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CC 05-05-03May 5, 2003 Cupertino City Council Page 2 Cupertino RedeveloPment Agency 4. Adopt resolutions accepting accounts payable for April 18 and 25, Resolution Nos. 03- 077 and 03-078. 5. Adopt a resolution accepting payroll for April 25, Resolution No. 03-079. 6. Accept the Treasurer's Budget Report - March 2003. 7. Adopt a resolution accepting the destruction of records from the Parks and Recreation Department (Senior Center case files), Resolution No. 03-080. 8. Declare brush growing on certain described properties to be a public nuisance and setting hearing for June 2 for objections to proposed removal, Resolution No. 03-081. 9. Adopt a resolution authorizing execution of a contract with Biggs Cardosa Associates, Inc., / HNTB for design services for the Mary Avenue Bicycle Footbridge in an amount not to exceed $1,225,000.00, and further authorizing the amount of $75,000 for additional services that may be required upon approval of the Director of Public Works for a total allocation amount of $1,300,000.00, Resolution No. 03-082. 10. Adopt a resolution authorizing execution of a Construction and Access Permit from the County of Santa Clara to the City of Cupertino, Resolution No. 03-083. 11. Adopt a resolution granting an easement for flood control, erosion and sedimentation control to Santa Clara Valley Water District, District No. 2026-51 Sunnyvale East Outfall, APN 316-38-street (portion), Resolution No. 03-084. 12. Bollinger Road Bridge Project: (a) Adopt a resolution authorizing the Mayor to execute an amendment to the City's existing agreement with the Santa Clara Valley Water District for the reconstruction of the bridge on Bollinger Road over Calabazas Creek, Resolution No. 03-085 (b) Adopt a resolution authorizing the Director of Public Works to amend the design contract with Winzler and Kelly in the amount of $33,585.00 for a total contract amount of $369,900.00, Resolution No. 03-086 13. Adopt a resolution authorizing the City Manager to execute an agreement with the County of Santa Clara for joint utilization and maintenance of facilities relating to the County of Santa Clara Traffic Operation System, Resolution No. 03-087. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) May 5, 2003 Cupertino City Council Page 3 Cupertino Redevelopment Agency PUBLIC HEARINGS 14. Consider the use of the first program year (2003-2004) Community Development Block Grant (CDBG) funds and authorize submittal of funding proposal, Resolution No. 03- 088. 15. Vacation of a portion of Madrid Road: (a) Consider the adoption of a resolution ordering the vacation of a portion of Madrid Road as provided in Section 8320 Et Seq. of the Streets and Highways Code, State of California, Resolution No. 03-089 (b) Consider the adoption of a resolution authorizing execution of quitclaim deed of real property located on Madrid Road to Amolfo N. Nite and Rebecca P. Nite and Wan-Yen Hsu, Resolution No. 03-090 16. Consider the appeal of Application R-2003-03, a Design Review Committee approval of a new two-story 4,463 square foot residence, Dick Fang, I0110 Mann Drive, APN 326- 19-005. This item is Categorically Exempt and the Planning Commission recommends approval of the appeal. (The applicant requests postponement for six weeks). PLANNING APPLICATIONS 17. Consider setting a public hearing for a General Plan amendment related to change the land use designation on the Forum site to bring it into conformance with the General Plan, Application Nos. GPA-2003-01, City of Cupertino, 23500 Cristo Rey Drive APN(s) 342-53-001 through 342-53-259, 342-54-01 through 342-54-016, and 342-55-001 through 342-55-045. UNFINISHED BUSINESS NEW BUSINESS 18. Approve the Teacher Housing Program, allocate funds, and select a non-profit agency to administer the program. 19. Consider establishing special rural neighborhood street standards. 20. Conduct the first reading of Ordinance No. 1918: "An Ordinance of the City Council of the City of Cupertino amending Section 10.60.060 (A)(4) of the Cupertino Municipal Code regarding the abatement of graffiti." 21. Set a meeting with Supervisor Liz Kniss for June 2 at 5:30 p.m. to discuss issues in Cupertino. May5, 2003 Page4 Cupertino City Council Cupeffmo Redevelopment Agency ORDINANCES 22. Conduct the second reading of Ordinance No. 1917 related to the regulation of massage: "An Ordinance of the City Council of the City of Cupertino amending Chapter 9.06 of the Cupertino Municipal Code regarding the regulation of massage." STAFF REPORTS 23. Receive report on Severe Acute Respiratory Syndrome (SARS). COUNCIL REPORTS Mayor Michael Chang: Audit Committee Leadership Cupertino Legislative Review Committee Library Steering Committee Public Dialog Consortium Liaison Santa Clara County Housing and Community Development Block Grant Program (CDBG) Alternate Santa Clara County Library District JPA Board of Directors Alternate Sister City Committee - Toyokawa West Valley Mayors and Managers Vice-Mayor Sandra James: Economic Development Committee Environmental Review Committee Alternate Leadership Cupertino Library Steering Committee Santa Clara County Emergency Preparedness Commission Santa Clara County Transportation Agency Policy Advisory Committee Alternate Skatepark Committee West Valley Mayors and Managers Alternate Councilmember Patrick Kwok: Association of Bay Area Governments (ABAG) Library Steering Committee Alternate Guadalupe/West Valley Flood Control and Watershed Advisory Committee Lower Peninsula Flood Control and Watershed Advisory Committee Santa Clara County Recycling and Waste Reduction Commission Santa Clara Valley Water Commission Sister City Committee - Toyokawa Alternate Councilmember Dolly Sandoval: Audit Committee Environmental Review Committee May 5, 2O03 Cupertino City Council Cupertino Redevelopment Agency Page 5 Legislative Review Committee Public Dialogue Consortium Liaison Santa Clara County Cities Association Alternate Santa Clara County Cities Association Legislative Task Force Santa Clara County Emergency Preparedness Commission Alternate Santa Clara County Housing and Community Development Block Grant Program (CDBG) Santa Clara County Transportation Agency Policy Advisory Committee Councilmember Richard Lowenthal: Association of Bay Area Governments (AB AG) Alternate Economic Development Committee Guadalupe/West Valley Flood Control and Watershed Advisory Committee Alternate Lower Peninsula Flood Control and Watershed Advisory Committee Alternate Santa Clara County Cities Association Santa Clara County Cities Association Legislative Task Fome Alternate Santa Clara County Library District JPA. Board of Directors Santa Clara Valley Water Commission Alternate Skatepark Committee Alternate CLOSED SESSION ADJOURNMENT Adjourn to Monday, May 12 at 6:00 p.m. for a joint study session with the Parks and Recreation Commission to review community submittals t~om the Stevens Creek Corridor visioning exemise, City Hall Council Chambers, 10300 Torte Avenue. REDEVELOPMENT AGENCY MEETING Canceled for lack of business. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make I reasonable efforts to accommodate persons with qualified disabilities. If you require special I assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. CUPERTINO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Meeting Monday, April 7, 2003 PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor Chang called the meeting to order in the Council Chambers, 10300 Torte Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL City Council members present: Mayor Michael Chang, Vice-Mayor Sandra James, and Council members Patrick Kwok, Dolly Sandoval and Richard Lowenthal. Council members absent: none. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Public Works Director Ralph Qualls, Community Development Director Steve Piasecki, City Planner Cynthia Wordell, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, and City Clerk Kimberly Smith. CEREMONIAL MATTERS - PRESENTATIONS Proclamations for Deputies James Post, Luis Valdez, and Denny Allman, for their rescue of Mrs. Eva Wasson, and Able Underground Construction Company for its assistance. Mayor Chang presented the proclamations. Presentation of plaque to Parks and Recreation Supervisor Tom Walters for his help with the Lunar New Year Unity Parade. Michele Hu, co-chair of the Lunar New Year Unity Parade, presented Tom Walters with a plaque recognizing him as the outstanding city supporter of this year's parade. Barbara Rogers, Kris Wang, Ann Wu, and Council member Richard Lowenthal and Mayor Michael Chang also offered their thanks. Walters accepted the plaque and thanked the Parks and Recreation and the Public Works staff who helped in the effort. 3. Proclamation for the Future Business Leaders of America. Mayor Chang presented the proclamation to members FBLA Dina Treyger and her friend Vivian. April 7, 2003 Cupertino City Council Page 2 4. Proclamation declaring April 7-13 as Library Week in Cupertino. Mayor Chang presented the proclamation to representatives of the Library Commission, Friends of the Library, the Library Foundation, and library staff. POSTPONEMENTS - None WRITTEN COMMUNICATIONS - None Council members received a news article about Vallco plans from the Silicon Valley/San Jose Business Journal dated April 4, 2003. ORAL COMMUNICATIONS E. J. Conens, 10480 Pineville, objected to Council taking action late in the evening, because people in attendance need to go to work in the morning. He said that the community did not want more buildings on Stevens Creek Blvd., increased traffic, or impacts on local scenery. They would like to see the Council members out in the community more, other than when they are running for election. Dennis Whittaker, 20622 Cheryl Drive, referred to a new project on rainbow Drive by Prometheus Development, and urged Council to be consistent in its message about the need for affordable housing. It is rumored that this project will be refurbishing existing buildings and will result in the relocation of people who now live there to areas outside of Cupertino. Robert Levy, 10802 Wilkinson Avenue, referred to the Brown Act and said that no speaker can be required to provide his or her name and address. The Act also prohibits a majority of elected or appointed officials from meeting to discuss business unless it is at a noticed public meeting. He said it bothers him that two people in a five-member commission can meet to discuss things, but when they are joined by a third member it is a violation. The City Attorney said that speakers are not required to provide a name or address, but it is requested, and it is so noted on the speaker's card. He noted that the Brown Act allows for more than a quorum of members to get together for social reasons, conferences, and town meetings that were not noticed, as long as general city business is not discussed. The following individuals spoke in favor of continued funding for the public access channel, Cable 15. Their comments included: Concern about the loss of content, the need to meet minimum NTSC legal requirements, the loss of locally-created programming which reflects the community's diversity and which doesn't fit into profit media, a request to continue funding at the current level through 2004, and consideration for current funding plus $14,000 to pay salaries for one full-time and one part-time employee. Bill Mannion, representing the Cupertino Senior Television Productions group Greg Bartschenfeld, 2900 Homestead Road Hema Kundargi, producer of an Indian vegetarian gourmet cooking show April 7, 2003 Cupertino City Council Page 4 20. Declare intention to order the vacation of a portion of Madrid Road as provided in Section 8320 Et Seq. of the Streets and Highways Code, State of California, fixing May 5 at 6:45 p.m., as the time and place for the public heating, Resolution No. 03-068. 22. Approve a second amendment to the Joint Exercise of Powers Agreement creating the Silicon Valley Animal Control Authority (SVACA). ITEMS REMOVED FROM THE CONSENT CALENDAR (above) Approve the minutes from the March 3, March 4 (two sets), March 17, and March 28 City Council meetings. Lowenthal/James moved to correct the minutes of March 17, page 5-25, to add the phrase "room rental" before the word fees. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. Lowenthal/Kwok moved to amend page 5-28 to add the phrase "Cupertino Community Hall" above the other sample wording for plaques to be placed on buildings. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. The correct wording reads as follows: CUPERTINO COMMUNITY HALL JANE DOE COMMUNITY BUILDING IN RECOGNITION OF A MAJOR CONTRIBUTION BY THE DOE FAMILY TO THE CUPERTINO COMMUNITY HALL James/Sandoval moved to adopt the minutes of March 17 as amended, and the minutes of March 3, March 4, and March 28 as presented. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. 10. Adopt a resolution approving the reallocation of a City Channel Program/Promotions Director position to Web Specialist, Resolution No. 03-060. Human Resources Manager Sandy Abe said that the pay from the converted position will mostly cover the cost of the Web Specialist position. The balance will come from cost savings from the vacant producer position. Kwok/Lowenthal moved to adopt Resolution No. 03-060. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. 16. Adopt a resolution in support of clean fuel vehicles and participation in clean air programs, Resolution No. 03-065. David Dias and Kim Rogers, representing the American Lung Association, spoke in favor of the resolution. April 7, 2003 Cupertino City Council Page 18. 19. 21. Sandoval/James moved to adopt Resolution No. 03-065. Vote: Ayes: Chang, Jmes, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. Adopt a resolution authorizing execution of a Joint Use Agreement for a trail between the Santa Clara Valley Water District and the City of Cupertino for Regnart Creek, Resolution No. 03-067. Robert Levy said that the city should show more sensitivity to impact on neighbors of projects, and suggested that an informational flyer about the Regnart Creek Trail be sent to the affected property owners. Public Works Director Ralph Quails said this stretch of trail along the creek was part of a development approved some time ago, and it was part of the public heating process. This resolution is to adopt a standard joint use agreement as an implementation tool for the city and the water district. Kwok/Lowenthal moved to adopt Resolution No. 03-067. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. Extend the existing agreement with Apple Computer, Inc., for the disposal of electronic products and computers. Sandoval reported on the success of the six-month trial project, in which they collected over 70,000 pounds ore-waste. Sandoval/James moved to adopt Resolution No. 03-067. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. Review bids and award contract for the De Anza Boulevard Corridor Advanced Traffic Management System (ATMS), Project No. 420-9534. In response to a question by Council, Public Works Director Ralph Qualls said that staff is unaware of any problems with this contractor and it was a good bid. Kwok/Lowenthal moved to award the contract to VCI Telecom, Ine, in the amount of $592,935.20, and authorize a contingency of $60,000.00, for a total project cost of $652,935.50. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. PUBLIC HEARINGS 23. Consider adoption of the 2003-04 Fee Schedule, Resolution No. 03-069. Administrative Services Director Carol Atwood reviewed the proposed increases, which would go into effect July 1. April 7, 2003 Cupertino City Council Page 6 The public hearing was opened at 8:10 p.m. There were no speakers, and the public hearing was closed. After a brief discussion about attendance at Blackberry Farm Picnic Grounds, Council members Chang and Sandoval asked that staff survey walk-in guests to determine in which city they live. James/Sandoval moved to adopt Resolution No. 03-069. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. PLANNING APPLICATIONS - None UNFINISHED BUSINESS - None NEW BUSINESS 24. Adopt policy for naming City facilities. Public Information Officer Rick Kitson corrected his staff report to say that three buildings in Cupertino have been named for individuals. These include the Robert W. Quinlan Community Center, the Donald D. Brown Blackberry Farm Golf Course, and the Philip W. Storm Service Center. Council members discussed the staff report and the confusion which arose over the question of whether the naming list was intended to include naming opportunities for buildings or just the interiors, whether a plaque would be installed listing the names of financial supporters, and where the plaque would be located (inside or outside the building). Dorothy Stow, 20197 Las Ondas Way, said she was one of the three individuals who created the list of naming opportunities and said it was intended for the rooms and not the building itself. The architects added the library building, with a recommended amount of $1 million. She said she was not in favor selling naming rights to public building. In a rare circumstance, if a person has done a lot for his or her community, it may be appropriate. However, if Council insists on selling the naming rights, they should be sold for what they are worth. Rich Abdalah, 10455 Torte Avenue, asked whether Council had already approved and accepted a name. That step should be done only after a policy has been adopted. He said that a person could make a relatively minor contribution and have their family name put on a building for 40-50 years, and he did not think that was right. Kilian clarified that the Council had just adopted the minutes of that evening, which merely confirmed the new list of naming opportunities and confirmed that the dollar amounts would be left to the discretion of the committee. Council did not accept a particular contribution or name a building. Additional steps would be required, including acceptance of funds. Council can choose to not accept the funds, change the plaque, or make other changes in the future. April 7, 2003 Cupertino City Council Page 7 James said that she was uncomfortable with her aye vote on March 17 in which the council members agreed that they did not need to know the amounts of donations or the names of the donors, and those decisions would be left up to the fundraising committee. She said since she had received a number of phone calls from people in the community regarding that decision, and that Council had no way of anticipating any future illegal activities by a person after whom a building may be named. James said she believed the donor names should be reviewed by the Council, and said she would like them to reconsider that vote. The City Attorney said that, at the time of that vote, the community building hadn't yet been added back on to the list of naming opportunities. James said that she had therefore voted correctly. She said that her constituents felt that the Council should review all names, but that may be cumbersome for fund-raising purposes. Pat Rogers, 19764 Auburn Drive, said that most of his planned comments had already been resolved by this discussion. Although some people have said the decisions were made in secret, he was present because it had been properly noticed. Mark Bums, 21269 Stevens Creek, said it was acceptable to name rooms, but not buildings. If Council took this step because they needed funds to complete the project, that was poor planning. Large donations create the perception that there is behind-the- scenes influence. Administrative Services Director Carol Atwood said that the City had $19 million in the capital improvement project budget for the library. The Library community insisted on $22 million, so staff pursued some creative financing to find another $1.8 million, and the Library community agreed to raise $1.2 million to fumish the new building. If necessary, the library can be opened with the old furniture and shelving. Robert Levy felt that the taxpayers had already contributed money to the project, particularly those who had been customers of Cupertino Water and now had to pay higher fees to San Jose Water. He felt that the building names should not be sold. Dennis Whitaker, 20622 Cheryl Drive, urged the Council not to lose the progress the Library Foundation has made, and he felt that a policy was necessary to guide the decisions. He did not think the building should be named for a person, but a small plaque was acceptable. Barbara Rogers said that when Council made policy changes, it made it difficult to raise funds. Although the old library furniture is available, it is in poor repair, and there is not enough of it to furnish the larger building. She also suggested that Council refrain from taking up new items after 11 p.m. Lowenthal suggested that two council members work with staff to further refine the policy. He said he regretted that Council had decided to name the buildings, and was 3-'7 April 7, 2003 Cupertino City Council Page uncomfortable with the route that was taken. He said that because a letter was faxed to a donor, it seemed that a deal had been offered and accepted. Kwok agreed that the policy is not yet ready, and that all decisions should rest with the City. James said the naming procedure seemed simple at the outset, but is a complex situation with moral, ethical, and legal dilemmas. She said the deal that was offered to and accepted by Mr. Chan was not offered by the entire Council, and she felt the Council's constituents should have an opportunity to discuss whether the building names should be sold. If the decision is made that the names will be sold, all of the community should have an opportunity to bid, and she asked that Council reconsider the offer made to Mr. Chan. Sandoval said the Council should honor the commitment made to the Foundation when they were given the authority to solicit funds in exchange for naming, plaques, etc, so the Foundation would not suffer a loss of credibility. She said the Council should decide whether they want to distinguish between portions of the building or name the whole building, decide whether the naming will be made in honor of a person or in recognition of a cash contribution, and determine what steps should be taken if it were later found the named person had done something wrong. Chang said that the integrity of the Foundation fundraisers was important, and he was uncomfortable with how this situation has become sensationalized by using words like "selling," "bidding," and "secret." The Council must decide whether they support the Foundation's efforts or not, and should be consistent in their approach. The Council members concurred that James and Chang will work with staff to further refine the naming policy, taking into consideration Council's comments at this meeting. RECESS The Council meeting was in recess from 9:47 p.m. to 9:58 p.m. NEW BUSINESS (continued) 25. Authorize a revised public participation process for the General Plan review. Mayor Chang reported that Barbara Rogers had been in attendance but had to leave, and asked him to convey her support of the staff proposal. Dennis Whittaker read a prepared statement from Concerned Citizens of Cupertino, and asked Council to establish an on-line system and in the Cupertino Scene to allow Cupertino residents to provide input on the General Plan and issues associated with building height, setbacks, etc. He offered the assistance of his group in accomplishing this goal. April 7, 2003 Cupertino City Council Page 9 26. Jennylea Sepulveda said that 25 of the 60 slots open were people appointed by the City Council to commissions. She suggested that the Council members each select one representative, and let the community select the rest. She noted that renters are often transient and don't pay property tax, so they should not be involved developing the general plan for city. Penny Whittaker said she liked the idea of large community input. This will represent all of Cupertino, not just 60 people. Council members offered suggestions for the public participation process. Community Development Director Steve Piasecki said that staff will report to Council in two weeks with a revised list based on Council's comments. Receive report and consider adopting a City policy on responsible contracting, Resolution No. 03-070. Public Works Director Ralph Quails distributed a supplemental report dated April 7, which included a revised resolution. Council members also received a copy of a memorandum from Council member Dolly Sandoval dated April 3, titled Item 26 - Proposed Responsible Contracting Policy Kim Talamantes said she was speaking regarding her husband Ralph and his business, Tally Construction, and she read a prepared statement referring to some work they had performed for the city without realizing the work required payment of prevailing wages. She said they had letters from two employees acknowledging that the City never informed Tally that prevailing wages were required. The situation was allowed to continue for 3 years, and then Tally Construction was fined. Ms. Talamantes felt that Tally Construction had been singled out, and now they will not be allowed to bid on new projects. She said that Tally Construction believed it was paying the correct wages. It is a small company that takes great pride in their work and quality, it has helped the City in a number of emergencies, and it has performed work for senior citizens at reduced rates, and sometimes without charge. The Labor Commission found their failure to pay prevailing wage an unintentional problem. Jay James, representing the Santa Clara County Building Trades Council, said that California State Law requires that prevailing wages shall be paid for all public works. He said that the responsible contracting policy should address wages as well as safety issues, training apprentices, etc. Sandoval referred to the memorandum she had distributed, and said she felt a 5-year limitation on claims was more appropriate than 2 years, because the particular issue that brought this matter to Council's attention occurred 3 years ago. She also felt that contractors should be required to declare pending claims, to help the City identify patterns of abuse. Apr/1 7, 2003 Cupertino City Council Page 10 27. Sandoval also distributed a new handout describing a self-funded enforcement mechanism, which she said she had reviewed with the City Attorney. Quails said that he had discussed the new handout with the City Attorney and City Manager, and there were three concerns. The new policy wording would not provide any additional assurance of a responsible bidder. It would also put the City in a new role as the court of first resort, as well as being responsible for arbitration between contractors and third parties. City Attorney Charles Kilian noted that the other agencies charged with enforcing the laws of California all have long period of time in which to enforce the rules. The City has a different set of values, because they are required to enforce laws, but must also complete a project on time and within budget. Bids received by the City are normally good only for 90 days. He said that a 3-year requirement regarding pending claims may be okay, but could impact the timing if research is required. Lowenthal/James moved to approve the staff recommendation and amended resolution, with a change to paragraph 3 to say that bidders shall be deemed non-responsible if they had any claims filed against them within four years prior to the bid opening. Sandoval offered a friendly amendment that Council will continue discussion of her suggested wording regarding a self-funded enforcement. Lowenthal and James accepted the amendment, and the motion carried by the following vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. The self-funded enforcement mechanism wording to be considered further reads as follows: The City shall provide for the enforcement of the prevailing wage statute throughout the duration of a public works contract. Any party may level a complaint alleging a violation of this policy with the office of the Director of Public Works. After providing a deposit or bond sufficient to pay for the investigation, the complaint shall be promptly investigated by the City staff. Upon the conclusion of this investigation, an initial determination shall be provided to both the complainant and the target of the investigation. If the parties mutually agree to accept the determination of the City staff, the losing party will pay the costs of the investigation. If the parties dispute the finding of the City staff, a third party arbitrator will be appointed to review the complaint and the materials and results of the staff investigation and shall provide a final determination. The costs of the arbitrator and any other costs associated with the ongoing investigation will be paid by the losing party. A complaint filed under this provision shall not impair the contractor's obligation to continue the project through to completion. Set a public hearing for a General Plan amendment/zoning change on a portion of city property on Stevens Creek Boulevard, specifically the Blue Pheasant Restaurant and Apr~l 7, 2003 Cupertlno Clty Councll Page 11 appurtenant parking, from General Plan designation: Public Park/Recreation to Planned Commercial or another zone as deemed appropriate by the City Council. Parks and Recreation Director Themse Smith reviewed the staffmport. The following individuals commented on the item: Robert Levy, 10802 Wilkinson Avenue, said that if the Blue Pheasant is left as it is, then something should be done to increase the mount of money each year that is made from it. He suggested a shorter-term lease. He also asked Council to consider the input from the visioning kits when they are ready. Peter Rasmussen, 10309 McKlintock Lane, owner of the Blue Pheasant restaurant, said he had been told that the previous City Manager had said that the Blue Pheasant could operate until the year 2016. He said that approximately 30 employees would lose their jobs if rezoning occurred. He said the City promised to work with the Blue Pheasant to continue to renew their lease. He doesn't think that pursuing a zoning change is in their best interest at this time. He thanked the citizens of Cupertino for their support for 30 years and said, "I give up." JoAnne Tong, 22339 McClellan Road, distributed a petition from Cupertino citizens asking that no General Plan amendments be allowed until the new General Plan is adopted. She also asked the Council members to respond regarding the request to have a City website available for the Cupertino community to vote and respond to issues regarding the General Plan. Rusty Britt, 20850 Peppertree Lane, tumed in 80 additional names on the petition. She was not in favor of any zoning changes to The Blue Pheasant property until the Stevens Creek Corridor Plan is adopted. Edward (Ned) Britt, 20850 Peppertree Lane, submitted additional petitions. He said that an on-line group was formed called The Concemed Citizens of Cupertino and people can make comments on their website about making changes to the General Plan. He said that people are passionate about wanting to stop the tide of development. Dennis Whittaker, 20622 Cheryl Drive, also spoke about the petitions that were turned in and agreed with the previous speakers. Jennylea Sepulveda, said she also tumed in a petition of 80 names. She said that each wanted to voice their opinion about not being happy with the current quality of life in the City due to overpopulation and density. She asked what the dollar amount Council considered to be affordable housing. LeAnne Cooley, 10421 Castine Avenue, also submitted petitions and said that many signers felt disappointment, anger, and frustration about the new buildings at the City Center. They felt the height and density had irrevocably changed the character of the April 7, 2003 Cupertino City Council Page 12 community to that of a big city. By continuing to allow exceptions to the General Plan the elected officials are not protecting the character and assets of the community and outside groups have more influence than the citizens. Patricia Smith, 10317 Cold Harbor Avenue, asked for written clarification about the laws governing the General Plan amendment process. City Attomey Charles Kilian explained that the City is able to bundle multiple amendments together and package them as one. He also said the Blue Pheasant is a legal, non-conforming use which means that if there was nothing done as far as a General Plan amendment or rezoning, that use could still continue. The lease ends in a year, and if the City is going to renew the lease, it should be a legal, conforming use, which would require a use permit, a zone change, and a General Plan amendment. Community Development Director Steve Piasecki further clarified that citizens in the neighborhood would have an opportunity to provide input on the operation of the Blue Pheasant. He said there was no proposed high-rise housing additional building of any kind. The Council's action tonight would allow the public input process to take place. Council asked staff to research the feasibility of a website for community members to be able to understand and participate in the General Plan process. James/Lowenthal moved to authorize a public heating for a General Plan amendment/zone change to add the option of commercial uses on the Blue Pheasant site and the associated parking. Vote: Ayes: Chang, James, Lowenthal, Sandoval. Noes: Kwok. Absent: None. 28. Council members selected the following dates: A. Study session on Vallco - April 15, 2003, 6:00 p.m.-8:00 p.m. in Conference Room C Study session(s) on the budget o May 27, 2003, 4:30 p.m. until approximately 10:00 p.m. Set a meeting with Supervisor Liz Kniss for May 5 at 5:30 p.m. to discuss issues in Cupertino Council members had a conflict with the graduation ceremony for Tomorrow's Leaders Today, and asked if the Supervisor would be available on another day. ORDINANCES 29. Conduct the second reading of Ordinance No. 1916: "An Ordinance of the City Council of the City of Cupertino Amending Chapter 11.08.270 Related to Skateboarding and Roller Skating at the Civic Center Plaza." 3 -/.L April 7, 2003 Cupertino City Council Page 13 James/Lowenthal moved and seconded to read the ordinance by title only and that the City Clerk's reading would constitute the second reading thereof. Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. James/Lowenthal moved and seconded to enact Ordinance No. 1916. Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Absent: None. STAFF REPORTS 30. Receive a monthly status report on the Cupertino Civic Center and Library Project. Council waived the report because of the lateness of the hour. COUNCIL REPORTS - None CLOSED SESSION - None ADJOURNMENT At 12:36 a.m. Council adjourned to Tuesday, April 15 at 6:00 p.m. in the Cupertino City Hall Conference Room C for a study session on Vallco, 10300 Torte Avenue. Kimberly Smith, City Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. 7'-I 3 CITY OF CUPERTINO DRAFY MINUTES CUPERTINO CITY COUNCIL Regular Adjoumed Meeting Tuesday, April 15, 2003 ROLL CALL At 6:10 p.m. Mayor Chang called the meeting to order in Conference Room C, 10300 Torre Avenue, Cupertino, Califomia. City Council members present: Mayor Michael Chang, Vice-Mayor Sandra James, and Council members Patrick Kwok, Dolly Sandoval and Richard Lowenthal. Council members absent: none. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Community Services Director Steve Piasecki, City Planner Cynthia Wordell, Senior Planner Aarti Shrivastava, and City Clerk Kimberly Smith. Deputy City Clerk Grace Johnson arrived at 7:30 p.m. and relieved Smith. ORAL COMMUNICATIONS Anna Polman-Black, 21118 Gardena Drive, asked why the City was so anxious to build more shops and houses in an already overcrowded city. She had heard that Vallco may be converted into a Chinese development but there was already a Chinese market in Cupertino. She considered this new proposal to be counter-productive and not in the best interest of the City. Dennis Brown, an attorney from San Jose representing the buyers of Vallco, said that they recognized and appreciated the invitation to attend the meeting but wanted to wait to speak in public until the close of escrow. He was there to express their interest in working closely with the City to consider all opinions in order to come to a collective end that is productive for the City and its citizens. STUDY SESSION Study session on Vallco. A. Introduction of New Owners B. Development Agreement C. Bay Area Legal Aid Settlement Agreement D. Vision for the redevelopment of Vallco Fashion Park Community Development Director Steve Piasecki explained that the purpose of the meeting was to provide the history of Vallco and for the Council members to share their objectives and goals with the prospective buyers. He said that buyer Emily Chen had April 15, 2003 Cupertino C~ty Cotmc{1 Page expressed regret for not being able to attend the meeting. Two of the other prospective buyers are Alan Wong and John Nguyen. Piasecki referred to two exhibits, an aerial photograph of Vallco Fashion Park and the latest drawing discussed with the Jacobs Group showing some renovation to Vallco including theaters, offices, residential and hotel development. He discussed constraints and opportunities at the site including: The development agreement expires in 2006, and there is a potential for 535,000 square feet of additional commercial, office and entertainment uses that can be added to the existing 1.1 million square foot center The only condition of the development agreement and the only provision where the City can deny the assignment of the agreement to another party is if it cannot be demonstrated that the ice rink can be maintained throughout the term of the development agreement The settlement agreement from the lawsuit with Bay Area Legal Aid, states that in conjunction with any development of Vallco, the City agreed that one below- market rate housing unit would be provided for every additional 20,000 square feet of added office or commercial. That translates to 25-27 units depending on how much is built out of the 535,000 potential The General Plan, the City allows up to 1,000 hotel rooms in the Vallco Park area and only 400 have been built Another constraint is the existing leases. The major anchor tenants have veto authority over any plan changes, which is exercised through their reciprocal easement agreements He said that historically, the goals for Vallco have been relatively consistent. The City has worked with the Jacobs Group to diversify the land uses to include retail, entertainment, lodging, residential, and office, provide a highly walk-able mixed-used suburban village, and do a master plan that shows that this integrates with the HP site. The tools that the City and the Redevelopment Agency have to facilitate development include: · Land-use control in the General Plan Development review authority · Could attempt to renegotiate the development agreement or do away with it in 2006 or earlier · Could withhold the assignment of the development agreement that the prospective owner could not maintain the ice-rink · Could assist with improvements such as redesigning the streets or traffic signals · Could assist with building a parking garage (but need a revenue stream first) · The City Council could exercise a master developer process, which uses eminent domain to turn the property over to a developer that can perform on its vision through a request for proposal and pro-forma process April 15, 2003 Cupertino City Council Page Council discussed their view of current conditions, their vision for the center, and talked about ramifications of a master developer agreement and eminent domain. The comments included: · The ice rink is not a money- maker but it is a community asset · Vallco is close to the heart of the community and it is also a community asset · Want to work collectively with whoever the buyer will be and to share the history, issues, and challenges Vallco should be community oriented and will solicit lots of community input · The City should learn from the success and failure of other malls · Make Vallco a destination spot, with a mix of retail and entertainment, and other vital services like a childcare center · Concern at the appearance of secrecy over the potential owners non-appearance at the meeting · Potential of non-profit groups to be included in the development · Invite the owners (including the developers and architects) to another study session after escrow closes · Excitement about new people bringing change, newness, and economic value to Vallco Dennis Brown agreed that Vallco was a community asset and that the people involved in buying it are from the community and they are passionate about the future of the center. He thought it was be premature to discuss their vision but stated that they did want to work with the City to find a path that works for everybody. He said that they are flexible and don't have any strict ideas, but do want to develop something that would be useful to the community. He said there are other potential owners involved but the three mentioned earlier are the primary players, are significantly invested, and are the decision-makers. Susan Sievert was concemed that Vallco may become an Asian center and noted an article she had read in the Business Journal. She said she felt unwelcome and excluded from places with Chinese signage and felt as if she were an outsider in her own town. She did not think this was intentional, and said that a common language would unite Cupertino. Jennylea Sepulveda asked for clarification regarding the development of Vallco and how much control the City has over what is created there. She spoke about concern over the food odors coming from the Tin-Tin Asian grocery store. Piasecki explained that the City doesn't screen tenets regarding what kind of sign they put up or whether they sell merchandise directed toward a particular cultural group in the community, but certain activities might be subject to review, for example a nightclub. The City doesn't have any control over re-tenanting. Penny Whittaker encouraged the potential buyers to work with the citizens of Cupertino before the plans are drawn out so that the community has buy-in. She feels that having Asian signs instead of English signs is divisive. April 15, 2003 Cupertino Clty Council Page 4 Planning Commissioner Gilbert Wong said that there is a need for more education on both sides and suggested that something be put in the Scene regarding diversity and working together as a community. Anna Polman-Black was concerned that seniors have no future here because there was no help from the Valley Transportation Authority (VTA). Jesse DeWath said he has been in the Cupertino school system since first grade and enjoys the diversity. He liked to see stores that he would never see anywhere else in the country and considered it an advantage. He wanted Cupertino to remain diverse. ADJOURNMENT At 7:45 p.m. the meeting was adjourned. Kimberly Smith, City Clerk 3-(7 ITY OF CUPEI INO PLEDGE OF ALLEGIANCE DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Meeting Monday April 21, 2003 At 6:50 p.m. Mayor Chang called the meeting to order in the Council Chambers, 10300 Torte Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL City Council members present: Mayor Michael Chang, Vice-Mayor Sandra James, and Council members Patrick Kwok, and Dolly Sandoval. Council members absent: Richard Lowenthal. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Public Works Director Ralph Qualls, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, and City Clerk Kimberly Smith. CEREMONIAL MATTERS - PRESENTATIONS 1. Proclamation for Child Abuse Awareness month. Mayor Chang read thc proclamation. POSTPONEMENTS - None WRITTEN COMMUNICATIONS - None ORAL COMMUNICATIONS Jaclyn Fabre, Executive Director of Cupertino Community Services, announced the opening of their new location at 10104 Vista Drive. She shared a letter and photograph from a family who has moved into one of the 24 below-market-rate units. Fabre thanked the Council, staff, and community for its support over the last 13 years, and invited everyone to the reception to be held April 29. Neil Struthers, Building Trades Council Executive Director, said he was sony he was not present for Council's discussion of responsible contracting, and his letter did not reach Council in time. He thanked Council for adopting the policy but said there are still some concerns, one of which is April 21, 2003 Cupertino City Council Page 2 the possible lack of staff support. He asked Council to reconsider their vote and require 5 years reporting of claims and the enforcement process recommended by Council member Sandoval. Pat Rogers, 19764 Auburn Drive, said that he was speaking on behalf of himself and not the Cupertino Library Foundation, of which he is the president. He expressed concern regarding comments by Council member James at the March 17 meeting in which she said the Library Foundation and Fundraising Committee would accept contributions from anybody and may award a naming opportunity to someone who may become a criminal. James clarified that her only concern was that the community should have input as to whether the City should sell naming rights to public buildings and she felt there should be a process for that. She said that no other inference should be made. Barbara Rogers, 19764 Auburn Drive, said that in the past two months library fundraising has stopped because of Council comments, which have called into question the fundraising committee members' ability to make wise decisions regarding donor names. She also asked that the minutes of March 17 be amended to include "businesses, foundations, and trusts interconnected with Cupertino." Shing-Swang Yao, 2144 Elm Court, said that on April 12 Elm Court was flooded again, even the City cleaned the storm drain a few months ago. He asked if the engineering study would be available at the end of April as promised. Council asked that a report be brought back regarding the results of the study. Ann Shirkey, Stanford Place, read a statement of support for the public access studio at De Anza College. Regarding the library plaque issue, she was preferred not to see someone's name on the outside of the building because it inferred that they were responsible for it. Trudi Wallick, 7390 Rainbow Drive, said that she grew up in Cupertino and worked hard so her children could go to the same schools that she did. She heard rumors that Sarron Gardens and the four-plexes on Rainbow Dr. will be removed and will displace those residents who currently live there. She asked that the City consider allowing the residents to be able to stay. Council asked to have a status report regarding the enforcement of the new responsible contracting policy. CONSENT CALENDAR Kwok/James moved and seconded to approve the items on the Consent Calendar as recommended, with the exception of item No. 7, which was pulled for discussion. Vote: Ayes: Chang, James, Kwok, Sandoval. Noes: None. Absent: Lowenthal. Adopt resolutions accepting accounts payable for April 4 and 11, Resolution Nos. 03-071 and 03-072. 