14. Quinlan Fountain SitePUBLIC WORKS DEP.A,RTMENT
CUPERTINO
Summary
AGENDA ITEM ~ ~ AGENDA DATE August 19, 2008
SUBJECT AND h[S5UE
Approval of Schematic Design for the Quinlan Community Center Fountain Site.
BACKGROUND
During discussion of the proposed FY 2008-2009 Capital Improvement Program (CIl') on
May 27, 2008 the Council was advised that a conceptual design for the Site at the Quinlan
Community Center now occupied by an inoperable fountain structure would be presented
for Council approval on June 17, 2008.
ANALYSIS
A design concept has been developed by staff and Architects Sigimura and Finney
Associates and provides for the demolition of all above ground structures of the existing
fountain and permanent capping of inlet and outlet water connections. In addition it
proposes a simple replacement feature of concrete and surfacing with an overhead painted
wooden trellis.
This feature, when completed, will provide additional activity space for programs and
events at the busy Quinlan Community Center.
FISCAL ]CMPACT
Funding is available in the amount of $280,000 in the Adopted FY 2007-2008 CIP which
will be carried aver to FY 2008 2009. It is expected that this amount will be sufficient for
the final design, bid documents and construction.
14-1
RECOMIVIENDATION
Approval of the Schematic Design Concept for demolition of the existing inoperable
Quinlan Fountain structure to be replaced by decorative concrete paving with two txellis
features as shown on the attached schematic drawings.
Submitted by:
C
~~ ~~~~
Ralph A. Qualls, 7r. Mar er
Director of Public Works Director of Parks and Recreation
Approved for Submission:
David W. Knapp
City Manager
14-2
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Sonka CIQfC1 Vca[!ey Meeting Date:
Woker Diskritk Agenda Item
Manager:
Extension:
Director:
BOARD AGENDA MEMO
® Discussion ^ Action ^ Consent
08/12/08
5
K. Whitman
2080
All
^ Information
SUBJECT: Discussion of Components of Potential Mandatory Water Conservation Program
RECOMMENDATION:
That the Board receive .this information regarding key concepts of a potential mandatary water
conservation program
RATIONALE:
This item is being brought to the Board in response to a request made at the July 22, 2008 Board
meeting where the Board received information on staffs 2008!2009 water supply operations and
contingency strategy. After receiving an update on the latest real-time and forecasted scenarios,
the Board directed staff to collaborate with the cities and water retailers in Santa Clara County to
develop a mandatory water conservation program that could be implemented if it becomes
necessary.
EL~.7 COMPLIANCE:
EL-3.7 is not applicable here. This is not a District consultant services contract or consultant
agreement covered under EL-3.7.
SUMMARY:
Pursuant to Board Ends policy: E-2.1.2 which states: "Wafer supply is reliable fo meet currenf
demand" and the applicable CEO interpretation that: "Water from acfual annual supply and from
reserves will be sufficient to meef current demand and reserves will be sufficient to meet
demands in a subsequenf repeat of the single driest year of record (1977)," staff takes a broad
and proactive approach to water supply management and shortage contingency planning in order
to reduce, and if possible, avoid the likelihood of having to resort to mandatory conservation
measures. Through annual operations and scenario planning, District staff considers all available
options, combined with system reoperations and voluntary conservation, to protect water supply
reserves and buffer shortages through extended dry periods.
1 of 4
74-8
SUBJECT: Discussion of Components of Potential Mandatory Water Conservation Program
08/12/08
Staff presented to the Board on July 22, 2008 some of the options that are available this year,
including use of the Semitropic Banking Program, exchanges, and a water conservatian
marketing campaign to increase public awareness.
The District is planning ayear-long campaign to promote and increase participation in its water
conservation programs and to urge the community to step up conservation efforts to achieve the
10% reduction goal. The campaign is also designed to raise awareness about the water supply
situation, identify desired behaviors and provide resources to answer specific questions.
Staff is also monitoring progress on achieving the Board's call for 10% voluntary conservation
program. Thus far a savings of 3% to 5% from the base year of 2004 has been achieved. Staff
anticipates that with the upcoming expanded water conservation campaign greater savings will be
achieved.
Following the July 22, 2008 Board meeting, an ad-hoc mandatory water conservation committee,
comprised of representatives from the District, water retailers and cities, met to develop
conservation enhancements, water waste and enforcement .options, and allocation strategies.
Two meetings were held on July 23 and July 29, 2008. The retailers expressed support for
ongoing communication and cooperation.
A review of the retailers' contingency plans shows that the consumption reduction rriethods,
prohibitions, and restrictions to be used vary considerably among the agencies. There are
commonalities in the plans as follows:
Stage one actions to achieve water reductions of 0-20% compared to a normal year, include
prohibition of: landscape irrigation during designated daylight hours, filling or refilling of swimming
pools, and cleaning sidewalks or other hard surfaces with water.
Stage two actions to achieve water demand reductions of 21-40% compared to a normal year
include: all actions from stage one, plus the addition of implementing tiered water rates to
encourage water conservation, res#rictions on operation of decora#ive fountains using potable
water, prohibition of new outdoor landscaping or plantings during summer months, and citations
of violators along with installation of residential flow restrictors for repeat water wasters.
Stage three actions to achieve water demand reduction of 41 % or greater include: all actions
fram stage one and two and a complete ban on irrigation during all times of the day, and
discontinuance of water service to repeat violators.
The matrix of the Draft Retailer's Water Shortage Plan Summary is attached (Attachment 1).
