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11. Records destruction
DRAFT RESOLUTION N0.08-100 A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING DESTRUCTION OF CERTAIN RECORDS (SENIOR CENTER, PUBLIC WORKS, CODE ENFORCEMENT AND FINANCE) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 02-037; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of August 2008, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: ' City Clerk APPROVED: Mayor, City of Cupertino 11-1 REC©RDS IlWENTORY FOR MICROFILMING OR DESTRUCTION Depaztment: City Clerk Contact: Kinnberly Smith or Grace Schmidt Page: _ of_ -File Name: SeIl10r Center.doC ,Resolution which authorized destruction: No. (to be used File Name, Proj ect name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any} (or most M = to be microfilmed cazd #~ Number recent date) D = to be destroyed Receipt reconciliation Daily Cash Report, Senior Center 12/2002 D ' Re orts GL Re ort Rentals Rental Contract, Senior Center 12/2002 D Amendments N Page RECORDS INVENTORY FOR MICttOFILMING OR DESTRUCTION ' Department: City Clerk Contact: Kimberly Smith or Grace Schmidt ' Page: ~ of -File Name: 2.doc Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit {if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed Membership £oxms Membership Cupertino Sr. 12/31/02 D 2002 ~ a lications Center w Page - . RECORDS INVENTORY FOR MICROFJLMING.OR ]JESTRUC'TION Department:. -city Clerk Contact: Kimberly Smith or Crrace Schmidt ' Page: - of -File Name:.3.ClOC ; resolution which authorized destruction: ... _ _ _.. No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed RE UIRED Travel Files Trips 1997- D 2003 A Page RECORDS INVENTORY FOR ~CR:(7FIL;1VIlNG OR DESTRUCTIQN ' Department: City Clerk Contact:r Kimberly Smith or Grace Schmidt Page:` o~,_„_ -'File Name: 4.dOC Resolution which authbrized:destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit {if any) (or most M = to be microfilmed card #} Number recent date) D = to be destroyed . REQUIREID Travel Files 1997-2001-2002 Destination trips Senior Center 2001- D 2002 Page RECORDS INVEN'T'ORY FOR NIICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page:..`,, of~ -File Name: S.doC No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microf lured card #) Number ~ recent date) D = to be destroyed Trip Files Cupertino Sz. 1/03- D Center 12/03 Page RECORbS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schnudt ' Page: _ of -File Name: 6.dOC Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microFilmed card #~ Number recent date} D = to be destroyed Membership forms Membership Cupertino St. 12/31/03 D 2003 a lication Center V Page RECORDS INVENTORY FOIZ'MICRQFIGMING DR DESTRUCTION Department: City Clerk Contact. Kinbetly-Smith or Gxace Schmidt Page: ~, of ~ - File;Nanies 7.doc Resolution which authorized. destruotib$: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed .card #) Number recent date) D = to be destroyed Vol: Recognition Cupertino Sr. 1985 D luncheon ~ Center ' ' Sr. Adult form Cupertino Sr. 1980 D _ _ Center StafFMtgs Cupertino Sr. .1985 D Center Project match Cupertino Sr. 1988 D Center ~~ ' Newspaper clippings Cupertino Sr. 1988 D Center Cupertino 3WC Cupertino Sr. 1975 D Center Events Calendar Cupertino Sr. 2004 D Center Page RECORDS INVENTORY FOR MICROFILMING OR.IDESTR;UCTION Department. City Clerk Contact: Kimberly Smith or Grace. Schmidt ' -Page; ,= of`~ -File Name: 8.doc Resolution whicIi,authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter fox microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed News letters Cupertino Sr. 1992- D Center 1995 News letters Cupertino Sr. 1990 D Center News letters Cupertino Sr. 1991 D Center News letters Cupertino Sr. 1992 D Center Newspaper clippings Cupertino