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CC Resolution No. 00-217RESOLUTION NO. 00-217 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (PLANNING AND BUILDING) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 8930; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of August, 2000, by the following vote: Vote AYES: NOES: ABSENT: ABSTAIN: ATTEST: Members of the City Council Bumett, Chang, James, Lowenthal, Statton None None None APPROVED: Contact the Clerk's office at 777-3223 if you have questions about retention periods. MiCrofilm Name Subject Address or Resolution, Date REQUIRED: number - (project name or (use permit, elections Location, if any Ordinance, or ranges (or M= microfilm Clerk,s developer) documents, variance, etc.) application most D= destroy use 0n!y number recent or the month/year date) when records should be returned to you for review R~Q~P,~O ESO-Handyworker & 1992 D Home Access Cupertino 7/1/93- D Community Services 6/30/94 (CCS) - Affordable Placement Program Cupertino 7/1/93- D Community Services 6/30/94 (CCS) - Cupertino/Sunnyvale Rotating Shelter Program Cupertino 1991-92 D Community Services (CCS) - Screening & Placement Services ::::: Cupertino 3/1/92- D Community Services 6/30/93 (CCS) Employee MOU D Destroy33 Grantee Performance 1990-91 D Report Data Sheets GPR Data Sheets 1991-92 D Grantee Performance FY 1990- D Report 91 HUD meetings 1991 D HUD Monitoring 1992 D Housing Authority 1991 D Senior Units Proposal HCD Accounting 1989 D Info Mortgage Credit 7/1/92- D Certificate (MCC) 6/30/93 Program MCC Program 7/1/91- D 6/30/92 National Association 1990 D of Housing & Re- development (NAHRO) - Officials NAHRO awards 1992 D National Affordable 1990 D Housing Act National Civic D League Awards National League of 1990 D Cities (NLC) Innovation NOFA - CDBG and D affordable housing Destroy33 Outreach 1990 D Paragon Project - 1991 D Westwood Apts. Phase II Portofino 1991 D Development, Mariani Corp. Public relations 1990 D Quarterly reports - 1990 D County City of Santa Clara 10740 Randy D Police Department Lane Re-habilitation 1992 D program - housing quality standards checklist Rehab loans (HCD 1992 D reconciliations) Rental subsidy 1992 D program Rental housing 1991 D construction program (RHCP) Request for notice D Reverse annuity D mortgage (RAM) program Rotating shelter, CCS FY 1991- D 92 San Jose Re- D Destroy33 development agency Self-help/new D construction Senior and 1990 D handicapped housing fund committee Sr. home repair D programs Stem House, CCS 10390 Stem D Avenue Jolm Stewart Co. D Second Harvest Food 1991-92 D Bank food distribution center Sunny View Lutheran D Home expansion plans Surrey View West 1990-91 D 16th Telephone D instructions CCS affordable 7/1/94- D 6/30/95 placement program CCS rotating shelter 7/1/94- D program 6/30/95 City/county contracts 1991-92 D 1992-93 D 1993-94 D Bay Area Council D housing and Destroy33 development newsbriefs AHC minutes and 11/92- D agendas 3/94 Housing mitigation D background info., v. 1 &2 Council committee's 1995-96 D CDBG and home funding recommendations Nexus consultant - D Planning Resource Assoc. Mortgage Credit 7/1/93- D Certificate Program 6/30/94 (MCC) CCS rotating shelter 6/1/95- D program 7/1/96 CCS screening and 6/1/95- D placement program 7/1/96 6/1/95- D 7/1/96 Destroy33 Contact the Clerk's office at 777-3223 if you have questions about retention periods. Microfilm Name Subject Address or Resolution, Date REQUIRED: number - (project name or (use permit, elections Location, if any Ordinance, or ranges (or M-- microfilm