Ordinance 596~V
~~~F~~N 1~• JTS!
~ ox~~a ~F ~~~ CCit;~c:i~, a~ ~~ ~~ ~r t~i~
D°M~'~'1~ l~liTA~.Zllf O~ A ~'IJ~t+A~t~it113 !~'~!
~ C7L'~"~` J1l~f 1 AM~li Olw` !"701~."f1i~rCy'~It
11~~.tI11t: ~
C~T't ~Ti ~ t;X'~"yl" ~ C~'ll~f~ 1d01~ 4~I~'N AtC ~t~ z
ci+~- 1. C;,~.,it[ ~x~~l~itaj, ;~lrstst~r
tr1 rr~+ar ga ~t~rlar~,tish afi~i.t.~t~sctt ~r~edu~s iar tyre prar+th+tse of
wr~t~rir-lrt. ~~i+~ rr~ r~rtp~At rwt t:lrr lasrrnrt p~+ssi~lrr ~t plsrr~nrrts
~ ops+t+rti~-~, t~rt~~~ to ~rxowirlr rnsrcMe~drr a~ ricst~rrrsiwi~e,~ ~ w,-ar~ c~-t~ewt,~
Errs •r«rv~a~ t~ ptrr~ax~wrd,. ~e ~rrra.r• pc~itiw linrRr~~rt~ tr,dr~. n+wir .
•n~ pux~hw~ e~t+d ~4M1r:r'r1+CtC~+ swrl to d!!`~rw clresttl~ clwr s~tnt;hox'ltlr itfr trek
•desirsiatrwt~erA rw~ this ft,~Wtietart. s ~arcl~.at-ia~ systtw is h+nrsb~ •&~prtrMd.
Sictiait ~. ~'u~rohartlrr~4 Qf~ti~~rlr
The Di.rrt~tor a~f 1-dtsinistrativt Services. ar irr the slternatiwr
s~sch att;er pwert-vn as ~ b^c deztiigttat~rd i:y ~rritfng bar thr~ Cic~r Mane~gsrr. aha~l
bs aatd ix ~.et~rthlr rrpp~alnted to prtrtarar the furtcttans of their letrchasin~ Officer
for that Citr- .o+ad trhryxl hrrve the responsibility +tnd ~,wtharicy tc+:
a. 1•::rchrro~re ar rant rac.~t t'ar rtir+t~r3 ~r1 w ~ ~~~nnt i,e~, rquipr~rtt send
servic~ree; tr, b4 per[amad aeR raaJ br, rc~quirr~ri by ,r'ny drpartrs~ant
ar nthet:r agrncy~ of City i;avrr~~rr,a~n! iry ~cc:arcianc°er 4y'th ptncr--
dures prescribed by thin ut-din~rnce r-r bw xurh administrative
ruler a:~td regulacic-+ntt ees thw Pure}raesin~ Officer s,ey adapt
~4r~~lrfttt C)'/ereto j
b. Ir~rgotlrttsr etetd racassrnc~-nd txrrut icm a[ cancr.sc.t• in t;ha:se arear
setd for those t+~rttters e~rquiring such rtxwCar;~ctft by the City
~: at„nttc i l ,
c. Prreparrrr and adapt adrainimtr+,tirre rubes and rr^gulatione not isti
ccetf~iet xith the prr,vt!ciarts of thiec c~rdirr,rnce for thr purpaR,e
of cart'ying c+ut the requir~~reents x~nd intent of Lhis purclta~itr;,
arysta,a•
Section ~. ~entra'~i*exd•Purchasir~
'1'a the extent that ~1us11tq ~ qurtnt i t;r and mv+~i l aiii ] i ty may best be
wchievtd in aneeting the apr,r,.~~iesnal nerds rf the City all .p~urcha>tcs and the
wn+ard of c.arttrncta for servi.c es as may bse r~trqui rr..cl far carry department s,r
agency sh.+l,l be ceantra:~ixad under the P^archarsi.ng Officret:.
Sect irrn ~. l
-+Il,artr t?,e pcarrisiotts arrui int,rnt of this eardirra:t c:~r racy best btu
scrrved by sv dr~igg, ttr~, Pw~r~,hea,sing OifiK•~zr miry ~i+rt~.~~t`ixtl~ in trritirrg ai.y
drrparts>tat nr ag,~ry r.o invtrstlgatf. snlictt l,id.r ar to r~nergar.ists the purchai~e
ox tvrard vi[ carrtrar~t .[err ~ tterisls. rr~e~plier~ eegr,ip,twe.-tt orr +rarrrrices far sstld
...
