, slightly below budgeted levels. The FY 2013-14 estimate assumes a
2.4% increase compared to the FY 2012-13 year-end projection in line with prior year
trends.
91
OTHER TAXES
FY 2011-12 Actual1,336,712
FY 2012-13 Amended 1,558,000
FY 2012-13 Estimate1,634,000
FY 2013-14 Proposed2,700,000
% of General Fund5.2%
% Change from FY 2012-13 Amended73.3%
Other taxes are comprised of business license taxes, construction taxes, and property
transfer taxes. As shown in the graph, business license taxes ar
construction and property transfer taxes are extremely volatile
economic fluctuations.
Major construction
projects, including
new structures at
Vallco Mall, the
Adobe Mixed-Use
project, AMC
Theaters, and Whole
Foods made this
revenue peak in FY
2006-07. Revenue
plummetedduring the
great recession but has
been increasing since 2010-2011 given major construction projects coupled with a strong
housing recovery. Construction revenues are up 360% compared to due to the
Rosebowl project. Business taxes and transfer tax collections are als
last year 6.6% and 0.8%, respectively.
With the Main Street, Homestead, Apple Alves Café, and Biltmore projects expected to
generate one-time construction tax revenues of $1.3 million in FY 2013-14, revenue
estimates are projected to increase 65.2% compared to current ye.
92
CHARGES FOR SERVICES
FY 2011-12 Actual2,880,399
FY 2012-13 Amended 2,099,000
FY 2012-13 Estimate3,800,000
FY 2013-14 Proposed4,514,660
% of General Fund8.7%
% Change from FY 2012-13 Amended115.1%
This category accounts for charges to users of City services fun
The City attempts to recover the cost of the services such as recreation fees and
planning, zoning, and engineering permit processing for new property development.
As such, this revenue source is
sensitive to economic
fluctuations, as shown in the
graph to the right. Revenues in
this category are up 39%
compared to last year. Large
development projects (Rosebowl,
Main Street, and Biltmore) are
expected to generate large one-
time revenues over the next two
years.
Beginning in FY 2013-14, enterprise funds, internal service funds, and special funds
also be charged for overhead services previously subsidized by t
cost allocation plan (CAP) charges are expected to generate $1,032,660 in FY 2013-14. In
addition, revenue previously allocated to the Miscellaneous Reve
allocated to Charges for Service for accuracy.
Given anticipated one-time development project revenues and new CAP charges,
Charges for Service are estimated to generate $4,514,000 in Gene
18.8% increase compared to FY 2012-13 year-end projections.
93
LICENSES & PERMITS
FY 2011-12 Actual2,900,936
FY 2012-13 Amended 4,346,000
FY 2012-13 Estimate3,250,000
FY 2013-14 Proposed3,480,000
% of General Fund6.7%
% Change from FY 2012-13 Amended-19.9%
Licenses and permits include fees for reviewing building plans, building inspections,
construction, tenant improvements, and commercial/residential installations for
compliance with state and municipal building codes.
Past referendums limited the
height and density of new
construction andbuilding of
condominium housing. Some
residential developers have
hesitated to invest in Cupertino
for fear that their project will not
be approved or will be reversed
by voter referendum. In
addition, many projects were
delayed due to difficulties withgiven the recession. This is reflected
financing or leasing
in the lower number of residential construction activity shown in the table below.
While permits are down, two large residential projects (Rosebowl and Biltmore
expansion) havegenerated significant permit revenues in FY 2012-13. Construction
valuation for commercial projects is up 33% compared to last yea
Main Street project. Overall, revenues in this category are up 16% in the current year
compared to last year. Commercial permit activity is projected to remain strong in FY
2013-14 with projected
PERMIT ACTIVITY
revenues of $3,480,000, which
YTD YTD YTD %
2011-2012(Feb 2012)(Feb 2012)Change
represents an increase of 7.1%
NUMBER OF PERMITS
compared to current year
SFD / Duplex325210188-10%
projected levels. This increase
Apartment474118-56%
is partially attributable to a
CONSTRUCTION VALUATION
fee increase approved by
Commercial$100 million$71 million$94 million33%
Industrial0000
Council on April 2, 2013.
94
USE OF MONEY AND PROPERTY
FY 2011-12 Actual647,858
FY 2012-13 Amended 875,000
FY 2012-13 Estimate650,000
FY 2013-14 Proposed660,000
% of General Fund0.8%
% Change from FY 2012-13 Amended-24.6%
The use of money and property category is comprised of General F
as well as facility and concession rental income of City-owned property. The Citys
portfolio is approximately $55 million. The volatility in this rthe
result of investment earnings as rental incomeis fairly steady.
Investment earnings are a
function of the amount of excess
cash available for investment,
current interest rates, and
composition of investments. The
Citys investment policy requires
investments to be made in this
order of priority: safety, liquidity,
and yield. The unprecedented
turmoil in the financial markets
and state cash flow problems
necessitated a weighting of the portfolio toward safety and lowe
Federal Reserve has kept short-term interest rates down to almost zero and has
increased the money supply to unfreeze credit markets and spur t
result, the rate of return was 0.26% in the last quarter.
Investment earnings are expected tobe low until the Federal Reserve increases interest
rates. Economists predict this will to occur in FY 2014-15 when the unemployment rate
is projected to fall below 6.5%. Revenue in this category is estimated to remain
relatively flat in FY 2013-14 at $660,000 or 1.5% above current year-end projections.
95
FINES AND FORFEITURES
FY 2011-12 Actual661,899
FY 2012-13 Amended 650,000
FY 2012-13 Estimate629,000
FY 2013-14 Proposed620,000
% of General Fund0.7%
% Change from FY 2012-13 Amended-4.6%
Fines and forfeiture account for revenues generated from vehicle, parking, and
miscellaneous code violations carried out by the County Sheriff
Enforcement officers. The recent downtrend in County fines resulting from lower court
assessed fines and forfeitures
hadleveled off in recent
years. In addition, parking
fines have been steadily
decreasing. Currently,
parking fines are down 22%
compared to last year given
two Sheriff Officers were
taken off the traffic unit for
two months.
Fines and forfeiture revenue is expected to remain relatively fl-14 at
$620,000.
INTERGOVERMENTAL
FY 2011-12 Actual413,146
FY 2012-13 Amended 315,000
FY 2012-13 Estimate426,000
FY 2013-14 Proposed265,000
% of General Fund0.5%
% Change from FY 2012-13 Amended-15.9%
Intergovernmental revenues are made up of federal, state, and regional grants,
including the COPS grant, and miscellaneous intergovernmental re. The FY 2013-
14 estimateassumes only ongoing grant revenue. Additional grant revenue willbe
recognized as it is received.
96
MISCELLANEOUS
FY 2011-12 Actual 294,744
FY 2012-13 Amended 100,000
FY 2012-13 Estimate 145,000
FY 2013-14 Proposed38,000
% of General Fund 0.0%
% Change from FY 2012-13 Amended-62.0%
Miscellaneous revenues previously included the sale of City property and Specific
revenues such as development fees from certain projects and entities.The fees related to
specific revenues will be allocated to the Charges for Service c
2013-14. The FY 2013-14 estimate is based on the anticipated sale of land to an adjac
property owner.
97
General Fund Expenditures
Estimates for the FY 2013-14 General Fund expenditures are based upon anticipated
personnel and non-personnel cost increases. This year department budgets reflect actual
projected costs based on a 3 year actual trend and any anticipated/known increased
costs in FY 2013-14. In addition, most budgets were given additional funds for any
unexpected expenditures. As shown in the chart below, FY 2013-14 expenditures are
estimated at $57.5 million, a 15.2% increases over the FY 2012-13 Amended Budget and
23.4% higher than FY 2012-13 year-end estimates.
GENERAL FUND EXPENDITURE SUMMARY
2011-2012 2012-2013 2012-2013 2013-2014 Percent
EXPENDITURES Actuals Amended Estimate Proposed Change
Personnel Costs
Employee Compensation 11,564,195 12,852,619 11,850,000 11,954,742 -7.0%
Employee Benefits 4,934,998 5,558,078 5,150,000 5,075,873 -8.7%
Total Personnel Costs 16,499,193 18,410,697 17,000,000 17,030,615 -7.5%
Non-Personnel Costs
Materials 3,098,779 3,652,884 3,600,000 3,546,528 -2.9%
Contract Services 12,283,422 15,333,345 14,733,000 12,847,522 -16.2%
Contingencies00 0 1,162,522 100.0%
Cost Allocation 2,561,6302,638,770 1,380,000 4,140,179 36.3%
Other Uses 00 0 1,256,000 100%
Capital Outlay & Sp Projects 403,3601,143,872 1,140,000 3,031,100 165.0%
Total Non-Personnel 18,347,19122,768,871 20,853,000 25,983,851 14.1%
Transfers 68,000 8,725,000 8,725,000 14,485,804 66.0%
TOTAL EXPENDITURES 34,914,384 49,904,568 46,578,000 57,500,270 15.2%
The largest General Fund operating expenditure categories include personnel costs
(29.6%), transfers to other funds (25.2%), and contract services (22.3%) as illustrated in
the FY 2013-14 General Fund Expenditures by Category chart on the next page.
Personnel Costs
Personnel costs total $17.0 million in FY 2013-14, comprising 29.6% of General Fund
expenditures. These costs are made up of salaries and compensation for benefitted staff
(70%), retirement benefits (19%), and other fringe benefits (11%), including health
coverage. Costs were calculated by taking an extract of payroll system inf
individual position-level information was then reviewed, corrected, and updated by
98
FY 2013- 14 General Fund Expenditures
by Category
Net Transfers
Personnel Costs
25%
30%
Capital Outlay &
Special Projects
5%
Contract Services
23%
Other Uses
Materials
2%
6%
Cost Allocation
7%
Contingencies
2%
each department to include current vacancies and filled positions, accurate salary step
status, as well as any position reallocations. Also, all categories of benefit costs in the
coming year were projected. The most recent retirement plan and health plan
information for each position was also updated from the payroll system. Not included
in personnel costs, is the ongoing contribution for retiree heal
which is included in the transfers category.
The chart to the right shows the increases for retirement, vision, dental, and life
insurances that were assumed in developing FY 20013-14 personnel budgets. Although
no agreement has been reached
Anticipated Benefit Cost IncreasesIncrease
between the City and its
Life Insurance3.60%
bargaining units, a 3% increase in
Accidental Death & Dismemberment Insurance3.60%
total compensation is included in
Vision Insurance4.30%
the Proposed Budget as an
Retirement3.40%
estimate.
Total Compensation (estimate)3.00%
A total of 133.85 FTEs are budgeted in FY 2013-14, down from 14013. This
net reduction of 7.21 FTE represents a 5.1% decrease in staffing. As a result, budgete
personnel costs are increasing only 0.2% compared to the FY 2012-13 projections despite
estimated cost increases. The decrease in staffing is mainly duethe transfer of City
Channel and the City Website from the General Fund to an Interna(ISF),
which resulted in the reallocation on 4.10 FTE from the General to the new ISF. In
99
addition, as part of the development of the FY 13-14 Proposed Budget, staff reviewed
the sources of funding staff was currently being charged to resulting in some employees
beingreallocated from the General Fund to an Enterprise, Internal Ser
Revenue fund. Lastly, the Proposed Budget eliminates defunds some vacant positions
and recognizes savings from full-time positions that are being permanently filled by
part-time staff.
Non-Personnel
Non-personnel costs total $26.0 million in FY 2013-14, comprising 45.2% of General
Fund expenditures. These costs are made up of contractual services (49.4%), cost
allocation charges (15.9%), materials (13.6%), capital outlays a
(11.7%), other uses (4.8%), and program contingencies (4.5%). Costs were developed
based on actual expenditures in prior years, and then adjusted for FY 13-14 funding
needs. One-time projects were moved to a separated category in FY 13-14 to ensure that
expenditure trends reflect ongoing expenditure needs. This new approach has led to
decreases in ongoing expenditures for contract services (16.2%) and materials (-2.9%)
compared to the current year Amended Budget.
Given this tightening of budgeted expenditures, contingencies totaling 15.0% of the
total General Fund budget for contractual services and supplies
been established. This contingency level is recommended by the G
Officers Association. Of the 15.0% contingency, 10.0% is allocated proportionately
amongst operating programs based on each programs share of General
for contractual services and supplies and materials. The remaini.0% will be
allocated to the City Managers Discretionary Program. Program c
may be used to cover unanticipated program expenses at the departments discreti
while the use of the City Managers Discretionary Program will r
approval. This brings total contingencies to 15%. This percentage is cons
practices adopted by the Governmental Accounting Standards Board (GASB) which
recommends a 5-15% contingency.
Cost Allocation expenditures related to ISF charges for service mainly driven by the
new Internal Service Fund for City Channel and City website. Chin cost
allocation methodologies in Information Technology and Workers'
described in the budget message also contributed to this increas This change has
resulted in $4.1 million in costs to the General Fund.
100
General Fund Transfers
Transfers out represent transfers of monies out of the General F
funds. These transfers provide resources to the receiving fund to su
capital project costs. For Fiscal Year 2013-14, budgets have been established for the
following transfers.
Fund Program Transfers
Debt Service Debt Service $3,079,000
Total Debt Service Funds 3,079,000
Special Revenue Storm Drain Main Master Plan Update 75,000
Special Revenue Calabazas Crk (Bollinger) Outfall Repair 135,000
Special Revenue Non Point Source 135,000
Special Revenue HCD General Administration 68,952
Special Revenue CDBG- Capital Grants66,852
Special Revenue Below Market Rate Housing 76,000
Special Revenue Street Pavement Maintenance 750,000
Special Revenue McClellan Sidewalk Improvements 250,000
Special Revenue Accessibility Transition Plan Update 50,000
Total Special Revenue Funds 1,606,804
Capital Projects Spts Ctr Tennis Court Retaining Wall 250,000
Capital Projects SCCP Chain MP-McClellan to SCB 300,000
Capital Projects Park Path Repairs Phase 3 90,000
Capital Projects Trail Resurfacing Sports Field Phase 3 30,000
Capital Projects McClellan Restroom & Site Access 110,000
Capital Projects Environ Ed Ctr-Solar PV System50,000
Capital Projects Quinlan Fiber Installation50,000
Capital Projects Senior Center Various Improvements 160,000
Capital Projects Sports Center Various Improvements 58,000
Capital Projects City Hall Distributed Antenna System 125,000
Capital Projects Civic Center Master Plan Projects 400,000
Capital Projects Public Bldg Solar Install-Service Center 310,000
Capital Projects Capital Improvement Reserve 5,000,000
Capital Projects Infrastructure Reserve 100,000
Total Capital Project Funds 7,033,000
101
Fund Program
Enterprise Golf Course 230,000
Enterprise Sports Center 154,000
Total Enterprise Funds 384,000
Internal Service Information Technology 273,060
Internal Service Information Tech Equip Acquisition 59,940
Internal Service Government Channel 35,334
Internal Service Gov't Channel--Special Project 4,500
Internal Service City Web Site 10,166
Internal Service Disability Claims 65,920
Internal Service Leave Payouts 234,080
Internal Service Retiree Medical Insurance 1,700,000
Total Internal Service Funds 2,833,000
TOTAL TRANSFERS $14,485,804
102
GENERAL FUNDRESERVES AND
CLASSIFICATION OF FUND BALANCE
The Government Accounting Standards Board (GASB) Statement No. 5
categories for the classification of fund balance: Non-spendable, Restricted, Committed,
Assigned and Unassigned.
Although only the General Fund is addressed in this section, Sta
to the SpecialRevenue and Capital Project funds as well.
Non-spendable fund balance includes amounts that are not in a spendable form or are
legally orcontractually required to be maintained intact. Loansreceivable orprepaid
expenses comprise this category in the City.
Restricted fund balance includes amounts that can be spent only for the spe
purposes stipulated by constitution, external parties (such as creditors, grant prov
or contributors) or through enabling legislation. Franchise fees collected for public,
educational, and governmental access purposes comprise this clas
Committed fund balance includes amounts that can be used only for the spec
purposes determined by a formal action of the governments highest level of decision-
making authority, such as the City Council. Commitments may be changed or lifted
only by the government taking the same formal action that imposed the constraint
originally. The City has no fund balance in this category.
Assigned fund balance is comprised of amounts intended to be used by the
government for specific purposes that are neither restricted nor committed. Intent can
be expressed by the governing body or by an official body to which the governing body
delegates the authority. Reserves discussed in the Reserve and Use of One Time Funds
Policy are assigned to this classification. General Fund assigne
2013 are projected to be at policy levels.
Unassigned fund balance is the classification for the General Fund and includes all
amounts not contained in the other classifications. Unassigned amounts are technica
available for any purpose.
103
FISCAL YEAR 2013-14 PROPOSED BUDGET
GENERAL FUND BALANCE CLASSIFICATION
Actual Amended Projection Proposed Proposed
CLASSIFICATION 2011-122012-13 2012-2013 Changes 2013-14
Non Spendable
Loans Receivable 937,011 937,011 937,011 937,011
Prepaid Items 66,428 66,428 66,428 66,428
Total Non Spendable 1,003,439 1,003,439 1,003,439 - 1,003,439
Restricted
Public Access Television 695,564 695,564 695,564 695,564
Total Restricted 695,564 695,564 695,564 - 695,564
Committed
None in this classification - - - -
Total Committed - - - - -
Assigned
Economic Uncertainty I 12,500,000 12,500,000 12,500,000 - 12,500,000
Economic Uncertainty II 1,400,000 1,400,000 1,400,000 - 1,400,000
Economic Fluctuation 2,000,000 2,000,000 2,000,000 - 2,000,000
PERS 500,000 500,000 500,000 - 500,000
One Time Revnue 1,329,297 - - - -
Equipment Fund Loan for 1A 504,497 - - - -
Reserve for Encumbrances 172,659 172,659 172,659 172,659
Revenue Liability - - - 3,920,000 3,920,000
General Building 357,449 357,449
Total Assigned 18,406,453 16,400,000 16,572,659 4,450,108 20,850,108
Unassigned 6,496,719 2,666,432 14,010,513 - 4,421,454
TOTAL FUND BALANCE 26,602,175 20,765,435 32,282,175 4,450,108 26,970,565
104
Five Year
Budget Forecast
105
Five-Year General Fund Forecast
The financial forecast is a planning tool that helps staff ident
anticipate the longer term consequences of budget decisions. The forecast tools can be
been instrumental in modeling the effects of such recent issues as rising retirement
system costs, increases in employee compensation, and potential scenarios of future
revenue performance.
The forecast is not a plan but a model based on cost and revenue
updated regularly as new information becomes available. Of these components
costs projections based on known costs, are relatively reliable.
the other hand, are based on assumptions related to future econo
are fraught with uncertainty. Economic forecasts in the financial market
swing from optimistic to pessimistic on a seemingly daily basis
difficulties of committing to a particular prediction of the future. For thie
forecast should be updated regularly.
A discussion of both the national and local economic outlooks us
revenue estimates for the 2013-2014 Forecast is discussed below. Key economic
forecasts were reviewed in the development of the revenue estimates, including the
national, State and regional economic forecasts produced by the
Office, Californias Legislative Analysts Office (LAO), Beacon Economics, and City of
San José. The City also uses a sales tax consultant to assist in the development of sales
tax revenue estimates.
While economic conditions are the primary drivers for economically sensitive revenues
like the sales tax and property tax categories, performance is p
factors for non-economically sensitive categories such as the utility user tax and
franchise fee categories. These revenue categories are more heavily impacted by rate
changes, energy prices, and consumption levels. Collections from
federal agenciesare primarily driven by the grant and reimbursement funding available
from these agencies. As a result, these General Fund revenues ex
net gain or loss in times of an economic expansion or slowdown.
projections based upon a careful examination of the collection history and patterns as
they relate to such factors as seasonality and performance in th
that the City is most likely to encounter in the coming year.
106
National Economic Outlook
Moderate Economic growth is likely during the next two to three
several economic forecasts. Growth will be driven by the housing
over the long term, the expansion of domestic energy production resulting from
boom in natural gas. With interest rates at historic lows and month
many are entering the housing market and developers are responding to this increase in
demand. This recovery is also expected spur construction jobs an
materials and components, such as appliances, many of which are domest
produced.
Economists are expecting thegrowth in the economy tobe hampered by economic
weakness abroad, automatic federal spending or sequester cuts, and recent tax hikes.
Europe and Japan are still in recession and growth is slowing in emerging m
Brazil, China, and India causing a slowdown in demand for U.S. e At the federal
1
level, the automatic spending cuts that took effect on March 1,
reduce federal spending by $600 billion (equivalent to 4% of the econ
course of the forecast period. The effects of sequestration alon
2 percentage-point cut in the Social Security payroll tax and increase in tax
income above a certain threshold are expected to suppress economic growth, according
to the Congressional Budget Office.
2
Cupertino Economic Outlook
The outlook for Cupertino and the Silicon Valley overall is posi
with growth likely to level off in the out years of this Forecast. Given the Silicon
Valleys concentration of high tech companies, thestrength in the technology sector as
well as continued improvement in the housing sector are expected to grow the local
economy through 2014. Property taxes, in particular, are expected to have a strong
performance through FY 2014-15 then temper as interest rates begin to rise.
Current residential construction projects already in the pipeline are expected to
continue generating strong development-related revenue for the Citys coffers.
Commercial construction is also expected to generate large one-time dollars through FY
2013-14. However, these on-time revenues are projected to level off in FY 2014-15.
Development projects that have yet tobe approved and permitted were not included in
this Forecast out of prudence. It would be risky to rely on these one-time revenues
given uncertainty around timing and general volatility of develo.
1
The UCLA Anderson Forecast for the Nation and California, Beyon
2
The Budget and Economic Outlook: Fiscal Years 2013 to 2023. Co
107
Additionally, the Forecast assumessales tax revenue will drop in FY 2013-14 with
steady growth in the out years. Cupertino will be losing two of its top three sales tax
generators in FY 2013-2014, which will reduce ongoing sales tax revenue by
approximately $2.0 million. At the same time, double-digit growth in business-to-
business sales tax driven by strong growth in the technology sec
continue. Instead, the Forecast assumes steady growth in the outAs issues
related to the Federal Budget and U.S. debt are addressed, state and local economies
could be negatively impacted. One fear is that cuts in defense could impact the local
technology industry.
The City is currently in a dispute with the Board of Equalizatio
sales tax receipts from a top sales tax generator that were allegedly disbursed
incorrectly to the City. If the City were required to fully repay, the total cost would be
$10.6 million plus any additional revenue collected in the curre($1.8 million
estimated for FY 2012-13). TheForecast assumes that a reserve is built up over the
forecast period to prepare for this possibility and that no addi
are generated from this company.
In summary, the slow but steady recovery from the greatrecession is expected to
continue impacting the Citys revenue performance. The economically sensitive
revenues, such as sales tax and property tax receipts, are expected to experience
moderate growth over the forecast period. Development-related revenue such as
licenses and permits, construction tax, and charges for service are expec
in FY 2013-14 due to one-time projects. However, these revenues are expected to drop in
the out years once these one-time projects are complete.
As shown in the chart on the next page, operating expenditures are expected to exceed
operating revenues in the first two years of the forecast. In addition, reserve levels are
projected to increase as the City proactively prepares for futur
Therefore, fund balance will needed to balance the budget in the next two year. T
expected to reduce the current year estimated fund balance level
to a low of $518,000 in FY 2014-15, slightly above the minimum fund balance policy
level. Fund balance is expected to increase to $7.5 million by the end of the fecast
period.
108
FIVE-YEAR GENERAL FUND FORECAST
FY 12-13 FY 13-14FY 14-15 FY 15-16FY 16-17 FY 17-18
Estimate ProposedForecastForecast Forecast Forecast
BEGINNING FUND BALANCE
Assigned/Other $20,105,456 $18,271,662 $22,191,662 $23,936,662 $26,531,662 $28,751,662
Unassigned 6,496,719 14,010,513 4,778,903 518,482 1,899,563 4,264,800
TOTAL BFB26,602,175 32,282,175 26,970,565 24,455,144 28,431,225 33,016,462
Revenue52,258,00052,188,66050,401,00052,201,000 53,892,00055,649,000
Expenditures(46,578,000)(57,500,270)(52,916,421)(48,224,919) (49,306,763)(50,248,152)
(5,311,610)(2,515,421)3,976,081 4,585,2375,400,848
NET REV/EXP5,680,000
ENDING FUND BALANCE
Assigned/Other 18,271,662 22,191,662 23,936,662 26,531,662 28,751,662 30,871,662
Unassigned14,010,513 4,778,903 518,482 1,899,563 4,264,800 7,545,648
TOTAL EFB$32,282,175 $26,970,565 $24,455,144 $28,431,225 $33,016,462 $38,417,310
General Fund revenues (exclusive of Beginning Fund Balance) are shown to increase
from $52.2 million in FY 2013-14 to $55.6 million in FY 2017-18, with an average annual
growth rate of 1.68% per year.Each General Fund revenue category is discussed in the
material that follows.
FIVE-YEAR SALES TAX FORECAST
FY 12-13FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18
Estimate ProposedForecast Forecast Forecast Forecast
Sales Tax
17,602,000 16,215,000 16,864,000 17,555,000 18,257,000 18,987,000
The Citys sales tax heavy reliance on the volatile business-to-business sector has made
it vulnerable to large swings in
revenue. Currently, the Citys
largest three sales tax generators
all technology companiesaccount
for approximately 71% of the Citys
total sales tax. With the loss of two
of those top three sales tax
generators, overall sales tax is
projected to decrease by 7.9% in FY
2013-14 compared to the FY 2012-
109
13 year-end estimated level. Moderate growth in base sales tax revenues then
anticipated to grow moderately at a rate of approximately 4%annually in the out years.
As shown in the chart below, sales taxes are expected to recover
end of the forecast period.
Given the volatility of business-to-business revenue, which accounts for 75% of the
Citys sales tax, akey goal of the Citys long-term fiscal strategic plan is to diversify by
building up the general retail and food product sectors. Development projects such as
the Rosebowl andMain Street Cupertino are expected to generatenew or replacement
retail. Once complete, these developments shouldhelp balance retail sales with
business-to-business revenues.
FIVE-YEAR PROPERTY TAX FORECAST
FY 12-13 FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18
Estimate ProposedForecastForecastForecast Forecast
Property Tax
14,433,000 13,138,000 13,926,000 14,622,000 15,207,000 15,815,000
The strong housing recovery is projected to continue through FY 2014-15 with year-
over-year growth in property tax receipts of about 6%. Given the Federal Reserves
intention to keep interest rates low until unemployment falls to, it is anticipated
strong growth for the next twoyearswith annual growth tapering to 4% by the end of
the forecast period.
Our projections align with the LAO forecast, which anticipates the recent strength in the
housing sector to continue throughout
the forecast period with an uptick in
housing starts and strong growth in
assessed value in the 5% range.The
3
assessed value of real property is
anticipated to grow roughly 7%
according to data released by the
Santa Clara County Assessors Office.
3
The 2013-14 Budget: Californias Fiscal Outlook. Legislative Analysts Office, November 2012.
110
FIVE-YEAR TRANSIENT OCCUPANCY TAX FORECAST
FY 12-13FY 13-14FY 14-15 FY 15-16 FY 16-17FY 17-18
EstimateProposedForecast Forecast Forecast Forecast
Transient Occupancy
3,697,0004,400,000 4,550,000 4,682,000 4,808,000 4,938,000
Transient occupancy tax
collectionsare estimated to
increase by 19% in both the
current year and in FY 2013-
2014 due to the increase
number of rooms resulting
from the opening of the new
Aloft Hotel in December 2012
coupled with higher occupancy
and room rates given strong
business-to-business activity.
The forecast assumes that out year growth tracks with theprojected national gross
domestic product (GDP) as a proxy for economic activity. Available economic forecasts
project annual GDP grow to be 3.4% in FY 2014-15 and fall to 2.7% by the end of the
forecast period.
FIVE-YEAR LICENSES & PERMITS FORECAST
FY 12-13 FY 13-14FY 14-15 FY 15-16 FY 16-17 FY 17-18
Estimate Proposed ForecastForecastForecast Forecast
Licenses & Permits
3,250,000 3,480,000 2,910,000 2,994,000 3,075,000 3,158,000
Licenses and Permit collections are
expected to continue its strong
growth in the first year of the
forecast as plan check fees and
building permit fees are collected
for the large projects currently in the
pipeline. These projects include: the
Mains Street mixed use project,
Biltmore mixed use project, Apple
Alves Café, and the Homestead
shopping center.
111
Anticipated projects that have yet to be approved and or permitt
this forecast as it would be risky to rely on these one-time revenues. On one hand,
delays are common and the City would run the risk of having to pare downbudgeted
expenditures if delays occurred. In addition, financing issues h
projects in the past. This year, the City was forced to reduce b expenditures by
$16 million when budgeted Apple 2 Campus revenue was not receive
planned development projects that have yet to be approved and pe
reduces its exposure to this volatile revenue source.
The forecast assumes that out year growth tracks with projected
proxy for economic activity.
FIVE-YEAR CHARGES FOR SERVICES FORECAST
FY 12-13FY 13-14 FY 14-15FY 15-16FY 16-17 FY 17-18
EstimateProposed Forecast Forecast ForecastForecast
Charges for Services
3,800,0004,514,660 2,872,000 2,927,000 2,983,000 3,043,000
Charges for services
collections are expected to
increase in FY 2013-14 due to
planning, zoning, and
engineering permit fees
related to development
projects. As these projects are
completed, revenues are
expected to go down to base
levels and track with growth
in GDP.
In addition, new cost allocation charges being implemented in FY-14 are expected
to increase collections by about $1.0 million ongoing.
112
FIVE-YEAR FORECAST -OTHER REVENUE
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
Estimate Proposed Forecast Forecast Forecast Forecast
Utility User Tax
3,143,0003,253,000 3,286,000 3,319,000 3,352,000 3,386,000
Franchise Fees
2,837,0002,905,000 2,954,000 3,010,000 3,067,000 3,128,000
Other Taxes
1,634,0002,700,000 1,438,000 1,480,000 1,520,000 1,561,000
Intergovernmental
426,000265,000 265,000 265,000 265,000 265,000
Use of Money & Property
650,000660,000 670,000 680,000 690,000 700,000
Fines & Forfeitures
629,000620,000 620,000 620,000 620,000 620,000
Miscellaneous/Non-Op
157,00038,000 46,000 47,000 48,000 48,000
Utility user taxes are not sensitive to economic fluctuations as they are based on
and rates. The forecast factors in known rate increases then assumes steady annual
growth of 1% based on historical trend data to account for incre
Franchise fee agreements are not anticipated until 2015 when the solid waste
management contract is up for renewal. Given that the majority o
agreements have escalators based on CPI, our forecast assumes an
collections tracks with CPI.
Other taxes made up of construction, property transfer, and business license are
estimated to peak in FY 2013-14 given a $1.4 million in anticipated construction taxes
from the Rosebowl, Biltmore, Homestead, Apple Alves Café, and Main Street projects.
The Forecast assumes collections to go down to base levels in FY-15 and track with
GDP growth in the out years.
Intergovernmental taxes are assumed to remain at base levels throughout the forecast
period. Only ongoing grants are assumed in the Forecast.
Use of money and property is expected to remain relatively flat throughout the forecast
period with assumed annual growth of approximately 1.5% based on
conservative investment strategy. While interest rates are expecrease
beginning in FY 2014-15, the Forecast will not be updated to account for interest rat
increases until the Federal Reserve makes an announcement on whe
rates will increase.
Fines and Forfeitures have been trending down in the last few years. However, based on
service enhancements included in the Sheriffs contract beginning in FY 20-15,
113
collections are not anticipated to continue falling. The Forecas
remain flat in the out years.
Miscellaneous and non-operational revenue assumed in the Forecast is based on estimated
collections from the sale of land to an adjacent property owner in FY 2013-14 and
revenue from the repayment of General Fund loan. Specific revenues related to
development fees from certain projects and entities will be allocated to the Charges for
Service category beginning in FY 2013-14.
FIVE-YEAR GENERAL FUND EXPENDITURE FORECAST
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
Estimate Proposed Forecast Forecast Forecast Forecast
Personnel Costs 17,000,000 17,030,615 17,648,826 18,198,208 18,776,679 19,400,005
Non-Personal (ongoing) 18,333,000 21,696,751 22,065,596 22,440,711 22,867,084 23,307,148
Non-Personal (one-time) 2,520,000 4,287,100 0 0 0 0
Total Non-Personnel20,853,000 25,983,851 22,065,596 22,440,711 22,867,084 23,307,148
Transfers 8,725,000 14,485,804 13,202,000 7,586,000 7,663,000 7,541,000
Total Expenditures 46,578,000 57,500,270 52,916,421 48,224,919 49,306,763 50,248,152
An in-depth analysis of the General Fund expenditure categories was co
develop the FY 2013-14 expenditure estimates included in this Forecast. As displayed
the chart above, General Fund expenditures are projected toincrease from $57.5 million
in FY 2013-14 to $50.2 million in FY 2017-18, with an average growth rate of -2.4% per
year.
It is important to note that the Forecast is adjusted to eliminate one-time
additions/deletions and annualize partial year allocations that were included
2012-2013 Adopted Budget. Various one-time additions totaling $4.3 million scheduled
to expire in June 2014 were eliminated in the out years of the Forecast.
The following discussion focuses on the assumptions used for est
expenditure categories in the General FundForecast.
Personnel Expenditures
While personnel costs in FY 2013-14 are decreasing due to reallocations and position
eliminations, costs are projected to increase 3.3% annually in t
Forecast. As discussed in more detail below, these cost increase
assumed changes in salary and retirement costs.
114
Salary and Compensation
The City is currently negotiating employee salary and benefits w
While the Proposed Budget assumes a 3% increase in total compens
the forecast will need to be amended based on the final results
Personnel costs (assuming the 3% increase in total compensation)
2.7% annually over the forecast period mostly due to salary step increases. A 2%
increase for part-time salary increases is also assumed.
Health Benefits
Health benefits account for about 9% of all personnel costs in t
made up of health insurance costs. Given that the City pays empl
amountfor health and dental insurance costs, as opposed to covering a percentage
premiums,cost increases in health and dental are fully absorbed by employ
escalator is assumed vision coverage, which is fully paid for by
employee contribution.
While not factored into the forecast, there is uncertainty aroun
implementation of the Affordable Care Act (ACA) will affect the
2018, the so called Cadillac Tax will impose an excise tax for any employer-sponsored
health coverage, including dental and vision coverage, whose value exceeds $10,200 per
year for individuals and $27,500 for families. A 40% excise tax will be imposed on the
amount that exceeds the predetermined thresholds. Most of the Ci
plans would fall under the definition of a Cadillac plan, which would in
Citys cost of providing health benefits to employees.
Retirement Benefits
The chart below shows the current breakdown of retirement costs
employees for the three retirement tiers. Virtually all employees in the City are
currently covered under the Tier 1 retirement system. Savings fr
are not expected to be substantial for another 10-15 years.
115
Significant investment losses experienced by CalPERS during the
resulted in overall funded status of the retirement system dropp Given the
4
economic recovery, the funded status of the system has improved However,
5
the desired goal is 100% funded status, where assets on hand are equal to the desired
level of assets needed to pay pension benefits. After a thorough analysis, CalPERS
actuaries determined the retirement system was at significant ri
dangerously low funded status levels under existing actuarial policies.
This prompted the CalPERS Board to adopt revised actuarial polic
the system to 100% funded level within 30 years. The new method
the asset smoothing period from 15 years to 5 years and paying g
fixed 30 year period with a 5-year ramp up at the beginning of the 30-year period and a
5-year ramp down at the end. The new method is expected to increas
retirement contributions beginning in FY 2015-16.
CalPERS has yet to provide the City with estimated contribution
new smoothing methodology. Staff, therefore, reviewed the CalPER reports on the
proposed method, which provided models of how the proposed chang
public agency retirement rates. Based on staffs preliminary est
annual retirement rate increase assumed in the Forecast is 6.4%.edicted to
level off after the 5-year ramp up period, which will begin in FY 2015-16.
Other Benefits
The Forecast assumes an annual 2% cost escalator for life insurance, long-term disability
insurance, and the employee assistance program. Workers compensation costs var
widely depending on the number and type of claims, which makes t
hard to predict. The forecast assumes a 5% annual increase. No i
forecasted for the following benefits: car allowance, internet amedical
pay, stand by pay and recreation bucks.
Non-Personnel Expenditures
Non-personnel expenditures in FY 2013-2014 were adjusted to remove one-time uses
and build forecast projections off of base levels. For the out years of the Forecast, a
growth rate based on projected CPI has been assumed from the FY 2013-14 non-
personnel base levels in each of the four years. The average growth rate for the non-
personnel category is 3.0% annually.
CalPERS Pension & Health Benefits Committee, Agenda Item 9A: Amo
4
Methods for Retirement Trust Funds. April 16, 2013.
See Footnote #1.
5
116
FY FY FY FY FY FY
2012-13 2013-142014-15 2015-16 2016-17 2017-18
3,179,000
Debt Service 3,181,000 3,079,000 3,180,000 3,174,000 3,177,000
1,700,000
Retiree Medical1,400,000 1,700,000 1,700,000 1,700,000 1,700,000
4,581,000 4,779,000 4,880,000 4,874,000 4,877,000 4,879,000
Total
Transfers Out to Other Funds
0
Information Technology Fund 200,000 333,000 0 0 0
250,000
Compensated Absence 75,000 300,000 250,000 250,000 250,000
0
City Channel0 50,000 0 0 0
0
Equipment Fund 549,000 0 0 0 0
250,000
Total Transf.Out to Other Funds 824,000 683,000 250,000 250,000 250,000
Capital Project Transfers
100,000
Infrastructure Reserve100,000 100,000 100,000 100,000 100,000
0
Capital Improvement Projects 1,320,000 1,933,000 3,294,000 0 0
0
Capital Impr. Project Reserve 0 5,000,000 0 0 0
0
Storm Drain Improvement Project 0 210,000 75,000 0 0
0
Transportation Capital Projects 1,150,000 300,000 350,000 200,000 200,000
750,000
Transportation-Base Funding 750,000 750,000 750,000 750,000 750,000
0
Civic Center Project 0 0 2,000,000 0 0
3,320,000 8,293,000 6,569,000 1,050,000 1,050,000 850,000
Total Capital Project Transfers
General Fund Subsidies
326,000
Transportation 7,000 237,000 280,000
190,000
Env. Mgmt./Clean Creeks/Storm 0 135,000 150,000 170,000 180,000
0
Affordable Housing / BMR 0 212,000 0 0 0
214,000
Blackberry Farm Golf Course 0 230,000 685,000 205,000 210,000
171,000
Sports Center 0 154,000 152,000 164,000 168,000
661,000
Recreation Fund 0 0 509,000 636,000 648,000
0 731,000 1,503,000 1,412,000 1,486,000 1,562,000
Total General Fund Subsidies
7,541,000
TOTAL TRANSFERS 8,725,000 14,486,000 13,202,000 7,586,000 7,663,000
Transfers represent the General Funds contributions to other Ci
debt payments, pay retiree health costs, finance capital projects, replenish capital project
reserves, acquire newequipment, and to subsidize enterprises and operations. With the
implementation of full cost allocation in FY 2013-14, General Fund expenseswill be
shifted to other City funds causing some of those funds revenue
expenses and necessitating the use of fund balances to cover expenses. The General
Fund benefits in the near term with the cost shift, however, aft fund balances in those
other funds are drawn down to minimum levels, and absent aggressive revenue or cost
actions in those other funds, General Fund subsidies are projected to kick in and
increase in the outer years of the Forecast in order to maintain those fund balance
minimums.
117
FIVE-YEAR GENERAL FUND RESERVE FORECAST
Forecast Forecast Forecast Forecast Forecast
FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18
Economic Uncertainty I $12,500,000 $12,500,000 $12,500,000 $12,500,000 $12,500,000
Economic Uncertainty II 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000
Economic Fluctuation 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000
General Building 357,449 357,449 357,449 357,449 357,449
PERS 500,000 500,000 600,000 700,000 700,000
Revenue Liability 3,920,000 5,665,000 8,160,000 10,280,000 12,400,000
Total Reserves $20,677,449 $22,422,449 $25,017,449 $27,237,449 $29,357,449
General Fund reserves are projected to increase by $8.7 million
As part of the FY 2013-14 Proposed Budget, staff recommends creating a Revenue
Liability Reserve to prepare for a possible repayment of past tax receipts from a top tax
generator that were disbursed incorrectly to the City, accordingState. If the City
were required to fully repay, the total cost would be $10.6 mill
revenue collected in the current year ($1.8 million estimated for FY 2012-13). This City
has taken actionsto try to prevent the State from requiring repayment of already
collected and expended receipts from prior years. However, staffthat a
reserve is built up over the forecast period for the full amount of the estimated revenue
liability ($12.4 million). No additional tax receipts from this companyis assumed in this
Forecast, however, any funds that are generated in future year a
set aside in this reserve.
In addition, staff recommends that the existing PERS Reserve be
by the end of the forecast period to account for uncertainties r
implementation of CalPERS new smoothing methodology and other un
to the assumed rate of return and demographic assumptions that C
to consider in the coming years as these could result in large increases to retirement
costs.
FIVE-YEAR GENERAL FUND BALANCE FORECAST
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
EstimateProposed Forecast Forecast Forecast Forecast
$14,010,513 $4,421,454 $536,033 $1,542,114 $3,907,351 $7,188,199
Higher than anticipated ending fund balances in FY 2011-12 totaling $6.5 million
coupled with larger than budgeted revenues and lower than budget
FY 2012-13 are estimated to result in an ending fund balance of $14.0 mi-
13. Large investments in Capital projects and one-time operating projects totaling $3.0
118
million will lead to a reduction infund balance in the first two years of the Forecast.
This is expected to reduce the current year estimated fund balanmillion
to $518,000 in FY 2014-15, slightly above the minimum fund balance policy level
established by Council. Fund balance is expected to increase to $7.5 million by the en
of the forecast period given one-time projects are not included in this Forecast.
119
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES -REVENUE
2011-20122012-20132012-2013FIVE YEAR FORECAST
FUNDActualsAmendedProjection2013-20142014-20152015-20162016-20172017-2018
GENERAL FUND
Sales Tax17,326,46016,492,00017,602,00016,215,00016,864,00017,555,00018,257,00018,987,000
Property Tax11,915,06614,762,00014,433,00013,138,00013,926,00014,622,00015,207,00015,815,000
Transient Occupancy3,112,9343,252,0003,697,0004,400,0004,550,0004,682,0004,808,0004,938,000
Utility Tax3,264,8963,359,0003,143,0003,253,0003,286,0003,319,0003,352,0003,386,000
Franchise Fees2,808,1362,845,0002,837,0002,905,0002,954,0003,010,0003,067,0003,128,000
Other Taxes1,336,7121,558,0001,634,0002,700,0001,438,0001,480,0001,520,0001,561,000
Licenses & Permits2,900,9364,346,0003,250,0003,480,0002,910,0002,994,0003,075,0003,158,000
Use of Money & Property647,858875,000650,000660,000670,000680,000690,000700,000
Intergovernmental413,146315,000426,000265,000265,000265,000265,000265,000
Charges for Services2,880,3992,099,0003,800,0004,514,6602,872,0002,927,0002,983,0003,043,000
Fines & Forfeitures661,899650,000629,000620,000620,000620,000620,000620,000
Miscellaneous/Other294,744100,000157,00038,00046,00047,00048,00048,000
TOTAL REVENUE47,563,18550,653,00052,258,00052,188,66050,401,00052,201,00053,892,00055,649,000
120
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - REVENUE
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
SPECIAL REVENUE FUNDS
STORM DRAIN IMPROVEMENT
Investment Earnings15511111
Developer Fees81105105100100100100100
Transfer from General Fund00021075000
TOTAL82110110311176101101101
PARK DEDICATION
Park Dedication Fee561501,712200200200200200
Investment Earnings1101011111
TOTAL571601722201201201201201
ENVIRON. MGMT./CLEAN CREEKS/STORM DRA
Investment Earnings01111111
Fees367365365365365365365365
Transfer from General Fund6800135150170180190
TOTAL435366366501516536546556
TRANSPORTATION
Investment Earnings110122222
Transfer from General Fund7501,9001,9001,0501,1071,1871,2301,076
Transfer from Capital Reserves2000000000
Vehicle Registration Fee0301329330330330330330
Grants675005002,3850000
Gasoline Tax1,6451,4711,5431,7171,7341,7521,7691,787
TOTAL26634182427354843173327133313195
HOUSING & COMMUNITY DEVELOPMENT
Investment Earnings 83083030313132
Grants227310310310301301292283
Loan Repayments845101515151515
Housing Mitigation Fees1775027010050505050
Transfer from General Fund0002120000
TOTAL420435598667396396388380
RDA SUCCESSOR AGENCY
Investment Earnings30000000
Property Taxes2020000000
TOTAL2050000000
121
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - REVENUE
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
DEBT SERVICE FUNDS
PUBLIC FACILITIES CORPORATION
Debt Refinancing44,8240000000
Transfer from General Fund3,5343,1813,1813,0793,1803,1743,1773,179
TOTAL 48,358 3,181 3,181 3,079 3,180 3, 174 3,177 3,179
CAPITAL PROJECTS FUNDS
CAPITAL IMPROVEMENT PROJECTS
Transfers from Capital Reserves2202,4782,4785900000
Transfers from General Fund0001,9335,294000
Transfers from Recreation Programs00000000
Transfers from Stevens Creek Corridor Park00000000
Transfers from Park Dedication0800800001,05700
Grants/Other Income32230430400000
TOTAL 542 3,582 3,582 2,523 5,294 1,057 - -
CAPITAL RESERVES
Transfers from Stevens Creek Corridor Park110121200000
Transfers from Capital Improvement18122622600000
Transfers from Transportation440000000
Transfers from General Fund6341,4201,4205,100100100100100
TOTAL 969 1,658 1,658 5,100 100 100 100 100
STEVENS CREEK CORRIDOR PARK
Transfers from Park Dedication065065000000
Transfers from Capital Reserves903777700000
Transfers from Recreation2070000000
Grants152,2202,4202890000
TOTAL 1,125 2,947 3,147 289 - - - -
122
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - REVENUE
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
ENTERPRISE FUNDS
RESOURCE RECOVERY
Investment Earnings753777777
Charges for Services1,7121,9781,8301,9171,9551,9942,0342,075
Grants160000000
TOTAL 1,735 2,031 1,837 1,924 1,962 2,002 2,042 2,082
BLACKBERRY FARM GOLF COURSE
Investment Earnings15111111
Rent1617151515151616
Charges for Services395480354358365372380388
Transfer from General Fund000230685205210214
TOTAL 412 502 370 604 1,066 594 607 618
SPORTS CENTER
Investment Earnings15111111
Rent13111111
Tennis 1,4621,4191,5001,6401,6731,7061,7401,775
Membership502563558560571583594606
Transfer from General Fund000154152164168171
TOTAL 1,966 1,990 2,060 2,356 2,398 2,455 2,505 2,554
RECREATION PROGRAMS
Investment Earnings427555555
Cultural, Youth, and Teen Programs1,2911,3501,3501,3641,3911,4191,4471,476
Physical Recreation and Sports 1,0091,0301,0301,0401,0611,0821,1041,126
Transfer from General Fund0000509636648661
Transfer from Capital Reserves015015000000
TOTAL2,3042,5572,5352,4092,9663,1423,2043,268
123
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - REVENUE
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY
Investment Earnings414555555
Service Charges1,6821,7161,7161,4001,4351,4701,4991,529
Transfers In from General Fund2002002003330000
TOTAL 1,886 1,930 1,921 1,738 1,440 1,475 1,505 1,535
CITY CHANNEL
Service Charges0009399639861,0061,026
Transfers In from General Fund000500000
TOTAL00098996398610061026
WORKERS' COMPENSATION
Investment Earnings212222222
Premiums406400400357408418426435
TOTAL 408 412 402 359 410 420 428 437
EQUIPMENT
Investment Earnings914222222
Service Charges1,0331,1941,1941,0741,1011,1281,1501,173
Transfers In from General Fund4554954900000
TOTAL 1,087 1,757 1,745 1,076 1,103 1,130 1,152 1,175
COMPENSATED ABSENCE & LONG-
TERM DISABILITY
Investment Earnings01000000
LTD Premiums6496678183858788
Transfers In from General Fund2007575300250250250250
TOTAL 264 172 142 381 333 335 337 338
RETIREE MEDICAL
Investment Earnings05000000
Transfers In from General Fund1,0001,4001,4001,7001,7001,7001,7001,700
TOTAL 1,000 1,405 1,400 1,700 1,700 1,700 1,700 1,700
124
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES -EXPENDITURES
2011-20122012-20132012-2013FIVE YEAR FORECAST
FUNDActualsAmendedProjection2013-20142014-20152015-20162016-20172017-2018
EXPENDITURES
Employee Compensation11,564,19512,852,61911,850,00011,954,74212,257,45012,590,58912,932,91613,284,688
Employee Benefits4,934,9985,558,0785,150,0005,075,8735,391,3755,607,6205,843,7626,115,316
Personnel Costs16,499,19318,410,69717,000,00017,030,61517,648,82618,198,20818,776,67919,400,005
Materials3,098,7793,652,8843,600,0003,546,5283,606,8193,668,1353,737,8293,808,848
Contract Services12,283,42215,333,34514,733,00012,847,52213,065,93013,288,05113,540,52413,797,794
Contingencies0001,162,5221,182,2851,202,3841,225,2291,249,734
Cost Allocation0004,140,1794,210,5624,282,1424,363,5024,450,772
Debt Service/Other Uses2,561,6302,638,7701,380,0001,256,0000000
Capital Outlay & Sp Proj403,3601,143,8721,140,0003,031,1000000
Total Non-Personnel18,347,19122,768,87120,853,00025,983,85122,065,59622,440,71122,867,08423,307,148
Net Transfers 6,426,0008,725,0008,725,00014,485,80413,202,0007,586,0007,663,0007,541,000
TOTAL EXPENDITURES41,272,38449,904,56846,578,00057,500,27052,916,42148,224,91949,306,76350,248,152
125
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
SPECIAL REVENUE FUNDS
STORM DRAIN IMPROVEMENT
9612 Storm Drain Improvements36007779818284
9613 CIP- Minor Storm Drain Improvements35919100000
9614 CIP- Storm Drain Master Plan Update075757575000
96xx CIP-Calabazas Creek (Bollinger) Outfall0001350000
9620 CIP - Monta Vista Storm Drain System1679479400000
TOTAL 87 960 960 287 154 81 82 84
PARK DEDICATION
0100 Transfer to Stevens Crk Corridor Park065065000000
0100 Transfer to Capital Improvement0800800001,05700
TOTAL01450145000105700
ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN
8004 Non Point Source364539539508521533544555
TOTAL 364 539 539 508 521 533 544 555
TRANSPORTATION
8403 Sidewalk, Curb and Gutter Maint1199797387397406414423
8404 Street Pavement Maintenance2224464462,6001,9121,9581,9972,037
8405 Street Signs/Markings446547547691708726740755
9457 CIP - Monument Gateway Signs0353500000
9443 CIP - Bollinger Bike Lane/Calabzas Cr Brd020820800000
9450 CIP - Pavement Management1,4893,0073,00700000
9459 CIP - Pavement Management-STP050050000000
9455 CIP - Pavement Management-Prop 42250000000
9456 CIP - Pavement Management-ARRA00000000
9458 CIP - Pavement Management-Prop 1B760000000
9451 CIP - Curb, Gutter, Sidewalk, ADA Ramps 19826026000000
94xx CIP-McClellan Sidewalk Improve-Phase 10002500000
94xx CIP-Bridge Rehabilitation-Minor0000150000
94xx CIP-Sidewalk Imprv-Orange & Byrne Ave0001,6500000
94xx CIP-Accessibility Transition Plan Update000500000
94xx CIP-Street Median Irrig & Plant Replace00002002002000
0100 Transfer to Capital Reserves440000000
TOTAL2,6195,1005,1005,6283,3673,2903,3523,215
HOUSING & COMMUNITY DEVELOPMENT
7401 General Administration816363141145148151154
7403 Affordable Housing717134365214219225229234
7404 Public Service Grants9843434344454647
7405 Below Market Rate Housing17788474933050505050
TOTAL 1,073 1,124 1,220 728 458 468 476 485
RDA SUCCESSOR AGENCY
7304 Successor Agency49376077000000
7304 Successor Housing Agency1250000000
TOTAL 618 760 770 - - - - -
126
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
DEBT SERVICE FUNDS
PUBLIC FACILITIES CORPORATION
5301 Principal01,9201,9202,0402,0552,0902,1352,180
5301 Interest + Fees1,8381,2611,2611,1321,1251,0841,042999
5301 Debt Refinancing44,8980000000
TOTAL 46,736 3,181 3,181 3,172 3, 180 3,174 3,177 3,179
TRAFFIC IMPACT
Transfer to General Fund000081000
TOTAL000081000
127
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
CAPITAL PROJECT FUNDS
CAPITAL IMPROVEMENT PROJECTS
9130 Wilson Park Irrigation Renovation015015000000
9133 McClellan Environmental Ed Center01,4001,40000000
9136 Scenic Circle Access191100000
9140 Park Path & Park Lot Repairs Resurfacing218202000000
9145 Park Path & Lot Repairs Resurf-Phase 2012612600000
9141 Trail Resurfacing at School Sports Fields012812800000
9146 Trail Resurf Sch Sports Fields-Phase 20303000000
9142 McClellan 4H Sanitary Connection179900000
9143 McClellan Ranch Blacksmith Shop 040040000000
9144 Civic Center Master Plan Projects46444000000
9147 McClellan Ranch/SCCP Signage0757500000
9148 McClellan Outdoor Gathering Shelter 012512500000
9149 Stevens Creek Trail to Bay Study0181800000
91xx Spts Ctr Tennis Court Retaining Wall0002500000
91xx Linda Vista Pond Improvements000001,05700
91xx Blackberry Farm Splash Pad0000520000
91xx McClellan Paths & Landscape Imprvmnt0000110000
91xx McClellan Community Garden Irrigation0000182000
91xx McClellan Miscellaneous Improvements000050000
91xx Portal Park Renovation Master Plan000050000
91xx SCCP Chain MP-McClellan to SCB0003000000
91xx Sports Center-Resurface Tennis Courts0000325000
91xx Park Path Repairs Phase 3000900000
91xx Trail Resurfacing Sports Field Phase 3000300000
9261 McClellan Barn Eval & Renovation0808000000
9262 McClellan Historic/Structural Assessm0757500000
9263 Solar Assessment Public Bldgs-Phase 10303000000
9252 McClellan Ranch Repairs and Painting010010000000
9254 EOC Generator with Trailer00000000
9257 Community Hall AV Upgrades10000000
9259 Emergency Van Upgrade575500000
92xx McClellan Restroom & Site Access0001100000
92xx Environ Ed Ctr-Solar PV System000500000
92xx Quinlan Fiber Installation000500000
92xx Senior Center Various Improvements0001600000
92xx Sports Center Various Improvements000580000
92xx City Hall Distributed Antenna System0001250000
92xx Civic Center-Parking North of Turf0000424000
92xx Civic Ctr-Walk from Pacifica to Parking000058000
92xx Public Bldg Solar Install-Service Center0004000000
92xx Library Book Dropoff Shade Canopy000075000
92xx Library Story Room Expansion0005001,500000
92xx Initial Civic Center Projects Design00002,000000
9549 Safe Routes to School - Garden Gate950000000
9550 Traffic Signal Battery Backup System710000000
9557 DeAnza/McClellan/Pacifica Signal Mod014614600000
9558 Various Trf Signal/Intersection Modif014114100000
9559 Stelling/I-280 Bridge Ped Light & Upgrd0505000000
128
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
9560 McClellan Road Sidewalk Study0353500000
9561 Traffic Mgmt Study-3 Intersections0505000000
9704 Streetlight & Irrigation Conservation250202000000
Capital Projects7743218321825235294105700
Transfers Out:
0100 Transfer to Recreation Programs00000000
0100 Transfer to Capital Reserves18122622600000
0100 Transfer to General Fund00000000
Transfers Out from Current Operations18122622600000
TOTAL CAPITAL IMPROVEMENT9553,4443,4442,5235,2941,05700
CAPITAL RESERVES
0100 Transfer to Capital Improvement2202,4782,4785900000
0100 Transfer to Transportation2000000000
0100 Transfer to Stevens Crk Corridor Park903777700000
0100 Transfer to Recreation Programs015015000000
0100 Transfer to General Fund50000000
Transfers Out from Reserves 1,328 2,705 2,7055900000
STEVENS CREEK CORRIDOR PARK
9112 Stevens Creek Corridor Park-Phase 15710110100000
9134 Stevens Creek Corridor Park-Phase 23453,8773,8772890000
9135 BBF Infrastructure Upgrades4610000000
0100 Transfer to Capital Reserves110121200000
TOTAL 973 3,990 3,990 289 - - - -
DON BURNETT BICYCLE PED BRIDGE39272700000
129
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
ENTERPRISE FUNDS
RESOURCE RECOVERY
8003 Solid Waste & Recycling 1,5662,1501,7052,2322,1862,0902,1322,175
TOTAL1,5662,1501,7052,2322,1862,0902,1322,175
BLACKBERRY FARM GOLF COURSE
6440 Golf Course460513513604619594606618
9139 CIP Golf Irrigation Upgrade 46482482072000
9139 CIP Golf Well & Pond Modifications0000375000
9150 CIP Golf Course Master Plan0505000000
TOTAL5061,0451,0456041,066594606618
SPORTS CENTER
6450 Sports and Physical1,5981,6871,6872,0542,0852,1352,1782,222
8510 Maintenance300311311305313320327333
TOTAL1,8981,9981,9982,3592,3982,4562,5052,555
RECREATION PROGRAMS
6349 Cultural, Youth and Teen Programs1,2191,4011,4011,7251,7691,8111,8481,884
6449 Sports and Physical7679729721,2671,2991,3301,3571,384
9129 CIP Stocklmeir Orchard Irrigation407700000
9131 CIP Linda Vista Pond Improvements12636300000
9137 CIP Fenced Dog Park849249200000
9151 CIP Sports Center Sports Court025025000000
9255 CIP Quinlan Center Interior Upgrade1438638600000
9260 CIP McClellan Ranch/Simms Master Plan290000000
0100 Transfer to Stevens Crk Corridor Park 2070000000
TOTAL2,2963,5713,5712,9923,0683,1423,2053,269
130
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FIVE YEAR ESTIMATES - EXPENDITURES
FIVE YEAR FORECAST (in thousands)
ActualAmendedProjection
FUND
2011-122012-132012-132013-142014-152015-162016-172017-18
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY
4800 Operations1,1421,7271,7271,5251,5641,6011,6331,666
0100 Transfer to General Fund300000000
9800 Acquisitions & Projects63964964333300300300300
TOTAL1,2352,6912,6911,8581,8641,9011,9331,966
CITY CHANNEL
3500 Government Channel000759778797813829
3501 Gov't Channel--Special Project0009799102104106
3600 City Web Site000231237243247252
9800 Acquisitions & Projects0005050505050
TOTAL0001,1371,1641,1911,2141,238
WORKERS' COMPENSATION
4550 Claims175437437434445456465474
TOTAL175437437434445456465474
EQUIPMENT
8840 Equipment Maintenance9699779771,1091,1371,1641,1881,212
9820 Equipment Acquisition546485485138200200200200
TOTAL1,5151,4621,4621,2471,3371,3641,3881,412
COMPENSATED ABSENCE & LONG-TERM
DISABILITY
4570 Disability Claims7065657981838586
4571 Leave Payouts245200200275200200200200
TOTAL315265265354281283285286
RETIREE MEDICAL
4512 Insurance 7238658659301,0001,0801,0801,080
4512 Long Term Obligation1,177692692770700620620620
TOTAL1,9001,5571,5571,7001,7001,7001,7001,700
131
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
2011-20122012-20132012-2013FIVE YEAR FORECAST
FUNDActualsAmendedProjection2013-20142014-20152015-20162016-20172017-2018
Beginning Fund Balance20,311,37418,623,39426,602,17532,282,17526,970,56524,455,14428,431,22533,016,462
Nonspendable1,003,43901,003,4391,003,4391,003,4391,003,4391,003,4391,003,439
Restricted695,5640695,564695,564695,564695,564695,564695,564
Reserve for Encumbrances/Assigned172,659305,394172,659172,659172,659172,659172,659172,659
Reserves/Assigned17,729,29716,400,00016,757,44920,320,00022,065,00024,660,00026,880,00029,000,000
Equip Fund Loan/Assigned504,4970000000
Unassigned6,496,7192,666,43214,010,5134,778,903518,4821,899,5634,264,8007,545,648
Total Ending Fund Balance26,602,17519,371,82632,282,17526,970,56524,455,14428,431,22533,016,46238,417,310
132
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
SPECIAL REVENUE FUNDS
STORM DRAIN IMPROVEMENT
Beginning Balance at July 1$ 865$ 15$ 39$ 61$ 81$ 100
Estimated Operating Revenues110101101101101101
Estimated Operating Expenditures0(77)(79)(81)(82)(84)
Net Operating Activity1102422201917
Transfers In021075000
Capital Projects(960)(210)(75)000
Ending Balance at June 30$ 15$ 39$ 61$ 81$ 100$ 117
PARK DEDICATION
Beginning Balance at July 1$ 619$ 891$ 1,092$ 1,293$ 437$ 638
Estimated Operating Revenues1,722201201201201201
Transfers Out(1,450)00(1,057)00
Ending Balance at June 30$ 891$ 1,092$ 1,293$ 437$ 638$ 839
ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN
Beginning Balance at July 1$ 330$ 157$ 150$ 145$ 148$ 150
Estimated Operating Revenues366366366366366366
Estimated Operating Expenditures(539)(508)(521)(533)(544)(555)
Net Operating Activity(173)(142)(155)(167)(178)(189)
Transfers In 0135150170180190
Ending Balance at June 30$ 157$ 150$ 145$ 148$ 150$ 151
133
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
SPECIAL REVENUE FUNDS (cont.)
TRANSPORTATION
Beginning Balance at July 1$ 1,327$ 500$ 356$ 162$ 142$ 121
Estimated Operating Revenues1,8732,0492,0662,0842,1012,119
Estimated Operating Expenditures(1,090)(3,678)(3,017)(3,090)(3,152)(3,215)
Grants5002,3850000
Net Operating Activity1,283756(951)(1,007)(1,051)(1,096)
Transfers In 1,9001,0501,1071,1871,2301,076
Capital Projects(4,010)(1,950)(350)(200)(200)0
Ending Balance at June 30$ 500$ 356$ 162$ 142$ 121$ 101
HOUSING & COMMUNITY DEVELOPMENT
Beginning Balance at July 1$ 1,289$ 667$ 606$ 544$ 472$ 384
Estimated Operating Revenues598455396396388380
Estimated Operating Expenditures(1,220)(728)(458)(468)(476)(485)
Net Operating Activity(622)(273)(62)(72)(88)(105)
Transfers In 02120000
Ending Balance at June 30$ 667$ 606$ 544$ 472$ 384$ 279
RDA SUCCESSOR AGENCY
Beginning Balance at July 1$ 770$ 0 $ 0 $ 0$ 0 $ 0
Estimated Operating Revenues000000
Estimated Operating Expenditures(770)00000
Ending Balance at June 30$ 0 $ 0 $ 0 $ 0$ 0 $ 0
134
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
DEBT SERVICE FUNDS
PUBLIC FACILITIES CORPORATION
Beginning Balance at July 1$ 1,681$ 1,681$ 1,588$ 1,588$ 1,588$ 1,588
Transfers In 3,1813,0793,1803,1743,1773,179
Debt Service(3,181)(3,172)(3,180)(3,174)(3,177)(3,179)
Ending Balance at June 30$ 1,681$ 1,588$ 1,588$ 1,588$ 1,588$ 1,588
TRAFFIC IMPACT
Beginning Balance at July 1$ 81$ 81$ 81$ -$ 0 $ 0
Transfer to General Fund00(81)000
Ending Balance at June 30$ 81$ 81$ 0 $ 0$ 0 $ 0
135
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
CAPITAL PROJECT FUNDS
CAPITAL IMPROVEMENT PROJECTS
Beginning Balance at July 1$ 2,775$ 1,866$ 6,376$ 6,476$ 6,576$ 6,676
Transfers Into Project Funds3,2782,5235,2941,05700
Transfers Out of Project Funds(226)00000
Grants/Other Income30400000
Capital Projects(3,218)(2,523)(5,294)(1,057)00
Net Capital Project Activity13800000
CHANGES IN CAPITAL RESERVES
Transfers Into Reserves 1,6585,100100100100100
Transfers Out of Reserves(2,705)(590)0000
Ending Balance at June 30$ 1,866$ 6,376$ 6,476$ 6,576$ 6,676$ 6,776
Reserve Balances as of June 30: Policy
Infrastructure $1,2001,3001,4001,5001,6001,700
Capital Improvement 5905,0005,0005,0005,0005,000
Designated projects767676767676
Total Reserves $ 1,866$ 6,376$ 6,476$ 6,576$ 6,676$ 6,776
STEVENS CREEK CORRIDOR PARK
Beginning Balance at July 1$ 843$ 0 $ 0 $ 0$ 0 $ 0
Grants2,4202890000
Transfers from Park Ded/Capital Reser72700000
Transfers to Capital Reserves(12)00000
Capital Projects(3,978)(289)0000
Ending Balance at June 30$ 0 $ 0 $ 0 $ 0$ 0 $ 0
DON BURNETT BICYCLE PED BRIDGE
Beginning Balance at July 1$ 27$ 0 $ 0 $ 0$ 0 $ 0
Grants000000
Ending Balance at June 30$ 0 $ 0 $ 0 $ 0$ 0 $ 0
136
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
ENTERPRISE FUNDS
RESOURCE RECOVERY
Beginning Balance at July 1$ 6,175$ 6,307$ 5,999$ 5,775$ 5,687$ 5,597
Estimated Operating Revenues1,8371,9241,9622,0022,0422,082
Estimated Operating Expenditures(1,705)(2,232)(2,186)(2,090)(2,132)(2,175)
Net Operating Activity132(308)(224)(89)(90)(92)
Ending Balance at June 30$ 6,307$ 5,999$ 5,775$ 5,687$ 5,597$ 5,504
BLACKBERRY FARM GOLF COURSE
Beginning Balance at July 1$ 820$ 145$ 145$ 145$ 145$ 145
Estimated Operating Revenues370374381389397405
Estimated Operating Expenditures(513)(604)(619)(594)(606)(618)
Net Operating Activity(143)(230)(238)(205)(210)(214)
Transfers from General Fund0230685205210214
Capital Projects(532)0(447)000
Ending Balance at June 30$ 145$ 145$ 145$ 145$ 145$ 145
CUPERTINO SPORTS CENTER
Beginning Balance at July 1$ 441$ 503$ 500$ 500$ 500$ 500
Estimated Operating Revenues2,0602,2022,2462,2912,3372,383
Estimated Operating Expenditures(1,998)(2,359)(2,398)(2,456)(2,505)(2,555)
Net Operating Activity62(157)(152)(165)(168)(171)
Transfers from General Fund0154152164168171
Ending Balance at June 30$ 503$ 500$ 500$ 500$ 500$ 500
137
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
ENTERPRISE FUNDS (continued)
RECREATION PROGRAMS
Beginning Balance at July 1$ 2,621$ 1,585$ 1,002$ 900$ 900$ 900
Estimated Operating Revenues2,3852,4092,4572,5062,5562,607
Estimated Operating Expenditures(2,373)(2,992)(3,068)(3,142)(3,205)(3,269)
Net Operating Activity12(583)(611)(636)(648)(661)
Transfers from Capital Reserves15000000
Transfers from General Fund00509636648661
Transfers to Golf Course/CIP/Stevens C000000
Capital Projects(1,198)00000
Ending Balance at June 30$ 1,585$ 1,002$ 900$ 900$ 900$ 900
138
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY
Beginning Balance at July 1$ 3,102$ 2,555$ 2,733$ 2,560$ 2,384$ 2,205
Estimated Operating Revenues1,7211,4051,4401,4751,5051,535
Estimated Operating Expenditures(1,727)(1,525)(1,564)(1,601)(1,633)(1,666)
Net Operating Activity(6)(120)(123)(126)(129)(131)
Transfer In--General Fund2003330000
Transfer Out--General Fund000000
Capital Outlay - New(200)(333)0000
Capital Outlay - Replacement(764)0(300)(300)(300)(300)
Ending Balance at June 30$ 2,555$ 2,733$ 2,560$ 2,384$ 2,205$ 2,024
CITY CHANNEL
Beginning Balance at July 1$ 0 $ 0 $ 132$ 160$ 185$ 206
Estimated Operating Revenues09399639861,0061,026
Estimated Operating Expenditures0(1,087)(1,114)(1,141)(1,164)(1,188)
Net Operating Activity0(148)(152)(155)(159)(162)
Transfer In--General Fund0500000
Depreciation Reserve0280280280280280
Capital Outlay - New0(50)0000
Capital Outlay - Replacement 00(100)(100)(100)(100)
Ending Balance at June 30$ 0 $ 132$ 160$ 185$ 206$ 225
139
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
INTERNAL SERVICE FUNDS (cont.)
WORKERS' COMPENSATION
Beginning Balance at July 1$ 534$ 499$ 424$ 389$ 353$ 317
Estimated Operating Revenues402359410420428437
Estimated Operating Expenditures(437)(434)(445)(456)(465)(474)
Net Operating Activity(35)(75)(35)(36)(36)(37)
Ending Balance at June 30$ 499$ 424$ 389$ 353$ 317$ 280
Reserves:
Funded liabilities$ 1,580$ 1,655$ 1,690$ 1,726$ 1,762$ 1,799
Unrestricted$ 499$ 424$ 389$ 353$ 317$ 280
Total Liabilities and Fund Balance2,0792,0792,0792,0792,0792,079
EQUIPMENT
Beginning Balance at July 1$ 1,473$ 1,978$ 2,031$ 2,027$ 2,022$ 2,017
Estimated Operating Revenues1,1961,0761,1031,1301,1521,175
Estimated Operating Expenditures(977)(1,109)(1,137)(1,164)(1,188)(1,212)
Net Operating Activity219(33)(34)(35)(35)(36)
Transfer In--General Fund54900000
Depreciation Reserve222224230230230230
Capital Outlay - Replacement (485)(138)(200)(200)(200)(200)
Ending Balance at June 30$ 1,978$ 2,031$ 2,027$ 2,022$ 2,017$ 2,011
COMPENSATED ABSENCE &
LONG-TERM DISABILITY
Beginning Balance at July 1$ 113$ (10)$ 17$ 69$ 121$ 173
Estimated Operating Revenues678183858788
Estimated Operating Expenditures(265)(354)(281)(283)(285)(286)
Net Operating Activity(198)(273)(198)(198)(198)(198)
Transfer In--General Fund75300250250250250
Ending Balance at June 30$ (10)$ 17$ 69$ 121$ 173$ 225
140
FISCAL YEAR 2013-2014 PROPOSED BUDGET
FUND BALANCE TRENDS
Current and Five-Year Forecast (in thousands)
Fund
2012-132013-142014-152015-162016-172017-18
INTERNAL SERVICE FUNDS (cont.)
RETIREE MEDICAL
Beginning Balance at July 1$ 219$ 62$ 62$ 62$ 62$ 62
Estimated Operating Revenues 000000
Net Operating Activity(1,557)(1,700)(1,700)(1,700)(1,700)(1,700)
Transfers In--General Fund1,4001,7001,7001,7001,7001,700
Ending Balance at June 30$ 62$ 62$ 62$ 62$ 62$ 62
141
Council and
Commissions
City Council
Technology, Information &
Communications
Library Commission
Public Safety
Bicycle & Pedestrian
Parks & Recreation
Teen
Planning
Housing
142
Citizens of Cupertino
City Council
TeenTechnology Information
Commissionand Communications
Commission
Parks and RecreationLibrary Commission
Commission
Planning CommissionBicycle Pedestrian
Commission
Fine ArtsPublic Safety
CommissionCommission
Audit CommitteeEconomic Development
Committee
Fiscal Strategic PlanHousing Commission
Committee
143
City Council and Commissions
Proposed
2013-2014
CITY COUNCIL $ 563,707
FundDept
1101000City Council 513,707
1101001Communtiy Funding 50,000
COMMISSIONS $ 230,848
FundDept
1101031Technology, Information & Community Commission 19,644
1101040Library 9,546
1101042Fine Arts 18,163
1101050Public Safety 13,310
1101055Bicycle and Pedestrian 330
1101060Parks and Recreation 13,145
1101065Teen 30,062
1101070Planning 118,805
1101075Housing 7,843
TOTAL CITY COUNCIL AND COMMISIONS $ 794,555
144
Division Summary
City Council and Commissions - Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - 112,892
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ 112,892
Expenditures
Employee Compensation 180,639 185,698 198,096 200,342
Employee Benefits 91,990 105,895 125,077 127,029
Materials 140,894 119,485 189,412 117,799
Contract Services 27,351 36,096 43,300 117,750
Appropriations for Contingency - - - 18,555
Cost Allocation 19,400 15,900 7,400 213,080
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 460,274 $ 463,074 $ 563,285 $ 794,555
Fund Balance (Use of) - - - -
General Fund Costs$ 460,274 $ 463,074 $ 563,285 $ 681,663
RECOMMENDED BUDGET
It is recommended that a budget of $794,555 be approved for the City Council and Commissions
Division. This represents an increase of 231,470 or 41.1% over the FY 2012-13 Amended Budget. The
increase is attributed to increases in contract services due to a new lobbying contract entered into by
Council on March 19, 2013 and due to a new budget Community Funding. Increases in Cost Allocation
are driven by costs associated with City Channel and the City WebsitGeneral
Fund budget to an Internal Service Fund resulting in new charges to user departments. City Council is
allocated 27% of total City Channel costs and is the heaviest us A new category
Appropriation for Contingency has been added this fiscal year. This category represents a reserve for
each department that is equal to 10% of its operating budget, excluding employee compensation and
benefits, Capital Outlays and Special Projects.
This budget is funded from $112,892 in estimated department revenue resulting from charges to user
departments as part of the Cost Allocation Plan (CAP) and a $681,663 contribution from the General
Fund.
145
Recommended Expenditures
Fiscal Year 2013-2014
Commissions
$230,848
29%
City Council
$563,707
71%
4 Year Expenditure History
In Millions
$0.8
$0.6
$0.5
$0.5
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
146
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS
Total Revenue$ 112,892
Total Expenditures 794,555
Orrin Mahoney, Mayor
Fund Balance -
Gilbert Wong, Vice Mayor
General Fund Costs$ 681,663
Total Recommended Staffing 1.57
Barry Chang, Council Member
% Funded by General Fund85.8%
Mark Santoro, Council Member
Rod Sinks, Council Member
Budgets within City Council and Commissions include:
City Council
Technology, Information and Community Commission
Library Commission
Fine Arts Commission
Public Safety Commission
Bicycle and Pedestrian Commission
Parks and Recreation Commission
Teen Commission
Planning Commission
Housing Commission
147
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ 112,892
Total Expenditures 513,707
CITY COUNCIL
Fund Balance -
Budget Unit 110-1000
General Fund Costs$ 400,815
Total Recommended Staffing0.50
General Fund
% Funded by General Fund78.0%
PROGRAM OVERVIEW
The Mayor and Council members, acting as the elected representatives of the residents
Cupertino, establish public policies to meet community needs and assure orderly development
of the City.
SERVICE OBJECTIVES
The City Council objectives are carried out by city staff under
City Manager.
RECOMMENDED BUDGET
It is recommended that a budget of $513,707 be approved for the City Council. This represents
an increase of $218,831 or 74.2% over the FY 2012-13 Amended Budget. The increase is
attributed to increases in contract services due to a new lobbying contract entered into by
council on March 19, 2013 and increases in Costs Allocation driven by costs associated with City
Channel and the City Website being converted from a General Fund budget to an Internal
Service Fund resulting in new charges to user departments. City Council is allocated 27% of
total City Channel costs and is the heaviest user of this servic A new category Appropriation
for Contingency has been added this fiscal year. This category represents a resor each
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This program now includes costs related to Sister Cities and mempreviously a
part of the Public Affairs program. Community Grants or funding of local
removed from this budget and placed in a new program Community F
148
This budget is funded from $112,892 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $400,815 contribution from
the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year. Because revenues have not been recognized at the budget unit l
there are no revenues reported for prior years:
City Council and Commissions - City Council
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - 112,892
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ 112,892
Expenditures
Employee Compensation 75,292 78,171 77,375 80,198
Employee Benefits 57,083 66,524 79,703 81,001
Materials 109,387 92,355 110,400 89,399
Contract Services 14,701 23,520 20,000 44,700
Appropriations for Contingency - - - 13,410
Cost Allocation 19,400 15,900 7,400 204,999
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 275,863 $ 276,470 $ 294,878 $ 513,707
Fund Balance (Use of) - - - -
General Fund Costs$ 275,863 $ 276,470 $ 294,878 $ 400,815
149
STAFFING
Total current authorized positions .50
There are no recommended changes to the current level of staffin
Total recommended authorized positions .50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1000
Employee Compensation5501SALARIES FULL TIME$21,984$32,552$33,561$36,384
Employee Compensation5502SALARIES PART TIME$51,323$45,381$43,814$43,814
Employee Compensation5503EXCESS MED PAY$1,985$0$0$0
Employee Compensation5505OVERTIME$0$238$0$0
Employee Benefits5509INTERNET ALLOWANCE$900$1,425$1,800$2,700
1
Employee Benefits5600RETIREMENT SYSTEM$15,126$19,596$20,936$22,277
Employee Benefits5602PERS 1959 SURV EMPR$90$0$0$0
Employee Benefits5711HEALTH INSURANCE$33,130$37,191$48,482$47,441
Employee Benefits5712DENTAL INSURANCE$4,976$5,151$5,164$5,164
Employee Benefits5713MEDICARE$1,820$1,169$1,135$1,202
Employee Benefits5714LIFE INSURANCE$427$527$586$618
Employee Benefits5715LONG TERM DISABILITY$146$200$235$218
Employee Benefits5716WORKERS COMPENSATION$266$299$278$325
2
Employee Benefits5717VISION INSURANCE$202$966$1,085$1,056
Materials6111GEN OFFICE SUPPLIES$8,758$6,341$10,000$5,000
3
Materials6121SML TOOLS & EQUIPMENT$0$0$0$5,000
Materials6154TELEPHONE SERVICE$1,603$1,524$2,000$1,638
Materials6211COUNCILMEMBER R SINKS$0$2,183$0$0
Materials6212COUNCILMEMBER WANG$3,998$2,518$0$0
Materials6213COUNCILMEMBER MAHONEY$1,714$2,385$0$0
Materials6214COUNCILMEMBER G. WONG$5,893$15,120$0$0
Materials6216CONFERENCE/MBRSP DUES$13,448$10,937$15,000$15,000
Materials6217COUNCILMEMBER B. CHANG$1,461$715$0$0
Materials6218COUNCILMEMBER SANTORO$175$150$0$0
Materials6221BAY AREA GOVERNMENTS$10,340$0$10,200$11,000
Materials6222SANTA CLARA CITIES ASSOC$6,064$5,761$6,500$5,761
Materials6223LEAGUE OF CALIF CITIES$16,547$16,547$16,700$16,700
Materials6224WEST VALLEY MAYOR/CMR$0$0$0$300
Materials6226MEMBERSHIP AND DUES$14,457$17,155$16,000$16,000
Materials6326SPECIAL DEPARTMENTAL EXP$4,331$1,020$0$3,000
Internet Allowance budgeted at $45 month for 12 months for 5 council memb
1
Changes due to new methodology in FY 2013-14.
2
General Office supplies were split with Small Tools and Equipmen
3
150
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
Materials6331COMMUNITY CONGRESS$10,597$0$5,000$0
4
Materials6337DEER HOLLOW FARM $5,000$5,000$10,000$0
Materials6338HISTORICAL SOCIETY DISPLAY$5,000$5,000$5,000$0
Materials6339LEHIGH WATER QUALITY STUD$0$0$4,000$0
Materials6340MAYORS FUND$0$0$10,000$10,000
Contract Services7014GENERAL SVC AGMT$14,701$23,520$20,000$29,700
5
Contract Services7101SISTER CITY PROGRAM$0$0$0$15,000
6
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $13,410
7
Cost Allocation8002IT REIMBURSEMENT$19,400$15,900$7,400$3,187
8
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $201,223
9
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $589
DEPARTMENT TOTAL$275,862$276,471$294,876$513,707
Joint Venture costs have been transferred out to the City Manage
4
New lobbying contract for TEA/ERAF.
5
Sister Cities costs have been transferred in from the Public Aff
6
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new allocation Methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
151
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY COUNCIL AND COMMISSIONS-
BUDGET AT A GLANCE
Total Revenue$ -
COMMUNITY FUNDING
Total Expenditures 50,000
Budget Unit 110-1001
Fund Balance -
General Fund Costs$ 50,000
General Fund
Total Recommended Staffing0.00
% Funded by General Fund100.0%
PROGRAM OVERVIEW
This budget provides funding for various community activities and community-based
organizations throughout the fiscal year.
SERVICE OBJECTIVES
Provide funding to local non-profit organizations in the areas of social services, fine arts
and other programs for the general public.
Grant funding requests in fair and equitable manner.
Grant funding requests per the Community Funding Policy adopted
April 2, 2013.
RECOMMENDED BUDGET
It is recommended that a budget of $50,000 be approved for Community Funding. This is a new
budget in FY 2013-14. The level of funding in this budget represent an average of t
years funding request by non-profits. While total requests are $30,000 its possible Council
receive more funding requests before budget adoption in June. The recommended funding
level is based on historical trends. Council has the flexibility
funding level for FY 13-14. The following tables shows the requests for the prior 2 fiscal years
and the current funding requests that have been received:
152
Non-Profit Organization Requested Funding
FY11-12
Deer Hollow 5,000
Historical Society 5,000
Euphrat Museum 15,000
AlertSCC signup prizes to schools 15,000
TOTAL FY11-12 $ 40,000
FY12-13
Deer Hollow 5,000
Historical Society 10,000
Euphrat Museum 10,000
KMTV 50,000
TOTAL FY12-13 $75,000
FY13-14
Deer Hollow$10,000 Fund Operation of Deer Hollow Farm
Historical Society $10,000 Upgrade Museum Exhibit
Repair Kelly Farm Truck
Upgrades to Traveling Trunk Program
Possible Membership Drive
Euphrat Museum $10,000 Art Program and Art School
TOTAL $30,000
In addition to the Community Funding requests shown in the table above the City provides
additional funding for community festivals through in kind contributiouse
of City facilities. The City also provides through the Human Services grant $41,
General Fund for non-profit agencies providing services to Cupertino low and very-low
income.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
153
City Council and Commissions - Community Funding
2012-2013 2013-2014
2010-20112011-2012
AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - 50,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ -$ -$ -$ 50,000
Fund Balance (Use of) - - - -
General Fund Costs$ -$ -$ -$ 50,000
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1001
Contract Services7014GENERAL SVC AGMT$0$0$0$50,000
DEPARTMENT TOTAL$0$0$0$50,000
New program added in FY 2013-14 to identify Community Funding. Funding was previously in the City C
1
and Fine Arts Commission.
154
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 19,644
TECHNOLOGY, INFORMATION &
Fund Balance -
COMMUNICATIONS COMMISSION
General Fund Costs$ 19,644
Total Recommended Staffing0.10
Budget Unit 110-1031
% Funded by General Fund100.0%
General Fund
PROGRAM OVERVIEW
The Technology, Information & Communications Commission (TICC) a
and informs the community about issues relating to the rapidly c
communication and technology. Commissioners also serve as a resource for the
Commission in offering technical guidance for antenna sightings.
serves as staff liaison.
The commission also supports public and educational access to ca
SERVICE OBJECTIVES
Continue to work with appropriate companies in bringing advanced
interested residents.
Monitor AT&T and Comcast services and revenue.
Negotiate and manage public access provider KMVT to insure maximng
value for Cupertino residents.
Work with staff and legal counsel to enforce the terms of the cu
agreements.
Work with Community Development and Public Works regarding place
and negotiate agreements for communication services that serve Cupertino.
RECOMMENDED BUDGET
It is recommended that a budget of $19,644 be approved for the Technology, Information and
Community Commission. This represents a decrease of $49,283 or 71.5% over the FY 2012-13
Amended Budget. The decrease is attributed to the budgeting of materials more in line with
155
prior year actuals. A new category Appropriation for Contingency has been added this fiscal
year. This category represents a reserve for each department th
operating budget, excluding employee compensation and benefits, Capit
Projects.
This budget is funded from a $19,644 contribution from the General Fund.
The following table details revenue, total expenditures, changesand General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Technology, Information & Communi
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 12,895 13,018 13,098 13,227
Employee Benefits 4,289 4,803 5,077 5,167
Materials 731 207 50,750 450
Contract Services 1,365 - - -
Appropriations for Contingency - - - 45
Cost Allocation - - - 755
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 19,280 $ 18,028 $ 68,925 $ 19,644
Fund Balance (Use of) - - - -
General Fund Costs$ 19,280 $ 18,028 $ 68,925 $ 19,644
156
STAFFING
Total current authorized positions .10
There are no recommended changes to the current level of staffin
Total recommended authorized positions .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1031
Employee Compensation5501SALARIES FULL TIME$12,895$13,018$13,098$13,227
Employee Benefits5600RETIREMENT SYSTEM$2,884$3,396$3,544$3,674
Employee Benefits5602PERS 1959 SURV EMPR$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$940$941$1,010$963
Employee Benefits5712DENTAL INSURANCE$91$91$94$94
Employee Benefits5713MEDICARE$187$189$190$192
Employee Benefits5714LIFE INSURANCE$70$70$79$79
Employee Benefits5715LONG TERM DISABILITY$51$52$94$81
Employee Benefits5716WORKERS COMPENSATION$46$47$47$65
1
Employee Benefits5717VISION INSURANCE$17$18$20$19
Materials6111GEN OFFICE SUPPLIES$131$207$250$250
Materials6226MEMBERSHIP AND DUES$600$0$500$200
Materials6323EDUCATIONAL GRANTS$0$0$50,000$0
Contract Services7075LEGAL COSTS$1,365$0$0$0
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $45
2
Cost Allocation8002IT REIMBURSEMENT$19,400$15,900$7,400$637
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $118
3
DEPARTMENT TOTAL$19,278$18,029$68,926$19,644
Changes due to new methodology in FY 2013-14.
1
A new category in FY 2013-14, see the recommended budget section for explanation.
2
Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal
3
Service Funds that charge user departments.
157
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 9,546
LIBRARY COMMISSION
Fund Balance -
Budget Unit 110-1040
General Fund Costs$ 9,546
Total Recommended Staffing0.05
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Library Commission is a five member commission appointed by
reviews and makes recommendations related to the operations and
Library. The Cupertino Library is operated by Santa Clara County Library Services. The
building is provided by the City of Cupertino for which the County pays a rental fee.
County Library management serves as Commission staff and Communi
serves as City liaison.
SERVICE OBJECTIVES
Monitors the various service activities of the library and makes
improvements to appropriate bodies.
Supports library advocacy groups, including Friends of the Cuper
Cupertino Library Foundation.
Advocates library funding and service levels at the city, county
Represents the Cupertino library in the local community.
Participates in state and local library workshops and conference
Participates in the long range planning of quality library servies for the City.
Develops potential resources to expand volunteer efforts in the
Investigates ways to expand access to non-traditional media.
Continues library advocacy in Cupertino activities and with othe
Initiated and coordinates the Cupertino Poet Laureate program.
Continues emphasis on integrating additional technology into lib
158
RECOMMENDED BUDGET
It is recommended that a budget of $9,546 be approved for the Library Commission. This
represents a decrease of $3,882 or 28.9% over the FY 2012-13 Amended Budget. The decrease is
attributed to a decrease in staff support for this commission from .07 to .05.
offset due to increases in Costs Allocation driven by costs associated with City Channel and the
City Website being converted from a General Fund budget to an Internal Service Fund resulting
in new charges to user departments. A new category Appropriation for Contingency has been
added this fiscal year. This category represents a reserve for
10% of their operating budget, excluding employee compensation a
and Special Projects.
This budget is funded from a $9,546 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
159
City Council and Commissions - Library Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 1,801 3,904 8,222 4,389
Employee Benefits 553 1,250 2,559 1,919
Materials 580 430 650 600
Contract Services - 1,266 2,000 2,000
Appropriations for Contingency - - - 260
Cost Allocation - - - 378
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 2,934 $ 6,850 $ 13,431 $ 9,546
Fund Balance (Use of) - - - -
General Fund Costs$ 2,934 $ 6,850 $ 13,431 $ 9,546
STAFFING
Total current authorized positions .07
It is recommended that full time staff be reduced from .07 to .0
Total recommended authorized positions .05
160
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1040
Employee Compensation5501SALARIES FULL TIME$1,801$3,904$8,222$4,389
Employee Benefits5600RETIREMENT SYSTEM$403$949$2,225$1,219
Employee Benefits5711HEALTH INSURANCE$94$185$202$481
Employee Benefits5712DENTAL INSURANCE$9$18$19$47
Employee Benefits5713MEDICARE$26$56$53$64
Employee Benefits5714LIFE INSURANCE$7$14$16$40
Employee Benefits5715LONG TERM DISABILITY$5$10$26$26
Employee Benefits5716WORKERS COMPENSATION$6$14$13$33
1
Employee Benefits5717VISION INSURANCE$2$3$4$10
Materials6111GEN OFFICE SUPPLIES$393$285$250$200
Materials6216CONFERENCE/MBRSP DUES$72$20$200$200
Materials6226MEMBERSHIP AND DUES$115$125$200$200
Contract Services7014GENERAL SVC AGMT$0$1,266$2,000$2,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $260
2
Cost Allocation8002IT REIMBURSEMENT$0$0$0$319
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $59
3
DEPARTMENT TOTAL$2,933$6,849$13,430$9,546
Changes due to new methodology in FY 2013-14.
1
A new category in FY 2013-14, see the recommended budget section for explanation.
2
Cost allocation charges have increased due to the transfer of City Channel aGeneral Fund
3
programs to Internal Service Funds that charge user departments.
161
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 18,163
FINE ARTS
Fund Balance -
Budget Unit 110-1042
General Fund Costs$ 18,163
Total Recommended Staffing0.10
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Cupertino Fine Arts Commission is charged with advancing the arts in
number of activities and programs. These include overseeing the
requirement for developments over 50,000 square feet; promoting es; making
recommendations to City Council regarding arts opportunities; aw
and organizations; and selecting a Distinguished Artist of the
the Year.
In prior years, grants had been awarded to a diverse group of individuals and organizations,
including the Cherry Blossom Festival, the Euphrat Museum of Art
program, and local performing arts groups, sculptors, and artist
the elimination of fine arts grants for several years, although a small portion of the
has been reinstated and annual awards have been made to the Dist
the Emerging Artist of the Year, the Euphrat Museum of Art, and penses of
a professional art judge for the Fine Arts Leagues annual exhib
Festival.
SERVICE OBJECTIVES
To foster, encourage and assist the realization, preservation, a
development of fine arts for the benefit of the citizens of Cupertino.
Act as a catalyst for the promotion of fine arts activities and
coordination between fine arts activities, groups and facilities.
Enhance the interaction between arts and business; review and aprt
projects required for developments over 50,000 square feet.
162
Screen and/or review fine arts activities wishing to obtain city
facilities.
RECOMMENDED BUDGET
It is recommended that a budget of $18,163 be approved for the Fine Arts Commission. This
represents a decrease of $10,965 or 37.6% under the FY 2012-13 Amended Budget. The decrease
is attributed to the budgeting for the Euphrat Museum being considered as part of City Council
Community Funding Policy and increases in Costs Allocation driven by costs associated with
City Channel and the City Website being converted from a General Fund budget to an Internal
Service Fund resulting in new charges to user departments. A new category Appropriation for
Contingency has been added this fiscal year. This category represents a reserve for each
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $18,163 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
163
City Council and Commissions - Fine Arts Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 12,227 7,967 11,481 11,056
Employee Benefits 3,577 2,726 4,597 4,262
Materials 16,805 16,741 11,750 1,600
Contract Services - - 1,300 300
Appropriations for Contingency - - - 190
Cost Allocation - - - 755
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 32,609 $ 27,434 $ 29,128 $ 18,163
Fund Balance (Use of) - - - -
General Fund Costs$ 32,609 $ 27,434 $ 29,128 $ 18,163
164
STAFFING
Total current authorized positions .10
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1042
Employee Compensation5501SALARIES FULL TIME$12,227$7,188$11,481$10,556
1
Employee Compensation5502SALARIES PART TIME$0$779$0$500
Employee Benefits5600RETIREMENT SYSTEM$2,495$1,839$3,107$2,932
Employee Benefits5711HEALTH INSURANCE$634$446$1,010$857
Employee Benefits5712DENTAL INSURANCE$89$60$94$94
Employee Benefits5713MEDICARE$178$265$166$153
Employee Benefits5714LIFE INSURANCE$69$45$79$79
Employee Benefits5715LONG TERM DISABILITY$51$26$80$63
Employee Benefits5716WORKERS COMPENSATION$44$33$41$65
2
Employee Benefits5717VISION INSURANCE$17$12$20$19
Materials6111GEN OFFICE SUPPLIES$32$0$200$50
Materials6206GRANT EXPENDITURES$16,773$16,691$11,500$1,500
3
Materials6226MEMBERSHIP AND DUES$0$50$50$50
Contract Services7014GENERAL SVC AGMT$0$0$300$300
Contract Services7104SPECIAL EVENTS$0$0$1,000$0
4
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $190
5
Cost Allocation8002IT REIMBURSEMENT$0$0$0$637
6
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $118
7
DEPARTMENT TOTAL$32,609$27,434$29,128$18,163
Reduce use of Full Time staff by utilizing Part Time Staff
1
Changes due to new methodology in FY 2013-14.
2
Euphrat Museum Funding moved as part of the Community Funding Policy.
3
To align with 2 prior years of actual costs.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of City ChGeneral Fund
7
programs to Internal Service Funds that charge user departments.
165
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 13,310
PUBLIC SAFETY
Fund Balance -
Budget Unit 110-1050
General Fund Costs$ 13,310
Total Recommended Staffing0.00
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Cupertino Public Safety Commission (PSC), a five member boar
Council, assists the Council by reviewing and recommending publi
police, fire, emergency planning, and traffic. The Sheriffs West Valley Patrol Division
Commander, who is the Citys Chief of Police, serves as staff liaison.
SERVICE OBJECTIVES
Review safety issues and concerns and make recommendations to th
Promote public education programs concerning safety issues.
Provide assistance in implementing public safety programs approvd by the City
Council.
Work with various city departments to resolve issues and concern
safety.
RECOMMENDED BUDGET
It is recommended that a budget of $13,310 be approved for the Public Safety Commission. This
represents an increase of $1,048 or 9% over the FY 2012-13 Amended Budget. The increase is
attributed to a new category Appropriation for Contingency has been added this fiscal year.
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital Outla
This budget is funded from a $13,310 contribution from the General Fund.
166
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Public Safety Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 161 1,237 1,262 1,100
Contract Services 5,085 5,000 11,000 11,000
Appropriations for Contingency - - - 1,210
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 5,246 $ 6,237 $ 12,262 $ 13,310
Fund Balance (Use of) - - - -
General Fund Costs$ 5,246 $ 6,237 $ 12,262 $ 13,310
STAFFING
There is no staffing associated with the budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
167
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1050
Materials6111GEN OFFICE SUPPLIES$161$175$200$0
1
Materials6333WV MAYORS CM MEETING$0$1,062$1,062$1,100
Contract Services7014GENERAL SVC AGMT$5,085$5,000$11,000$11,000
2
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,210
3
DEPARTMENT TOTAL$5,246$6,237$12,262$13,310
Costs included as part of WV Mayors City Managers Meeting
1
Contracts costs for hiring the Sheriff serving as staff for CommFY 2013-14.
2
A new category in FY 2013-14, see the recommended budget section for explanation.
3
168
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 330
BICYCLE AND PEDESTRIAN
Fund Balance -
Budget Unit 110-1055
General Fund Costs$ 330
Total Recommended Staffing0.00
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Cupertino Bicycle and Pedestrian Commission (BPC) is a five-member board appointed by
the City Council, which assists the Council by reviewing, monito
recommendations on City transportation matters pertaining to bic
parking, education, and recreation within Cupertino. The Citys Senior Civil Engineer serves as
staff liaison.
SERVICE OBJECTIVES
Review and make recommendations on City transportation infrastru
standards, public and private development projects, and citizen
efforts as they affect bicycle and pedestrian traffic in the City of Cupert
Promote safe, efficient, and enjoyable travel for bicycle and pe
Cupertino.