Sr. 1971- D ' Center 1989 Months end activity Cupertino Sr. 1987 D • ' ~ ~ r orC Center `: Dedication Ceremony Cupertino Sr. 1979- D Center 1980 Duplicate mailing list Cupertino Sr. 1989 D Center • Scuttlebutt Cupertino Sr. 1989- D `` Center 1993 Drop in Center needs Cupertino Sr. 1974- D Center 1977 Facility Cupertino Sr. 1979 D Center Game room Cupertino Sr. 1980- D ' controvers ~ Center 1983 Goals and objectives Cupertino Sr. 1976- D Center 1977 Page - - . RECUYtI7s',IlV~V~NTC~~'Y FOR MICROFILMING OR b1rS'T'RUCTION ' Department: City Clerk Contact: Kimberly Smith or Cract Schmidt Page:_ of_ -File N&me: $:f~OC Resolution which authorized destnictign Na' (Lo be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for::mici`ofiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed .card. '_#) Number recent date) D = to be destroyed • RE iTIRED ," Interact club Cupertino Sr. 1984 D Center ; Mick L.~ Cupertino Sr. 1981 D .:.. ,.~ _ Center Incident report Cupertino Sr. 1993 D " Center r Proclamation Cupertino Sr. 1986 D ., - .., enter Desk Vol trainings Cupertino Sr. 1993- D Center 1999 • Vol surveys Cupertino Sr. 1993- D Center 1999 Nomination Cupertino Sr. 1986 D ' Center ' .`t~'': ~ : ' P&R goals Cupertino Sr. 1975- D : ' ~.:. _ ::.... Center 1976 - ~ Senior Hall of.fame Cupertino Sr. 1994 D _ __.. _ Center 0 Page ---- RECORDS INVENTORY POR 1kiICROFILMING OR DESTRUCTION Department: City Clerk Contact: tCimberly Smith or Grace Schmudt Page: Resolution which No. (to be used Pile Name, Project name for microfiche or Developer card #) Pile Number, Resolution, Ordinance, Application Number of -File Name: 7-2.doC Subject, Application, Address or Location Date ranges Enter Permit (if any} (or most M = to be microfilmed recent date) D = to be destroyed Staff Meeting Cupertino Sr. D Center Staff Meeting Cupertino Sr. D Center Staff Meeting Cupertino Sr. D - Center Goal Plan Cupertino Sr.' D Center Admin. Procedures Cupertino Sr. D Center MOU Cupertino Sr. D Center Staff Meeting Cupertino Sr. D Center Mission Statement Cupertino Sr. D Center Violence @ work ~ .Cupertino Sr. D Center Goal Plan ~ Cupertino Sr. D Center '/4 Eval. Classes CPU Cupertino Sr. D .Center ' '/4 Eval classes CPU Cupertino~Sr. D Center CPU flyers Cupertino Sr. D Center Page RECORDS II1VEN'TORY ~'OR MICROFILMING OR llESTRTJCTION Departaaent: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: - of_ -File Name: 7-Z.dOc No. (to be used Fiie Name, Project name, File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed CPU classes ~ Cupertino Sr. Center Viking Office Prod. Old supply orders Cupertino Sr. D Center N Page RECORDS II~EI~ITORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Pager _ of -File Name: 8.doC Resolution which authorized destruction: _. ... .. No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #} Number recent date) D = to be destroyed 1998 trip files Cptno Sr. Ctr. 1/98- D 12/98 w Page . Department : -City Clerk Contact: Kimberly Smith or Grace Schmidt Page: ~ of_ -File Name: ~.C10C' ' Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer .Ordinance, Application Permit (if any) ~ (or most M = to be microfilmed cazd #) Number recent date) D = to be destroyed 2000 trip files Cptno. Sr. Ctr. 1 /2000- D ' ~ 12/2000 A Page ;Department: City Clerk Conta~tc 'ICa~berly smith or-Grace Schmidt Page: of =File.rlame:2(J.cloc Resolution which authorized' destruction: [~o. