18. P&R CIP
Parks and Recreation Department
CITY COUNCIL
STAFF REPORT
Agenda Item Number ~
Agenda Date: May 15, 2007
ISSUE
Preview of Parks and Recreation items to be considered in the Capital
Improvement Project (CIP) budget:
a) Quinlan Center fountain replacement
b) Sports Center pool replacement
c) McClellan Ranch Facility improvements
d) Rancho Rinconada neighborhood park
BACKGROUND
The projects listed above are included in the 2007 - 08 adopted work program. Staff
and Parks and Recreation Commissioners have been working to refine project scopes.
Project definition is the first step in developing the capital improvement budget.
Updates on these projects have been forwarded to Council Members in the Manager's
Items of Interest in past weeks. No Council action is required on May 15, 2007; this
item is on the agenda for discussion only. Action will be taken with adoption of the
budget.
DISCUSSION
Quinlan Center fountain replacement -
Attached are sketches generated by a landscape architect for the remodel of the fountain
area behind the Quinlan Center. Also attached are some photos staff took of the area.
We put dining tables up to give the Council a sense of the scale of the space. It is quite
large and could be used for community and private events.
/8-1
May 15, 2007
Page 2 of3
The landscape architect suggests filling the area and paving over the existing fountain
with decorative pavement (exposed aggregate would match the existing plaza). Adding
a series of columns of a size and scale to match the building is recommended. The area
enclosed by the columns could serve as a focal point for outdoor weddings or public
presentations. The columns could be topped with a shade structure. The second sketch
suggests the shade structure may be an arbor. This simple treatment would make the
space far more usable than it is now, for a variety of activities. The proposal
complements the design ofthe existing facility. The cost ofthe project is estimated at
$240,000.
Sports Center Pool Replacement-
The Parks and Recreation Commission worked on a recommendation to the City
Council after receiving public comment in two meetings. Pass holders, Teen and Senior
Commissioners and surrounding property owners were notified of the opportunity to
comment on reuse of the Sports Center pool area.
Staff started the discussion by advising participants that the Council had decided against
entering into an agreement with potential pool operators, preferring to commit the space
to a community serving use. Revenue was not to be the sole factor in programming the
space. Council direction was to provide new service, not more tennis.
Attached is a matrix of options the Commission worked through. We worked from a
list of requested amenities, and even considered an area for dog training. In the end, a
multipurpose court for a variety of sports, including basketball and badminton, was
determined to be most useful to the most residents. This solution also found favor with
the neighbors who were adamantly opposed to a skateboard park on the site.
McClellan Ranch facility improvements-
As Council is aware, staff is putting a project together that will utilize grant funds that
would otherwise be lost, for expenditure this summer. The project will include an
upgrade of the 4- H ranch, a rebuilt blacksmith shop and a section of accessible trail to
link it all together. The non-grant funding needed to make this project whole will come
from the Stevens Creek Corridor Park side of the ledger and will not affect the bottom
line for the Corridor project.
Rancho Rinconada Neighborhood Park-
The funds for acquisition ofthe 1/3 acre at Sterling and Barnhart are included in the
capital budget and our goal was to get a sense of what a reasonable construction budget
would be for a facility to serve the neighborhood. This neighborhood wants an active
park. Attached are three sketches of options generated from neighborhood input.
Photos from the neighborhood workshops are on the city website. There is a link for
Rancho Park on the home page. The landscape architect recommends adding $800,000
/8-2.
May 15, 2007
Page 2 of3
to the capital budget to cover the construction cost of the amenities the residents have
requested.
RECOMMENDATION
Accept the staff report in preparation of the budget workshop scheduled for June 4,
2007. This information has been gathered for discussion only.
Respectfully submitted:
Approved for submission to City Council:
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Therese Ambrosi Smith, Director
Parks and Recreation Department
~
David W. Knapp, City Manager
g:\parks and recreation admin\templates- masters\staff report. doc
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Fountain Replacement
Cupertino, CA
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PARTNERSHIP INC.
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Quinlan Center
Fountain Replacement
Cupertino, CA
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. ;r~ZZARDO
PARTNERSHIP INC.
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S orts Center Pool Pro osals Com .
arlSOn
Name Program Yrs. Proposed Lease Renewal Proposed Insurance Use of S yr. Total Project SYr.