RECOMMENDED BUDGET
It is recommended that a budget of $330 be approved for the Bicycleand Pedestrian
Commission. This represents an increase of $130 over the FY 2012-13 Amended Budget. The
increase is attributed to additional funds requested for materials for the Bike-to-Work Day
Event and a new category Appropriation for Contingency has been added this fiscal year. This
category represents a reserve for each department that is equal
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $330 contribution from the General Fund.
169
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Bicycle and Pedestrian Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 83 - 200 300
Contract Services - - - -
Appropriations for Contingency - - - 30
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 83$ -$ 200$ 330
Fund Balance (Use of) - - - -
General Fund Costs$ 83$ -$ 200$ 330
STAFFING
Staff time is less than .01 FTE.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
170
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1055
Materials6111GEN OFFICE SUPPLIES$83$0$200$300
4
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $30
5
DEPARTMENT TOTAL$83$0$200$330
Bike to Work Day
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
171
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 13,145
PARKS AND RECREATION
Fund Balance -
Budget Unit 110-1060
General Fund Costs$ 13,145
Total Recommended Staffing0.10
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Parks and Recreation Commission is a five-member citizens commission appointed by the
City Council to make recommendations pertaining to parks and recreation. The Director of
Parks and Recreation serves as staff liaison.
SERVICE OBJECTIVES
Engage the public in dialog regarding the design of new programs
recommendations regarding these projects to the City Council.
Work with staff and the public to draft and/or revise policies f
Recreation facilities.
Consider public input regarding the operation of Parks and Recreation facilities and
make recommendations for their improvement.
Participate on a number of special committees dealing with Parks
Serve as ambassadors for the Parks and Recreation Department.
RECOMMENDED BUDGET
It is recommended that a budget of $13,145 be approved for the Parks and Recreation
Commission. This represents an increase of $1,038 or 8.5% over the FY 2012-13 Amended
Budget. The increase is attributed to increases in Costs Allocation driven by
with City Channel and the City Website being converted from a General Fund budget to an
Internal Service Fund resulting in new charges to user departments and a new category
Appropriation for Contingency has been added this fiscal year. This category represents a
reserve for each department that is equal to 10% of their operatget, excluding employee
compensation and benefits, Capital Outlays and Special Projects.
172
This budget is funded from a $13,145 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Parks and Recreation Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 7,417 7,506 7,533 7,608
Employee Benefits 2,711 3,060 3,174 3,352
Materials 198 316 1,400 1,300
Contract Services - - - -
Appropriations for Contingency - - - 130
Cost Allocation - - - 755
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 10,326 $ 10,882$ 12,107$ 13,145
Fund Balance (Use of) - - - -
General Fund Costs$ 10,326$ 10,882$ 12,107$ 13,145
STAFFING
Total current authorized positions .10
There are no recommended changes to the current level of staffin
Total recommended authorized positions .10
173
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1060
Employee Compensation5501SALARIES FULL TIME$7,417$7,487$7,533$7,608
Employee Compensation5505OVERTIME$0$19$0$0
Employee Benefits5600RETIREMENT SYSTEM$1,697$2,000$2,038$2,113
Employee Benefits5602PERS 1959 SURV EMPR$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$661$708$770$842
Employee Benefits5712DENTAL INSURANCE$93$94$94$94
Employee Benefits5713MEDICARE$109$110$109$110
Employee Benefits5714LIFE INSURANCE$58$58$63$63
Employee Benefits5715LONG TERM DISABILITY$47$45$53$46
Employee Benefits5716WORKERS COMPENSATION$27$27$27$65
1
Employee Benefits5717VISION INSURANCE$17$18$20$19
Materials6111GEN OFFICE SUPPLIES$14$93$300$300
Materials6112PRINTING & DUPLICATING$0$0$200$100
2
Materials6216CONFERENCE/MBRSP DUES$9$48$500$500
Materials6226MEMBERSHIP AND DUES$175$175$400$400
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $130
3
Cost Allocation8002IT REIMBURSEMENT$0$0$0$637
4
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $118
5
DEPARTMENT TOTAL$10,326$10,882$12,107$13,145
Changes due to new methodology in FY 2013-14.
1
Costs reduce due to trend analysis.
2
A new category in FY 2013-14, see the recommended budget section for explanation.
3
Changes due to new methodology in FY 2013-14.
4
Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund
5
programs to Internal Service Funds that charge user departments.
174
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 30,062
TEEN
Fund Balance -
Budget Unit 110-1065
General Fund Costs$ 30,062
Total Recommended Staffing0.25
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Teen Commission is comprised of 9 teens representing grades -12. The Teen Commission
advises the City Council and staff on teen issues.
SERVICE OBJECTIVES
Engage the public in dialog regarding the design of new programs
recommendations regarding these projects to City staff.
Assist staff with the programming and promotion of the Teen Cent
Assist staff with the evaluation of teen programming.
Work with staff and the public to create new avenues to interact with teens.
RECOMMENDED BUDGET
It is recommended that a budget of $30,062 be approved for the Teen Commission. This
represents an increase of $12,917 or 75.3% over the FY 2012-13 Amended Budget. The increase
is attributed to an increase in staff support for this commission from .15 to .2.5 and due to
increases in Costs Allocation driven by costs associated with City Channel and the City Websit
being converted from a General Fund budget to an Internal Service Fund resulting in new
charges to user departments. A new category Appropriation for Contingency has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and benefits, Capital Outlays and
Special Projects.
This budget is funded from a $30,062 contribution from the General Fund.
175
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Teen Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 9,324 9,742 9,884 17,468
Employee Benefits 3,950 4,560 4,761 7,956
Materials 944 1,243 1,500 2,000
Contract Services - 612 1,000 500
Appropriations for Contingency - - - 250
Cost Allocation - - - 1,888
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 14,218$ 16,157$ 17,145$ 30,062
Fund Balance (Use of) - - - -
General Fund Costs$ 14,218$ 16,157 $ 17,145 $ 30,062
STAFFING
Total current authorized positions .15
It is recommended that full time staff be increased from .15 to
Total recommended authorized positions .25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a
period at the account level.
176
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1065
Employee Compensation5501SALARIES FULL TIME$9,324$9,742$9,884$17,468
1
Employee Benefits5600RETIREMENT SYSTEM$2,134$2,601$2,674$4,852
Employee Benefits5602PERS 1959 SURV EMPR$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$1,128$1,248$1,346$2,142
Employee Benefits5712DENTAL INSURANCE$140$141$141$235
Employee Benefits5713MEDICARE$135$141$143$253
Employee Benefits5714LIFE INSURANCE$80$86$95$158
Employee Benefits5715LONG TERM DISABILITY$59$58$69$105
Employee Benefits5716WORKERS COMPENSATION$246$258$263$163
2
Employee Benefits5717VISION INSURANCE$26$27$30$48
Materials6111GEN OFFICE SUPPLIES$944$1,243$1,500$2,000
3
Contract Services7011TRAINING AND $0$37$250$250
Contract Services7014GENERAL SVC AGMT$0$575$750$250
4
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $250
5
Cost Allocation8002IT REIMBURSEMENT$0$0$0$1,593
6
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $295
7
DEPARTMENT TOTAL$14,218$16,157$17,145$30,062
Increase in staff time from .15 to .25
1
Changes due to new methodology in FY 2013-14.
2
More Community Events.
3
Decreased use of outside vendors for events.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
177
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 118,805
PLANNING
Fund Balance -
Budget Unit 110-1070
General Fund Costs$ 118,805
Total Recommended Staffing0.42
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Planning Commission is a five-member citizen board appointed by the City Council. The
functions of the Planning Commission are as follows:
Advise the City Council on land use and development policy relat
Implement the General Plan through review and administration of
related ordinances;
Review land use applications for conformance with the General Pl
Promote the coordination of local plans and programs with region
SERVICE OBJECTIVES
Conduct periodic reviews of the General Plan. These reviews test the fundamental goals
and measure performance of short-term objectives.
Conduct public hearings for approximately 80 land development ap
that decisions are made fairly and expeditiously in accordance wral
Plan policies, zoning ordinances, development plans, and design
Review specific plans, zoning ordinance amendments, and amendmen
Plan and make recommendations to Council.
Serve on the Planning Commission Design Review Committee, the Environmental
Review Committee, and in an advisory role to the Housing Commiss
Development Committee.
178
RECOMMENDED BUDGET
It is recommended that a budget of $118,805 be approved for the Planning Commission. This
represents an increase of $10,915 or 9.1% over the FY 2012-13 Amended Budget. The increase is
attributed to materials and contract services for staff to attend training and transcription costs.
In addition, increases in Costs Allocation are driven by costs associated with City Channel and
the City Website being converted from a General Fund budget to an Internal Service Fund
resulting in new charges to user departments. A new category Appropriation for Contingency
has been added this fiscal year. This category represents a res
equal to 10% of their operating budget, excluding employee compe
Outlays and Special Projects.
This budget is funded from a $118,805 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund baGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
179
City Council and Commissions - Planning Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 59,773 62,613 65,277 61,118
Employee Benefits 19,150 21,883 23,113 21,240
Materials 12,005 6,956 11,500 21,000
Contract Services 6,200 5,698 8,000 9,250
Appropriations for Contingency - - - 3,025
Cost Allocation - - - 3,172
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 97,128 $ 97,150 $ 107,890 $ 118,805
Fund Balance (Use of) - - - -
General Fund Costs$ 97,128 $ 97,150 $ 107,890 $ 118,805
STAFFING
Total current authorized positions .45
It is recommended that full time staff be reduced from .45 to .42.
Total recommended authorized positions .42
180
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1070
Employee Compensation5501SALARIES FULL TIME$56,041$58,301$59,027$55,118
1
Employee Compensation5502SALARIES PART TIME$3,732$4,312$6,250$6,000
Employee Benefits5600RETIREMENT SYSTEM$12,681$15,389$15,972$15,311
Employee Benefits5602PERS 1959 SURV EMPR$7$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,143$4,084$4,329$3,735
Employee Benefits5712DENTAL INSURANCE$416$418$422$393
Employee Benefits5713MEDICARE$1,097$1,173$1,334$799
Employee Benefits5714LIFE INSURANCE$304$304$337$314
Employee Benefits5715LONG TERM DISABILITY$224$226$418$334
Employee Benefits5716WORKERS COMPENSATION$201$209$212$273
2
Employee Benefits5717VISION INSURANCE$77$80$89$81
Materials6111GEN OFFICE SUPPLIES$3,567$3,743$3,000$400
Materials6201ADVERTISING & LEGL NOTICE$2,725($53)$2,500$4,500
3
Materials6216CONFERENCE/MBRSP DUES$5,713$3,266$6,000$16,000
Materials6226MEMBERSHIP AND DUES$0$0$0$100
Contract Services7011TRAINING$0$0$0$250
4
Contract Services7014GENERAL SVC AGMT$6,200$5,698$8,000$9,000
5
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3,025
6
Cost Allocation8002IT REIMBURSEMENT$0$0$0$2,677
7
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $495
8
DEPARTMENT TOTAL$97,128$97,150$107,890$118,805
Decrease in staff time from .45 to .42
1
Changes due to new methodology in FY 2013-14.
2
Planning Department allocated total Supplies, Memberships and Coerence and training cost by FTE amount for
3
materials accounts.
Planning Department allocated total Supplies, Memberships and Coerence and training cost by FTE for
4
programs.
Increased Transcription Costs
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
181
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY COUNCIL AND COMMISSIONS-
Total Revenue$ -
Total Expenditures 7,843
HOUSING
Fund Balance -
Budget Unit 110-1075
General Fund Costs$ 7,843
Total Recommended Staffing0.05
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Cupertino Housing Commission (CHC) is a five-member board appointed by the City
Council to assist the Planning Commission and the City Council iusing policies
and strategies for implementation of General Plan Housing Elemen
also oversees the Community Development Block Grant (CDBG) progr
SERVICE OBJECTIVES
Make recommendations to the City Council regarding:
Developing housing policies and strategies for implementation of general plan
element goals.
Affordable housing proposals, innovative approaches to affordabl
development and number and type of affordable units and the targ
served.
Identify sources of funds to develop and build affordable housing.
Funding requests from CDBG and the Affordable Housing funds, pos
or other incentives.
CDBG Action Plan.
Citys Housing Element.
RECOMMENDED BUDGET
It is recommended that a budget of $7,843 be approved for the Housing Commission. This
represents an increase of $524 or 7.1% over the FY 2012-13 Amended Budget. The increase is
attributed to increases in Cost Allocation resulting in new charges to user departments. A new
category Appropriation for Contingency has been added this fiscal year. This category
182
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $7,843 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
City Council and Commissions - Housing Commission
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation 1,910 2,777 5,226 5,278
Employee Benefits 677 1,089 2,093 2,132
Materials - - - 50
Contract Services - - - -
Appropriations for Contingency - - - 5
Cost Allocation - - - 378
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 2,587 $ 3,866 $ 7,319 $ 7,843
Fund Balance (Use of) - - - -
General Fund Costs$ 2,587 $ 3,866 $ 7,319 $ 7,843
183
STAFFING
Total current authorized positions .05
There are no recommended changes to the current level of staffin
Total recommended authorized positions .05
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1075
Employee Compensation5501SALARIES FULL TIME$1,910$2,777$5,226$5,278
Employee Benefits5600RETIREMENT SYSTEM$434$742$1,414$1,465
Employee Benefits5711HEALTH INSURANCE$151$226$450$428
Employee Benefits5712DENTAL INSURANCE$17$25$47$47
Employee Benefits5713MEDICARE$27$37$76$77
Employee Benefits5714LIFE INSURANCE$13$19$40$40
Employee Benefits5715LONG TERM DISABILITY$25$26$37$32
Employee Benefits5716WORKERS COMPENSATION$7$9$19$33
1
Employee Benefits5717VISION INSURANCE$3$5$10$10
Materials6111GEN OFFICE SUPPLIES$59$38$200$50
2
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $5
3
Cost Allocation8002IT REIMBURSEMENT$0$0$0$319
4
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $59
5
DEPARTMENT TOTAL$2,646$3,904$7,519$7,843
Changes due to new methodology in FY 2013-14.
1
Bring costs in line with prior year actual trend.
2
A new category in FY 2013-14, see the recommended budget section for explanation.
3
Changes due to new methodology in FY 2013-14.
4
Cost allocation charges have increased due to the transfer of Ciite from General Fund
5
programs to Internal Service Funds that charge user departments.
184
Administration
City Manager
Environmental Affairs
Economic Development
City Clerk
City Attorney
185
City Manager
Executive Assistant
Office Assistant
(40%)
City ClerkEconomic DevelopmentSustainabilitySenior Management
ManagerManagerAnalyst
Deputy City Clerk
Senior Office
Assistant
Office Assistant
(60%)
186
187
Administration
Proposed
2013-2014
City Manager $ 1,025,282
FundDept
1101200City Manager 655,368
1101201Community Outreach -
1101210Environmental Affairs 209,411
1101220Economic Development 160,503
City Clerk $ 671,133
FundDept
1101250City Clerk 544,848
1101251Duplicating and Mail Services 104,285
1101252Elections 22,000
City Manager Discretionary Fund $ 427,374
FundDept
1101300City Manager Discretionary Fund 427,374
City Attorney $ 1,275,539
FundDept
1101500City Attorney 1,275,539
TOTAL ADMINISTRATION $ 3,399,328
188
Division Summary
Administration - Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 326,907-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 326,907-$
Expenditures
Employee Compensation 561,027 579,951 733,747 1,213,549
Employee Benefits 187,915 206,448 266,495 476,438
Materials 107,784 74,490 130,950 183,392
Contract Services 203,651 206,330 485,000 645,510
Appropriations for Contingency - - - 471,764
Cost Allocation 6,600 3,800 55,600 408,675
Capital Outlay - - 16,500 -
Special Projects - - - -
TOTAL EXPENDITURES
$ 1,066,977$ 1,071,019$ 1,688,292$ 3,399,328
Fund Balance (Use of) - - - -
General Fund Costs
$ 1,066,977$ 1,071,019$ 1,688,292$ 3,072,421
RECOMMENDED BUDGET
It is recommended that a budget of $3,399,328 be approved for the Administration Division.
This represents an increase of $1,711,036 or 101% over the FY 2012-13 Amended Budget. The
increase is attributed primarily to increases in staffing costs n
of several positions associated with Environmental Affairs, Econ
Clerk. In addition, Costs Allocation driven by costs associated with City Channel an
Website being converted from a general fund budget to an Interna
new charges to user departments and lastly a new category Appropriation for Contingency has
been added this fiscal year. This category represents a reserve
to 10% of their operating budget, excluding employee compensation and benefits, Capital
Outlays and Special Projects. The administration division also
total budgeted materials and contract for the general fund as pa
Contingency fund. This budget is funded from $326,907 in estimated department revenue
189
resulting from charges to user departments as part of the Cost A
$3,072,421 contribution from the general fund.
Recommended Expenditures
Fiscal Year 2013-2014
City Manager
$1,025,282
City Attorney
30%
$1,275,539
37%
City Manager
Discretionary
Fund
City Clerk
$427,374
$671,133
13%
20%
4 Year Expenditure History
In Millions
$3.4
$1.7
$1.1
$1.1
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
190
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
ADMINISTRATON
Total Revenue
3 26,907
Total Expenditures
David Brandt, City Manager
3,399,328
Fund Balance
-
General Fund Costs
Carol Korade, City Attorney
$ 3,072,421
Total Recommended Staffing
1 0.50
Grace Schmidt, City Clerk
% Funded by General Fund Dollars90.4%
KEY PERFORMANCE MEASURES BY DIVISION
DivisionStrategyMeasure2012/13 2013/14
ActualProjected
City Clerk
GOAL: Provide excellent mail services including delivery and outgoing
Provide mail services to Percent of delivery 100% 100%
each department in a and stamping
timely manner. outgoing mail
completed in the
requested
timeframe.
GOAL: Process minutes accurately and in a timely manner
Prepare City Council Number of Minutes 20 of 21 24 of 24
Minutes for approval at prepared for Regular Minutes
the next City Council approval at the next meeting prepared
meeting. City Council Minutes for
meeting. prepared approval
for approval at the next
at the next City
City Council
Council meeting.
meeting. 4 All of each
of 6 special special
meeting meeting
Minutes Minutes
prepared prepared
191
Division StrategyMeasure 2012/13 2013/14
Actual Projected
for approval for
at the next approval
City at the next
Council City
meeting. Council
meeting.
GOAL: Provide documents to the public in a timely manner
Provide records for Number of records 34 out of 34 All Public
Public Records Act requests filled Public Records
requests for the public in within the Records Act Act
a timely manner. timeframe required. requests requests
filled in the filled in
timeframe the
required. timeframe
required.
192
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY MANAGER
Total Revenue
$ 143,649
Total Expenditures
Budget Unit 110-1200
655,368
Fund Balance
-
General Fund
General Fund Costs
$ 511,719
Total Recommended Staffing
2.55
% Funded by General Fund Dollars78.1%
PROGRAM OVERVIEW
The City Manager is responsible to the City Council for the effe
the City. Under the direction of the City Council as a whole, t
Citys adopted goals and objectives. The City Manager also oversees the Community Outrea
and Sustainability Programs and is responsible for developing an-
building activities that increase citizen involvement in the com
SERVICE OBJECTIVES
Accomplish the City Councils work program.
Manage City operations.
Ensures all laws and ordinances of the City are duly enforced and that
permits, licenses, and privileges granted by the City are faithf
observed.
Advise the City Council on the financial conditions and needs of the City.
Investigate all complaints concerning the operation of the City.
Supervise the use and condition of buildings, public parks, stre
property.
Prepare reports and initiate recommendations as may be desirable or as requested by the
City Council.
Ensure that the Citys policies and procedures provide a foundat
financial position.
Develop strategies to enhance the Citys tax base and to positio
advantage of economic opportunities.
193
RECOMMENDED BUDGET
It is recommended that a budget of $655,368 be approved for the City Manager. This represents
an increase of $199,080 or 43.6% over the FY 2012-13 Amended Budget. The increase is
attributed primarily to increases in Cost Allocation driven by costs associated with City
Channel and the City Website being converted from a general fund
Service Fund resulting in new charges to user departments. In addition, increases in employee
compensation and benefits are due to the addition of one Sr. Management Analyst in FY 2012-
13. A new category Appropriation for Contingency has been added this fiscal year. This
category represents a reserve for each department that is equal to 10% of their operating budget,
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from $143,649 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a516,871 contribution from
the general fund.
The following table details revenue, total expenditures, changes
fund contribution by category for the three prior fiscal years a
Budget for the current Fiscal Year:
194
Administration - City Manager
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - -
Charges for Services
- - 143,649-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 143,649-$
Expenditures
Employee Compensation 240,187 253,346 267,696 341,585
Employee Benefits 74,550 83,477 89,514 136,310
Materials 35,838 24,391 51,750 32,203
Contract Services 313 - 10,000 10,000
Appropriations for Contingency - - - 4,220
Cost Allocation 3,000 2,900 22,900 131,050
Capital Outlay - - 14,500 -
Special Projects - - - -
TOTAL EXPENDITURES
$ 353,888$ 364,114$ 456,360$ 655,368
Fund Balance (Use of) - - - -
General Fund Costs
$ 353,888$ 364,114$ 456,360$ 511,719
STAFFING
Total current authorized positions 1.55
One new Sr. Management Analyst position is being recognized in t14 budget.
Total recommended authorized positions 2.55
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
195
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1200
Employee Compensation5501SALARIES FULL TIME$231,207$211,666$267,696$341,585
1
Employee Compensation5502SALARIES PART TIME$8,232$41,402$0$0
Employee Compensation5503EXCESS MED PAY$748$0$0$0
Employee Compensation5505OVERTIME$0$278$0$0
Employee Benefits5506CAR ALLOWANCE$5,492$3,877$4,200$4,200
Employee Benefits5600RETIREMENT SYSTEM$50,315$62,708$63,113$94,882
Employee Benefits5602PERS 1959 SURV EMPR$21$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($9,514)$0$0
Employee Benefits5711HEALTH INSURANCE$10,647$13,617$13,492$23,130
Employee Benefits5712DENTAL INSURANCE$1,163$1,393$1,311$2,387
Employee Benefits5713MEDICARE$4,411$8,316$3,542$5,014
Employee Benefits5714LIFE INSURANCE$852$988$1,045$1,988
Employee Benefits5715LONG TERM DISABILITY$597$737$1,698$2,075
Employee Benefits5716WORKERS COMPENSATION$836$1,088$837$2,144
2
Employee Benefits5717VISION INSURANCE$216$267$276$490
Materials6111GEN OFFICE SUPPLIES$4,120$3,601$4,000$1,500
Materials6121SML TOOLS & EQUIPMENT$0$0$0$500
Materials6126GENERAL SUPPLIES$0$0$0$1,500
Materials6154TELEPHONE SERVICE$2,377$4,156$2,500$2,103
Materials6204PROPERTY TAX$12,506($438)$0$0
Materials6216CONFERENCE/MBRSP DUES$3,485$4,633$7,500$5,725
Materials6219MILEAGE REIMBURSEMENT$12$0$0$0
Materials6226MEMBERSHIP AND DUES$1,899$400$3,000$4,825
Materials6317EMPLOYEE RECOGNITION$10,771$11,405$14,000$10,000
Materials6322GIVING CAMPAIGN $668$634$750$750
Materials6326SPECIAL DEPARTMENTAL EXP$0$0$20,000$0
Materials6333WV MAYORS CM MEETING$0$0$0$300
Materials6341JOINT VENTURE$0$0$0$5,000
3
Contract Services7014GENERAL SVC AGMT$313$0$10,000$10,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $4,220
4
Cost Allocation8002IT REIMBURSEMENT$3,000$2,900$22,900$16,252
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $111,792
5
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $3,006
Capital Outlay9400FIXED ASSET ACQUISITION$0$0$14,500$0
DEPARTMENT TOTAL$353,888$364,114$456,360$655,368
Increased salary and benefits costs are due to a new position Sr. Management Analyst, added in FY13.
1
2
Changes due to new methodology in FY14.
The Joint Venture membership was previously paid out of the Citye in FY14.
3
A new category in FY14, see the recommended budget section for explanation.
4
5
Cost allocation charges have increased due to the transfer of Ci
programs to Internal Service Funds that charge user departments.
196
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
CITY MANAGER-
COMMUNITY OUTREACH
Budget Unit 110-1201
General Fund
In Fiscal Year 2013-2014 this program was transferred to the Public Affairs Division
citywide reorganization. A complete discussion of this program, commonly known at the
Block Leader Program can be found in the Public Affairs Division. This program is included
in Administration to preserve historical revenue and expenditure
actuals are zero this program will be removed from the budget.
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
197
Administration - Community Outreach
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 47,136 44,466 66,281 -
Employee Benefits 19,014 21,300 28,066 -
Materials 18,509 12,462 22,000 -
Contract Services 313 - 1,000 -
Appropriations for Contingency - - - -
Cost Allocation - - 6,200 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 84,972$ 78,228$ 123,547$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 84,972$ 78,228$ 123,547$ -
STAFFING
Total current authorized positions .75
It is requested that one Community Relations Coordinator at 75% be transferred to the
Community Outreach Program within the Public Affairs Division.
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
198
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1201
Employee Compensation5501SALARIES FULL TIME$45,252$43,199$65,196$0
Employee Compensation5503EXCESS MED PAY$1,884$1,267$1,085$0
Employee Benefits5600RETIREMENT SYSTEM$9,794$11,531$17,640$0
Employee Benefits5602PERS 1959 SURV EMPR$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,540$7,157$7,704$0
Employee Benefits5712DENTAL INSURANCE$931$936$936$0
Employee Benefits5713MEDICARE$683$645$646$0
Employee Benefits5714LIFE INSURANCE$432$432$475$0
Employee Benefits5715LONG TERM DISABILITY$284$266$312$0
Employee Benefits5716WORKERS COMPENSATION$162$154$156$0
Employee Benefits5717VISION INSURANCE$172$179$197$0
Materials6111GEN OFFICE SUPPLIES$16,499$12,462$20,000$0
Materials6216CONFERENCE/MBRSP DUES$1,989$0$2,000$0
Materials6219MILEAGE REIMBURSEMENT$21$0$0$0
Contract Services7011TRAINING AND $0$0$500$0
Contract Services7014GENERAL SVC AGMT$313$0$500$0
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $0
Cost Allocation8002IT REIMBURSEMENT$0$0$6,200$0
DEPARTMENT TOTAL$84,972$78,228$123,547$0
In FY14 this budget was transferred out to the Public Affairs Di
1
199
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
Total Revenue
$ 45,518
Total Expenditures
CITY MANAGER-
209,411
Fund Balance
ENVIRONMENTAL AFFAIRS
-
General Fund Costs
$ 163,893
Budget Unit 110-1210
Total Recommended Staffing
0.60
% Funded by General Fund Dollars78.3%
General Fund
PROGRAM OVERVIEW
The Environmental Affairs Division of the City Managers Office, works to bring environmental
awareness across departments and engage staff, students, residents and businesses in building
public good through activities that mitigate financial and regul
assurances, conserve scarce resources, and prioritize public hea In this capacity, the Division
teams with regional partners and adjacent jurisdictions to devel
traditionally costly renewable and alternative energy, transport
long-term planning projects that pool demand, concentrate labor, save
facilitate economic development opportunities.
SERVICE OBJECTIVES
Collect and analyze relevant data to demonstrate municipal compl
and burgeoning state and federal regulations.
Serve as technical resource on sustainability initiatives by pre
developing local policies and ordinances, coordinating education
presentations to Council, City departments and applicable outsid
Coordinate municipal and community-wide greenhouse gas emissions inventories,
develop emissions targets, execute a community-wide climate action plan, and track
progress to achieve emissions reductions over time.
Expand existing compliance-focused environmental services to offer innovative energy,
water and resource conservation programs that effectively engage
community members.
Evaluate existing departmental programs and benchmark environmen
on an ongoing basis.
Research tools and best practices for efficient utilities management and cons
adapt these into the Citys organizational culture, operations a
200
Manage or perform resource audits, identify energy conservation
generation opportunities, calculate feasibility and develop projects that are cost
and conserve resources.
Foster community access to city, partner agency and local utilit
that reduce operational and capital costs, conserve finite resou and contribute to
employee health.
Work with schools to expand successful municipal programs into e
institutions through effective partnerships that empower student
leaders.
RECOMMENDED BUDGET
It is recommended that a budget of $209,411 be approved for the Environmental Affairs
Division. In Fiscal Year 2013-2014 this program was transferred to Administration from the
Public Affairs Division as part of a citywide reorganization. H
Public Affairs Division.
This budget funds the Citys deployment of a new utility account management software
program (HARA) and the cost of a CEQA Environmental Impact Review for the Citys
forthcoming Climate Action Plan. Program costs associated with our ever popular Earth Day
Festival are shared with the Public Works Department, who leverages the Divisions diverse
outreach and education programs to increase access to their wast
services. In addition to 60% of a full-time Sustainability Manager, this budget also funds part-
time staffing support to cover a heightened demand for residenti
efficiency and water conservation services via one full-time contract Climate Corps Bay Area
(an AmeriCorps Program) Member this Fiscal Year to continue to support its award-winning
GreenBiz program (www.cupertino.org/greenbiz
) and expand the highly successful residential
neighborhood-level Growing Greener Blocks Campaign (www.cupertino.org/greenerblocks).
In addition, a new category appropriation for contingencies has
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital Ou
This budget is funded from $45,518 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $163,893 contribution from
the general fund.
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
201
Administration - Environmental Affairs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 45,518
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 45,518
Expenditures
Employee Compensation - - - 76,035
Employee Benefits - - - 27,039
Materials - - - 14,000
Contract Services - - - 65,000
Appropriations for Contingency - - - 7,900
Cost Allocation - - - 19,437
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 209,411-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 163,893-$
STAFFING
Total current authorized positions 0
It is requested that one Sustainability Manager at 60% be transferred in from the Environmental
Affairs Program within the Public Affairs Division.
Total recommended authorized positions .60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
202
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1210
Employee Compensation5501SALARIES FULL TIME$0$0$0$68,535
Employee Compensation5502SALARIES PART TIME$0$0$0$7,500
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$19,037
Employee Benefits5711HEALTH INSURANCE$0$0$0$5,054
Employee Benefits5712DENTAL INSURANCE$0$0$0$562
Employee Benefits5713MEDICARE$0$0$0$994
Employee Benefits5714LIFE INSURANCE$0$0$0$475
Employee Benefits5715LONG TERM DISABILITY$0$0$0$411
Employee Benefits 5716 WORKERS COMPENSATION $0 $0 $0 $391
2
Employee Benefits5717VISION INSURANCE$0$0$0$115
Materials6111GEN OFFICE SUPPLIES$0$0$0$500
Materials6112PRINTING & DUPLICATING$0$0$0$1,000
Materials6121SML TOOLS & EQUIPMENT$0$0$0$500
Materials6126GENERAL SUPPLIES$0$0$0$2,500
Materials6201ADVERTISING & LEGL NOTICE$0$0$0$1,000
Materials6216CONFERENCE/MBRSP DUES$0$0$0$6,000
Materials6226MEMBERSHIP AND DUES$0$0$0$2,500
Contract Services7014GENERAL SVC AGMT$0$0$0$65,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,900
3
Cost Allocation8002IT REIMBURSEMENT$0$0$0$3,824
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $14,906
4
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $707
DEPARTMENT TOTAL$0$0$0$209,411
This budget was transferred in from Public Affairs in FY14.
1
2
Changes due to new methodology in FY14.
A new category in FY14, see the recommended budget section for e
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
203
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY MANAGER-
ECONOMICDEVELOPMENT
Budget Unit 110-1210
General Fund
PROGRAM OVERVIEW
The Economic Development division of the City Managers office provides assistance and
support to businesses to enable job creation, new business forma
industry evolution, conducts outreach to existing small busines
relationships, collaborates with internal city team members to keep the needs o
the forefront when reviewing applications and projects, partners
associations and agencies to create a strong and cohesive networnce,
provides the public with current data and information easily acc
format, and assists with policy formation to align with business
SERVICE OBJECTIVES
Develop and offer training courses at no or low-cost
Create a step-by-step booklet and webpages on how to start a business in Cupertin
(translate documents into different languages)
Launch a Shop Local campaign targeting residents and daytime p
include a dedicated website and/or smartphone app and public service
announcements/media to promote campaign)
Develop no or low-cost marketing programs to promote local businesses
Start a Corporate Site Visit program for existing business to me
discuss current situations
Visit local businesses regularly
Discuss special programs, events, and/or promotions that may be
Attend department meetings and serve as a resource for City team
204
Establish and strengthen relationships with existing groups, inc
Chamber of Commerce and AABC, Silicon Valley Economic Developmen
(SVEDA), etc.
Hold quarterly meetings with local retail and commercial brokers
Hold quarterly meetings with Economic Development Committee
Develop new Economic Development URL
Reformat EconDev webpages to be more business-friendly
Develop and print new business marketing collateral
Work on the General Plan Amendment (GPA) and a Specific Plan to create a vision for
the Vallco Shopping District
RECOMMENDED BUDGET
It is recommended that a budget of $160,503 be approved for the Economic Development
Program. In Fiscal Year 2013-2014 this program was transferred to Administration from the
Community Development Division as part of a citywide reorganization. Historical
found in the Community Development Division. This program funds a variety of business
outreach and development programs designed primarily to assist t
sector. Such events will include a small business symposium and indiv
Fresh business marketing collateral will be developed and printe
ideal city in which to start a business. To enhance these publi and the Citys website
updated demographic reporting is required. New publications wil
a Business in Cupertino brochures and will be available as hard
Division will leverage its resources and collaborate with other
organizations to launch a Shop Local Cupertino campaign aimed
daytime population to promote patronage of local businesses and
category appropriations for contingencies has been added this fiscal year. This category
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from $34,869 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a125,634 contribution from
the general fund.
The following table details revenue, total expenditures, changes balance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
205
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - -
Charges for Services
- - - 34,869
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 34,869
Expenditures
Employee Compensation - - - 60,000
Employee Benefits - - - 17,353
Materials - - - 28,400
Contract Services - - - 20,000
Appropriations for Contingency - - - 4,840
Cost Allocation - - - 29,910
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 160,503-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 125,634-$
STAFFING
Total current authorized positions 0
It is recommended that one Full Time Economic Development Manager be transferred in from
the Economic Development Program within the Community Developmenfilled with
a part time non-benefitted position.
Total recommended authorized positions .05
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
206
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1220
Employee Compensation5502SALARIES PART TIME$0$0$0$60,000
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$16,666
Employee Benefits5716WORKERS COMPENSATION$0$0$0$687
1
Materials6111GEN OFFICE SUPPLIES$0$0$0$500
Materials6112PRINTING & DUPLICATING$0$0$0$1,500
Materials6216CONFERENCE/MBRSP DUES$0$0$0$2,000
Materials6219MILEAGE REIMBURSEMENT$0$0$0$400
Materials6225CHAMBER OF COMMERCE$0$0$0$17,500
Materials6226MEMBERSHIP AND DUES$0$0$0$6,500
Contract Services7014GENERAL SVC AGMT$0$0$0$20,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $4,840
2
Cost Allocation8002IT REIMBURSEMENT$0$0$0$6,373
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $22,358
3
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $1,179
DEPARTMENT TOTAL$0$0$0$160,503
1
Changes due to new methodology in FY14.
A new category in FY14, see the recommended budget section for explanation.
2
3
Cost allocation charges have increased due to the transfer of Ci
programs to Internal Service Funds that charge user departments.
207
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY CLERK
Total Revenue
$ 42,709
Total Expenditures
Budget Unit 110-1250
544,848
Fund Balance
-
General Fund
General Fund Costs
$ 502,139
Total Recommended Staffing
3.00
% Funded by General Fund Dollars92.2%
PROGRAM OVERVIEW
The City Clerks office responsibilities include administrative and clerical duties asso
the City Councils agenda and actions; publishing AMENDED notices, posting notice of all
commission vacancies; processing codification of Citys Municipa
and compliance with Public Records Act requests.
SERVICE OBJECTIVES
The divisions goals are to ensure compliance with the Brown Act open meetings
requirements, Maddy Act Commission vacancy requirements, and the
Act, to accurately process documents, and maintain a records man
facilitates timely access to information, including digital access to City records.
Provide complete, accurate, and timely information to the public
Council.
Respond to routing requests within two working days; respond to
archival research within five working days.
Provide a digital City Council packet to members of the City Cou
mobile devices.
RECOMMENDED BUDGET
It is recommended that a budget of $544,848 be approved for the City Clerk. In Fiscal Year
2013-2014 this program was transferred to Administration from the Adm
Division as part of a citywide reorganization. Historical costsin the
Administrative Services Division. This program funds 3 full-time positions, advertising and
AMENDED notices, contract services for records management including storage and microfilm,
and codification of the Municipal Code, training and conference,
208
and maintenance of copier equipment. In addition, a new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from $37,371 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a507,477 contribution from
the general fund.
The following table details revenue, total expenditures, changesgeneral
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Administration - City Clerk
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - -
Charges for Services
- - - 42,709
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 42,709
Expenditures
Employee Compensation - - - 216,443
Employee Benefits - - - 100,342
Materials - - - 20,096
Contract Services - - - 45,076
Appropriations for Contingency - - - 6,517
Cost Allocation - - - 156,374
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 544,848-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 502,139-$
209
STAFFING
Total current authorized positions 3.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 3.00
210
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1250
Employee Compensation5501SALARIES FULL TIME$0$0$0$210,126
Employee Compensation5502SALARIES PART TIME$0$0$0$2,736
Employee Compensation5503EXCESS MED PAY$0$0$0$381
Employee Compensation5505OVERTIME$0$0$0$3,200
Employee Benefits5506CAR ALLOWANCE$0$0$0$3,000
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$58,367
Employee Benefits5711HEALTH INSURANCE$0$0$0$25,416
Employee Benefits5712DENTAL INSURANCE$0$0$0$2,811
Employee Benefits5713MEDICARE$0$0$0$3,096
Employee Benefits5714LIFE INSURANCE$0$0$0$1,901
Employee Benefits5715LONG TERM DISABILITY$0$0$0$1,281
Employee Benefits5716WORKERS COMPENSATION$0$0$0$3,894
1
Employee Benefits5717VISION INSURANCE$0$0$0$576
Materials6111GEN OFFICE SUPPLIES$0$0$0$5,000
Materials6121SML TOOLS & EQUIPMENT$0$0$0$500
Materials6126GENERAL SUPPLIES$0$0$0$800
Materials6154TELEPHONE SERVICE$0$0$0$3,036
Materials6201ADVERTISING & LEGL NOTICE$0$0$0$8,000
Materials6216CONFERENCE/MBRSP DUES$0$0$0$2,000
Materials6219MILEAGE REIMBURSEMENT$0$0$0$100
Materials6226MEMBERSHIP AND DUES$0$0$0$660
Contract Services7011TRAINING AND $0$0$0$2,485
Contract Services7013MAINTENANCE OF EQUIP$0$0$0$2,591
Contract Services7014GENERAL SVC AGMT$0$0$0$40,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $6,517
2
Cost Allocation8002IT REIMBURSEMENT$0$0$0$71,620
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $74,528
3
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $3,536
DEPARTMENT TOTAL$0$0$0$544,848
1
Changes due to new methodology in FY14.
A new category in FY14, see the recommended budget section for explanation.
2
3
Cost allocation charges have increased due to the transfer of Ci
programs to Internal Service Funds that charge user departments.
211
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY CLERK-
Total Revenue
$ -
Total Expenditures
DUPLICATING AND MAIL SERVICES
104,285
Fund Balance
-
General Fund Costs
Budget Unit 110-1251
$ 104,285
Total Recommended Staffing
General Fund 0.60
% Funded by General Fund Dollars100.0%
PROGRAM OVERVIEW
The City Clerks office provides mail service for all City Depar
SERVICE OBJECTIVES
Administer mail services to each department in a timely manner.
Process and deliver routine incoming and outgoing mail and packages daily to each
department.
Provide weekly delivery of documents to members of the City Coun
Provide additional special deliveries as needed to commissions a
RECOMMENDED BUDGET
It is recommended that a budget of $104,285 be approved for the City Clerk. In Fiscal Year
2013-2014 this program was transferred to Administration from the Adm
Division as part of a citywide reorganization. Historical costsin the
Administrative Services Division. This budget is consistent wit, with savings in
equipment maintenance due to new multi-function copiers citywide. This budget funds a 0.6
time position, all paper supplies for City Hall and postage cost
category appropriation for contingencies has been added this fiscal year. This category
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $104,285 contribution from the general fund.
212
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Administration - City Clerk - Duplication
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - 36,578
Employee Benefits - - - 17,196
Materials - - - 33,500
Contract Services - - - 8,300
Appropriations for Contingency - - - 4,180
Cost Allocation - - - 4,531
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 104,285-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 104,285-$
STAFFING
Total current authorized positions .60
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .60
213
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1251
Employee Compensation5501SALARIES FULL TIME$0$0$0$34,253
Employee Compensation5502SALARIES PART TIME$0$0$0$375
Employee Compensation5505OVERTIME$0$0$0$1,950
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$9,515
Employee Benefits5711HEALTH INSURANCE$0$0$0$5,141
Employee Benefits5712DENTAL INSURANCE$0$0$0$563
Employee Benefits5713MEDICARE$0$0$0$497
Employee Benefits5714LIFE INSURANCE$0$0$0$380
Employee Benefits5715LONG TERM DISABILITY$0$0$0$206
Employee Benefits5716WORKERS COMPENSATION$0$0$0$779
Employee Benefits5717VISION INSURANCE$0$0$0$115
Materials6111GEN OFFICE SUPPLIES$0$0$0$11,000
Materials6114POSTAGE$0$0$0$22,500
Contract Services7013MAINTENANCE OF EQUIP$0$0$0$8,300
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $4,180
1
Cost Allocation8002IT REIMBURSEMENT$0$0$0$3,824
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $0
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $707
2
DEPARTMENT TOTAL$0$0$0$104,285
A new category in FY14, see the recommended budget section for e.
1
2
Cost allocation charges have increased due to the transfer of Ci
Service Funds that charge user departments.
214
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY CLERK-
Total Revenue
$ -
Total Expenditures
ELECTIONS
22,000
Fund Balance
-
General Fund Costs
Budget Unit 110-1252
$ 22,000
Total Recommended Staffing
General Fund -
% Funded by General Fund Dollars100.0%
PROGRAM OVERVIEW
The City Clerks office administers the legislative process incl
elections and filings of Fair Political Practices Commission doc
SERVICE OBJECTIVES
Administer elections and Fair Political Practices Commission filompliance with
State law.
Conduct a local election in even-numbered years and ballot measure elections as
necessary, in compliance with the California Elections Code.
Facilitate timely filing of required and voluntary documentation
election committees, including Nomination Papers, Candidate Stat
Qualification, Campaign Financial Disclosure Statements, and Sta
Interest, as well as candidate biographies and photographs.
Make election-related information available to the public and news media in a timely
manner.
RECOMMENDED BUDGET
It is recommended that a budget of $22,000 be approved for the City Clerk Election budget. In
Fiscal Year 2013-2014 this program was transferred to Administration from the Admrative
Services Division as part of a citywide reorganization. Historiin the
Administrative Services Division. For FY 2013-14 this budget will fund the one time
programming costs associated with the City moving from and odd y Uniform District
Election (UDEL) to an even year General election. It is anticipated this change
$39,000 for FY 2013-14 and $59,000 each election year beginning in FY 2015-2016. This change
215
was approved by Council on March 5, 2013 and by the Santa Clara County Board of Supervisors
on April 23, 2013. In addition, a new category appropriation fo
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and bene
Special Projects.
This budget is funded from $22,000 contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Administration - City Clerk - Elections
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - 20,000
Appropriations for Contingency - - - 2,000
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ -$ 22,000
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ -$ 22,000
216
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations o
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1252
Contract Services7014GENERAL SVC AGMT$0$0$0$20,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $2,200
1
DEPARTMENT TOTAL$0$0$0$22,000
A new category in FY14, see the recommended budget section for explanation.
1
217
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
CITY MANAGER-
Total Revenue
$ -
Total Expenditures
DISCRETIONARY FUND
427,374
Fund Balance
-
General Fund Costs
Budget Unit 110-1300
$ 427,374
Total Recommended Staffing
General Fund
-
% Funded by General Fund Dollars100.0%
PROGRAM OVERVIEW
This fund is established to meet city wide unexpected expenses that may occur during the year.
In FY 2013-14 an appropriations for contingency expenditure category was ad
general fund department to serve as a contingency for any unexpected expenditures th
occur. This category is 10% of the programs budgeted materials
second level of contingency was also built in for unexpected exp
the 10% contingency. For all programs within the general fund 5
materials and contract services were placed in this program. Th
for contingencies for the General Fund to 15% of total budgeted s and contract services.
This percentage is consistent with best practices adopted by the Governmental Accounting
Standards Board (GASB) which recommended 5-15% contingency. Any unspent contingency
funds will go to fund balance at the end of the year. It is ant
appropriations for contingency levels in program budget will dec
to somewhere between the 5-10% level based on historical trends.
RECOMMENDED BUDGET
It is recommended that a budget of $427,374 be approved for the City Manager Discretionary
Fund. This represents an increase of $392,374 over the FY 2012-13 Amended Budget due to a
new category, appropriation for contingencies that was added this fiscal year. For this budget
this represents a reserve for all general fund programs that is equal t
budget, excluding employee compensation and benefits, Capital Ou
This budget is funded from $903,638 contribution from the general fund.
218
The following table details revenue, total expenditures, changes
fund contribution by category for the three prior fiscal years a
Budget for the current Fiscal Year:
Administration - City Manager - Discretionary Fund
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 282 - - -
Employee Benefits 29 - - -
Materials 3,319 - - -
Contract Services 6,279 10,069 35,000 35,000
Appropriations for Contingency - - - 392,374
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 9,909$ 10,069$ 35,000$ 427,374
Fund Balance (Use of) - - - -
General Fund Costs
$ 9,909$ 10,069$ 35,000$ 427,374
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
219
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1300
Employee Compensation5502SALARIES PART TIME$282$0$0$0
Employee Benefits5713MEDICARE$22$0$0$0
Employee Benefits5716WORKERS COMPENSATION$7$0$0$0
Materials6111GEN OFFICE SUPPLIES$3,319$0$0$0
Contract Services7014GENERAL SVC AGMT$6,279$10,069$35,000$35,000
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $392,374
1
DEPARTMENT TOTAL$9,909$10,069$35,000$427,374
A new category in FY14, see the recommended budget section for explanation.
1
220
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Counsel
BUDGET AT A GLANCE
CITY ATTORNEY
Total Revenue
$ 60,162
Total Expenditures
Budget Unit 110-1500
1,275,539
Fund Balance
-
General Fund
General Fund Costs
$ 1,215,377
Total Recommended Staffing
3.00
% Funded by General Fund Dollars95.3%
PROGRAM OVERVIEW
The City Attorney is the legal counsel to the City Council, City Commissions, City Manager and
staff. These legal services include providing legal advice, research and analysis, preparing and
reviewing legislation including ordinances and resolutions and dreviewing legal
documents, contracts and agreements. The City Attorney also rep
departments and City staff in any litigation, code enforcement, claims or administrative actions
involving City business.
SERVICE OBJECTIVES
Attend City Council meetings and provide the Council with high qlegal advice
and services, staff Planning Commission meetings and attend other Commission and
staff meetings as requested.
Provide the legal services to the City Manager and staff necessary to accomplish t
objectives in a timely and cost-effective manner.
Administer general liability claims filed against the City in a that minimizes
City exposure and liability.
RECOMMENDED BUDGET
It is recommended that a budget of $1,275,539 be approved for the City Attorney. This
represents an increase of $202,154 or 18.8% over the FY 2012-13 Amended Budget. The increase
is attributed primarily to increases in employee compensation and b
conference attendance due to the addition of one Assistant City 2012-13. In
addition, a new category appropriation for contingencies has bee
category represents a reserve for each department that is equal
221
excluding employee compensation and benefits, Capital Outlays an
budget includes citywide litigation costs.
This budget is funded from $60,162 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a1,215,539 contribution from
the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Administration - City Attorney
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - -
Charges for Services
- - - 60,162
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 60,162
Expenditures
Employee Compensation 273,422 282,139 399,770 482,908
Employee Benefits 94,322 101,671 148,915 178,198
Materials 50,118 37,637 57,200 55,193
Contract Services 196,746 196,261 439,000 442,134
Appropriations for Contingency - - - 49,733
Cost Allocation 3,600 900 26,500 67,373
Capital Outlay - - 2,000 -
Special Projects - - - -
TOTAL EXPENDITURES
$ 618,208$ 618,608$ 1,073,385$ 1,275,539
Fund Balance (Use of) - - - -
General Fund Costs
$ 618,208$ 618,608$ 1,073,385$ 1,215,377
222
STAFFING
Total current authorized positions 3.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 3.00
223
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
1500
Employee Compensation5501SALARIES FULL TIME$272,686$269,834$386,270$465,746
Employee Compensation5502SALARIES PART TIME$291$12,305$13,500$13,500
Employee Compensation5505OVERTIME$445$0$0$842
1
Employee Benefits5506CAR ALLOWANCE$6,600$6,415$6,600$4,200
Employee Benefits5600RETIREMENT SYSTEM$62,463$75,119$75,865$129,370
Employee Benefits5602PERS 1959 SURV EMPR$30$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($5,367)$34,000$0
Employee Benefits5711HEALTH INSURANCE$15,377$14,762$18,744$26,712
Employee Benefits5712DENTAL INSURANCE$1,854$1,753$1,778$2,808
Employee Benefits5713MEDICARE$3,923$5,043$5,708$6,814
Employee Benefits5714LIFE INSURANCE$1,289$1,361$2,297$2,376
Employee Benefits5715LONG TERM DISABILITY$1,467$920$2,159$2,820
Employee Benefits5716WORKERS COMPENSATION$976$1,329$1,389$2,522
2
Employee Benefits5717VISION INSURANCE$343$336$375$576
Materials6111GEN OFFICE SUPPLIES$8,903$7,899$18,500$14,716
Materials6154TELEPHONE SERVICE$11,961$13,550$12,000$9,190
Materials6216CONFERENCE/MBRSP DUES$14,240$1,911$5,500$10,787
3
Materials6219MILEAGE REIMBURSEMENT$192$0$0$1,000
4
Materials6226MEMBERSHIP AND DUES$495$500$1,200$2,115
Materials6227BOOKS AND PUBLICATION$14,327$13,777$20,000$17,385
Contract Services7011TRAINING$326$0$0$2,250
5
Contract Services7014GENERAL SVC AGMT$153,908$152,457$157,000$119,000
Contract Services7060RENT EXPENSE$42,512$43,804$47,000$47,000
Contract Services7075AMENDED COSTS$0$0$235,000$270,000
6
Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $49,733
7
Cost Allocation8002IT REIMBURSEMENT$3,600$900$26,500$19,120
Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $44,717
8
Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $3,536
Capital Outlay9400FIXED ASSET ACQUISITION$0$0$2,000$0
DEPARTMENT TOTAL$618,208$618,608$1,073,385$1,275,539
Overtime may be accrued by Legal Services Manager.
1
2
Changes due to new methodology in FY14.
Actual cost for conferences and meetings.
3
Legal Services Manager and Assistant City Attorney no longer rec
4
Actual costs of anticipated training and instruction.
5
Litigation costs were moved from the HR/Litigation budget in Administrative Service in FY13.
6
A new category in FY14, see the recommended budget section for e
7
8
Cost allocation charges have increased due to the transfer of Ci
programs to Internal Service Funds that charge user departments.
224
Law
Enforcement
Law Enforcement
Interoperability Project
Code Enforcement
COPS Grant
225
Law Enforcement
(Contract)
Senior
Code EnforcementCode Enforcement
OfficerOfficer
226
Law Enforcement
Proposed
2013-2014
Law Enforcement $ 9,426,865
FundDept
1102100Law Enforcement 9,426,865
Interoperability Project $ 48,000
FundDept
1102101Interoperability Project 48,000
Code Enforcement $ 517,369
FundDept
1102110Code Enforcement 517,369
COPS Grant $ -
FundDept
1102401COPS Grant¹ -
TOTAL LAW ENFORCEMENT $ 9,992,234
¹ This budget was transferred to the Law Enforcemnt budget in F
227
Division Summary
Law Enforcement- Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - 100,000
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ -$ - $ -$ 100,000
Expenditures
Employee Compensation - - - 174,644
Employee Benefits - - - 75,220
Materials 45,336 46,270 48,200 54,588
Contract Services 8,389,550 8,399,646 9,086,043 9,633,750
Appropriations for Contingency - - - 21,347
Cost Allocation - - - 32,685
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 8,434,886 $ 8,445,916$ 9,134,243 $ 9,992,234
Fund Balance (Use of) - - - -
General Fund Costs$ 8,434,886$ 8,445,916 $ 9,134,243 $ 9,892,234
RECOMMENDED BUDGET
It is recommended that a budget of $9,992,234 be approved for Law Enforcement. This
represents an increase of $857,991 or 9.4% over the FY 2012-13 Amended Budget. The increase
is attributed primarily to service enhancements in the law enforcement services contract
($337,000), including the addition of a Traffic Sergeant, and the reallocation of the Law
Enforcement - Code Enforcement program to the division resulting from a citywi
reorganization ($517,000). This budget is funded from $100,000 in grant revenue and a
$9,892,234 contribution from the general fund.
228
Recommended Expenditures
Fiscal Year 2013-2014
Interoperability
$48,000
Code Enforcement
1%
$517,369
5%
Law Enforcement
$9,426,865
94%
4 Year Expenditure History
In Millions
$10.0
$9.0
$8.4
$8.3
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
229
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
BUDGET AT A GLANCE
Total Revenue$ 100,000
ADMINISTRATON
Total Expenditures 9,992,234
Fund Balance -
Captain Ken Binder
General Fund Costs$ 9,892,234
Office of the Sheriff
Total Recommended Staffing City and Contract 5.00
% Funded by General Fund99.0%
KEY PERFORMANCE MEASURES BY DIVISION
DivisionStrategyMeasure2012/13 2013/14
ActualTarget
Law Enforcement
GOAL: Maintain adequate sheriff response times to citizen calls
Monitor average Priority one: 3.76 5.00
response time for Respond within five minutes minutes
emergency calls (5) minutes per
contract
Priority two: 5.98 9.00
Respond within minutes minutes
nine (9) minutes per
contract
Priority three: 10.29 20
Respond within minutes minutes
twenty (20) minutes per
contract
GOAL: Provide crime prevention efforts through public interacti
education.
Offer ride a-longs with Number of ride a-34 40
sheriff deputieslongs held
GOAL: Provide crime prevention efforts in the schools through
interaction and education.
Conduct Teen Academy Number of Teen 3 2
classes Academy classes
held
230
Division StrategyMeasure 2012/13 2013/14
Actual Target
Conduct Code Red Number of 19 20
training and drills training/drills held
Conduct Every 15 Number of 1 0
Minutes program presentations held
Conduct school Number of meetings 9 12
attendance review board held
meetings
231
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
BUDGET AT A GLANCE
Total Revenue$ 100,000
Total Expenditures 9,426,865
LAW ENFORCEMENT
Fund Balance -
Budget Unit 110-2100
General Fund Costs$ 9,326,865
Total Recommended Contract Staffing 3.00
General Fund
% Funded by General Fund98.9%
PROGRAM OVERVIEW
Provides for law enforcement, emergency communications, School Resource Off
Youth Probation Program. Services are provided by the Santa Clara County Sheriffs
Department, while communication services are provided by the Santa Clara County General
Services Administration. The Countys Youth Probation Program, also managed by the Sheriffs
Department, is partially funded through a partnership with the Cupertino Union School District
and the City of Cupertino. Other services include general law eatrol), traffic
enforcement and investigation, detective services and additional
units.
The State allocates the Citizens Option for Public Safety (COPS) grant to cities and counties for
front-line law enforcement purposes. Funding is allocated proportionately based on population
size with a minimum allocation of $100,000 per jurisdiction. This grwill be used to partially
offset the cost of a second School Resource Officer for the FY 2013-14 school year.
SERVICE OBJECTIVES
Protect life and property through innovative and progressive policing me
Respond to emergency situations within an average of less than s
Enforce the vehicle code with the goal of increasing traffic saf
Divert first time/minor youth offenders from the juvenile justice system.
Provide daily on-site interaction with our youth.
232
RECOMMENDED BUDGET
It is recommended that a budget of $9,426,865 be approved for Law Enforcement. This
represents an increase of $337,150 or 3.8% over the FY 2012-13 Amended Budget. The increase
is attributed to service enhancements in the law enforcement services contract, i
addition of a Traffic Sergeant.
This budget is funded entirely from $100,000 from the COPS grant and a $9,326,865 contribution
from the general fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Law Enforcement -Administration
2012-2013 2013-2014
2010-20112011-2012
AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - 100,000
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ 100,000
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 45,336 46,270 48,200 49,365
Contract Services 8,260,270 8,261,517 8,941,515 9,377,500
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 8,305,606 $ 8,307,787 $ 8,989,715 $ 9,426,865
Fund Balance (Use of) - - -
General Fund Costs$ 8,305,606 $ 8,307,787 $ 8,989,715 $ 9,326,865
233
STAFFING
There are no City of Cupertino benefitted employees in this progAll positions reside with
the Santa Clara County Sheriffs Office and are reflected under
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY 2012-13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
2100
Services6154TELEPHONE SERVICE$1,336$1,270$1,200$1,365
Services6324PROBABTION OFFICER$44,000$45,000$47,000$48,000
Contract Services7014GENERAL SVC AGMT$0$0$0$100,000
Contract Services7051SAN JOSE FINGERPRINTING$1,085$581$2,000$1,500
Contract Services7052SHERIFF'S CONTRACT$8,185,307$8,202,683$8,862,616$9,220,000
Contract Services7054PARKING CITATIONS$63,360$54,611$40,000$56,000
Contract Services7055WALK/BIKE TO SCHOOL$10,517$3,643$36,899$0
DEPARTMENT TOTAL$8,305,605$8,307,788$8,989,715$9,426,865
234
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
BUDGET AT A GLANCE
LAW ENFORCEMENT-
Total Revenue$ -
Total Expenditures 48,000
INTEROPERABILITY PROJECT
Fund Balance -
Budget Unit 110-2101
General Fund Costs$ 48,000
Total Recommended Staffing -
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Silicon Valley Regional Interoperability Authority (SVRIA) w
Joint Exercise of Powers Act (JPA) to provide interoperable communications solutions to its
members. The SVRIA represents the interests of all public safet
County through its members. It services the Santa Clara Operational Area which includes the
County of Santa Clara, its fifteen cities and towns, and all spe
SERVICE OBJECTIVES
SVRIA exists to identify, coordinate, and implement communications interoperability
solutions to its member agencies. The purpose of these projects
integrate voice and data communications between law enforcement,
service, emergency medical services, and emergency management for routine
operations, critical incidents, and disaster response and recovery.
RECOMMENDED BUDGET
It is recommended that a budget of $48,000 be approved for the Interoperability Project. This
represents an increase of $3,472 or 7.8% over the FY 2012-13 Amended Budget. The increase is
attributed to increased JPA costs. This budget is funded by the General Fund. The following
table details revenue, total expenditures, changes in fund balance and General Fund costs by
category for the three prior fiscal years in addition to the Recommended Proposed Budget for
the current Fiscal Year:
235
Law Enforcement - Interoperability Project
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 29,280 38,129 44,528 48,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 29,280 $ 38,129 $ 44,528 $ 48,000
Fund Balance (Use of) - - - -
General Fund Costs$ 29,280 $ 38,129 $ 44,528 $ 48,000
STAFFING
No staff.
There are no recommended changes to the current level of staffin
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY 2012-13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
2102
Contract Services7014GENERAL SVC AGMT$29,280$38,129$44,528$48,000
DEPARTMENT TOTAL$29,280$38,129$44,528$48,000
236
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
BUDGET AT A GLANCE
LAW ENFORCEMENT-
Total Revenue$ -
Total Expenditures 517,369
CODE ENFORCEMENT
Fund Balance
Budget Unit 110-2110
General Fund Costs$ 517,369
Total Recommended Staffing 2.00
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Law Enforcement Code Enforcement Program provides for the enforcement of various
provisions of the municipal code relating to parking citations, noise, animal control and other
compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control
and other complaint responses.
SERVICE OBJECTIVES
Respond to resident, City department, or outside agency referrals within 48 hours.
Provide services with an emphasis on community education and cusmer service.
Enforce the codes in a fair, equitable, and objective manner.
Manage the animal control services contract with the City of San
RECOMMENDED BUDGET
It is recommended that a budget of $517,369 be approved for Code Enforcement. This is a new
division resulting from the reorganization of the Administrative Services Department, which
resulted in the transfer of Code Enforcement to the Sheriff, Community Development and
Public Works departments. This budget has remained status quo wception of adding
contingency and cost allocation appropriations.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
237
Code Enforcement, previously in Administrative Services, has bee-assigned to several
departments. Two of our four officers are charged to this divisentrate on
Public Safety activities such as parking enforcement, abandoned vehicles, noise and graffiti.
Law Enforcement - Code Enforcement
2012-2013
2013-2014
2010-20112011-2012 Amended
Recommended
Category
ActualActual
BudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - 174,644
Employee Benefits - - - 75,220
Materials - - - 5,223
Contract Services - - - 208,250
Appropriations for Contingency - - - 21,347
Cost Allocation - - - 32,685
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ - $ -$ -$ 517,369
Fund Balance (Use of) - - - -
General Fund Costs$ -$ -$ -$ 517,369
238
STAFFING
Total current authorized positions 0.00
One Senior Code Enforcement Officer and one Code Enforcement Officer were transferred into
this program from the Administrative Services Department as part of a citywide reorganization.
Total recommended authorized positions 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY 2012-13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
2110
Employee Compensation5501SALARIES FULL TIME$0$0$0$173,100
Employee Compensation5503EXCESS MED PAY$0$0$0$544
Employee Compensation5505OVERTIME$0$0$0$1,000
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$48,082
Employee Benefits5711HEALTH INSURANCE$0$0$0$17,136
Employee Benefits5712DENTAL INSURANCE$0$0$0$1,878
Employee Benefits5713MEDICARE$0$0$0$2,518
Employee Benefits5714LIFE INSURANCE$0$0$0$1,584
Employee Benefits5715LONG TERM DISABILITY$0$0$0$1,042
Employee Benefits5716WORKERS COMPENSATION$0$0$0$2,596
1
Employee Benefits5717VISION INSURANCE$0$0$0$384
Services6111GEN OFFICE SUPPLIES$0$0$0$400
Services6121SML TOOLS & EQUIPMENT$0$0$0$1,500
Services6124UNIFORMS/SAFETY APPAR$0$0$0$1,250
Services6154TELEPHONE SERVICE$0$0$0$1,868
Services6219MILEAGE REIMBURSEMENT$0$0$0$55
Services6226MEMBERSHIP AND DUES$0$0$0$150
Contract Services7011TRAINING $0$0$0$3,250
Contract Services7014GENERAL SVC AGMT$0$0$0$205,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$21,347
2
Cost Allocation8001EQUIPMENT $0$0$0$17,580
Cost Allocation8002IT REIMBURSEMENT$0$0$0$12,747
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,358
4
DEPARTMENT TOTAL$0$0$0$517,369
1
Changes due to new methodology in FY 2013-14.
2
A new category in FY 2013-14, see the recommended budget section for explanation.
Changes due to new methodology in FY 2013-14.
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
239
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
BUDGET AT A GLANCE
LAW ENFORCEMENT-
Total Revenue$ -
Total Expenditures -
COPS GRANT
Fund Balance -
Budget Unit 110-2401
General Fund Costs$ -
Total Recommended Staffing -
General Fund
% Funded by General FundN/A
In Fiscal Year 2013-2014 the COPS grant was transferred to the Law Enforcement budget within
this division.
240
Law Enforcement- COPS Grant
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
- - - -
Use of Money and Property
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 100,000 100,000 100,000 -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 100,000 $ 100,000 $ 100,000 $ -
Fund Balance (Use of) - - - -
General Fund Costs$ 100,000 $ 100,000 $ 100,000 $ -
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY 2012-13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
2401
Contract Services7014GENERAL SVC AGMT$100,000$100,000$100,000$0
DEPARTMENT TOTAL$100,000$100,000$100,000$0
In FY 2013-14 this budget was transferred to the Law Enforcement budget within
1
241
Public
Affairs
Public Affairs
Government Channel
City Website
242
Public Affairs
Director
Office AssistantWeb SpecialistBlock Leader Neighborhood
CoordinatorWatch Coordinator
Media CoordinatorProductionCitizen Corps
(3)AssistantCoordinator
243
Public Affairs
Proposed
2013-2014
Public Affairs $ 749,413
FundDept
1103300Public Affairs 334,309
1103310Community Outreach 125,999
1103320Disaster Preparedness 113,021
1103330Neighborhood Watch 38,265
1103400Cupertino Scene 137,819
Government Channel $ 966,046
FundDept
6153500Government Channel 808,132
6153501Government Channel SPCL Proj 97,414
1103502Public Access Support 60,500
City Website $ 231,096
FundDept
6153600City Website 231,096
Environmental Affairs $ -
FundDept
1103700Environmental Affairs -
TOTAL PUBLIC AFFAIRS $ 1,946,555
244
Division Summary
Public Affairs- Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 1,047,695-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,047,695-$
Expenditures
Employee Compensation 621,548 584,448 616,282 680,877
Employee Benefits 221,991 252,282 262,642 270,719
Materials 154,098 204,212 178,304 198,708
Contract Services 248,750 217,983 270,500 259,055
Appropriations for Contingency - - - 45,777
Cost Allocation 256,100 387,500 193,400 421,719
Capital Outlay - - - 49,700
Special Projects - - - 20,000
TOTAL EXPENDITURES
$ 1,502,487$ 1,646,425$ 1,521,128$ 1,946,555
Fund Balance (Use of) - - - 147,158
General Fund Costs
$ 1,502,487$ 1,646,425$ 1,521,128$ 751,702
RECOMMENDED BUDGET
It is recommended that a budget of $1,946,555 be approved for the Public Affairs Division. This
represents an increase of $425,427 or 28% over the FY 2012-13 Amended Budget. The increase is
attributed primarily to increases in depreciation costs driven by City Channel and the City
Website being converted from a general fund budget to an Internacosts are
found under the cost allocation category. In addition, a new ca
Contingency was added this year. This category represents a reserve for each department that
is equal to 10% of their operating budget, excluding employee co
Capital Outlays and Special Projects.
This budget is funded from $1,047,695 in estimated department revenue resulting from charges
to user departments for the ISF and General funds and a $751,802 contribution from the general
fund. This division is projected to use $147,158 in internal service funds fund balance.
245
Recommended Expenditures
Fiscal Year 2013-2014
City Website
$231,096
12%
Public Affairs
$749,413
38%
Government
Channel
$966,046
50%
4 Year Expenditure History
In Millions
$1.9
$1.6
$1.5
$1.5
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
246
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS
Total Revenue$ 80,938
Total Expenditures 334,309
Budget Unit 110-3300
Fund Balance -
General Fund
General Fund Costs$ 253,371
Total Recommended Staffing 1.80
% Funded by General Fund75.8%
PROGRAM OVERVIEW
Public Affairs is responsible for planning and implementing a co
external communication program for the City of Cupertino.
SERVICE OBJECTIVES
Send information to, and receive information from, residents and businesses about
programs and services provided by the City.
Maintain citywide customer service standards.
Promote City Council, and departmental goal, initiatives, progra
Ensure constituents have easy access to City information and ser
communication technology of their choice.
Organize and support community meetings, special events, awards
ceremonial activities.
Respond to media inquiries and prepare all press information.
RECOMMENDED BUDGET
It is recommended that a budget of $334,309 be approved for Public Affairs. This represents an
increase of $53,744 or 19.2% over the FY 2012-13 Amended Budget. The increase is attributed to
increased salary and benefit costs due to an additional .20 of a
Allocation driven by costs associated with City Channel and the City Websit
from a general fund budget to an Internal Service Fund resulting new charges to user
departments. A new category Appropriation for Contingency has been added this fiscal year.
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital Outlays and Special Projects.
247
This budget is funded from $80,938 in estimated department revenue and a $253,271
contribution from the general fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Online Game $ 10,000 $ 10,000General Fund Develop online
Development Balance or
Bust update.
TOTAL $ 10,000 $ 10,000
The following table details revenue, total expenditures, changes in
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs -Administration
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 80,938
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 80,938
Expenditures
Employee Compensation 154,931 119,112 132,400 160,097
Employee Benefits 56,211 55,216 59,265 69,300
Materials 19,456 36,349 21,200 34,870
Contract Services 69,560 39,171 55,000 39,055
Appropriations for Contingency - - - 7,393
Cost Allocation 15,400 14,800 12,700 13,594
Capital Outlay - - - -
Special Projects - - - 10,000
TOTAL EXPENDITURES
$ 315,558 $ 264,648 $ 280,565 $ 334,309
Fund Balance (Use of) - - - -
General Fund Costs
$ 315,558 $ 264,648 $ 280,565 $ 253,371
248
STAFFING
Total current authorized positions 1.6
It is recommended that staffing be increased by .20 FTEs.
Total recommended authorized positions 1.8
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
249
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3300
Employee Compensation5501SALARIES FULL TIME$139,983$104,795$125,400$153,097
1
Employee Compensation5502SALARIES PART TIME$14,948$13,997$7,000$7,000
Employee Compensation5505OVERTIME$0$320$0$0
Employee Benefits5506CAR ALLOWANCE$3,000$3,000$3,000$3,000
Employee Benefits5510EMPLOYEE AGENCY SERV$0$5,258$0$0
Employee Benefits5600RETIREMENT SYSTEM$32,235$28,441$33,931$42,526
Employee Benefits5602PERS 1959 SURV BENE$28$0$0$0
Employee Benefits5711HEALTH INSURANCE$13,359$12,651$15,062$16,267
Employee Benefits5712DENTAL INSURANCE$1,611$1,237$1,501$1,688
Employee Benefits5713MEDICARE$3,385$2,651$3,010$2,263
Employee Benefits5714LIFE INSURANCE$956$749$1,109$1,109
Employee Benefits5715LONG TERM DISABILITY$701$508$886$929
Employee Benefits5716WORKERS COMPENSATION$638$484$450$1,172
2
Employee Benefits5717VISION INSURANCE$298$237$316$346
Services6111GEN OFFICE SUPPLIES$13,656$17,768$15,000$14,000
Services6112PRINTING & DUPLICATING$0$0$200$200
Services6116SOFTWARE$0$13,393$0$15,000
3
Services6154TELEPHONE SERVICE$1,469$1,639$2,000$1,170
4
Services6216CONFERENCE$2,907$2,314$2,500$3,000
5
Services6219MILEAGE REIMBURSEMENT$22$10$0$0
Services6226MEMBERSHIPS$1,402$1,225$1,500$1,500
Contract Services7013MAINT OF EQUIP$0$0$0$1,555
6
Contract Services7014GENERAL SVC AGMT$65,173$35,204$50,000$32,500
7
Contract Services7017LANGUAGE SERVICES$4,387$3,967$5,000$5,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,393
8
Cost Allocation8002IT REIMBURSEMENT$15,400$14,800$12,700$11,472
9
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,122
10
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$0$10,000
11
DEPARTMENT TOTAL$315,558$264,648$280,565$334,309
Increases in compensation and benefits due to increases in alloc
1
Changes due to new methodology in FY 2013-14.
2
Annual fees for Everbridge emergency notification and Junar open
3
Decrease in costs based on prior year actual trend.
4
Reflects ICMA, and 3CMA membership fees and cost of League of Ca
5
Allocation of network copier costs among user departments, previ
6
Decrease in costs based on prior year actual trend.
7
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Changes due to new methodology in FY 2013-14.
9
Cost allocation charges have increased due to the transfer of Ci
10
programs to Internal Service Funds that charge user departments.
Special Project for online civic engagement in public budgeting, Balance or Bust update.
11
250
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ -
Total Expenditures 125,999
COMMUNITY OUTREACH
Fund Balance -
Budget Unit 110-3310
General Fund Costs$ 125,999
Total Recommended Staffing 0.75
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
Community Outreach is responsible for facilitating communication and enhancing cultural
understanding in Cupertino neighborhoods. Block leaders are instrumental in delivering timely
and pertinent information to neighbors, and to the City.
SERVICE OBJECTIVES
Aid in the development, implementation and coordination of City
community-building activities designed to bring Cupertino neighborhoods to.
Coordinate and disseminate useful and important information to a
through regular meetings and communications that build relations
neighborhoods.
Facilitate collaboration with Emergency Preparedness and Neighbo
programs.
Train residents to connect and organize neighbors and neighborho
RECOMMENDED BUDGET
It is recommended that a budget of $125,999 be approved for Community Outreach. In Fiscal
Year 2013-2014 this program was transferred in from Community Development to the Public
Affairs Division as part of a citywide reorganization. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, excluding employee compensation
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $125,999 contribution from the general fund.
251
The following table details revenue, total expenditures, changesbalance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs - Community Outreach
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - 66,223
Employee Benefits - - - 30,462
Materials - - - 5,000
Contract Services - - - 16,500
Appropriations for Contingency - - - 2,150
Cost Allocation - - - 5,664
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 125,999-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 125,999-$
STAFFING
Total current authorized positions 0
It is requested that one Community Relations Coordinator at 75% in from the
Community Outreach Program within the Administration Division.
Total recommended authorized positions .75
252
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3310
Employee Compensation5501SALARIES FULL TIME$0$0$0$65,842
Employee Compensation5503EXCESS MED PAY$0$0$0$381
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$18,289
Employee Benefits5711HEALTH INSURANCE$0$0$0$8,424
Employee Benefits5712DENTAL INSURANCE$0$0$0$936
Employee Benefits5713MEDICARE$0$0$0$960
Employee Benefits5714LIFE INSURANCE$0$0$0$634
Employee Benefits5715LONG TERM DISABILITY$0$0$0$397
Employee Benefits5716WORKERS COMPENSATION$0$0$0$630
Employee Benefits5717VISION INSURANCE$0$0$0$192
Services6111GEN OFFICE SUPPLIES$0$0$0$3,000
Services6216CONFERENCE$0$0$0$2,000
Contract Services7011TRAINING $0$0$0$500
Contract Services7014GENERAL SVC AGMT$0$0$0$12,500
Contract Services7023INSURANCE PREMIUM$0$0$0$3,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$2,150
Cost Allocation8002IT REIMBURSEMENT$0$0$0$4,780
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$884
DEPARTMENT TOTAL$0$0$0$125,999
In FY 2013-14 this Program was transferred in from the Administration Division
1
reorganization.
253
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ 27,273
Total Expenditures 113,021
EMERGENCY DISASTER PREPAREDNESS
Fund Balance -
Budget Unit 110-3320
General Fund Costs$ 85,748
Total Recommended Staffing -
General Fund
% Funded by General Fund75.9%
PROGRAM OVERVIEW
Disaster Preparedness is responsible for ensuring that the Cuper
are reasonably protected and prepared for emergencies and/or dis
SERVICE OBJECTIVES
Maintain the Citys Emergency Operations Center in a perpetual stat
readiness.
Support the Cupertino Amateur Radio Emergency Service (CARES), M
Corps (MRC) and Community Emergency Response Team (CERT).
Prepare, test and revise emergency response and recovery policies, plans and
procedures in compliance with the California Emergency Services
Emergency Management System (SEMS), and the National Incident Ma
System (NIMS).
Coordinate training of City staff in personal preparedness, SEMS/NIMS, and EOC
functions.
Maintain effective liaison with local, state and national emerge
organizations and/or allied disaster preparedness and response agencies.
RECOMMENDED BUDGET
It is recommended that a budget of $113,021 be approved for Emergency Disaster Preparedness.
In Fiscal Year 2013-2014 this program was transferred in from Administrative Services to the
Public Affairs Division as part of a citywide reorganization. Historical data can be found in the
Administrative Service Division.
254
This budget is funded from $27,273 in estimated department revenue resulting from charges to
user departments as part of the Cost Allocation Plan (CAP) and a $85,748 contribution from the
general fund.
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs - Emergency Disaster Preparedness
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 27,273
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 27,273
Expenditures
Employee Compensation - - - 34,500
Employee Benefits - - - 950
Materials - - - 35,019
Contract Services - - - 35,500
Appropriations for Contingency - - - 7,052
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ - $ - $ - $ 113,021
Fund Balance (Use of) - - - -
General Fund Costs
$ - $ - $ - $ 85,748
STAFFING
There is no staffing associated with this program
255
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3320
Employee Compensation5502SALARIES PART TIME$0$0$0$34,500
Employee Benefits5713MEDICARE$0$0$0$950
Services6111GEN OFFICE SUPPLIES$0$0$0$25,000
Services6154TELEPHONE SERVICE$0$0$0$819
Services6219MILEAGE REIMBURSEMENT$0$0$0$200
Services6326SPECIAL DEPARTMENTAL EXP$0$0$0$9,000
Contract Services7011TRAINING $0$0$0$500
Contract Services7014GENERAL SVC AGMT$0$0$0$35,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,052
DEPARTMENT TOTAL$0$0$0$113,021
In FY 2013-14 this Program was transferred in from the Administrative Services
1
reorganization.
256
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ -
Total Expenditures 38,265
NEIGHBORHOOD WATCH
Fund Balance -
Budget Unit 110-3330
General Fund Costs$ 38,265
Total Recommended Staffing -
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
Neighborhood Watch enhances public safety by providing crime prevention information to
local businesses and residents. The program promotes an active relationship between the
community and the Sheriffs Office. Neighborhood Watch is the gateway volunteer
development program for the city.
SERVICE OBJECTIVES
Create and implement neighborhood watch meetings and groups.
Maintain the Electronic Community Alert Program (E-CAP).
Participate in and support all City outreach and volunteer recruitment programs.
Organize and conduct National Night Out and other community events.
RECOMMENDED BUDGET
It is recommended that a budget of $38,265 be approved for neighborhood watch. In Fiscal Year
2013-2014 this program was transferred in from Administrative Services to the Public Affairs
Division as part of a citywide reorganization. Historical data can be found in the
Administrative Services Division. This budget is funded from a $38,265 contribution from the
general fund.
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
257
Public Affairs - Neighborhood Watch
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ -
Expenditures
Employee Compensation - - - 35,100
Employee Benefits - - - 965
Materials - - - 2,000
Contract Services - - - -
Appropriations for Contingency - - - 200
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ - $ - $ - $ 38,265
Fund Balance (Use of) - - - -
General Fund Costs
$ - $ - $ - $ 38,265
STAFFING
There is no full time staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
258
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3330
Employee Compensation5502SALARIES PART TIME$0$0$0$35,100
Employee Benefits5713MEDICARE$0$0$0$965
Services6111GEN OFFICE SUPPLIES$0$0$0$2,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$200
DEPARTMENT TOTAL$0$0$0$38,265
In FY 2013-14 this Program was transferred in from the Administration Division
1
reorganization.
259
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ -
Total Expenditures 137,819
CUPERTINO SCENE
Fund Balance -
Budget Unit 110-3400
General Fund Costs$ 137,819
Total Recommended Staffing 0.35
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Cupertino Scene is the primary print communication tool for -page
newsletter provides residents and businesses information on city
government services, and other city-related business. The Scene is published 10 months out of
the year, (no January or August editions) and distributed to eve
address in Cupertino.
SERVICE OBJECTIVES
Provide non-political, non-religious and non-commercial information of general interest
to the community.
Maintain a regular production schedule, presenting information i
and visually pleasing manner.
Focus on information relevant to citizens of all cultural backgr
Continue to adhere to regulations set by Proposition 73 and other legislation that
regulates public and printed communications by the city.
In addition to city services and programs, allocate space to loc
RECOMMENDED BUDGET
It is recommended that a budget of $137,819 be approved for the Cupertino Scene. This
represents an increase of $9,460 or 7.4% over the FY 2012-13 Amended Budget. The increase is
attributed to a new category, appropriation for contingencies which was added this fiscal year.
This category represents a reserve for each department that is equal to 10% of their operating
budget, excluding employee compensation and benefits, Capital Ou
This budget is funded from a $137,819 contribution from the general fund.
260
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs - Cupertino Scene
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 31,757 3,464 34,550 34,488
Employee Benefits 10,524 13,728 14,309 14,557
Materials 76,320 75,335 76,300 78,300
Contract Services - - - -
Appropriations for Contingency - - - 7,830
Cost Allocation - - 3,200 2,644
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 118,601$ 92,527$ 128,359$ 137,819
Fund Balance (Use of) - - - -
General Fund Costs
$ 118,601$ 92,527$ 128,359$ 137,819
STAFFING
Total current authorized positions 2.55
There are no recommended changes to the current level of staffin
Total recommended authorized positions .35
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
261
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3400
Employee Compensation5501SALARIES FULL TIME$29,453$34,273$34,150$34,488
Employee Compensation5502SALARIES PART TIME$2,304$212$200$0
Employee Compensation5505OVERTIME$0$119$200$0
Employee Benefits5600RETIREMENT SYSTEM$6,502$8,980$9,240$9,580
Employee Benefits5602PERS 1959 SURV BENE$5$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,491$3,295$3,536$3,368
Employee Benefits5712DENTAL INSURANCE$268$325$328$328
Employee Benefits5713MEDICARE$738$516$495$500
Employee Benefits5714LIFE INSURANCE$206$250$277$277
Employee Benefits5715LONG TERM DISABILITY$149$176$241$209
Employee Benefits5716WORKERS COMPENSATION$115$124$123$228
1
Employee Benefits5717VISION INSURANCE$50$62$69$67
Services6111GEN OFFICE SUPPLIES$0$0$300$300
Services6112PRINTING & DUPLICATING$0$0$0$42,000
2
Services6114POSTAGE$34,024$34,000$36,000$36,000
Services6318CUPERTINO SCENE$42,296$41,335$40,000$0
3
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,830
4
Cost Allocation8002IT REIMBURSEMENT$0$0$3,200$2,231
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$413
6
DEPARTMENT TOTAL$118,601$123,667$128,359$137,819
1
Changes due to new methodology in FY 2013-14.
Budget transferred from 6138 Cupertino Scene to account 6112 Pri
2
Budget transferred to account 6112 Printing and Duplication to b
3
A new category in FY 2013-14, see the recommended budget section for explanation.
4
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of Ci
programs to Internal Service Funds that charge user departments.
262
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ 663,919
Total Expenditures 808,132
GOVERNMENT CHANNEL
Fund Balance 108,879
Budget Unit 615-3500
General Fund Costs$ 35,334
Total Recommended Staffing 2.55
Internal Service Fund
% Funded by General Fund4.4%
PROGRAM OVERVIEW
The Government Channel operates the Citys government access tel
multimedia support services, and overseeing video production for
SERVICE OBJECTIVES
Provide information regarding the activities and decisions of th
the recommendations of its advisory bodies.
Expand community awareness of local government and its decision-making
processes by providing live and re-broadcast coverage of City meetings.
Increase community awareness of City services.
Provide information pertinent to City residents from other local
governmental entities.
Provide an additional venue for emergency communications in the
Provide video production and audio/visual services to City depar
RECOMMENDED BUDGET
It is recommended that a budget of $808,132 be approved for the Government Channel. This
represents an increase of $255,008 or 46.1% over the FY 2012-13 adopted budget. The increase is
attributed to the change in funds for this budget. Previously this budget was
General Fund in FY2014 this budget will become an Internal Servi
change this department will begin to incur depreciation costs to ensure adequate fun
available for equipment replacement needs, these costs are budge
263
In addition, this budget will now charge user departments for thunded from
$663,919 in estimated department revenue and a 108,879 contribution from the general fund.
This program is projected to use $35,334 in retained earnings.
The following table details revenue, total expenditures, changesral
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs- Government Channel
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 663,919-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 663,919-$
Expenditures
Employee Compensation 239,146 226,449 217,406 216,568
Employee Benefits 84,812 89,782 91,909 94,655
Materials 44,078 51,347 57,009 40,819
Contract Services 40,356 30,298 35,500 34,500
Appropriations for Contingency - - - 7,532
Cost Allocation 223,900 342,600 151,300 364,358
Capital Outlay - - - 49,700
Special Projects - - - -
TOTAL EXPENDITURES
$ 632,292$ 740,476$ 553,124$ 808,132
Fund Balance (Use of) - - 108,879-
General Fund Costs
$ 632,292$ 740,476$ 553,124$ 35,334
STAFFING
Total current authorized positions 2.55
There are no recommended changes to the current level of staffin
264
Total recommended authorized positions 2.55
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3500
Employee Compensation5501SALARIES FULL TIME$220,403$206,122$200,621$200,043
Employee Compensation5502SALARIES PART TIME$15,758$17,288$16,000$16,000
Employee Compensation5503EXCESS MED PAY$1,210$358$35$525
Employee Compensation5505OVERTIME$1,775$2,681$750$0
Employee Benefits5600RETIREMENT SYSTEM$48,107$53,193$54,28455,566
Employee Benefits5711HEALTH INSURANCE$20,820$20,999$22,452$28,808
Employee Benefits5712DENTAL INSURANCE$2,517$2,445$2,441$2,394
Employee Benefits5713MEDICARE$4,361$4,412$4,134$2,908
Employee Benefits5714LIFE INSURANCE$1,569$1,500$1,647$1,624
Employee Benefits5715LONG TERM DISABILITY$1,281$1,170$1,407$1,205
Employee Benefits5716WORKERS COMPENSATION$5,662$5,686$5,031$1,660
1
Employee Benefits5717VISION INSURANCE$465$467$513$490
Services6111GEN OFFICE SUPPLIES$43,276$50,585$55,509$40,000
2
Services6154TELEPHONE SERVICE$802$762$1,500$819
3
Contract Services7011TRAINING $1,777$3,643$3,500$3,500
Contract Services7013MAINT OF EQUIP$20,246$19,023$21,000$20,000
Contract Services7014GENERAL SVC AGMT$18,333$7,632$11,000$11,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,532
4
Cost Allocation8002IT REIMBURSEMENT$223,900$342,600$151,300$49,700
5
Cost Allocation8003DEPRECIATION EXPENSES$0$0$0$280,000
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,006
7
Cost Allocation8007CM CAP ALLOCATION$0$0$0$5,152
8
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$1,627
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,250
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$5,338
Cost Allocation8022ADMIN SERV CAP $0$0$0$3,923
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$7,442
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$7,118
DEPARTMENT TOTAL$632,292$740,566$553,124$808,132
1
Changes due to new methodology in FY 2013-14.
Decrease in budget based on prior year actual trend.
2
3
Decrease in budget based on prior year actual trend.
A new category in FY 2013-14, see the recommended budget section for explanation.
4
5
Changes due to new methodology in FY 2013-14.
Depreciation Expense in new due to change in fund from General t
6
Changes due to new methodology in FY 2013-14.
7
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
8
265
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ 84,554
Total Expenditures 97,414
GOVERNMENT CHANNEL
Fund Balance 8,360
SPECIAL PROJECTS
General Fund Costs$ 4,500
Total Recommended Staffing 0.60
Budget Unit 615-3501
% Funded by General Fund4.6%
Internal Service Fund
PROGRAM OVERVIEW
Government Channel Special Projects supports official City events, including public meetings,
forums, workshops, ribbon cuttings, the annual State of the City Address, and ground
breakings.
SERVICE OBJECTIVES
Promote special events in the community that are sponsored by th
•
affiliated organizations.
RECOMMENDED BUDGET
It is recommended that a budget of $97,414 be approved for Government Channel Special
Projects. This represents an increase of $13,273 or 12.4% over the FY 2012-13 Amended Budget.
The increase is attributed to the change in funds for this budget. Previously this budget was
part of the General Fund in FY2014 this budget will become an Internal Service Fund.
of this change this department will begin to incur depreciation
is available for equipment replacement needs, these costs are bu
Allocation.
In addition, this budget will now charge user departments for th
$84,554 in estimated department revenue and a $4,500 contribution from the general fund. This
program is projected to use $8,360 in retained earnings.
266
The following table details revenue, total expenditures, changes
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
Public Affairs - Government Channel Special Projects
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 84,554
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 84,554
Expenditures
Employee Compensation 49,126 47,959 46,111 46,063
Employee Benefits 18,402 20,110 20,730 22,044
Materials - - - -
Contract Services 8,793 6,004 13,000 12,000
Appropriations for Contingency - - - 1,200
Cost Allocation - - 4,300 16,107
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 76,321$ 74,073$ 84,141$ 97,414
Fund Balance (Use of) - - - 8,360
General Fund Costs
$ 76,321$ 74,073$ 84,141$ 4,500
STAFFING
Total current authorized positions .60
There are no recommended changes to the current level of staffin
Total recommended authorized positions .60
267
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3501
Employee Compensation5501SALARIES FULL TIME$48,379$47,001$45,611$46,063
Employee Compensation5502SALARIES PART TIME$323$287$0$0
Employee Compensation5505OVERTIME$424$671$500$0
Employee Benefits5600RETIREMENT SYSTEM$10,455$12,087$12,341$12,796
Employee Benefits5711HEALTH INSURANCE$4,618$4,788$5,136$6,854
Employee Benefits5712DENTAL INSURANCE$572$563$563$563
Employee Benefits5713MEDICARE$731$692$661$668
Employee Benefits5714LIFE INSURANCE$353$345$380$380
Employee Benefits5715LONG TERM DISABILITY$287$271$319$277
Employee Benefits5716WORKERS COMPENSATION$1,274$1,257$1,212$391
1
Employee Benefits5717VISION INSURANCE$106$107$118$115
Contract Services7011TRAINING $0$0$500$500
Contract Services7014GENERAL SVC AGMT$7,123$4,813$10,000$10,000
Contract Services7060RENT EXPENSE$1,670$1,191$2,500$1,500
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,200
3
Cost Allocation8002IT REIMBURSEMENT$0$0$4,300$3,824
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$707
5
Cost Allocation8007CM CAP ALLOCATION$0$0$0$1,212
6
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$383
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$294
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$5,338
Cost Allocation8022ADMIN SERV CAP $0$0$0$923
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$1,751
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$1,675
DEPARTMENT TOTAL$76,321$74,073$84,141$97,414
Changes due to new methodology in FY 2013-14.
1
Decrease in costs based on prior year actual trend.
2
3
A new category in FY 2013-14, see the recommended budget section for explanation.
Changes due to new methodology in FY 2013-14.
4
5
Cost allocation charges have increased due to the transfer of City Channel and City Webs
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
6
268
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ -
Total Expenditures 60,500
PUBLIC ACCESS SUPPORT
Fund Balance -
Budget Unit 110-3502
General Fund Costs$ 60,500
Total Recommended Staffing -
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The City contracts to provide management of Community Access Tel
SERVICE OBJECTIVES
Encourage Cupertino-based communities of interest to use facilities to express their
interests, concerns, and ideas.
Provide training in cable communication production for individua
groups.
Assist individuals and community groups to develop and produce p
broadcast.
RECOMMENDED BUDGET
It is recommended that a budget of $60,500 be approved for Public Access Support. This
represents the same level of funding received in FY2013. This budget is funded from a $60,500
contribution from the general fund.
The following table details revenue, total expenditures, changes in fund balance and general
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
269
Public Affairs - Public Access Support
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 52,097 60,687 55,000 55,000
Appropriations for Contingency - - - 5,500
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 52,097$ 60,687$ 55,000$ 60,500
Fund Balance (Use of) - - - -
General Fund Costs
$ 52,097$ 60,687$ 55,000$ 60,500
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
270
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3502
Contract Services7012PUBLIC ACCESS SUPPORT$52,097$60,687$55,000$55,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$5,500
DEPARTMENT TOTAL$52,097$60,687$55,000$60,500
271
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ 191,011
Total Expenditures 231,096
CITY WEBSITE
Fund Balance 29,919
Budget Unit 615-3600
General Fund Costs$ 10,166
Total Recommended Staffing 0.95
General Fund
% Funded by General Fund4.4%
PROGRAM OVERVIEW
The City of Cupertino website maintains design, current content,
online applications and interactive features.
SERVICE OBJECTIVES
Work closely with City staff and members of the community to ensure that the website
is timely and relevant.
Collaborate with departments to determine that the websites purpose, functions,
requirements and long-term strategy meet organizational needs.
Create and maintain effective online and mobile user access to m
and services.
Enable and facilitate the use of communication and presentation by non-
technical staff and customers.
RECOMMENDED BUDGET
It is recommended that a budget of $231,096 be approved for City Website. This represents an
increase of $20,244 or 9.6% over the FY 2012-13 adopted budget. The increase is attributed to an
increase in special project costs as described in the section be
previously this budget was part of the General Fund, in FY2014 t
Internal Service Fund. As part of this change this department wll begin to incur depreciation
costs to ensure adequate funding is available for equipment repl
budgeted as part of Cost Allocation.
272
In addition, this budget will now charge user departments for thfrom
$191,011 in estimated department revenue and a $10,166 contribution from t
This program is projected to use $10,000 in retained earnings.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 10,000 $ 10,000General Fund Development of
mobile services
portal
TOTAL $ 10,000 $ 10,000
The following table details revenue, total expenditures, changes in fund balance and
fund costs by category for the three prior fiscal years and the
for the current Fiscal Year:
273
Public Affairs- City Website
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 191,011
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 191,011
Expenditures
Employee Compensation 81,440 93,695 86,756 87,838
Employee Benefits 29,134 37,219 37,796 37,786
Materials 1,084 3,368 2,700 2,700
Contract Services 57,379 64,380 71,000 66,500
Appropriations for Contingency - - - 6,920
Cost Allocation 16,800 30,100 12,600 19,352
Capital Outlay - - - -
Special Projects - - - 10,000
TOTAL EXPENDITURES
$ 185,837 $ 228,762 $ 210,852 $ 231,096
Fund Balance (Use of) - - - 29,919
General Fund Costs
$ 185,837 $ 228,762 $ 210,852 $ 10,166
STAFFING
Total current authorized positions 2.55
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .95
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
274
3600
Employee Compensation5501SALARIES FULL TIME$81,440$93,695$86,756$87,838
Employee Benefits5600RETIREMENT SYSTEM$17,593$24,110$23,474$24,399
Employee Benefits5711HEALTH INSURANCE$7,965$9,099$10,104$9,143
Employee Benefits5712DENTAL INSURANCE$836$929$936$889
Employee Benefits5713MEDICARE$1,174$1,344$1,324$1,274
Employee Benefits5714LIFE INSURANCE$647$715$792$752
Employee Benefits5715LONG TERM DISABILITY$459$511$641$529
Employee Benefits5716WORKERS COMPENSATION$291$333$328$618
1
Employee Benefits5717VISION INSURANCE$155$178$197$182
Services6111GEN OFFICE SUPPLIES$664$1,651$1,200$1,200
Services6216CONFERENCE$420$1,717$1,500$1,500
Contract Services7013MAINT OF EQUIP$38,345$43,569$41,500$41,500
Contract Services7014GENERAL SVC AGMT$19,022$20,811$29,500$25,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$6,920
2
Cost Allocation8002IT REIMBURSEMENT$16,800$30,100$12,600$8,355
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,120
4
Cost Allocation8007CM CAP ALLOCATION$0$0$0$1,919
5
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$606
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$466
Cost Allocation8022ADMIN SERV CAP $0$0$0$1,462
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$2,772
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$2,652
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$0$10,000
DEPARTMENT TOTAL$185,837$228,762$210,852$231,096
Changes due to new methodology in FY 2013-14.
1
A new category in FY 2013-14, see the recommended budget section for explanation.
2
Changes due to new methodology in FY 2013-14.
3
Cost allocation charges have increased due to the transfer of Cirom General fund
4
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs f
5
275
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
BUDGET AT A GLANCE
PUBLIC AFFAIRS-
Total Revenue$ -
Total Expenditures -
ENVIRONMENTAL AFFAIRS
Fund Balance -
Budget Unit 110-3700
General Fund Costs$ -
Total Recommended Staffing -
General Fund
% Funded by General FundN/A
In Fiscal Year 2013-2014 this program was transferred to the Administration Division
City Manager as part on a Citywide reorganization. A complete d
be found in the Administrative Services Division.
