CC Resolution No. 4779 • ?tESOLUTION ~0. ~779 •
. a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CL'PERTI:10
~V`fE:`tDI;JG POLICY W:1BF.~2 FOL'R (v0. OF THE :L1:lAGE.`SENT
. COMPE:ISaTION PROGR.IM
WHERE?.S, lc is City oL Cuper[ino's policy [o [airly compensate elig:ble
persons under the ~lanagemenc Compensation Progzam for che use oi personal
automocive vehicles used for City business; and
w'HEREAS, che City Council desires to modiiy the reimbursement schedule
co more fairly reElect the costs of operacing a personal aucomotive vehicle
Eor City business;
NOW, THEREFORE, BE IT RESOLVED that Policy `Iumber Four (:Io. S) of the
:fanagement Compensation Program be amended to modify che reimbursement
schedule for the use of personal automotive vehicles used for City business
tor employees occupying management positions, as show~ in ~ttachment "a"
Which is incorporated in this resolution by this reference.
BE IT FURTfiER e2ESOLVED that this resolution be effective July 1, 1978.
P?,SSED A,YD A.DOPTED at a regular meecing of the City Council os the City
of Cupertino this 21st day of August , 1978, by the following vote:
Vote Members of the Cicv Council
aYES: Meyers, Rogers, Sparks, Jacksan
YOES: None
~35E:IT: 0'Keefe
:~BST~IIY: None
~TTEST: aPPROVED:
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Deputv Ci Clerk ydr, Ci[y o~ Cupertino
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• • Attachment "A"
City of Cupertino
MANAGEMEYT COMPENS?.TION PROGRANf
( Policy Vo. 4
i
, ~1UTOMOBILE ALLOWANCES AND
! ~:~LEAGE REL*SBURSEMFSITS
It is City oE Cupertino policy that eligible persons under the ~lanagement
I Compensation Program shall be compensated fairly for the use of personal automotive
vehicles o? City business. In many instances the use of personal vehicles is a
I condition of employment due to the abaence of sufficient City owned vehicles for
; general transportation purposes. It is not intended, however, that such a
condition of employment should work an undue hardship. For this reason the
Eollowing policies shall apply for automobile allowances and mileage reimbursements.
I For those persons who occasionally are required to use their personal
automobiles for City business shall be reimbursed for such use at the rate of
seventeen (17~) cents per mile on the submission of a request approved by the
I department head.
For those persons who are required to use their personal automobiles for City
business on a recurring and often basis shall, with the approval of [he Ci[y
Manager, be paid in reimbursement therefore a[ the rate of fifty ($50) dollars per
month for the first four hundred (400) miles ot such use in each calendar month
and at the rate of seventeen (17C) cents per mile for each mile of such use in
I excess of four hundred (400) miles in each calendar month; provided, however, that
a record of all mileage for the use of personal automobiles on City business shall
~ be filed with the Department of Administrative Services on forms provided by that
j Department as a prerequisite to any such reimbursement.
I
~ An exception to the foregoing paragraph shall be the Building Official who
~ shall be reimbursed for use of peraonal automobiles on City business at a rate of
~ seventy-five ($75) dollars per month.
A further exception to [he foregoing paragraph shall be department heads who
are not assigned a City owned vehicle and for those persons previously reimbursed
for use of personal au[omobiles on City business at a rate of seven[y-five ($75)
' dollars per month shall be reimbursed at the rate of seventy-five ($75) dollars
per month and at the rate of seventeen (17C) cents per mile for each mile of such
use in excess of fouz hundred forty-one (441) miles in each calendar month;
' provided, houever, that a record of all mileage for the use of personal automobiles
on City business be filed with the Department of Administrative Services on forms
' provided by that Department as a prerequisite to any such reimbursement.
Wttile recognition is given that similar or modified automobile allowance and
mileaqe reinbursement schedules may be applicable to employees not eligible under
the *fanagement Compensation Program, its inclusion as a policy under said Program
' is for completeness of record.
Adopted by Action
of the City Council
, April 1, 1974
Revised July 2, 1974