Clerk's developer) documents, variance, etc.) application most D= destroy use only number recent or the month/year date) when records should be returned to you for review REQUIRED Box 3, February 24, 2000 BMR general D Mortgage credit D program BMR units location D and data BMR subcommittee 1984-85 D background file #1 HBAC D Financing D mechanisms BMR Cupertino 20701 D village #2 resale CelesteCreek BMR units D Woodspring, Inc BMR Units Portal D Plaza (C&H) Gardenview Terrace D BMR Rintala 10350 De Anza D Blvd. 2A BMR units Vista D Hills (Monta Vista Development Co., Teny B wn) ro BMR units Villa D Des~oy34 Calabazas (Far West S&L) BMR housing D program BMR D BMR Cupertino D Village (John Vidovich) BMR units Pinn D Bros. BMR units D Wildflower Way property (Jules Duc) BMR units Town D Center condos (Jason Chartier, Cupertino Waterfall) BMR Units Vista D Hills townhomes BMR units (John D Vidovich( Town Center Mortgage revenue D bonds (Multi-family) Mortgage revenue D bonds (single-family programs) Community Housing D Developers 14m year applicatoins D SPARK & HI~ 14~" year growth and D opportunity Destroy34 Contact the Clerk's office at 777-3223 if you have questions about retention periods. Microfilm Name Subject Address or Resolution, Date REQUIRED: number - (project name or (use permit, elections Location, if any Ordinance, or ranges (or M= microfilm Clerk's developer) documents, variance, etc.) application most D= destroy use only number recent or the month/year date) when records should be returned to you for review REQUIRED Box 2, February 24, 2000, 1970-1995 SROs D Staffing D Statistics/census D Stocklmeir property D Subsidized units D conversions Sunnyvale D application Tax credits D Taxes/fees D Traffic D Training handouts D Tri-county Apartment D Owenrs Association Unite d W ay D US Escrow contract D (original) Vallco D Volunteers D Terminated 1981 D Committee meetings D BMR subcommittee 1985 D · BMR program - D originals Destroy35 Miscellaneous city D council meeting minutes BMR - option to D purchase Housing authority - D COSTS BMR manual - D original Housing authority D Request for notice D BMR filings BMR subcommittee 1980-82 D Program origins 1975-81 D Agreements D Reports D BMR subcommittee D background file #2 Housing element 1984-85 D BMR subcommittee 1984-85 D Destroy35 Contact the Clerk's office at 777-3223 if you have questions about retention periods. Microfilm Name Subject Address or Resolution, Date REQUIRED: number - (project name or (use permit, elections Location, if any Ordinance, or ranges (or M= microfilm Clerk's developer) documents, variance, etc.) application most D= destroy use only number recent or the month/year date) when records should be returned to you for review REQUIRED Box 4, February 24, 2000 12-U-84/7-TM-84 Olive Avenue D HW and Assoc. in lieu fee Adults Towards D Independent Living 'Proposal SPARK D Contracts D CDBG 1974-80 D HUD (General 1976-83 D Monitoring) Housing publications D Year #12 CDBG 1986-87 D application and citizen participation Housing re- D habilitation Employment D information Budget 1976-83 D Year #13 CDBG 1987-88 D application and citizen participation CDBG cities and D non-profit housing groups Des~oy36 MCFH D Non-profit D organizations Attachments D Forms D Code enforcement D report Common code D violations Code enforcement D 81,027 blight D ordinance Code enforc~nnent D Policies, procedures D and roles CDBG Council of churches D Destroy36 "Files to be Destroyed" Adorno, Zoe 10599 Johansen Dr. Cupertino, CA 95014-3527 Burris, Isabel 20696 Fargo Dr. Cupertino, CA 