276
Public Affairs - Environmental Affairs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 65,148 93,769 99,059 -
Employee Benefits 22,908 36,227 38,633 -
Materials 13,160 37,813 21,095 -
Contract Services 20,565 17,443 41,000 -
Appropriations for Contingency - - - -
Cost Allocation - - 9,300 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 121,781$ 185,252$ 209,087$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 121,781$ 185,252$ 209,087$ -
STAFFING
Total current authorized positions .60
One Environmental Affairs Coordinator at 60% was transferred to the City M
Environmental Affairs Program within the Administration Division
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
277
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
3700
Employee Compensation5501SALARIES FULL TIME$63,462$93,769$94,059$0
Employee Compensation5502SALARIES PART TIME$1,686$0$5,000$0
Employee Benefits5600RETIREMENT SYSTEM$14,248$24,378$25,450$0
Employee Benefits5602PERS 1959 SURV BENE$9$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$4$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,510$6,762$7,334$0
Employee Benefits5712DENTAL INSURANCE$559$737$749$0
Employee Benefits5713MEDICARE$1,057$1,343$1,747$0
Employee Benefits5714LIFE INSURANCE$432$567$634$0
Employee Benefits5715LONG TERM DISABILITY$314$416$663$0
Employee Benefits5716WORKERS COMPENSATION$1,672$1,883$1,898$0
Employee Benefits5717VISION INSURANCE$103$141$158$0
Services6111GEN OFFICE SUPPLIES$4,897$4,540$8,000$0
Services6206GRANT EXPENDITURES$0$26,851$290$0
Services6216CONFERENCE$5,980$5,363$5,500$0
Services6219MILEAGE REIMBURSEMENT$83$59$0$0
Services6226MEMBERSHIPS$2,200$1,000$7,305$0
Contract Services7014GENERAL SVC AGMT$20,565$17,443$41,000$0
Cost Allocation8002IT REIMBURSEMENT$0$0$9,300$0
DEPARTMENT TOTAL$121,781$185,252$209,087$0
In FY 2013-14 this Program was transferred in from the Administration Division as part of a citywide
1
reorganization.
278
Administrative
Services
Administration
Finance
Human Resources
Information Technology
279
Director of Administrative Services
Treasurer
Administrative AssistantSenior
Management Analyst
IT ManagerFinance DirectorSenior Human ResourcesSenior Human Resources
Deputy TreasurerAnalystTechnician
Network SpecialistAccountant
Human Resources
Assistant
GIS CoordinatorAccount Clerk (3)
IT Assistant
IT Help Desk
280
Administrative Services
Proposed
2013-2014
Administration $ 847,934
FundDept
1104000Administration 497,534
1104040Library Service 350,400
1104050Neighborhood Watch -
Finance $ 994,326
FundDept
1104100Accounting 935,121
1104110Business Licensing 59,205
City Clerk $ -
FundDept
1104300City Clerk -
1104310Duplicating and Mail Services -
1104330Elections -
Emergency Preparedness $ -
FundDept
1104400Emergency Preparedness -
Human Resources $ 3,452,915
FundDept
1104510Human Resources 679,989
6424512Retiree Medical Liability 1,700,000
1104540Insurance Administration 284,325
6204550Workers' Compensation 434,401
6414570Long Term Disability 79,200
6414571Compensated Absences 275,000
281
Administrative Services
Proposed
2013-2014
Code Enforcement $ -
FundDept
1104700Code Enforcement -
Information Technology (IT) $ 1,857,615
FundDept
6104800Information Technology 1,524,980
9800Equipment Acquisition 332,635
TOTAL ADMINISTRATIVE SERVICES $ 7,152,790
282
Division Summary
RECOMMENDED BUDGET
It is recommended that a budget of $7,152,790 be approved for Administrative Services. This
represents a decrease of $2,438,497 or 25.4% under the FY 2012-13 Amended Budget. The
decrease is primarily attributed to City Clerk, Code Enforcement, Neighborhood Watch,
Emergency Disaster Preparedness, and City Channel Equipment programs transferred to other
divisions as part of a citywide reorganization. The carryover of information technology capital
outlay budgets and higher contract service budgets for finance, human resources, insurance,
workers compensation, and information technology caused 2012-13 to be higher than both 2011-
12 and 2013-14 for ongoing operations. Higher emergency preparedness contract services and
additional cost allocation for City Channel equipment caused 2012-13 to be higher than 2011-12.
A new category Appropriation for Contingency has been added this
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays and Special Projects.
283
This budget is funded from $2,330,269 in estimated department revenue mostly resulting from
charges to user departments as part of the Cost Allocation Plan 4,654,924
contribution from the General Fund.
284
Recommended Expenditures
Fiscal Year 2013-2014
4 Year Expenditure History
In Millions
285
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES
Carol Atwood, Director
KEY PERFORMANCE MEASURES BY DIVISION
DivisionStrategyMeasure2012/13 2013/14
ActualProjected
ADMINISTRATIVE
SERVICES
GOAL: Provide excellent customer service to departments and public
Business License Licenses sent within 3 Work 1-7 Work
certificates sent in seven work days DaysDays
timely manner
Accounts payable Invoices processed 7 Work 5-7 Work
invoices processed in within seven work DaysDays
timely mannerdays
Payroll processed in Timesheets processed 3 Work 3 Work
timely mannerin three work days DaysDays
GOAL: Produce a Comprehensive Annual Financial Report (CAFR)
that meets award program standards of the Government Finance
Officers Association (GFOA)
CAFR Award Application materials 12/17/12 12/15/13
application materials submitted by
prepared by award December 31 deadline
deadlines
GOAL: Produce an adopted annual budget that
meets award program standards of the
California Society of Municipal Finance
Officers (CSMFO)
Budget award Application materials 9/7/12 9/19/13
application materials sent 90 days after fiscal
prepared in a timely year adoption of
manner budget.
286
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
ADMINISTRATION
Budget Unit 110-4000
General Fund
PROGRAM OVERVIEW
Oversees and coordinates the Human Resources/Risk Management, In
Finance, and Treasury divisions.
Staff support is provided to the Fiscal Strategic and Audit Committees. In addition, the
department oversees the Sheriff and animal control contracts, an
additional library hours.
SERVICE OBJECTIVES
Manage the City's investment portfolio to obtain safety of funds
reasonable rate of return.
Provide short and long-term fiscal planning including the implementation of the Fiscal
Strategic Plan.
Perform special projects for the City Manager.
Acts as Human Resource Director.
RECOMMENDED BUDGET
It is recommended that a budget of $497,533 be approved for Administrative Services. This
represents an increase of $50,690 or 11.34% over the FY 2012-13 Amended Budget. The increase
is attributed to new costs allocations associated with the City Channel and the City Website and
the hiring of a new Senior Management Analyst position, less a 30% allocation of the Directors
time to Human Resources.
This budget is funded from $109,371 in cost allocation revenue and $388,162 contribution from
the General Fund. A new category Appropriation for Contingency has been added this
287
year. This category represents a reserve for each department that is e
operating budget, excluding employee compensation and benefits,
Projects.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions 1.93
This year the Director of Administrative Services will be charged 70% to this division and 30%
to Human Resources to reflect her additional role as Human Resou
position will no longer be budgeted and has been replaced with a
Analyst hired in December 2012 charged to this budget unit.
288
Total recommended authorized positions 2.70
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4000
Employee Compensation5501SALARIES FULL TIME$243,435$248,231$252,467$296,498
Employee Compensation5502SALARIES PART TIME$3,483$1,721$0$0
Employee Benefits5506CAR ALLOWAMCE$3,600$3,600$3,600$3,600
Employee Benefits5600RETIREMENT SYSTEM$55,741$67,502$66,387$82,358
Employee Benefits5602PERS 1959 SURV EMPR$30$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($3,092)$0$0
Employee Benefits5711HEALTH INSURANCE$16,009$16,577$17,101$23,585
Employee Benefits5712DENTAL INSURANCE$1,808$1,852$1,806$2,527
Employee Benefits5713MEDICARE$3,869$4,170$3,610$4,351
Employee Benefits5714LIFE INSURANCE$1,230$1,281$1,370$1,980
Employee Benefits5715LONG TERM DISABILITY$953$950$1,741$1,794
Employee Benefits5716WORKERS COMPENSATION$884$962$880$3,503
1
Employee Benefits5717VISION INSURANCE$334$355$381$518
Services6111GEN OFFICE SUPPLIES$6,986$9,797$7,500$8,000
Services6115MEETING EXPENSES$829$981$1,000$900
Services6154TELEPHONE SERVICE$1,746$1,531$1,500$1,503
Services6204PROPERTY TAX$8,541$7,895$9,000$8,550
Services6216CONFERENCE/MBRSP DUES$1,409$1,112$3,000$5,000
Services6219MILEAGE REIMBURSEMENT$0$79$100$120
Services6226MEMBERSHIP AND DUES$2,306$2,204$1,700$3,000
Contract Services7011TRAINING AND $149$134$300$150
Contract Services7014GENERAL SVC AGMT$6,948$885$40,000$3,750
Contract Services7101SISTER CITY PROGRAM$10,000$10,793$10,000$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$3,097
2
Cost Allocation8002IT REIMBURSEMENT$9,200$8,800$23,400$17,208
3
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$22,358
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,183
DEPARTMENT TOTAL$379,490$388,320$446,843$497,533
Changes due to new methodology in FY 2013-14.
1
A new category in FY 2013-14, see the recommended budget section for explanation
2
Changes due to new methodology in FY 2013-14.
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
289
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
LIBRARY SERVICE
Budget Unit 110-4040
General Fund
PROGRAM OVERVIEW
This budget augments the existing hours of library service curre
community through the Santa Clara County Library JPA.
SERVICE OBJECTIVES
Provide six extra hours per week of library service for our constituents.
RECOMMENDED BUDGET
It is recommended that a budget of $350,400 be approved for the Library Service. This
represents a decrease of $24,600 or 6.56% under the FY 2012-13 Amended Budget. The decrease
is attributed to pass through of efficiencies from the Santa Clara County Library JPA.
This budget is funded from a $350,400 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
290
STAFFING
All staff are funded by the Santa Clara County Library System.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted apyear
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4040
Contract Services7018LIBRARY SUNDAY SERVICE$246,513$334,210$375,000$350,400
1
DEPARTMENT TOTAL$246,513$334,210$375,000$350,400
Per Contract.
1
291
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
NEIGHBORHOOD WATCH
Budget Unit 110-4050
General Fund
In Fiscal Year 2013-2014 this program was transferred to the Public Affairs Division
citywide reorganization. A complete discussion of this program under that
division.
292
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
293
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4050
Employee Compensation5502SALARIES PART TIME$33,162$32,675$37,000$0
Employee Benefits5713MEDICARE$2,523$2,492$0$0
Employee Benefits5716WORKERS COMPENSATION$877$866$0$0
Services6111GEN OFFICE SUPPLIES$948$64$5,000$0
Services6154TELEPHONE SERVICE$0$0$200$0
Services6219MILEAGE REIMBURSEMENT$0$0$100$0
Contract Services7011TRAINING AND $0$0$300$0
Contract Services7014GENERAL SVC AGMT$0$0$1,000$0
Cost Allocation8002IT REIMBURSEMENT$1,000$900$3,500$0
DEPARTMENT TOTAL$38,510$36,997$47,100$0
In FY 2013-14 this budget was transferred to the Public Affairs Division.
1
294
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Finance
ADMINISTRATIVE SERVICES-
FINANCE
Budget Unit 110-4100
General Fund
PROGRAM OVERVIEW
The Finance Division oversees accounting and business licensing
Accurate and timely maintenance of all City financial records, c
funds, and payroll processing are handled by Accounting. All re
agency reports pertaining to the City's financial status are prepared. In addition, Accounting
monitors budget-to-actual activities for both operational and capital budgets, analal
alternatives, and conducts research and prepares reports on spec
and external customers.
SERVICE OBJECTIVES
Maintain a high level of professionalism in all the Citys finan
procedures and provide timely and accurate financial information for City departments
to make sound fiscal decisions.
Respond to inquiries from the public and City departments.
Pay invoices, make deposits, bill for City services, and encumbe
and accurate manner.
Record all City financial transactions accurately and produce ti
management and public reports.
Provide quality payroll service for the Citys full and part-time employees, properly
administering salaries and benefits in a timely and confidential
RECOMMENDED BUDGET
It is recommended that a budget of $935,121 be approved for Finance. This represents an
increase $179,780 or 23.8% over the FY 2012-13 Amended Budget. The increase is attributed to
the increases in Cost Allocation associated with the City Channel and the City Website and a
$175,000 budget placeholder for new financial software. A new category Appropriation for
295
Contingency has been added this fiscal year. This category represents a reserve for each
department that is equal to 10% of their operating budget, excluding employ
and benefits, Capital Outlays and Special Projects.
This budget is funded from $207,426 in cost allocation revenue and a $727,695 contribution from
the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 175,000 $ 175,000General Fund New Financial
Management
Software
TOTAL $ 175,000 $ 175,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
296
STAFFING
Total current authorized positions 4.33
Staffing allocation will increase because the Finance Director wstaff time to
the Redevelopment Successor Agency.
Total recommended authorized positions 4.50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
297
CategoryAcctAccount DescriptionFY11 FY12 FY13
FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4100
Employee Compensation5501SALARIES FULL TIME$378,574$347,946$385,189$396,590
Employee Compensation5502SALARIES PART TIME$80$302$0$0
Employee Compensation5503EXCESS MED PAY$4,824$3,909$4,020$1,509
Employee Compensation5505OVERTIME$696$0$750$700
Employee Benefits5510EMPLOYEE AGENCY SERV$0$13,012$0$0
Employee Benefits5600RETIREMENT SYSTEM$85,587$101,783$100,029$110,161
Employee Benefits5602PERS 1959 SURV EMPR$68$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$2($11,604)$0$0
Employee Benefits5711HEALTH INSURANCE$32,388$34,581$35,112$38,988
Employee Benefits5712DENTAL INSURANCE$4,101$4,216$4,061$4,220
Employee Benefits5713MEDICARE$5,562$5,696$5,419$5,772
Employee Benefits5714LIFE INSURANCE$2,808$2,877$3,033$3,168
Employee Benefits5715LONG TERM DISABILITY$2,025$1,977$2,616$2,387
Employee Benefits5716WORKERS COMPENSATION$1,357$10,771$1,326$5,840
1
Employee Benefits5717VISION INSURANCE$758$806$854$864
Services6111GEN OFFICE SUPPLIES$3,803$4,807$5,000$7,000
2
Services6121SML TOOLS & EQUIPMENT$0$0$0$3,000
3
Services6154TELEPHONE SERVICE$1,603$1,524$2,000$1,638
4
Services6216CONFERENCE/MBRSP DUES$550$988$2,000$3,000
5
Services6219MILEAGE REIMBURSEMENT$418$201$500$400
Services6226MEMBERSHIP AND DUES$219$339$1,000$500
6
Services6227BOOKS AND PUBLICATION$27$0$200$0
7
Contract Services7011TRAINING AND $2,177$1,210$1,000$1,200
Contract Services7013MAINTENTANCE OF $1,365$1,367$1,200$0
Contract Services7014GENERAL SVC AGMT$87,820$144,947$163,632$85,000
Contract Services7071BANK CHARGES$1,227$0$1,300$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$10,174
8
Cost Allocation8002IT REIMBURSEMENT$87,700$108,900$35,100$50,347
9
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$22,358
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$5,305
Special Project9301FINANCIAL SOFTWARE$0$0$0$175,000
11
DEPARTMENT TOTAL$705,739$780,555$755,341$935,121
Changes due to new methodology in FY 2013-14.
1
Increase due to ergonomic evaluations and the Cafr statistical
2
Increase anticipated ergonomic purchasing requirements
3
Decrease in costs based on prior year actual trend.
4
Increase in cost as workload did not permit conference attendanc
5
Decrease in costs based on prior year actual trend.
6
Decrease in costs based on prior year actual trend.
7
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Changes due to new methodology in FY 2013-14.
9
Cost allocation charges have increased due to the transfer of Cid City Website from General fund
10
programs to Internal Service Funds that charge user departments.
Special Project Financial Software.
11
298
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Finance
ADMINISTRATIVE SERVICES-
FINANCE-
BUSINESS LICENSING
Budget Unit 110-4110
Internal Service Fund
PROGRAM OVERVIEW
Collection of revenue and monitoring business activity for compl
Code and applicable state law is handled through Business Licens
SERVICE OBJECTIVES
Provide businesses with information regarding compliance with th
Tax Code and provide useful sources of information related to bu
Collect appropriate business license fees.
Monitor business activity to identify non-compliance with the Municipal Tax Code and
actively pursue non-compliant businesses.
RECOMMENDED BUDGET
It is recommended that a budget of $59,205 be approved for Business Licensing. This represents
a decrease of $6,165 or 9.4% under the FY 2012-13 Amended Budget. The decrease is attributed
to a re-allocation of I.T. charge backs. A new category Appropriation for Contingency has been
added this fiscal year. This category represents a reserve for each department that is e
10% of their operating budget, excluding employee compensation a
and Special Projects.
This budget is funded from by a $59,205 contribution from the General Fund.
The following table details revenue, total expenditures, changes and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
299
STAFFING
Total current authorized positions .50
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
300
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4110
Employee Compensation5501SALARIES FULL TIME$32,862$33,174$33,378$33,708
Employee Benefits5600RETIREMENT SYSTEM$7,522$8,853$9,031$9,363
Employee Benefits5602PERS 1959 SURV EMPR$8$0$0$0
Employee Benefits5711HEALTH INSURANCE$3,422$3,823$4,488$4,284
Employee Benefits5712DENTAL INSURANCE$466$469$470$470
Employee Benefits5713MEDICARE$476$480$484$489
Employee Benefits5714LIFE INSURANCE$288$288$317$317
Employee Benefits5715LONG TERM DISABILITY$209$198$234$204
Employee Benefits5716WORKERS COMPENSATION$117$118$120$648
1
Employee Benefits5717VISION INSURANCE$86$90$99$96
Services6111GEN OFFICE SUPPLIES$511$0$250$0
Services6154TELEPHONE SERVICE$802$762$1,000$819
2
Contract Services7011TRAINING AND $0$0$500$500
Contract Services7071BANK CHARGES$4,829$3,597$3,000$4,000
3
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$532
4
Cost Allocation8002IT REIMBURSEMENT$0$9,900$12,000$3,187
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$589
6
DEPARTMENT TOTAL$51,598$61,752$65,371$59,206
Changes due to new methodology in FY 2013-14.
1
Decrease in costs based on prior year actual trend.
2
Bank charges are expected to increase in FY 2013-14.
3
A new category in FY 2013-14, see the recommended budget section for explanation
4
Changes due to new methodology in FY 2013-14.
5
Cost allocation charges have increased due to the transfer of CiWebsite from General fund
6
programs to Internal Service Funds that charge user departments.
301
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
CITY CLERK-
Budget Unit 110-4300
Internal Service Fund
In Fiscal Year 2013-2014 this program was transferred to the Administration Division
a citywide reorganization. A complete discussion of this progra
division.
302
STAFFING
Total current authorized positions 2.9
One City Clerk, Deputy City Clerk and Senior Office Assistant was transferred to the City Clerk
Program within the Administration Division.
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4300
Employee Compensation5501SALARIES FULL TIME$220,506$194,034$232,878$0
Employee Compensation5502SALARIES PART TIME$1,638$14,336$10,000$0
Employee Compensation5503EXCESS MED PAY$3,287$2,065$1,085$0
Employee Compensation5505OVERTIME$2,722$3,682$3,500$0
Employee Benefits5506CAR ALLOWAMCE$3,000$1,961$0$0
Employee Benefits5510EMPLOYEE AGENCY SERV$0$1,296$0$0
Employee Benefits5600RETIREMENT SYSTEM$48,829$50,521$63,012$0
Employee Benefits5602PERS 1959 SURV EMPR$23$0$0$0
Employee Benefits5711HEALTH INSURANCE$17,749$17,507$24,502$0
Employee Benefits5712DENTAL INSURANCE$2,433$2,322$2,718$0
Employee Benefits5713MEDICARE$3,463$5,042$4,065$0
Employee Benefits5714LIFE INSURANCE$1,532$1,359$1,822$0
Employee Benefits5715LONG TERM DISABILITY$1,152$999$1,638$0
Employee Benefits5716WORKERS COMPENSATION$803$808$836$0
Employee Benefits5717VISION INSURANCE$450$444$572$0
Services6111GEN OFFICE SUPPLIES$8,296$10,698$8,900$0
Services6112PRINTING & DUPLICATING$0$3$0$0
Services6154TELEPHONE SERVICE$3,738$3,863$3,500$0
Services6201ADVERTISING & LEGL NOTICE$8,768$7,546$11,000$0
Services6216CONFERENCE/MBRSP DUES$3,710$5,194$2,500$0
Services6219MILEAGE REIMBURSEMENT$15$41$75$0
Services6226MEMBERSHIP AND DUES$1,029$275$500$0
Contract Services7011TRAINING AND $184$902$1,500$0
Contract Services7013MAINTENTANCE OF $0$0$500$0
Contract Services7014GENERAL SVC AGMT$27,489$23,149$49,000$0
Cost Allocation8001EQUIPMENT $9,130$6,500$7,800$0
Cost Allocation8002IT REIMBURSEMENT$86,400$76,200$23,200$0
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$500$0
DEPARTMENT TOTAL$456,346$430,747$455,603$0
In FY 2013-14 this budget was transferred to the Administration Division.
1
303
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
CITY CLERK-
DUPLICATING AND MAIL SERVICE
Budget Unit 110-4310
General Fund
In Fiscal Year 2013-2014 this program was transferred to the Administration Division
a citywide reorganization. A complete discussion of this prograunder that
division.
304
STAFFING
Total current authorized positions .60
One Office Assistant was transferred to the City Clerk Duplicating and Mail Service Program
within the Administration Division.
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4310
Employee Compensation5501SALARIES FULL TIME$20,895$23,944$26,518$0
Employee Compensation5502SALARIES PART TIME$10,982$1,852$2,500$0
Employee Compensation5505OVERTIME$30$0$0$0
Employee Benefits5600RETIREMENT SYSTEM$4,761$6,720$7,175$0
Employee Benefits5602PERS 1959 SURV EMPR$8$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,091$4,621$5,386$0
Employee Benefits5712DENTAL INSURANCE$443$522$563$0
Employee Benefits5713MEDICARE$1,153$396$385$0
Employee Benefits5714LIFE INSURANCE$206$240$285$0
Employee Benefits5715LONG TERM DISABILITY$156$160$186$0
Employee Benefits5716WORKERS COMPENSATION$114$148$95$0
Employee Benefits5717VISION INSURANCE$82$100$118$0
Services6111GEN OFFICE SUPPLIES$18,990$20,029$20,000$0
Services6114POSTAGE$23,837$24,921$36,000$0
Services6219MILEAGE REIMBURSEMENT$8$0$0$0
Contract Services7013MAINTENTANCE OF $48,663$49,980$50,000$0
Cost Allocation8002IT REIMBURSEMENT$0$0$2,700$0
DEPARTMENT TOTAL$134,419$133,633$151,911$0
In FY 2013-14 this budget was transferred to the Administration Division.
1
305
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
CITY CLERK-
ELECTIONS
Budget Unit 110-4330
General Fund
In Fiscal Year 2013-2014 this program was transferred to the City Clerk Program in t
Administration Division as part on a citywide reorganization. Ais
program can be found under that division.
306
STAFFING
There is not staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4330
Services6111GEN OFFICE SUPPLIES$5$53$100$0
Services6201ADVERTISING & LEGL NOTICE$983$0$1,000$0
Contract Services7014GENERAL SVC AGMT$4,302$232,012$1,000$0
Contract Services7074BALLOT MEASURES$0$12,003$0$0
DEPARTMENT TOTAL$5,290$244,068$2,100$0
In FY 2013-14 this budget was transferred to the Administration Division.
1
307
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLIC PROTECTION
Other Protection
EMERGENCY DISASTER PREPAREDNESS
Budget Unit 110-4400
General Fund
In Fiscal Year 2013-2014 this program was transferred to the Public Affairs Division as
part of a citywide reorganization. A complete discussion of this program can be fo
under that division.
308
STAFFING
There is no full-time staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
309
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4400
Employee Compensation5502SALARIES PART TIME$32,090$32,422$40,000$0
Employee Benefits5713MEDICARE$2,541$2,361$0$0
Employee Benefits5716WORKERS COMPENSATION$883$801$0$0
Services6111GEN OFFICE SUPPLIES$26,903$23,520$30,000$0
Services6151ELECTRICAL SERVICE$200$0$0$0
Services6154TELEPHONE SERVICE$1,325$1,191$1,500$0
Services6206GRANT EXPENDITURES$0$369$4,630$0
Services6219MILEAGE REIMBURSEMENT$0$0$100$0
Services6326SPECIAL DEPARTMENTAL EXP$0$0$10,000$0
Contract Services7011TRAINING AND ($135)$0$500$0
Contract Services7014GENERAL SVC AGMT$60,274$70,257$151,500$0
Cost Allocation8002IT REIMBURSEMENT$7,400$3,800$3,800$0
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$10,240$0$0
DEPARTMENT TOTAL$131,481$144,961$242,030$0
In FY 2013-14 this budget was transferred to the Public Affairs Division.
1
310
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
PERSONNEL
Budget Unit 110-4510
General Fund
PROGRAM OVERVIEW
The Human Resources Division is responsible for the administrati
resource, employee benefit and labor relations programs includin
classification, compensation, equal employment opportunity, labos, employee
relations, employee development, benefits and retirement. In add
administers risk management, safety and wellness programs, and a self-insured workers
compensation program. Funding for retiree medical insurance is also covered in the Human
Resources budget.
SERVICE OBJECTIVES
Provide for a working environment where respect for the individu
safeguarded.
Provide timely personnel services to departments and divisions i
equitable manner.
Enter into agreements with employee groups concerning terms and
employment.
Provide an employee development program addressing immediate and-term
training needs.
Provide departments a listing of qualified persons for employmenconsideration within
sixty days of an authorized vacant position.
Ensure equal employment opportunities.
Administer classification plan.
Administer employee benefits.
Provide personnel services consistent with the operational needs
311
RECOMMENDED BUDGET
It is recommended that a budget of $679,989 be approved for Human Resources-Personnel.
This represents a decrease of $130,122 or 16.1% under the FY 2012-13 Amended Budget. The
decrease is attributed to eliminating the budget for the Human Resources Director position
backfilling the position 30% by the Director of Administrative SOne-time contract
budgets for labor negotiations and a medical plan study were in -13. These decreases are
offset by new cost allocations for the City Channel and City Website and a budget pl
of $75,000 for a new Human Resource software system. A new category Appropriation for
Contingency has been added this fiscal year. This category represents a reserve for each
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from $167,853 in cost allocation revenue and a $512,136 contribution from
the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 75,000 $ 75,000 General Fund New HR
Management
Software
TOTAL $ 75,000 $ 75,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
312
STAFFING
Total current authorized positions 3.5
The Director of Administrative Services will be charged 30% to H
additional role as Human Resources (HR) Director. The HR Director position will no longer be
budgeted.
Total recommended authorized positions 2.95
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
313
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4510
Employee Compensation5501SALARIES FULL TIME$221,805$212,951$342,637$268,007
1
Employee Compensation5502SALARIES PART TIME$6,727$11,777$5,000$0
2
Employee Compensation5503EXCESS MED PAY$3,188$2,435$3,206$1,483
Employee Compensation5505OVERTIME$0$1,039$0$0
Employee Benefits5506CAR ALLOWAMCE$0$0$3,000$0
Employee Benefits5600RETIREMENT SYSTEM$50,231$55,366$92,711$74,444
Employee Benefits5602PERS 1959 SURV EMPR$375$6,926$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$20,098$19,832$29,900$26,351
Employee Benefits5712DENTAL INSURANCE$1,328$1,569$3,276$2,761
Employee Benefits5713MEDICARE$2,680$2,735$3,896$2,731
Employee Benefits5714LIFE INSURANCE$1,775$1,476$2,772$2,035
Employee Benefits5715LONG TERM DISABILITY$1,323$1,241$2,418$1,622
Employee Benefits5716WORKERS COMPENSATION$818$816$1,229$3,828
3
Employee Benefits5717VISION INSURANCE$458$244$691$566
Employee Benefits5718EMPLOYEE ASST PROGRAM$7,000$6,939$5,000$5,000
Employee Benefits5719REC BUCKS$43,256$25,677$55,000$55,000
Services6111GEN OFFICE SUPPLIES$21,379$26,382$30,000$25,000
Services6115MEETING EXPENSES$27$40$300$40
4
Services6154TELEPHONE SERVICE$2,038$1,524$2,000$1,638
5
Services6203RECRUITMENT$19,527$27,678$32,625$18,000
6
Services6216CONFERENCE/MBRSP DUES$3,750$1,385$8,500$6,000
Services6219MILEAGE REIMBURSEMENT$8$223$250$125
7
Services6226MEMBERSHIP AND DUES$280$0$300$200
Services6317EMPLOYEE RECOGNITION$0$0$2,500$2,000
Contract Services7011TRAINING AND $3,076$6,065$15,500$8,000
Contract Services7013MAINTENTANCE OF $933$1,069$1,200$1,200
Contract Services7014GENERAL SVC AGMT$27,482$21,336$122,000$30,000
8
Contract Services7021INSURANCE ADMIN FEES$9,251$9,724$11,000$11,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$10,320
9
Cost Allocation8002IT REIMBURSEMENT$43,300$31,600$33,200$18,801
10
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$22,358
11
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,477
Special Project9301FINANCIAL SOFTWARE$0$0$0$75,000
12
DEPARTMENT TOTAL$492,114$478,049$810,111$679,989
HR Director Position no longer Budgeted, 30% of Director of Admi
1
Division is fully staffed. No anticipated part-time staff needed.
2
Changes due to new methodology in FY 2013-14.
3
Decrease in costs based on prior year actual trend.
4
Decrease in costs based on prior year actual trend.
5
Do not anticipate 2012-2013 recruitment levels.
6
Within three year average.
7
FY2013 higher than normal due to negotiations and medical studie
8
A new category in FY 2013-14, see the recommended budget section for explanation.
9
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of Ci
11
programs to Internal Service Funds that charge user departments.
Special Project New Payroll/HR System
12
314
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
RETIREE MEDICAL LIABILTIY
Budget Unit 642-4512
Internal Service Fund
PROGRAM OVERVIEW
Provides administration of the Citys Other Post Employment Benefits (OPEB).
SERVICE OBJECTIVES
Provide investment oversight and appropriate funding for the Citretiree medical liability.
The City established a trust account with Public Agency Retirement Services (PARS) that will
fund the future liability. Annual contributions from the City ar
invested in a portfolio of equity, bond, and money market funds.
RECOMMENDED BUDGET
It is recommended that a budget of $1,700,000 be approved for the annual contribution to the
trust that funds the retiree medical liability. This represents an increase of $143,000 or 9.18%
over the FY 2012-13 Amended Budget. The increase is attributed to medical insurance inflation
offset by a decrease in contract services for the biannual actuarial study.
This budget is funded from the $1,700,000 retiree medical internal service fund balance that was
funded by a $1,700,000 transfer from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
315
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted apr a 4
yearperiod at the account level.
316
CategoryAcctAccount DescriptionFY11 FY12 FY13
FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4512
Employee Benefits5720RETIREES HEALTH INSURANCE$688,723$722,550$850,000$930,000
1
Employee Benefits5721RETIREE HEALTH LONG TERM$1,181,277$1,177,450$692,000$770,000
2
Contract Services7014GENERAL SVC AGMT$10,000$0$15,000$0
DEPARTMENT TOTAL$1,880,000$1,900,000$1,557,000$1,700,000
Represents current portion of funding requirement. Increase due to medical in
1
Represents long-term portion of funding requirement. Increase due to medical inf
2
317
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
HUMAN RESOURCES-
INSURANCE ADMINISTRATION
Budget Unit 110-4540
General Fund
PROGRAM OVERVIEW
Manages Risk Management safety programs and self-insured Workers Compensation and
General Liability Programs.
SERVICE OBJECTIVES
Satisfy statutory regulations regarding Workers Compensation an
Promotes work environment that emphasizes safe work practices.
RECOMMENDED BUDGET
It is recommended that a budget of $284,326 be approved for the Human Resources Insurance
Administration. This represents a decrease of $165,048 or 36.72% under the FY 2012-13
Amended Budget. The decrease is attributed to an estimated reduction in anticipated paid
claims and insurance premiums for the fiscal year. A new category Appropriation for
Contingency has been added this fiscal year. This category represents a reserve for each
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $284,326 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
318
STAFFING
Total current authorized positions .15
There are no recommended changes to the current level of staffin
Total recommended authorized positions .15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
319
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4540
Employee Compensation5501SALARIES FULL TIME$12,602$12,145$33,220$12,182
1
Employee Compensation5505OVERTIME$0$56$0$0
Employee Benefits5600RETIREMENT SYSTEM$2,814$3,123$8,989$3,384
Employee Benefits5602PERS 1959 SURV EMPR$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$832$1,108$2,713$1,324
Employee Benefits5712DENTAL INSURANCE$138$131$281$140
Employee Benefits5713MEDICARE$120$119$421$112
Employee Benefits5714LIFE INSURANCE$100$98$238$103
Employee Benefits5715LONG TERM DISABILITY$75$71$234$74
Employee Benefits5716WORKERS COMPENSATION$45$45$119$195
2
Employee Benefits5717VISION INSURANCE$25$25$59$29
Contract Services7022PAID CLAIMS/EST RESERVES$63,251$37,241$100,000$45,000
3
Contract Services7023INSURANCE PREMIUM$187,663$176,445$300,000$196,500
4
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$24,150
5
Cost Allocation8002IT REIMBURSEMENT$0$0$3,100$956
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$177
7
DEPARTMENT TOTAL$267,667$230,607$449,374$284,326
Decrease based on prior year trends.
1
Changes due to new methodology in FY 2013-14.
2
Lower amounts are estimated for EDD and general liability claims
3
Lower amounts are estimated for ABAG insurance premiums.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of Ci
7
programs to Internal Service Funds that charge user departments.
320
City of Cupertino
Fiscal Year 2013-2014
CRIMINAL JUSTICE/PUBLI PROTECTION
Other Protection
CODE ENFORCEMENT
Budget Unit 110-4700
General Fund
In Fiscal Year 2013-2014 this program was transferred to the Law Enforcement Divisio
of a citywide reorganization. A complete discussion of this prounder that
division.
321
STAFFING
Total current authorized positions 4.00
One Senior Code Enforcement Officer and One Code Enforcement Officer were t
the Law Enforcement Division, Code Enforcement Program. On Code Senior Enforcement
Officer and .50 Code Enforcement Officer were transferred to the
Division, Municipal Code Enforcement program and .50 Code Enforce
transferred to the Public Works Division, Non-Point Source Program.
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations o
period at the account level.
322
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
1
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4700
Employee Compensation5501SALARIES FULL TIME$329,858$346,366$342,806$0
Employee Compensation5503EXCESS MED PAY$3,917$2,744$2,485$0
Employee Compensation5505OVERTIME$601$2,313$2,000$0
Employee Benefits5600RETIREMENT SYSTEM$75,498$91,887$92,756$0
Employee Benefits5602PERS 1959 SURV EMPR$62$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$29,645$31,300$33,384$0
Employee Benefits5712DENTAL INSURANCE$3,730$3,756$3,756$0
Employee Benefits5713MEDICARE$4,846$5,093$5,007$0
Employee Benefits5714LIFE INSURANCE$2,736$2,838$3,168$0
Employee Benefits5715LONG TERM DISABILITY$2,000$2,039$2,417$0
Employee Benefits5716WORKERS COMPENSATION$8,740$9,206$9,112$0
Employee Benefits5717VISION INSURANCE$689$717$789$0
Services6111GEN OFFICE SUPPLIES$1,779$783$2,000$0
Services6121SML TOOLS & EQUIPMENT$4,086$1,079$3,500$0
Services6124UNIFORMS/SAFETY APPAR$1,878$2,183$2,500$0
Services6154TELEPHONE SERVICE$7,401$7,605$7,000$0
Services6219MILEAGE REIMBURSEMENT$11$15$100$0
Services6226MEMBERSHIP AND DUES$300$300$350$0
Contract Services7011TRAINING AND $5,972$5,690$6,500$0
Contract Services7014GENERAL SVC AGMT$205,511$196,084$230,000$0
Cost Allocation8001EQUIPMENT $55,060$38,840$42,320$0
Cost Allocation8002IT REIMBURSEMENT$5,400$5,000$32,600$0
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$16,200$0
DEPARTMENT TOTAL$749,721$755,838$840,750$0
The Code Enforcement program was split in FY 2013-14 to the Law Enforcement, Planning and Community
1
Development and Public Works Division.
323
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
WORKERS COMPENSATION INSURANCE
Budget Unit 620-4550
Internal Service Fund
PROGRAM OVERVIEW
Provides oversight of our Workers Compensation program, includin
Management, return to work accommodations and excess workers com
SERVICE OBJECTIVES
Monitor costs associated with claims.
Analyze and implement proactive measures to curtail costs.
Implement a return to work policy.
RECOMMENDED BUDGET
It is recommended that a budget of $434,401 be approved for the Workers Compensation
Insurance program. This represents a minor decrease of $2,676 or 0.6% under the FY 2012-13
Amended Budget. The decrease is a reduction of estimated claims offset by a reserve for
contingencies and cost allocation charges.
This budget is funded from $359,452 in charges to other departments and $74,949 in fund
reserves.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommen
for the current Fiscal Year:
324
STAFFING
Total current authorized positions .20
There are no recommended changes to the current level of staffin
Total recommended authorized positions .20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted approp
period at the account level.
325
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4550
Employee Compensation5501SALARIES FULL TIME$17,642$17,809$17,758$18,830
Employee Compensation5505OVERTIME$0$28$0$0
Employee Benefits5600RETIREMENT SYSTEM$3,923$4,636$4,805$5,230
Employee Benefits5602PERS 1959 SURV EMPR$3$0$0$0
Employee Benefits5711HEALTH INSURANCE$1,271$1,412$1,442$1,685
Employee Benefits5712DENTAL INSURANCE$183$184$187$187
Employee Benefits5713MEDICARE$193$195$197$209
Employee Benefits5714LIFE INSURANCE$141$142$158$158
Employee Benefits5715LONG TERM DISABILITY$101$102$127$114
Employee Benefits5716WORKERS COMPENSATION$63$64$64$259
1
Employee Benefits5717VISION INSURANCE$34$35$39$38
Contract Services7014GENERAL SVC AGMT$2,250$0$2,300$0
2
Contract Services7021INSURANCE ADMIN FEES$33,184$33,671$36,000$35,000
Contract Services7022PAID CLAIMS/EST RESERVES$212,059$57,022$300,000$250,000
Contract Services7023INSURANCE PREMIUM$49,647$59,719$74,000$86,000
3
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$33,100
4
Cost Allocation8002IT REIMBURSEMENT$0$0$0$1,275
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$236
6
Cost Allocation8007CM CAP ALLOCATION$0$0$0$404
7
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$128
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$98
Cost Allocation8022ADMIN SERV CAP $0$0$0$308
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$584
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$558
DEPARTMENT TOTAL$320,694$175,019$437,077$434,401
Changes due to new methodology in FY 2013-14.
1
Decrease based on prior year actual trend.
2
Increase due to increased premiums by CSAC for excess Workers Co
3
A new category in FY 2013-14, see the recommended budget section for explanation
4
Changes due to new methodology in FY 2013-14.
5
Cost allocation charges have increased due to the transfer of Ci
6
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs f
7
326
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
LONG TERM DISABILITY
Budget Unit 641-4570
Internal Service Fund
PROGRAM OVERVIEW
Oversee claims and premiums associated with long term disability
SERVICE OBJECTIVES
Monitor employee injuries and provide proactive risk management
avoidance.
Obtain and manage insurance policy.
RECOMMENDED BUDGET
It is recommended that a budget of $79,200 be approved for Long Term Disability. This
represents an increase of $14,200 or 21.85% over the FY 2012-13 Amended Budget. The increase
is attributed to $7,000 in increased premiums from Cigna and a $7,200 contingency.
This budget is funded from $17,839 in estimated department revenue and $65,920 contribution
from the General Fund. Long Term Disability fund reserves will i4,559.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
327
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
328
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4570
Contract Services7023INSURANCE PREMIUM$72,139$70,188$65,000$72,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,200
1
DEPARTMENT TOTAL$72,139$70,188$65,000$79,200
A new category in FY 2013-14, see the recommended budget section for explanation.
1
329
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
ADMINISTRATIVE SERVICES-
COMPENSATED ABSENCES
Budget Unit 641-4571
Internal Service Fund
PROGRAM OVERVIEW
Provide for payment of liabilities associated with employees ret
SERVICE OBJECTIVES
Properly account and disburse benefits as set forth in the emplo
RECOMMENDED BUDGET
It is recommended that a budget of $275,000 be approved for Compensated Absences. This
represents an increase of $75,000 or 37.5% over the FY 2012-13 Amended Budget. The increase
is attributed to the estimated number of employees retiring in FY 2013-14 with vested benefits
plus a new contingency reserve.
This budget is funded from a $63, 169 in department revenue and a $189,582 contribution from
the General Fund. Fund balance will grow by $22,249 for the contingency reserve.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the RecomBudget
for the current Fiscal Year:
330
STAFFING
There is no staffing associated with this program
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
331
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4571
Contract Services7022PAID CLAIMS/EST RESERVES$122,806$245,249$200,000$250,000
1
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$25,000
2
DEPARTMENT TOTAL$122,806$245,249$200,000$275,000
Based on prior year trend.
1
A new category in FY 2013-14, see the recommended budget section for explanation
2
332
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
INFORMATION TECHNOLOGY
Budget Unit 610-4800
General Fund
PROGRAM OVERVIEW
This activity provides for all technology related expenses for t
information services. The Information Technology Manager and st
implementing the Citys Technology Master Plan and assists in training staff, maintainin
troubleshooting the Citys information systems. These systems i
Awareness Program, the Pentamation financial/building systems, R
Exchange Email System, CLASS Reservation System, Graphical Informat
Egov and Weblink Web servers, Code Enforcement databases and the
SQL databases.
SERVICE OBJECTIVES
Establish standards and procedures for the replacement and maintenance of all personal
computers, printers, peripherals and systems defined by the city
Planning process.
Maintain and service the Citys wide area network between eight
RECOMMENDED BUDGET
It is recommended that a budget of $1,524,980 be approved for Information Technology. This
represents a decrease of $201,424 or 11.7% under the FY 2012-13 Amended Budget. The
decrease is attributed to a Cost Allocation decrease ($152,206) primarily from a re-allocation of
depreciation charges on City Channel infrastructure, the additio
($53,100), increased cost of software and hardware maintenance (
consultant services ($127,430). A new category Appropriation for Contingency has been added
this fiscal year. This category represents a reserve for each department that is e
their operating budget, excluding employee compensation and bene
Special Projects.
333
This budget is funded from $1,152,230 in estimated department revenue, $99,690 in fund
balance, and a $273,060 transfer from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions 4.00
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 4.00
334
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
4800/4810
Employee Compensation5501SALARIES FULL TIME$351,164$347,401$373,615$377,316
Employee Compensation5502SALARIES PART TIME$16,839$20,179$33,000$25,000
Employee Compensation5503EXCESS MED PAY$3,629$2,695$2,197$801
Employee Compensation5505OVERTIME$5,561$5,105$5,000$9,000
Employee Benefits5600RETIREMENT SYSTEM$79,048$92,781$101,093$104,807
Employee Benefits5602PERS 1959 SURV EMPR$46$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$6$0$0$0
Employee Benefits5711HEALTH INSURANCE$28,696$34,188$39,960$33,696
Employee Benefits5712DENTAL INSURANCE$3,710$3,744$3,744$3,744
Employee Benefits5713MEDICARE$6,380$6,360$6,496$5,483
Employee Benefits5714LIFE INSURANCE$2,727$2,736$3,010$3,010
Employee Benefits5715LONG TERM DISABILITY$1,949$1,842$2,631$2,269
Employee Benefits5716WORKERS COMPENSATION$3,764$3,212$3,339$5,191
1
Employee Benefits5717VISION INSURANCE$687$717$789$768
Services6111GEN OFFICE SUPPLIES$52,643$24,207$35,000$40,000
Services6154TELEPHONE SERVICE$9,314$11,876$52,000$6,436
Services6216CONFERENCE/MBRSP DUES$21,629$1,967$10,000$9,500
Services6219MILEAGE REIMBURSEMENT$124$0$100$65
Contract Services7013MAINTENTANCE OF $260,858$294,969$308,000$358,000
2
Contract Services7014GENERAL SVC AGMT$85,258$66,923$244,430$117,000
3
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$53,100
4
Cost Allocation8002IT REIMBURSEMENT$0$0$0$25,493
5
Cost Allocation8003DEPRECIATION EXPENSES$235,267$222,799$467,000$298,000
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$4,715
7
Cost Allocation8007CM CAP ALLOCATION$0$0$0$8,082
8
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$2,551
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,960
Cost Allocation8022ADMIN SERV CAP $0$0$0$6,154
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$11,673
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$11,166
Special Project9300FACILITY IMPROVEMENTS$0$0$35,000$0
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$329$0$0$0
DEPARTMENT TOTAL$1,169,628$1,143,701$1,726,404$1,524,980
Changes due to new methodology in FY 2013-14.
1
Increase due to increased hardware and software acquisitions.
2
Varies by fiscal year and represents various consulting services
3
A new category in FY 2013-14, see the recommended budget section for explanation
4
Changes due to new methodology in FY 2013-14.
5
Decrease due to reallocation of City Channel equipment.
6
New cost allocation charge.
7
New cost allocation charges related to indirect/overhead costs f
8
335
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Other General
ADMINISTRATIVE SERVICES-
INFORMATION TECHNOLOGY-
EQUIPMENT ACQUISITION
Budget Unit 610-9800
Internal Service Fund
PROGRAM OVERVIEW
This activity provides for the replacement of existing hardware software and the funding of
new hardware and software needs city-wide.
SERVICE OBJECTIVES
Establishes evaluation standards for the selection of IT projectwide.
Recommends hardware and software funding of projects.
Implements new technology city-wide to improve efficiencies.
RECOMMENDED BUDGET
Oversee the implementation of the following key information syst
2013/14: Annual PCI and NIST Compliance Standards and Business C
Desktop Environment Phase II, WORM installation (Microfiche replacement), Security
remediation projects, and SQL Server upgrades. Upgrades to the f
also occur: Asset Management, Network upgrades, Security System
Access Center integration. Hardware and software acquisition and project budget for
2013/14 is:
GIS activity and mapping licenses$29,000
SQL Upgrades $40,000
Microsoft licensing $75,000
Monitors support paperless Plan Sets$30,000
Virtual Desktop Infrastructure implementation $55,000
Traffic Operations Upgrades$19,000
Mobile Tablets $12,800
336
Microfiche replacement $50,000
Online Tennis Booking $3,400
Desktop publishing software at Senior Center $2,750
VPN Pool$10,000
Granicus customs $3,000
Laptop replacements $6,400
Total Hardware/Software Acquisition & Projects:$332,635
It is recommended that a budget of $332,635 be approved for Information Technology
Equipment Acquisition. This represents a decrease of $631,634 or 65.5% under the FY 2012-13
Amended Budget. The 2012-13 amended budget includes the carryover of the unspent project
budget from 2011-12 and accounts for most of the decrease. Excluding carryovers, the
recommended budget of 2013-14 is $33,115 or 10% under the FY 2012-13 original budget
because of different hardware and software needs.
This budget is funded from $252,929 in estimated department revenues, $19,766 in fund
balance, and a $59,940 transfer from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
337
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appro
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
9800
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$49,231$107,350$964,269$332,635
DEPARTMENT TOTAL$49,231$107,350$964,269$332,635
338
Parks and
Recreation
Parks & Recreation
Facilities and Community Events
Youth and Teen Programs
Sports and Fitness
Senior Programs
339
Director of Parks & Recreation
Administrative Assistant
Senior Recreation SupervisorRecreation SupervisorRecreation SupervisorRecreation Supervisor
Senior CenterSports CenterYouth & Teen ProgramsFacilities & Community
Events
Recreation Coordinator (3)Recreation Coordinator (4)Recreation Coordinator (4)Recreation Coordinator (2)
Case ManagerOffice AssistantSenior Office Assistant (3)
Office AssistantFacility Attendant (2)
Facility AttendantOffice Assistant
340
Parks and Recreation
Proposed
2013-2014
Parks and Recreation $ 336,210
FundDept
1106010Leadership 95014 25,107
1106100Administration 311,103
Facilities and Community Events $ 1,752,705
FundDept
1106200Quinlan Community Center Supervision 580,896
1106220Blackberry Farm Picnic Area 611,916
1106230Community Hall 86,700
1106248Cultural Program 216,135
1106265Quinlan Community Center 257,058
Youth and Teen Programs $ 2,130,804
FundDept
1106300Youth, Teen, Monta Vista Rec Ctr/Supervision 74,876
1106342Youth Programs 46,197
1106343Teen Programs 24,979
1106344Teen Center 90,867
1106347Nature Programs 168,938
5806349Recreation Programs 1,724,947
Sports and Fitness $ 4,028,158
FundDept
1106400Physical Recreation/Supervision 97,060
5606440Blackberry Farm Golf Course 604,269
1106445Creekside Programs 3,165
5806449Recreation Programs 1,266,651
5706450Cupertino Sports Center 2,053,793
1106460Monta Vista Recreation Center 3,220
341
Parks and Recreation
Proposed
2013-2014
Senior Programs $ 1,441,912
FundDept
1106500Senior Adult Programs 538,829
1106529Senor Center Case Manager 100,875
1106549Senior Adult Recreation 771,640
1106660Blue Pheasant Restaurant 30,568
TOTAL PARKS AND RECREATION $ 9,689,789
342
Division Summary
Parks & Recreation- Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 265,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - 5,766,283
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 6,031,283
Expenditures
Employee Compensation 2,918,383 2,907,271 3,047,754 2,846,879
Employee Benefits 911,247 991,579 1,010,260 924,036
Materials 835,473 948,817 1,025,667 977,268
Contract Services 2,743,770 3,145,914 3,497,151 3,513,484
Appropriations for Contingency 81 - - 449,076
Cost Allocation 379,907 359,965 425,020 903,646
Capital Outlay 32,136 11,758 57,000 15,000
Special Projects - - 13,500 60,400
TOTAL EXPENDITURES
$ 7,820,997 $ 8,365,304 $ 9,076,352 $ 9,689,789
Fund Balance (Use of) - - - 585,377
General Fund Costs
$ 7,820,997 $ 8,365,304 $ 9,076,352 $ 3,073,129
RECOMMENDED BUDGET
It is recommended that a budget of $9,689,789 be approved for the Parks and Recreation
Department. This represents an increase of $613,437 or 6.8% over the FY 2012-13 Amended
Budget. The increase is attributed primarily to increases in Costs Allocation driven by costs
associated with City Channel and the City Website being converted from a General Fund
budget to an Internal Service Fund resulting in new charges to user departments. A new
category, Appropriation for Contingency, has been added this fiscal year. This category
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
As part of the FY 2013-14 Proposed Budget, the department re-evaluated program workload to
ensure allocation of program staff time was accurately reflected
reallocated between programs. A personnel chart included in the Financial Policies and
Schedules tab shows these changed by division.
This budget is funded from $6,031,283 in estimated department revenue and a $3,073,129
contribution from the General Fund.
343
Recommended Expenditures
Fiscal Year 2013-2014
Senior Center
Administration
Programs
$336,210
$1,441,912
3%
15%
Facilities
$1,752,705
18%
Youth and Teen
Programs
$2,130,804
Sports & Fitness
22%
$4,028,158
42%
4 Year Expenditure History
In Millions
$9.7
$9.1
$8.4
$7.8
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
344
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
BUDGET AT A GLANCE
PARKS AND RECREATION
Total Revenue$ 6,031,283
Total Expenditures 9,689,789
Fund Balance 585,377
Carol Atwood, Interim Director
General Fund Costs$ 3,073,129
Total Recommended Staffing 27.23
% Funded by General Fund31.7%
KEY PERFORMANCE MEASURES BY DEPARTMENT
DepartmentStrategyMeasure2012/13 2013/14
ActualTarget
Facilities
GOAL: Increase residential use of Blackberry Farm
Market to schools, local Number of 141 150
businesses, and residents Cupertino resident
through mailings, City rentals at Blackberry
website and social Farm
media.
GOAL: Increase event participation
Market event series Number of 150 250
through City website, participants
social media and
banners.
GOAL: Offer new party package program
Market new package Number of party 0 10
deal on City Website, packages sold
mailings and social
media
Youth and Teen
GOAL: Increase Teen Center registration by 10% utilizing enhanced
promotional opportunities
Market the Teen Center Total teens enrolled 564 620
per school year
345
DepartmentStrategyMeasure 2012/13 2013/14
Actual Target
GOAL: Increase Helping Hands annual volunteer hours by 10%
Market the Helping Number of 403 445
Hands program volunteer hours
GOAL: Increase class offerings of summers Preschool Adventures
Program
Market the Summer Number of class 16 18
Preschool Adventures offerings during
Program summer season
GOAL: Maintain current enrollment in afterschool spring Nature classes
at McClellan Ranch Preserve during the construction phase of
the Environmental Education Center
Coordinate construction Number of students 106 106
and after school enrolled in
schedules McClellan Ranch
Preserve classes
Sports & Fitness
GOAL: Increase online bookings at the Golf Course
Use Golf Now Number of rounds 941 1035
website and mobile booked online
phone app for online
bookings
GOAL: Increase fitness class participation at the Sports Center
Offer classes that Number of 644 740
challenge the members participants
physically and mentally.
Senior Center
Programs
GOAL: Maintain full senior center trip capacity
Increase the actual Percentage of 82 90
number of participants participants on trips
on trips verses maximum
capacity
GOAL: Maintain senior adult evening program offerings
Maintain educational Number of evening 37 37
course, computer course, classes
art class and seminar
346
DepartmentStrategyMeasure 2012/13 2013/14
Actual Target
GOAL: Increase membership
Using effective Number of total 2,456 2,505
marketing techniques, memberships
Increase membership
registration by two
percent
GOAL: Increase volunteer base at Senior Center
Recruit new volunteers Number of new 30 30
each year volunteers
347
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
PARKS AND RECREATION-
LEADERSHIP 95014
Budget Unit 110-6010
General Fund
PROGRAM OVERVIEW
This program provides a leadership training opportunity for adults living and working in the
Cupertino community.
SERVICE OBJECTIVES
Educate participants on Cupertinos City government, schools, businesses and non-
profit sectors
Encourage participants to Invest in the Community
Provide leadership skills to enable participants to make a posit
RECOMMENDED BUDGET
It is recommended that a budget of $25,107 be approved for Leadership 95014. This represents
an increase of $4,066 or 19.3% over the FY 2012-13 Amended Budget. The increase is attributed
to charging actual full-time staff costs to the program (not done in prior years) and th
of the contingency and cost allocations for IT and Web utilizatiThis budget is funded from
$15,000 in estimated department revenue and a $10,107 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
348
STAFFING
Total current authorized positions 0.00
Replace the part-time support position with time allocated from the Administrati
Total recommended authorized positions 0.05
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
349
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6010
1
Employee Compensation5501SALARIES FULL TIME$0$0$0$5,098
Employee Compensation5502SALARIES PART TIME$3,981$2,463$3,150$0
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$1,415
Employee Benefits5711HEALTH INSURANCE$0$0$0$481
Employee Benefits5712DENTAL INSURANCE$0$0$0$47
Employee Benefits5713MEDICARE$305$189$241$74
Employee Benefits5714LIFE INSURANCE$0$0$0$40
Employee Benefits5715LONG TERM DISABILITY$0$0$0$31
Employee Benefits5716WORKERS COMPENSATION$106$66$0$63
Employee Benefits5717VISION INSURANCE$0$0$0$10
2
Services6111GEN OFFICE SUPPLIES$277$7,881$9,000$5,700
Services6112PRINTING & DUPLICATING$0$0$50$0
Services6219MILEAGE REIMBURSEMENT$5$44$100$25
3
Contract Services7014GENERAL SVC AGMT$15,519$7,555$8,500$10,100
4
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,583
5
Cost Allocation8002IT REIMBURSEMENT$0$0$0$381
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$59
DEPARTMENT TOTAL$20,193$18,197$21,041$25,107
Increased Salary & Benefits costs for full-time staff have been allocated to this account to reflect actual on
1
this program. No longer utilizing part-time staff.
Office supplies will be reduced with new program philosophy.
2
Contractor for Leadership skills increased from 50% to 60% of billing rate.
3
A new category in FY14, see the recommended budget section for e.
4
Changes due to new methodology in FY14.
5
Cost allocation charges have increased due to the transfer of Ci and City Website from General Fund
6
programs to Internal Service Funds that charge user departments.
350
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
PARKS AND RECREATION-
ADMINISTRATION
Budget Unit 110-6100
General Fund
PROGRAM OVERVIEW
Provides overall department administration, as well as project m
outreach and support to the Parks and Recreation Commission.
SERVICE OBJECTIVES
Provide overall department administration, budget control, marketing, and employee
development and evaluation.
Support the Planning and Public Works Departments in the develop
including, Stevens Creek Corridor Trail Phase II and the entire
the McClellan Ranch Preserve, Blackberry Farm Park, Blackberry Far
the Stocklmeir Ranch.
RECOMMENDED BUDGET
It is recommended that a budget of $311,103 be approved for Parks and Recreation
Administration. This represents a decrease of $79,964 or 20.4% under the FY 2012-13 Amended
Budget. The decrease is attributed to salary and benefit savings of $111,000 due to vacancy in
the Director position offset by an approximate $38,000 increase in cost allocation cha
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
351
Parks & Recreation- Administration
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ -
Expenditures
Employee Compensation 253,665 259,396 250,779 166,485
Employee Benefits 84,077 94,614 97,888 71,052
Materials 18,482 17,573 7,500 6,744
Contract Services 29,300 14,740 11,000 3,500
Appropriations for Contingency - - - 1,024
Cost Allocation 9,900 9,500 23,900 62,298
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 395,424 $ 395,823 $ 391,067 $ 311,103
Fund Balance (Use of) - - - -
General Fund Costs
$ 395,424 $ 395,823 $ 391,067 $ 311,103
STAFFING
Total current authorized positions 2.00
There are no recommended changes to the current level of staffing. The Director position is
currently vacant with the Director of Administrative Services ac
six months of the fiscal year.
Total recommended authorized positions 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
352
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6100
1
Employee Compensation5501SALARIES FULL TIME$253,617$259,227$250,779$166,485
Employee Compensation5502SALARIES PART TIME$49$0$0$0
Employee Compensation5505OVERTIME$0$169$0$0
Employee Benefits5506CAR ALLOWANCE$3,600$3,600$3,600$3,600
Employee Benefits5600RETIREMENT SYSTEM$56,472$66,465$67,856$46,245
Employee Benefits5602PERS 1959 SURV EMPR$29$0$0$0
Employee Benefits5711HEALTH INSURANCE$14,991$15,452$16,514$12,636
Employee Benefits5712DENTAL INSURANCE$1,859$1,869$1,872$1,404
Employee Benefits5713MEDICARE$3,576$3,668$3,527$2,303
Employee Benefits5714LIFE INSURANCE$1,308$1,308$1,441$1,045
Employee Benefits5715LONG TERM DISABILITY$990$967$1,783$1,022
Employee Benefits5716WORKERS COMPENSATION$907$927$900$2,509
2
Employee Benefits5717VISION INSURANCE$344$358$395$288
Services6111GEN OFFICE SUPPLIES$929$800$800$800
3
Services6112PRINTING & DUPLICATING$400$217$400$300
Services6115MEETING EXPENSES$132$120$400$400
Services6154TELEPHONE SERVICE$802$762$1,000$819
Services6204PROPERTY TAX$249$250$400$825
Services6206GRANT EXPENDITURES$0$9,519$0$0
Services6216CONFERENCE/MBRSP DUES$15,425$4,838$4,000$3,000
Services6219MILEAGE REIMBURSEMENT$95$242$0$100
Services6226MEMBERSHIP AND DUES$450$825$500$500
Contract Services7011TRAINING$0$1,000$1,000$1,000
4
Contract Services7014GENERAL SVC AGMT$29,300$13,740$10,000$2,500
5
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,024
6
Cost Allocation8002IT REIMBURSEMENT$9,900$9,500$23,900$15,223
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$44,717
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,358
DEPARTMENT TOTAL$395,424$395,823$391,067$311,103
Decreased Salary & Benefits costs are assumed given the Director of Parks & Recreation position will remain vacant
1
for first six months of the fiscal year. Interim duties will be absorbed by Director of Administrative Services.
Changes due to new methodology in FY14.
2
Services set to three year trend.
3
Internships will not be utilized this fiscal year.
4
New category in FY13/14, see the recommended budget section for explanation-appropriation for Contingency.
5
Changes due to new methodology in FY14.
6
353
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
QUINLAN CENTER SUPERVISION
Budget Unit 110-6200
General Fund
PROGRAM OVERVIEW
Provides the supervision and management of the Quinlan Community
Community Hall, reserved picnic sites for private events, classes, and recreation departm
activities. Provides supervision and management of Blackberry Fa This division is also
responsible for the Citys special events (Cupertino Day, Summer
Sundown, Shakespeare, the 4
of July, and Tree Lighting). Also acts a liaison to Community
th
Events (Cherry Blossom Festival, World Journal Festival, Happy Kids Day Festival, Fall
Festival, and the Diwali Festival).
SERVICE OBJECTIVES
Increase community events and resident usage at Blackberry Farm
Increase participation at City events including Cinema in the Shof July,
th
Summer Concert Series, Cinema at Sundown, and the Tree Lighting
Create a positive relationship with neighborhoods adjacent to ou
Work with groups for community festivals and events to promote o
Enhance the marketing of all programs through our brochure, website, social media,
banners, and signs
Continue training with Emergency Services to ensure an efficient
Mass Shelter, if needed
Increase staff technology and customer service skills
Upgrade facilities where possible
354
RECOMMENDED BUDGET
It is recommended that a budget of $580,896 be approved for Quinlan Center Supervision. This
represents a decrease of $46,423 or 7.4% under the FY 2012-13 Amended Budget. The decrease
is attributed to a reallocation of staff time ($47,847) to better represent time spent on this
program.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended Prop
for the current Fiscal Year:
Parks & Recreation - Quinlan Community Center Supervision
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ -
Expenditures
Employee Compensation 407,418 385,057 404,392 363,398
Employee Benefits 151,304 160,851 175,227 171,374
Materials 1,938 1,905 6,500 6,610
Contract Services - - - -
Appropriations for Contingency 81 - - 661
Cost Allocation - 3,100 38,200 38,853
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 560,741 $ 550,913 $ 624,319 $ 580,896
Fund Balance (Use of) - - - -
General Fund Costs
$ 560,741 $ 550,913 $ 624,319 $ 580,896
355
STAFFING
Total current authorized positions 5.67
The current level of staffing was reallocated this year to more accurately reflect where staff
spends their time
Total recommended authorized positions 5.42
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6200
1
Employee Compensation5501SALARIES FULL TIME$394,933$377,091$398,372$360,409
Employee Compensation5502SALARIES PART TIME$0$1,406$0$0
Employee Compensation5503EXCESS MED PAY$6,960$4,818$4,020$1,489
Employee Compensation5505OVERTIME$5,525$1,742$2,000$1,500
Employee Benefits5506CAR ALLOWANCE$2,400$2,400$2,400$2,400
Employee Benefits5600RETIREMENT SYSTEM$89,241$98,982$107,791$100,110
Employee Benefits5602PERS 1959 SURV EMPR$72$0$0$0
Employee Benefits5711HEALTH INSURANCE$39,157$39,782$46,646$46,331
Employee Benefits5712DENTAL INSURANCE$5,287$5,009$5,322$5,088
Employee Benefits5713MEDICARE$6,001$5,886$5,869$5,282
Employee Benefits5714LIFE INSURANCE$3,290$3,218$3,751$3,395
Employee Benefits5715LONG TERM DISABILITY$2,387$2,165$2,834$2,182
Employee Benefits5716WORKERS COMPENSATION$2,492$2,452$2,495$5,545
2
Employee Benefits5717VISION INSURANCE$977$957$1,119$1,041
Services6111GEN OFFICE SUPPLIES$1,798$1,462$2,000$2,000
Services6154TELEPHONE SERVICE$0$299$600$660
Services6216CONFERENCE/MBRSP DUES$0$0$3,500$3,800
Services6219MILEAGE REIMBURSEMENT$0$4$0$0
Services6226MEMBERSHIP AND DUES$140$140$400$150
Contract Services7011TRAINING$81$0$0$0
3
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$661
4
Cost Allocation8002IT REIMBURSEMENT$0$3,100$38,200$33,643
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$5,210
DEPARTMENT TOTAL$560,741$550,913$627,319$580,896
Full time staff have been re-assigned to reflect actual workload.
1
Changes due to new methodology in FY14.
2
New category for FY14, see the recommended budget section for explanation-appropriation for Contingency.
3
Changes due to new methodology in FY14.
4
356
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
BLACKBERRY FARM PICNIC AREA
Budget Unit 110-6220
General Fund
PROGRAM OVERVIEW
Blackberry Farm provides the community with recreational space to swim, picnic and enjoy the
Stevens Creek Trail.
SERVICE OBJECTIVES
Offer new programs, including birthday parties and BBQ packages
Market picnic areas to the community
Provide the community with two recreational pools for drop-in use
Bring the community together with the annual Cupertino Day event
Increase residential usage of the facility
RECOMMENDED BUDGET
It is recommended that a budget of $611,916 be approved for the Blackberry Farm Picnic Area.
This represents an increase of $25,067 or 4.3% over the FY 2012-13 Amended Budget. The
increase is attributed to a reallocation of the Supervisors time ($23,884) to more approp
represent time spent, the implementation of a contingency and co
and a reduction in special projects (-$7,500).
This budget is funded from $311,000 in estimated department revenue and a $300,916
contribution from the General Fund.
357
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 6,000 $ 6,000General Fund Pool Vacuum
TOTAL $ 6,000 $ 6,000
The following table details revenue, total expenditures, changesGeneral
Fund contribution by category for the three prior fiscal years and th
Budget for the current Fiscal Year:
358
STAFFING
Total current authorized positions 2.00
Reallocation of the Supervisors time to more appropriately repr
Total recommended authorized positions 2.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
6220
1
Employee Compensation5501SALARIES FULL TIME$59,661$68,494$69,187$95,361
Employee Compensation5502SALARIES PART TIME$231,822$207,717$212,290$210,000
Employee Compensation5505OVERTIME$2,043$2,556$2,000$2,000
Employee Benefits5600RETIREMENT SYSTEM$13,664$20,074$18,721$26,488
Employee Benefits5602PERS 1959 SURV EMPR$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$8,588$8,320$8,976$10,674
Employee Benefits5712DENTAL INSURANCE$933$939$939$1,173
Employee Benefits5713MEDICARE$18,231$16,606$17,243$1,383
Employee Benefits5714LIFE INSURANCE$576$576$634$832
Employee Benefits5715LONG TERM DISABILITY$379$409$484$576
Employee Benefits5716WORKERS COMPENSATION$10,336$7,519$1,839$2,823
Employee Benefits5717VISION INSURANCE$122$86$86$240
2
Services6111GEN OFFICE SUPPLIES$55,084$20,030$13,000$20,000
3
Services6112PRINTING & DUPLICATING$0$410$250$1,500
Services6114POSTAGE$229$77$500$300
Services6122EQUIPMENT PARTS$269$210$1,000$750
Services6124UNIFORMS/SAFETY APPAR$3,321$1,500$2,000$2,000
Services6151ELECTRICAL SERVICE$38,275$22,883$0$0
Services6153GAS SERVICE$7,889$4,543$0$0
4
Services6154TELEPHONE SERVICE$5,865$5,685$6,500$8,312
Services6155WATER SERVICE$10,836$5,184$0$0
Services6156SEWER SERVICE$1,106$990$0$0
Services6201ADVERTISING & LEGL NOTICE$0$395$1,000$400
Services6205STATE MANDATED COST$0$493$200$0
5
Services6216CONFERENCE/MBRSP DUES$0$0$400$2,000
Services6219MILEAGE REIMBURSEMENT$14$32$100$100
Increased Salary & Benefits costs due to full time staff re-assigned to reflect actual workload.
1
Services budget set to three year trend.
2
Upgraded copier.
3
Increase reflects full cost accounting policy change.
4
One-time allocation for NPPA conference.
5
359
Services6226MEMBERSHIP AND DUES$0$0$100$100
Services6319COMMUNITY INFO SERVICE$3,000$0$1,000$0
Services6320RECREATION SCHEDULE$2,495$2,604$2,800$2,800
Services6327CONCESSION SUPPLIES$815$28,308$33,000$31,000
Contract Services7011TRAINING$2,684$2,118$2,500$2,500
Contract Services7013MAINTENTANCE$89$62$500$500
6
Contract Services7014GENERAL SVC AGMT$143,362$155,734$145,000$135,000
Contract Services7052SHERIFF'S CONTRACT$0$0$1,000$0
7
Contract Services7071BANK CHARGES$2,432$4,532$3,500$6,000
8
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$21,326
9
Cost Allocation8002IT REIMBURSEMENT$24,200$29,000$26,600$17,126
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,652
Special Project9300FACILITY IMPROVEMENTS$17,149$11,758$1,500$0
10
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$12,000$6,000
DEPARTMENT TOTAL$665,485$629,844$586,849$611,916
Removes $15,000 for maintenance of SCVWD land.
6
Contract charges budget set for three year trend.
7
New category in FY14, see the recommended budget section for exp-Appr for contingency.
8
Reflects full cost accounting policy change.
9
Increased costs due to new pool vacuum.
10
360
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
COMMUNITY HALL
Budget Unit 110-6230
General Fund
PROGRAM OVERVIEW
Community Hall provides space for City Council meetings and various Commission meetings,
as well as facility space which can be used for a variety of act
SERVICE OBJECTIVES
Provide a facility for community meetings, parties, and other similar activities
Offer additional space for library overflow programs
Provide space and City Channel programming for Council, Planning Commission, Parks
& Recreation Commission and other City meetings
RECOMMENDED BUDGET
It is recommended that a budget of $86,700 be approved for Community Hall. This represents
an increase of $41,015 or 47.3% over the FY 2012-13 Amended Budget. The increase is attributed
to a reallocation of the facility attendant to more appropriately r
($38,600) and additional cost allocations ($5,400).
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
361
Parks & Recreation - Community Hall
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ -
Expenditures
Employee Compensation 25,048 27,100 26,323 54,179
Employee Benefits 9,630 10,971 11,162 24,060
Materials 900 99 5,500 500
Contract Services - - 200 -
Appropriations for Contingency - - - 50
Cost Allocation - - 2,500 7,911
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 35,578 $ 38,170 $ 45,685 $ 86,700
Fund Balance (Use of) - - - -
General Fund Costs
$ 35,578 $ 38,170 $ 45,685 $ 86,700
STAFFING
Total current authorized positions 0.40
The facility attendants time has been increased to reflect the increase in b
Total recommended authorized positions 0.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4year
period at the account level.
362
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
6230
1
Employee Compensation5501SALARIES FULL TIME$19,933$20,199$20,323$46,179
Employee Compensation5502SALARIES PART TIME$4,952$6,901$5,900$8,000
Employee Compensation5505OVERTIME$163$0$100$0
Employee Benefits5600RETIREMENT SYSTEM$4,562$5,389$5,499$12,827
Employee Benefits5602PERS 1959 SURV EMPR$6$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,995$3,328$3,590$7,711
Employee Benefits5712DENTAL INSURANCE$372$376$376$845
Employee Benefits5713MEDICARE$666$800$746$670
Employee Benefits5714LIFE INSURANCE$172$173$190$428
Employee Benefits5715LONG TERM DISABILITY$127$121$142$277
Employee Benefits5716WORKERS COMPENSATION$661$711$540$1,129
Employee Benefits5717VISION INSURANCE$69$72$79$173
Services6111GEN OFFICE SUPPLIES$900$99$5,500$500
Contract Services7014GENERAL SVC AGMT$0$0$200$0
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$50
3
Cost Allocation8002IT REIMBURSEMENT$0$0$2,500$6,850
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,061
DEPARTMENT TOTAL$35,578$38,169$45,685$86,700
Increased Salary & Benefits costs due to full-time staff re-assigned to reflect actual time spent.
1
New category in FY14, see the recommended budget section for explanation-appropriation for Contingency.
2
Reflects full cost accounting policy change.
3
363
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
FACILITIES- BLACKBERRY/CULTURAL
/SPECIAL EVENTS
Budget Unit 110-6248
General Fund
PROGRAM OVERVIEW
Oversees or facilitates a wide range of festivals and cultural events that are offered to the
community.
SERVICE OBJECTIVES
Provide a summer concert series at Memorial Park
Offer a summer movie series at Blackberry Farm and Memorial Park
Partner with the San Francisco Shakespeare Company to bring Free Shakespeare in the
Park to Cupertino
Organize and facilitate the city-wide July 4
celebration
th
Bring the community together with the annual Tree Lighting celebration
Work with non-profit organizations in providing festivals for the community
RECOMMENDED BUDGET
It is recommended that a budget of $216,135 be approved for
Facilities/Blackberry/Cultural/Special Events. This represents a decrease of $26,443 or 10.9%
under the FY 2012-13 Amended Budget. The decrease is attributed to a one-time Capital project
in FY 12/13 (-$42,000) and increased costs for contingencies (+$14,295). This
from $0 in estimated department revenue and a $216,135 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
364
Parks & Recreation - Cultural Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ -
Expenditures
Employee Compensation 36,652 38,171 43,626 45,289
Employee Benefits 10,610 11,820 11,900 10,700
Materials 11,813 9,144 7,650 10,950
Contract Services 112,053 127,939 133,500 132,000
Appropriations for Contingency - - - 14,295
Cost Allocation - - 3,900 2,901
Capital Outlay - - 42,000 -
Special Projects - - - -
TOTAL EXPENDITURES
$ 171,128 $ 187,074 $ 242,576 $ 216,135
Fund Balance (Use of) - - - -
General Fund Costs
$ 171,128 $ 187,074 $ 242,576 $ 216,135
STAFFING
Total current authorized positions 0.33
There is no recommended change to staffing levels.
Total recommended authorized positions 0.33
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
365
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6248
Employee Compensation5501SALARIES FULL TIME$22,671$22,884$22,831$23,059
Employee Compensation5502SALARIES PART TIME$11,612$10,277$14,095$14,730
Employee Compensation5505OVERTIME$2,369$5,010$6,700$7,500
Employee Benefits5600RETIREMENT SYSTEM$5,211$6,140$6,178$6,405
Employee Benefits5602PERS 1959 SURV EMPR$5$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,510$2,745$2,962$2,827
Employee Benefits5712DENTAL INSURANCE$312$310$310$310
Employee Benefits5713MEDICARE$1,231$1,256$1,409$334
Employee Benefits5714LIFE INSURANCE$192$190$209$209
Employee Benefits5715LONG TERM DISABILITY$143$137$160$138
Employee Benefits5716WORKERS COMPENSATION$950$983$607$414
Employee Benefits5717VISION INSURANCE$58$59$65$63
Services6111GEN OFFICE SUPPLIES$11,813$9,144$7,650$10,950
Contract Services7014GENERAL SVC AGMT$111,163$127,059$132,500$131,000
Contract Services7060RENT EXPENSE$890$880$1,000$1,000
1
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$14,295
2
Cost Allocation8002IT REIMBURSEMENT$0$0$3,900$2,512
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$389
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$42,000$0
DEPARTMENT TOTAL$171,130$187,074$242,576$216,135
New category in Fy14, see the recommended budget section for explanation-appropriation for Contingency.
1
Cost allocation charges reflect full cost accounting policy chan
2
366
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
FACILITIES-
QUINLAN COMMUNITY CENTER
Budget Unit 110-6265
General Fund
PROGRAM OVERVIEW
The Quinlan Community Center is the home office of the Parks andDepartment,
and provides the community with facility space for a variety of
SERVICE OBJECTIVES
Offer in-person and on-line registration for recreation programs
Provide dedicated space for department-run pre-school program
Schedule contractual and staff-run classes and camps
Rent the facility for meetings, birthday parties, wedding recept
activities
House the Cupertino Historical Society
Serve as the Citys Emergency Operations Shelter in case of disa
RECOMMENDED BUDGET
It is recommended that a budget of $257,058 be approved for the Quinlan Community Center.
This represents a decrease of $42,265 or 16.4% under the FY 2012-13 Amended Budget.
The decrease is attributed to a reallocation of staff time to more appropria
(-$28,500), a reduction in materials consistent with prior expendi-$23,300) and new
contingency/cost allocations (-$10,100).
This budget is funded from $97,000 in estimated department revenue and a $160,058
contribution from the General Fund.
367
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Parks & Recreation- Quinlan Community Center
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 97,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 97,000
Expenditures
Employee Compensation 133,539 136,153 133,114 115,457
Employee Benefits 35,926 37,781 37,639 24,209
Materials 58,368 78,864 86,800 63,501
Contract Services 4,071 8,303 16,600 18,600
Appropriations for Contingency - - - 8,210
Cost Allocation 127,100 119,880 25,170 27,081
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 359,004 $ 380,981 $ 299,323 $ 257,058
Fund Balance (Use of) - - - -
General Fund Costs
$ 359,004 $ 380,981 $ 299,323 $ 160,058
STAFFING
Total current authorized positions 1.20
Staffing has been reduced to more accurately reflect current staff time in this program.
Total recommended authorized positions 0.95
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
368
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6265
1
Employee Compensation5501SALARIES FULL TIME$61,904$57,679$60,968$40,557
Employee Compensation5502SALARIES PART TIME$71,398$78,379$71,646$74,000
Employee Compensation5505OVERTIME$237$95$500$900
Employee Benefits5600RETIREMENT SYSTEM$13,728$15,790$16,497$11,267
Employee Benefits5602PERS 1959 SURV EMPR$19$0$0$0
Employee Benefits5711HEALTH INSURANCE$10,066$9,922$10,795$8,140
Employee Benefits5712DENTAL INSURANCE$1,118$1,049$1,127$892
Employee Benefits5713MEDICARE$6,354$6,632$6,365$588
Employee Benefits5714LIFE INSURANCE$518$488$570$451
Employee Benefits5715LONG TERM DISABILITY$382$323$427$243
Employee Benefits5716WORKERS COMPENSATION$3,533$3,377$1,621$2,446
Employee Benefits5717VISION INSURANCE$207$200$237$182
2
Services6111GEN OFFICE SUPPLIES$33,072$52,506$54,000$40,200
Services6112PRINTING & DUPLICATING$2,617$3,164$5,500$3,500
Services6114POSTAGE$6,747$6,498$9,000$7,200
3
Services6154TELEPHONE SERVICE$7,972$6,971$9,000$1,911
Services6205STATE MANDATED COST$0$20$200$0
4
Services6216CONFERENCE/MBRSP DUES$0$0$400$2,000
Services6219MILEAGE REIMBURSEMENT$0$17$0$40
Services6226MEMBERSHIP AND DUES$140$140$200$150
Services6320RECREATION SCHEDULE$7,821$9,548$8,500$8,500
Contract Services7011TRAINING AND $476$151$2,500$4,000
Contract Services7013MAINTENTANCE OF $2,100$2,100$2,100$2,100
Contract Services7014GENERAL SVC AGMT$1,495$6,052$12,000$12,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$8,210
Cost Allocation8001EQUIPMENT $10,800$10,280$12,670$9,940
Cost Allocation8002IT REIMBURSEMENT$116,300$109,600$12,500$14,842
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,299
DEPARTMENT TOTAL$359,004$380,981$299,323$257,058
Decreased Salary & Benefits costs due to full time staff re-assigned to reflect actual time spent.
1
Costs for services reflect three year trend.
2
New policy in FY13-14.
3
Increased costs for one time training for NRPA Conference and Ca-Design training.
4
369
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
BUDGET AT A GLANCE
YOUTH AND TEEN PROGRAMS-
Total Revenue$ -
Total Expenditures 74,876
YOUTH, TEEN SUPERVISION
Fund Balance -
Budget Unit 110-6300
General Fund Costs$ 74,876
Total Recommended Staffing0.50
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The Youth and Teen Division provides for the administration and coordination of youth and
teen programs throughout the city, through the implementation of
classes, camps, special events, preschool, and volunteer opportues.
SERVICE OBJECTIVES
To provide management and supervision of all programs, activitie
facilities within the division
Establish program goals and priorities.
RECOMMENDED BUDGET
It is recommended that a budget of $74,876 be approved for the Youth/Teen Supervision
Division. This represents a decrease of $275,503 or 78.6% under the FY 2012-13 Amended
Budget. The decrease is attributed to a reallocation of full-time staff to more appropriately
reflect where they spend their time (-$255,258) and a reduced cost allocation (-$16,605).
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
370
STAFFING
Total current authorized positions 2.86
Staff has been reallocated to more appropriately reflect time spent.
Total recommended authorized positions 0.50
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
371
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
6300
Employee Compensation5501SALARIES FULL TIME$204,980$220,838$221,619$45,841
1
Employee Compensation5502SALARIES PART TIME$2,450$0$0$0
Employee Compensation5505OVERTIME$966$0$0$0
Employee Benefits5506CAR ALLOWAMCE$2,400$2,400$2,400$2,400
Employee Benefits5600RETIREMENT SYSTEM$46,929$58,589$59,967$12,734
Employee Benefits5602PERS 1959 SURV EMPR$42$0$0$0
Employee Benefits5711HEALTH INSURANCE$25,083$24,266$25,947$4,654
Employee Benefits5712DENTAL INSURANCE$2,459$2,683$2,683$468
Employee Benefits5713MEDICARE$3,137$3,182$3,248$699
Employee Benefits5714LIFE INSURANCE$1,577$1,695$1,864$372
Employee Benefits5715LONG TERM DISABILITY$1,155$1,227$1,568$280
Employee Benefits5716WORKERS COMPENSATION$3,184$3,546$3,569$627
Employee Benefits5717VISION INSURANCE$454$513$564$96
Services6111GEN OFFICE SUPPLIES$807$765$1,250$900
Services6216CONFERENCE/MBRSP DUES$0$0$2,500$300
Services6219MILEAGE REIMBURSEMENT$8$114$200$50
Services6226MEMBERSHIP AND DUES$140$340$1,000$350
Contract Services7011TRAINING AND $376$808$1,000$500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$210
Cost Allocation8002IT REIMBURSEMENT$17,700$3,400$21,000$3,806
2
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$589
DEPARTMENT TOTAL$313,847$324,366$350,379$74,876
Decreased Salary & Benefits costs due to a re-allocation of full time staff to more appropriately reflect wher
1
spent.
Decrease attributable to new cost allocation formulas.
2
372
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
YOUTH & TEEN PROGRAMS-
YOUTH PROGRAMS
Budget Unit 110-6342
General Fund
PROGRAM OVERVIEW
Provide youth enrichment programs, both City sponsored and in conjunction with the
Cupertino Union School District (CUSD), to the community.
SERVICE OBJECTIVES
Provide the Noontime Recreation Program to elementary and middle schools wit
Cupertino Union School District
Coordinate a summer youth event
Investigate other opportunities to partner with CUSD and Fremontion High School
District
RECOMMENDED BUDGET
It is recommended that a budget of $46,197 be approved for Youth Programs. This represents
an increase of $8,560 or 22.7% over the FY 2012-13 Amended Budget. The increase is attributed
to a reallocation of full-time staff to more appropriately reflect time spent on this program
($18,500) offset by a reduction in part-time staffing (-$5,650).
This budget is funded from $33,000 in estimated department revenue and a $13,197 contribution
from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
373
Parks & Recreation - Youth & Teen Programs - Youth Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 19,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - 14,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 33,000
Expenditures
Employee Compensation 19,026 15,170 25,775 32,675
Employee Benefits 2,042 1,591 1,962 6,098
Materials 3,057 7,211 6,900 5,000
Contract Services - 71 600 150
Appropriations for Contingency - - - 515
Cost Allocation - - 2,400 1,759
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 24,125$ 24,043$ 37,637$ 46,197
Fund Balance (Use of) - - - -
General Fund Costs
$ 24,125$ 24,043$ 37,637$ 13,197
STAFFING
Total current authorized positions 0.00
Full-time staff have been reallocated to more appropriately reflect actual time spent.
Total recommended authorized positions 0.20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
374
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
6342
Employee Compensation5501SALARIES FULL TIME$0$0$0$12,675
1
Employee Compensation5502SALARIES PART TIME$19,026$15,170$25,650$20,000
Employee Compensation5505OVERTIME$0$0$125$0
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$3,521
Employee Benefits5711HEALTH INSURANCE$0$0$0$1,714
Employee Benefits5712DENTAL INSURANCE$0$0$0$188
Employee Benefits5713MEDICARE$1,484$1,181$1,962$184
Employee Benefits5714LIFE INSURANCE$0$0$0$127
Employee Benefits5715LONG TERM DISABILITY$0$0$0$76
Employee Benefits5716WORKERS COMPENSATION$558$410$0$251
Employee Benefits5717VISION INSURANCE$0$0$0$38
Services6111GEN OFFICE SUPPLIES$2,382$6,249$5,500$3,900
Services6219MILEAGE REIMBURSEMENT$675$962$1,400$1,100
Contract Services7011TRAINING AND $0$71$200$50
Contract Services7014GENERAL SVC AGMT$0$0$400$100
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$515
2
Cost Allocation8002IT REIMBURSEMENT$0$0$2,400$1,523
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$236
4
DEPARTMENT TOTAL$24,125$24,043$37,637$46,197
Increase Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect wher
1
time is spent ($16,500) offset by a decrease in part-time staffing (-$5,650).
New category in FY 14, see the recommended budget section for explanation-appropriation for Contingency.
2
Changes due to new methodology in FY14.
3
Cost allocation charges have increased due to the transfer of Ci City Website from General fund
4
programs to Internal Service Funds that charge user departments.
375
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
TEEN PROGRAMS
Budget Unit 110-6343
General Fund
PROGRAM OVERVIEW
Provide volunteer opportunities for teens in the Cupertino community.
SERVICE OBJECTIVES
Host an appreciation event for volunteers who support the recreation department
throughout the year
Coordinate the volunteer efforts of teens in the program areas of summer camps,
aquatics, and outdoor park improvements
Partner with Cupertino Librarys teen librarian to promote each agencys programs
RECOMMENDED BUDGET
It is recommended that a budget of $24,979 be approved for Teen Programs. This represents an
increase of $22,039 or 750% over the FY 2012-13 Amended Budget. The increase is attributed a
reallocation of full-time staff time to more appropriately reflect time spent on this program
($20,461)
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
376
Parks & Recreation -Youth & Teen Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 220 232 790 14,534
Employee Benefits 22 24 - 6,486
Materials 472 991 1,050 900
Contract Services 1,110 500 1,100 1,100
Appropriations for Contingency - - - 200
Cost Allocation - - - 1,759
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 1,824$ 1,747$ 2,940$ 24,979
Fund Balance (Use of) - - - -
General Fund Costs
$ 1,824$ 1,747$ 2,940$ 24,979
STAFFING
Total current authorized positions 0.00
Full-time staff has been reallocated to more appropriately reflect t
Total recommended authorized positions 0.20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
377
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6343
Employee Compensation5501SALARIES FULL TIME$0$0$0$13,974
1
Employee Compensation5502SALARIES PART TIME$220$232$790$560
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$3,882
Employee Benefits5711HEALTH INSURANCE$0$0$0$1,714
Employee Benefits5712DENTAL INSURANCE$0$0$0$188
Employee Benefits5713MEDICARE$16$18$0$203
Employee Benefits5714LIFE INSURANCE$0$0$0$126
Employee Benefits5715LONG TERM DISABILITY$0$0$0$84
Employee Benefits5716WORKERS COMPENSATION$6$6$0$251
Employee Benefits5717VISION INSURANCE$0$0$0$38
Services6111GEN OFFICE SUPPLIES$472$991$1,000$900
Services6219MILEAGE REIMBURSEMENT$0$0$50$0
Contract Services7011TRAINING AND $1,110$500$1,100$1,100
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$200
2
Cost Allocation8002IT REIMBURSEMENT$0$0$0$1,523
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$236
4
DEPARTMENT TOTAL$1,824$1,747$2,940$24,979
Increased Salary & Benefits costs attributable to a re-allocation of full-time staff to more appropriately reflect staff
1
time on this program ($22,000).
2
A new category in FY14, see the recommended budget section for e
Change due to new methodology in FY14.
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
378
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
TEEN CENTER
Budget Unit 110-6344
General Fund
PROGRAM OVERVIEW
Provide a safe, comfortable, and well maintained Teen Center for12.
SERVICE OBJECTIVES
Maintain maximum operating hours for teens to drop-in during non-school hours to
partake in leisure and enrichment activities
Provide new and expanded programs with the ongoing operation of
and through the efforts of the Teen Commission
Expand the Teen/Senior afternoon teas to promote inter-generational opportunities
RECOMMENDED BUDGET
It is recommended that a budget of $90,867 be approved for the Teen Center. This represents an
increase of $34,269 or 60.54% over the FY 2012-13 Amended Budget. The increase is attributed
to a reallocation of full-time staff time to more appropriately reflect time spent by program
($32,500). This budget is funded from $5,000 in estimated department revenue and a $85,867
contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
379
Parks & Recreation - Youth & Teen Programs - Teen Center
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 1,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - 4,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 5,000
Expenditures
Employee Compensation 44,408 39,208 41,800 66,155
Employee Benefits 4,561 4,210 3,198 11,350
Materials 9,606 7,127 5,500 8,550
Contract Services 37 385 2,200 800
Appropriations for Contingency - - - 935
Cost Allocation - 5,900 3,900 3,077
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 58,612$ 56,830$ 56,598$ 90,867
Fund Balance (Use of) - - - -
General Fund Costs
$ 58,612$ 56,830$ 56,598$ 85,867
STAFFING
Total current authorized positions 0.00
Full-time staff has been reallocated to more appropriately reflect time spent on this program.
Total recommended authorized positions 0.35
380
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6344
Employee Compensation5501SALARIES FULL TIME$0$0$0$24,455
1
Employee Compensation5502SALARIES PART TIME$44,408$39,161$41,800$41,700
Employee Compensation5505OVERTIME$0$47$0$0
Employee Benefits5600RETIREMENT SYSTEM$0$319$0$6,793
Employee Benefits5711HEALTH INSURANCE$0$0$0$3,000
Employee Benefits5712DENTAL INSURANCE$0$0$0$329
Employee Benefits5713MEDICARE$3,385$2,869$3,198$355
Employee Benefits5714LIFE INSURANCE$0$0$0$222
Employee Benefits5715LONG TERM DISABILITY$0$0$0$147
Employee Benefits5716WORKERS COMPENSATION$1,176$1,022$0$439
Employee Benefits5717VISION INSURANCE$0$0$0$67
Services6111GEN OFFICE SUPPLIES$9,472$6,890$5,500$8,500
Services6205STATE MANDATED COST$0$220$0$0
Services6219MILEAGE REIMBURSEMENT$134$17$0$50
Contract Services7011TRAINING AND $37$0$200$200
Contract Services7014GENERAL SVC AGMT$0$385$2,000$600
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$935
2
Cost Allocation8002IT REIMBURSEMENT$0$5,900$3,900$2,664
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$413
4
DEPARTMENT TOTAL$58,612$56,830$56,598$90,867
Increased Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect staf
1
spent on this program ($32,500).
2
A new category in FY14, see the recommended budget section for explanation.
Change due to new methodology in FY14.
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
381
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
NATURE PROGRAMS
Budget Unit 110-6347
General Fund
PROGRAM OVERVIEW
McClellan Ranch Preserve offers environmental education classes/
after school nature classes, and is the location for the Organic
Hills 4-H.
Develop a youth garden plot in partnership with the Master Gardeners program
Continue to offer drop in visiting hours at the Nature Museum anse fee-based
Nature classes
Contribute to the design, planning, and construction phases of t Environmental
Education Center
Enhance the Community Gardens
Offer school group tours and re-institute the drop-in Saturday programs at the Nature
Museum
Explore a partnership with UC Extension to train docents
RECOMMENDED BUDGET
It is recommended that a budget of $168,938 be approved for the Nature Programs. This
represents an increase of $16,112 or 10.5% over the FY 2012-13 Amended Budget. The increase
is attributed to a reallocation of full-time staff to more appropriately reflect time spent by
program ($8,700) and an $8,000 increase in the Acterra contract.
This budget is funded from $14,000 in estimated department revenue and a $154,938
contribution from the General Fund.
382
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Parks & Recreation - Youth & Teen Programs - Nature Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 8,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - 6,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 14,000
Expenditures
Employee Compensation 77,022 74,313 80,496 87,296
Employee Benefits 29,145 31,732 32,930 34,832
Materials 8,054 6,431 10,250 6,947
Contract Services 331 779 21,550 250
Appropriations for Contingency - - - 720
Cost Allocation 7,600 - 7,600 9,493
Capital Outlay - - - -
Special Projects - - - 29,400
TOTAL EXPENDITURES
$ 122,152$ 113,255$ 152,826$ 168,938
Fund Balance (Use of) - - - -
General Fund Costs
$ 122,152$ 113,255$ 152,826$ 154,938
STAFFING
Total current authorized positions 1.03
Full-time staff has been reallocated to more appropriately reflect time spent on this program.
Total recommended authorized positions 1.08
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
383
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6347
Employee Compensation5501SALARIES FULL TIME$67,477$68,553$68,506$76,721
1
Employee Compensation5502SALARIES PART TIME$9,307$5,760$11,990$10,575
Employee Compensation5505OVERTIME$238$0$0$0
Employee Benefits5600RETIREMENT SYSTEM$15,432$18,295$18,536$21,311
Employee Benefits5602PERS 1959 SURV EMPR$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$8,663$8,788$9,266$9,359
Employee Benefits5712DENTAL INSURANCE$960$967$967$1,014
Employee Benefits5713MEDICARE$849$548$1,028$424
Employee Benefits5714LIFE INSURANCE$571$572$629$700
Employee Benefits5715LONG TERM DISABILITY$429$410$480$462
Employee Benefits5716WORKERS COMPENSATION$2,048$1,967$1,821$1,355
Employee Benefits5717VISION INSURANCE$177$185$203$207
Services6111GEN OFFICE SUPPLIES$4,873$3,917$6,500$6,000
Services6114POSTAGE$0$0$50$0
Services6154TELEPHONE SERVICE$3,181$2,407$3,500$897
Services6219MILEAGE REIMBURSEMENT$0$107$200$50
Contract Services7011TRAINING AND $0$0$150$250
Contract Services7014GENERAL SVC AGMT$331$779$21,400$0
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$720
Cost Allocation8002IT REIMBURSEMENT$7,600$0$7,600$8,220
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,273
3
Special Project9304ACTERRA HABITAT $0$0$0$29,400
4
DEPARTMENT TOTAL$122,152$113,255$152,826$168,938
Increase Salary & Benefits attributable to re-allocation of full-time staff to more appropriately reflect time is spent on
1
this program ($8,700).
Moved Actera contract to special projects.
2
Cost allocation charges have increased due to the transfer of CiCity Website from General fund
3
programs to Internal Service Funds that charge user departments.
Special Project Reparian Habitat.
4
384
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
YOUTH AND TEEN PROGRAMS-
RECREATION PROGRAMS
Budget Unit 580-6349
Enterprise Fund
PROGRAM OVERVIEW
Provide fee-based youth/teen programs, including classes, camps and special
or no impact to the General Fund.
SERVICE OBJECTIVES
Provide a nine-month preschool program, summer camps, and an extensive variety of
contractual classes for youth, teen, and adults, while collabora
Union School District and Fremont Union High School district on select program
offerings
Promote programs through social media to increase community awareness
RECOMMENDED BUDGET
It is recommended that a budget of $1,724,947 be approved for the Youth and Teen Recreation
Programs. This represents an increase of $323,747 or 23.1% over the FY 2012-13 Amended
Budget. The increase is attributed to a reallocation of full-time staff to more appropriately
reflect time spent by program ($111,173), a new contingency appropriation ($9
cost allocation charges ($150,278).
This budget is funded from $1,397,200 in estimated department revenue and $327,727 from
fund balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
385
Parks & Recreation - Youth & Teen Programs - Recreation Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 5,000
Intergovernmental Revenue
- - - -
Charges for Services
- - 1,392,220-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,397,220-$
Expenditures
Employee Compensation 255,951 260,878 296,099 378,351
Employee Benefits 45,259 50,111 48,366 77,286
Materials 81,935 69,582 85,755 77,000
Contract Services 595,682 800,135 887,180 864,120
Appropriations for Contingency - - - 94,112
Cost Allocation 32,009 38,340 83,800 234,078
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 1,010,836$ 1,219,046$ 1,401,200$ 1,724,947
Fund Balance (Use of) - - 327,727-
General Fund Costs
$ 1,010,836$ 1,219,046$ 1,401,200$ -
STAFFING
Total current authorized positions 0.99
Full-time staff are reallocated to more appropriately reflect time spent by program.