,w,.
r`'
A
~', dap~-rtr~k sir a~trt~ indepsndenCl.y caf the cent;rali.sad purchprin~ ay•tsr }~ic~~-
°a; vid°r.d khat: t-ncA ~shrll bs cunt i.n carfz,rrnity rrrith tlne pxactd+at+es pars=,crihed
~~ blr %~hie- osniiarztcs v~ by duly as>~-ptrtd adnoi:titrtst'stivs trwlors ~rnd ~ctt~ulirtiaxta
~f pa«rC+t.luitig thsrety.
r
•~ ll~cl~awt #. ~ga~~s.t,~
~•
,.
:~° Ali d~srt,r,~ts ate! hits o>r the City shtil e+nbwnit xrmrprssts Farr
k C!!fi ~urlGh~IM~ 41" ~s~ D# ~tt~iCt ~s>< t:hs ~-Cq~xtieitl+ot't iO~ svstetCiN-„ sYp~f~tl~r y
'~. srlutpauurtt of rmx+ul~ss to the l~srxtwhfain~ Offlc.~rr by *tar-dard regerlsititrn faa^rss.
. that tars of .A-ieh ~r~atl b+~ r ptssta~qulslt;e fain the ixrtu~ce of w pwr'clltss* oirdar
s,, or saMard t-f canrera~ct.
,:
~, Matittn S. Irn~~h~ss ~rd*~
~, _. r........,.. _... _
~~
' 'turdraear of rert+etrirlu. supp2les ~ ~ulparart+t or s;r~ric~s •h+r.ll bt
,;'f ssdu aaly by rrraus of pwrchess vrd,eaca prateor~rd cmd .~rrtt.rd pttrrwrlt t,w this
ardittrncr. Slid parthsata a~rdarr rhrll be vaS id :rY~ly .+hen si~,ttitd t+lr tl,+e Cite
MrnR~ar~ tht ptcrcheraint~ OfFlcer ar at her p+rraaga ro tx.rty be ciatei~~atsd lay the
' l~us~shasinl,4ffitear kd~ ccct. it- hi+r bthctlt.
5ectian S.l
.y
All pwrr.haae ardecrs shall be iarcutd it;. advat-ea o!' any ~a aa~it-
cnent for which they ore iaaue~d eexc+tpt in rrnc~r~,~ency r.ituatians wherre a drley
• wc~tild br derrirnc~r~tal. tt- the Sntrreat crt th,e Cit' or would Jpardirtct thcr
haolth, r~a'faty c~ir we]farr of ita r:it lxrrias.
Src:t ion 5.2
Nothirsg hc~re~in shall prrclude t.he~ uxr at +~uthurt~ed pettlr
cash futtda for purpc~RCrs intrrsdwd by ry-e~ir e~tabl.int-roant,
5tctioq 6. /1aai2abilitx, at~Fu+~d~
'i"!-u 4'urchasin~ taftic:.r shall not taacuet .~n]r putchas~r ard-tr c-r r~vard
say catttrwct for th~r acquisition of rartrri,~).o~ suppliers, Pquipmerst± ar ar.rvice•
ur-letra there exiatr an unerycu~+be.rrd appropri.atian its the turt~j Ancl Car thr~
account or activity against re~-fch ;sa-ic! purr.ha~rta csrcitt or r~ntract is to bt
charged. The e-pproprie-re urcou~-t an~1 f<<nd shall bc~ err±c:uca~tar.rPd i~r::e~distrly
A!t er the isuuancer aE the purchatce c-rder ur ;~°~.rard of cant rect.
5er.tfrnn 7, Awa•edre of Contracts '
Irt1 al: inatar-cr.n w1-ere the acquiaitic-n caf rr,ate~rial,a, aul+pliear
erq-.-i}mersr ar atr:rvic.ert will re•tcult in the iw;nuancc at a pure},east order or th•
aw~arcr pt a contract for 53,54U.1,~ ar snore auc.h ~.~ill br autharizad only an
action :.,4ketn >yy the. t;ity Council. Such Action may "aa taken by utiliacir-g th•
fnrzxxl biadin~a procedures herr.ir-a~t'te:r set forth or an the rr.casnn-enda~tican cat
thrr City Manttgerr• ~rhen urge of th~° for-aeael bidding pror°~•dure :~~ not practicablee.
5+t c c i cyst 7. I ~ •
i'be l"urrhe-ain~ Ufficar mazy awa;~d car~tractA air ioaua,pa-rchm~wt
° asreleesrr fe~>r t?Yrr aetqulslt:iam crf srattriala. supp] iena~~ eq+aipawrt-t at s+ar~aites Khoo
a .,. i ...
;,.
