16. Ferma award SCC Phase 1APUBLIC WORKS DEPARTMENT
CUPERTINO
AGENDA ITEM
SUBJECT AND ISSUE
Summary
AGENDA DATE May 20, 2008
Awazd of a Construction Contract to Fermi Corporation for the Construction of the
Stevens Creek Corridor Phase lA Project in the amount of $ 2,265,457.70 and approval
of a Construction Contingency in the amount $500,000.
BACKGROUND
On March 18, 2008 the City Council received a progress report on the Stevens Creek
Corridor Project to consider final recommendations relating to the project scope, budget
and schedule. Among other actions, including the approval of the final project budget of
$14,123,000, the Council specifically approved the scope of the project as Phase I to be
broken down into two bid packages of Phase I-A and Phase I-B.
In addition, the Council requested a report regarding the monitorixxg and oversight of the
tree removal, restoration and planting portion of the project.
The first of these two bid packages includes ail the work of realigning and restoring a
segment of Stevens Creek through Horseshoe Bend adjacent to the west picnic area,
including a new bridge over the creek to the west piczuc area. This work has been
designated Phase I-A.
The remaining scope of the project includes all the work of constructing the frail from
McClellan Ranch up the east side of the creek where the existing golf maintenance
building (to be demolished) is located.
In addition this phase will demolish certain other facilities and construct a new 800
person capacity picnic area on the west side of Stevens Creek, a golf maintenance
building with restrooms for the golfers, a new entry kiosk, upgrades to the pool electrical
system and a new parking lot with a "green" engineered surface and solar panels on the
maintenance building along with other site work and landscaping. This work has been
designated as Phase I-B.
Bids have now been received for Phase I-A as described below and Phase I-B was
advertised on May 16, 2008 with an anticipated bid opening on June 19, 2008. It is~
expected that a recommendation for the award of the construction contract for Phase I-B
will occur at the first Council meeting in July 2008. ~ s ~
In recognition of the Council's concern over the project cost, staff and the City's
construction management and engineering consultants completed a detailed review and
final evaluation of the Engineers Estimate for Phase I-B. The Engineer's Estimate is now
in the amount of $6,031,000, which is consistent with the report to the Council on March
18, 2008.
In addition, with the excellent bids received on Phase I-A, the budget as approved by the
Council has sufficient funds even if the Phase I-B were to come in as much as 7% over
the estimate which neither staff nor the consultants expect.
REPORT ON CONSTRUCTION SIDS
Construction bids for the Phase lA Stevens Creek Corridor Project were received and
opened on May 8, 2008 with the following results:
Bidder Bid Amount % Difference
HSR Inc. $ 2,788,353.70 3
ENGINEER'S ESTIMATE $ 2,700,000.00
Gordon N. Ball, Inc. $ 2,594,015.70 (4%)
Hanford Applied Restoration, Inc. $ 2,444,071.70 {10%)
Ferma Corporation $ 2,265,457.70 (15%}
The low bid from Ferma Corporation represents an excellent price for the scope of work
for Phase I-B. Staff has reviewed the bid documents and the unit prices and finds them all
to be in order as required by the project specifications.
PROJECT BUDGET AND COSTS
The current praject budget is provided from previous years and from the Adopted 2007-
2008 Five-Year Capital Improvement Program (CIP) and is summarized as follows:
Prior City General Funds $ 601,000
Enterprise Funds (FY 05-06) 680,000
Approved Grant Funds $3,729,000
General Funds (FY 07-08) 9,601,000
Transfer to McClellan Project (491,000)
Total Current Approved Project Funding
$14,119,000
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Protect Costs
Master Plan and Environmental (FY OS-06) $ 583,000
Design and Construction Services 2,037,000
Admire, Fees, Site Maintenance 812,000
Construction Management 575,000
Construction Phase I-A (Low Bid Rounded) 2,265,400
Construction Contingency Phase I-A 500,000
Balance from Low Bid I-A 420,000
Construction Phase I-B (Engineer's Estimate) 6,031,000
Balance of Construction Contingences 900 000
Total Project Cost
Project Walk-Through by Interested Parties
$14,123,000
Prior to the beginning of the construction work a public walk-through and tour of the
project has been scheduled for 10:00AM on Wednesday June 4, 2008 at Blackberry Farm.
The trees to be removed will have been visibly tagged and construction stakes will
identify the realignment of the creek. Invitations have been sent to over 400 parties on the
interest list developed over time and to whom the City sends periodic updates on the
project. The date has been added to the City's website and an announcement will appear
in the Cupertino Courier the week of May 26, 2008.
One important factor that will be highlighted during the tour is that, by direction of the
staff, the consultants have made some adjustments in the creek alignment with the
anticipated result of saving 4 more large trees along the creek edges. In addition, a slight
relocation of the new bridge entry across the new creek alignment has resulted in the
saving of a large cedar tree at the creek's edge.