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location for: microfiche or Developer Ordinance, Application Permit (if any) card #~ Number Date ranges Enter (or most M = to be microfilmed recent date) D = to be destroyed Membership forms Memberslp Cupertino Senior I2-3I-99 D 1999 a Iication Center Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: - of _ -File Name: I l .doC No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed in Senior Center Photographs Cupertino Sr. 1985- D Pro ams Center 1987 Senior Center Photographs Cupertino Sr. 1970- D Programs Center 1979 . Senior Center Photographs Cupertino Sr. 1987 D Pro ams Center Senior Center Slides Cupertino Sr. 1987 D Pro ams Center 1 S Anniversary Program file Cupertino Sr. 1995 D Center 10 Anniversary Program file Cupertino Sr. 1990 D Center 13 anniversary Program file Cupertino Sr. 1993 D Center Plans for Sr. Center Proposed project Cupertino Sr. 1998 D Center Action on Aging Program file Cupertino Sr. 1976 D Center Advisory council Program file Cupertino Sr. 1989 D ~~ Center Live long and like it Program. f le Cupertino Sr. 1986 D Center Sr. Center expansion Proposed project Cupertino Sr. 1998- D Center ~ 2000 .Budget Copies of operating Cupertino Sr. 1980- D bud et Center 1984 Page RECORDS INVIy'NTbRY FOR NBCROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ -File Name: 11:dOC Resolution which authorised destruction: .. . Na. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) ~ Number recent date) D = to be destroyed Correspondence Admin. Cupertino Sr. 1985- D corres ondence Center 1992 V Page RECORDS INVENTORY FOR MICROFIT,MTNG OR DESTRUCTION Department: City Clerk Contacts Kimberly Smith or Grace Schmidt Page: - of _ -File Name: 12.doc Resolution which authorised destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #} Number recent date) D = to be destroyed Newspaper clipping General Sr. Center 1979- D ' Pro ammin 1989 Bay Meadows trip Photograph Sr. Center 1980- D 1985 Senior Center Photograph Sr. Center 1980- D ro ams 19$1 Senior Center Photograph Sr. Center 1981- D ro ams 1999 Choraliers Photo a h Sr. Center 1980 D Newsletters Sr. Center 1987- D 1988 Newsletters ~ Sr. Center 1987- D 1989 Weekly bingo records Attendance, receipts Sr. Center 1994- D 1996 COA grant-case Sr. Center 1992- D mana er 1993 General ledger C. Accounts Sr. Center 1991- D Sutton 1994 Case manager grants ~ Sr. Center 1986- D 1987 Incident Reports Sr. Center 1993- D 1995 Case manager grant Sr. Center 1984- D . 1986 Case manager grant Senior Center 1988- D 1991 Page RECORDS 1NvEN~`bR~ FOR NI~CROFILMING OR DESTRLTC'I'ION Department: City-Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of Y -File Name: 12.doc , Resolution which authorized destruction: ... No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed COA activities ~ Senior Center 1981- D 1992 Page RECORDS ~IVVjyN'TEOItY FOR MICROFILMING O}.2, DES`l'RLICTZdN Departmart City Clerk Contact: Kimberly Smith or Grace Schmidt `Page: ~.. of,` -File Name: 1 ~.dOc ,. , Resolutioi vtihich authored destruction: No. (to be used File Name, Project name for microfiche or Developer cazd #} File Number, Resolution, Subject, Application, Address or Location Date ranges Enter Ordinance, Application Permit (if any) (or most M = to be microfilmed Number recent date) D = to be destroyed COA records COA contracts 95-99 D COA records . Case management ro am evaluations 95-99 D COA records Clients donations 95-99 D COA records Monitorin records 95-99 D • COA records Ob'ective and owls 95-99 D COA records Worksho info 95-99 D COA records Check re uests 95-99 D COA records Case lists 95-99 D COA records COA time sheets 95-99 D . COA records Meeting agendas &minutes 95-99 D COA records Monthly reimbursement 95-99 D -~ COA records Srief services 95-99 D N O Page f - -- ` RECORDS INVEN'TOR~C 1~(91Z~lICRO1~1I~h~IING OR D1*STRIyCT'ION .. Department. City Clerk'Contgct: Kimbeily smith or Grace Schmidt - :Page -,~ o~,,,;~;; -)file Name: 14.doc ; Res~lutian wtuch_~txthorized.destruction: ' No. (io be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfic?ie or Developer Ordinance, Application ~ Pemut (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed N Desk volunteer Training Senior Center 1998 D - trainin Choraliers ~ Program File Senior Center 1999- D 2000 ' Bingo Program File Senior Center 1992- D 1997 ,;,, . ' Advisory Council Program File Senior Center 1987- D ' 1999 :, Senior TV Program File Senior Center 1983- D 1997 Volunteer Award Special Project Senior Center 1990- D ~' '- Nomination 1998 Moving Senior Special Project Senior Center 1999 D ' Center Rec Coordinator Recruitment Senior Center 2001 D Recruitment `'' `' ' Senior Issues Pro am File Senior Center ~ 2001 D Feedback Program Senior Center 2001 D Evaluations Expansion Proposed Plans Senior Center 1996- D ' 1997 Volunteer Luncheon Program file Senior Center 1998- D 2000 Invoices Co of invoices Senior Center 2001 D PC Classes Class File Senior Center 2001 D Barbecue Plannin Pro osed Plans Senior Center 2001 D Packin sli s Re uisitions 2000 D Page 1ZE~O1t1~S'INV)vNT'Ol~'Y)~ORMICROFILMING OR'D1STRUCTI(7N _. , ... Department City Clerk Contact: Kimberly Smith or Grace Schmidt ' Page: _ of_ -File Name: 14 dqc~ _ ... ,ltesolufioti which.authorized destruction: ._ No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter - for::microfiche , or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed `:.card'#) Number recent date) D = to be destroyed RE iJIRED ' - BSA Working Proposed Plans 1999 D Documents ' Editin Class File 2001 D Rlaythmaires Program File 1991- D = 2000 Kiwanis Program File 1983- D 2000 Scouts Proposed Projects 1992- D ~~ 1984 r N Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of -File Name: 15.doC Resolution which authorized destruction: No. {to be used File Name, Project name File Number; Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #0 Number recent date) D = to be destroyed Bingo ~ ~ Friday Bingo Senior Center 2001- D _ Re ort2001 2004 Gift check sales Sales detail Senior Center 1/93-2/97 D Bingo Committee Mtg. Senior Center 1/2003 D Agenda, flyers,lunch notices,sutve P cash reca Disbursements ~ Senior Center 10/2003 D Receipts Cash Rpt; Gl Report Senior Center ~ 6/2003 D Reconciliation Refiuad Reports ~ Refund Senior Center 10/2002 D Confirmation Detail Check R nests Check R nest Senior Center ~ 11/2001 D N W Page RECORDS INVENTORY FOR IvIIGROFIi..MING OR DESTRUCTION Department: Gity Clerk contact: Kimberly Smith. or Grace Schmidt Page: ~ of _ -File Name: 16.dOC Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number ~ recent date) D = to be destroyed REQUIRED Newsletter Monthly Newsletter Senior Center 1974 D Monthl Re ort Pro am R orts Senior Center 1975 D Outreach Pro am File Senior Center 1983 D Senior coordinating council Program File Senior Center .1979- 1985 D Correspondence Adxnin.Corresponde nce Senior Center 1993 D Correspondence Admin. Corres ondence Senior Center 1994 D Page N No. (to be used for microfiche card #) .................. ..... File Name, Project name or Developer Department: City G1erk Can Page: ~ of Resoluti6r~ vVhich autk File Number, Resolution, Ordinance, Application Number .I~RC5FIL1vfING OR DESTRiJOTION ~ . ,Kimberly Smith or Grace Schmidt File Name: 17.doc Subject, Application, I Address or Location Permit (if any) Date ranges Enter (or most M = to be microfilmed recent date) D = to be destroyed Pro ams or Ideas Pro ams or Ideas Sexuor Center 2001 D Adviso Meetin Adviso Meetin Senior Center 2001 D. Adviso A enda Adviso A enda Senior Center ~ 2002 D Staff Meet. A enda Staff Meet Agenda Sezaior Center 2003 D Staff Meet. A enda Staff Meet. A enda Senior Center 2002 D Advisory com. Meetin Advisory com. Meetin Senior Center 2001- 2003 D Ping Pong attendance Ping Pong attendance Senior Center 2003 D Scene Articles Scene Articles Senior Center 2001 D Staffmeetin Staffineetin Senior Center 2004 D Senior Center Budget Senior