Total recommended authorized positions 2.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
386
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6349
Employee Compensation5501SALARIES FULL TIME$56,220$64,148$64,299$170,331
1
Employee Compensation5502SALARIES PART TIME$199,444$196,730$231,500$207,820
Employee Compensation5505OVERTIME$287$0$300$200
Employee Benefits5600RETIREMENT SYSTEM$14,586$17,937$17,399$47,313
Employee Benefits5602PERS 1959 SURV EMPR$24$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,439$7,826$8,466$19,806
Employee Benefits5712DENTAL INSURANCE$821$930$930$2,111
Employee Benefits5713MEDICARE$15,636$15,483$18,642$2,267
Employee Benefits5714LIFE INSURANCE$461$523$575$1,505
Employee Benefits5715LONG TERM DISABILITY$348$379$450$1,029
Employee Benefits5716WORKERS COMPENSATION$6,792$6,855$1,709$2,823
Employee Benefits5717VISION INSURANCE$152$178$195$432
Services6111GEN OFFICE SUPPLIES$25,289$20,611$32,000$27,000
Services6112PRINTING & DUPLICATING$8,333$9,602$12,000$12,000
Services6114POSTAGE$359$67$750$300
Services6154TELEPHONE SERVICE$0$1,054$0$0
Services6205STATE MANDATED COST$0$455$0$0
Services6219MILEAGE REIMBURSEMENT$312$362$705$400
2
Services6226MEMBERSHIP AND DUES$35$105$300$300
Services6320RECREATION SCHEDULE$39,942$37,326$40,000$37,000
Services6336DOG PARK$7,665$0$0$0
Contract Services7011TRAINING$666$450$2,000$1,320
Contract Services7013MAINTENTANCE$1,200$1,600$1,600$1,600
Contract Services7014GENERAL SVC AGMT$522,170$713,516$811,580$781,200
Contract Services7060RENT EXPENSE$1,233$1,451$2,000$2,000
Contract Services7071BANK CHARGES$70,413$83,118$70,000$78,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$94,112
3
Cost Allocation8002IT REIMBURSEMENT$0$0$27,800$17,126
4
Cost Allocation8003DEPRECIATION EXPENSES$32,009$38,340$56,000$58,000
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$7,453
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,652
Cost Allocation8006CC CAP ALLOCATION$0$0$0$17,252
6
Cost Allocation8007CM CAP ALLOCATION$0$0$0$16,711
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$5,301
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$4,057
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$1,335
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$12,369
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$4,168
Increase Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect stafnt
1
on this program ($111,200).
Bring budget in line with prior year actual trends.
2
A new category in FY14, see the recommended budget section for e
3
Changes due to change in methodology in FY14.
4
Cost allocation charges have increased due to the transfer of Ci
5
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
6
387
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALLEGAL PROPOSED
BUDGETBUDGET
Cost Allocation8022ADMIN SERV CAP $0$0$0$12,724
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$24,127
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$50,803
DEPARTMENT TOTAL$1,010,836$1,219,046$1,401,200$1,724,947
388
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
PHYSICAL RECREATION/SUPERVISOR
Budget Unit 110-6400
General Fund
PROGRAM OVERVIEW
Supervises all facets of the Sports and Fitness Division. Provi
operation of the Cupertino Sports Center and Blackberry Farm Gol
facilities. In addition, provides for the supervision and operatio
Center and Creekside Park building. The Sports and Fitness Divis
physical recreation program for all ages including sports league clinics, drop-in
activities, and special events. Aquatics lessons, golf, and spec
SERVICE OBJECTIVES
Efficiently manage the Cupertino Sports Center, Blackberry Farm
Vista Recreation Center, Creekside Park Building, eight school s
fields
Formalize a marketing plan for using social media sites to marke
Increase community awareness regarding the benefits of our progr
RECOMMENDED BUDGET
It is recommended that a budget of $97,060 be approved for the Physical Recreation Supervisor
Division. This represents a decrease of $207,224 or 68.1% under the FY 2012-13 Amended
Budget. The decrease is attributed to a reallocation of full-time staff time to more appropriately
reflect time spent by program ($193,612) and a decrease in IT al
This budget is funded entirely from the General Fund.
389
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Parks & Recreation - Sports Center - Physical Recreation Supervi
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 197,126 196,461 194,836 57,857
Employee Benefits 73,634 83,015 85,898 29,263
Materials 1,119 1,602 4,300 3,193
Contract Services - 232 750 250
Appropriations for Contingency - - - 344
Cost Allocation 23,900 - 18,500 6,153
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 295,779$ 281,310$ 304,284$ 97,060
Fund Balance (Use of) - - - -
General Fund Costs
$ 295,779$ 281,310$ 304,284$ 97,060
STAFFING
Total current authorized positions 2.34
Full-time staff has been reallocated to more appropriately reflect t
Total recommended authorized positions 0.70
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
390
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6400
Employee Compensation5501SALARIES FULL TIME$193,208$194,551$193,668$56,931
1
Employee Compensation5503EXCESS MED PAY$3,917$1,844$1,168$926
Employee Compensation5505OVERTIME$1$66$0$0
Employee Benefits5506CAR ALLOWAMCE$2,400$2,400$2,400$2,400
Employee Benefits5600RETIREMENT SYSTEM$43,547$51,496$52,403$15,815
Employee Benefits5602PERS 1959 SURV EMPR$37$0$0$0
Employee Benefits5711HEALTH INSURANCE$16,827$18,264$19,732$7,675
Employee Benefits5712DENTAL INSURANCE$2,200$2,199$2,194$657
Employee Benefits5713MEDICARE$2,894$2,866$2,860$874
Employee Benefits5714LIFE INSURANCE$1,503$1,494$1,641$483
Employee Benefits5715LONG TERM DISABILITY$1,081$1,066$1,380$346
Employee Benefits5716WORKERS COMPENSATION$2,738$2,810$2,826$879
Employee Benefits5717VISION INSURANCE$407$420$462$134
Services6111GEN OFFICE SUPPLIES$189$143$500$200
Services6154TELEPHONE SERVICE$922$1,305$1,500$828
Services6216CONFERENCE/MBRSP DUES$0$0$2,000$2,000
Services6219MILEAGE REIMBURSEMENT$8$19$100$25
Services6226MEMBERSHIP AND DUES$0$135$200$140
Contract Services7011TRAINING AND $0$232$750$250
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$344
2
Cost Allocation8002IT REIMBURSEMENT$23,900$0$18,500$5,328
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$825
4
DEPARTMENT TOTAL$295,779$281,310$304,284$97,060
Decrease Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect wher
1
time is spent ($193,600).
2
A new category in FY14, see the recommended budget section for e
Decrease IT cost allocation charge backs ($5,300).
3
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
391
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
BLACKBERRY FARM GOLF COURSE
Budget Unit 560-6440
Enterprise Fund
PROGRAM OVERVIEW
Blackberry Farm Golf Course provides a nine-hole golf facility and open space to the
community that serves all ages.
SERVICE OBJECTIVES
Continue to welcome and grow the golfer base through community c
junior golf camps, private golf instruction and marketing to a variety of local service
oriented clubs
Provide a concession where our customers can get their golfing as and golf
instruction
Provide a well maintained golf course with a professional contractual maintenance firm
RECOMMENDED BUDGET
It is recommended that a budget of $604,269 be approved for the Blackberry Farm Golf Course.
This represents an increase of $91,157 or 15.1% over the FY 2012-13 Amended Budget. The
increase is attributed to a reallocation of full-time staff to more appropriately reflect time spent
by program ($25,000), a decrease in materials (-$13,000) and contract services (-$10,000) due to
prior year trends, contingency appropriation ($31,600) and additons ($55,700).
This budget is funded from $374,000 in estimated department revenue $269 from fund balance
and $230,000 from the General Fund.
392
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended Pro
for the current Fiscal Year:
Parks & Recreation - Sports & Fitness - Blackberry Golf Course
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 16,000
Intergovernmental Revenue
- - - -
Charges for Services
- - 358,000-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 374,000-$
Expenditures
Employee Compensation 106,200 110,284 112,865 131,925
Employee Benefits 30,193 33,795 34,208 42,946
Materials 79,577 79,527 98,622 85,223
Contract Services 240,159 232,940 241,968 231,364
Appropriations for Contingency - - - 31,659
Cost Allocation 938 4,153 25,450 81,152
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 457,067$ 460,699$ 513,113$ 604,269
Fund Balance (Use of) - - - 269
General Fund Costs
$ 457,067$ 460,699$ 513,113$ 230,000
STAFFING
Total current authorized positions 1.00
Full-time staff has been reallocated to more appropriately reflect time spent on this program.
Total recommended authorized positions 1.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
393
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6440
Employee Compensation5501SALARIES FULL TIME$69,979$72,811$69,187$95,361
1
Employee Compensation5502SALARIES PART TIME$34,086$35,730$42,000$36,000
Employee Compensation5503EXCESS MED PAY$2,135$1,743$1,678$564
Employee Benefits5600RETIREMENT SYSTEM$15,343$18,352$18,721$26,487
Employee Benefits5602PERS 1959 SURV EMPR$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,433$6,825$7,248$10,674
Employee Benefits5712DENTAL INSURANCE$933$939$939$1,173
Employee Benefits5713MEDICARE$3,604$3,737$4,134$1,391
Employee Benefits5714LIFE INSURANCE$576$576$634$832
Employee Benefits5715LONG TERM DISABILITY$438$422$496$580
Employee Benefits5716WORKERS COMPENSATION$2,676$2,764$1,839$1,569
Employee Benefits5717VISION INSURANCE$172$179$197$240
Services6111GEN OFFICE SUPPLIES$9,240$4,096$10,000$6,000
2
Services6112PRINTING & DUPLICATING$0$0$2,750$500
Services6114POSTAGE$0$32$172$50
Services6131OFFICE RECONFIGURATION$2,053$418$3,000$750
Services6151ELECTRICAL SERVICE$3,126$2,260$3,300$3,000
Services6154TELEPHONE SERVICE$763$741$1,000$273
Services6155WATER SERVICE$61,102$69,523$75,000$72,000
Services6156SEWER SERVICE$576$330$600$450
Services6201ADVERTISING & LEGL NOTICE$348$368$400$400
Services6226MEMBERSHIP AND DUES$869$259$900$300
Services6320RECREATION SCHEDULE$1,500$1,500$1,500$1,500
Contract Services7011TRAINING AND $0$0$130$0
Contract Services7013MAINTENTANCE OF $0$0$0$400
Contract Services7014GENERAL SVC AGMT$233,574$227,446$235,000$225,364
Contract Services7071BANK CHARGES$6,585$5,494$6,838$5,600
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$31,659
3
Cost Allocation8002IT REIMBURSEMENT$0$0$10,600$9,515
Cost Allocation8003DEPRECIATION EXPENSES$938$4,153$14,850$18,300
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$7,453
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,473
Cost Allocation8006CC CAP ALLOCATION$0$0$0$6,520
5
Cost Allocation8007CM CAP ALLOCATION$0$0$0$7,123
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$2,258
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,729
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$1,335
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$4,674
Increase Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect where staff
1
time is spent ($25,000).
Service decreased to reflect three year average trends.
2
3
A new category in FY14, see the recommended budget section for e
Cost allocation charges have increased due to the transfer of Ci
4
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
5
394
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$1,575
Cost Allocation8022ADMIN SERV CAP $0$0$0$5,423
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$10,285
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$3,489
DEPARTMENT TOTAL$457,065$460,698$513,113$604,269
395
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
CREEKSIDE PARK PROGRAMS
Budget Unit 110-6445
General Fund
PROGRAM OVERVIEW
The Creekside Park building provides community members with faci
used for a variety of activities.
SERVICE OBJECTIVES
Rent the facility for non-profit board meetings, birthday parties, school group picnics,
and other similar activities.
Provide contractual and staff-run classes and camps.
RECOMMENDED BUDGET
It is recommended that a budget of $3,165 be approved for the Creekside Park programs. This
represents a decrease of $1,718 or 35.2% under the FY 2012-13 Amended Budget. The decrease
aligns the budget with actual costs based on prior year data showing lower part-time staffing
and materials costs.
This budget is funded from $10,000 in estimated department revenue with $6,835 falling to the
General Fund ending fund balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
396
Parks & Recreation - Sports & Fitness - Creekside Park Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 10,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 10,000
Expenditures
Employee Compensation 2,212 3,243 4,000 3,000
Employee Benefits 231 321 383 -
Materials - - 500 150
Contract Services - - - -
Appropriations for Contingency - - - 15
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 2,443$ 3,564$ 4,883$ 3,165
Fund Balance (Use of) - - - -
General Fund Costs
$ 2,443$ 3,564$ 4,883$ (6,835)
STAFFING
Total current authorized positions 0.00
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 0.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
397
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6445
Employee Compensation5502SALARIES PART TIME$2,212$3,243$4,000$3,000
Employee Benefits5713MEDICARE$171$238$383$0
Employee Benefits5716WORKERS COMPENSATION$60$83$0$0
Services6111GEN OFFICE SUPPLIES$0$0$500$100
Services6112PRINTING & DUPLICATING$0$0$0$50
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$15
DEPARTMENT TOTAL$2,443$3,564$4,883$3,165
398
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
RECREATION PROGRAMS
Budget Unit 580-6449
Enterprise Fund
PROGRAM OVERVIEW
A wide range of sports and fitness activities are offered for yo
SERVICE OBJECTIVES
Provide the community with a summer learn-to-swim program using Red Cross
standards.
Offer dance, fitness, sport, and theater classes for youth, teen
Run adult softball leagues during the spring and fall.
Bring community together with springtime 5k, walk, and kids run.
RECOMMENDED BUDGET
It is recommended that a budget of $1,266,651 be approved for the Sports and Fitness
Recreation Programs. This represents an increase of $294,694 or 30.3% over the FY 2012-13
Amended Budget. The increase is attributed to a reallocation of full-time staff to more
appropriately reflect time spent by program ($126,000), an appro
($74,000) and additional cost allocation charges ($118,000).
This budget is funded from $1,011,780 in estimated department revenue and $254,871 in fund
balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
399
Parks & Recreation - Sports & Fitness - Recreation Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 1,011,780-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,011,780-$
Expenditures
Employee Compensation 114,959 114,358 145,763 206,091
Employee Benefits 25,245 27,748 29,294 67,627
Materials 58,891 59,183 68,800 61,510
Contract Services 468,858 511,884 664,400 675,500
Appropriations for Contingency - - - 73,701
Cost Allocation 50,237 53,398 63,700 182,222
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 718,190$ 766,571$ 971,957$ 1,266,651
Fund Balance (Use of) - - 254,871-
General Fund Costs
$ 718,190$ 766,571$ 971,957$ -
STAFFING
Total current authorized positions 0.66
Full-time staff has been reallocated to more appropriately reflect time spent by pr
Total recommended authorized positions 1.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
400
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6449
Employee Compensation5501SALARIES FULL TIME$44,096$45,455$45,663$133,791
1
Employee Compensation5502SALARIES PART TIME$70,776$68,870$100,000$72,000
Employee Compensation5505OVERTIME$87$33$100$300
Employee Benefits5600RETIREMENT SYSTEM$10,020$12,140$12,356$37,162
Employee Benefits5602PERS 1959 SURV EMPR$10$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,925$5,481$5,924$22,241
Employee Benefits5712DENTAL INSURANCE$611$619$620$1,690
Employee Benefits5713MEDICARE$5,910$5,759$8,312$1,940
Employee Benefits5714LIFE INSURANCE$377$380$418$1,180
Employee Benefits5715LONG TERM DISABILITY$282$272$320$809
Employee Benefits5716WORKERS COMPENSATION$2,997$2,979$1,214$2,259
Employee Benefits5717VISION INSURANCE$113$118$130$346
Services6111GEN OFFICE SUPPLIES$20,208$18,646$20,000$19,000
Services6112PRINTING & DUPLICATING$1,752$2,207$6,000$3,000
Services6114POSTAGE$649$111$1,000$250
Services6154TELEPHONE SERVICE$0$0$500$0
Services6205STATE MANDATED COST$1,610$615$1,600$0
Services6216CONFERENCE/MBRSP DUES$0$0$2,000$2,000
Services6219MILEAGE REIMBURSEMENT$75$53$200$60
Services6220MEMBERSHIP/DUES/BOOKS$200$165$0$0
Services6226MEMBERSHIP AND DUES$135$60$500$200
Services6320RECREATION SCHEDULE$34,262$37,326$37,000$37,000
Contract Services7011TRAINING AND $896$999$800$900
Contract Services7013MAINTENTANCE OF $1,200$1,600$1,600$1,600
Contract Services7014GENERAL SVC AGMT$407,522$438,798$600,000$600,000
Contract Services7060RENT EXPENSE$30,521$29,249$32,000$33,000
Contract Services7071BANK CHARGES$28,719$41,238$30,000$40,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$73,701
2
Cost Allocation8002IT REIMBURSEMENT$0$0$13,700$13,701
Cost Allocation8003DEPRECIATION EXPENSES$50,237$53,398$50,000$54,000
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$7,453
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,122
4
Cost Allocation8006CC CAP ALLOCATION$0$0$0$10,849
Cost Allocation8007CM CAP ALLOCATION$0$0$0$11,287
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$3,579
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$2,740
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$1,335
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$7,778
Increase Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect wher
1
time is spent ($126,000).
A new category in FY14, see the recommended budget section for e
2
Cost allocation charges have increased due to the transfer of Ci
3
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
4
401
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$2,621
Cost Allocation8022ADMIN SERV CAP $0$0$0$8,593
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$16,296
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$39,868
DEPARTMENT TOTAL$718,190$766,571$971,957$1,266,651
402
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
CUPERTINO SPORTS CENTER
Budget Unit 570-6450
Enterprise Fund
PROGRAM OVERVIEW
The Cupertino Sports Center offers a variety of health and wellnfull
fitness center, child care, a teen center, a wide assortment of fitness classes and racquet sports.
In addition, it houses our City contracted tennis program where
different languages.
SERVICE OBJECTIVES
Increase memberships, participation in fitness classes, and cont
Market all programs through social media, the brochure and the website
Ensure Capital Projects are implemental for full facility utiliz
RECOMMENDED BUDGET
It is recommended that a budget of $2,053,793 be approved for the Cupertino Sports Center.
This represents an increase of $365,890or 21.7% over the FY 2012-13 Amended Budget. The
increase is attributed to a reallocation of full-time staff to more appropriately reflect time spent
by program ($22,000), increased programming due to demand ($85,000), a contingency
appropriation ($145,000) and increased cost allocation charges (
This budget is funded from $1,897,283 in estimated department revenue, $2,510 from the Sports
Center Fund balance, and a $154,000 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
403
Parks & Recreation - Sports & Fitness - Cupertino Sports Center
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 2,000
Intergovernmental Revenue
- - - -
Charges for Services
- - 1,895,283-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,897,283-$
Expenditures
Employee Compensation 186,355 182,235 215,599 219,152
Employee Benefits 60,310 61,962 61,924 63,680
Materials 39,787 30,663 44,300 41,396
Contract Services 1,108,538 1,266,052 1,324,828 1,410,600
Appropriations for Contingency - - - 145,200
Cost Allocation 59,823 56,594 25,800 158,765
Capital Outlay 14,987 - 15,000 15,000
Special Projects - - - -
TOTAL EXPENDITURES
$ 1,469,800$ 1,597,506$ 1,687,451$ 2,053,793
Fund Balance (Use of) - - - 2,510
General Fund Costs
$ 1,469,800$ 1,597,506$ 1,687,451$ 154,000
STAFFING
Total current authorized positions 0.55
Full-time staff has been reallocated to more appropriately reflect time spent by pr
Total recommended authorized positions 0.75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
404
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6450
Employee Compensation5501SALARIES FULL TIME$106,491$93,081$105,600$127,127
1
Employee Compensation5502SALARIES PART TIME$77,897$87,663$108,756$92,000
Employee Compensation5503EXCESS MED PAY$1,959$1,491$1,243$0
Employee Compensation5505OVERTIME$8$0$0$25
Employee Benefits5600RETIREMENT SYSTEM$23,796$29,780$28,573$35,312
Employee Benefits5602PERS 1959 SURV EMPR$31$0$0$0
Employee Benefits5711HEALTH INSURANCE$20,532$15,645$16,704$19,242
Employee Benefits5712DENTAL INSURANCE$1,865$1,877$1,878$2,112
Employee Benefits5713MEDICARE$7,390$7,714$9,869$1,843
Employee Benefits5714LIFE INSURANCE$864$864$950$1,148
Employee Benefits5715LONG TERM DISABILITY$673$636$748$767
Employee Benefits5716WORKERS COMPENSATION$4,813$5,086$2,807$2,823
Employee Benefits5717VISION INSURANCE$345$359$395$432
Services6111GEN OFFICE SUPPLIES$27,035$23,681$28,000$28,000
Services6112PRINTING & DUPLICATING$875$1,387$3,000$3,000
Services6114POSTAGE$784$504$1,000$1,000
Services6154TELEPHONE SERVICE$3,207$3,047$4,000$3,276
Services6201ADVERTISING & LEGL NOTICE$7,761$1,977$8,000$6,000
Services6219MILEAGE REIMBURSEMENT$126$68$300$120
Contract Services7013MAINTENTANCE OF $1,200$1,600$1,600$1,600
Contract Services7014GENERAL SVC AGMT$1,099,523$1,255,960$1,315,228$1,400,000
2
Contract Services7071BANK CHARGES$7,815$8,492$8,000$9,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$145,200
3
Cost Allocation8002IT REIMBURSEMENT$54,200$49,100$20,300$17,126
Cost Allocation8003DEPRECIATION EXPENSES$5,623$7,494$5,500$2,500
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$7,453
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,652
Cost Allocation8006CC CAP ALLOCATION$0$0$0$22,608
5
Cost Allocation8007CM CAP ALLOCATION$0$0$0$20,488
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$6,501
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$4,974
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$1,335
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$16,208
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$5,461
Cost Allocation8022ADMIN SERV CAP $0$0$0$15,599
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$29,579
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$6,281
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$14,987$0$15,000$15,000
DEPARTMENT TOTAL$1,469,800$1,597,506$1,687,451$2,053,793
Increase Salary & Benefits attributable to re-allocation of full time staff to more appropriately reflect wher
1
time is spent ($22,000)
Increased programming due to demand ($85,000)
2
3
A new category in FY14, see the recommended budget section for e
Cost allocation charges have increased due to the transfer of City Channel and Cit
4
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
5
405
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SPORTS AND FITNESS-
MONTA VISTA RECREATION CENTER
Budget Unit 110-6460
General Fund
PROGRAM OVERVIEW
The Monta Vista Recreation Center is home to a diverse array of
SERVICE OBJECTIVES
Provide gymnastics classes via Twisters Sports Center
Offer department run pre-school program
Provide contractual and staff run classes and camps
Provide space for all co-sponsored clubs
Accommodate department storage
RECOMMENDED BUDGET
It is recommended that a budget of $3,220 be approved for the Monta Vista Recreation Center.
This represents a decrease of $4,163 or 56.4% under the FY 2012-13 Amended Budget. The
decrease is attributed to a reduction in part-time hours and materials based on past trends.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changes in fund balanGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
406
Parks & Recreation - Sports & Fitness - Monta Vista Recreation C
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 3,131 2,159 5,000 3,000
Employee Benefits 321 238 383 -
Materials - - 2,000 200
Contract Services - - - -
Appropriations for Contingency - - - 20
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 3,452$ 2,397$ 7,383$ 3,220
Fund Balance (Use of) - - - -
General Fund Costs
$ 3,452$ 2,397$ 7,383$ 3,220
STAFFING
Total current authorized positions 0.00
There are no recommended changes to the current level of staffin
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
407
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6460
Employee Compensation5502SALARIES PART TIME$3,131$2,159$5,000$3,000
1
Employee Benefits5713MEDICARE$238$177$383$0
Employee Benefits5716WORKERS COMPENSATION$83$61$0$0
Services6111GEN OFFICE SUPPLIES$0$0$2,000$200
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$20
3
DEPARTMENT TOTAL$3,452$2,397$7,383$3,220
Decreased Salary & Benefits attributable to past trends.
1
Services decreased based on past trends.
2
3
A new category in FY14, see the recommended budget section for e
408
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR ADULT PROGRAMS
Budget Unit 110-6500
General Fund
PROGRAM OVERVIEW
Create a welcoming environment at the Senior Center for everyone
a healthy lifestyle through quality education, recreation, trave
opportunities. Cupertino residents use the facility for room rentals on wee
Senior Center is not being used for classes and programs.
SERVICE OBJECTIVES
Coordinate the departments efforts in achieving the National Go
the American Academy of Park and Recreation Administration, to be applied for in
March 2014
Address the top priorities as identified by the Senior Center Volunteer Advisory
Council: fees priced reasonably, travel program
Expand advertising/marketing
Brand the Cupertino Senior Center in the community
Secure additional funding and prevent the loss of HICAP/SALA
RECOMMENDED BUDGET
It is recommended that a budget of $538,829 be approved for the Senior Adult Programs. This
represents a decrease of $11,225 or 2.0% under the FY 2012-13 Amended Budget. The decrease
is attributed to a decrease in staff costs from turnover (-$16,000), decrease in contract services
(-$5,000) and additional cost allocations ($9,000).
This budget is funded from $296,000 in estimated department revenue and a $242,829
contribution from the General Fund.
409
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Parks & Recreation - Senior Adult Programs
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 4,000
Intergovernmental Revenue
- - - -
Charges for Services
- - 292,000-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 296,000-$
Expenditures
Employee Compensation 373,053 360,148 347,154 335,180
Employee Benefits 149,718 157,234 152,285 148,330
Materials 10,555 6,658 11,540 11,342
Contract Services 2,943 603 6,275 1,150
Appropriations for Contingency - - - 1,249
Cost Allocation 26,500 36,700 32,800 41,578
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 562,769$ 561,343$ 550,054$ 538,829
Fund Balance (Use of) - - - -
General Fund Costs
$ 562,769$ 561,343$ 550,054$ 242,829
STAFFING
Total current authorized positions 4.73
There are no recommended changes to the current level of staffin
410
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6500
Employee Compensation5501SALARIES FULL TIME$354,786$347,528$331,237$321,115
1
Employee Compensation5502SALARIES PART TIME$13,228$8,505$12,640$12,000
Employee Compensation5503EXCESS MED PAY$5,039$3,090$2,778$964
Employee Compensation5505OVERTIME$436$1,025$500$1,100
Employee Benefits5506CAR ALLOWAMCE$2,400$2,400$2,400$2,400
Employee Benefits5600RETIREMENT SYSTEM$81,355$92,710$89,626$89,197
Employee Benefits5602PERS 1959 SURV EMPR$66$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$43,732$41,620$40,337$37,570
Employee Benefits5712DENTAL INSURANCE$5,079$4,695$4,439$4,439
Employee Benefits5713MEDICARE$4,770$4,386$4,335$3,197
Employee Benefits5714LIFE INSURANCE$2,709$2,615$2,743$2,743
Employee Benefits5715LONG TERM DISABILITY$2,089$1,918$2,344$1,942
Employee Benefits5716WORKERS COMPENSATION$6,141$5,994$5,127$5,935
Employee Benefits5717VISION INSURANCE$939$897$933$908
Services6111GEN OFFICE SUPPLIES$3,544$2,573$3,845$3,845
Services6154TELEPHONE SERVICE$4,531$3,941$5,500$5,292
Services6216CONFERENCE/MBRSP DUES$2,480$0$1,790$2,000
Services6219MILEAGE REIMBURSEMENT$0$8$250$50
Services6226MEMBERSHIP AND DUES$0$135$155$155
Contract Services7013MAINTENTANCE OF $0$190$275$150
Contract Services7014GENERAL SVC AGMT$2,943$413$6,000$1,000
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,249
3
Cost Allocation8002IT REIMBURSEMENT$26,500$36,700$32,800$36,002
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$5,576
5
DEPARTMENT TOTAL$562,769$561,343$550,054$538,829
Decreased Salary & Benefits costs attributable to staff retireme
1
Contract services consistent with three year trend.
2
3
A new category in FY14, see the recommended budget section for e
Changes due to new methodology in FY14.
4
Cost allocation charges have increased due to the transfer of CitCity Website from General fund
5
programs to Internal Service Funds that charge user departments.
411
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR CENTER CASE MANAGER
Budget Unit 110-6529
General Fund
PROGRAM OVERVIEW
The Case Management Program has m to continue to remain independ
homes. For case manager services a senior must be a Cupertino SeCouncil
on Aging of Santa Clara County provides an annual grant from the
case management program.
SERVICE OBJECTIVES
Investigate the possibility of training a bilingual senior housig resource consultant
volunteer
Continue to provide multi-lingual services
RECOMMENDED BUDGET
It is recommended that a budget of $100,875 be approved for the Senior Center Case Manager
Program. This represents an increase of $8,101 or 8.7% over the FY 2012-13 Amended Budget.
The increase is attributed to increase in part-time salary costs and program supplies as case load
increases.
This budget is funded from $6,000 in estimated department revenue and a $94,875 contribution
from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
412
Parks & Recreation - Senior Center Case Manager
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 6,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 6,000
Expenditures
Employee Compensation 60,311 62,523 59,329 61,924
Employee Benefits 20,503 23,786 21,995 23,038
Materials 9,699 9,917 5,350 6,953
Contract Services 560 315 500 2,000
Appropriations for Contingency - - - 895
Cost Allocation - - 5,600 6,065
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 91,073$ 96,541$ 92,774$ 100,875
Fund Balance (Use of) - - - -
General Fund Costs
$ 91,073$ 96,541$ 92,774$ 94,875
STAFFING
Total current authorized positions 0.69
There are no recommended changes to the current level of staffin
Total recommended authorized positions 0.69
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
413
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDEDPROPOSED
BUDGETBUDGET
6529
Employee Compensation5501SALARIES FULL TIME$50,676$50,829$49,929$50,424
Employee Compensation5502SALARIES PART TIME$9,635$11,694$9,000$11,500
Employee Compensation5505OVERTIME$0$0$400$0
Employee Benefits5600RETIREMENT SYSTEM$13,490$16,422$13,510$14,007
Employee Benefits5602PERS 1959 SURV EMPR$24$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,442$4,786$5,316$5,912
Employee Benefits5712DENTAL INSURANCE$627$635$648$648
Employee Benefits5713MEDICARE$871$900$1,413$731
Employee Benefits5714LIFE INSURANCE$387$390$437$437
Employee Benefits5715LONG TERM DISABILITY$331$310$356$305
Employee Benefits5716WORKERS COMPENSATION$215$222$179$866
Employee Benefits5717VISION INSURANCE$116$121$136$132
Services6111GEN OFFICE SUPPLIES$1,324$1,067$1,350$1,350
Services6154TELEPHONE SERVICE$267$254$500$1,353
1
Services6206GRANT EXPENDITURES$1,305$4,529$0$0
Services6219MILEAGE REIMBURSEMENT$1,138$1,113$1,500$1,500
Services6306EMERGENCY FUND$5,403$2,653$1,650$2,400
Services6307CASE MANAGER$262$301$350$350
Contract Services7011TRAINING AND $560$315$500$2,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$895
Cost Allocation8002IT REIMBURSEMENT$0$0$5,600$5,252
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$813
DEPARTMENT TOTAL$91,073$96,541$92,774$100,875
Case load increase
1
414
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS-
SENIOR ADULT RECREATION
Budget Unit 110-6549
General Fund
PROGRAM OVERVIEW
The Senior Adult Recreation program will generate user fees of a
trips, memberships, classes, and social events. Senior Center me
services and give over 22,000 hours of volunteer service annuall
SERVICE OBJECTIVES
Increase lectures and presentations with Mandarin translation by
Mandarin speaking members
Create procedures for the senior center volunteer program on rec
orientation, training, and retention
RECOMMENDED BUDGET
It is recommended that a budget of $771,640 be approved for the Senior Adult Recreation
Program. This represents an increase of $50,627 or 7.0% over the FY 2012-13 Amended Budget.
The increase is attributed to a new contingency appropriation of $51,645.
This budget is funded from $464,000 in estimated department revenue and a $307,640
contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
415
Parks & Recreation - Senior Center Adult Recreation
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 464,000-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 464,000-$
Expenditures
Employee Compensation 116,184 138,113 151,768 146,632
Employee Benefits 38,840 46,891 52,645 43,025
Materials 302,961 455,441 484,900 498,950
Contract Services 15,666 10,283 17,500 17,500
Appropriations for Contingency - - - 51,645
Cost Allocation - - 14,200 13,888
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 473,651$ 650,728$ 721,013$ 771,640
Fund Balance (Use of) - - - -
General Fund Costs
$ 473,651$ 650,728$ 721,013$ 307,640
STAFFING
Total current authorized positions 1.63
Full-time staff has been reallocated to more appropriately reflect t
Total recommended authorized positions 1.58
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
416
AcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6549
Employee Compensation5501SALARIES FULL TIME$86,926$90,522$104,868$102,432
Employee Compensation5502SALARIES PART TIME$28,191$44,490$43,900$40,700
Employee Compensation5505OVERTIME$1,067$3,101$3,000$3,500
Employee Benefits5600RETIREMENT SYSTEM$19,490$25,436$28,375$28,452
Employee Benefits5602PERS 1959 SURV EMPR$19$0$0$0
Employee Benefits5711HEALTH INSURANCE$10,533$11,280$13,601$7,797
Employee Benefits5712DENTAL INSURANCE$1,358$1,260$1,531$1,484
Employee Benefits5713MEDICARE$3,425$4,485$4,879$1,485
Employee Benefits5714LIFE INSURANCE$685$720$930$906
Employee Benefits5715LONG TERM DISABILITY$569$540$737$616
Employee Benefits5716WORKERS COMPENSATION$2,510$2,927$2,272$1,982
Employee Benefits5717VISION INSURANCE$251$241$322$303
Services6111GEN OFFICE SUPPLIES$1,213$1,338$3,700$2,000
Services6112PRINTING & DUPLICATING$1,132$326$1,500$750
Services6114POSTAGE$0$2$1,500$250
Services6219MILEAGE REIMBURSEMENT$269$164$500$250
Services6301TRIPS$195,272$337,377$360,000$360,000
Services6302MEMBERSHIP$4,690$4,253$4,700$4,700
Services6303NEWSLETTER$8,669$9,241$10,000$10,000
Services6304VOLUNTEER SUPPORT$3,804$3,049$4,000$4,000
Services6305SENIOR SOCIALS$14,689$12,538$15,000$15,000
Services6306EMERGENCY FUND$0$39$0$0
Services6307CASE MANAGER$0$190$0$0
Services6311BINGO$4,801$4,655$7,500$6,000
Services6312COFFEE FUND$4,736$6,304$6,000$6,500
Services6315COMPUTER CLASSES$612$1,530$2,500$2,500
Services6316SENIOR CENTER CLASSES$55,570$67,666$61,000$80,000
Services6320RECREATION SCHEDULE$7,504$6,769$7,000$7,000
Contract Services7011TRAINING AND $1,023$135$2,000$2,000
Contract Services7013MAINTENTANCE OF $6,751$1,438$8,000$8,000
Contract Services7014GENERAL SVC AGMT$0$1,490$0$0
Contract Services7071BANK CHARGES$7,892$7,220$7,500$7,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$51,645
1
Cost Allocation8002IT REIMBURSEMENT$0$0$14,200$12,026
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,862
DEPARTMENT TOTAL$473,651$650,728$721,013$771,640
1
A new category in FY14, see the recommended budget section for e
417
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Recreation Facilities
SENIOR CENTER PROGRAMS
BLUE PHEASANT RESTAURANT
Budget Unit 110-6660
General Fund
PROGRAM OVERVIEW
The Blue Pheasant property is a 6,800 square foot leased restaur
SERVICE OBJECTIVES
Complete exterior painting of The Blue Pheasant Restaurant build
exterior landscaping around the building
Develop a master plan for this facility with the rest of the Ste
will serve the communitys long-term goals for improvements or changes
RECOMMENDED BUDGET
It is recommended that a budget of $30,568 be approved for the Blue Pheasant Restaurant. This
represents an increase of $19,568 or 177% over the FY 2012-13 Amended Budget. The increase is
attributed to the painting and landscaping of the outside of the facility ($25
lease terms.
This budget is funded from $100,000 in estimated department revenue with $69,432 adding to
the General Fund ending fund balance.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special ProjectAppropriationsRevenueFunding SourceDescription
Blue Pheasant$ 25,000$ 25,000General FundPainting &
Landscaping
TOTAL $ 25,000$ 25,000
418
The following table details revenue, total expenditures, changesGeneral
Fund contribution by category for the three prior fiscal years and th
Budget for the current Fiscal Year:
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Parks & Recreation - Blue Pheasant
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - 100,000-
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 100,000-$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 7,824 4,412 6,000 5,062
Contract Services - (56) 5,000 -
Appropriations for Contingency - - - 506
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - 25,000
TOTAL EXPENDITURES
$ 7,824$ 4,356$ 11,000$ 30,568
Fund Balance (Use of) - - - -
General Fund Costs
$ 7,824$ 4,356$ 11,000$ (69,432)
STAFFING
There is no full time staff associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
419
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAcct DescFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
6660
Services6111GEN OFFICE SUPPLIES$0$0$500$200
Services6156SEWER SERVICE$5,734$3,063$3,000$3,200
Services6204PROPERTY TAX$2,090$1,349$2,500$1,662
Contract Services7014GENERAL SVC AGMT$0($56)$5,000$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$506
2
Special Project9302PAINTING LANDSCP $0$0$0$25,000
3
DEPARTMENT TOTAL$7,824$4,356$11,000$30,568
2
A new category in FY14, see the recommended budget section for explanation.
Special Project Landscaping and Painting.
3
420
Planning and
Community
Development
Administration
Planning/Economic
Development/RDA Successor
HousingServices
Building
421
422
P
Planning and Community
Development
Proposed
2013-2014
Administration $ 251,582
FundDept
1107200Planning Administration 251,582
Planning/Economic Development/RDA Successor $ 2,949,881
FundDept
1107301Current Planning 2,412,573
1107302Mid and Long Range Planning 484,530
2507304Successor Agency -
1107305Annexations 52,778
1107306Economic Development -
Housing Services $ 768,673
FundDept
2607401CDBG 140,927
2607403Affordable Housing 214,214
2607404Public Service Grants 42,560
2657405BMR Housing 329,972
1107406Human Services Grants 41,000
2707407CDBG ARRA Grants -
Building $ 3,731,076
FundDept
1107501General Building 825,551
1107502Construction Plan Checking 1,039,730
1107503Building Code Enforcement 1,617,385
1107504Building Abatements -
1107506Muni Code Enforcement 248,410
TOTAL PLANNING AND COMMUNITY DEVELOPMENT $ 7,701,212
423
Division Summary
Community Development- Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - 100,000
Licenses and Permits
- - - 3,480,000
Use of Money and Property
- - - 45,000
Intergovernmental Revenue
- - - 310,000
Charges for Services
- - - 1,402,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 5,337,000
Expenditures
Employee Compensation 2,165,463 2,105,021 2,504,042 2,403,740
Employee Benefits 761,524 820,279 1,033,676 936,444
Materials 1,244,720 494,152 449,975 415,124
Contract Services 361,494 598,467 960,916 940,042
Appropriations for Contingency - - - 108,806
Cost Allocation 238,290 354,920 288,450 488,056
Capital Outlay 720,080 635,000 635,000 -
Special Projects - - - 2,409,000
TOTAL EXPENDITURES
$ 5,491,571 $ 5,007,839 $ 5,872,059 $ 7,701,212
Fund Balance (Use of) - - - 418,318
General Fund Costs
$ 5,491,571 $ 5,007,839 $ 5,872,059 $ 1,945,894
RECOMMENDED BUDGET
It is recommended that a budget of $7,701,212 be approved for the Community Development
Department. This represents an increase of $1,110,536 or 17% over the FY 2012-13 Amended
Budget. The increase is attributed primarily to an increase in specia project funding and the
addition of the Municipal Code Enforcement Program resulting fro.
In addition, Costs Allocation increases driven by costs associated with City Channel and the
City Website being converted from a General Fund budget to an Internal Service Fund resulting
in new charges to user departments also contributed to this increase. A new category,
Appropriation for Contingency, has been added this fiscal year. This category represents a
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
424
This budget is funded from $5,337,000 in estimated department revenue, a $1,945,894
contribution from the General Fund, and $60,869 from special fund balances and $357,449 in
General Fund fund balance for excess revenue in the General Buil. Prior year
revenue is not shown as it was not previously allocated by program.
425
Recommended Expenditures
Fiscal Year 2013-2014
Administration
$251,583
3%
Planning
Building
$2,949,881
$3,731,076
38%
49%
Housing Services
$768,375
10%
4 Year Expenditure History
In Millions
$7.7
$6.6
$6.6
$6.0
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
426
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
COMMUNITY DEVELOPMENT
Aarti Shrivastava, Director
KEY PERFORMANCE MEASURES BY DEPARTMENT
DepartmentStrategyMeasure 2012/13 2013/14
ActualProjected
Planning
GOAL: Provide complete and timely technical processing of applications
for discretionary land use entitlements.
Provide timely technical Percent of
processing of applications
applications. processed within 21 99% 100%
working days.
GOAL: Enhance community awareness and education of projects and
programs.
Expand educational Number of projects 715
programming through where citywide
community outreach, postcards or 1/2
including focus group page Cupertino
meetings, postcards, Courier ads were
mailings and newspaper sent.
ads.
Number of public 4 12
input meetings for
citywide programs.
Number of projects 28 30
where information
was posted on City
website.
427
DepartmentStrategy Measure 2012/13 2013/14
Actual Projected
Housing Services
GOAL: Maintain BMR units throughout City that are available to very-low,
low, median and moderate income households.
Maintain BMR units in Monitor units on an
Cupertino that are annual basis to
available to very-low, ensure units will be 323 units 323 units
low, median and maintained in
moderate income inventory.
households.
GOAL: Provide necessary support services to low and very low income
Cupertino residents.
Provide necessary Provide grants to
support services to low nonprofit agencies 1169 1200
and very-low income to serve low and households households
Cupertino residents. very low income
residents.
Building
GOAL: Approve building plan sets within 10 business days from submitta
of building application.
Approve building plan Percent of plan sets
sets in a timely manner. approved within
ten business days. 92% 100%
GOAL: Building inspections performed within two business days from
initial request.
Complete building Percent of
inspections in a timely inspections
manner. performed within 100% 100%
two business days
from initial request.
428
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
ADMINISTRATION-
BUDGET AT A GLANCE
Total Revenue
PLANNING ADMINISTRATION
$ -
Total Expenditures
251,582
Budget Unit 110-7200
Fund Balance
-
General Fund Costs
General Fund
$ 251,582
Total Recommended Staffing1.41
% Funded by the General Fund100.0%
PROGRAM OVERVIEW
The administration and management of general office and oversigh
Department.
SERVICE OBJECTIVES
Coordinate and direct general office affairs related planning functions
Manage professional and administrative staff
Prepare and implement the department budget
Coordinate as necessary with other departments in the City
Review and evaluate City and department goals and objectives
RECOMMENDED BUDGET
It is recommended that a budget of $251,582 be approved for Planning Administration. This
represents a decrease of $43,096 under the FY 2012-13 Amended Budget. The decrease is
attributed to special projects and contract services moving to unique 9000 project accounts. A
new category appropriation for contingencies has been added this
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays and Special Projects.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
429
Community Development-Administration
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 147,131 152,543 155,721 154,865
Employee Benefits 57,107 62,053 65,357 65,644
Materials 9,904 7,342 9,900 9,519
Contract Services 33,319 29,679 49,000 2,705
Appropriations for Contingency - - - 1,492
Cost Allocation 7,400 8,900 14,700 17,357
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 254,861$ 260,517$ 294,678$ 251,582
Fund Balance (Use of) - - - -
General Fund Costs
$ 254,861$ 260,517$ 294,678$ 251,582
STAFFING
Total current authorized positions 1.41
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.41
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
430
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7200 Planning Administration
Employee Compensation5501SALARIES FULL TIME$146,718$144,744$155,221$151,865
Employee Compensation5502SALARIES PART TIME$413$7,745$500$0
Employee Compensation5505OVERTIME$0$54$0$3,000
1
Employee Benefits5506CAR ALLOWANCE$3,600$3,600$3,600$3,600
Employee Benefits5600RETIREMENT SYSTEM$34,116$40,180$41,275$42,184
Employee Benefits5602PERS 1959 SURV BENE$22$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($1,179)$0$0
Employee Benefits5711HEALTH INSURANCE$13,510$13,007$14,045$13,138
Employee Benefits5712DENTAL INSURANCE$1,307$1,265$1,301$1,320
Employee Benefits5713MEDICARE$2,206$2,854$2,264$2,254
Employee Benefits5714LIFE INSURANCE$896$864$974$990
Employee Benefits5715LONG TERM DISABILITY$683$647$1,076$920
Employee Benefits5716WORKERS COMPENSATION$525$572$547$968
2
Employee Benefits5717VISION INSURANCE$242$242$274$271
Services6111GEN OFFICE SUPPLIES$3,020$1,674$3,000$1,300
3
Services6115MEETING EXPENSES$776$1,013$1,000$1,000
Services6154TELEPHONE SERVICE$841$837$1,200$819
4
Services6216CONFERENCE$3,849$2,789$3,500$5,400
Services6226MEMBERSHIP AND DUES$1,416$1,030$1,200$1,000
5
Contract Services7011TRAINING $1,012$779$1,000$1,600
6
Contract Services7013MAINTENTANCE $29,346$28,539$33,000$1,105
7
Contract Services7014GENERAL SVC AGMT$2,961$361$15,000$0
8
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,492
9
Cost Allocation8002IT REIMBURSEMENT$7,400$8,900$14,700$15,400
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,957
11
DEPARTMENT TOTAL$254,859$260,517$294,677$251,582
Overtime contingency to meet deadlines.
1
Changes due to new methodology in FY 2013-14.
2
Decrease due to new methodology in FY 14. Total cost estimate fo
3
division accounts; 13% of total office supplies budget allocated
Actual cost allocation based on three-year trending.
4
Actual cost for dues to four professional organizations for Director
5
Actual cost for continuing education for Director of CDD, admini
6
Allocation of network copier costs among user departments.
7
Decrease due to reallocation of special projects to individual 9000 accounts.
8
A new category in FY 2013-14, see the recommended budget section for explanation.
9
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of Ci
11
programs to Internal Service Funds that charge user departments.
431
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
CURRENT PLANNING
Total Revenue
Budget Unit 110-7301
$ 1,324,000
Total Expenditures
General Fund
2,412,573
Fund Balance
-
General Fund Costs
$ 1,088,573
Total Recommended Staffing7.81
% Funded by the General Fund45.1%
PROGRAM OVERVIEW
The current planning program serves to review projects and implement City ordinances and the
General Plan goals/objectives through the permitting process.
SERVICE OBJECTIVES
Maintain a high level of customer service
Provide assistance at the public counter, over the telephone, or
Implement the City's General Plan and Zoning Ordinance
Evaluate Planning applications for consistency with City ordinan
and applicable State and Federal regulations
Coordinate internal review of Planning applications with other C
Conduct environmental review of projects in compliance with Cali
Quality Act (CEQA) and applicable regional, State and Federal re
Provide technical analysis and recommendations to the Council, Pl
and Design Review Committee
Administer the review of projects including finalizing building
Planning requirements
RECOMMENDED BUDGET
It is recommended that a budget of $2,412,573 be approved for Current Planning. This
represents an increase of $1,208,388 over the FY 2012-13 Amended Budget. The increase is
attributed to Apple 2 Campus special project ($745,000) and Cost Allocation for city services,
such as City Channel, Website, HR, City Manager, Finance, IT, etc. A new category
appropriation for contingencies has been added this fiscal year.
432
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from $1,324,000 in estimated department revenue and a $1,088,573
contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Community Development - Environmental Management
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - 1,324,000-
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,324,000-$
Expenditures
Employee Compensation 546,442 596,657 761,017 798,866
Employee Benefits 180,482 236,192 311,267 293,169
Materials 15,252 14,676 18,900 25,857
Contract Services 6,810 749 45,000 405,920
Appropriations for Contingency - - - 43,178
Cost Allocation 51,500 43,600 68,000 100,583
Capital Outlay - - - -
Special Projects - - - 745,000
TOTAL EXPENDITURES
$ 800,486$ 891,874$ 1,204,184$ 2,412,573
Fund Balance (Use of) - - - -
General Fund Costs
$ 800,486$ 891,874$ 1,204,184$ 1,088,573
STAFFING
Total current authorized positions 7.81
433
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 7.81
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7301 Current Planning
Employee Compensation5501SALARIES FULL TIME$472,890$579,615$755,339$765,942
Employee Compensation5502SALARIES PART TIME$63,584$12,918$0$25,960
1
Employee Compensation5503EXCESS MED PAY$3,186$1,974$1,678$964
2
Employee Compensation5505OVERTIME$6,782$2,150$4,000$6,000
3
Employee Benefits5600RETIREMENT SYSTEM$113,664$155,180$177,188$190,260
Employee Benefits5602PERS 1959 SURV BENE$84$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($684)$39,568$0
4
Employee Benefits5711HEALTH INSURANCE$38,782$50,592$58,242$67,219
Employee Benefits5712DENTAL INSURANCE$4,643$5,974$6,441$7,333
Employee Benefits5713MEDICARE$10,569$9,443$9,520$11,120
Employee Benefits5714LIFE INSURANCE$3,239$4,390$5,650$5,769
Employee Benefits5715LONG TERM DISABILITY$2,404$3,041$4,596$4,605
Employee Benefits5716WORKERS COMPENSATION$6,240$7,115$8,709$5,362
5
Employee Benefits5717VISION INSURANCE$857$1,141$1,353$1,500
Services6111GEN OFFICE SUPPLIES$6,115$5,738$7,500$7,200
6
Services6112PRINTING & DUPLICATING$1,000$87$1,000$700
7
Services6121SML TOOLS & EQUIPMENT$0$0$0$5,600
8
Services6154TELEPHONE SERVICE$3,671$2,848$4,000$2,457
9
Services6216CONFERENCE$2,008$2,889$3,700$8,100
10
Services6219MILEAGE REIMBURSEMENT$133$102$200$200
Services6226MEMBERSHIP AND DUES$2,325$3,012$2,500$1,600
11
Contract Services7011TRAINING$508$413$2,500$4,800
12
Contract Services7013MAINTENTANCE$0$0$0$6,120
13
Funds 80% of 1.0 FTE Planning Intern
1
Changes due to new methodology in FY 2013-14.
2
Overtime contingency to meet deadlines.
3
Decreased based on changes in employee healthcare selections.
4
Changes due to new methodology in FY 2013-14.
5
Decrease due to new methodology in FY 14. Total cost estimate fo
6
division accounts; 39% of total office supplies budget allocated
Cost estimate for GPA duplication costs.
7
Increase due to new GL line not available in past years. Cost estimate for 80% of
8
planning division (20% long-term planning).
Actual cost allocation based on three-year trending.
9
Reallocation of expenditures (80% of total cost for conferences for six planners).
10
Reallocation of expenditures (80% of total cost for membership to professional planning organi
11
planners).
Reallocation of expenditures (80% of total cost for continuing education for six planners).
12
434
Contract Services7014GENERAL SVC AGMT$6,302$336$42,500$395,000
14
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$43,178
15
Cost Allocation8002IT REIMBURSEMENT$51,500$43,600$68,000$76,471
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$14,906
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$9,206
Special Project9327APPLE 2 CAMPUS$0$0$0$745,000
16
DEPARTMENT TOTAL$800,486$891,874$1,204,184$2,412,573
Allocation of network copier costs among user departments.
13
New line item to account for professional contract services that
14
Increases in Costs Allocation driven by costs associated with Ci
15
etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to u
departments.
Increase due to reallocation of special projects to unique 9000 accounts.
16
435
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
MID AND LONG RANGE PLANNING
Total Revenue
Budget Unit 110-7302
$ 78,000
Total Expenditures
484,530
General Fund
Fund Balance
-
General Fund Costs
$ 406,530
Total Recommended Staffing1.03
% Funded by the General Fund83.9%
PROGRAM OVERVIEW
The long range planning programs assists the community in prepar
amending documents including the General Plan, Specific Plans, c
Municipal Code, including the Zoning Ordinance. Additionally, tnd
evaluates trends, and develops strategies and plans to help the
SERVICE OBJECTIVES
Review and amend the City's General Plan, Housing Element, Munic
including the Zoning Ordinance, Specific, Conceptual and Master
Ensure that City processes and regulations are in compliance with State and Feder
regulations
Review and implement policies in the General Plan, Housing Eleme
Ordinance, Specific, Conceptual and Master Plans
Coordinate with various regional, State and Federal agencies on projects
Facilitate the planning and implementation of the City Councils
development goals and objectives
RECOMMENDED BUDGET
It is recommended that a budget of $484,530 be approved for the Mid and Long-range Planning.
This represents a decrease of $71,912 under the FY 2012-13 Amended Budget. The decrease is
attributed to lower consulting and professional fee costs this fiscal year. A new category
appropriation for contingencies has been added this fiscal year. This category represents a
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
436
This budget is funded from $78,000 in estimated department revenue and a $406,530
contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Housing $ $250,000 $ 250,000General Fund Housing
Element Element
N. De Anza $ 15,000 $ 15,000General Fund Conceptual Plan
TOTAL $ 265,000 $ 265,000
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
437
Community Development - Mid and Long Range Planning
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - 78,000
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 78,000
Expenditures
Employee Compensation 118,595 121,369 125,444 131,047
Employee Benefits 40,499 45,991 48,298 48,800
Materials 35,764 6,329 19,400 5,746
Contract Services 24,652 8,297 351,500 6,508
Appropriations for Contingency - - - 1,225
Cost Allocation 4,800 4,600 11,800 26,204
Capital Outlay - - - -
Special Projects - - - 265,000
TOTAL EXPENDITURES
$ 224,310$ 186,586$ 556,442$ 484,530
Fund Balance (Use of) - - - -
General Fund Costs
$ 224,310$ 186,586$ 556,442$ 406,530
STAFFING
Total current authorized positions 1.03
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.03
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
438
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7302 - Mid/Long-term Planning
Employee Compensation5501SALARIES FULL TIME$115,795$120,766$122,944$123,807
Employee Compensation5502SALARIES PART TIME$2,800$603$2,500$7,240
1
Employee Benefits5600RETIREMENT SYSTEM$26,302$32,009$33,266$34,390
Employee Benefits5602PERS 1959 SURV BENE$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$9,493$9,433$10,021$9,243
Employee Benefits5712DENTAL INSURANCE$955$954$965$965
Employee Benefits5713MEDICARE$1,889$1,796$1,783$1,796
Employee Benefits5714LIFE INSURANCE$680$677$752$752
Employee Benefits5715LONG TERM DISABILITY$506$506$867$749
Employee Benefits5716WORKERS COMPENSATION$481$434$441$707
2
Employee Benefits5717VISION INSURANCE$177$183$203$198
Services6111GEN OFFICE SUPPLIES$9,605$2,960$8,900$1,000
3
Services6121SML TOOLS & EQUIPMENT$0$0$0$1,400
4
Services6154TELEPHONE SERVICE$534$508$1,000$546
5
Services6216CONFERENCE$4,446$2,861$3,500$2,400
6
Services6226MEMBERSHIP AND DUES$0$0$0$400
7
Services6229GREEN BLDG CERTIFICATION$21,179$0$6,000$0
8
Contract Services7011TRAINING $38$0$1,500$1,200
9
Contract Services7013MAINT OF EQUIP $0$0$0$808
10
Contract Services7014GENERAL SVC AGMT$24,614$8,297$350,000$4,500
11
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,225
12
Cost Allocation8002IT REIMBURSEMENT$4,800$4,600$11,800$10,084
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$14,906
13
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,214
14
Special Project9330HOUSING ELEMENT$0$0$0$250,000
15
Special Project9335N. DEANZA$0$0$0$15,000
16
DEPARTMENT TOTAL$224,310$186,587$556,442$484,530
Funds 20% of 1.0 FTE Planning Intern.
1
Changes due to new in methodology in FY 2013-14.
2
Decrease due to new methodology in FY 14. Total cost estimate fo
3
division accounts; 10% of total office supplies budget allocated
Increase due to new GL line not available in past years. Cost es
4
planning division.
Actual cost allocation based on three-year trending.
5
20% of total cost for conferences for six planners (80% in curre
6
20% of total cost for membership to professional planning organization for six pla
7
budget).
Project complete.
8
20% of total cost for continuing education for six planners (80%
9
Allocation of network copier costs among user departments.
10
Decrease due to reallocation of special projects to unique 9000 accounts.
11
Increases in Costs Allocation driven by costs associated with Ci
12
etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to u
departments.
See Footnote 12.
13
See Footnote 12.
14
Increase due to reallocation of special projects to unique 9000 accounts.
15
See Footnote 15.
16
439
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
BUDGET AT A GLANCE
PLANNING/RDA SUCCESSOR AGENCY-
Total Revenue
$ -
SUCCESSOR AGENCY
Total Expenditures
-
Fund Balance
Budget Unit 110-7304
-
General Fund Costs
$ -
General Fund
Total Recommended Staffing
% Funded by the General Fund0.0%
PROGRAM OVERVIEW
In Fiscal Year 2013-2014 this program was completed. Prior year actual costs are included to
provide historical costs. Once all prior year actuals are $0 th
the budget.
440
Community Development - Successor Agency
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 148,063 145,264 39,126 -
Employee Benefits 48,017 36,344 60,787 -
Materials 226,466 31,352 - -
Contract Services 42,354 190,569 26,264 -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay 720,080 635,000 635,000 -
Special Projects - - - -
TOTAL EXPENDITURES
$ 1,184,980$ 1,038,529$ 761,177$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 1,184,980$ 1,038,529$ 761,177$ -
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
441
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7304
Employee Compensation5501SALARIES FULL TIME$148,039$138,069$39,126$0
Employee Compensation5502SALARIES PART TIME$24$7,195$0$0
Employee Benefits5600RETIREMENT SYSTEM$33,107$138$44,409$0
Employee Benefits5602PERS 1959 SURV BENE$14$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0$35,541$0$0
Employee Benefits5711HEALTH INSURANCE$10,000$482$10,241$0
Employee Benefits5712DENTAL INSURANCE$895$34$974$0
Employee Benefits5713MEDICARE$2,120$79$2,380$0
Employee Benefits5714LIFE INSURANCE$692$26$824$0
Employee Benefits5715LONG TERM DISABILITY$494$20$1,165$0
Employee Benefits5716WORKERS COMPENSATION$530$19$589$0
Employee Benefits5717VISION INSURANCE$165$6$205$0
Services6216CONFERENCE$1,027$0$0$0
Services6226MEMBERSHIP AND DUES$2,110$0$0$0
Services6329GENERAL MISCELLANEOUS$26,502$0$0$0
Services6335PASS-THRU EXPENDITURE$196,826$31,352$0$0
Contract Services7014GENERAL SVC AGMT$42,355$190,569$26,264$0
Special Project9300FACILITY IMPROVEMENTS$720,080$635,000$635,000$0
DEPARTMENT TOTAL$2,184,980$1,253,463$761,177$0
442
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
ADMINISTRATION-
BUDGET AT A GLANCE
ANNEXATIONS
Total Revenue
$ -
Budget Unit 110-7305
Total Expenditures
52,778
Fund Balance
General Fund
-
General Fund Costs
$ 52,778
Total Recommended Staffing
-
% Funded by the General Fund100%
PROGRAM OVERVIEW
This is a new program in FY 2013-14 created to account for annexations of property into/out of
City limits.
SERVICE OBJECTIVES
Identify and process annexations
RECOMMENDED BUDGET
It is recommended that a budget of $52,778 be approved for Planning Annexations. This new
program will cover the cost related to the annexation of one pro. A contingency category
has also been added. This category represents a reserve for each department that is equal to
10% of their operating budget, excluding employee compensation a
and Special Projects.
This budget is funded from a $52,778 contribution from the Gener
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
443
Community Development- Annexations
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - 47,980
Appropriations for Contingency - - - 4,798
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ -$ 52,778
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ -$ 52,778
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
444
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
7305BUDGETBUDGET
Contract Services7014GENERAL SVC AGMT$0$0$0$47,980
Appr for Contingency7197 APPR FOR CONTINGENCY$0$0$0$4,798
1
DEPARTMENT TOTAL$2,184,979$1,253,463$761,177$52,778
A new category Appropriation for Contingency has been added this
1
for each department that is equal to 10% of their operating budget, excluding employee
Capital Outlays and Special Projects.
445
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
PLANNING/RDA SUCCESSOR AGENCY-
ECONOMIC DEVELOPMENT
Budget Unit 110-7306
General Fund
PROGRAM OVERVIEW
In Fiscal Year 2013-2014 this program was transferred to the Administrative Division City
Manager as part of a citywide reorganization. A complete discussion of this program
found in the Administration budget section.
446
Community Development- Economic Development
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation 121,120 46,867 192,114 -
Employee Benefits 41,323 23,631 47,073 -
Materials 36,670 9,640 27,300 -
Contract Services 959 5,675 25,000 -
Appropriations for Contingency - - - -
Cost Allocation - - 12,000 -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 200,072$ 85,813$ 303,487$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 200,072$ 85,813$ 303,487$ -
STAFFING
Total current authorized positions .60
One Economic Development Manager was transferred to the Administ City
Manager, Economic Development Program.
Total recommended authorized positions 0.0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
447
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7306 Economic Development
2
Employee Compensation5501SALARIES FULL TIME$114,489$46,867$168,114$0
Employee Compensation5502SALARIES PART TIME$5,067$0$24,000$0
Employee Compensation5505OVERTIME$1,564$0$0$0
Employee Benefits5600RETIREMENT SYSTEM$25,968$17,050$31,505$0
Employee Benefits5602PERS 1959 SURV BENE$15$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0($4,101)$0$0
Employee Benefits5711HEALTH INSURANCE$9,292$6,437$8,676$0
Employee Benefits5712DENTAL INSURANCE$921$637$938$0
Employee Benefits5713MEDICARE$2,068$1,279$2,606$0
Employee Benefits5714LIFE INSURANCE$712$489$792$0
Employee Benefits5715LONG TERM DISABILITY$515$353$821$0
Employee Benefits5716WORKERS COMPENSATION$1,662$1,365$1,538$0
Employee Benefits5717VISION INSURANCE$170$122$197$0
Services6111GEN OFFICE SUPPLIES$1,412$206$1,000$0
Services6112PRINTING & DUPLICATING$2,418$0$2,500$0
Services6216CONFERENCE$3,650$30$3,000$0
Services6219MILEAGE REIMBURSEMENT$733$99$800$0
Services6225CHAMBER OF COMMERCE$17,305$9,305$17,500$0
Services6226MEMBERSHIP AND DUES$11,152$0$2,500$0
Contract Services7014GENERAL SVC AGMT$959$5,675$25,000$0
Cost Allocation8002IT REIMBURSEMENT$0$0$12,000$0
DEPARTMENT TOTAL$200,072$85,813$303,487$0
The Economic Development division has been transferred to the City Managers Office.
2
448
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG GENERAL ADMINISTRATION
Budget Unit 260-7401
Special Revenue
PROGRAM OVERVIEW
The General Administration of the Community Development Block Gr
entitlement program consists of the overall program administrati
and employee benefits. The CDBG program is a federal entitlemenh serves low
and very-low income Cupertino residents.
SERVICE OBJECTIVES
Prepare and submit an Annual Plan yearly to the Department of Ho
Development (HUD).
Prepare and submit CAPER on annual basis to HUD.
Prepare and submit to HUD a Consolidated Plan every 5-7 years.
Meet quarterly with Santa Clara County CDBG Coordinators.
Conduct two public hearings per year to allocate CDBG funding.
RECOMMENDED BUDGET
It is recommended that a budget of $140,927 be approved for Housing Services-CDBG General
Administration. This represents an increase of $77,993 over the FY13 Amended Budget. The
increase is attributed to Cost Allocation for city services such as City Channel, Website, HR,
City Manager, Finance, IT, etc. A new appropriation for contingencies has been added this fiscal
year. This category represents a reserve for each department th
operating budget, excluding employee compensation and benefits,
Projects.
449
This budget is funded from $33,000 in estimated department revenue, $38,975 in grant revenue,
and a $68,952 contribution from the General Fund. The following table details revenue, total
expenditures, changes in fund balance and General Fund costs by category for the three prior
fiscal years and the Recommended Proposed Budget for the current
Community Development- Housing CDBG
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - 33,000
Intergovernmental Revenue
- - 120,078-
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - -
TOTAL REVENUE
$ -$ -$ 153,078-$
Expenditures
Employee Compensation 77,462 53,023 44,944 45,389
Employee Benefits 27,474 20,974 17,987 18,344
Materials 13,602 7,172 - 7,156
Contract Services - - - 337
Appropriations for Contingency - - - 749
Cost Allocation - - - 68,952
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 118,538$ 81,169$ 62,931$ 140,927
Fund Balance (Use of) - - - (81,103)
General Fund Costs
$ 118,538$ 81,169$ 62,931$ 68,952
STAFFING
Total current authorized positions 0.43
There are no recommended changes to the current level of staffin
Total recommended authorized positions 0.43
450
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7401 Community Development Grant CDBG (260-7401)
Employee Compensation5501SALARIES FULL TIME$77,462$53,023$44,944$45,389
Employee Benefits5600RETIREMENT SYSTEM$17,763$14,153$12,159$12,607
Employee Benefits5602PERS 1959 SURV BENE$13$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,446$4,527$3,870$3,684
Employee Benefits5712DENTAL INSURANCE$701$496$404$404
Employee Benefits5713MEDICARE$1,103$810$652$658
Employee Benefits5714LIFE INSURANCE$542$380$341$341
Employee Benefits5715LONG TERM DISABILITY$280$229$315$272
Employee Benefits5716WORKERS COMPENSATION$496$284$161$295
Employee Benefits5717VISION INSURANCE$130$95$85$83
Services6111GEN OFFICE SUPPLIES$287$1$0$0
Services6206GRANT EXPENDITURES$13,315$7,156$0$7,156
1
Services6216CONFERENCE$0$15$0$0
Contract Services7013MAINT OF EQUIP $0$0$0$337
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$749
2
Cost Allocation8002IT REIMBURSEMENT$0$0$0$3,470
3
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$29,812
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$507
Cost Allocation8006CC CAP ALLOCATION$0$0$0$1,149
4
Cost Allocation8007CM CAP ALLOCATION$0$0$0$1,679
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$531
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$408
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$5,338
Cost Allocation8017CITY ATTORNEY CAP ALLOC$0$0$0$20,054
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$824
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$277
Cost Allocation8022ADMIN SERV CAP $0$0$0$1,279
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$2,424
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$1,200
DEPARTMENT TOTAL$118,538$81,169$62,931$140,927
Reflects actual costs.
1
A new category Appropriation for Contingency has been added this fiscal year.
2
for each department that is equal to 10% of their operating budg
Capital Outlays and Special Projects.
Prior approval from HUD is required to allocate CAP/ISF charges. These charges will be funded through a General
3
Fund transfer and no grant funds will be used for this expense.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
4
451
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG PROGRAM CAPITAL GRANTS
Budget Unit 260-7403
General Fund
PROGRAM OVERVIEW
This portion of the CDBG program encompasses grants/loans to non-profit developers and
agencies to purchase land/units for affordable housing.
SERVICE OBJECTIVES
Issue RFP on an annual basis for affordable housing development projects
Make funding recommendations to Housing Commission and City Council
Coordinate entitlement process with Planning Division for afford
projects
Monitor project progress of grantees through construction phase
Coordinate CEQA/NEPA process for all affordable developments
Review quarterly reports from developers and enter data into HUD IDIS program
Coordinate preparation of all grant/loan agreements, Deeds of Trust, Promissory Notes
and Regulatory Agreements
RECOMMENDED BUDGET
It is recommended that a budget of $214,214 be approved for the Housing Services CDBG
Program Capital Grants. This represents an increase $80,249 over the FY 2012-13 Amended
Budget. The increase is attributed to Cost Allocation for city services, such as City Channel,
Website, HR, City Manager, Finance, IT, etc. A new category appropriation for contingencies
has been added this fiscal year. This category represents a res
equal to 10% of their operating budget, excluding employee compensatio
Outlays and Special Projects.
452
This budget is funded from $147,362 in grant revenue and a $66,852 General Fund contribution.
While sufficient CDBG grant revenue is available to cover expend
secure prior approval from the Department of Housing and Urban D
Cost Allocation charges. Therefore, these charges are being coveneral Fund. The
following table details revenue, total expenditures, changes in General Fund
costs by category for the three prior fiscal years and the Recom
current Fiscal Year:
Community Development- Affordable Housing - Capital Grants
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - 147,362-
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 147,362-$
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 606,834 170,715 133,965 133,965
Contract Services - - - -
Appropriations for Contingency - - - 13,397
Cost Allocation - - - 66,852
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 606,834$ 170,715$ 133,965$ 214,214
Fund Balance (Use of) - - - -
General Fund Costs
$ 606,834$ 170,715$ 133,965$ 66,852
453
STAFFING
Total current authorized positions 0.0 FTE
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 0.0 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7403 Affordable Housing (260-7403)
Services6206GRANT EXPENDITURES$606,834$170,715$133,965$133,965
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$13,397
1
Cost Allocation8006CC CAP ALLOCATION$0$0$0$10,144
Cost Allocation8007CM CAP ALLOCATION$0$0$0$7,152
2
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$2,273
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,737
Cost Allocation8017CITY ATTORNEY CAP ALLOC$0$0$0$20,054
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$7,272
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$2,450
Cost Allocation8022ADMIN SERV CAP $0$0$0$5,445
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$10,325
DEPARTMENT TOTAL$606,834$170,715$133,965$214,214
1
A new category Appropriation for Contingency has been added this
for each department that is equal to 10% of their operating budg
Capital Outlays and Special Projects.
Prior approval from HUD is required to allocate CAP/ISF charges. These charges will be funded through a General
2
Fund transfer and no grant funds will be used for this expense.
454
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
CDBG PUBLIC SERVICE GRANTS
Budget Unit 260-7404
General Fund
PROGRAM OVERVIEW
Fifteen percent of the City of Cupertinos CDBG entitlement is r
agencies serving low and very low income Cupertino residents. Tb
training, emergency housing, legal assistance, etc.
SERVICE OBJECTIVES
On a quarterly basis, monitor grants, disburse funding, and collect demographic
information from each sub-recipient awarded funding through this program
On a bi-annual basis, issue RFP for grants, review grant applications, make funding
recommendations
Make presentation to City Council on funding recommendations
On an annual basis, prepare grant agreement or amend grant agreement for each
grantee
RECOMMENDED BUDGET
It is recommended that a budget of $42,560 be approved for the Housing Services CDBG
Public Service Grants. This represents the same amount as the FY 2012-13 Amended Budget
with no increase or decrease. A new category appropriation for contingencies has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and bene
Special Projects.
This budget is funded from $42,560 in grant revenue. The following table details revenue, total
expenditures, changes in fund balance and General Fund costs by category for the three prior
fiscal years and the Recommended Proposed Budget for the current
455
Community Development- CDBG Public Service Grants
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - 42,560
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 42,560
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 46,835 82,237 42,560 42,560
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 46,835$ 82,237$ 42,560$ 42,560
Fund Balance (Use of) - - - -
General Fund Costs
$ 46,835$ 82,237$ 42,560$ -
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7404 Public Service Grants (260-7404)
Services6206GRANT EXPENDITURES$46,835$82,237$42,560$42,560
DEPARTMENT TOTAL$46,835$82,237$42,560$42,560
456
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
AFFORDABLE HOUSING-BMR
Budget Unit 265-7405
General Fund
PROGRAM OVERVIEW
This program covers administration of the Below Market Rate (BMR) program.
SERVICE OBJECTIVES
Contract with West Valley Community Services (WVCS) on an annual basis
Prepare and monitor agreement for services between the City of Cupertino and WVCS
Review quarterly reports submitted by WVCS
Process quarterly reimbursement requests from WVCS
Provide technical assistance to WVCS in the administration of the BMR program
Review lot book reports prepared by independent contractor for eip
BMR units in the BMR program
Review and maintain Policy and Procedures Manual for Administer
Restricted Affordable Housing Units
Review and maintain Inclusionary Housing Program Manual
RECOMMENDED BUDGET
It is recommended that a budget of $329,972 be approved for the Housing Services Affordable
Housing. This represents an increase $45,828 over the FY 2012-13 Amended Budget. The
increase is attributed to the Housing Element special project. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
457
This budget is funded from $112,000 in estimated department revenue, a $76,000 General Fund
contribution, and $141,972 in BMR Housing fund balance.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Housing $ 109,000 $ 76,000 General Fund Housing
Element $ 33,000 Fund Balance Element
TOTAL $ 109,000 $ 109,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
458
Community Development - BMR Housing
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - 100,000-
Licenses and Permits
- - - -
Use of Money and Property
- - - 12,000
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 112,000-$
Expenditures
Employee Compensation 16,957 23,431 24,670 24,561
Employee Benefits 5,109 8,567 10,074 10,165
Materials 109,388 101,704 156,400 133,246
Contract Services 52,962 43,442 90,700 53,000
Appropriations for Contingency - - - -
Cost Allocation - - 2,300 -
Capital Outlay - - - -
Special Projects - - - 109,000
TOTAL EXPENDITURES
$ 184,416$ 177,144$ 284,144$ 329,972
Fund Balance (Use of) - - 141,972-
General Fund Costs
$ 184,416$ 177,144$ 284,144$ 76,000
STAFFING
Total current authorized positions 0.25
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 0.25
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
459
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7405 BMR Housing (265-7405)
Employee Compensation5501SALARIES FULL TIME$12,914$21,219$24,670$24,561
Employee Compensation5502SALARIES PART TIME$4,043$2,212$0$0
Employee Benefits5600RETIREMENT SYSTEM$2,944$5,670$6,675$6,823
Employee Benefits5602PERS 1959 SURV BENE$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$1,225$1,821$2,305$2,195
Employee Benefits5712DENTAL INSURANCE$128$195$235$235
Employee Benefits5713MEDICARE$508$502$358$356
Employee Benefits5714LIFE INSURANCE$91$143$190$190
Employee Benefits5715LONG TERM DISABILITY$125$123$173$147
Employee Benefits5716WORKERS COMPENSATION$62$84$89$172
1
Employee Benefits5717VISION INSURANCE$24$37$49$48
Services6111GEN OFFICE SUPPLIES$3,028$2,252$4,500$2,500
2
Services6154TELEPHONE SERVICE$0$0$0$546
3
Services6216CONFERENCE$926$0$1,000$2,800
4
Services6226MEMBERSHIP AND DUES$1,604$1,414$900$2,400
5
Services6326SPECIAL DEPARTMENTAL EXP$103,830$98,038$150,000$125,000
6
Services6326SPECIAL DEPARTMENTAL EXP$0($8)$0$0
Contract Services7011TRAINING $0$0$700$500
7
Contract Services7014GENERAL SVC AGMT$22,962$13,442$45,000$7,500
8
Contract Services7075LEGAL COSTS$0$0$15,000$15,000
Contract Services7105RENTAL MEDIATION SERVICE$30,000$30,000$30,000$30,000
Cost Allocation8002IT REIMBURSEMENT$0$0$2,300$0
Special Project9330HOUSING ELEMENT$0$0$0$109,000
9
DEPARTMENT TOTAL$184,416$177,144$284,144$329,972
Changes due to new methodology in FY 2013-14.
1
Decrease due to new methodology in FY 14. Total cost estimate fo
2
division accounts; 25% of total office supplies budget allocated
Actual cost allocation based on three-year trending.
3
Actual cost for Housing Planner to attend two state planning confere
4
Actual cost for Housing Planner dues to six professional organiz
5
(To be called Third Party Administration) Support for West Valley Community Services ($100,000) and Housin
6
Trust ($25,000)
Actual cost of continuing education for Housing Planner.
7
Actual cost of data service contracts.
8
Increase due to reallocation of special projects to unique 9000accounts.
9
460
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
HOUSING SERVICES-
HUMAN SERVICES GRANTS
Budget Unit 110-7406
General Fund
PROGRAM OVERVIEW
The City of Cupertino sets aside $41,000 from its General Fund f-profit agencies
providing services to Cupertino low and very-low income.
SERVICE OBJECTIVES
On a quarterly basis, monitor grants, disburse funding, and collect demographic
information from each sub-recipient of this program
On a bi-annual basis, issue RFP for grants, review grant applications, and make funding
recommendations
Present to City Council on funding recommendations
On an annual basis, prepare or amend grant agreement for each grantee
RECOMMENDED BUDGET
It is recommended that a budget of $41,000 be approved for the Housing Services Human
Services Grants. This represents the same amount as the FY 2012-13 Amended Budget with no
increase or decrease.
This budget is funded entirely from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
461
Community Development- Human Services Grants
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services 35,565 36,870 41,000 41,000
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 35,565$ 36,870$ 41,000$ 41,000
Fund Balance (Use of) - - - -
General Fund Costs
$ 35,565$ 36,870$ 41,000$ 41,000
STAFFING
Total current authorized positions 0.0 FTE
There are no recommended changes to the current level of staffin
Total recommended authorized positions 0.0 FTE
462
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7406 Human Service Grants (110-7406)
Contract Services7102HUMAN SERVICE PROGRAM$35,565$36,870$41,000$41,000
DEPARTMENT TOTAL$35,565$36,870$41,000$41,100
463
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
HOUSING SERVICES-
CDBG ARRA GRANTS
Budget Unit 260-7407
Special Revenue
PROGRAM OVERVIEW
In Fiscal Year 2011-12 this program was completed. Prior year actual costs are included to
provide historical costs. Once all prior year actuals are $0 th
the budget.
464
Community Development - CDBG ARRA
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 94,812 15,906 - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 94,812$ 15,906$ -$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 94,812$ 15,906$ -$ -
STAFFING
Total current authorized positions 0.0 FTE
There are no recommended changes to the current level of staffin
Total recommended authorized positions 0.0 FTE
465
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7407 ARRA
1
Services6206GRANT EXPENDITURES$94,512$15,906$0$0
DEPARTMENT TOTAL$94,512$15,906$0$0
Account closed
1
466
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
BUILDING-
Total Revenue
$ 1,183,000
Total Expenditures
GENERAL BUILDING
825,551
Fund Balance
Budget Unit 110-7501
-
General Fund Costs
$ (357,449)
General Fund
Total Recommended Staffing5.55
% Funded by the General Fund-43.3%
PROGRAM OVERVIEW
The General Building program protects residents of Cupertino by enforcing standards to
safeguard life, health, safety and welfare of residents, workers
through effective administration and enforcement of adopted codes and ordinances,
regulate the design, construction, use, occupancy, location and
structures.
SERVICE OBJECTIVES
Provide efficient and friendly service that will assist customers with their building
permit goals and objectives; continue to streamline the workflow process to provide
efficient and friendly customer service
Work proactively to enhance the public interface and information systems
Continue efforts to create a more effective records management s
data system using Geographic Information System (GIS)
Increase staff knowledge through in-house training, meetings and seminars
RECOMMENDED BUDGET
It is recommended that a budget of $825,551 be approved for the General Building division.
This represents an increase of $53,703 over the FY 2012-13 Amended Budget. The increase is
attributed to Cost Allocation for city services, such as City Channel, Website, HR, City Manager,
Finance, IT, etc. A new category appropriation for contingencies has been added this
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital OuProjects.
467
This budget is funded from $1,183,000 in estimated department revenue with $357,449 falling to
the General Funds fund balance. This balance will be classified as an assigned fund balance for
use specifically by this program.
The following table details revenue, total expenditures, changes in fund balanGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
Community Development- General Building
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - 1,183,000
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ - $ - $ - $ 1,183,000
Expenditures
Employee Compensation 388,333 407,824 445,869 494,363
Employee Benefits 146,685 159,155 186,229 193,771
Materials 32,908 32,502 24,800 24,873
Contract Services 9,423 34,831 2,400 7,549
Appropriations for Contingency - - - 3,242
Cost Allocation 169,790 293,220 112,550 101,753
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 747,139 $ 927,532 $ 771,848 $ 825,551
Fund Balance (Use of) - - - 357,449
General Fund Costs
$ 747,139 $ 927,532 $ 771,848 $ -
STAFFING
Total current authorized positions 5.5 FTE
There are no recommended changes to the current level of staffin
Total recommended authorized positions 5.5 FTE
468
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7501 General Building
Employee Compensation5501SALARIES FULL TIME$388,333$401,337$444,626$473,819
Employee Compensation5502SALARIES PART TIME$2,291$2,284$0$14,000
1
Employee Compensation5503EXCESS MED PAY$2,006$1,491$1,243$544
2
Employee Compensation5505OVERTIME$2,848$2,712$0$6,000
3
Employee Benefits5600RETIREMENT SYSTEM$88,262$105,240$120,308$131,613
Employee Benefits5602PERS 1959 SURV BENE$70$0$0$0
Employee Benefits5711HEALTH INSURANCE$31,603$34,003$41,900$39,618
Employee Benefits5712DENTAL INSURANCE$4,203$4,250$4,741$5,210
Employee Benefits5713MEDICARE$4,874$5,004$5,439$5,842
Employee Benefits5714LIFE INSURANCE$2,676$2,777$3,524$3,762
Employee Benefits5715LONG TERM DISABILITY$2,172$2,025$3,128$2,849
Employee Benefits5716WORKERS COMPENSATION$4,903$5,044$6,193$3,811
4
Employee Benefits5717VISION INSURANCE$777$812$996$1,066
Services6111GEN OFFICE SUPPLIES$13,491$23,757$13,000$4,000
5
Services6121SML TOOLS & EQUIPMENT$0$0$0$12,000
6
Services6154TELEPHONE SERVICE$5,162$4,891$6,000$4,173
7
Services6216CONFERENCE$3,370$2,849$3,000$4,000
8
Services6219MILEAGE REIMBURSEMENT$0$0$300$200
9
Services6226MEMBERSHIP AND DUES$10,885$1,005$2,500$500
10
Contract Services7011TRAINING $2,985$2,221$2,400$3,200
11
Contract Services7013MAINT OF EQUIP $0$0$0$4,349
12
Contract Services7014GENERAL SVC AGMT$6,438$32,610$0$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$3,242
13
0.5 FTE Records archive/conversion intern.
1
Changes due to new methodology in FY 2013-14.
2
Overtime contingency to meet deadlines.
3
Changes due to new methodology in allocating Workers Compensation charges in FY 2013-14.
4
Decrease due to new methodology in FY 14. Total cost estimate foallocated throughout all
5
division accounts; 40% of total office supplies budget allocated
Increase due to new GL line not available in past years. Cost es
6
building division.
Actual cost allocation based on three-year trending.
7
Actual cost for the Building Official to attend one national pla
8
Contingency for mileage reimbursement if city vehicle not availa
9
Actual cost for dues to four professional organizations for the Building Official.
10
Actual cost for continuing education for the Building Official,
11
assistant.
Increase due to new methodology in FY 14. Allocation for mainten
12
equipment.
469
Cost Allocation8001EQUIPMENT $19,190$25,720$31,350$27,840
Cost Allocation8002IT REIMBURSEMENT$150,600$267,500$81,200$52,465
14
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$14,906
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$6,542
DEPARTMENT TOTAL$747,139$927,532$771,848$825,551
A new category Appropriation for Contingency has been added this
13
for each department that is equal to 10% of their operating budge compensation and benefits,
Capital Outlays and Special Projects.
Increases in Costs Allocation driven by costs associated with Ci
14
etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user
470
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
BUILDING-
Total Revenue
$ 950,000
Total Expenditures
CONSTRUCTION PLAN CHECKING
1,039,730
Fund Balance
-
Budget Unit 110-7502
General Fund Costs
$ 89,730
Total Recommended Staffing1.65
General Fund
% Funded by the General Fund8.6%
PROGRAM OVERVIEW
The Building Plan Check program is responsible for the timely and accurate review and
approval of plans and specifications for all residential, commercial and industrial permit
applications for buildings and structures to ensure the proposed
minimum life safety, plumbing, mechanical, electrical, accessibi
standards of all governing codes.
SERVICE OBJECTIVES
Provide a streamlined building plan review system that will ensu
all applicable state and local codes and ordinances
Continue to streamline the internal application processing systet review
process
Confer with design professionals on project application and pre-applic
Provide general code information for property owners, design professionals, developers,
contractors and the general public
Assist building inspectors in difficult or unusual code interpretation as it applies to
various buildings and structures
Assist in training of building inspectors and permit technicians in con
and minor commercial plan review
RECOMMENDED BUDGET
It is recommended that a budget of $1,039,730 be approved for Building Construction Plan
Checking. This represents an increase of $517,695 under the FY 2012-13 Amended Budget. The
increase is mostly attributed to the Apple Campus 2 ($400,000) and Main Street ($165,000)
special projects. A new category appropriation for contingencies has been added this
471
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from $950,000 in estimated department revenue and a $89,730
contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended
for the current Fiscal Year:
Community Development - Construction Plan Checking
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - 950,000-
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 950,000-$
Expenditures
Employee Compensation 174,241 176,907 181,093 185,340
Employee Benefits 59,794 72,438 71,592 73,775
Materials 267 254 350 5,573
Contract Services 115,768 190,212 252,000 174,493
Appropriations for Contingency - - - 18,007
Cost Allocation 1,000 900 17,000 17,542
Capital Outlay - - - -
Special Projects - - - 565,000
TOTAL EXPENDITURES
$ 351,070$ 440,711$ 522,035$ 1,039,730
Fund Balance (Use of) - - - -
General Fund Costs
$ 351,070$ 440,711$ 522,035$ 89,730
472
STAFFING
Total current authorized positions 1.65 FTE
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.65 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
473
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7502 Construction Plan Check
Employee Compensation5501SALARIES FULL TIME$169,749$174,973$177,850$184,796
Employee Compensation5503EXCESS MED PAY$1,972$1,491$1,241$544
1
Employee Compensation5505OVERTIME$2,520$442$2,000$0
2
Employee Benefits5510EMPLOYEE AGENCY SERV$0$4,128$0$0
Employee Benefits5600RETIREMENT SYSTEM$39,094$46,496$48,123$51,331
Employee Benefits5602PERS 1959 SURV BENE$26$0$0$0
Employee Benefits5711HEALTH INSURANCE$12,543$13,664$14,723$14,348
Employee Benefits5712DENTAL INSURANCE$1,557$1,564$1,549$1,549
Employee Benefits5713MEDICARE$2,497$2,508$2,579$2,680
Employee Benefits5714LIFE INSURANCE$1,198$1,196$1,307$1,307
Employee Benefits5715LONG TERM DISABILITY$895$846$1,247$1,110
Employee Benefits5716WORKERS COMPENSATION$1,696$1,738$1,740$1,133
3
Employee Benefits5717VISION INSURANCE$288$299$326$317
Services6111GEN OFFICE SUPPLIES$0$0$0$1,200
4
Services6121SML TOOLS & EQUIPMENT$0$0$0$3,400
5
Services6154TELEPHONE SERVICE$267$254$350$273
6
Services6226MEMBERSHIP AND DUES$0$0$0$700
7
Contract Services7011TRAINING $1,605$225$2,000$1,200
8
Contract Services7013MAINT OF EQUIP $0$0$0$1,293
9
Contract Services7014GENERAL SVC AGMT$114,163$189,987$250,000$172,000
10
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$18,007
11
Cost Allocation8002IT REIMBURSEMENT$1,000$900$17,000$15,597
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,945
12
Special Project9327APPLE 2 CAMPUS$0$0$0$400,000
13
Special Project9334MAIN STREET$0$0$0$165,000
DEPARTMENT TOTAL$351,070$440,711$522,035$1,039,730
Changes due to new methodology in FY 2013-14.
1
Decrease - overtime is not required in this area.
2
Changes due to new methodology in allocating Workers Compensation charges in FY 2013-14.
3
Increase due to new methodology in FY 14. Total cost estimate for building division supplies allo
4
all division accounts; 12% of total office supplies budget alloc
Increase due to new GL line not available in past years. Cost es equipment needs for the
5
building division.
Actual cost allocation based on three-year trending.
6
Actual cost for dues to professional organization for the Plan C
7
Actual cost for continuing education for Plan Check Engineer.
8
Increase due to new methodology in FY 14. Allocation for maintenance cont
9
equipment.
Professional services for plan check consultants, green building
10
A new category Appropriation for Contingency has been added this fiscal year. This category represents
11
for each department that is equal to 10% of their operating budg
Capital Outlays and Special Projects.
Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, Ci
12
etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to u
departments.
Increase due to reallocation of special projects to unique 9000 accounts.
13
474
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
BUILDING-
Total Revenue
$ 1,321,000
Total Expenditures
BUILDING INSPECTION
1,617,385
Fund Balance
-
Budget Unit 110-7503
General Fund Costs
$ 296,385
Total Recommended Staffing5.05
General Fund
% Funded by the General Fund18.3%
PROGRAM OVERVIEW
The Building Inspection program is responsible for the construct
existing buildings and structures for conformity with approved p
compliance with state and local building code requirements. The also responds to
emergency situations and complaints of unsafe structures, work w
Notices of Violation as necessary. Unabated cases are referred tthe Code Enforcement
Division for further action.
SERVICE OBJECTIVES
Build and maintain a positive working relationship with co-workers, other city
employees and the general public using principles of quality cus
Build and maintain a partnership with property owners, developer
help our customers meet their building occupancy goals
Perform building inspections within 48 hours of receiving the request
Consistently and accurately document non-complying code issues to ensure proper and
safe installation of routine and complex building systems
Ensure that minimum building code safety requirements are met in all p
construction for structural, electrical, plumbing, mechanical and accessibility
installations
Educate community members about Life and Safety inspection issue
before and during the construction process
Work with owners, developers and contractors to implement principles
building as required in the CALGreen Building Code and Cupertino green building
requirements
475
RECOMMENDED BUDGET
It is recommended that a budget of $1,617,385 be approved for the Building Inspection. This
represents an increase of $723,777 over the FY 2012-13 Amended Budget. The increase is
attributed to special projects, including the Apple Campus 2 ($400,000), Main Street ($150,00
Biltmore ($100,000) and Rosebowl ($75,000). A new category appropriation for contingencies
has been added this fiscal year. This category represents a rese
equal to 10% of their operating budget, excluding employee compens
Outlays and Special Projects.
This budget is funded from $1,321,000 in estimated department revenue and a $296,385
contribution from the General Fund.
The following table details revenue, total expenditures, changes in funGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
476
Community Development - Building Inspection - Code Enforcement
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - 1,321,000-
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ 1,321,000-$
Expenditures
Employee Compensation 427,119 381,136 534,044 426,766
Employee Benefits 155,034 154,934 215,012 172,580
Materials 15,998 13,959 16,400 19,632
Contract Services 39,682 58,143 78,052 197,957
Appropriations for Contingency - - - 21,759
Cost Allocation 3,800 3,700 50,100 53,691
Capital Outlay - - - -
Special Projects - - - 725,000
TOTAL EXPENDITURES
$ 641,633$ 611,872$ 893,608$ 1,617,385
Fund Balance (Use of) - - - -
General Fund Costs
$ 641,633$ 611,872$ 893,608$ 296,385
STAFFING
Total current authorized positions 4.85 FTE
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 5.05 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
477
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7503 Building Inspection (formerly Building Code Enforcement)
Employee Compensation5501SALARIES FULL TIME$425,227$380,266$534,044$422,766
1
Employee Compensation5503EXCESS MED PAY$1,892$870$0$0
Employee Compensation5505OVERTIME$0$0$0$4,000
Employee Benefits5600RETIREMENT SYSTEM$97,762$101,430$144,502$117,432
Employee Benefits5602PERS 1959 SURV BENE$66$0$0$0
Employee Benefits5711HEALTH INSURANCE$30,433$29,635$35,429$35,169
Employee Benefits5712DENTAL INSURANCE$3,933$3,481$4,883$3,831
Employee Benefits5713MEDICARE$6,228$5,605$7,744$6,130
Employee Benefits5714LIFE INSURANCE$3,036$2,669$4,118$3,231
Employee Benefits5715LONG TERM DISABILITY$2,215$1,938$3,738$2,537
Employee Benefits5716WORKERS COMPENSATION$10,634$9,511$13,572$3,467
Employee Benefits5717VISION INSURANCE$727$665$1,026$783
Services6111GEN OFFICE SUPPLIES$10,868$7,874$8,400$3,600
2
Services6121SML TOOLS & EQUIPMENT$0$0$0$10,500
3
Services6154TELEPHONE SERVICE$5,130$5,126$5,500$5,532
Services6216CONFERENCE$0$959$2,500$0
4
Contract Services7011TRAINING $1,975$3,417$4,000$6,000
5
Contract Services7013MAINT OF EQUIP $0$0$0$3,957
6
Contract Services7014GENERAL SVC AGMT$0$8,052$38,052$138,000
7
Contract Services7071BANK CHARGES$37,707$46,674$36,000$50,000
8
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$21,759
9
Cost Allocation8002IT REIMBURSEMENT$3,800$3,700$50,100$47,738
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$5,953
10
Special Project9327APPLE 2 CAMPUS$0$0$0$400,000
11
Special Project9332BILTMORE$0$0$0$100,000
Special Project9333ROSEBOWL$0$0$0$75,000
Special Project9334MAIN STREET$0$0$0$150,000
DEPARTMENT TOTAL$641,633$611,872$893,608$1,617,385
Salary & benefits costs decreased due to reduction of one 1.0 FTE Building Inspector position (funding was added to
1
contractual services for contract Building Inspector).
Increase due to new methodology in FY 14. Total cost estimate fo
2
all division accounts; 36% of total office supplies budget alloc
Increase due to new GL line not available in past years. Cost estimate for 40% of total small equipment needs for the
3
building division.
No conference travel is anticipated for Building Inspectors in FY 2013-14.
4
Actual cost of continuing education for five 1.0 FTE Building Inspectors.
5
Increase due to new methodology in FY 14. Allocation for maintenance contracts for cop
6
equipment.
Increase for building inspector contractor.
7
Increased bank fees for increased revenue.
8
A new category Appropriation for Contingency has been added thisfiscal year. This category represents a reserve
9
for each department that is equal to 10% of their operating budg
Capital Outlays and Special Projects
Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT,
10
etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to u
departments
Special Projects increase due to reallocation of special projects to unique 9000 accounts.
11
478
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
BUDGET AT A GLANCE
BUILDING -
Total Revenue
$ -
Total Expenditures
BUILDING ABATEMENTS
-
Fund Balance
Budget Unit 110-7504
-
General Fund Costs
$ -
General Fund
Total Recommended Staffing
-
% Funded by the General FundN/A
PROGRAM OVERVIEW
In Fiscal Year 2013-2014 this program was completed. Prior year actual costs are included to
provide historical costs. Once all prior year actuals are $0 th
the budget.
479
Community Development - Building Inspection - Building Abatement
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - -
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials 20 364 - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - -
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ 20$ 364$ -$ -
Fund Balance (Use of) - - - -
General Fund Costs
$ 20$ 364$ -$ -
STAFFING
There is no staffing associated with this program.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7504 Building Abatements
Services6111GEN OFFICE SUPPLIES$20$364$0$0
DEPARTMENT TOTAL$20$364$0$0
480
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Other Protection
BUDGET AT A GLANCE
BUILDING-
Total Revenue
$ 26,000
Total Expenditures
MUNI CODE ENFORCEMENT
248,410
Fund Balance
-
Budget Unit 110-7506
General Fund Costs
$ 222,410
Total Recommended Staffing1.65
General Fund
% Funded by the General Fund89.5%
PROGRAM OVERVIEW
The Community Development Code Enforcement Program provides for
various provisions of the municipal code relating to nonconformie and building code
compliance. These activities include building without permits, unpermitted r
protected trees, nonconforming accessory structures, various use
residential fence height/setback violations, and nonconforming s Assistance is provided to
Planning and Building Division staff in the resolution of differ
concerns, which are contrary to the municipal code.
SERVICE OBJECTIVES
Respond to citizen, City department, or outside agency referrals within 48 hours
Provide services with an emphasis on community education and cus
Enforce the codes in a fair, equitable, and objective manner
RECOMMENDED BUDGET
It is recommended that a budget of $248,410 be approved for the Building Muni Code
Enforcement. This is a new account not in the FY 2012-13 Amended Budget attributed to the
addition of 1.5 FTE code enforcement officers to the Community Development Department
resulting from a citywide reorganization. A new category appropriation for contingencies has
been added this fiscal year. This category represents a reserve
to 10% of their operating budget, excluding employee compensatio
Outlays and Special Projects.
