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13-045 Agreement, G4 Global Tech, Incorporated for Consultant Services for Metrics Project AGREEMENT BETWEEN THE CITY OF CUPERTINO AND G4 GLOBAL TECH. INCORPORATED FOR CONSULTANT SERVICES FOR METRICS PROJECT THIS AGREEMENT, for reference dated 'L 2- , 2013, is by and between CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and G4 GLOBAL TECH INCORPORATED, a Texas corporation whose address is 2048 Palace Way, Allen, Texas (hereinafter referred to as "Consultant"), and is made with reference to the following: RECITALS: A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the Constitution and the statutes of the State of California and the Cupertino Municipal Code. B. City is the appointed fiscal agent for a project sponsored by the Bay Area Urban Areas Security Initiative (UASI) for a Metrics C. Consultant is specially trained., experienced and competent to enhance existing Web-based Metrics pilot project which will be required by this Agreement and possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein. D. City and Consultant desire to enter into an agreement for upon the terms and conditions herein. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM: The term of this Agreement shall commence on 402/2.-Z, 2013, and shall terminate on December 31, 2013, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED: Consultant shall perform each and every service set forth in Exhibit "A," attached hereto and incorporated herein by this reference (the "Services"), in accordance with the terms and conditions set forth in this agreement and the project schedule set forth in 1 Exhibit "B". Consultant's Project Manager to represent consultant during the day-to-day work on the Project is Apoory Gehlot. Consultant's Project Manager shall have supervisory responsibility for the performance, progress, and execution of the Services. If circumstances cause the substitution of the project director, project coordinator, or any other key personnel for any reason, the appointment of a substitute project director and the assignment of any key new or replacement personnel will be subject to the prior written approval of the City. Consultant, at City's request, also agrees to promptly remove personnel who City finds do not perform the Services in an acceptable manner. 3. COMPENSATION TO CONSULTANT: Consultant shall be compensated for services performed pursuant to this Agreement in the amount set forth in Exhibit "C" which is attached hereto and incorporated herein by this reference. 4. TIME IS OF THE ESSENCE: Consultant and City agree that time is of the essence regarding the performance of this Agreement. 5. STANDARD OF CARE: Consultant agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City nor have any contractual relationship with City. 6. INDEPENDENT PARTIES: City and Consultant intend that the relationship between them created by this Agreement is that of employer-independent contractor. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment will be acquired by virtue of Consultant's services. None of the benefits provided by City to its employees, including but not limited to, unemployment insurance, workers' compensation plans, vacation and sick leave are available from City to Consultant, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any fees due Consultant. Payments of the above items, if required, are the responsibility of Consultant. 2 6. IMMIGRATION REFORM AND CONTROL ACT (IRCA): Consultant assumes any and all responsibility for verifying the identity and employment authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or other federal or state rules and regulations. Consultant shall indemnify and hold City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Consultant. 7. NON-DISCRIMINATION: Consistent with City's policy that harassment and discrimination are unacceptable employer/employee conduct, Consultant agrees that harassment or discrimination directed toward a job applLicant, a City employee, or a citizen by Consultant or Consultant's employee or subcontractor on the basis of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation will not be tolerated. Consultant agrees that any and all violations of this provision shall constitute a material breach of this Agreement. • 8. HOLD HARMLESS Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with the Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers from and against any and all liability, claims, actions, causes of action or demands whatsoever against any of them, including any injury to or death of any person or damage to property or other liability of any nature, whether physical, emotional, consequential or otherwise, arising out, pertaining to, or related to the performance of this Agreement by Consultant or Consultant's employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice, expert fees and all other costs and fees of litigation. 