09. Records destruction~R,~Fr
RESOLUTION N0.08-067
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING
DESTRUCTION OF CERTAIN RECORDS
(FINANCE, CODE ENFORCEMENT, COMMUNITY DEVELOPMENT, CITY
CLERK
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of May 200$, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
APPROVED:
Mayor, City of Cupertino
s-~
OFFICE OF THE C[TY CLERK
CUPERTIN~
CITY HALL
70300 TORRE AVENUE • CUPERTlNO, CA 950143255
TELEPHONE: {408} 777-3223 • FAX: (448) 777-3366
MEMORANDUM
To: Department Heads applicable to listed records
From: .Grace Schmidt, Deputy City Clerk
Subject: RECORDS FOR DESTRUCTION
Date: May 6, 2008
Listed on the attached sheets are records, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you believe any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will be on the council
agenda for May 20, 2008.
Ciry Clerk Date City Attorney Da e I
NO OBJECTION TO DESTRUCTION:
~~-1~ ~/~~o ~
Administrative Services Director Date
~7z- ~CxQ CrC c,~.C~~~~ s, ~. ~
Public
Services Director
Date
~ ~~. ~>
Date
Encls: City Clerk, Finance, Community Dev., Public Works
s-z
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of;~ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: '
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (vr most M = to be microfilmed
card #) name Number, Iron Mountain recent dace) D = to be destroyed
_ box number nFnrtrnrn
Finance 217605121 Payroll 911/01- D
doatmentation - 11/30/01
Timesheets payroll
pOSI'll1gS -
deductions and pre-
calc re orts
City Clerk 191048397 Ordinance 1977 2006 D
Referendum
signatures -Toll
Srotilers
City Clerk 191048396 Ordinance 1975 2006 D
Referendum
• signatures - Valleo
Condominiums
Finance 191048491 Cash receipts and 5/1/03- D
ostin 6/30/03
Finance 191048488 Cash receipts and 10/1/03- D
ostin 12/31/03
Finance 191048504 Cash recei is 7/03-9/03 D
Finance 191048487 Revenue recei is 02/03 D
Finance 191048500 Cash receipts 12/02- D
4/03
w
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Sciunidt '
Page: ~, 0'1` - -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application 'Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 217605159 Daily Bank D
Statements FY 02-
03; AR Reports FY
01-02 & 02-03;
Business License
Apps 10953-17597
1996}
Finance 217605152 ~ Business License 7/1/02- D
Renewals 11/30/02
Code Enforcement 217605141 Case Files 2002 D
Finance 217605122 Accounts 4/i/02- D
Receivable reports 6/30/02
- Cash receipts
ostin
Finance 223507714 Credit card charge 7/1/01- D
sli s 6/30/02
Finance 180250337 P/R. 7/00- 7/1/00- D
8/00&(12/20/99- 8/31/00
1 /2/00; P/R
Reports) Payroll &
Re orts
Finance 180250338 Payroll 9/1/00- D
10/31/00
Finance 440468016 Cash recei is ~ 7/99-6/00 D
Finance 44046$021 Cas1i recei is P/R 7/99-6/00 D
Finance 440468011 Accounts Payable 99/00 D
files PENT-RZ
A
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Con"tact: Kimberly Smith or Grace Schmidt
Page: ~ oF~ -File Name: April L•on Mountain boxes
• Resolution which authorized destruction:
...
No. {to be used File Natne, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microftche or Developer, Department Ordinance, Application Permit (iF any) {or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D - to be destroyed
box number uFnrtTizrn
Finance 440468004 Accounts Payable 99/00 D
files B&B-CART
Finance 440468006 Accounts Payable 99/00 D .