This budget is funded from $26,000 in estimated department revenue and a $222,410
contribution from the General Fund. The following table details revenue, total expenditures,
481
changes in fund balance and General Fund costs by category for the three prior fiscal years and
the Recommended Proposed Budget for the current Fiscal Year:
Community Development- Municipal Code Enforcement
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes
- - - -
Licenses and Permits
- - - 26,000
Use of Money and Property
- - - -
Intergovernmental Revenue
- - - -
Charges for Services
- - - -
Fines and Forfeitures
- - - -
Miscellaneous Revenue
- - - -
Interdepartmental Revenue
- - - -
TOTAL REVENUE
$ -$ -$ -$ 26,000
Expenditures
Employee Compensation 142,543
Employee Benefits 60,196
Materials 6,997
Contract Services 2,593
Appropriations for Contingency 959
Cost Allocation 35,122
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES
$ -$ -$ 248,410-$
Fund Balance (Use of) - - - -
General Fund Costs
$ -$ -$ 222,410-$
STAFFING
Total current authorized positions 1.65 FTE
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.65 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
482
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
483
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
7506 Muni-Building Code Enforcement
1
Employee Compensation5501SALARIES FULL TIME$0$0$0$140,999
Employee Compensation5503EXCESS MED PAY$0$0$0$544
Employee Compensation5505OVERTIME$0$0$0$1,000
Employee Benefits5600RETIREMENT SYSTEM$0$0$0$39,167
Employee Benefits5711HEALTH INSURANCE$0$0$0$13,880
Employee Benefits5712DENTAL INSURANCE$0$0$0$1,521
Employee Benefits5713MEDICARE$0$0$0$2,052
Employee Benefits5714LIFE INSURANCE$0$0$0$1,283
Employee Benefits5715LONG TERM DISABILITY$0$0$0$849
Employee Benefits5716WORKERS COMPENSATION$0$0$0$1,133
Employee Benefits5717VISION INSURANCE$0$0$0$311
Services6111GEN OFFICE SUPPLIES$0$0$0$1,200
Services6121SML TOOLS & EQUIPMENT$0$0$0$1,000
Services6124UNIFORMS/SAFETY APPAR$0$0$0$500
Services6154TELEPHONE SERVICE$0$0$0$2,337
Services6216CONFERENCE$0$0$0$1,700
Services6219MILEAGE REIMBURSEMENT$0$0$0$60
Services6226MEMBERSHIP AND DUES$0$0$0$200
Contract Services7011TRAINING $0$0$0$1,300
Contract Services7013MAINT OF EQUIP $0$0$0$1,293
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$959
Cost Allocation8001EQUIPMENT $0$0$0$17,580
Cost Allocation8002IT REIMBURSEMENT$0$0$0$15,597
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,945
DEPARTMENT TOTAL$0$0$0$248,410
Increases in all categories are due to new account for 1.5 FTE c resulting from a
1
citywide reorganization.
484
Public
Works
Administration
Environmental Programs
Engineering Services
Service Center
Grounds and Fleet
Streets
Trees and Right-of-Way
Facilities
Transportation
Fixed Asset Acquisition
485
486
Public Works
Proposed
2013-2014
Administration $ 664,767
FundDept
1108001Public Works Administration 664,767
1108005Environmental Management -
Environmental Programs $ 2,740,112
FundDept
5208003Resource Recovery 2,232,344
2308004Non Point Source 507,768
Engineering Services $ 1,350,902
FundDept
1108101Engineering Design 1,185,445
1108102Inspection Service 165,457
Service Center $ 781,263
FundDept
1108201Administration 781,263
Grounds and Fleet $ 3,327,323
FundDept
1108302McClellan Ranch Park 58,804
1108303Memorial Park 608,539
1108312School Site Maintenance 586,589
1108314Neighborhood Parks 1,453,924
1108315Sports Field Jollyman/Creekside 463,916
1108321Civic Center Maintenance 155,551
487
Public Works
Proposed
2013-2014
Streets $ 5,593,217
FundDept
1108401Storm and Drain Maintenance 260,379
2109612Minor Storm Drain 77,000
1108402Street Cleaning -
2708403Sidewalk Curb and Gutter 386,693
2708404Street Pavement Maintenance 2,600,225
2708405Street Signs Markings 701,137
1108406Graffiti Removal -
1108830Street Lighting 355,339
6308840Equipment Maintenance 1,108,590
1108850Environmental Materials 103,854
Trees and Right of Way $ 2,501,253
FundDept
1108407Overpasses and Medians 1,166,319
1108408Street Tree Maintenance 936,748
1108409Weekend Work Program 398,186
Facilities $ 2,715,030
FundDept
1108501Building Maintenance City Hall 442,054
1108502Library 287,871
1108503Service Center 277,501
1108504Quinlan Community Center 379,076
1108505Senior Center 208,002
1108506McClellan Ranch 88,906
1108507Monta Vista 151,004
1108508Wilson 40,743
1108509Portal 27,447
5708510Cupertino Sports Center 304,717
1108511Creekside Park 49,091
488
Public Works
Proposed
2013-2014
Facilities (Continued)
FundDept
1108512Community Hall Maintenance 159,503
1108513Teen Center Bldg Maintenance 32,126
1108514Park Restrooms 79,793
1108516Blackberry Farm Maintenance 187,196
Transportation $ 1,186,801
FundDept
1108601Traffic Engineering 556,497
1108602Traffic Signal and Maintenance 630,304
1108603School Traffic Improvement -
Fixed Asset Acquisition $ 138,000
FundDept
6309820Fixed Asset Acquisition 138,000
TOTAL PUBLIC WORKS $ 20,998,668
489
DIVISION SUMMARY
RECOMMENDED BUDGET
It is recommended that a budget of $20,998,668 be approved for the Public Works Division.
This represents an increase of $1,073,417, or 5.4% over the FY 2012-13 Amended Budget. The
increase is attributed to increases in Cost Allocation driven by costs associated with City
Channel and the City Website being converted from a General Fund budget to an Internal
Service Fund. This resulted in new charges to user departments cost allocation charges
associated with the Citys new Cost Allocation Plan (CAP). A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, excluyee compensation
and benefits, capital outlays and special projects. In addition several one-time special projects
have been included, and $1.985 million in pavement costs previously in Capital Projects has
been transferred to the divisions operating budget.
This budget is funded from department revenue of $9,272,753 and a $12,659,194 contribution
from the General Fund. It is projected that Special and Internal Service Funds will add
in fund balance.
490
Recommended Expenditures
Fiscal Year 2013-2014
Administration
Fixed Assets
$664,767
Acquisition
3%
$138,000
Transportation
Environmental
1%
$1,186,801
Programs
6%
Facilities
$2,740,111
$2,715,030
Engineering
13%
13%
Services
$1,350,902
6%
Trees and Right-of-
Service Center
Way
$781,263
$2,501,253
4%
12%
Grounds and Fleet
$3,327,323
16%
Streets
$5,593,217
26%
4 Year Expenditure History
$21.0
$19.4
$15.5
$15.3
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
491
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
PUBLIC WORKS
Timm Borden, Director
KEY PERFORMANCE MEASURES BY DEPARTMENT
DepartmentStrategyMeasure2012/13 2013/14
ActualProjected
Street
GOAL: Timely removal of reported graffiti.
Repair or replace street Respond to 24 hour 24 hour
response response
signs in a timely manner. regulatory sign
100% 100%
issues within 24
business hours.
Respond to other
4 week 4 week
sign issues within
resolution resolution
four weeks.
90% 90%
GOAL: Timely maintenance of street markings and legends while
minimizing impacts to traffic.
Graffiti markings re-Clean up within 48 100% 100%
business hours of
moved in a timely
call.
manner.
GOAL: Optimize street safety around schools.
School area street Percent of street 100% 100%
markings and
markings painted bi-
legends repainted
annually prior to the
bi-annually.
beginning of the school
year. High wear areas
painted annually.
492
GOAL: Provide timely and effective street sweeping service for the
community.
Sweep residential and Number of curb 575 miles 575 miles
miles swept each
commercial streets on a
month.
twice per month basis.
Additional sweeps may
be required for heavy
leaf fall and on Foothill
Blvd.
GOAL: Provide timely and effective streetlight maintenance program.
Repair streetlights in a Respond to 2 Day 2 Day
customer calls response response
timely manner.
within two business 100% 100%
days and resolve
5 Day 5 Day
issue within five
resolution resolution
business days.
95% 95%
GOAL: Timely responseto Asphalt concerns.
Maintain streets to a Respond to safety 24 hour 24 hour
issues within 24 response response
standard that minimizes
business hours. 100% 100%
liability and is effective
Provide permanent 6 month 6 month
in utilizing available
repairs within six resolution resolution
months. 90% 90%
funds.
GOAL: Timely responseto Concrete concerns.
Maintain sidewalks, curb Respond to safety 24 hour 24 hour
issues within 24 response response
and gutter to a standard
business hours. 100% 100%
that minimizes liability
Provide permanent 6 month 6 month
and is effective in
repairs within 6 resolution resolution
months. 90% 90%
utilizing available funds.
GOAL: Respond to Stormwater Pollution discharge.
Prevent items other than Respond to reported 24 hour 24 hour
discharge event response response
rain water from entering
within 24 business 100% 100%
the storm water system.
hours.
Trees and Right-
of-Way
GOAL: Timely response to Tree Concerns.
Maintain urban forest to Respond to safety 24 hour 24 hour
response response
ISA standards that issues within 24
100% 100%
minimize liability and business hours.
effectively utilize Provide follow up
4 week 4 week
available funds.trimming within
resolution resolution
four weeks.
90% 90%
493
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ADMINISTRATION-
PUBLIC WORKS ADMINISTRATION
Budget Unit 110-8001
General Fund
PROGRAM OVERVIEW
The Public Works Department is comprised of the following seven
Engineering Services (In FY2014-15 budget for Engineering will be separated into
Capital Improvement Program and Development Services)
Environmental Programs
Transportation
Facility Maintenance
Trees and Right-of-Way Maintenance
Grounds and Fleet Maintenance
Street Maintenance
SERVICE OBJECTIVES
Provide capital project delivery, development plan check and per
and recycling services, storm water quality compliance, and publ
services in a responsive and efficient manner by continuously ad
resources to meet the communitys expectations.
Provide response within 24 hours to the community on complaints and requests for
services. Plan and program maintenance of the Citys public facilities and
infrastructure.
Program and deliver Capital Improvement Projects in a timely and cost-efficient
manner. Work with operating departments and the community to en
expectations.
Collaborate with Community Development to efficiently deliver pr
and efficient development services.
494
Represent the City on county and regional issues such as congest
Manage and adapt traffic operations to efficiently move traffic
neighborhoods.
Oversee and manage stormwater, solid waste and recycling program
RECOMMENDED BUDGET
It is recommended that a budget of $664,767 be approved for the Public Works Administration
Program. This represents an increase of $66,135, or 11% over the FY 2012-13 Amended Budget.
The increase is attributed to increases in Cost Allocation driven by costs associated with City
Channel and the City Website being converted from a General Fund budget to an Internal
Service Fund, resulting in new charges to user departments. In addition, a new category
appropriation for contingencies has been added this fiscal year. This category represents a
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from a $664,767 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
495
STAFFING
Total current authorized positions 3.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 3.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
496
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8001
Employee Compensation5501SALARIES FULL TIME$295,610$235,425$388,383$401,199
Employee Compensation5502SALARIES PART TIME$30,858$29,049$0$0
Employee Compensation5503EXCESS MED PAY$569$1,599$1,534$0
Employee Compensation5505OVERTIME$52$30$0$0
Employee Benefits5506CAR ALLOWANCE$2,077$3,600$3,600$3,600
Employee Benefits5600RETIREMENT SYSTEM$67,119$63,186$105,089$111,441
Employee Benefits5602PERS 1959 SURV BENE$35$0$0$0
Employee Benefits5711HEALTH INSURANCE$22,597$13,375$29,064$18,048
Employee Benefits5712DENTAL INSURANCE$2,273$1,684$2,808$2,808
Employee Benefits5713MEDICARE$7,006$6,244$5,706$5,870
Employee Benefits5714LIFE INSURANCE$1,624$1,200$2,218$2,217
Employee Benefits5715LONG TERM DISABILITY$1,453$904$2,744$2,429
Employee Benefits5716WORKERS COMPENSATION$1,245$983$1,394$10,735
1
Employee Benefits5717VISION INSURANCE$420$323$592$576
Services6111GEN OFFICE SUPPLIES$994$727$1,000$1,000
Services6115MEETING EXPENSES$12$7$500$500
Services6154TELEPHONE SERVICE$1,772$1,939$2,500$2,500
Services6204PROPERTY TAX$444$446$600$500
Services6216CONFERENCES$7,742$2,964$10,000$12,000
2
Services6219MILEAGE REIMBURSEMENT$16$0$100$100
Services6223LEAGUE OF CALIF CITIES$2,418$1,050$2,000$0
Services6226MEMBERSHIP$1,377$1,116$1,400$1,500
Contract Services7011TRAINING $168$78$500$500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,860
3
Cost Allocation8002IT REIMBURSEMENT$15,800$5,600$36,900$52,037
4
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$29,811
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,536
DEPARTMENT TOTAL$463,681$371,529$598,632$664,767
Changes due to new methodology in FY 2013-14.
1
$2,000 moving from League of California Cities (6223) to Confere
2
A new category in FY 2013-14, see the recommended budget section for explanation.
3
Changes due to new methodology in FY 2013-14.
4
Cost allocation charges have increased due to the transfer of CiGeneral Fund
5
programs to Internal Service Funds that charge user departments.
.
497
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ADMINISTRATION-
ENVIRONMENTAL MANAGEMENT
Budget Unit 110-8005
General Fund
PROGRAM OVERVIEW
This program was initially intended to create an account for two purposes: To pay the Citys
Congestion Management Agency fee to the Valley Transportation Ag
overtime for on-call support to clean up right-of-ways after traffic accidents. Both of these
payments are being moved to other locations in the proposed budgcated below).
SERVICE OBJECTIVES
This program was solely developed as an account to pay for the a
RECOMMENDED BUDGET
It is recommended that a budget of $0 be approved for the Environmental Management
program. This represents a 100% decrease under the FY 2012-13 Amended Budget. The
decrease is attributed to an annual $78,000 VTA member agency fe
program to Traffic Engineering (110-8601), as well as staff costs formerly funded from this
account being appropriately transferred to Street Pavement Maint-8404) and Street
Environmental Materials (110-8850).
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended Proposed Budget
for the current Fiscal Year:
498
STAFFING
Total current authorized positions .25
Staff charges associated with this program are being appropriatetransferred to the Streets
Division (Street Pavement Maintenance (270-8404) and Street Environmental Materials (110-
8850) in FY 2013-14.
Total recommended authorized positions 0
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
499
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8005
Employee Compensation5501SALARIES FULL TIME$22,768$18,238$16,560$0
Employee Compensation5502SALARIES PART TIME$4,570$0$0$0
Employee Compensation5505OVERTIME$239$1,395$500$0
Employee Benefits5600RETIREMENT SYSTEM$5,069$4,532$4,481$0
Employee Benefits5602PERS 1959 SURV BENE$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$1,866$1,897$2,010$0
Employee Benefits5712DENTAL INSURANCE$402$379$389$0
Employee Benefits5713MEDICARE$707$280$240$0
Employee Benefits5714LIFE INSURANCE$214$178$198$0
Employee Benefits5715LONG TERM DISABILITY$145$101$117$0
Employee Benefits5716WORKERS COMPENSATION$1,780$1,603$1,398$0
Employee Benefits5717VISION INSURANCE$51$44$49$0
Services6111GEN OFFICE SUPPLIES$177$512$1,000$0
Services6132HAZ MATERIAL MGMT$6,554$0$0$0
Contract Services7107CONGESTION MANAGEMENT$77,628$77,628$78,000$0
Cost Allocation8002IT REIMBURSEMENT$2,000$2,000$1,600$0
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$0
DEPARTMENT TOTAL$124,172$108,787$106,542$0
Program Transferred to the Streets Division.
1
500
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ENVIRONMENTAL PROGRAMS-
RESOURCE RECOVERY
Budget Unit 520-8003
General Fund
PROGRAM OVERVIEW
The Resource Recovery Division manages the garbage and recyclingcontract
and provides garbage and recycling customer service for resident
develops and implements programs and policy to comply with AB 93
recycling mandates; manages the Citys state-permitted residential household hazardous waste
door-to-door collection and disposal program; oversees the lease and ass
agreement with Stevens Creek Quarry; and represents the City on
addition, the program provides public education and outreach to engage residents in recycling
and composting, which includes site visits to private businesses
free dry-season weekend compost give-away at the property leased from Stevens Creek Quarry.
SERVICE OBJECTIVES
Meet State AB 939 requirements to divert a minimum of 50% of the waste from
and achieve at least 75% diversion by October 2014. Promote sour
and composting programs.
Provide contract oversight and customer service for garbage and able collection,
yard waste processing, composting, waste disposal and residentia
waste collection. Offer free compost give-away for residents and provide assistance for
schools with student recycling and composting projects.
501
RECOMMENDED BUDGET
It is recommended that a budget of $2,232,344 be approved for the Resource-Recovery Program.
This represents an increase of $82,835, or 3.9% over the FY 2012-13 Amended Budget. The
increase is attributed to increases in Costs Allocation driven b
Channel and the City Website being converted from a General Fund budget to an Internal
Service Fund, resulting in new charges to user departments. Also, half (50%) of a Code
Enforcement position will be allocated to Resource Recovery in FY 2013-14.
This budget is funded from $1,924,000 in estimated revenue and $308,344 in fund balance.
Revenue and expenditures vary due to fluctuating amount of wastell in any given
year (influenced by economy, construction and other participatio Household
Collection, which is the payment to the County to allow Cupertin
hazardous waste (HHW) drop off services at County events, is proposed to be $0 in FY 2013-14.
This reduction is due to a desire to reduce a portion of this service, which is mostly redundant
with the Citys HHW at Your Door collection service.
The following table details revenue, total expenditures, and chain fund balance by
category for the three prior fiscal years and the Recommended Pr
Fiscal Year:
502
STAFFING
Total current authorized positions 1.70
Half (or 50%) of a Code Enforcement position will be allocated tFY
2013-14. In addition, 35% of an Environmental Programs Assistant is being-
Point Source to Resource Recovery in FY 2013-14.
Total recommended authorized positions 2.55
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
503
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8003
Employee Compensation5501SALARIES FULL TIME$108,461$116,901$171,045$250,939
1
Employee Compensation5502SALARIES PART TIME$33,500$27,367$52,500$35,000
2
Employee Compensation5505OVERTIME$140$0$0$0
Employee Benefits5600RETIREMENT SYSTEM$27,992$34,364$46,281$69,703
Employee Benefits5602PERS 1959 SURV BENE$21$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$3$0$0$0
Employee Benefits5711HEALTH INSURANCE$7,057$6,434$15,960$22,476
Employee Benefits5712DENTAL INSURANCE$978$983$1,593$2,392
Employee Benefits5713MEDICARE$3,238$2,854$6,496$3,639
Employee Benefits5714LIFE INSURANCE$756$756$1,346$2,019
Employee Benefits5715LONG TERM DISABILITY$550$558$1,197$1,506
Employee Benefits5716WORKERS COMPENSATION$1,879$1,844$1,654$7,872
3
Employee Benefits5717VISION INSURANCE$181$188$335$489
Services6111GEN OFFICE SUPPLIES$2,356$1,006$2,500$3,200
4
Services6151ELECTRICAL SERVICE$0$0$100$0
Services6154TELEPHONE SERVICE$1,109$1,513$1,200$1,300
Services6219MILEAGE REIMBURSEMENT$384$768$1,200$500
5
Services6228DOC GRANT EXPENSE$2,697$3,975$28,348$20,000
6
Contract Services7011TRAINING INSTRUCTION $1,154$1,257$2,000$5,000
7
Contract Services7103AB 939 PROGRAM$55,887$26,246$146,254$150,000
Contract Services7106SOLID WASTE PROGRAM$1,520,621$1,312,789$1,600,000$1,500,000
Contract Services7108HOUSEHOLD COLLECTION$43,874$25,573$45,000$0
8
Contract Services7109ERGONOMICS$0$0$0$1,500
9
Cost Allocation8002IT REIMBURSEMENT$0$0$21,000$15,608
10
Cost Allocation8003DEPRECIATION EXPENSES$3,351$3,351$3,500$3,350
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,919
11
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,593
Cost Allocation8006CC CAP ALLOCATION$0$0$0$22,164
12
Cost Allocation8007CM CAP ALLOCATION$0$0$0$20,074
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$6,370
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$4,875
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Increases in Salary and Benefit costs due to the addition of .5 FTE in FY 2013-14.
1
Decrease in costs based on prior year actual trend.
2
Changes due to new methodology in FY 2013-14.
3
Increase in General Office Supplies due additional supplies for the compost site.
4
Decrease in costs based on prior year actual trend.
5
State bottling recycling grant used for recycling programs. Decr
6
Staff to attend the CA Resource Recovery Conference and a new Code Enforcement Employee.
7
Reduction is due to Council direction in May 2012 to terminate this service, which is mostly redundant with t
8
Citys Household Hazardous Waste (HHW) at Your Door collection service.
New account established in FY 2013-14 to account for Ergonomic expenses previously in 6111 General
9
Supplies.
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of CiGeneral Fund
11
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
12
504
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$15,891
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$5,354
Cost Allocation8022ADMIN SERV CAP $0$0$0$15,284
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$28,983
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$6,141
DEPARTMENT TOTAL$1,816,189$1,568,727$2,149,509$2,232,344
505
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ENVIRONMENTAL PROGRAMS-
NON POINT SOURCE
Budget Unit 230-8004
Special Revenue Fund
PROGRAM OVERVIEW
The Non-Point Source Division manages the Citys compliance with the state-mandated
Municipal Regional Stormwater NPDES Permit (the MRP), provides program and policy
development and implementation of state-mandated activities including a stormwater pollution
prevention complaint response and enforcement program; annual in-departmental staff
training, scheduled business (outdoor) and construction site ins
development plans to ensure compliance with runoff detention or
annual report to the Regional Water Quality Control Board documenting the Citys compliance
with State mandates; outreach and education via articles in the Cupertino Scene and
presentations on creek and bay pollution prevention at events an
events include at least two annual volunteer creek cleanup days
day at Blackberry Farm. Coordination, funding and implementation-mandated
litter reduction activities are among the requirements of the Ci
SERVICE OBJECTIVES
Coordinate Citys compliance with state stormwater permit (MRP) require
regard to pollution prevention, erosion control and low impact d
Coordinate urban runoff pollution prevention activities with oth
divisions. Mandated activities include: catch basin cleaning; post-construction oversight
of permanent control measures installed at new and redeveloped s
of litter-reduction plans; oversight of construction best management pract
private and public construction; inspection of grease-generating food facilities and other
businesses to prevent water polluting discharges; complaint resp
506
to prevent water pollution; and education of staff and local bus
management practices for outdoor storage and activities.
Represent the City on county and regional committees to address
Francisco Bay pollution prevention, erosion control and safe hou
disposal.
RECOMMENDED BUDGET
It is recommended that a budget of $507,768 be approved for the Non Point Source Program.
This represents a decrease of $30,819, or 5.7% under the FY 2012-13 Amended Budget. The
decrease is based on the prior year actual trend for full-time staff costs and the anticipated
decrease in part time staff use. A new category appropriation for contingencies has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and benefits, Capital Outlays and
Special Projects.
This budget is funded from $366,000 in estimated department revenue and a $135,000
contribution from the General Fund. This program will use $6,768 in fund balance. An increase
in the storm drainage parcel tax by city-wide ballot is not in the work plan for FY 2013-14, and
therefore no funding is proposed for that effort for next year.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
507
STAFFING
Total current authorized positions 1.47
There is a decrease because 35% of an Environment Programs assist is being moved from Non-
Point Source to Resource Recovery.
Total recommended authorized positions 1.12
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
508
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8004
Employee Compensation5501SALARIES FULL TIME$116,095$97,051$123,512$96,304
1
Employee Compensation5502SALARIES PART TIME$29,983$31,059$40,000$20,000
2
Employee Compensation5503EXCESS MED PAY$7$0$0$0
Employee Compensation5505OVERTIME$705$871$1,000$1,000
Employee Benefits5600RETIREMENT SYSTEM$31,865$32,393$33,420$26,750
Employee Benefits5602PERS 1959 SURV BENE$18$0$0$0
Employee Benefits5711HEALTH INSURANCE$11,794$8,518$13,964$10,269
Employee Benefits5712DENTAL INSURANCE$1,878$1,373$1,719$1,416
Employee Benefits5713MEDICARE$1,422$1,507$4,939$790
Employee Benefits5714LIFE INSURANCE$1,012$786$1,145$868
Employee Benefits5715LONG TERM DISABILITY$667$515$866$580
Employee Benefits5716WORKERS COMPENSATION$6,088$4,230$3,832$5,260
3
Employee Benefits5717VISION INSURANCE$247$200$290$215
Services6111GEN OFFICE SUPPLIES$3,226$5,046$5,500$5,500
Services6154TELEPHONE SERVICE$1,196$1,100$1,300$1,100
Services6219MILEAGE REIMBURSEMENT$107$153$200$500
Services6326SPECIAL DEPARTMENTAL EXP$0$0$0$500
4
Contract Services7011TRAINING INSTRUCTION$600$59$1,500$2,500
5
Contract Services7014GENERAL SVC AGMT$187,771$179,086$200,000$230,000
6
Contract Services7074BALLOT MEASURES$0$0$90,000$0
7
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$24,010
8
Cost Allocation8002IT REIMBURSEMENT$0$0$15,400$15,417
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,993
9
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,558
Cost Allocation8006CC CAP ALLOCATION$0$0$0$6,822
10
Cost Allocation8007CM CAP ALLOCATION$0$0$0$9,194
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$2,913
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$2,231
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$4,891
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$1,648
Cost Allocation8022ADMIN SERV CAP $0$0$0$7,001
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$13,277
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$6,058
DEPARTMENT TOTAL$394,681$363,947$538,587$507,768
Decrease in costs based on prior year actual trend.
1
Anticipated decrease part-time staff use.
2
Changes due to new methodology in FY 2013-14.
3
Cost for bussing 3rd graders for educational programs.
4
Increase in training due to new Code Enforcement Employee.
5
MRP related litter costs, SCVURPPP assessment, State NPDES Perm
6
An increase in the storm drainage parcel tax by city-wide ballot is not in the work plan for FY 2013-14 and therefore no funding is
7
proposed for that effort for next year.
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Cost allocation charges have increased due to the transfer of Cirom General Fund programs to
9
Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs f service departments.
10
509
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ENGINEERING SERVICES-
ENGINEERING DESIGN
Budget Unit 110-8101
General Fund
PROGRAM OVERVIEW
The Engineering Division is comprised of three areas:
Capital Improvement Program (CIP) - provides design and construction administration
for all capital improvement programs including streets, building
pavement maintenance.
Development Services - reviews plans for all private developments and utility
encroachments to ensure conformance with City standards.
Inspection Services - ensures compliance with City standards on all public, private
development, and private utility projects.
SERVICE OBJECTIVES
Ensure that all public improvements are constructed in accordance with the
communitys expectations and within City standards. Provide qua
reports to Council and the community.
Ensure that private development projects provide necessary suppo
and that potential impacts on the rest of the community are mitigated
Place safety of the general public, City employees and workers a
construction sites.
Respond to public inquiries or complaints in a timely manner.
510
RECOMMENDED BUDGET
It is recommended that a budget of $1,185,445 be approved for the Engineering Services
Program. This represents a decrease of $135,152, or 10% under the FY 2012-13 Amended
Budget. The decrease is attributed to the reduction of an Assistant Director position. A new
category appropriation for contingencies has been added this fis
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from $721,000 in department revenue and a $464,445 contribution from
the General Fund.
In Fiscal Year 2014-15, it is intended that the CIP and the Development Services pro
budgets will be separated. This will allow for improved trackin
actual development services costs and fee recovery.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Replacement $ 12,000 $ 12 ,000General Fund Purchase an HP
Printer and replacement
Maintenance plotter/copier for
Costs scanning and
copying large
plan sets.
TOTAL $ 12,000 $ 12,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
511
STAFFING
Total current authorized positions 6.85
The Assistant Director of Public Works Engineering position will be eliminated in FY 2013-14,
and FTE percentages are being shifted slightly to accurately reflect actual use of time.
Total recommended authorized positions 6.15
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
512
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8101
Employee Compensation5501SALARIES FULL TIME$580,277$612,565$752,592$639,251
1
Employee Compensation5502SALARIES PART TIME$9,204$8,996$10,000$0
2
Employee Compensation5503EXCESS MED PAY$1,692$0$0$0
Employee Benefits5510EMPLOYEE AGENCY SERV$53,093$23,577$0$0
Employee Benefits5600RETIREMENT SYSTEM$131,670$161,470$174,703$177,565
Employee Benefits5602PERS 1959 SURV BENE$80$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$0$0$43,841$0
3
Employee Benefits5711HEALTH INSURANCE$41,904$43,313$49,437$53,831
Employee Benefits5712DENTAL INSURANCE$4,755$5,012$5,456$5,769
Employee Benefits5713MEDICARE$9,081$9,524$9,362$9,269
Employee Benefits5714LIFE INSURANCE$3,630$3,733$4,372$4,752
Employee Benefits5715LONG TERM DISABILITY$2,697$2,696$4,553$3,837
Employee Benefits5716WORKERS COMPENSATION$2,179$2,240$2,317$22,006
4
Employee Benefits5717VISION INSURANCE$879$959$1,148$1,181
Services6111GEN OFFICE SUPPLIES$10,210$10,465$10,000$9,200
Services6112PRINTING & DUPLICATING$3,115$296$2,000$2,000
Services6113MAPS, BLUEPRINTS, ETC$124$899$1,000$0
5
Services6154TELEPHONE SERVICE$3,145$3,007$3,500$3,500
Services6216CONFERENCES$2$806$1,000$0
6
Services6219MILEAGE REIMBURSEMENT$528$203$300$300
Services6226MEMBERSHIP$934$1,277$1,200$1,500
Contract Services7011TRAINING $617$895$1,000$1,000
Contract Services7013MAINT OF EQUIP $1,508$0$3,000$3,000
Contract Services7014GENERAL SVC AGMT$93,233$149,614$157,566$165,000
7
Contract Services7109ERGONOMICS$0$0$0$800
8
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$18,630
9
Cost Allocation8001EQUIPMENT $3,300$3,120$3,850$3,020
Cost Allocation8002IT REIMBURSEMENT$37,400$34,600$67,600$40,784
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$7,250
11
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$2,278$10,800$12,000
12
DEPARTMENT TOTAL$995,257$1,081,545$1,320,597$1,185,445
The Asst Director of Public Works (Engineering) position will beminated in FY 2013-14.
1
Department anticipates no need for part- time staff.
2
Decrease in costs based on prior year actual trend.
3
Changes due to new methodology in FY 2013-14.
4
Maps and Blueprint costs are being transferred to 6112 (Printing and duplication).
5
Reduction related to the elimination of the Asst Director position.
6
Consultant services when not covered under a CIP project. Increa
7
New account established in FY 2013-14 to account for Ergonomic expenses previously in 6111 General Office
8
Supplies.
A new category in FY 2013-14, see the recommended budget section for explanation.
9
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of Ciannel and City Website from General Fund
11
programs to Internal Service Funds that charge user departments.
Replacement HP plotter/copier for scanning and copying large pla (warranty included).
12
513
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
ENGINEERING SERVICES-
INSPECTION SERVICES
Budget Unit 110-8102
General Fund
PROGRAM OVERVIEW
The Inspection Services Program ensures compliance with City sta
private projects.
SERVICE OBJECTIVES
Ensure that all public improvements (including Development and C
constructed in accordance with the communitys expectations and
standards.
Inspect all utility encroachment permits for work within the City right-of-way and
return streets and sidewalks to City standards.
Ensure compliance with stormwater permit and prevent runoff from
watersheds. Work closely with the Environmental Programs Divisio
inspecting jobsites before, during and after each rain event and conduct annual
inspections of all Post Construction Treatments and Stormwater P
Plan (SWPPP) compliance.
Place safety of the general public, City employees and workers a
construction sites.
Respond to public inquiries or complaints in a timely manner.
514
RECOMMENDED BUDGET
It is recommended that a budget of $165,457 be approved for the Engineering Services
Inspection Program. This represents an increase of $1,343 over the FY 2012-13 Amended
Budget. A new category appropriation for contingencies has been added this
category represents a reserve for each department that is equal to 10% of their operating budget,
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $166,000 in department revenue and is projected to return $543 to
General Fund balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
515
STAFFING
Total current authorized positions 1.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-
13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8102
Employee Compensation5501SALARIES FULL TIME$101,719$102,684$103,314$104,337
Employee Compensation5503EXCESS MED PAY$1,959$335$0$0
Employee Benefits5600RETIREMENT SYSTEM$23,282$27,407$27,955$28,982
Employee Benefits5602PERS 1959 SURV BENE$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,609$8,206$9,000$8,568
Employee Benefits5712DENTAL INSURANCE$933$939$939$939
Employee Benefits5713MEDICARE$1,500$1,492$1,498$1,513
Employee Benefits5714LIFE INSURANCE$720$720$792$792
Employee Benefits5715LONG TERM DISABILITY$507$510$723$626
Employee Benefits5716WORKERS COMPENSATION$2,692$2,719$2,746$3,578
1
Employee Benefits5717VISION INSURANCE$172$179$197$192
Services6111GEN OFFICE SUPPLIES$0$144$300$300
Services6121SML TOOLS & EQUIPMENT$0$0$300$300
Services6154TELEPHONE SERVICE$2,391$2,086$2,500$2,500
Contract Services7011TRAINING $214$75$300$200
Contract Services7013MAINT OF EQUIP $0$0$100$100
Contract Services7109ERGONOMICS$0$0$0$100
2
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$350
3
Cost Allocation8001EQUIPMENT $3,210$3,040$3,750$2,940
Cost Allocation8002IT REIMBURSEMENT$1,000$900$9,700$7,961
4
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,179
5
DEPARTMENT TOTAL$146,924$151,436$164,114$165,457
Changes due to new methodology in FY 2013-14.
1
New account established in FY 2013-14 to account for Ergonomic expenses previously in 6111 General
2
Supplies.
A new category in FY 2013-14, see the recommended budget section for explanation.
3
Changes due to new methodology in FY 2013-14.
4
Cost allocation charges have increased due to the transfer of CiGeneral Fund
5
programs to Internal Service Funds that charge user departments.
516
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
SERVICE CENTER-
ADMINISTRATION
Budget Unit 110-8201
General Fund
PROGRAM OVERVIEW
Provide management of Public Works maintenance operations that include the major divisions
of streets, grounds, trees, medians, facilities and fleet, as we the minor divisions of
signs/markings, storm drain, curb and gutter, overpasses and storm
administrative support for personnel timesheets, general training prioritization and assignment
of service calls. Provide oversight of various contracted weekend services including street
sweeping, janitorial and crossing guard in addition to the Elmwo
Collaborate with Public Works Engineering for asset improvements beyond routine
maintenance.
SERVICE OBJECTIVES
Create a positive environment that fosters efficiency and innova
employees.
Insure proper documentation and inventory for trees, sidewalk re
legends, street signs, vehicle and equipment, streetlights and s
Maintain records of all complaints and requests for services by
through computer programs and written service request forms.
Maintain productivity units of measure for key tasks performed.
Support Public Works Engineering in the collection of field data
drawings and development of capital improvement projects.
Timely manage completion of employee performance reviews, as well as provide timely
progressive discipline per City policy when necessary.
Maintain, lead and implement all elements of the Injury and Illness Prevention Program.
Maintain positive, accountable relations with employee bargainin
517
RECOMMENDED BUDGET
It is recommended that a budget of $781,263 be approved for the Service Center -
Administration. This represents a decrease of $24,350 under the FY 2012-13 Amended Budget.
The decrease is attributed to budgeted funds not spent in FY 2011-12 that were carried over to
the FY 2012-13 Amended Budget. The FY 2013-14 Proposed Budget does not include any
anticipated carryover funds and only reflects anticipated new ex In addition, a new
category appropriation for contingencies has been added this fiscal year. This category
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from $97,000 in estimated department revenue and a $684,264
contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Office $ 35,000 $ 35,000General Fund Citywide Office
Improvements Improvements
TOTAL $ 35,000 $ 35,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
518
STAFFING
Total current authorized positions 2.00
There are norecommended changes to the current level of staffing.
Total recommended authorized positions 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
519
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8201
Employee Compensation5501SALARIES FULL TIME$221,551$211,375$212,318$221,228
Employee Compensation5502SALARIES PART TIME$4,570$0$0$4,400
1
Employee Compensation5503EXCESS MED PAY$14,144$5,165$3,541$2,578
Employee Compensation5504STAND BY$10,400$10,200$10,400$10,400
Employee Compensation5505OVERTIME$0$0$500$0
Employee Benefits5600RETIREMENT SYSTEM$57,995$63,447$57,449$61,451
Employee Benefits5602PERS 1959 SURV BENE$42$0$0$0
Employee Benefits5711HEALTH INSURANCE$19,674$21,452$19,104$18,192
Employee Benefits5712DENTAL INSURANCE$2,638$2,448$1,875$1,876
Employee Benefits5713MEDICARE$4,191$3,516$3,397$3,518
Employee Benefits5714LIFE INSURANCE$1,712$1,541$1,426$1,426
Employee Benefits5715LONG TERM DISABILITY$1,009$939$1,486$1,327
Employee Benefits5716WORKERS COMPENSATION$1,189$756$762$7,157
2
Employee Benefits5717VISION INSURANCE$444$427$395$384
Services6111GEN OFFICE SUPPLIES$9,181$11,639$9,000$9,000
Services6121SML TOOLS & EQUIPMENT$0$660$1,000$250
3
Services6124UNIFORMS/SAFETY APPAR$34,629$39,881$41,000$41,000
Services6154TELEPHONE SERVICE$12,276$9,628$11,000$11,000
Services6216CONFERENCES$849$1,530$1,500$2,300
4
Services6219MILEAGE REIMBURSEMENT$351$682$500$500
Services6226MEMBERSHIP$405$210$1,000$0
5
Contract Services7011TRAINING $8,353$7,610$18,390$14,000
6
Contract Services7013MAINT OF EQUIP $4,520$2,502$3,000$3,000
Contract Services7014GENERAL SVC AGMT$150,114$118,719$164,000$0
7
Contract Services7117CROSSING GUARD SERVICE$0$0$0$139,000
8
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$22,005
9
Cost Allocation8001EQUIPMENT $214,830$202,300$207,670$153,580
Cost Allocation8002IT REIMBURSEMENT$81,800$125,900$32,900$14,335
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,358
11
Special Project9300FACILITY IMPROVEMENTS$0$0$0$35,000
12
CAPITAL OUTLAY9400FIXED ASSET ACQUISITION$0$0$2,000$0
DEPARTMENT TOTAL$856,867$842,527$805,613$781,264
Part time clerical help
1
Changes due to new methodology in FY 2013-14.
2
Anticipated decreased costs
3
Combined 6216 CONFERENCES and 6226 MEMBERSHIP
4
Transfer costs to 6216 /Mbrsp
Conference
5
Costs reduce to reflect anticipated expenditures
6
Costs transferred to new account 7117 Crossing Guard Contract
7
Costs transferred from account 7014 General Svc Agmt to better classify expenditure
8
9
A new category in FY 2013-14, see the recommended budget section for explanation.
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of CiGeneral Fund
11
programs to Internal Service Funds that charge user departments.
Citywide office reconfigurations
12
520
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
MCCLELLAN RANCH PARK
Budget Unit 110-8302
General Fund
PROGRAM OVERVIEW
McClellan Ranch Park is one of 21 parks and open space areas managed by the Grounds
Division of the Public Works Department.
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cit
the cleanest and safest recreational areas to enjoy in the Bay A
Provide daily general clean up, trash removal, and graffiti removal.
Provide twice annually the mowing of fire breaks per Fire Marshal request in a manner
in which wildlife is least impacted.
Utilize Weekend Work furlough program as needed to assist in weekend and weekday
cleanup programs of garden plots.
Provide logistical support to the Park and Recreation Department of the Citys
special events.
RECOMMENDED BUDGET
It is recommended that a budget of $58,805 be approved for the Grounds McClellan Ranch
Park. This represents an increase of $5,474, or 10.3% over the FY 2012-13 Amended Budget.
The increase is attributed to increased cost allocation, water rates and contract services. A new
category appropriation for contingencies has been added this fisar. This category
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $58,805 contribution from the General Fund.
521
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions .30
There are no recommended changes to the current level of staffin
Total recommended authorized positions .30
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
522
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8302
Employee Compensation5501SALARIES FULL TIME$26,269$24,904$25,672$25,204
Employee Compensation5505OVERTIME$0$278$400$400
Employee Benefits5600RETIREMENT SYSTEM$5,839$6,456$6,946$7,001
Employee Benefits5602PERS 1959 SURV BENE$4$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,300$2,293$2,604$2,744
Employee Benefits5712DENTAL INSURANCE$402$366$405$414
Employee Benefits5713MEDICARE$382$369$372$365
Employee Benefits5714LIFE INSURANCE$214$200$238$238
Employee Benefits5715LONG TERM DISABILITY$149$136$181$153
Employee Benefits5716WORKERS COMPENSATION$1,605$1,521$1,569$1,073
1
Employee Benefits5717VISION INSURANCE$51$50$59$58
Services6111GEN OFFICE SUPPLIES$5,474$4,491$5,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$5,000
3
Services6155WATER SERVICE$5,662$4,915$6,000$6,500
4
Services6156SEWER SERVICE$0$0$425$0
Contract Services7014GENERAL SVC AGMT$6,958$9,660$10,060$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,550
5
Cost Allocation8002IT REIMBURSEMENT$0$0$2,400$3,750
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$354
7
DEPARTMENT TOTAL$55,309$55,639$62,331$58,804
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b
3
AMENDED BUDGET plus 21% anticipated rate increase.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
523
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
MEMORIAL PARK
Budget Unit 110-8303
General Fund
PROGRAM OVERVIEW
Memorial Park is one of 21 parks and open space areas managed by the Grounds Division of the
Public Works Department. Memorial Park is the largest and most
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cit
the cleanest and safest recreational areas to enjoy in the Bay A
Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and basic play structure inspections and maintenance
Weekly maintenance may include mowing and edging of turf areas,
pesticides, tennis court cleaning and general maintenance, basketball court maintenance
and programmed play structure inspections and maintenance.
Quarterly maintenance may include turf spraying, fertilization a
over-seeding and pruning of trees and shrubs.
Semi-annual maintenance may include replacement of planting materialemergent
applications, playground woodchip replenishing and preparation of athletic fields for
seasonal use.
Maintain all playgrounds in accordance with California playground safety
requirements.
Minimize the negative effects of waterfowl to park patrons.
Reduce water consumption wherever practicable.
Utilize Weekend Work furlough program as needed to assist in wee
cleanup programs of garden plots.
524
Provide logistical support to the Park and Recreation Department
special events.
RECOMMENDED BUDGET
It is recommended that a budget of $608,539 be approved for the Grounds Memorial Park.
This represents a decrease of $222,605 under the FY 2012-13 Amended Budget. The decrease is
attributed to completion of one time projects of park lighting / gazebo and budgeted funds not
spent in FY 2011-12 that were carried over to the FY 2012-13 Amended Budget. The FY 2013-14
Proposed Budget does not include any anticipated carryover funds and only reflects anticipated
new expenses.
A new category appropriation for contingencies has been added this
represents a reserve for each department that is equal to 10% ofet,
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $608,539 contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 35,000 $ 35,000General Fund Memorial Park
Bring down
grade and water
mainline (near
parking lot)
TOTAL $ 35,000 $ 35,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
525
STAFFING
Total current authorized positions 2.85
There are no recommended changes to the current level of staffin
Total recommended authorized positions 2.85
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
526
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8303
Employee Compensation5501SALARIES FULL TIME$190,792$204,686$211,174$194,242
Employee Compensation5502SALARIES PART TIME$0$662$0$3,000
Employee Compensation5505OVERTIME$7,093$7,528$6,000$6,000
Employee Benefits5600RETIREMENT SYSTEM$43,119$54,314$57,140$53,955
Employee Benefits5602PERS 1959 SURV BENE$42$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$22,746$26,861$28,115$24,838
Employee Benefits5712DENTAL INSURANCE$4,436$4,619$4,703$4,436
Employee Benefits5713MEDICARE$2,993$3,060$3,008$2,762
Employee Benefits5714LIFE INSURANCE$2,097$2,223$2,455$2,257
Employee Benefits5715LONG TERM DISABILITY$1,194$1,200$1,488$1,175
Employee Benefits5716WORKERS COMPENSATION$15,827$17,389$16,628$10,198
1
Employee Benefits5717VISION INSURANCE$502$554$612$547
Services6111GEN OFFICE SUPPLIES$63,872$42,776$60,553$0
2
Services6126GENERAL SUPPLIES$0$0$0$50,000
3
Services6151ELECTRICAL SERVICE$56,123$38,533$60,000$53,760
Services6154TELEPHONE SERVICE$664$1,871$1,000$2,200
Services6155WATER SERVICE$51,634$59,397$55,000$65,355
Services6156SEWER SERVICE$2,750$2,913$3,500$3,000
Contract Services7014GENERAL SVC AGMT$19,800$19,041$69,258$15,000
Contract Services7115TREE MAINTENANCE ITEMS$0$0$0$15,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$20,432
4
Cost Allocation8001EQUIPMENT $14,060$27,380$40,960$22,020
Cost Allocation8002IT REIMBURSEMENT$1,000$900$20,400$20,002
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,360
6
Special Project9100NON RECURRING FACLITY $4,869$9,350$64,150$0
Special Project9300FACILITY IMPROVEMENTS$23,500$0$125,000$0
Special Project9303BRING DWGRD WATER MAIN$0$0$0$35,000
7
DEPARTMENT TOTAL$529,114$525,257$831,144$608,539
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b
3
A new category in FY 2013-14, see the recommended budget section for explanation.
4
Changes due to new methodology in FY 2013-14.
5
Cost allocation charges have increased due to the transfer of CiGeneral Fund
6
programs to Internal Service Funds that charge user departments.
Special Project for grade reduction and water mainline (near parking lot).
7
527
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
SCHOOL SITE MAINTENANCE
Budget Unit 110-8312
General Fund
PROGRAM OVERVIEW
Under a joint powers agreement with the Cupertino Union School D
and landscape areas, constituting approximately 52 acres, are manage
Division of the Public Works Department. These sites include Hyde and Kennedy Middle
Schools, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garde
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cit
the cleanest and safest recreational areas / athletic fields in the Bay Area.
Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
Weekly maintenance may include mowing and edging of turf areas,
pesticides and other maintenance.
Quarterly maintenance may include turf spraying, fertilization a
over-seeding and pruning of trees and shrubs.
Semi-annual maintenance may include replacement of planting material,-emergent
applications and preparing athletic fields for seasonal use.
Maintain School Sites for recreational activities including socc
and field, softball and a variety of other sports.
Reduce water consumption wherever practicable.
Utilize Weekend Work furlough program as needed to assist in wee
cleanup programs of garden plots.
Provide logistical support to the Park and Recreation Department for all the City
special events.
528
RECOMMENDED BUDGET
It is recommended that a budget of $586,589 be approved for the Grounds School Site
Maintenance. This represents a decrease of $12,078 under the FY 2012-13 Amended Budget.
The decrease is attributed to a reduction in overtime, general material, contract service funding
andbudgeted funds not spent in FY 2011-12 that were carried over to the FY 2012-13 Amended
Budget. The FY 2013-14 Proposed Budget does not include any anticipated carryover funds
only reflects anticipated new expenses. In addition, a new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, excluding em
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $586,589 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
529
STAFFING
Total current authorized positions 3.90
There are no recommended changes to the current level of staffin
Total recommended authorized positions 3.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
530
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8312
Employee Compensation5501SALARIES FULL TIME$276,932$272,863$250,616$239,940
Employee Compensation5505OVERTIME$170$260$3,000$500
1
Employee Benefits5600RETIREMENT SYSTEM$62,466$71,874$67,812$66,648
Employee Benefits5602PERS 1959 SURV BENE$63$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$32,647$35,120$34,044$33,949
Employee Benefits5712DENTAL INSURANCE$6,178$6,065$5,715$6,119
Employee Benefits5713MEDICARE$4,021$3,951$3,634$3,479
Employee Benefits5714LIFE INSURANCE$2,905$2,901$2,970$3,089
Employee Benefits5715LONG TERM DISABILITY$1,726$1,603$1,766$1,450
Employee Benefits5716WORKERS COMPENSATION$22,456$22,246$19,957$13,956
2
Employee Benefits5717VISION INSURANCE$695$723$740$749
Services6111GEN OFFICE SUPPLIES$32,286$63,345$54,733$0
3
Services6126GENERAL SUPPLIES$0$0$0$50,000
4
Services6151ELECTRICAL SERVICE$4,264$2,585$4,300$3,460
Services6155WATER SERVICE$48,551$53,810$50,000$57,575
Contract Services7014GENERAL SVC AGMT$150$2,160$10,000$5,000
Contract Services7060RENT EXPENSE$1,112$73$1,500$1,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$11,704
5
Cost Allocation8001EQUIPMENT $24,540$43,790$64,080$56,680
Cost Allocation8002IT REIMBURSEMENT$0$0$23,800$26,694
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$4,597
7
DEPARTMENT TOTAL$521,163$583,369$598,667$586,589
Decrease cost based on prior year actual trends.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
531
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
NEIGHBORHOOD PARKS
Budget Unit 110-8314
General Fund
PROGRAM OVERVIEW
Neighborhood Parks include 13 of the 21 parks and open space areas managed by the Grounds
Division of the Public Works Department. Neighborhood park sites include Linda Vista, Monta
Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Can
Park, Sterling/Barnhart and Blackberry Farms.
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cit
the cleanest and safest recreational areas to enjoy in the Bay A
Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and basic play structure inspections and maintenance
Weekly maintenance may include mowing and edging of turf areas,
pesticides, tennis court cleaning and general maintenance, baske
and programmed play structure inspections and maintenance.
Quarterly maintenance may include turf spraying, fertilization a
over-seeding and pruning of trees and shrubs.
Semi-annual maintenance may include replacement of planting material, pre-emergent
applications, playground woodchip replenishing and prepare athle
use.
Maintain all playgrounds in accordance to California playground
Reduce water consumption wherever practicable.
Utilize Weekend Work furlough program as needed to assist in weekend and weekd
cleanup programs of garden plots.
Provide logistical support to the Park and Recreation Department
special events.
532
RECOMMENDED BUDGET
It is recommended that a budget of $1,453,924 be approved for the Grounds Neighborhood
Parks. This represents a decrease of $86,879, or 5.6% under the FY 2012-13 Amended Budget.
The decrease is attributed to reduction in contract service funding, completion of the one-time
project of three playground installations andbudgeted funds not spent in FY 2012-13 that were
carried over to the FY 2013-14 Amended Budget. The FY 2013-14 Proposed Budget does not
include any anticipated carryover funds and only reflects anticipated new expenses. In
addition, a new category appropriation for contingencies has been added this
category represents a reserve for each department that is equal
excluding employee compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from a $1,453,925 contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 63,500 $ 63,500General Fund Bocce Ball Court
@BBF and lights
@ 3 park sites.
TOTAL $ 63,500 $ 63,500
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
533
STAFFING
Total current authorized positions 8.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 8.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
534
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8314
Employee Compensation5501SALARIES FULL TIME$427,213$510,878$503,779$492,317
Employee Compensation5502SALARIES PART TIME$0$6,449$1,000$20,500
1
Employee Compensation5505OVERTIME$1,124$2,049$4,000$2,000
Employee Benefits5600RETIREMENT SYSTEM$95,923$134,873$136,312$136,751
Employee Benefits5602PERS 1959 SURV BENE$96$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$52,026$63,207$69,749$67,282
Employee Benefits5712DENTAL INSURANCE$9,717$11,233$11,943$12,692
Employee Benefits5713MEDICARE$6,078$7,753$7,197$7,029
Employee Benefits5714LIFE INSURANCE$4,540$5,320$6,138$6,336
Employee Benefits5715LONG TERM DISABILITY$2,668$2,883$3,553$2,974
Employee Benefits5716WORKERS COMPENSATION$35,259$43,253$41,324$28,626
1
Employee Benefits5717VISION INSURANCE$1,087$1,325$1,529$1,535
Services6111GEN OFFICE SUPPLIES$77,030$77,938$104,371$0
2
Services6126GENERAL SUPPLIES$0$0$0$87,000
3
Services6151ELECTRICAL SERVICE$4,219$3,809$5,750$4,331
4
Services6155WATER SERVICE$107,361$123,401$115,000$131,340
5
Services6156SEWER SERVICE$216$367$1,000$400
Contract Services7011TRAINING $3,542$4,118$7,982$5,000
Contract Services7014GENERAL SVC AGMT$62,435$62,435$126,786$55,000
Contract Services7115TREE MAINTENANCE ITEMS$0$0$0$49,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$33,207
6
Cost Allocation8001EQUIPMENT $110,050$109,800$118,190$184,850
Cost Allocation8002IT REIMBURSEMENT$0$0$47,700$52,824
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$9,430
8
Special Project9100NON RECURRING FACLITY $15,264$0$167,500$0
Special Project9300FACILITY IMPROVEMENTS$112,360$0$60,000$0
Special Project9314BOTCHY BALL CT LED$0$0$0$63,500
9
DEPARTMENT TOTAL$1,128,209$1,171,091$1,540,803$1,453,924
Increase due to additional staff.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
AMENDED BUDGET plus anticipated 22% rate increase.
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
Special Project Bocce Ball Court (LED Lights for 3 park sites)
9
535
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
SPORTS FIELD JOLLYMAN/CREEKSIDE
Budget Unit 110-8315
General Fund
PROGRAM OVERVIEW
The sport fields at Jollyman and Creekside parks are among the 21 parks and open space areas
managed by the Grounds Division of the Public Works Department. Sport fields at these two
parks are heavily used and enjoyed by the community.
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cith
the cleanest and safest recreational areas / sports fields in th
Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
Weekly maintenance may include mowing and edging of turf areas, spraying of
pesticides, programmed play structure inspections and other maintenance.
Quarterly maintenance may include turf spraying, fertilization a
over-seeding and pruning of trees and shrubs.
Semi-annual maintenance may include replacement of planting material, pre-emergent
applications and preparing sport fields for seasonal use.
Maintain sport fields for recreational activities including socc
and field, softball and a variety of other sports.
Maintain all playgrounds in accordance to California playground
Reduce water consumption wherever practicable.
Utilize Weekend Work furlough program as needed to assist in wee
cleanup programs of garden plots.
Provide logistical support to the Park and Recreation Department for
special events.
536
RECOMMENDED BUDGET
It is recommended that a budget of $463,916 be approved for the Grounds Sports Field
Jollyman/Creekside. This represents a decrease of $59,181, or 11.3% under the FY 2012-13
Amended Budget. The decrease is attributed to reduction in contract services/completion of a
one-time project to improve restrooms at Jollyman Parkand budgeted funds not spent in FY
2011-12 that were carried over to the FY 2012-13 Amended Budget. The FY 2013-14 Proposed
Budget does not include any anticipated carryover funds and only
expenses. In addition, a new category appropriation for contingencies has been added this
fiscal year. This category represents a reserve for each depart
operating budget, excluding employee compensation and benefits,
Projects.
This budget is funded from a $463,916 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recomed Proposed Budget
for the current Fiscal Year:
537
STAFFING
Total current authorized positions 2.80
There are no recommended changes to the current level of staffin
Total recommended authorized positions 2.80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
538
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8315
Employee Compensation5501SALARIES FULL TIME$189,126$200,594$200,873$177,358
Employee Compensation5505OVERTIME$535$328$1,000$500
Employee Benefits5600RETIREMENT SYSTEM$42,919$52,837$54,352$49,265
Employee Benefits5602PERS 1959 SURV BENE$40$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$24,013$26,756$29,554$26,077
Employee Benefits5712DENTAL INSURANCE$4,091$4,446$4,625$4,356
Employee Benefits5713MEDICARE$2,734$2,906$2,913$2,572
Employee Benefits5714LIFE INSURANCE$1,949$2,142$2,416$2,218
Employee Benefits5715LONG TERM DISABILITY$1,148$1,160$1,416$1,072
Employee Benefits5716WORKERS COMPENSATION$15,006$16,206$15,759$10,020
1
Employee Benefits5717VISION INSURANCE$466$533$602$538
Services6111GEN OFFICE SUPPLIES$51,892$48,702$51,685$0
2
Services6126GENERAL SUPPLIES$0$0$0$46,000
3
Services6151ELECTRICAL SERVICE$3,440$2,681$3,700$3,460
Services6155WATER SERVICE$48,987$65,211$55,000$66,743
4
Services6156SEWER SERVICE$216$330$600$330
Contract Services7014GENERAL SVC AGMT$8,356$11,151$30,242$8,000
Contract Services7115TREE MAINTENANCE ITEMS$0$0$0$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$12,853
5
Cost Allocation8001EQUIPMENT $31,030$35,450$39,460$25,570
Cost Allocation8002IT REIMBURSEMENT$0$0$18,900$19,683
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,301
7
Special Project9100NON RECURRING FACLITY $0$0$10,000$0
DEPARTMENT TOTAL$425,949$471,433$523,097$463,916
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to better classify expenditure.
3
Increased cost 22%.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
539
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
GROUNDS-
CIVIC CENTER MAINTENANCE
Budget Unit 110-8321
General Fund
PROGRAM OVERVIEW
The Civic Center grounds are one of 21 parks and open space areahe Grounds
Division of the Public Works Department. Due to the close proximity to City Hall, Community
Hall and the Library the Civic Center grounds are well utilized. Civic Center maintenance
includes the adjacent Library Field.
SERVICE OBJECTIVES
The main objective of the Grounds Division is to provide the cit
the cleanest and safest recreational areas to enjoy in the Bay A
Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments
and repairs and other maintenance.
Weekly maintenance may include mowing and edging of turf areas,
pesticides and general maintenance.
Quarterly maintenance may include turf spraying, fertilization a
over-seeding and pruning of trees and shrubs.
Semi-annual maintenance may include replacement of planting material -
emergent applications.
Maintain library field for recreational activities including soc
other sports.
Reduce water consumption wherever practicable.
Provide logistical support to all City Departments for special e
540
RECOMMENDED BUDGET
It is recommended that a budget of $155,551 be approved for the Grounds Civic Center
Maintenance. This represents a decrease of $10,175 under the FY 2012-13 Amended Budget.
The decrease is attributed to decrease staffing cost and is offset by a new category appropriation
for contingencies, has been added this fiscal year. This category represents a res
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $155,551 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
541
STAFFING
Total current authorized positions .90
There are no recommended changes to the current level of staffin
Total recommended authorized positions .90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8321
Employee Compensation5501SALARIES FULL TIME$71,295$70,790$72,039$63,401
1
Employee Compensation5505OVERTIME$188$636$1,500$1,500
Employee Benefits5600RETIREMENT SYSTEM$16,137$18,742$19,492$17,611
Employee Benefits5602PERS 1959 SURV BENE$16$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$8,834$8,908$9,535$8,380
Employee Benefits5712DENTAL INSURANCE$1,488$1,434$1,495$1,376
Employee Benefits5713MEDICARE$1,039$1,031$1,045$919
Employee Benefits5714LIFE INSURANCE$715$701$792$713
Employee Benefits5715LONG TERM DISABILITY$437$412$508$384
Employee Benefits5716WORKERS COMPENSATION$5,579$5,457$5,483$3,221
2
Employee Benefits5717VISION INSURANCE$171$174$197$173
Services6111GEN OFFICE SUPPLIES$7,931$10,665$8,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$8,000
4
Services6155WATER SERVICE$10,669$23,046$20,000$28,116
5
Contract Services7014GENERAL SVC AGMT$3,000$2,600$3,500$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$3,612
6
Cost Allocation8001EQUIPMENT $23,340$18,010$15,240$9,510
Cost Allocation8002IT REIMBURSEMENT$0$0$6,900$7,574
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,061
8
DEPARTMENT TOTAL$150,840$162,606$165,726$155,551
Decrease staffing costs.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b
4
Increased 22%
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
542
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
STORM DRAIN MAINTENANCE
Budget Unit 110-8401
General Fund
PROGRAM OVERVIEW
Maintenance of storm drain system to provide for the efficient flow of storm water and to
comply with storm water pollution prevention requirements.
SERVICE OBJECTIVES
Provide effective and timely inspection and maintenance of the s
including inlet and outfall structures, 2,216 storm drain inlets and collection system.
Provide annual cleaning and inspection of all inlets.
RECOMMENDED BUDGET
It is recommended that a budget of $260,379 be approved for the Street Storm Drain
Maintenance. This represents an increase of $56,101, or 27.5% under the FY 2012-13 Amended
Budget. The increase is attributed to an increase in salary for part-time labor and equipment
rent expense for inlet cleaning. A new category appropriation for contingencies has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and bene
Special Projects.
This budget is funded from a $260,379 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recomed Proposed Budget
for the current Fiscal Year:
543
STAFFING
Total current authorized positions 1.30
There are no recommended changes to the current level of staffin
Total recommended authorized positions 1.30
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
544
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8401
Employee Compensation5501SALARIES FULL TIME$0$15,190$85,774$91,417
Employee Compensation5502SALARIES PART TIME$0$0$0$25,000
1
Employee Compensation5505OVERTIME$562$152$2,000$1,000
2
Employee Benefits5600RETIREMENT SYSTEM$0$4,060$23,209$25,393
Employee Benefits5711HEALTH INSURANCE$0$1,661$10,463$10,917
Employee Benefits5712DENTAL INSURANCE$0$263$1,635$1,917
Employee Benefits5713MEDICARE$8$38$860$938
Employee Benefits5714LIFE INSURANCE$0$131$911$1,029
Employee Benefits5715LONG TERM DISABILITY$0$79$603$551
Employee Benefits5716WORKERS COMPENSATION$32$984$5,746$4,652
3
Employee Benefits5717VISION INSURANCE$0$33$227$250
Services6111GEN OFFICE SUPPLIES$2,736$319$2,000$0
4
Services6126GENERAL SUPPLIES$0$0$0$1,100
5
Contract Services7014GENERAL SVC AGMT$13,325$17,722$43,300$30,000
Contract Services7060RENT EXPENSE$0$0$16,000$47,000
6
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$7,810
7
Cost Allocation8002IT REIMBURSEMENT$0$0$8,200$9,873
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,532
9
Special Project9300FACILITY IMPROVEMENTS$0$0$3,350$0
DEPARTMENT TOTAL$16,663$40,632$204,278$260,379
Part Time staff for Vactor truck operation
1
Decrease based on reduced Overtime needs.
2
Changes due to new methodology in FY 2013-14.
3
Costs transferred to new account 6126 General Supplies.
4
Costs transferred from account 6111 General Office Supplies to b.
5
Equipment rental for drain cleaning.
6
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
545
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
MINOR STORM DRAIN
Budget Unit 210-9612
Special Revenue Fund
PROGRAM OVERVIEW
This program provides funding for drainage repairs as needed in
SERVICE OBJECTIVES
On an annual basis provide storm drain repairs throughout the Ci
RECOMMENDED BUDGET
It is recommended that a budget of $77,000 be approved for the Street Minor Storm Drain.
This is a new budget in FY 2013-14; costs related to this budget were previously included in the
CIP.
This budget is funded from a $77,000 use of fund balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
546
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
9612
Special Projects9300FACILITY IMPROVEMENTS$0$0$0$77,000
DEPARTMENT TOTAL$0$0$0$77,000
547
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
SIDEWALK CURB AND GUTTER
Budget Unit 270-8403
Special Revenue Fund
PROGRAM OVERVIEW
Maintain sidewalks, curb and gutter to a standard that is functional and minimizes liability.
Optimize the use of available funds by coordinating with other improvement projects.
SERVICE OBJECTIVES
To timely maintain concrete improvements in response to citizen
coordinate with programmed asphalt improvements.
RECOMMENDED BUDGET
It is recommended that a budget of $286,693 be approved for the Street Sidewalk Curb and
Gutter. This represents an increase of $286,615, over the FY 2012-13 Amended Budget. The
increase is attributed to the annual Curb Gutter & Sidewalk Project being funded out of this
budget as opposed to the Capital Improvement budget. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, excluding employee compensation
and benefits, Capital Outlays and Special Projects.
This budget is funded $466,163 in department revenue and a $386,693 contribution from the
General Fund. This program is projected increase fund balance by $79,470.
548
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Curb Gutter & $ 250,000 $ 250,000Gas Tax Revenue Annual Curb,
Sidewalk Gutter &
Sidewalk Project
TOTAL $ 250,000 $ 250,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
549
STAFFING
Total current authorized positions .85
There are no recommended changes to the current level of staffin
Total recommended authorized positions .85
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
550
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8403
Employee Compensation5501SALARIES FULL TIME$77,990$71,818$53,227$57,624
Employee Compensation5502SALARIES PART TIME$4,570$208$0$0
Employee Compensation5505OVERTIME$1,489$1,187$1,500$1,200
Employee Benefits5600RETIREMENT SYSTEM$17,839$19,169$14,402$16,006
Employee Benefits5602PERS 1959 SURV BENE$17$0$0$0
Employee Benefits5711HEALTH INSURANCE$10,452$9,967$7,460$7,808
Employee Benefits5712DENTAL INSURANCE$1,646$1,549$1,106$1,296
Employee Benefits5713MEDICARE$1,522$1,068$772$836
Employee Benefits5714LIFE INSURANCE$788$731$594$673
Employee Benefits5715LONG TERM DISABILITY$501$430$374$348
Employee Benefits5716WORKERS COMPENSATION$6,320$6,000$3,895$3,041
1
Employee Benefits5717VISION INSURANCE$189$182$148$163
Services6111GEN OFFICE SUPPLIES$2,553$3,439$4,500$0
2
Services6126GENERAL SUPPLIES$0$0$0$3,000
3
Services6219MILEAGE REIMBURSEMENT$63$0$0$0
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$300
4
Cost Allocation8001EQUIPMENT $3,560$3,420$2,200$1,550
Cost Allocation8002IT REIMBURSEMENT$0$0$6,900$7,004
5
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,993
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,002
Cost Allocation8006CC CAP ALLOCATION$0$0$0$1,687
7
Cost Allocation8007CM CAP ALLOCATION$0$0$0$2,906
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$920
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$706
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Cost Allocation8017CITY ATTORNEY CAP ALLOC$0$0$0$10,027
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$1,209
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$407
Cost Allocation8022ADMIN SERV CAP $0$0$0$2,213
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$4,198
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$2,373
Special Project9326ANNUAL SW CURB GUTTER$0$0$0$250,000
8
DEPARTMENT TOTAL$129,499$119,168$97,078$386,693
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b.
3
A new category in FY 2013-14, see the recommended budget section for explanation.
4
Changes due to new methodology in FY 2013-14.
5
Cost allocation charges have increased due to the transfer of City General Fund
6
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs fGeneral Fund service departments.
7
Special Project Sidewalk, curb and gutter.
8
551
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
STREET PAVEMENT MAINTENANCE
Budget Unit 270-8404
Special Revenue Fund
PROGRAM OVERVIEW
Maintain streets to a standard that balances preventative mainte
while minimizing liability.
SERVICE OBJECTIVES
Perform preventative maintenance activities of fog seal and crac
Perform stop gap maintenance of arterial, collector and residential streets.
Oversee and manage contracted pavement maintenance projects.
RECOMMENDED BUDGET
It is recommended that a budget of $2,600,225 be approved for the Street Street Pavement
Maintenance. This represents an increase of $2,153,858 over the FY 2012-13 Amended Budget.
The increase is attributed to the annual Asphalt Improvement Project being funded out of this
budget as opposed to the Capital Improvement budget. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from $3,134,600 in department revenue and a $750,000 contribution from
the General Fund. This program is projected to increase its fund balance by $1,284,375.
552
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Annual $ 1,985,000 $ 2,010,000General Fund Annual
Pavement Pavement
Maintenance Maintenance
Removal of $ 25,000 $ 25,000General Fund Removal of
metal beam metal beam
guard rail and guard rail and
retaining walls retaining walls
TOTAL $2,010,000 $ 2,035,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
553
STAFFING
Total current authorized positions 2.40
Transfer in one full-time equivalent Maintenance Worker.
Total recommended authorized positions 3.40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
554
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8404
Employee Compensation5501SALARIES FULL TIME$53,920$71,358$170,977$227,677
1
Employee Compensation5502SALARIES PART TIME$25,872$1,666$0$0
Employee Compensation5505OVERTIME$2,595$2,490$5,000$2,500
Employee Benefits5600RETIREMENT SYSTEM$12,247$19,046$46,263$63,241
Employee Benefits5602PERS 1959 SURV BENE$8$0$0$0
Employee Benefits5711HEALTH INSURANCE$5,700$9,415$21,648$28,347
Employee Benefits5712DENTAL INSURANCE$1,166$1,881$3,551$5,251
Employee Benefits5713MEDICARE$2,776$1,132$2,323$3,145
Employee Benefits5714LIFE INSURANCE$574$895$1,901$2,693
Employee Benefits5715LONG TERM DISABILITY$313$421$1,203$1,374
Employee Benefits5716WORKERS COMPENSATION$6,181$5,889$12,638$11,271
2
Employee Benefits5717VISION INSURANCE$137$223$473$615
Services6111GEN OFFICE SUPPLIES$21,254$67,390$58,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$45,000
4
Contract Services7014GENERAL SVC AGMT$0$5,671$20,000$15,000
Contract Services7016STREET OVERLAY CONTRACT$0$33,612$75,000$0
Contract Services7060RENT EXPENSE$0$0$0$5,000
Contract Services7116PREVENTATIVE MAINT$0$0$0$75,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$14,000
5
Cost Allocation8001EQUIPMENT $160$720$890$9,230
Cost Allocation8002IT REIMBURSEMENT$0$0$16,500$21,663
6
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,993
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,713
Cost Allocation8006CC CAP ALLOCATION$0$0$0$3,136
8
Cost Allocation8007CM CAP ALLOCATION$0$0$0$8,576
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$2,712
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$2,081
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$2,249
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$758
Cost Allocation8022ADMIN SERV CAP $0$0$0$6,530
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$12,385
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$8,793
Special Project9100NON RECURRING FACLITY $0$0$10,000$25,000
9
Special Project9325ANNUAL ASPHALT PROJECT$0$0$0$1,985,000
10
DEPARTMENT TOTAL$132,903$221,809$446,367$2,600,225
Moved employees from 8402.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs fGeneral Fund service departments.
8
Refurbishment/Replacement of metal beam guard rail & retaining wall.
9
New category moved from CIP
10
555
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
STREET SIGN MARKINGS
Budget Unit 270-8405
General Fund
PROGRAM OVERVIEW
Maintenance of street regulatory and informational signs, street striping, markings and legends.
Removal of graffiti within street right-of-way in a timely manner.
SERVICE OBJECTIVES
Respond to regulatory and informational sign issues in a timely manner.
Coordinate and respond to work orders from the Traffic Engineer.
Maintain street sign and traffic marking assets in compliance with the Ma
Uniform Traffic Control Devices.
Remove graffiti in a timely manner.
RECOMMENDED BUDGET
It is recommended that a budget of $701,137 be approved for the Street Street Sign Markings.
This represents an increase of $155,260, or 28.4% over the FY 2012-13 Amended Budget. The
increase is attributed to added cost allocation. A new category appropriation for contingencies
has been added this fiscal year. This category represents a res
equal to 10% of their operating budget, excluding employee compe
Outlays and Special Projects.
This budget is funded from $833,237 in department revenue and is projected to increase its fund
balance by $132,100.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
556
STAFFING
Total current authorized positions 3.70
Transfer in .05 positions from Graffiti Removal.
Total recommended authorized positions 3.75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
557
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8405
Employee Compensation5501SALARIES FULL TIME$121,563$157,610$189,489$224,808
1
Employee Compensation5502SALARIES PART TIME$6,938$5,435$0$0
Employee Compensation5505OVERTIME$4,004$5,439$5,000$5,000
Employee Benefits5600RETIREMENT SYSTEM$27,385$42,362$51,272$63,374
Employee Benefits5602PERS 1959 SURV BENE$31$0$0$0
Employee Benefits5711HEALTH INSURANCE$13,076$18,108$24,626$29,025
Employee Benefits5712DENTAL INSURANCE$2,758$3,265$4,080$5,317
Employee Benefits5713MEDICARE$2,016$2,490$2,315$2,871
Employee Benefits5714LIFE INSURANCE$1,296$1,537$2,138$2,693
Employee Benefits5715LONG TERM DISABILITY$778$915$1,333$1,377
Employee Benefits5716WORKERS COMPENSATION$10,425$14,161$14,798$13,597
2
Employee Benefits5717VISION INSURANCE$310$383$533$653
Services6111GEN OFFICE SUPPLIES$72,408$94,957$101,953$0
3
Services6126GENERAL SUPPLIES$0$0$0$75,000
4
Services6219MILEAGE REIMBURSEMENT$308$0$0$0
Contract Services7011TRAINING $219$290$3,500$1,000
Contract Services7014GENERAL SVC AGMT$0$0$15,000$15,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$9,100
5
Cost Allocation8001EQUIPMENT $77,940$97,240$111,640$132,400
Cost Allocation8002IT REIMBURSEMENT$2,000$2,000$18,200$24,844
6
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,919
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$4,008
Cost Allocation8006CC CAP ALLOCATION$0$0$0$6,315
8
Cost Allocation8007CM CAP ALLOCATION$0$0$0$11,322
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$3,584
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$2,747
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Cost Allocation8017CITY ATTORNEY CAP ALLOC$0$0$0$10,027
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$4,527
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$1,525
Cost Allocation8022ADMIN SERV CAP $0$0$0$8,621
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$16,350
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$9,491
DEPARTMENT TOTAL$343,455$446,192$545,877$701,137
Transfer in of position 8406 Graffiti Removal.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to bet.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of City Channel and City Website fromGeneral Fund
7
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs fGeneral Fund service departments.
8
558
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
Graffiti Removal
Budget Unit 110-8406
General Fund
PROGRAM OVERVIEW
In Fiscal Year 2011-12, this program was transferred to 270-8405 Street Signs Markings. Prior
year actual costs are included to provide historical costs. Onc, this
program will be removed from the budget.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recommended
for the current Fiscal Year:
559
STAFFING
Total current authorized positions 0.05 FTE
It is recommended that .05 FTE be transferred to Street Signs an
Total recommended authorized positions 0.0 FTE
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
560
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8406
Employee Compensation5501SALARIES FULL TIME$28,605$30,661$13,254$0
Employee Compensation5505OVERTIME$107$0$500$0
Employee Benefits5600RETIREMENT SYSTEM$6,549$8,183$3,586$0
Employee Benefits5602PERS 1959 SURV BENE$8$0$0$0
Employee Benefits5711HEALTH INSURANCE$3,284$3,517$1,704$0
Employee Benefits5712DENTAL INSURANCE$776$763$311$0
Employee Benefits5713MEDICARE$415$444$192$0
Employee Benefits5714LIFE INSURANCE$358$358$158$0
Employee Benefits5715LONG TERM DISABILITY$182$184$93$0
Employee Benefits5716WORKERS COMPENSATION$2,515$2,573$1,119$0
Employee Benefits5717VISION INSURANCE$85$89$39$0
Services6111GEN OFFICE SUPPLIES$0$2,181$2,000$0
Contract Services7014GENERAL SVC AGMT$0$187$3,000$0
Contract Services7060RENT EXPENSE$0$0$500$0
Cost Allocation8002IT REIMBURSEMENT$0$0$1,300$0
DEPARTMENT TOTAL$42,884$49,140$27,756$0
561
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
STREET LIGHTING
Budget Unit 110-8830
General Fund
PROGRAM OVERVIEW
Maintain city owned streetlights (2,950), parking lot lights and
SERVICE OBJECTIVES
Respond to outages in a timely manner.
Conserve electricity through the conversion of older less effici
current and tested technologies.
Replace direct buried wiring with wiring in conduits as failures
RECOMMENDED BUDGET
It is recommended that a budget of $355,339 be approved for the Street Street Lighting. This
represents an increase of $83,912, or 30.9% over the FY 2012-13 Amended Budget. The increase
is attributed to increased electrical cost and a one-time project to switch out lights in the Monta
Vista area. A new category appropriation for contingencies has been added this
This category represents a reserve for each department that is e
budget, excluding employee compensation and benefits, Capital OuProjects.
This budget is funded from a $355,339 contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
562
Special Project Appropriations Revenue Funding Source Description
Monta Vista $ 12,000 $ 12,000General Fund Lights at Monta
Lights Vista
TOTAL $ 12,000 $ 12,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
563
STAFFING
Total current authorized positions .35
There are no recommended changes to the current level of staffin
Total recommended authorized positions .35
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
564
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8830
Employee Compensation5501SALARIES FULL TIME$70,103$60,964$27,545$26,892
Employee Compensation5502SALARIES PART TIME$4,570$0$0$0
Employee Compensation5505OVERTIME$2,554$481$3,500$500
1
Employee Benefits5600RETIREMENT SYSTEM$15,517$16,271$7,453$7,470
Employee Benefits5602PERS 1959 SURV BENE$14$0$0$0
Employee Benefits5711HEALTH INSURANCE$8,486$7,957$3,594$3,347
Employee Benefits5712DENTAL INSURANCE$1,336$1,238$514$528
Employee Benefits5713MEDICARE$513($2,036)$75$62
Employee Benefits5714LIFE INSURANCE$645$584$277$277
Employee Benefits5715LONG TERM DISABILITY$436$365$194$162
Employee Benefits5716WORKERS COMPENSATION$5,738$5,074$2,026$1,253
2
Employee Benefits5717VISION INSURANCE$154$145$69$67
Services6111GEN OFFICE SUPPLIES$74,595$18,490$15,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$45,000
4
Services6151ELECTRICAL SERVICE$249,269$97,331$135,000$186,000
5
Services6226MEMBERSHIP$0$0$0$2,400
6
Contract Services7011TRAINING $0$0$2,000$1,000
Contract Services7014GENERAL SVC AGMT$27,262$20,940$37,500$21,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$25,540
7
Cost Allocation8001EQUIPMENT $16,890$16,450$20,280$15,910
Cost Allocation8002IT REIMBURSEMENT$1,000$900$2,900$5,518
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$413
9
Special Project9100NON RECURRING FACLITY $0$0$13,500$0
Special Project9323MONTA VISTA LIGHTS$0$0$0$12,000
10
DEPARTMENT TOTAL$479,082$245,154$271,427$355,339
Bring budget in line with prior year actual costs.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
Billing is catching up to new induction rate schedule.
5
Membership for California City-County Streetlight Association.
6
New category in FY 2013-14-see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
Special Project Monta Vista Lights
10
565
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FLEET-EQUIPMENT MAINTENANCE
Budget Unit 630-8840
General Fund
PROGRAM OVERVIEW
The Fleet Division maintains all fleet equipment, including smalEquipment
includes vehicles (94), rolling stock (54), trailers (18), riding mowers
equipment (234). Manage above ground fuel storage tank at Servi
SERVICE OBJECTIVES
Maintain all city vehicles and equipment to reduce operating cosand increase safety.
Fabricate, weld and repair equipment that includes vehicles, appratus, structures,
facilities for function and safety.
Develop specifications and bid per City policy the purchases of trucks, tractors and
other significant equipment.
Surplus vehicles and other equipment per City policy.
Ensure all vehicles conform to State of California emission regu
Maintain / inspect above ground fuel tanks as required.
Maintain accurate inventory of fleet/equipment assets.
Maintain a safe and clean working environment for the equipment mechanics and
welding.
RECOMMENDED BUDGET
It is recommended that a budget of $1,108,590 be approved for the Fleet Equipment
Maintenance. This represents a decrease of $353,481, or 24.2% under the FY 2012-13 Amended
Budget. The decrease is attributed to a one-time capital outlay that was budgeted in FY 2012-13
but not in FY 2013-14. A new category appropriation for contingencies has been added this
fiscal year. This category represents a reserve for each depart
566
operating budget, excluding employee compensation and benefits,
Projects.
This budget is funded from $957,672 in department revenue and is projected to use $150,918 in
fund balance.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
567
STAFFING
Total current authorized positions 2.90
There are no recommended changes to the current level of staffin
Total recommended authorized positions 2.90
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8840
Employee Compensation5501SALARIES FULL TIME$244,488$188,581$229,614$218,509
Employee Compensation5502SALARIES PART TIME$9,141$4,575$0$0
Employee Compensation5505OVERTIME$1,241$196$5,000$500
Employee Benefits5600RETIREMENT SYSTEM$53,600$49,525$62,129$60,695
Employee Benefits5602PERS 1959 SURV BENE$34$0$0$0
Employee Benefits5711HEALTH INSURANCE$26,435$26,130$28,267$25,207
Employee Benefits5712DENTAL INSURANCE$4,824$4,664$4,827$4,649
Employee Benefits5713MEDICARE$4,348$3,120$3,329$3,168
Employee Benefits5714LIFE INSURANCE$2,282$2,190$2,455$2,297
Employee Benefits5715LONG TERM DISABILITY$1,512$1,134$1,618$1,318
Employee Benefits5716WORKERS COMPENSATION$19,877$52,370$19,379$10,371
1
Employee Benefits5717VISION INSURANCE$546$545$612$557
Services6111GEN OFFICE SUPPLIES$41,101$40,223$37,000$0
2
Services6121SML TOOLS & EQUIPMENT$10,211$15,612$4,000$12,500
3
Services6122EQUIPMENT PARTS$34,972$29,942$29,000$29,000
Services6123AUTO PARTS/SUPPLIES$24,187$14,470$28,730$20,000
Services6124UNIFORMS/SAFETY APPAR$151,645$167,289$172,700$0
4
Services6125FUEL$0$0$0$170,000
5
Services6126GENERAL SUPPLIES$0$0$0$40,000
6
Services6154TELEPHONE SERVICE$446$603$500$500
Contract Services7011TRAINING $2,445$0$7,500$2,500
7
Contract Services7013MAINT OF EQUIP $35,170$39,688$36,000$36,000
Contract Services7014GENERAL SVC AGMT$106,898$88,659$80,000$90,000
8
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies
2
Bring budget in line with prior year actual costs
3
Budget transferred to new account 6125 fuel to better classify t
4
New Account costs previously in acct added budget and actual costs previously in account 6124 Uniforms/Safety
5
Costs transferred from account 6111 General Office Supplies to b
6
Decrease costs based on prior year actual trend.
7
Increased outside labor costs
8
568
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$40,050
1
Cost Allocation8002IT REIMBURSEMENT$0$0$0$18,475
2
Cost Allocation8003DEPRECIATION EXPENSES$186,397$232,793$224,000$274,600
3
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,417
4
Cost Allocation8007CM CAP ALLOCATION$0$0$0$5,859
5
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$1,850
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,421
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$2,137
Cost Allocation8022ADMIN SERV CAP $0$0$0$4,454
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$8,463
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$8,093
Special Project9100NON RECURRING FACLITY $18,792$9,907$0$0
Special Project9324FUEL PUMP DISPENSER$0$0$0$12,000
6
DEPARTMENT TOTAL$980,592$972,216$976,660$1,108,590
A new category in FY 2013-14, see the recommended budget section for explanation.
1
Changes due to new methodology in FY 2013-14.
2
Increased depreciation expense.
3
Cost allocation charges have increased due to the transfer of CiGeneral Fund
4
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
5
Special Project Fuel station upgrades
6
569
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
STREET -
ENVIRONMENTAL MATERIALS
Budget Unit 110-8850
General Fund
PROGRAM OVERVIEW
Management of Service Center solid waste disposal, Service Center safety inspections,
handling/disposal/reporting of City generated hazardous waste and materials including waste
that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen
events such as debris from trucks or other sources.
SERVICE OBJECTIVES
Coordinate disposal of solid waste collection.
Adhere to the requirements of hazardous waste/materials storage,
reporting.
Comply with Fire Marshal safety inspection requirements for Serv
Inspect and maintain below ground fuel tanks as required.
Cleanup traffic debris that may become deposited on streets while reducing traffic
hazards.
RECOMMENDED BUDGET
It is recommended that a budget of $103,854 be approved for the Street Service Center
Operations. This represents a decrease of $114,835, or 9.2% under the FY 2012-13 Amended
Budget. The decrease is attributed to reduced materials and to budgeted funds not spent in FY
2011-12 that were carried over to the FY 2012-13 Amended Budget. The FY 2013-14 Proposed
Budget does not include any anticipated carryover funds and only
expenses.
570
A new category appropriation for contingencies has been added this
represents a reserve for each department that is equal to 10% of their operating budget,
excluding employee compensation and benefits, Capital Outlays an
This budget is funded from a $103,584 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions .25
571
It is recommended to decrease FTE staffing by .35.
Total recommended authorized positions .60
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8850
Employee Compensation5501SALARIES FULL TIME$56,504$41,176$18,413$21,016
Employee Compensation5505OVERTIME$508$166$500$225
Employee Benefits5600RETIREMENT SYSTEM$12,408$10,249$4,982$5,837
Employee Benefits5711HEALTH INSURANCE$5,087$4,347$2,113$2,319
Employee Benefits5712DENTAL INSURANCE$1,220$861$358$447
Employee Benefits5713MEDICARE$763$602$267$305
Employee Benefits5714LIFE INSURANCE$562$407$198$238
Employee Benefits5715LONG TERM DISABILITY$341$233$129$127
Employee Benefits5716WORKERS COMPENSATION$5,282$3,454$1,255$1,968
1
Employee Benefits5717VISION INSURANCE$134$101$49$58
Services6111GEN OFFICE SUPPLIES$6,005$3,774$8,225$0
2
Services6126GENERAL SUPPLIES$0$0$0$3,000
3
Services6132HAZ MATERIAL MGMT$27,813$32,229$39,600$28,000
Services6154TELEPHONE SERVICE$0$489$0$1,700
4
Services6219MILEAGE REIMBURSEMENT$51$0$0$0
Contract Services7011TRAINING $4,584$4,494$5,000$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$3,670
5
Cost Allocation8001EQUIPMENT $0$26,940$41,800$25,880
Cost Allocation8002IT REIMBURSEMENT$0$0$2,300$4,768
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$295
7
DEPARTMENT TOTAL$121,262$129,522$125,189$103,854
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies
2
Costs transferred from account 6111 General Office Supplies to b.
3
Cell phone reimbursements.
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
572
573
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
OVERPASSES AND MEDIANS
Budget Unit 110-8407
General Fund
PROGRAM OVERVIEW
The Medians Maintenance Division maintains 31.54 developed acres of median island
hardscapes and softscapes as well as 21.69 undeveloped acres of city right-of-way and the
landscaped area of the Don Burnett Bridge.
SERVICE OBJECTIVES
Timely maintenance of improved median islands, landscape strips, trails, landscaped
roadsides and public right-of-ways.
Maintain and improve water efficient programming of irrigations systems.
Meet all Department of Pesticide Regulation requirements for weed and pest control.
Timely pruning of plant material to promote plant health, maximize aesthetics and to
reduce future maintenance requirements.
Plant and care for new plant stock to help ensure future plant h
maintenance requirements.
Conserve water through planting of appropriate plant stock.
RECOMMENDED BUDGET
It is recommended that a budget of $1,166,319 be approved for the Trees and Right-of-Way -
Overpasses and Medians. This represents an increase of $28,642, or 2.5% over the FY 2012-13
Amended Budget. The increase is attributed to materials and increase in water utility rates. A
new category appropriation for contingencies has been added this
represents a reserve for each department that is equal to 10% of
excluding employee compensation and benefits, Capital Outlays and Special Projects.
574
This budget is funded from $0 in estimated department revenue and a $1,166,319 contribution
from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions 6.05
Decrease staff associated with this program by .20.
Total recommended authorized positions 5.90
575
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8407
Employee Compensation5501SALARIES FULL TIME$462,774$450,769$397,529$399,899
Employee Compensation5502SALARIES PART TIME$18,505$13,010$15,000$5,000
Employee Compensation5505OVERTIME$2,685$3,163$25,000$15,000
Employee Benefits5600RETIREMENT SYSTEM$105,222$119,801$107,563$111,079
Employee Benefits5602PERS 1959 SURV BENE$95$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$55,635$58,588$55,687$49,238
Employee Benefits5712DENTAL INSURANCE$10,577$10,272$9,234$9,259
Employee Benefits5713MEDICARE$8,174$7,596$5,764$5,799
Employee Benefits5714LIFE INSURANCE$4,965$4,959$4,792$4,673
Employee Benefits5715LONG TERM DISABILITY$2,926$2,702$2,803$2,413
Employee Benefits5716WORKERS COMPENSATION$39,092$37,238$32,003$21,112
1
Employee Benefits5717VISION INSURANCE$1,188$1,235$1,194$1,133
Services6111GEN OFFICE SUPPLIES$37,431$45,096$45,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$75,000
3
Services6151ELECTRICAL SERVICE$45,906$19,988$35,000$34,300
Services6154TELEPHONE SERVICE$187$1,502$250$1,200
Services6155WATER SERVICE$162,269$173,480$190,000$213,119
4
Contract Services7011TRAINING $3,987$6,438$5,000$6,000
5
Contract Services7014GENERAL SVC AGMT$22,474$22,280$25,000$25,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$35,462
6
Cost Allocation8001EQUIPMENT $108,290$103,510$84,860$105,490
Cost Allocation8002IT REIMBURSEMENT$1,900$4,400$41,000$39,190
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$6,955
8
Special Project9100NON RECURRING FACLITY $0$62,796$55,000$0
DEPARTMENT TOTAL$1,094,283$1,148,823$1,137,679$1,166,319
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to bpenditure.
3
Based on AMENDED BUDGET plus 22% anticipated rate increase.
4
Reflective of prior year actual costs
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal
8
Service Funds that charge user departments.
576
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
STREET TREE MAINTENANCE
Budget Unit 110-8408
General Fund
PROGRAM OVERVIEW
The Trees Division maintains the safety, health and appearance of approximately 13,000 Street
and Right- of-Way trees. Promote disease free trees for the enjoyment of residents/busine.
SERVICE OBJECTIVES
Proactively perform the activities of trimming, spraying, staking, pest management and
other tree health related functions.
Respond to citizen requests to perform the trimming or other tree health
in a timely manner.
Remove diseased and damaged trees as needed.
Plant replacement trees for trees removed due to disease and dam
Plant 1,600 trees for the time period of FY 2011-12 through FY 2015-16.
Update the annual forestry work plan to document our urban forest and to establish
goals and objectives for the care and planting of trees.
Affix and maintain tree identification badges on all City-owned and maintained street
trees.
Provide educational flyers to all residents with street trees adjacent
RECOMMENDED BUDGET
It is recommended that a budget of $936,748 be approved for the Trees and Right-of-Way -
Street Tree Maintenance. This represents a decrease of $128,692, or 12.1% under the FY 2012-13
Amended Budget. The decrease is attributed in part to a reduction in cost allocation. A new
category appropriation for contingencies has been added this fis
represents a reserve for each department that is equal to 10% of their operating budg
excluding employee compensation and benefits, Capital Outlays an
577
This budget is funded from a $936,748 contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Tree Planting $ 30,000 $ 30,000General Fund Tree Planting
TOTAL $ 30,000 $ 30,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
578
STAFFING
Total current authorized positions -7.65
Decrease staff associated with this program by 1.25.
Total recommended authorized positions 6.40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
579
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8408
Employee Compensation5501SALARIES FULL TIME$294,894$339,897$478,532$387,371
Employee Compensation5502SALARIES PART TIME$14,937$13,525$10,000$47,000
1
Employee Compensation5505OVERTIME$4,086$5,008$2,500$5,000
Employee Benefits5600RETIREMENT SYSTEM$70,289$92,970$129,481$107,600
Employee Benefits5602PERS 1959 SURV BENE$74$0$0$0
Employee Benefits5710EMPLOYEE BENEFITS$1$0$0$0
Employee Benefits5711HEALTH INSURANCE$56,369$48,252$70,306$52,758
Employee Benefits5712DENTAL INSURANCE$8,472$8,279$11,664$9,994
Employee Benefits5713MEDICARE$4,505$5,390$6,939$5,617
Employee Benefits5714LIFE INSURANCE$3,983$4,027$6,059$5,069
Employee Benefits5715LONG TERM DISABILITY$1,868$2,016$3,367$2,339
Employee Benefits5716WORKERS COMPENSATION$75,468$31,202$38,324$22,901
2
Employee Benefits5717VISION INSURANCE$953$1,003$1,509$1,228
Services6111GEN OFFICE SUPPLIES$35,602$45,744$40,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$70,000
4
Services6154TELEPHONE SERVICE$80$770$500$1,200
5
Services6155WATER SERVICE$2,226$1,860$2,500$2,500
Contract Services7014GENERAL SVC AGMT$9,228$9,049$11,921$5,000
Contract Services7060RENT EXPENSE$0$0$0$1,500
Contract Services7115TREE MAINTENANCE ITEMS$0$0$0$1,500
Contract Services7119TREE STUMP GRINDING$0$0$0$3,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$8,520
6
Cost Allocation8001EQUIPMENT $163,330$100,020$155,540$116,230
Cost Allocation8002IT REIMBURSEMENT$0$0$46,300$42,377
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$7,544
8
Special Project9100NON RECURRING FACLITY $0$0$20,000$0
Special Project9300FACILITY IMPROVEMENTS$40,000$38,287$30,000$0
Special Project9315TREES AND BADGES$0$0$0$30,000
9
DEPARTMENT TOTAL$786,365$747,299$1,065,442$936,748
On call response to failures and event staffing.
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
Actual cost IPADs, phone, controllers, etc.
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
Special Project Tree Badges
9
580
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TREES AND RIGHT-OF-WAY -
WEEKEND WORK PROGRAM
Budget Unit 110-8409
General Fund
PROGRAM OVERVIEW
The Weekend Work Program supplements existing Service Center staffing with individuals in a
sentencing alternative program. Participants of the program perform manual labor type duties.
The work performed by this program is equivalent to five full time maintenance workers.
SERVICE OBJECTIVES
Efficiently administer and schedule the Weekend Work Program for a variety of non-
skilled activities, including trash pick-up, weed control, right-of-way maintenance and
sand bag filling.
Offset manual work currently performed by skilled labor so as to
productivity at the Service Center.
RECOMMENDED BUDGET
It is recommended that a budget of $398,186 be approved for the Trees and Right-of-Way -
Weekend Work Program. This represents an increase of $3,919 over the FY 2012-13 Amended
Budget. The increase is attributed to increases in salary and benefit costs. A new category
appropriation for contingencies has been added this fiscal year.
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from a $398,186 contribution from the General Fund.
581
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions 3.10
There are no recommended changes to the current level of staffin
Total recommended authorized positions 3.10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
582
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8409
Employee Compensation5501SALARIES FULL TIME$168,257$123,677$210,965$215,694
Employee Compensation5502SALARIES PART TIME$0$0$0$22,000
1
Employee Compensation5505OVERTIME$11,855$9,076$12,000$5,000
Employee Benefits5600RETIREMENT SYSTEM$36,329$33,009$57,083$59,913
Employee Benefits5602PERS 1959 SURV BENE$35$0$0$0
Employee Benefits5711HEALTH INSURANCE$19,889$16,900$28,898$25,007
Employee Benefits5712DENTAL INSURANCE$2,731$3,076$4,641$4,770
Employee Benefits5713MEDICARE$2,247$1,060$2,099$3,128
Employee Benefits5714LIFE INSURANCE$1,658$1,443$2,455$2,455
Employee Benefits5715LONG TERM DISABILITY$1,019$762$1,485$1,301
Employee Benefits5716WORKERS COMPENSATION$14,944$25,721$16,257$11,093
2
Employee Benefits5717VISION INSURANCE$397$359$612$595
Services6111GEN OFFICE SUPPLIES$8,323$8,173$11,412$0
3
Services6126GENERAL SUPPLIES$0$0$0$9,000
4
Services6154TELEPHONE SERVICE$40$351$1,000$500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$950
5
Cost Allocation8001EQUIPMENT $16,710$12,630$24,460$11,780
Cost Allocation8002IT REIMBURSEMENT$0$0$20,900$21,345
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$3,654
7
DEPARTMENT TOTAL$284,434$236,237$394,267$398,186
Part time staff for assistance on weekends
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to better classify expenditure
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
583
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
BUILDING MAINTENANCE CITY HALL
Budget Unit 110-8501
General Fund
PROGRAM OVERVIEW
Maintain City Hall building to ensure employee satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public city
employees.