9. INSURANCE: On or before the commencement of the term of this Agreement, Consultant shall furnish City with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with paragraphs 9A, B, C, D and E. Such certificates, which do not limit Consultant's indemnification, shall also contain substantially the following statement: "Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days' advance written notice to the City of Cupertino by certified mail, Attention: 3 City Manager." It is agreed that Consultant shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement with an insurance company that is acceptable to City and licensed to do insurance business in the State of California. Endorsements naming the City as additional insured shall be submitted with the insurance certificates. A. COVERAGE: Consultant shall maintain the following insurance coverage: (1) Workers' Compensation: Statutory coverage as required by the State of California. (2) Liability: Commercial general liability coverage in the following minimum limits: Bodily Injury: $500,000 each.occurrence $1,000,000 aggregate - all other Property Damage: $100,000 each occurrence $250,000 aggregate If submitted, combined single limit policy with aggregate limits in the amounts of$1,000,000 will be considered equivalent to the required minimum limits shown above. (3) Automotive: Comprehensive automotive liability coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence Property Damage: $100,000 each occurrence or Combined Single Limit: 5500,000 each occurrence (4) Professional Liability: Professional liability insurance which includes coverage for the professional acts, errors and omissions of Consultant in the amount of at least$1,000,000. B. SUBROGATION WAIVER: Consultant agrees that in the event of loss due to any of the perils for which he/she has agreed to provide comprehensive general and automotive liability insurance, Consultant shall look solely to his/her insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive 4 liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. C. FAILURE TO SECURE: If Consultant at any time during the term hereof should fail to secure or maintain the foregoing insurance, City shall be permitted to obtain such insurance in the Consultant's name or as an agent of the Consultant and shall be compensated by the Consultant for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid. D. ADDITIONAL INSURED: City, its City Council, boards and commissions, officers, employees and volunteers shall be named as an additional insured under all insurance coverage, except any professional liability insurance, required by this Agreement. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy. E. SUFFICIENCY OF INSURANCE: The insurance limits required by City are not represented as being sufficient to protect Consultant. Consultant is advised to confer with Consultant's insurance broker to determine adequate coverage for Consultant. 10. CONFLICT OF INTEREST: Consultant warrants that it is not a conflict of interest for Consultant to perform the services required by this Agreement. Consultant may be required to fill out a conflict of interest form if the services provided under this Agreement require Consultant to make certain governmental decisions or serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of Regulations. 11. PROHIBITION AGAINST TRANSFERS: Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so without said consent shall be null and void, and any assignee, sub-lessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money by Consultant from City under this Agreement may be assigned to a bank, trust company or other financial institution without prior written 5 consent. Written notice of such assignment shall be promptly furnished to City by Consultant. The sale, assignment, transfer or oi:her disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint- venture or syndicate member or co-tenant, if Consultant is a partnership or joint venture or syndicate or co-tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of the corporation. 12. SUBCONTRACTOR APPROVAL: Unless prior written consent from City is obtained, only those people and subcontractors whose names and resumes are attached to this Agreement shall be used in the performance of this Agreement. In the event that Consultant employs subcontractors, such subcontractors shall be required to furnish proof of workers' compensation insurance and shall also be required to carry general, automobile and professional liability insurance in reasonable conformity to the insurance carried by Consultant. In addition, any work or services subcontracted hereunder shall be subject to each provision of this Agreement. 13. PERMITS AND LICENSES: Consultant, at his/her sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, certificates and licenses including, but not limited to, a City Business License, that may be required in connection with the performance of services hereunder. 