CC Resolution No. 4036 f .
RESOLUTION N0. 4036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTZNO
ESTABLISHING A RETENTION SCHEDULE FOR DESTRUCTION OF
WATER PAYMENT STUBS
WHEREAS, the City Council did by adoption of Resolution No. 3803 establish
rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that water payment stubs in excess of five
(5) years old no longer contain data of any historical or admi.nistrative s~.g-
nificance; and,
WHEREAS, the departmental request for permission to destroy all said records
in excess of five (5) years old has been approved as required by the City Clerk
and the City Attorney pursuant to Resolution No. 3803;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cuper-
tino hereby establishes a retention schedule of five (5) years for water payment
stubs and authorizes the destruction of a11 such record material at the end of
said five (S) years.
PASSED AND ADOPTED at a regular meeting of the City Council of the City
of Cupertino this 6th day of October , 1975, by the following vote:
Vote Members of the City Council
AY~S: Meyers, Nellis, Sparks, Jackson
NOES: None
ABSENT: Frolich
ABSTAIN: None
APPROVED:
/s/ James E. Jackson
Mayor, City of Cupertino
ATTEST :
/s/ Wm. E. Ryder
City Clerk
Attachment
o~ ~ty Res . No . 4036
~a~~~ R~CORD RETENTION SCHEDULE
~ c.upertina APf'ROVEU DItiAPPROVED AUTHORITY BY DATE
` QEPAR7MENT /C 7f~
DEPARTIv1ENT Administrative Services / CITY CLERK
I ~
DIVI510N Accounting CITl' ATTORPJEY ~'f~f~T-
CITY COUNCIL Rusolulion
PAGE_ 1 of. 1 PAGES • "°m~e` _
RECORD GESCRIP710N INACTIVE DATE MICROFILM DA7F DE:STROY DI~7E
. (INCLUDE BOTH SUBJECT AND FILE N0)
Water Payment Stubs in excess of five,(5) years old
Information on stubs is posted to customer ledger~ Immediately Continuing
~ cards and is. retained. These cards form the basis on posting authorizatio
• o~ the accounting records., . to customer
ledger. cards
,
' r
. ~