3. Adopt a resolution accepting payroll for April 11, Resolution No. 03-073. April 2 I, 2003 Cupertino City Council Page 3 Adopt a resolution calling a general municipal election to be held on November 4, 2003, requesting consolidation with other November elections, and requesting that the Registrar of Voters conduct the election and canvass the votes, Resolution No. 03-074. Adopt a resolution making determinations and approving the annexation of area designated "Dolores Avenue 02-04", property located on the south side of Dolores Avenue between Byrne Avenue and Orange Avenue, approximately 0.21 acre, Hsu (APN 357-14-015), Resolution No. 03-075. Accept municipal improvements (grading, curb and gutter) - no documentation in packet: a) Seetaram Vemulapalli and Padma Talasila, 10225 Orange Avenue, APN 357-15- 013 b) Intrinsic Cupertino LLC (Walgreen's), 20061 Bollinger Road, APN 369-34- 001,002 c) Cupertino Community Services, Inc., 10114 Vista Drive, APN 316-24-008 Approve a fee waiver request in the approximate amount of $14,492.00 from the Toyokawa Sister City Committee for its annual Cherry Blossom Festival. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) 7. Support for AB 980, which provides for self-certification of cities' housing elements. Council member James said se had served on a task force and this legislation is one of the items that resulted from that group. She recommended its support. James/Kwok moved to support AB 980. Vote: Ayes: Chang, James, Kwok, Sandoval. Noes: None. Absent: Lowenthal. PUBLIC HEARINGS - None PLANNING APPLICATIONS - None UNFINISHED BUSINESS Approve a revised public participation process for the General Plan review (continued from April 7). Community Development Director Steve Piasecki said the process would involve convening a task force of interested community members to learn about, discuss and make recommendations on key issues related to the administrative draft General Plan, prior to releasing the public heating draft. Dennis Whittaker, 20622 Cheryl Drive, mentioned the Web site for the group Concerned Citizens of Cupertino. He said their concern is that the last community congress did not Aprl121, 2003 Cupertlno City Council Page accurately reflect the information provided by the participants. He offered some suggestions for the appointment process, including inviting all individuals who had spoken at previous meetings, as well as including representatives from the high school and elementary school districts. Sandoval/James moved to amend the list of participants, expand the mailing list, and gave direction to staff, as follows. Vote: Ayes: Chang, James, Kwok, Sandoval. Noes: None. Absent: Lowenthal. The list of participants was amended to read as follows: · Reside in one of the following sectors of Cupertino (4 participants from each sector will be appointed): Northwest: north of Stevens Creek Boulevard, west of De Anza Boulevard Northeast: north of Stevens Creek Boulevard, east of De Anza Boulevard Southwest: south of Stevens Creek Boulevard, west of De Anza Boulevard Southeast: south of Stevens Creek Boulevard, east of De Anza Boulevard · Educator (6 total participants): CUSD (1) FUHSD (1) Foothill-De Anza (1) At large (3) · Employee/High teeh Headquarters (2) · Chamber of Commerce (2) · League of Women Voters (2) · Environmental Group (nominated by) (2) · Major retail property representative (2) · Major office property representative (2) · Retail/office developer (2) · Residential developer (2) · Senior representative (2) · Teen Commission (1) · Housing Commission (1) · Bicycle Pedestrian Commission (1) · Fine Arts Commission (1) · Library Commission (1) · Parks and Recreation Commission (1) · Public Safety Commission (1) · Telecommunications Commission (1) · Rental representative (4) · Sheriff department (1) · Fire department (1) · City Council appointees at large (15) Council expanded the mailing notice list to read as follows: April 21, 2003 Cupertino C~ty Council Page 5 · Residents via Cupertino Scene · Block Captains · Stevens Creek Kit list · General Plan list · Community Congress list · Homeowners Association Presidents · Leadership Cupertino · Cupertino Emergency Response Team participants · 5C's · Church groups Council directed staffto do the following: · Put a notice in the application packet making participants aware that the meetings will go on through the summer and probably into September · Plan for the 15 Council at-large appointments to occur following the appointment of the individuals in each category · Ensure that the appointments reflect ethnic diversity in the community NEW BUSINESS 10. Conduct the first reading of Ordinance No. 1917 related to the regulation of massage: "An Ordinance of the City Council of the City of Cupertino amending Chapter 9.06 of the Cupertino Municipal Code regarding the regulation of massage to add occupational therapists to the list of regulated professions." The City Clerk read the title of the ordinance. James/Kwok moved and seconded to read the ordinance by title only, and that the City Clerk's reading would constitute the first reading thereof. Vote: Ayes: Chang James, Kwok, Sandoval. Noes: None. Absent: Lowenthal. 11. Adopt a resolution renewing a voluntary cap of $20,000 for campaign expenditures for the 2003 City Council election, Resolution No. 03-076. E.J. Conens, 10480 Pineville, objected to city funds being spent for campaigns. It was explained that the expenditure limit was imposed on candidates' expenditures of their personal funds and donations to their campaigns, and did not include any city funds. Sandoval/James moved to adopt Resolution 03-076. Vote: Ayes: Chang, James, Kwok, Sandoval. Noes: None. Absent: Lowenthal. 12. Designate a voting delegate and alternate for the League of California Cities' special meeting of the General Assembly on Thursday, May 15. Council members concurred that Richard Lowenthal would be the delegate and Patrick Kwok would be the alternate. April 21, 2003 Cupertino City Council Page 6 The City Clerk asked if the Council members would be able to attend the Association of Bay Area Governments annual business meeting on Thursday. Most were unavailable, but Mayor Chang may be able to attend. ORDINANCES - None STAFF REPORTS 13. Receive status report on General Fund Revenue and Expenditures. Administrative Services Director Carol Atwood reviewed the staff report. Her comments included: · In the last two months, property tax revenues are up $100,000 · Sales tax is down $550,000 but there is some movement toward a better trend · TOT tax (hotel tax) is up $123,000 · Utility User Tax is down $66,000, which is only a decrease of 3.8% · Franchise fees are up · Other taxes are up · Building permits are up for alternations and electrical permits · Interest rates are down $200,000 due to spending on portfolio for the library project as well as interest rates being currently poor · Motor vehicle in-lieu fees are up $100,000 · Bottom line the City is down a little over $100,000, which is the best its been so far this fiscal year · On the expenditure side, the City is only up .0074 from the prior year or $138,000 and we expected to be up 5% given cost of living raises, etc. Council received the report. COUNCIL REPORTS Council members highlighted the activities of their committees and various community events. CLOSED SESSION - None April 21, :2003 Cupertino City Council Page 7 ADJOURNMENT At 8:25 p.m., the meeting was adjourned. Kimberly Smith, City Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. DRAFT RESOLUTION NO. 03-077 A RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING APRIL 18, 2003 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of Ymy ,2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 04/17/03 ACCOLrNTING PERIOD: 10/03 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FL~ SELECTION CRITERIA: transact.tran$_date between "04/14/2083" and "04/18/2003" FUND - 110 - GENERAL FUND 1020 600430 04/i8/03 1863 A & D AUTOMATIC GATE CO 1108503 1020 600431 04/18/03 4 A T & T 1108501 1020 600432 04/18/03 7 IkBAG PI~ CORPORATION 1104540 1020 600433 04/18/03 1020 600433 04/18/03 1020 600433 04/18/03 1020 600433 04/18/03 1020 600433 04/18/03 1020 600433 04/18/03 ABAG POWER PURCHASING PO 1108501 ABAG POWER PURCE4ASING PO 1108509 ABAG POWER PURC~LASING PO 1108507 ABAG POWER PURC~IASING PO 1108508 ABAG POWER PURC~iASING PO 5708510 ABAG POWER PI/RCILASING PO 1108505 ABAG POWER PURCHASING PO 1108504 ABAG POWER PURCHASING PO 5606620 ABAG POWER PURCHASING PO 1108503 ABAG POWER PHRC~L~SING PO 1108506 1020 600~34 04/18/03 2850 ABLE SEPTIC TANK SERV 1108507 1020 600434 V 04/18/03 2850 ABLE SEPTIC Ti~NK SERV 1108507 TOTAL CHECK 1020 600435 84/18/03 28 AIRGAS NCN 6308840 1020 600436 04/18/03 2319 ALL CItY MJ%NAGEMENT SERV 1108201 1020 600437 04/18/03 2636 APWA 1108201 1020 600437 04/18/03 2636 APWA 1108001 TOTAL CHECK 1020 600438 04/18/03 44 AMERICAN RED CROSS 1104400 1020 600439 04/18/03 57 ;12R3~K 1104510 1020 600439 04/18/03 57 IM~K 1104510 TOTAL CHECK 1020 600440 04/18/83 2298 ARCR WIRELESS 1104400 1020 600440 04/18/03 2298 ARCH WIRELESS 1106265 1020 600440 04/18/03 2298 ARCH WIRELESS 1108501 1020 600440 04/19/03 2298 ARCH WIRELESS 1104400 1020 600440 04/18/03 2298 ARCB WIRELESS 1106265 1020 600440 04/18/03 2298 ARCH WIRELESS 1108501 TOTAL CHECK 1020 600441 04/18/03 96 I~{ROWREAR M~ SPRING WAT 5606680 1020 600442 04/18/03 M B/~LACH3MNDER, JAY/kNTEI 580 1820 600443 04/18/03 968 BAP AGTO P/kRTS 6308840 1020 600444 04/18/03 821 BUSINESS ~ INDUSTEY IN 1104510 PAGE 1 ..... DESCRIPTION ...... SALES TAR AMOUNT TIME/MATERIALS 0.00 81.00 APRIL2003 STATEMENT 0.00 20.10 GL054633/J.l~AWAMOTO 0.00 85.00 APRIL2003 STATEMENT 0.00 1078.49 APRIL2003 STATEMENT 0.00 50.90 APRIL2003 STATEMENT 0.00 315.38 APRIL2003 STATEMENT 0.00 47.62 APRIL2003 STATEMERT 8.00 532.78 APRIL2003 STATEMEi~T 0.00 201.72 APRIL2003 STATEMENT 0.00 1750.80 APRIL2003 STATEMENT 8.00 632.80 APRIL2003 STATEMENT 0.00 620.57 APRIL2003 STATEMENT 0.00 105.19 0.00 5336.25 EMERGENCY SERV. 0.00 10804.83 EMERGENCY SERV. 0.00 -10804.83 0.00 0.00 FY 2002-2003 OPEN PI/RC 3/23-4/05/03 PW CONGRESS S.DIEGO PW CONGRESS S.DIEGO CERTIFICATE FEE EMPLOYEE COFFEE EMPLOYEE COFFEE 4/82-5/01 4/02-5/01 4/02 5/01 3/02 4/01 3/02-4/01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BOTTLED WATER Refund: Check - SPRING FY 2002-2003 OPEN PURC CONFLICT RESOL TRAIN 7487.40 1655.00 500.00 2155.00 128.00 19,71 298,66 318.37 8.80 1.20 -243.59 28.16 20.66 737.27 552.50 98.25 55.00 14.87 800.00 RUN DATE 04/17/03 TIME 09:28:01 - FIN/kNCIAL ACCOUNTING 04/17/03 CI/~ OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.tr~ns_d&te between "04/T4/2003" and "04/18/2003" FUND - 110 - GENERAL FUND CASE ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEFT 1020 600445 04/18/03 127 T~E CALIFOP~IA CI~L 1103500 1020 600446 04/18/03 M2003 C/%LTP~S 2709440 1020 600447 04/18/03 2919 CA24PBELL'S TOWING, INC 5708510 1020 600448 04/18/03 144 CASH 5606620 1020 600448 04/18/03 144 CASH 5606620 1020 600448 04/18/03 144 C~H 5606640 1020 600448 04/18/03 144 C3~H 5606660 1020 600448 04/18/03 144 CASH 5606680 TOTAL CHECK 102~ 600449 04/18/03 149 C~.qH 1107301 1020 600449 04/18/03 149 CASH 1101000 1020 600449 04/18/03 149 C~H 1101000 1020 600449 04/18/03 149 CASH 1101200 1020 600449 04/18/03 149 CASH 1101201 1020 600449 04/18/03 149 CASH 1103300 1020 600449 04/18/03 149 CASH 1104100 1020 600449 04/18/03 149 C~H 1106446 1020 600449 04/i8/03 149 CASE 2204010 1020 600449 04/18/03 149 CASH 6104800 TOTAL CHECK 1020 600450 04/18/03 M CHEN, TINA 580 1020 600451 04/18/03 ME2003 CEESSEN, DEBI 5806349 1020 600452 04/18/03 M CHOW, JOAN 580 1020 600453 04/18/03 983 CL4%RK'S HARDWOOD FLOORS 1108504 1020 600454 04/18/03 1363 CLEA3~ SOL~CE 1108501 1020 600455 04/18/03 ME2003 COLLSEN~/qNING 5806349 1020 600456 04/18/03 1058 CUPERTINO CO~b~JNITY SERV 2607404 1020 600456 04/18/03 1058 CUPERTINO CO~4I/NITY SERV 1107405 TOTAL CHECK 1020 600457 04/18/03 192 1020 600458 04/18/03 2866 1020 600459 04/18/03 205 1020 600460 04/18/03 M2003 1020 600461 04/18/03 676 CUPERTINO MEDICAL CENTER 5806449 DIANA R. ELROD 1107405 DAVID WELLHOUSE & ASSOC 1104000 DELTA PA~RTS 6308840 DEP~d{TMENT OF JUSTICE 1104510 ..... DESCRIPTION ...... SALES TAX PROGP~ING APRIL2003 0.00 PAGE 2 AMOUNT 253.94 ENCROACHMENT FEES 0.00 2080.00 TOWING 8854 0.O0 340.00 PETTY CASH 1/16-4/14 PETTY CASH 1/16-4/14 0.00 PETTY CASS 1/16-4/14 0.00 PETTY CASH 1/16-4/14 0.00 PETTY CASH 1/16-4/14 0.00 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASH 4/09-4/i6 0.00 PETTY CASH 4/09-4/16 0.00 PETTY CASE 4/09-4/16 0.00 PETTY CASH 4/09-4/16 0.00 0.00 94.85 46.20 13.40 34.47 26.57 215.49 45.00 5.40 46.46 7.12 5.73 40.43 45.76 2.40 225.30 Refund; Check - SPRING 0.00 19.00 FILM/PRK-SCEOOL 0.00 146.10 Refund: Check SPEING 0.00 55.00 ~3BERCULOSIS/V.UMESH 0.00 15.00 SERVICE AGREEMENT FOR 0.00 9182.08 FILING M3%NDATED CL~ZM 0.00 3500.00 BOXEX/GAS STRUTS 0.00 101.78 FINGERPRINTS 5t~R2003 0.00 160.00 RUN DATE 04/17/03 TIME 09:28:01 04/17/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CRECK REGISTER - DISBLiRSEMENT FL~TD SELECTION CRITERIA: transact.~rans_date between "04/14/2003" and "04/18/2003" FI/BID - 110 - GENEPJ%L FUND CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT PAGE 3 DESCRIPTION ...... SALES TAX AMOUNT 1020 600462 04/18/03 1242 1020 600462 04/18/03 1242 TOTAL CHECK 1020 600469 04/18/03 220 1020 600464 04/18/03 1104 i020 600465 04/18/03 2762 1020 600466 04/18/03 M2003 1020 600467 04/18/03 2304 1020 600467 04/18/03 2304 1020 600467 04/18/03 2304 1020 600467 04/18/03 2304 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK DIGITAL PRINT IMPRESSION 1101000 DIGITAL PRINT IMPRESSION 1101042 DISCOLrNT SCHOOL SUPPLY 5806349 DIVERSIFIED RISK 1104540 ELEVATOR SERVICE CO., IN 5606660 ENR 1108101 FIELD PAOLI ARCHITEC~E 4269212 FIELD PAOLI ARCRITECTLTRE 4269212 FIELD PAOLI ARCHITECTLTRE 4269212 FIELD PAOLI ARCHITECTLrRE 4269212 600468 04/18/03 268 FOSTER BROS SECURITY SYS 1108507 600469 04/18/03 2479 DONNA FP~CEL 5506549 600470 04/18/03 281 GARDENI~ 6308840 600470 04/18/03 281 GARDENL~ 6308840 1020 600471 1020 600472 1020 600473 1020 600473 1020 600473 1020 600473 1020 600473 1020 600473 1020 600473 1020 600473 TOTAL CHECK 1020 1020 04/18/03 1667 04/18/03 090 04/18/03 298 04/18/03 298 04/18/03 298 04/18/03 298 04/18/03 298 04/18/03 298 04/18/03 298 04/18/03 298 600474 04/18/03 M 600475 04/18/03 2546 600476 04/18/03 899 600477 04/18/03 314 600477 94/18/03 314 1020 1020 1020 TOT~.L CHECK GLOBAL EQUIPMENT COMPANY 1108201 GLOB~kL STEEL PRODUCTS CO 1108507 GRAINGER INC 63088g0 G}fAINGER INC 6308840 GRAINGER INC 2708404 GRAINGER INC 2708404 GRAINGER INC 1108408 GP~INGER INC 1108315 GRAINGER INC 1108315 GRAINGER INC 1108501 GROSTHOR, ROSALINDA 580 GEORGE THOMAS MCCA,RROLL 5606620 GUZZARDO & ASSOCIATES IN 4259313 H.V. CARTER CO INC 6308840 H.V. CARTER CO INC 6308840 B.CA~RDS/D.S~XfDOVAL 0.00 82.98 B.C~DS/D.KIM 0.00 52.71 0.00 135.69 SUPPLIES 17523 0.00 147.85 SPEC EVENT INSL~CE 0.00 163.03 C~3%IR LIFT SERVICE 0.00 931.16 ENR P~L 8/03-8/05 0.00 149.00 PUBLIC WORKS CON--CT 0.00 3800.00 PUBLIC WORKS CONTflACT 0.00 505.69 PUBLIC WORKS CONTP~CT 0.00 7475.00 PUBLIC WORKS CONTRACT 0.00 2251.31 0.00 14031.99 SUPPLIES SERVICE AGREEMENT FOR FY 2002-2003 OPEN pIIRC FY 2002-2003 OPEN PURC CRAIR 8818 SUPPLIES 0.00 113.00 0.00 140.00 0.00 9.65 0.00 13.09 0.00 22.74 0.00 617.31 0.00 161.09 FY 2002-2003 OPEN PURC 0.00 48.59 FY 2002-2003 OPEN pLTRC 0.00 200.00 PARTS/SUPPLIES 8868 0.00 380.97 P~i{TS/SUPPLIES 8868 0.80 98.34 PARTS/SUPPLIES 8864 0.00 235.76 P~2{TS/SUPPLIES 0.00 125.94 PARTS/SUPPLIES 0.00 28.96 PARTS/SUPPLIES 0.00 111.22 0.00 1229.78 Refund: Check - SPRING INSTALL W.REATER/PUMP PUBLIC WORKS CONTRACT 0.00 105.00 0.00 2520.00 0.00 7042.93 0.00 19.66 0.00 92.49 RUN DATE 04/17/03 TIME 09:28:02 04/17/03 CITY OF CUPERTINO PAGE 4 ACCOL~PTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.trans_date between "04/14/2003" and "04/18/2003" CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600478 04/18/03 M HASI~ELL, ~NGELA 580 1020 600479 04/18/03 325 DANIEL HEDDEN 1106500 1020 600480 04/18/03 2064 HOW;~RD G HOFF JR. 1104400 1020 600481 04/18/03 M HOLLIMON, ROBERTA 580 1020 600482 04/18/03 1898 ALTTOMATIC R~IN CO. 1108314 1020 600482 04/18/03 1898 AUTOMATIC RAIN CO. 1108314 1020 600482 04/18/03 1898 A~3TOMATIC PAIN CO. 1108314 1020 600482 04/18/03 1898 AUTOMATIC R~IN CO. 1108314 TOTAL CNECK 1020 800483 04/18/03 M RUGIN, MICHELE 580 1020 600484 04/18/03 M He, Jiamin 550 1020 600485 04/18/03 2392 INTERIOR SYSTEMS ~ SER 1108504 1020 600486 04/18/03 2818 JAECO 6308840 1020 600487 04/18/03 1977 JOE'S TRACTOR SERVICE 1108302 1020 600488 04/18/03 M JOHNSTON, MELODY 580 1020 600489 04/18/03 M JUNG, STEVE 580 1020 600490 04/18/03 2886 KATHLEEN ELLIOTT 2204011 1020 600491 04/18/03 ME2003 KIERSA WITT 1101070 1020 600492 04/18/03 2323 KWIK-WAY b~3PFLER SERVICE 6308840 1020 600493 04/18/03 2300 BAP~AI~A I~Lri 5506549 1020 600494 04/18/03 396 PHILLIP M LENIHAN 5806449 1020 600495 04/18/03 810 JERRY LEW 1104510 1020 600496 04/18/03 M LI, JEFF 580 1020 600497 04/18/03 M LOCKWOOD, JI/LIA 580 1020 600498 04/18/03 M2003 LOGO EXPRESS 1104530 1020 600499 04/18/03 815 RACS L3%B INC 1108501 1020 600500 04/18/03 M MAI~VIYA, ASRUTOSH 880 1020 600501 04/18/03 M2003 MAYO CLINIC HE~TH LETTE 1106500 ..... DESCRIPTION ...... SALES TAX AMOUNT Refund: Check - SPRING 0.00 63.00 SERVICE AGREEMENT FOR 0.00 150.00 TEACHING CERT CLASS 0.00 75.00 Refund: Check - SPRING 0.00 20.00 FY 2002-2003 OPEN PURC 0.00 240.00 FY 2002-2003 OPEN PURC 0.00 220.00 FY 2002-2003 OPEN PURC 0.00 146.38 FY 2002-2003 OPEN PURC 0.00 439.03 0.00 1045.41 Refund: Check - SPRING 0.00 15.00 Refund: Check - Deposi 0.00 750.00 TIME/MATERIALS 0.00 7800.00 SUPPLIES 0.00 66.34 PROFESSIONAL SERVICE 0.00 2300.00 Refund: Check - SPRING 0.00 95.00 Refund: Check - SPRING 0.00 78.00 TLT EXPENSES 0.00 173.44 DNR HOUSE CO~4ISSION 0.00 99.50 HITCH INSTALL 8686 0.00 487.12 SERVICE AGREEMENT FOR 0.00 560.00 SERVICE AGREEMENT FOR 0.00 262.50 DIVERSITY WRKSHP 4/2 0.00 i350.00 Refund: Check ~ SPRING 0.00 41.00 Refund: Check - SPRING 0.00 12.00 UNIFORM SHIRTS 0.00 75.78 ASBESTOS SAMPLING 0.00 360.00 Refund: Check - SPRING 0.O0 210.00 CLINIC HE~TH LETTER 0.00 49.00 RUN DATE 04/17/03 TIME 09:28:02 04/17/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FL~ SELECTION CRITERIA: transact.trams_date between "04/14/2003" and "04/18/2003" FUND - 110 - GENEP3~L FUND CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT ..... DESCRIPTION ...... SALES TAX PAGE 5 AMOUNT 1026 1020 1020 1020 TOTAL C~ECK 600502 04/18/03 2554 600503 04/18/03 444 600504 04/18/03 465 600504 04/18/03 465 1020 600505 04/16/03 465 1020 600505 04/18/03 466 TOTAL CHECK 1020 600506 04/18/03 475 1020 600507 04/18/03 485 1020 608508 04/18/03 2639 1020 500509 04/18/03 493 1020 608509 04/18/03 493 1020 500509 04/18/03 493 1020 600509 04/18/03 493 1020 500509 04/18/03 493 1020 600509 04/18/03 493 1020 600509 04/18/03 493 1020 600509 04/18/03 493 TOTAL CHECK 1020 600510 04/18/03 1190 1020 600511 04/18/03 1220 1020 600511 04/18/03 1220 1020 600511 04/18/03 1220 1020 600511 04/18/03 1220 1020 600511 04/18/03 1220 TOTAL CHECK 1020 600512 04/18/03 2692 1020 600512 04/18/03 2692 TOTAL CHECK 1020 600513 04/18/03 513 1020 600513 04/18/03 513 1020 600513 04/18/03 513 1020 800513 04/18/03 513 TOTAL CHECK 1020 600514 04/18/03 M 1020 600515 04/18/03 M MCMASTER-CARR 1108504 MINTON'S LURER 1108506 MOU~AIN VIEW GARDEN CEN 1108312 MOONTAIN VIEW GARDEN CEN 1108312 MPA DESIGN 1108314 MPA DESIGN 1108314 NATIONAL CONSTRUCTION RE 1108312 NEW~ ~3%FFIC SIGNS 2708405 NOVA PARTNERS INC 4239222 OFFICE DEPOT 1104510 OFFICE DEPOT 1104510 OFFICE DEPOT 1107405 OFFICE DEPOT 1106100 OFFICE DEPOT 1106100 OFFICE DEPOT 1106343 OFFICE DEPOT 1108601 OFFICE DEPOT 1108201 RONALD OLDS 1103500 ORCH~ SUPPLY ~L~WARE 1108501 ORCHARD SUPPLY EARDWARE 1108314 ORC}IARD SUPPLY I~DWARE 1108501 ORCPL~RD SUPPLY HARDWARE 1108501 ORCF~ SUPPLY H~WARE 1108505 SUPPLIES PARTS/SUPPLIES 24122 FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PURC RESTROOM DESIGN EESTROOM DESIGN 0.00 344.99 0.00 3.83 0.00 254,12 0.00 116.70 0.00 370.82 0.00 5900.00 0.00 6010.00 RENTAL 4/2-4/29 0.00 41.65 FY 2002-2003 OPEN PURC 0.00 2922.50 PUBLIC WORKS CONTRACT 0.00 39000.00 COFFEE SUPPLIES COFFEE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SERVICE AGREEMENT FOR ON-TIME DISCOUNT PAl{TS/SUPPLIES pARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PACIFIC BELL 6104800 4/01-4/30 PACIFIC BELL 1108501 3/13-4/12 PACIFIC GAS & ELECTRIC ( 1108506 PACIFIC GAS & ELECTRIC ( 1108506 PACIFIC GAS & ELECTRIC ( 5606620 PACIFIC G~ & ELECTRIC ( 5606620 2/27-3/28 2/27-3/28 2/27-3/28 2/27-3/28 Refund: Check - SPRING REFUNDS 198704/98705 0.00 27.96 0.00 86.58 0.00 10.26 0.00 110.36 0.00 21.63 0.00 113.63 0.00 224.97 0.00 104.91 0.00 700.30 0.00 220.00 0.00 -1.67 0.00 33.29 0.00 19.45 0.00 28.82 0.00 5.00 0.00 84.89 0.00 293.47 0.00 299.00 0.00 592.47 0.00 91.24 0.O0 369.47 0.00 156.70 0.00 64.62 0.00 682.03 0.00 12.00 0.00 RUN DATE 04/17/03 TIME 09:28:02 04/17/03 CITY OF CUPERTINO ACCOLrNTING PERIOD: 10/03 CHECK REGISTER ~ DISBURSEMENT FUI~D SELECTION CRITERIA: transact.~rans_date between "04/14/2003" and "04/18/2003" FLr~ - 110 - GENEP~ FLTND CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600516 04/18/03 526 1020 600516 04/18/03 526 TOTAL CHECK 1020 600517 04/18/03 M2003 1020 600518 04/18/03 1675 1020 600519 04/18/03 542 1020 600520 04/18/03 545 1020 600521 04/18/03 559 1020 600522 04/18/03 M2003 1020 600523 04/18/03 600 1020 600524 04/18/03 601 1020 600525 04/18/03 M2003 1020 600526 04/18/03 2011 1020 600527 04/18/03 625 1028 600528 04/18/03 M2003 1020 600529 04/18/03 628 1020 600530 04/18/03 2397 1020 600531 04/18/03 1449 1020 600532 04/18/03 2051 1020 600533 04/18/03 2016 1020 600533 04/18/03 2016 1020 600533 04/18/03 2016 TOTAL CHECK 1020 600534 04/18/03 651 1020 6~0535 04/18/03 652 1020 600536 04/18/03 M 1020 600537 04/18/03 2820 1020 600538 04/18/03 1011 PENINSUL4% DIGITAL IMAGIN 110 PENINSULJ% DIGITAL IMAGIN 1108101 PEYSAKHOVICK, MJ%RK 1180000 CAROL PHILLIPS 1106500 PINE CONE LL~ER 5606620 JEFF PISERCHIO 5606640 PROJECT SENTINEL 1107405 RAJEEV SETH ROTO-ROOTER SEWER SERVIC 2109612 ROYAL BRASS INC 6308840 RYTHMAIRES 5506549 S.O.S. SURVIVAL PRODUCTS 1104400 S~2~ JOSE WATER COMPAI~ 4239222 SA~CHEZ CONCRETE 110 SANTA CL~ COUNTY SHERI 1102100 SAVIN C~EDIT CORPO~3%TION 1104310 SENIOR ADULTS LEGAL ASSI 2607404 SIADAT ENTERPRISES, INC. 6308840 SIEMENS BUILDING TECHNOL 1108504 SIEMENS BUILDING TECHNOL 1106504 SIEMENS BUILDING TECHNOL 1108501 SIERRA PACIFIC TURF SUPP 5606640 SIERRA SPRINGS WATER CO. 1101500 SLENKOVICR, TA~Y 580 SPEEDEE TUNE AND SERVICE 6308840 STATE BOARD OF EQUALIZAT 5700000 PAGE 6 ..... DESCRIPTION ...... SALES TAX AMOUNT IMPROVEMENT PI~S 0.00 95.42 BMP SHEETS 0.00 69.82 0.00 165.24 REFD PLANNING DEPOSIT 0.00 202.00 DECORATIONS/SUPPLIES 0.00 90.62 SUPPLIES 0.00 1221.27 BBF GOLF CONCESSIONAIR 0.00 1899.00 SERVICE AGREEMENT FOR 0.00 5625.00 DUPL PYMT W.REATER 0.00 45.51 FY 2002-2003 OPEN PURC 0.00 720.00 PARTS/SUPPLIES 24494 0.00 58.55 ENTERTAIN LURCH 3/28 0.00 50.00 FREIGHT CEARGES 0.00 22.50 INSTALL METER SERV. 0.00 4472.00 REFD ENCROACH BOND 0.00 500.00 LAW ENFORCEbTENT SERVIC 0.00 480787.17 MAY2003 0041626657000 0.00 137.83 SERVICES QTR END 3/30 0.00 2916.75 COkR WASHES MAR2003 0.00 331.50 SUPPLIES 0.00 176.72 TIME/MATERIALS 0.00 1684.58 TIME/MATERIALS 0.00 1684.58 0.00 3545.88 SUPPLIES 0.00 310.84 EMPLOYEE BOTTLE WATER 0.00 24.70 Refund: Check - SPRING 0.00 76.00 SMOG CHECK FOR 20 CITY 0.00 26.96 JAN-~CH 2003 0.00 166.51 RUN DATE 04/17/03 TIME 09:28:02 - FIN~CI~ ACCOUETING 04/17/03 CITY OF CUPERTINO PAGE 7 ACCOUNTING PERIOD: 10/03 CT{ECK REGISTER - DISBURSE~NT FUND SELECTION CRITERIA: transact.trans_date between "04/14/2003" and "04/18/2003" CASE ACCT CHECK NO ISSUE DT .............. VENDOR ............. FU~/DEPT 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 1020 600538 04/18/03 TOTAL CHECK 1011 STATE BOARD OF EQUALIZAT 560 1011 STATE BOARD OF EQUALIZAT 110 1011 STATE BOndeD OF EQUALIZAT 110 1011 STATE BOARD OF EQUALIZAT 270 1011 STATE BOAP~ OF EQUALIZAT 220 1011 STATE BOARD OF EQUALIZAT 550 1011 STATE Bo~2qD OF EQUALIZAT 560 1011 STATE BOAP~D OF EQU~tLIZAT 580 1011 STATE BOARD OF EQUALIZAT 630 1020 600539 04/18/03 2920 STEEL & FENCE SUPPLY 1108303 1020 600540 04/18/03 2513 MART~L~ MJ%RIA STEINER 5508549 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/18/03 700 1020 600541 04/I8/03 700 1020 600541 04/18/03 700 TOTkL CMECK TARGET SPECIALTY PRODUCT 1108407 TARGET SPECIALTY PRODUCT 1108303 TARGET SPECIALTY PRODUCT 1108314 TARGET SPECIALTY PRODUCT 1108303 TARGET SPECIALI~ PRODUCT 1108302 TARGET SPECIALTY PRODUCT 1108314 TARGET SPECIALTY PRODUCT 1108312 TARGET SPECIALTY PRODUCT 1108315 TARGET SPECIALTY PRODUCT 1108321 1020 600542 04/18/03 M2003 TSIM, PATRICK 110 1020 600543 04/18/03 2781 AL TSUGAWA 1104400 1020 600543 04/18/03 2781 ~.L TSUGAWA 1104400 1020 600543 04/18/03 2781 AL TSUGAWA 1104400 TOTAL C~ECK 1020 600544 04/18/03 724 TURF & INDUSTRIAL EQUIPM 6308840 1020 600545 04/18/03 2348 TURF STAR, INC. 6308840 1020 600546 04/18/03 738 VALLEY OIL COMPA/qY 6308840 1020 600547 04/18/03 310 VERIZON WIRELESS 1108602 1020 600547 04/18/03 310 VERIZON WIRELESS 5606620 1020 600547 04/18/03 310 VERIZON WIRELESS 5208003 1020 600547 04/18/03 310 VERIZON WIEELESS 1107503 1020 600547 04/18/03 310 VEEIZON WIRELESS 1108504 1020 600547 04/18/03 310 VERIZON WIRELESS 1108005 1020 600547 04/18/03 310 VERIZON WIRELESS 1101200 1020 600547 04/18/03 310 %FERIZON WIRELESS 1108501 1020 600547 04/18/03 310 VERIZON WIRELESS 1108102 1020 600547 04/18/03 310 VERIZON WIRELESS 1108201 1020 600547 04/18/03 310 VERIZON WIRELESS 6104800 1020 600547 04/18/03 310 VERIZON WIRELESS 1108503 ..... DESCRIPTION ...... SALES TAX AMOUNT J;~N-YuARCH 2003 0.00 305.41 JAR-bL%RCH 2003 0.00 -1364.00 JAR-MARC~ 2003 0.00 528.46 JAR-MARCE 2003 0.00 247.36 pARTS/TOOLS 8891 0.00 71.45 SERVICE AGREEME~ FOR 0.00 320.00 FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PUEC FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PUEC PY 2002-2003 OPEN PURC FY 2002-2003 OPEN PUEC FY 2002-2003 OPEN PT3RC FY 2002-2003 OPEN PL~C REFD ENCROACK BOND SERVICE AGREEMENT POR SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR 0.00 162.41 0.00 517.00 0.00 639.44 0.00 189.24 0.00 189.23 0.00 189.24 0.00 189.24 0.00 189.24 0.00 189.24 0.00 2454.28 0,00 5000.00 0.00 3454.50 0.00 500.00 0.00 500.00 0.00 4454.50 0.00 818.92 FY 2002-2003 OPEN PURC SUPPLIES 0.00 932.46 FY 2002~2003 OPEN PURC 0.00 4021.46 0.00 202.79 0.00 99.42 0.00 49.71 0.00 568.71 0.00 407.97 0.00 78.57 0.00 53.66 0.O0 685.19 0.00 182.50 0.00 633.59 0.00 53.66 0.00 103.37 #408456999 ~t~R2003 ~408456999 M~2003 #408456899 F~R2003 #408456999 MAR2003 #408456999 MAR2003 #408456999 MAR2003 #408456999 MAR2003 #408456999 NU~R2003 #408456999 5ikR2003 #408456999 M3%R2003 ~408456999 M3{R2003 #408456999 MAR2003 RUN DATE 04/17/03 TIME 09:28:02 - FIN~CIAL ACCOSTING 04/17/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 C/RECK REGISTER - DISBURSEMENT FUND FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 600547 1020 600547 TOTAL CHECK 1020 600548 TOTAL CASR ACCOUNT TOTAL FUND TOTAL REPORT ISSUE DT .............. VENDOR ............. FUND/DEPT 04/15/03 310 VERIZON WIRELESS 1108505 04/18/03 310 VERIZON WIRELESS 1107501 04/18/03 M ZENG. YING 580 ..... DESCRIPTION ...... ~408456999 MA/~2003 #408456999 MAR2003 Refund: Check - SPRING PAGE 8 RI/N DATE 04/17/03 TIME 09:28:03 FINANCIAL ACCOUNTING DRAFT RESOLUTION NO. 03-078 A RESOLUTION OF TI-IE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING APRIL 25, 2003 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th .day of Iqay _, 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK P~EGISTER - DISBURSEMENT FLeD SELECTION CRITERIA: transact.trans_date between "04/21/2003" and "04/25/2003" CASH ACCT CHECK NO 1020 800537 V 04/18/03 2820 1020 600549 04/25/03 2221 1020 600550 04/25/03 2328 1020 600551 04/25/03 2110 1020 600552 04/25/03 2850 1020 600552 04/25/03 2850 TOTAL CHECK 1020 600553 04/25/03 M2003 1020 600554 04/25/03 2909 1020 600555 04/25/03 29 1020 600556 04/25/03 1884 1020 600556 04/25/03 1884 1020 600556 04/25/03 1884 1020 600556 04/25/03 1884 TOTAL CHECK 1020 800557 04/25/03 1795 1020 600558 04/25/03 2849 1020 600559 04/25/03 57 1020 600560 04/25/03 M 1020 600561 04/25/03 61 1020 600561 04/25/03 61 1020 60056i 04/25/03 61 TOTAL CHECK 1020 600562 04/25/03 1519 1020 600562 04/25/03 1519 1020 600562 04/25/03 1519 1020 800562 04/25/03 1519 TOTAL CHECK 1020 600563 04/25/03 2504 1020 600564 04/25/03 2656 1020 600565 04/25/03 M 1020 600566 04/25/03 2179 1020 600566 04/25/03 2179 ISSUE DT .............. VENDOR ............. FUND/DEPT SPEEDSE ~JNE AND SERVICE 6308840 101 EQUIP~ENT S~tLES 6309820 A/C SERVICE & DESIGN CO. 1108505 ABC BACKFLOW TESTING REP 1108312 ~BLE SEPTIC TANK SERV 1108507 ABLE SEPTIC TANK SERV 110 ADVEI~I~3RES IN ADVERTISIN 1103300 ~%~NUEL AGUIIJ~R 1101200 LYNNE DIANE AITKEN 5706450 ALBERTSONS*NORTEEAN DIVI 5806349 ;~LBERTSONS-NOR~"HER/q DIVI 5806349 ALBERTSONS-NOR~"HERN DIVI 5806349 AL~ERTSONS-NORT~{EP~N DIVI 5806349 ALL UEEM SUPPLY CO INC 5208003 Ak4ERICAN LEGAJ~ PUELISEIN 1104300 AR3~K 1104510 ANJ0~, HOSSEIN 580 ARTISTIC PI~T CREATIONS 1108501 ARTISTIC PLANT CRSATIONS 1108503 ANTISTIC PI~kNT CREATIONS 1108505 AUTREY SUPPLY CO INC 1108312 AUTREY SUPPLY CO INC 1108303 AUTREY SUPPLY CO INC 1108314 AUTREY SUPPLY CO INC 1108315 A~E-LORR~INE BANI 5706450 BELSON OUTDOORS INC 5606620 B~IAT, JAYAPJ%M 580 BIGGS CAP~DOSA ASSOCIATES 2709430 BI~GS CARDOSA ~SOCIATES 2709430 ..... DESCRIPTION ...... SMOG CRECK FOR 20 CITY 5 X 8 LJ~SCAPE TRAILE TIME/MATERIALS REPAIR BACKFLOW REPAIR SERVICES 25% FR3%NCq4ISE DEVELOPS B~fML PROGR3%M SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR PRE-SCHOOL SPLY 25150 SUPPLIES 25160 SUPPLIES 25200 SCHOOL SUPPLIES 25152 W~TE EECPTC~S 17345 2I~qD BILL/ADDTNL PAGES EMPLOYEE COFFEE SERV Refuu~d: Check - SPRING PI~ CARE APRIL2003 PLA/qT CARE APRIL2003 PLA~ CARE APRIL2003 WHITE FIELD MARKING PA WHITE FIELD M3%RKING PA W~ITE FIELD MARKING PA WHITE FIELD ~t%RKING PA SERVICE AGREEMENT FOR 32 GALLON TR~H RECEPT Refund: Check - SPRING SERV S.CA~YON PROJECT SERV S.CANYON PROJECT PAGE 1 SALES TAX AMOUNT 0.80 -26.96 0.00 2695.01 0.00 716.55 0.00 125.00 0.00 10804.83 0.00 -2701.21 0.00 8103.62 0.00 811.88 0.00 200.00 0.00 120.00 0.00 38.17 0.00 9.23 0.00 5.38 0.00 15.34 0.00 68.12 0.00 226.68 0.00 5087.75 0,00 594.86 0,00 120.00 0.00 300.00 0.00 160.00 0.00 130.00 0.00 590.00 0.00 566.26 0.00 566.25 0.00 566.26 0.00 566.26 0.00 2265.03 0.00 360.00 0.00 7766.00 0.00 154.00 0.00 2315.30 0.00 1145.00 RUN DATE 04/24/03 TIME 12:28:38 - FINANCIAL ACCOUNTING 04/24/03 CII~f OF CUPERTINO PAGE 2 ACCOLINTING PERIOD: 10/03 C~ECK REGISTER - DISBURSEMEN~ FI31~ SELECTION CRITERIA: transact.~rans_date between "04/21/2003" and "04/25/2003" CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT TOTAL C~ECK 1020 600567 04/25/03 2895 BROWING-FERRIS INDUSTRIE 5208003 1020 600568 04/25/03 1066 BROWNING-FERRIS I~DUSTRI 5208003 1020 600569 04/25/03 M2003 C.M.C.S. 1101200 1020 600570 04/25/03 M2003 CALIFORNIA ADVOCATES 1106529 1020 600571 04/25/03 2633 CALIFORNIA BINGO SERVICE 5506549 1020 600572 04/25/03 M2003 CA~PERE CONFEP~ENCE 2003 1104510 1020 600573 04/25/03 2232 C~d~IAGA, LO~REDES 110 1020 600573 04/25/03 2232 CARIAGA, LODRDES 110 TOTAL CHECK 1020 600574 04/25/03 1460 TONI CARREIRO 5606620 5806349 5806449 1106200 1106265 1106343 1020 600576 04/25/03 148 CASH 1020 600578 04/25/03 148 CASH 1020 600576 04/25/03 148 CASH 1020 600576 04/25/03 148 C~H 1020 800576 04/25/03 148 CASH 1020 600576 04/25/03 148 C]~SH 1020 600576 04/25/03 148 CASH 1020 600576 04/25/03 148 CASH 1020 600576 04/25/03 148 CASH TOTAL CHECK 1108830 1108407 1108503 1108314 1108601 1108830 1108318 6308840 1108201 1020 600577 04/25/03 149 C~H 1020 600577 04/25/03 149 CASH 1020 600577 04/25/03 149 C~H 1020 600577 04/25/03 149 CASH TOTAL CHECK 1104000 1104400 1108601 1101000 1020 600578 04/25/03 2908 CENTURY GRAPHICS 5606620 1020 600579 04/25/03 1057 1020 600579 04/25/03 1057 TOTAL CHECK CERIDIAN BENEFITS SERVIC 110 CERIDIAN BENEFITS SERVIC 110 1020 600580 04/25/03 1156 CHA ..... DESCRIPTION ...... SALES TAX AMOUNT 0.00 3460.30 L~J~DFILL ~RCE2003 0.00 109128.32 REC"ZC~LES ~CH2003 0.00 710.50 SMOOTEIE MACHINE R/gTL 0,60 176.00 CANHR ADVOCATE SBSCRP 0.00 30.00 BINGO SUPPLIES 0.00 337.79 I~AIN CONF REGISTER 0.00 750.00 CSGARNSMNT 0.00 306.50 SSG~D, NS~]T 0.00 103.84 0.00 410.34 WEB SITE C}L%NGES 0.00 357.50 FETTY CASH 3/31-4/21 0.00 61.81 FETTY CASH 3/31-4/21 0.00 15.17 PETTY CASH 3/31-4/21 0.00 17.05 BE/~IY CASH 3/31-4/21 0.00 112.56 PETTY CASH 3/31-4/21 0.00 4.38 0.00 210.97 PETTY CASH 4/04-4/21 0.00 5.50 PEr'fY CASH 4/04-4/21 0.00 12.94 PETTY CASH 4/04-4/21 0.00 14.40 PET~ CASH 4/04-4/21 0.00 6.28 PETTY CASH 4/04~4/21 0.00 60.00 PET~ C~H 4/04-4/21 0.00 5.00 PETTY CASE 4/04-4/21 0.00 0.84 PETTY CASH 4/04-4/21 0.00 21.64 PETTY CASH 4/10-4/23 0.00 37.00 PETTY CASH 4/10-4/23 0.00 50.32 PETTY CASH 4/10-4/23 0.00 11.54 PET~ CASH 4/10-4/23 0.00 S0.gO 0.00 148.86 STAFF UNIFORNS "FLEX DEB/240125 *FLEX HLTH/240125 0.00 97.86 0.00 349.94 0.00 522.42 0.00 872.36 CHA 0.00 139.85 HUN DATE 04/24/03 TIME 12:28:38 - FINANCIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO ACCOU1TTING PERIOD: 10/03 C~CK REGISTER - DISBI/RSEN~ENT FGN73 SELECTION CRITERIA: transact.trans date between -04/21/2003" and "04/25/2003" FLrND - 110 - GENERAL FL~9/) CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600581 04/25/03 2626 CFLANG, C/qEN-YA 1103300 1020 600582 04/25/03 M2003 CHEN, JOHi~ 110 1020 600583 04/25/03 174 COCA-COLA 5706450 1020 600583 04/25/03 174 COCA-COLA 5706450 1020 600583 04/25/03 174 COCA-COLA 5706450 TOTAL CHECK 1020 600584 04/25/03 173 1020 600565 04/25/03 178 1020 600586 04/25/03 183 1020 600586 04/25/03 183 1020 600586 04/25/03 183 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 I020 1020 1020 1020 1020 600587 04/25/03 M2003 600588 04/25/03 2929 600589 04/25/03 197 600590 04/25/03 1579 600590 04/25/03 1579 600591 04/25/03 192 600592 04/25/03 195 600593 04/25/03 M2003 600594 04/25/03 M 600595 04/25/03 2085 600595 04/25/03 2085 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 600596 04/25/03 209 COCA-COLA BOTTLING OF CA 5606620 COLONIAL LIFE & ACCIDENT 110 COTTON SHIRES & ASSO INC 110 COTTON SHIRES & A~SO INC 110 COTTON SHIRES & ASSO INC 110 COUNCIL ON AGING 1106529 CSNEO 1104100 CTC FUNDING, LLC 1101500 CUPERTINO LOC-N-STOR LLC 1108503 CUPERTINO LOC-N-STOR LLC 1108501 C~PERTINO MEDICAL CENTER 1104510 CUPERTINO SYMPHONIC BAND 5606620 DE ANZA SERVICES INC 1108508 DE ANZA SERVICES INC 1108505 DE ANZA SERVICES INC 1108315 DE ANZA SERVICES INC 1108504 DE /LNZA SERVICES INC 1108407 DE ANZA SERVICES INC 5708510 DE A/~ZA SERVICES INC 1108501 DE ANZA SERVICES INC 1108503 DE ANZA SERVICES INC 1108509 DE ANZA SERVICES INC 1108314 PAGE 3 ..... DESCRIPTION ...... SALES TAX AMOUNT NEWSPAPER CLIP MAR03 0.00 200.00 REFD GEOLOGIC DEPOSIT 0.00 130.64 FY 2002-2003 OPEN PUNC 0.00 167.76 FY 2002-2003 OPEN PURC 0.00 334.50 FY 2002-2003 OPEN PURC 0.00 282.12 0.00 784.38 FY 2002-2003 OPEN P~/RC 0.00 1674.80 ~E7013988-0000 0.00 538.05 GEOLOGICAL REVIEW 0.00 1733.00 GEOLOGICAL REVIEW 0.00 1905.65 GEOLOGICAJ~ REVIEW 0.00 11~7.50 0.00 4806.15 100 COPIES 2003 HlgDBK 0.00 250.00 FORIIM 5/22 C.FERRELL 0.00 150.00 RENT MAY 2003 0.00 4569.00 RE~AL MAY03 G-33 0.00 217.00 RENTAL MAY03 G-34 0.00 217.00 0.00 434.00 PHYSIC~LL/D.MARTINEZ 0.00 55.00 SERVICE AGREEMENT FOR 0.00 200.00 REED DEVELOPE MAINT. 0.00 582.90 Refund: Check - SPRING 0.00 110.00 SERVICE AWARDS 0.00 136.06 SERVICE AWARDS 0.00 210.35 0.00 348.41 JANITORIAL APRIL2003 0.00 140.13 JANITORIAL APRIL2003 0.00 3500.12 JANITORIAL APRIL2003 0.00 739.71 J/~NITORIA-L APRIL2003 0.00 6182.68 JANITORIAL APRIL2003 0.00 1004.89 JANITORIAL APRIL2003 0.00 2687.30 JA/~ITORIAL APRIL2003 0.00 2852.65 JANITORIAL APRIL2003 0.00 1988.75 J/LNITORIILL APRIL2003 0.00 1385,66 JANITORIAL APRIL2003 0.00 4438.26 RUN DATE 04/24/03 TIME 12:28:38 - FINANCIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBL~SEMENT FI/ND SELECTION CRITERIA: transact.tran$_date between "04/21/2003" and "04/25/2003" CASH ACCT C~ECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 1020 600596 04/25/03 209 TOTAL CHECK 1020 600597 04/25/03 1020 600598 04/25/03 1020 600599 04/25/03 1020 600600 04/25/03 1020 600601 04/25/03 1020 600602 04/25/03 1020 600603 04/25/03 1020 600604 04/25/03 1020 600605 04/25/03 1020 600605 04/25/03 1020 600606 1020 600607 1020 600607 TOTAL CHECK 04/28/03 04/25/03 04/25/03 1020 600608 04/25/03 1020 600609 04/25/03 DE ANZA SERVICES INC 1108507 DE ANZA SERVICES INC 1108302 DE AN~ SERVICES INC 1108506 DE ANZA SERVICES INC 1108303 DE ANZA SERVICES INC 1108502 DE ANZA SERVICES INC 1108505 DE ANZA SERVICES INC 5606640 DE ANZA SERVICES INC 1108504 DE ;%NZA SERVICES INC 5606620 M DEBATES, A~Y 580 2795 DEVCON AXSOCIATES XVI 4239222 850 DIDD~S ~2~AZING P~.RTY ST 1101200 M Dorin, Giorgio 550 M2003 EL TORITO 1101200 239 EI~CTRIC~ DISTRIBL~TORS 1108504 242 EMPLOYME~T DE%tEL DEPT 110 243 EMPLO~ENT DEVELOPMENT 110 260 FEDERAL EXPRESS CORP 110 260 FEDERI~L EXPRESS CORP 1108501 260 FEDER3%L EXPRESS CORP 110 260 FEDER3%L EXPRESS CORP 1104300 261 FEHR & PEERS A~SOC INC 110 2870 FERMA CORPORATION 4209223 2870 FERMA CORPOP~ATION 4239222 2271 FLINT TRADING COMPANY 2708404 268 FOSTER BROS SECURITY SYS 1105504 1020 600610 04/25/03 274 1020 600610 04/25/03 274 1020 600610 04/25/03 274 1020 600610 04/25/03 274 1020 600610 04/25/03 274 TOTAL CHECK 1020 600611 FRY'S ELECTRONICS 1108407 FRY'S ELECTRONICS 1108315 FRY'S ELEC~fRONICS 1108503 FRY'S ELECTRONICS 2708405 FRY'S ELECTRONICS 1108504 04/25/03 M Farran, Frank SSO ..... DESCRIPTION ...... SALES TAX PAGE 4 AMOUNT JANITORIAL APRIL2003 0.00 2685.20 JANITORI~L APRIL2003 0.00 739.71 JANITORIAL APRIL2003 0.00 343.41 JANITORIAL APRIL2003 0.00 1479.42 JANITORIAL APRIL2003 0.00 1649.17 RESEAL WOOD FLOORS 0.00 705.00 JANITORIAL APRIL2003 0.00 446.19 RESEAL WOOD FLOORS 0.00 865.00 JANITORIAL APRIL2003 0.00 446.18 0.00 34289.43 Refund: Check - Return 0.00 300.00 TEMP LIBPJ%RY MAY2003 0.00 16160.00 SUPPLIES 9476 0.00 156.37 0.00 FORUM TRIP GEN STL~Y PUBLIC WORKS CONTRACT PUBLIC WORKS CONT1RACT 0.00 0.00 0,00 2882.25 11981.25 124458.75 136440.00 SUPPLIES 0.00 1030.00 SUPPLIES 0.00 1448.81 PRINTER/SUPPLY 8898 0.00 479.23 SUPPLIES 8884 0.00 206.60 SUPPLIES 6392 0.00 219.62 SUPPLIES 8893 0.00 SUPPLIES 8893 0.00 123.28 0.00 1130.73 Refund: Check - Da Vin 0.00 45.00 RLrN DATE 04/24/03 TIME 12:28:39 - PINkNCIA~L ACCOI/NTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transac~.