Sometime after the award of the construction contract, one of the first orders of work will
be for the construction contractor to erect a construction fence around-the entire work site.
From that point on the site will be covered by the contractor's insurance and will be under
the control and responsibility of the contractor and the City's project management team.
The site will be posted with no trespassing signs and, as such, only the contractor and
subcontractor personnel, along with the City's project management staff will be permitted
on the site until the park reopens in May 2009.
Third Partv Monitoring of Tree Removal and Replanting
There are a number of independent permitting agencies that will be monitoring their
permit conditions during the construction, including vegetation impacts and compliance
with the environmental documents. These include the National Marine Fisheries Service,
Army Corps of Engineers, California Department of Fish and Game, SF• Bay Regional
Water Quality Board and the Santa Clara Valley Water District+
16-3
In addition, there will be two arbarists involved with the project, one under contract to the
city, and one who is a consultant to the City's construction manager. These arborists will
not only ensure that only the trees planned for removal will actually be removed, but will
also ensure that any pruning or other trimming that is necessary will be accomplished in
the most correct manner with minimal consequences to the tree. In addition they will
ensure that all remaining trees will be fully protected during construction in accordance
with the project specifications.
With the combined efforts of these monitoring and inspection activities, the best possible
outcome as intended by the design and environmental review of the project will be
assured.
FISCAL IMPACT
Funding is available in the Adopted FY 2007-2008 Capital Improvement Program
as amended by Council on March 18, 2008. Award of this contract will encumber
$2,265,457.70 for the construction of Phase lA and $540,000 for the Phase lA
construction contingency. Staff is requesting the $500,000 contingency (18% of the
original estimate) in order to manage the inherent unknowns in the creek channel
construction and to begin some of the rough grading for the landscaping that will be
included in Phase I-B.
STAFF RECOMMENDATION
Award of a Construction Contract to Ferma Corporation for the Construction of the
Stevens Creek Corridor Phase 1A Project in the amount of $2,265,457.70 and approval
of a construction contingency in the amount $500,000.
Submitted by:
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Ralph A Qualls, Jr.
Director of Public Works
Approved for submission:
David W. Knapp
City Manager
16-4
EXHIBITS
BEGIN
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Linda La er ren
From: Feldman Rich (richard.feldman@att.net]
Sent: Monday, May 19, 2008 10:42 PM
To: Mark Santoro; Dolly Sandoval; Orrin Mahoney; Kris Wang
Cc: Gilbert Wong
Subject: Council vote Tuesday 5/20 on SC Corridor
To The Council,
As one of your constituents, I would like my thoughts counted towards the finishing of the finishing of the
Phase 1 A project. As well, the neighborhood access from the west side to the east side (aka Scenic) is critical to the success of
this project.
There is a very important Cupertino Council Meeting decision this Tuesday
May 20 regarding the Stevens Creek Corridor Project and Stevens Creek Trail.
It is item 16, immediately after the Unanimous Consent Calendar: Award a
Construction Contract to Ferma Corporation for the construction of the
Stevens Creek Corridor Phase lA Project in the amount of $2,265,457.70 and
approve a construction contingency in the amount of $500,000.
There is concern that the new council members may balk at the cost of the
project and vote to block the many years of work and progress that have
already been realized. If you want to see the work on the Stevens Creek
Corridor Project and Stevens Creek Trail continue,
Regards,
Rich Feldman
Mira Vista Rd
Cupertino, Ca
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From: DLBodwin [Diane@Bodwin.us]
Sent: Tuesday, May 20, 2008 8:57 AM
To: Dolly Sandoval; Orrin Mahoney; Kris Wang; Gilbert Wong; Mark Santoro
Subject: support for Stevens Creek Trail project
Dear Council members,
I am writing to express my family's support for the continued investment by the City of
Cupertino in the Stevens Creek Trail initiative. Cupertino is making many great moves to be
a "green city"
and providing safe trail access for bikers and pedestrians via Blackberry Farm Park will go a
long way towards that Green Goal. Please keep in mind that providing equal access to all
citizens is critical to the success of this trail (including citizens who live on the west
side of the park). I believe our surrounding communities are watching us carefully to see if
we are as dedicated in fact as we claim to be in voice. Please continue your support of this
project and the work scheduled at this site.
Thank you,
Diane Bodwin
22475 Palm Ave, Cupertino, CA 95014
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Linda Lagergren
From: Pammarino@aol.com
Sent: Tuesday, May 20, 2008 9:39 AM
To: Mark Santoro
Subject: Stevens Creek Corridor
Hello,
Please vote for the contract for the Stevens Creek Corridor project. As a resident of Cupertino, I am very much in favor of
this project going forward. I believe it will add to the overall quality of life in our city. Thank you.