Center Bud et Senior Center ~ 2002- 2003 D Senior Center Budget Senior Center Bud et Senior Center 2001- 2002 D _ Health fair Health fair Senior Center 2002 D CEA meetin CEA meetin Senior Center 2002 D Public Consortum ~ Public Consortum Senior Center 2001 D DeAnza ESL Project De Anza ESL Senior Center 2001- 2003 D Senior Center retreat Senior Center retreat Senior Center 2002 D Programs ~ Programs Senior Center 2001- 2003 D Suggestions Suggestions Senior Center 2001- 2003 D Line Dance contract Line Dance contract Senior Center 2003 D Page RECORDS INV~N`'t'(~R`Y FOR MICROFILMING OfZ I~ES'1`ltl<TC'I`ION' _ _ - Department: City Clerk Contact: Kimbtrly Smith br Grace Schmidt .Page:... of~ -File Name: 17,doc Resolution whie~i authorized. destruction: _ _. .. No. (to be used . File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #)', `: Number recent date) D = to be destroyed REQUIRED Opinion Surveys Opinion Surveys Senior Center 1999- 2003 D Calendar Calendar Senior Center 2004 D Opinion surveys Opinion Surveys Senior Center 1997- 1997 ~ D Kazaoke sign in sheet Kazaoke sign in sheet Senior. Center 2003 D Mah Jon class Mah Son class Senior Center 2001 D 5J Chinese Choir SJ Chinese Choir Senior Center 2001 D N T Page ---------- RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Stnith or Grace Schmidt Page: _ of_ -File Name;17~1.dOC ,., Resolution wluEh ~uthoriz~d destruchdn:, _... . No: (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges ~ Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed .card #} ~ Number recent date) D = to be destroyed ' Contracts, financial Contracts, financial Senior Center 2001- D 2002 Contracts, financial Contracts, financial Senior Center 2002- D . 2003 Contracts,.financial Contracts, financial Senior Center 2003- D 2004 News, letters News letters Senior Center 2002- D - 2004 Alzheimers Alzheimers Senior Center 2001 D ,,. __ Asian law alliance Asian taw alliance Senior Center 2001- D 2002 O eration R ort O eratian R ort Senior Center 2002 D Class input request 2002- 2003 N V Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Cle:rk_Contact: Kimberly Smith or Gracc Schmidt Page: _ of_ -File Name: 18:dOc Resolution which authorized destruction: _. No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) ~ (or most M = to be microfilmed .card #) Number recent date) D = to be destroyed ~, Receipts Working files Senior Center 12-31-04 D Reconciliations R orts N Page RECORDS INVENTO~tY FAR MICRGFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt. Page: - of ..~ -File Name: 19.doc Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be nnicrofihned card #) Number recent date) D = to be destroyed RE UIRED Holiday Luncheon S ecial Event File Senior Center 2003 D Valentine's P S ecial Event File Senior Center •2003 D Independence day Special Event File Senior Center. 2002 D • Celebration 2002 Volunteer Luncheon ,Special Event File Senior Center 2003 - D 2003 Spring Luncheon Special Event File Senior Center •2003 D 2003 4 on the 3 S ecial Event File Senior Center 2003 D Volunteer Luncheon Special Event File Senior Center 2002 D 2002 Health Fair 2002 S ecial Event File Senior Center 2002 D Mystery Trip. Part II Class File Senior Center 2003 D 2003 NCOA/ASA Meeting File Senior Center 2002 D Conference Meeting 2002 `CPRS Conference Meeting File Senior Center 2003 D Meetin 2003 • ASA Summer Series Meeting File Senior Center 2002 D Meetin 2002 Page RECORDS'.:INV1yN'TORY FOR IVIICROFILMIi~TG ©R DESTRUCTION pepattttient :City Clerk Contact: Kimberly Smith or!Grace Schmidt ' Page: of_ -File Name: 19~1.doc -.... Ttesoluhonwluch.authorized.destniction: No. (to be used. File Name, Project name _ File Number; Resolution, Subject, Application, Address oz Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #~, Number ~ recent date) D = to be destroyed w 0 Senior Center Department . Senior Center 2002 D Budget Reference Operating Budget Co ies . Senior Center Department Senior Center 2003 D _ Budget Reference :. Operating Budget Co ies . Participant Class/Program Senior Center 2003 D ' Evaluations 2003 Evaluations After Hours Staff Staff Schedule Senior Center 2003 D ' Wok Schedule 2003 Calendar Council on Aging Vendor Information Senior Center 2003 D Older Americans Act Fundin Senior Center Public Calendars Senior Center 19$9- D Pro am Calendars 1997 Senior Center Correspondence for Senior Center 1991- D Services general working 1995 documents Iranian Women's Internal working Senior Center 1999 D Club files including corres ondence Staff Recruitment General Subject Senior Center D . files 1991 1999 Senior Center General Subject Senior Center 1996 'D Maintenance files Page . ,. . ' RECORDS INVENTORY FO1~ MICROFI]a,NI1NG OR DESTRUCTIdN _ Department: City. Clerk Contact: Kimberly Smith or Grace Schmidt Page:. of~ ~ File Name: Records inventory for destruction form #19 2.doc . Resolution which authorized'destraction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfihned cazd #) Number recent date) D = to be destroyed Senior Center General Subject Senior Center 1998 D Existing Conditions Files . _ _. - R ort - - Holiday Special Event File Senior Center 1998 D Remembrance - Pro am Procedures and Procedure Files Senior Center 1983- D Plannin 1987 . Poetry Reading Class Files Senior Center 199$ D . . ~ rogram HostlHostess Program Files Senior Center 2000 D - ro am Cupertino Senior General Files Senior Center 1997- D - Center Overview 1998 w Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTIO Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of -File Name: 20-1.dOC Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance,.Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed w N Card room Program Working Program Senior Center 1992- D files 1999 Cazd room Program. Working Program Senior Center 2001- - D files 2004 Vivian's Workshops Working Program Senior Center 2002- D files 2004 Photos 2001 Photos for P.R. Senior Center 2001 D Senior TV Program Working program Senior Center 2002- D files 2004 Correspondence General documents Senior Center 1986- D 2002 Divorce Worksho Pro am files Senior Center 1993 D Bingo financial Program files Senior Center 1995- D R orts 1996 Senior Center Reportlstudy Senior Center 2001 D Dialo es Volunteer Advisory Program files Senior Center 1994- D Grou 1998 Staff Retreats Training Records Senior Center 1992- D 1997 Publicity Clippings Senior Center 1976- D 2000 Walk A Golden Mile Program files Senior Center 1988- D 1996 Com uter Classes ~ Pro am files Senior Center 1996 D Senior Luncheon Program files Senior Center 1993- D 2000 Page RECORDS INVENTORY FOR MICRO1v~,1vIING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of_ -File Name: 20-1.doC Resolution•which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter fox microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed Jackie Baddeley Personnel Record Senior Center 1991- 2003 D International Folk Dancin Personnel Record Senior Center 2002 D Gevie Folk Dancing ~ Program files Senior Center 1998- • 2002 D Vivian Silva Personnel Records Senior Center 1995- 1999 D Carol Phillips Personnel Record Senior Center 1992- 2003 D ' Rec Assistant Recruitment Recruitment Senior Center 2002 D Travel Office Assistant' Recruitrrzent Senior Center 2003 D Coffee Cart ro am Pro am file Senior Center 2004 D MAC User Grou Pro am file Senior Center 1997 D w W Page RECORDS INVENTORY FOR MICROFILMING OR DE5TRUCTiC Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: ~ of ~ -File Name: 20-1 a.dOC No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed cazd #) Number