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CC Resolution No. 5434 , ' • RESOLUTI0~1 N0. 5434 • A RBSOLUTION OF THE CITY COUNCIL OF T}iE CITY OF CUPERTINO AMENDIfvC TEIE CLASSIFICATION PLAN UNDF.R THE PERSOHNEL CODE TO EFFECT A CViANGE IN DEPARTTtENTAL ORGANIZATION I:kIERF.AS, a change in departmental organiza[ion has resul[ed in the replacement of the Director oE Personnel by a Personnel Officer; and, W1IEREAS, [he Classification Plan under provisions of the Personnel Code should reflect the correct position terminology; NOIJ, THEREFORE BE IT RESOLVED that the designation of Director of Personnel or Personnel Director be amended to read Personnel Officer in the following named sections of the Classification Plan: Section 6. Position Descriptions Section 6.1 Amendments and Modifications Section 7.1 Amendments and Modifica[ions Section 9.0 Allocations of Poaitions to Classes Sec[ion 9.1 Allocation Revievs Section 9.2 Reconsideration Requests Section 10. Evaluation of Classes of Positions Section 11. Posltion and Class Identifica[ion I PASSED pTID ADOPTED at a regular meeting of the City Council of the City ot Cupertino this lSth day of September , 1979, by the following vo[e: Vo[e D[embers of [he City Council AYES: Plungy, Sparks, Rogers NOES: None ABSGNT: Gatto ABSTAIP~: None ATTEST: APPROVED: , _ Ci[y Cletk or, City E Cupe ti ~ ~ ' City of Cupr-tino CLASSIFIC,ITIOCI pL,L~r SecCion 1. Pur ose orderl The purpose of Chis Clasyipication Plan is to be as~tgned to Provide for the Y s`°u°ing of assigned dutie~ and re,ponsibilities so that they ~a m3nner. paY g~ades, rates or other schedules ~f PIIY in an Y equitable SecL2on 2. po~r~Y tered is oTh~ P~li~Y °n`~er which this Classificacion ' ne o: pronocing a better understandino b Plan is to be oF assig~ied duties and admini3- PaY for vo resPonsibilities; of Y suPervisors a:~d employees ~ • sroaller urk perfoc!eed; and, of administrative~fleiibili[asjs for e j risdiction. quitable y required ir. the Section 3. Admi,iis_ tr _ati~n The administration of tha Classification Plan is i in the Personnel Directar, subject to policiea a ing Authority, hereby ~.~~est~d s ser. forth by thP p~poin~- Sec[ion 4. Re~E_1 of Existin Class±fication Reso~u~' All existiu ~O=s plicit and im lied, 3 City o~ Cupertino resolu[ions and position tttles or relating :u paaition descriptions p°jicies, both eX_ been assigned are paY °rades, salaries or rates op ' ~lass specificationy~ flict here5y re3C2nded and repealed insofar tJ ~~hi`h the c with this resolution. Y have as they are ~n ~on_ Section S. Jurisdiction and Coveraee to [he ~1 Positions and employees of [he City of Cu~er[ino provisions ag this Classification Plan ea~z herein: are subjec~ pt as specifically excluded Section S,I, Excl'ns specifically exeludedjfroran~hefFicers, offices, posl[ions provisions of this Classificationnpl~n~~s `;re ~a) All elected ofiicers ~b) CitY Manager Assistant City M~~ager (d) City A:torney . ~e) Citp Frosecutur ~ ~f) Chairrt:en and r~embrrs of aPGaintive boar:ls, commiss:ons end com.mi~tecs, o Section 6. Positi• Descriptions There shall be orepared and on file in the Personnel Office a descrip- tion for each position, ~tiich descriptioa shall be approved by the Department Head, authorized by the AFpointing Authori[y and allocated to zn appcooriate class by [he Personnel Officer No person shall be employed or oaid vithout first having bcen appointed Co a vacant existing authorized position. :lothing herein shall pre- clu~c the es[ablishmen[ of additional iden:ical positions. Said position descrip- tions are public documents and are available for purposes of revieW and inspection bu[ are specifically excluded as being an integral part of this Classification Plan. Section 6.1. Amendments and ~todifications Whenever a significant change occurs in the duties and responsibilities of a posi[ion, as assigned by Che Depar[ment Head, a new or revised position des- cription shall be prepared and processed in like manner as Eor the establishment of a nev position. It shall be the responsibili[y of the Department Head to cause the said necr or revised position description to be prepared, processed, and filed ' in a timely manner wi[h the Personnel Officer. ~ Section 7. Class Specifications ' The term "class" shall refer to a grouping of posi.tions which are suffic- ien[ly similar in duties and responsibilities so that [hey can be called by [he sama citle, require the same basic education and experience requirements, and can be assigned fairly to the same salary range. There shall be maintained caithin the Pe:sonn~l Office of the Cicy a file of class specificatiuns which are hereby referred to but ~~hich are specifical2y exc:uded as being an integral part of this resolution. Said class specificstions sha!1 be cemposed of a definition of the class title, destrable emplo}m:ent standards, typical duties and responsibilities, and such other lnformation