Respond to requests made by City Hall staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $442,054 be approved for the Facilities Building
Maintenance of City Hall. This represents a decrease of $168,331, or 27.6% under the FY 2012-13
Amended Budget. The decrease is attributed to a reduction in materials, contract services and
budgeted funds not spent in FY 2011-12 that were carried over to the FY 2012-13 Amended
Budget. The FY 2013-14 Proposed Budget does not include any anticipated carryover funds
only reflects anticipated new expenses. A new category appropriation for contingencies has
been added this fiscal year. This category represents a reservequal
to 10% of their operating budget, excluding employee compensatio
Outlays and Special Projects.
This budget is funded from a $442,054 contribution from the General Fund.
584
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions 1.30
There are no recommended changes to the current level of staffing.
Total recommended authorized positions 1.30
585
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8501
Employee Compensation5501SALARIES FULL TIME$53,294$102,481$95,236$98,031
Employee Compensation5502SALARIES PART TIME$8,934$8,517$12,000$8,700
1
Employee Compensation5505OVERTIME$9,703$11,783$10,000$11,600
Employee Benefits5600RETIREMENT SYSTEM$22,720$24,668$25,769$27,230
Employee Benefits5602PERS 1959 SURV BENE$15$0$0$0
Employee Benefits5711HEALTH INSURANCE$10,241$10,021$10,925$10,803
Employee Benefits5712DENTAL INSURANCE$1,989$1,828$1,900$1,951
Employee Benefits5713MEDICARE$2,288$2,219$2,299$1,421
Employee Benefits5714LIFE INSURANCE$976$914$1,030$1,030
Employee Benefits5715LONG TERM DISABILITY$618$548$671$591
Employee Benefits5716WORKERS COMPENSATION$7,941$8,276$6,843$4,652
2
Employee Benefits5717VISION INSURANCE$234$228$256$250
Services6111GEN OFFICE SUPPLIES$38,113$26,481$56,500$0
3
Services6126GENERAL SUPPLIES$0$0$0$39,100
4
Services6151ELECTRICAL SERVICE$73,289$58,935$75,000$72,000
Services6153GAS SERVICE$11,960$7,463$13,000$10,000
Services6154TELEPHONE SERVICE$19,581$19,710$21,000$20,000
Services6155WATER SERVICE$2,843$3,113$3,000$3,600
5
Services6156SEWER SERVICE$685$783$3,000$800
Contract Services7011TRAINING $2,920$4,888$5,500$2,700
Contract Services7013MAINT OF EQUIP $22,198$12,614$20,000$14,400
Contract Services7014GENERAL SVC AGMT$56,834$68,176$71,640$10,560
6
Contract Services7112JANITORIAL SERVICE$0$0$0$43,085
7
Contract Services7113HVAC/ELECTRICAL$0$0$0$8,000
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$22,825
8
Cost Allocation8001EQUIPMENT $15,240$13,680$16,870$13,240
Cost Allocation8002IT REIMBURSEMENT$1,900$1,800$11,000$9,953
9
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$1,532
10
Bring costs in line with prior year actual trend
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b.
4
Based on AMENDED BUDGET plus anticipated 22% rate increase.
5
In FY 2013-14 new accounts were created to better classify general service agreement/
6
HVAC and alarm/fire.
New accounts to better classify general service agreement/contra for janitorial, HVAC and alarm/fire.
7
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Changes due to new methodology in FY 2013-14.
9
Cost allocation charges have increased due to the transfer of CiGeneral Fund
10
programs to Internal Service Funds that charge user departments.
586
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
Special Project9100NON RECURRING FACLITY $19,705$11,783$147,000$0
Special Project9300FACILITY IMPROVEMENTS$51,525$10,165$0$0
DEPARTMENT TOTAL$435,746$411,074$610,439$442,054
587
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
LIBRARY
Budget Unit 110-8502
General Fund
PROGRAM OVERVIEW
Maintain Library building to ensure public and employee satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public
County employees.
Timely response to requests made by County staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $287,871 be approved for the Facilities - Library. This
represents a decrease of $2,122 under the FY 2012-13 Amended Budget. The decrease is
attributed to completion of one-time projects. A new category appropriation for contingencies
has been added this fiscal year. This category represents a res
equal to 10% of their operating budget, excluding employee compe
Outlays and Special Projects.
This budget is funded from $133,000 in estimated department revenue and a $154,871
contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
588
Special Project Appropriations Revenue Funding Source Description
Windows $ 35,000 $ 35,000General Fund Window
Replacement
TOTAL $ 35,000 $ 35,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
589
STAFFING
Total current authorized positions .80
There are no recommended changes to the current level of staffin
Total recommended authorized positions .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
590
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8502
Employee Compensation5501SALARIES FULL TIME$67,072$65,500$65,652$59,095
Employee Compensation5502SALARIES PART TIME$1,969$1,222$2,000$1,100
1
Employee Compensation5505OVERTIME$1,847$2,025$2,200$2,000
Employee Benefits5600RETIREMENT SYSTEM$14,887$17,066$17,764$16,415
Employee Benefits5602PERS 1959 SURV BENE$12$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,256$6,557$7,310$6,372
Employee Benefits5712DENTAL INSURANCE$1,323$1,266$1,339$1,216
Employee Benefits5713MEDICARE$1,137$1,102$952$856
Employee Benefits5714LIFE INSURANCE$639$622$713$634
Employee Benefits5715LONG TERM DISABILITY$415$378$463$356
Employee Benefits5716WORKERS COMPENSATION$5,309$5,157$4,944$2,863
2
Employee Benefits5717VISION INSURANCE$153$155$178$154
Services6111GEN OFFICE SUPPLIES$9,432$8,871$11,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$17,200
4
Contract Services7013MAINT OF EQUIP $2,376$3,560$5,000$2,200
Contract Services7014GENERAL SVC AGMT$117,518$117,764$125,800$17,200
5
Contract Services7112JANITORIAL SERVICE$0$0$0$93,636
6
Contract Services7113HVAC/ELECTRICAL$0$0$0$5,000
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$13,924
7
Cost Allocation8001EQUIPMENT $1,630$900$1,080$940
Cost Allocation8002IT REIMBURSEMENT$6,600$6,400$6,600$6,767
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$943
9
Special Project9100NON RECURRING FACLITY $0$37,056$37,000$35,000
10
Special Project9300FACILITY IMPROVEMENTS$9,557$2,824$0$0
DEPARTMENT TOTAL$248,132$278,425$289,995$287,871
Bring costs in line with prior year actual trend
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b
4
In FY 2013-14 new accounts were created to better classify general service agr
5
HVAC and alarm/fire
New accounts to better classify general service agreement/contra and alarm/fire
6
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
Special Project for window replacement.
10
591
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
SERVICE CENTER
Budget Unit 110-8503
General Fund
PROGRAM OVERVIEW
Maintain the Service Center buildings to ensure employee satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public a
employees.
Timely response to requests made by Service Center staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $277,501 be approved for the Facilities - Service Center. This
represents an increase of $35,071 over the FY 2012-13 Amended Budget. The increase is
attributed to one-time expenses to improve the facility. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclumployee compensation
and benefits, Capital Outlays and Special Projects.
This budget is funded from $0 in estimated department revenue and a $277,501 contribution
from the General Fund.
592
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Facility $ 8,000 $ 8,000 General Fund Facility
Improvements Improvements
Awning $ 5,000 $ 5,000General FundAwning
Roll up Door $ 7,500 $ 7,500General FundRoll up Door
Camera $ 7,500 $ 7,500General FundCamera
Coverage Coverage
TOTAL $ 28,000 $ 28,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
593
STAFFING
Total current authorized positions .80
There are no recommended changes to the current level of staffin
Total recommended authorized positions .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
594
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8503
Employee Compensation5501SALARIES FULL TIME$72,670$63,312$60,938$54,223
Employee Compensation5502SALARIES PART TIME$1,969$4,140$4,000$0
Employee Compensation5505OVERTIME$785$1,345$2,500$1,400
Employee Benefits5600RETIREMENT SYSTEM$16,056$16,487$16,489$15,062
Employee Benefits5602PERS 1959 SURV BENE$14$0$0$0
Employee Benefits5711HEALTH INSURANCE$8,717$8,447$8,218$6,708
Employee Benefits5712DENTAL INSURANCE$1,541$1,476$1,417$1,216
Employee Benefits5713MEDICARE$1,208$1,265$884$786
Employee Benefits5714LIFE INSURANCE$738$720$752$634
Employee Benefits5715LONG TERM DISABILITY$448$360$429$327
Employee Benefits5716WORKERS COMPENSATION$5,762$10,253$4,546$2,863
1
Employee Benefits5717VISION INSURANCE$177$179$187$154
Services6111GEN OFFICE SUPPLIES$21,762$17,820$22,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$20,000
3
Services6151ELECTRICAL SERVICE$33,128$29,228$31,000$33,000
Services6153GAS SERVICE$6,882$4,294$9,000$6,000
Services6154TELEPHONE SERVICE$18,449$17,141$20,000$18,500
Services6155WATER SERVICE$1,757$2,112$3,000$2,500
Services6156SEWER SERVICE$1,833$1,897$2,500$2,000
4
Contract Services7013MAINT OF EQUIP $4,054$3,446$5,000$4,200
Contract Services7014GENERAL SVC AGMT$24,479$25,832$24,260$3,740
5
Contract Services7112JANITORIAL SERVICE$0$0$0$16,585
6
Contract Services7113HVAC/ELECTRICAL$0$0$0$2,000
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$3,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$11,153
7
Cost Allocation8001EQUIPMENT $19,770$22,120$19,010$35,740
Cost Allocation8002IT REIMBURSEMENT$0$0$6,300$6,767
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$943
9
Special Project9100NON RECURRING FACLITY $46,797$84,195$24,500$0
Special Project9300FACILITY IMPROVEMENTS$7,180$4,610$62,000$8,000
10
Special Project9316AWNING - SVC CTR$0$0$0$5,000
11
Special Project9317ROLL UP DOOR$0$0$0$7,500
12
Special Project9318CAMERA COVERAGE EXPAND$0$0$0$7,500
13
DEPARTMENT TOTAL$296,176$320,679$328,930$277,501
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b
3
Bring budget in line with prior year actual costs
4
In FY 2013-14 new accounts were created to better classify general service agr
5
alarm/fire previously these agreement were contained in this account.
6
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund programs to
9
Internal Service Funds that charge user departments.
Special Project for facility improvements.
10
Special Project Awning for the Service Center
11
Special
12 Project Roll up door
Special Project Security Camera Coverage Expansion
13
595
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
QUINLAN COMMUNITY CENTER
Budget Unit 110-8504
General Fund
PROGRAM OVERVIEW
Maintain Quinlan Community Center building to ensure employee satisfaction, user
satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public a
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $379,076 be approved for the Facilities - Quinlan
Community Center. This represents a decrease of $8,749 or 2.5% under the FY 2012-13
Amended Budget. The decrease is attributed to materials and contract services. A new category
appropriation for contingencies has been added this fiscal year.
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from a $379,076 contribution from the General Fund.
SPECIAL PROJECTS
This budget includes funding for the following special projects:
596
Special Project Appropriations Revenue Funding Source Description
Facility $ 55,000 $ 5,000 General Fund Window and
Improvements carpet
replacements
TOTAL $ 55,000 $ 55,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
597
STAFFING
Total current authorized positions .80
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
598
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8504
Employee Compensation5501SALARIES FULL TIME$55,333$56,302$54,906$57,625
Employee Compensation5502SALARIES PART TIME$1,969$18$0$0
Employee Compensation5505OVERTIME$3,532$3,634$4,000$4,100
Employee Benefits5600RETIREMENT SYSTEM$12,435$14,412$14,856$16,007
Employee Benefits5602PERS 1959 SURV BENE$9$0$0$0
Employee Benefits5711HEALTH INSURANCE$5,914$6,322$6,749$7,044
Employee Benefits5712DENTAL INSURANCE$1,226$1,166$1,184$1,216
Employee Benefits5713MEDICARE$1,009$887$796$835
Employee Benefits5714LIFE INSURANCE$595$575$634$634
Employee Benefits5715LONG TERM DISABILITY$339$319$387$347
Employee Benefits5716WORKERS COMPENSATION$4,391$4,837$4,037$2,863
1
Employee Benefits5717VISION INSURANCE$143$143$158$154
Services6111GEN OFFICE SUPPLIES$9,535$12,889$10,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$11,500
3
Services6151ELECTRICAL SERVICE$76,408$55,179$75,000$70,500
Services6153GAS SERVICE$19,416$12,116$22,000$16,500
Services6154TELEPHONE SERVICE$8,076$6,532$11,000$8,500
Services6155WATER SERVICE$4,214$4,170$4,400$4,880
Services6156SEWER SERVICE$371$424$1,000$424
4
Services6219MILEAGE REIMBURSEMENT$101$133$0$0
Contract Services7013MAINT OF EQUIP $5,433$7,800$5,500$5,700
Contract Services7014GENERAL SVC AGMT$80,524$76,007$98,000$20,000
5
Contract Services7112JANITORIAL SERVICE$0$0$0$55,080
6
Contract Services7113HVAC/ELECTRICAL$0$0$0$5,500
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$4,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$20,258
7
Cost Allocation8001EQUIPMENT $6,020$4,760$3,320$2,700
Cost Allocation8002IT REIMBURSEMENT$0$0$5,500$6,766
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$943
9
Special Project9100NON RECURRING FACLITY $53,728$68,078$49,400$55,000
10
Special Project9300FACILITY IMPROVEMENTS$0$1,207$15,000$0
DEPARTMENT TOTAL$350,721$337,910$387,827$379,076
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to bette
3
Bring budgeted costs in line with prior year actual costs
4
5
New accounts to better classify general service agreement/contra
6
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
Replacement/removal of carpet and window replacement.
10
599
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
SENIOR CENTER
Budget Unit 110-8505
General Fund
PROGRAM OVERVIEW
Maintain Senior Center building to ensure employee satisfaction, user satisfaction and
community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of water, e
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $208,002 or 20.3% be approved for the Facilities - Senior
Center. This represents a decrease of $52,907 under the FY 2012-13 Amended Budget. The
decrease is attributed to completion of one-time projects. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $208,002 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
600
STAFFING
Total current authorized positions .80
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .80
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
601
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8505
Employee Compensation5501SALARIES FULL TIME$53,604$50,516$50,756$51,144
Employee Compensation5502SALARIES PART TIME$1,969$18$0$0
Employee Compensation5505OVERTIME$264$1,316$2,000$1,200
Employee Benefits5600RETIREMENT SYSTEM$11,856$12,910$13,733$14,206
Employee Benefits5602PERS 1959 SURV BENE$3$0$0$0
Employee Benefits5711HEALTH INSURANCE$6,098$6,303$6,605$6,372
Employee Benefits5712DENTAL INSURANCE$1,071$1,014$1,028$1,214
Employee Benefits5713MEDICARE$882$777$736$742
Employee Benefits5714LIFE INSURANCE$523$504$554$634
Employee Benefits5715LONG TERM DISABILITY$323$289$357$309
Employee Benefits5716WORKERS COMPENSATION$4,081$5,566$3,686$2,863
1
Employee Benefits5717VISION INSURANCE$125$125$138$154
Services6111GEN OFFICE SUPPLIES$1,977$1,529$2,500$0
2
Services6126GENERAL SUPPLIES$0$0$0$2,700
3
Services6151ELECTRICAL SERVICE$28,896$22,643$30,000$27,600
Services6153GAS SERVICE$2,237$1,396$3,000$1,900
Services6154TELEPHONE SERVICE$12,609$13,572$14,000$12,550
Services6155WATER SERVICE$3,966$4,115$4,720$4,900
Services6156SEWER SERVICE$2,981$2,253$3,000$2,750
Contract Services7013MAINT OF EQUIP $6,208$5,008$6,500$5,100
Contract Services7014GENERAL SVC AGMT$49,912$57,255$57,700$10,000
4
Contract Services7112JANITORIAL SERVICE$0$0$0$36,414
5
Contract Services7113HVAC/ELECTRICAL$0$0$0$4,500
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$2,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$11,041
6
Cost Allocation8002IT REIMBURSEMENT$0$0$4,900$6,766
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$943
8
Special Project9100NON RECURRING FACLITY $16,432$15,297$55,000$0
DEPARTMENT TOTAL$206,017$202,406$260,913$208,002
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b
3
4
New accounts to better classify general service agreement/contratorial, HVAC and alarm/fire
5
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
602
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
MCCLELLAN RANCH
Budget Unit 110-8506
General Fund
PROGRAM OVERVIEW
Maintain McClellan Ranch buildings to ensure employee satisfaction, user satisfaction and
community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of water, e
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $88,906 be approved for the Facilities - McClellan Ranch.
This represents a decrease of $17,960 or 16.8% under the FY 2012-13 Amended Budget. The
decrease is attributed to completion of one-time projects. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from $30,000 in estimated department revenue and a $58,906 contribution
from the General Fund.
603
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Lighting $ 10,000 $ 10,000General Fund Lighting
Upgrade
TOTAL $ 10,000 $ 10,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
604
STAFFING
Total current authorized positions .40
There are no recommended changes to the current level of staffin
Total recommended authorized positions .40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
605
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8506
Employee Compensation5501SALARIES FULL TIME$21,082$20,789$21,659$29,858
1
Employee Compensation5502SALARIES PART TIME$0$1,205$0$0
Employee Compensation5505OVERTIME$558$379$1,000$600
Employee Benefits5600RETIREMENT SYSTEM$4,563$5,358$5,861$8,294
Employee Benefits5602PERS 1959 SURV BENE$5$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,028$2,053$2,429$3,120
Employee Benefits5712DENTAL INSURANCE$352$349$405$575
Employee Benefits5713MEDICARE$309$406$314$431
Employee Benefits5714LIFE INSURANCE$190$191$238$317
Employee Benefits5715LONG TERM DISABILITY$122$111$152$180
Employee Benefits5716WORKERS COMPENSATION$1,230$1,282$1,231$1,431
2
Employee Benefits5717VISION INSURANCE$46$48$59$77
Services6111GEN OFFICE SUPPLIES$2,319$1,722$3,500$0
3
Services6126GENERAL SUPPLIES$0$0$0$2,300
4
Services6151ELECTRICAL SERVICE$2,419$2,360$2,900$2,900
Services6153GAS SERVICE$1,166$728$1,500$980
5
Services6154TELEPHONE SERVICE$235$575$375$270
Services6155WATER SERVICE$2,726$3,298$3,000$3,300
Services6156SEWER SERVICE$2,237$2,633$3,400$2,900
Services6321SIMMS HOUSE$2,751$1,595$5,000$1,800
Contract Services7013MAINT OF EQUIP $908$404$2,000$450
6
Contract Services7014GENERAL SVC AGMT$17,059$10,364$11,800$6,000
7
Contract Services7112JANITORIAL SERVICE$0$0$0$3,468
8
Contract Services7113HVAC/ELECTRICAL$0$0$0$1,300
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$1,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$2,667
9
Cost Allocation8002IT REIMBURSEMENT$0$0$2,100$4,216
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$472
11
Special Project9100NON RECURRING FACLITY $2,188$9,827$37,947$0
Special Project9319LIGHTING UPGRD $0$0$0$10,000
12
DEPARTMENT TOTAL$64,493$65,677$106,870$88,906
Moved employees from 8503-Facilities Service Center
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b
4
Bring costs in line with prior year actual costs
5
Bring costs in line with prior year actual costs
6
New accounts to better classify general service agreement/contra
7
New accounts to better classify general service agreement/contra
8
A new category in FY 2013-14, see the recommended budget section for explanation.
9
Changes due to new methodology in FY 2013-14.
10
Cost allocation charges have increased due to the transfer of CiGeneral Fund
11
programs to Internal Service Funds that charge user departments.
Special Project Lighting Upgrade
12
606
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
MONTA VISTA
Budget Unit 110-8507
General Fund
PROGRAM OVERVIEW
Maintain Monta Vista Community Center and adjacent buildingsto ensure employee
satisfaction, user satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $151,004 be approved for the Facilities - Monta Vista. This
represents an increase of $4,189 or 2.9% over the FY 2012-13 Amended Budget. The increase is
attributed to one-time projects to improve the facility. A new category appropriation for
contingencies has been added this fiscal year. This category reerve for each
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $151,004 contribution from the General Fund.
607
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Monta Vista $ 29,000 $ 29,000General Fund Monta Vista
Sewer and Sewer and
window window upgrade
upgrade
TOTAL $ 29,000 $ 29,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recomended Proposed Budget
for the current Fiscal Year:
608
STAFFING
Total current authorized positions .40
There are no recommended changes to the current level of staffin
Total recommended authorized positions .40
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
609
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8507
Employee Compensation5501SALARIES FULL TIME$33,645$35,205$34,907$30,502
Employee Compensation5502SALARIES PART TIME$0$1,205$0$0
Employee Compensation5505OVERTIME$1,146$615$1,500$1,000
Employee Benefits5600RETIREMENT SYSTEM$7,591$8,757$9,445$8,473
Employee Benefits5602PERS 1959 SURV BENE$6$0$0$0
Employee Benefits5711HEALTH INSURANCE$3,593$3,733$4,181$3,288
Employee Benefits5712DENTAL INSURANCE$661$654$716$575
Employee Benefits5713MEDICARE$514$607$506$442
Employee Benefits5714LIFE INSURANCE$333$334$396$317
Employee Benefits5715LONG TERM DISABILITY$207$189$246$184
Employee Benefits5716WORKERS COMPENSATION$2,392$2,880$2,349$1,431
1
Employee Benefits5717VISION INSURANCE$80$83$99$75
Services6111GEN OFFICE SUPPLIES$7,131$3,768$7,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$5,700
3
Services6151ELECTRICAL SERVICE$11,385$8,066$12,000$11,400
Services6153GAS SERVICE$3,497$2,182$4,000$3,000
Services6154TELEPHONE SERVICE$1,482$1,404$1,800$1,500
Services6155WATER SERVICE$1,389$1,502$1,770$1,750
Services6156SEWER SERVICE$252$330$500$330
Contract Services7013MAINT OF EQUIP $53$833$500$300
Contract Services7014GENERAL SVC AGMT$42,366$25,161$40,000$5,000
4
Contract Services7112JANITORIAL SERVICE$0$0$0$30,192
5
Contract Services7113HVAC/ELECTRICAL$0$0$0$1,900
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$3,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$6,457
6
Cost Allocation8002IT REIMBURSEMENT$0$0$3,400$4,216
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$472
8
Special Project9100NON RECURRING FACLITY $22,161$13,314$21,500$0
Special Project9320MV SEWER/WINDOW UPGRD$0$0$0$29,000
9
DEPARTMENT TOTAL$139,884$110,822$146,815$151,004
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to better classify expenditure
3
New accounts to better classify general service agreement/contra
4
New accounts to better classify general service agreement/contraarm/fire
5
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of Ci programs to Internal
8
Service Funds that charge user departments.
Special Project Monta Vista Sewer and Window Upgrade
9
610
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
WILSON
Budget Unit 110-8508
General Fund
PROGRAM OVERVIEW
Maintain Wilson Park pottery building to ensure user satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public an
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $40,743 be approved for the Facilities Wilson. This
represents an increase of $632 over the FY 2012-13 Amended Budget. The increase is attributed
to increased contract services. A new category appropriation for contingencies has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and bene
Special Projects.
This budget is funded from a $40,743 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
611
STAFFING
Total current authorized positions .20
There are no recommended changes to the current level of staffin
Total recommended authorized positions .20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
612
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8508
Employee Compensation5501SALARIES FULL TIME$14,706$13,725$13,311$14,755
Employee Compensation5505OVERTIME$411$290$500$300
Employee Benefits5600RETIREMENT SYSTEM$3,348$3,495$3,602$4,099
Employee Benefits5602PERS 1959 SURV BENE$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$1,633$1,707$1,800$1,950
Employee Benefits5712DENTAL INSURANCE$358$311$311$321
Employee Benefits5713MEDICARE$218$205$193$214
Employee Benefits5714LIFE INSURANCE$166$146$158$158
Employee Benefits5715LONG TERM DISABILITY$93$80$94$89
Employee Benefits5716WORKERS COMPENSATION$1,248$1,180$1,123$715
1
Employee Benefits5717VISION INSURANCE$40$36$39$38
Services6111GEN OFFICE SUPPLIES$1,453$654$2,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$1,000
3
Services6151ELECTRICAL SERVICE$2,620$4,061$2,800$3,150
4
Services6153GAS SERVICE$528$788$1,000$600
Services6154TELEPHONE SERVICE$724$724$1,000$725
5
Services6155WATER SERVICE$880$917$1,180$1,080
Services6156SEWER SERVICE$793$906$1,000$906
Contract Services7013MAINT OF EQUIP $0$89$500$100
6
Contract Services7014GENERAL SVC AGMT$2,582$4,763$4,900$300
Contract Services7112JANITORIAL SERVICE$0$0$0$2,754
Contract Services7113HVAC/ELECTRICAL$0$0$0$200
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$2,754
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,357
7
Cost Allocation8002IT REIMBURSEMENT$0$0$1,300$2,942
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$236
9
Special Project9100NON RECURRING FACLITY $7,841$2,678$3,300$0
DEPARTMENT TOTAL$39,644$36,755$40,111$40,743
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to better classify expenditure
3
Based on Amended Budget plus anticipated 5% rate increase
4
Bring budget in line with prior year actual costs
5
Bring budget in line with prior year actual costs
6
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
613
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
PORTAL
Budget Unit 110-8509
General Fund
PROGRAM OVERVIEW
Maintain Portal Park building to ensure user satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the public and
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $27,447 be approved for the Facilities - Portal. This
represents an increase of $2,047 or 8% over the FY 2012-13 Amended Budget. The increase is
attributed to cost allocation costs and a new category appropriation for contingencies has been
added this fiscal year. This category represents a reserve for
10% of their operating budget, excluding employee compensation ats, Capital Outlays
and Special Projects.
This budget is funded from a $27,447 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
614
STAFFING
Total current authorized positions .10
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
615
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8509
Employee Compensation5501SALARIES FULL TIME$4,477$3,422$4,704$7,377
1
Employee Compensation5502SALARIES PART TIME$0$1,205$0$0
Employee Compensation5505OVERTIME$143$95$300$200
Employee Benefits5600RETIREMENT SYSTEM$929$921$1,273$2,049
Employee Benefits5602PERS 1959 SURV BENE$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$654$480$770$976
Employee Benefits5712DENTAL INSURANCE$105$103$156$160
Employee Benefits5713MEDICARE$70$142$68$107
Employee Benefits5714LIFE INSURANCE$48$48$79$79
Employee Benefits5715LONG TERM DISABILITY$28$18$33$45
Employee Benefits5716WORKERS COMPENSATION$403$381$397$358
2
Employee Benefits5717VISION INSURANCE$11$12$20$19
Services6111GEN OFFICE SUPPLIES$563$495$2,050$0
3
Services6126GENERAL SUPPLIES$0$0$0$750
4
Services6151ELECTRICAL SERVICE$0$0$500$0
5
Services6153GAS SERVICE$564$352$1,000$475
Services6154TELEPHONE SERVICE$437$575$600$500
Services6155WATER SERVICE$1,626$2,134$2,950$2,375
Services6156SEWER SERVICE$2,030$2,406$2,500$2,406
Contract Services7013MAINT OF EQUIP $89$0$600$100
Contract Services7014GENERAL SVC AGMT$1,608$6,515$6,200$300
6
Contract Services7112JANITORIAL SERVICE$0$0$0$5,508
7
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,241
8
Cost Allocation8002IT REIMBURSEMENT$0$0$500$2,304
9
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$118
10
Special Project9100NON RECURRING FACLITY $6,710$5,220$700$0
DEPARTMENT TOTAL$20,497$24,524$25,400$27,447
Moved employee from 8502-Public Right-of-Way
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b
4
Bring budget in line with prior year actual costs
5
C New accounts to better classify general service agreement/cont
6
New accounts to better classify general service agreement/contra
7
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Changes due to new methodology in FY 2013-14.
9
Cost allocation charges have increased due to the transfer of City Channel aGeneral Fund
10
programs to Internal Service Funds that charge user departments.
616
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
SPORTS CENTER
Budget Unit 570-8510
General Fund
PROGRAM OVERVIEW
Maintain Sport Center facilities to ensure employee satisfaction, user satisfaction and
community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of water, e
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $304,717 be approved for the Facilities - Sport Center. This
represents a decrease of $6,218 or 2.0% under the FY 2012-13 Amended Budget. The decrease is
attributed to completion of one-time projects. A new category appropriation for contingencies
has been added this fiscal year. This category represents a res
equal to 10% of their operating budget, excluding employee compe
Outlays and Special Projects.
This budget is funded from $304,717 in estimated department revenue.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
617
STAFFING
Total current authorized positions .75
There are no recommended changes to the current level of staffin
Total recommended authorized positions .75
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
618
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8510
Employee Compensation5501SALARIES FULL TIME$41,179$42,830$41,982$53,414
1
Employee Compensation5502SALARIES PART TIME$5,909$52$0$0
Employee Compensation5505OVERTIME$1,326$2,266$2,000$1,500
Employee Benefits5600RETIREMENT SYSTEM$9,233$10,932$11,359$14,837
Employee Benefits5602PERS 1959 SURV BENE$4$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,164$4,958$5,260$6,101
Employee Benefits5712DENTAL INSURANCE$833$785$794$1,136
Employee Benefits5713MEDICARE$971$638$555$720
Employee Benefits5714LIFE INSURANCE$413$396$436$594
Employee Benefits5715LONG TERM DISABILITY$253$238$295$322
Employee Benefits5716WORKERS COMPENSATION$3,427$3,167$2,946$2,684
2
Employee Benefits5717VISION INSURANCE$98$99$108$144
Services6111GEN OFFICE SUPPLIES$10,660$4,407$11,000$0
3
Services6126GENERAL SUPPLIES$0$0$0$8,100
4
Services6151ELECTRICAL SERVICE$64,440$48,151$65,000$60,800
Services6153GAS SERVICE$5,199$3,358$5,300$4,400
Services6154TELEPHONE SERVICE$11,515$10,961$12,000$11,200
Services6155WATER SERVICE$6,843$6,986$7,500$8,200
Services6156SEWER SERVICE$1,122$1,283$1,500$1,283
Contract Services7013MAINT OF EQUIP $3,828$3,788$4,000$8,100
5
Contract Services7014GENERAL SVC AGMT$46,027$35,329$50,000$5,000
6
Contract Services7112JANITORIAL SERVICE$0$0$0$27,540
7
Contract Services7113HVAC/ELECTRICAL$0$0$0$2,760
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$3,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$14,038
8
Cost Allocation8002IT REIMBURSEMENT$0$0$4,100$6,367
9
Cost Allocation8003DEPRECIATION EXPENSES$21,384$20,816$31,000$26,000
Cost Allocation8004CITY CHANNEL REIMB$0$0$0$4,993
10
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$884
Cost Allocation8006CC CAP ALLOCATION$0$0$0$4,246
11
Cost Allocation8007CM CAP ALLOCATION$0$0$0$4,509
Cost Allocation8008ENV AFFAIRS CAP ALLO$0$0$0$1,431
Cost Allocation8009ECON DEV CAP ALLO$0$0$0$1,095
Cost Allocation8016CITY CLERK CAP ALLOC$0$0$0$3,203
Cost Allocation8018PUBLIC AFFAIRS CAP ALLOC$0$0$0$3,046
Moved employees from 8507 Facilities-Monta Vista & 8512-Facilities-Community Hall
1
Changes due to new methodology in FY 2013-14.
2
Costs transferred to new account 6126 General Supplies.
3
Costs transferred from account 6111 General Office Supplies to b
4
Rubber floor stripping and waxing was in 7014
5
6
New accounts to better classify general service agreement/contract cost
7
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
8
Changes due to new methodology in FY 2013-14.
9
Cost allocation charges have increased due to the transfer of CiGeneral Fund
10
programs to Internal Service Funds that charge user departments.
New cost allocation charges related to indirect/overhead costs from General Fund service departments.
11
619
Cost Allocation8019DISASTER PREP CAP ALLOC$0$0$0$1,029
Cost Allocation8022ADMIN SERV CAP $0$0$0$3,435
Cost Allocation8023FINANCE CAP ALLOC$0$0$0$6,512
Cost Allocation8024HUMAN RESOURCES CAP $0$0$0$2,094
Special Project9100NON RECURRING FACLITY $33,252$98,667$23,800$0
Special Project9300FACILITY IMPROVEMENTS$0$0$30,000$0
DEPARTMENT TOTAL$272,080$300,107$310,935$304,717
620
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
CREEKSIDE PARK
Budget Unit 110-8511
General Fund
PROGRAM OVERVIEW
Maintain Creekside Park building to ensure user satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for the pu
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $49,091 be approved for Facilities - Creekside Park. This
represents an increase of $178 over the FY 2012-13 Amended Budget. The increase is attributed
to increased cost allocation. A new category appropriation for contingencies has been added
this fiscal year. This category represents a reserve for each d
their operating budget, excluding employee compensation and benefits, Capital Outlays and
Special Projects.
This budget is funded from a $49,091 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
621
STAFFING
Total current authorized positions .20
There are no recommended changes to the current level of staffing.
Total recommended authorized positions .20
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4ear
period at the account level.
622
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8511
Employee Compensation5501SALARIES FULL TIME$19,406$16,954$16,955$17,123
Employee Compensation5505OVERTIME$1,152$765$1,000$900
Employee Benefits5600RETIREMENT SYSTEM$4,294$4,339$4,588$4,757
Employee Benefits5602PERS 1959 SURV BENE$2$0$0$0
Employee Benefits5711HEALTH INSURANCE$2,012$1,793$1,865$1,770
Employee Benefits5712DENTAL INSURANCE$298$252$249$254
Employee Benefits5713MEDICARE$287$259$246$248
Employee Benefits5714LIFE INSURANCE$167$146$158$158
Employee Benefits5715LONG TERM DISABILITY$109$93$119$103
Employee Benefits5716WORKERS COMPENSATION$1,103$1,323$834$715
1
Employee Benefits5717VISION INSURANCE$40$36$39$38
Services6111GEN OFFICE SUPPLIES$489$783$1,750$0
2
Services6126GENERAL SUPPLIES$0$0$0$775
3
Services6151ELECTRICAL SERVICE$6,376$5,631$6,500$6,450
Services6154TELEPHONE SERVICE$1,259$1,232$1,500$1,260
Services6155WATER SERVICE$2,140$2,152$2,360$2,550
Services6156SEWER SERVICE$328$342$500$366
Contract Services7013MAINT OF EQUIP $0$281$250$250
Contract Services7014GENERAL SVC AGMT$4,405$5,903$6,300$500
4
Contract Services7112JANITORIAL SERVICE$0$0$0$4,692
5
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$1,200
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,804
6
Cost Allocation8002IT REIMBURSEMENT$0$0$1,700$2,942
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$236
8
Special Project9100NON RECURRING FACLITY $2,244$225$2,000$0
DEPARTMENT TOTAL$46,111$42,509$48,913$49,091
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to better classify expenditure
3
4
New accounts to better classify general service agreement/contra
5
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer and CGeneral Fund programs to
8
Internal Service Funds that charge user departments.
623
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
COMMUNITY HALL MAINTENANCE
Budget Unit 110-8512
General Fund
PROGRAM OVERVIEW
Maintain Community Hall and interactive fountain to ensure employee satisfaction, user
satisfaction and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by City Hall staff.
Manage and responsibly coordinate work completed by contractors.
Ensure water quality and functionality of interactive fountain.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $159,503 be approved for the Facilities - Community Hall.
This represents a decrease of $197,241 or 55.3% under the FY 2012-13 Amended Budget. The
decrease is attributed to a reduction in the cost allocation. A new category appropriation for
contingencies has been added this fiscal year. This category re
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from $21,000 in estimated department revenue and a $138,503
contribution from the General Fund.
624
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
Total current authorized positions .50
There are no recommended changes to the current level of staffin
Total recommended authorized positions .50
625
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8512
Employee Compensation5501SALARIES FULL TIME$43,393$37,208$37,997$33,860
Employee Compensation5502SALARIES PART TIME$3,939$2,445$4,000$0
Employee Compensation5505OVERTIME$467$354$1,000$500
Employee Benefits5600RETIREMENT SYSTEM$9,759$9,456$10,281$9,405
Employee Benefits5602PERS 1959 SURV BENE$9$0$0$0
Employee Benefits5711HEALTH INSURANCE$4,510$3,879$4,627$3,964
Employee Benefits5712DENTAL INSURANCE$978$819$934$802
Employee Benefits5713MEDICARE$934$751$551$491
Employee Benefits5714LIFE INSURANCE$449$383$475$396
Employee Benefits5715LONG TERM DISABILITY$283$211$269$204
Employee Benefits5716WORKERS COMPENSATION$4,079$3,307$3,207$1,789
1
Employee Benefits5717VISION INSURANCE$107$95$118$96
Services6111GEN OFFICE SUPPLIES$3,254$5,257$6,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$4,000
3
Services6151ELECTRICAL SERVICE$30,407$23,914$30,500$30,000
Services6154TELEPHONE SERVICE$527$484$600$500
Services6155WATER SERVICE$9,322$10,546$10,860$11,350
Services6156SEWER SERVICE$481$660$1,000$660
Contract Services7013MAINT OF EQUIP $2,825$5,453$3,000$7,000
4
Contract Services7014GENERAL SVC AGMT$26,058$16,273$42,700$12,000
5
Contract Services7112JANITORIAL SERVICE$0$0$0$21,420
6
Contract Services7113HVAC/ELECTRICAL$0$0$0$3,800
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$2,500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$9,323
7
Cost Allocation8002IT REIMBURSEMENT$50,100$225,700$181,300$4,854
8
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$589
9
Special Project9100NON RECURRING FACLITY $0$900$13,900$0
Special Project9300FACILITY IMPROVEMENTS$0$12,634$3,425$0
DEPARTMENT TOTAL$191,881$360,729$356,744$159,503
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to b
3
Water testing of fountain
4
5
New accounts to better classify general service agreement/contra
6
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
Cost allocation charges have increased due to the transfer of CiGeneral Fund
9
programs to Internal Service Funds that charge user departments.
626
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
TEEN CENTER BUILDING MAINTENANCE
Budget Unit 110-8513
General Fund
PROGRAM OVERVIEW
Maintain Teen Center area below the Sports Center to ensure employee satisfaction, user
satisfactions and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $32,126 be approved for the Facilities - Teen Center. This
represents an increase of $1,365 or 4.4% over the FY 2012-13 Amended Budget. The increase is
attributed to an increase in cost allocation. A new category appropriation for contingencies has
been added this fiscal year. This category represents a reserve is equal
to 10% of their operating budget, excluding employee compensatio
Outlays and Special Projects.
This budget is funded from a $32,126 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
627
STAFFING
Total current authorized positions .10
There are no recommended changes to the current level of staffin
Total recommended authorized positions .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
628
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8513
Employee Compensation5501SALARIES FULL TIME$0$7,422$7,305$6,367
Employee Compensation5505OVERTIME$0$94$100$50
Employee Benefits5600RETIREMENT SYSTEM$0$1,874$1,977$1,769
Employee Benefits5711HEALTH INSURANCE$0$944$1,030$759
Employee Benefits5712DENTAL INSURANCE$0$147$156$160
Employee Benefits5713MEDICARE$0$105$106$94
Employee Benefits5714LIFE INSURANCE$0$69$79$79
Employee Benefits5715LONG TERM DISABILITY$0$40$51$38
Employee Benefits5716WORKERS COMPENSATION$0$609$617$358
1
Employee Benefits5717VISION INSURANCE$0$17$20$19
Services6111GEN OFFICE SUPPLIES$404$111$1,000$0
2
Services6126GENERAL SUPPLIES$0$0$0$300
Services6151ELECTRICAL SERVICE$3,750$6,867$4,000$5,325
3
Services6153GAS SERVICE$709$328$800$560
Services6154TELEPHONE SERVICE$1,144$1,669$2,000$1,530
Services6155WATER SERVICE$363$0$480$325
Services6156SEWER SERVICE$0$0$50$0
4
Contract Services7013MAINT OF EQUIP $0$529$500$180
5
Contract Services7014GENERAL SVC AGMT$2,634$9,424$9,790$200
Contract Services7112JANITORIAL SERVICE$0$0$0$9,272
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$500
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$1,819
6
Cost Allocation8002IT REIMBURSEMENT$1,000$900$700$2,304
7
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$118
8
DEPARTMENT TOTAL$10,004$31,149$30,761$32,126
Changes due to new methodology in FY 2013-14.
1
Costs transferred to new account 6126 General Supplies.
2
Costs transferred from account 6111 General Office Supplies to benditure.
3
Bring budget in line with prior year costs.
4
5
New accounts to better classify general service agreement/contra
A new category in FY 2013-14, see the recommended budget section for explanation.
6
Changes due to new methodology in FY 2013-14.
7
Cost allocation charges have increased due to the transfer of CiGeneral Fund
8
programs to Internal Service Funds that charge user departments.
629
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
PARK RESTROOMS
Budget Unit 110-8514
General Fund
PROGRAM OVERVIEW
Maintain park restrooms to ensure user satisfactions and community pride.
SERVICE OBJECTIVES
Provide for clean and functioning restrooms at various park locations.
Timely response to requests made by the users of the park.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $79,793 be approved for the Facilities Park Restrooms.
This is a new budget for FY 2013-14. Commensurate reductions in contract services occurred in
other budgets to fund this new budget. The janitorial contract is
adjustment. A new category appropriation for contingencies has been added this
This category represents a reserve for each department that is e of their operating
budget, excluding employee compensation and benefits, Capital Ou
This budget is funded from a $79,793 contribution from the General Fund.
630
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Project Name $ 2,000 $ 2,000General Fund Park door at
Jollyman Ranch
TOTAL $ 2,000 $ 2,000
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
631
STAFFING
Total current authorized positions 0
This is a new program in FY 2013-14 and .10 FTEs are allocated.
Total recommended authorized positions .10
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
1
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8514
Employee Compensation5505OVERTIME$0$0$0$1,000
Services6126GENERAL SUPPLIES$0$0$0$5,000
Contract Services7013MAINT OF EQUIP $0$0$0$1,000
Contract Services7014GENERAL SVC AGMT$0$0$0$2,000
Contract Services7112JANITORIAL SERVICE$0$0$0$61,812
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$6,981
2
Special Project9321PARK DOOR JOLLYMAN RANCH$0$0$0$2,000
DEPARTMENT TOTAL$0$0$0$79,793
Program was transferred in from 8314Neighborhood Parks.
1
A new category in FY 2013-14, see the recommended budget section for explanation.
2
632
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FACILITIES-
BLACKBERRY FARM MAINTENANCE
Budget Unit 110-8516
General Fund
PROGRAM OVERVIEW
Maintain Blackberry Farm buildings and facilities to ensure employee satisfaction, user
satisfactions and community pride.
SERVICE OBJECTIVES
Provide for a safe, clean and productive working environment for
employees.
Timely response to requests made by Parks & Recreation Department staff.
Manage and responsibly coordinate work completed by contractors.
Perform improvements that responsibly conserve the resources of
gas.
RECOMMENDED BUDGET
It is recommended that a budget of $187,196 be approved for the Facilities - Blackberry Farm.
This represents an increase of $107,996 over the FY 2012-13 Amended Budget. The increase is
attributed to multiple one-time improvements to enhance the facility. A new category
appropriation for contingencies has been added this fiscal year.
reserve for each department that is equal to 10% of their operat
compensation and benefits, Capital Outlays and Special Projects.
This budget is funded from a $185,196 contribution from the General Fund.
633
SPECIAL PROJECTS
This budget includes funding for the following special projects:
Special Project Appropriations Revenue Funding Source Description
Pool Remodel $ 64,200 $ 64,200General Fund Pool Remodel
TOTAL $ 64,200 $ 64,200
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
STAFFING
There are no Full Time positions allocated to this program only
634
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4 year
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8516
Employee Compensation5505OVERTIME$0$0$1,000$1,000
Services6111GEN OFFICE SUPPLIES$0$5,374$500$0
1
Services6126GENERAL SUPPLIES$0$0$0$5,000
2
Services6151ELECTRICAL SERVICE$0$9,452$40,000$55,000
3
Services6153GAS SERVICE$0$765$10,000$10,000
Services6154TELEPHONE SERVICE$0$0$2,000$2,000
Services6155WATER SERVICE$0$6,203$10,000$17,690
4
Services6156SEWER SERVICE$0$0$2,000$3,500
5
Contract Services7013MAINT OF EQUIP $0$255$1,500$1,500
Contract Services7014GENERAL SVC AGMT$0$10,604$11,000$10,700
Contract Services7114ALARM/FIRE MONITOR SVC$0$0$0$4,000
6
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$10,939
7
Cost Allocation8002IT REIMBURSEMENT$0$0$0$1,667
8
Special Project9100NON RECURRING FACLITY $0$9,411$1,200$0
Special Project9322REMODEL POOL HVAC$0$0$0$64,200
DEPARTMENT TOTAL$0$42,064$79,200$187,196
Costs transferred to new account 6126 General Supplies.
1
Costs transferred from account 6111 General Office Supplies to b
2
Based on Amended Budget plus anticipated 5% rate increase
3
Based on Amended budget plus anticipated 22% rate increase
4
Sewer service increase
5
6
New accounts to better classify general service agreement/contract cost for jani
A new category in FY 2013-14, see the recommended budget section for explanation.
7
Changes due to new methodology in FY 2013-14.
8
635
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
TRAFFIC ENGINEERING
Budget Unit 110-8601
General Fund
PROGRAM OVERVIEW
The Transportation Division oversees traffic operations, traffic
and transportation capital improvements to safely and efficientl
pedestrian traffic within the Citys street and trail network.
requests and concerns regarding traffic issues, developing plans
signals, traffic signs, and pavement markings, and developing de
assists in the preparation of the General Plan, street plan lines and the capital improveme
program related to street improvements. Division staff is active on Santa Clara Valley
Transportation Authority (VTA) subcommittees and working groups s abreast
regarding current developments in the field as well as grant funding opportunities
projects.
The Transportation Division also participates in the review of p
identify potential traffic impacts and to require necessary miti maintain levels of
service and safe and efficient traffic operations.
SERVICE OBJECTIVES
Ensure the efficiency and safety of the street system through co
traffic patterns, traffic signals and other traffic control devi
Review traffic collision reports, traffic flow patterns, and nei
respond as needed.
Maintain acceptable levels of service at all intersections and
Cooperate with neighboring jurisdictions on regional issues that affect both traffic safety
and traffic efficiency at City boundaries.
636
Continue training personnel in traffic engineering by encouragin
and seminars.
RECOMMENDED BUDGET
It is recommended that a budget of $556,497 be approved for the Transportation Traffic
Engineering Program. This represents an increase of $37,312, or 7.2% over the FY 2012-13
Amended Budget. The increase is attributed to expected expenditures in Professional Contract
Services, congestion management fees transferred from Environmen-8005)
to this program and contingency allocation. A new category appropriation for contingencies has
been added this fiscal year. This category represents a reservel
to 10% of their operating budget, excluding employee compensatio
Outlays and Special Projects.
This budget is funded from a $556,497 contribution from the General Fund.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
637
STAFFING
Total current authorized positions 2.25
There are no recommended changes to the current level of staffing. Only Percentages are being
shifted slightly to accurately reflect actual use of time.
Total recommended authorized positions 1.85
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a
period at the account level.
638
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8601
Employee Compensation5501SALARIES FULL TIME$133,455$143,108$244,801$206,796
1
Employee Benefits5506CAR ALLOWANCE$9,000$6,346$3,000$3,000
Employee Benefits5600RETIREMENT SYSTEM$31,892$39,038$66,238$57,442
Employee Benefits5602PERS 1959 SURV BENE$17$0$0$0
Employee Benefits5711HEALTH INSURANCE$7,165$7,974$17,449$15,721
Employee Benefits5712DENTAL INSURANCE$1,019$1,084$2,016$1,735
Employee Benefits5713MEDICARE$1,984$2,076$3,637$3,041
Employee Benefits5714LIFE INSURANCE$773$795$1,624$1,426
Employee Benefits5715LONG TERM DISABILITY$509$564$1,733$1,257
Employee Benefits5716WORKERS COMPENSATION$477$510$878$6,620
2
Employee Benefits5717VISION INSURANCE$189$208$424$355
Services6111GEN OFFICE SUPPLIES$5,289$275$5,500$5,500
Services6113MAPS, BLUEPRINTS, ETC$0$161$300$300
Services6154TELEPHONE SERVICE$1,313$1,101$1,500$1,500
Services6216CONFERENCES$0$25$1,000$1,000
Services6219MILEAGE REIMBURSEMENT$0$0$150$150
Services6226MEMBERSHIP$777$424$900$900
Contract Services7011TRAINING $850$0$1,000$1,000
Contract Services7013MAINT OF EQUIP $1,482$0$500$500
Contract Services7014GENERAL SVC AGMT$114,702$219,636$134,805$100,000
Contract Services7107CONGESTION MANAGEMENT$0$0$0$87,000
3
Contract Services7109ERGONOMICS$0$0$0$200
4
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$19,805
5
Cost Allocation8001EQUIPMENT $7,300$6,920$8,530$6,690
Cost Allocation8002IT REIMBURSEMENT$36,600$32,500$23,200$32,378
6
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,181
7
DEPARTMENT TOTAL$354,793$462,745$519,185$556,497
Decrease in Salary and Benefit costs due the reduction of .3 FTEs in FY 2013-14.
1
Changes due to new methodology in FY 2013-14.
2
Amount was transfer from the Environmental Management Program (1-8005) to this Program to pay for annual
3
VTA Member Agency Fees.
New account establish in FY 2013-14 to account for Ergonomic expenses previously in 6111 General
4
A new category in FY 2013-14, see the recommended budget section for explanation.
5
Changes due to new methodology in FY 2013-14.
6
Cost allocation charges have increased due to the transfer of CiGeneral Fund
7
programs to Internal Service Funds that charge user departments.
639
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
TRAFFIC SIGNAL MAINTENANCE
Budget Unit 110-8602
General Fund
PROGRAM OVERVIEW
The Traffic Signal Maintenance Division oversees the operation aCitys
56 traffic signals, including eight traffic signals owned by the
also maintains the traffic signal communication infrastructure,
and the traffic operation center hub.
SERVICE OBJECTIVES
Ensure the continuous and safe operation of the Citys traffic s
continuous 24-hour basis with full-time and on-call staff which is accomplished by
regularly performing preventative maintenance, diagnosing malfun
performing repairs, investigating citizen complaints, replacing or upgradin
hardware, inspecting the work of contractors, responding to knoc
outages, and adjusting signal timing parameters.
Continue TRAINING maintaining proficiency of traffic signal technicians and on-call
staff by encouraging attendance at classes and seminars.
RECOMMENDED BUDGET
It is recommended that a budget of $630,304 be approved for the Transportation Traffic Signal
Maintenance Program. This represents an increase of $28,191, or 4.7% over the FY 2012-13
Amended Budget. The increase is attributed to expected expenditures in Professional Contract
Services, Electrical Service and contingency allocation. A new category appropriation for
contingencies has been added this fiscal year. This category re
640
department that is equal to 10% of their operating budget, exclu
and benefits, Capital Outlays and Special Projects.
This budget is funded from a $630,304 contribution from the General Fund.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recomed Proposed Budget
for the current Fiscal Year:
641
STAFFING
Total current authorized positions 2.00
There are no recommended changes to the current level of staffin
Total recommended authorized positions 2.00
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8602
Employee Compensation5501SALARIES FULL TIME$185,639$190,325$191,170$193,062
Employee Compensation5503EXCESS MED PAY$1,959$1,491$1,243$0
Employee Compensation5504STAND BY$9,800$10,000$10,000$10,000
Employee Compensation5505OVERTIME$4,113$4,876$6,000$5,000
Employee Benefits5600RETIREMENT SYSTEM$41,666$50,259$51,727$53,628
Employee Benefits5602PERS 1959 SURV BENE$16$0$0$0
Employee Benefits5711HEALTH INSURANCE$15,183$15,661$16,704$17,136
Employee Benefits5712DENTAL INSURANCE$1,866$1,881$1,878$1,878
Employee Benefits5713MEDICARE$2,931$3,014$2,790$2,799
Employee Benefits5714LIFE INSURANCE$1,440$1,441$1,584$1,584
Employee Benefits5715LONG TERM DISABILITY$1,030$1,042$1,347$1,158
Employee Benefits5716WORKERS COMPENSATION$5,064$5,225$5,081$7,157
1
Employee Benefits5717VISION INSURANCE$345$359$395$384
Services6111GEN OFFICE SUPPLIES$5,211$5,355$5,500$5,500
Services6151ELECTRICAL SERVICE$26,087$30,723$28,000$35,000
2
Services6154TELEPHONE SERVICE$2,299$3,918$3,000$4,000
3
Services6219MILEAGE REIMBURSEMENT$170$0$400$400
Services6226MEMBERSHIP$312$0$400$560
Contract Services7011TRAINING INSTRUCTION $0$0$1,500$1,000
Contract Services7013MAINT OF EQUIP $66,613$84,456$106,834$90,000
Contract Services7014GENERAL SVC AGMT$149,911$51,008$80,000$100,000
Appr for Contingency7197APPR FOR CONTINGENCY$0$0$0$23,646
4
Cost Allocation8001EQUIPMENT $80,490$56,160$67,060$58,420
Cost Allocation8002IT REIMBURSEMENT$6,800$6,600$19,500$15,634
5
Cost Allocation8005WEB SITE REIMBURSEMENT$0$0$0$2,358
6
DEPARTMENT TOTAL$608,945$523,794$602,113$630,304
Changes due to new methodology in FY 2013-14.
1
Reflects an anticipated 5% increase in electric rates.
2
Increase in costs based on prior year actual trend.
3
A new category in FY 2013-14, see the recommended budget section for explanation.
4
Changes due to new methodology in FY 2013-14.
5
Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds
6
that charge user departments.
642
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
TRANSPORTATION-
SCHOOL TRAFFIC IMPROVEMENTS
Budget Unit 110-8603
General Fund
PROGRAM OVERVIEW
The City and Sheriffs Office recognized the need to evaluate an
pedestrian traffic around the schools in Cupertino. In May, 2008
$300,000 toward a project that would help to relieve the congest
student in the community.
SERVICE OBJECTIVES
The $300,000 budget allocated in 2008 identified several improve
around several schools, including crosswalk relocation, signage,
poles, and flashing crosswalk lights. Most of the feasible work on this li
completed, however it is intended that the remaining $81,514 will be exhausted in FY
2013-14 on additional safety enhancements.
RECOMMENDED BUDGET
A budget of $300,000 was approved for the School Traffic Improve
There is currently a remaining balance of $81,514. The amount allocated is not budgeted
annually and funds are not added. Rather, funding is allocated a
needs arise until the program reaches a zero balance. If the remaining funds are
the end of FY 2013-14, the remaining unspent funds will be carried over to FY 20 14-15.
The following table details revenue, total expenditures, changesGeneral
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
643
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
8603
Contract Services7014GENERAL SVC AGMT$10,159$0$114,314$0
DEPARTMENT TOTAL$10,159$0$114,314$0
644
City of Cupertino
Fiscal Year 2013-2014
PUBLIC RESOURCES
Public Ways
FIXED ASSETS ACQUISITION-
Budget Unit 630-9820
Internal Service Fund
PROGRAM OVERVIEW
Purchase of equipment having a value greater than $5,000 and exp
year. Equipment users are charged for the use of these assets through a depreciation schedule.
Equipment used by Special Revenue and Enterprise funds are chargthe respective funds.
SERVICE OBJECTIVES
Obtain quality equipment through competitive bidding.
Purchase energy efficient vehicles whenever practical.
Purchase quiet, ergonomic and environmentally friendly equipment
RECOMMENDED BUDGET
It is recommended that a budget of $138,000 be approved for the Fixed Assets Acquisition. This
represents a decrease of $347,441 under the FY 2012-13 Amended Budget. The decrease is
attributed to a decrease in new vehicles and equipment purchases pending the c
the Vehicle Replacement Study.
This budget is funded from $118,364 in department revenue and is projected to use $19,636 in
retained earnings.
The following table details revenue, total expenditures, changes in fund balance and General
Fund costs by category for the three prior fiscal years and the Recom
for the current Fiscal Year:
645
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted appropriations over a 4
period at the account level.
CategoryAcctAccount DescriptionFY11 FY 2012-13 FY 2013-14 FY 2013-14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
9820
Capital Outlay9400FIXED ASSET ACQUISITION$10,159$0$114,314$138,000
DEPARTMENT TOTAL$10,159$0$114,314$138,000
646
Non-
Departmental
Debt Service
Employee Housing Assistance
Transfers Out
647
Non Departmental
Proposed
2013-2014
Debt Service $ 3,171,838
FundDept
3655301Public Facilities Corporation 3,171,838
Employee Housing Assistance $ 1,256,000
FundDept
1105307Employee Housing Assistance 1,256,000
Transfers Out $ 15,075,804
FundDept
0000100Transfers Out 15,075,804
TOTAL NON DEPARTMENTAL $ 19,503,642
648
Division Summary
Non Departmental - Summary
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes - - - -
Licenses and Permits - - - -
- - - -
Use of Money and Property
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 13,952,561 9,325,556 16,057,422 19,503,642
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 13,952,561 $ 9,325,556 $ 16,057,422 $ 19,503,642
Fund Balance (Use of) (3,370,814) (1,899,864) (4,151,000) (682,838)
General Fund Costs$ 10,581,747 $ 7,425,692 $ 11,906,422 $ 18,820,804
RECOMMENDED BUDGET
It is recommended that a budget of $19,503,642 be approved for the Non-Departmental division.
This represents an increase of $3,446,220 or 29% over the FY 2012-13 Amended Budget. The
increase is attributed to additional capital project funding transfers and the inclusio
existing employee housing assistance program in expenditures.
This budget is funded from $3,761,838 in debt service and capital project fund balances and
$15,741,804 in transfers and contributions from the general fund.
649
Recommended Expenditures
Fiscal Year 2013-2014
Debt Service
$3,171,838
16%
Employee Housing
Assistance
$1,256,000
7%
Transfers Out
$15,075,804
77%
4 Year Expenditure History
In Millions
$19.5
$16.1
$14.0
$9.3
FY 2011FY 2012FY 2013FY 2014
ACTUALACTUALBUDGETPROPOSED
650
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
NON-DEPARTMENTAL
Total Revenue$ -
Total Expenditures 3,171,838
DEBT SERVICE
Fund Balance (92,838)
PUBLIC FACILITIES CORPORATION
General Fund Costs$ 3,079,000
Total Recommended Staffing -
Budget Unit 365-5301
% Funded by General Fund97.1%
Debt Service Fund
PROGRAM OVERVIEW
The Debt Service Program provides for the payment of principal a
administrative costs incurred with the issuance of debt instrume
Facilities Corporation. The budget funds the Corporations annual payment of principal and
interest on the City Hall/Library, Wilson/Memorial Open Space an
Participation (COP) that will be paid off by the year 2030.
SERVICE OBJECTIVES
The majority of the borrowings occurred in early 1990 to acquire additional park real estate and
expand community facilities. A breakdown of the capital acquisi
Increased 90 acres of park real estate to 190 acres, a 111% incr
Increased 26,031 sq ft of recreation building space to 84,460 sqt, a 224% increase
Specific purchases included:
Blackberry Farm - $18 million, voter approved debt;
Creekside Park - $12 million voter approved debt;
Sports Center - $8 million;
Quinlan Community Center, including park real estate - $6.1 million;
Wilson Park and improvements - $5.6 million;
Jollyman Park development - $1 million;
City Hall renovation/improvements - $1.7 million;
Library renovation/improvements - $1.7 million.
New library/community center - $10 million.
651
In May 2012, the Corporation refinanced its $44 million in outst
rate and save approximately $350,000 per year in debt payments.
RECOMMENDED BUDGET
It is recommended that a budget of $3,171,838 be approved for the Public Facilities Corporation.
This represents a relatively unchanged amount from the FY 2012-13 amended budget. This
budget is funded from the debt service fund balance previously established by transfers from
the general fund. The following table details revenue, total exp
balance and general fund costs by category for the three prior f
Recommended Proposed Budget for the current Fiscal Year:
Non Departmental - Debt Service
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes - - - -
Licenses and Permits - - - -
- - - -
Use of Money and Property
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation3,532,464994,8923,181,4223,171,838
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 3,532,464 $ 994,892$ 3,181,422 $ 3,171,838
Fund Balance (Use of) - - - (92,838)
General Fund Costs$ 3,532,464$ 994,892$ 3,181,422$ 3,079,000
STAFFING
There is no staffing associated with this budget.
652
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALAMENDED PROPOSED
BUDGETBUDGET
5301
Cost Allocation8011DEBT SVC PRINCIPAL$1,500,000$0$1,920,000$2,040,000
Cost Allocation8012DEBT SVC INTEREST$2,030,144$992,572$1,255,422$1,128,838
Cost Allocation8013DEBT SVC FEES$2,320$2,320$6,000$3,000
DEPARTMENT TOTAL$3,532,464$994,892$3,181,422$3,171,838
653
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
NON-DEPARTMENTAL
Total Revenue$ -
Total Expenditures 1,256,000
EMPLOYEE HOUSING ASSISTANCE
Fund Balance -
Budget Unit 110-5307
General Fund Costs$ 1,256,000
Total Recommended Staffing -
General Fund
% Funded by General Fund100.0%
PROGRAM OVERVIEW
The recruitment and hiring of top quality department heads is es
operation of the City. Housing costs in Silicon Valley tend to act as a disincentive to p
relocating to the area, and therefore, as an obstacle to the rec
such top quality personnel. To assist in this end, the Council aistance
program for department heads.
SERVICE OBJECTIVES
The housing assistance program for department heads provides hou
residence at interest rates indexed with the 11
District cost of funds with an optional deferred
th
interest feature for the first five years. There is assistance with h
may assist in the purchase by acquiring up to thirty percent of
RECOMMENDED BUDGET
It is recommended that a budget of $1,256,000 be approved for the Employee Housing
Assistance program. This represents no change from the FY 2012-13 amended budget which
was in the general fund last year but not shown under any progra no
amount for last year on the comparative schedule shown below. This budget is funded from a
$1,256,000 contribution from the general fund and represents the difference be
in new loans and $44,000 in loan repayments. No loan was granted in 2012-13. The following
table details revenue, total expenditures, changes in fund balan
654
category for the three prior fiscal years and the Recommended Pr
Fiscal Year:
Non Departmental - Employee Housing Assistance
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes - - - -
Licenses and Permits - - - -
- - - -
Use of Money and Property
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation - - - 1,256,000
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ - $ - $ - $ 1,256,000
Fund Balance (Use of) - - - -
General Fund Costs$ - $ - $ - $ 1,256,000
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
655
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALLEGAL PROPOSED
BUDGETBUDGET
5307
Cost Allocation8025ORIGINATION EE HSG LOAN$0$0$0$1,256,000
DEPARTMENT TOTAL$0$0$0$1,256,000
656
City of Cupertino
Fiscal Year 2013-2014
FISCAL GENERAL SERVICES
Legislative/Administrative
BUDGET AT A GLANCE
NON-DEPARTMENTAL
Total Revenue$ -
Total Expenditures 15,075,804
TRANSFERS
Fund Balance (590,000)
Budget Unit 000-0100
General Fund Costs$ 14,485,804
Total Recommended Staffing -
Various Funds
% Funded by General Fund96.1%
PROGRAM OVERVIEW AND SERVICE OBJECTIVES
Transfers represent transfers of monies between various funds. Thes
subsidies and resources and to the receiving fund to support operating, debt service, and capital
project costs. General Fund subsidies to other funds and funding of capital projects are
included in transfers.
RECOMMENDED BUDGET
It is recommended that a budget of $15,075,804 be approved for transfers. This represents an
increase of $2,199,804 or 17% over the FY 2012-13 amended budget. All transfers are
determined each year based on capital funding, debt service, and subsidy needs. Capital
projects vary significantly every year. Subsidies will increase in 2013-14 because of the
implementation of a full cost allocation plan that shifts general fund administrative costs to
other funds, necessitating a subsidy to maintain balanced budgets and prudent reserves in
those other funds until an enhanced revenue plan for those funds. The
transfers for 2013-14 are as follows:
A General Fund to the Debt Service Fund transfer of $3,079,000 for the annual payment on
1.
debt that financed the construction of the library, Community Ha
Community Center, the remodel of City Hall, acquisition of Wilso
and Creekside Park, and expansion of Memorial Park.
657
Funding from the General Fund to the Retiree Medical Fund in the,700,000 to
2.
provide for current and future retiree medical obligations.
A $590,000 transfer from Capital Reserves to the Capital Projectk
3.
and facility capital projects.
A total of $1,933,000 out of General Fund to the Capital Project Fund to finance several park
4.
and facility capital projects.
For pavement maintenance and street projects, $750,000 and $300,000, respectively, goes
5.
from the General Fund to the Transportation Fund.
General Fund transfer of $210,000 to Storm Drain Improvement Fun
6.
General Fund transfer of $5,100,000 to replenish Capital and Infrastructure Reserves, per the
7.
Citys reserve policy.
General Fund subsidies of:
8.
a.$135,000 to the Environmental Management / Clean Creek / Storm D
b.$211,804 to the Housing and Community Development Fund to cover overhead
costs not chargeable to grants.
c.$230,000 to the Blackberry Farm Golf Course Fund.
d.$154,000 to the Sports Center Fund.
Funding from the General Fund to the Compensated Absence Fund to300,000 for
9.
employee accumulated leave payouts.
Funding from the General Fund to the Information Technology Fund
10.
$333,000 for new hardware and software purchases described in their program budge.
General Funds of $50,000 transferred to the City Channel Fund for new equipment
11.
purchases described in their program budget.
The transfers come from $590,000 in capital reserve fund balance and $14,485,804 from the
general fund. The following table details revenue, total expendi
and general fund costs by category for the three prior fiscal ye
Proposed Budget for the current Fiscal Year:
658
Non Departmental - Transfers Out
2012-2013 2013-2014
2010-20112011-2012 AmendedRecommended
Category
ActualActualBudgetBudget
Revenue
Taxes - - - -
Licenses and Permits - - - -
- - - -
Use of Money and Property
Intergovernmental Revenue - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Miscellaneous Revenue - - - -
- - - -
Interdepartmental Revenue
TOTAL REVENUE$ - $ - $ - $ -
Expenditures
Employee Compensation - - - -
Employee Benefits - - - -
Materials - - - -
Contract Services - - - -
Appropriations for Contingency - - - -
Cost Allocation 10,420,097 8,330,664 12,876,000 15,075,804
Capital Outlay - - - -
Special Projects - - - -
TOTAL EXPENDITURES$ 10,420,097 $ 8,330,664 $ 12,876,000 $ 15,075,804
Fund Balance (Use of) (3,370,814) (1,899,864) (4,151,000) (590,000)
General Fund Costs$ 7,049,283$ 6,430,800$ 8,725,000$ 14,485,804
STAFFING
There is no staffing associated with this budget.
4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL
The following report details actual expenditures and budgeted ap
period at the account level.
CategoryAcctAccount DescriptionFY11 FY12 FY13 FY14
ACTUALACTUALLEGAL PROPOSED
BUDGETBUDGET
0100
Cost Allocation8020TRANSFERS OUT$10,420,097$8,330,664$12,876,000$14,870,804
DEPARTMENT TOTAL$10,420,097$8,330,664$12,876,000$14,870,804
659
Personnel
Schedules
660
PERSONNEL SUMMARY by Division and Department
Column1FY09FY10FY11FY12FY13ChangeFY14
CITY COUNCIL/COMMISSIONS
City Council0.400.500.500.500.500.50
Fine Arts Commission0.100.100.100.100.100.10
Technology, Information & Communications Commission0.100.100.100.100.100.10
Parks and Recreation Commission0.100.100.100.100.100.10
Teen Commission0.150.150.150.150.150.25
Housing Commission0.050.050.050.050.050.05
Library Commission0.020.020.010.020.07(0.02)0.05
Senior Commission0.010.000.000.000.000.00
Public Safety Commission0.000.000.000.000.000.00
Bicycle and Pedestrian Commission0.020.000.000.000.000.00
Planning Commission0.450.450.450.450.45(0.03)0.42
1.401.471.461.471.520.051.57
ADMINISTRATION
City Clerk0.000.000.000.000.003.003.00
City Manager1.401.401.401.551.401.152.55
Community Outreach0.500.500.500.500.75(0.75)0.00
Economic Development/RDA Successor Agency0.000.000.000.000.001.001.00
Environmental Affairs0.000.000.000.000.000.600.60
Legal Services2.953.002.953.002.900.103.00
4.854.904.855.055.055.1010.15
PUBLIC AFFAIRS
Public Affairs1.901.801.801.601.600.201.80
Cupertino Scene0.350.350.350.350.350.35
Government Channel3.303.303.303.203.20(0.05)3.15
City Website0.900.900.901.000.950.95
Community Outreach0.000.000.000.000.000.750.75
Environmental Affairs1.000.600.600.800.80(0.80)0.00
7.456.956.956.956.900.107.00
661
PERSONNEL SUMMARY by Division and Department
Column1FY09FY10FY11FY12FY13ChangeFY14
ADMINISTRATIVE SERVICES
Administration1.941.941.941.981.930.772.70
Accounting4.404.404.404.504.330.174.50
Business Licensing0.500.500.500.500.500.50
City Clerk2.902.902.902.902.90(2.90)0.00
Duplicating and Printing0.600.600.600.600.600.60
Human Resources3.543.493.503.503.50(0.55)2.95
Insurance Administration0.450.500.500.500.50(0.15)0.35
Code Enforcement4.004.004.004.004.00(4.00)0.00
Information Technology4.004.004.004.004.004.00
22.3322.3322.3422.4822.26(6.66)15.60
PARKS AND RECREATION
Administration1.902.002.002.002.000.052.05
Facilities/Parks/Blackberry Farm/Community Events10.6010.6010.609.609.600.209.80
Youth & Teen Programs/McClellan Ranch Park4.884.884.884.884.88(0.30)4.58
Sports & Fitness/Golf Course/Monta Vista/Creekside6.006.006.006.006.000.056.05
Senior Center/Stevens Creek Trail/Blue Pheasant7.397.307.307.307.05(0.05)7.00
Blackberry Farm0.000.000.000.000.000.00
30.7730.7830.7829.7829.53(0.05)29.48
COMMUNITY DEVELOPMENT
Administration1.391.391.391.411.390.021.41
Planning 8.287.777.777.797.890.958.84
Housing Services0.790.800.800.830.680.68
Building11.9011.9011.9011.9011.900.3512.25
Economic Development/RDA Successor Agency1.421.871.921.502.04(2.04)0.00
Muni/Building Code Enforcement0.000.000.000.000.001.651.65
23.7823.7323.7823.4323.900.9324.83
662
PERSONNEL SUMMARY by Division and Department
Column1FY09FY10FY11FY12FY13ChangeFY14
PUBLIC WORKS
Administration3.353.353.303.253.256.9010.15
Environmental Programs3.023.573.573.173.170.503.67
Engineering Services6.726.726.726.726.82(6.82)0.00
Service Center2.202.202.102.002.002.00
Grounds18.3018.3018.3019.7018.95(0.20)18.75
Streets and Fleet26.4526.3012.0010.2511.251.9013.15
Trees and Right of Way0.000.0015.0016.9016.80(1.40)15.40
Facilities7.907.907.357.357.20(0.05)7.15
Transportation4.234.254.254.254.15(0.30)3.85
72.1772.5972.5973.5973.590.5374.12
LAW ENFORCEMENT
Code Enforcement0.000.000.000.000.002.002.00
0.000.000.000.000.002.002.00
Total Benefitted Positions162.75162.75162.75162.75162.752.00164.75
663
FY 14 Benefitted Positions by Department
Administrative
Administration
Services
6%
City Council/
10%
Commissions
Public Works
2%
45%
Community
Development
15%
Law Enforcement
1%
Parks and
Public Affairs
Recreation
4%
18%
PERSONNEL SUMMARY by Fund
FY12FY13ChangeFY14
General Fund140.65140.06(7.21)132.85
Transportation6.805.852.158.00
City Channel0.000.004.104.10
Recreation1.651.652.404.05
Information Technology 4.004.000.004.00
Sports Center0.552.001.003.00
Equipment Fund3.203.10(0.20)2.90
Redevelopment Agency Fund0.001.04(1.04)0.00
Resource Recovery1.701.700.852.55
Golf Course1.001.000.301.30
Environmental Management/ Clean Creek/Storm Drain 1.471.47(0.35)1.12
Housing and Community Development0.830.680.000.68
Workers' Compensation0.200.200.000.20
Storm Drain Improvement0.700.000.000.00
Total Benefitted Positions162.75162.752.00164.75
664
Capital
Improvements
Five Year Capital Improvements
Program
665
Proposed Five Year Capital Improvement Program
Total
FundBudgetPrior YearsFY 2014FY 2015FY 2016FY 2017FY 2018
Description
CURRENT PROJECTS REQUIRING ADDITIONAL FUNDS AND NEW PROJECTS
9100Parks
427-9134
Stevens Creek Corridor Park Phase 24,635,7794,347,179288,600
560-9139Blackberry Farm Golf Course Irrigation Upgrades622,000550,00072,000
560-9139
Blackberry Farm Golf Course - (Well &) Pond Modifications375,000375,000
New Projects
Blackberry Farm - Splash Pad520,000520,000
McClellan Ranch - Paths & Landscape Improvements110,000110,000
McClellan Ranch - Community Garden Irrigation Upgrade182,000182,000
McClellan Ranch - Miscellaneous Improvements50,00050,000
Portal Park - Renovation Master Plan50,00050,000
Stevens Creek Corridor Park Chain Master Plan-McClellan to
300,000300,000
Stevens Creek Blvd
Sports Center - Resurface Tennis Courts (18 courts)325,000325,000
Park Path Repairs - Phase 3
90,00090,000
Trail Resurfacing Sports Fields - Phase 3 30,00030,000
Totals7,289,7794,897,179708,6001,684,000000
Buildings
9200
New Projects
McClellan Ranch Restroom & Site Access Upgrades110,000110,000
Environmental Education Center - Solar PV System50,00050,000
Quinlan Community Center Fiber Installation50,00050,000
Senior Center - Various Improvements160,000160,000
Sports Center - Various Improvements58,00058,000
City Hall - Distributed Antenna System (DAS)125,000125,000
Civic Center Master Plan400,000400,000
Civic Center - Add Parking North of Library Field424,000424,000
Civic Center - Construct Walk from Pacifica to Parking Lot58,00058,000
Public Building Solar Installation - Service Center400,000400,000
Library - Story Room Expansion 2,000,000500,0001,500,000
Library - Book Drop-off Shade Canopy75,00075,000
Initial Civic Center Projects - Design2,000,0002,000,000
Totals5,910,00001,853,0004,057,000000
666
Proposed Five Year Capital Improvement Program
Total
FundBudgetPrior YearsFY 2014FY 2015FY 2016FY 2017FY 2018
Description
9400Streets
New Projects
Bridge Rehabilitation - Minor150,000150,000
McClellan Road Sidewalk Improvements - Phase 1250,000
250,000
Sidewalk Improvements-Orange and Byrne Avenues1,650,000
1,650,000
Street Median Irrigation & Plant Replacement600,000200,000200,000200,000
Accessibility Transition Plan Update50,000
50,000
Totals2,700,00001,950,000350,000200,000200,0000
Traffic Facilities
9500
New Projects
Totals0000000
Storm Drainage
9600
Reserve: Storm Drain Master Plan Update225,00075,00075,00075,000
New Projects
Calabazas Creek (Bollinger Rd.) Outfall Repair135,000135,000
Totals360,00075,000210,00075,000000
New Funding Totals16,259,7794,972,1794,721,6006,166,000200,000200,0000
667
Proposed Five Year Capital Improvement Program
Total
FundBudgetPrior YearsFY 2014FY 2015FY 2016FY 2017FY 2018
Description
CURRENT PROJECTS - NO ADDITIONAL FUNDING REQUIRED
215-9620Monta Vista Storm Drain System810,000810,000
580-9137Fenced Dog Park500,000500,000
420-9133McClellan Ranch Environmental Education Center1,400,0001,400,000
420-9148McClellan Ranch Preserve Outdoor Gathering Shelter125,000125,000
420-9143McClellan Ranch Blacksmith Shop Renovation400,000400,000
420-9261McClellan Ranch Barn Evaluation & Renovation Plan80,00080,000
420-9262McClellan Ranch Historic Structures Assessment75,00075,000
420-9147McClellan Ranch Preserve Signage Program75,00075,000
420-9263Solar Assessment at Public Building-Phase 130,00030,000
Sports Center Tennis Court Retaining Wall Replacement250,000250,000
580-9255Quinlan Center Interior Upgrades430,000430,000
420-9251Sport Center Sport Court250,000250,000
Linda Vista Pond Improvements Construction1,057,0001,057,000
North Stelling Rd./I-280 Bridge Pedestrian Lighting50,00050,000
270-9614Storm Drain Master Plan225,000225,000
Current Projects Totals5,757,0004,450,000250,00001,057,00000
CAPITAL IMPROVEMENT PROGRAM TOTALS22,016,7799,422,1794,971,6006,166,0001,257,000200,0000
668
FY 2014 Capital Improvement Program
Proposed Five Year Capital Improvement Program Revenue Plan
PROJECTSREVENUES
Funding SourceTotal BudgetPrior Years
DescriptionFY 2014FY 2015FY 2016FY 2017FY 2018
Parks
Stevens Creek Corridor Park Phase 2 (recognize new grants)2,435,179288,600
Various Grants2,723,779
855,000
General Fund855,000
850,000
Park Fees 850,000
Recreation Fund207,000207,000
Total4,635,779
Blackberry Farm Golf Course Irrigation Upgrades550,000
BBF Fund550,000
72,000
General Fund72,000
Total622,000
Blackberry Farm Golf - (Wells &) Pond ModifictionsGeneral Fund375,000375,000
New Projects
520,000
Blackberry Farm - Splash PadGeneral Fund520,000
McClellan Ranch - Paths & Landscape Improvements110,000
General Fund110,000
McClellan Ranch - Community Garden Irrigation UpgradeGeneral Fund182,000182,000
McClellan Ranch - Miscellaneous ImprovementsGeneral Fund50,00050,000
Portal Park - Renovation Master PlanGeneral Fund50,00050,000
300,000
Stevens Creek BlvdGeneral Fund300,000
Sports Center - Resurface Tennis Courts (18 courts)325,000
General Fund325,000
90,000
General Fund90,000
Park Path Repairs - Phase 3
30,000
General Fund30,000
Trail Resurfacing Sports Fields - Phase 3
Totals7,289,7794,897,179708,6001,684,000000
Buildings
New Projects
McClellan Ranch Restroom & Site Access Upgrades110,000
General Fund110,000
Environmental Education Center - Solar PV System50,000
General Fund50,000
Quinlan Community Center Fiber Installation50,000
General Fund50,000
Senior Center - Various Improvements160,000
General Fund160,000
Sports Center - Various Improvements58,000
General Fund58,000
City Hall - Distributed Antenna System (DAS)General Fund125,000125,000
Civic Center Master Plan400,000
General Fund400,000
Civic Center - Add Parking North of Library Field424,000
General Fund424,000
Civic Center - Construct Walk from Pacifica to Parking Lot58,000
General Fund58,000
Public Building Solar Installation - Service Center400,000
General Fund400,000
Library - Story Room Expansion 500,0001,500,000
General Fund2,000,000
75,000
Library - Book Drop-off Shade CanopyGeneral Fund75,000
2,000,000
Initial Civic Center Projects - DesignGeneral Fund2,000,000
Totals5,910,00001,853,0004,057,000000
Streets
New Projects
Bridge Rehabilitation - Minor150,000
General Fund150,000
McClellan Road Sidewalk Improvements - Phase 1250,000
General Fund250,000
Sidewalk Improvements - Orange and Byrne AvenuesGrant1,650,0001,650,000
Street Median Irrigation & Plant ReplacementGeneral Fund600,000200,000200,000200,000
Accessibility Transition Plan Update50,000
General Fund50,000
669
FY 2014 Capital Improvement Program
Proposed Five Year Capital Improvement Program Revenue Plan
PROJECTSREVENUES
Funding SourceTotal BudgetPrior Years
DescriptionFY 2014FY 2015FY 2016FY 2017FY 2018
Totals2,700,00001,950,000350,000200,000200,0000
Traffic Facilities
Totals0000000
Storm Drainage
Storm Drain Account
Reserve: Storm Drain Master Plan Update75,000
75,000
(210)
General Fund150,00075,00075,000
New Projects
135,000
Calabazas Creek (Bollinger Rd.) Outfall RepairGeneral Fund135,000
Totals360,00075,000210,00075,000000
TOTAL REVENUE SHARE16,259,7794,972,1794,721,6006,166,000200,000200,0000
CURRENT PROJECTS - No Additional Funding Totals
Monta Vista Storm Drain System810,000810,000
Fenced Dog Park500,000500,000
McClellan Ranch Environmental Education Center1,400,0001,400,000
McClellan Ranch Preserve Outdoor Gathering Shelter125,000125,000
McClellan Ranch Blacksmith Shop Renovation400,000400,000
McClellan Ranch Barn Evaluation & Renovation Plan80,00080,000
McClellan Ranch Historic Structures Assessment75,00075,000
McClellan Ranch Preserve Signage Program75,00075,000
Solar Assessment at Public Building-Phase 130,00030,000
Sports Center Tennis Court Retaining Wall Replacement250,000250000
Quinlan Center Interior Upgrades430,000430,000
Sport Center Sport Court250,000250,000
Linda Vista Pond Improvements Construction1,057,0001,057,000
North Stelling Rd./I-280 Bridge Pedestrian Lighting50,00050,000
Storm Drain Master Plan225,000225,000
CURRENT PROJECTS - No Additional Funding Totals5,757,0004,450,000250,00001,057,00000
CAPITAL IMPROVEMENT PROGRAM TOTALS
22,016,7799,422,1794,971,6006,166,0001,257,000200,0000
670
PUBLIC WORKS DEPARTMENT
Timm Borden, Director
CITY HALL
10300 TORRE AVENUE ~ CUPERTINO, CA 95014-3266
(408) 777-3354 ~ FAX (408) 777-3333
2013- 2014
CIP
Budget report of the Capital Improvement Program
Proposed 2013-2014
671
Table of Contents
Introduction ........................................................................................................................................ 5
Current Projects to be Completed in Future Fiscal Year .............................................................. 9
Proposed Projects with Multi-Year Funding ................................................................................ 11
Unfunded Projects for Future Consideration ............................................................................... 12
Completed Projects in FY 2013 ....................................................................................................... 13
Current and Proposed CIP Projects ....................................................................................................... 14
Priority 1 Projects .............................................................................................................. 15
Monta Vista Storm Drain System .................................................................................................. 16
Park Path Repairs - Phase 3 ............................................................................................................ 18
Stevens Creek Corridor Park Phase 2 ............................................................................................ 20
Fenced Dog Park .............................................................................................................................. 22
Trail Resurfacing Sports Fields: Phase 3 ....................................................................................... 24
McClellan Ranch Environmental Education Center ................................................................... 26
McClellan Ranch Preserve Outdoor Gathering Shelter .............................................................. 28
McClellan Ranch Blacksmith Shop Renovation ........................................................................... 30
McClellan Ranch Restroom & Site Access Upgrades .................................................................. 32
Sports Center Tennis Court Retaining Wall Replacement ......................................................... 34
Quinlan Center Interior Upgrade .................................................................................................. 36
Quinlan Community Center Fiber Installation ............................................................................ 38
Solar Assessment at Public Buildings Phase 1 .......................................................................... 40
Public Building Solar Installation Service Center ..................................................................... 42
Senior Center Various Improvements ........................................................................................ 44
Sports Center Various Improvements ........................................................................................ 46
Civic Center Master Plan ................................................................................................................ 48
McClellan Ranch Barn Evaluation & Renovation Plan ............................................................... 50
McClellan Ranch Historic Structures Assessment ...................................................................... 52
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McClellan Ranch Preserve Signage Program ............................................................................... 54
Calabazas Creek (Bollinger Rd.) Outfall Repair .......................................................................... 56
Accessibility Transition Plan Update ............................................................................................ 58
Priority 2 Projects ............................................................................................................................... 60
Sports Center Sports Court ............................................................................................................. 61
Stevens Creek Corridor Park Chain Master Plan McClellan to Stevens Creek Blvd. ......... 63
Library Story Room Expansion ................................................................................................... 65
Sidewalk Improvements Orange and Byrne Avenue .............................................................. 67
McClellan Road Sidewalk Improvements Phase 1 ................................................................... 69
Priority 3 Projects ............................................................................................................................... 71
Reserve: Storm Drain Master Plan Update ................................................................................... 72
Environmental Education Center Solar PV System ................................................................. 74
City Hall Distributed Antenna System (DAS) .......................................................................... 76
Priority 4 Projects ............................................................................................................................... 78
Blackberry Farm Golf Course Irrigation Upgrades ..................................................................... 79
Blackberry Farm Golf Course (Well&) Pond Modifications ................................................... 81
Linda Vista Pond Improvements Construction ........................................................................... 83
Blackberry Farm Splash Pad ........................................................................................................ 85
McClellan Ranch Paths & Landscape Improvements .............................................................. 87
McClellan Ranch Community Garden Irrigation Upgrade .................................................... 89
McClellan Ranch Miscellaneous Improvements ...................................................................... 91
Portal Park Renovation Master Plan .......................................................................................... 93
Sports Center Resurface Tennis Courts (18 Courts) ................................................................. 95
Civic Center Add Parking North of Library Field ................................................................... 97
Civic Center Construct Walk from Pacifica to Parking Lot .................................................... 99
Library Book Drop-off Shade Canopy ..................................................................................... 101
Bridge Rehabilitation Minor ...................................................................................................... 103
Street Median Irrigation & Plant Replacement .......................................................................... 105
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Initial Civic Center Projects - Design ........................................................................................... 107
Development In-Lieu Contributions ............................................................................................... 109
Monument Gate Way Signs (4) .................................................................................................... 110
DeAnza Blvd./McClellan/Pacifica Signal Modification ............................................................ 112
Traffic Calming along Rodrigues Ave. & Pacifica Dr. .............................................................. 114
North Stelling Rd/ I-280 Bridge Pedestrian Lighting & Upgrades.......................................... 116
DeAnza / Homestead Southbound Right Turn Lane Upgrade ............................................... 118
Stevens Creek Blvd. and Bandley Signal and Median Improvements ................................... 120
Unfunded CIP Projects ...................................................................................................................... 122
Stocklmeir House Preservation and Restoration ....................................................................... 123
Lawrence-Mitty Park (Land + Construction) ............................................................................. 124
Stevens Creek Trail Bridge over UPPR ....................................................................................... 125
Stevens Creek Trail to Linda Vista Park ..................................................................................... 126
Tank House Completion (Nathan Hall) ...................................................................................... 127
FY 2014 Pavement Management Gap Funding ......................................................................... 128
Initial Civic Center Projects - Construction ................................................................................ 129
McClellan Ranch West Simms House Removal ........................................................................ 130
Stocklmeir Legacy Farm Phase 1 Improvement ..................................................................... 131
McClellan Ranch Barn Renovation Improvements ................................................................... 132
Bubb Rd. (Elm Ct.) Storm Drain Improvements ........................................................................ 133
McClellan Road Sidewalk Improvements Phase 2 ................................................................. 134
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Introduction
May 14, 2013
Honorable Mayor and members of the City Council:
Subject: Fiscal Year 12/13 CIP Status Report and Fiscal Year 13/14 CIP Proposal
To provide the best information and greatest transparency to the
(CIP), I am pleased to provide you the following comprehensive document that
descriptions and the status of projects in the following categories described below. Please note
that the format of the project pages has been improved to provid and schedule
detail at a glance.
Previously Budgeted and Newly Proposed Projects
Project scopes, budgets, and schedules are shown for all incompl
projects, as well as for projects proposed for inclusion in nextfuture years CIP. New
projects proposed are as follows:
Blackberry Farm Splash Pad
McClellan Ranch
McClellan Ranch Restroom & Site Access Upgrade
Environmental Education Center Solar PV System
McClellan Ranch Paths and Landscape Improvements
McLellan Ranch Community Garden Irrigation Upgrade
McClellan Ranch Miscellaneous Improvements
Stevens Creek Corridor Park Chain Master Plan McClellan to Stevens Creek Blvd.
Portal Park Renovation Master Plan
Sports Center
Resurface Tennis Courts (18)
Sports Center Various Improvements
Park Path Repairs Phase 3
Trail Resurfacing Sports Fields Phase 3
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Quinlan Community Center Fiber Installation
Senior Center Various Improvements
Civic Center
Civic Center Master Plan
City Hall Distributed Antenna System (DAS)
Civic Center Add Parking North of Library Field
Civic Center Construct Walk from Pacifica to Parking Lot
Initial Civic Center Projects Design
Library
Library - Story Room Expansion
Library Book Drop-Shade Canopy
Public Building Solar Installation Service Center
Bridge Rehabilitation Minor
Accessibility Transition Plan Update
McClellan Road Sidewalk Improvements Phase 1
Sidewalk Improvements Orange & Byrne Avenues
Street Median Irrigation & Plant Replacement
Calabazas Creek (Bollinger Rd.) Outfall Repair
Development In-Lieu Contributions
The Development In-Lieu Contributions section creates a vehicle for the Council and
to track these contributions received from development. The con fair-
share contributions towards a larger project. The projects are therefore on-hold until the
funding gap is closed by other contributing developments or by a
No new fees were collected in FY 2013 and therefore no new projects are bein
Unfunded Projects
Although these projects are not proposed for funding at this tim
Council, or staff proposal, they are tracked in the budget documt. If one-time development
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revenue is realized by mid-year, additional recommendations on proceeding with Unfunded
Projects may be proposed based on workload capacity.
A notable master plan endeavor competed in FY 2012-13 was the Civic Center Master Plan
Framework. The framework provided three alternative schemes wit
optimizing the use of civic center complex. Common to all was a
ongoing parking congestion. Each scheme included many other long-term visioning elements
for the area. With Council direction, a project is proposed for the FY 2014 bu
options to a single master plan, a process which will include co
environmental analysis.
Over the last two years much effort has gone into the plan to complete the Stevens Creek tr
between McClellan Road and Stevens Creek Blvd. The Stevens Cree
RestorationPhase 2 project is scheduled to complete construction in FY 2014
of the trail and creek restoration is an opportune time to consider how all o-owned
lands and facilities that are linked together by the creek and t
independently. A project proposed for FY 2014, entitled Stevensain
Master Plan-McClellan Rd. to Stevens Creek Blvd., will provide that planning
These two master plans will provide the foundation and guidance
future capital improvements on a large portion of the city lands
As a tool to help make decisions about funding and the scheduling of resources, eac
has been categorized and prioritized using the following criteria:
Categories
A Public Safety/ Regulatory Mandate/ Grant Commitment
B Preventative Maintenance/ Resource and Cost Efficiencies
C Enhancement
Priorities
1. Ongoing or imminent upon 2013-14 Budget Adoption
2. Near-term in 2013-14 but contingent on resources available from Priority 1 project
3. Planned, but contingent on resources available from Priority projects
4. Proposed to be deferred past 2013-14, moved to unfunded list, or dropped due to
being no longer necessary
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As a note, several annual projects that have been previously bud
moved to the proposed Operating Budget. These include projects that are yearly in nature and
are often termed capitalized maintenance. These are
Pavement Management, Curb, Gutter and
Sidewalk Repair & ADA Ramps, Minor Storm Drain Improvements, and Various Traffic
Signal/Intersection Modifications.
Respectfully submitted,
Timm Borden
Director of Public Works
Attachments:
Current Projects to Be Completed Current Projects with Multi-year Funding
Unfunded Projects Completed Projects
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Current Projects to be Completed in Future Fiscal Year
Complete after June 30, 2013
Total New Total
Prior Encumbered Budget New
DescriptionBudgetor SpentBalance Request Budget
Priority 1
Monta Vista Storm Drain System 810,000 50,000 760,000 0 810,000
Stevens Creek Corridor Park Phase 2 4,347,179 785,300 3,561,879 288,600 4,635,779
Fenced Dog Park 500,000 66,000 434,000 0 500,000
McClellan Ranch Environmental
1,400,000 216,000 1,184,000 0 1,400,000
Education Center
McClellan Ranch Preserve Outdoor
125,000 0 125,000 0 125,000
Gathering Shelter
McClellan Ranch Blacksmith Shop
400,000 72,000 328,000 0 400,000
Renovation
McClellan Ranch Barn Evaluation &
80,000 0 80,000 0 80,000
Renovation Plan
McClellan Ranch Historic Structures
75,000 75,000 0 0 75,000
Assessment
McClellan Ranch Preserve Signage
75,000 0 75,000 0 75,000
Program
Solar Assessment at Public Building
30,000 6,000 24,000 0 30,000
Phase 1
Sports Center Tennis Court
250,000 0 0 0 250,000
Retaining Wall Replacement
Quinlan Center Interior Upgrade 430,000 43,000 387,000 0 430,000
Priority 2
Sports Center Sport Court 250,000 0 250,000 0 250,000
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Current Projects to be Completed in Future Fiscal Year - Continued
Complete after June 30, 2013
Total New Total
Prior Encumbered Budget New
DescriptionBudgetor SpentBalance Request Budget
Priority 3
Reserve Storm Drain Master Plan
75,000 0 75,000 150,000 225,000
Update
Priority 4
Blackberry Farm Golf Course
550,000 113,000 437,000 72,000 622,000
Irrigation Upgrades
Blackberry Farm Golf Course
100,000 0 100,000 275,000 375,000
(Well&) Pond Modification
Linda Vista Pond Improvements
1,057,000 0 0 0 1,057,000
Construction
Developer In-Lieu Fee
North Stelling Rd./ I-280 Bridge
50,000 3,500 46,500 0 50,000
Pedestrian Lighting & Upgrade
Funded Projects Deleted or Moved
EOC Generator w/Trailer Deleted, became unnecessary to complete, due to successful repair of
the generator in City Hall
2013-14 Annual Pavement Management Moved to Maintenance Budget
2013-14 Annual Curb, Gutter and Sidewalk Repair & ADA Ramps Moved to Maintenance Budget
2013-14 Annual Minor Storm Drain Improvements Moved to Maintenance Budget
2013-14 Various Traffic Signal/Intersection Modifications Moved to Maintenance Budget
City of Cupertino
FY 2014 CIP Budget
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Proposed Projects with Multi-Year Funding
Total Prior
Description Budget Years FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Priority 1
Stevens Creek Corridor
Park Phase 2 4,628,779 4,340,179 288,600
Priority 2
Blackberry Farm Golf
Course Irrigation
Upgrades 622,000 550,000 72,000
Library - Story Room
Expansion 2,000,000 500,000 1,500,000
Priority 3
Reserve: Storm Drain
Master Plan Update 225,000 75,000 75,000 75,000
Priority 4
Street Median Irrigation
& Planting
Replacement 600,000 200,000 200,000 200,000
City of Cupertino
FY 2014 CIP Budget
11134
Page of
681
Unfunded Projects for Future Consideration
Project Description Estimated Cost
City Hall Seismic Upgrades for EOC $3,000,000
1
Stocklmeir House Preservation and Restoration$200,000
2
Lawrence-Mitty Park (Land + Construction) $7,100,000
2
Stevens Creek Trail Bridge Over UPRR$2,000,000
2
Stevens Creek Trail to Linda Vista Park $750,000
2
Tank House Completion (Nathan Hall)$500,000
3
FY 2014 Pavement Management Gap Funding $4,515,000
Initial Civic Center Projects - Construction $7,500,000
4
McClellan Ranch West Simm's House Removal $50,000
3
New Projects
Stocklmeir Legacy Farm - Phase 1 Improvement $400,000
3
McClellan Ranch Barn Renovation Improvements$300,000
2
Bubb Rd. (Elm Ct.) Storm Drain Improvements TBD
2
McClellan Road Sidewalk Improvements - Phase 2 $2,230,000
1 Project dropped based on the outcome of Civic Center Master Plan Framework
2 Placeholder estimated cost only - scope details unknown
3 Pending the outcome of Stevens Creek Corridor Park Chain Master Plan
4 Pending the outcome of the Civic Center Master Plan
City of Cupertino
FY 2014 CIP Budget
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Completed Projects in FY 2013
Projects to be completed by June 30, 2013
Anticipated
Prior Total
Description Years Spent Balance Fund
Priority 1
McClellan Ranch Repairs & Painting 100,000 100,000 0 GF
Emergency Van Upgrades 75,000 62,000 13,000 GF
Various Park Path and Parking Lot Repairs &
250,000 126,500 123,500 GF
Resurfacing - Phase 2
Stevens Creek Trail to Bay - Study 18,000 18,000 0 Grant
Wilson Park Irrigation System Renovation 150,000 150,000 0 GF
Priority 2
McClellan Road Sidewalk Study 35,000 35,000 0 Grant
Traffic Management Studies - 3 Intersections 50,000 50,000 0 GF
Priority 3
Various Trail Resurfacing at School Sports Fields:
125,000 125,000 0 GF
Phase 1
Various Trail Resurfacing at School Sports Fields:
50,000 30,200 19,800 GF
Phase 2
As of April 15, 2013
GF = General fund
City of Cupertino
FY 2014 CIP Budget
13134
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Current and Proposed CIP Projects
City of Cupertino
FY 2014 CIP Budget
14134
Page of
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Priority 1 Projects
City of Cupertino
FY 2014 CIP Budget
15134
Page of
685
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Monta Vista Storm Drain System
Budget Unit 215-9620
Priority: 1
CIP Category: B Preventative Maintenance
Location: Orange Ave. and Byrne Ave.
