CC Resolution No. 00-249RESOLUTION NO. 00-249
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK AND PARKS & RECREATION)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 8930;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 2nd day of October, 2000, by the following vote:
Vote
Members of the City Council
AYE S:
NOES:
ABSENT:
ABSTAIN:
Burnett, Chang, James, Lowenthal, Statton
None
None
None
ATTEST:
l~eputy Citx) Clerk
Mayor, City of Cupertino
· te lin~, ad u er' 9 4
DATE:
TO:
FROM:
Memorandum
AUGUST 15, 2000
ROBERT WOLFE, DEPUTY CITY CLERK
REBECCA SHAFFER, OFFICE ASSISTANT
SUBJECT: DESTRUCTION OF FILES
Following is a list of files that we need to dispose off If there's not enough time to put
this on the agenda for the August 21~t Council meeting, perhaps it can be added to the
next one. Thanks for your help.
> Park Rental Permits - January, 1996 to December, 1997
>~ Quinlan Room Rental Permits - January, 1995 to December I997
~' Purchase Orders -January, 1996 to December, 1997
3~ Daily Deposits - January, 1996 to December, 1997
AGREEMENTS AND CONTRACTS - HISTORICAL LIST 1993-PRESENT
08/14/2000 F:\Cily Clerk\CC Lo§skAgrccmclUs l list. [.is[ .doc - PAGE 1 8 OF 1 8
001
OO2
0O2
003
004
005
Certificate of Insurance - Library
Standard Insurance Co - group life & dismemberment insurance
ABAG Arkwright Ins. Co - liability ins. all risk
Insurance Policies/Binders
Service Center - Insurance Policy #506717
Earthquake and Floor - Associ'ated International Ins. Co.
The Hartford - Alexander & Alexander Computer equipment floater
Lexington Insurance Company - #F8305577 - Cupertino Public Facility Corp.
006 Mutual Benefit Life
007 Blanket Bond - United State Fideltiy and Guaranty Company
009 Safcco Insurance Co. Policy #C9142 - Jollyman park
010 Cupertino Senior Day Services Center
011 Business Policy - State Farm
012 Alexander & Alexander Insurance Policy #IMF 008877, RLI Insurance Co.
013 Senior Adult Legal Assistance
014 Policy of Title Insurance - Policy 503867,
8/15/00
Kiar: I met with Bill Woska this a.m. and he looked at the above files. His
de'partment renews all insurance policies on a yearly basis. The above files are
19 to 8 years old and are no longer valid policies. He is not interested in
keeping these folders in his department and suggested we earmark for destruc-
cc: Roberta