CC Resolution No. 3695
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RE50LUTION N0. 3695
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTZNO
AATFNbING S~CTIONS "~1D.1~`AND,:1D'.11 OF.:LTHE~ RULES ON
CONDITIONS OF EMl'LOI'14IENT
WHE1tEA5, employees must use personal automobiles for the con~uct gf~
City business on occasional and recurring Uasis, the cost of such
use be3ng reimbursed by the City; and
WHEREAS, significant increases in the cost of materials, supplies
and services necessary for such auto operation have occurred; and
WHEREAS, representatives of management of the City have met
and conferred in good faith with representatives of employee
units over the~reimbursement schedules used, with both parties
agreeing a revision in existing reimbursement schedules to be
appropriate; and
WHEREAS, an investigation has been conducted to determine
the fair and representative costs of automobile operat3on under
present economic conditions;
NOW THEREFORE BE TT P.E50LVED that the City Council of the
City of Cupertino:
Section l. Sections 10.1 and 10.11 of the Rules on Conditions
of Employment are revised to read as follo~as:
Section 10.1 Reimbursement for Travel and Other Expenses
Employees who occasionally are required to use their persona]:
automobiles for City business shall be reimbursed for such use
at the rate of fifteen (15) cents per mile on the submission of
a request approved by the department head.
Section 10.11
a) ~mployees other than department heads who are hired
on and after March 22, 1973 and who are required to use
their personal automobiles for City Business on a recurring
~and often basis shall with the approval of the City 1~4anager,
be paid in reimbursement therefor at the rate of fifty (50)
dollars per month for the first four hundred (400) miles of
such use in each~calendar month and at the rate of fifteen
(15) cents per mile for each mile of such use in excess
of four hundred (400) miles in each calendar month;
provided, howev~r, that a record of all mileage for the use
of personal automo~il~es=ori 'City~'liusiness~shall ~be filed with
the Department of Administrative Services on forms provided
by the bepart-~nent as a prerequisite to any such reimbursement.
b) Employees other than department laeads who were hired
prior to DZarch 22, 1973 and who are reimbursed for the use
of their personal automobiles for City business at the rate
of seventy-five (75) dollars per month for such use
shall continue to receive said reimbursement without the
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requirement of reporting a record of mileage incurred
on City business. Any such employee may, however, within
th3rty (30) days of the effective date of this amended
Rule elect to be reimbursed pursuant to the provisions
and conditions ot subsection a., above, by so informing
the Director of Administrative Services in writing of
such election. Said election for reimbursement under
subsection a., shall be irrevocable.
c) Department heads who are not provided a City automobile
shall be reimbursed for the use of their personal automobile
for City business at .the rate of seventy-five (75) dollars
per month and fifteen (15) cents per mile for each mile
o~ such use in excess of six hundred and twenty-five (625)
miles in each calendar month.
Section 2. The effective date of these changes to the Rules on
Condit3ons of Employment shall be July 1, i9~4.
r'.,~. PASSID AND ADOPT~:b at a regular meeting of the City Council of
the City of Cupertino this 2nd day of July , 1974, by the
following vote:
Vote Members of the City Council
AYES: Frolich, Jackson, Meyers, Nellis, Sparks
NOES: None
~~E~T: None
ABSTAIN: None
APPROVED:
/s/ Reed Sparks
Mayor, City of Cupertino
ATTF.ST :
/s/ Wm. E. Rvder
City Clerk
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