Estimated Project Costs: $810,000
DESCRIPTION
Install a storm drainage system in the Monta Vista neighborhood on Orange and Byrne
Avenues.
PROJECT JUSTIFICATION
Alleviate routine rainy season ponding in the right-of-way.
City of Cupertino
FY 2014 CIP Budget
16134
Page of
686
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Neighborhood meetings are scheduled to begin in summer 2013 and construction is anticipated
to start in spring of 2014.
City of Cupertino
FY 2014 CIP Budget
17134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY2014
Park Path Repairs - Phase 3
Budget Unit 420- XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Hoover Park, Three Oaks Park, Varian Park and Linda Vista
Park
Estimated Project Costs: $90,000
DESCRIPTION
Replace ramp portions of pathways at Hoover, Three Oaks, Varian and Linda Vista Park.
Install new concrete ramp paths.
PROJECT JUSTIFICATION
Accessibility improvement to link the parking to the paths.
City of Cupertino
FY 2014 CIP Budget
18134
Page of
688
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Anticipate completion of construction in fall 2013.
City of Cupertino
FY 2014 CIP Budget
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Page of
689
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Stevens Creek Corridor Park Phase 2
Budget Unit 427-9134
Priority: 1
CIP Category: A Grant Commitment
Location: Blackberry Farm Golf Course & Stocklmeir Property
Estimated Project Costs: $4,635,779
DESCRIPTION
Second phase of the creek realignment and restoration and multi-use trail extending north of
Blackberry Farm Park, adjacent to the golf course, crossing the
through the Stocklmeir property, terminating at Stevens Creek Bl., with minor modifications
to Stevens Creek Blvd. and the Blackberry Farm Golf Course parking lot.
PROJECT JUSTIFICATION
Installation of a portion of the trail connecting several City parks, recreation and cultural
amenities that is also a link of the regional trail system.
City of Cupertino
FY 2014 CIP Budget
20134
Page of
690
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and f
sources for the next five years including any anticipated impact
STATUS
Anticipate completion of construction in fall 2013.
City of Cupertino
FY 2014 CIP Budget
21134
Page of
691
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Fenced Dog Park
Budget Unit 580-9137
Priority: 1
CIP Category: C Enhancement
Location: Mary Avenue, north of Stevens Creek Boulevard
Estimated Project Costs: $500,000
DESCRIPTION
Design and construct an enclosed, off-leash dog park for large and small dogs at Mary
Avenue.
PROJECT JUSTIFICATION
Provide an off-leash dog park for public use.
City of Cupertino
FY 2014 CIP Budget
22134
Page of
692
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Start of Soil Remediation Work in mid-June 2013 and complete by beginning of July 2013
Start of Park Improvement Work beginning of September 2013 and complete by mid-October
2013.
City of Cupertino
FY 2014 CIP Budget
23134
Page of
693
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY2014
Trail Resurfacing Sports Fields: Phase 3
Budget Unit 420-XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Eaton School
Estimated Project Costs: $30,000
DESCRIPTION
Replace existing decomposed granite trail with asphalt trail around the sports fields at Eaton
School.
PROJECT JUSTIFICATION
Reduce maintenance by paving trails with a more durable surface.
City of Cupertino
FY 2014 CIP Budget
24134
Page of
694
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Anticipate completion summer 2013.
City of Cupertino
FY 2014 CIP Budget
25134
Page of
695
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Environmental Education Center
Budget Unit 420-9133
Priority: 1
CIP Category: A Grant Commitment
Location: McClellan Ranch Preserve
Estimated Project Costs: $1,400,000
DESCRIPTION
Design and construct a new building at McClellan Ranch Preserve
education and other related functions. The Environmental Education Center will include two
classroom/meeting spaces including a wet lab and exhibit spaces; a resource center; an office for
the city naturalist, docents and volunteers; storage; and a restroom. The Outdoor Gathering
Shelter project is merged with the Environmental Education Cente
outdoor extension of the classrooms. This project does not include furnishings, fixtures, and
equipment (FF&E) for the facility. The completion of this project requires accessibility
improvements at the park restrooms, the parking lot, and a path (see project page 30).
PROJECT JUSTIFICATION
Provide a building to support McClellan Ranch activities and pro
programs, and environmental education and stewardship programs.
expanding the environmental education potential of McClellan Rand McClellan
Ranch West, but the area lacks an indoor space that can host gro
programs year round. Utilize a 2006 State grant approved for the project.
City of Cupertino
FY 2014 CIP Budget
26134
Page of
696
FISCAL IMPACT
The following table outlines the project budget, prior year and ted costs and funding
sources for the next five years including any anticipated impact
STATUS
Design is underway;
Construction to begin in fall 2013;
Construction to complete in fall 2014.
City of Cupertino
FY 2014 CIP Budget
27134
Page of
697
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Preserve Outdoor Gathering Shelter
Budget Unit 420-9148
Priority: 1
CIP Category: C - Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $125,000
DESCRIPTION
Construct a covered outdoor gathering area to provide a space for groups that is sized to meet
the needs of the elementary-age nature education program.
PROJECT JUSTIFICATION
Over 2,200 elementary school students visit McClellan Ranch Preserve each year for the creek
studies program. However there is no sheltered area large enough for school g
to gather. A covered shelter will enhance the nature education experience and provide
opportunities for a variety of new or expanded programs, and will augment, not replace, the
concept for an Environmental Education Center.
City of Cupertino
FY 2014 CIP Budget
28134
Page of
698
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
To be constructed with the McClellan Ranch Environmental Education Cen.
Design is underway;
Construction to begin in fall 2013;
Construction to complete in winter 2014.
City of Cupertino
FY 2014 CIP Budget
29134
Page of
699
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Blacksmith Shop Renovation
Budget Unit 420-9143
Priority: 3
CIP Category: B Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $400,000
DESCRIPTION
Restore and preserve this structure with historic status. Design and construct improvements to
relocate the building to a site nearer the barn and trail, to preserve and restore the historic
façade and architectural details, and provide for more security
tools and forge.
PROJECT JUSTIFICATION
In 2012 an enhancement of the 1993 master plan for McClellan Ran
lays out priorities for implementing programs and the related im
goals for the existing ¾-scale replica Baer blacksmith shop listed possible opportunities for new
and expanded programs. Prior to programming the building for displays and demonstrations,
historic preservation and structural restoration will be required.
City of Cupertino
FY 2014 CIP Budget
30134
Page of
700
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Construction is planned to be concurrent with the Environmental Education Center to minimize
disruption to McClellan Ranch operation.
Design is underway;
Construction to begin in fall 2013;
Construction to complete in winter 2014.
City of Cupertino
FY 2014 CIP Budget
31134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
McClellan Ranch Restroom & Site Access Upgrades
Budget Unit XXX-XXXX
Priority: 1
CIP Category: A Regulatory Mandate
Location: McClellan Ranch Preserve
Estimated Project Costs: $110,000
DESCRIPTION
Design and construct accessibility upgrades for the existing park restrooms in the Mi
Barn and for the vehicle parking, and construct a new path linking the Mi
Stevens Creek trail. These improvements will be required prior to occupancy of the
Environmental Education Center.
PROJECT JUSTIFICATION
The design of Environmental Education Center,as originally conceived,was dependent
on the use of the existing park restrooms to meet the restroom a(fixture
count) for the new classrooms. In order to satisfy accessibility requirements, the
existing park restrooms, vehicle parking, and path of travel to the right-of-way, must be
improved to current standards for compliance.
City of Cupertino
FY 2014 CIP Budget
32134
Page of
702
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
To be constructed with the McClellan Ranch Environmental Educati.
Design is underway;
Construction to begin in the fall 2013;
Construction to complete in the winter 2014.
City of Cupertino
FY 2014 CIP Budget
33134
Page of
703
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Sports Center Tennis Court Retaining Wall Replacement
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Sports Center
Estimated Project Costs: $250,000
DESCRIPTION
Remove existing concrete wall at the northwest corner of the tennis facility adjhe
Commons residential property, and replace with an engineered ret
PROJECT JUSTIFICATION
The existing prefabricated concrete wall panels are failing and
retaining wall/wall in order to restore full use of the courts.
City of Cupertino
FY 2014 CIP Budget
34134
Page of
704
FISCAL IMPACT
The following table outlines the project budget, prior year and unding
sources for the next five years including any anticipated impact
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 90,000 $ - $ 90,000$ -$ -$ -$ -
Construction 160,000 - 160,000 - - - -
Total Project Expenditures$ 250,000 $ - $ 250,000$ -$ -$ -$ -
Funding Sources
City General Fund $ 250,000 $ - $ 250,000$ -$ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 250,000 $ - $ 250,000$ -$ -$ -$ -
Funding Not Yet Identified$ - $ - $ -$ -$ -$ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ -$ -$ -$ -$ -
Other Operating Costs - - - - - - -
Total Operating Expenditures$ - $ - $ - $ - $ - $ - $ -
Funding Sources
City General Fund $ - $ - $ -$ -$ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ - $ - $ - $ - $ -
STATUS
Construction anticipated for completion in spring 2014.
City of Cupertino
FY 2014 CIP Budget
35134
Page of
705
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Quinlan Center Interior Upgrade
Budget Unit 580-9255
Priority: 1
CIP Category: C Enhancement
Location: Quinlan Center
Estimated Project Costs: $430,000
DESCRIPTION
Develop upgrade alternatives and estimates to address circulatio, access compliance, furniture
replacement, and interior color schemes. Design and construct improvements.
PROJECT JUSTIFICATION
Maximize customer experience and maintain revenue or potentially increase revenue in this 20-
year plus old building.
City of Cupertino
FY 2014 CIP Budget
36134
Page of
706
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs
and funding sources for the next five years including any antici
to the operating budget:
STATUS
Design Guideline is complete. Design consultant is selected. S
budget is under discussion.
Anticipate start of construction in the spring 2014.
City of Cupertino
FY 2014 CIP Budget
37134
Page of
707
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Quinlan Community Center Fiber Installation
Budget Unit XXX-XXXX
Priority: 1
CIP Category: C - Enhancement
Location: Quinlan Center
Estimated Project Costs: $50,000
DESCRIPTION
Install a fiber optic line from City Hall to Quinlan Community Center.
PROJECT JUSTIFICATION
Improve the digital link between City Hall video/internet facilities and Quinlan Community
Center to enhance the video and electronic offerings.
City of Cupertino
FY 2014 CIP Budget
38134
Page of
708
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impactating budget:
STATUS
Initiate project in fall 2013.
City of Cupertino
FY 2014 CIP Budget
39134
Page of
709
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Solar Assessment at Public Buildings Phase 1
Budget Unit 420-9263
Priority: 1
CIP Category: C Enhancement
Location: Civic Center complex & Service Center
Estimated Project Costs: $30,000
DESCRIPTION
The assessment, completed in February 2012, focused on cost/benefit analyses of solar project
developments at the Service Center and the Civic Center. Participate in a regional collaborative
solar procurement process to issue a joint Request for Proposals and receive proposals for
alternatives to acquire solar power generation at designated sites. This project does not include
construction costs.
PROJECT JUSTIFICATION
Pursue alternatives to reduce the cost of power for city operations.
City of Cupertino
FY 2014 CIP Budget
40134
Page of
710
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Solar Assessment completed. In March the City joined the Alameda County Regional
Renewable Energy Procurement (RREP) collaborative. Anticipate t
release of the Request for Proposals over the summer of 2013.
City of Cupertino
FY 2014 CIP Budget
41134
Page of
711
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Public Building Solar Installation Service Center
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B Resource and Cost Efficiencies
Location: Service Center
Estimated Project Costs: $400,000
DESCRIPTION
Install solar PV system at Service Center as identified from the
buildings. Proposed budget assumes direct purchase and installation by the
PROJECT JUSTIFICATION
Invest by direct purchase of facilities, or other means of power acquisition, in alternative local
power generation to offset increasing future costs to purchase power from conventional vendor.
City of Cupertino
FY 2014 CIP Budget
42134
Page of
712
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Pending the outcome of the Alameda County Regional Renewable Ene
collaborative Request for Proposals (RFP) over the summer of 2013.
City of Cupertino
FY 2014 CIP Budget
43134
Page of
713
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Senior Center Various Improvements
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Senior Center
Estimated Project Costs: $160,000
DESCRIPTION
Replace existing worn carpet and furniture with new, and improvements to the fire sprinkler
and a hot water circulation pump.
PROJECT JUSTIFICATION
Maintain the attractiveness of the Senior Center spaces and performance of building systems.
City of Cupertino
FY 2014 CIP Budget
44134
Page of
714
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 55,000 $ - $ 55,000$ -$ - $ -$ -
Construction 105,000 - 105,000 - - - -
Total Project Expenditures$ 160,000 $ - $ 160,000$ -$ - $ -$ -
Funding Sources
City General Fund $ 160,000 $ - $ 160,000$ -$ - $ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 160,000 $ - $ 160,000$ -$ - $ -$ -
Funding Not Yet Identified$ - $ - $ -$ -$ - $ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ (500)$ (1,025)$ (1,050) $ (1,075)$ (1,100)
Other Operating Costs - - - - - - -
Total Operating Expenditures$ - $ - $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100)
Funding Sources
City General Fund $ - $ - $ -$ -$ - $ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - $ (500)$ (1,025)$ (1,050) $ (1,075)$ (1,100)
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100)
STATUS
Complete before June 30, 2014.
City of Cupertino
FY 2014 CIP Budget
45134
Page of
715
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Sports Center Various Improvements
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Sports Center
Estimated Project Costs: $58,000
DESCRIPTION
Improvements to include repair of the deck, an accessible ramp, replacement of locker room
countertops, and repainting a racquetball court.
PROJECT JUSTIFICATION
Maintain the performance of building facilities.
City of Cupertino
FY 2014 CIP Budget
46134
Page of
716
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 18,000 $ - $ 18,000$ -$ - $ -$ -
Construction 40,000 - 40,000 - - - -
Total Project Expenditures$ 58,000 $ - $ 58,000$ -$ - $ -$ -
Funding Sources
City General Fund $ 58,000 $ - $ 58,000$ -$ - $ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 58,000 $ - $ 58,000$ -$ - $ -$ -
Funding Not Yet Identified$ - $ - $ -$ -$ - $ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ -$ -$ - $ -$ -
Other Operating Costs - - - - - - -
Total Operating Expenditures$ - $ - $ - $ - $ - $ - $ -
Funding Sources
City General Fund $ - $ - $ -$ -$ - $ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ - $ - $ - $ - $ -
STATUS
Complete before June 30, 2014.
City of Cupertino
FY 2014 CIP Budget
47134
Page of
717
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Civic Center Master Plan
Budget Unit 420-9144
Priority: 1
CIP Category: C - Enhancement
Location: Torre and Rodrigues and Pacifica
Estimated Project Costs: $400,000
DESCRIPTION
Further development of the Civic Life plan alternative from th
Framework into a singular master plan. The master plan will ser-range vision for
development of the Civic Center campus. The project will include community and s
input and environmental analysis.
PROJECT JUSTIFICATION
Maximize the potential of the Civic Center properties to provide
community life by reinforcing it as the intensive focal point of civic and cultural use.
City of Cupertino
FY 2014 CIP Budget
48134
Page of
718
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impactbudget:
STATUS
Completion anticipated in FY 2015.
City of Cupertino
FY 2014 CIP Budget
49134
Page of
719
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Barn Evaluation & Renovation Plan
Budget Unit 420-9261
Priority: 1
CIP Category: C Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $80,000
DESCRIPTION
Evaluate the condition of the McClellan Ranch barn and investiga
current standards. Study possible options and plan for the future use of the building. Develop
a renovation plan for its repair and rehabilitation, consistent with the anticipated future use.
PROJECT JUSTIFICATION
In 2012 an enhancement of the 1993 master plan for McClellan Ran
lays out priorities for implementing programs and the related imvements at the park. The
goals for the barn listed possible opportunities for new and exp
refinement of those opportunities is required to define a progra
basis of future improvements to the barn.
City of Cupertino
FY 2014 CIP Budget
50134
Page of
720
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Historic evaluation is currently underway.
Anticipate completion of future uses by in winter 2014.
City of Cupertino
FY 2014 CIP Budget
51134
Page of
721
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Historic Structures Assessment
Budget Unit 420-9262
Priority: 1
CIP Category: C Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $75,000
DESCRIPTION
Evaluate structures at McClellan Ranch for historical significan
evaluation will identify the structures significance under currfor their
proper repair and protection.
PROJECT JUSTIFICATION
Several structures at McClellan Ranch were evaluated in 1995-96 for historic status, condition
and possible uses. Since then the standards and methods for eva
resources and the applicable building codes have changed. The structure
for historic status, qualify for coverage under the 2010 Califor
and/or qualify for grant funding.
City of Cupertino
FY 2014 CIP Budget
52134
Page of
722
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and fundi
sources for the next five years including any anticipated impact
STATUS
The assessment is underway with anticipated completion in fall 2013.
City of Cupertino
FY 2014 CIP Budget
53134
Page of
723
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
McClellan Ranch Preserve Signage Program
Budget Unit 420-9147
Priority: 1
CIP Category: C Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $75,000
DESCRIPTION
Develop a signage program and system guideline for McClellan Ranch Preserve with elements
that consider and are suitable for use elsewhere along the Stevens Creek corridor. The signage
program will provide for general way-finding, regulations, and historic/cultural and
nature/environmental interpretive content. This process will include stakeholder input. Signs
will be implemented in future projects.
PROJECT JUSTIFICATION
The Phase 1 Stevens Creek Trail now links McClellan Ranch Preserve t
The next phase will extend the trail to the Stocklmeir property and St
Existing signs have little consistency and there is no coordinat
Appropriate signage can better support current and future prograors
experience.
City of Cupertino
FY 2014 CIP Budget
54134
Page of
724
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Consultant selection is under way; anticipate completion in spring 2014.
City of Cupertino
FY 2014 CIP Budget
55134
Page of
725
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Calabazas Creek (Bollinger Rd.) Outfall Repair
Budget Unit XXX-XXXX
Priority: 1
CIP Category: B Preventative Maintenance
Location: Calabazas Creek at Bollinger Road
Estimated Project Costs: $135,000
DESCRIPTION
Design and construct a new outfall.
PROJECT JUSTIFICATION
Erosion is undermining the outfall of a storm line from Bollinge
Delay in repairing the outfall risks significant further damage and cost t
City of Cupertino
FY 2014 CIP Budget
56134
Page of
726
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impactperating budget:
STATUS
Consultant selection is under way; anticipate completion in winter 2014.
City of Cupertino
FY 2014 CIP Budget
57134
Page of
727
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Accessibility Transition Plan Update
Budget Unit XXX-XXXX
Priority: 2
CIP Category: A Regulatory Mandate
Location: City Wide
Estimated Project Costs: $50,000
DESCRIPTION: This would update a 2008 Accessibility Transition Plan.
PROJECT JUSTIFICATION: Due to changes in accessibility codes makes this update
necessary.
City of Cupertino
FY 2014 CIP Budget
58134
Page of
728
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in spring 2014.
City of Cupertino
FY 2014 CIP Budget
59134
Page of
729
Priority 2 Projects
City of Cupertino
FY 2014 CIP Budget
60134
Page of
730
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Sports Center Sports Court
Budget Unit 420-9251
Priority: 2
CIP Category: C Enhancement
Location: Sports Center
Estimated Project Costs: $250,000
DESCRIPTION
Construct a multi-use sports court, with fence enclosure, gates, and associated accessories.
PROJECT JUSTIFICATION
Increase the sport offerings at the Sports Center by the addition of a multi-use court.
City of Cupertino
FY 2014 CIP Budget
61134
Page of
731
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 85,000 $ 85,000 $ -$ -$ -$ -$ -
Construction 165,000 165,000 - - - - -
Total Project Expenditures$ 250,000 $ 250,000 $ -$ -$ -$ -$ -
Funding Sources
City General Fund $ - $ - $ -$ -$ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds 250,000 250,000 - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 250,000 $ 250,000 $ -$ -$ -$ -$ -
Funding Not Yet Identified$ - $ - $ -$ -$ -$ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ -$ -$ -$ -$ 7,500
Other Operating Costs - - - - - - -
Total Operating Expenditures$ - $ - $ - $ - $ - $ - $ 7,500
Funding Sources
City General Fund $ - $ - $ -$ -$ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - 7,500
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ - $ - $ - $ - $ 7,500
STATUS
Design to start fall 2013;
Anticipate construction completion spring 2014.
City of Cupertino
FY 2014 CIP Budget
62134
Page of
732
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Stevens Creek Corridor Park Chain Master Plan McClellan to Stevens
Creek Blvd.
Budget Unit XXX-XXXX
Priority: 2
CIP Category: C Enhancement
Location: Stevens Creek Corridor
Estimated Project Costs: $300,000
DESCRIPTION
Study the various uses of public lands along Stevens Creek for o
operation.
PROJECT JUSTIFICATION
Reconcile the various plans for the different properties into a cmprehensive plan to inform
future development and operations.
City of Cupertino
FY 2014 CIP Budget
63134
Page of
733
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impactdget:
STATUS
Initiate master plan process in fall 2013.
City of Cupertino
FY 2014 CIP Budget
64134
Page of
734
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014 & FY 2015
Library Story Room Expansion
Budget Unit XXX-XXXX
Priority: 2
CIP Category: C Enhancement
Location: Library
Estimated Project Costs: $2,000,000
FY 2014 $500,000 for Study and Design
FY 2015 $1,500,000 for Construction
DESCRIPTION
Study, design and construct an expansion of the current Story Room to serve also as the
meeting space for most library events. Plan for a space to acco
including a stage area.
PROJECT JUSTIFICATION
Provide an alternative meeting space for the library operation the reliance on use of
the Cupertino Community Hall.
City of Cupertino
FY 2014 CIP Budget
65134
Page of
735
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 500,000 $ - $ 500,000$ - $ -$ -$ -
Construction 1,500,000 - 1,500,000 - - -
Total Project Expenditures$ 2,000,000 $ - $ 500,000$ 1,500,000$ -$ -$ -
Funding Sources
City General Fund $ 2,000,000 $ - $ 500,000$ 1,500,000$ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 2,000,000 $ - $ 500,000$ 1,500,000$ -$ -$ -
Funding Not Yet Identified$ - $ - $ -$ - $ -$ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ -$ - $ -$ -$ -
Other Operating Costs - - - - - - -
Total Operating Expenditures$ - $ - $ - $ - $ - $ - $ -
Funding Sources
City General Fund $ - $ - $ -$ - $ -$ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ - $ - $ - $ - $ -
STATUS
Start project in spring 2014.
City of Cupertino
FY 2014 CIP Budget
66134
Page of
736
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Sidewalk Improvements Orange and Byrne Avenue
Budget Unit XXX-XXXX
Priority: 2
CIP Category: A Grant Commitment
Location: Orange and Byrne Ave.
Estimated Project Costs: $1,650,000
DESCRIPTION
Acquire right-of-way as needed, design, and construct new sidewalks.
PROJECT JUSTIFICATION
The Monta Vista neighborhood was annexed to the City without hav-of-way
improvements, including sidewalks. Adding sidewalks to the neighborhood will improve
pedestrian safety.
City of Cupertino
FY 2014 CIP Budget
67134
Page of
737
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Funding is subject to approval of One Bay Area Grant for which an applicatio
submitted. Schedule is pending grant approval.
City of Cupertino
FY 2014 CIP Budget
68134
Page of
738
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
McClellan Road Sidewalk Improvements Phase 1
Budget Unit XXX-XXXX
Priority: 2
CIP Category: A Regulatory Mandate
Location: Various Locations on McClellan Road
Estimated Project Costs: $250,000
DESCRIPTION
This is the first phase to design and construct sidewalk improvements along McClellan Road
between Orange Ave. and San Leandro Ave. This project will install sidewalks where the City
has sufficient Right-of Way to complete the work. There is a future Phase 2 in the unfunded
category.
PROJECT JUSTIFICATION
A study of the McClellan Road sidewalks recommended improvements along McClellan Road
between Orange Ave. and San Leandro Ave.
City of Cupertino
FY 2014 CIP Budget
69134
Page of
739
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Initiate project in spring 2014.
City of Cupertino
FY 2014 CIP Budget
70134
Page of
740
Priority 3 Projects
City of Cupertino
FY 2014 CIP Budget
71134
Page of
741
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014 & FY 2015
Reserve: Storm Drain Master Plan Update
Budget Unit 270-9614
Priority: 3
CIP Category: A Public Safety
Location: City Wide
Estimated Project Costs: $225,000
DESCRIPTION
Prepare a master plan for the Citys storm drainage system which
improvement to bring the current system into compliance with current laws and regulations
and current land use and proposed future land use.
PROJECT JUSTIFICATION
The storm drain master plan has not been updated since March 199
laws governing storm water and land use changes it is necessary to update the storm drain
master plan to determine system deficiencies and track changes tystem.
City of Cupertino
FY 2014 CIP Budget
72134
Page of
742
FISCAL IMPACT
The following table outlines the project budget, prior year and unding
sources for the next five years including any anticipated impact
STATUS
Pending the accumulation of sufficient fees to fund the work.
City of Cupertino
FY 2014 CIP Budget
73134
Page of
743
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
Environmental Education Center Solar PV System
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $50,000
DESCRIPTION
Design and construct a solar PV system to be added to the building.
PROJECT JUSTIFICATION
The Environmental Education Center (EEC) is anticipated to bid fAugust-
September 2013. In furtherance of the sustainable measures being integrat
the inclusion of an alternative renewable power source will model the environmental message.
Including the PV system in the current building project for the
time to include the component.
City of Cupertino
FY 2014 CIP Budget
74134
Page of
744
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Include in the EEC building contract, anticipated to bid in August-September 2013.
City of Cupertino
FY 2014 CIP Budget
75134
Page of
745
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2014
City Hall Distributed Antenna System (DAS)
Budget Unit XXX-XXXX
Priority: 3
CIP Category: C - Enhancement
Location: City Hall
Estimated Project Costs: $125,000
DESCRIPTION
Install a distributed antenna system at City Hall.
PROJECT JUSTIFICATION
Unreliable cell telephone service at the Civic Center is an ongo
signal dependability will improve conditions for conducting busi
City of Cupertino
FY 2014 CIP Budget
76134
Page of
746
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in fall 2013.
City of Cupertino
FY 2014 CIP Budget
77134
Page of
747
Priority 4 Projects
City of Cupertino
FY 2014 CIP Budget
78134
Page of
748
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Blackberry Farm Golf Course Irrigation Upgrades
Budget Unit 560-9139
Priority: 4
CIP Category: B Preventive Maintenance
Location: Blackberry Farm Golf Course
Estimated Project Costs: $622,000
DESCRIPTION
Replace the existing irrigation system with a modern, water-efficient system.
PROJECT JUSTIFICATION
The current irrigation system, installed in the 1960s, is functionally outdated and failing due to
age, which results in an excessive use of water and labor to maintain the system.
retail cost of water exacerbates the operational inefficiency.
City of Cupertino
FY 2014 CIP Budget
79134
Page of
749
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Project is on hold pending the outcome of the proposed Stevens Creek Corridor Park Chain
Master Plan.
City of Cupertino
FY 2014 CIP Budget
80134
Page of
750
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Blackberry Farm Golf Course (Well&) Pond Modifications
Budget Unit 560-XXXX
Priority: 4
CIP Category: B Preventive Maintenance
Location: Blackberry Farm Golf Course
Estimated Project Costs: $375,000
DESCRIPTION
Repair the 2 existing ponds. Pursue reactivating the existing w
provide connections to allow use of well water to fill the ponds
PROJECT JUSTIFICATION
Existing ponds no longer hold water.
City of Cupertino
FY 2014 CIP Budget
81134
Page of
751
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and
sources for the next five years including any anticipated impact
STATUS
Project is on hold pending the outcome of the proposed Stevens C
Master Plan.
City of Cupertino
FY 2014 CIP Budget
82134
Page of
752
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2016
Linda Vista Pond Improvements Construction
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C Enhancement
Location: Linda Vista Park
Estimated Project Costs: $1,057,000
DESCRIPTION
Further analysis of the proposed alternatives; seek direction of
direction, design and construct improvements.
PROJECT JUSTIFICATION
The ponds are a significant element in Linda Vista Park but have been inactive for many years
due to leaking, leaving a major gap in the park. Restoring the ponds or insta
amenity in the space will make the park whole. A report was completed in 2012 that posed
three alternatives. Direction on a preferred approach has yet to be made, allowing the project to
move forward.
City of Cupertino
FY 2014 CIP Budget
83134
Page of
753
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact to the operating budget:
STATUS
Initiate project in fall 2015.
City of Cupertino
FY 2014 CIP Budget
84134
Page of
754
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Blackberry Farm Splash Pad
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C Enhancement
Location: Blackberry Farm
Estimated Project Costs: $520,000
DESCRIPTION
Design and construct a splash pad of approximately 2000 square feet.
PROJECT JUSTIFICATION
Blackberry Farm currently provides aquatic amenities for childre
an element to serve very young children, toddlers. Adding an element
youngest family members will enhance the attraction of the facil
various ages.
City of Cupertino
FY 2014 CIP Budget
85134
Page of
755
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Initiate design in summer 2014.
City of Cupertino
FY 2014 CIP Budget
86134
Page of
756
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
McClellan Ranch Paths & Landscape Improvements
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $110,000
DESCRIPTION
Design and construct paths to connect the ranch house and nature center to the Environmental
Education Center and install landscape plantings around the Envi
PROJECT JUSTIFICATION
The Environmental Education Center and relocation of the blacksmith shop will complete
construction in December 2014. A follow on project to install additional concrete paths to
connect the new EEC and blacksmith shop with the former nature c
will complete the paths connecting the central buildings of the
drought tolerant landscape plantings will protect the ground from erosio
traffic to the paths.
City of Cupertino
FY 2014 CIP Budget
87134
Page of
757
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Initiate design in fall 2014.
City of Cupertino
FY 2014 CIP Budget
88134
Page of
758
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
McClellan Ranch Community Garden Irrigation Upgrade
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $182,000
DESCRIPTION
Design and construct an upgraded irrigation system with hose bib
plots.
PROJECT JUSTIFICATION
The existing community garden irrigation system is outdated and maintenance intensive. The
garden is in the process of being reconfigured to increase the n
City of Cupertino
FY 2014 CIP Budget
89134
Page of
759
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Initiate design in spring 2015; anticipate construction to start
City of Cupertino
FY 2014 CIP Budget
90134
Page of
760
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
McClellan Ranch Miscellaneous Improvements
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B Preventative Maintenance
Location: McClellan Ranch Preserve
Estimated Project Costs: $50,000
DESCRIPTION
Install replacement energy efficient windows in the ranch house,
shed, and other minor improvements.
PROJECT JUSTIFICATION
The existing buildings and facilities at McClellan Ranch are in o
enhance their use and for efficiencies.
City of Cupertino
FY 2014 CIP Budget
91134
Page of
761
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in spring 2015.
City of Cupertino
FY 2014 CIP Budget
92134
Page of
762
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Portal Park Renovation Master Plan
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Portal Park
Estimated Project Costs: $50,000
DESCRIPTION
Develop a master plan for the renovation of Portal Park. This project may result in a future
renovation project that could range from $ 500,000 to $ 2,000,00
master plan process.
PROJECT JUSTIFICATION
Portal Park has some facilities from the original construction in the 1960s that can no longer be
used as intended. Areas of the park are underutilized for this reason. A process to obtain
community input and consensus will inform future plans to renovate portions of the park.
City of Cupertino
FY 2014 CIP Budget
93134
Page of
763
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in fall 2014.
City of Cupertino
FY 2014 CIP Budget
94134
Page of
764
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Sports Center Resurface Tennis Courts (18 Courts)
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B Preventative Maintenance
Location: Sports Center
Estimated Project Costs: $ 325,000
DESCRIPTION
Resurface all of the tennis courts with acrylic color coat system.
PROJECT JUSTIFICATION
The surface of the tennis courts are worn due to the age of the
City of Cupertino
FY 2014 CIP Budget
95134
Page of
765
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in fall 2014.
City of Cupertino
FY 2014 CIP Budget
96134
Page of
766
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Civic Center Add Parking North of Library Field
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $424,000
DESCRIPTION
Design and construct approximately 22 spaces along the north edg
PROJECT JUSTIFICATION
Parking demand in the afternoons at the Civic Center exceeds cur
parking capacity on the site will improve the situation.
City of Cupertino
FY 2014 CIP Budget
97134
Page of
767
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Pending the outcome of the Civic Center Master Plan.
City of Cupertino
FY 2014 CIP Budget
98134
Page of
768
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Civic Center Construct Walk from Pacifica to Parking Lot
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $58,000
DESCRIPTION
Design and construct a walk along the turf field adjacent to the
and the Civic Center parking lot.
PROJECT JUSTIFICATION
Parking demand in the afternoons at the Civic Center exceeds current capacity on-site.
Maximizing the use of on-street parking will help reduce the congestion on-site. Providing a
suitable walk will encourage the use of underutilized curbside p
City of Cupertino
FY 2014 CIP Budget
99134
Page of
769
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Pending the outcome of Civic Center Master Plan.
City of Cupertino
FY 2014 CIP Budget
100134
Page of
770
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Library Book Drop-off Shade Canopy
Budget Unit XXX-XXXX
Priority: 4
CIP Category: C Enhancement
Location: Library
Estimated Project Costs: $75,000
DESCRIPTION
Design and construct a canopy to shade the book drop screens tha
architecture of the Library.
PROJECT JUSTIFICATION
The computers and screens of the automated book drops at the Lib
and heat damage and are otherwise difficult to read due to light reflecti
City of Cupertino
FY 2014 CIP Budget
101134
Page of
771
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacting budget:
STATUS
Initiate project in winter 2015.
City of Cupertino
FY 2014 CIP Budget
102134
Page of
772
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Bridge Rehabilitation Minor
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B Preventative Maintenance
Location: Stevens Creek Blvd. and Homestead Rd. at Stevens Creek
Estimated Project Costs: $150,000
DESCRIPTION
Minor rehabilitation of the bridges on Stevens Creek Blvd. at Stevens Creek and on Homestead
Rd. at Stevens Creek. Work to include removal and replacement of unsound concrete,
maintenance on existing handrails and work to prevent scouring of the creek.
PROJECT JUSTIFICATION
Caltrans issues biennial reports on the Citys bridges. The reports list recommended
maintenance for each bridge. This project will address the recommendations in the reports.
City of Cupertino
FY 2014 CIP Budget
103134
Page of
773
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Initiate project in summer 2014.
City of Cupertino
FY 2014 CIP Budget
104134
Page of
774
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015 & FY 2016 & FY 2017
Street Median Irrigation & Plant Replacement
Budget Unit XXX-XXXX
Priority: 4
CIP Category: B Preventative Maintenance
Location: Various Locations
Estimated Project Costs: $600,000
FY 2015 - $200,000
FY 2016 - $200,000
FY 2017 - $200,000
DESCRIPTION
Design and construct replacement irrigation and plantings of street medians.
PROJECT JUSTIFICATION
Cupertino has many mounded median islands which are difficult to irrigate efficient
the installation of many of the Citys planted median islands, the approach to grading, planting,
and maintaining them has changed as the desire to conserve resources has increased. Over that
same time, irrigation products and systems have also improved efficiency. In addition,
landscape plantings need to be replaced as they age out over time. Projects to renovate the
median islands will refresh the plantings and improve the efficiency in the use of water and
labor to maintain the systems.
City of Cupertino
FY 2014 CIP Budget
105134
Page of
775
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impactdget:
STATUS
Initiate design in the fall for construction in the spring of ea
City of Cupertino
FY 2014 CIP Budget
106134
Page of
776
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Proposed FY 2015
Initial Civic Center Projects - Design
Budget Unit 420-9144
Priority: 4
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $2,000,000
DESCRIPTION
Design of initial improvement projects as determined from the Civic Center Master Plan.
PROJECT JUSTIFICATION
Maximize the potential of the Civic Center properties to provide a significant enrichment of
community life by reinforcing it as the intensive focal point of civic and cultural use.
City of Cupertino
FY 2014 CIP Budget
107134
Page of
777
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the
Project Prior
Project ExpendituresFY 2014FY 2015FY 2016FY 2017FY 2018
BudgetYears
Pre-Construction$ 2,000,000 $ - $ -$ 2,000,000 $ - $ -$ -
Construction - - - - - - -
Total Project Expenditures$ 2,000,000 $ - $ -$ 2,000,000 $ - $ -$ -
Funding Sources
City General Fund $ 2,000,000 $ - $ -$ 2,000,000 $ - $ -$ -
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ 2,000,000 $ - $ -$ 2,000,000 $ - $ -$ -
Funding Not Yet Identified$ - $ - $ -$ -$ - $ -$ -
Operating Prior
FY 2014FY 2015FY 2016FY 2017FY 2018
New Operating Expenditures
BudgetYears
Maintenance$ - $ - $ -$ -TBDTBDTBD
Other Operating Costs - - - -TBDTBDTBD
Total Operating Expenditures$ - $ - $ - $ - $ - $ - $ -
Funding Sources
City General Fund $ - $ - $ -$ -TBDTBDTBD
Park Dedication Fees - - - - - - -
Storm Drain Fees - - - - - - -
Enterprise Funds - - - - - - -
Gas Tax - - - - - - -
Other Grants - - - - - - -
Total Project Funding$ - $ - $ - $ - $ - $ - $ -
STATUS
Pending the outcome of Civic Center Master Plan.
City of Cupertino
FY 2014 CIP Budget
108134
Page of
778
Development In-Lieu Contributions
City of Cupertino
FY 2014 CIP Budget
109134
Page of
779
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Monument Gate Way Signs (4)
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: Various Locations
Estimated Project Costs: Budgetary Estimate $ 400,000
DESCRIPTION
Upgrade or replace three existing center island gateway signs, that announce ones entry into
Cupertino, at 1) Stevens Creek Blvd near Tantau, 2)De Anza Blvd -280 overcrossing, 3) De
Anza Blvd near Bollinger Road, and install a new center island g
Blvd near the Oaks shopping center.
PROJECT JUSTIFICATION
Enhance the identity of the city.
City of Cupertino
FY 2014 CIP Budget
110134
Page of
780
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impacts to the operating budget:
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
111134
Page of
781
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
DeAnza Blvd./McClellan/Pacifica Signal Modification
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: DeAnza Blvd./McClellan/Pacifica Intersection
Estimated Project Costs: Budgetary Estimate $ 350,000
DESCRIPTION
Reconfigure the intersection which may include relocating two signal mast arms and poles,
related electrical, concrete and striping work, and the closing
the gas station.
PROJECT JUSTIFICATION
Improve traffic flow and efficiency at this complex intersection.
City of Cupertino
FY 2014 CIP Budget
112134
Page of
782
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Project to be initiated upon the accumulation of sufficient Develop
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
113134
Page of
783
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Traffic Calming along Rodrigues Ave. & Pacifica Dr.
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: Rodrigues Ave. and Pacifica Ave.
Estimated Project Costs: TBD
DESCRIPTION
Design and construct traffic calming measures along Rodrigues Ave. and Pacifica Dr. to includ
measures such as curb bulb-outs and /or other traffic mitigation measures, as deemed
appropriate.
PROJECT JUSTIFICATION
A development (Civic Park G. LLC) at Town Center Lane increased traffic that impacts
pedestrians along Rodrigues Ave. and Pacific Dr.
City of Cupertino
FY 2014 CIP Budget
114134
Page of
784
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact budget:
STATUS
Project to be initiated upon the accumulation of sufficient Deve
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
115134
Page of
785
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
North Stelling Rd/ I-280 Bridge Pedestrian Lighting & Upgrades
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: North Stelling Rd. at I-280 overcrossing
Estimated Project Costs: $50,000
DESCRIPTION
Design and construct pedestrian-scaled lighting, paving materials, railings and/or repainting of
the pedestrian facilities of the east or west side of the bridge
PROJECT JUSTIFICATION
Two developments contributed $25,000 to the City for enhancements to the pedestrian walkway
along the east or west side of the N. Stelling Road Bridge that , which
is located south of the project sites.
City of Cupertino
FY 2014 CIP Budget
116134
Page of
786
FISCAL IMPACT
The following table outlines the project budget, prior year and jected costs and funding
sources for the next five years including any anticipated impact
STATUS
Project to be initiated upon the accumulation of sufficient Deve
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
117134
Page of
787
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
DeAnza / Homestead Southbound Right Turn Lane Upgrade
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: DeAnza Blvd. at Homestead Road
Estimated Project Costs: $333,000
DESCRIPTION
Study, design, and construct R-O-W improvements at the intersection of DeAnza Blvd. and
Homestead Rd.
PROJECT JUSTIFICATION
Mitigate impacts of increased traffic due to the redevelopment othe Sunnyvale Town Center,
which contributed a 22.8% fair share cost, not to exceed $75,924.
City of Cupertino
FY 2014 CIP Budget
118134
Page of
788
FISCAL IMPACT
The following table outlines the project budget, prior year and
sources for the next five years including any anticipated impact
STATUS
Project to be initiated upon the accumulation of sufficient Developer contributions or the
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
119134
Page of
789
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Development In-Lieu Contributions
Stevens Creek Blvd. and Bandley Signal and Median Improvements
Budget Unit XXX-XXXX
Priority: Development in-Lieu Contributions
CIP Category: C Enhancement
Location: Stevens Creek Blvd. at Bandley
Estimated Project Costs: $TBD
DESCRIPTION
Design and construct improvements to upgrade the traffic signal at Bandley Dr. and Stevens
Creek Blvd. (should the need arise due to impacts from the development) and the traffic
median on Steven Creek Blvd., east of Bandley Dr. and west of De Anza Blvd.
PROJECT JUSTIFICATION
The redevelopment of the Cupertino Crossroads property contributed $50,000 to mitigate traffic
impacts in the vicinity of the development. Funds are to be spl
upgrades and for traffic median upgrades.
City of Cupertino
FY 2014 CIP Budget
120134
Page of
790
FISCAL IMPACT
The following table outlines the project budget, prior year and projected costs and funding
sources for the next five years including any anticipated impact
STATUS
Project to be initiated upon the accumulation of sufficient Deve
addition of supplementary City funding.
City of Cupertino
FY 2014 CIP Budget
121134
Page of
791
Unfunded CIP Projects
City of Cupertino
FY 2014 CIP Budget
122134
Page of
792
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Stocklmeir House Preservation and Restoration
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B Preventative Maintenance
Location: Stocklmeir Property
Estimated Project Costs: $200,000 Placeholder only scope details unknown
DESCRIPTION: Design and construct improvements to restore the exterior walls, fireplace
and chimney, doors, windows, and architectural details of the St house.
PROJECT JUSTIFICATION: The house on the Stocklmeir property sits vacant and is subject
to further weathering deterioration. Interim improvements to prevent further deterioration are
warranted until a proposal for a complete restoration is developed.
STATUS: Unfunded. New roof shingles applied several years ago are holdin
occasional break-ins through windows have been covered by plywood; minor fire and graffiti
damage has occurred due to vandalism; termite damage is suspecte Further
work pending Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: Neutral.
City of Cupertino
FY 2014 CIP Budget
123134
Page of
793
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Lawrence-Mitty Park (Land + Construction)
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Lawrence Expressway and Mitty
Estimated Project Costs: $7,100,000 - Budgetary Estimate
$1,300,000 is for land acquisition and $5,800,000 is for design and construction. This number is
extremely rough and is dependent on proposed scope of project.
DESCRIPTION: Obtain by purchase or trade of land, several acres of land adjacent to Saratoga
Creek, currently owned by the County and used as a storage yard
equipment, at the corner of Lawrence Expressway and Mitty.
PROJECT JUSTIFICATION: The east side of the City is under-served for neighborhood park
level of service.
STATUS: Unfunded. Initial appraisals and land swap alternatives have become outdat no
subsequent action taken.
MAINTENANCE: Increase - $10,000 - $20,000 annually, depending on amenities.
City of Cupertino
FY 2014 CIP Budget
124134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Stevens Creek Trail Bridge over UPPR
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stevens Creek Boulevard West of Foothill Blvd.
Estimated Project Costs: $2,000,000 Budgetary Estimate
DESCRIPTION: Acquire necessary easement, permits, and agreements, and, design and
construct a vehicle/pedestrian/bicycle bridge span over the UPPR right of way, adja
Stevens Creek Blvd. and near the Lehigh Cement Plant.
PROJECT JUSTIFICATION: Provide a connection with the Stevens Creek Trail system and
vehicle access to the Snyder-Hammond House. This project is included in the Citys adopted
Bicycle Transportation Plan.
STATUS: Unfunded
MAINTENANCE: Increase - $1,000 - $5,000 annually
City of Cupertino
FY 2014 CIP Budget
125134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Stevens Creek Trail to Linda Vista Park
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: McClellan Rd. to Linda Vista Park
Estimated Project Costs: $750,000 Budgetary Estimate
DESCRIPTION: Implement a segment of the Stevens Creek Trail from McClellan Ra
Preserve to Linda Vista Park. Secure property or access rights to a former haul road along the
east side of Deep Cliff Golf Course for the trail segment; and, design and construct the trail.
PROJECT JUSTIFICATION: In 2002 Cupertino and Santa Clara County adopted a Stevens
Creek Trail Feasibility Report that evaluated trail alignments aCreek corridor.
An alignment south of McClellan Ranch connecting to Linda Vista
identified and endorsed.
STATUS: Unfunded
MAINTENANCE: Increase - $10,000 - $20,000 annually
City of Cupertino
FY 2014 CIP Budget
126134
Page of
796
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Tank House Completion (Nathan Hall)
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stevens Creek Boulevard next to BBF Golf Course
Estimated Project Costs: $500,000 Budgetary Estimate
DESCRIPTION: Design and construct improvements to convert the Nathan Hall Tank House
into usable space and improve landscaping as feasible within the
agreement.
PROJECT JUSTIFICATION: Occupy the building as a security measure by providing useable
meeting space within this historic structure.
STATUS: Unfunded. Pending the outcome of Stevens Creek Corridor Park Chain Master Plan.
MAINTENANCE: Neutral.
City of Cupertino
FY 2014 CIP Budget
127134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
FY 2014 Pavement Management Gap Funding
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B Preventative Maintenance
Location: City-wide
Estimated Project Costs: $4,515,000
DESCRIPTION: This represents the gap between the proposed annual pavement investment
(Annual Pavement Management - $3.744M as proposed) and the estimated annual amount,
$3.5M, needed to increase the Pavement Condition Index from 71 t
maintenance trend by 2016. Funding at this level accomplishes some timely preventative
maintenance treatments such crack fill, fog seal, slurry seal, a
rehabilitation and reconstruction.
PROJECT JUSTIFICATION: Maintain the Citys transportation system to the Citys standard.
STATUS: Unfunded.
MAINTENANCE: Reduces ongoing maintenance costs.
City of Cupertino
FY 2014 CIP Budget
128134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Initial Civic Center Projects - Construction
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Civic Center
Estimated Project Costs: $7,500,000
DESCRIPTION:
Construction of initial improvement projects as determined from
PROJECT JUSTIFICATION
Maximize the potential of the Civic Center properties to provide a significan
community life by reinforcing it as the intensive focal point of
STATUS: Unfunded and pending the outcome of the Civic Center Master Plan.
MAINTENANCE: TBD
City of Cupertino
FY 2014 CIP Budget
129134
Page of
799
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
McClellan Ranch West Simms House Removal
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B Preventative Maintenance
Location: McClellan Ranch West
Estimated Project Costs: $50,000 Budgetary Estimate
DESCRIPTION: After the land is rezoned and the tenant lease is either terminated or expired,
then remove of the Simms house from the property.
PROJECT JUSTIFICATION: Transition the use of the McClellan Ranch West, formerly the
Simms property, to be more incorporated with McClellan Ranch Preserve.
STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master
MAINTENANCE: Savings - $1,000 annually.
City of Cupertino
FY 2014 CIP Budget
130134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Stocklmeir Legacy Farm Phase 1 Improvement
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: Stocklmeir Property
Estimated Project Costs: $400,000 Budgetary Estimate
DESCRIPTION: Develop a service program and master plan for a legacy farm park, and
implement an initial improvement project.
PROJECT JUSTIFICATION: Transition the former Stocklmeir property to a public park as a
legacy farm .
STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master .
MAINTENANCE: TBD
City of Cupertino
FY 2014 CIP Budget
131134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
McClellan Ranch Barn Renovation Improvements
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: C - Enhancement
Location: McClellan Ranch Preserve
Estimated Project Costs: $300,000 Budgetary Estimate
DESCRIPTION: Design and construct improvements to the barn to facilitate its
defined in the Barn Renovation Plan.
PROJECT JUSTIFICATION: In 2012 an enhancement of the 1993 master plan for McClellan
Ranch was completed, which lays out priorities for implementing
improvements at the park. The goals for the barn listed possible opportunities for new and
expanded programs. Upon completion of a plan for renovation that defines a program of
service and identifies related future improvements, implementation of the improvements will
fulfill the goals of the McClellan Ranch Preserve.
STATUS: Unfunded and pending outcome of Barn Evaluation and Renovation Plan Proje.
MAINTENANCE: TBD
City of Cupertino
FY 2014 CIP Budget
132134
Page of
802
City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
Bubb Rd. (Elm Ct.) Storm Drain Improvements
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B Preventative Maintenance
Location: Bubb Rd. and McClellan
Estimated Project Costs: $TBD
DESCRIPTION: Study, design, and construct improvements to increase the capaci
storm drain system in Bubb Road.
PROJECT JUSTIFICATION: Alleviate periodic flooding of Elm Court.
STATUS: Unfunded.
MAINTENANCE: Increase - $200 annually.
City of Cupertino
FY 2014 CIP Budget
133134
Page of
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City of Cupertino
Fiscal Year 2013-2014
CAPITAL IMPROVEMENT PLAN
Unfunded
McClellan Road Sidewalk Improvements Phase 2
Budget Unit XXX-XXXX
Priority: Unfunded
CIP Category: B Preventative Maintenance
Location: McClellan Rd. between Orange and San Leandro Avenues
Estimated Project Costs: $2,230,000
DESCRIPTION: Design and construct sidewalk improvements along McClellan Road between
Orange Ave. and San Leandro Ave.
PROJECT JUSTIFICATION: A study of the McClellan Road sidewalks recommended
improvements along McClellan Road between Orange Ave. and San Leandro Ave.
STATUS: Unfunded.
MAINTENANCE: Negligible i ncrease.
City of Cupertino
FY 2014 CIP Budget
134134
Page of
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Funds
City Managers Office
Kristina Alfaro
Senior Management Analyst
805
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806
TABLE OF CONTENTS
EXECUTIVE SUMMARY ...............................................................
INTRODUCTION ...............................................................
STUDY ...............................................................
COST ALLOCATION PLAN ...............................................................
INTERNAL SERVICE FUND CHANGES ...............................................................
FISCAL IMPACTS ...............................................................
Cost Allocation Plan ...............................................................
Workers Compensation and Information Technology ...............................................................
City Channel and Website ...............................................................
BACKGROUND: COST ALLOCATION PLANS ...............................................................
INTRODUCTION ...............................................................
APPLICABLE GUIDANCE ...............................................................
OMB CIRCULAR A-87 ............................................................
GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB) ................................................ 5
INTERNAL SERVICE FUNDS ...............................................................
WORKERS COMPENSATION ...............................................................
Current Process ...............................................................
Applicable Guidance ...............................................................
Recommended New Process ...............................................................
Fiscal Impact ..................................................
INFORMATION TECHNOLOGY ...............................................................
Current Process ...............................................................
Applicable Guidance ...............................................................
Recommended New Process ...............................................................
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TABLE OF CONTENTS
Fiscal Impact ...................................................
CITY CHANNEL AND THE CITY WEBSITE ...............................................................
Current Process ...............................................................
Applicable Guidance ...............................................................
Recommended New Process ...............................................................
Fiscal Impact ..................................................
Survey Results Methodologies ...............................................................
COST ALLOCATION PLAN STUDY ...............................................................
INTRODUCTION ...............................................................
RESEARCH/SURVEY RESULTS................................................................
Survey Results Methodologies ...............................................................
ANALYSIS ...............................................................
Current Process ...............................................................
Case Study City Managers Office ...............................................................
COST ALLOCATION PLAN: METHODOLOGY ...............................................................
FULL COST RECOVERY OR A-87 ............................................................
CLASSIFICATION OF DEPARTMENTS AND BASIS DETERMINATION ............................... 16
ALLOCATED COSTS ...............................................................
ALLOCATION BASES ...............................................................
Final Service Department Methodology Summary ...............................................................
IMPLEMENTATION, NEXT STEPS AND RECOMMENDATIONS .......................................... 19
IMPLENTATION ...................................................
RECOMMENDATIONS ...............................................................
References ...............................................................
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TABLE OF CONTENTS
COST ALLOCATION PLAN NARRATIVES ...............................................................
DEPARTMENT DESCRIPTION AND ALLOCATION BASES .................................................... 21
City Council ..............................................................
Administration ..............................................................
Administration City Manager .................................................
Administration City Manager Economic Development ....................................................... 22
Administration City Manager Environmental Affairs ......................................................... 22
Administration City Clerk ...............................................................
Administration City Attorney ...............................................................
Administrative Services ......................................
Administrative Services Administration ...............................................................
Administrative Services Finance ...............................................................
Administrative Services Human Resources ...............................................................
COST ALLOCATION PLAN SPREADSHEETS ...............................................................
CAP Summar&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&..2
City Council&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&.
City Manager&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&.3
Environmental Affairs&&.&&&&&&&&&&&&&&&&&&&&&&&&&&&.3
EconomicDevelopment...&&&&&&&&&&&&&&&&&&&&&&&&&&&.3
City Attorney&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&.
City Clerk&&&&&&&&&& &&&&&&&&&&&&&&&&&&&&&&&&..
Public Affairs&&&&&&&&...&&&&&&&&&&&&&&&&&&&&&&&&..
Preparedness&&&&&&&&&&&&&&&&&&&&&&&&&&&&.
Administrative Services&&&&&&&&&&&&&&.&&&&&&&&&&&&&&..
Accounting&&&&&&..&&&&&&&&&&&&&&&&&&&&&&&&&&&...
Human Resources&&&&&&&&&..&&&&&&&&&&&&&&&&&&&&&...
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EXECUTIVE SUMMARY
INTRODUCTION
As part of the City of Cupertino efforts to reflect total progra
Allocation Plan (CAP) was developed to allocate overhead costs associated with functions s
as Administration, Finance and Human Resources to all programs w
In addition, a review was completed of two of the Citys five In
current allocation methodologies. Workers Compensation and In
allocation methodologies were reviewed. A methodology was also
created ISF, City Channel.
STUDY
As part of the study research was conducted to identify allowable costs and established
industry standards for allocating costs. Research included the review of Federal srds (A-
87), State standards for counties (the State does not require ci
plan), Governmental Accounting Standards Board (GASB) and The Government Financing
Officer Association (GFOA). Local agencies were surveyed to se
established and the cost allocation plans of two cities outside
COST ALLOCATION PLAN
A cost allocation plan was developed for the City of Cupertino b
above. This plan will enable the Citys administrative departme
providing services. The plan will also provide the City with a more accurate cost of programs
outside the General Fund because they will now include overhead
programs.
INTERNAL SERVICE FUND CHANGES
Internal Service Funds are used for areas where goods or service
departments or governments on a cost-reimbursement basis. The City currently has five
internal service funds; Information Technology, Workers Compensation, Equipment,
Compensated Absences and Long Term Disability and Retiree Medical. Internal Service Fund
costs are allocated to user departments based on salaries, equip
actuarial studies.
In FY14 the City is converting the City Channel, a program in the General Fund, to an internal
service fund, bringing the ISF total for the City to six. In addition, recommended as part of this
1 | Page
811
report are changes to the current methodologies used to allocate
Compensation and Information Technology and a methodology for th
These recommended changes are summarized in the table below:
Internal Service Fund Current MethodologyNew Methodology
Workers Compensation A Position Risk 70% of costs are allocated based
Percentage is assigned to on claims experience by
each position departments. Claims
This percentage is then experience is based on a rolling
applied to total salaries 5 year period of actual claim
and benefits costs
30% of costs are allocated based
on Full Time Equivalent (FTEs)
Information Technology Costs are spread as a Cost related to department
percent of budgeted salary specific equipment/software
and benefit costs and maintenance are billed
back to the requesting
department dollar for dollar
Salary and Benefit related costs
and any non-department
specific equipment/software
and maintenance costs are
allocated based on FTEs
City Channel New ISF, no current Costs related to City Channel
method will be spread based on
department use estimates
Costs related to the Citys
website will be spread among
all City programs as a percent
of FTEs
FISCAL IMPACTS
Cost Allocation Plan
The adoption and implementation of the Cost Allocation plan in Ftotal
increased expenditures to the Special and Enterprise fund of $760,508 and increased revenue to
the General Fund of $760,508.
1
Cost Allocation Plan charges to other General Fund Departments will be funded through a General
1
Fund contribution and will not be directly billed to the program budget.
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Workers Compensation and Information Technology
The adoption of the recommended changes to the allocation method
compensation and information technology internal service funds will not result in increased
expenditures but a reallocation of those costs among user depart
funds.
City Channel and Website
The change of City Channel and the City Website to an internal s
of the recommended allocation methodologies will not result in increased expenditures but a
reallocation of those costs from the General Fund to Special Revenue and Enterprise Funds.
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BACKGROUND: COST ALLOCATION PLANS
INTRODUCTION
Most government units provide certain services, such as motor pools, computer cente
purchasing, accounting, etc. to operating agencies on a centrali
costs associated with performing certain services, a Cost Allocation plan must be developed
that identifies and assigns these costs from the support departments to each recipient
department on a reasonable and consistent basis.
As part of the City of Cupertinos FY 2012-2013 Budget in the Financial Values section, the City
listed the following policy statements:
Recover costs of special services through user fees.
Ensure that Enterprise activities remain self-supporting in the long term.
Maintain operating activities at levels which are offset by reve
In order to achieve full cost recovery, the City must be able to measure the full cost of services
provided, including indirect costs such as administration and other support services
APPLICABLE GUIDANCE
Office of the State Controller
The California State Controllers Office does not specifically p
reporting of Cities Cost Allocation Plans but does have a Handbook of Cost Plan Procedures
for California Counties . This handbook provides under section 1230: Central Support Services
Costs Defined:
2. "Allocated central support services, means central support s
are not billed to the agencies on a fee-for-service or a similar basis. These costs are allocated to benefited
agencies on some reasonable basis.
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814
In addition the handbook provides under section 1460: Non-Grantee Departments' Use of
Cost Plan:
Non-grantee departments charging for their services can utilize the
billing rate structures. If a department charges the public a fee for a servi
supervisors should be aware of the total cost of providing that
costs. This will allow the supervisors to establish fees at the appropriate level to recover the true costs
associated with the services provided. Even if the department is
concept can be employed as a management tool in identifying counicable
departments.
OMB CIRCULAR A-87
OMB Circular A-87 establishes cost principles for State, Local, and Indian Trib
for determining costs for Federal awards. Item 5 of the Circular states that, The principles are for
determining allowable costs only. In defining allowable costs, the Circular provides a definition
of allocable costs at Attachment A, paragraph C.3.a, A cost is allocable to a particular cost objective
if the goods or services involved are chargeable or assignable th cost objective in accordance with
relative benefits received. The Circular further outlines costs that are allowable for charg
Federal government and distinguishes those that are specifically
GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB)
GASB is the independent organization that establishes and improv
and financial reporting for U.S. state and local governments. W
governmental agency and does not have enforcement authority, compliance with GASB is
tested by the yearly financial audit by outside auditors of the City of Cupertino. GASB has not
issued any specific guidance describing the method of cost alloc
government agencies. The overarching principle applied by the City is found in the GASB
Summary of Concept Statement No. 1, Financial reports are used primarily to compare actual
financial results with the legally adopted budget; to assess fin
assist in determining compliance with finance-related laws, rules, and regulations; and to assist in
evaluating efficiency and effectiveness.
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INTERNAL SERVICE FUNDS
WORKERS COMPENSATION
Current Process
The City currently has a Position Risk Percentage assigned to ea
then applied to the total salaries and benefit costs to establis
compensation charge. Some manual adjustments are generally necessary to ensure total
charges equal the workers compensation budget. Total FTEs and
determined using the current process. The total workers compen
2013 was $401,184.
Applicable Guidance
Office of the State Controller
The California State Controllers Office does not specifically p
internal service funds for Cities but does have a Handbook of Procedures for
California Counties . This handbook provides under sections:
4280: Risk Management Cost Identification
When a county is developing its cost identification, allocation,
purposes, reliance should be placed on past experience to develond
experience&
4285: Experience vs. Exposure:
If possible, a county should initially establish the experience/
loss history, a 70/30 division favoring experience may be determ
Recommended New Process
A total of ten years worth of claim data by department was requthe Citys third
party administrator, York Risk Services Group but only the most recent five years of claim data
(this will become a rolling 5 years) was used. FTEs were allocated by department using the
current process and a percentage was applied for each department
were divided with 70% or $280,829 of the cost to be split by the
or 120,355 of the costs to be split by the FTE percentage. The following chart sho
division using this methodology.
6 | Page
816
DIVISION5 YEAR COST FTES FTE% TOTAL
COST %COSTS COSTS
City Council & Commission $ - 0% $ 1,119 .9% $ 1,119
Administration - .8% 3,707 3.1% 3,707
Public & Environmental - 0% 5,067 4.2% 5,067
Affairs
Administrative Services 19,096 5.2% 16,356 13.6% 35,453
Parks & Recreation 19,096 6.8% 20,966 17.4% 40,062
Community Development 1,123 4.9% 17,572 14.6% 18,695
Public Works 241,513 82.3% 55,568 46.2% 297,080
Total $ 280,830 100.0% $ 120,355 100.0% $ 401,184
Fiscal Impact
Costs impacts of changing from a position risk percentage approa
data and FTE approach effected each division, with the largest impacts in
Public Affairs and Administrative Services. The following charts summarize the changes by
division and fund:
DIVISIONCURRENT 5 YEAR $ %
City Council & Commission $ 899 $ 1,119 $ 220 20.5%
Administration 2,382 3,707 1,325 151.0%
Public & Environmental Affairs 9,042 5,067 (3,975) (44.1)%
Administrative Services 17,120 35,453 18,332 80.9%
Parks & Recreation 31,364 40,062 8,698 27.7%
Community Development 33,580 18,695 (14,885) (6.7)%
Public Works 306,797 297,081 (9,716) (6.5)%
Total $ 401,184 $ 401,184 $ - 0.0%
FUND CURRENT 5 YEAR $ %
General $ 330,232 $ 336,646 $ 6,414 1.9%
Special Revenue 36,002 30,526 (5,476) (15.2)%
Enterprise 12,168 15,457 3,289 27.0%
Internal Service 22,782 18,555 (4,227) (18.6)%
Total $ 401,184 $ 401,184 $ -
7 | Page
817
INFORMATION TECHNOLOGY
Current Process
The City currently allocates costs associated with Information Technology to user d
based on a percentage of salary and benefits.
Applicable Guidance
No specific guidance related to the allocation of charges for an Internal Service Fund providing
IT services was found. Industry standards were identified as part of the Cost Allocation Plan
study and are included in the chart on page 10. These standards were used as a basis for
developing the new allocation.
Recommended New Process
Costs related to department specific equipment, software and maintenan
billed back to the requesting department dollar for dollar. Any
specific equipment, software and maintenance and any personnel r be allocated
based on FTEs.
Fiscal Impact
Fiscal impacts of changing methodologies from a percentage of sa
between FTEs, task specific and estimate data effected each division and fund. The following
table summarizes the changes by division and fund:
Division Current New $ %
City Council & Commission $ 15,900 $ 14,343 $ (1,557) (10)%
Administration3,800 98,207 94,407 2484%
Law Enforcement - - - 0%
2
Public Affairs 387,500 65,172 (322,328) (83)%
Administrative Services 245,100 122,035 (123,065) (50)%
Parks & Recreation 246,300 314,756 68,456 28%
Planning & Community Development 329,200 309,796 (19,404) (6)%
Public Works 453,700 757,191 303,491 67%
Total $ 1,681,500 $ 1,681,500 $ -
2
In FY14 Code Enforcement will be split amount Law Enforcement, C
This will result in charges to Law Enforcement in FY14.
8 | Page
818
Fund Current New $ %
General $ $ $ (12)%
1,630,400 1,440,818 (189,582)
Special 2,000 92,527 90,527 4526%
Enterprise 49,100 109,476 60,376 13%
Internal Service - 38,679 38,679 N/A
Total $ $ $
1,681,500 1,681,500 -
CITY CHANNEL AND THE CITY WEBSITE
Current Process
City Channel and the City Website are currently general fund pro
with these programs are funded by the General Fund.
Applicable Guidance
As is the case with Information Technology, the City did not identify any specific guidance
related to the allocation of charges for an ISF similar to the City Channel or the City website.
However, given the services provided are somewhat similar to those provided by IT, the City
used the IT industry standards that were identified as part of the Cost Alloca in
developing the allocation methodology?
Recommended New Process
Charges will be allocated for costs related to City Channel based on department use estimates
provided by City Channel. These estimates are based on average work hours s
various events and projects.
Fiscal Impact
City Channel and the City Website were previously part of the Ge
associated with changing these programs to an ISF are summarized by Fund in the
DIVISIONCURRENT ISF $ %
General $ 659,485 $ 569,142 $ ( (13.7)%
90,643)
Special Revenue - 52,344 52,344 N/A
Enterprise- 37,998 37,998 N/A
Total $ $ $ -
659,485 659,484
9 | Page
819
City of Cupertino
General Fund Cost Allocation Study
Survey Results Methodologies
Department Service Cost Allocation Methodology Unallowable Costs
Tech Support and System Tech Support FTEs
IT N/A
Administration System Administration Work Orders
Tech Support FTEs
City Channel Communication Services N/A
System Administration Work Orders
Tech Support FTEs
City Website Maintains the City Website N/A
System Administration Work Orders
10 | Page
820
COST ALLOCATION PLAN STUDY
INTRODUCTION
Research including survey work was conducted to identify allowab
method to allocate these costs to special revenue and enterprise funds. Costs related to the Internal
Service Funds were not spread because costs for these services are already billed out to progr
Also it is anticipated that allocation to Capital Funds will beg
revision plan. The Guide for State, Local and Indian Tribal Governments rega Cost Principles
and Procedures for Developing Cost Allocation Plans and Indirect
the Federal Government and the Handbook of Cost Plan Procedures for California Counties
State Controller were reviewed. Cost Allocation plans for the cities of Bainbridge Island, Washington
and Houston, Texas were reviewed and lastly the 10 survey cities
surveyed to identify opportunities for benchmarking.
RESEARCH/SURVEY RESULTS
Based on the research and survey data, the most common way of spreading general fund costs for a
majority of the divisions of the general fund is based on full t
operating costs. For City Council, City Attorney, Accounting, Human Resources and IT there exist
other mechanisms to spread costs that are summarized in the chart on the following page.
To understand the impacts of spreading costs by FTE or operating
both were reviewed and the table on the following page summarizes the spread of FTEs and FY12
actual operating costs among the General, Special Revenue and Enterprise Fund. Total FTEs are
164.75, FTEs associated with ISF funds (10.25) are removed since
FTES to 154.5. Fiscal Year 2011-12 year end actual expenditures were $101.4 mil, expenditures
excluded from this totaled $67.2 and were related to ISFs, Law Enforcement Contract, debt service,
non-departmental budgets and transfers out, bringing total operating costs to $34.3 mil.
11 | Page
821
Full Time Equivalents (FTEs) by Fund
Enterprise Fund
10.5
Special Revenue Fund
7%
9.55
6%
General Fund
134.45
87%
FY 2011-12 Year End Actual Operating Costs by Fund
(In Millions)
Enterprise Fund
$5.90
17%
Special Revenue Fund
$2.80
8%
General Fund
$25.60
75%
12 | Page
822
City of Cupertino
General Fund Cost Allocation Study
Survey Results Methodologies
Department Service Cost Allocation Methodology Unallowable Costs
Budget & Financial-Operating Costs
Accounting, Financial Reporting, Accounts Payable- # of AP Transactions
Accounting and Budgeting and Payroll Cashiering - # of Receipts Business Licenses
Processing General Accounting Operating Costs
Payroll Processing - FTEs
Contracts Operating Costs
Real Property Operating Costs
City Attorney Legal Litigation
Public Records - # of Requests
Council Support - # of City Council Meetings
Public Records Based on #
City Clerk Agenda Preparation Council Support Based on # of Agenda Election Expenses
Items
FTEs
Lobbying Costs
City Council Legislative/Policy Making Operating Costs
Council Meeting Agendas
Direction, Coordination and FTEs
City Manager N/A
Oversight Operating Costs
Business retention, expansion FTEs
Economic Development N/A
and attraction Operating Costs
FTEs
Emergency Preparedness EOC, Preparedness Plans N/A
Operating Costs
Sustainability Initiatives and FTEs
Environmental Affairs N/A
Policy Operating Costs
Recruitment, Labor Relations HR Citywide Projects FTEs
Human Resources N/A
and Training HR Support Dept. Estimates
13 | Page
823
Department Service Cost Allocation Methodology Unallowable Costs
Provides and receives
information from residents and
Public Affairs Operating Cost N/A
businesses about programs and
services provided by the City
14 | Page
824
ANALYSIS
Current Process
The City of Cupertino does not currently spread general fund costs. Through Internal Service
Funds the City does spread costs associated with Information Technology (IT), Workers
Compensation, Equipment, Compensated Absences and Long Term Disability and Retiree
Medical.
Case Study City Managers Office
The City Managers Office was used as a test case to model different cost allocation scenarios for
allocating costs based on operating costs (OC) and FTEs. Costs were allocated based on a
50/50, 70/30 and 30/70. Its important to note that the cost allocation methodology used
full cost recovery and doesnt exclude capital outlays. For a mFederal
Government for reimbursement capital outlays must be excluded. Capital Outlays include
general purpose equipment, buildings, land special purpose equipment. The table below
summarizes the impact on department revenue of the three splits:
Process ExpendituresDepartment General Fund Department
Revenue Contribution Revenue
$%
Current $ 456,361$ - $ 456,361 - %
50/50 93,639 362,721 21%
70/30 74,783 381,578 16%
30/70 112,496 343,865 25%
The findings discussed above were presented to the City Manager and Administrative Services
and it was requested that staff work with service departments to
methodologies. These methods are discussed in detail in the following section, ost Allocation
Plan: Methodologies.
15 | Page
825
COST ALLOCATION PLAN: METHODOLOGY
FULL COST RECOVERY OR A-87
State guidance as listed in the background section permits full cost recovery for non-grantee
departments. The Federal guidelines, however, make a distinction between c
allowable and those that are not. The different treatments usually give rise to the need for two
cost accounting plans 1) a Full Cost plan in which all costs incurred are shared among
benefitting departments and 2) an A-87 compliant plan in which costs specifically disallowed
from Federal reimbursement are removed. The Full Cost plan will
accounting, whereas the A-87 plan will be used only in circumstances where Federal
reimbursement of allocated costs is sought. The City is not requesting overhead or indirect cost
reimbursement as part of the two Federal grants it has applied fthrough the Bay Area Grant
Program and historically has not done so, therefore it is recommended that only one full cost
allocation plan be maintained. In the future should the need ar
developed.
CLASSIFICATION OF DEPARTMENTS AND BASIS DETERMINATION
A basis can be described as the best available answer to the question, What drives the cost?
It is therefore used to distribute costs on the basis of relativ
will not result in a per unit cost of a transaction, such as proor
processing a request for bid; rather, it represents an appropria
related to providing the support service.
City Manager and Administrative Services staff met to discuss de
and determine which departments should allocate costs. Departments were classified a
Support and Recipient . Recipient departments are those rece
department. Accordingly, support departments send allocations to
Support departments may also send or receive allocations to or from othe
departments.
Staff then met with support departments to determine the cost allocation methodology to
distribute costs to recipient departments in the most equitable and efficient manner. The
amount of departmental expenses assigned to each recipient dep
data (FTEs) when appropriate, or split evenly with prior year ac
practice is industry standard and more equitable than labor alone. Descriptions and detail of
allocation by department are available in Cost Allocation Plan Narrative.
ALLOCATED COSTS
16 | Page
826
All budgeted costs will be allocated with the exception of the f
outlined in the A-87 circular, lobbying, litigation, election expenses and business licenses.
ALLOCATION BASES
The bases used in the Citys Costs Allocation Plan can be catego
Task Specific Data
Number of FTEs
Prior Year End Operating Costs
Estimate of Data
In the absence of task-specific data, an estimate of data was used when 1) a data
o
point that reflected a cost driver could be identified, and 2) t
point was a more appropriate basis than Number of FTEs or Operat
For example, the Human Resources (HR) support of departments used an
estimate of time spent for each department. This was chosen rat
Number of FTEs because the HR work related to a department is va
on staff turnover, promotions, additions or deletions of positions, etc., which
may prove to be higher or lower for a department than its propo
FTEs.
Blend of items above
The bases used in the plan and where they have been applied are Cost
Allocation Plan and Narratives. The table on the following page summarizes the final
allocation methods to be used by support departments.
17 | Page
827
City of Cupertino
General Fund Cost Allocation
Final Service Department Methodology Summary
Cost Allocation Methodology
Unallowable
Division Department Service
Department Operating
Costs
FTEs
Use Costs
Councils and
City Council Legislative/Policy Making Lobbying Costs
N/A N/A 100%
Commissions
Administration
City Manager Direction, Coordination and N/A
N/A 50% 50%
Oversight
Environmental Sustainability Initiatives and N/A
N/A 50% 50%
Affairs Policies
Economic Business retention, expansion and N/A
N/A 50% 50%
Development attraction
City Clerk Agenda Preparation 100% N/A N/A Election Expenses
City Attorney Legal 100% N/A N/A Litigation
Public Affairs
Public Affairs Provides and receives information
from residents and businesses
N/A N/A 100% N/A
about programs and services
provided by the City
Emergency EOC, Preparedness Plans N/A
N/A 50% 50%
Preparedness
Administrative
Administration Direction Coordination and N/A
N/A 70% 30%
Services Oversight
Finance Accounting, Financial Reporting, Business Licenses
and Budgeting and Payroll N/A 50% 50%
Processing
Human Recruitment, Labor Relations and N/A
30% 70% N/A
Resources Training
18 | Page
828
IMPLEMENTATION, NEXT STEPS AND RECOMMENDATIONS
IMPLENTATION
Upon approval of the Cost Allocation Plan, Finance staff will in
accounts developed as part of the 8000 account series, Cost Allocation. In addition, revenue
received as a result of these charges will be included in the co
program budgets as part of the 4500 account series, charges for services.
For FY14 Cost Allocation sheets were developed at the same time all departments were
preparing their FY14 Budgets. In FY15 it is recommended that a
established. Using this approach Cost Allocation and ISF departm
budgets first. Once these budgets are developed costs associated with them will be issued to
user departments to be included as part of their budgeted appropriations.
In order to ensure that recipient departments are not overchar
true up policy. This policy would ensure that only actual expenditures not budgeted
expenditures are charged. In general charges for a cost allocat
on a month, quarterly, semiannual or annual basis.
RECOMMENDATIONS
1.It is recommended that the Cost Allocation Plan be approved.
2.It is recommended that the new amounts be allocated to user depa
Fiscal Year 2013-2014 Proposed Budget.
3.It is recommended that a double step down approach be establisheFiscal Year
2014-2015
4.It is recommended that true up policy be established by Fiscal Year 2014-2015 to ensure
user departments are not overcharged.
References
A Guide for State, Local and Indian Tribal Governments, Cost Pri
for Developing Cost Allocation Plans and Indirect Cost Rates for Agreements with the
Federal Government, Office of Management of Budget
Handbook for Cost Allocation Plans and Internal Service Funds fo
California, State Controllers Office
Full Cost Allocation Plan for the City of Houston, Maximus Consulting
Indirect Cost Allocation Consideration for Government Entities,
Officers Association (GFOA)
19 | Page
829
Government Accounting Standards Board (GASB)
Cost Allocation Plan City of Bainbridge Islands, MGT. of America
Survey to Campbell, Gilroy, Los Gatos, Milpitas, Morgan Hill, Mo
Alto, Santa Clara, Saratoga and Sunnyvale
20 | Page
830
COST ALLOCATION PLAN NARRATIVES
DEPARTMENT DESCRIPTION AND ALLOCATION BASES
In the department analysis that follows, departments are designated as support and/or
recipient . Recipient departments are those receiving a benefi
Although General Fund support departments can charge other General Fund recipient
departments, for the purpose of the Citys Cost Allocation Plan these charges will be reflecte
the General Fund Contribution not as direct costs. For the purp
where the first goal is to confirm that all Funds share in indireach non-
General Fund program is treated as a department .
City Council
Discussion:
City Council is the legislative and policy-making branch of the City government, responsible for
determining the City's policies and goals. The Council is involvin decision-making and
policy-setting related to both Governmental and Proprietary Fund activi
and City Councils involvement in Proprietary Fund activities th
cost of each department and fund.
Allocation Determination:
The City allocates Council costs to all Departments and Funds. I
many governments to allocate Council costs on the basis of FTEs,
meeting Agenda Items, or a combination of the any of the three. The City elected to allocate
Council costs using operating costs.
Government costs, including those of a City Council, are not all
OMB Circular A-87, Attachment B, No. 23.a.2. Accordingly, all City Council costwould be
excluded from the A-87 Cost Allocation Plan, but are appropriate for inclusion in th
Allocation Plan.
21 | Page
831
Administration
The Administration Division provides "direction, coordination, a
whole, including Proprietary Fund activities. It is comprised of separate divisio
markedly different roles and responsibilities. Accordingly, each
Administration City Manager
Discussion:
The City Manager department is responsible for the administration of
ultimately, the operation of all departments.
Allocation Determination:
The City allocates City Manager costs to all departments and funds. It is standard practice
among many governments to allocate these costs based on operating costs
elected to allocate these costs using both methodologies weighted equally or 50/50.
Administration City Manager Economic Development
Discussion:
Economic Development is responsible for the identification and implementation of prog
specifically targeted to business retention, expansion and attraction.
Allocation Determination:
Economic Development is a program within the City Mangers depar
among programs for this department this program will be spread 50s and operating
costs.
Administration City Manager Environmental Affairs
Discussion: Environmental Affairs develops implements and monitors action plans for the
implementation of sustainability initiatives and policies, throughout the organ
community.
Allocation Determination:
Environmental Affairs is a program within the City Mangers depa
among programs for this department this program will be spread 50/50 by FTEs and operating
costs.
Administration City Clerk
Discussion:
The City Clerk is responsible for managing the Citys official r
all proceedings of public meetings, maintaining records of ordin resolutions passed by
City Council, updating the availability of current municipal cod
and responding to public records requests.
22 | Page
832
Allocation Determination:
The City allocates City Clerk costs to all departments and fundshe amount applied to each
program was based on the number of agenda items received from Ju March 1, 2013.
Administration City Attorney
Discussion:
The City Attorney acts as the Citys general counsel. In addition to overseeing all litigation, the
Legal division provides legal support related to contracts citywide; protects interests related to
City-owned property; fulfills Public Records Requests (PRRs); and attends City Counci
other public meetings.
Allocation Determination:
The City allocates City Attorney to all departments and funds. The amount applied to each
department was based on staff estimates of time spent over the past year.
Litigation unallocable direct costs
Litigation costs are directly-attributable to specific lawsuits or other legal activity. These costs
should therefore not be shared with departments or funds not inv
therefore unallocable.
23 | Page
833
Administrative Services
The Administrative Services Division provides "direction, coordination, and oversight" for the
City as a whole, including Proprietary Fund activities in Finance, Human Resources and
Information Technology. It is comprised of separate divisions with markedly different ro
and responsibilities. Accordingly, each division is separately discussed.
Administrative Services Administration
Discussion:
The Administration department is responsible for the administrat
Administrative Services Division.
Allocation Determination:
The City allocates Administration costs to all departments and funds. It is standard practice
among many governments to allocate these costs based on operatin
elected to allocate these costs on using both methodologies weig0 operating costs and
30 FTEs. This split was selected to reflect the amount of time spent by this department
financial or budget related items.
Administrative Services Finance
Discussion:
The Finance department provides support to all City departments. In addition to all accounting
functions, financial reporting, and budgeting, the Finance department and serves as the primary
cashier for City Hall.
Allocation Determination:
The City allocates Finance costs to all departments and funds.
many governments to allocate these costs based on operating cost
elected to allocate these costs using both methodologies weighted equally at 50/50.
Costs associated with Business Licenses are not allocated.
Administrative Services Human Resources
Discussion:
The Human Resources department is responsible for compliance witapplicable Federal and
State rules and regulations, labor relations support, employee recruitment, employee benefits
administration and City-Wide training.
Allocation Determination:
The City allocated the Human Resources department to all departmfunds. Costs were
allocated based on department use estimate and FTEs split 30/70.
24 | Page
834
COST ALLOCATION PLAN SPREADSHEET
25 | Page
835
The following Cost Allocation Plan spreadsheets show in detail the charge to brecipient departments. As previously
discussed, charges to General Fund departments are funded throug
various aspects of the spreadsheets to assist the reader:
Department:ALL COST ALLOCATION PLANS
FY14 Budget:$ 5,554,323
Methodology:Dept Est/FTE/Operating Costs
Total AllTotal Dept EstTotal FTEsTotal Opr Costs
General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019
Charges to Special Revenue Funds: 317,237 78,312 103,966 134,959
Charges to Enterprise Funds: 586,177 91,111 109,167 385,899
Charges to Internal Service Funds: 129,246 12,813 116,433 -
Total Department Revenue to General Fund$ 1,032,660$ 182,236$ 329,566$ 520,858
Department % Spread:
Dept EstimatesFTE SpreadOpr Costs
1.Service Department Name
2.Total Fiscal Year 2013-2014 Budget (excluding allowing costs if applicable).