14. REPORTS: A. Each and every report, draft, work product, map, record and other document, hereinafter collectively referred to as "Report", reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement, shall be the exclusive property of City. Consultant shall not copyright any Report required by this Agreement and shall execute appropriate documents to assign to City the copyright to Reports created pursuant to this Agreement. Any Report, information and data acquired or required by this Agreement shall become the property of City, and all publication rights are reserved to City. Consultant may retain a copy of any report furnished to the City pursuant to this Agreement. B. All Reports prepared by Consultant may be used by City in execution or implementation of: (1) The original Project for which Consultant was hired; (2) Completion of the original Project by others; (3) Subsequent additions to the original project; and/or 6 (4) Other City projects as appropriate. C. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. D. All Reports required to be provided by this Agreement shall be printed on recycled paper. All Reports shall be copied on both sides of the paper except for one original, which shall be single sided. E. No Report, information or other data given to or prepared or assembled by Consultant pursuant to this Agreement shall be made available to any individual or organization by Consultant without prior approval by City. 15. RECORDS: Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to such books and records to the representatives of City or its designees at all proper times, and gives City the right to examine and audit same, and to make transcripts therefrom as necessary, and to allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be kept separate from other documents and records and sha El be maintained for a period of three (3) years after receipt of final payment. If supplemental examination or audit of the records is necessary due to concerns raised by City's preliminary examination or audit of records, and the City's supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of contract or failure to act in good faith, then Consultant shall reimburse City for all reasonable costs and expenses associated with the supplemental examination or audit. 16. NOTICES: All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided. 7 All notices, demands, requests, or approvals from Consultant to City shall be addressed to City at: City of Cupertino 10300 Torre Ave. Cupertino CA 95014 Attention: Carol Atwood All notices, demands, requests, or approvals from City to Consultant shall be addressed to Consultant at: G4 Global Tech., Inc. 2048 Palace Way, Allen, TX 75013 agehlot @g4globaltech.com 17. COMPLIANCES: Consultant shall comply with all state or federal laws and all ordinances, rules and regulations enacted or issued by City. 18. RESTRICTIONS ON LOBBYING: This Agreement is subject to 24CFR 87 which prohibits the payment of Federal funds to any person for influencing or attempting to influence, any public officer or employee in connection with the award, making, entering into, extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or agreement. 19. CONFLICT OF LAW: This Agreement shall be interpreted under, and enforced by the laws of the State of California excepting any choice of law rules which may direct the application of laws of another jurisdiction. The Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the successors of those authorities.) Any suits brought pursuant to this Agreement shall be filed with the courts of the County of Santa Clara, State of California. 20. ADVERTISEMENT: Consultant shall not post, exhibit, display or allow to be posted, exhibited, displayed any signs, advertising, show bills, lithographs, posters or cards of any kind pertaining to the services performed under this Agreement unless prior written approval has been secured from City to do otherwise. 8 21. WAIVER: A waiver by City of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character. 22. INTEGRATED CONTRACT: This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 23. INSERTED PROVISIONS: Each provision and clause required by law to be inserted into the Agreement shall be deemed to be enacted herein, and the Agreement shall be read and enforced as though each were included herein. If through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the Agreement shall be amended to make such insertion on application by either party. 24. CAPTIONS: The captions in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions of this Agreement. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CONSULTiii_ CITY OF CUPERTINO A Municipal Corporation G4 Global Tech., Inc. r ,te-Z t-t =7'�'e By 1poo2v £eHc0 r By C ARCi. A-i� . co) Title iJee l'uppin y Spec a P,s + Title .fit P1 . - ) ( Date 2S"' ��c�, d2a13 Date 4 - 2 - %=3 9 RECOMMENDED FOR APPROVAL: Title: Director of Administrative Services APPROVED AS TO FORM: (/ ) / a i -trr City Attorney / ATTEST: City Clerk 1-U)413. 10 EXHI]BIT- A SCOPE OF WORK G4 GLOBAL TECH METRICS PROJECT Scope of Work for the Metrics Application: Metrics application is a web-based application designed for doing inventory of emergency preparedness related resources. A. Development (40%) 1. Develop a link for data portability and compatibility between Metrics application and Digital Sandbox applications . 2. Develop administrative tools and capability to capture resources from Private sector. 