DRC 09-04-08 Design Review Committee
September 4, 2008
Cupertino, CA 95014
(408) 777-3308
APROVED MINUTES OF THE REGULAR MEETING OF THE DESIGN REVIEW
COMMITTEE HELD ON September 4, 2008
ROLL CALL
Committee Members present: Lisa Giefer, Chairperson
Jessica Rose, Commissioner
Committee Members absent: none
Staff present: Colin Jung
Staff absent: None
APPROVAL OF MINUTES:
August 21, 2008
Minutes of the August 21, 2008 Design Review Coinmittee meeting were approved
WRITTEN COMMUNICATIONS:
None
POSTPONEMENTS/REMOVAL FROM CALENDAR:
None
ORAL COMMUNICATION:
None
CONSENT CALENDAR:
None
PUBLIC HEARING:
1. Application No.(s): ASA-2008-08
Applicant: Tom Dyer (St. Jude's Episcopal Church)
Location: 20920 McClellan Rd.
Architectural and Site approval for landscaping, parking improvements and
accessory structures at an existing church.
Design Reviezu Committee decision final unless a~ppealed.
Staff inember Jung explained that the applicant is requesting to do some site improvements at
the church in phases. The project will be phased because the church will be fundraising in order
to raise the money to do the renovations. The applicant plans to construct a covered garbage
storage area, two small accessory structures, remove an old orchard on one side to construct a
new parking area and renovate an orchard on the other side. They plan to demolish the existing
parking area and install landscaping. The new parking area will use pavers instead of asphalt to
ensure drainage. The renovation project will provide connectivity from the sidewalks, parking
areas and throughout the rest of the property. In the approval resolution, Staff has included a
2 Design Review Committee
September 4, 2008
requirement to replace a missing section of fence along the property line abutting a single-
family residence. The Public Works department has also included some conditions of approval
in the resolution. Coinmissioner Rose wanted to make sure that if the project was phased, the
applic~nts would not have to come back in for a new approval when they got ready do each
part of the project. Staff inember Jung explained that the approval today would not expire as
long as they started the project within two years. The building permit that the applicant needs
to obtain do expire, but the applicant wouldri t be getting them until they were ready to do the
actual construction. Chairperson Giefer asked about planting something other than Crepe
Myrtles along the street and suggested that the applicant post a notice on the site informing the
public of their intent to renovate the remaining orchard during the construction of the new
parking area to mitigate concerns that might arise when people see the apricot trees coming
down. Jennifer Stern, leader of the development of this plan for St Jude's Church, explained to
the committee that the church's plan is to beautify the campus to draw people to a place of
meditation in a"spiritual oasis". She stated that the church has funding to do all of the
renovation projects except for the central courtyard. The orchard renovation will be a volunteer
project to be done by the congregation. Chairperson Giefer asked if the applicant planned to
add square footage to the Senior day care. The applicant explained that they were adding
storage space for the Boy Scouts. The applicant expressed concerns with two of the Public
Works conditions; the condition to pay for traffic signal maintenance and the requirement to
repair the sidewalks. They agreed with the requirement to repair the sidewalks, but the cost of
the traffic signal modifications was prohibitive. The applicant suggested that they would rather
extend the median on Stelling Road so people are not able to make a left turn into their
driveway. They would rather have a designated left turn lane further down to direct people into
the new driveway as part of the second phase of the project. The discussion continued
concerning the legality of having the church bear the burden of improving the traffic signal at
that intersection when the proposed project will not be generating additional trips.
Commissioner Rose moved to approve the application with the following modification to the
Resolution: Remove Condition #4, Section VI, ; in it's entirety
Add verbage to Condition #6, Section VI;
"The Public Works Department shall evaluate the suggestion of having the applicant, upon
completion of phase two, to include a designated left turn pocket on Stelling Road to direct
traffic into the new parking lot."
MOTION: Comnussioner Rose moved to approve ASA-2008-08 with the above mentioned
changes to the model resolution
SECOND: Chairperson Giefer
ABSENT: none
ABSTAIN: none
VOTE: 2-0
OLD BUSINESS:
None
NEW BUSINESS:
None
Res ectfully submitted:
Beth Ebbe
Administrative Clerk