files CASEY-DZ
Finance 440468008 Accounts Payable 99/00 D
files GRAVES-J2
Finance 440468009 Accounts Payable 99/00 D
files K-MCI
Finance 440468010 Accounts Payable 99/00 D
files MON-OFF
Finance 440468012 Accounts Payable 99/00 ~ D
files O'NEIL,L-
PEINI
Finance 440468015 Accounts Payable 99/00 D
files STATE-
. VALLEY
Finance 440468014 Accounts Payable 99/00 D
files 5TATE-
VALLEY
Finance 440468007 Accounts Payable 99/00 D
files E-GRAN
Planning 191048373 12-U-79 TO 23-U- 1979 D
79 27-U-79 TO 29- •
U-79
Planning 191048370 ASAC 51-686-1 TO D
ASAC 51-'108-1
Planting 191048366 ASAC S1-'744-1 TO D
ASAC 51-775-1
Page
RECORDS INVENTORY FOIL MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:. of _ -File Name: April Iron Mountain boxes
Resolution which authorized desl'ruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Deveioper, Depazhnent Ordinance, Application Permit (if any) (or most ~ M = to be microfilmed
card #} name Number, Iron Mountain recent date) D = to be destroyed
box number nrnrTrur<.n
Planning 191048364 ASAC 51-906.1 TO D
ASAC 51-926.1
Planning 191048378 14-U-75 TO 16-U- D
75 3-Z-76 12-Z-75
4-Z-75 1-GPA-76
TO 3-GPA-76 1 &2-
GPA-76 3-GPA-76
TO 5-GPA-76 1 &5-
TM-7G 3-U-76
Planting 191048371 ASAC 51-75.40 D
ASAC 51-199.15
ASAC 51-
216.51/227.05/242
ASAC 51-
340.2/381.4/392.22
&23 ASAC 51-
436.4/446.3/638.1/6 _
41.2/661-1 TO
664.1/666.1 TO
676.1/678.1/680.1
TO 685.1
Planning 191048365 1-ASAC-90 1- D
ASAC-91 TO 23-
ASAC-91
Planning 191048368 ASAC 51-781-1 TO D
ASAC 51-815-1
Planning 191048369 ASAC 51-709-1 TO D
ASAC 51-743-1
Page
RECORDS INVENTORY FOR MICROFII.MJNG OR DESTRUCTION
Department: City Clerk Contact: Kimberly Sanith or Grace Schmidt
Page: - of ~- _ Fiie Name: April Iron Mountain boxes
Resolution which authorised destruction:
-No. (to be used File Natne, Project name rile Number, Resolution, 'Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Ifon Mountain recent date) D = to be destroyed
bOR number n~nrTrn~n
Planning 191048377 B-TM-7610-TM-7G D
. 15-TM-76 18&19-
TM-76 27-TM-7d
30-TM-76 33-TM-
76 1 &2-U-76 4-U-
76 TO 9-U-76 l 1-
U-7G TO ].3-U-76
Pianiung 191048362 'ASAC 51-850-1 TO D
ASAC 51-875-1
Planning 191048363 ASAC 51-878-1 TO ~ D
ASAC 51-907-1
Planning 191048379 GPA-74-11&2- D
EIR-74 27-U-74
1 &2GPA-75 3 &4-
TM-75 I -U-75 TO
13-U-75 16-TM-75
Planning 191048380 2-Z-721&2-Z-72 D .
4&5-Z-72 6-Z-72
TO 9-Z-72 11-Z-72
TO 19-Z-72 6-U-73
I 1 & 12-U-73 1 b-U-
73 20-U-73
Planning 191048376 15-U-7G TO 18-U- D
76 20-U-7G TO
280U-7G 1-Z-76 TO
4-Z-76 6-Z-76 8&9-
Z-76
V
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes ,
Resolution which authorized destruction:
No. (to be used File Name, Project Warne ~ File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number _ REQUIRED
' Planning 191048372 30-U-79 TO 33-U-
79 24-Z-79 21-Z-79
1G-Z-79 2-Z-79 4-
Z-7
9 5-Z-79 D
Planning 191048367 ASAC 51-814-1 TO D ~.
