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14. Annual Commission Vacancies OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 C O P E RT 1 N ~ TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 Summary Agenda Item No. ~ ~ Meeting Date: October 7, 2008 SUBJECT AND ISSUE Receive the annual commissions and committees scheduled vacancy report with terms expiring January 30, 2009, and select an application deadline and interview dates. COMMISSION VACANCIES The Cupertino City Council appoints members to 12 advisory commissions and committees. For most of these, members serve staggered, four-year terms with atwo-term limit. If a person is appointed to fill an unscheduled vacancy for a term that is less than two years, that partial term is not counted against the term limit. Recruitment, appointment, and reappointment are governed by Resolution No. 07-129, and Government Code section 54970. The Teen Commission is governed by City Council Resolution No. OS-095 and follows a different appointment schedule and structure. Vacancies will be announced in October in the local news media, posted at City Hall and the Library, and included in the Cupertino Scene and the City's web site. Notices are also mailed to CERT graduates, Leadership Cupertino graduates, Neighborhood Block Leaders, the Chamber of Commerce, service organizations, and other interested parties. Commissioners who, have expired terms and are eligible for reappointment are notified. The attached list describes all the commissions and committees, and lists the names of incumbents whose terms are ending in January 2009. Applicants may apply for up to two commissions and each applicant is interviewed for his or her preferred commission(s). 14-1 2009 Notice of Commission.vacancies 2 Bi~cle Pedestrian Commission - 2 vacancies ¦ Jospeh Walton served from Oct. `02 to Jan. '09 -not eligible for reappointment ¦ May Koski served from April '04 to Jan. '09 -eligible for reappointment The Commission consists of five members appointed by the council to four-year overlapping terms. . None shall be officials or employees of the City nor cohabit with, as defined by law, nor be related by blood or marriage to, any member of the committee, the City Manager or the staff person or . persons assigned to the Commission. All members shall be City of Cupertino residents. The function of the Commission is to review, monitor and suggest recommendations for City transportation matters including, but not limited to bicycle and pedestrian traffic, parking, education and recreation within Cupertino. .Meetings axe held monthly on the third Wednesday at 7 p.m. in City Hall, Conference Roam A. .For more information, call staff liaison David Stillman at (408) 777-3249. Community Develoament Block Grant (CDBGI Steering Committee _ 2 vacancies ¦ Clare Malone Prichard served from April 'OS to Jan. '49 {Rancho) - eligible for reappointment ¦ Vacant partial term position ending Jan. ' 12 (Garden Gate) -would count as a full term The Steering Committee is the lead citizen participation group in the planning and programming process of the CDBG program. The Steering Committee is involved in the entire CDBG and consolidated planning process. Three members must represent low and moderate-income areas {Rancho Rinconada and Garden Gate}, and one member is a citywide representative. The other five members consist of the Housing Commission members. Its specific responsibilities are: a. To advise the City Administration and the City Council in the development of the Consolidated Plan and its related programs. b. To conduct public meetings on the development of the Plan and its programs, and to review and evaluate proposals from the community based organizations. c. To assist the City Council in conducting public hearings on the Plan and its programs. The CDBG Steering Committee meets, as needed at 9:00 a.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Gil at (408) 777-3308. 14-4 2(?09 Notice of Commission vacancies 3 Fine Arts Commission - 2 vacancies ¦ Dr. Nancy Canter served from Jan. 'O1 to Jan. '09 -not eligible for reappointment ¦ Vacant full term position ending Jan. `13 The Commission consists of five members appointed by Council for four-year terms. None of the members shall be employees or officials of the City, .nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission; the City Manager or staff person assigned to the Commission. At least three,shall be Cupertino residents. The powers and functions of the Fine Arts Commission are to foster, encourage and assist the realization, preservation and advancement of the fine arts for the benefit of the community. The Fine Arts Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held on the 4`h Tuesday of even-numbered months at 7:00 p.m. in City Hall, Conference Room A. For more information, contact staff liaison Kimberly Smith at (408} 777- - 3217. Housing Commission -1 vacancy ¦ Sarah Hathaway-Feit served from Jan. 'O1 to Jan. '09 -not eligible for reappointment The Cupertino Housing Commission consists of five members. appointed by the council to four-year terms. One must be a representative from a Cupertino financial institution and another from a Cupertino business. Housing Commission members who are representatives of a financial.. . institution or a business are not required to be Cupertino residents, but the financial institution and the business represented must be located in Cupertino. The two community members and the City's appointed representative to the Santa Clara County CDBG Citizens Advisory Committee must be residents of Cupertino. The committee assists in developing housing policies and strategies, recommends policies for implementation and monitoring of affordable housing projects, helps identify sources of funding for affordable housing and performs other advisory functions authorized by the City Council. The Cupertino Housing Committee falls under the Polirical Reform Act of 1974 and financial disclosure is required. Meetings are held at 9:00 a.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Gil at (408} 777-3308. Library Commission - 3 vacancies ¦ Janet Riddell served from Feb. 'O1 to Jan. '09 -not eligible for reappointment Susanna Tsai served from Jan. 'OS to Jan. '09 -eligible for reappointment ¦ Ronald Miller served from Jan. 'OS to Jan. '09 -eligible for reappointment The commission consists of five members appointed by the Council to four-year, overlapping terms. At least three members must be residents of Cupertino. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned-~ this 2009 Notice of Commission vacancies 4 Commission. The commission advises the city council on the adequacy of library service within the community and such other matters relating to library service as specified by the city council, and serves as liaison between the city and the Santa Clara County library system. Meetings are held monthly on the first Wednesday of each month at 7:00 p.m. in City Hall, Room 100. For more information, call staff liaison Carol Atwood at (408) 777-3220. Parks and Recreation Commission - No vacancies The commission consists of five members who are residents of the City and shall be appointed by the Council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with as defined by law; nor be related by_blood or marriage to any member of the Commission, the City Manager or the staff persons} assigned to this Commission. The commission advises the City Council on municipal activities in relation to parks and recreation, including park site acquisition and development, recreation program policy, and expansion of the pazk program as development occurs. The Parks and Recreation Commission falls under the Political Reform Act of 1974 and financial siisclosure is required. Meetings are held at 7:00 p.m. on the first Thursday of .each month in the Community Hall. For more information, contact staff liaison Mark Linder at (408} 777-3110. Planning Commission - 3.. vacancies ¦ Marty Miller served from Jan. 'OS to Jan. '09 -eligible for reappointment ¦ Jessica Rose served from Oct. '07 to Jan. '09 -eligible for reappointment ¦ Paul Brophy served from Mar. '08 to Jan. '09 -.eligible for reappointment The Commission consists of five members appointed by the council to overlapping foul-year terms. Each member shall be a qualified elector in and resident of the City. None of the members shall be officials or employees of the City and none of whom shall cohabit with as defined by law, nor be related by blood or marriage to any other member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The Commission's primary function is to advise the city council on land use matters such as specific and general plans, zonings and subdivisions. The commission reviews other matters as specified by city ordinances or Title VII of the Government Code of California. Meetings are-held at 6:45 on the second and' fourth Tuesday of the month in the Community Hall. For more information, call staff liaison Steve Piasecka at (408) 777-3308. Public Safety Commission - 2 vacancies ¦ Vacant partial term position ending Jan. `10 ¦ Vacant partial term position ending Jan. `12 Note One of the Public Safety t~ositions maybe filled in October. ~a - s 2009 Notice of Commission vacancies 5 The commission consists of five members, all of whom shall reside within the City and shall be appointed by the council to four-year, overlapping terms. None shall be officials or employees of the City, members of the Sheriffs Department of the County, either regular or reserve, nor shall they he members of the Central Fire Protection District. No members of the Public Safety Commission shall cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The primary functions are to advise the city council on all areas relating to public safety, traffic, and police, fire and .other matters relating to the foregoing. Meetings are held monthly on the second .Thursday of each month at 7 p.m, in City Hall, Confexence Room A. For more information, call staff liaison Captain Terry Calderone at {408) 868-6600. Senior Citizen's Commission - No vacancies The Senior Citizens Commission shall consist of five members who are residents of the City who reflect the diverse senior community and shall be appointed by the council to four-year, staggered terms with no more than three terms expiring at one time. At least one commissioner shall be a member of the Cupertino Senior Center Volunteer Advisory Council. The primary functions are to advise the City Council on all matters ~ relating to various activities that provide meaningful recreational, social, educational, safety, housing, transportation, and health services to senior citizens within the community. The commission shall hold regular meetings as necessary, and at the discretion of the commission, such other meetings as may be necessary or expedient. The commission shall meet no fewer than four times per year. The commission will meet the 3rd Thursday of odd numbered months at 4:00 p.m. in the Community Hall, 10350 Torre Avenue. For more information, contact staff liaison Julia Lamy at 777-3374. Teen Commission - No vacancies The commission consists of thirteen members, including at least one person from each public middle school and public high school in Cupertino, if possible. Membership on the Commission is limited to Cupertino residents. Members may attend schools outside of the city limits, or be schooled at home. Commissianers must be in 8'~ through 12~' grade. Teen Commissioners serve two-year staggered terms. . The powers and functions of the Teen Commission are to advise the City Council and staff on issues and projects important to youth. The Commission meets ance (or twice as needed) a month on the second and fourth (if needed) Wednesday at 6:45 p.m. at the Quinlan Community Center, 10185 N. Stelling. For more information, contact staff liaison Lauren Phillips at 777-3134. 14-7 2009 Notice of Commission vacancies b Technolo~y, Information, and Communications Commission - No vacancies The Commission consists of five members, from among the qualified electors of the City, appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commissian. They advise the city council on all matters relating to telecommunications within the city of Cupertino, including evaluating compliance with any franchise or other agreement between the city and a telecommunicatians provider and conducting periodic reviews of providers, facilities, and products. In addition, members serve as liaisons between the city, the public, and telecommunications providers in enhancing education and information. The commission also provides support for community access television, especially public and educational access, and gives guidance when needed for development and implementation of access channels and programming. The Technology, lnformation, and Communications Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Regular meetings are held at least once every three months and, at the discretion of the Commission, other meetings may be held as necessary or expedient: Meetings usually fall on the first Wednesday of the month at 7:00 p.m. in City Hall Conference Room A. For more information, calf staff liaison Rick Kitson, 777-3262. 14-8