CC Resolution No. 03-132RESOLUTION NO. 03-132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO APPROVING DESTRUCTION OF CERTAIN
RECORDS (CITY CLERK'S OFFICE)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish roles and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 7th day of July 2003, by the following vote:
Vote
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTA1N:
Chang, James, Kwok, Sandoval, Lowenthal
None
None
None
ATTEST:
Mayor, Ci~ of Cupe~ino~'/
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
No. (to be used
for microfiche
card #)
File Name, Project name
or Developer
DeparUnent: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of__ - File Name: June 2003
Resolution which authorized destruction: 03-132
Ordinance, Application Permit (if any)
Number
Chronological file
Apple Computer
155
2OO0
correspondence
City Council
Actions
Staffmport of
appeal of PC
approval of 18-U-
85 (M); Staff report
request to delay re-
installation of
public art; Action
letter regarding 11-
U-90(M)
10253 Portal Ave.;
Apple Gateway
Campus; 1 Infinite
Loop
Date ranges
(or most
recent date)
2000
1999-
2000
1998
Enter
M = to be microfilmed
D =tobe desRoyed
REQUIRED
D
D
D
Page
No. (to be used
for microfiche
card #)
Page
File Name, Project name
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: __ of - File Name: June 2003
Resolution which authorized destruction: 03-132
File Number, Resolution, I Subject, Application, Address or Location
Ordinance, Application Permit (if any)
Number
or Developer
Claims
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Mark W. Butler,
Philippe and Anne
Dor, Rich Long,
Kim Simmons,
Michele Rodriguez,
Sharon
Kohlmannslehner
vs. David Winslow,
Glenn & Linda
Wegner, Jeno Racz,
John Kerstulovich
& Elaine Adkins, B
& B-VI, Margaret
Nicol, Brandon
Howard, Ove
Hallberg, Aniceta
Hall, Erin Jurian,
Bryan Phillips, Alan
Brinker, State Farm
Insurance, Ron
Ramirez, Akana &
De Loathe, David
O'Connor, Comes
Now, Judi
Sornberger, Nolte &
Associates,
Mocherla, Teresa
Barragan, CA State
Auto Assoc.
Date ranges Enter
(or most M = to be microfilmed
D = to be destroyed
REQUIRED
1990- D
1998
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
No. (to be used
for microfiche
card #)
File Name, Project name
or Developer
Department: City Clerk Contact: Kimberly Smith or Grace Jolmso~
Page: of - File Name: June 2003
Resolution which authorized destruction: 03-132
File Number, Resolution, I Subject, Application, I Address or Location
Ordinance, Application ] Permit (if any)
Number
Date ranges Enter
(or most I M = to be microfilmed
D = to be destroyed
REQUIRED
Claim of Anna Sixth 163 Claim and lawsuit 1556 Halford Ave. 1995 to D
action Santa Clara, CA 8/19/98
95051
User Fees 178 User Fee Schedule 1994 to D
2000
Bingo Permit 123.1 Bingo permit 1996 to D
Renewals renewals 2000
Monthly Treasurer's 120.1 Monthly 2000 to D
Report Treasurer's Report 2001
City Council 1998 ~ 261 Staff reports and 1997 to D
copies of Audit 2000
Committee minutes
Book Publishing Co. 192 Copies of 1998 to D
1998 - ordinances to be 2001
codified and cover
letters sent to Book
Publishing
Company
Xerox 189 Xerox 1989 to D
correspondence and 1997
usage information
Budget 207 Staff reports 1995 to D
regarding budget 1998
adjustments
Loyalty Oaths 450 Oaths of office 1987 to D
1996
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTiON
for microfiche or Developer
card #)
Department: City Clerk Contact: Kimberly Smith or Grace Johnson
Page: of - File Name: June 2003
Resolution which authorized destruction: 03-132
File Number, Resolution, Subject, Application, J Address or Location Date ranges
Ordinance, Application Permit (if any) I (or most
Number Lrecent date)
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
Commissions and 378 Correspondence, 1979 t'-"~--~--- D
Committees annual and 2000
unscheduled
vacancy notices
Postage Rates 420 Correspondence to 1985 to D
Pitney Bowes and 1998
Post Office
regarding postage
rates
Conflict of Interest 451 Staff reports and 1977 to D
copies of 2000
resolutions
regarding the
conflict of interest
code
Work Requests No number Work requests to 1980 to D
Public Works Dept 1995
City Clerk's Duties 565 Various 1979 to D
correspondence to ! 995
CM, other cities,
membership
organizations (e.g.
CCAC)
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