CC Resolution No. 07-137
RESOLUTION NO. 07-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, CODE ENFORCEMENT)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 21st day of August 2007, by the following vote:
Vote
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
Wang, Sandoval, Lowenthal, Mahoney
None
None
None
ATTEST:
APPROVED:
~
CIty Clerk
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kiniberly Smith or Grace Schmidt
Page:_ of - - File Name: 2003-04 False Alann Cards
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
catd#) Number recent date) D = to be destroyed
REQUIRED
I 2003-04 I
D
I
2003-04 False
Alarm Cards
Page
RECOlIDSINVENTORY FOR MICRO:Fll..MlNGOR PES1'RUCl'lQN
Pepartrnent: City Clerk Contact: Kimberly SnrithOf Grace Schmidt
Page: of -File Name: August
- -
Resolution wbich authorized destrQCtion:
No. (~~ used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for nrictOnche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card fi) Number recent date) D = to be destroyed
REQUIRED
Landscaping - Water 126 Water Conservation 1996- D
Conservation Ordinance 1622, staff Management Plan 1987
reports,
correspondence,
Resolutions 8807,
8401,8151,8150,
7908, 7522, proof of
publication, notice of.
determination
(scanned), negative
declaration
Wesley Records 2004- D
Request documents 2005
from Initiatives
Below Market Rate 106 Staff reports, action 1986- D
letters, 1998
correspondence,
Resolutions 7489,
7492, 7439, 7390,
6772,
Ordinance 13 7 6,
19810 Portal Plaza
sale, Housing
Authority
corres ondence
Page
No. (to be used
for microfiche
card#)
Page
File Name, Project name
or Developer
Community
Development Block
Grant
Joint Exercise of
Powers Agreement -
Housing &
Community
Development
Solid Waste
Traffic
Central Fire
Protection District
Santa Clara Valley
Water District
.yFO'kMlCRO:FtJ:..MfNGOR DESTRUcnON
k Contaet:I<.iJnberly Smith or .Gtace SChmidt
,..: ___ of ___ ~ File Name: AlJ,gu8t
Reso1utionwbi<.lb authorized <testt'UCtion.:
File Number, Resolution, Subject, Application, Address or Location
Ordinance, Application Permit (if any)
Number
106.4
106.2
107
108
111
112
Public hearing
notices, staff
reports, action
letters, Resolution
99-008
Staff reports,
Resolutions 7746,
7347,6575,6574,
6532, 6502, 6500,
6408,
correspondence,
action letters
Staff r ort
Staff reports, legal
notices, Ordinance
1781,1780,1766,
1765, 1762, 1760,
-1743, 1745, 1730,
1729, 1727, 1724,
1650, 1645, 1640,
Resolution 9933,
corres ondence
Resolution 99-128,
staff r ort
Staff report,
Resolution 01-018,
water utility
ent rise r rt
Date ranges
(or most
recent date)
1999-
2001
1985-
1999
1999
1993-
1999
1999
2001
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
D
D
D
D
D
D
Page
File Name, Project name
or Developer
Parks
Los Altos Garbage
Public Utilities
RECO:R:t>S~()I.Y FoR MICROFtI..MINGOR. DESTRUCnON
.[.)epar1ment:CityClerk Contact: Kinlberly Smidt Ql' Grace Schmidt
'Page: ~ of ~ - File Name: August
Re$c.>lmiQn wbich authorized d~trUCtion:
File Number, Resolution, Subject, Application,
Ordinance, Application Permit
Number
113
114
118
Staff reports
(recycling
containers, park
acquisition),
corres ondence
Staff reports
(recycling, disposal
days, solid waste
mcrease, non-
standard container,
mixed paper),
Resolution 9644,
9909,9713,9518,
9462, 9405, garbage
liens, Ie al ads
Correspondence,
staff reports (San
Jose Water
Company, Pacific
Bell Mobile
Services, Pacific
Gas & Electric,
Public Utilities
Commission),
Resolution 98-070,
9569,9552
Address or Location
(if any)
Date ranges
(or most
recent date)
1989-
2000
1995-
1998
1990-
1999
Enter
M = to be microfilmed
D = to be destroyed
REQUIRED
D
D
D
RECOlIDS J:NVE}!JtOR.YFOR...MICR.OFll.MING OR DEsTR.'WctIoN
Department: Cit)'CietkCon1a(:t; Kitnberly Smith or GraceSthmidt
~ge: of - File Name: August
.~ ..;;,;...;.,;..
R,~l~wlriehPd1orized destruction:
No. (to bel used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card If.) Number recent date) D = to be destroyed
REQUIRED
Investments 120 Staff reports 1996- D
( comprehensive 2001
annual financial
report, disposing
surplus property,
California Law
Enforcement
Equipment
Program, budget
adjustments,
budget, Consumer
price index, transfer
of funds,), legal ads,
correspondence,
Resolution 00-189
Comprehensive 120.2 Staff report 1998 D
Annual Financial
R ort
Business License 123 Staff reports (user 1995- D
fees, waiver of 1998
fees), Resolution
98-138, action
letters
Mid Peninsula 143 Staff report (study 1998 D
Regional Open Space recommendation
District from P&R
Commission),
action letter
Page
OFFICE OF THE CITY CLERK
CUPERTINO
CITY HALL
10300 TORRE AVENUE' CUPERTINO. CA 95014-3255
TELEPHONE: (408) 777-3223 . FAX: (408) 777-3366
MEMORANDUM
To:
Department Heads applicable to listed records
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
August 2, 2007
---------------------------------------------- --------
Listed on the attached sheets are records, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you believe any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will be on the council
agenda for ~ugust 21,2007. ~
city~ ~ ~~e~67 City Attorney 7 4V;D~~
NO OBJECTION TO DESTRUCTION:
<!3/7/a7
Date
~1Yv,?-&,,,,L ~h/D7
Dir. 0 Administrative Services Date
Ends: City Clerk, Code Enforcement