ASAC 51-849-1
Planning 191048381 9-U-67 31-U-67 1- D
Z-G7 6-U-66 S-U-
G4 22-U-67
2-U-G7 TO 4-U-67
31-U-67 5-U-68 6-
U-68 TO 17-U-68
19-U-68 TO 24-U-
68 7-U-69 25&26-
U-68 15-U-69 9-U-
69 38-U-71 35'&36-
U-71 31-U-71 26=
U-69
1-Z-71 TO 5-Z-71
6-Z-71 TO 13-Z-71
14-Z-71 TO 37-2-
71
Page
RECORDS INVENTORY FOR MICROFILMING dR DESTRUCTION
Department: City Clerk Contact: Kimberly Srnith or GrACe Schmidt
' Page: _ of - -File Name: April uron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name Fle Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number RT.(]TTiRFiI
Planning 191048375 1&2-TM-78 4&5- D
TM-78 9-TM-78
' TO 24-TM-78 25-
TM-78 TO 29-TM-
78 1-U-78 TO 9-U-
78 I1-U-78 TO 22- •
U-78
Planning 191048383. 10-Z-76 13& 14-Z- D
76 17-Z-76 TO 19-
2-76 28-2-76 33-Z-
7G 1,2&3 CDPR3-
77 1&2 EIR-77
Plantung 191048382 24-TM=77 TO 32- D
TM-77 1-U-77 TO
17-U-77 2S-U-77
32-U-77 27-U-77 I-
Z-77 TO 30-Z-77
Planning ~ 191048374 1-U-79 TO 4-U-79 D
23-U-78 TO 25-U-
78 6-Z-78 9-EA-78
TO 11-EA-78 27-
TM-79 9-TM-78 8-
U-79 TO 10-U-79
Finance 191048492 CREDIT CARD 03/04 D
SLIPS/CHARGEB
ACKS
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: ~ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, ProjecE name File Number, Resolution, Subject, Application, Address or Location Date ranges En[er
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, L•on Mountain recent date) D = to be destroyed
box number _ ~ REQUIR)CD
Finance 191.04$489 DATA TICKETS D
02/03, CREDIT
CARD
STATEMENTS
03/04
Finance 180397948 CERTIFIED D
PAYROLL
SUBMI'T'TALS
Senior Center
Finance 217605161 CASH RECEIPTS 7/1/02- D
11/30/02
Finance 217605157 REVENUE 7/I/Ol- D
RECEIPTS 6/30/02
• Finance 217605145 CHARGEBACK, 7/1/01- D
CREDIT CARD G/30/02
STATEMENTS,
_- AND DATA
TICKETS
Finance ~ 217605162 CASI-I RECEIPTS 1/1/02- D
6/30/02
Finance 217605118 CASH RECEIPTS 9/1/OI- D
11 /30/01
Finance 217605126 ACCOUNTS 7/1/01- D
RECEIVABLE 3/31/02
REPORTS
Finance 217605123 REVENUE _ 1/1/00- D
RECEIPTS 12/31/01
0
Page
RECORDS INVENTORY FOR MICROFILMING OR DES'I'RIJCTION
Department: City Clerk Contact: I~imberIy Smith or Grace Schmidt .
Page: ~ of _,r, -File Name: Aliril Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Natne, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for tnicrokiche or Deve]oper, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #} name Number, Iron Mountain recent date) D = to be destroyed
box number ur, nrTrot, n
Finance 217605125 ACCOUNTS 1/1/00- D
RECENABLE 12/31/01
Finance 180250349 CASH 1/1/00- D
REQUIREMENTS 12/3 I/01
REPORT
Finance 180250351 CREDIT CARD 07/01/00- D
CHARGE SLIPS 06/30/01
Finance 223507710 BATCH EDIT i/I/01- D
LIST 6/14/01
Finance 223507713 CASH RECEIPTS 7/1/00- D
12131/00
Finance 180250350 CASH RECEIPTS 1/I/00- ~ D
EDITS & I Z/3 i /01
POSTIlVGS
Finance 223507712 CASH RECEIl'TS 1/i/OI- D
6/30/01
Finance 180250326 ACCOUNTS 7/1/00_ D
' PAYABLE G/30/01
CHECK
• W/BACI~UP; A
MISC - AZ
Fuiance 180250336 A/P checks with 7/1/00- D
backup, RIBOTTA 6/30/01 •
- SIZZILING
Finance 180250330 A/P checks with 7/1/00- D