Type! Experience Mo/Rent Length Terms Capital Existing Rent & Cost Cost to
Start Investment Enclosure? Capital City
Date Investment
Maid Lessons all 15 years $4K/mo. after 7.5 yrs. w/ Renewal $250K + up $5.1 million Wants to $250K $600K $350K
ages/ 5 yrs renewal option after 5 front purchase from
abilities/ option yrs. DACA, or will
disabled after 5 yrs. make
provisions for
Flexible another if
start date needed.
Water Swim 20 years $2K 5 yrs. Two options to If $500K $1 million Wants to $570K $600K $480K
Babies School. 4 years as renew, for 5 annual gross: aggregate purchase from potential, only
owner yrs. each. per incident DACA, or will $2K/mo. is or
Start Date: Must give 151 yr. will pay make guaranteed.
Spring 2007 renewal notice 10% of gross = provisions for (contingent on $30K if
at least I yr. $50K. another if hitting annual tenant
prior to 2nd yr. 20% of needed. gross revenue earns
expiration. gross = $ lOOK goals each of 5 $500K
90% of fair 3rd_5lh yr. will years) gross rev.
market rent the pay $ lOOK in each of
second each year. 5 yrs.
renewal.
Ifless than
$550K/year,
NO capital
investment
YMCA Private/ Cupertino $1/mo. for first 5 yrs. None specified $30K w/ yes Possibly $30,060 $600K $569,940
group swim YMCA has 5 6mo. Until Board purchase from
lessons, all years understanding approval DACA
ages/ expenence of utility and depending on
abilities. bubble costs the cost
Flexible
start date
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FLOWERIl'G VINES
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Q;RVED llENCHES
METAL SAFEIT FEI'CE
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SAFETY FENCING
PROPERTY UNE FENCING
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SWINGS FOR CHILDREN AND TODDLERS
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Preview of Parks and Recreation Items to'be considered.jn'the
Capital ImprovemenlProjecf(CIP}budgef>';" "'\',::: ',,\,.< " '\;,',:
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Fountain Replacement
Cupertino, CA
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Sports Center Pool Proposals Comparison
Name Program Yrs. Proposed Lease Renewal Proposed Insurance Use of 5 yr. Total Project ' 5 yr. Cost
Type/ Experience Mo/Rent Length Terms Capicil Existing Rent & Cost to City
Start Investment Enclosure ' Capital
Date Investment
, MalJF;: '
, . Lessons all
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abilities/
disabled '
15 yeats
Flexible
,. start date
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years as.
OWllet' '
Swim
SchooL , . '
Start Date:
, Spring 2007 .
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, $4K/mo.' , .'
Alter 5 ,
, yeats .
,15 Yts:Y:! ,
renewal
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"5 rean
$2K
5 JIs.
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to retteW, (or
5 yt$. EaCh .
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t year ptiot
to, expiratiOn.
90"/.. of fait
(llatket rent
the secOlld
'renewal
: $5.1 million ,: . 'Yapts to
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will make
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front .
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1" yr, Will '
pay 10".4()f
gto$$"'$50K
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grQss.=.100K
3<d:"'" 5"'yr.
Will pay
$l00K elL YI'; ,
If lesis than
$550K/yi.
NO capital:
investment
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amount, pet"
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YMCA Private/ gro Cupertino $1/mo, For 5yrs. None $30Kwl Yes' Possibly '$3D,()60
up swim YMCA has rust 6mo. specified Board putchase
lessons, all 5 years Until approval from
ages/abilitie experience understandi DACA
s. Flexible ng of ability depending
start date and bubble ,on the cost
costs
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SM'ET'{ FENUN(;
PROPERTY UNE FENCING
TRASH RECEPTACLES
SIIADE STRUC1TRES
MAIl'\ PLA Y AREA
INDlVIDCAL PLAY EQL'lPMENT
TINY TOTS AREA
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BENCfIES
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GAMETA8LF.S
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Exhibit A
Facility Type
Facility
Components
2-.'l outdoor
courts, benches,
elc
Outdoor wurt,
basketball hoops,
painted hockey
lines
Tennis Court for
members, dasses,
and camps
Potential Programs
Within Proposed
Facility.
Open wurt times,
leagues, rentals
Basketball, Street
Hockey/Roller Hockey,
In-line Skating and
Dodgeball - drop-in,
leagues, classes
Tennis
~ XHIBIT
Programs Currently
Offered?
\fo
Basketball programs are
onered via renting school
district lacilities.
Roller-hockey Camp uses
Creebide Parking Lot.
In-line Skating uses City
Hall Parking Lot.
17 wurts at CSc. 12 are
lit.