95014 Butera, Vitale & Fiiomena 19703 La Mar Dr. Cupertino, CA 95014 Campbell, Barbara 10605 Johansen Dr. Cupertino, CA 95014 Cano, David & Judith 10697 Johansen Dr. Cupertino, CA 95014 Cline, Larry 22460 Palm Ave. Cupertino, CA 95014 Couey, Glendora 7608 Waterford Dr. Cupertino, CA 95014 Eliason, Cornelia 21583 Castleton St. Cupertino, CA 95014 Gailagher, Edward 859 Candlewood Dr. Cupertino, CA 95014 Green, Dallas M. 1034 CranbelTy Dr. Cupertino, CA 95014 Griffin, Elayne 20818 Greenleaf Dr. Cupertino, CA 95014 Gromi, Mary 10555 Merriman Rd. Cupertifi~, CA 95014 Hairier, Farzilat 10653 Minette Dr. Cupertino, CA 95014 Hastings, Delores 10711 Johnson Ave. Cupertino, CA 95014 Jordan-Slaugenhoup, Mary 10465 Moretti Dr. Cupertino, CA 95014-3673 Kennison, Margaret 18861 Loree Ave. Cupertino, CA 95014 Kiernan, Donna 19881 Pear Tree Ct. Cupertino, CA 95014 Krebs, Juliane 10348 Judy Ave. Cupertino, CA 95014 Kronquist, Belva D. 10366 Menhart Ln. Cupertino, CA 95014 Kury, Mike & Odette 10770 Minette Dr. Cupertino, CA 95014 Leoni, John & Rose 10564 Gagcoigne Dr. Cupertino, CA 95014 Levens, Pamela & David 10351 Orange Ave. Cupertino, CA 95014 "Files to be Destroyed" Lohr, Dorothy 10455 Corte de Seville Cupertino, CA 95014 Mantor, Dorothy 21950 McClellan Rd. Cupertino, CA 95014 Marcia, JoAnne 10310 Calvert Dr. Cupertino, CA 95014 Mitchell, Ruby 10619 Farallone Dr. Cupertino, CA 95014 Morash, Mary 10815 Peninsular Ave. Cupertino, CA 95014 Mullen, Eva 22645 San Juan Rd. Cupertino, CA 95014 Nelson, Elynor 10606 Gascoigne Dr. Cupertino, CA 95014 Oren, Rosalie 10510 Tantau Ave. Cupertino, CA 95014 Phelps, Robert & Virginia 10741 Carver Dr. Cupertino, CA 95014 Pickerrell, Debra 10839 Brookwell Dr. Cupertino, CA 95014 Ranches, Fred & Carmen 19161 Anne Ln. Cupertino, CA 95014 Routh, Loretta 10601 Johnson Ave. Cupertino, CA 95014 Sardo, Maria 10386 San Fernando Ave. Cupertino, CA 95014 Schmidt, Arthur & Charlotte 21423 Shannon Ct. Cupertino, CA 95014 Shuster, Richard 777 Stendhal Ln. Cupertino, CA 95014 Smith, Barbara 20833 Greenleaf Dr. Cupertino, CA 95014 Smith, Grace 1363 Judy Ave. Cupertino, CA 95014 Solorio, Marlo & Cheryl 21856 Hermosa Ave. Cupertino, CA 95014 Spark Foundation 19681 Drake Dr. Cupertino, CA 95014 Szczesny, Marianna 10303 Scenic Blvd. Cupertino, CA 95014 Thompson, Caroline 10850 Wunderlich D~'. Cupertino, CA 95014 846 Miller Ave. Cupertino, CA 95014 "File~ to be Destroyed" Torres, Josefina & John Jr. 10181 Empire Ave. Cupertino, CA 95014 Verduyn, John 1114 Scotland Dr. Cupertino, CA 95014 Wathor, Josephine 10575 Sterling Blvd. Cupertino, CA 95014 Webster, Linda 10163 Judy Ave. Cupertino, CA 95014 Youngblood, Sheila 10536 Tantau Ave. Cupertino, CA 95014 Zeller, Heidi 19080 Meiggs Ln. Cupertino, CA 95014 Ziegler, William & Lucille 10411 Byrne Ave. Cupertino, CA 95014 Files to be Destroyed Minutes of 02 NOV 87 City Council Meeting (CC-730) Joint Powers Agreement Legal Le Beaulieu Licensing Land Use Committee Legislation Loan Committee Lump Sum Drawdown MCC & Housing Sheet MCC Marilyn's File Memberships Peninsula Housing Minority Business Mixed Use Monitoring Mobile Homes Maps (G.P. City) University Extension (UC Davis) McClellan Ranch McClellan Park Presentation Simms/McClellan Park Presentation McClellan Ranch (Park) McClellan Park Morgan Hill Re-hub Program NAHRO NIMBY Non-profit Non-profit Accounting NPH Occupancy Operation Sentinel Out to Bid Other City Projects Other Programs/Resources Planner Meetings P.A.C.T. Pictures Political Portland Political Activities-Prohibition Memo PR Advertising Re-hab Project Support Costs