backup FMISC - 6/30/01
IIAWKINS
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of ~ . -rile Name: April Iron Mountain boxes
Resolution which autlioxized destxuetion:
No. (to be •USed File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be nucrori{med
card #) name Number, Iron Mountain recent dale) D = to be destroyed
box number R)CQUIRI';D
Fintance 180250332 A/P checks with 7/1/00- D
backup K MISC - 6/30/01
MCI
Finance 180250335 A/P checks with 7/1/00- D
backup PMISC - 6/30/01
REVEL
Finance 180250345 A/P checks with 7/1/00- D
backup VMISC - 6130/01
XPECT
Finance 18025034E A/P checks with 7/I/00- D
backup YMISC - E/30/01
ZUNIGA, AP &
warrant re isters
Finance 180250348 A/P PG&E, SJW & 7/1/00- D
PAC BELL 6/30/01
FY00/O 1
Finance 180250327 A/P checks with 7/1/00- D
backup BMISC - 6/30/01
CAM
Finance 180250328 A/P checks with 7/1/00- D
backup CAP - 6/30/01
COVERALL
Finance 18Q250331 A/P checks with 7/1/00- D
backup HEIDE - 6/30/01
JW ENTERPR
N
Page
RECORDS INVENTORY FOR MICR01~ILMING OR DESTRUCTION
Department: City Clerk Contact: I~imberIy Smith or Grace Schmidt
Page: ~ of ~: -File Name: April Iron Mountain boxes
Resolution which authorized dest-'uction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application,' Address or Location Date ranges Ente-•
for microfiche or Developer, Department Ordinance, Application Pernvt (if any) (or'most M = to be nticrofiLned
card #) name Nwnber, Iron Mountain recent dale) D = to be destroyed
box number REQUIRCD
Finance 180250333 A/P checks with 7/1/00- D
Uackup 6/30/01
MCWHORTERS -
NSTC
Finance 180250334 A!P checks with 7/1/00- D
Uack~jp O MISC - 6/30/01
OUTREACH
Finance 180250344 A/P checks with 7/i/00- D
Uackup 6/30/01
SKYHAWKS -
TWISTERS
Finance 180250329 CRAWFORD - 7/1/00- D
EXITRONIX 6/30/01
City Clerk 174354953 CAMPAIGN 1999 D
DISCLOSURES -
ELECTED,
OFFICIALS-1999
PLANNING&COU
NCI
Finance 440468027 A/P FILES EDPL- 98/99 D
TE 98/99
Finance 440468023 A/P A-AU 98/99 98/99 D
Finance 440468028 A/P G-KELLY 98/99 D
Finance 440468024 A/P B-GARY 98/99 D
Finance 44046803Q A/P I~.A.ISER 98/99 D
MICHAELS-
OFFICE
• Finance 440468025 A/P CAM-EMER 98/99 D
W
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: I~imberly Smith or Grace Schmidt
• Page: ~ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (co be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Pernut (if any) (oc most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 440468026 A/P CASH-CR 98/99 D
Finance 440468029 A/P KAISER ~ 98/99 D
METRO '
Finance 390300191 A/P L-M 7/1/98- D
6/30/99
Finance 390300182 A/P C 7/1/98- D
6/30/99
• Finance 390300186 A/P P-Q 7/1/98- D
6/30/99
Finance 390300184 A/P N-O 7/1/98- D
6/30/99
Finance 390300128 A/P R-SAN JOSE 7/1/98- D
WATER 6/30/99
Finance 390300193 A/P D-F 7/1/98- D
6/30/99)
Finance 390300187 A/P G-K 7/1/98- D
6/30/99
Finance 390300189 A/P A-B 7/1/98- D
6/30/99
Finance 390300136 A/P SANTA 7/1/98- D
CLARA COUNTY G/30/9
Finance 390300134 A/P U-Z /1/98- D '
' 6/30/99
Finance 217605148 JOURNAL 07/01/02 - D