recent date) D = to be destroyed Senior Ce~.ter Focus Grou Successful Bid .Senior Center 2000 D Sound System Bid Successful Bid Senior Center 1997 D Rec. Coordinator Recruitment Senior Center 2401 D Qffice Assistant Recruitment Recruitment Senior Center 2042 D Purchase Order Financial Senior Center 2004 D Evening Dance Program Program File Senior Center 2003 D • The Gatherin Pro am File Senior Center 2004 D Dedication Event Pro am File Senior Center 2001 D Better Part Pro am File Senior Center 2001 D Transition Process Pro am File Senior Center 1991 D CPRS Award A lication Program File Senior Center 2001 D Forgiveness Worksho Program File Senior Center 2002 D Members Deceased General Document Senior Center ~ 1997 D Farewell to Buildin S ecial Events Senior Center 1999 D Page RfiCC~RI?S~-INVENTORY FOR MICROFII,;MING OR ~,7ES`I'RUC'1"~C ]~~partmcnt: City Clerk Contact: Kitnberl~+ Sitaith-or Grace ;Schmidt Page:.. of - Fzle Name:' 21. doc LJo: (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter fvr. rnicro~che or Developer Ordinance, Application Permit (if any} (or most M = to be microfilmed ca~td' #~ Number recent date) D = to be destroyed Book Review Group List; flyers Senior Center 1998- D ' 2003 Instructor Guideline ~ Senior Center 2003- D _. 2004 ' Senior Events flyers Senior Center 1992- D `. ' _ 2004 - Choraliers Roster, flyer Senior Center 2001- D ~;;, ; 2002 w Page ;.. ,,.. R)vCORI~S:INVENTORY=F~7R MICROFJI;MIlrTG OR DESTR7CTION ~I3epartment:. pity Cltrk Contact: Kimberly Smith or Grace: Schmidt Page. ._~ of -'File Name: , ;, . Ttesolutioh whicli.authorized destruction: - No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any} (or most M = to be microfilmed card #); ~ Number, Iron Mountain recent date) D = to be destroyed ' - box number REQUIRED w Public Works 180397938 UPPR 2001 D ' ~ FEASABILITY .:.,. , ; STUDY - Proposals for Union Pacific Raikoad ' Public Works 180397937 LIBRARY 1998 D ' _ REQUEST FOR ' PROPOSALS - ~. _ Statement of Qualif cations _; ' Finance 374069870 AP H-K FY 95/96 1995-96 D Finance 374069861 PAYROLL TIME 7/95- D SHEETS 2/4/96 Finance 374069866 AP TARGET 95/96 D STORES-Z __ ' '`' Finance 374069869 AP N-PACIFIC 95/96 D BELL Finance 374069864 JOURNAL 95/96 D ENTRIES Finance 374069867 AP PACIFIC 95/96 D BELL-R Finance 374069875 AP A-B 95/96 D Finance 374069862 PAYROLL 7/95- D ' ~ TAXABLE 12/96 .......................... _.................._. WAGES Finance 374069865 AP S-TARGET 95/96 D STORES Page RL~CaR1~S INV~NT6RY POR MICf~C2FII,MIN'G C}l~ D)s'I'RUCTI01~7 IJepartineiit: City CIerk Contact: Kimberly Smith ts~ Qrace Schmidt • .! .: , ~ Page;. ,~,_ o~_ -File Name. ' __ , ' - " Resolution which,authorized destcttic~ion No' (to be'i.ised File Name, Project name File Number, Resolution, Subject, Application, Address or Locaiioa Date ranges Enter for;mierbficlie or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card;.#); Number, Iron Mountain recent date} D = to be desUroyed ;; box number RE UIRED W - Finance 374069860 PAYROLL TIME 2/1/96- D - ~ SHEETS 6/30/96 • -~ Finance 374069868 AP L-M 95/96 D Finance 374069871 AP E-G 95/96 D Finance 374069873 AP C-D 95/96 D Finance 374069863 JOURNAL 86/87- D REGISTER 95/96 ' Code 1.80250359 CASE FILES 2000 D Building 180251397 VALLCO D FASHION PARK - STRUCTURAL CALCULATIONS - ~ LOADING ~° CRITERIA ON ' PLAZA FIRST ' FLOOR, BLDG. A. Code 174354952 MASSAGE 05/01/93 - D THERAPIST 07/01 /99 PERMITS ,.:. : ; ,. VARIOUS ' ' ~ APPLICANTS • Finance 374069794 PAYROLL 94/95 D ., REGISTERS & ,, REPORTS #7 • ` _: : Finance 501352965 PAYROLL 94/95 D REGISTERS & • REPORTS #5 Page ' , ; RE~bRDS INVENTORY FOXZ MYCItOFI~,'MY1~Qr;dR DESTRTJCTION .... .. Department: City Clem Contact. Kimberly: ~xaitkz or Grace Schmidt ~ , , ... - ~ :Page: - vf_ -File Name:._ ' " -'- Resolution