Pre-development Loan Fund Program Income Project Status-Sonia Proposition 77~84 Purchase Orders Re-allocation Guidelines Re-development Regional Government Quota Club Re-hab Funding/CDBG Proposal Re-hab Sub-committee Rental Re-hab Rent Mediation Re-organization Reports-Miscellaneous Reports-Miscellaneous Residential Projects Resources Second Units Self-help Housing Sr. Citizens Housing Fund (income & expenditures) Sr. / H/C Housing Committee Sr. Housing Fund Committee Srs. / H/C Housing Description SPARK Files to be Destroye~l-Box # 2 SROs Staffing Statistics Census Stocklmeier Property ,Subsidized Ur~its Conversions Sunnyvale Application Tax Credits Taxes/Fees Traffic Training Handouts Tri-County Apt. Owners Assoc. United Way U.S. Escrow Contract (original) Vallco Volunteers Terminated 1981 Committee Mtgs. BMR Sub-committee 1985 BMR Program-Originals Misc. City Council Meeting Min. BMR-Option to Purchase Housing Authority-Costs BMR Manual-Original Housing Authority Request for Notice BMR Fillings BMR Sub-committee 1980-82 Program Origins 1975-81 Agreements Reports BMR Sub-committee Background 1984-85 File #2 Housing Element-City of Cupertino BMR Sub-committee 1984-85 Files to be Destroyed-Box #3 BMR General Mortgage Credit Program BMR Units-Location & Data BMR Sub-committee Background 1984-85 File #1 HBAC Financing Mechanisms BMR-Cupertino Village #2, 20701Celeste Cr., Re-sale BMR Units-Woodspring, Inc. BMR Units-Portal Plaza (C&H) BMR-Gardenview Terrace (Rintala), 10350 De Anza Blvd. 2A, Cupt. BMR Units-Vista Hills (Monta Vista Develop. Co.-Terry Brown) BMR Units-Villa Calabazas (Far West S & L) BMR Housing Program BMR BMR-Cupt. Village (John Vidovich) BMR Unitsopinn Bros. BMR Units-Wildflower Wy. Ppty. (Jules Duc) BMR Units-Town Center Condos (Jason Chartier-Cupt. Waterfall) BMR Units-Town Center, Cupt. Chateau (John Vidovich) BMR Units-Vista Hills Townhomes Mortgage Revenue Bonds (Multi-family) Mortgage Revenue Bonds (Single-family Program) BMR Comm. Housing Developers 14th Yr. Applications SPARK & HIP 14th Yr. Growth & Opportunity Monta Vista Street Improvements Contract (City/County) Background Monta Vista Street Improvements File #1 Files to be Destroyed-Box #4 12-U-84/7-TM-84 HW & Assoc. Inv., Olive Ave., BMR req. in lieu of fee Adults Toward independent Living Proposal: SPARK Contracts Community Development Block Grant 1974-80 HUD (General Mort tor ng) 1976-83 Housing Publications Year# 12 1986-87 CDBG Application & Citizen Participation Housing Re-habilitation Employment Information Budget 1976-83 Year # 13 1987-88 Application & Citizen Participation CDBG Cities & Non-profit Housing Groups MCFH Non-profit Organizations Attachments Forms Code Enforcement Report Common Code Violations Code Enforcement 81,027-Blight Ordinance Code Enforcement Policies, Procedures, & Rutes-CDBG Council of Churches 10250 Scenic Blvd. 1997 D 21199 Orogrande 1997 D 10180 Prado Vista 1997 D 10199 Lockwood Drive 1997 D 10538 McClellan Place 1997 D 10329 Brittany Court 1997 D 10235 Byme 1997 D 10240 Phar Lap Drive 1997 D 10220 Peninsula 1997 D 110155 Western Drive 1997 D 10028 Peninsula 1997 D 22171 Wallace Drive 1997 D 21821 Oakview Lane 1997 D 22560 Poppy 1997 D 21629 Edward Way 1997 D 10171 Camino Vista 1997 D 19992 Rodrigues 1997 D 10475 Rampart 1997 D 20115 Chavoya Drive 1997 D 10623 Glenview 1997 D 21458 Meteor Drive 1997 D 7644 Rainbow 1997 D 1119 Elmsford 1997 D 1022 Cranberry 1997 D 10700 Stokes Avenue 1997 D 7712 Robindell Way 1997 D 7855 Creekline 1997 D 11566 Upland Way 1997 D 11545-71 Upland Way 1997 D 10545 Cordova 1997 D 5998 Sutton