3. Develop capability to record resources available from private sector to use during an emergency. 4. Develop administrative user interface to flexibly organize and re-structure data hierarchy as displayed in the front end. 5. Develop capabilities to be able to maintain a digital contact manager to include but not limited to Police, Fire and OA Chiefs directories. 6. Incorporate analytic tools to monitor, record and display use patterns. 7. Add capability to do inventory of Training and Exercise data 8. Build smart reminder system for the existing users to be able to provide updates to assigned resources on regular intervals. B. Enhancements (30%) 1. May 24, 2013- Add capability to generate and sort reports based on multiple fields from the database. This will make data mining easier also increase the discoverability of available and accessible resources. 2. May 24, 2013- Enhance the indexing system to improve the application's search capability. 3. April 30, 2013-Enhance the symbology module to give the administrators more control of symbology displayed on the map. 4. April 30, 2013-Enhance the front end to default to jurisdictional boundaries based on map zoom level. C. Support, Maintenance and Bug Fixes (30%) 1. Continue to evaluate feedback from beta users and propose and implement solutions to address the feedback and suggestions. 11 2. Provide on-site (within UASI jurisdiction) as well as screen sharing assisted remote training to individuals identified by the project manager as users of the application. Training will include helping users understand the purpose of the application along with teaching then how to use all the accessible features of the application. Training will be conducted on need basis determined by the project manager. Each training session will be take between 2-3 hours. All trained individuals will receive email support there after for follow-up questions until the end of the contract term. 3. Digital guide for the application will be made accessible in form of "Frequently asked questions" through the application to the users as part of documentation for the application. 4. Continuously update code to maintain and enhance security. 5. Continuously update code to keep up with the latest LAMP(Linux, Apache, MySQL, PHP) standards. 6. Update Google Maps interface to use the new 3.X version. 7. All code developed to add the functionality mentioned in section A and B will be tested using industry standard manual testing practices. All the bugs discovered during this testing will be fixed along with any bugs that might be reported by the users of the application. 8. Provide continued web hosting for the application on a mirrored server with unrestricted bandwidth limits for a period of 2 years from project start date. 12 Exhibit B SCHEDULE Consultant shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for Consultant and City so long as all work is completed within the term of the Agreement. Consultant shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed. A. Development: Task Number of Weeks Timeframe Task A.1 2 Weeks _ April 2013 Task A.2 1 Week April 2013 Task A.3 1 Week April 2013 Task A.4 2 Weeks _ April 2013 Task A.5 2 Weeks April2013 Task A.6 1 Week _ April 2013 Task A.7 2 Weeks April 2013 Task A.8 1.5 Week (60 hours) April 2013 B. Enhancements Task Number of Weeks Timeframe Task B.1 3 weeks May 2013 Task B.2 3 Weeks May 2013 Task B.3 1.5 Weeks (60 hours) April 2013 Task B.4 2 Weeks (75 hours) May 2013 C. Support, Maintenance and Bug Fixes Task Number of Weeks _ Timeframe Task C.1 1 Week November 2013 Task C.2 2 Weeks November 2013 Task C.3 1 Week _ November 2013 Task C.4 1 Week _ November 2013 Task C.5 1 Week _ November 2013 Task C.6 1 Week _ November 2013 Task C.7 1 Week November 2013 Task C.8 Expense($4400) N/A 13 Exhibit C COMPENSATION City shall compensate Consultant for professional services performed for the General Plan Amendment in accordance with the terms and conditions of this Agreement based on the rates and compensation schedule set forth below. Compensation shall be calculated based on the hourly rates set forth below up to the not to exceed budget amount for each task set forth below. The compensation to be paid to Consultant under this Agreement for all services described in Exhibit "A" and reimbursable expenses shall noi:exceed the amounts set forth below, for a total amount for the services described in Exhibit A riot to exceed $100,000. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the City. Task Not-to-exceed Amount A.1 $6400 A.2 $3200 A.3 $3200 A.4 $6400 A.5 $6400 A.6 $3200 A.7 $6400 A.8 $4800 B.1 $9600 B.2 $9600 B.3 $4800 B.4 $6000 C.1 $3200 C.2 $6400 C.3 $3200 C.4 $3200 C.5 $3200 C.6 $3200 C.7 $3200 C.8 $4400 Total Not to Exceed Amount $100,000 Rates Consultant Position $80.00 14 Invoices Consultant understands and agrees that the work described in this agreement is funded by a grant from the Bay Area Urban Areas Security Initiative, that compliance with that grant and the provisions of this agreement is required in order to obtain payment for the Services, and that payment will not be made unless and until the process described in this Agreement is completed. In order to request payment, Consultant shall submit monthly invoices to the CITY's Project Manager describing the services performed and the applicable charges (including an identification of personnel who performed the services, hours worked, task(s) for which work was performed, hourly rates, and reimbursable expenses),based upon Consultant's billing rates. The Project Manager will review the invoice for accuracy, sign it and indicate whether it is acceptable to pay, and forward it to Julie Linney, Project Manager with the Bay Area UASI Management Team. Ms. Linney will review the invoice, sign and indicate whether it is acceptable to pay, and forward it to the City for review and payment. The City will generally process and pay invoices within 30 days of receipt of a fully approved receipt from UASI. Additional Services No additional services are or will be authorized as part of this agreement. 15 AMR/® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)rust be endorsed. If SUBROGATION IS WAIVED,subject to the terns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Prasla Financial Group Inc. PHONE (214) 239-1609 (888)4 2300 Valey View Ln, Suite 1005 r-MAILo.ExtJ: A/C.No 1: ( ) 95 8191 ADDRESS: z.prasla@zoominsurance.com Irving, TX 75062 INSURERS)AFFORDING COVERAGE NAIC# Phone (214) 239-1609 Fax (888)495-8191 INSURER A: Hartford Casualty Insurance Company INSURED Hartford Casualt Insurance Company INSURER B: y G4 Global Tech Inc. - _ INSURER C: 2048 Palace Way .INSURER D: Allen, TX 75013 INSURER E:- _INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM!DYYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000.00 Q COMMERCIAL GENERAL LIABILIT PREMISES TO occurrence e $ 1,000,000.00 A ❑ ❑ CLAIMS-MADE © OCCUR 46SBMIG3104 MEDExP ❑ 03/26/2013 03/26/2014 (Any one perso $ 10,000.00 ❑ PERSONAL&ADV INJUR $ 1,000,000.00 GENERAL AGGREGAT $ 2,000,000.00 GEN L AGGREGATE LIMITAPPLIES PE PRODUCTS-Comp/OP AGG$ 2,000,000.00 ❑ POLICY ❑ CT❑ LOC $ AUTOMOBILE LIABILITY CpM BINED SINGLE LIMIT ANY AUTO (Ea acciderrt) $ 1,000,000.00 WNED D BODILY INJURY(Per person) $ A ❑ Auros ALL O ❑ AUT SCHEULED 46SBMIG3104 S 03/26/2013 03/26/2014 BODILY INJURY(Per accidert $ 0 HIRED AUTOS Q AUTOS NON-OWNED PROPERTY DAMAGE $ ❑ (Per accident) ❑ $ UMBRELLA LIAB ❑OCCUR El EACH OCCURRENCE EXCESS LIAB ❑CLAIMS-MADE $ AGGREGATE $ ❑ DED ❑ RETENTION$ WORKERS COMPENSATION $ AND EMPLOYERS'LIABILIT Y/N ❑ v'uC STATU- OTH- ANY PROPRIETOR/PARTNER/EXECUTIVE TEAL I ,„-nitS ER B OFFICER/MEMBERE)CLUDED7 N/A 46WBCAH7970 E.L.EACH ACCIDENT $ 1,000,000.00 (Mandatory in NH) If yes,describe unde E.L.DISEASE-EA EMPLOY $ 1,000,000.00 DESCRIPTION OF OPERATIONS halo E.L.DISEASE-POLICY LIMI $ 1,000,000.00 A Professional Liability 46SBMIG3104 03/26/2013 03/26/2014 Total Limits-$1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) The 46SBMIG3104 policy includes a blanket automatic additional insured endorsement that provides additional insured status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Cupertino THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 10300 Torre Avenue ACCORDANCE WITH THE POLICY PROVISIONS. Cupertino, CA 95014 ALTHORIZEDREPRESENTATIVE ' -- ACORD 25(2010/05)QF ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City and County of San Francisco ,,,_ Bay Area Urban Areas Security Initiative Department of Emergency Management UASI Management Team `tirt t tx� March 22,2013 Ms. Carol Atwood Director of Administrative Services City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Re: Metrics Project Approval Process Dear Ms.Atwood: Thank you to the City of Cupertino for its agreement to act as the fiscal agent for the Bay Area UASI's $100,000 Metrics Project. This letter will serve as clarification of the role of the Santa Clara County Central Fire Protection District and the Bay Area UASI Management Team regarding invoice approvals for this project. Although Cupertino serves as the fiscal agent,the Santa Clara County Central Fire Protection District will oversee this project and Mr. Kelly Seitz will serve as the Point of Contact for the vendor G4. Upon completion of a performance milestone, G4 will submit an invoice to Mr.Seitz. Mr.Seitz will review the invoice for accuracy, sign it using his signature, and indicate that it is"okay to pay". He will then deliver the invoice to Ms.Julie Linney,a Project Manager with the Bay Area UASI Management Team. Ms. Linney will also review the invoice, sign it with her signature, and indicate that it is "okay to pay". After both the Point of Contact and Project Manager have approved the invoice, it will be submitted to your office for payment. Cupertino may then reimburse the vendor and submit a request for reimbursement from the Bay Area UASI Management Team. If you have any additional questions concerning the approval process for this project, please do not hesitate to contact me. My contact information is:Tristan.Levardo@sfgov.org or 415-353-5228. Sincerely, `� stan evardo Chief Financial Officer Bay Area UASI Management Team UASI Management Team I 711 Van Ness Avenue, Suite 420 San Francisco, CA 94102 415.353.5223