as nay be necessary or desiced ;o carry out the stated purpose and policy of this Classifica[ion Plan. Said class specifications are public documents and ara available for purposes of reviev ar.d inspection. Section 7.1. Amendments and Modifications The class specificatior.s referred to in Section 7, above, may be amended or modifie3 by the Personnel Officer on authorization of the Appointing Au=hority to reflect accur2tely those changes made aecessary by good personnel prac- tices. New class speciEications may be adopted or obsolete ones deleted in like manner. ' Se:tion 8. Position Titles Nothing herein shall pteclude [he use of working tities as assigned or authorized by th~ Appointing Autliori[y to any positicn for the convznience of identiEication and public relations. Section 9. Allocations oE Positions to Classes The ter~a "allocation" shall refer [o che assignment of a position to an appropriate class. After the submission to him by a Deoartmeqt Head of a description of a position on fotms prescr±bed by the Per~onncl OEfi~e fo: that ourpose, the Person~iel ~irec[or shall allocate tha[ position to an appropriate cl~ss. The mechod and process of ~etetmining the appropriate class to e~hicti a position will be allo- cated shall be that consldere~ by the Personnr_1 Officer Co be in confor.nartce vith acce~ted personnel practtces. -2- ~ ~ Section 9.1. Allocation Reviews A Depart.~enr ;lead cr,sy request, in wri[ing, of the Personnel Officer that a review be :~adF of the allocation made for any position sub- ject te the supervisory control of that DeparCmer.t Head. Sucn a revie:i " ahall be made c:ithin a reasonsble period of tima after submission uf the written request and the Personne? Officer shall cause a written opini.or~ to be prepared and transmitted Ln reply. Said opinion shall include the basis for arriving at the same or a diEferent allocation than that in existence imaediately pr;ur ".u tt~e review. Section 9.2. Reconsideration Fequests M~ employee raay request of his immediate supervisor :hat reconsideration be made as to Che allocation of his position. If in the opinion of the supervisor the request is reasonable, he shall cause it to be s~bciitted in writing tnrough the Depart:,ieat Head to the Personnel Officer who shall, within a reasonable period of time, conduct ar, allor_a- tion teview and render a written opinion in r:ply, Section 9.3. Grounds for Emplovee Griev~nce Ii The denial Sy a supervisor of an amployee request Eor a review of the allocation of his position shall be grounds :or the filin; oi a grievance under the grievance procedure applicable to that employee. The allocation of a positioa is a management right and is neither grievabl~ ur appealable. Section 10. Evaluation of Classes oE Posit~ons Classes of positions shall be ranked in ascend±ng order by the Personnel Officer according to ti.eir relative i~portance subject to adminis- trative approval of che Appointin3 Authority, In the evaluation to d?te:~ine the ran'~ order, cons±dera[ion shall be given to tt~e requireaents of edccaCion and experter.ce, the diff:cu:ties of tasks performed, the degree of respar.si- bility erercised, the conseGuences of a~tion initiated, and consideration also may be given to such other factors as the recrui[ment and reteation ss~ect in the current labor market. Each class of positions shall be assigned to 3R ~ppropriate pay grade in the Salary Schedule by the Personnel Officer so as [o maintain the same relationship derlved fror,i the ;anking process or shall be assigned a rate or other schedule of pay con~iatent with the operational neeJs of the City. Section 10.1. Re-evaluations Ar:y class or classes of posi[ions may be re-evaluated anu re- assigned to the same or different pay grade, rate or other schedule of pay by the use of the same process and methods set forth in Section 1G fiereof, Sec[ion lI. Position and Class Identification The Personnel Officer shall cause a numbering system to be deviaed, installed and maintained so as to readily identify each position autho:ized sr.d establis:~e~ pursuant to this Classification Plan. All communi~stions, :'orms or -3- ' . ~ ~ othcr documents containing reference to one or more specSfic positions or classes'shall also con[ain the approprinte posi[ion or class number to which reference is being made. Section 12. Abolishment or Creation of Positions No position shall be abolished nor shall a new position be created except as authorized and approved by the Appointing Authority pursuant to thc powers, duties and responsibilities imposed on him by the Citp Council. Section 13. Amendments to the Classification Plan Amendments to and modifica[ions of Chis Classification Plan shall be accomplished as set forth in the Personnel Code. Section 14. Effective Date ~ This Classification Plan shall be Filed with the City Clerk on or before .Tune 30,1971 and s5a11 become eEfective as of June 30, 1971. -4- .