~rans date between "04/21/2003" and "04/25/2003" FU~ - 110 - GENERAL CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600612 04/25/03 281 1020 600612 04/25/03 281 1020 600512 04/25/03 281 1020 600612 04/25/03 281 TOTAL C~ECK 1020 600613 04/25/03 M 1020 600614 04/25/03 298 1020 600614 04/25/03 298 1020 600614 04/25/03 298 1020 600614 04/25/03 298 1020 600614 04/25/03 298 1020 600614 04/25/03 298 1020 600618 04/25/03 296 1020 600614 04/25/03 298 1020 600614 04/25/03 298 TOTAL CHECK 1020 600615 04/25/03 2630 1020 600616 04/25/03 M2003 1020 600617 04/25/03 M 1020 600618 04/25/03 M 1020 500619 04/25/03 321 1020 600820 04/25/03 2565 1020 600621 04/25/03 1235 1020 600621 04/25/03 1235 TOTAL URECK 1020 600622 04/25/03 M 1020 600623 04/25/03 ME2003 1020 600624 04/25/03 1951 1020 600625 04/25/03 M 1020 600626 04/25/03 1898 1028 600627 04/25/03 343 1020 600628 04/25/03 2869 1020 600629 04/25/83 1981 GARDENL~ 1108315 GA~{DENI~ 1108312 GARDENI~ 1108314 GARDENI2%ND 1108312 GOMOV, VYAURESLAV 580 GP~INGEE INC 1108501 GRAINGER INC 6308840 GP~INGER INC 6308840 GP~INGER INC 6308840 GRAINGER INC 6308840 GRAINGER INC 6308840 GRAINGER INC 6306840 HRAINGER INC 6308840 GRAINGER INC 6308840 GREGORY B. BRAGG & ASSOC 1104510 GTCO CALCOMP 6104800 Gross, Catherine 550 Gurikar, Mahesh 550 ~ARK ~U~qVILLE 5606620 EERNING UNDERGROUND SUPP 1108830 EIG~4ARK LIFE INSURAxNCE 6414570 EIGF~ARK LIFE INSURANCE HOE, C~ 580 ROFF~AN, ~3~BEL 5506549 HO~tESTE~ F.F.C. INC 1106343 EONGO, NORIKO 580 AUTOMATIC RAIN CO~ 1108312 ICMA RETIREMENT TRUST-45 110 IMAGISTICS INT'L, INC. 1108201 INTERSTATE TPJ%FFIC CONTR 2708404 ..... DESCRIPTION ...... SALES TAX PARTS/SUPPLIES 8897 PARTS/SUPPLIES 8880 PARTS/SUPPLIES 8882 PARTS/SUPPLIES 8881 Refund: Check - SPRING FY 2002-2003 OPEN PCHC FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PURC FY 2002-2003 OPEN pLrRC FY 2002-2003 OPEN pURC FY 2002-2003 OPEN PL~C FY 2002-2003 OPEN PURC FY 2002-2003 OPEN PURC W.COMP ~%DMIN APR2003 GTCO SUPPLIES 15526 Refund: Check - Change Refund: Check - Cancel SERVICE AGREEMENT FOR POLE 3 TYPE 15 MATERIA LTD MAY2003 LIFE/AD&D MAY2003 Refund: Check - SPRING BINGO/LDNUR GRP BOWL 4/16 17533 Refund: Check - SPRING FY 2002-2003 OPEN PURC COPIER MAINTENANCE PARTS/SUPPLIES 8888 PAGE 5 AMOUNT 0.00 474.96 0.o0 506.27 0.00 534.06 0.00 500.70 0.00 2015.99 0.00 65.00 0.00 80.33 0.80 79.49 0.00 62.79 0.00 7.39 0.00 169.91 0.00 10.40 0.00 15.96 0.00 13.89 RL~ DATE 04/24/03 TIME 12:28:39 - FINANCIAL ACCOLrNTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FLTND SELECTION CRITERIA: transact.trans_date between "04/21/2003" and "04/25/2003" 5~ji%q3 _ 110 - GENER3%L 1020 600630 04/25/03 M 1020 600631 04/25/03 354 1020 600632 04/25/03 2928 1020 600633 04/25/03 M 1020 600634 04/25/03 M 1020 600635 04/25/03 ME2003 1020 600636 04/25/03 2292 1020 500637 04/25/03 377 1020 600638 04/25/03 1927 1020 600639 04/25/03 392 1020 680640 04/25/03 1396 1020 600640 04/25/03 1396 TOTAL C~ECK 1020 600641 04/25/03 M2003 1020 600642 04/25/03 M2003 1020 600643 04/25/03 M 1020 600644 04/25/03 M2003 1020 600645 04/25/03 1378 1020 600646 04/25/03 i179 1020 600646 04/25/03 i175 TOTAL CRECR 1020 600647 04/25/03 ME2003 1020 500648 04/25/03 1868 1020 600649 04/25/03 2567 1020 600650 04/25/03 M 1020 600651 04/25/03 473 1020 600652 04/25/03 475 Isetorp, Susan 550 J CP~WFORD & ASSOCIATES 5806449 JAbLAR TECHNOLOGIES, INC. 1106601 JON, LYDIA 580 Jang, Wei-Ping 550 K~E WOLFE 1108602 KIER & WRIGHT 1108101 PETER KOE~LLER 5806249 MELANIE IRWIN 1106200 METRO MOBILE C099~3NICATI 1108506 MISDU 110 MONK, MARY 580 NASER DISTRIBUTORS INC 5606620 NATIONAL CONSTRUCTION RE 1108314 ..... DESCRIPTION ...... SALES TAX PAGE 6 AMOUNT Refund: Check - The Te 0.00 55.00 MEDALS/PLaQUES 17275 0.00 465.06 SUPPLIES 17348 0.00 70.62 Refund: Check - SPRING 0.00 90.00 REFL~S 39439/35440 0.00 675.00 RENTAL CAR L.VEGAS 0.00 55.87 SERVICE AGREEMENT FOR 0.00 2175.00 SERVICE AGREEMENT FOR 0.00 58.50 BOOTS 0.00 53.97 L~W F~NDBK 2003 UPDTS 0.00 150.00 LEGAL SERVICES 0.00 375.00 LEGAL SERVICES 0.00 4570.00 0.00 4945.00 RUN DATE 04/24/03 TIME 12:28:39 - FIN;UNCIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO PAGE 7 ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.trans_date between -04/21/2003" and "04/25/2003" 1020 600653 04/25/03 302 NATIONAL DEFERRED COMPEH 110 1020 600654 04/25/03 M NEJAT, FARIBA 580 1020 600655 04/25/03 2639 NOVA PART, RS INC 4269212 1020 600655 04/25/03 2639 NOVA PARTbTERS INC 4239222 TOTAL CF~CK 1020 600656 04/25/03 1681 NO-WAY TOOL SUPPLY INC 1108314 1020 600656 04/25/03 1681 NO-WAY TOOL SUPPLY INC 1108504 TOTAL CHECK 1020 600657 04/25/03 493 OFFICE DEPOT 1101200 1020 600657 04/25/03 493 OFFICE DEPOT 1104300 1020 600657 04/25/03 493 OFFICE DEPOT 1104300 1020 600657 04/25/03 493 OFFICE DEPOT 1104510 1020 600657 04/25/03 493 OFFICE DEPOT 1107405 1020 600657 04/25/03 493 OFFICE DEPOT 1104510 1020 600657 04/25/03 493 OFFICE DEPOT 1107405 I020 600657 04/25/03 493 OFFICE DEPOT 1104300 1020 600657 04/25/03 493 OFFICE DEPOT 5806249 1020 600657 04/25/03 493 OFFICE DEPOT 1104530 1020 600657 04/25/03 493 OFFICE DEPOT 1101200 1020 600657 04/25/03 493 OFFICE DEPOT 1101000 TOTAL CHECK 1020 600658 04/25/03 501 OPERATING ENGINEERS #3 110 1020 600659 04/25/03 504 ORIENTAL TRADING CO 5806349 1020 600660 04/25/03 505 ORL4%NDI TRAILER 6308840 1020 600660 04/25/03 505 ORi~I TP~ILER 6308840 TOTAL C~ECK 1020 600661 04/25/03 833 P E R S 110 1020 600661 04/25/03 833 P E R S 110 1020 600661 04/25/03 833 P E R S 110 1020 600661 04/25/03 833 P E R S 110 1020 600661 04/25/03 833 P E R S 110 1020 600661 04/25/03 833 P E R S 110 TOTAL CHECK 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC I020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1020 600662 04/25/03 2692 SBC 1108503 5706510 1106504 5708510 1108505 1108503 5606620 1101500 1108501 ..... DESCRIPTION ...... *NAT'L DEF Refund: Check - SPRING SERVICE AGREEMENT FOR NETCAM INTERACT C3~RA pARTS/SUPPLIES 8895 PARTS/SUPPLIES 8895 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COFFEE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES ~INION DHES P-SCHOOL SUPPLY 17542 PARTS/SUPPLIES PARTS/SUPPLIES *PERS BYBK PERS SPEC PERS 1959 PERS BUYBK PERS EMPLY *PERS BYBK 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 4/07-5/06 0.00 18175.39 0.00 300.00 0.00 10794.60 0.00 2514.03 0.00 13308.63 0.00 219.41 0.00 200.00 0.00 419.41 0.00 17.31 0.00 155.14 0.00 24.29 0.00 43.29 0.00 29.87 0.00 86.58 0.00 48.64 0.00 319.52 0.00 7.57 0.00 16.21 0.00 168.95 0.00 1178.39 0.00 572.40 0.00 30.75 0.00 190.50 0.00 283.52 0.00 474.02 0.00 462.65 0.00 127.46 0.00 37.52 0.00 25314.46 0.00 180.14 0.00 26241.27 0.00 242.72 0.00 242.72 0.00 88.55 0.00 68.56 0.00 88.55 0.0O 88.56 0.00 88.56 0.00 88.55 0.00 54.64 RUN DATE 04/24/03 TIME 12:28:40 - FINAi~CIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: Cransact.crans_date between ',04/21/2003- and "04/25/2003" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSL~ DT .............. VENDOR ............. FUND/DEPT 1020 600662 04/25/03 2692 SBC 1108505 1020 600662 04/25/03 2692 SBC 1101500 1020 600662 04/25/03 2692 EBC 1108501 1020 600662 04/25/03 2692 SBC 1108501 1020 600663 04/25/03 511 PACIFIC BELL/WORLDCOM 1108507 1020 800663 04/25/03 511 PACIFIC BELL/WORLDCOM 1108501 TOTAL CHECK 1020 600664 04/25/03 513 1020 600664 04/25/03 513 1020 600664 04/25/03 513 1020 600664 04/25/03 513 TOTAL CHECK 1020 600665 1020 600666 1020 600667 1020 600668 1020 600668 TOTAL CHECK 1020 600669 1020 600670 1020 600671 1020 600672 1020 600673 1020 600673 1020 600673 TOTAL CHECK 04/25/03 1699 04/25/03 M2003 04/25/03 M 04/25/03 526 04/25/03 526 04/25/03 533 04/25/03 2837 04/25/03 1748 04/25/03 541 04/25/03 509 04/25/03 509 04/25/03 509 1020 600674 04/25/03 PACIFIC GAS & ELECTRIC ( 1108312 PACIFIC GAS & ELECTRIC ( 1108602 PACIFIC GAS & ELECTRIC ( 1108303 PACIFIC GAS & ELECTRIC ( 1108507 1020 600675 04/25/03 2649 1020 600675 04/25/03 2649 1020 600675 04/25/03 2649 TOTAL CHECK PACIFIC GAS & ELECTRIC 1108409 pADMATALASILA 110 PAIGE, CLAUDIA 580 PENINSUI~ DIGITAL INAGIN 4269212 PENINSULA DIGITAL IMAGIN 4269212 1020 600676 04/25/03 M2003 1020 600676 04/25/03 TOTAL CHECK PERS LONG TER~ CARE PR(X] 110 PETERSON POWER SYSTEMS I 1108501 STEVE PIASECKI 1104001 ROBIN PICKEL 5706450 PW SUPER~KETS INC 5806649 PW SUPERk4ARKETS INC 5806649 PW SUPERMARKETS INC 5806649 Perry, Mildred 550 ..... DESCRIPTION ...... SALES TAX PAGE 8 AMOUNT 4/07-5/06 0.00 242.72 4/07-5/06 0.00 242.72 4/07-5/06 0.00 242.72 4/07-5/06 0.00 88.55 4/07-5/06 0.00 257.18 4/07-5/06 0.00 485.41 0.00 2630.71 ~5170211 2/01-3/27 0.00 146.96 #2522405 3/16-4/15 0.00 17.10 0.00 164.06 3/01-3/28 0.00 27.93 SERVICE RESTORATION 0.00 -25.00 10/26-2/26 0.00 1128.14 10/26-4/04 0.00 3535.79 0.00 4666.86 REFL~ GR3LNT FLYING 45% FAITHFLrL PRF BOND Refund: Check - SPRING SPRTCTR REMODEL SPECS SPRTCTR DRAWINGS PERS LTC/2405 REPAIR EXHAUST HEAT SH REDEV INST 4/21-23 SERVICE AGREEMENT FOR SUPPLIES 25154 SUPPLIES SUPPLIES Refund: Check - Myster QUILL 1101500 SUPPLIES QUILL 1104510 SUPPLIES QUILL 1101500 SUPPLIES 0.00 2510.00 0.00 6300.00 0.00 100.00 0.00 577.07 0.00 222.29 0.00 799.36 0.00 215.09 0.00 1201.00 0.00 92.00 0.00 540.00 0.00 18.08 0.00 17.36 0.00 52.56 690.00 0.00 18.51 0.00 73.07 0.00 82.84 0.00 174.42 0.00 15.00 0.00 60.00 0.00 75.00 QUOTA INTER/~ATIONAL 1101000 QUOTA INTEP~ATIONAL 1101200 SALUTE TO STAFF SALUTE TO STAFF RUN DATE 04/24/03 TIME 12:28:40 - FINANCIAL ACCO~/NTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBL~RSEMENT FI3~ SELECTION CRITERIA: transact.trans_date between "04/21/2003" and "04/25/2003" FU1TD - 110 - GENERILL FL~ 1020 600677 04/25/03 M2003 1020 600678 04/25/03 578 1020 600678 04/25/03 578 1020 600678 04/25/03 578 1020 600678 04/25/03 578 1020 600678 04/25/03 578 TOTAL CHECK 1020 600679 04/25/03 1071 1020 600680 04/25/03 1762 1020 600681 04/25/03 587 1020 600682 04/25/03 590 1020 600683 04/25/03 2921 1020 600684 04/25/03 594 1020 600685 04/25/03 2482 1020 600685 04/25/03 2482 1020 600685 04/25/03 2482 1020 600685 04/25/03 2482 TOTAL CHECK 1020 600686 04/25/03 2932 1020 600687 04/25/03 2043 1020 600688 04/25/03 606 1020 600689 04/25/03 M 1020 600690 04/25/03 2170 1020 600691 04/25/03 621 1020 600692 04/25/03 959 1020 600693 04/25/03 2931 1020 600694 08/25/03 630 1020 600695 04/25/03 258 1020 600696 08/25/03 1636 1020 600697 04/25/03 1919 RAGA/~ COF~ICATIONS, IN 1104300 COLLEEN REG~ 5806449 COLLEEN REGAN 5806349 COLLEEN REGAN 5806249 COLLEEN REGAN 5506549 COLLEEN REGAN 5606600 REPUBLIC ELECTRIC 1108602 REVEL ENVIRON~NTAL MARK 23D8004 RHINO LININGS OF SAN JOS 6308840 RICH VOSS TRUCKING INC 5208003 RICHBONDS SIGNS 1104400 RIVERVIEW SYSTEMS GROUP 1108505 ROBERT HALF TECHNOLOGY 6104800 ROBERT HALF TEC~OLOGY 6104800 ROBERT FL~LF TECHNOLOGY 6104800 ROBERT HALF TECHNOLOGY 6104800 ROMAI~TIRES, INC. 6308840 RUDE'S PEST MANAGEMENT 1108312 JOYCE RUSSUM 5706450 ..... DESCRIPTION ...... SALES TAX PAGE 9 AMOUNT PUBLICATION BITS/PCS 0.00 28.88 SERVICE AGREEMENT FOR 0.00 849.60 SERVICE AGREEMENT FOR 0.00 849.60 SERVICE AGREEMENT FOR 0.00 849.60 SERVICE AGREEMENT FOR 0.0O 254.85 SERVICE AGREEMENT FOR 0.00 170.10 0.00 2973.75 KNOCK DOWN 2/14/03 BLA 0.00 3598.00 LABOR/MATERIALS 0.00 1603.00 LINER INST/~LL 8887 0.00 441.31 FY 2002-2003 OPEN PDRC 0.00 700.00 CERT VEST PRINTING 0.00 282.00 ADD LISTENING DEVICES 0.gO 515.21 RUN DATE 04/24/03 TI~&E 12:28:40 - FINANCIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: =ransact.trans_da~e between "04/21/2003" and "04/25/2003" FUND - I10 - GENERAL FUND CASH ACCT CHECK NO ISS~3E DT .............. VENDOR ............. FUND/DEPT 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 600698 04/25/03 2264 600699 04/25/03 2313 600700 04/25/03 M 600701 04/25/03 662 600702 04/25/03 2320 600702 04/25/03 2320 600702 04/25/03 2320 SEIBEL'S CUSTOM APPLICAT 5606620 SHERVINGTON, SKIP 1102100 SKEELS, V. DEAR 580 SNADEH AND ASSOCIATES IN 1103500 SNAP-ON INDUSTRIAL 1108830 SNAP-ON INDUSTEI~J~ 6308840 SNAP-ON INDUSTRIAL 5308840 600703 04/25/03 2629 SNERRY WITT SNOW 5706450 600704 04/25/03 M2003 SODEXHO ~NAGEMENT, INC. 1100000 600705 04/25/03 1090 STATE BOARD OF EQUALIZAT 1104300 600706 04/25/03 2549 STATE OF C~LIFOARIA 110 600707 04/25/03 677 STATE STREET B~2qK &TRUS 110 600708 04/25/03 2879 DEE STAUFFER 5706450 600709 04/25/03 M SUNG, YOUNGJOO 580 600710 04/25/03 2045 SVCN 1104300 600710 04/25/03 2045 SVCN 1104300 600710 04/25/03 2045 SVCN 1104300 600711 04/25/03 2045 600712 04/25/03 695 600712 04/25/03 699 600712 04/25/03 695 600712 04/25/03 695 600712 04/25/03 695 600712 04/25/03 695 600713 04/25/03 696 600714 04/25/03 701 600714 04/25/03 701 600714 04/25/03 701 600714 04/25/03 701 600714 04/25/03 701 600714 04/25/03 701 SVCN 5208003 SYSCO FOOD SERVICES OF S 5506549 SYSCO FOOD SERVICES OF S 5506549 SYSCO FOOD SERVICES OF S 1106500 SYSCO FOOD SERVICES OF S 5506549 SYSCO FOOD SERVICES OF S 5506549 SYSCO FOOD SERVICES OF S 1106500 TALLY'S ENTERPRISES 2708403 TARGET STORES 5806349 TARGET STORES 5806449 TARGET STORES 5806349 TARGET STORES 5806349 TARGET STORES 1108315 TARGET STORES 5706450 PAGE 10 ..... DESCRIPTION ...... SALES T~X AMOUNT PROFESSIONAL SEEV 0.00 350.00 COPS/TEENS FORUM (3) 0.00 135.28 Reftuld: Check - Return 0.00 300.00 MS TAPES 16464 0.00 457.62 PARTS/SUPPLIES 24496 0.00 45.09 SUPPLIES 8823 0.00 458.71 SUPPLIES 8823 0.00 216.50 SERVICE AGREEMENT FOR 0.00 270.00 REFD DUPL B.LICENSE 0.00 100.00 02-04 RES 03-075 0.00 300.00 G.GILBERT/ALBE SEPTIC 0.00 2701.21 *PERS DEF 0.00 3465.93 SERVICE AGP~EMENT FOR 0,00 120.00 REFUND/CERAMICS 0.00 94.00 FY 2002-2003 OPEN PI/RC 0.00 50.00 FY 2002-2003 OPEN PURC 0.00 30.00 FY 2002-2003 OPEN PURC 0.00 100.00 0.00 160.00 RECYCLING 4/16/03 0.00 252.00 SENIOR SOCIALS 0.00 58.90 COFFEE 0.00 331.60 SUPPLIES 0.00 25.77 BINGO 0.00 223.55 SENIOR SOCIALS 0.00 430.35 SUPPLIES 0.00 10.83 0.00 1081.00 0.00 16912.85 pUBLIC WORKS CONTRACT SUPPLIES 17244 0.00 64.50 SUPPLIES 17243 0.00 101.01 C~P SUPPLIES 17242 0.00 133.68 PICTURES 25170 0,00 17.30 SUPPLIES 8889 0.00 160.81 SUPPLIES 25135 0.00 48.93 RUN DATE 04/24/03 TIME 12:28:40 FINANCIAL ACCOUNTING 04/24/03 CITY OF CUPERTINO ACCOUNTING PERIOD: 10/03 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.trans_date between "04/21/2003" and "04/25/2003" ISSUE DT .............. VENDOR ............. FUND/DEPT 1020 600714 04/25/03 701 TARGET STORES 5706450 1020 600714 04/25/03 701 TARGET STORES 5706450 1020 600714 04/25/03 701 T~qGET STORES 5706450 TOTAL CHECK 1020 600715 04/25/03 648 T~T ENTERPRISES, INC. 1108314 1020 600715 04/25/03 648 TMT ENTERPRISES, INC. 1108312 1020 600715 04/25/03 648 TMT ENTERPRISES, INC. 1108315 TOTAL CEECK 1020 600716 04/25/03 M 1020 600717 04/25/03 1993 1020 600718 04/25/03 1154 1020 600719 04/25/03 M 1020 600720 04/25/03 310 1020 600721 04/25/03 746 1020 600721 04/25/03 746 1020 600721 04/25/03 746 1020 600721 04/25/03 746 TOTAL CHECK 1020 600722 04/25/03 18 1020 600723 04/25/03 765 1020 600724 04/25/08 766 1020 600725 04/25/03 M2003 1020 600726 04/25/03 792 1020 600727 04/25/03 794 1020 600727 04/25/03 794 TOTAL CRECK 1020 600728 TOTAL CASN ACCO~ TOTAL REPORT TOVAR, OSCJkR 550 TREASURER OF A/~kMEDA COU 110 bNITED WAY OF SANTA CLAR 110 Ur~tia, Ursula 550 ~RIZON WIRELESS 1108501 VIKING OFFICE PRODUCTS 5506549 VIKING OFFICE PRODUCTS 1106500 VIKING OFFICE PRODUCTS 1106500 VIKING OFFICE PRODUCTS 1106500 WASTE ORGANIZATION ANONA 1108005 DR CHI-HSUI D WENG 5706450 WEST BAY STUMP REMOVAL I 1108408 ~"HITE OAKS 1106500 LILY WU 5706450 XEROX CORPORATION 1104310 XEROX CORPORATION 1104310 04/25/03 M ZEMLY~J<, BORIS 58O ..... DESCRIPTION ...... SALES TAX AMOUNT SUPPLIES 25136 0.00 48.93 SUPPLIES 25139 0.00 48.93 SUPPLIES 25140 0.00 48.93 0.00 673.02 CANDLESTICK B~EBALL M 0.00 347.70 CANDLESTICK BASEBALL M 0.00 347.70 CANDLESTICK BASEBALL M 0.00 347.69 0.00 1043.09 DEPOSIT REFL~ND 0.00 750.00 A LOPEZ JE 566398126 0.00 253.84 UNITED WAY 0.00 122.10 Refund: Check - Da Vin 0.00 90.00 #306957246 MAR2003 0.00 42.82 OFFICE SUPPLIES 0.00 37.26 SUPPLIES 16082 0.00 156.64 SUPPLIES 16082 0.00 20.56 SUPPLIES 16083 0.00 267.19 0.00 481.65 ~AZ WASTE DPSL 4/15 0.00 4938.00 SERVICE AGREEMENT FOR 0.00 250.00 STL~P REMOVAL APR03 0.00 2109.00 CLJkSS CONF 4/29-5/04 0.00 1244.00 SERVICE AGREEMENT FOR 0.00 150.00 PAPER 0.00 387.00 PAPER 0.00 703.63 0.00 1090.63 Refund: Check - SPRING 0.00 139.00 RUN DATE 04/24/03 TIME 12:28:40 - FINANCIAL ACCOUNTING RESOLUTION NUMBER 03-079 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON April 25, 2003 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the funds set forth: GROSS PAYROLL Less Employee Deductions $ 418,369.87 $(119,592.45) NET PAYROLL $ 298._7777.72 Payroll check numbers issued 67011 through 67246 Void check number(s) CERTIFIED: ~~ ~ Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5 th day of 14a7 ,2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino £1'ff OF CUPE INO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3220 FAX: (408) 777-3366 DEPARTMENT OF ADMINISTRATIVE SERVICES Agenda Item No. ~ SUMMARY Meeting Date: May 5, 2003 SUBJECT Accept the Treasurer's Budget Report - March 2003 BACKGROUND Attached is the Treasurer's and Budget report for the period ended March 31, 2003. The report includes all funds in control of the City. Investments The market value of the City's current portfolio totaled $42.3 million at March 31, 2003, with a maturity value of $41.8 million. The City intends to hold investments until maturity to redeem full value of the securities plus interest earnings up through the maturity date. Investment earnings rates continued to decline through March, with funds in the Local Agency Investment Fund (LAIF) yielding 1.90% compared to last month's 1.95%, and 2.86% a year ago. The City's portfolio as a whole yielded 3.17% in March. Although the City has invested in callable federal agency notes of short-term duration in order to extend the average length of maturity for a slightly higher yield than experienced by LAIF, this strategy will change as interest rates are anticipated to rise gradually in the coming months. Overall, the City's current investment portfolio decreased approximately $1.5 million in March, as planned expenditures exceeded incoming revenues. Note that investments have been laddered to maturity dates that will allow for the projected cash flows required for the library and other capital projects. The investments of the City of Cupertino are in full compliance with our City investment policy and/or State law. Investments are tiered to adequately provide the City with sufficient cash flows to pay its obligations over the next six months. Revenue/Expenditure Trends Revenues continue to fall short of prior year receipts and original 2002-03 budget projections. The adjusted budget for 2002-03 now reflects revenue budget adjustments, including shortfalls in three of the City's major revenue categories, approved with the Midyear Report. Sales taxes, reflective of the area economy, are down 7.5% from last year's receipts. Hotel occupancy tax revenues have leveled off somewhat, with same- hotel receipts down 19% from last year. Utility users tax revenues are down almost 4%, but also appear to be leveling off from their earlier descent. The City's yield on investments has declined steadily since the beginning of 2001. However, investors are looking to see interest rates increase moderately in the upcoming months as the post-war economy gains its footing. Operating expenditures have increased only 1.5% over last year. Departmental and capital savings were identified as part of the midyear analysis, and are now also reflected in the adjusted budget. RECOMMENDATION: Accept the Treasurer's and Budget report for March 2003. Submitted by: Approved for submission: Deputy Treasurer David W. Knapp City Manager City of Cupertino March 2003 ACTIVITY DATE I I ADJUSTED MATURITY MARKET UNREALIZEE PURCHASE MATURITY DESCRIPTIONI REFI YIELD COST VALUE VALUE PROFIT/LOSS SECURITIES MATURED/CA~LED -- 02/13/03 , 09~26/06 !FNMA(floater)© 6k 2.25°A 507,394 ~ 500,000 500,578 (6,816 ': 1 t SECURITIES PUR~.~SED ' , i)3/06/031 09/05/06 IFN~ 16k I 2.500207 1,000,000 1,000,000 ' 0,000,006) CURRENT PORTFOLIO CASH ~ I 03/31/03 ]C~pertinoNationa Bank 900,000 i -- ~ , , 900,000 900,000 0 ~ , 03/3 ~Greater Bay Trust Company ~ 0 I 0 0 0 UA , ~ ~ 900,000 i 900,000 900,000 0 [CORPORATE BONDS ' 0 0 ~ 0 ~ 0 MONEY MARKET FUNDS J . ~ 03/31/03 Cupertino NatI-Sweep account 6j , 0.54% 585,215 [ 585,215-, 03/31/03 Greater Bay Money Market 6j _ 0.51%~ 500 500 ' 500 ' MM I ~ 585,215585~215 585,215 ' 0 MORTGAGE OBLIGATIONS 07/09/93 ~ 04/15/07 FHLMC(P) 6k 6.91% 375,068 ' 370,268 388jii0 13,042 08/01/01: 08/0 I/~HLB(P) ~6k 5.38%! 1,500,000 1,500,000 1,518,585 18,585 ~ 09/30/93 ~ 05/15/08 FHLMC(P) 6k ~ 6.62°/o~ 2,916,3116 ' 2.860,0~ 2,920,355 ~ 3,969 06/28/02 02/15/04 FHLMC(P) 6k 2.72%i 1,328,225 1,300,000 i 1,346,185 17,960 06/28/02 04/15/04 FHLMC(P) 6k 2.81~ 1,312,447 1,300,000 1,334,727 22,280 06/28/02 05/14/04 FNMA 6k ~ 2,~i~/~ }}~39141~ 1,300,000 ~ 1,36i,883 22,467 06~28/02: 0~/i5/0[ FNMA 6~ 2.84% 11323,775 , 1,300,000 1,344,468 20,6~3 I 06/28/02 09/15/04 ,FNMA 6k I 3.12°/~ 1,792,014 1,800,000 ~854,65~ 62,636 ~ 06/2~?0~; 06/15/0~ FNMA 6~y ~93% 1,200,975 , 1,200,000 1,224,230 23,255 ' 06/28/02 [ 11/01/04 ~NMX 6k 3.34%I 680,657, 650,000, 699,096? 18,439 7 06~ 117i7/03 FNMA 6k Y 2.56% 2,035,44~ 2,000,000 , 2,052,420: 16,973 ~ 0/28/02~ 10/28/0~: FHLB© ~ ~.~ 1,000,000 I i,006~000 L~01,254 i,254 ~ } 01/03/03- g/0~00 FN~A©~ ~ '6k [ 3.05%I 1,000,006 1,000,00~ 1,00~071 01/28/03, 07/28/06 FNMA© Sk . ~.24% i,06~ i;060,000, il;;ili;~I 1,108 01/30/03 01/30/06 FNMA(floater)© 6k- 2.13% 1,000,000 1,000,000 , 1,001,264 ~ 1,264 ~03/06/0302J12/03 05/12/06 FHLB© fik b 3.05? 1,000,000 1,000,000 1,001,518 4i 1,518 09/05/06.FNMA(floater)©~ ~ ii i~l~~$k 2.50~, 1,000,000 i1'000'000 ~f 1002,510 2,510 MO I , 24,204,410 23,980,268 24,464,164 259,755 US GOVERNMENT SECURITIES , 2,493, 43 ~ 500,~ ~ ~26,170 33,027 07/0i/02~ 12/31/05 :T~emu~ Not~ 6a 3.25% 2,520,814 2,500,000~ 2,540~ US ~ 5,013,957 5,000,000 ~ 5,066,795 52,838 ~anag~d 12% Investments by Type Managed Portfolio LAIF 27% Cash 2% oney Market 3% Mortgage Obligation 58% 4.50% Rate of Return Comparison 4.00% 3.50% 3.00% 2.50% 2.00% 1.00% 0.50% 0.00% 2/02 3/02 4/02 5/02 6/02 7/02 8102 9102 10102 11/02 12/02 1/03 2/03 3/03 i+T~--= LcAuulpFe r tin ol COMPLIANCE WITH INVESTMENT POLICY City of Cupertino March 31, 2003 Category Standard Comment Treasury Issues No limit Complies US Agencies (eg FHLMC) No Yunit Complies Medium Term Corporate Bonds/Notes 30% v(rda A rating Complies LAIF ;40 million Complies Money Market Funds 20% Complies Maximum Maturities 25% up to 15 years Complies (FHLMC at 5+ yrs) " Remainder up to 5 years Complies Per Issuer Max 10% (except govts) Complies Bankers Acceptances 180 days & 40% Complies Commercial Paper 270 days & 25% Complies Negotiable Certificates of Deposit 30% Complies Repurchase Agreements 365 days Complies Reverse Repurchase agreements Prohibited Complies Revenue Comparison 20,000,000 18,000,000 16,000,000 12,000~000 10,000,000 8,000,000 8,000,000 4,000,000 2,000,000 I 2 3 4 5 6 7 8 9 I0 ~1 12 BYTD 03/31/02 [] YTD 03/31/03 t Sales Tax 2 Property Tax 3 TOT 4 Utility Tax 5 Franchise Fees 6 Other 7 Licenses & Permits 8 Money & Property Expenditure Comparison 1 Administrative 2 Law Enforcement 3 Community Service 4 Administrative Service 5 Recreation Service 6 Community Development 7 Public Works 1 2 3 4 5 6 7 City of Cupertino Summary of Budget Transfers 3/31/03 Budget Description Acct # Adiustment 2002/03 ADOPTED BUDGET Debt Refinancing/Issuance 2001/02 CARRYOVER: Encumbrances Department carryovers Project can~overs REVENUE ADJUSTMENTS: Tr~scription Services - City Clerk After school enrichment programs W/h funds in excess of settlement, BFI Traffic Study for Villa Serra Apts PG&E Safe Tree Grant BJA Block Grant Midyear Revenue Adjustments CLEEPS}COPS Grant Fundin~ EXPENDITURE ADJUSTMENTS: Transcription Services - City Clerk After school enrichment programs Salary adj. - City Manager Salary adj. - City Attorney Salary adj. - RDA Traffic Study for Villa Serra Apts Additional costs for trial case PG&E Safe Tree Grant BJA Block Grant Midyear Expenditure AdjusUnents CLEEPS/COPS Grant Projects 1002/03 ADJUSTED BUDGET various various various 110..4811 520-4811 110-4553 ~110-4553 110-4431 ll0-various 110-2401 110-4300-7014 580-6349-7014 1i10'1200-5501 ~110-1500-5501 2~027304-5501 110-8601-7014 110-1500-7075 110-8408-9100 110-2402-7014 ll0-various !365-various 1110-2401-70i4 5,220,7671 537,770' 11,434,531 2,600 190,000 93,944 26,250 20,000 47,079 -1,040,000 -3,838 Revenue Expenditure Budget Budget 46,570,000 67,065,00~ 15,665,000 5,220,767 537,77C 11,434,531 2,600 190,000 93,944 ~6,~5o 20,000 47,079 -1,040,000 -3,838 2 ~0o[ i 5,66o 190~00] i 190~0~ 7~19] i 7~19 ~ 5 7,470 1,2501 ~ 1,2~6 ~ ~ 20,000 20,000: ~ 20,000 47,079j -5o,oo0/ -3oo~00~ -300,0~ 239~ :3,8~ 47,079 -50,000 -300,000 -300,000 -395,000 61,571,035 83,531,598 ou!12odnD jo XI!Z) '~oX~IA! :Q~AO~ddV :£S~&£V :NIV&SIEIV :&NEIS~tV :S~ON : S~XV l.tounoD kl.tD oql jo s:taqmoIN OlOA :O1OA ~u.taXOlIOJ oql Xq 'g00g X~IAI JO K~p qlg s!ql ou!~odnD jo AI!D oqljo I!OUnOO Xl!O oqljo ~u!lootu ~ln~m ~ 1~ G~t£dOG'V GNV G~SSVd · oloaoq poqo~ll~ olnpoqos oql u! pmjpods spaoooJ oql jo uo.qormsap soz.uoqlng ou!l~odnD jo ,(i!D oql jo IpunoD ,h!D oql leql (I~tA~IOS~l~d II 1t[t '~dO~I~tI~IHI 'AkON :k£0-Z0 pu, ~688 'SON uo!lnI°s°~I ol luensmd -~omollv .~I!D oql ptre >l. to[D Xl!3 ~ql .~q po^o~ddg uooq s~q p[o s~,oX o~1 jo ssooxo u! sp~ooo:t p!~s II~ ,(o~lsop ol uo.tss!tmad :oj lsonb*~ l~luoml~dop oql 'SV~I~HA5 pue '.ooueotj!u~!s OA.qmls!u!mpe ~o Iea.uols!q ,(tm jo elep u.mluoo ao~uoI ou plo s.moA OAXl Jo ssooxo u! sp.tooo.t u!~l.I~O ll~ql pou!tmolop uooq mq 1! 'SV'ZAkIEIHA5. puc '.uo!lomlsop ptm uo!luolm sp~o~m ~oJ suo!leln~oa pue solm qs!lqmso k£0 -Z0 ptm ¢,688 'SON uo!lnloso'd jo uo!ldop~ .~q p.tp ipunoD &!;D oql 'SV~d~HAS. (II[t&M~ID ltOIK~I$ - NIOI&V:tYID~I (IKV S>I}IVd) SOItOD~I KIYJAt[t3 JO IqoI&Dfllt~LSSIO DlqlAOltdd¥ OMI&lt~tdflD JO )LLID ~H& AO qlDKI1OD A&ID ~IHZ AO hlOI&fl'IO$~I V 080-t~0 'OK KO[LfYIOS~I DRAFT RESOLUTION NO. 03-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO DECLARING BRUSH GROWING ON CERTAIN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE AND SETTING HEARING FOR OBJECTIONS TO PROPOSED REMOVAL WHEREAS, brush is growing in the City of Cupertino upon certain streets, sidewalks, highways, roads and private property; and WHEREAS, said brush may attain such growth as to become a fire menace or which are otherwise noxious or dangerous; and WHEREAS, said brush constitutes a public nuisance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cupertino as follows: 1. That said brush does now constitute a public nuisance; That said nuisance exists upon all of the streets, sidewalks, highways, roads and private property more particularly described by common names or by reference to the tract, block, lot, code area, and parcel number on the report to be provided by the Fire Marshal; That the 2nd day of June, 2003, at the hour of 6:45 p.m., or as soon thereafter as the matter can be heard, at the Council Chambers in the City Hall, City of Cupertino, are hereby set as the time and place where all property owners having m~y objections to the proposed removal of such brush may be heard; That the Senior Building Inspector-Fire Marshal is hereby designated and ordered as the person to cause notice of the adoption of this resolution to be given in the manner and form provided in Sections 9.08.040 of the Cupertino Municipal Code. PASSED AND ADOPTED at a regular meeting of the city Council of the City of Cupertino this 2nd day of June 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor of Cupertino CUPEPxTINO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX: (408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM AGENDA DATE May 5, 2003 SUBJECT AND ISSUE Adopt a resolution authorizing the execution of a contract with Biggs Cardosa Associates, Inc., /HNTB for design services for the Mary Avenue Bicycle Footbridge in an amount not to exceed $1,225,000.00, and further authorizing the amount of $75,000 for additional services that may be required upon approval of the Director of Public Works for a total allocation amount of $1,300,000.00. BACKGROUND The Mary Avenue Bicycle Footbridge Project consists of the design and construction ora bicycle footbridge on Mary Avenue over Interstate Route 280 in the City of Cupertino. The Project will provide a bicycle and pedestrian connection between the cities of Cupertino and Sunnyvale in a bikeway corridor on Mary Avenue between Homestead Road and Stevens Creek Boulevard, and will link up with DeAnza College on the south. The Project will include gateways, paths, the bridge, residential buffering elements, and landscaping. The major stakeholder is the City of Cupertino, owner of the Mary Avenue right of way. The California Department of Transportation, the City of Sunnyvale, Homestead High School, the Santa Clam Valley Transportation Authority, and neighboring residents at both ends of the bridge are also important stakeholders. Budget and Funding of the Project The amount of $5,440,000.00 of the total program estimate of $6,800,000.00 to develop the Project is provided by the Santa Clara Valley Transportation Authority (VTA) under the Santa Clara County Bicycle Expenditure Program. The State of California has committed another $500,000.00. Another $350,000.00 or more is expected to come from Bicycle Transportation Account (BTA) grant funds, and the City of Sunnyvale has committed to $110,000.00 to help fund the Project. The remaining amount of up to $400,000.00 is allocated in the City's adopted Capital Improvements Program. A summary of the program Budget and estimate is as follows: Pdnted on Recycled Paper Budget Item Amount Cost Estimate for Construction (Escalated to 06-04) Design Construction Management Feasibility Study (Completed) $ 5,000,000 1,300,000 300,000 200,000 Total Project Budget $ 6,800,000 Funding Sources Item Amount VTA Grant Share (80%) State Transportation Fund (Sher) City of Sunnyvale Bicycle Transportation Account (Pending) City of Cupertino CIP $ 5,440,000 500,000 110,000 350,000 400,000 Total Project Funding $ 6,800,000 A project feasibility study, conducted by the consulting architecture and engineering finn Steven Grover and Associates (SGA), was completed and a final report issued and accepted by the City Council on December 3, 2001. The design solution recommended by the feasibility study is a suspension bridge with an estimated main span of just over 300 feet and back anchorage spans of about 70 to 80 feet each, for a total span of approximately 460 feet. Extensive public outreach conducted as part of the feasibility study led to extensive landscaping, residential buffering, and security promoting elements to be incorporated into the Project. Additional funding was sought for the Project, as the cost had essentially doubled primarily as a result of the incorporation of public input, in the intervening period. The statement of the committed funds, above, represents the enhanced Project. Of the total project budget, $200,000 has been expended on the feasibility study. In January of this year, the Department of Public Works issued a Request for Proposals (RFP) for design services for the bridge. A short list of qualified design teams was interviewed on March 12 by a panel consisting of experienced structural engineering and architecture professionals, the Chair of Cupertino's Bicycle Pedestrian Commission, and senior engineering and architectural staff from the cities of Cupertino and Sunnyvale. The panel identified the two design teams headed by T.Y. Lin International, and Biggs Cardosa Associates, Inc./HNTB as being the most fully qualified, with a slight edge going to T.Y. Lin International, based on presentation. Contract and fee negotiations were conducted between the City and T.Y. Lin International for a period of several weeks until it became clear that an impasse had been reached regarding the scope of work and fee proposals by T.Y. Lin. At that point, without a mutually satisfactory agreement on contract terms, negotiations were terminated with T.Y. Lin and the other most qualified firm was asked to submit a fee and contract proposal. Subsequent negotiations with Biggs Cardosa Associates, Inc./HNTB have yielded a satisfactory preliminary agreement on the contract terms and fee for services. Design of the Mary Avenue Footbridge includes all administration, transportation planning, traffic engineering, and other engineering services necessary to carry out and complete the design of the footbridge, as well as design services required through the construction of the project. FISCAL IMPACT The design services contract with Biggs Cardosa Associates, Inc., will be for an amount not to exceed $1,225,000.00, and the to approve an additional amount not to exceed $75,000.00 for additional services that may be necessary upon authorization by the Director of Public Works for a total amount not to exceed $1,300,000.00. VTA funds in the amount of $800,000.00 are allocated to the City in FY 2002-2003 along with city funds in the amount of $200,000 for a total fund allocation in the Adopted FY 2002-2003 Capital Improvement Program (CIP) of $1,000,000.00. In addition, the funds allocated from the State Transportation Fund with the assistance of the Office of Senator Byron Sher in the amount of $500,000 originally allocated to the FY 2004- 2005 CIP have been advanced to the current Fiscal Year. The total amount of funding in FY 2002-2003 of $1,500,000 is sufficient to cover the cost of the design services agreement with Biggs Cardosa Associates, Inc., and any costs associated with the administration of the agreement. STAFF RECOMMENDATION Adoption of Resolution No. 03- ~ ~,.?-- , authorizing the City Manager to negotiate and execute an agreement with Biggs Cardosa Associates, Inc.,/HNTB for design services for the Mary Avenue Bicycle Footbridge in an amount not to exceed $1,225,000.00, and authorizing the Director of Public Works to approve additional services that may be required in an amount not to exceed $75,000.00 for a total amount not to exceed $1,300,000.00. Submitted by: R~ph ~. ~ J~. Director of Public Works A~submission: David W. Knapp City Manager Attachments: Resolution Bridge Plan and Profile DRAFT RESOLUTION NO. 03-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZiNG THE CITY MANAGER TO EXECUTE A DESIGN SERVICES AGREEMENT WITH BIGGS CARDOSA ASSOCIATES, 1NC./HNTB FOR THE MARY AVENUE BICYCLE FOOTBRIDGE AND FURTHER AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO APPROVE ADDITIONAL SERVICES THAT MAY BE REQUIRED IN THE AMOUNT OF $75,000.00 WHEREAS, there has been presented to the City Council a proposal for design services for the Mary Avenue Bicycle Footbridge; and WHEREAS, Biggs Cardosa Associates, Inc./HNTB has the necessary expertise and skill to perform the design services required. NOW, THEREFORE, LET IT BE RESOLVED, that the City Council of the City of Cupertino hereby authorizes the City Manager to execute a design services agreement for an amount not to exceed $1,225,000.00 on behalf of the City of Cupertino, and further authorizes the Director of Public Works to approve an additional amount not to exceed $75,000 for additional services that may be necessary, for a total amount not to exceed $1,300,000.00. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino CUPEP INO Ci~/Hall 10300 Tone Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 AGENDAITEM l0 PUBLIC WORKS DEPARTMENT Summary AGENDA DATE May5,2003 SUBJECT AND ISSUE Adopt a resolution authorizing the Director of Public Works to execute a County of Santa Clara Construction & Access Permit for the City of Cupertino, Resolution No. 03- 0 ~ BACKGROUND On April 15, 2002, City Council authorized the execution of a County of Santa Clara construction and access permit for a portion of the Stevens Canyon Road Widening project to be constructed along the County's Stevens Creek Park property. Since commencing the construction, the contractor for the project O.C. Jones has pursued the work diligently, and construction of the project is nearing completion. However, construction of a retaining wall along the Stevens Creek Park property has extended beyond the term specified for the work in the construction and access permit issued by the County. Therefore, a new permit is required to complete the project. FISCAL IMPACT This action would require a one-time budget appropriation from the General Fund in the amount of $500.00 to the Stevens Canyon Road Widening Account No. 270-9430. STAFF RECOMMENDATION Adoption of Resolution No. 03- 0 ~r~ : Authorizing the Director of Public Works to execute a County of Santa Clara Construction & Access Permit for the City of Cupertino. Submitted by: R~"~ ~.. ~uall~, Jr: Director of Public Works App~r submission: David W. Knapp City Manager DRAFT RESOLUTION NO. 03-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTiNO AUTHORIZiNG EXECUTION OF A CONSTRUCTION AND ACCESS PERMIT BETWEEN THE COUNTY OF SANTA CLARA AND THE CITY OF CUPERTINO WHEREAS, on November 19, 2001 City Council awarded the contract for Street Widening for Stevens Canyon Road; and WHEREAS, as part of this project the City must have access to the proposed drainage easement area and permit area in order to construct road and drainage improvements. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cupertino hereby authorizes the City Manager to execute said "Construction and Access Permit" on behalf of the City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino CUPER TINO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX (408) 777-3333 PUBLIC WORKS DEPARTMENT AGENDAITEM Summary AGENDA DATE May5,2003 SUBJECT AND ISSUE Adopt a resolution granting an aasement to the Santa Clara Valley Water District for Flood Control, Erosion and Sedimentation Control Facilities, Resolution No. 03- 0~ c/ BACKGROUND The Santa Clara Valley Water District has flood control, erosion and sedimentation control facilities located underground in the Blaney Avenue and Homestead Road rights-of-way for which the District currently does not have sufficient easements. These facilities consist primarily of a covered storm drain pipe that drains to an outfall in Sunnyvale. The portion of the District facilities that lies in Sunnyvale is within an easement granted to the District by the City of Sunnyvale. But in order for the District to have the full complement of proper rights to construct, reconstruct, inspect, maintain and repair the facilities, the District needs to receive an easement from the City of Cupertino for the portion of the facilities that lies within Cupertino. ~SCALIMPACT There is no fiscal impact. STAFF RECOMMENDATION Adoption of Resolution 03- ~ ~ : Granting an Easement to the Santa Clara Valley Water District for Flood Control, Erosion and Sedimentation Control Facilities. Submitted by: Ralph A. Qualls, Jr. Director of Public Works Approved for submission: David W. Knapp City Manager RESOLUTION NO. 03-084 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO GRANTING AN EASEMENT DEED FOR FLOOD CONTROL AND EROSION AND SEDIMENTATION CONTROL TO SANTA CLARA VALLEY WATER DISTRICT, DISTRICT NO. 2026-51, SUNNYVALE EAST OUTFALL, APN 316-38-STREET (PORTION) WHEREAS, the Santa Clara Valley Water District has an easement located within the city limits of Cupertino for the Sunnyvale East Outfall covered storm drain except for a section under Blaney Avenue to the center line of Homestead Road; and WHEREAS, the Santa Clara Valley Water District desires an easement for that section of land as shown on the attached plat. NOW, THEREFORE, BE IT RESOLVED that the City of Cupertino does hereby grant, convey and dedicate to the Santa Clara Valley Water District, an easement for flood control and erosion and sedimentation control in, upon, over and across that certain real property described as follows: All that certain real property, being a portion of the lands as shown on that certain map entitled "Tract No. 5070 Northpoint", and filed in Book 294 of Maps at pages 38 through 42, in the office of the Recorder, County of Santa Clara, State of California, consisting of approximately 5451 square feet or 0.125 acre of land, more or less. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May 2003, by the following vote: Vote Members of the City Council AYE S: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino CUPE INO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX: (408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM [ ,9,. AGENDA DATE May 5, 2003 SUBJECT AND ISSUE Adopt a resolution authorizing the Mayor to execute an amendment to the City's existing agreement with the Santa Clara Valley Water District for the reconstruction of the bridge on Bollinger Road over Calabazas Creek, Resolution No. 03r Adopt a resolution authorizing the Director of Public Works to approve an amendment of the design contract with Winzler & Kelly in the amount of $33,585.00 for a total contract amount of $369,900.00, Resolution No. 03- 0 BACKGROUND On January 16, 2001, the City Council authorized the Mayor to execute an agreement with the Santa Clara Valley Water District (SCVWD) for the reconstruction of the bridge on Bollinger Road over Calabazas Creek in order to increase the hydraulic capacity of the Calabazas Creek channel at the bridge and to widen Bollinger Road for bicycle lanes. The existing box culvert bridge on Bollinger Road over Calabazas Creek does not currently have sufficient capacity to allow flows in the creek generated by the 100-year storm to pass through without causing flooding on adjacent streets and property. Although both the Santa Clara Valley Water District (SCVWD) and the City have an intrinsic interest in enhancing protection against future flooding, SCVWD, as the regional flood control agency, is designated by the agreement as having the primary interest in increasing the capacity of the bridge to handle the 100-year flows. By the same token, as owner of the Bollinger Road right of way, the City is designated by the agreement as having the primary interest in widening the roadway to provide for bicycle lanes. The original agreement provides for the design and construction of extensive improvements to the existing bridge that will both enlarge the cross-sectional area of the box culvert to increase its capacity and lengthen the culvert to accommodate the widening of Bollinger Road. Under the terms of the agreement, the City has contracted with consultants to prepare plans, specifications, and estimates (PS&E). SCVWD, according to the agreement, is to advertise, award and administer PrmtedonRecyclodPaper /'~ ~[ and estimates (PS&E). SCVWD, according to the agreement, is to advertise, award and administer the construction contract. It is anticipated that construction of the project will either commence late in Summer 2003 and extend over two building seasons, or commence earlier in Summer 2004 and be completed in Winter 2004. The amendment to the agreement is proposed to reflect changes in the scope of the project. Those changes include (a) altering the limits and extent of work in the Calabazas Creek channel in order to better protect and enhance the riparian habitat upstream of the bridge; (b) modifying the work in the channel to coordinate the project with a long-term flood risk management plan for the reach of Calabazas Creek between Miller Avenue and Wardell Avenue; (c) including a structural upgrade of the bridge necessary for widening the bridge; and (d) shifting the project management responsibilities from the City to SCVWD. The existing contract between the City and the design consultant Winzler & Kelly will remain in effect, with the costs being shared as outlined herein. In anticipation of the delay in construction due to the change in project scope, the City arranged to construct a floodwall on the north, or downstream, side of Bollinger Road adjacent to the bridge as an interim flood protection measure for properties in Cupertino. Fommately, the floodwall, completed early in the winter of 2001-2002, appears to have been adequate for the storms of this year. But the reconstruction of the bridge will provide a greater level of protection. FISCAL IMPACT The current estimated total project cost with the revised scope is $1,808,900.00. Using guidelines developed for previous District joint agency agreements, the City and District cost shares were determined, as shown in the table below. Item Cost City SCVWD Design Consultant $369,900 21% $ 77,700 79% $292,200 Remove Old Bollinger Bridge $227,100 0% 0 100% $227,100 Retrofit Existing Bollinger Bridge $ 87,100 100% $87,100 0% 0 Construct New Bridge Sections $770,700 21% $161,800 79% $608,900 Channel Stabilization $245,600 0% 0 100% $245,600 Contract Admin $108,500 21% $ 22,800 79% $ 85,700 Totals $1,808,900 $349,400 $1,459,500 The City's original proposed budget for design and construction was $467,774.00, budgeted under Account No. 270-9443 in the adopted Capital Improvements Program. The budget was to be provided by the following funding sources: a. Transportation Fund for Clean Air $140,000 b. Transportation Development Act 28,024 c. General Fund 271,000 d. San Jose (proposed) 28,750 TOTAL $467,774 This funding is more than sufficient to cover the City's estimated share of $349,400.00 of the costs. Based on the modified scope of work, the design consultant Winzler & Kelly has proposed an amendment to their design contract in the amount of $33,585. The additional work proposed includes modifying the design of work in the Calabazas Creek channel to better protect and enhance the riparian habitat upstream of the bridge, altering the design of the work in the channel to coordinate the project with a long-term flood risk management plan for the reach of Calabazas Creek between Miller Avenue and Wardell Avenue, and designing a structural upgrade of the bridge substructure necessary for widening the bridge. The City and District staffs find Winzler & Kelly's fees to be reasonable and propose to amend the existing contract with Winzler and Kelly in the amount of $33,585.00 for a total contract amount of $369,900.00. STAFF RECOMMENDATION Adoption of Resolution 03- : Authorizing the Mayor to execute an amendment to the City's existing agreement with the Santa Clara Valley Water District for the reconstruction of the bridge on Bollinger Road over Calabazas Creek. Adoption of Resolution No. 03- : Authorizing the Director of Public Works to approve an amendment the design contract with Winzler & Kelly in the amount of $33,585.00 for a total contract amount of $369,900.00. Submitted by: Ralph A. Qualls, Jr. Director of Public Works Approved for submission: David W. Knapp City Manager DRAFT RESOLUTION NO. 03-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH THE SANTA CLARA VALLEY WATER DISTRICT FOR RECONSTRUCTION OF THE BRIDGE ON BOLLINGER ROAD OVER CALABAZAS CREEK WHEREAS, on January 16, 2001, the City Council authorized execution of an agreement with Santa Clara Valley Water District for the reconstruction of the bridge on Bollinger Road over Calabazas Creek in order to increase the hydraulic capacity of the Calabazas Creek channel at the bridge and to widen Bollinger Road for bicycle lanes; and WHEREAS, an amendment to the agreement is proposed to reflect changes in the scope of the project to include altering the limits and extent of work in the Calabazas Creek channel, modifying the work to coordinate the project with a long-term flood risk management plan, including a structural upgrade of the bridge, and shifting the project management responsibilities from the City to Santa Clara Valley Water District. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby authorizes the Mayor and the City Clerk to execute said amendment on behalf of the City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May, 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino RESOLUTION NO. 03-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND THE CONSULTANT CONTRACT WITH WlNZLER & KELLY FOR BOLLINGER ROAD BICYCLE FACILITY IMPROVEMENTS PROJECT IN THE AMOUNT OF $33,585.00 FOR A TOTAL CONTRACT AMOUNT OF $369,900.00. WHEREAS, the City has engaged the engineering finn of Winzler & Kelly to complete the original design on the minor bridge widening for the Bollinger Road Bicycle Facility Improvements Project; and WHEREAS, Winzler & Kelly have proposed a total fee of $369,900.00 based on the modified scope of work and the City of Cupertino desires to amend the original contract to reflect the expanded project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby authorizes the Director of Public Works to amend the design contract with Winzler & Kelly for the Bollinger Road Bicycle Facility Improvements Project for the additional $33,585.00 for a total contract amount of $369,900.00. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May, 2003, by the following vote: Vote Members of the City Council AYE S: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino CUPEI INO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX: (408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM AGENDA DATE May 5, 2003 SUBJECT AND ISSUE Adopt a resolution authorizing the City Manager to execute an agreement between the City and the County of Santa Clara for the joint utilization and maintenance of facilities relating to the Traffic Operations System on Foothill Boulevard and Stevens Creek Boulevard within the City's jurisdiction, Resolution No. 03- 0~'~] . BACKGROUND A portion of the revenue from the 1996 Measure B Sales Tax Program was earmarked for projects dedicated to the improvement of traffic flow along the expressway system in Santa Clara County through coordination of signal operations along the expressways and connecting road systems. A major thrust of the signal operation improvement effort involves deployment of the Traffic Operations System (TOS) improvements. These TOS improvements include traffic management center upgrades, new loop and video sensors along the various expressways, and fiber optic interconnection between and among traffic signals. With the improvements, traffic flow can be better monitored, and traffic signals along the expressways and major interconnecting streets adaptively synchronized in accordance with the changing flow of traffic, leading ideally to the optimization of traffic flows along the expressways. A portion of the fiber optic cable for the TOS is to be installed in the City along Foothill Boulevard from Highway 280 to Stevens Creek and along Stevens Creek Boulevard from Foothill Boulevard to Highway 85. The fiber optic cable will be placed in a combination of existing conduit and new conduit installed by directional boring and jacking outside the traveled way of the roadways. The County will administer construction of the improvements. The agreement for joint utilization and maintenance of the facilities will allow the County to install conduit in City right of way and utilize existing available City-owned conduit to accommodate the fiber optic cable. Twelve fiber stands of the 96-strand fiber optic trunk line to be installed will be reserved for City use in signal coordination of City traffic signals. The City will continue to maintain City-owned conduit and j unction boxes, while the County will maintain newly installed conduit and appurtenances. The City will locate underground facilities within the City in response to Underground Service Alert (USA) requests. FISCAL IMPACT The minor incremental responsibility to respond to USA requests is more than balanced by the reservation of fiber optic lines to City use. Since the project is funded by Measure B and the County of Santa Clara is administering the construction, there is no net fiscal impact to the City. STAFF RECOMMENDATION Adoption of Resolution No. 03- 0~'~ : Authorizing the City Manager to execute an agreement between the City and the County of Santa Clara for the joint utilization and maintenance of facilities relating to the Traffic Operations System on Foothill Boulevard and Stevens Creek Boulevard within the City's jurisdiction. Submitted by: Ralph A. Qualls, Jr. Director of Public Works Approved for submission: David W. Knapp City Manager ou.qaodnD Jo ~[D :G~AO~ddV :ZS~llV :NIV£SItV :S~tON : S ~tXV ~ ~!O oqljo OlOA :O1OA §u!