ENTRIES 06/30/03
Finance 217605146 Misc. PAYROLL 01/01/199 D
REPORTS.. & - 12/31/99
STATEMENTS
A
rage
RECORDS INVENTORY FOR MICROFILMING OR DrSTRUCTION
Department: City Clerk Contact: I~.iinberly Smith or Grace Schmidt
Page: _ of,~ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit . (if any) (or most M = to be microfilmed
card #) name Number, lion Mountain recent date) D = to be destroyed
box number REOUIItED
Finance 217605147 JOURNAL 07/01/01 - D
ENTRIES 06/30/02
Code. Enforcement 217605144 FALSE ALARM Ol/O1/O1 - D
CARDS 12/31/02
Cade Enforcement 217605140 PERMITS/MISC. 01/01/9$ - D
CORRESPOND, 10/31/03
. MA55AGE/SOLIC
ITATOR/
HANDBILL
Finance 180250352 CASH RECEIPTS 03/01/00 - D
05/31/00
Finance 223507709 CASH RECEII'TS 01/01/99 - D
o2/2s/Oo
Code Enforcement 223507716 PARKING ~ 01/U1/00 - D
CITATIONS 12/31/02
Page
RECORDS INVEN'T'ORY FOR MICROF'II,MING OR DESTRUCTION
Department: City Clerk Contact: I~iinberly Smith or Grace Schmidt
• Page: v, of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application. Address or Location Date ranges Enter
for microfiche or Developer, Department Ordina,ice, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
__ _ box number ~ uFnrrrrrrn
Building 217605197 22660 SAN JUAN 2001 D
RD. 0 i 040005-
RES. DECK
REPLACEMENT
11/20/01 10614
STERLING RD,
01090102-PATIO
COVER,10/29/02
10104 CRESCENT
CT.,02050183
RES.ADDTN &
2ND STORY
DECK,6/24/02
0105003-RES-
SEDWL 10180
CAMINO VISTA
DR.,3/19/02 22811
STONEBRIDGE
01120019-RES.
KTCH
RMDL,10/1/01
• 1148 S STEELING
RD 01010081-
RES.1 ST&2ND
STORY
ADDTN,4/19/01
10861 MARINE
AVE 01030154-
PATIO
COVER,10240
STONEYDALE
00120023-
, REa.RMDL-2ND
RECORDS INVENTORY FOR MICROFILIVIING OR D)STRUCTION
Depfuttnent: City Clerk Contact: K-inberly Smith or Grace Sclnnidt
Page:,.,. of - -File Natne: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project Haute fife Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (ot• most M = to be microfilmed
card #) name Number, L•on Mountain recent date) D = to be destroyed
box number nrnrtrrirn
Building 217605199 21462 ELM 2001- D
COURT, 10912 2003
CANYON VISTA
DRNE, 11092
. BELAIRE COURT,
10627 N
BANDLEY AVE,
10465 S DE ANZA
BLVD, 10141
DENISON AVE,
18880
HOMESTEAD RD,
22680 ALCALDE
ROAD, 22305 .
CRESTLINE
STREET, 10255
• ANTHONY
PLACE, 10349
AINS W ORTH
_ DRNE, 19465 S
DE ANZA BLVD,
10500 N DE ANZA
BLVD, 10900 N
BLANEY AVE,
7658 BERLAND
COURT, 10467
ANSON AVE,
10050 S DE ANZA
BLVD, 10550 S DE
ANZA BLVD -
ARCO, 10190 S DE
ANZA BLVD
V
RECORDS IIWENTORY F'OR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: I~.imberly Smith or Grace Schmidt
Page: _ of _, -File Name: April Iron Mountain Boxes
Resolution wlvch authorized'desttuction:
No. (to be used File Nsune, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges )/nter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number tzFnrTrurn
Building 217605199 10190 S DE ANZA 2001- D
BLVD, 10300 2003
CRESTON DRNE,
22126
CLEARCREEK
. COURT, 802
CANDELWOOD
DRIVE, 10094
BRET AVE, 10050
S DE ANZA
BLVD, 10725 DE
ANZA BLVD,