Community Need
At l/R/7 goal study session,
City Council discussed this
option
No existing lull-length
sports wurt.
Summer Roller Hockey
Camps and In-line Skating
Classes 1V0uld be better
served III a contained
lacility.
Tlus option was requested
by the Cupertino Tennis
Club. The City Council (hd
not ask for a renew of tIns
option,
Construction Cost
$100,000 base
(demo/poollill/retum to
level surbcd
$80,000-$IOa,OOO for
court construction and
amenities
Total Cost Estimate:
$200,000 plus
bathrooms/storage
S 100,000 base
(demo/pool fill/return to
level surface)
$90,OOO-$f30,aOO for
sport court and all
accessones
Total Cost Estimate:
$230,000 plus
bathrooms/storage
$100,000 base
(demo/pool lllVreturn to
level surface)
$150,000 to wnvert to
temus court
Total Cost Estimate:
$250,000 plus
storage/restrooms
Pros
Member amenity
. Minimalnoise/nUlsance to
neighborhood
Low maintenance
Appeals to adult commumty
.
Member amemty
Would also be used for
existmg and ne\\' P&R
programs/would not have to
rent out schoollacilities
Increased appeal to
lamilies~incrcased SC
memberslups
Consistent with the theme of
the facility
Could generate additional
revenue
Cc 5/rf/07
l' 3
Cons
]\ 0 use during inclement-
\\'eather
No use during inclement
weather
Already have 17 courts
City Council has expressed
they do not support an
additional court
Facility Type Facility Potential Programs Programs Currently Community Need Construction Cost Pros Cons
Components Within Proposed Offered?
Facility.
5-8 individual Putting, chipping, and Yes, through our According to the cities Golf $100,000 base Consistent witll the theme of Noise
bays enclosed dnving lesson5-rovers all contmtor Deep Cliff Pro, there IS a lack of these (demo/pool filVreturn to tlle facility No structured programs
witll triple three components of the Golf course types of Iacilities in the level surface) New program oflcnngs during winter due to
layer mesh game-5-8 individual bays South Bal'. Lessons would provide feeder inclement weather
net with steal AdditIOnally participants $120,000 -$160,000 for program into adl',mced Ideally a gall' facility should be
beam would pia\' a round at bays. poles, nets, putting lessons w/pro out at located at BBF Golf Course.
construction Blackberry Farm witll the surface, and ball retrieval B lac kberry /arm
. net would be golf pro system Many CSC members play
15-30 It high Total Cost Estimate: gall', could be interested in
putting green $260,000 plus using a lesson facility
storage/restrooms
Pennanent Skate Park open during The SK8 y!obile IS now Requests to stall' and City S 1 00,000 base Would free up parking at Noise issues
Cement Skate specilied hours, classes approx. 5 years old. It is Council for a better skate (demo/poolliIVreturn to Creekside and other parks Safety issues in parking lot
Park nearing the end of it's park and location. level surface) that are used lor skating Compatibility between skaters
useful We. No maintenance costs to and sports center members
$210,000-$300,000 for current mobile pieces Facility would only be used
skate park construction during non-school hours
. No use during inclement
Total Cost Estimate: weather
$400,000 plus
bathrooms/storage
Outdoor 6 lane Lap swim, coached 1\'0 Lap swimming available at $1.5- 2 million for pool, . Consistent with the theme of . City CowlCil had already
lap pool, masters workouts, water DeAnla, Freemont High new lockers, ollice, pump the facility decided against a pool due tlle
men' s!women' s aerobics, deep water School, and YMCA but it room . Members had asked about construction cosl.
locker lacility, aerobics classes, senior is not a nty program access to the DACA pool
equipment room, classes, rehabilitation Total Cost Estimate:
ollice programs $2,100,000
Indoor building,
full court
basketball,
badminton,
volleyball
Accommodate a variety
of youth and adult sports
for drop in, leagues,
classes, and camp
programs.
Basketball and other
sports related camps arc
currently ollered and city
and school district
facilities
Yes-city does not have a
full court gym facility
$250,000 to conl'ert to
tennis court! demo/pool
filVretllfn to level surlace
Gymnasium cost is $2-3
million
* Replacement amenities and Dog agility course options removed by motion ofP&R Commission on Oct 5,2006.
. Member amenity
. Would also be used for
eXisting and new P&R
programs/would not have to
rent out schoollacilities
. Increased appeal to
lamilies~increased SC
memberships
. Consistent witll the theme of
the facility
. Could be used year-round
Potential decrease in parking
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