09. Records destruction
,.'
DRAFT
RESOLUTION NO. 07-202
A RESOLUTION OF THE CUPERTINO CITY COUN(:IL APPROVING
DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, CITY MANAGER)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been q~termined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of~e ~pcords specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this. 18th day of December 2007, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABST AlN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
9 - 1
RECORDS INVENTQRY FOR MICROFILMING OR DESTRUCTION
Department: GityClerk Contact: Kimberly Smith or Grace Schmidt
Page: ----'of~- Fi1~:Name:
Resolution whiclla~thorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
forniicrofich,e or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
"qu:d #) Number recent date) D = to be destroyed
REQUIRED
Tran N goc and Liinh 944 Certificate of 1985 D
Phi Luu ' hlsurance for
Financial Guardian
hlsurance, hlc., Gill
Cable, Inc., Allen T.
Gilliland
77-013 Agreement; 1977 D
Resolution No.
4456.2
.~
79-042 Expired 1995- D
agreements; 1980
corre ondence '"
81-35 Staff report; expired 1980- D
agreements; 1998
corres ondence
De Anza Blvd. 690 Agreement with S. De Anza Blvd. 1999 D
Relinquishment of Department of between Route 280
Hwy. Right of Way, Transportation No. and the southerly
Maintenance 40481 (CTC city limits of
Resolution No. Cupertino
R3407); Recorded
document
#14994030
9/22/1999
(l)
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Page
RECORDSINVENt()lt~FORMlGROFIl.MING QROI}S,' TRUcrION
DepaJ:tInent: ;City:(1.~tkCon~ct: ~IY$ntitJi:Qi,qrace SShmidt
P~e; ResQ~Jq~~~~~~~:~hzeddesttUctiQti;>' ' .
File Number, Resolution, Subject, Application,
Ordinance, Application Permit
Number
i:O.
Address or Location
(if any)
Date ranges
(or most
recent date)
File Name, Project name
or Developer
Enter
M = to be microfilmed
D = to be destroyed
RE UIRED
1999
Weekly Notes
D
D
D
D
D
D
D
D
1998
1997
1996
1995
1994
1993
1992
Weekly Notes
Weekly Notes
Weekly Notes
Weekly Notes
Weekly Notes
Weekly Notes
Weekly Notes
.;.
(l)
,
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Page
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OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE. CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223' FAX: (408) 777-3366
CUPERTINO
-'.
MEMORANDUM
To:
Department Heads applicable to listed records
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
December 11, 2007
, :,io
Listed on the attached sheets are records, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you believe any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will be on the council
agenda for December 18,2007
'/J.._ -! /,{ .~/
..~<A./f'n/tHA)i .,-:;r/7Jlil,.
City Clerk
I~:;l /1/07
Date
NO OBJECTION TO DESTRUCTION:
~
City Manager
tl..tf.o1
Date
Ends: City Manager, City Clerk
/2
I/~
City Attorney
9-4