10191 LEBANON
DRNE
Finance 440468022 CASH RECEIPTS 7/97-6198 D
P&R
Finance 390300130 CASH RECEIl'TS .1/98-6/98 D
Finance 390300135 A/P INV 6/97-6/98 D
ADJUSTMENT
MD JOURNAL
Finance 390300133 PAYROLL 7/97- D
LABOR/BENIFIT 2/20/98
DIST
Finance. 390300139 PR TIMESHEETS 2/1/98-6/3 D
DEF COMP PR GL
RECON
Page
RECORDS INVfiNTORY FOR IVtICRf7FII.MING OR I~~STRUCTION
Department: City Clerk Contact: KiinUerly Smith or Grace Schtrtidt
Pager ,..= of - -File Name: April Iron Mountain boxes
Resolution which Guth, prized destruction:
No. (to be used File Namc, Project name File Number, Resolution Sub'ect, A lication,
~ pp Address or Location Date ranges Euter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number n,. r,Tnn~~,
Finance 390300138 /R REPORTS 96-97 7/98- D
CASH REC
POSTING RUNS
Finance 390300185 BUDGET 6/97-G/98 D
ADJUSTMENT
MD JOURNAL
Finance 390300141 PAYROLL 7/1/97- D
TIMESHEETS 1/31/98
Finance 390300183 A/R 7/97-6/98 D
INV.lBACKUP
Finance 390300131 PR 7/97-6/98 D
VALIDATION/CA
LC, PR-
JOURNALS
Finance 374069825 TRIAL BALANCE 7/97-6 /97 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of.~ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location. Dale ranges Enter
for microfiche or Developer, Department• Ordinance, Application Permit (if any) (or most M = to be microf lined
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 186513446 22529 POPPY 2002 D
DRIVE, 22116
CLEAR CREEK
CT, 22763 VOSS
AVE, 20450
STEVENSCREEK
BLVD, 10564 N
BLANEY AVE,
20791 SCOFIELD '
DR, 20300
STEVENSCREEK
BLVD, 10900 N
BL;ANEY AVE
BLDG A6454, 1072
WALLIN CT. LOT
5, 11073
' WII.I~IlVSON
AVE, 11238
TERRA BELLA
. DR, 22670
LIBERTY LANE,
20416 VIA
. VOLANTE, 20300
STEVEN5CREEK
BLVD., 10900 N
' ~ BLANEY AVE,
20120 LAS
ONDAS WAY, .
10374 TANTAU
AVE,
N
0
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
• Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of~ =File Name: April Iron Mountain boxes
Resolution which authorized destruction-
No. (to be used File Nance, Project name File Number, Resolution, Subject, Application, Address or Location Dace ranges ~ Enter
for microfiche or Developer, Department Ordinance, Application Permit {if any) (ar most M = to be microfilmed
card #} name Number; Iron Mountain recent date) D = co be destroyed
box number ur, nrTrrr~n
Building 186513446 20705 VALLEY
GREEN DR 6 2002 D
Building 186513445 7593 PEACH 2002- D
BLOSSOM DR, 2003
• 10101 N WOLFS
RD SEARS
STORE, 19333
VALLCO
PARKWAY, 10101
N WOLFS RD
• ~ SEARS GARAGE,
• 22350 REGNART
. RD
Finance 217605124. JOURNAL 01/01/98 - D
ENTRIES 12/31/99
FOLDERS,
BUDGET
PREPARATION
FOLDERS, CASH
POSTINGS EDIT
LISTS
N
Page
RECORDS 1NVENT~RY >~OR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: ,~ of_ -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges . Enter
for microfiche or Developer, Department Ordi-aance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent dale) D = to be destroyed
box number RE¢UIRED
Building 186513442 10420 S DE ANZA 2003 D
BLVD, 19930
5TEVENS CREEK
BLVD 03010115
INTERIOR
DEMOLITION, .