.. ~ .. ..
xi
• tt.s a•a:ei-»ated aaatrurs~ is 1~~ar6 thsan $3~S-'1~J.G+O; provided. t-awcves'~ that a.ither
the formal ar irYfore-al bidding procedure sa h~trrtinafteat' set forth is utilized
for ail estiaated a-rrauratar izl sx.cess of S5f?O.pCt.
Sect,irau 1.:
i5prrltbrrtarrdiro~ tie atbrr ptowisie+spt- oi< chits vrw~l#.t~n~ee ~d
oar~e prarticulatlla ~s~cie~a 7 aar-d !cr aui~swctioAr tharasxmw+i+ee~ tlr~- Purcitastel.og
Oi?fic+rr shall be awtlwrists:+t Rp ~arur ira~rcit,t or~~r arm att,eYVisa- ~~hoc
far ~~t e~aon ~laiw rswtt Clt~ .IMr~ a r+snpeablrt s~rdrreraee reetiwstar
of corrtp ist Ac-t rat-sibia ar fmr ws~s+-nttstS. ser~eer! of ~- r,~c~uxri.ag ts.,o-trrtre«
Lwwcledie~ iret trot liutilt~sd to el~ss ,waCho~riaracicrkt nun crash icrrre ass ru~Cil,itr stcl~
vi~t Ior kei~sptce~ trrt~er. aie+a~ct~itkita and gas, +tppra~r~ c~ nitre fey liebi~,itr
tap-der the Qltr's ids,eares liar reia~ewrax px~i~ for sutboscisad iaaetrxaer,s;•
policfes. a17. dxptsnditcrsrcrsn focr ire Cicy'• Pa;-t^t-11 sfapad laya« srithixaidingit
a~si c-thcrr related yr ~relatrmd wett~et"r i.nvoirrit~ klrl.a aa.ktawrns adrracrca cast
,er t iarwrt ass , ..
ffiectioa !i. iliddint,
lixrspt auc atb~rrwrisrr ~~~~ herein, pruareAasatis aed co~ntrrcts for acs
estiraat+r~! ralus>t of 8J.'.SQQ.O~C er can rchctll ite by ~rrittcatr c.ow,trrat rricb the
lorrert rra-spanribist~ bid~rsr prrt•cawac tt- city pt7oca+dura h~rreinaftss:r dasticr#bcad.
SRCticraa li.l
lbticer inviting bids a,hall be prrpared~ d+rtributed to known
rupplirrs ar pcrrronr vho have raqusrrted tca be natifird of ruck bidding
~ appartutaitirr srnd to r:More Mho iry they r~pinicrn of the Purchasing pfficnr art
Bert ai-I.a to peri'ara~a •ccdrdir~g to prerc~ribad rpacificaticrar. Said aakices
rh~rll cot-tsrira a tenets! dercriptioK- of the arricler ar. rnrvicres ka b• rbtair-ad~
ohw11 rttNte where hid bIaa•-kr ..~d sp~acificatlacs ~r be r~'rured, arrd the time
asaR! p2rr,e far opening bide.
S+rrt ion S.2
A.il bids rsibnitt«d rhail ire accc~anpaaltd by a bidder's src~r:urity
1n the forr~a e~f ~ band, certified check. csr,shlstr'r ~chtck ur' a~aney order in era
s+i~unt srnd r+l+en dar!,~ed appropriate by thc, f'urrharitig Otfitar« biddfrrt sha11
br eatitlaed to return of bid rrcurikY; provided that rur.ceerful bidder nc~-:1
foa;frik hit bid aecurit~r upon re#'urscl or failurr to er,ecute the contrsrc•t within
tc-ra (10) dwI-r •ftc:r notitre of a~rard oS~ rantract hasx !teen mailed unlerr tht
City it rer-ponartb'~e far the delsry.
S+r r t i nn !! . 3
Ora rstfunrl
c:~.tfr~ec.t. sward nay be ran
i~ t'~,,ne the •zrx~iint o!` thy.
to thw~ di.ff~rtrn~:e be~tverr-
-cu.rplua, ii' ata~, rhall bsr
car failure of tt-e rucceraful biddrri' to rxecuce the
de to thax r-esct acweoat rrspon~ible biddsrr and if aauch
)Duerr bidder'r r-rcurity rh;rll. be applirrd by the City
the l.~w bid and thr sac~cn~nd Icrwrrt bid, end the
ret+~rraed to the lawert bidJcrr.
~. ~ ,_
n
i .. ..
r~, iieatiae ll.i .
~.
:" si~lad 1ri~s r~ha11 ba suhr~tt.d to thr Fuxclcaati,r~ bi*t~osst rmd
shr~x 1~ ixixti• ' ~ i~ida ~ tb+~ enr-eiap+e. Bids shs~l i+e a~rat~rd ~.n public
,,
•t ~~~ i~'~.sw ~~ p'-w..e *t.w't~[ in tine l-ulplie paticsr.