In its 2005 Urban Water Management Plan (UWMP), the District outlines its contingency planning
process which entails, as a first step, a determination of whether a shortage condition exists after
a comprehensive analysis of projected water supply and reserves. Should a water shortage
condition exist despite best efforts by the District to bolster its supplemental supplies and
reserves, the District would then consider further actions. The District Act authorizes the Board to
adopt resolu#ions and ordinances which could be used to call for mandatory water conservation
programs and to impose certain water use restrictions.
2 of 4
14-9
-~,
SUBJECT: Discussion of Components of Potential Mandatory Water Conservation Program
08/12/08
Although the District may call for mandatory conservation, actual implemen#ation and
enforcement~are the responsibility of the water retailers and cities in the county. At the
aforementioned meetings, the retailers commented that their 2005 Urban Water Management
Plans already contain contingency plans and a descrip#ion of the stages of actions they would
take in response to water shortages. The specific conservation measures that each agency
adopts are based on what is feasible within their service area.
The following steps need to occur in order to impose effective mandatory conservation
requirements:
1. The District, in collaboration with the retailers, cities and the county, establish overall
countywide water conserva#ion goals.
2. The retailers implement their current mandatory conservation plan based on the
percentage called for by the District.
3. District initiates an expanded public information program that builds off of the voluntary
conservation message. The program will be a collabora#ion between the District and the
cities and retailers to have a consistent message throughout the county.
4. The District to consider expanding the variety of incentive and technical service
programs available to assist the public in reaching the goal.
5. The District produces a monthly Water Supply and Water Use Report containing the
following:
• Monthly and season-tadate rainfall at four rainfall stations within the county
• Reservoir storages and capacities
• Monthly recycled water deliveries
• Monthly and year-tadate water use for each major water retailer in the county
• Groundwater basin condition (depth-to-water data)
• Imported water-supplies and operational agreements
Board Authority
Sections 28.5 and 26.7 of the District Ac# state; "The rate or rates, as applied to operators who
produce groundwater above a specified annual amount, may, ... be subject to prescribed, .fixed
and uniform increases in proportion to increases by that operator in groundwafer production over
the production of That operator for a prior base period to be specified by the Board, upon a finding
by the board that conditions of droughf and water shortage require the increases. The increases
sha!! be related directly to the reduction in the affected zone groundwater levels in the same base
period."
These sections of the District Act provide the Board authority to implement tiered groundwater
charges as one of the potential remedies to reduction in groundwater levels. The District's Annual
Report' on the Protection and Augmentation of Water Supplies of the District (formerly titled Water
Utility Enterprise Report) is where the cause and effect of the reduction in groundwater levels
requiring the tiered groundwater charges, as well as an evaluation of alternative measures and
'costs can be documented. This is an option that the Board could consider at the time of adoption
of groundwater production charges, depending on iden#ified triggers and stages.
Additionally,. pursuant to California Water Code Section 350, the Board has authority to declare a
water shortage emergency condition "whenever if finds and determines that the ordinary demands
' - and requiremenfs of water consumers cannot be satisfied without depleting the water supply of .
3of4
14 - 10
SUBJECT: Discussion of Components of Potential Mandatory Water Conserva#ion Program
08/12/08
the distributor fo the extent that there would be insuft'icienf water for human consumption,
sanifafion, and fire protection."
NEXT STEPS {Optional):
Staff will continue to work with the retailers to coordinate water shortage contingency and drought
management planning and update the Board on these activities. Ongoing monitoring and data
collection and analysis of a variety of factors including hydrology, availability of imported supplies
and groundwater operational storage will produce the water supply outlook through 2008 and into
2009. By March 2009 updated information will be available for the Soard to make a determination
if additional conservation measures, including mandatory measures, are needed.
If the Board desires to exercise its authority provided under the aforementioned sections of the
Act, a number of technical analyses and implementation processes need to occur, in preparation
for the Board to consider a set of recommended tiered groundwater charges for fiscal year 2009-
10 by March 2009.
CEQA REQUIREMENTS:
This is an information item only and therefore does not constitute a project under the California
Environmental Quality Act (CEQA).
ADVISORY COMMITTEE INPUT:
Not applicable here.
PUBLIC OUTREACH:
None
FENANCIAL IMPACT:
There is no financial impact associated with discussion of this item. However, staff resources will .
need to be redeployed from budgeted activities to monitor progress on the 10% voluntary
conservation program and to prepare for and implement any mandatory water conservation
programs including supporting aralyses for a finding of shortage and recommendations for tiered
rates.
4 of 4
14 - 11
DRAFT - Retailer's Water Shorts a Plan Summa '
Based on Urba n Water Mana ement P lans and Ot fier Retailer Documents
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DRAFT -Retailer's Water Shorts a Plan Summa
Based on Urba n Water Mana ement P lans and Ot her Retailer Documents
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DRAFT -Retailer's Water Shorta a Plan Summa
Based on Urban Water Mana ement Plans and Other Retailer Documents
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d.dan a ahbr
impWrwnbfan of
awlahN fx ary Pna•rtt arNUn ImplamaM dwnaM •M auhwRy lw vwbr ah•rlaya mandabry
bm•INW w•ruwa •fM NMtx mamymaM mm•rw.van m•ry•noy at any r•Nadona
Nhahhnb w11Nn tl» DNMo! UWMP: le m•uwa M oMnanwa witMn bma M uvlry
RN••p•Watn•tiM w•tx yx wy xdwnwx SJWC1 urvNa ana. «ma w«wry.
aM wlyt Nw than ]bv,0v0 a1 x ra•Nuban thrcegh bJWC dew not Mra
wnyawr yroudrb. at•wy., w a.. cly car.~dl, authoap b imp•«
mmhp y..r la owuM.rd b M at dak
panatlw wlerxa
of hahp • enupa year. approwl by M CPUC
and each drought
paMd WlMwa
f•panb CPUC Mny.
Awenwml
]al]
EXHIBIT S
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