Park Place 1997 D 22363 Stevens Creek 1997 D Blvd · 21836 Monte Court 1997 D 10251 Prado Vista 1997 D Destroy37 Contact the Clerk's office at 777-3223 if you have questions about retention periods. Microfihn Name Subject Address or Location, if Resolutio Date REQUIRED: number - (project name or (use permit, elections any n, ranges (or M= microfilm Clerk's developer) documents, variance, etc.) Ordinanc most D= destroy use only e, or recent or the month/year applicatio date) when records n number should be returned to you for review REQUIRED Residential building permits 21667 Rainbow Drive 1998 D 11249 Redondo Court 1998 D 22156 Rae Lane 1998 D 20885 Alves 1998 D 21907 Almaden Court 1998 D 10375 Honey Creek 1998 D 10671 La Roda 1998 D 10671 Lamy 1998 D 7925 Rainbow 1998 D 21855 Dolores 1998 D 7853 Peach Blossom 1997 D 10075 Peninsula 1997 D 10769 Alderbrook Lane 1997 D 10081 Peninsula 1997 D 10036 Peninsula 1997 D 10290 Palo Vista 1997 D 21901 Dolores Avenue 1997 D 21561 Regnart Road 1997 D 22335 Regnart Road 1997 D Lot 3 on Price Avenue 1997 D 19868 Price Avenue 1997 D 1359 Primrose 1997 D 10300 N. Portal Avenue 1997 D 1327 Poppy Way 1997 D Destroy37 10142 N. Portal Avenue 1997 D 2101 Seven Springs 1997 D 19978 Rodrigues 1997 D 1369 S. Stelling Road 1997 D 22420 St. Andrews 1997 D 10208 Randy Lane 1997 D 10912 Leavesley Place 1997 D 7844 Jeanette Court 1997 D 20626 Kirwin 1997 D 22106 Linda Vista 1997 D 10526 Lonna Lane 1997 D 21747 McClellan 1997 D 10905 Mira Monte 1997 D 10638 Nathanson 1997 D 10389 Normandy Court 1997 D 10187 Myer Place 1997 D 1086 November Drive 1997 D 22638 Oak Crest 1997 D 10201 Hill Crest 1997 D 7650 Shadowhill 1997 D 7543 Fallen Leaf Lane 1997 D 19701 Auburn Court 1997 D 1358 S.. Stelling 1997 D 10074 Santa Clara 1997 D 1339 S. Stelling 1997 D 22639 San Juan Road 1997 D 11481 S. Stelling 1997 D 1144 S. Stelling 1997 D 706 Stendhal 1997 D 10396 Somerset Court 1997 D 11061 Santa Teresa 1997 D Ddve 10480 S. Stelling 1997 D 10911 S. Stelling 1997 D gR 10386 S. Stellin oad 1997 D Destroy37 10370 Plum Tree Lane 1997 D 10326 Plum Tree Lane 1997 D 10538 Phil Place 1997 D 10160 Camino Vista 1997 D 10411 Byme Avenue 1997 D 11300 Canyon View 1997 D Drive 10496 Byme Avenue 1997 D 10568 McClellan Place 1997 D 10211 Byme Avenue 1997 D 10329 Brittany 1997 D 10845 Baywood 1997 D 11101 Chadwick Place 1997 D 10045 Byme Avenue 1997 D 1192 Crestline Drive 1997 D 20615 Roddgues Avenue 1997 D 1148 Charsan 1997 D 11570 Upland Way 1997 D 20685 Craig Court 1997 D 1472 Dumas 1997 D 20615 Rodrigues Avenue 1997 D 10238 E. Estates Drive 1997 D 29776, 77, 78 Parkside 1997 D 20885 Garden View 1997 D 20205 Apple Tree Lane 1997 D 21717 Rainbow 1997 D 10325 Tula 1997 D 7879 Creekline Drive 1997 D 10121 Linda Ann Place 1997 D 21886 Wilson Court 1997 D 22764 Majestic Oak Way 1997 D 22322 Bahl Drive 1997 D 22757 Stevens Creek 1997 D Blvd. 10164 Carmen Road 1997 D Destroy37 10125 Carol Lee Drive 1997 D 19915 Fig Tree Court 1997 D 10120 Crescent Road 1997 D 10470 Glenview Avenue 1997 D 7423 Fallen Leaf 1997 D 10311 Cherry Tree Lane 1997 D 10039 Peninsula Avenue 1997 D 10925 Miramonte Road 1997 D 10385 Prune Tree 1997 D 10057 Peninsula Avenue 1997 D 10051 Peninsula Avenue 1997 D 10033 Peninsula Avenue 1997 D 10857 Barranca Drive 1997 D 10116 Crescent Court 1997 D 22131 Charsan Lane 1997 D 22036 Rae Lane 1997 D 10385 Prane Tree 1997 D 21121 Rainbow 1997 D 10555 Merriman Road 1997 D 22430 Cupertino Road 1997 D 10227 Addana 1997 D 10591 La Roda 1997 D 10371 Mary Avenue 1997 D 7530 Waterford 1997 D 29530-29535 Rodrigues 1997 D 6 lots Destroy37