Audit 03-08-2012 City of Cupertino
Audit Committee
Special Meeting Minutes
March 8, 2012
I. CALL TO ORDER
At 4:08 p.m. David Woo called the meeting to order at Cupertino City Hall, 10300 Torre
Avenue, Conference Room B.
2. ROLL CALL
Community Members Present: Stanley Ste mkoski, Raymond Yin, Angela Chen
Council Members Present: Rod Sinks
City Staff Present: Carol Atwood, David Woo
Absent: Barry Chang
3. APPROVAL OF MINUTES
Community Member Stemkoski moved to approve the minutes of the regular meeting of
January 19, 2012. Councilmember Sinks seconded and the motion passed unanimously
with Sinks, Community Members Yin and Chen abstaining because they were either not
present or not yet appointed to the Committee.
4. ORAL COMMUNICATIONS -NONE
5. WRITTEN COMMUNICATIONS -NONE
6. NEW BUSINESS
A. Review external auditor proposals and make selection
Staff member Woo briefed the committee on the background and process of selecting a
new auditor and presented written proposals from Maze and Associates and Burr Pilger
Mayer. He also reported additional information from Maze's previous engagement with
the City, BPM's reference from City of Campbell and from Woo's phone call with BPM.
The committee and City staff discussed the firms' experience, staff depth, compilation
and state controller report work, internal control, and fees. Based on the firms'
qualifications, the committee decided to make a selection rather than continue the
interview/search process. Yin motioned and Chen seconded the motion to select Maze
and Associates. The motion passed unanimously.
7. OLD BUSINESS -NONE
8. OTHER COMMITTEE UPDATES/REPORTS—The next committee meeting of
April 19, 2012 will be rescheduled because of a schedule conflict with a committee
member.
9. ADJOURNMENT
The meeting was adjourned at 5:10 p.m.
David Woo
Finance Director