~XOllOJ oql Aq '[00g '?[~IA[ JO X~p q~g s[ql ou.tlaodnD jo ,(i!D oqljo [!ounoD .~I!D oqljo §u!loom ~[ni~oa ~ 1~ G~tZdOOV GNV Q~tSSVd · ou!laodno jo Al.to p!*s olnvoxo ol 3IaOlD Al!O oql ptm ao~*U~lAI Al.to oql soz.uoqlne Kqoaoq ou.modnD jo AI!D *tll jo [!ounoD Xl.tD oql l~ql G~tAqOS3)t &I ~1[t '~tOd3?eI~tH& 'AX_ON 'Komollv Al.to oql ,(q poao.tdde ptm po~aO!Aaa u0oq OAeq lU0tUOOa~e pouo!luomo~oje oql jo suo.q!puoo ptre 'stmol 'suo!s.t^oad oql 'SV3?d~tHA~ pu~ '.olqua o.qdo aoqtj alupommooo~ ol l!npuoo pouaxo-Kl.tD olq~[!,^u Su.IlS.txo oz!I!ln pu~ Ke~a jo ltl~.u AI!D u! l!npuo~ II~lsu.t ol KlunoD otB ~oIIg ii.~x luom~o.hS, oql ptm '.p.mAOlnOl[t ~tooao SUOAOlS ptm pa,Aolnol~t [l.tqloo~i uo molsAS uo.tlmodO m.:Ijm£ mUlD uluuS jo flunoo oql ol ~u!luIOa so!l!i[ouj jo ootmuolu.t~m ptm uo!l~z.q!ln lu!o.f ~oj mu[O ~ltreS jo ~lunoo oql ql.tax luotuomSe u~ i!aunoD Al.to oql ol poluosaad uooq s~q o~otB 'SV~Pd~I-IAk £80- 0 'OM lqOI&flqOS I CUPE INO City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 (408) 777-3308 FAX/408) 777-3333 Community Development Department Housing Services Agenda Item No. __ Subject: Summary Agenda Date: May 5, 2003 Consider the use of first program year (2003-04) Community Development Block Grant (CDBG) Funds. Recommendations: The CDBG Steering Committee recommends that the City Council accept the following recommendation for the use of the 2003-2004 CDBG program funds. 2003-04 CDBG Allocation: Program Administration: Administration Mid-Peninsula Citizens for Fair Housing Public Service Grants: CCS - Rotating Shelter: CCS - Comprehensive Assistance Program Cupertino Senior Day Services Senior Adults Legal Assistance Support Network for Battered Women Social Advocates for Youth 85 % Pool Economic and Social Opportunities Unallocated Affordable Housing Fund: CCS- Affordable Placement Program TOTAL: $94,800.00 $71,100.00 $308,100.00 $50,000.00 $524,000.00 $84,600.00 $10,200.00 $25,000.00 $8,333.00 $10,200.00 $11,667.00 $5,900.00 $10,000.00 $45,000.00 $263,100.00 $50,000.00 Background: The City of Cupertino will receive a CDBG entitlement of approximately $474,000 for fiscal year 2003- 04. This is Cupertino's first year as an entitlement jurisdiction receiving the CDBG grant directly from HUD. HUD regulations require that projects selected for funding benefit very low and low-income households, eliminate a blighted area, or address an urgent (emergency) community need. In addition, only certain types of activities qualify under the CDBG regulations. Examples of eligible activities are: · Removal of barriers to the handicapped · Public improvements · Public service activities · Affordable housing developments · Property acquisition for affordable housing · Rehabilitation of affordable units PrmtedonRecycledPaper /~'~( Of the $474,000 entitlement Cupertino will receive, $94,800 may be used for administration of the program and fair housing services and $71,100 may be used to fund public service activities. Federal regulations do not allow the city to use more than 15% of the combined total of the entitlement and any program income for public service activities. Federal regulations also prohibit the use of more than 20% of the entitlement plus program income to be used for administration of the grant. Included in the program administration category are fair housing activities. Public service activities must benefit very low and low-income households and include activities such as childcare, placement services, senior legal services, etc. The remainder of the grant, commonly referred to as the 85% funding pool, is available for activities such as the purchase of land for the construction of affordable housing, rehabilitation activities, construction of affordable units and public improvements in low and very-low income neighborhoods. Staff received only one application (Economic and Social Opportunities) for this pool of CDBG funds. It is being recommended that this activity be fully funded so that minor home repairs can be completed in qualifying Cupertino households. HUD regulations require that each entitlement jurisdiction not have more than 1.5 times the current fiscal year's entitlement on the letter of credit with HUD. This means that anything over the allowed amount must be expended before April 30th of each year. In order to remain in compliance, the City of Cupertino will need to issue a Notice of Fund Availability (NOFA) for the remaining unallocated $263,100 and award those funds to agencies within the next three months. Request for Proposals: In March, staff distributed a NOFA to approximately 30 non-profit organizations. Exhibit B is the mailing list used for both the NOFA and the Consolidated Plan. Out of those organizations, ten proposals were received. With the exception of Project Sentinel's Fair Housing Program, all of the applicants received funding. Project Sentinel's program duplicates Mid Peninsula Citizens for Fair Housing's proposed program. A brief description of each proposal along with the CDBG Steering Committee recommendation is included in Exhibit A. Detailed information on each request is provided in the attached applications. CDBG Steering Committee: On February 18, 2003, the City Council approved a draft Citizen Participation Plan. In order to begin expending CDBG dollars on July 1, 2003, the City is required to have a Citizen Participation Plan, Consolidated Plan and an Annual Plan in place by May 15, 2003. As part of the Citizen Participation Plan, the City must form a CDBG Steering Committee. The Steering Committee is comprised of the Cupertino Housing comrmssion and the four appointed citizens. Evaluating the CDBG funding requests and the Consolidated Planning process for the CDBG program are the committee's main functions. As part of a streamlined approach, Staff proposed appointing four citizens to the recently formed CDBG Steering Con'umttee for the first year. In subsequent years, the City Council will appoint the members to the committee using the same process in place for all other city commission appointments. Three of the new steering committee members would need to be from defined low and moderate-income areas. The fourth member of the committee serves as a member at large. On March 17, 2003, the City Council appointed Don Bumett, Mary Ellen Cheli, Marsha Brewer and Dick Schuster to serve on the CDBG Steering Committee for one year. On April 10, 2003, the Steering Committee met to listen to presentations from applicants and evaluate the funding requests. The Steering Committee voted to 6-0 in favor of forwarding the staff recommendations to the City Council. PREPARED BY: REVIEWEI~ BY ~ra Gil, Senior Planner Steve Piase~ki, Director of Community Development Attachments: Resolution No. 03- Exhibit A: Summary of Applications Exhibit B: CDBG and Consolidated Plan Mailing List Exhibit C: Funding Recommendations Table Applications for CDBG funding APPROVED FOR SUBMITTAL: Da~~, City Manager RESOLUTION NO. 03-088 DEAF]' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING SUBMITTAL OF FUNDING PROPOSALS FOR THE Ist (2003-04) PROGRAM YEAR OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the Housing and Community Development Act of 1974 provides that funds be made available for the Community Development Block Grant program; and WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement Jurisdiction under said Act; and WHEREAS, the City of Cupertino understands that it shall receive $474,000 in CDBG funds. NOW, THEREFORE BE IT RESOLVED that the City of Cupertino hereby certifies that the projects being proposed for funding meet the certifications outlined in Section 570.303 of the Community Development Block Grant Administrative Regulations; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to submit the project proposals approved by the City Council to HUD: BE IT FURTHER RESOLVED that the City Council of the City of Cupertino hereby authorizes the City Manager to execute the agreements for allocation of first program year (2003- 04) Community Development Block Grant funds. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May 2003 by the following vote: Vote Members of the City Council AYE S: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino Exhibit A SUMMARY OF CDBG AND AFFORDABLE HOUSING FUND APPLICATIONS ADMINISTRATION/FAIR HOUSING FUND: Project Sentinel Fair Housing Services 2003-04 Request: $6,996 Annual Goal: Fair housing education to the housing industry, investigating allegations of discrimination (6 cases a year). Description: Provide fair housing assistance to the city of Cupertino, including conducting presentations, counseling housing providers, and investigating allegations of discrimination. Recommendation: $0 The program will provide a valuable service to the City of Cupertino, however, Mid- Peninsula Citizens for Fair Housing has been providing Cupertino's fair housing services for many years. Staff recommends continuing to contract with Mid-Peninsula Citizens for Fair Housing. Mid Peninsula Citizens for Fair Housing Fair Housing Services 2003-04 Request: $10,200 Annual Goal: Fair housing education to the housing industry, investigating allegations of discrimination (6 cases a year). Description: Provide fair housing assistance to the city of Cupertino, including conducting presentations, counseling housing providers, and investigating allegations of discrimination. Recommendation: $10,200 The program will provide a valuable service to the City of Cupertino. Mid-Peninsula Citizens for Fair Housing has been providing Cupertino's fair housing services for many years. Staff likes the consistency of having Mid-Peninsula Citizen's for Fair Housing continue the program. Staff would like to require that the agency be required to meet with local apartment managers annually to review fair housing law and provide informational meeting for tenants on fair housing. Exhibit A PUBLIC SERVICE GRANTS: 3. Rotating Shelter Program Cupertino Community Services, Cupertino 2000-01 Grant: $25,000 2001-02 Grant: $25,000 2002-03 Grant: $25,000 2003-04 Request: $25,000 Annual Goal: Provide a maximum of 90 days shelter to 60 to 65 homeless persons per year in churches located in Cupertino, Saratoga and Sunnyvale. The program also provides counseling and other support services to help stabilize the guest's long term housing situation. Description: A total of 11 churches and one synagogue in Cupertino, Sunnyvale, Saratoga and Santa Clara participate in the program, 11 of which are "host" churches. Each of the "host" churches provides shelter for a 30-day period. These "host" churches have the responsibility of providing the guest with meals, YMCA passes for showers, etc. CCS provides additional support to the shelter guests, including job counseling and assistance in finding transitional and permanent housing. The agency is requesting funds to primarily cover personnel costs for the program and to supplement their operating budget. The program is also requesting $14,000 from the city of Sunnyvale, $18,480 from the city of San Jose, $8,500 from the county of Santa Clara. Total project cost is $144,178. Recommendation: $25,000 Cupertino Community Services has been very successful in administering this program and it remains one of the most successful rotating shelter programs in the county. CCS has applied to the cities of San Jose and Sunnyvale and has been successful at receiving County Emergency Shelter Grant funding. Staff recommends the City continue its commitment to the Rotating Shelter Program. Comprehensive Assistance Program (CAP) Cupertino Community Services, Cupertino 2003-04 Request: $20,000 Annual Goal: Provide support services to 1,350 Cupertino residents. Description: Cupertino Community Services has provided support services to the West Valley's low and very-low income households since 1973. Support services include a food pantry, clothing closet and rental assistance. Exhibit A o Recommendation: $8,333 The agency provides necessary services to Cupertino residents. If more money were available for public service activities, staff would recommend fully funding this project. With limited resources, staff must take into consideration that CCS receives a significant amount of general fund money for the agency. Staff believes the CDBG public service funds must be used to fund a variety of services for seniors, battered women, etc. Cupertino Senior Day Services Adult Day Care Sponsorships 2003-04 Request: $10,200 Annual Goah Provide "scholarships" to six Cupertino low-income enabling them to receive adult day care at the facility. seniors Description: Cupertino Senior Day Services provides services for seniors at risk of being institutionalized. Seniors can be dropped off at the Cupertino facility to receive care and participate in recreational activities while family members are working. Recommendation: $10,200 As the Cupertino population ages, more seniors are in need of this valuable service. Cupertino does not have a large inventory of senior assisted living units, programs such as Cupertino Senior Day Services provides families with an alternative to moving parents and older family members into an assisted living setting. Senior Adult Legal Assistance 2000-01 Grant: $6,500 2001-02 Grant: $6,500 2002-03 Grant: $11,667 2003-04 Request: $11,667 Annual Goal: Serve 65 Cupertino seniors. Description: Senior Adults Legal Assistance (SALA) provides free legal services to low and very low-income seniors at the Cupertino Senior Center. Legal services provided are in the area of consumer complaints, housing, elder abuse, and simple wills. Recommendation: $11,667 Several years ago, the city council directed staff to work with SALA to increase their services and funding level. Jackie Baddley, the city's Geriatric Social Work Case Manager, has stated that the increased grant has helped tremendously during the past few years and would like to encourage the city to continue funding the agency at the increased funding level. Staff supports continuing to fund the agency at the increased level. Exhibit A o The Support Network for Battered Women Domestic Violence Services for Cupertino Families 2003-04 Request: $5,900 Annual Goal: Serve a total of 13 unduplicated Cupertino residents. Description: The Support Network operates Santa Clara County's only 24-hour, crisis line for victims of domestic violence. The shelter provides support services including emergency housing to battered women. Recommendation: $5,900 The Support Network for Battered Women provides a valuable resource to Cupertino residents as well as law enforcement officers in the city. Social Advocates for Youth School Based Case Management 2003-04 Request: $40,677 Annual Goal: Provide anger management services to 32 unduplicated low and very-low income Cupertino students. Description: Social Advocates for Youth (SAY) will provide case management and anger management services to Cupertino students at target schools. Recommendation: $10,000 The program will provide a valuable service to the City of Cupertino schools. However, the applicant has not demonstrated in the application the need for this type of service or whether them are 32 unduplicated low and very-low income students that could benefit from the program. For the first year, staff suggests granting less money and allowing the program to begin operation. The goals will be reduced to accommodate the lesser grant. 85 % FUNDING POOL APPLICATIONS: 9. Economic and Social Opportunities Housing and Energy Services Program 2003-04 Request: $45,000 Annual Goal: Provide home improvement services to 20 Cupertino residents. Exhibit A Description: Economic and Social Opportunities' Housing and Energy Services Program assists low and very-low income Cupertino residents with home maintenance and mmovai of code violations. Recommendation: $45,000 The program will provide a valuable service to the City of Cupertino since the city no longer has a rehabilitation program. Many applications for the current rehab program administered by the County of Santa Clara, are for small items such as grab bars and water heater replacements. Items such as these would be handled through this program. AFFORDABLE HOUSING FUND: 10. Affordable Housing Placement Program Cupertino Community Services, Cupertino 2000-01 Grant: $30,000 (CDBG: $3,007; AHF: $26,993) 2001-02 Grant: $50,000 (CDBG: $5,167; AHF: $44,833) 2002-03 Grant: $50,000 2003-04 Request: $65,000 Annual Goal: Provide placement and necessary support services to 75 households (225 individuals). Continue current services and expand the program to encompass the entire BMR program. Description: Cupertino Community Services has been responsible for the screening and placement services for ten senior units located at Chateau Cupertino as well as below market rate rental units. They maintain a waiting list for qualified applicants and provide services to those placed in the affordable units. The agency purchased a four-plex on Greenwood Court that serves as transitional housing for the Rotating Shelter Program. Recommendation: $50,000 (CDBG: $5,167; AHF: $44,833) The agency has successfully performed the necessary task of screening and placement for Chateau Cupertino, City Center Apartments and compiling waiting lists for the below market rate program. Cupertino Cormnunity Services also continues to expand services beyond the scope specified by the City. The city of Cupertino oversaw the Below Market Rate program and monitored the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited staff time made auditing the Aviare and Forge-Homestead programs impossible. Last year's $10,000 funding increase enabled CCS to devote a full-time employee to the program. This employee is responsible for auditing Aviare and Forge-Homestead Apartments, as well as handling all BMR ownership resale requests. The staff person would also assemble procedural manuals for both the ownership and rental programs. These manuals will assist any new staff person taking over the program as well as document procedures. EXHIBIT B Mr. Richard Konda Asian Law Alliance 184 E. Jackson Street San Jose, CA 95112 Rick Crook Hope Rehab. Services 4351LafayeEe Santa Clara, CA 95054 NOVA 505 W. Olive Ave. Suite 600 Sunnyvale CA 94086 Lisa Breen-Strickland Support Network for Battered Women 1975 W. El Camino Real, Suite 205 Mountain View, CA 94040 Paul Tatsuta Economic and Social Opportunities 1445 Oakland Road San Jose, CA 95112 Kimberly Ferm Cuper[ino/Sunnyvale Senior Day Services 20920 McClellan Road Cupertino, CA 95014 Ann Marquart Project Sentinel 430 Sherman Ave, Suite 310 P*~'~ Alto, CA 94306 Barry Del Buono Emergency Housing Consortium 2011 Little Orchard Street San Jose, CA 95125 Help House the Homeless 70 West Hedding Street, LL Wing San Jose, CA 95110 Outreach and Escort, Inc. 97 East Brokaw Rd., Suite 140 San Jose, CA 95112 Kay Walker Crippled Children's Society 2851 Park Avenue Santa Clara, CA 95050 Curt Willig Occupational Training Institute/DeAnza College 21250 Stevens Creek Blvd. Cupertino, CA 95014 Jody Hansen Cupertino Chamberof Commerce 20455 Silverado Avenue Cupertino CA 95014 Candace Capogrossi Housing Authority of Santa Clara County 505 W. Julian Street San Jose, CA 95110 Fran Wagstaff Mid-Peninsula Housing Corporation 658 Bair Island Road, Suite 300 Redwood City, CA 94063 Marjode Rocha Mid-Peninsula Citizens for Fair Housing 457 Kingsley Avenue Palo Alto, CA 94301-3222 Mary Rose Delgadillo Next Door-Solutions to Domestic Violence 1181 North Fourth Street, #A San Jose, CA 95112 Carol Galante BRIDGE Housing Corporation 1 Hawthorne St. San Francisco, CA 94105 Beatrix Lopez Social Advocates for Youth 1072 De Anza Blvd., Suite A-208 San Jose, CA 95129-3531 Christie Hatten Housing for Independent People 888 North First Street #201 San Jose, CA 95112 Jeff Oberdorfer First Community Housing 2 N Second Street #1250 San Jose, CA 95113 Jaclyn Fabre Cupertino Community Services 10185 North Stelling Road Cupertino, CA 95014 Concern for the Poor, Inc. 1590 Las Plumas San Jose, CA 95133 Chris Block Charities Housing Corporation 195 E. San Fernando St. San Jose, CA 95112 Georgia Bacil Senior Adults Legal Assistance 160 East Virginia, Suite 260 Street, San Jose, CA 95112 Legal Aid Society of SCC 480 North First Street San Jose, CA 95103-0103 Bill Arnopp Bay & Valley Habitat for Humanity 888 North First Street, #215 San Jose, CA 95112 Barbara Galvan ARIS Project 1550 The Alameda #100 San Jose, CA 95126-2304 Law Foundation SCC Bar Association 111 West St. John Street San Jose, CA 95113 Ron Morgan Community Housing Developers 255 North Market St., Suite 290 San Jose, CA 95110 Asian Americans for Com. Involvement 2400 Moorpark Avenue San Jose, CA 95128 Council on Aging 2115 The Alameda San Jose, CA 95126 County Homeless Coordinator County Government Center, East Wing 70 West Hedding Street San Jose, CA 95110 United Way Silicon Valley 1922 The Alameda San Jose, CA 95126-1430 Northwest YMCA 20803 Alves Drive Cupertino, CA 95014 Gertrude Welch 10605 Gascoigne Drive Cupertino, CA 95014 Neighborhood Housing Services Silicon Valley 1156 North Fourth Street San Jose, CA 95112 Community Foundation of Silicon Valley 60 S. Market Street, Suite 1000 J San Jose, CA 95113 Betsy Arroyo Community Technology Alliance 115 Gish Road, Suite 222 San Jose, CA 95112 Sobrato CET Center 701 Vine Street San Jose, CA 95110 E :Er, Do -lO'ID 888 Ciq/of Cupertino Application for Affordable Housin9 and Community Development Block Grant Funds General Information Name of Applicant Program Year Cupertino Community Services 2003/2004 Contact Person Title Project Number (For Office Use Only) Edco Mayer Director of Housing Services Address City State Zip Code 10104 Vista Drive Cupertino CA 95014 Telephone Number: Fax Number: E-mail Address: (408) 255-8033 (408) 365-6090 - , erica~cupertinocommunityservices.or9 Grant/Loan Request AmoUnts25.000 of request: ii 'Prep°sod loan terms: What is [he market rate for this type of loan? Proposed interest rate for this loan NA Name <:f ProjectJProgram Rotating Shelter Program Location · q104 Vista Drive, Cupe~inoNar[ou$ Host Congregations eject Type: [] Singie Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation X Public Service Census Tract No. HUD Median Income for are~ at the time of application: $105,500 Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Cupertino Community Services, in collaboration with an alliance of religious congregations known as, "Faith in Action," began operation of its Rotating Shelter Program in August 1991. The Rotating Shelter Program provides shelter, meals, intensive case management and a wide variety of support services. The Shelter Program can accommodate fifteen (15) participants per night and participants can stay for up to ninety (90) days. The Shelter Program rotates on a monthly basis to various participating congregations. The host congregations provide the housing facility, meals and additional support to the participants. CCS provides operational support, program management, case management, and staff overnight supervision. The funding requested from Cupertino CDBG will be used for shelter staff salaries and operational expenses. Each potential participant is carefully screened to ensure they are alcohol and drug free, as well as ready to seek, find, and maintain employment. All applicants have no or very-low income. The Shelter Program objectives are: To meet the basic human needs of the participants; To provide particioants with the tools necessary to secure aainful emDlovmen¢, To assist the particiDanrs in o~eninq end buildinc~ a savincls account; ·" To assist the particinants with findinq secure housing. Project Description (continued) CCS focuses on the long-term goal of stabilization through extensive case management and providing supportive services. CCS provides a continuum of care to aid the individual with finding employment, permanent housing and acquiring savings. Through CCS participants can access private voicemail, laundry services, medical care, dental care, optical care, counseling, transportation, and many various vouchers. Graduating shelter participants will have access to resources through our After Care Program. The CCS Transitional Housing and Affordable Housing Placement Program are available to qualified graduates of the Shelter Program. There is no other program in the immediate Cupertino area providing the shelter and support services offered by the Rotating Shelter Program. The shelter serves approximately 80 men annually. · 80 homeless men will receive shelter, food, and case management · 60% will find and/or maintain employment during their stay at the sheIter · 60% wilt find stable housing upon leaving the shelter Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Source of Funding Type Description Amount Term Interest Status Rate City of Sunnyvale G I CDBG 14,000 R Santa Clara County G I Emergency Shelter Grant 8,500 R FEMA G Mass Shelter Funds 20,000 R City of Cupertino G CDBG 25,000 R Salvation Army G Direct Assistance Funds 4,000 R City of San Jose G Direct Assistance Funds 18,480 R CCS Unrestricted Funds 54,198 P Total Development Cost: $144,178 I Other assistance committed to project, e.g., Section 8, MCC, etc. Source Amount $ Source Amount Source Amount $ Financial Information (continued) Please describe how the loan/grant amount requested was determined. The Shelter Program has been in operation for over 11 years. With the help of the Faith in Action Collaborative, the Shelter has proven to be a cost effective way of providing not only shelter, hut also the support services for homeless men to successfully exit homelessness. The total Shelter Program budget is $144,000, CCS also leverages over $150,000 of in-kind donations and services. The Rotating Shelter Program Mil serve at least 80 homeless men with shelter, fond, clothing, intensive case management, laundry., showers, voicemail and mail services annually. The cost to provide services to one Shelter participant for one night is $28.83, while the cost to provide a one night motel voucher is at least $50, On average 24 of the annual Shelter Pre.am participants come from a residence in Cupertino or have been living on Cupertino streets. CCS is requesting $25,000 from the City. of Cupertino. This request is 17% of the entire Program budget, ~vhile Cupertino homeless are 30% of the totat ?rogram clientele, l k.~.~-( L Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the project/activity. ~Vith the high cost of living and an increase in unemployment in the Silicon Valley, the face of hom¢lessness is very different than the general perception. Many of the men who come to find temporary shelter are sldlIed and employable, either seek./ng work or are working. There is an emerging homeless population that transcends ali the stereotypes of homelessness as a result oft. he econormc downturn and continued high cos; of rent. CC5 Ro[atmg Shelter Program addresses the needs oft. his specific group of the skilled and homeless population. For the past 30 years, CCS has been the primary source of emergency services for families and individuals in the West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. The Rotating Shelter was established in 1991 at the request of local churches. The Program has tremendous community support. The Program is designed to provide services specifically called for in the Santa Clara County Consolidated Plan 2000-2005 of "preventing homelessness and shortening the time people are homeless through provisions of housing with supportive services". The guests receive h/gh-quality services and mentorship from community members, in the past two years, CCS served 180 shelter guests w/th a 75% success rate of clients' achieving/maintaining employment, staying clean and sober, and transitioning into stable housing. CCS is a corrm~unity based organization and places an emphasis on community involvement. Many of our volunteers are former clients· Additionally, we also hire former homeless individuals as program staff. We also seek the feedback from the service population with perio{ic client surveys. Case managers receive input from clients and share them with ali program staffon a regular basis. Additionally, CCS is a small agency where Program Directors and the Executive Director come in daily contact with clients. This allows for direct community communication with CCS management. Through immediate and ongoing assistance and the "continuum of care," CCS will continue to improve the general welfare of the low-income and homeless clients eerved. 'roject Readiness For New Construction: Estimated Project Start Date Estimated Froject Completion Date NA NA For Existing Proper[y: Estimated Loan Closing Date NA Estimated date when AHC funds (CDBG or 8MR in-lieu) will be drawn down NA Is the project ready to begin construction? [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued) If the project will not be ready to draw down funds within 12 monthe of Council approval, please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. NA Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). HOST CONGREGATIONS St. Joseph's Catholic Church, Cupertino Union Church, Cupertino Sunnyvale Presbyterian Church, Sunnyvale Good Samaritan Methodist Church, Cupertino St. Thomas Episcopal Church, Sunnyvale Sunnyvale United First Methodist Church, Sunnyvale St. Jude Episcopal Church, Cupertino St. Luke Lutheran Church, Sunnyvale Trinity First Methodist Church, Sunnyvale Congregation Beth David, Saratoga Church of Ascension, Saratoga Congregational Community Church, Sunnyvale OTHER PARTICIPANTS Christian Science Church, Sunnyvale Raynor Park Christian Church, Santa CIara SI. Cyprian Catholic Church, Sunnyvale 7m Day Adventist Church, Sunnyvale Cupertino Rotary Holtzmann, Wise & Shepard Venture Law Group Kiwanis of Silicon Valley Public Interest Law Foundation at Santa Clara Law School Church of Latter Day Saints Cupertino Grange Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very iow (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition X Emergency Shelter [] Public Service Activities (Please check one of the followihg) [] Screening and Placement X Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requirements. S i g n a,~.,,//e ~...~///.,~ ~' Director of Housing Services Typed Name Erica Mayer Date Signed 3/27/03 PIease return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 777-3251. The following forms are to be completed by applicant proposing housing development projects: Project Cost Form (Pages 6 & 7) Project Financing Form Project Proposal Cover Page Project Work Plan Proposed Activity Time Schedule Project Budget The following forms are to be completed by applicant for public service projects: Project Proposal Cover Page Project Work Plan v Proposed Activity Time Schedule v Project Budget Project Name: This form must be completed for afl new construction LAND: Total land acquisition cost CONSTRUCTION Site work Structures Off-site improvements BUILDER PROFIT Contractor overhead Contractor profit ARCHITECTURAL Design Survey & engineering Supervision PERM_4NENT FINANCING Loan origination fee Other: CONSTRUCITON INTEREST & FEES Loan interest Origination fee Taxes insurance Title/recording fees Appraisal Other: LEGAL FEES: DEVELOPER COSTS: Developer overhead Developer fee OTHER Consultant fees Local perrait fees Other: TOTAL CONTINGENCY: ( TOTAL PROJECT COST: %) 'ects. ¢- 0 0 This form must be completed for all new construction projects. SOURCE OF FUNDS: Project's total estimated construction cost: $__ List sources o including grants: TOTAL PERMANENT FINANCING: Project's total estimated construction cost: f~ist sottrces o 'construction TOTAL 8 EXHIBIT A General Information Name of Applicant I Program 'fear Cupertino Community Services !200312004 Contact Person Title i Project Number (For Office Use Only) Erica Mayer Director of Housing Services Address City Stats Zip Code 10104 Vista Drive Cupertino CA 95014 Telephone Number: Fax Number: E-mail Address: (408) 255-8033 (408) 366-6090 ccs~cupedinocommunityservices.org Name of Project/Program Rotating Shelter Program Location 10104 Vista Drive, Cupertino, CA 95014/Various Faith Congregations Project Type; [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Mu[tifamily [] Rental [] Rehabilitation X Public Service Project Description Please descdbe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino res[dents that w[]l be served, services that will be provided, etc. Cupertino Commun/ty Services, in collaboration with an alliance of religious congregations known as, "Faith in Action," began operation of its Rotating Shelter Program in August 1991. The Rotating Shelter Program provides shelter, meals, intensive case management and a wide variety of support services. The Shelter Program can accommodate fifteen (15) participants per night and participants can stay for up to ninety (90) days. The Shelter Program rotates on a monthly basis to various participating congregations. The host congregations provide the housing facility, meals and additional support to the participants. CCS provides operational support, program management, case management, and staff overmght supervision. The fundhzg requested from Cupertino CDBG will be used for shelter staffsalur/es and operational Each potential participant is curefully screened to ensure they are alcohol and drag free, as well as ready to seek, f'md, and maintain employment. All applicants have no or very-Iow income. The Shelter Program objectives are: To meet the basic human needs of the participants; To provide participants with the tools necessary to secure gainful employment; To assist the participants in opening and buildin¢ a savings account; To assist the participants with ~ndin¢ secure housing. CCS focuses on the long-term goal of stabLlizafion through extensive case management and providing supportive services. CCS provides a continuum of cure to aid the individual with £mding employment, permanent homing and acquiring savings. Through CCS participants can access private voicernaiI, laundW services, medical c~re, dental cure, optical care, cotmsel[ng, transportation, and many various vouchers. Graduating shelter participants will have access to resources tkrou¢ our After Care Program. The CCS Transitional Housing and Affordable Housing Placement Program are available to qual/fied graduates of the Shelter Program. "here is no other program in the immediate Cupertino area providing the shelter and support services offered by the P,.otatmg Shelter ~rogram, The shelter serves approximately 80 men armuatly. $0 homeless men will receive shelter, food. a/~d case manaeement 60% >Sill [~nd and/or maintain etnplovment during their stay, at the shelter I 80% w f nd stab e housing upon eavirlg the shelter X LLI E E Z X E E z z < g Mtern~l/Revenue Service Oepar~rnenl of Ihe Treasury ~Cupertino Community Services, 10185 N. Sro!ling Rd Cupertino, CA 96014-5700 GZlda Lewis {2!3) ~94-2336 E0022798 z-~ruarv 27, 1995 RE: Cupertino Coder. unity Services, Inc. EZN: 94-2211685 Dear Taxpayer: This letter is in response to your reuuest for a couv cf the determination letter for the above named crganizatioRi Our records indicate that this organization was r ..... ~-~s to be e×em~t from fedora! inccme tax in -. .... ~76 described in Internal Revenue Coda Section 50!(c) (3). I~ is further classified as an organization that is not a private foundation as defined in Section 509{a) cf the code, because it is an organization described in Section !70(b) (L) (A) (vi). The e:<em~t status for the determination 1_~_~ !ssuec in July i976 ccatinues %o be in effect. If you neoS further assistance, ~ --- . au the above a~_cress cr =_l__~non= numd~sr. /' Gilia r_ewis ~isc!osuz-2 Assistant City of Cupertino Application for Affordable Housing and Community Development Block Grant Funds General Information Name of Applicant Program Year Cupertino Community Services FY 03-04 Contact Person Title Project Number (For Office Use Only) Jaclyn Fabre Executive Director Address City State Zip Code 10104 VISTA DRIVE CUPERTINO CA 95014 Telephone Number: Fax Number: E-mail Address: (408) 255-8033 (408) 36S-6090 CCS~CupertinoCornmuniWaervices.org Grant/Loan Request Amount of request: Proposed loan terms: $20,000 Name of project, Program cOMPREHENS VE ASS STANCE PROGRAM (CAP) _ecation 10104 VISTA DRIVE, CUPERTINO Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation [] Public Service Census Tract No. HUD Median Income for area at the time of application: $105,500 Project Description Please describe the project with as many details as possible. Include general information, such as the number cf units, number of Cupertino residents that wilt be served, services that will be provided, etc. The Comprehensive Assistance Program provides basic needs support to 3,000 extremely low to Iow-income West Valley residents. Cupertino residents and homeless individuals comprise of 45% of CCS client population. Cupertino CDBG funding will enable CCS to expand CAP services to meet the 35% increase in demands for services in the past year. The fund will be used to increase the Program Director position from a part time to a full time position. The full-time Pro,am Director will help streamline programs and develop services to meet the agency's continued growth. The position will also work directly with the program volunteers to provide on-going training and support. This expanded position wilI be instrumental in the following areas: · restructuring the food pantry, to meet growing needs of the community. · establishing new services including clothing closet, career closet, baby items. · stren~hening case management services with emphasis on follow-up client reviews. · pro'viding additional case managemem to clients. I · working closely with the community to increase ,olunteer resources. -- £( Project Description (continued) The expansion of pro,am and services is possible also because of our newly developed social service center. Scheduled for full operation in April 2003, the site will be 4 times the size of our current space, including an expanded food closet and space for a new clothing closet. The new office will also have space for volunteers to work. This will allow us to take full advantage of the vast amount of volunteer resources in the community. The Program Director is responsible for the effective development and implementation of CAP services, which will accomplish the following activities in the proposed funded fiscal year 03-04. The CAP Food Pantry, staffed by community volunteers, will distribute over 150,000 pounds of food to 3,000 very-low and low-income individuals. Clients can visit the food pantry on a weekly basis. Services are tracked in a central database. Food sources include Second Harvest Food Bank, USDA food program, community food drives and local groceries stores. CAP also solicits from the community and distributes special need items such as fresh vegetables and holiday food baskets. Vouchers are available for dietary and ethnic specific needs. Additionally, we will utilize volunteer resources to increase food pantry operating hours--from 5 hours to 6 hours every day. The CAP Clothing Closet will provide used clothing and household items to 1,500 clients at no cost. The clothing closet will also have areas for career clothes to serve individuals who are working or seeking employment. Additionally, a special area will be dedicated to mothers and infants including baby food, diapers, and clothing. Vouchers to the Salvation Army Thrift Store will be issued for items not available in our Clothing Closet. The CAP Emergency Cash Assistance service will provide over $I00,000 in direct assistance and vouchers for rental assistance, deposits, utilities payments, clothing, medical expenses, hotel/motel and transportation to 400 households. CCS administers funds provided by United Way Emergency Assistance Network, PG&E Reach, Northern California Grantmakers, FEMA, EHAP, The Salvation Army, St. Joseph's Catholic Church Outreach Fund, Assistance League and the Housing Industry Foundation. Case managers work closely with individuals and families to determine qualifications, needs and capabilities to stabilize. Cash assistance is not for on going support but to help people who face unexpected fmanciaI setbacks. The one-time financial assistance prevents the destabilization of individuals and households with critical needs. In addition to meeting the basic physical needs of our clients, CCS also offers a variety of unique holiday programs. During the December holidays, CAP Adopt-a-Family program channels the generosity of the community to those in need. Staffmatches families who have little with which to celebrate the holidays, to those who want to share what they have with others. Other seasonal programs include back to school shopping spree, summer camps, and backpack giveaway programs. Over $100,000 of in-kind gifts will be leveraged to benefit participants. All of CCS' services and outreach efforts are available in English, Spanish, Vietnamese, Chinese and Russian. CCS continues to recruit linguistically diverse staff and volunteers to ensure our accessibility to the diverse population that we serve. Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identif~ each funding source as to type by noting (L) for Loan, (G) for Grant, qr (E) for Equity. indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Source of Funding Type Description ~,mount Term Interest ' Status Rate Cupertino CDBG G Operational support 20,000 P Cupertino General Fund G Operational support 18,360 P City of San Jose G Cash assistance & operational support 80,780 P United Way-EAN G Cash assistance direct to clients 18,160 P Salvation Army G Cash assistance & operatidnal support 43,000 A FEMA G Cash assistance 12,000 A Packard Foundation G Operational support 50,000 A Cisco Foundation G Operational support 20,000 A Individuals & Groups I= Operational support 29,000 R CCS Unrestricted E Operationalsupport 35,8221 A Total De'~eiopment Cost: $327,122 Other assistance committed to project, e.g., Section 8, MCC, etc. 5 Source Amount 5 Source Amount 5 Financial Information (continued) Please describe how the loan/grant amount requested was determined. Funding from Cupertino CDBG fund will support the Program Director Position ($20,000 for Program Director salary-- total salary is $51,500), wb2ch has been expanded to meet the needs of the community. The Cupertino CDBG funding will enable CCS to leverage $300,000 in grants and donations and an additional $300,000 of in~kind contributions and pass-through funding (CCS screens and match clients with programs but does not process the funds). Leveraged and in-k/nd resources enable CCS to implement cost effective services. Homeless clients and Cupertino residents make up 45% of CCS client population. If granted, City of Cupertino's support--CDBG and general fund--make up only I2% of the total program cost. '~roject Feasibility Please describe the project's feasibility, including local market conditions, that would justify the project/activity. According to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The Non-Profit Housing Association of Northern California and the Greenbelt Alliance, a fulltime worker must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to approximately a 556,900 annual salary. The average household income of people seeking services at CCS is approximately 525,000. Many of the households served are working poor. While they have a difficult time making ends meet, they may not necessarily qualify for public assistance. CCS is their primary source of basic needs support. CCS case managers are also seeing disconcerting trends: · There has been a mai or increase in the number of people corinng in to CCS for assistance. Former clients are rearm2ng to seek multiple services, which require extensive case management. · People seeking assistance have been laid off for an extensive period they have exhausted other means of support, such as unemployment, family and friends. · More women are not getting child support because their former spouses are not working. · CCS case managers are receiving requests for assistance from people living outside the CCS service areas, and receiving referrals from agencies that do not have the capacity or infrastructure to offer the assistance to their clients. In addition to monitoring local and regional trends and needs, CCS also solicits feedback from the people whom we serve. In our recent survey conducted in September 2002, clients told us that the Food Pantry is a valuable set,rice. 37% of respondents indicat~ that this is their primary source of food, while 57% use the food provided to supplement their grocery purchases. As a member of the United Way Emergency Assistance Ner~vork, CCS is the primary service provider for the Santa Clara County West Valley area. The assistance that we provide can mean a difference between an eviction or staying in one's home, having a place to sleep or being on the street, going hungry or having nutritious food. While the ultimate goal of our agency is to help clients become stabilized and to no longer need our sen*ices, CAP is a cnticaI step in pr?enting clients from falling deeper into a destabilizing situation. The proCare affords clients an opportunity to work towards stabilization. Project Readiness For New Construction: Estimated Project Start Date Estimated Project Completion Date NA NA For Existing Property: Estimated Loan Closing Date Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down IS the project ready to begin construction? [] immediately [] Within 'i2 Months [] Beyond 12 Months Project Readiness (continued) If the project will not be ready to draw down funds within 42 months of Council approval, please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. NA Sponsor Profile Please list all project sponsors; indicate whe~er nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). CCS has been collaborating with Second Harvest Food Bank for the past 24 years to operate our food pantry. We receive over $200,000 worth of food annually. The food pantry is the most widely used service at CCS. CCS is also the Salvation Army representative in Cupertino and participates in their various programs such as summer camps for k/ds and used clothing vouchers. We are also involved in countywide collaborations. CCS is a member of the Association of United Way Agencies, wtfich represents the agency perspective in working with United Way management and [eaders}'dp. We are also a part of the United Way Emergency Assistance Network, which consists of community agencies providing emergency services to clients in desi~ated re¢ons--this ensures wide coverage but unduplicated serv/ces to people in need. CCSis an active member of The Santa Clara County Collaborative on Affordable Housing and Homelessness, which provides a continuum of care in the area of homelessness and housing. The Collaborative is currently working on an exciting countywide database system, the Homeless Management Information System (HMIS), which Mil enable service agencies to track services, maintain unduplicated records ofclients, and make referrals in real time. CCS' Executive Director sen,es as the 2003 Chair for the Collaborative. CCS' Community Program Manager serves on the reg/onaI cor'nmittee of The First 5 (previously known as the Children First Commission) to provide resources to families w~th young children. Funding Priorities Please mark the funding priority your project meets. Affordabie Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very Iow (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shelter [] Public Service Activities (Please check one of the following) [] Screening and Placement [] Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that.compiles with all Community Development Block Grant or Affordable Housing Fund requirements. S ig n a t uj..e..