CC Resolution No. 00-130RESOLUTION NO. 00-130
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ADOPTING A POLICY REGARDING THE USE OF DOUBLE-SIDED
COPYING AT CITY FACILITIES
WHEREAS, the City of Cupertino is committed to conservation of resources and
protection of the environment through effective planning and participation in programs to
reduce, reuse, recycle and dispose of discarded materials; and
WHEREAS, a policy is desirable in order to encourage active participation by
City govemment in meeting state-mandated efforts to reduce waste by 50 percent by the
year 2000 and to reduce waste produced by City facilities, and
WHEREAS, a policy will also result in reducing filing space needs for
departments, reducing the weight of mail, and other cost-saving measures.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cupertino that a City policy regarding double-sided copying shall be implemented as
shown in the attached Exhibit.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 1st day of May, 2000, by the following vote:
Vote
Members of the City Council
AYES:
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City Clerk J
Burnett, Chang, James, Lowenthal, Statton
~or, City of Cupertino
CITY OF CUPERTINO POLICY
REGARDING THE USE OF DOUBLE-SIDED COPYING
AT CITY FACILITIES
The City of Cupertino is committed to conservation of resoumes and protection of the
environment through effective planning and participation in programs to reduce, reuse,
recycle and dispose of discarded materials. The intent &this policy is to reduce the
impact of city operations on the environment by reducing paper use and resulting waste
generation. This policy is also expected to save money, reduce filing space needs for
departments and reduce weight of mail. To encourage active participation by City
government in meeting state-mandated efforts to reduce waste by 50 pement by the year
2000 and to reduce waste produced by City facilities, department managers shall
implement City policy as follows:
City departments shall use two-sided copies for all documents prepared for general
circulation to other City departments, to other agencies and to the public. This policy
applies to memos, billings, documents establishing policies and procedures, requests
for information, resource documents, etc. For original documents, such as letters and
memos that are mailed directly to the addressee, only file copies and copies to
secondary recipients need be issued as two-sided copies.
2. When appropriate, all contracts for printing services shall specify and require that the
contractor print the document using double-sided pages.
3. When appropriate, all preprinted forms and other printed material shall be on double-
sided pages.
Any department requiring the preparation and/or submission of any bid, report,
proposal, quotation or other document shall specify and require the document to be
printed on double-sided pages to the maximum extent possible.
5. This policy does not apply where legal or other requirements specify that documents
must be printed one-sided only.
Departments without access to copiers capable of printing two-sided copies shall be
excused from this requirement for copying of documents for limited distribution, but
are encouraged to make use of printing services for two-sided copying of longer
docnmems intended for broad distribution.
All departments shall work cooperatively to further the purposes of this policy.
EXHIBIT