19930 STEVENS
CREEK BLVD
' 03030043
TENANT
IMPROVEMENT,
' 19930 STEVEN5
CREEK BLVD
03060025 SIGN,
20672
HOMESTEAD RD,
i 0090 PHAR LAP
DRIVE, 10900 N
BLANEY AVE
BLDG 6454, 10900
N BLANEY AVE
BLDG 6454, 10900
N BLANEY AVE
BLD 6028B, 10900
N BLANEY AVE
BLDG 5991D
N
Page
RECORDS INVENTORY FOR MICROhILMING OR DESTRUCTION
Department: City Clerlc Contact: I~imberly Smida or Grace Schmidt
Page: _"of _,. -File Name: April Iron Mountain boxes
Resolution which authorized destruction:
No. (to be used File Name, Project name Fi]e Number, Resolution, . Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (iF any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number n~nrrrnic+r~
Building 186513443 21797 TERRACE 2003 D
• DR, 10071
ORANGE AVE,
21670 STEVENS
CREEK BLVD,
19725 PARKVIEW
CT, 21672
GRANADA, 21353
VAI AVE, 10070
HILLCREST RD,
18880
HOMESTEAD RD
Finance 223 5077 1 1 JOURNAL 01/01/99 - D
ENTRIES, 12/31/01
FOLDERS BY
MONTH
Public Works 180397939 98001 DEANZA 08/01/91 - D
BLVD WIDENING 11/30/95
Public Works 18039'7940 98001 DEANZA 12/01/92 - D
BLVD WIDENING ~ 04/30/98
Finance 374069815 ACCOUNTS 96/97 D.
PAYABLE
PAC IFIC WEST-R
Finance 374069808 ACCOUNTS FY 9G-97 D
PAYABLE A B
Finance 374069813 ACCOUNTS 96/97 D
PAYABLE M-N
N
W
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Cierfc Contact: Kimberly Smith or Grace Schmidt
Page: _ of ~_ -File Name: April Iron Mountain boxes
No. (to be used File Natne, Project name File Number, Resolution, Subject, Application,. Address or Location Date ranges • Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number ~ REQUIRED
Finance 374069811 ACCOUNTS 96-97 D
PAYABLE D-F
Finance 374069816 ACCOUNTS 96/9'7 D
PAYABLE S
Finance 374069819 PAYROLL ~ FY 96-97 D
TAXABLE
WAGES
PAYROLL
REGISTER
Finance 374069821 PAYROLL 96/97 D
TIMESHEETS
• Finance 374069823 CASH RECEIPTS 1/97-6 /97 D
Finance 374069822 CASH RECEIPTS 1/96-1 D
2/96
Finance 374069812 ACCOUNTS 96/97 D
PAYABLE J-L
Finance 374069820 PAYROLL 7/96- 2/16/97- D
2/2/97 DGR5. DEF. 6/30/97
COMP
Finance 374069809 ACCOUNTS FY 96-97 D
PAYABLE C
Pinance 374069824 CASH RECEIl'TS 1/97-6 /97 D
N
A
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: ,;~ of - -File Name: April Iron Mountain boxes
Resolution wltich authorized destruction:
No. (to be used File Natnc, ProjecE name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #} name Number, Iron Mountain recent dale) D = to be destroyed
box number nrnirrn~ri
Finance 374069818 A/P OPEN 96/97 D
PAYABLE
LISTING FY 95-96
& 96-97. CASH
RECEIPTS
POSTING RUNS
7/97-12/97
Finance 374069817 ACCOUNTS 96/97 D
PAYABLE T-Z
Finance 374069802 BANK 1995- D
STATEMENTS _ 1997
Public Works 180397937 LIBRARY 1998 D
REQUEST FOR
. PROPOSALS,
STATEMENT OF
QUALIFICATION
S
Public Works 180397938 UPPR 2001 D
FEASABII.ITY
STUDY
PROPOSALS
Public Works 174354950 STEVENS 1998- D
CANYON ROAD, 2001
SITE
REMEDIATION
STUDIES
Finance 374069870 AP H-I~ FY 95/96 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly 5uiitli or Grace Schmidt
Page: ; of _ -File Name: April T~'on Mountain boxes
Resolution which authorized desh•uction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application . Parmit ~ (iF any) (or most M = to be microfilmed
card #) name Number, iron Mountain recent date) D = to be desU•oyed
box number rrFntTrnr+n
Finance 374069869 AP N-PACIFIC
BELL FY 95/96 D
Finance 374069866 AP TARGET
STORES-Z 95/96 D
Finance 374069861 PAYROLL TIME
SHEETS 7/95-
2/4/96 D
Finance 374069864 JOURNAL
ENTRIES FY 95/96 D
Finance 374069867 AP PACIFIC
BELL-R 95/96 D
Finance 374069875 AP A-B 95/96 D
Finance D
D
D
D
D
- D
N
T
Page