~.-~ ........................ ~__.~.... Title Executive Director Typed Name Jaciyn Fabre Date Signed March 27,2003 Please return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Attention: Vera Gl[ If you have any questions regarding this application, please contact Vera Gil at (408) 777-3251. The following forms are to be completed by applicant proposing housing development projects: Project Cost Form (Pages 6 & 7) Project Financing Form Project Proposal Cover Page Project Work Plan Proposed Activity Time Schedule Project Budget The following forms are to be completed by applicant for pubfic service projects: Project Proposal Cover Page Project Work Plan Proposed Activity Time Schedule Project Budget Project Name: NA This form must be completed for all new construction LANDi Total land acquisition cost CONSTRUCTION Site work Structures Off-site improvements BUILDER PROFIT Contractor overhead Contractor profit ARCHITECTURAL Design Survey & engineering Supervision VERMANENT FINANCING ~an origination fee Other: CONSTRUCITON INTEREST & FEES Loan interest Origination fee Taxes Insurance Title/recording fees Appraisal O~¢r: LEGALFEES: DEVELOPER COSTS: Developer overhead Developer fee OTHER Consultant fees Local permit fees "~ther: 3TAL CONTINGENCY: ( TOTAL PROJECT COST: %) 'ects. This form must be completed for all new construction projects. SOURCE OF FUNDS: Project's total est/mated construction cost: $__ List sources of construction financing, including grants: TERMS TOTAL ~: PERMANENT FINANCING: Project's total estimated construction cost: List sources of construction TOTAL 9 EXHIBIT A General Information Name ef Applicant Program Year Cupertino Community Services FY 03-04 Contact Person Title Project Number (For Office Use Only) Jaclyn Fabre Executive Director Address City State Zip Code 10104 VISTA DRIVE CUPERTINO CA 95014 Telephone Nurnt3er: Fax Number. E-mail Address: (408) 255-8033 (408) 366-6090 CCS~Cupe~inoCemmunityServices.org Name of ProjectJPregram COMPREHENSIVE ASSISTANCE PROGRAM (CAP) Location 10104 VISTA DRIVE, CUPERTINO Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation [] Public Service Project Description Please describe the project with as many details as possible, include general information, such as the number of units, number of Cupertino residents that wi[[ be served, services that will be provided, otc. In fiscal year 2003-2004, Cupertino Community Services' Comprehensive Assistance Program (CAP) will serve over 3,000 extremely-low to low-income residents and homeless people from West Valley area, including Cupertino, West San Jose, surrounding areas, De Anza college students, and families in the Cupertino School District. Services include food, clothing, shelter, emergency cash assistance, information/referral and case management. The goal of the program is to help individuals and families become stabilized or to prevent them from becoming destabilized. The Food Pantry will distribute over 150,000 pounds of food to 3,000 very-low and iow- income individuals. · The Clothing Closet will provide used clothing and household items to 1,500 clients at no cost. · The Emergency Cash Assistance service will provide over $100,000 in direct assistance and vouchers to 400 households. · The Seasonal programs, including back to school shopping spree, summer camps, and backpack giveaway programs, will leverage over S 100,000 of in-kind gifts to benefit participants. CCS is the main provider of critical basic human services to West Valley communities. The major/ty of CCS clients are single mothers and their children. Since last year, demands for services from residents I~ave increased by 35%. m x EE ii X i ln[ernal Revenue Service ©epartmenl ol the Treasury ~CupeKtino Community Services, 10185 N. Sro!ling Rd Cupertino, CA 96014-5700 2350 Les A,:~e os. Calif. 90053 GZ!da Lewis (2!3) 894-2336 E0022795 February 27, !995 RE: Cupertino Com,,unity Services, Znc. Ez:.;. 94-2211~85 Dear Taxpayer: This letter is in response to your request for a copy of the dete-~mination letter for the above named organization. r-~o=~s -..c_c~_e that this organization was ~=~ ~- ~ to he e.,-mo5 from zecera! ' ~ = - ~ . ~ inc~m~ tax in Jul,; !~,~ as described in Internal Revenue Code Section %0!(c} (3) . it is ' f~rther classified as an organization that is nc~ a private foundation as defined in Section 509{a} of the code, because it is an organization described in Section 170(b) (i) (A) {vi). The ="=~t status for the d='=~ ¢ -=:~ letter - CCm~- =~ be in In duly i976 -~ .... u__ to effect. If you ne=S further assistance, at the above address cr uelephone nurser. /GZ/~a LewLs 'D~S~.3_ ~ ~ = Asslstant City of Cupertino Application for Affordable Housing and Community Development Block Grant Funds General Information Name of Applicant Program Year 2003-2004 Cupertino Senior Day Services Contact Person TiUe interim Executive Director Project Number (For Office Use Only) Amy Hanson Address City CuperUno i S~ate CA Zip Code 95014 20920 McCtellan Rd. Te{ephone Number: Fax Number: E-mail Address: info~seniordaycare.or9 (408 ) 973-0905 (408 ) 973-0914 Grant Request Amount of request: $10,200 What is the market rate for this type of loan?ne IProposed loan terms: ~raoposed interest rate for this loan ne Name of Project/Program CSDS Adult Day Care Sponsorships Location 20905 McClellan Rd, Cupertino, CA 95014 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamiiy [] Rental [] Rehabilitation xC~ Public Service Census Tract No. HUO Median Income for area at the time of application: na Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Our project is to provide financial assistance to Iow-income Cupertino seniors, enabling them to receive adult day care services at Cupertino Senior Day Services that they could not normally afford. HUD guidelines will be used to ascertain Iow- income status and local community service agencies will assist in locating appropriate referrals. The services offered by CSDS target seniors who are frail, homebound, isolated, suffer from physical and mental disabilities and are at risk of .premature institutionalization. Typical conditions of this senior population include dementia, Alzheimer's disease, stroke and severe depression. CSDS programs and services are structured to increase social and recreational activities for seniors and .include a daily hot lunch, snacks, arts and crafts, pet therapy, music, games and seated exercise. Such day care also gives much-needed respite to caregivers, and helps decrease the stress associated with providing 24-hour care to [ess-independent seniors. Daily fees at CSDS normally range from $25 to $50, depending on ability to pay. The proposed sponsorship project ~vou[d allow CSDS to extend its services to six Cupertino Iow-income seniors at a significantly reduced rate of $5.00 per day. As such this project wou(d greatly benefit not only the Cupertino seniors who attend but also all associated Cupertino caregiver(s). EXHIBIT A General Information Name of Applicant Program Year 2003-2004 Cupertino Senior Day Services Con~act Person Title Interim Executive Project Number (For Office Use Only) Amy Hanson Director Address City Cupertino state CA ZipCode 95014 20920 McClellan Rd. Telephone Number: Fax Number: E-mail Address: ( 408 ) 973-0905 ( 408 ) 973-0914 info@seniordaycare.org Name of Project/Program CSDS Adult Day-Care Sponsorships Location Cupertino Senior Day Services Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation x Public Service Project Description Please describe the project with as many details as possible. Include generat information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Our project is to provide financial assistance to Iow-income Cupertino seniors, enabling them to receive adult day care services at Cupertino Senior Day Services that they could not normally afford. HUD guidelines will be used to ascertain Iow-income status and local community service agencies will assist in locating appropriate referrals. The services offered by CSDS target seniors who are frail, homebound, isolated, suffer from physical and mental disabilities and are at risk of premature institutionalization. Typical conditions of this senior population include dementia, Alzheimer's disease, stroke and severe depression. CSDS programs and services are structured to increase social and recreational activities for seniors and include a daily hot lunch, snacks, arts and crafts, pet therapy, music, games and seated exercise. Such day care also gives much-needed respite to caregivers, and helps decrease the stress associated with providing 24-hour care to less-independent seniors. Daily fees at CSDS normally range from $25 to $50, depending on ability to pay. The proposed sponsorship project would allow CSDS to extend its services to six Cupertino Iow-income seniors at a significantly reduced rate of $5.00 per day. As such this project would greatly benefit not only the Cupertino seniors who attend but also all associated Cupertino caregiver(s). t orn 0 (q--~3-1 Uepar[menl o/ the Treasury Dish'ict Director 2 i JUt'/ I~JU~'. P.O. Box 622 Cupertino, .q- F: gO: 82-959 Officer This modifles our letter of the above date in which we stated that you would be ti'sated as an orgsnl, zahlos ~hloh Ia not a private £oundation Based os the iaformation yOLk submitted, we have determLnsd that you are not a priYate £oundation wit)lin Lhe msanLng of ssotlon ~09{a) of ihs internal ~svenus Code, bsoaus8 you ars an organizaLion of Lbs type described in s~otton ~l]~O(b)(1)(A)(vi) Your exempt status under ssotion 501{o)~) of th~ cods ia s~ill in effect. Grantors and costributors mal rsly on this determination uatil the Internal Revenue Service publishes notice 'to the contrary. ]lowever, 5 ~['Rntor oF a ooutributor may not rely On this determination IF he or she was In part responsible for. or ~as aw6re of. the act or failure to act that resulted in your loss of section *12~(b)~(A~vi~. status, or ~oqulred knowledge that the Internal Eevsnu~ Ssi-vice had given notice that you would be removed from olRsslfioa(lon as a seotion*l_~(b)(%)(A)~vi) organization. Because this letter could help resolve Any q'uestlons about your private' foundation status, please keep it in your permanent records, If you hsYe any questions, please con',act, the person whose name and Sincerely yours, District Director P.O. Box 36040. $~n Fr~rlcl~co, E~llf. 94102 L,tter 1050 (DO) (7-77) IV NONPROFITS' INSURANCE ALLIANCE Of CALIFORNIA P.O. BOX 8507, Santa Cruz, CA 95061 P: (800) 359-6422 F: (831) 459-0853 COMMERCIAL GENERAL No~l~zo ~.'r.~ A.lJ~nce oE PRODUCER: Atlantic Pacific / Whelan Ins. 1725 S. Bascome San Jose, CA 95150 POLICY NUMBER: 2002-02612 -NPO RENEWAL OF NUMBER: 2001-02612-NPO NAME OF INSURED AND MAILING ADDRESS: Cupertino Senior Day Services, inc. 20920 McClellan Road CupeKdno, CA 95014 POLICY PERIOD: FROM 06/06/2002 TO 06106/2003 AT 12:01 A.M_ STANDARD TiME AT YOUR MAILING ADDRESS SHOWN ABOVE BUSINESS DESCRIPTION: Senior day care services IN RETURN FOR THE PAYMENT OF THE PREMIUM. AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THiS POLICY. LIMITS OF COVERAGE: GENERAL AGGREGATE LIMIT (OTHER THAN PRODUCTS - COMPLETED OPERATIONS) PRODUCTS - COMPLETED OPERATIONS AGGREGATE LIMIT ............................ PERSONAL AND ADVERTISING INJURY LIMIT ................................................... EACH OCCURRENCE LIMIT .................................................................................. FiRE DAMAGE LIMIT ................................................................................................ MEDICAL EXPENSE LIMIT ...................................................................................... ADDITIONAL COVERAGES: $2,000,000 $2,000,000 $1,000,000 $1,000,000 $100,000 anyone~e 10,000 a~onepemon SOCIAL SERVICE PROFESSIONAL LIABILITY AGGREGATE LIMIT EACH OCCURRENCE LIMIT ............................................................................ $2,000,000 $1,000,000 CLASSIFICATION(S) SEE A1-FACHED SUPPLEMENTAL DECLARATIONS SCHEDULE G PREMIUM $2,211 FORMS AND ENDORSEMENTS APPUCABLE TO THIS POLICY ,&.RE INCLUDED IN COMMERCIAL LINES COMMMON POLICY DECLARATIONS COUNTERSIGNED: 05/2812002 BY (AUTHORIZED REPRESENTATIVE) THESE DECLARATIONS AND THE COMMON POLICY DE--lIONS, ti= APPI.JCABLE, TOGETHER '¢,¢[TH THE COMMON POLiCY C43NDITtONS, COVER.AGE FORM(S) NIAC j GL- NPO (01260) NONPROFITS' INSURANCE ALLIANCE OF CALIFORNIA P.O. Box 8507, Santa Cruz, CA 95061 P: (800) 359-6422 F: (831) 459-0853 NONPROFITS OWN COMMERCIAL LINES COMMON POLICY DECLARATIONS PRODUCER: Atlantic Pacific / Whelan Ins. 1725 S. Bascome San Jose, CA 95150 NAME OF INSURED AND MAILING ADDRESS: Cupertino Senior Day Services, Inc. 20920 McClellan Road CupedJno, CA 95014 POLICY NUMBER: RENEWAL OF NUMBER: Nonpro£its' 7.~u~ance Alliance of California 2002-02612- NPO 2001-02612- NPO POLICY PERIOD: FROM 06/0612002 TO 06/06/2803 AT 12:01 A.M. STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE BUSINESS DESCRIPTION: Senior day care services IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY. THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED. THESE PREMIUMS MAy BE SUBJECT TO ADJUSTMENT. PREMIUM COMMERCIAL GENERAL LIABILITY COVERAGE PART - OCCURRENCE ................... $2,288 COMMERCIAL AUTO LIABILITY COVERAGE PART - NEW FORM .............................. $150 COMMERCIAL AUTO PHYSICAL DAMAGE COVERAGE PART .................................... Not Covered IMPROPER SEXUAL CONDUCT COVERAGE PART .......................... Not Covered COMMERCIAL LIQUOR LIABILITY COVERAGE PART ................................................... INCLUDED TOTAL: $2~438 FORM(S) AND ENDORSEMENT(S) MADE A PART OF THIS POLICY AT TIME OF ISSUE:" CG2034/3-97. CG2407/11-85. IL J3017111.85. IL027(~12-94. NIAC-E11/7-92, NIAC-E12/~g2. NIAC-E3014-00, NIAC-R3~fT-01, NIAS-GL-NPO N~AC-LL44PD SCHEDULE BA, SCHEDULE G, NIAC-AL-NPO SCHEDULE L *OMITS APPLICABLE FORMS AND ENDORSEMENTS IF SHOWN IN SPEC'ElS COVERAGE PART / COVER.AGE FORM DECLARAT,ONS. COUNTEF{S,GNED: 05,28/2002 BY ~ ~' /~' (AUTHORIZED REPRES ENTAT,VE) THESE DECLARATIONS AND THE COMMON POLICY DECLARATIONS, IF APPLICABLE, TOGETHER WFrH THE COMMON POLICY CONDITIONS, COVERAGE FORM(S) AND FORMS AND ENDORSEMENTS, IF ANy, ISSUED TO FORM A PART THEREOF. COMPLETE THE ABOVE NUMBERED POLICY, NtAC- CO - NPO N PRODUCER: Atlantic Pacific / Wheian Ins. 1725 S. Bascome San Jose, CA 95150 P.O. Box 8507, Santa Cruz, CA 95061 P: (800) 359-6422 F: (831) 459-0853 Nonprofits' Insurznce Alliance of California BUSINESS AUTO COVERAGE PART DECLARATIONS POLICY NUMBER: 2002-02612- NPO RENEWAL OF NUMBER: 2001-02612-NPO NAME OF INSURED AND MAILING ADDRESS: Cupertino Senior Day Services, Inc. 20920 McClellan Road Cupertino, CA 95014 FROM 06/06/2002 TO 06/06/2003 AT 12:01 A.M. STANDARD TiME AT YOUR MAILING ADDRESS SHOWN ABOVE POLICY PERIOD: BUSINESS DESCRIPTION: Senior day care services iN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY. This policy provides only those coverages where a charge is shown in the premium column below. Each of these coverages witt apply only to those "autos" shown as covered "autos", 'Autos" are shown as covered "autos" for a particular coverage by the ent~ of one or more of the symbols from the COVERED AUTOS Section of the Business Auto Coverage Form next to the name of the coverage. COVERED AUTOS LIMIT COVERAGES ,.cov~^~-os ~,~,~,. THE MOST WE WILL PAY FOR ANY PREMIUM ~"^~'~"~°'~"~' ONE ACCIDENT OR LOSS UABILITY CSL N/A EXCLUDED N/A HIRED AUTO 8 $1,000,000 CSL $50 NONOWNED AUTO 9 INCLUDED $100 AUTO MEDICAL PAYMENTS N/A EXCLUDED N/A JNINSURED MOTORIST N/A EXCLUDED N/A COVERAGE 8 ~ ~ ~,~.~ $500 ~ COVE~GE 8 ~Ln~ ~ $500 '""~"'~,~... Incl. ESTIMATED TOTAL PREMIUM $150 FORMS AND ENDORSEMENTS APPLICABLE TO THIS COVERAGE PART AND MADE PART OF THIS POLICY AT THE TIME OF ISSUANCE: THESE DECLARATIONS AND THE COMMON POLICY DECLARATIONS, IF APPLICABLE, TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE FORM(B) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY. COUNTERSIGNED: 05~28/2002 BY NIAC - AL - N PO (AUTHORIZED REPRESENTATIVE (01260) INTERIM BILLING RATE MODIFICATION ;TATI= I=:UN $ HOME OFFICE SAN FRANCISCO ALL EFFECTIVE DATES ARE AT 12:01 AM PACIFIC STANDARD TiME OR THE TIME INDICATED AT PACIFIC STANDARD TIME ENDORSEMENT AGREEMENT EFFECTIVE AUGUST 1, CUPERTINO SENIOR DAY SERVICES, INC 20920 MCCLELLAN RD CUPERTINO, CA 95014 1460651-02 RENEWAL NG PAGE 2 2002 AT 12.01 A.M. CONTINUED IT IS AGREED THAT THE INTEBIM BILLING KATE AND BATING PLA/q CREDITS (DEBITS) ~J{E AMENDED AS FOLLOWS. EFFECTIVE FROM 1/01/03 TO 8/01/03 RATING PLA/~ MODIFIER 0.90000 ESTIMATED PREMIUM DISCOUNT MODIFIER 0.91343 COMPOSITE FACTOR APPLIED TO BASE RATES TO DERIVE INTERIM BILLING RATES. 0.82209 * PREMIUM DISCOUNT SCHEDULE EFFECTIVE 1/01/03 IO 8/01/03 * ESTIMATED MODIFIED PREMIUM IS DISCOUNTED * ACCORDING TO THE FOLLOWING SCHEDULE: * FIRST ABOVE * $2,500 $2,500 * 0.0% 17.5% THE ESTIMATED PREMIUM DISCOUNT IS BASED ON AN ESTIMATE OF YOUR PAYROLL. ACTUAL PREMIUM DISCOUNT APPLIED AT FINAL BILLING WILL BE BASED ON THE ACTUAL PAYROLL REPORTED ON YOUR POLICY AND SUB3ECT TO AUDIT.' NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL RE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: AUTHORLZED REPRESENTATIVE JANUARY 13, 2003 PRESIDENT 2900F 2002 PREMIUM INCREASE ENDORSEMENT - CALIFORNIA STATE FUND HOME OFFICE SAN FRANCISCO ALL EFFECTIVE DATES ARE AT 12.:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME 1460651-02 RENEWAL NG ENDORSEMENT AGREEMENT EFFECTIVE AUGUST 1, PAGE 2002 AT 12.01 A.M. 1 CUPERTINO SENIOR DAY SERVICES, INC 20920 MCCLELLAN RD CUPERTINO, CA 95014 ,%NY CONTRADICTION BETWEEN THE POLICY AND THIS ENDORSEMENT WILL BE CONTROLLED BY THIS ENDORSEMENT. IT IS AGREED THAT THE PREMIUM RATES OF THIS POLICY ARE SUBJECT TO AN INCREASE OF 5.1% EFFECTIVE JANUARY 1, 2003. THIS REPRESENTS A COMBINED PURE PREMIUM INCREASE OF 0.2% EFFECTIVE AS OF THE INCEPTION DATE OF THIS POLICY AND A2q ADDITIONAL 4.9% EFFECTIVE AS OF 12:01 A.M., JANUARY 1, 2003. THE INCREASES WERE APPROVED BY THE STATE OF CALIFORNIA INSURANCE COM~IISSIONER IN THE DEPARTMENT OF INSURANCE FILE NO. RH 02022520, TO REFLECT THE INCREASED COST OF PROVIDING BENEFITS UNDER THE WORKERS' COMPENSATION LAWS OF CALIFORNIA IN ACCORDANCE WITH AB 749 (CHAPTERED FEBRUARY 19, 2002, CHAPTER 6, STATUTES OF 2002). NOTHING IN THIS ENDORSEMENT CONTAINED SHALL 8E HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: AUTHORIZED REPRESENTATIVE JANUARY 13, 2003 PRESIDENT 2024 City of Cupertino Application for Affordable Housing and I Community Development Block Grant Fun~l~_' General Information Name of Applicant: Senior Adults Legal Assistance (SALA) Program Year: 2003-2004 Contact Person: Georgia Bacil Title: Directing Attorney Project Number (For Office Use Only) Address: 160 E. Virginia Street #260 city: San Jose State: CA Zip Code: 95112 Tmephone Number: Fax Number: E-mail Address: (408) 295-5991 (408) 295-7401 gbacil~sala.org Grant/Loan Request Amount of request: $11,667 What is the market rate for this type of loan? Not applicable. Proposed loan terms: Not applicable. Proposed interest rate for this loan: Not applicable. Name of Project/Program: Legal Assistance to Cupertino Elders Location: Cupertino Senior Center, 21251 Stevens Creek Blvd. Cupertino, CA 95014 Project Type: [] Single Family [] Homeownership [] Multifamil¥ [] Rental Census Tract No. iNet applicable. SALA serves the elderly City-wide. [] New Construction [] Mixed Use [] Rehabilitation '~ Public Service HUD Median Income for area at the time of application: $I05,500 2003 MFI for San Jose, CA PMSA Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. SALA is a nonprofit law office that has provided free legal services to Santa Clara County elders (age 60 or older) since 1973. SALA provides services, by appointment, at 23 senior centers or programs in Santa Clara County, including the Cupertino Senior Center. Services are targeted to elders who are low income or in social need. Legal services (in the form of advice/referrals, consultations, representations, and community education) are provided for: Public Benefits; Eider Abuse; Nursing Homes; Advance Health Care Directives; Consumer; Housing; and Simple Wills. SALA has served Cupertino seniors since 1979. Prior to 1997-98, SALA provided one monthly intake session at the Senior Center. In 1997-98 through 2001-2002, CDBG support has enabled SALA to add a second monthly session at the Senior Center. In 2002-2003, an increase in Cupertino's support enabled SALA to services to three monthly intake sessions at the Cupertino Senior Center. For 2003-2004, SALA requests CDBG funds to maintain our current level of 3 monthly sessions (consisting of five half-hour appointments each) at the Cupertino Senior Center. Homebound elders or those with emergencies will be served through home visits or by telephone. Cupertino elders who appear at other SALA intake sites will also be served. As detailed in the Work Plan, SALA proposes to serve at least 65 Cupertino clients and to conduct 1 education presentation at the Senior Center. (Continued on next page). Project Description (continued) Prior to 1997-98, the waiting time for a SALA appointment at the Cupertino Center was two months or longer. As a result, only 42% of the Cupertino clients served from January to June 1997 were seen at the Cupertino site. Since expanding services in July 1997, approximately 75% of the Cupertino clients served by SALA have been seen at Cupertino. Continued CDBG support of SALA's expanded service levels will enable more Cupertino elders to be served locally in 2003-2004. The long wait for a SALA appointment at Cupertino should also continue to be reduced. Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Sgurce of Funding Type Description Amount Term Interest , Status Rate CA Dept. of Aging G Legal Services Funding 40 i 1 5'ear N/A R Older Americans Act G Legal Services Funding 5,428 1 year N/A R State Bar Trust Fund G Legal Services Funding 650 I year N/A R United Way G Legal Services Funding 1,827 1 year N/A R Contributions E Legal Services Funding 1,690 [ I year N/A P In-Kind Support E Donated Services and Space 2,858 1 year N/A P Santa Clara County G Legal Services Funding 2,640 I year N/A R Cupertino CDBG G Legal Services Funding I 1,667 1 year N/A R I Total Development Cost: $ 27,800 Other assistance committed to project, e.g., Section 8, MCC, etc. Source: Not applicable. Source: Not applicable. Source: Not applicable. Amount $ 0 Amount $ 0 Amount $ 0 Financial Information (continued) Please describe how the loan/grant amount requested was determined. The $11,667 requested represents the difference between the costs of serving Cupertino and what we consider an appropriate allocation of SALAds income from other sources to support the proposed services. As set forth in the Source of Funding chart, SALA proposes to allocate funding to our Cupertino project from these sources that support our services countywide: Older Americans Act; State Bar Trust Fund; California Department of Aging; County of Santa Clara, and United Way. Additional support fi.om contributions, in-kind services (from volunteer attorneys and intake workers), and in-kind space (from the Cupertino Senior Center) will also support the project. If less than $11,667 in CDBG is received, appointments at the Cupertino Center will be reduced proportionally. If $6,500 is received SALA will provide our 2001-2002 service levels (120 appointments/50 clients served). If $5,000 is received SALA will provide our 1999-2000 service levels (96 appointments/40 clients served). If less than $5,000 is received, it may not be feasible for SALA to provide a second monthly intake session at the Cupertino Center. Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the projectJactivity. Needs assessments by Council on Aging (Coming of Age, 1989, 1994) and United Way (Human Care Needs In Santa Clara County, 1993) recognize that legal services are of prime importance to keep elders independent and non~institutionalized. These reports identify legal services as a major need for Iow-income, frail, and homebound sen/ors. United Way identifies legal services as 1 of 6 critical senior service areas. Council on Aging affirms legal assistance as a crucial access resource to "establish eligibility and secure benefits" and cites the importance of legal services in matters of physical or financial abuse, competence, and other areas essential to elders' daily survival. SALAds service statistics support the need for legal services to Cupertino elders. SALA provides semi- monthly services at the Cupertino Senior Center and targets Cupertino elders in our county-wide service plan because of the high concentration of Iow income and socially needy clients that we serve from that area. Of the Cupertino clients served in 2001-2002, 76% were very low income (at or below 50% of the median under CDBG guidelines) and 50% were age 75 or older (placing them at risk of institutionalization). Only 42% of the clients served fi-om January to June 1997 (prior to SALA's service expansion) were seen at the Cupertino Center because the number of SALA appointments was not adequate to meet the demand. Since our expansion in July 1997, at least 75% of the Cupertino clients served were seen at Cupertino. The proposed continuation of SALA's expanded services in Cupertino would enable more Cupertino elders to be served locally. Project Readiness For New Construction: Estimated Project Start Date: Not applicable. Estimated Project Completion Date: June 30, 2004 For Existing Property: Estimated Loan Closing Date Not applicable. Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down Not applicable. Is the project ready to begin construction? Not applicable. This is not a construction project. [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued) If the project will not be ready to draw down funds within 12 months of Council approval please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. The project will be able to expend ail funds requested by June 30, 2004. As stated previously, SALA requests $11,667 in CDBG funds to continue expanded service levels at the Cupertino Senior Center. In response to SALA's annual survey of Senior Centers, in March 2003 the representative of the Cupertino Senior Center, case manager Jacklyn Baddeley, indicated that the center was satisfied with SALA's services. When asked how SALA could better serve the Cupertino Center and the Center's participants, Ms. Baddeley replied, "Keep doing what you are doing." On March 26, 2003, the Senior Center Director, Julia Lamby, also conformed that SALA's expanded service levels proposed herein for 2003-2004 were needed and the Center would continue to provide a private interview room and staff to schedule SALA's on-site appointments. CDBG funds will be used to support SALA's persormel costs necessary to continue our expanded services to Cupertino eiders. Reimbursement of these personnel costs will be requested on a quarterly basis. Thus, the project will utilize all CDBG funds within the twelve-month period beginning July 1,2003, and ending June 30, 2004. Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). The project's sponsor, Senior Adults Legal Assistance (SALA), is a nonprofit corporation that receives support from the federal Older Amer/cans Act and I3 other funders (including 8 cities). SALA is the only agency designated by Council on Aging to provide free legal services to seniors in Santa Clara County under the Older Americans Act. By virtue of SALA's 29 years of service, the agency has strong qualifications and experience in providing services of the type proposed. SALA has been providing such services to Cupertino seniors since 1979. Each year SALA provides direct legal services (advice, consultations, or legal representation) to a minimum of 1,800 clients countywide. For 2001-02, 2,137 clients were served. SALA also makes a minimum of 20 education presentations annually. In 2001-2002, 26 presentations were made. Currently SALA has a bilingual and culturally diverse staffof 6 full time attorneys. SALA's staff is augmented by 8 intake volunteers who interview clients at senior centers. SALA also operates a No Fee Wills Panel staffed by volunteer attorneys who provide Simple Wills to SALA clients at Will Days arranged by SALA at Senior Centers, including the Cupertino Center. Ali project activities to accomplish objectives in the Work Plan will be conducted by an attorney on SALA's staff, an intake volunteer, or a pro bono Wills Panel attorney. The staff of the Cupertino Senior Center will also continue to schedule and confirm SALA's appointments at their site. The Senior Center staff may also be asked to assist with scheduling and publicizing SALA's education presentations. SALA proposes to allocate $15,731 to support our Cupertino project from our countywide sources. In-kind space from the Cupertino Center for SALA to conduct private interviews with clients, estimated at $402, will also support the pro. iect. Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very Iow (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shelter '~ Public Service Activities (Please check one of,the following) [] Screening and Placement /[~Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements I Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requirements. Signature (~, Title ~'"~' Directing Attorney Typed Name Georgia Bacil Date Signed March 26, 2003 Please return two signed copies of this form, at least one with odginal signature to: Community Development Department City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 777~3251 EXHIBIT A General Information Name of Applicant: Senior Adults Legal Assistance (SALA) Program Year: 2003-2004 Contact Person: Georgia Bacil TiUe: Directing Attorney Project Number (For Office Use Only) Address: 160 E. Virginia Street #260 city: San Jose state: CA I Zip Code: 95112 Telephone Number: Fax Number: E-mail Address: (408) 295-599 i (408) 295-7401 gbacil~sala.org Name of ProjectJProgram: Legal Assistance to Cupertino Elders Location: Cupertino Senior Center, 21251 Stevens Creek Blvd. Cupertino, CA 95014 Project Type: [] Single Family [] Homeownership [] Multifamil¥ [] Rental [] New Construction [] Mixed Use [] Rehabilitation '~_ Public Service Project Description Please describe the project with as many details as possible, include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. SALA is a non-profit law office that provides free legal services to Santa Clara County residents age 60 or older, with an emphasis upon those who are low income or in social need. SALA's staffof6 attorneys has expertise in problems common to our target population. SALA's legal staffis augmented by 8 volunteer intake workers who assist with client interviews at senior centers and by 15+ pro bono attorneys who provide Simple Wills through SALA's No Fee Wills Panel. Legal services (in the form of advice/referrals, consultations, representation, and community education) are provided in the following areas: Public Benefits (Social Security, SSI, Medicare, Medi-Cal, In Home Supportive Services); Eider Abuse; Nursing Homes; Advance Health Care Directives; Consumer; Housing; and Simple Wills. SALA has served Cupertino seniors since 1979. From 1997-98 through 2001-2002, support from Cupertino's CDBG program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4 monthly (the 1996-97 level) to 10 monthly (the 2001-2002 level). Increased support from Cupertino in 2002-2004 enabled SALA to increase our appointments to 15 monthly. CDBG funds are requested for 2003-2004 to maintain SALA's current expanded service levels at the Cupertino Senior Center. SALA also proposes to continue home visits to Cupertino elders who are homebound or institutionalized. Clients with urgent legal problems will also be served on an "emergency" basis by telephone. Cupertino eiders who appear at SALA intake sites in other cities will also be served. Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a result, only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino Center, 16% were served by telephone, and the remainder (42%) had to travel to a SALA intake site in another city. The continued expansion of SALA's services for 2003-2004 will enable more Cupertino elders to be served locally instead of being forced to seek services at other SA.LA sites or forgoing services altogether because of transportation barriers to these sites. The long waiting time for a SALA appointment at the Cupertino Center will also be reduced. Since the initial service expansion in July 1997, approximately 75% of the Cupertino elders served were seen at the Cupertino Center. As detailed in the Project Work Plan, SALA will provide direct legal assistance to a minimum of 65 Cupertino clients in 2003-2004. This goal includes all elders served through SALA's Cupertino project and not just those assisted through the expansion at the Senior Center. SALA also proposes to conduct 1 community education presentation in Cupertino. There is no other funding to support the proposed expansion at the Cupertino Center. If less than $11,667 in CDBG is received, appointments at the Cupertino Center will be reduced proportionally. If $6,500 is received, SALA will provide our 2001-2002 service levels (120 appointments/50 clients served). If $5,000 is received, SALA will provide our 1999- 2000 service levels (96 appointments/40 clients served). If less than $5,000 is received, it may not be feasible for SALA to provide a second monthly intake session at the Cupertino Center. If no CDBG funding is received, SALA's services at the Cupertino Senior Center will be reduced to bi-monthly appointment sessions, at best, or could be eliminated altogether. X C) b E E i i X 0 ~X X ~X mX mX ~X hx ~X X rn Z z Project Budget Fiscal Year 2003-2004 EXHIBIT D-1 Applicant: Project Name: Senior Adults Legal Assistance Legal Assistance to Cupertino Eiders SALARIES Personnel Benefits LINE ITEM FISCAL YEAR 2003-2004 $18,909 2,572 OFFICE EXPENSES Rent Telephone Postage Printing 2,800 420 I08 100 38O Supplies Travel 68 Utilities 0 Equipment Rental and Maintenance 168 Dues and Subscriptions 156 Other (Publications and Law Library) OTHER EXPENSES Accounting Services Contract Services 504 Conferences and Training 372 83 Insurance 720 200 Miscellaneous Other (Depreciation/Client Costs) TOTAL 14 227 $27,800.00 13 P.O, Box3eO40. San Francisco, Calif. 9~102 EXZEAfpT 0RGA-A'IZATION~ 44 5{0NTGOMERy ST., SUITE F C CO, ._ - ..... Internal Revenue Service ' ~cemher'l~."Jq74~ L-391, Code 428 A: PA1 ~3D: CYo~g (4 5)556- 5so SerO. or Adults Legal Assistance 2600 E1 C~m~uo Re~l, Suite 506 PafLo Alto, California 94306 Accounting Period Ending: Form 990 Required: Advance Ru;!ng Period Ends: December 3J ~ Yes [] No December 31, 1976 Based on the information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)($} of the Internal Revenue Code· Because you are a newly created organization, we are not now making a final determination of your foundation status under section, 509(a) of the Code. However, we have determined that you can reasonably be expected to be apublicly supported organization of the type described in section170(b)(l)(A)(vi), and 509(a)(1). Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins on the date of your inception and ends on the date shown above. Within 90 days after the end of your advance ruling period, you must submit to us information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported. organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization so long as you continue to meet the requirements of the applicable support test. If, however, you do not meet the public support requirements ddring the advance ruling period, you will be classified as a private foundation for future periods. Also, in the event you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940, Grantors and donors may rely on the determination that you are not~a private foundation until 90 days after the end of your advance ruling period· In addition, if you submit the required information (overl Farm L-391 (4-73) withi~%~e.~9,days, grantors and donors may continue to rely on the advance' determination until the Service makes a final determination of your foundation status. However. if notice that you will no lonzer be treated as a secti~nlTQ(~)(1)(k)(vi)organization is published in the Internal Revenue Bulletin, grantors and donors may not rely on this determination after the date of such publication. Also, a grantor or donor may not rely on this determination if he was in part responsible for, or was aware of, the act or failure to act that resulted in your loss.of ~t~n~J~.~l~L~(A~status, or acquired knowledge that the Internal Revenue Service had given notice that you would be removed from'classification as a section 170(b)(1)(A)(vi)organization. · -Donors may deduct contributions to you as provided in section l?0 of the Code. Bequests. legacies, devises, transfers, or gifts to you or for.your use.are deductible for Federal estate and gift tax purposes if they meet the applicable provisions cf sections 20~S~ 2106~ and 2S22 of the You are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. You are not liable for the taxes imposed under the Federal Unemployment Tax Act (FUTA). Organizations that a~e not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions concerning these taxes, please let us know. If your sources of support, or yo6r purposes, character, or method of operation is changed, you should let us know so we can consider the effect of the change on your status. Also, you should inform us of all changes in your name or address. If the yes box at the top of this letter is checked, you are required to file Form 990, Return of 0rganization Exempt From Income Tax, only if your gross Teceipts each year are normally more than $5,000. The return is due by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty, of $10 a day, up to a maximum of $5,000, for failure to file the return on time. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form SgO-T. In this letter we are not determining whether any of your p~esent or proposed activities a~e unrelated trade or business as defined in section 51S of the Code. identification numbe~ e~en'if you have no employees. If"an'employer identification number was n~t entered on your application,' a.number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all'correspokd~nce with the Internal Revenue Service. Sincerely yours, Distric~ Director Form L-391 (4-73) Senior Adults Legal Assistance -2- Your attention is called to the provisions of section 501(c)(3) of the Internal Revenue Code of 1954under which your exemption will be revoked if any substantial part of your activities consists of ca~rying on propaganda, or otherwise attempting to Ln_fluence legislation, or if you participate in,' or intervene in (including the publishing or dis- tributing of statements) any political campaign on behalf of ~uy cs_u&id~te for public office. Internal Revenue Service District Director Department of the Treasury 28, 1977 Senior Adults Legal Assistance 2600 E1 C~miuo Rea2., Suite 506 Palo Alto, California 94306 This modifies our letter of the above date in which we stated that you would be treated as an organization which is not a private foundation until the expiration of your advance ruling period. Based on the information you submitted, we have determined that you are not a private foundation within the meaninE of section 509(a) of the Internal Revenue Code. because you are an organization of the type described in section 170(b)(1)(A)(vi). Your exempt status ~nder section 501(c)(5) of the code is still in effect. Grantors and contributors may rely on this determination until the Internal Revenue Service publishes notice to the contrary. However. a grantor or a contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act that resulted in your loss of section 17Q(b)(1)(A)(vi) status, or acquired knowledge that the Internal Revenue Service had given notice that you would be removed from classification as a section 170(b)(l~(A)(vi) organization. Because this letter could help resolve any questions about your' private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, District Director P.O. Box 36040, San Francisco, Calif. 94]02 Form L-399 (Rev. 1-76) to: P.O. Bax 36040, San Francisco, Calif. 94102 ': Internal Revenue Se ice Se~emb~r {~ 197~ L-225, Coda 414 ~/EO:~:~ Helen ~mn ( 5)556-s3os SenJ-or Adu3_ts Leg~ Assistance 624 Ur~iversity Ave. Palo ~-lto, CA 94301 ~ateof ~emption: December 11, 1974 InternalRevenueC~eSectio~: 501(C)(~ Gentlemen: Thank you for submitting the information shown below. We hsve made it a part of your file. The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues in effect. Please let us know about any future change in the character, purpose, method of operation, name or address of your organization. This.is a requirement for retaining your exempt status. Thank you for your cooperation. Sincerely yours. Helen Kaan, Service Unit Item ChanKed Address ch~a~ge 2600 E1 Camino Real, Su/te 506 Palo Alto, CA 94306 T_~o 624 University Ave. Palo Alto, CA 94301 Fanta L-?~7.5 (Rev. 4-70) / ' District Director Date: Octc)be~' 1, 1987 Senior Adults Leg..alA~sistance c/o Yel ~,>%te 160 East Virginia Street Suite 260 San Jose, CA 95112 Date of Exemption: December 11, 1974 Internal Revenue Code Section: ReferRep[yto: Em Desk Officer (415) 556-S848 Thank you for submitting the information shown below. We have made Lt a part of your file. -- The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues Ln effect. Please let us know about any future change in the character. This Ls a requirement for retaining your exempt status. Thank you for your cooperation. Item Changed Sincerely yours, District Director From Address Change 624 UniversityAvenue Palm Alto , CA 94301 160 Last Virginia Street Suite 260 San Jose, CA 95112 P.O. Bo~< 36040, San Francisco, CA 94102 Letter 976(D0)(7-77) ......... ~AR ~' 8 2003 City of Cupertino Application for Affordable Housin¢ ~,d Q? Community Development Block Grant Funds General Information Name of Apphcant Program Year The Support Network for Battered Women 2003/2004 Contact Person Tide Project Number (For Office Use Only) Jennifer Nildaus Associate Executive Director Address City State Zip Code 1975 W. E1 Cammo Real, Suite 205 Mountain V, iew CA 94040 Telephone Number: Fax Number: E-mall Address: (650) 940-7850 (650) 940-1037 jn/klaus~snbw.org Grant/Loan Request Amount of request: ~ 5,qco. co f What is the market rate for this type of loan? N/A Proposed loan terms: N/A Proposed interest rate for this loan N/A Name of Project/Program Domestic Violence Services for Cupertino Families 1975 W. El Camino Real, Suite 205 Mountain View, CA 94040 Project Type: [] Single Farmly [] Multi family [] Homeownership [] Ne,.v Construction [] Mbced Use [] Rental [] Rehabilitation X PubllcService Census TractNo. 