3.Methodology selected
4.General Fund Contribution are charges total charges and charges by methodology to other General Fund departments
funded by a General Fund Contribution
5.Charges to Special Revenue Funds are total charges and charges by methodology to Special Revenue Fund departments
6.Charges to Enterprise Funds are total charges and charges by methodology to Enterprise Fund departments
7.Charges to Internal Service Funds are total charges and charges by methodology to Internal Service Fund departments
8.Department Spread if applicable will show the % of the total bud
9.The line following department spread details the methodology use
26 | Page
836
Department: ALL COST ALLOCATION PLANS
$
FY14 Budget:
5,554,323
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019
134,959
Charges to Special Revenue Funds: 317,237 78,312103,966
385,899
Charges to Enterprise Funds: 586,177 91,111109,167
-
Charges toInternal Service Funds: 129,246 12,813116,433
520,858
Total Department Revenue to General Fund $ 1,032,660 $182,236 $ 329,566 $
Department % Spread:
Dept Estimates FTE Spread Opr Costs
1,730,141 1,681,310 2,142,876
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0%216,710 0.3% 5,198 0.81% 14,139
110 1031 Telecommunications Commission 0%- 0.1% 1,040 0.05% 1,178
110 1040
Library Commission 0%- 0.0% 521 0.02% 447
110 1042
Fine Arts Commission 0%- 0.1% 1,040 0.08% 1,790
110 1050
Public Safety Commission 0%- 0.0% - 0.02% 339
110 1055 Bicycle and Pedestrian
0%- 0.0% - 0.00% 19
110 1060 Recreation Commission
0%- 0.1% 1,040 0.03% 711
110 1065 Teen Commission
0%- 0.2% 2,600 0.05% 1,055
Planning Commission
110 1070
0%- 0.3% 4,367 0.28% 6,343
110 1075 Housing Commission
0%- 0.0% 521 0.01% 254
TOTAL COUNCILS & COMMISSIONS 0% 216,710 1.0% 16,327 1.35% 26,275
110 1200 City Manager 0% 188,035 1.5% 21,360 1.06% 20,140
110 1210 Environmental Affairs 0%- 0.6% 5,855 0.54% 11,491
110 1220 Economic Development 0%50,136 0.0% 9,907 1.26% 5,394
110 1250 City Clerk 0%30,082 1.8% 31,191 0.39% 28,125
110 1251 Duplicating and Postage 0%- 0.4% 6,238 0.71% 8,726
110 1252 Elections0%- 0.0% - 0.25% 15,935
110 1300 City Manager Discretionary Fund 0%- 0.4% - 0.03% 656
TOTAL CITY MANAGER 0% 268,253 4.70% 74,551 4.24% 90,467
110 1500 LEGAL SERVICES 0% 24,557 1.8% 31,191 1.81% 49,255
TOTAL CITY ATTORNEY 0% 24,557 1.82% 31,191 1.81% 49,255
110 2110 Code Enforcement 0% - 1.2% 20,794 1.35% 30,215
TOTAL LAW ENFORCEMENT 0.00- 1.21% 20,794 1.35% 30,215
110 3300 Public Affairs 0% 32,298 1.1% 18,714 0.77% 14,595
110 3310 Community Outreach 0%- 0.5% 7,798 0.23% 5,108
110 3320 Disaster Preparedness 0%- 0.0% - 0.42% 8,970
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 2,415
110 3400 Cupertino Scene 0%- 0.2% 3,638 0.36% 8,076
110 3502 Public Access Support 0%- 1.5% - 0.18% 3,962
615 3500 GovernmentChannel 0%5,338 0.0% 6,238 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.6% 9,877 0.00% -
615 3600 City Web Site 0%5,338 0.4% 26,512 0.65% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% 42,974 4.25% 72,777 2.72% 43,126
110 4000 Administration 0% 215,601 1.6% 23,916 1.13% 22,405
110 4040 Library Service 0%- 0.0% - 0.98% 21,823
110 4100 Accounting0%83,467 2.7% 33,652 2.16% 37,756
110 4110 Business Licenses 0%- 0.3% 5,198 0.18% 4,033
110 4510 HumanResources 0%110,949 1.8% 22,436 1.39% 31,042
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.40% -
110 4540 InsuranceAdministration 0%- 0.1% 1,561 0.67% 15,057
610 4800 Operations 0%- 2.4% 41,586 0.00% -
620 4550 Claims 0%- 0.1% 2,080 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% 410,017 9.10% 130,429 6.91% 132,116
110 6010 Leadership 95014 0% 13,079 0.0% 521 0.05% 1,189
110 6100 Recreation Administration 0%50,136 1.2% 20,794 1.15% 25,844
27 | Page
837
Department: ALL COST ALLOCATION PLANS
$
FY14 Budget:
5,554,323
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019
134,959
Charges to Special Revenue Funds: 317,237 78,312103,966
385,899
Charges to Enterprise Funds: 586,177 91,111109,167
-
Charges to Internal Service Funds: 129,246 12,813116,433
520,858
Total Department Revenue to General Fund $ 1,032,660 $182,236 $ 329,566 $
Department % Spread:
Dept Estimates FTE Spread Opr Costs
1,730,141 1,681,310 2,142,876
% Estimate$ Estimate $ FTE % Budget$ Budget
% FTE
110 6200 Supervision
0% -2.7% 45,953 1.61% 35,971
110 6220 Blackberry Farm Picnic Area 0% 48,394 1.4% 23,393 1.83% 41,028
110 6230 Community Hall Operation
0% -0.5% 9,356 0.11% 2,491
110 6248 Cultural Programs
0% -0.2% 3,431 0.55% 12,215
110 6265 Quinlan Community Center
0% -1.2% 20,275 1.11% 24,874
110 6300 Administration
0% -0.3% 5,198 0.95% 21,180
110 6342 Youth Programs
0% -0.1% 2,080 0.07% 1,569
110 6343 Teen Programs
0% -0.1% 2,080 0.01% 114
110 6344 Teen Center
0% -0.2% 3,638 0.17% 3,711
110 6347 Nature Programs
0% -0.7% 11,229 0.33% 7,394
110 6400 Supervision
0% -0.4% 7,278 0.82% 18,368
110 6445 Creekside Park
0% -0.0% - 0.01% 232
110 6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 157
110 6500 Senior Adult Programs
0% -2.9% 49,176 1.64% 36,652
110 6529 Senior Center Case Manager
0% -0.4% 7,174 0.28% 6,303
110 6549 Senior Adult Recreation
0% -1.0% 16,427 1.90% 42,488
110 6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 285
560 6440 Golf Course
0% 1,335 0.8% 12,996 1.34% 30,080
570 6450 Sports Center
0% 1,335 1.4% 23,393 4.66% 104,306
580 6349 Cultural, Youth and Teen Programs
0% 45,857 1.4% 23,393 3.56% 79,597
580 6449 Sports Physical Recreation
0% 36,178 1.1% 18,714 2.24% 50,054
TOTAL RECREATION 0% 196,314 17.89% 306,499 24.41% 546,102
110 7200 Planning Administration 0% 174,690 0.9% 17,259 0.76% 17,010
110 7301 Current Planning 0% - 4.7% 81,200 2.60% 58,233
110 7302 Mid andLong Range Planning 0% - 0.6% 10,709 0.54% 12,184
110 7305 Annexation 0% - 0.0% - 0.00% 3,133
110 7406 HumanService Grants 0% - 0.0% - 0.11% 2,407
110 7501 GeneralBuilding 0% - 3.4% 57,701 2.71% 60,563
110 7502 Construction PlanChecking 0% - 1.0% 17,155 1.29% 28,776
110 7503 Building Code Enforcement 0% 50,136 3.1% 52,502 1.76% 39,425
110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% 17,155 0.63% 14,102
250 7304 Successor Agency0% - 0.0% - 1.17% -
260 7401 GeneralAdministration 0% 25,392 0.3% 4,471 0.24% 5,300
260 7403 AffordableHousing 0% 20,054 0.0% - 2.09% 46,798
260 7404 Public Service Grants 0% - 0.0% - 0.24% -
265 7405 Below Market Rate Housing 0% - 0.2% - 0.52% -
TOTAL COMMUNITY DEVELOPMENT 0% 270,272 15.07% 258,152 15.33% 287,931
110 8001 Public Works Administration 0% 183,793 1.8% 31,191 1.08% 24,259
110 8005 Environmental Management 0% 10,027 0.2% 2,600 0.32% 7,104
110 8101 Engineering Design 0% - 3.7% 63,940 3.15% 70,500
110 8102 Inspection Service 0% - 0.6% 10,397 0.44% 9,888
110 8201 Public Works Supervision 0% - 1.2% 20,794 2.46% 55,012
110 8302 McClellan Ranch Park 0% - 0.2% 3,118 0.16% 3,633
110 8303 Memorial Park 0% - 1.7% 29,631 1.53% 34,247
110 8312 School SiteMaintenance 0% - 2.4% 40,547 1.70% 38,053
110 8314 Neighborhood Parks 0% 27,100 4.9% 83,174 3.42% 76,418
110 8315 Sports Fields/Jollyman/Creekside 0% - 1.7% 29,110 1.37% 30,730
110 8321 Civic Center Maintenance0% - 0.5% 9,356 0.47% 10,617
110 8401 Storm Drain Maintenance 0% - 0.8% 13,516 0.12% 2,652
110 8402 StreetCleaning 0% - 0.2% - 0.20% -
110 8406 Graffiti Removal 0% - 0.2% - 0.14% -
110 8407 Overpasses & Medians Maintenance 0% 17,422 3.6% 61,341 3.35% 75,010
110 8408 StreetTrees Maintenance 0% 21,293 3.9% 66,539 2.18% 48,793
838
28 | Page
Department: ALL COST ALLOCATION PLANS
$
FY14 Budget:
5,554,323
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019
134,959
Charges to Special Revenue Funds: 317,237 78,312103,966
385,899
Charges to Enterprise Funds: 586,177 91,111109,167
-
Charges to Internal Service Funds: 129,246 12,813116,433
520,858
Total Department Revenue to General Fund $ 1,032,660 $182,236 $ 329,566 $
Department % Spread:
Dept Estimates FTE Spread Opr Costs
1,730,141 1,681,310 2,142,876
% Estimate$ Estimate $ FTE % Budget$ Budget
% FTE
110 8409 Elmwood Program
0% -1.9% 32,229 0.69% 15,424
110 8501 City Hall 0% -0.8% 13,516 1.20% 26,841
110 8502 Library
0% -0.5% 8,317 0.81% 18,179
110 8503 Service Center
0% -0.5% 8,317 0.93% 20,807
110 8504 Quinlan Community Center
0% -0.5% 8,317 0.99% 22,063
110 8505 Senior Center
0% -0.5% 8,317 0.59% 13,217
110 8506 McClellan Ranch
0% -0.2% 4,158 0.17% 3,899
110 8507 Monta Vista
0% -0.2% 4,158 0.31% 6,910
110 8508 Wilson
0% -0.1% 2,080 0.10% 2,315
110 8509 Portal
0% -0.1% 1,040 0.07% 1,556
110 8511 Creekside
0% -0.1% 2,080 0.12% 2,775
110 8512 Community Hall
0% -0.3% 5,198 1.04% 23,271
110 8513 Teen Center
0% -0.1% 1,040 0.09% 2,034
110 8516 BBF picnic facilities
0% -0.0% - 0.12% 2,747
110 8601 Traffic Engineering
0% -1.1% 19,234 1.18% 26,310
110 8602 Traffic Signal Maintenance
0% -1.2% 20,794 1.49% 33,427
110 8830 Street Lighting
0% -0.2% 3,638 0.69% 15,518
110 8850 Service Center Operations
0% -0.2% 2,600 0.38% 8,458
230 8004 Non Point Source
0% 3,203 0.9% 22,561 1.06% 31,474
270 8403 Sidewalk, Curb and Gutter Maint
0% 13,230 0.5% 8,838 0.35% 7,781
270 8404 Street Pavement Maintenance
0% 3,203 1.9% 32,748 0.65% 14,472
270 8405 Street Signs/Markings
0% 13,230 2.1% 35,348 1.30% 29,134
520 8003 Solid Waste & Recycling
0% 3,203 1.3% 22,874 4.57% 102,262
570 8510 Maintenance
0% 3,203 0.5% 7,797 0.88% 19,600
630 8840 Equipment Maintenance
0% 2,137 1.8% 30,140 0.00% -
TOTAL PUBLIC WORKS 0%301,044 44.99% 770,593 41.89% 937,390
TOTAL BUDGET 0%1,730,141 100% 1,681,313 100% 2,142,877
839
29 | Page
Department: CITY COUNCIL
$
FY14 Budget:
466,007
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 353,114 - - 353,114
Charges to Special Revenue Funds: 29,253 -- 29,253
Charges to Enterprise Funds: 83,639 -- 83,639
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $112,892 $- $ - $ 112,892
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 466,007
$Estimate $ Budget
% Estimate% FTE $ FTE % Budget
110 1000 City Council 0% - 0.0% - 0.00% -
110 1031 Telecommunications Commission 0%- 0.1% - 0.05% 255
110 1040
Library Commission 0%- 0.0% - 0.02% 97
110 1042
Fine Arts Commission 0%- 0.1% - 0.08% 388
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 73
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 4
110 1060 Recreation Commission
0%- 0.1% - 0.03% 154
110 1065 Teen Commission
0%- 0.2% - 0.05% 229
Planning Commission
110 1070
0%- 0.3% - 0.30% 1,375
110 1075 Housing Commission
0%- 0.0% - 0.01% 55
TOTAL COUNCILS & COMMISSIONS 0% -0.7% - 0.56% 2,630
110 1200 City Manager 0% - 1.6% - 1.11% 5,153
110 1210 Environmental Affairs 0%- 0.4% - 0.56% 2,618
110 1220 Economic Development 0%- 0.6% - 0.26% 1,214
110 1250 City Clerk 0%- 1.8% - 1.31% 6,096
110 1251 Duplicating and Postage 0%- 0.4% - 0.41% 1,891
110 1252 Elections0%- 0.0% - 0.74% 3,454
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 143
TOTAL CITY MANAGER 0% -4.72% - 4.41% 20,569
110 1500 LEGAL SERVICES 0% - 1.8% - 2.29% 10,676
TOTAL CITY ATTORNEY 0% -1.83% - 2.29% 10,676
110 2110 Code Enforcement 0% - 1.2% - 1.41% 6,549
TOTAL LAW ENFORCEMENT 0.00-1.22% - 1.41% 6,549
110 3300 Public Affairs 0% - 1.1% - 0.80% 3,745
110 3310 Community Outreach 0%- 0.5% - 0.24% 1,107
110 3320 Disaster Preparedness 0%- 0.0% - 0.44% 2,052
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 524
110 3400 Cupertino Scene 0%- 0.2% - 0.38% 1,750
110 3502 Public Access Support 0%- 0.0% - 0.18% 859
615 3500 GovernmentChannel 0%- 1.6% - 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% - 0.00% -
615 3600 City Web Site 0%- 0.6% - 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% -4.26% - 2.15% 10,037
110 4000 Administration 0% - 1.6% - 1.18% 5,496
110 4040 Library Service 0%- 0.0% - 1.01% 4,730
110 4100 Accounting0%- 2.7% - 2.25% 10,500
110 4110 Business Licenses 0%- 0.3% - 0.19% 874
110 4510 HumanResources 0%- 1.8% - 1.44% 6,728
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% - 0.70% 3,264
610 4800 Operations 0%- 2.4% - 0.00% -
620 4550 Claims 0%- 0.1% - 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% -9.13% - 6.78% 31,592
110 6010 Leadership 95014 0% - 0.0% - 0.06% 258
110 6100 Recreation Administration 0%- 1.2% - 1.20% 5,602
840
30 | Page
Department: CITY COUNCIL
$
FY14 Budget:
466,007
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 353,114 - - 353,114
Charges to Special Revenue Funds: 29,253 -- 29,253
Charges to Enterprise Funds: 83,639 -- 83,639
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $112,892 $- $ - $ 112,892
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 466,007
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 6200 Supervision
0% -2.7% - 1.67% 7,797
110 6220 Blackberry Farm Picnic Area 0% -1.4% - 1.91% 8,893
110
6230 Community Hall Operation 0% -0.5% - 0.12% 540
110
6248 Cultural Programs 0% -0.2% - 0.57% 2,648
110
6265 Quinlan Community Center 0% -1.2% - 1.16% 5,392
110
6300 Administration 0% -0.3% - 0.99% 4,591
110
6342 Youth Programs 0% -0.1% - 0.07% 340
110
6343 Teen Programs
0% -0.1% - 0.01% 25
110
6344 Teen Center
0% -0.2% - 0.17% 804
110
6347 Nature Programs
0% -0.7% - 0.34% 1,603
110
6400 Supervision
0% -0.4% - 0.85% 3,981
110
6445 Creekside Park
0% -0.0% - 0.01% 50
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 34
110
6500 Senior Adult Programs
0% -2.9% - 1.70% 7,944
110
6529 Senior Center Case Manager
0% -0.4% - 0.29% 1,366
110
6549 Senior Adult Recreation
0% -1.0% - 1.98% 9,209
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 62
560
6440 Golf Course
0% -0.8% - 1.40% 6,520
570
6450 Sports Center
0% -1.4% - 4.85% 22,608
580
6349 Cultural, Youth and Teen Programs
0% -1.4% - 3.70% 17,252
580
6449 Sports Physical Recreation
0% -1.1% - 2.33% 10,849
TOTAL RECREATION 0% - 17.95% - 25.40% 118,368
110 7200 Planning Administration 0% - 1.0% - 0.79% 3,687
110 7301 Current Planning 0% -4.8% - 2.71% 12,622
110 7302 Mid andLong Range Planning 0% -0.6% - 0.57% 2,641
110 7305 Annexation 0% -0.0% - 0.15% 679
110 7406 HumanService Grants 0% -0.0% - 0.11% 522
110 7501 GeneralBuilding 0% -3.4% - 2.82% 13,127
110 7502 Construction PlanChecking 0% -1.0% - 1.34% 6,237
110 7503 Building Code Enforcement 0% -3.1% - 1.83% 8,545
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% - 0.66% 3,057
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% - 0.25% 1,149
260 7403 AffordableHousing 0% -0.0% - 2.18% 10,144
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.12% - 13.39% 62,410
110 8001 Public Works Administration 0% -1.8% - 1.13% 5,258
110 8005 Environmental Management 0% -0.2% - 0.33% 1,540
110 8101 Engineering Design 0% -3.7% - 3.28% 15,281
110 8102 Inspection Service 0% -0.6% - 0.46% 2,143
110 8201 Public Works Supervision 0% -1.2% - 2.56% 11,924
110 8302 McClellan Ranch Park 0% -0.2% - 0.17% 787
110 8303 Memorial Park 0% -1.7% - 1.59% 7,423
110 8312 School SiteMaintenance 0% -2.4% - 1.77% 8,248
110 8314 Neighborhood Parks 0% -4.9% - 3.55% 16,564
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% - 1.43% 6,661
110 8321 Civic Center Maintenance0% -0.5% - 0.49% 2,301
110 8401 Storm Drain Maintenance 0% -0.8% - 0.12% 575
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% - 3.49% 16,258
110 8408 StreetTrees Maintenance 0% -3.9% - 2.27% 10,576
841
31 | Page
Department: CITY COUNCIL
$
FY14 Budget:
466,007
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 353,114 - - 353,114
Charges to Special Revenue Funds: 29,253 -- 29,253
Charges to Enterprise Funds: 83,639 -- 83,639
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $112,892 $- $ - $ 112,892
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 466,007
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 8409 Elmwood Program
0% -1.9% - 0.72% 3,343
110 8501 City Hall 0% -0.8% - 1.25% 5,818
110 8502 Library
0% -0.5% - 0.85% 3,940
110 8503 Service Center
0% -0.5% - 0.97% 4,510
110 8504 Quinlan Community Center
0% -0.5% - 1.03% 4,782
110
8505 Senior Center
0% -0.5% - 0.61% 2,865
110
8506 McClellan Ranch
0% -0.2% - 0.18% 845
110 8507 Monta Vista
0% -0.2% - 0.32% 1,498
110 8508 Wilson
0% -0.1% - 0.11% 502
110
8509 Portal
0% -0.1% - 0.07% 337
110
8511 Creekside
0% -0.1% - 0.13% 602
110 8512 Community Hall
0% -0.3% - 1.08% 5,044
110
8513 Teen Center
0% -0.1% - 0.09% 441
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 595
110
8601 Traffic Engineering
0% -1.1% - 1.22% 5,703
110
8602 Traffic Signal Maintenance
0% -1.2% - 1.55% 7,245
110
8830 Street Lighting
0% -0.2% - 0.72% 3,363
110
8850 Service Center Operations
0% -0.2% - 0.39% 1,833
230
8004 Non Point Source
0% -1.3% - 1.46% 6,822
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% - 0.36% 1,687
270
8404 Street Pavement Maintenance
0% -1.9% - 0.67% 3,136
270
8405 Street Signs/Markings
0% -2.1% - 1.36% 6,315
520
8003 Solid Waste & Recycling
0% -1.3% - 4.76% 22,164
570
8510 Maintenance
0% -0.5% - 0.91% 4,246
630
8840 Equipment Maintenance
0% -1.8% - 0.00% -
TOTAL PUBLIC WORKS 0% - 45.13% - 43.60% 203,175
TOTAL BUDGET 0% - 100% - 100% 466,006
842
32 | Page
Department: CITY MANAGER
$
FY14 Budget:
655,429
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 516,929 - 268,814 248,115
Charges to Special Revenue Funds: 40,829 -20,203 20,626
Charges to Enterprise Funds: 80,192 -21,215 58,977
Charges to Internal Service Funds: 17,476 -17,476 -
Total Department Revenue to General Fund $138,497 $- $ 58,894 $ 79,603
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
- 327,715 327,715
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0% - 0.3% 1,010 0.84% 2,759
110 1031 Telecommunications Commission 0%- 0.1% 202 0.05% 180
110 1040
Library Commission 0%- 0.0% 101 0.02% 68
110 1042
Fine Arts Commission 0%- 0.1% 202 0.08% 274
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 52
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 3
110 1060 Recreation Commission
0%- 0.1% 202 0.03% 109
110 1065 Teen Commission
0%- 0.2% 505 0.05% 161
Planning Commission
110 1070
0%- 0.3% 849 0.30% 969
110 1075 Housing Commission
0%- 0.0% 101 0.01% 39
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 3,172 1.41% 4,614
110 1200 City Manager 0% - 0.0% - 0.00% -
110 1210 Environmental Affairs 0%- 0.4% 1,212 0.56% 1,846
110 1220 Economic Development 0%- 0.6% 2,020 0.26% 856
110 1250 City Clerk 0%- 1.8% 6,061 1.31% 4,298
110 1251 Duplicating and Postage 0%- 0.4% 1,212 0.41% 1,334
110 1252 Elections0%- 0.0% - 0.74% 2,436
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 100
TOTAL CITY MANAGER 0% - 3.21% 10,505 3.32% 10,870
110 1500 LEGAL SERVICES 0% - 1.8% 6,061 2.30% 7,528
TOTAL CITY ATTORNEY 0% - 1.85% 6,061 2.30% 7,528
110 2110 Code Enforcement 0% - 1.2% 4,041 1.41% 4,618
TOTAL LAW ENFORCEMENT 0.00- 1.23% 4,041 1.41% 4,618
110 3300 Public Affairs 0% - 1.1% 3,637 0.81% 2,641
110 3310 Community Outreach 0%- 0.5% 1,515 0.24% 781
110 3320 Disaster Preparedness 0%- 0.0% - 0.44% 1,447
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 369
110 3400 Cupertino Scene 0%- 0.2% 707 0.38% 1,234
110 3502 Public Access Support 0%- 0.0% - 0.18% 606
615 3500 GovernmentChannel 0%- 1.6% 5,152 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% 1,212 0.00% -
615 3600 City Web Site 0%- 0.6% 1,919 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.32% 14,142 2.16% 7,078
110 4000 Administration 0% - 1.7% 5,455 1.18% 3,875
110 4040 Library Service 0%- 0.0% - 1.02% 3,335
110 4100 Accounting0%- 2.8% 9,092 2.26% 7,404
110 4110 Business Licenses 0%- 0.3% 1,010 0.19% 616
110 4510 HumanResources 0%- 1.8% 5,960 1.45% 4,744
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% 303 0.70% 2,301
610 4800 Operations 0%- 2.5% 8,082 0.00% -
620 4550 Claims 0%- 0.1% 404 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 9.25% 30,306 6.80% 22,275
110 6010 Leadership 95014 0% - 0.0% 101 0.06% 182
110 6100 Recreation Administration 0%- 1.2% 4,041 1.21% 3,950
843
33 | Page
Department: CITY MANAGER
$
FY14 Budget:
655,429
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 516,929 - 268,814 248,115
Charges to Special Revenue Funds: 40,829 -20,203 20,626
Charges to Enterprise Funds: 80,192 -21,215 58,977
Charges to Internal Service Funds: 17,476 -17,476 -
Total Department Revenue to General Fund $138,497 $- $ 58,894 $ 79,603
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-327,715 327,715
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 6200 Supervision
0% -2.7% 8,930 1.68% 5,498
110 6220 Blackberry Farm Picnic Area 0% -1.4% 4,546 1.91% 6,270
110
6230 Community Hall Operation 0% -0.6% 1,818 0.12% 381
110
6248 Cultural Programs 0% -0.2% 667 0.57% 1,867
110
6265 Quinlan Community Center 0% -1.2% 3,940 1.16% 3,802
110
6300 Administration 0% -0.3% 1,010 0.99% 3,237
110
6342 Youth Programs 0% -0.1% 404 0.07% 240
110
6343 Teen Programs
0% -0.1% 404 0.01% 17
110
6344 Teen Center
0% -0.2% 707 0.17% 567
110
6347 Nature Programs
0% -0.7% 2,182 0.34% 1,130
110
6400 Supervision
0% -0.4% 1,414 0.86% 2,807
110
6445 Creekside Park
0% -0.0% - 0.01% 36
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 24
110
6500 Senior Adult Programs
0% -2.9% 9,557 1.71% 5,602
110
6529 Senior Center Case Manager
0% -0.4% 1,394 0.29% 963
110
6549 Senior Adult Recreation
0% -1.0% 3,192 1.98% 6,494
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 43
560
6440 Golf Course
0% -0.8% 2,526 1.40% 4,597
570
6450 Sports Center
0% -1.4% 4,546 4.86% 15,942
580
6349 Cultural, Youth and Teen Programs
0% -1.4% 4,546 3.71% 12,165
580
6449 Sports Physical Recreation
0% -1.1% 3,637 2.33% 7,650
TOTAL RECREATION 0% - 18.18% 59,562 25.47% 83,464
110 7200 Planning Administration 0% - 1.0% 3,354 0.79% 2,600
110 7301 Current Planning 0% -4.8% 15,780 2.72% 8,900
110 7302 Mid andLong Range Planning 0% -0.6% 2,081 0.57% 1,862
110 7305 Annexation 0% -0.0% - 0.15% 479
110 7406 HumanService Grants 0% -0.0% - 0.11% 368
110 7501 GeneralBuilding 0% -3.4% 11,213 2.82% 9,256
110 7502 Construction PlanChecking 0% -1.0% 3,334 1.34% 4,398
110 7503 Building Code Enforcement 0% -3.1% 10,203 1.84% 6,026
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% 3,334 0.66% 2,155
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% 869 0.25% 810
260 7403 AffordableHousing 0% -0.0% - 2.18% 7,152
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.31% 50,168 13.43% 44,006
110 8001 Public Works Administration 0% -1.8% 6,061 1.13% 3,708
110 8005 Environmental Management 0% -0.2% 505 0.33% 1,086
110 8101 Engineering Design 0% -3.8% 12,426 3.29% 10,775
110 8102 Inspection Service 0% -0.6% 2,020 0.46% 1,511
110 8201 Public Works Supervision 0% -1.2% 4,041 2.57% 8,408
110 8302 McClellan Ranch Park 0% -0.2% 606 0.17% 555
110 8303 Memorial Park 0% -1.8% 5,758 1.60% 5,234
110 8312 School SiteMaintenance 0% -2.4% 7,880 1.77% 5,816
110 8314 Neighborhood Parks 0% -4.9% 16,164 3.56% 11,679
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% 5,657 1.43% 4,697
110 8321 Civic Center Maintenance0% -0.6% 1,818 0.50% 1,623
110 8401 Storm Drain Maintenance 0% -0.8% 2,627 0.12% 405
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% 11,921 3.50% 11,464
110 8408 StreetTrees Maintenance 0% -3.9% 12,931 2.28% 7,457
844
34 | Page
Department: CITY MANAGER
$
FY14 Budget:
655,429
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 516,929 - 268,814 248,115
Charges to Special Revenue Funds: 40,829 -20,203 20,626
Charges to Enterprise Funds: 80,192 -21,215 58,977
Charges to Internal Service Funds: 17,476 -17,476 -
Total Department Revenue to General Fund $138,497 $- $ 58,894 $ 79,603
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-327,715 327,715
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 8409 Elmwood Program
0% -1.9% 6,263 0.72% 2,357
110 8501 City Hall 0% -0.8% 2,627 1.25% 4,102
110 8502 Library
0% -0.5% 1,616 0.85% 2,778
110 8503 Service Center
0% -0.5% 1,616 0.97% 3,180
110 8504 Quinlan Community Center
0% -0.5% 1,616 1.03% 3,372
110
8505 Senior Center
0% -0.5% 1,616 0.62% 2,020
110
8506 McClellan Ranch
0% -0.2% 808 0.18% 596
110 8507 Monta Vista
0% -0.2% 808 0.32% 1,056
110 8508 Wilson
0% -0.1% 404 0.11% 354
110
8509 Portal
0% -0.1% 202 0.07% 238
110
8511 Creekside
0% -0.1% 404 0.13% 424
110 8512 Community Hall
0% -0.3% 1,010 1.09% 3,557
110
8513 Teen Center
0% -0.1% 202 0.09% 311
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 420
110
8601 Traffic Engineering
0% -1.1% 3,738 1.23% 4,021
110
8602 Traffic Signal Maintenance
0% -1.2% 4,041 1.56% 5,109
110
8830 Street Lighting
0% -0.2% 707 0.72% 2,372
110
8850 Service Center Operations
0% -0.2% 505 0.39% 1,293
230
8004 Non Point Source
0% -1.3% 4,384 1.47% 4,810
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% 1,717 0.36% 1,189
270
8404 Street Pavement Maintenance
0% -1.9% 6,364 0.67% 2,212
270
8405 Street Signs/Markings
0% -2.1% 6,869 1.36% 4,453
520
8003 Solid Waste & Recycling
0% -1.4% 4,445 4.77% 15,629
570
8510 Maintenance
0% -0.5% 1,515 0.91% 2,994
630
8840 Equipment Maintenance
0% -1.8% 5,859 0.00% -
TOTAL PUBLIC WORKS 0% - 45.70% 149,751 43.72% 143,265
TOTAL BUDGET 0% - 100% 327,708 100% 327,718
845
35 | Page
Department: Env Affairs
$
FY14 Budget:
209,411
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 165,524 - 86,112 79,412
Charges to Special Revenue Funds: 12,933 -6,378 6,555
Charges to Enterprise Funds: 25,440 -6,696 18,744
Charges to Internal Service Funds: 5,518 -5,518 -
Total Department Revenue to General Fund $43,891 $- $ 18,592 $ 25,299
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
- 104,706 104,706
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0% - 0.3% 319 0.84% 877
110 1031 Telecommunications Commission 0%- 0.1% 64 0.05% 57
110 1040
Library Commission 0%- 0.0% 32 0.02% 22
110 1042
Fine Arts Commission 0%- 0.1% 64 0.08% 87
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 16
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 1
110 1060 Recreation Commission
0%- 0.1% 64 0.03% 35
110 1065 Teen Commission
0%- 0.2% 159 0.05% 51
Planning Commission
110 1070
0%- 0.3% 268 0.29% 308
110 1075 Housing Commission
0%- 0.0% 32 0.01% 12
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 1,002 1.40% 1,466
110 1200 City Manager 0% - 1.6% 1,627 1.10% 1,155
110 1210 Environmental Affairs 0%- 0.0% - 0.00% -
110 1220 Economic Development 0%- 0.6% 638 0.26% 272
110 1250 City Clerk 0%- 1.8% 1,914 1.30% 1,366
110 1251 Duplicating and Postage 0%- 0.4% 383 0.40% 424
110 1252 Elections0%- 0.0% - 0.74% 774
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 32
TOTAL CITY MANAGER 0% - 4.36% 4,562 3.84% 4,023
110 1500 LEGAL SERVICES 0% - 1.8% 1,914 2.28% 2,392
TOTAL CITY ATTORNEY 0% - 1.83% 1,914 2.28% 2,392
110 2110 Code Enforcement 0% - 1.2% 1,276 1.40% 1,467
TOTAL LAW ENFORCEMENT 0.00- 1.22% 1,276 1.40% 1,467
110 3300 Public Affairs 0% - 1.1% 1,148 0.80% 839
110 3310 Community Outreach 0%- 0.5% 478 0.24% 248
110 3320 Disaster Preparedness 0%- 0.0% - 0.44% 460
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 117
110 3400 Cupertino Scene 0%- 0.2% 223 0.37% 392
110 3502 Public Access Support 0%- 0.0% - 0.18% 192
615 3500 GovernmentChannel 0%- 1.6% 1,627 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% 383 0.00% -
615 3600 City Web Site 0%- 0.6% 606 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.26% 4,465 2.15% 2,248
110 4000 Administration 0% - 1.6% 1,722 1.18% 1,231
110 4040 Library Service 0%- 0.0% - 1.01% 1,060
110 4100 Accounting0%- 2.7% 2,870 2.25% 2,353
110 4110 Business Licenses 0%- 0.3% 319 0.19% 196
110 4510 HumanResources 0%- 1.8% 1,882 1.44% 1,508
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% 96 0.70% 731
610 4800 Operations 0%- 2.4% 2,551 0.00% -
620 4550 Claims 0%- 0.1% 128 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 9.14% 9,568 6.76% 7,079
110 6010 Leadership 95014 0% - 0.0% 32 0.06% 58
110 6100 Recreation Administration 0%- 1.2% 1,276 1.20% 1,255
846
36 | Page
Department: Env Affairs
$
FY14 Budget:
209,411
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 165,524 - 86,112 79,412
Charges to Special Revenue Funds: 12,933 -6,378 6,555
Charges to Enterprise Funds: 25,440 -6,696 18,744
Charges to Internal Service Funds: 5,518 -5,518 -
Total Department Revenue to General Fund $43,891 $- $ 18,592 $ 25,299
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-104,706 104,706
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 6200 Supervision
0% -2.7% 2,819 1.67% 1,747
110 6220 Blackberry Farm Picnic Area 0% -1.4% 1,435 1.90% 1,993
110
6230 Community Hall Operation 0% -0.5% 574 0.12% 121
110
6248 Cultural Programs 0% -0.2% 210 0.57% 593
110
6265 Quinlan Community Center 0% -1.2% 1,244 1.15% 1,208
110
6300 Administration 0% -0.3% 319 0.98% 1,029
110
6342 Youth Programs 0% -0.1% 128 0.07% 76
110
6343 Teen Programs
0% -0.1% 128 0.01% 6
110
6344 Teen Center
0% -0.2% 223 0.17% 180
110
6347 Nature Programs
0% -0.7% 689 0.34% 359
110
6400 Supervision
0% -0.4% 447 0.85% 892
110
6445 Creekside Park
0% -0.0% - 0.01% 11
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 8
110
6500 Senior Adult Programs
0% -2.9% 3,017 1.70% 1,780
110
6529 Senior Center Case Manager
0% -0.4% 440 0.29% 306
110
6549 Senior Adult Recreation
0% -1.0% 1,008 1.97% 2,063
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 14
560
6440 Golf Course
0% -0.8% 797 1.40% 1,461
570
6450 Sports Center
0% -1.4% 1,435 4.84% 5,066
580
6349 Cultural, Youth and Teen Programs
0% -1.4% 1,435 3.69% 3,866
580
6449 Sports Physical Recreation
0% -1.1% 1,148 2.32% 2,431
TOTAL RECREATION 0% - 17.96% 18,804 25.33% 26,523
110 7200 Planning Administration 0% - 1.0% 1,059 0.79% 826
110 7301 Current Planning 0% -4.8% 4,982 2.70% 2,828
110 7302 Mid andLong Range Planning 0% -0.6% 657 0.57% 592
110 7305 Annexation 0% -0.0% - 0.15% 152
110 7406 HumanService Grants 0% -0.0% - 0.11% 117
110 7501 GeneralBuilding 0% -3.4% 3,540 2.81% 2,941
110 7502 Construction PlanChecking 0% -1.0% 1,052 1.33% 1,398
110 7503 Building Code Enforcement 0% -3.1% 3,221 1.83% 1,915
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% 1,052 0.65% 685
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% 274 0.25% 257
260 7403 AffordableHousing 0% -0.0% - 2.17% 2,273
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.13% 15,837 13.36% 13,984
110 8001 Public Works Administration 0% -1.8% 1,914 1.13% 1,178
110 8005 Environmental Management 0% -0.2% 159 0.33% 345
110 8101 Engineering Design 0% -3.7% 3,923 3.27% 3,424
110 8102 Inspection Service 0% -0.6% 638 0.46% 480
110 8201 Public Works Supervision 0% -1.2% 1,276 2.55% 2,672
110 8302 McClellan Ranch Park 0% -0.2% 191 0.17% 176
110 8303 Memorial Park 0% -1.7% 1,818 1.59% 1,663
110 8312 School SiteMaintenance 0% -2.4% 2,488 1.76% 1,848
110 8314 Neighborhood Parks 0% -4.9% 5,103 3.54% 3,711
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% 1,786 1.43% 1,492
110 8321 Civic Center Maintenance0% -0.5% 574 0.49% 516
110 8401 Storm Drain Maintenance 0% -0.8% 829 0.12% 129
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% 3,763 3.48% 3,643
110 8408 StreetTrees Maintenance 0% -3.9% 4,082 2.26% 2,370
847
37 | Page
Department: Env Affairs
$
FY14 Budget:
209,411
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 165,524 - 86,112 79,412
Charges to Special Revenue Funds: 12,933 -6,378 6,555
Charges to Enterprise Funds: 25,440 -6,696 18,744
Charges to Internal Service Funds: 5,518 -5,518 -
Total Department Revenue to General Fund $43,891 $- $ 18,592 $ 25,299
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-104,706 104,706
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 8409 Elmwood Program
0% -1.9% 1,977 0.72% 749
110 8501 City Hall 0% -0.8% 829 1.24% 1,304
110 8502 Library
0% -0.5% 510 0.84% 883
110 8503 Service Center
0% -0.5% 510 0.97% 1,011
110 8504 Quinlan Community Center
0% -0.5% 510 1.02% 1,072
110
8505 Senior Center
0% -0.5% 510 0.61% 642
110
8506 McClellan Ranch
0% -0.2% 255 0.18% 189
110 8507 Monta Vista
0% -0.2% 255 0.32% 336
110 8508 Wilson
0% -0.1% 128 0.11% 112
110
8509 Portal
0% -0.1% 64 0.07% 76
110
8511 Creekside
0% -0.1% 128 0.13% 135
110 8512 Community Hall
0% -0.3% 319 1.08% 1,130
110
8513 Teen Center
0% -0.1% 64 0.09% 99
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 133
110
8601 Traffic Engineering
0% -1.1% 1,180 1.22% 1,278
110
8602 Traffic Signal Maintenance
0% -1.2% 1,276 1.55% 1,623
110
8830 Street Lighting
0% -0.2% 223 0.72% 754
110
8850 Service Center Operations
0% -0.2% 159 0.39% 411
230
8004 Non Point Source
0% -1.3% 1,384 1.46% 1,529
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% 542 0.36% 378
270
8404 Street Pavement Maintenance
0% -1.9% 2,009 0.67% 703
270
8405 Street Signs/Markings
0% -2.1% 2,169 1.35% 1,415
520
8003 Solid Waste & Recycling
0% -1.3% 1,403 4.74% 4,967
570
8510 Maintenance
0% -0.5% 478 0.91% 953
630
8840 Equipment Maintenance
0% -1.8% 1,850 0.00% -
TOTAL PUBLIC WORKS 0% - 45.15% 47,276 43.48% 45,529
TOTAL BUDGET 0% - 100% 104,704 100% 104,711
848
38 | Page
Department: Econ Development
$
FY14 Budget:
160,503
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 126,891 - 65,971 60,920
Charges to Special Revenue Funds: 9,910 -4,901 5,009
Charges to Enterprise Funds: 19,470 -5,149 14,321
Charges to Internal Service Funds: 4,239 -4,239 -
Total Department Revenue to General Fund $33,619 $- $ 14,289 $ 19,330
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
- 80,252 80,252
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0% - 0.3% 245 0.83% 670
110 1031 Telecommunications Commission 0%- 0.1% 49 0.05% 44
110 1040
Library Commission 0%- 0.0% 25 0.02% 17
110 1042
Fine Arts Commission 0%- 0.1% 49 0.08% 66
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 13
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 1
110 1060 Recreation Commission
0%- 0.1% 49 0.03% 26
110 1065 Teen Commission
0%- 0.2% 123 0.05% 39
Planning Commission
110 1070
0%- 0.3% 206 0.29% 235
110 1075 Housing Commission
0%- 0.0% 25 0.01% 9
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 771 1.40% 1,120
110 1200 City Manager 0% - 1.6% 1,250 1.10% 882
110 1210 Environmental Affairs 0%- 0.4% 294 0.56% 448
110 1220 Economic Development 0%- 0.0% - 0.00% -
110 1250 City Clerk 0%- 1.8% 1,470 1.30% 1,044
110 1251 Duplicating and Postage 0%- 0.4% 294 0.40% 324
110 1252 Elections0%- 0.0% - 0.74% 591
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 24
TOTAL CITY MANAGER 0% - 4.12% 3,308 4.13% 3,313
110 1500 LEGAL SERVICES 0% - 1.8% 1,470 2.28% 1,828
TOTAL CITY ATTORNEY 0% - 1.83% 1,470 2.28% 1,828
110 2110 Code Enforcement 0% - 1.2% 980 1.40% 1,121
TOTAL LAW ENFORCEMENT 0.00- 1.22% 980 1.40% 1,121
110 3300 Public Affairs 0% - 1.1% 882 0.80% 641
110 3310 Community Outreach 0%- 0.5% 368 0.24% 190
110 3320 Disaster Preparedness 0%- 0.0% - 0.44% 351
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 90
110 3400 Cupertino Scene 0%- 0.2% 172 0.37% 300
110 3502 Public Access Support 0%- 0.0% - 0.18% 147
615 3500 GovernmentChannel 0%- 1.6% 1,250 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% 294 0.00% -
615 3600 City Web Site 0%- 0.6% 466 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.27% 3,432 2.14% 1,719
110 4000 Administration 0% - 1.6% 1,323 1.17% 941
110 4040 Library Service 0%- 0.0% - 1.01% 810
110 4100 Accounting0%- 2.7% 2,205 2.24% 1,798
110 4110 Business Licenses 0%- 0.3% 245 0.19% 150
110 4510 HumanResources 0%- 1.8% 1,446 1.44% 1,152
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% 74 0.70% 559
610 4800 Operations 0%- 2.4% 1,960 0.00% -
620 4550 Claims 0%- 0.1% 98 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 9.16% 7,351 6.74% 5,410
110 6010 Leadership 95014 0% - 0.0% 25 0.05% 44
110 6100 Recreation Administration 0%- 1.2% 980 1.20% 959
849
39 | Page
Department: Econ Development
$
FY14 Budget:
160,503
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 126,891 - 65,971 60,920
Charges to Special Revenue Funds: 9,910 -4,901 5,009
Charges to Enterprise Funds: 19,470 -5,149 14,321
Charges to Internal Service Funds: 4,239 -4,239 -
Total Department Revenue to General Fund $33,619 $- $ 14,289 $ 19,330
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-80,252 80,252
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 6200 Supervision
0% -2.7% 2,166 1.66% 1,335
110 6220 Blackberry Farm Picnic Area 0% -1.4% 1,103 1.90% 1,523
110
6230 Community Hall Operation 0% -0.5% 441 0.12% 92
110
6248 Cultural Programs 0% -0.2% 162 0.56% 453
110
6265 Quinlan Community Center 0% -1.2% 956 1.15% 923
110
6300 Administration 0% -0.3% 245 0.98% 786
110
6342 Youth Programs 0% -0.1% 98 0.07% 58
110
6343 Teen Programs
0% -0.1% 98 0.01% 4
110
6344 Teen Center
0% -0.2% 172 0.17% 138
110
6347 Nature Programs
0% -0.7% 529 0.34% 274
110
6400 Supervision
0% -0.4% 343 0.85% 682
110
6445 Creekside Park
0% -0.0% - 0.01% 9
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 6
110
6500 Senior Adult Programs
0% -2.9% 2,318 1.69% 1,360
110
6529 Senior Center Case Manager
0% -0.4% 338 0.29% 234
110
6549 Senior Adult Recreation
0% -1.0% 774 1.96% 1,577
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 11
560
6440 Golf Course
0% -0.8% 613 1.39% 1,116
570
6450 Sports Center
0% -1.4% 1,103 4.82% 3,871
580
6349 Cultural, Youth and Teen Programs
0% -1.4% 1,103 3.68% 2,954
580
6449 Sports Physical Recreation
0% -1.1% 882 2.31% 1,858
TOTAL RECREATION 0% - 18.00% 14,449 25.25% 20,267
110 7200 Planning Administration 0% - 1.0% 814 0.79% 631
110 7301 Current Planning 0% -4.8% 3,828 2.69% 2,161
110 7302 Mid andLong Range Planning 0% -0.6% 505 0.56% 452
110 7305 Annexation 0% -0.0% - 0.14% 116
110 7406 HumanService Grants 0% -0.0% - 0.11% 89
110 7501 GeneralBuilding 0% -3.4% 2,720 2.80% 2,248
110 7502 Construction PlanChecking 0% -1.0% 809 1.33% 1,068
110 7503 Building Code Enforcement 0% -3.1% 2,475 1.82% 1,463
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% 809 0.65% 523
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% 211 0.25% 197
260 7403 AffordableHousing 0% -0.0% - 2.16% 1,737
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.16% 12,171 13.32% 10,685
110 8001 Public Works Administration 0% -1.8% 1,470 1.12% 900
110 8005 Environmental Management 0% -0.2% 123 0.33% 264
110 8101 Engineering Design 0% -3.8% 3,014 3.26% 2,616
110 8102 Inspection Service 0% -0.6% 490 0.46% 367
110 8201 Public Works Supervision 0% -1.2% 980 2.54% 2,042
110 8302 McClellan Ranch Park 0% -0.2% 147 0.17% 135
110 8303 Memorial Park 0% -1.7% 1,397 1.58% 1,271
110 8312 School SiteMaintenance 0% -2.4% 1,911 1.76% 1,412
110 8314 Neighborhood Parks 0% -4.9% 3,921 3.53% 2,836
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% 1,372 1.42% 1,140
110 8321 Civic Center Maintenance0% -0.5% 441 0.49% 394
110 8401 Storm Drain Maintenance 0% -0.8% 637 0.12% 98
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% 2,892 3.47% 2,784
110 8408 StreetTrees Maintenance 0% -3.9% 3,137 2.26% 1,811
850
40 | Page
Department: Econ Development
$
FY14 Budget:
160,503
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 126,891 - 65,971 60,920
Charges to Special Revenue Funds: 9,910 -4,901 5,009
Charges toEnterprise Funds: 19,470 -5,149 14,321
Charges to Internal Service Funds: 4,239 -4,239 -
Total Department Revenue to General Fund $33,619 $- $ 14,289 $ 19,330
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
-80,252 80,252
% Estimate $Estimate $ FTE % Budget$ Budget
% FTE
110 8409 Elmwood Program
0% -1.9% 1,519 0.71% 572
110 8501 City Hall 0% -0.8% 637 1.24% 996
110 8502 Library
0% -0.5% 392 0.84% 675
110 8503 Service Center
0% -0.5% 392 0.96% 772
110 8504 Quinlan Community Center
0% -0.5% 392 1.02% 819
110
8505 Senior Center
0% -0.5% 392 0.61% 490
110
8506 McClellan Ranch
0% -0.2% 196 0.18% 145
110 8507 Monta Vista
0% -0.2% 196 0.32% 256
110 8508 Wilson
0% -0.1% 98 0.11% 86
110
8509 Portal
0% -0.1% 49 0.07% 58
110
8511 Creekside
0% -0.1% 98 0.13% 103
110 8512 Community Hall
0% -0.3% 245 1.08% 864
110
8513 Teen Center
0% -0.1% 49 0.09% 75
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 102
110
8601 Traffic Engineering
0% -1.1% 907 1.22% 976
110
8602 Traffic Signal Maintenance
0% -1.2% 980 1.55% 1,241
110
8830 Street Lighting
0% -0.2% 172 0.72% 576
110
8850 Service Center Operations
0% -0.2% 123 0.39% 314
230
8004 Non Point Source
0% -1.3% 1,063 1.46% 1,168
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% 417 0.36% 289
270
8404 Street Pavement Maintenance
0% -1.9% 1,544 0.67% 537
270
8405 Street Signs/Markings
0% -2.1% 1,666 1.35% 1,081
520
8003 Solid Waste & Recycling
0% -1.3% 1,080 4.73% 3,795
570
8510 Maintenance
0% -0.5% 368 0.91% 727
630
8840 Equipment Maintenance
0% -1.8% 1,421 0.00% -
TOTAL PUBLIC WORKS 0% - 45.26% 36,328 43.35% 34,787
TOTAL BUDGET 0% - 100% 80,260 100% 80,250
851
41 | Page
Department: CITY ATTORNEY
$
FY14 Budget:
1,002,719
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 942,557 942,557 - -
Charges to Special Revenue Funds: 60,162 60,162 - -
Charges to Enterprise Funds: - - - -
Charges to Internal Service Funds: - - - -
Total Department Revenue to General Fund $ 60,162 $ 60,162 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
1,002,719 - -
$ Estimate $ Budget
% Estimate% FTE $ FTE % Budget
110 1000 City Council 21%210,571 0.3% - 0.82% -
110 1031 Telecommunications Commission 0%- 0.1% - 0.05% -
110 1040
Library Commission 0%- 0.0% - 0.02% -
110 1042
Fine Arts Commission 0%- 0.1% - 0.08% -
110 1050
Public Safety Commission 0%- 0.0% - 0.02% -
110 1055 Bicycle and Pedestrian
0%- 0.0% - 0.00% -
110 1060 Recreation Commission
0%- 0.1% - 0.03% -
110 1065 Teen Commission
0%- 0.2% - 0.05% -
Planning Commission
110 1070
0%- 0.3% - 0.29% -
110 1075 Housing Commission
0%- 0.0% - 0.01% -
TOTAL COUNCILS & COMMISSIONS 21% 210,571 1.0% - 1.38% -
110 1200 City Manager 16% 160,435 1.5% - 1.08% -
110 1210 Environmental Affairs 0%- 0.4% - 0.55% -
110 1220 Economic Development 5%50,136 0.6% - 0.26% -
110 1250 City Clerk 3%30,082 1.8% - 1.28% -
110 1251 Duplicating and Postage 0%- 0.4% - 0.40% -
110 1252 Elections0%- 0.0% - 0.73% -
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% -
TOTAL CITY MANAGER 24% 240,653 4.70% - 4.32% -
110 1500 LEGAL SERVICES 0% - 1.8% - 2.24% -
TOTAL CITY ATTORNEY 0% - 1.82% - 2.24% -
110 2110 Code Enforcement 0% - 1.2% - 1.38% -
TOTAL LAW ENFORCEMENT 0.00- 1.21% - 1.38% -
110 3300 Public Affairs 0% - 1.1% - 0.79% -
110 3310 Community Outreach 0%- 0.5% - 0.23% -
110 3320 Disaster Preparedness 0%- 0.0% - 0.43% -
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% -
110 3400 Cupertino Scene 0%- 0.2% - 0.37% -
110 3502 Public Access Support 0%- 0.0% - 0.18% -
615 3500 GovernmentChannel 0%- 1.5% - 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% - 0.00% -
615 3600 City Web Site 0%- 0.6% - 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.25% - 2.11% -
110 4000 Administration 8% 80,218 1.6% - 1.16% -
110 4040 Library Service 0%- 0.0% - 0.99% -
110 4100 Accounting3%30,082 2.7% - 2.21% -
110 4110 Business Licenses 0%- 0.3% - 0.18% -
110 4510 HumanResources 10%100,272 1.8% - 1.41% -
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% - 0.69% -
610 4800 Operations 0%- 2.4% - 0.00% -
620 4550 Claims 0%- 0.1% - 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 21% 210,572 9.10% - 6.64% -
110 6010 Leadership 95014 0% - 0.0% - 0.05% -
110 6100 Recreation Administration 5%50,136 1.2% - 1.18% -
852
42 | Page
Department: CITY ATTORNEY
$
FY14 Budget:
1,002,719
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 942,557 942,557 - -
Charges to Special Revenue Funds: 60,162 60,162 - -
Charges to Enterprise Funds: - - - -
Charges to Internal Service Funds: - - - -
Total Department Revenue to General Fund $ 60,162 $ 60,162 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
1,002,719 - -
% Estimate$ Estimate % Budget $ Budget
% FTE $ FTE
110 6200 Supervision
0% -2.7% - 1.64% -
110 6220 Blackberry Farm Picnic Area 0% -1.4% - 1.87% -
110
6230 Community Hall Operation 0% -0.5% - 0.11% -
110
6248 Cultural Programs 0% -0.2% - 0.56% -
110
6265 Quinlan Community Center 0% -1.2% - 1.13% -
110
6300 Administration 0% -0.3% - 0.97% -
110
6342 Youth Programs 0% -0.1% - 0.07% -
110
6343 Teen Programs
0% -0.1% - 0.01% -
110
6344 Teen Center
0% -0.2% - 0.17% -
110
6347 Nature Programs
0% -0.7% - 0.34% -
110
6400 Supervision
0% -0.4% - 0.84% -
110
6445 Creekside Park
0% -0.0% - 0.01% -
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% -
110
6500 Senior Adult Programs
0% -2.9% - 1.67% -
110
6529 Senior Center Case Manager
0% -0.4% - 0.29% -
110
6549 Senior Adult Recreation
0% -1.0% - 1.94% -
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% -
560
6440 Golf Course
0% -0.8% - 1.37% -
570
6450 Sports Center
0% -1.4% - 4.75% -
580
6349 Cultural, Youth and Teen Programs
0% -1.4% - 3.63% -
580
6449 Sports Physical Recreation
0% -1.1% - 2.28% -
TOTAL RECREATION 5% 50,136 17.89% - 24.89% -
110 7200 Planning Administration 10% 100,272 1.0% - 0.78% -
110 7301 Current Planning 0% - 4.7% - 2.65% -
110 7302 Mid andLong Range Planning 0% - 0.6% - 0.56% -
110 7305 Annexation 0% - 0.0% - 0.14% -
110 7406 HumanService Grants 0% - 0.0% - 0.11% -
110 7501 GeneralBuilding 0% - 3.4% - 2.76% -
110 7502 Construction PlanChecking 0% - 1.0% - 1.31% -
110 7503 Building Code Enforcement 5% 50,136 3.1% - 1.80% -
110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% - 0.64% -
250 7304 Successor Agency0% - 0.0% - 1.20% -
260 7401 GeneralAdministration 2% 20,054 0.3% - 0.24% -
260 7403 AffordableHousing 2% 20,054 0.0% - 2.13% -
260 7404 Public Service Grants 0% - 0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% - 0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 19% 190,516 15.07% - 14.32% -
110 8001 Public Works Administration 7% 70,190 1.8% - 1.11% -
110 8005 Environmental Management 1% 10,027 0.2% - 0.32% -
110 8101 Engineering Design 0% - 3.7% - 3.21% -
110 8102 Inspection Service 0% - 0.6% - 0.45% -
110 8201 Public Works Supervision 0% - 1.2% - 2.51% -
110 8302 McClellan Ranch Park 0% - 0.2% - 0.17% -
110 8303 Memorial Park 0% - 1.7% - 1.56% -
110 8312 School SiteMaintenance 0% - 2.4% - 1.73% -
110 8314 Neighborhood Parks 0% - 4.9% - 3.48% -
110 8315 Sports Fields/Jollyman/Creekside 0% - 1.7% - 1.40% -
110 8321 Civic Center Maintenance0% - 0.5% - 0.48% -
110 8401 Storm Drain Maintenance 0% - 0.8% - 0.12% -
110 8402 StreetCleaning 0% - 0.0% - 0.00% -
110 8406 Graffiti Removal 0% - 0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% - 3.6% - 3.42% -
110 8408 StreetTrees Maintenance 0% - 3.9% - 2.22% -
853
43 | Page
Department: CITY ATTORNEY
$
FY14 Budget:
1,002,719
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 942,557 942,557 - -
Charges to Special Revenue Funds: 60,162 60,162 - -
Charges to Enterprise Funds: - - - -
Charges to Internal Service Funds: - - - -
Total Department Revenue to General Fund $ 60,162 $ 60,162 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
1,002,719 - -
% Estimate$ Estimate % Budget $ Budget
% FTE $ FTE
110 8409 Elmwood Program
0% -1.9% - 0.70% -
110 8501 City Hall 0% -0.8% - 1.22% -
110 8502 Library
0% -0.5% - 0.83% -
110 8503 Service Center
0% -0.5% - 0.95% -
110 8504 Quinlan Community Center
0% -0.5% - 1.01% -
110 8505 Senior Center
0% -0.5% - 0.60% -
110
8506 McClellan Ranch
0% -0.2% - 0.18% -
110
8507 Monta Vista
0% -0.2% - 0.31% -
110 8508 Wilson
0% -0.1% - 0.11% -
110
8509 Portal
0% -0.1% - 0.07% -
110
8511 Creekside
0% -0.1% - 0.13% -
110 8512 Community Hall
0% -0.3% - 1.06% -
110
8513 Teen Center
0% -0.1% - 0.09% -
110
8516 BBF picnic facilities
0% -0.0% - 0.13% -
110
8601 Traffic Engineering
0% -1.1% - 1.20% -
110
8602 Traffic Signal Maintenance
0% -1.2% - 1.52% -
110
8830 Street Lighting
0% -0.2% - 0.71% -
110
8850 Service Center Operations
0% -0.2% - 0.39% -
230
8004 Non Point Source
0% -1.3% - 1.43% -
270
8403 Sidewalk, Curb and Gutter Maint
1% 10,027 0.5% - 0.35% -
270
8404 Street Pavement Maintenance
0% -1.9% - 0.66% -
270
8405 Street Signs/Markings
1% 10,027 2.1% - 1.33% -
520
8003 Solid Waste & Recycling
0% -1.3% - 4.66% -
570
8510 Maintenance
0% -0.5% - 0.89% -
630
8840 Equipment Maintenance
0% -1.8% - 0.00% -
TOTAL PUBLIC WORKS 10% 100,271 44.99% - 42.72% -
TOTAL BUDGET 100% 1,002,719 100% - 100% -
854
44 | Page
Department: CITY CLERK
$
FY14 Budget:
533,848
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 496,477 496,477 - -
Charges to Special Revenue Funds: 18,150 18,150- -
Charges to Enterprise Funds: 11,746 11,746- -
Charges to Internal Service Funds: 7,475 7,475- -
Total Department Revenue to General Fund $37,371 $37,371 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
533,848 - -
$ Estimate $ Budget
% Estimate% FTE $ FTE % Budget
110 1000 City Council 1% 6,139 0.3% - 0.82% -
110 1031 Telecommunications Commission 0%- 0.1% - 0.05% -
110 1040
Library Commission 0%- 0.0% - 0.02% -
110 1042
Fine Arts Commission 0%- 0.1% - 0.08% -
110 1050 Public Safety Commission
0%- 0.0% - 0.02% -
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% -
110 1060 Recreation Commission
0%- 0.1% - 0.03% -
110 1065 Teen Commission
0%- 0.2% - 0.05% -
Planning Commission
110 1070
0%- 0.3% - 0.29% -
110 1075 Housing Commission
0%- 0.0% - 0.01% -
TOTAL COUNCILS & COMMISSIONS 1% 6,139 1.0% - 1.38% -
110 1200 City Manager 5% 27,600 1.5% - 1.08% -
110 1210 Environmental Affairs 0%- 0.4% - 0.55% -
110 1220 Economic Development 0%- 0.6% - 0.26% -
110 1250 City Clerk 0%- 1.8% - 1.28% -
110 1251 Duplicating and Postage 0%- 0.4% - 0.40% -
110 1252 Elections0%- 0.0% - 0.73% -
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% -
TOTAL CITY MANAGER 5% 27,600 4.70% - 4.32% -
110 1500 LEGAL SERVICES 5% 24,557 1.8% - 2.24% -
TOTAL CITY ATTORNEY 5% 24,557 1.82% - 2.24% -
110 2110 Code Enforcement 0% - 1.2% - 1.38% -
TOTAL LAW ENFORCEMENT 0.00- 1.21% - 1.38% -
110 3300 Public Affairs 6% 32,298 1.1% - 0.79% -
110 3310 Community Outreach 0%- 0.5% - 0.23% -
110 3320 Disaster Preparedness 0%- 0.0% - 0.43% -
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% -
110 3400 Cupertino Scene 0%- 0.2% - 0.37% -
110 3502 Public Access Support 0%- 0.0% - 0.18% -
615 3500 GovernmentChannel 1%5,338 1.5% - 0.00% -
615 3501 Gov't Channel--SpecialProject 1%5,338 0.4% - 0.00% -
615 3600 City Web Site 0%- 0.6% - 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 8% 42,974 4.25% - 2.11% -
110 4000 Administration 25% 135,383 1.6% - 1.16% -
110 4040 Library Service 0%- 0.0% - 0.99% -
110 4100 Accounting10%53,385 2.7% - 2.21% -
110 4110 Business Licenses 0%- 0.3% - 0.18% -
110 4510 HumanResources 2%10,677 1.8% - 1.41% -
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% - 0.69% -
610 4800 Operations 0%- 2.4% - 0.00% -
620 4550 Claims 0%- 0.1% - 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 37% 199,445 9.10% - 6.64% -
110 6010 Leadership 95014 2.45% 13,079 0.0% - 0.05% -
110 6100 Recreation Administration 0.00% - 1.2% - 1.18% -
855
45 | Page
Department: CITY CLERK
$
FY14 Budget:
533,848
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 496,477 496,477 - -
Charges to Special Revenue Funds: 18,150 18,150- -
Charges to Enterprise Funds: 11,746 11,746- -
Charges to Internal Service Funds: 7,475 7,475- -
Total Department Revenue to General Fund $37,371 $37,371 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
533,848 - -
% Estimate$ Estimate % Budget $ Budget
% FTE $ FTE
110 6200 Supervision
0.00% -2.7% - 1.64% -
110 6220 Blackberry Farm Picnic Area 0.00% -1.4% - 1.87% -
110
6230 Community Hall Operation 0.00% -0.5% - 0.11% -
110
6248 Cultural Programs 0.00% -0.2% - 0.56% -
110
6265 Quinlan Community Center 0.00% -1.2% - 1.13% -
110
6300 Administration 0.00% -0.3% - 0.97% -
110
6342 Youth Programs 0.00% -0.1% - 0.07% -
110
6343 Teen Programs
0.00% -0.1% - 0.01% -
110
6344 Teen Center
0.00% -0.2% - 0.17% -
110
6347 Nature Programs
0.00% -0.7% - 0.34% -
110
6400 Supervision
0.00% -0.4% - 0.84% -
110
6445 Creekside Park
0.00% -0.0% - 0.01% -
110
6460 Monta Vista Recreation Center
0.00% -0.0% - 0.01% -
110
6500 Senior Adult Programs
0.00% -2.9% - 1.67% -
110
6529 Senior Center Case Manager
0.00% -0.4% - 0.29% -
110
6549 Senior Adult Recreation
0.00% -1.0% - 1.94% -
110
6660 Blue Pheasant Restaurant
0.00% -0.0% - 0.01% -
560
6440 Golf Course
0.25% 1,335 0.8% - 1.37% -
570
6450 Sports Center
0.25% 1,335 1.4% - 4.75% -
580
6349 Cultural, Youth and Teen Programs
0.25% 1,335 1.4% - 3.63% -
580
6449 Sports Physical Recreation
0.25% 1,335 1.1% - 2.28% -
TOTAL RECREATION 3.45% 18,419 17.89% - 24.89% -
110 7200 Planning Administration 14% 74,418 1.0% - 0.78% -
110 7301 Current Planning 0% - 4.7% - 2.65% -
110 7302 Mid andLong Range Planning 0% - 0.6% - 0.56% -
110 7305 Annexation 0% - 0.0% - 0.14% -
110 7406 HumanService Grants 0% - 0.0% - 0.11% -
110 7501 GeneralBuilding 0% - 3.4% - 2.76% -
110 7502 Construction PlanChecking 0% - 1.0% - 1.31% -
110 7503 Building Code Enforcement 0% - 3.1% - 1.80% -
110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% - 0.64% -
250 7304 Successor Agency0% - 0.0% - 1.20% -
260 7401 GeneralAdministration 1% 5,338 0.3% - 0.24% -
260 7403 AffordableHousing 0% - 0.0% - 2.13% -
260 7404 Public Service Grants 0% - 0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% - 0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 15% 79,756 15.07% - 14.32% -
110 8001 Public Works Administration 21.28% 113,603 1.8% - 1.11% -
110 8005 Environmental Management 0.00% - 0.2% - 0.32% -
110 8101 Engineering Design 0.00% - 3.7% - 3.21% -
110 8102 Inspection Service 0.00% - 0.6% - 0.45% -
110 8201 Public Works Supervision 0.00% - 1.2% - 2.51% -
110 8302 McClellan Ranch Park 0.00% - 0.2% - 0.17% -
110 8303 Memorial Park 0.00% - 1.7% - 1.56% -
110 8312 School SiteMaintenance 0.00% - 2.4% - 1.73% -
110 8314 Neighborhood Parks 0.00% - 4.9% - 3.48% -
110 8315 Sports Fields/Jollyman/Creekside 0.00% - 1.7% - 1.40% -
110 8321 Civic Center Maintenance0.00% - 0.5% - 0.48% -
110 8401 Storm Drain Maintenance 0.00% - 0.8% - 0.12% -
110 8402 StreetCleaning 0.00% - 0.0% - 0.00% -
110 8406 Graffiti Removal 0.00% - 0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0.00% - 3.6% - 3.42% -
110 8408 StreetTrees Maintenance 0.00% - 3.9% - 2.22% -
856
46 | Page
Department: CITY CLERK
$
FY14 Budget:
533,848
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 496,477 496,477 - -
Charges to Special Revenue Funds: 18,150 18,150- -
Charges to Enterprise Funds: 11,746 11,746- -
Charges to Internal Service Funds: 7,475 7,475- -
Total Department Revenue to General Fund $37,371 $37,371 $ - $ -
Department % Spread: 100% 0% 0%
Dept Estimates FTE Spread Opr Costs
533,848 - -
% Estimate$ Estimate % Budget $ Budget
% FTE $ FTE
110 8409 Elmwood Program
0.00% -1.9% - 0.70% -
110 8501 City Hall 0.00% -0.8% - 1.22% -
110 8502 Library
0.00% -0.5% - 0.83% -
110 8503 Service Center
0.00% -0.5% - 0.95% -
110 8504 Quinlan Community Center
0.00% -0.5% - 1.01% -
110
8505 Senior Center
0.00% -0.5% - 0.60% -
110
8506 McClellan Ranch
0.00% -0.2% - 0.18% -
110 8507 Monta Vista
0.00% -0.2% - 0.31% -
110 8508 Wilson
0.00% -0.1% - 0.11% -
110
8509 Portal
0.00% -0.1% - 0.07% -
110
8511 Creekside
0.00% -0.1% - 0.13% -
110 8512 Community Hall
0.00% -0.3% - 1.06% -
110
8513 Teen Center
0.00% -0.1% - 0.09% -
110
8516 BBF picnic facilities
0.00% -0.0% - 0.13% -
110
8601 Traffic Engineering
0.00% -1.1% - 1.20% -
110
8602 Traffic Signal Maintenance
0.00% -1.2% - 1.52% -
110
8830 Street Lighting
0.00% -0.2% - 0.71% -
110
8850 Service Center Operations
0.00% -0.2% - 0.39% -
230
8004 Non Point Source
0.60% 3,203 1.3% - 1.43% -
270
8403 Sidewalk, Curb and Gutter Maint
0.60% 3,203 0.5% - 0.35% -
270
8404 Street Pavement Maintenance
0.60% 3,203 1.9% - 0.66% -
270
8405 Street Signs/Markings
0.60% 3,203 2.1% - 1.33% -
520
8003 Solid Waste & Recycling
0.60% 3,203 1.3% - 4.66% -
570
8510 Maintenance
0.60% 3,203 0.5% - 0.89% -
630
8840 Equipment Maintenance
0.40% 2,137 1.8% - 0.00% -
TOTAL PUBLIC WORKS 25.28% 134,958 44.99% - 42.72% -
TOTAL BUDGET 100% 533,848 100% - 100% -
857
47 | Page
Department: PUBLIC AFFAIRS
$
FY14 Budget:
334,210
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 253,272 - - 253,272
Charges to Special Revenue Funds: 20,972 -- 20,972
Charges to Enterprise Funds: 59,966 -- 59,966
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $80,938 $- $ - $ 80,938
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
- - 334,210
$ Estimate $ Budget
% Estimate% FTE $ FTE % Budget
110 1000 City Council 0% - 0.3% - 0.84% 2,805
110 1031 Telecommunications Commission 0%- 0.1% - 0.05% 183
110 1040
Library Commission 0%- 0.0% - 0.02% 69
110 1042
Fine Arts Commission 0%- 0.1% - 0.08% 278
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 53
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 3
110 1060 Recreation Commission
0%- 0.1% - 0.03% 110
110 1065 Teen Commission
0%- 0.2% - 0.05% 164
Planning Commission
110 1070
0%- 0.3% - 0.29% 986
110 1075 Housing Commission
0%- 0.0% - 0.01% 40
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% - 1.40% 4,691
110 1200 City Manager 0% - 1.5% - 1.11% 3,694
110 1210 Environmental Affairs 0%- 0.4% - 0.56% 1,877
110 1220 Economic Development 0%- 0.6% - 0.26% 871
110 1250 City Clerk 0%- 1.8% - 1.31% 4,370
110 1251 Duplicating and Postage 0%- 0.4% - 0.41% 1,356
110 1252 Elections0%- 0.0% - 0.74% 2,476
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 102
TOTAL CITY MANAGER 0% - 4.70% - 4.41% 14,746
110 1500 LEGAL SERVICES 0% - 1.8% - 2.29% 7,654
TOTAL CITY ATTORNEY 0% - 1.82% - 2.29% 7,654
110 2110 Code Enforcement 0% - 1.2% - 1.40% 4,695
TOTAL LAW ENFORCEMENT 0.00- 1.21% - 1.40% 4,695
110 3300 Public Affairs 0% - 1.1% - 0.00% -
110 3310 Community Outreach 0%- 0.5% - 0.24% 794
110 3320 Disaster Preparedness 0%- 0.0% - 0.44% 1,471
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 375
110 3400 Cupertino Scene 0%- 0.2% - 0.38% 1,255
110 3502 Public Access Support 0%- 0.0% - 0.18% 616
615 3500 GovernmentChannel 0%- 1.5% - 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% - 0.00% -
615 3600 City Web Site 0%- 0.6% - 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.25% - 1.35% 4,511
110 4000 Administration 0% - 1.6% - 1.18% 3,940
110 4040 Library Service 0%- 0.0% - 1.01% 3,391
110 4100 Accounting0%- 2.7% - 2.25% 7,528
110 4110 Business Licenses 0%- 0.3% - 0.19% 627
110 4510 HumanResources 0%- 1.8% - 1.44% 4,824
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% - 0.70% 2,340
610 4800 Operations 0%- 2.4% - 0.00% -
620 4550 Claims 0%- 0.1% - 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 9.10% - 6.78% 22,650
110 6010 Leadership 95014 0% - 0.0% - 0.06% 185
110 6100 Recreation Administration 0%- 1.2% - 1.20% 4,016
858
48 | Page
Department: PUBLIC AFFAIRS
$
FY14 Budget:
334,210
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 253,272 - - 253,272
Charges to Special Revenue Funds: 20,972 -- 20,972
Charges to Enterprise Funds: 59,966 -- 59,966
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $80,938 $- $ - $ 80,938
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 334,210
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 6200 Supervision
0% -2.7% - 1.67% 5,590
110 6220 Blackberry Farm Picnic Area 0% -1.4% - 1.91% 6,375
110
6230 Community Hall Operation 0% -0.5% - 0.12% 387
110
6248 Cultural Programs 0% -0.2% - 0.57% 1,898
110
6265 Quinlan Community Center 0% -1.2% - 1.16% 3,865
110
6300 Administration 0% -0.3% - 0.98% 3,291
110
6342 Youth Programs 0% -0.1% - 0.07% 244
110
6343 Teen Programs
0% -0.1% - 0.01% 18
110
6344 Teen Center
0% -0.2% - 0.17% 577
110
6347 Nature Programs
0% -0.7% - 0.34% 1,149
110
6400 Supervision
0% -0.4% - 0.85% 2,854
110
6445 Creekside Park
0% -0.0% - 0.01% 36
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 24
110
6500 Senior Adult Programs
0% -2.9% - 1.70% 5,695
110
6529 Senior Center Case Manager
0% -0.4% - 0.29% 980
110
6549 Senior Adult Recreation
0% -1.0% - 1.98% 6,602
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 44
560
6440 Golf Course
0% -0.8% - 1.40% 4,674
570
6450 Sports Center
0% -1.4% - 4.85% 16,208
580
6349 Cultural, Youth and Teen Programs
0% -1.4% - 3.70% 12,369
580
6449 Sports Physical Recreation
0% -1.1% - 2.33% 7,778
TOTAL RECREATION 0% - 17.89% - 25.39% 84,859
110 7200 Planning Administration 0% - 1.0% - 0.79% 2,643
110 7301 Current Planning 0% -4.7% - 2.71% 9,049
110 7302 Mid andLong Range Planning 0% -0.6% - 0.57% 1,893
110 7305 Annexation 0% -0.0% - 0.15% 487
110 7406 HumanService Grants 0% -0.0% - 0.11% 374
110 7501 GeneralBuilding 0% -3.4% - 2.82% 9,411
110 7502 Construction PlanChecking 0% -1.0% - 1.34% 4,471
110 7503 Building Code Enforcement 0% -3.1% - 1.83% 6,126
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% - 0.66% 2,191
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% - 0.25% 824
260 7403 AffordableHousing 0% -0.0% - 2.18% 7,272
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.07% - 13.39% 44,741
110 8001 Public Works Administration 0% -1.8% - 1.13% 3,770
110 8005 Environmental Management 0% -0.2% - 0.33% 1,104
110 8101 Engineering Design 0% -3.7% - 3.28% 10,955
110 8102 Inspection Service 0% -0.6% - 0.46% 1,536
110 8201 Public Works Supervision 0% -1.2% - 2.56% 8,548
110 8302 McClellan Ranch Park 0% -0.2% - 0.17% 565
110 8303 Memorial Park 0% -1.7% - 1.59% 5,322
110 8312 School SiteMaintenance 0% -2.4% - 1.77% 5,913
110 8314 Neighborhood Parks 0% -4.9% - 3.55% 11,875
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% - 1.43% 4,775
110 8321 Civic Center Maintenance0% -0.5% - 0.49% 1,650
110 8401 Storm Drain Maintenance 0% -0.8% - 0.12% 412
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% - 3.49% 11,656
110 8408 StreetTrees Maintenance 0% -3.9% - 2.27% 7,582
859
49 | Page
Department: PUBLIC AFFAIRS
$
FY14 Budget:
334,210
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 253,272 - - 253,272
Charges to Special Revenue Funds: 20,972 -- 20,972
Charges to Enterprise Funds: 59,966 -- 59,966
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $80,938 $- $ - $ 80,938
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 334,210
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 8409 Elmwood Program
0% -1.9% - 0.72% 2,397
110 8501 City Hall 0% -0.8% - 1.25% 4,171
110 8502 Library
0% -0.5% - 0.85% 2,825
110 8503 Service Center
0% -0.5% - 0.97% 3,233
110 8504 Quinlan Community Center
0% -0.5% - 1.03% 3,428
110
8505 Senior Center
0% -0.5% - 0.61% 2,054
110
8506 McClellan Ranch
0% -0.2% - 0.18% 606
110 8507 Monta Vista
0% -0.2% - 0.32% 1,074
110 8508 Wilson
0% -0.1% - 0.11% 360
110
8509 Portal
0% -0.1% - 0.07% 242
110
8511 Creekside
0% -0.1% - 0.13% 431
110 8512 Community Hall
0% -0.3% - 1.08% 3,616
110
8513 Teen Center
0% -0.1% - 0.09% 316
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 427
110
8601 Traffic Engineering
0% -1.1% - 1.22% 4,088
110
8602 Traffic Signal Maintenance
0% -1.2% - 1.55% 5,194
110
8830 Street Lighting
0% -0.2% - 0.72% 2,411
110
8850 Service Center Operations
0% -0.2% - 0.39% 1,314
230
8004 Non Point Source
0% -1.3% - 1.46% 4,891
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% - 0.36% 1,209
270
8404 Street Pavement Maintenance
0% -1.9% - 0.67% 2,249
270
8405 Street Signs/Markings
0% -2.1% - 1.35% 4,527
520
8003 Solid Waste & Recycling
0% -1.3% - 4.75% 15,891
570
8510 Maintenance
0% -0.5% - 0.91% 3,046
630
8840 Equipment Maintenance
0% -1.8% - 0.00% -
TOTAL PUBLIC WORKS 0% - 44.99% - 43.58% 145,663
TOTAL BUDGET 0% - 100% - 100% 334,210
860
50 | Page
Department: DISASTER PREPARDNESS
$
FY14 Budget:
113,021
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 85,741 - - 85,741
Charges to Special Revenue Funds: 7,065 -- 7,065
Charges to Enterprise Funds: 20,208 -- 20,208
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $27,273 $- $ - $ 27,273
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
- - 113,021
$ Estimate $ Budget
% Estimate% FTE $ FTE % Budget
110 1000 City Council 0% - 0.3% - 0.84% 945
110 1031 Telecommunications Commission 0%- 0.1% - 0.05% 62
110 1040
Library Commission 0%- 0.0% - 0.02% 23
110 1042
Fine Arts Commission 0%- 0.1% - 0.08% 94
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 18
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 1
110 1060 Recreation Commission
0%- 0.1% - 0.03% 37
110 1065 Teen Commission
0%- 0.2% - 0.05% 55
Planning Commission
110 1070
0%- 0.3% - 0.29% 332
110 1075 Housing Commission
0%- 0.0% - 0.01% 13
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% - 1.40% 1,580
110 1200 City Manager 0% - 1.5% - 1.10% 1,245
110 1210 Environmental Affairs 0%- 0.4% - 0.56% 632
110 1220 Economic Development 0%- 0.6% - 0.26% 293
110 1250 City Clerk 0%- 1.8% - 1.30% 1,473
110 1251 Duplicating and Postage 0%- 0.4% - 0.40% 457
110 1252 Elections0%- 0.0% - 0.74% 834
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 34
TOTAL CITY MANAGER 0% - 4.70% - 4.40% 4,968
110 1500 LEGAL SERVICES 0% - 1.8% - 2.28% 2,579
TOTAL CITY ATTORNEY 0% - 1.82% - 2.28% 2,579
110 2110 Code Enforcement 0% - 1.2% - 1.40% 1,582
TOTAL LAW ENFORCEMENT 0.00- 1.21% - 1.40% 1,582
110 3300 Public Affairs 0% - 1.1% - 0.80% 905
110 3310 Community Outreach 0%- 0.5% - 0.24% 267
110 3320 Disaster Preparedness 0%- 0.0% - 0.00% -
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 126
110 3400 Cupertino Scene 0%- 0.2% - 0.37% 423
110 3502 Public Access Support 0%- 0.0% - 0.18% 207
615 3500 GovernmentChannel 0%- 1.5% - 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% - 0.00% -
615 3600 City Web Site 0%- 0.6% - 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.25% - 1.71% 1,928
110 4000 Administration 0% - 1.6% - 1.17% 1,328
110 4040 Library Service 0%- 0.0% - 1.01% 1,143
110 4100 Accounting0%- 2.7% - 2.24% 2,536
110 4110 Business Licenses 0%- 0.3% - 0.19% 211
110 4510 HumanResources 0%- 1.8% - 1.44% 1,625
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% - 0.70% 788
610 4800 Operations 0%- 2.4% - 0.00% -
620 4550 Claims 0%- 0.1% - 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 9.10% - 6.75% 7,631
110 6010 Leadership 95014 0% - 0.0% - 0.06% 62
110 6100 Recreation Administration 0%- 1.2% - 1.20% 1,353
861
51 | Page
Department: DISASTER PREPARDNESS
$
FY14 Budget:
113,021
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 85,741 - - 85,741
Charges to Special Revenue Funds: 7,065 -- 7,065
Charges to Enterprise Funds: 20,208 -- 20,208
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $27,273 $- $ - $ 27,273
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 113,021
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 6200 Supervision
0% -2.7% - 1.67% 1,883
110 6220 Blackberry Farm Picnic Area 0% -1.4% - 1.90% 2,148
110
6230 Community Hall Operation 0% -0.5% - 0.12% 130
110
6248 Cultural Programs 0% -0.2% - 0.57% 640
110
6265 Quinlan Community Center 0% -1.2% - 1.15% 1,302
110
6300 Administration 0% -0.3% - 0.98% 1,109
110
6342 Youth Programs 0% -0.1% - 0.07% 82
110
6343 Teen Programs
0% -0.1% - 0.01% 6
110
6344 Teen Center
0% -0.2% - 0.17% 194
110
6347 Nature Programs
0% -0.7% - 0.34% 387
110
6400 Supervision
0% -0.4% - 0.85% 962
110
6445 Creekside Park
0% -0.0% - 0.01% 12
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% 8
110
6500 Senior Adult Programs
0% -2.9% - 1.70% 1,919
110
6529 Senior Center Case Manager
0% -0.4% - 0.29% 330
110
6549 Senior Adult Recreation
0% -1.0% - 1.97% 2,225
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% 15
560
6440 Golf Course
0% -0.8% - 1.39% 1,575
570
6450 Sports Center
0% -1.4% - 4.83% 5,461
580
6349 Cultural, Youth and Teen Programs
0% -1.4% - 3.69% 4,168
580
6449 Sports Physical Recreation
0% -1.1% - 2.32% 2,621
TOTAL RECREATION 0% - 17.89% - 25.30% 28,592
110 7200 Planning Administration 0% - 1.0% - 0.79% 891
110 7301 Current Planning 0% -4.7% - 2.70% 3,049
110 7302 Mid andLong Range Planning 0% -0.6% - 0.56% 638
110 7305 Annexation 0% -0.0% - 0.15% 164
110 7406 HumanService Grants 0% -0.0% - 0.11% 126
110 7501 GeneralBuilding 0% -3.4% - 2.81% 3,171
110 7502 Construction PlanChecking 0% -1.0% - 1.33% 1,507
110 7503 Building Code Enforcement 0% -3.1% - 1.83% 2,064
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% - 0.65% 738
250 7304 Successor Agency0% -0.0% - 0.00% -
260 7401 GeneralAdministration 0% -0.3% - 0.25% 277
260 7403 AffordableHousing 0% -0.0% - 2.17% 2,450
260 7404 Public Service Grants 0% -0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.07% - 13.34% 15,075
110 8001 Public Works Administration 0% -1.8% - 1.12% 1,270
110 8005 Environmental Management 0% -0.2% - 0.33% 372
110 8101 Engineering Design 0% -3.7% - 3.27% 3,691
110 8102 Inspection Service 0% -0.6% - 0.46% 518
110 8201 Public Works Supervision 0% -1.2% - 2.55% 2,880
110 8302 McClellan Ranch Park 0% -0.2% - 0.17% 190
110 8303 Memorial Park 0% -1.7% - 1.59% 1,793
110 8312 School SiteMaintenance 0% -2.4% - 1.76% 1,992
110 8314 Neighborhood Parks 0% -4.9% - 3.54% 4,001
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% - 1.42% 1,609
110 8321 Civic Center Maintenance0% -0.5% - 0.49% 556
110 8401 Storm Drain Maintenance 0% -0.8% - 0.12% 139
110 8402 StreetCleaning 0% -0.0% - 0.00% -
110 8406 Graffiti Removal 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.6% - 3.48% 3,927
110 8408 StreetTrees Maintenance 0% -3.9% - 2.26% 2,555
862
52 | Page
Department: DISASTER PREPARDNESS
$
FY14 Budget:
113,021
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 85,741 - - 85,741
Charges to Special Revenue Funds: 7,065 -- 7,065
Charges to Enterprise Funds: 20,208 -- 20,208
Charges to Internal Service Funds: - -- -
Total Department Revenue to General Fund $27,273 $- $ - $ 27,273
Department % Spread: 0% 0% 100%
Dept Estimates FTE Spread Opr Costs
-- 113,021
% Estimate $Estimate % Budget$ Budget
% FTE $ FTE
110 8409 Elmwood Program
0% -1.9% - 0.71% 808
110 8501 City Hall 0% -0.8% - 1.24% 1,405
110 8502 Library
0% -0.5% - 0.84% 952
110 8503 Service Center
0% -0.5% - 0.96% 1,089
110 8504 Quinlan Community Center
0% -0.5% - 1.02% 1,155
110
8505 Senior Center
0% -0.5% - 0.61% 692
110
8506 McClellan Ranch
0% -0.2% - 0.18% 204
110 8507 Monta Vista
0% -0.2% - 0.32% 362
110 8508 Wilson
0% -0.1% - 0.11% 121
110
8509 Portal
0% -0.1% - 0.07% 81
110
8511 Creekside
0% -0.1% - 0.13% 145
110 8512 Community Hall
0% -0.3% - 1.08% 1,218
110
8513 Teen Center
0% -0.1% - 0.09% 106
110
8516 BBF picnic facilities
0% -0.0% - 0.13% 144
110
8601 Traffic Engineering
0% -1.1% - 1.22% 1,378
110
8602 Traffic Signal Maintenance
0% -1.2% - 1.55% 1,750
110
8830 Street Lighting
0% -0.2% - 0.72% 812
110
8850 Service Center Operations
0% -0.2% - 0.39% 443
230
8004 Non Point Source
0% -1.3% - 1.46% 1,648
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% - 0.36% 407
270
8404 Street Pavement Maintenance
0% -1.9% - 0.67% 758
270
8405 Street Signs/Markings
0% -2.1% - 1.35% 1,525
520
8003 Solid Waste & Recycling
0% -1.3% - 4.74% 5,354
570
8510 Maintenance
0% -0.5% - 0.91% 1,029
630
8840 Equipment Maintenance
0% -1.8% - 0.00% -
TOTAL PUBLIC WORKS 0% - 44.99% - 43.43% 49,079
TOTAL BUDGET 0% - 100% - 100% 113,014
863
53 | Page
Methodology:
31,089 15,703
61,058 44,903
13,301 -
0% 50% 50%
-
0%- 0.3% 769
0%- 0.1% 154 137
0%- 0.0% 77 52
0%- 0.1% 154 208
0%- 0.0% - 39
0%- 0.0% - 2
0%- 0.1% 154 83
0%- 0.2% 385 123
0%- 0.3% 646 738
0%- 0.0% 77 30
0% - 1.0%
0%- 1.6%
0%- 0.4% 923
0%- 0.6% 652
0%- 1.9%
0%- 0.4% 923
0%- 0.0% -
0%- 0.0% - 76
0% -
0%- 1.9%
0% -
0%- 1.2%
0.00-
0%- 1.1%
0%- 0.5% 594
0%- 0.0% -
0%- 0.0% - 281
0%- 0.2% 538 940
0%- 0.0% - 461
0%- 1.6% -
0%- 0.4% 923 -
0%- 0.6% -
0% -
0%- 0.0% - -
0%- 0.0% -
0%- 2.8%
0%- 0.3% 769 469
0%- 1.8%
0%- 0.0% - -
0%- 0.1% 231
0%- 2.5% -
0%- 0.1% 308 -
0%- 0.0% - -
0%- 0.0% - -
0%- 0.0% - -
0% -
0%- 0.0% 77 138
0%- 1.2%
864
54 | Page
Methodology:
31,089 15,703
61,058 44,903
13,301 -
0% 50% 50%
-
-
-
-
-
-
865
55 | Page
Methodology:
31,089 15,703
61,058 44,903
13,301 -
0% 50% 50%
-
866
56 | Page
Department: ACCOUNTING
$
FY14 Budget:
935,299
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 735,327 - 382,591 352,736
Charges to Special Revenue Funds: 58,959 -29,183 29,776
Charges to Enterprise Funds: 115,782 -30,641 85,141
Charges to Internal Service Funds: 25,243 -25,243 -
Total Department Revenue to General Fund $199,984 $- $ 85,067 $ 114,917
Department % Spread: 0% 50% 50%
Dept Estimates FTE Spread Opr Costs
- 467,650 467,650
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0% - 0.3% 1,459 0.85% 3,983
110 1031 Telecommunications Commission 0%- 0.1% 292 0.06% 260
110 1040
Library Commission 0%- 0.0% 146 0.02% 99
110 1042
Fine Arts Commission 0%- 0.1% 292 0.08% 395
110 1050 Public Safety Commission
0%- 0.0% - 0.02% 75
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% 4
110 1060 Recreation Commission
0%- 0.1% 292 0.03% 157
110 1065 Teen Commission
0%- 0.2% 730 0.05% 233
Planning Commission
110 1070
0%- 0.3% 1,226 0.30% 1,400
110 1075 Housing Commission
0%- 0.0% 146 0.01% 56
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 4,583 1.42% 6,662
110 1200 City Manager 0% - 1.6% 7,442 1.12% 5,245
110 1210 Environmental Affairs 0%- 0.4% 1,751 0.57% 2,665
110 1220 Economic Development 0%- 0.6% 2,918 0.26% 1,236
110 1250 City Clerk 0%- 1.9% 8,755 1.33% 6,205
110 1251 Duplicating and Postage 0%- 0.4% 1,751 0.41% 1,925
110 1252 Elections0%- 0.0% - 0.75% 3,516
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% 145
TOTAL CITY MANAGER 0% - 4.84% 22,617 4.48% 20,937
110 1500 LEGAL SERVICES 0% - 1.9% 8,755 2.32% 10,867
TOTAL CITY ATTORNEY 0% - 1.87% 8,755 2.32% 10,867
110 2110 Code Enforcement 0% - 1.2% 5,837 1.43% 6,667
TOTAL LAW ENFORCEMENT 0.00- 1.25% 5,837 1.43% 6,667
110 3300 Public Affairs 0%- 1.1% 5,253 0.82% 3,813
110 3310 Community Outreach 0%- 0.5% 2,189 0.24% 1,127
110 3320 Disaster Preparedness 0%- 0.0% - 0.45% 2,088
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% 533
110 3400 Cupertino Scene 0%- 0.2% 1,021 0.38% 1,782
110 3502 Public Access Support 0%- 0.0% - 0.19% 874
615 3500 GovernmentChannel 0%- 1.6% 7,442 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% 1,751 0.00% -
615 3600 City Web Site 0%- 0.6% 2,772 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.37% 20,428 2.18% 10,217
110 4000 Administration 0% - 1.7% 7,879 1.20% 5,594
110 4040 Library Service 0%- 0.0% - 1.03% 4,815
110 4100 Accounting0%- 0.0% - 0.00% -
110 4110 Business Licenses 0%- 0.3% 1,459 0.19% 890
110 4510 HumanResources 0%- 1.8% 8,609 1.46% 6,849
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% 438 0.71% 3,322
610 4800 Operations 0%- 2.5% 11,673 0.00% -
620 4550 Claims 0%- 0.1% 584 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 6.55% 30,642 4.59% 21,470
110 6010 Leadership 95014 0%- 0.0% 146 0.06% 262
867
57 | Page
Department: ACCOUNTING
$
FY14 Budget:
935,299
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 735,327 - 382,591 352,736
Charges to Special Revenue Funds: 58,959 - 29,183 29,776
Charges to Enterprise Funds: 115,782 - 30,641 85,141
Charges to Internal Service Funds: 25,243 - 25,243 -
110 6100 Recreation Administration 0% -1.2% 5,837 1.22% 5,702
110 6200 Supervision 0% -2.8% 12,899 1.70% 7,936
110 6220 Blackberry Farm Picnic Area 0% -1.4% 6,566 1.94% 9,052
110 6230 Community Hall Operation 0% -0.6% 2,626 0.12% 550
110 6248 CulturalPrograms 0% -0.2% 963 0.58% 2,695
110 6265 Quinlan Community Center 0% -1.2% 5,691 1.17% 5,488
110 6300 Administration 0% -0.3% 1,459 1.00% 4,673
110 6342 Youth Programs0% -0.1% 584 0.07% 346
110 6343 Teen Programs0% -0.1% 584 0.01% 25
110 6344 Teen Center 0% -0.2% 1,021 0.18% 819
110 6347 Nature Programs 0% -0.7% 3,152 0.35% 1,632
110 6400 Supervision 0% -0.4% 2,043 0.87% 4,053
110 6445 Creekside Park 0% -0.0% - 0.01% 51
110 6460 Monta VistaRecreationCenter 0% -0.0% - 0.01% 35
110 6500 SeniorAdult Programs 0% -3.0% 13,803 1.73% 8,087
110 6529 SeniorCenter CaseManager 0% -0.4% 2,014 0.30% 1,391
110 6549 SeniorAdult Recreation 0% -1.0% 4,611 2.00% 9,374
110 6660 Blue PheasantRestaurant 0% -0.0% - 0.01% 63
560 6440 Golf Course 0% -0.8% 3,648 1.42% 6,637
570 6450 Sports Center 0% -1.4% 6,566 4.92% 23,013
580 6349 Cultural, Youthand Teen Programs 0% -1.4% 6,566 3.76% 17,561
580 6449 Sports Physical Recreation 0% -1.1% 5,253 2.36% 11,043
TOTAL RECREATION 0% - 18.40% 86,032 25.76% 120,488
110 7200 Planning Administration 0% - 1.0% 4,844 0.80% 3,753
110 7301 Current Planning0% -4.9% 22,792 2.75% 12,848
110 7302 Mid and Long Range Planning 0% -0.6% 3,006 0.57% 2,688
110 7305 Annexation 0% -0.0% - 0.15% 691
110 7406 Human ServiceGrants 0% -0.0% - 0.11% 531
110 7501 General Building 0% -3.5% 16,196 2.86% 13,362
110 7502 Construction Plan Checking 0% -1.0% 4,815 1.36% 6,349
110 7503 Building CodeEnforcement 0% -3.2% 14,737 1.86% 8,699
110 7506 MUNI CODE ENFORCEMENT 0% -1.0% 4,815 0.67% 3,112
250 7304 SuccessorAgency 0% -0.0% - 0.00% -
260 7401 General Administration 0% -0.3% 1,255 0.25% 1,169
260 7403 Affordable Housing 0% -0.0% - 2.21% 10,325
260 7404 Public ServiceGrants0% -0.0% - 0.00% -
265 7405 BelowMarketRate Housing 0% -0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% - 15.49% 72,460 13.58% 63,527
110 8001 Public Works Administration 0% -1.9% 8,755 1.14% 5,352
110 8005 Environmental Management 0% -0.2% 730 0.34% 1,567
110 8101 Engineering Design 0% -3.8% 17,947 3.33% 15,555
110 8102 Inspection Service0% -0.6% 2,918 0.47% 2,182
110 8201 Public Works Supervision 0% -1.2% 5,837 2.60% 12,137
110 8302 McClellan Ranch Park0% -0.2% 875 0.17% 802
110 8303 Memorial Park 0% -1.8% 8,317 1.62% 7,556
110 8312 School Site Maintenance 0% -2.4% 11,381 1.80% 8,396
110 8314 Neighborhood Parks 0% -5.0% 23,346 3.61% 16,860
110 8315 Sports Fields/Jollyman/Creekside 0% -1.7% 8,171 1.45% 6,780
110 8321 Civic Center Maintenance 0% -0.6% 2,626 0.50% 2,342
110 8401 Storm Drain Maintenance 0% -0.8% 3,794 0.13% 585
110 8402 Street Cleaning0% -0.0% - 0.00% -
110 8406 GraffitiRemoval 0% -0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 0% -3.7% 17,218 3.54% 16,550
110 8408 Street Trees Maintenance 0% -4.0% 18,677 2.30% 10,765
110 8409 Elmwood Program 0% -1.9% 9,047 0.73% 3,403
110 8501 City Hall 0% -0.8% 3,794 1.27% 5,922
110 8502 Library 0% -0.5% 2,335 0.86% 4,011
110 8503 Service Center 0% -0.5% 2,335 0.98% 4,591
110 8504 Quinlan Community Center 0% -0.5% 2,335 1.04% 4,868
868
58 | Page
Department: ACCOUNTING
$
FY14 Budget:
935,299
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 735,327 - 382,591 352,736
Charges to Special Revenue Funds: 58,959 - 29,183 29,776
Charges to Enterprise Funds: 115,782 - 30,641 85,141
Charges to Internal Service Funds: 25,243 - 25,243 -
110 8505 SeniorCenter 0% -0.5% 2,335 0.62% 2,916
110 8506 McClellan Ranch 0% -0.2% 1,167 0.18% 860
110 8507 Monta Vista 0% -0.2% 1,167 0.33% 1,524
110 8508 Wilson 0% -0.1% 584 0.11% 511
110 8509 Portal 0% -0.1% 292 0.07% 343
110 8511 Creekside 0% -0.1% 584 0.13% 612
110 8512 Community Hall 0% -0.3% 1,459 1.10% 5,134
110 8513 Teen Center 0% -0.1% 292 0.10% 449
110 8516 BBF picnic facilities 0% -0.0% - 0.13% 606
110 8601 Traffic Engineering 0% -1.2% 5,399 1.24% 5,805
110 8602 TrafficSignal Maintenance 0% -1.2% 5,837 1.58% 7,375
110 8830 Street Lighting 0% -0.2% 1,021 0.73% 3,424
110 8850 Service Center Operations 0% -0.2% 730 0.40% 1,866
230 8004 Non Point Source 0% -1.4% 6,333 1.48% 6,944
270 8403 Sidewalk, Curb and Gutter Maint 0% -0.5% 2,481 0.37% 1,717
270 8404 Street Pavement Maintenance 0% -2.0% 9,192 0.68% 3,193
270 8405 Street Signs/Markings 0% -2.1% 9,922 1.37% 6,428
520 8003 Solid Waste & Recycling 0% -1.4% 6,420 4.82% 22,563
570 8510 Maintenance0% -0.5% 2,188 0.92% 4,324
630 8840 Equipment Maintenance0% -1.8% 8,463 0.00% -
TOTAL PUBLIC WORKS 0% - 46.25% 216,304 44.22% 206,818
TOTAL BUDGET 0% - 100% 467,658 100% 467,653
869
59 | Page
Department: HUMAN RESOURCES
$
FY14 Budget:
645,246
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 484,507 114,209 370,298 -
Charges to Special Revenue Funds: 27,915 -27,915 -
Charges to Enterprise Funds: 108,676 79,36529,311 -
Charges to Internal Service Funds: 24,144 -24,144 -
Total Department Revenue to General Fund $160,735 $79,365 $ 81,370 $ -
Department % Spread: 30% 70% 0%
Dept Estimates FTE Spread Opr Costs
193,574 451,672 -
$ Estimate $ FTE $ Budget
% Estimate% FTE % Budget
110 1000 City Council 0% - 0.3% 1,396 0.82% -
110 1031 Telecommunications Commission 0%- 0.1% 279 0.05% -
110 1040
Library Commission 0%- 0.0% 140 0.02% -
110 1042
Fine Arts Commission 0%- 0.1% 279 0.08% -
110 1050 Public Safety Commission
0%- 0.0% - 0.02% -
110 1055
Bicycle and Pedestrian
0%- 0.0% - 0.00% -
110 1060 Recreation Commission
0%- 0.1% 279 0.03% -
110 1065 Teen Commission
0%- 0.2% 698 0.05% -
Planning Commission
110 1070
0%- 0.3% 1,172 0.29% -
110 1075 Housing Commission
0%- 0.0% 140 0.01% -
TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 4,383 1.38% -
110 1200 City Manager 0% - 1.6% 7,118 1.08% -
110 1210 Environmental Affairs 0%- 0.4% 1,675 0.55% -
110 1220 Economic Development 0%- 0.6% 2,792 0.26% -
110 1250 City Clerk 0%- 1.9% 8,375 1.28% -
110 1251 Duplicating and Postage 0%- 0.4% 1,675 0.40% -
110 1252 Elections0%- 0.0% - 0.73% -
110 1300 City Manager Discretionary Fund 0%- 0.0% - 0.03% -
TOTAL CITY MANAGER 0% - 4.79% 21,635 4.32% -
110 1500 LEGAL SERVICES 0% - 1.9% 8,375 2.24% -
TOTAL CITY ATTORNEY 0% - 1.85% 8,375 2.24% -
110 2110 Code Enforcement 0% - 1.2% 5,583 1.38% -
TOTAL LAW ENFORCEMENT 0.00- 1.24% 5,583 1.38% -
110 3300 Public Affairs 0% - 1.1% 5,025 0.79% -
110 3310 Community Outreach 0%- 0.5% 2,094 0.23% -
110 3320 Disaster Preparedness 0%- 0.0% - 0.43% -
110 3330 Neighborhood Watch 0%- 0.0% - 0.11% -
110 3400 Cupertino Scene 0%- 0.2% 977 0.37% -
110 3502 Public Access Support 0%- 0.0% - 0.18% -
615 3500 GovernmentChannel 0%- 1.6% 7,118 0.00% -
615 3501 Gov't Channel--SpecialProject 0%- 0.4% 1,675 0.00% -
615 3600 City Web Site 0%- 0.6% 2,652 0.00% -
TOTAL PUBLIC &ENVIRON AFFAIRS 0% - 4.33% 19,541 2.11% -
110 4000 Administration 0% - 1.7% 7,537 1.16% -
110 4040 Library Service 0%- 0.0% - 0.99% -
110 4100 Accounting0%- 2.8% 12,562 2.21% -
110 4110 Business Licenses 0%- 0.3% 1,396 0.18% -
110 4510 HumanResources 0%- 0.0% - 1.41% -
110 4511 HUMAN RESOURCE LITIGATIO 0%- 0.0% - 0.00% -
110 4540 InsuranceAdministration 0%- 0.1% 419 0.69% -
610 4800 Operations 0%- 2.5% 11,166 0.00% -
620 4550 Claims 0%- 0.1% 558 0.00% -
641 4570 Disability Claims 0%- 0.0% - 0.00% -
641 4571 Leave Payouts 0%- 0.0% - 0.00% -
642 4512 Insurance 0%- 0.0% - 0.00% -
TOTAL ADMINISTRATIVE SERVICES 0% - 7.45% 33,638 6.64% -
110 6010 Leadership 95014 0% - 0.0% 140 0.05% -
110 6100 Recreation Administration 0%- 1.2% 5,583 1.18% -
870
60 | Page
Department: HUMAN RESOURCES
$
FY14 Budget:
645,246
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 484,507 114,209 370,298 -
Charges to Special Revenue Funds: 27,915 -27,915 -
Charges to Enterprise Funds: 108,676 79,36529,311 -
Charges to Internal Service Funds: 24,144 -24,144 -
Total Department Revenue to General Fund $160,735 $79,365 $ 81,370 $ -
Department % Spread: 30% 70% 0%
Dept Estimates FTE Spread Opr Costs
193,574 451,672 -
% Estimate$ Estimate $ FTE % Budget $ Budget
% FTE
110 6200 Supervision
0% -2.7% 12,339 1.64% -
110 6220 Blackberry Farm Picnic Area 25% 48,394 1.4% 6,281 1.87% -
110
6230 Community Hall Operation 0% -0.6% 2,512 0.11% -
110
6248 Cultural Programs 0% -0.2% 921 0.56% -
110
6265 Quinlan Community Center 0% -1.2% 5,444 1.13% -
110
6300 Administration 0% -0.3% 1,396 0.97% -
110
6342 Youth Programs 0% -0.1% 558 0.07% -
110
6343 Teen Programs
0% -0.1% 558 0.01% -
110
6344 Teen Center
0% -0.2% 977 0.17% -
110
6347 Nature Programs
0% -0.7% 3,015 0.34% -
110
6400 Supervision
0% -0.4% 1,954 0.84% -
110
6445 Creekside Park
0% -0.0% - 0.01% -
110
6460 Monta Vista Recreation Center
0% -0.0% - 0.01% -
110
6500 Senior Adult Programs
0% -2.9% 13,204 1.67% -
110
6529 Senior Center Case Manager
0% -0.4% 1,926 0.29% -
110
6549 Senior Adult Recreation
0% -1.0% 4,411 1.94% -
110
6660 Blue Pheasant Restaurant
0% -0.0% - 0.01% -
560
6440 Golf Course
0% -0.8% 3,489 1.37% -
570
6450 Sports Center
0% -1.4% 6,281 4.75% -
580
6349 Cultural, Youth and Teen Programs
23% 44,522 1.4% 6,281 3.63% -
580
6449 Sports Physical Recreation
18% 34,843 1.1% 5,025 2.28% -
TOTAL RECREATION 66% 127,759 18.22% 82,295 24.89% -
110 7200 Planning Administration 0% - 1.0% 4,634 0.78% -
110 7301 Current Planning 0% - 4.8% 21,802 2.65% -
110 7302 Mid andLong Range Planning 0% - 0.6% 2,875 0.56% -
110 7305 Annexation 0% - 0.0% - 0.14% -
110 7406 HumanService Grants 0% - 0.0% - 0.11% -
110 7501 GeneralBuilding 0% - 3.4% 15,493 2.76% -
110 7502 Construction PlanChecking 0% - 1.0% 4,606 1.31% -
110 7503 Building Code Enforcement 0% - 3.1% 14,097 1.80% -
110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% 4,606 0.64% -
250 7304 Successor Agency0% - 0.0% - 1.20% -
260 7401 GeneralAdministration 0% - 0.3% 1,200 0.24% -
260 7403 AffordableHousing 0% - 0.0% - 2.13% -
260 7404 Public Service Grants 0% - 0.0% - 0.00% -
265 7405 Below Market Rate Housing 0% - 0.0% - 0.00% -
TOTAL COMMUNITY DEVELOPMENT 0% -15.35% 69,313 14.32% -
110 8001 Public Works Administration 0% - 1.9% 8,375 1.11% -
110 8005 Environmental Management 0% - 0.2% 698 0.32% -
110 8101 Engineering Design 0% - 3.8% 17,168 3.21% -
110 8102 Inspection Service 0% - 0.6% 2,792 0.45% -
110 8201 Public Works Supervision 0% - 1.2% 5,583 2.51% -
110 8302 McClellan Ranch Park 0% - 0.2% 837 0.17% -
110 8303 Memorial Park 0% - 1.8% 7,956 1.56% -
110 8312 School SiteMaintenance 0% - 2.4% 10,887 1.73% -
110 8314 Neighborhood Parks 14% 27,100 4.9% 22,332 3.48% -
110 8315 Sports Fields/Jollyman/Creekside 0% - 1.7% 7,816 1.40% -
110 8321 Civic Center Maintenance0% - 0.6% 2,512 0.48% -
110 8401 Storm Drain Maintenance 0% - 0.8% 3,629 0.12% -
110 8402 StreetCleaning 0% - 0.0% - 0.00% -
110 8406 Graffiti Removal 0% - 0.0% - 0.00% -
110 8407 Overpasses & Medians Maintenance 9% 17,422 3.6% 16,470 3.42% -
110 8408 StreetTrees Maintenance 11% 21,293 4.0% 17,866 2.22% -
871
61 | Page
Department: HUMAN RESOURCES
$
FY14 Budget:
645,246
Methodology:
Dept Est/FTE/Operating Costs
Total All Total Dept EstTotal FTEs Total Opr Costs
General Fund Contribution 484,507 114,209 370,298 -
Charges to Special Revenue Funds: 27,915 -27,915 -
Charges to Enterprise Funds: 108,676 79,36529,311 -
Charges to Internal Service Funds: 24,144 -24,144 -
Total Department Revenue to General Fund $160,735 $79,365 $ 81,370 $ -
Department % Spread: 30% 70% 0%
Dept Estimates FTE Spread Opr Costs
193,574 451,672 -
% Estimate$ Estimate $ FTE % Budget $ Budget
% FTE
110 8409 Elmwood Program
0% -1.9% 8,654 0.70% -
110 8501 City Hall 0% -0.8% 3,629 1.22% -
110 8502 Library
0% -0.5% 2,233 0.83% -
110 8503 Service Center
0% -0.5% 2,233 0.95% -
110 8504 Quinlan Community Center
0% -0.5% 2,233 1.01% -
110
8505 Senior Center
0% -0.5% 2,233 0.60% -
110
8506 McClellan Ranch
0% -0.2% 1,117 0.18% -
110 8507 Monta Vista
0% -0.2% 1,117 0.31% -
110 8508 Wilson
0% -0.1% 558 0.11% -
110
8509 Portal
0% -0.1% 279 0.07% -
110
8511 Creekside
0% -0.1% 558 0.13% -
110 8512 Community Hall
0% -0.3% 1,396 1.06% -
110
8513 Teen Center
0% -0.1% 279 0.09% -
110
8516 BBF picnic facilities
0% -0.0% - 0.13% -
110
8601 Traffic Engineering
0% -1.1% 5,164 1.20% -
110
8602 Traffic Signal Maintenance
0% -1.2% 5,583 1.52% -
110
8830 Street Lighting
0% -0.2% 977 0.71% -
110
8850 Service Center Operations
0% -0.2% 698 0.39% -
230
8004 Non Point Source
0% -1.3% 6,058 1.43% -
270
8403 Sidewalk, Curb and Gutter Maint
0% -0.5% 2,373 0.35% -
270
8404 Street Pavement Maintenance
0% -1.9% 8,793 0.66% -
270
8405 Street Signs/Markings
0% -2.1% 9,491 1.33% -
520
8003 Solid Waste & Recycling
0% -1.4% 6,141 4.66% -
570
8510 Maintenance
0% -0.5% 2,094 0.89% -
630
8840 Equipment Maintenance
0% -1.8% 8,093 0.00% -
TOTAL PUBLIC WORKS 34% 65,815 45.81% 206,905 42.72% -
TOTAL BUDGET 100% 193,574 100% 451,668 100% -
872
62 | Page