which authorized destruction: _. No: (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for mi.cxofiche or Developer Ordinance, Application Permit (if any} (or most M = to be microfilmed ~c~rd ~ ~ Number, Iron Mountain recent date) D = to be destroyed box number RE UIRED W , Finance 374069795 , PAYROLL 94/95 D , , ' REGISTERS & REPORTS #6 `,. ~ Finance 374069793 PAYROLL ~ 94/95 D REGISTERS & REPORTS #8 _. , Finance 500726936 ~ PAYROLL 94/95 D REGISTERS & REPORTS #9 ' Finance 500726945 ACCOUNTS 94/95 D PAYABLE H-L Finance 500726939 TIMESHEETS 3/95-6/95 D ' Finance 500726943 ACCOUNTS 94/95 D PAYABLE C-D ~~' _ - ~ . Finance 500726944 ACCOUNTS ~ 94/95 D , - PAYABLE E-G Finance 500726938 TIMESHEETS & 7/94-2/95 D P/R ACCRUALS Finance 500726946 ACCOUNTS 94/95 ID PAYABLE M-O . _ Finance 500726947 ACCOUNTS 94/95 D - ' PAYABLE P- Finance 500726950 ACCOUNTS 94/95 D PAYABLE A-B Finance 500726948 ACCOUNTS 94/95 D PAYABLE R-SM Finance 500726937 ACCOUNTS 94/95 D PAYABLE SN-Z Page RECORDS INVINTORI' 1; OIL Ivi2C`f~0~TLMING OR D~ST1ttJC"1"Idl~` ,,, , . ,, .. ' Department:- :City Cl~ik Contact: Kimberly smith or Grace Sclcmidt. ~. ,' Page:... o~`,_.~ - l?ile. Name:'.. Resolution which authorized destruEtion: I~To. (to he used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter formicrofiche or Developer Ordinance, Application Permit (if any) (or most . M = to be microfilmed ' card #} Number, Iron Mountain recent date) D = to be destroyed box number RE UlRED Finance 374069792 WATER 95/96 D - REGISTERS FY #4 Finance 374069791 WATER 9S/96 D ' REGISTERS FY #3 ' Finance - 500726935 DEFERRED 7/90-6/94 ~ D __ COMP REPORTS Finance 500726933 CASH RECEIPTS FY93/94 D 74559-80810 Finance 500726941 TIMESHEETS & 3/94- D ' ~ OEF COMP 6/30/94 Finance 500726940 TIMESHEETS 7/93-2/94 D Finance 374069801 PAYROLL JAN 91 D REGISTER 6/92 & ... 7/92-6/93 ' . Finance 374069790 WATER 94!95 D , ' REGISTER #2 .. , Finance 374069789 WATER 94/95 D ' ~ ~ REGISTER #1 Finance 500726932 CASH RECEIPTS FY91/92± D __. _ .. 62673-74558 92/93 " . Finance 500726942 JOURNAL 6/93-6/94 D ENTRIES Finance 500726934 CASH RECEIPTS FY59/90 D 50860-62672 & 90/91 w Page OFFICE OF THE CI1Y CLERK CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: {408} 777-3223 • FAX: (408) 777-3366 MEMORANDUM To: Deparhnent Heads applicable to listed records From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: June 30, 2008 Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in accordance with the City's records retention schedule. Please review the list and contact me if you believe any of these files are of historical or administrative significance and should not be destroyed. If approved, a resolution authorizing destruction will be on the council agen (fir ~-o4~9S2008. 7/is%8 ~ 4~ City Clerk ~ Date City Attorney ate NO OBJECTION TO DESTRUCTION: ~. ks d Recreati Director Date Encls: Senior Center 11-40 OFFICE OF THE CITY GLERK CUPERTtNO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 . TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366 MEMORANDUM To: Department Heads applicable to listed records From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: July 17, 2008 Listed on the attached sheets are records, which are in excess. of two years old and can therefore be destroyed in accordance with the City's records retention schedule. Please review the list and contact me if you believe any of these files are of historical or administrative significance and should not be destroyed. If approved, a resolution authorizing destruction w~be n the council agenda for August 5, 2008. ~j~ . 7-z2-o8 ~ f ~ ~~ City Clerk Date City Attorney ~ ate NO OBJECTION TO DESTRUCTION: Administrative Services Director Date . Public Works Director Date ~: Encls: Public Works, Finance, Code 4 `1. 11 -41