5098.01 HUD Median Income forarea at the time ofappfcafion: $96,0O0 Project Description Please describe the project with as many details as possible. Indude general information, such as the number of umts, number of Cupertino residents that will be served, services that will be provided, etc. The Support Network for Battered Women serves al/of Santa Clara County. Our mission is to empower our diverse community to bye free of domestic violence. The Support Network operates Santa Clara County's only 24-hour, tolI-free, bihngual (Spanish/Engl/sh) crisis 1/ne for victims of domestic violence. Our counseling program offers crisis counseling, sb. ort and long-term therapy, peer support groups and an extensive children's program providhag art and play t~erapy. We have one of only five emergency shelters in the County available specifically for battered women and their children. Clients there reside in an apartment- like setting for up to eight weeks, working closely with case managers, chSld advocates and therapists in structuring a life free from violence. The Support Network is the only domestic violence agency in the County to have attorneys on staff to provide court accompaniment and to assist clients with issues ranging from f~ng restraining orders to divorce and child custody. Through our commurfity education department we provide crucial leadersl'dp and advocacy by trairdng professionals throughout the community, including law enforcement, state and local Iegfislators, social service and healthcare professionals, and clergy, as well as providing presentations to the general public at corporations, health fairs and local schools. Al/of these services are accessible and utilized by Cupertino residents. We anticipate serving a total of 13 unduplicated Cupertino women and chil&ren during fiscal year 03/04 by providing them with over 200 units of service. Financial Information Please list prospective f~ndmg sources, including construction financing, permanent £mancing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by nodng (L) for Loan, (G) for Grant, or (E) for Equity. Ind/cate whether (P) proposed, (R) Requested, or (A) approved in status column. Individuals n/a Donations 776,431 Corporations n/a Donations 60,000 Foundadons n/a Donations 150,000 United Way n/a Donations 8,200 California State Contracts G DV Service Contract 434,186 Santa Clara County G DV Service Contract 140,807 City Contracts-Cupertino G DV Service Contract 5,900 I Total Development Cost: $1,593,024 Other assistance committed to proiect, e.g., Section 8, MCC, etc. Source Amount $ Source Amount $ Source Amount $ Please describe how the loan/grant amount requested was determined. Cupertino residents comprise 1.7% of total agency clientele. This represents a t. me cost to provide services of $23,500. We are asking the City of Cupertino to use CDBG funds to reimburse Support Network at 25% of the total cost, or $5,900. The Support Network will leverage remalnkng funds with donations from individuals, corporations and foundations. We receive no County CDBG funding. lc{ Project Feasibility Please describe the project's feasibility, including local market conditions, that would justif7 the project/activity. The Support Net'work operates 18 shelter beds specifically for victims of domestic violence. These women and children can remain in our shelter for up to 8 weeks as ~ey work toward building lives free from violence. In Santa Clara County, only 58 such shelter beds exJ. st for victims of domestic abuse. All of these shelters work together to accommodate the needs of battered women, though it is clear that there is a sigvAficant shortage compared to the needs of the entire County. Our shelter operates at capacity year round, and we typically have at least 50 women per quarter requesting shelter that we are unable to provide them. In such cases we refer them to other shelters, or if there are no beds available, we will temporarily put them into motels until space becomes available in one of the shelters. Project Readiness For New Construction: Estimated Project Start Date ; Estimated Project Completion Date As this is not a capital campaign, this information is not relevant to Support As this is not a capital campaign, this information is no~ relevant to Suppo Network's application. Networkaa application. For Existing Property: Est/mated Loan Closkng Date As this is not a capital campaign, this izfformation is not relevant to Support Netw0rk's application. Estimated date when AHC funds (CDBG or BMR in-heu) ~ be drawn down As thLs is not a capital campaign, this information is not relevant to Support Network's application. Is the project ready to begin construction? [] Immediately [] WithSn 12 Months [] Beyond 12 Months If the project will not be ready to draw down funds with/n 12 months of Council approval, please explain how tee project will utilize the funds within that 12-month period, and why a commitment is needed at t_kis time. Sponsor Profile Please list ali project sponsors; indicate whether nonprofit or for-pro~ organization and their respective £mancSal interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of th/s project is to finance the purchase, construction, rehabilitation of housing for very low (50% or below median) and low (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition X Emergency Shelter [] Public Service Activities (Please check one of the following) [] Screenkng and Placement [] Cupertkno Based Agency Americans with Disabilities Act (ADA). [] Public Facility Improvements Certification: Applicant certifies that the information in tb2s application is correct and that the ~unds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requixements. Signature ff~, Title Executive Director Please return two signed copies of th~s form, Typed Name Lisa Breen Strickland Date Signed, ; at least one with origthal signature to: Community Development Department City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 Attention: Vera If you have any questions regardLng th.is appl/cadon, please contact Vera Gll at (408) 777-3251. internal Revenue Service District Birector Suppor: Network for Ba~ered Women 444 Castro S~reet, 305 Moun;~iu V~ew, CMff'. 9&0&l Depm tment of the Treasury P. O. Box 2250, Los Angeles, Calif. 90053 Per~cn to Contact: J. Teague '~elephone Number: [213]-894-2336 Refer reply to: ~,0 ~1205) 96 Date: December 19, 1996 EIN: 94-2598854 Dear Taxpayer: This letter is in response to your request for a copy of t]xe dete~,~,ination letter for the above named organization. Our records indicate this organization was recognized to be exempt from Federal Income Trax in iVray 1979 as described in Internal Revenue Code Section 501 (c) (3). It is further class/_Eed as an organization that ia not a private foundation as defined in Section 509 (a) of the Code, because it is an organization described in Section 170 0o) (1) (A) 0ri). The exempt status for the determination letter issued in October 1979 continues to be in effect. If you need further assistance, please contact our office at the above act~Lress or t~}ephone number. Sincerely, J. Teague Disclosure Assistant City of Cupertino Application for Affordable Housing and 6ommunity Development Block Grant Funds General Information Name el'Applicant Program Year Social Advocates for Youth 2003 - 2004 Contact person Title Project Number (For Office Use Only) Beatrix Lopez Executive Director Address City State Tip Code 1072 S. De Anza Blvd. #A-208 San Jose CA 95129 Telephone Number: Fax Number E-mail Address: (408)253-3540 x109 (408)253-5903 sayexec~sayscc.org Grant/Loan Request Amount of request: $40,677.00 What is the market rate for this type el' loan? N/A Proposed loan terms; N/A Proposed interest for this loan N/A Name o1' Project/Program School Based Case Management Location Cupertino Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Muitifamily [] Rental [] Rehabilitation [] Public Service Census Tract No. I HUD Median Income for area at the time el' application: Project Description Please describe the project with as many details as possible. Include general informa~on, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Social Advocates for Youth (SAY) is submitting a Community Development Block Grant (CDBG) application to the City of Cupertino. Our proposal will be within the Public Service section. Specifically the proposal will be to offer Case Management and Anger Management services to schools serving Cupertino residents. Our proposed target schools are Hyde Junior High, Cupertino Junior High, Kennedy Junior High and Garden Gate, Sedgwick and Meyerhoiz Elementary schools. CASE MANAGEMENT The school-based Family Case Management services will provide youth and their family information and linkages to services to address their needs in order to promote healthy development. This will be achieved via individual and family assessments, home visits, education regarding substance abuse and family dynamics, and referral and linkages to community resources. All services will be goal centered and based on an individualized plan. Referrals for case management services may be made by school administrators, faculty, School Attendance Review Board (SARB) and self referrals. The program will provide academic year (9 months) services starting in September 2003. It is expected the Case Manager will work with 60 Cupertino families annually. ANGER MANAGEMENT This conflict resolution program consists of a six session student sedes and a three session parent sedes to be offered at Hyde, Kennedy and Cupertino Junior High Schools. The primary objective of the program is to assist junior high school students identify and develop a proactive understanding of anger, anger management and conflict resolution skills. Topics to be addressed include: defining and identifying anger and anger behaviors, anger signals, behaviors that escalate conflicts, skills to control anger and de-escalate conflicts and consequential thinking. Up to sixteen (16) students (8 females; 8 males) per junior high school will be identified and selected for the program. Identification and selection criteda may include, but is not limited to: history of assaultive/ aggressive behaviors (with or without police intervention); number of administrative referrals; requests from parents and self referrals. This program will also offer a three-week parent education sedes for parents of participating students. This will include topics such as anger management techniques, ways to support youth in anger management/conflict resolution, modeling healthy anger management and conflict resolution skills. This sedes will run consecutively with the student sedes and be held in the evenings. The Anger Management/Conflict Resolution Program will be offered twice a year. Up to 32 students will be participating in this program annually. Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Not Applicable/Not a Building Project N/A N/A N/A N/A N/A N/A Total Development Cost: $ N/A ] Other assistance commi~ed to project, e.g., Section 8, MCC, etc. Source AmountS Source A~nount$ Source AmountS P~ease describ'e how fl~e Ioan/~lrant amount requested was determined. Not Applicable/Not a Building Project Project Feasibility Please describe the proiect~s feasibilit,/, including local market conditions, that would iustify the proiect/activitT. Not Applicable/Not a Building Project Project Readiness For New Construction; Estimated Project Start Date Estimated Project Completion Date N/A N/A For Existing Property: Estimated Loan Closing Date N/A Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down N/A Is the project ready to begin construction? [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued) If the project will not be ready to draw down funds within 12 rnont~s of Council approval, please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. Not Applicable/Not a Building Project Sponsor Profile Please list all project sponsors; indicate whether nonprofit of for-profit organization and their respective financial interests. Descdbe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). Not Applicable/Not a Building Project Funding Priorities Please mark t~e f~nding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very Iow (50% or below median) and Iow (80% or below median). (Please check one oft~e following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shelter ~ Public Service Activities (Please check one of the following) [] Screening and Placement [] Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements I Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requirements. Typed Name Signature ,~~ ;~,x~, Beatrix Lopez Title Date Signed Executive Director 3/27/03 Please return two signed copies of this form, at least one with odginal signature to: Community Development Department City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gii at (408)777-3251. EXHIBIT A General Information Name of Applicant Program Year Social Advocates for Youth 2003 - 2004 Contact Person T~Je Project Number (For Office Use OnEy) BeatHx Lopez Executive Director Address City State I Zip Code 1072 S. De Anza Blvd. #A-208 San Jose CAI 95129 Telephone Number: Fax Number E-mail Address: (408) 253-3540 (408) 253-5903 sayexec(~sayscc.org Name of ProjectJProgram School Based Case Management Location Cupertino Project Type: [] Single Family [] Hcmeownership I-] New Construction r~ Mixed Use r-1Multifamily [] Rental [3 Rehabilitation [] Public Service Project Description Please describe the project w~th as many details as possible, include general information, such as the number of units, number of Cupertino residents that will be served, services that wfll be provided, etc. Specifically the proposal will be to offer Case Management and Anger Management services to schools serving Cupertino residents. Our proposed target schools are Hyde Junior High, Cupertino Junior High, Kennedy Junior High and Garden Gat Sedgwick and Meyerholz Elementary schools. CASE MANAGEMENT The school-based Family Case Management services will provide youth and their family information and linkages to services to address their needs in order to promote healthy development. This will be achieved via individual and family assessments, home visits, education regarding substance abuse and family dynamics, and referral and linkages to community resources. All services will be goal centered and based on an individualized plan. Referrals for case management services may be made by school administratom, faculty, School Attendance Review Board (SARB) and self referrals. The program will provide academic year (9 months) services starting in September 2003. It is expected the Case Manager will work with 60 Cupertino families annually. ANGER MANAGEMENT This conflict resolution program consists of a six session student series and a three session parent series to be offered at Hyde, Kennedy and Cupertino Junior High Schools. The primar,/objective of the program is to assist junior high school students identify and develop a proactive understanding of anger, anger management and conflict resolution skills. Topics to be addressed include: defining and identifying anger and anger behaviors, anger signals, behaviors that escalate conflicts, skills to control anger and de-escalate conflicts and consequenfial thinking. Up to sixteen (16) students (8 females; 8 males) per junior high school will be identified and selected for the program. Identification and selection criteria may include, but is not limited to: history of assaultive/aggressive behaviors (with or without police intervention); number of adminis~'ative referrals; requests from parents and self referrals. This program will also offer a three-week parent education series for parents of participating students. This will include topics such as anger management techniques, ways to support youth in anger management/conflict resolution, modeling healthy anger management and conflict resolution skills. This series will run consecutively wfth the student series and be held in the evenings. The Anger Management/Conflict Resolution Program ,,viii be offered twice a year. Up to 32 students will be participating in this p[ogram annually. 't' X I.I.. t- X Mar-2B-03 0~:48A P.02 P.O. Bo~ 36001 4-50 G-old,~ Gate fa~ Franc,sc0. c~lif. ~I02 re~=none,~[,m~: (4iS) 55S~716 Mar-28-03 09:48A P.03 Nov_ 07. ~Sauca Clara CounLy Social Advocates 970 W. 51 Camino Kea!, Suite $uunyvale, CA 94086 1973 g&-293)383 Thank you for submit%lng tho informati0a shown balow. We have made it a p&rt of your file. Item Change~d From IR Save A Youth Letter 976(00} (7-7Y) District Director S~nta Clara County Social ' ~dvccates for Youth 509 View St. Mt.-View, CA 94041 in Aepl¥ ~.f.r to: EP/EO:ECG:5, SF 4446 Form Numt~r: 990 P~riods Ended: J~e 30~ 1987 EIN 94-2232383 We are pleased to tell you that as a result cf cur examination for the above periods wb will continue to recogn:ze your organization as tax-exezpt. We have indicated below whether there is a change in your liability for the unrelated busizess income tax as provided by sections throug~ 515 of the Internal Revenue Code. There is no change. You will receive an exam.na.~o., report .xolain'ng the proposed ad~ ustments. Thank you for your cooperat.ion Sincerely yours, P.O. Box 36~,0, S~.n Franci$c=3, ca 94102 Letter 98~ (DO) (7-77) Hyde Middle School Stephen M. Parker, Principal Nicole McLarnon, Assistant Principal 19325 Bollinger Road Cupertino, CA 95014 (408) 252-6290 FAX (408) 255-3288 March 27, 2003 Andre Burnett, Director Social Advocates for Youth 1072 So. De Anza Blvd., Suite A-208 San Jose, CA 95129 Dear Andre: Just a note to let you know that we would be very interested and in support of your proposal to initiate counseling groups for middle school students who have problems with anger management. We deal with this problem continuously and would appreciate having a program to help our students to learn how to manage their anger appropriately. We also are supportive of your proposal to provide case management semices for our students and their families. We are desperately in need of such services. Right now we k/nd of patch things together the best we can given ali of the other things we have to do. Years ago, when I was principal at Cupertino Middle School in Sunnyvale we had a grant for a case manager. I believe it was through SAY or through a community agency called Emergency Treatment Center. It was the most effective program that I have experienced in my thirty-three years as a teacher and administrator ora middle school! Unformnately, the grant ran out and was not replaced. Please keep me informed as to what I can do to support this proposal. I look forward to working with you! S[ncerely, Principal, Hyde Middle School MEYERHOLZ SCHOOL Cupertino Union School District Madofie Zellner, Principal 6990Melvin Drive San Jose, CA95129 (408)252-7450 March 28, 2003 To: Representative of the City of Cupertino Re: Social Advocates for Youth (SAY) application for the Community Development Block Grant (CDBG) I am writing to endorse Social Advocates for Youth in their application for funds to support the school-based Family Case Management service and Conflict Resolution (Anger Management) program that will provide valuable services to students at several CUSD schools. Meyerholz School would very much like to participate in these programs to compliment and enhance our efforts in introducing conflict resolution skills to young children and nurturing home/school connections. Developing ways to cooperate and communicate with others must be consistently taught in kindergarten through sixth grade. With turnover in families who join our school community each year, it is essential to continually focus on positive social interactions as a life skill. In my six years at Meyerholz, which is located very close to SAY, our staff ar~ parents have greatly appreciated the help we have received from the counseling services provided for our families. SAY has held parenting classes on our campus, sent a social worker from their organization to work with families whose children are having attendance issues, and provided valuable counseling for some of our most troubled children and their parents. Meyerholz families have children who feed into Miller/Hyde Middle Schools and Lynbrook/Cupertino High Schools. Our school, which is one of twenty-fou r schools in CUSD, is situated i n the Northwestern corner of San Jose, about a block away from the City of Cupertino. For years, Deputy Probation Officer Linda Rios, who works with Cupertino's Youth Outreach Program and the Juvenile Restorative Justice Program, has provided essential assistance in referring some of our families to SAY for help. She has also been an important member of the School Attendance Review Board (SARB), which has often served a.s a gateway to essential, proactive services for families that were experiencing great distress. Along with other local service organizations, Social Advocates for Youth also has at least one representative at all SARI~ meetings. I am hopeful that the City of Cupertino will continue its support of organizations like SAY. Should you have any questions, I would be happy to speak with you personally. Sincerely, M arj~'~e ~e I Application for Affordable Housing and ! Community Development Block Grant Funds General Information Name of Applicant Program Year Econernic & Social Opportunities, Inc. (ESO) July 30, 2003 - June 30, 2004 Contact Person Title i Project Number (For Office Use Only) Don Sinc. lleton Operations Manac. ler Address City State Zip Code 1445 Oakland Road San Jose CA 95112 Telephone Number: Fax Number: E-mail Address: (408) 971-2560 (408) 296-9109 d_sin~[eton~esoi.or~] Grant/Loan Request Amount of request: Proposed loan terms: $4~,o0o N/A What is the market rate lot this b/pa of loan? Proposed interest rate for this loan N/A N/A Name of Projec'JPregram Housing and Energy Services Program Location SO, 1445 Oakland Road, San Jose, CA 95112 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation [] Public Service Census Tract No. HUD Median Income for area at the time of application: N/A $105,500 Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. ESO's Housing and Energy Services Program will provide housing improvement services to twenty (20) eligible households residing in the City of Cupertino. Services are targeted to very Iow income senior, physically disabled and female single headed households. Home repair services are limited to homeowners only. Energy conservation and home safety improvements are available to both homeowners and renters, with landlord approval. The City of Cupertino Draft General Plan (Housing, Section 3-6) cites a need for: (#3) Conservation of Existing Housing (i.e., minor home repairs) and (~4) Special Housing Needs Households (i.e., accessibility improvements for people with mobility limitations). Project Description (continued) SERVICES to be provided to qualified households include, but are not limited to: · Safety Inspections/Assessments: testing of gas appliances (e.g., furnace, stove, water heater, etA.) to determine whether they are operating safely & not producing excessive amounts of health-threatening carbon monoxide and accessibility evaluations/assessments. · Health & Safety Improvements: education on lead paint hazards, installation of carbon monoxide & smoke detectors; repair of broken doors & windows; repair of faulty gas appliances; construction of wheelchair ramps & special steps; installation of grab bars, handrails and other assistive equipment for seniors and physically limited individuals, etc. · Emergency Home Repairs: repair of leaking plumbing fixtures, replacement of broken water heaters, clearing clogged toilets & drains, repair of electrical fixtures, replacement of damaged Iocksets, etc. · Energy Conservation Improvements: diagnostic energy efficiency testing; testing & repair of HVAC duct system; installation of attic insulation, weatherstripping, water heater blankets, caulking, etc. All activities will be performed by proqram staff - recruitment & qualification of eligible households, housing assessments, preparation of work orders, wheelchaidstep designs, construction/installation/repair work, and quality assurance inspections of completed work. CONTINUUM OF CARE: Consistent with ESO's holistic approach to assisting needy persons, efforts will be made to help participating households with obtaining additional services through ESO operated programs or other service providers. Other services available through ESO include: utility payment assistance, vocational training, job placement, substance abuse counseling, ESL, HIV/AIDS counseling, parenting education, and child care. Financial Information N/A Please list prospective funding sou.rces, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Source of Funding Type Description Amount Term Interest Status Rate I Total Development Cost: N/A I Other assistance committed to project, e.g., Section 8, MCC, etc. Source Amount $ Source Amount $ Source Amount $ Financial Information (continued) Please describe how the [0an/grant amount requested was determined. amount of $45,000 to cover costs associated with the identification and qualification of clien~Jhouseholds, assessment Based on ESO's twenty-six years of experience operating similar programs County-wide, funding is requested in the of client homes and development of service work orders, labor and materials required for the execution of approved work orders, follow-up inspections/quality assurance activities to confirm client satisfaction with services provided, and costs related to preparation of required reports and contract administration. All work is performed by Housing and Energy Services Program staff utilizing ESO equipment, tools and a fleet of i5 vehicles. We also expect to be able to leverage over $700,000 in Federal Energy Assistance funds (i.e., LIHEAP, DOE). ESO's Housing and Energy Services Program provides home improvement services designed to identify and improve hazardous conditions in homes, improve accessibility and use for seniors and disabled individuals, improve energy efficiency and make necessary minor repairs in order to avoid more expensive solutions in the future. Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the project/activity. Work provided under ESO's Housing and Energy Services Project will be performed by program staff thereby enhancing the efficiency and cost effectiveness of the program. We have over twenty-six years experience providing housing repair/improvement related services to County residents. As the federal energy assistance contractor for the County, we have established working relationships with the human service providers that constitute the safety- net for Iow income households in Santa Clara County. This relationship will assist us in identifying needy households and those that are at-risk. Finally, as the federal energy assistance program contractor for the County, we have the resources to leverage weatherization, home repair and appliance replacement (i.e., furnace, stove, water heater, refrigerator, etc.) benefits with services provided through the City's CDBG program funds. Aisc, this Project will help serve recently incorporated City of Cupertino households that had previously been served by ESO under our Santa Clara Urban County CDBG contract. ESO, a private non-profit corporation, has served as the state designated Community Action Agency for Santa Clara County since 1970. ESO's mandate is to assist families and individuals to become independent and self-sufficient. In pursuit of this goal, ESO administers a variety of programs that reflect the agency's holistic approach to solving the problems of Iow income families. Services currently provided by ESO include: job placement, ESL, center-based & family day care, substance abuse counseling, AIDS education/counseling, parenting classes, pre-natal & nutrition care, and utility payment assistance. ESO has been operating housing improvement services such as those included in this proposal since 1976. ESO's Housing and Energy Services department serves over 6,000 Iow income, Santa Clara County households annually. Project Readiness For New Construction: Estimated Project Start Date Estimated Project Completion Date For Existing Property: Estimated Loan Closing Date Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down Reimbursement requests will be submitted with quarterly reports. Is the project ready to begin construction? [] Immediately [] Within 12 Months [] Beyond 12 Months * If approved, July 1, 2003 Project Readiness (continued) If the project will not be ready to draw down funds within 12 months of Council approval, please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. N/A Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Descdbe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). N/A Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very Iow (50% or below median) and iow (80% or below median). (Please check one of the foll~)wing) [] New Construction [] Rehabilitation (including handicap barrier removal) [] Acquisition [] Emergency Shelter [] Public Service Activities (Please check one of the following) [] Screening and Placement [] Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies _.with all Community Development Block Grant or Affordable Housing Fund requirements. Title ~' ~/ - ~ '" "~" [~'-~J President/CEO ITyped Name Tommy J. Fulcher, Jr. Date Signed March 28, 2003 Please return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 777-3251. The following forms are to be completed by applicant proposing housing development projects: n". Project Cost Form (Pages 6 & 7) ~., Project Financing Form D', Project Proposal Cover Page n.v Project Work Plan n., Proposed Activity Time Schedule D", Project Budget The following forms are to be completed by applicant for public service projects: D, Project Proposal Cover Page n.v Project Work Plan D", Proposed Activity Time Schedule n", Project Budget Project Name: N/A This form must be completed for all new construction LAND: Total land acquisition cost CONSTRUCTION Site work Structures Off-site improvements BU]1~DER PROFIT Contractor overhead Contractor profit ARCRI'fECTUI~AL Design Survey & engineering Supervision PERMANENT FINANCING Loan origination fee Other: CONSTRUCITON INTEREST & FEES Loan interest Origination fee Taxes Insurance Title/recording fees Appraisal Other: LEGAL FEES: DEVELOPER COSTS: Developer overhead Developer fee OTHER Consultant fees Local permit fees Other: tOTAL CONTINGENCY: ( TOTAL PROJECT COST: ,rojects. %) '0 t'- This form must be completed for all new construction projects. SOURCE OF FUNDS: N/A Project's total estimated construction cost: $__ List sources of construction financing~ incluaing grants: PERMANENT FINANCING: N/A Project's total estimated construction cost: $__ List sources o[ conq??~tio~ )q~anqing, (ncluding grants: E×H{BIT A General Information Name of Applicant Program Year Economic & Social Opportunities, Inc. (ESO) 2003 - 2004 Contact Person Title Project Number (For Office Use Only) Don Singleton Operations Manager Address City State Zip Code 1445 Oakland Road San Jose CA 95112 Telephone Number: Fax Number: E-mail Address: (408) 971-2560 ! (408) 286-9109 d_singletan~esoi.org Name oi~ Project/Program Housing and Energy Services Program Location ESO, 1445 Oakland Road, San Jose, CA 95112 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] MuJtifamily [] Rental [] Rehabilitation [] Public Service Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. ESO's Housing and Energy Services Program will provide housing improvement services to twenty (20) eligible households residing in the City of Cupertino. Services are targeted to very Iow income senior, physically disabled and female single headed households. Home repair services are limited to homeowners only. Energy conservation and home safety improvements are available to both homeowners and renters, with landlord approval. SERVICES to be provided to qualified households include, but are not limited to: · Safety Inspections/Assessments: testing of gas appliances (e.g., furnace, stove, water heater, etc.) to determine whether they are operating safely & not producing excessive amounts of health-threatening carbon monoxide and accessibility evaluations/assessments. · Health & Safety Improvements: education on lead paint hazards, installation of carbon monoxide & smoke detectors; repair of broken doors & windows; repair of faulty gas appliances; construction of wheelchair ramps & special steps; installation of grab bars, handrails and other assistive equipment for seniors and physically limited individuals, etc. · Emergency Home Repairs: repair of leaking plumbing fixtures, replacement of broken water heaters, clearing clogged toilets & drains, repair of electrical fixtures, replacement of damaged Iocksets, etc. Energy Conservation Improvements: diagnostic energy efficiency testing; testing & repair of HVAC duct system; installation of attic insulation, weatherstripping, water heater blankets, caulking, etc. All activities will be performed by proqram staff - recruitment & qualification of eligible households, housing assessments, preparation of work orders, wheelchaidstep designs, construction/installation/repair work, and quality assurance inspections of completed work. -m- X Imm Oo ILO- i~ ~ ~° g~E Internal Revenue Service 476 Park Avenue San Jose, California 95110 EIN 9~-1713890 DO 9~ Ge nt 1 erae 1%: Based on inforlnation sub,.plied, ,':nd assu:nin? your operations will be as st.i~ted in your e:<en%~tion appiica- rice, we have determined that you are exempt frown Fcoera! income tax uno[er section 501(c)(3) cf the Internal :lev- enue Code. So that the~[--~:-~-i"our exempt, status r-,a~,. ~ be censid[ercd, you should report any titan,joe in your p. ar~c, address, .character, or purposes and any chanq, e in your operations fro~'n those described, uo ,~our o:~en%pt or?seize- rices key District Dircctor in San Francisco, California. ?ending issuap, ce of reoulations undier section 509 of the Code, we are unable 'to make a determination as to whether you are a private foundation as defined in that section. Upon issuance of the regulations we will evaluane your application arid 1hake a determination as to w~let]~.er vop. are a private foundation. If we determine upon issuance of the regulations tiler you are a private foundation, you will be requirecl, to com- pll~ v;ith the provisions of section 508(e) , which specifics that a private foundation is not exempt unless its govern- ing instrument includes cer',~ain provisions set ferth in that section and the regulations t.}~ereunder. Failure to comply wi~h the re¢luiremen~s of section 506(e) will result in retroactive revccati©n of this {~etermina~ion. You are required to file the annual retur~n, Form 990, on or before the 15th day of the 5th !~:onth after 'the end of your annual accounting period. Fai3.ur.o to file tl~e Form 990 uy unls date may subject you to a ?enalty of $10 for eec! day durihg which Such. failure consinues, ~,~ to a n~a:~i:'~um of ',;5, OOO. &-SO -2- Economic ann Social Opportunities: Inc. You are not required to file Federal income tax returns unless you are subject to the tax on~n-~g~ed business income under section 511 of the Code. If ~Ou are subject to this tax~ you must file an income t~{ rett~n o~Form 990-T.~.,in this letter we are not determining whether any of yot~ present or pmgposed acti;;it~su is unrelated trade or business as defined in section ~3 of the Code. Revenue RufLing 56-30~: published in Cumulative Bulletin 1956-2~ page 306, holds that an organization exempt under section 50!(c)(3) of the Code~ z~y: consistent with its exempt status~ cListribute f~ds to individuals~ provided it keeps adequate records. These records should show the nmme and address of each recipient~ the reason he was selected: the method of selection~ and his family or business relationship~ if any~ to people connected with the organization making the gift. You are liable for social security (FICA) taxes only if you have filed waiver of exemption certificates as provided in the Federal' Insurance Contributions Act. You are not liable for redera_ unemployment taxes. Donors may deduct contributions to you~ as provided by section 170 of the Ccde. Bequests~ legacies~ devises~ %ransfers~ or gifts to you or for your use are deductible for Federal estate and gift purposes under sections 2055~ 2106~ and 2522 of the Code. You need an employer identification n~u~ber even if you have no employees. If an employer identification number was not entered on your exemption application~ a n~nber will be assigned to you and you will be advised of it. Please use that number on all returns and in all correspondence with the Internal Revenue Ser~ce. We are informing your key District Director of this you have any questions: please contact him~ Thank you for' your cooperation. Sincerely yours Chief~ Rulings Section Exempt Organizations Branci! C{~y of Cuper{~no Application for Affordable Housing and Community Development Block Grant Funds MAR ~ 8 2003 Generallnformation Name of Applicant Program Year Project Sentinel FY 2003-2004 Contact Person Title Project Number (For Office Ann Marquart Executive Director Use Only) Address City State Zip Code 430 Sherman Avenue, Ste. 308 Palo Alto CA 94306 Telephone Number: Fax Number: E-mail Address: (650) 321-6291 (650) 321-4173 ProjSenPA@aol.com Name of Project/Program Fair Housing Location 430 Sherman Avenue, Ste. 308, Palo Alto, CA 94306 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily [] Rental [] Rehabilitation [] Public Service Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. To eliminate incidents of illegal housing discrimination, Project Sentinel seeks to provide comprehensive fair housing services for the City of Cupertino. The proposed services include: fair housing education to the housing industry (management companies, realtors, owners and associations), conducting 4 presentations, participating in 2 exhibitions, counseling approximately 50 individual housing providers and home seekers on their respective rights and responsibilities, investigating all allegations of discrimination (estimated 6 a year), and providing a means of redress to persons who have been the victims of such discrimination. Services are available to all those seeking to rent or purchase a home in Cupertino. Project Sentinel has been providing these services in the Bay Area since 1973. These services will enable the City of Cupertino to meet the CDBG regulations requiring recipient jurisdictions to cert fy that they affirmatively further fair housing. (continued) Project Description (continued) Educating the Housing Provider Project Sentinel has a long history of working with the housing industry to reduce and prevent discrimination in housing choice. We conduct between 10 and 15, 3-hour workshops each year for owners and managers of rental properties. The staff has developed a PowerPoint presentation that covers ail the protected categories and that encourages audience participation. One measure of success of these trainings is determined by a brief fair housing quiz we apply at the beginning and end of each training. Every year for the past five years, Project Sentinel has provided a fair housing training for the staff of ACCO Management, a major owner of rental property in Cupertino. Project Sentinel plans to host a fair housing workshop specifically developed for members of the housing industry in north Santa Clara County in fiscal year 2003-04. The workshop will include a PowerPoint presentation covering each protected group as in our standard ownedmanager trainings; however, the workshop wi. II have a focus tailored to a targeted audience. The following are a few concepts that Project Sentinel will be considering for development under this category of Housing Industry Education/Workshops. Each of these concepts has arisen because of numerous calls and complaints over time that our office has received. Each of these populations is in need of targeted attention: · Asian owners and managers (co-sponsored by Asian Law Alliance) · Owners of rent-subsidy units (co-sponsored by the Santa Clara County Housing Authority) · Home owners associations · Par[les along the lending spectrum impacting home ownership (banks, mortgage companies, brokers, insurance companies, etc.) Project Sentinel would also like to focus attention on new multi-family construction to prevent violations of the FHAA that affect the disabled. Project Sentinel has audited over 50 multi-family housing sites in Santa Clara County, some in Cupertino, and has found the majority of sites to have violations. Education of developers and architects on the provisions of the FHAA affecting access for the disabled will have lasting effect. Prevention of construction violating the FHAA will make a difference to the disabled for the entire life of the new housing complex, 30 to 40 years or more. We have sponsored seminars for municipal planning staff, architects, and developers on the accessibility guidelines set forth in the Fair Housing Act for new multi-family construction. Project Sentinel plans to work in conjunction with the Td-County Apartment Association and other landlord-oriented entities to coordinate events and presentations. The agency has been asked numerous times by the TCAA to make presentations on fair housing law to landlords at its annual ti'ade show. Project Sentinel is the only fair housing organization that has been invited to participate on such a consistent basis. The agency again participated at TCAA's Trade Show on March 27 by being a guest speaker and sponsoring an exhibition booth. Educating the Resident, Rental and Purchase To promote fair housing opportunity, Project Sentinel utilizes a multi-faceted approach specifically targeted towards underserved populations. We par[her with grass roots community organizations to effectively combat discrimination against underserved populations. These community based organizations help provide education and outreach to targeted populations, recruit testers to gather evidence in fair housing cases, and identify illegal activities under fair housing law. Many of these Project Description (continued) presentations are to social service agencies that are countywide or have a service area which impacts the City of Cupertino. In addition to the current high level of presenations (approximately 80), Project Sentinel proposes to conduct 4 fair housing presentations for community groups and their clientele in Cupertino. Our presentations give instruction on: · How to recognize a fair housing complaint; · Protected category groups; · The forms of discrimination the agency's par[icular clientele are most likely to experience; and · How to make an effective referral. Project Sentinel has developed a complaint referral form that we encourage these groups to use by faxing the information on the potentiaI complaint to our agency. Project Sentinel also solicits fair housing complaints on a broad scale by advertising in a wide range of languages in cooperation with our local community organizations. The solicitation campaign is focused on underserved populations and structured to reach large numbers of people. Brochures have been created using culturally relevant scenarios, and have been translated into 8 Asian languages by the Asian Law Alliance and into Spanish by Project Sentinel staff. The agency proposes to distribute at least 1,000 brochures and flyers to local community groups, libraries, city hall, and other public sites throughout Cupertino. Much of the cost of this literature distribution will be paid for from our FHIP grant Asian Law Alliance is one of Project Sentinel's partners in fair housing. Project Sentinel and Asian Law Alliance share contracts in the City of San Jose, Santa Clara County, and the Fair Housing Initiatives Program. Project Sentinel will again partner with Asian Law Alliance to serve the significant number of Asian residents residing in Cupertino. Project Sentinel regularly attends and has an information table at the annual Abilities Expo. Project Sentinel plans to continue this attendance. Use of Local Media. Project Sentinel has extensive experience in u~ing mass media to promote the concept of affirmative fair housing. The agency has conducted bus poster campaigns, produced television public service announcements and routinely distributes radio public service announcements. The agency has found that these previous campaigns have been successful in reaching an otherwise untapped segment of the community. We recently assigned one of our veteran fair housing staff to have dedicated time to education and outreach efforts for the agency, with a focus on media campaigns. The agency publishes a weekly Q&A column, "Rent Watch," in both major English- language newspapers, such as the San Jose Mercury News and the Mountain View Voice, and ethnic newspapers, such as La Voz and the Filipino Guardian. We will approach the Cupertino Courierto invite their publication of "Rent Watch". In March, 2003, Project Sentinel had transit posters placed in 100 trains running from San Francisco to Gilroy with the 1-888-FAIRHOUSING number. This past year our dispute resolution office posted 10 bus shelter posters throughout north Santa Clara County. While the cost of this venture limits the number of posters we can place, those that are on shelters usually stay far beyond the contracted period of 30 days. If awarded a contract with the City of Cupertino, Project Sentinel will post at least 2 posters at bus shelters. The City of Cupertino will benefit from the posters placed in neighboring cities. The agency also distributes PSA's to local radio stations on a quarterly basis. Project Description (continued) · We have television PSA's that are available for distribution. We plan to splice our new 888-FAIR-HOUSING phone number into these PSA's for distribution to 5 TV stations. · Project Sentinel fair housing and dispute resolution staff have been invited by San Francisco Bay Area radio station KFOG (94.5 and 107.7 FM) to become a regular feature of their weekday morning talk show. · The agency plans to distribute written copy to the local cable system on a quarterly basis. · We have recently begun using Cable Systems Community Access Channels as a means of reaching the general public. Approximately 18% of our new testers have been recruited from cable community access ads. Project Sentinel plans to place written PSA's regarding ways to recognize discrimination on these community access channels. · Project Sentinel distributes press releases on recent case settlements to local newspapers. Our most recent case settlement is included in the appendix. · Project Sentinel currently operates and maintains a website on fair housing law and the agency's services. The site includes a complaint intake/inquiry form, and links to the federal and state housing department websites, and will be updated regularly to include new "Rent Watch" questions and answers. The agency plans to develop links to the city's. website. An example has been included. Intake and Investigative Process Complaint intake is performed by phone, without cumbersome requirements of appointments or paperwork. Phone intake is the most common form of registering a complaint, but agency staff is available to receive walk-in clients as well. Complaint intake is performed quickly but with sensitivity to the complainant's possible emotional state of mind. Project Sentinel has staff members with bilingual capability in Spanish and Mandarin for callers with limited English capability. The agency also maintains a contract with AT&T's Language Line for use with callers of other language groups. After the relevant information is recorded in the data base, the housing counselor will determine, with assistance from the Fair Housing Coordinator, what method of investigation will be pursued: paired testing, surveys, interviews, or document review. The investigation process will be initiated within 24 hours or as deemed appropriate. Testing continues to be a priority; if the site can be tested for violations of fair housing, the counselor will contact trained testers with profiles that fit the individual complaint. Testers A diverse pool of trained testers representative of all classes protected under fair housing law is critical to an effective enforcement program. A fair housing organization must be able to set up and conduct tests quickly and effectively in order to respond in a way that will protect the rights of complainants. Project Sent. inet conducts a minimum of four tester trainings per geographic area a year. If the need arises; tester trainings are done more frequently, to ensure that the agency maintains a balanced pool of testers. These trainings are advertised in community and local newspapers, on the Intemet, and through flyers sent to partner agencies, civil rights groups, and faith-based organizations. Project Sentinel currently has a pool of over 100 trained testers, ranging in ethn[c[ty, disability status, and gender. Collaborate With Public Interest Fair Housing Attorneys. Project Sentinel collaborates with fair housing attorneys through partnerships with the Fair Housing Law Project (FHLP), Asian Law Alliance, Senior Adult Legal Assistance, Bay Area Legal Aid and the agency's own Lawyer Referral Service. Project Sentinel meets quarterly with the LRS Advisory Board to review new cases, assess the progress of referred complaints, and determine what training needs exist in order to render assistance. Project Sentinel meets with the FHLP attorneys weekly to review cases under investigation to provide guidance and determine if legal referral is appropriate. Project Sentinel also meets with attorneys from all the above entities at least quarterly in the course of Santa Clara County's predatory lending initiative entitled the Fair Mortgage Terms Initiative. Project Sentinel anticipates hosting 4 Project Description (continued) the first networking meeting of agencies providing first time homebuyer instruction in Santa Clara County. This meeting is in support of the Santa Clara County Fair Mortgage Terms Initiative. Lawyer's referral Service Project Sentinel maintains a state certified lawyer's referral service. In 1973, Project Sentinel received a HUD grant for a legal revolving fund to pay the costs of litigating fair housing cases. Project Sentinel continues to administer this grant for attorneys who need funds advanced to pursue litigation. In addition, the California State Bar Association has authorized Project Sentinel to operate a state-certified lawyer referral service since 1977. The attorneys on the panel have extensive experience in fair housing and civil rights laws. These attorneys provide case review as well as legislative and case law updates to the staff of fair housing agencies. Much of their time is provided on a pro bono basis. Members of Project Sentinel's LRS panel have secured impressive settlements on behalf of plaintiffs: $88,000 Disability, Service Animal $190,000 Familiar Status, Mobile Home Park Evictions $70,000 Familiar Status, Steering $330,000 Disability, Eviction, Jury Award $40,000 Race, refusal to Rent $195,000 Sexual Harassment Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. See attached. I Total Development Cost: $ Other assistance committed to project, e.g., Section 8, MCC, etc. Source Amount $ Source Amount $ Source Amount Financial Information (continued) ~lease describe how the loan/grant amount requested was determined. Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the projectJactivity. Despite passage of the Civil Rights Act in 1968, and amended in 1988, there is still evidence today that dual housing markets exist. The shortage of affordable housing, influx of new immigrants and now an economic recession, contribute to magnifying the problem. It is imperative that what housing does exist must be open and available to all who qualify. Project Sentinel has conducted a series of audits over the past three years which reflect a significant level of non-compliance by housing providers with the fair housing ~aws. More specifically, a lack of understanding on the par[ of housing providers of reasonable accommodations for those with disabilities and the accessibility requirements of new multi-family construction. The U.S. Department of Housing and Urban Development has recognized the need for fair housing by enacting 24 CFR 570.904(c)(1), requiring entitlements to affirmatively further fair housing. The services Project Sentinel is proposing will assist the City of Cupertino to comply with that regulation. Project Readiness For New Construction: Estimated Project Start Date N/A Estimated Project Completion Date N/A For Existing Property: Estimated Loan Closing Date N/A Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down N/A Is the project ready to begin construction? [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued) If the project will not be ready to draw down funds within 12 months of Council approval, please explain how the proiect will utilize the funds within that 12-month period, and why a commitment is needed at this time. N/A Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). IProject Sentinel is a nonprofit agency with a 7-member board of directors. Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very Iow (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shelter [] Public Service Activities (Please check one of the following) [] Screening and Placement [] Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility improvements Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requirements. Signature Title Executive Director Typed Name Ann Marquart Date Signed 3/28/03 Please return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 777-3251. Z n n project sentinel PROJECT SENTINEL ANNUAL BUDGET OF REVENUES AND EXPENSES FOR FISCAL YEAR 2003-2004 CITY OF CUPERTINO FAIR HOUSING PROPOSAL REVENUES CONTRACT REVENUES TRAINING REVENUES MISCELLANEOUSINCOME ANNUAL BUDGET $1,172,763 $ 6,000 $ 15,000 TOTAL REVENUES $1,193,763 EXPENSES SALARIES r, "mLOYEE BENEFITS/TAXES ;UPANCY PROFESSIONAL FEES INSURANCE TELEPHONE OFFICE SUPPLIES EQUIPMENT TRAVEL AND MILEAGE POSTAGE PRINTING AND PUBLICATIONS CONFERENCE AND TRAINING CONTRACT SERVICES TESTERS MISCELLANEOUS TOTAL EXPENSES in kind FHIP and HUD Comp City of Agency Cupertino 670,000 $ 4,200.00 167,500 1,044.00 105,000 $ 480.00 18,000 $ 60.00 5,000 $ 36.00 35,000 $ 108.00 26,000 $ 180.00 15,000 $ 60,00 25,000 $ 120.00 9,000 $ 60.00 50,000 $ 240.00 10,000 , $ 132.00 35,000 ! $ 36.00 15,000 $ 240 $ 8,263 $1,193,763 FUNDING ESTIMATES BASED ON 2002/2003 LEVELS $ 6,996.00 $ 3,000.00 $ 9,996.00 * Project Sentinel brings 2 federal grants to leverage City of Cupertino for fair housing services: FHIP and HUD Comp. Both Federal Grants are firmly committed FY 200312004. Estimated contribution to Cupertino is $3000.00 CONTRACT REVENUES ANNUAL CONTRACT 2003-2005 City of Cupertino Fair Housing 6.996 CITY OF GILROY - FAIR HOUSING 8,000 SANTA CLARA COUNTY F.H. 64,009 FHIP 132,585 .C. L I Z_9_F. _.M. ?J_T.A_S_..C_~ B.. ?.,_H.: .................. _6_,.4..qg.. _s_ _A. _N.T. 6_ .C_. _Lz~_.R. ~.C_ ] .T_Y_ _ _F_A_ I _R. ?_ _O..U_ .SI.N_ ~. _ 18;600 _s_ _A_ _NS.A_ .C_ ~ _A_ .C_ .g_U..N_ TZ _T_/_L_L. ................. .! J.,.9_.8._4_. _c_ LTZ _ .o_ .F'_ .g_ LL~ .O..Y_ Z/.L. L ........................ .5.,.0_.0._0_. _c_ L _T.Y_ _g_ .'.F..M_ _O_ ~ .G. _A. _N..HJ&.L ...................... .2.~,.0_.0_ g.. SAN MATEO COUNTY MD AND D 3,000 .c_ _, .TZ. 9. _F_ .M_ _O. p_ _~.S. ! 9_ ........................... _5_2_,_5.o_g.. .c. LT_Y_..O__F_ T..U~.L..O.g.K. ........................ 17,000 .s_ _A. _N_ .F_ _R_A_ .N_ _CJ.S. _C..O_ _ .H.R_ .C_ ................... 16,392 .s_ .o_ ~ T.U. _S.A_N...~ ~ b_N_gJ .s_g.9_ ............... 6,000 .O_.A._L_Y.. gJ .T..Y_ ................................. 8,550 .S_ _A. _N_ ~ .A. _T.E_ _O_..C.I.T..Y. ......................... 151000 .s_A..N_.M..A_T.E__O..g.9..U. N_ Z .Y_ f..AJ ~. u.g. u_ .S_L_N.9' ..... _4..6.,~.0..0.. .u_ .N_ I_T..E_ p_..W_ _A.Y_ ............................... 8,000 .F_ _E R _E~ .A.L..C_O..M_ _P_R. _~. H. _E_ _N_S_ Lv_ _E_ .H. 9.U_ .S_ LN. ~ ......... .7.'..6.,_o_ .o_o.. .S_A_ _N_T.*..C.~.~ .C. ,.T_Y. ~ .U.O_ .C..O.M_ ~.R..~ ~ ~_N. S_,_V. ~_ ............ .3.,.3..o_g_ .c. LT.Y..9.~..s_ _U.N..N_ .Y_ .V.A. _L.E. ......................... CiTY OF CUPERTINO 22,500 .O..I .T.Y_ _ .O..F..M. / .L.P_ I_T..A..S_ .C..D..8..G..T_/. L_ .L_ ......... 10,645 S..A.N.Z.A__C_.~.A..C. r.T, ¥_T/_.L.L_ ................. 41,1 O0 ..S._A.N..T..A_.C...L6_~.~_.C_.O.'_A_.D_5_.C..O..U_~T_.F..E.E..S' ..... gIT. Y..9_F__.M.~HZ.A. LN__.V_LE_.W._ ............... 70,412 C. IZY...O..~._P._A.L.9..A..L.T._O_ ...................... 66,385 C./T.Y...O.5..L.g_s__9._AZ.O..S. ......................... .3..2.,.5..o..o.. c. _A..M_ .P.B..E_ _LL ................................. 41,000 430 Sherman Avenue - Suite 308, Palo Alto, California 94306 Phone: 650-321-6291. Fax: 650-321~,173 Fair Housing Landlord/Tenant Rental Mediation DISTRICT DIRECTOR 2 Ct/PA~IA CIRCLE PROJECT SENTINEL C/O ~ L MARQUART 430 SHERMAN AVE STE ~305 PALO ALTO, CA 94306 DEPARTMENT OF THE TREASURy Employer Identification Number: 77-02~66t2 Case Number: 956075004 contact Person: C. GULAPAN Contact Telephone Number: (818) 913-1884 Our Letter Dated: June 24, 1991 Addendum Applies: NO Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) a/Id 170(b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware cf, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are showi1 above. Sincerely yours, kct±~g ~istri~t ~irector Letter 1050 (DO/CG) City of Cupertino Application for Affordable Housing and Community Development Block Grant Funds General Information Name of Applicant Program Year Midpeninsula Citizens for Fair Eousing 2003-2004 Contact Person ~tle Project Number (For Office Use Only) Marjorie A. Rocha Acting Executive Director Address City State Zip Code 457 Kingsley Avenue Palo Alto CA 94301 Telephone Number: Fax Number: E-mail Address: 650 ) 327-1718 ( 650 ) 327-1859 MidpenCtzn@cs.com Grant/Loan Request Amounts 10, of 200.request:00 ProposedN/A [can terms: What is the market rate for this type of loan? Proposed interest rate for this loan N/A N/A Name of Project/Program Fair Housing Services ation 457 Kingsley Avenue, Polo Alto, CA 94301 Project Type: [] Single Family [] Multifami]y [] Homeownership [] New Construction [] Rental [] Rehabilitation Census Tract No. City wide [] Mixed Use [] Public Service HUD Median Income for area at the time of application: $105,500 - San Jose, PMSA Project Description Please describe the project with as many details as possible. Include generai information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Midpeninsula Citizens for Fair Housing (MCFH) proposes to provide the City of Cupertino with "fair housing services" in order to "affirmatively further fair housing' practices in the City. These services include education of property owners and managers as well as potential renters and buyers regarding fair housing laws; client advocacy and investigation of cases of alleged discrimination in the rental or sale of housing; and information and referral to callers with housing-related questions. MCFH will provide 250 City of Cupertino clients with information, counseling, training, and conciliation:or mediation on fair housing laws; and/or referral to private attorneys, the Department Of Fair'Employment & Housing, or the Department of Housing & Urban Development Project Description (continued) Specific goals areas follows: Community Education and Outreach Se.wic~ I) Condu~ one Fair Housing Training for landlords and property managers 2) Staff an information booth at community events; 3) Conduct 8 fair housing presenta[ons to community groups and organizations in the target communities; 4) Distribute 1,000 educational brochures throughout the City; 5) Staff a table at the Td-County Apartment AssoCiation Trade Show; 6) staff table at Abilities Expo; 7) Conduct one Fair Housing Month activity; 8) Publish and air 10 news releases and/or public service announcements quarterly promoting fair housing Brough the local media. Counseling, Investigation, Enforcement 9) Provide information and counseling in relation to 20 calls regarding other housing-related issues; 10) Provide client intake and education responding to 5 inquiries regarding fair housing statutes; 11) Provide inform~on, investigation, counseling, legal referral, and follow-up services in 6 oases of illegal housing discrimination; Client Services Support Activity 12) Recruit and maintain a pool of more than 20 fair housing inves~gators (testers); 13) Organize and facilitate Attorney's'Training/Workshops designed to update our panel of coopera[ng attorneys on changes in fair housing laws; 14) Attend quarterly Fair Housing Coali'don meetings for information sharing regarding new legislation. Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. A~ach letters of commitment, if available. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Menlo Park G Fair Eousin~ Services 7.250 N/A N/A R Mountain View G Fair Housi~ Services 18.005 N/A N/A R Palo Alto G Fair Eousing Services 22,685 N/A N/A R Redwood Cit~ G Fair Eousin~ Services 35~000 N/A N/A A San Mateo County G Fair Housin~ Services 10~000 N/A N/A R Santa Clara County G Fair ~ousin~ Services 4~300 N/A N/A A Sunnyvale G Fair Rousing Services 30~290 N/A N/A R I Total Development Cost: $ !27,530.00 Other assistance committed to project, e.g., Section 8, MCC, etc. Source Amount $ Source Amount Source Amount $ Financial Information (continued) Please descrfbe how the loan/grant amount requested was determined, A percentage cost of all our alloc~ons determine the time, tasks, and cost of any individual contract. The grant amount is comparable to the percantage dollar amount, and tasks of other fair housing contracts we · hold. Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the project/activity. Section 808 of the'Federal Fair Housing Act, mandates that entitlements such as the City of Cupertino must "affirmatively further fair housing' in order to receive federal CDBG funds. MCFH program services provide administrative fair housing enforcement and record keeping as well as education and outreach services, which satisfy this requirement. MCFH's prograrn and services respond directly to identified impediments to fair housing choice in Urban County. The result is meaningful and measurable progress in overcoming the impediments' effects. Project Readiness For New Construction: Estimated Project Start Date EstimAted Project Completion Date ~/A ~/A For Existing Property: Estimated Loan Closing Date Estimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down Is the project ready to begin construction? [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued) If the project wiil not be ready to draw down funds within 12 months of Council approval, please explain how the project wil' utilize the funds within that 12-mon[h oedod, and why a ccmmitment is needed at this time. Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). Funding Priorities PIease mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabiIitation of housing for very Iow (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shatter ~ Public Service Activities (Please check one of the following) [] Screening and Placement [] Cupertino Based Agency /x/~UD-manda'ced program [] Americans with Disabilities Act (ADA). [] Public Facility improvements Certification: ~pplicant certifies that the information in this application is correct and that the funds will be used in a manner that complies 'th al),'C'em[nunity Deve cpment Block Grant ~ Affordable Housing Fund requirements. Title ~, ) Date S~gned Acting Executive Director March 28, 2003 Please return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 777~3251. The [ollowing forms are to be completed by applicant proposing housing development projects: · Project Cost Form (Pages 6 & 7) · Project Financing Form · Project Proposal Cover Page · Project Work Plan · Proposed Activity Time Schedule · Project Budget The following forms are to be completed by applicant for public service projects: · Project Proposal Cover Page · Project Work Plan · Proposed Activity Time Schedule · Project Budget Project Name: This form must be completed for all new construction LAND: Total land acquisition cost t4/z CONSTRUCTION Site work Structures Off-site improvements BUILDER PROFIT Contractor overhead Contractor profit ARCHITECTURAL Design Survey & engineering Supervision PERMANENT FINANCING 3an origination fee Jther: CONSTRUCITON INTEREST & FEES Loan interest Origination fee Taxes Insurance Title/recording fees Appraisal Other: LEGAL FEES: DEVELOPER COSTS: Developer overhead Developer fee OTHER Consultant fees Local permit fees Other: ')TAL CONTINGENCY: ( ~ OTAL PROJECT COST: %) 'scts. 0 0 This form must be completed for all new construction projects. SOURCE OF FUNDS:' ~/A Project's total estimated construction cost: $ List sources of construction including grants: TOTAL PERlVIANENT FINANCING: N/A Project's total estimated construction cost: $__ List sources of construction financing, including grants: EXHIBIT A General Information Name of Applicant Program Year Midpeninsula Citizens for Fair Housing 2002-2004 Contact Person TiUe Project Number (For Office Use Only) Marjorie A. Rocha Acting Executive Director Address City State Zip Code 457 Kingsley Avenue Palo Alto CA 94301 Telephone Number: Fax Number: E-mail Address: ( 650 ) 327-1718 (650 )327-1859 MidpenCtzn@cs.com Name of Project/Program Fair Housing Services Location 457 Kingsley Avenue, Palo Alto, CA 94301 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Muldfamily [] Rental [] Rehabilitation [] Public Service Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Midpeninsula Citizens for Fair Housing affirmatively further fair housing through education, investigation of discrimina'don complaints and enforcement of fair housing laws. MCFH will serve0 250 Cupertino clients. Specific goals are as follows: 1) Conduct one Fair Housing Training for landlords/property managers; 2) Staff information booth at community events; 3) Conduct 6 fair housing presentations to community groups/organizations; 4) Distribute 1,000 educational brochures; 5) Staff table at the TCAA Trade Show; 6) Staff table at Abilities Expo; 7) Conduct one Fair Housing Month activity; 8) Publish & air 10 news releases and/or public service announcements quarterly; 9) Provide information/counseling in relation to 20 calls regarding other housing-related issues; 10) Provide client intake & education responding to 5 inquiries regarding fair housing statutes; 11) Provide informa'don, investigation, counseling, legal referral, & follow-up services in 6 cases of illegal housing discrimination; 12) Recruit & maintain a pool of more than 20 fair housing investigators (testers); 13) Organize & facilitate Attorney's Training/Workshops designed to update our panel of cooperalJng attorneys on changes in fair housing laws; 14) Attend quarterly Fair Housing Coalition meetings for information-sharing regarding new legislation:_- tO l,L! Z Z r- 0 ~ Z d × E ~ E E Z Z X any ~ply to: P.O. Box 3¢~S0, San Francisco, GlliL ~4~02 Internal Revenue Service Au~. 16~ 1973 L-225, Code 414 F.~.: 1)a39 jrc Fair r{ousir~g Council cf the Midpeninsula 4~7 ~(ings].ey A~enue Falo At%o~ Calif. 94301 Date of ~emption: February 15, 1957 Internal Revenue Co¢le Section: 501(c)(..~) Gentlemen: Thank you for submitting the information shown below. We have made it a part of your file. The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues in effect. Please let us know about any future change in the character, purpose, method of operation, name or address of your organization. This is a requirement for retaining your exempt status. Thank you for your cooperation. Sincerely yours. Item Changed ~rom T._9o h60 Cati£o:mia Ave. nuc Palo Alto, Calif. 94306 457 i<ingslcy Palo Alto, Colif. (Rev. 4-70) City of Cupertino Application for Affordable Housing and Community Development Block Grant Funds General Information Name of Applicant Program Year Cupertino Communit~ Services 2003/2004 Contact Person TitJe Project Number (For Office Use Only) Edco Mayer Director of Housing Services Address City State Zip Code 10104 Vista Drive Cupertino CA 95014 Telephone Number: Pax Number: E-mail Address: (408) 255-8033 (408) 366-6090 Edca~cu~ertinocommunib/services.or~ Grant/Loan Request Arnountofrequest: $85,000 What is the market rate for this type et loan? NA Proposed lean terms; NA Pr°posed ,nterast rate for th,s loan NA IName of Project/Program Cupertino Affordable Housing Program Location '3104 Vista Drive, Cupertino, CA 95014 · eject Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Mult[family [] Rental [] Rehabilitation X Public Service Census Tract Ne. HUD Median Income for area at the time of application: $105.500 Project Description Please describe the project with as many details as possible. Include general information, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. Cupertino Community Services, Inc. (CCS) provides a continuum of services addressing the needs for affordable housing available to the homelass and iow-income members in our community. CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past eleven years. The CCS Affordabte Housing Program consists of administering the Cupertino Below Market Rate (BM.R) Rental Program and Sales Program, as well as the management of CCS Transitional Housing Program. The BMR Rental Program involves placing Iow and very low income residents in over 75 BMR rental units. During the next fiscal year, [he City of Cupertino will open 44 more BIvLK rental units, a 59% increase. Of the new 44 units, 24 are owned and operated by CCS :[irectly and kmown as Vista Village. These units are allocated for very-low income families. CCS creates and distributes outreach materials to publicize the ava[lability of the prograrm CCS documents eligibility and maintains open worldng waiting list for prospective tenants. The Dixector of Housing Services fields approximately 20 calls daily inquiring about the BMR program for the City. CCS also re-qualifies ail tenants on the anniversary of their move-in date or when the HUD guidelines are nounced. The amount of time involved in screening and placing applicants is extremely labor inteasive. CCS also screens and places gible seniors into affordable umts identified by the City. Cun'ently, CCS manages l0 units at Chateau Cupertino. CCS also provides subsidies for very Iow income seniors to allow them to stay at The Chateau. CCS Housing Services Pro,am Director conducts annual audits of the ?vo Cupertino BMR complexes not directly managed by the CCS office. CCS also produces an annual BMR inibrmatiousl brochure once the ne~v HUD income guidelines are re eased.{k.{"'~ [ ~ Project Description (continued) The BMP.. sales program identifies, qualifies and places median and moderate income home buyers for housing that is available though the City's mitigation process. CCS qualifies and maintains a waiting list for fumze sales projects. Cupertino is scheduled to have I I units come up for s~le in the next fiscal year. CCS conducts appropriate outreach and informational services for the Sales Program. CCS also administers any resale of BMR purchased units to appropriate qualified buyers. CCS staff conducts annual residency verifications and audits. CCS rrmnages a Transitional Housing Program for homeless individuals. The four-plex can house up to 23 homeless men, single mothers and children. Successful graduates of the P, otating Shelter Program and referred women and children qualify for this program for a maximum of two years. CCS provides on-going intensive case management, supervision and resousces to ensure the progress of these tenants. Currently, CCS is working on a plan to develop more affordable housing for special needs individuals via permanent supportive housing. Financial Information Please list prospective funding sources, including construction financing, permanent financing, grants, donations and sweat equity. Attach letters of commitment, if avaiiabte. Identify each funding source as to type by noting (L) for Loan, (G) for Grant, or (E) for Equity. Indicate whether (P) proposed, (R) Requested, or (A) approved in status column. Source of~undi~g Type Description Amount Term Interest Status ' Rate City of Cupertino G CDBG 65,000 R HUD G 83,798 A Salvation Army G 1,200 A CCS E Transitional Rental Income 40,000 CCS E Unrestricted Funds 39,502 Total Development Cost: $ 229,500 ] Other assistance committed to project, e.g., Section 8, MCC, etc. Source Amount $ Source Amount $ Source Amount $ Financial Information (continued) Please describe how the loan/grant amount requested was determined. The programs that CCS has implemented are in accordance with the City of Cupertino General Plan and the Santa Clara County Consolidated Plan (Objectives 1,3,4) for the needs of affordable housing. The amount of the grant requested is based on the estimated cost of implementation of the Below Market Rate Rental Program, Below Market Rate Sales Program, annual auditing process for ail City of Cuper[ino Housing Programs and the increased load of BMR units by 60% within the next year. CCS' Transitional Housing Program is funded by HUD grants. Project Feasibility Please describe the project's feasibility, including local market conditions, that would justify the project/activity. ,ccording to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The Non-Profit Housing Association of Northern California and the Greenbelt Alliance, a fulltime worker must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to approximately a $56,900 annual satary. Accord!rig to the City of Cupertino General Plan, it is estimated that 1,547 households in Cupertino are considered "very- Iow income" and 801 households are "low-income". Overall, it states that in 2001 at least 1,651 of these lower income households are "overpaying" for housing (paying more than 30% of their income). Many residents are one paycheck away from homelessness; increasingly, professionals find themselves in this situation. CCS' Transitional Housing and the Cupertino Below Market Rate Program further the goals stated in the Cupertino General Plan: Goal A - An adequate supply of residential units'for all economic seqments: Goal B - Housinq that is affordable for a diversity of Cupertino households. Project Readiness I For New Construction: Estimated Project Start Date Estimated Project Completion Date ~cAr Existing Property: Estimated Loan Closing NA Date NA '~stimated date when AHC funds (CDBG or BMR in-lieu) will be drawn down ,A is the project ready to begin construction? , [] Immediately [] Within 12 Months [] Beyond 12 Months Project Readiness (continued If the project will not be ready to draw down funds within 12 months of Council approval, please explain how the project will utilize the funds within that 12-month period, and why a commitment is needed at this time. NA Sponsor Profile Please list all project sponsors; indicate whether nonprofit or for-profit organization and their respective financial interests. Describe the specific role that each sponsor will play (i.e. developer, owner, investor, manager, etc.). NA Funding Priorities Please mark the funding priority your project meets. Affordable Housing: The purpose of this project is to finance the purchase, construction, rehabilitation of housing for very low (50% or below median) and Iow (80% or below median). (Please check one of the following) [] New Construction [] Rehabilitation [] Acquisition [] Emergency Shelter X Public Service Activities (Please check one of the following) X Screening and Placement X Cupertino Based Agency [] Americans with Disabilities Act (ADA). [] Public Facility Improvements Certification: Applicant certifies that the information in this application is correct and that the funds will be used in a manner that complies with all Community Development Block Grant or Affordable Housing Fund requirements. Director of Housing So'ices Typed Name Erica Meyer Date Signed March 27, 2003 Please return two signed copies of this form, at least one with original signature to: Community Development Department City of Cupertino 10300 Torte Avenue Cupertino, CA 95014 Attention: Vera Gil If you have any questions regarding this application, please contact Vera Gil at (408) 77%3251. 4 The following forms are to be completed by applicant proposing housing development projects: Project Cost Form (Pages 6 & 7) Project Financing Form Project Proposal Cover Page Project Work Plan Proposed Activity Time Schedule Project Budget The following forms are to be comp{eted by applicant for pubfic service projects: Project Proposal Cover Page Project Work Plan , Proposed Activity Time Schedule v Project Budget Project Name; This form must be completed for all new construction LAND: Total land acquisition cost CONSTRUCTION Site work Structures Off-site improver0ents BUU~DER ?ROFIT Contractor overhead Contractor profit ARCHITECTURAL Design Survey & engineering Supervision PERNL4.NENT FINANCING Loan origination fee Other: CONSTRUCITON INTEREST & FEES Loan interest Origination fee Taxes Insurance Title/recording fees Appraisal Other: LEGAL FEES: DEVELOPER COSTS: Developer overhead Developer fee OTHER Consultant fees Local permit £ees Other: TOTAL CONTINGENCY: ( TOTAL PROJECT COST: %) 'ects. 0 0 This form must be completed for all new construction projects. SOURCE OF FUNDS: Project's total estimated construction cost: $__ List sources v financing, TOTAL PERMANENT FINANCING: Project's total estimated construction cost: $__ List sources includln EXHIBIT A General Information Name of Applicant Program Year Cupertino Community Services 2003/2004 Contact Person Title Project Number (For Office Use On~y) Erica Mayer Director of Housing Services Address City State Zip Code 10104 Vista Drive Cupertino CA 95014 Telephone Number: Fax Number: E-mail Address: (408) 255-8033 (408) 366-6090 Edca~cuper[inocommunityservices.org Name of Project/Program Cupertino Affordable Housing Program Laca~on 10104 Vista Drive, Cupertino CA 95014 Project Type: [] Single Family [] Homeownership [] New Construction [] Mixed Use [] Multifamily X Rental [] Rehabilitation X Public Service Project Description Please describe the project with as many detaits as poss~le. ]ndude general informa, tJon, such as the number of units, number of Cupertino residents that will be served, services that will be provided, etc. ICuperdno Cornmun/ty Services, Inc. (CCS) provides a continuum of services addressing the needs for affordable housing avaflabte to the horneIess and low-income members in our commun/ty. CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past eleven years. The CCS Affordable Housing Program consists of administering the Cupertino Below Market Rate (BMK) KentaI Program and Sales Program, as well as the management of CCS Transitional Housing Program. The BMR. Rental Program involves placing low and very Iow income residents in over 75 BlVtK rental unks. During the next fiscal year, the City of Cupertino will open 44 more BivI~ rental units, a 59% increase. Of the new 44 un/ts, 24 are owned and operated by CCS directly and knowa as Vista Village. These units are allocated for very-low income families. CCS creates and distributes outreach materials to publicize the availabflit~ of the program CCS documents eli~.bility and maintains an open working waiting list for prospective tenants. The Director of Housing Services fields approximately 20 calls daily inquiring about the BMK program for the City. CCS also re-qualifies all tenants on the ann/versary of their move-in date or when the HUD guidelines are announced. The amount of time involved in screemng and placing applicants is extremely labor intensive. CCS also screens and places elJ. gible sen/ors into affordable un/ts ident%fied by the City. Cusrently, CCS rn~nages I0 un/ts at Chateau Cupertino. CCS also provides subsidies for very low income sen/ors to allow them to stay at The Chateau. CCS Housing Services Program Director canducts annual audits of the t~vo Cupertino BIV~ corr~lexes not directly managed by the CCS office. CCS also produces an annual BMI~ ~ormafional brochure once the new HUD income guidelines are released. The BMR sales program identifies, qualifies and places median and moderate income home buyers for housing that is available though the City's mitigation process. CCS qualifies and maintains a waiting list for future sa[es projects. Cupertino is scheduled to have 11 units come up for sale in the next fiscal year. CCS conducts appropriate outreach and informational services for the Sales Program. CCS also administers any resale of BMK purchased un/ts to appropriate qualified buyers. CCS staffconducts annual residency verifications and auddts. CCS mauages a Transitional Housing Program for homeless individuals. The fou:-plex can ho~se up to 23 homeless men, single mothers and children. Successful ~aduates of the Kotating Shelter Program and reierred women and chiIcken qualify t'or this program for a ma.,dmum of t~vo years. CCi provides On-going intensive case ma-uagemen~, supervision and resources to ensure the progress of [these tenants. ro E (D E E Z Z < CUPE INO CityHall lo3oo To~¢ Avenue Cupe~ino, CA 95014-3255 (408) 777-3354 FAX(408) 777-3333 PUBLIC WORKS DEPARTMENT Summary AGENDA DATE May 5, 2003 SUBJECT AND ISSUE Consider the adoption of a resolution ordering the vacation of a portion of Madrid Road as provided in Section 8320 et seq. of the Streets and Highways Code of the State of California and adoption of a resolution authorizing execution of quitclaim deed of real property located on Madrid Road to Amolfo N. Nite and Rebecca P. Nite and Wan-Yen Hsu. BACKGROUND On August 30, 1982, the property owners dedicated Madrid Road to the City for transportation over and across said land to continue. Since all plans for Madrid Road have now been completed and the City has sufficient right-of way in that area, that portion of Madrid Road is no longer necessary for present or future roadway purposes. FISCAL IMPACT There is no financial impact. STAFF RECOMMENDATION Staff recommends that the City Council take the following action: Adopt Resolution No. 03-0~ ordering the vacation of a portion of Madrid Road. Adopt Resolution No. 03-0~, authorizing execution of quitclaim deed of real property located on Madrid Road to Amolfo N. Nite and Rebecca P. Nite and Wan-Yen Hsu. Submitted by: Ralph ~.. ~ua-~s, ~r. Director of Public Works Approved for submission to the City Council: Davl'd W. Kn"'~'pp City Manager Pdnted on Recycled Paper RESOLUTION NO. 03-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ORDERING VACATION OF A ROADWAY EASEMENT VqlTHIN THE CITY OF CUPERTINO PURSUANT TO SECTION 8320 ET SEQ. OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, APN 356-08-046, MADRID ROAD WHEREAS, hearing on Resolution of Intention No. 03-068 was held on May 5, 2003, at a regular meeting of the City Council at 10300 Torre Avenue, Cupertino, California; WHEREAS, it appears that notice thereof was duly given as required by law; and WHEREAS, from the evidence presented, both oral and documentary, it appears to be in the best interest of the City to vacate the hereinafter described portion of roadway easement; that said portion of said easement is unnecessary for present and prospective public purposes. NOW, THEREFORE, BE IT RESOLVED: 1. That any and all protests of the vacation of said portion of roadway easement be and hereby are overruled and denied. 2. That certain portion of roadway easement described and shown in Exhibits "A" and "B" attached hereto and made part hereof, and hereby is vacated. BE IT FURTHER RESOLVED: That the City Clerk be and hereby is instructed and directed to cause a certified copy of this resolution, attested to and sealed with the official seal of the City, to be recorded with the County Recorder of the County of Santa Clara, California, forthwith. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of May 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino EXHIBIT B PARCEL TO BE VACATED BY THE CITY OF CUPERTINO All of that real property situate in the City of Cupertino, County of Santa Clare, State of California, described as follows: Beginning at a point in the center line of Madrid Road, said point also being in the center of a Cul-De-Sac of said road as shown upon that certain Parcel Map recorded in Book 510 of Maps at Page 2, Santa Clare County Records; thence proceeding along said center line S00°00'25"E 42.00 feet to the TRUE POINT OF BEGINNING of this description; thence counter-clockwise along a non-tangent curve with a radius of 42.00 feet, a radial bearing of S00°00'25"E, an arc length of 20.84 feet and an included angle of 28°25'49"; thence S00°00'25"E 50.06 feet; thence S89°58'44"W 20.00 feet; thence N00°00'25"W 45.00 feet to the TRUE POINT OF BEGINNING. Containing 933 sq. ft. (0.021 Acres) mom or less and being a portion of Madrid Road as shown on the above mentioned Parcel Map. J:LIOBSWiteV-EGALStEXHIBIT-B2.doc 01-31-03 SCALE: £XHIBIT g AR£A VACATED BY THE CITY OF CUPERTINO 1 "=30' LANDS OF / NITE / / I / \ LANDS OF / NITE AREA TO BE VACATED TO WAN-YEN HSU FROM THE CITY OF CUPERTINO (0.021± AC RCs) 'x 20.28' · ~S8g'58'44"W / 40.36'(40.28'REC.) LEGEND; BOUNDARY OF AREA VACATED :42.00' 20.84 28'25'49" LOT 4 (510M2) EXHIBIT B PARCEL TO BE VACATED BY THE CITY OF CUPERTINO TO NITE All of that real property situate in the City of Cupertino, County of Santa Clara, State of California, described as follows: Beginning at a point in the center line of Madrid Road, said point also being in the center of a Cul-De-Sac of said road as shown upon that certain Parcel Map recorded in Book 510 of Maps at Page 2, Santa Clare County Records; thence proceeding along said center line S00°00'25"E 37.00 feet to the TRUE POINT OF BEGINNING of this description; thence S00°00'25"E 50.00 feet; thence S89°58'44"W 20.28 feet; thence N00°00'25"E 56.00 feet; thence counter-clockwise along a non-tangent curve with a radius of 37.00 feet, a radial bearing of S33°04'19"W, an arc length of 21.36 feet and an included angle of 33004'44' to the TRUE POINT OF BEGINNING. Containing 1,051 sq. ft. (0.024 Acres) more or less and being a portion of Maddd Road as shown on the above mentioned Parcel Map. J:~JOBSWiteV..EGALS~XHIBIT-B3.doc 04-25-03 EXHIBIT B AREA VACATED BY THE CITY OF CUPERTINO SCALE: TO NITE ,~.~ 1 "=30' LANDS OF / NITE R= :37.00' 21.36 33'04'44" TOTAL NET AREA OF~°~'~~ NEW LOT (INCLUDING DEDICATION TO CITY \' AND FROM CITY): 9,215.8 SQ. FT. (0.212 AC REg) LANDS OF / NITE AREA TO BE VACATED TO NITE FROM THE CITY OF CUPERTINO (0.024-+ ACRES) I~ LOT 4 ~., (510M2) ~ S89"58 ./; 40.36'(40.28'REC.) LEGEND: BOUNDARY OF AREA VACATED DRAFT RESOLUTION NO. 03-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF QUITCLAIM DEED OF REAL PROPERTY LOCATED ON MADRID ROAD TO ARNOLFO N. NITE AND REBECCA P. NITE AND WAN-YEN HSU WHEREAS, that certain portion of Madrid Road, more particularly described in Exhibits "A" and "B", attached hereto and made a part hereof, is not necessary for present or future roadway purposes; and WHEREAS, said portion of the roadway was vacated by the City by way of Resolution No. 03-089 and WHEREAS, the abandoned street right-of-way normally reverts to the adjacent property owner. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and the City Clerk are hereby authorized to execute the quitclaim deed of real property to Amolfo N. Nite and Rebecca P. Nite and Wan-Yen Hsu and have it recorded. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 7th day of May 2003, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino PARCEL TO BE VACATED BY THE CITY OF CUPERTINO All of that real property situate in the City of Cupertino, County of Santa Clare, State of California, described as follows: Beginning at a point in the center line of Madrid Road, said point also being in the center of a Cul-De-Sac of said road as shown upon that certain Parcel Map recorded in Book 510 of Maps at Page 2, Santa Clare County Records; thence proceeding along said center line S00°00'25"E 42.00 feet to the TRUE POINT OF BEGINNING of this description; thence counter-clockwise along a non-tangent curve with a radius of 42.00 feet, a radial bearing of S00°00'25"E, an arc length of 20.84 feet and an included angle of 28°25'49"; thence S00°00'25"E 50.06 feet; thence S89°58'44"W 20.00 feet; thence N00°00'25"W 45.00 feet to the TRUE POINT OF BEGINNING. Containing 933 sq. ft. (0.021 Acres) more or less and being a portion of Madrid Road as shown on the above mentioned Parcel Map. J:~JOBSWiteV-EGALS~D~HIBIT-B2. doc 01-31-03 20597. SCALE: EXHIBIT B AREA VACATED BY THE CITY OF CUPERTINO "=30' LANDS OF/ NITE LANDS OF / NITE AREA TO BE VACATED TO WAN-YEN HSU FROM THE CITY OF CUPERTINO (0.021± :42.00' :20.84 :28'25'49" LOT ¢ (510M2) 20.28' S89'58'44"W 40.36'(40.28'REC.) LEGEND: BOUNDARY OF AREA VACATED EXHIBIT B PARCEL TO BE VACATED BY THE CITY OF CUPERTINO TO NITE All of that real property situate in the City of Cupertino, County of Santa Clara, State of California, described as follows: Beginning at a point in the center line of Madrid Road, said point also being in the center of a Cul-De-Sac of said mad as shown upon that certain Parcel Map recorded in Book 510 of Maps at Page 2, Santa Clare County Records; thence proceeding along said center line S00°00'25"E 37.00 feet to the TRUE POINT OF BEGINNING of this description; thence S00°00'25"E 50.00 feet; thence S89°58'44"W 20.28 feet; thence N00°00'25"E 56.00 feet; thence counter-clockwise along a non-tangent curve with a radius of 37.00 feet, a radial bearing of S33°04'19"W, an arc length of 21.36 feet and an included angle of 33°04'44" to the TRUE POINT OF BEGINNING. Contain!ng 1,051 sq. ft. (0.024 Acres) more or less and being a portion of Maddd Road as shown on the above mentioned Parcel Map. J:tJOBSWiteV..EGALS~D~HIBIT..B3.doc 04-25-03 SCALE: EXHIBIT B AREA VACATED BY THE CITY OF CUPERTINO TO NITE X,.