.~
i` ~clt~as ~~S
`~ IrR ~t~s ~1r. the Citl- Cvnnc3l euiry re,~fet tia~ aed X11 bide
px~e~~~d + C't1-ar~dtnrttti~~ i`+~r i'ids~.
~,
&rctiaa N.6
Caertraats abwll be awaxded blr the City Council to th• latrest
treatperc-sibla bid+datr es, as at0~arwiss ptro+rid~ed 1-exwia.
g+sctiaa ~. ~
lii-~en two or a~c-re of iha lc~vpst ra~gonsible oubaai c.hd bids era
e~uai irc esre-uert ~ gc-alLty snd srer~r.ce, the award of bid twsy be a-ade by tht
elr4ar3rt~ di lots ar aae~e ~tl~ar similar teethed deeeard apt~ropriatt, provided,
hnwRwr~ that rhould ~e of such bidders have his priw~cipal place of butcinsss
within il-• City of Cupertino slid bidder e~h+-11 br ~a.ven prefrregce in the
a«rard ref the ra+~tract.
~ectio~t 9. ~ Nit"icrc! lurcl~~sc±t
hiatr.ri~cls, supplies, equipar-+cr,t or :~wrviceas msy br xcquired by ihr-
Au~~c:laasipg Offir.er withc>ut. regard to furma~ bicldlrag pracedut~ect !cat forth in
5rrtion J~, at,cve, when. th«~ r.actimated v+clur. is lc~sat th+ttc y3,SU0.f14; pruvidcrd,
i vwevar, that for ~.Il such acquisitionac in exc;r•esa of $51.00 price quatatianzc
a.hall be Roliritrd tither c,ratly or in writinp~ whc~nevor practicable. with the
purch.;~a~e arderr being i~aiu+sd to the lc~vest raspcrnsible bidder.
as+ other Publir. A~et~r.9fr
.ercti+ara 2 PurchK~re~ _i= .,...~_...... _._._..~.......~ __
'l"hare is hererblr excepted tram ties pra~~isic-res ai' this orrlinsnre pur~
ch+~sea otr acquisitions of materials, s-uppllaa, rquipce~rnt ar ser•,ricts 4btaic-ce~t
i'roa say ether public agency crfated under the t-~ of the State of Caliicarnt+s
ar the 1,hnited States Government, iracludint tn~a purct~as+e o!' FQdrral surplus
prupert~.
Sectica ll. Sc.vcrabilir~r
If wny s~rctiost, aaubasRCrican, r~rratsnce, clacuse or phrase at this
ardinwnca is for any rearon held tc be ~rne•onstitutional c-r ratherwise invalid,
tics City Council hercrby declares that it would have paa-sed this ardinrr~ce, seed
each aectian, au6stction, Ker+tence, clause and phrase therROf tree+pective v#
the f~s+~t that any ens or amore sr.cticnrt, uubstctionr, subdivisions, sentences,
c:lcruses nr phrases b+r d.cclared unconsti~•utional.
"Section t.2. R~eal_o~f friar Ordina~n~es
City a~ Cuprsrt itar~ Ordinanr:e Nr-, ~!! and Urdlnanc~~ l+ia. 4A(a) +tre hatable
repealed ear ai` ibe effecti~-e date r~i this Urdi.nancrt lb, ~r!~6«
.. , ..
~ ~.. .... . i,
IIfT'1tU!ttfCk~ at at rcguLas -naetti-a; cif tbs~ City Cout-e1I of the City of
Cupertian this __ day sf ~r11 ., ::97:x, ~d ~II-CTF.A aC • re~;~~la= r~erc•-
9~; ~f t~ City Cra~rncil of the Git~r of CuprRrtitr[r Chas i.,_. da~r c-f _,~W_
~.973~ bar t!~ l~ali~raiu; wota~:
~t +Ietr+d,1, ~ l~r~lieb..~1us~s. ~7'~sr rkir, ~:twirr
1~F~3 t C~un~3 ~tw~a ~ llmar '
A~t$~1fla Gounai~~
A~`x~T:
c ~r Cle --~-...,_....._~.
APPl4t1Y~
^~
yer, City of Cupertitua
I hereby certify that t
etcachRd her~tCo he C1ty of (:upertirx~
published ors a true correrct r Ordinance Nc,.
been +rr-d pPY c-f __
posted pursuant to law, paid Ordtr-auce k• y~.,~
h:ich }~`e
Ctty C1~Y r~" ...__. _.._.__ __ ~._
.~ ~