Pam Marino
21597 Flintshire St.
Wondering what's for Dinner Tonight? Get new twists on family favorites at AOI. Food.
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Linda Lagergren
From: Pammarino@aol.com
Sent: Tuesday, May 20, 2008 9:38 AM
To: Kris Wang
Subject: Stevens Creek Corridor
Hello,
Please vote for the contract for the Stevens Creek Corridor project. As a resident of Cupertino, I am very much in favor of
this project going forward. I believe it will add to the overall quality of life in our city. Thank you.
Pam Marino
21597 Flintshire St.
Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food.
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Linda Lagergren
From: Pammarino@aol.com
Sent: Tuesday, May 20, 2008 9:38 AM
To: Orrin Mahoney
Subject: Stevens Creek Corridor project
Hello,
Please vote for the contract for the Stevens Creek Corridor project. As a resident of Cupertino, I am very much in favor of
this project going forward. I believe it will add to the overall quality of life in our city. Thank you.
Pam Marino
21597 Flintshire St.
Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food.
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Linda Lagergren
From: Pammarino@aol.com
Sent: Tuesday, May 20, 2008 9:37 AM
To: Dolly Sandoval
Subject: Stevens Creek Trail
Hello,
Please vote for the contract for the Stevens Creek Corridor project. As a resident of Cupertino, I am very much in favor of
this project going forward. I believe it will add to the overall quality of life in our city. Thank you.
Pam Marino
21597 Flintshire St.
Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food.
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Linda Lagergren
From: Carol Stanek [cstanek@echelon.com]
Sent: Monday, May 19, 2008 10:16 PM
To: Dolly Sandoval; Orrin Mahoney; Kris Wang; Gilbert Wong; Mark Santoro
Subject: Stevens Creek Corridor Implementation
Dear Council members,
Over the past few years the Council has committed to an ambitious plan to redevelop Blackberry Farm. Now is the time to put those
years of planning and saving to good use and move forward with the plan to make the Stevens Creek Trail through the Blackberry
property a top notch park and trail, environmental preserve, and the wonderful neighborhood asset that we all know it can be.
Of course it is difficult to spend savings in these tough economic times. However, it takes vision and leadership to make a lasting
difference for our community and, by implementing the plan that has already been put in place, you have the opportunity to make a
real difference to our Cupertino community for years, possibly generations to come.
Of course, access to the Trail from all the neighborhoods will be critical to the success of the project. Today the most remarkable
asset of Cupertino is our schools. We need to add to that to make Cupertino a terrific and safe place to walk and bike as well. Please
continue to move forward with the vision of this plan and approve the appropriate bids as they are presented to you.
Best regards,
Carol Stanek
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Linda Lagergren
From: Rhoda Fry [fryhouse@earthlink.net]
Sent: Tuesday, May 20, 2008 10:20 AM
To: Dolly Sandoval; Orrin Mahoney; Kris Wang; Gilbert Wong; Mark Santoro
Subject: Regarding item #16
Dear Council:
First of all, thank you to whoever it was had the creek design altered to spare more trees in the creek design. This is an
ambitious project and we know that there are numerous unknowns. Look to the Guadalupe project -hopefully, Cupertino
will learn from San Jose's. Please ensure that sufficient funds are in place to MAINTAIN this project -this is stipulated in
our budgets. Capital projects require maintenance budgets as well, and I haven't seen any yet. It would be tragic to move
the creek to a new location (the creek is not being moved back to where it used to be - as evidenced by the loss of very
old trees) and not have the funds in place to maintain it.
At the beginning of the project, it looked like the overall cost from McClellan to Stevens Creek would be $5M (most if not
all of which would be paid by grants). Now this project will likely exceed $20M. We were also led to believe that the event
facility was making money for the City, when it fact it wasn't (this is apparent when looking at previous budgets). Decisions
were made to continue the event facility based on incorrect financial assumptions. I'm guessing that through all the
confusion, no one realized that 90% of the event facility users are non-residents. Note that the enterprise fund has a
positive balance ONLY because it has been injected with funds from the general fund -otherwise it would be running at
an extensive negative balance (my guess is around $1M).
As I have mentioned before, it has come to my attention that a large maintenance building is planned within close
proximity to a number of homes. This could pose health and safety issues, let alone visual and noise issues. Our own
municipal codes stipulate that maintenance equipment be stored as far away from homes as possible, yet the plan stores
the equipment AND chemicals as close as possible. I would urge you to find a more suitable location and a less costly
building (compare to what we have now).
Finally, I sure hope that there's enough money left over to repair our streets in Monta Vista (now that the City has
completed annexation).
I cannot come tonight since Justin is still ill although he seems to be getting better. It has been an awful year for us.
Regards,
Rhoda
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MAY 2 0 2008 ~.:,~