~,~ ~=So ~oC,k'~¥ ~' I LANDS OF/ NITE / / / I \ \ 1"= 30' R: ;7.00' TOTAL NET AREA NEW LOT 0NCLUDING DEDICATION TO CITY AND FROM CITY): 9,215.8 SQ. FT. (0.212 ACRES) LANDS OF/ NITE AREA TO BE VACATED TO NITE FROM THE CITY OF CUPERTINO (0.024+ ACRES) 33'04'44" ;89'58 40.36'(40.28'REC.) LOT 4 (510M2) BOUNDARY OF AREA VACATED CUPE INO 10g00 Torte Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department SUMMARY ACENDA NO. AGENDA DATE May 5, 2003 SUMMARY: Consider the appeal of Application R-2003-03, a Design Review Committee approval of a new two-story 4,463 square foot residence, Dick Fang~ 10110 Mann Drive, APN 326-19-005. DISCUSSION: The appellant requests that the appeal be removed from calendar for about six weeks. In this case, the appellant is the applicant, so staff does not believe that the request will impact any party. The item will be re-noticed when the appellant requests that the item return to the Council. Enclosures Fax from Appellant dated April 30, 2003 Prepared by: Peter Gilli, Senior Planner Steve Piasecki Director of Community Development Approved by: David W. Knapp City Manager 04/@0/2003 0~:~3 4i5@63~821 VIOTOGA INC n~ ~l 10110 Mann Dr Cupertino, Ca Tel-415-865-2882 · r~= Grace Johnson Frerm Chich Hung 1408-77%3366 P~e~ TOTAL PAGES OF 1 1 4~4 ~ 4~003 P~ne ~ ~ ~1 ~ng ~: Dear Grace Due to unexpected cimumstance~ and pemonal health problem, we would like to request a postpone of the city council meeting by 6 weeks, Thank you for your aeslstance $inosrely youm, Victor Chioh Hung 10110 Mann Dr Cupertino, Ca 95014 CUPEI TINO City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 Fax: (408) 777-3333 Community Development Department Housing Services Summary Agenda Item No. {~-OK Agenda Date: May 5, 2003 Application No.: GPA-2003-01 Applicant: City of Cupertino Location/APN: 23500 Cristo Rey Drive / 342-53-001through 342-53-259/342-54-01 through 342-54-016/342-55-001 through 342-55-045 Application Summary: Consideration of setting a public hearing for a General Plan amendment to change the land use designation on the Forum site to bring it into conformance with the General Plan. RECOMMENDATION Staff recommends that the City Council take the following action: · Authorize a public hearing to amend the General Plan GPA-2003-01. Project Data: General Plan Designation: Residential Very LowS-20 Acre S/D Zoning Designation: Specific Plan: Project Consistency with: General Plan: Zoning: Specific Plan: P(Institutional) NA No. Current land use designation proposed to be changed to Residential Very Low 5-20 Acre S/D/BQ (Quasi-public) Yes. NA DISCUSSION The Cupertino Municipal Code Section 20.02.025 requires City Council authorization prior to initiating consideration of a General Plan Amendment. The proposal is to authorize a General Plan amendment to change the land use designation of the Forum site to bring it into conformance with the General Plan. The original Forum senior living facility (Application 32-U-85/16-Z-85) was approved on the 56-acre site in 1985. As part of the approval the property was rezoned as P(Institutional) or Planned Development (Exhibit A) allowing institutional senior living and care facilities. The General Plan land use designation for the site is Residential Very Low5- 20 Acre S/D (Exhibit B). At the time the project was approved, Policy 2-80 in the General Plan allowed quasi-public uses in any land use designation subject to certain conditions. Since the deletion of Policy 2-80 in March 2002, the zoning and use on the site are printecl on Rocydocl Papor I ? -- [ GPA 2003-01 Page 2 May 5, 2003 inconsistent with the General Plan land use designation. This is contzary to state law, which requires that the zoning map should be consistent with the General Plan. In March 2003, the Forum applied for a use permit (U-2003-01) to build a 24-unit (21,000 square foot) Alzheimer care facility and a 3,500 square foot fitness center. The application will be heard at the Planning Commission and City Council within the two months. At the time of the application, the inconsistency of the zoning and use of the site with the General Plan was not identified. Staff has therefore brought forward a General Plan amendment request to change the General Plan land use designation of the site from Residential Very Low 5-20 Acre S/D to Residential Very Low 5-20 Acre S/D/BQ (Quasi-public) as shown in Exhibit C. A policy will be added to the Land Use element in the General Plan to ensure that fiatnre development on the site will be sensitive to the landforms and topography of the area. If the use permit U-2003-01 is approved, its approval will be conditioned upon the approval of the proposed General Plan amendment. Other sites with similar inconsistencies are expected to be brought into conformance with the General Plan update with a new policy and possible land use designation changes. Findings For General Plan Amendment To initiate an amendment, the City Council must find that a proposed amendment will benefit the City and is compatible with the existing goals and policies of the General Plan and the amendment should meet at least one of the following criteria: 1. The proposal appears to support the existing general plan goals and objectives (although the degree of public benefit could not be fully ascertained until the project is fully assessed); Staff believes that when policy 2-80 was eliminated, the City neglected to conform the Forum parcel to the General Plan. The proposed amendment would bring the existing zoning and use, approved in 1985, in conformance with the General Plan. The proposal represents an unforeseen land use trend that has not been previously considered; The zoning and use was approved as part of a City process in 1985 and the use has been in existence for a number of years, so this is not an unforeseen trend. 3. The existing general plan policy, which precludes the proposal is based upon outdated or inaccurate information. The elimination of Policy 2-80 was based on the inappropriateness of large quasi-public uses in a non-quasi-public land use designation. The current proposal is to bring an existing quasi-public site with P(Institutional) zoning and a residential/institutional use into conformance with the General Plan. This finding can be made. Staff therefore believes that there is sufficient cause to consider an amendment to the land use element to bring the Forum site in conformance with the General Plan. Processing The processing steps for a General Plan Amendment are as follows: 1. City Council initiates consideration of a General Plan Amendment at a regular meeting. 2 GPA 2003-01 Page 3 May 5, 2003 2. Planning Commission holds an advertised public hearing to discuss the amendment and makes a recommendation to the City Council. The City Council holds an advertised public hearing to approve or deny the Planning Commission recommendation. If the City Council makes a "substantial modification" to the recommended amendment that was not discussed by the Planning Commission, the item must return to the Planning Commission (California Government Code 65356). Steve Piasecki, Director of Community Development APPROVED BY: David W. Knapp, City Manager ENCLOSURES: Exhibit A - Zoning Map Exhibit B - General Plan Land Use Map Exhibit C - Proposed General Plan Land Use Map Memo from Deputy City Attorney dated April 23, 2003. G:\ Plarmh~g\PDREPORT\ pcGPAreports\ GPA-2003-01.doc 3 CITY OF CUPER TINO City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services Summary Agenda Item No. ~ ~{ Agenda Date: May 5, 2003 Subject: Approve the teacher housing program, allocate funds, and select a non-profit agency to administer the program. Recommendation: The Cupertino Housing Commission recommends approving the attached guidelines for the Teacher Assistance Program; allocating $220,000 from the Affordable Housing Fund for the program and selecting Neighborhood Housing Services of Silicon Valley to administer the program. Background: At the January 2003 goal setting session, City Council members expressed interest in developing a teacher housing program to serve Cupertino teachers. In February 2003, the City Council directed the Housing Commission to develop guidelines for the program and recommend a non-profit agency to administer the program. The Commission met to discuss the program on April 3, 2003. The guidelines that they developed for the program are attached for review. Below are some of the highlights of the program. Proposed Loan Terms: The terms of the loan will be similar to the San Jose Teacher Housing Program, which has been reviewed by the Cupertino Housing Commission and found to be preferred over other existing teacher programs. The program is easy to administer and easy for the borrower to understand. The following is a list of the proposed loan terms: · Maximum loan amount of $50,000 for down payment assistance (the San Jose program provides $40,000). · Zero percent loan deferred for 30 years or until transfer of property title. · Home must be borrower's principle residence for the term of the loan. Review of proposed teacher housing assistance program. March 3, 2003 Page 2 · Resale restriction will be recorded against the property. Term of resale restriction shall be 45 years. · Borrower can resell within the period covered by the resale restriction to a qualifying teacher; or · Resell the unit at market value within the period covered by the resale restriction and pay the City of Cupertino an equity share. Equity share percentage to be determined. · Teachers must be employed in the Cupertino Union School District (CUSD), Fremont Union High School District (FUHSD) or the Foothill-DeAnza College District (FDCD). · Teacher is defined as a credentialed full-time teacher employed by CUSD, FUHSD and FDCD · Homes must be purchased within the city of Cupertino limits or within a 1-mile radius of the city of Cupertino. The one-mile radius to be clearly defined by staff and the Housing Commission and will correlate with major streets. Although the City Council expressed that the homes purchased be located within the city limits, the Housing Commission chose to make a recommendation against such a policy. The Commission believes that allowing homes to be purchased outside the city limits increases the chances of teachers locating affordable units for purchase. Non Profit Agency: Staff and the Cupertino Housing Commission propose that the city fund a non-profit agency to work with the participating school districts to provide outreach to inform teacher s about the program and assist the teachers throughout the purchase process. This agency would also administer the loan program by developing the loan documents and funding the loans. Early estimates for the cost of this contract equal about $20,000, which would be funded by the City. The Commission met with representatives of Neighborhood Housing Services of Silicon Valley on April 3, 2003. This agency is prepared to provide the educational component of the program and the loan administration for the $20,000. Neighborhood Housing Services of Silicon Valley currently provides similar services to the City of San Jose. Prepared by: Vera Gil, Senior Planner Steve Piasecki, D~ - '~ - irector of Community Development APP~?VOR SUBMITTAL: DawCi~ W. ~3(app, City Manager Attachments: Program Guidelines H:\-COLrNCIL REPORTS\Teacher Housing2.doc TEACHER HOUSING ASSISTANCE PROGRAM GUIDELINES THE PROGRAM: The Teacher Assistance Program (TAP) is part of a concerted effort by the City of Cupertino to provide housing assistance to public service employees providing a valuable service to Cupertino residents. The program's primary objective is to assist the Fremont High School District, the Cupertino Union School District and the DeAnza Foothill College District attract and retain teachers that are needed to provide quality education for Cupertino residents. TAP offers a maximum loan of $50,000 per teacher household. The loans are deferred until the change of title or until the property owner refinances. Private lenders are used to finance the remainder of the purchase price. PROGRAM REQUIREMENTS: Teacher Eligibility: To qualify for assistance, the teacher must meet the following requirements: Be employed full-time at a school located in one of the following three school districts: Cupertino Union School District, Fremont High School District or the FoothilI-DeAnza College District. · Hold one of the following California teaching credentials: Emergency Credential, Intern Credential, Preliminary, Permanent, Life or Professional Cleared Credential on one of the following categories: · Single Services · Multiple Subject · Clinical Rehabilitative Services · Learning Handicapped · General Elementary · General Secondary · Physically Handicapped · Education Specialist (Deaf, Visually Impaired) · Severely Handicapped · Standard Elementary · Standard Secondary Have a gross annual income that does not exceed 120% of median according the Department of Housing and Urban Development's (HUD) Income Guidelines. Not own a home at the time of application for assistance. All borrowers, co-borrowers must have credit histories acceptable to the mortgage lender. Eligibility of Proposed Home: · Home to be purchased must be located within a one-mile radius of the City of Cupertino municipal boundaries. · Home must be a single-family detached home, condominium or townhome. There is not a maximum purchase price, however, the monthly housing cost cannot exceed an "Affordable Housing Cost" limit, as required by State law. The primary lender shall determine the "Affordable Housing Cost". Financial Terms: · Maximum loan amount is $50,000. · City loan funds shall be leverages with funds provided by private lenders that have been approved by the City of Cupertino and its administrator. The TAP loan is normally secured by a second deed of trust. However, exceptions may be approved, if the buyer's purchasing power is enhanced by combining the TAP with other programs. The City of Cupertino will allow a combined loan to value ratio of 95% plus reasonable and necessary closing costs that the borrower must pay, provided the senior mortgage lender(s) concur. The City loan is at zero per cent and is due and payable in 30 years or upon transfer of title to the home. The Private Lender Loan is normally for a 30-year term; monthly principal and interest payments at market interest rate. The TAP loan is subject to a 45-year affordability restriction that is recorded against the property. This restriction shall renew at each change of title. If the teacher resells the home prior to the end of this 45-year term, the teacher has two choices at the time of resale: O Resell to a qualified teacher who has a household income that the City reviews and verifies is less than 120% of median. The resale price is restricted because it is based upon the Affordable Housing Cost limit. The seller must repay the City loan but is not required to pay the City an "equity share" of any increase in value. O Resell the unit at market, repay the City loan and pay the City an equity share. The equity share is the City's proportionate share of the difference between the original pumhase price and the resale price (less City approved selling costs and improvements). Note: An equity share must be paid, If the teacher household prepays the City loan, while continuing to own the home. If the TAP loan is combined with a Cai HFA loan, the City receives the lesser of its proportionate share or 8% interest. CUPEP INO City Hall 10300 Torte Avenue Cupertino, CA 95014-3255 (408) 777-3354 v^x (408) 777-~ AGENDA ITEM Iq PUBLIC WORKS DEPARTMENT Summary AGENDA DATE May 5~ 2003 SUBJECT AND ISSUE Consideration of Establishing Special Rural Neighborhood Street Standards BACKGROUND Throughout the Cupertino Community there are several pockets of residential development that were developed some years ago without the normal street improvements. While all of these neighborhoods have paved public streets, some do not have curbs, gutters or sidewalks, and several do not have streetlights. As individual properties may be remodeled or even redeveloped with a complete new home, the city requirements are applied as permit conditions and these include the installation of curb, gutter and sidewalk in the same way these improvements are constructed throughout the City. Over the past year or so several property owners and some neighborhood residents have indicated a desire to retain the "rural character" of these neighborhoods and not be required to install the concrete and street improvements when properties are redeveloped. Currently there are no provisions for exceptions to these standards and they are routinely applied to all development. In order to provide a means to address this issue, provisions have been proposed for inclusion in the Draft General Plan Revisions now under consideration by the City. These provisions are included in the Circulation Element under proposed Policy 4-7, Roadway Plans that Complement the Needs of Adjacent Land Use, specifically Strategies 2 and 3 relating to rural and semi-rural road standards. These strategies would allow for a neighborhood to retain the rural standards under which it was developed. The Council has requested that the staff provide a report on this issue for its consideration ahead of the timeline established for the completion and adoption of the General Plan Revisions. This report responds to that request. Rural Neighborhood Street Standards. Certain neighborhood areas within the City have been developed over time in different jurisdictions to older less complete infrastructure standards. In some of these areas, it has over this same time created a uniqueness of character to these neighborhoods that many residents would like to maintain. Examples of these standards would include composite sidewalks, rolled curbs, wooden streetlight poles and in some cases no sidewalk, curb, gutter or streetlights at all. City Standards require all neighborhood development to be constructed to s certain standard when new or major remodeling is permitted. These standards include streetlights on metal poles as well as full sidewalk curb and gutter. In some cases, the City Engineer may exercise some professional judgment in the design and construction of these improvements to ensure good engineering design for drainage and street safety. One such example is in the Rancho Rinconada area where new or reconstructed curbs allow for rolled curbs to match the existing curb design. However, with the exception of some lesser width street designs permissible in the hillside development areas, there is no provision to make exception to these standards, which are routinely applied in most cities in California in urbanized areas. To address this concern and interest on the part of some residents who would like to consider retaining the old standard, the City could develop alternative standards to allow existing neighborhoods in this category to remain in the character in which they were developed and allow new development or major remodeling to proceed with these same minimal standards. As noted above, the Draft General Plan Revisions contain references to strategies regarding this change in standards but do not provide specifics for its implementation. The optimum procedure would be to develop a petition process with established criteria, which would be added to the Cupertino Municipal Code (CMC) for consideration in approving this exception in such neighborhoods. This is similar to the process now followed for the installation of speed bumps so that all residents are included in the decision. This is a key factor since it will, of necessity, be a lower standard precluding normal storm drainage, street sweeping and major street repairs (other than pothole repair) and possibly even the lack of street lighting. The change in standard can then applied where appropriate utilizing the existing zoning process with full notification to all affected residents. Should the Council wish to proceed with this standard and the process for its implementation, staff would need to develop the new standards as part of the City's Standard Plans and Specifications along with a petition procedure and to establish criteria for the approval for neighborhoods. It will also require amendments to the CMC to this effect. Since the current adopted General Plan does not specifically address street standards, a change to develop new standards as suggested in the Draft General Plan Revision, could be accomplished at any time. It is not necessary to wait until the adoption of the General Plan Revision. Should this policy be approved and implemented by the Council, the current language as noted above in the Draft General Plan Revision would be consistent with that approval. This criteria would include such things as the character, nature and extent of existing standards in the neighborhood, as well as certain engineering considerations regarding flooding and impacts on adjacent neighborhoods developed to a different standard. If the Council, in considering this proposal, approves this direction, staff will prepare the necessary documents with appropriate recommendations for Council consideration at a future meeting. It will likely take several months to develop this material for Council review at a regular Council meeting. STAFF RECOMMENDATION Council consideration of the development of a Policy to provide a rural and semi-rural set of street improvement standards and to provide direction to staff for the implementation of such a program. Submitted by: RDia~ePcht oAr 'oQf ;~11 lb~ ~Ir~vork¥ SDti;; :t oP}aoS~ ~k~mmunit y Development Approved for submission: D~vid W. Knapp City Manager Cupertino CiW Hall 10300 Torte Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3255 Fax: (408) 777-3109 OFFICE OF CODE ENFORCEMENT SUMMARY AGENDA ITEM NO. ~ 0 MEETING DATE: May 5, 2003 SUBJECT Amendment of Chapter 10.60 of the Cupertino Municipal Code related to the abatement of graffiti from private property. BACKGROUND The City's Graffiti Ordinance was implemented in 1994 and requires property owners to remove graffiti from their property upon notification from the Code Enforcement Division. Occasionally, voluntary compliance from the property owner cannot be negotiated and the graffiti must be declared a public nuisance and abated using the Graffiti Ordinance. Abatement of the graffiti is generally conducted by a private contractor or by utilizing City staff. Cun'ently, the Graffiti Ordinance only permits a maximum of $100.00 per occurrence in cost recovery from the property owner for the graffiti abatement. Costs of the abatement may typically exceed the $100.00 limit that can be recovered. The following ordinance modification is necessary to recover actual costs incurred by the City in removing graffiti and to be consistent with the approved Cupertino Fee Schedule: Cupertino Municipal Code Section 10.60.060(A)(4) should be amended to read as, "...A specific date by which the graffiti must be removed, along with a statement that if the property owner does not remove the graffiti within this time, the City may cause the graffiti to be removed and may make the costs incurred in this work, not to exceed h~k,n~h~l~ the actual abatement cost per occurrence, a personal debt of the property owner or a special assessment against the property;" STAFF RECOMMENDATION Staff recommends that this Ordinance be amended to recover future potential lost revenue and to make the Ordinance consistent with the approved Cupertino Fee Schedule. Submitted by: ~leen~c rWffok~TEn forceme~n~Officer Approved for submission to the City Council: David W. Knapp City Manager MEMORANDUM To~ Alex Wykoff, Senior Code Enforcement Officer From: Eileen Murray, Assistant City Attorney Date: April 3, 2003 R.e~ Ordinance change CMC§ 10.60.060(A)(4) Alex, I've reviewed all of the California statutes that I can fmd that pertain to the recovery of costs for the removal of graffiti or the abatement of nuisance. I find nothing that limits the City to one hundred dollars. I don't know where that amount originated. All the statutes support your suggested change to the actual cost of abatement. Therefore, our office recommends approval of your Proposed amendment. Government Code Section 53069.3, regarding the use of City funds to remove graffiti defines "City funds" as including, but "not limited to, court costs, attorney's fees, costs of removal of graffiti or other inscribed material, costs of repair and replacement of defaced property, costs of administering and monitoring the participation of a defendant and his or her parents or guardians in a graffiti abatement program, and the law enforcement costs incurred by the city or county in identifying and apprehending the person who created, caused or committed the graffiti or other inscribed material on the publicly or privately owned permanent real or personal property within the city or county." DRAFT ORDINANCE NO. 1918 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING SECTION 10.60.060(A)(4) OF THE CUPERTINO MUNICIPAL CODE REGARDING THE ABATEMENT OF GRAFFITI THE CITY COUNCIL OF THE CITY OF CUPERTINO HEREBY ORDAINS AS FOLLOWS: Amendment Section 10.60.060 of the City's ordinance code is hereby amended to read as follows: 10.60.060 Graffiti abatement procedure 4. A specific date by which the graffiti must be removed, along with a statement that if the property owner does not remove the graffiti within this time, the City may cause the graffiti to be removed and may make the costs incurred in this work, not to exceed zne h",m~ed de!!~s the actual abatement cost per occurrence, a personal debt of the property owner or a special assessment against the property; This ordinance shall take effect and be in force thirty (30) days after its passage. INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 5th day of May 2003 and ENACTED at a regular meeting of the City Council of the City of Cupertino the __ day of 2003, by the following vote: Vote: Ayes: Noes: Absent: Abstain: Members of the City Council ATTEST: APPROVED: City Clerk Mayor ORDINANCE NO. 1917 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CHAPTER 9.06 OF THE CUPERTINO MUNICIPAL CODE REGARDING THE REGULATION OF MASSAGE TO ADD OCCUPATIONAL THERAPISTS TO THE LIST OF REGULATED PROFESSIONS AND MAKING OTHER AMENDMENTS THE CITY COUNCIL OF THE CITY OF CUPERTINO ORDAINS that Chapter 9.06 of the Cupertino Municipal Code is amended to read as follows: 9.06.030 Exemptions A. A massage establishment license or massage therapist permit shall not be required for the following person while engaging in the performance of the duties of their respective professions: A.3. Nurses, occupational therapists, or physical therapists who are duly licensed to practice their professions in the State of California while performing activities encompassed by such professional licenses; 6:. C. Massages which are clearly incidental to the operation of a personal fitness training center, gymnasium or health club may be permitted through the use permit for those operations as required in Chapters 19.56 and 19.72 of the Cupertino Municipal Code. A massage establishment license is not required for the aforementioned businesses. The massage therapist described in this category will however, be required to obtain a massage therapist permit a set forth in this chapter. 9.06.041 Massage therapist permit required It is unlawful for any person to engage in, conduct or carry out the duties of a massage therapist unless exempted by Chapter 9.06.030, without first obtaining a massage therapist permit. 9.06. 042 Managing employee permit required It is unlawful for any person to engage in, conduct or carry out the duties of a managing employee without first obtaining a managing employee permit. 9.06.050 Massage establishment license, massaged massage therapist permits and managing employee permits - Application. This ordinance shall take effect and be in force thirty (30) days after its passage. INTRODUCED at a regular meeting of the City Council of the City of Cupertino on the 21st day of April 2003, and ENACTED at a regular meeting of the City Council of the City of Cupertino on the 5th day of May 2003, by the following vote. VOTE MEMBERS OF THE CITY COUNCIL AYES: NOES: ABSENT: ABSTA1N: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino CUPE INO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3262 FAX: (408) 77%3366 PUBLIC INFORMATION OFFICE SUMMARY Agenda Item Date: April 30, 2003 Subject: Report on Severe Acute Respiratory Syndrome (SARS). Background: At the April 21 council meeting, the City Council asked that staff report on the local issues related to SARS. Severe acute respiratory syndrome (SARS) is a respiratory illness that has recently been reported in Asia, North America, and Europe. The Centers for Disease Control and Prevention (CDC) has been working with the World Health Organization (WHO) since late February to investigate and confirm outbreaks of this severe form of pneumonia. The WHO has issued a global alert about the outbreak on March 12, cautioning that the severe respiratory illness may spread to hospital staff. As of 4/30/03, 14 cases have been identified in Santa Clara County. Five of these cases have an alternative diagnosis of the flu. All cases traveled to affected areas; there has been no reports community SARS transmission in Santa Clara County. Despite the enormous amount of news and public speculation regarding SARS, authoritative sources are primarily the CDC and WHO. City staff will be continuing to follow updates from our local health authority, the County of Santa Clara Public Health Department. In Cupertino, as in most communities, the perceived risk of catching SARS far exceeds the actual risk. At this time, accurate information regarding SARS is the most important service the city can provide its constituents. Facts about SARS have been included in the city's May newsletter which has been mailed to every residence and business in Cupertino. Other channels of communication are also carrying authoritative information on this important public health concern including the government channel and the city web site. Recommendation: The city of Cupertino continue to provide authoritative information to its constituents regarding SARS. Submitted by: ~ Rick Kitson ! - - -- Public Information Officer Approved for submission: Da~d~W.)~ap~p City Manager Pdnted on Recycled Paper County of Santa Clara Public Health Department 3003 Moorpark Avenue San Jose, California 95128 PUBLIC HEALTH UPDATE April 29, 3003 In order to provide you with up-to-date information regarding Severe Acute Respiratory Syndrome (SARS) cases and other public health issues, the Santa Clam County Public Health Department Information Office will issue Public Health Updates to notify you of any new developments. The following reflects the status of suspect SARS cases in Santa Clam County. SARS Santa Clara County Public Health Department officials have identified two additional suspect cases of Severn Acute Respiratory Syndrome (SARS). This first new case is a 2 year-old female who traveled through Hong Kong. The second new case is a 3 year-old female who is a resident of Cinna. The two cases are not related. The following reflects the numbers of cases reported from Santa Clam County: Total number of reported suspect SARS cases Number of suspect cases with an alternative diagnosis 14 5 Current number on record with the CA Department of Health Services Probable SARS cases (One case has tested positive for the coronavirus) Suspect SARS cases The Centers for Disease Control and Prevention has updated the United States (U.S.) definition of SA_RS. U.S. cases are now classified as either suspect or probable as outlined by the following: Suspect Case: Respiratory illness of unknown etiology with onset since February 1, 2003 and the following criteria: · Travel within 10 days of onset of symptoms to an area* with documented or suspected community transmission of SARS, OR close contact within 10 days of onset of symptoms with a person known to be a suspect or probable SARS case, AND · Measured tempemtnre greater than 100.4 degrees F (greater than 38 degrees C), AND · One or more clinical f'mdings of respiratory illness (e.g. cough, shotmess of breath, difficulty breathing, hypoxia, or radiographic findings or either pneumonia or acute respiratory distress syndrome) Probable Case: A suspect case with one of the following: · Radiogntphic evidence of pneumonia or acute respiratory distress syndrome, OR · Autopsy findings consistent with respiratory distress syndrome without an identifiable cause *Areas with documented or suspected community transmission of SARS: People's Republic of China (mainland China and Hong Kong); Hanoi, Vietnam; Singapore; and Toronto, Canada. Contact Information: Joy Alexiou at 408.885.4164 or Teresa Chagoya at 408.423.0717. SARS information has been posted to the Public Health Department Web site: www.scct)hd.ora. The Public Health Information Line at 885.3980 is available to answer questions from Santa Clara County residents during regalar business hours. GUZDELZNES AND RECOMMENDATIONS Tnterim Guidelines about Severe Acute Respiratory Syndrome (SARS) for Persons Traveling to SARS-Affected Areas The Centers for Disease Control and Prevention (CDC) is tracking reports of outbreaks of a respiratory illness called severe acute respiratory syndrome (SARS). The symptoms of SARS can be found at http://www.cdc.qov/ncidod/sars/factsheet.htm. The primary way that SARS appears to spread is by close person-to-person contact. Most cases of SARS have involved people who cared for or lived with someone with SARS, or had direct contact with infectious material (for example, respiratory secretions) from a person who has SARS. Potential ways in which SARS can be spread include touching the skin of other persons or objects that are contaminated with infectious droplets and then touching the eye, nose, or mouth. This can happen when someone who is sick with SAPS coughs or sneezes droplets onto themselves, other persons, or nearby surfaces. It is also possible that SARS can be spread more broadly through the air or by other ways that are currently not known. You can learn more about SARS at the websites of both CDC and the WoHd Health Organization (WHO). These websites are updated continually as new information about SARS and the areas affected is learned. CDC has issued a travel advisory suggesting that people planning elective or nonessential travel to mainland China and Hong Kong; Singapore, and Hanoi, Vietnam, may wish to postpone their trips until further notice. CDC has also issued a travel alert for Toronto, Canada (http://www.cdc.oov/travel/other/sars can.btm ), to recommend that U.S. travelers to Toronto observe precautions to safeguard their health. [f you decide to go ahead with your travel to an area with SARS, please keep the following guidelines in mind. Before you leave: · Assemble a travel health kit containing basic first aid and medical supplies. Be sure to include a thermometer, household disinfectant, a supply of surgical masks and disposable gloves (for use if you or someone you are traveling with becomes ill with SARS), and alcohol-based hand rubs for hand hygiene. · Inform yourself and others who may be traveling with you about SARS. For information about this illness, see CDC's SARS Web site. · Be sure you are up to date with all your shots, and see your health-care provider at least 4 to 6 weeks before travel to get any additional shots or information you may need. For information on CDC health recommendations for international travel, see CDC's Travelers' Health site. · You may wish to check your health insurance plan or get additional insurance that covers medical evacuation in the event of illness. Information about medical evacuation services can be found at this U.S. Department of State paqe. · Identify in-country health-care resources in advance of your trip. While you are in an area with SARS: April 221 2003 DEPARTMENT OF HEALTH AND HUMAN SERVICES CENTERS FOR DISEASE CONTROL AND PREVENTION Pa~e I of 2 [nterim Guidelines about Severe Acute Respiratory Syndrome (SARS) for Persons Traveling to SARS-Affected Areas (continued from previous page) · To protect against SARS infection, wash your hands frequently. To minimize the possibility of infection, you may wish to avoid close contact with large numbers of people as much as possible. CDC does not recommend the routine use of masks or other personal protective equipment while in public areas. Zf you think you have SARS or symptoms compatible with SARS: · [f you become ill with fever and respiratory symptoms (for example, cough or shortness of breath), a visit to a health-care provider is strongly recommended. Tell the provider about your symptoms prior to going to the office or emergency room so arrangements can be made, if necessary, to prevent transmission to others in the health-core setting. The nearest U.S. Embassy or Consular Office can help you find a provider in the area. Again, you are encouraged to identify these resources in advance. Do not travel while sick and limit your contact with others as much as possible to help prevent the spread of any infectious illness you may have. · The person who is ill should cover their mouth and nose with a facial tissue when coughing or sneezing. If possible, they should wear a surgical mask during close contact with healthy people to prevent spread of infectious droplets, if the sick person is unable to wear a surgical mask, other persons should wear surgical masks when in close contact with the person who is ill. · Use of disposable gloves should be considered for any direct contact with body fluids of a person with SAR$. However, gloves are not intended to replace proper hand hygiene. Immediately after activities involving contact with body fluids, gloves should be removed and discarded and hands should be cleaned. Gloves must never be washed or reused. · All close contacts staying with a person with SARS should carefully follow recommendations for hand hygiene (e.g., frequent hand washing or use of alcohol-based hand rubs), particularly after contact with body fluids (e.g., respiratory secretions, urine, or feces). · People with SARS should avoid sharing eating utensils, towels, and bedding with others, although these items can be used by others after routine cleaning, such as washing or laundering with soap and hot water. Environmental surfaces (e.g., toilets, sinks) soiled by body fluids should be cleaned with a household disinfectant according to manufacturer's instructions; gloves should be worn during this activity. Wash hands afterwards and throw the gloves away. · Other close contacts staying with a person with $ARS do not need to restrict their outside activities unless they develop symptoms of SARS, such as a fever or respiratory illness. After your return: · Persons returning from one of the affected areas should monitor their health for 10 days. Any family member who becomes ill with fever or respiratory symptoms during this period should consult a healthcare provider and tell him or her about their recent travel. Tell the provider about your symptoms prior to going to the office or emergency room so arrangements can be made, if necessary, to prevent transmission to others in the health-caro setting · Close contacts of person with SARS who develop fever or respiratory symptoms should be evaluated by a health-care provider. Before the evaluation, health-care providers should be informed that the individual is a close contact of a person with SARS. These persons with symptoms of SARS should follow the same precautions recommended for people with SARS. For more information, visit www.cdc.oov/ncidod/sars or call the CDC public response hotlJne at (888) 246- 2675 (English), (888) 246-2857 (Espafiol), or (866) 874-2646 (TTY) A~ril 22| 2003 Page 2 of 2 DEPARTMENT OF HEALTH AND HUMAN SERVICES CENTERS FOR DISEASE CONTROL AND PREVENTION SAFERoHEALTHIER*PEOPLE~ County of Santa Clara Public Health Depa~i~ient 3003 Moorpark Avenue San Jose, California 95128 Martin Fenstetsheib, M.D., M.P.H. Health Officer SEVERE ACUTE RESPIRATORY SYNDROME (SARS) FREQUENTLY ASKED QUESTIONS APRIL 7, 2003 The Illness What is SARS? SARS is a respiratory illness that has recently been reported in parts of Asia, North America, and Europe. What are the symptoms and signs of SARS? SARS usually begins with a fever (temperature greater than 100.4 °F). The fever is sometimes associated with chills or other symptoms, including headache, general feeling of discomfort, and body aches. People who might have SARS have all of the following: · Travel to mainland China; Hong Kong; Hanoi, Vietnam; or Singapore within 10 days before getting sick, OR have had close contact with someone with SARS (i.e., a family member), AND · Fever >100.4 °F AND · Cough, shormess of breath, difficulty breathing or changes on chest x-ray If I were exposed to SARS, how long would it take for me to become sick? People usually get sick 2-7 days after being exposed, but it may take as long as 10 days. The illness usually begins with a fever (>100.4°F) (see signs and symptoms, above). People may also have chills, headache, and body aches, followed by respiratory symptoms including cough, difficulty breathing, or shortness of breath. What should I do if I think I have SARS? If you have traveled to mainland China; Hong Kong; Hanoi, Vietnam; or Singapore or have been in close contact with ill persons who have traveled to these countries and you have a fever and a cough, shortness of breath, or difficulty breathing, you should call your doctor. What medical treatment is recommended for patients with SARS? Because the cause of SARS is not known, no specific treatment is available at this time. Centers for Disease Control (CDC) currently recommends that patients with SARS receive the same treatment that would be used for anyone with serious respiratory illness. The Public Health Department is a division of Santa Clam Valley Health & Hospital System. Spread of SARS How is SARS spread? Exactly how SARS is txansmitted is not known. It is probably spread by close personal contact but may also be spread by coughing or sneezing. It is also possible that SARS may be contracted fi.om objects that are handled by someone with SARS. SARS can only be spread by someone who is sick with the disease. Persons who are not sick but may have been exposed or traveled to the areas above, cannot spread SARS. How long is a person with SARS infectious to others? Current information suggests that people are most likely to be contagious when they have symptoms, such as fever or cough. However, it is not known how long before or after their symptoms begin that patients with SARS might be able to give the disease to others. Who is most at risk of contracting SARS? Most cases of SARS have been reported among people who have traveled to the affected areas. Other cases have had direct close contact with a person sick with SARS, such as those sharing a household with a SARS patient or health care workers caring for a SARS patient. Can SARS be transmitted in schools or other public settings? To date, all persons with suspected SARS in the United States have either traveled to countries with SARS cases or been in close contacts with persons (e.g., family members or healthcare workers) who are sick with SARS. Spread of SARS has not been reported at schools or other public places in the United States. Persons who have traveled to affected areas but are not sick do not pose a risk to others. There is no need to keep children from attending school or adults from attending work if they are not sick. Is there a test for SARS? There is no lab test available for SARS; however, the CDC is working with the World Health Organization (WHO) and other laboratories to develop diagnostic tests. The Outbreak How many cases of SARS have been reported so far? As of today, there have been 2601 suspected cases of SARS reported worldwide. In the United States, 100 suspected cases are under investigation; 93 of which involve people who traveled to affected areas. Two are health care workers and 5 are household contacts to other SARS patients; none have died. California is reporting 38 cases of SARS with 9 of those cases in Santa Clam County. What is being done about SARS in Santa Clara County? The Public Health Department sent a Health Alert to Santa Clara County physicians on March 17, 2003. The Health Alert, includes clinical guidelines, provides information to increase awareness of SARS, enhance the ability to respond to any patient experiencing symptoms of this illness, and guide the reporting of any suspected case to the Public Health Department. Clinical guidelines have also been sent to all Santa Clara County hospitals. Travel Are there any travel restrictions related to SARS? At this time, there are no travel restrictions as a result of SARS. However, a CDC travel advisory recommends that individuals who are planning nonessential or elective travel to mainland China; Hong Kong; Hanoi, Vietnam; or Singapore may wish to postpone their trip until further notice. For additional information about travel advisories, check CDC's Travelers' Health site (see www.cdc.gov/travel). What should I do if I have recently traveled to a country where cases of SARS have been reported? You should monitor your own health for 10 days following your return. If you become ill with a fever of over 100.4°F that is accompanied by a cough or difficulty breathing or that progresses to a cough and/or difficulty breathing, you should consult a health care provider. To help your health care provider, tell him or her about any recent travel to regions where cases of SARS have been reported and whether you were in contact with someone who had these symptoms. If I'm on board an airplane or ship with someone suspected of having SARS, will I be allowed to continue to my destination? CDC does not currently recommend that the onward travel of healthy passengers be restricted in the event that a passenger or crew member suspected of having SARS is removed from the ship or airplane by port health authorities. All passengers and crew members may be advised by port health authorities to seek medical attention if they develop SARS symptoms. See http://www.cdc.gov/ncidod/sars/casedefinition.htm Where can I find more information on SARS? You can contact the Santa Clara County Public Health Department's information line at (408) 885-3980. Detailed information can also be found on the Intemet at: · http://www.cdc.gov · http://www.who.int · http://www.sccphd.org 4/3/03 11:31 AM EXHIBITS BEGIN HERE ~ 0 0 EXHIBITS END HERE