14. 2007-08 Council work program
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3212
FAX: (408)777-3366
davek@cupertino.org
CITY F
CUPEIUINO
OFFICE OF THE CITY MANAGER
STAFF REPORT
Agenda Item Number
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Agenda Date: February 20. 2007
SUBJECT AND ISSUE
Review and adopt 2007-08 City Council work program.
BACKGROUND
On January 8, 2007, City Council held a meeting to consider goals and the work program for 2007-
2008. Staff has summarized the proceedings of that meeting and updated last year's goals and work
program to reflect Council's desires for 2007-2008.
RECOMMENDATION
Adopt City Council work plan for 2007-2008.
Respectfully submitted:
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David W. Knapp, City Manager
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Printed on Recycled Paper
2007 - 2008 Work Program
Project Goal
Status
Comments
Major D~elopments (for a full list of development activity gotowww.cupertino.org/developmentac~vity) '..,
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a. Vallco (see also Economic Vallco is actively pursuing the AMC theaters construction began in Jan. 2006
Development/Redevelopment) private revitalization encompassing and are projected to open in Spring 2007.
1. Monthly updates to Council from the following 9 components:
Completed Vallco received use permit approval and final
property owners. 1. 1 ,300-seat Dynasty restaurant site and architectural approval for the Rose Bowl
2. Status reports regarding development 2. Alexander's Steak House mixed-use building in the Spring of 2005 and
agreement approvals. Under construction expects to be under construction in 2007.
3. Adherence, if possible, to artist 3. 16-screen AMC cinema to be
renderings presented to Council. opened in Spring 2007 The 137 residential condominiums north of
4. Three-story, four-level Macy's was denied by referendum vote in
parking garage next to Macy' s November 2006.
5. Two-story, three-level parking
garage and retail adjacent to
Penney's
6. Strike bowling alley next to
Penney' s- Tenant improve-
ments underway Nov. 2006
7. CPK and Islands restaurants
in the Sears parking lot
Approved but construction hasn't
started
8. Rose Bowl 140,000 square
foot commercial and 204
residential condominiums
9. Hotel per the development
agreement.
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2007 - 2008 Work Program
Project Goal
b. HP Site (Stevens Creek Blvd.)
1. ...€a.pitillnlP.i~vements and Plaps:l:
a. Bridge
Mary Avenue Pedestrian Footbridge
b. Parks
1. Stevens Creek Corridor Park
a. This project includes park and trail
improvements.
b. City will enhance outreach efforts in
regards to environmental improvements
and tree replacement.
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\ 2007/2008 Work Program (January 30,2007)
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Status
Comments
City Council approved 380
residential units, 112,000 sq. ft.
retail center and 3.5 acre park on 28
acre site in January/February 2006.
Phase I completed (grading, fencing
and utility relocation)
Schedule adjusted for additional
structural design & wind tunnel
testing which is now complete &
final design underway for Phase II.
Now scheduled to be awarded in
March 2007
Completion date remains April,
2008.
50% (PS&E) plans, specs and
estimates have been completed;
design work resumes in April, 2007.
Status, scope and budget report to
Council October 17, 2006.
Project completion projected April,
2009.
The zoning approval for the project was denied
due to the housing component by a referendum
vote in November 2006.
Developer can propose retail and/or office.
Status report and construction management
contract approved by Council Dec. 6, 2006.
The park is now closed. One maintenance staff
remains on the payroll, but is assigned to Public
Works. We are ready to begin the transition.
Grant funds in the amount of $4.2M are secured
for Phase I. No applications have been made for
Phase II funding at this time. Issues to be
resolved before phase II can be designed include
future use of the Stocklmeir house and orchard.
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2007 - 2008 Work Program
Project Goal
Status
Comments
2. Rancho Rinconada Park Staff has approached the Real Estate Manager
a. Commence work on the Lawrence Santa Clara County owns a parcel for the San Jose Water Company to inquire about
Expressway Linear Park. next to Lawrence Expressway the potential for acquiring land immediately
l. Leverage future annexations and currently used by the Department of adjacent to the Roads & Airports corporation
ERAF inequity in negotiations. Roads and Airports as a materials yard. The I-acre San Jose Water Company
Mahoney and Lowenthal to staff storage site. County Roads & parcel (not the Sterling/Barnhardt parcel) if
subcommittee Airports staff have maintained that available, may be purchased for a Roads &
this site is critical to their operation. Airport yard expansion, freeing up the creekside
County Parks has received Board of parcel for park development and the extension of
Supervisors approval for the San the San Tomas Aquino trail. Ifthe land swap can
Tomas Aquino trail master plan, be worked out, staff would look for partnerships
which identifies this site as and grant opportunities for park development.
greenbelt. Target date for acquiring the Water Company
parcel is June, 2008
3. Neighborhood Park in the Homestead area This area was identified during the Planning staff is working with potential
General Plan process as an area developers of the Villa Serra project to provide a
deficient in neighborhood parks. neighborhood park in this area.
4. VallcolHP Neighborhood Park The Toll Bros. project that proposed A park in this area would implement the General
the park was denied by referendum Plan policies that require 3 acres of park per
vote in November 2006. 1,000 residents to serve new residential in the
Vallco area including Menlo Equities, Vallco
Rose Bowl and possible future residential uses
on the HP site.
5. Sterling Barnhart parcels Pursue acquisition of the two parcels Surplus property sale in progress.
at Sterling and Barnhart in Target for acquisition Sept., 2007.
conjunction with development on
the HP site.
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2007 - 2008 Work Program
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Comments
c. Trails
Constructing Reach A The walking and hiking trails in The equestrian & hiking trails were dedicated on
Oak Valley Trail Reach A are complete. The County Earth Day. County Risk Management has
has received a grant for the paved advised against delivering trail users to an
trail in Reach A. County staff unauthorized crossing of an active railroad. The
reports it will construct the paved County will reroute the paved trail to another
trail in 2007. access point and construct it in 2007. This is a
County parks project on County land.
d. Pool
Develop a strategy for upgrading the Sports It has been determined that the cost The Parks and Recreation Commission took
to bring the pool up to code exceeds public comment on use of the space October 5th
Center pool and bath house.
its value to the community. A tennis court/sports court was suggested. The
residents from the Commons were opposed to a
skatepark.
The Teen Commission has taken input. A
climbing wall and basketball court were
recommended. The Commission will meet in
March to make a recommendation to Council for
the CIP budget hearing in May, 2007.
e. Quinlan Fountain It has been determined that the cost Staffto propose options for an active space
Propose project to replace the fountain. to repair the fountain exceeds which may include a water feature, seating, stage
$150,000. Staff suggests an area or other component in May, 2007.
alternative plan.
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2007 - 2008 Work Program
Project Goal
Status
Comments
Ii' 3. Organizational Improvements ..
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E-Services
Bring City Hall to the customer and improve Applications completed and/or in Applications completed:
efficiency of service delivery. process and will be presented to . E-mail notification
Council: . Economic Development - Dec, 2006
. On-line permits - May, 2007
. Access Cupertino - May, 2006
. On-line business licenses-
April, 2007 . On-line job application - July, 2006
Digital signage - June, 2007 . City public records - Aug., 2006
.
Golf Course tee-times - TBD . Webcasting - Sept., 2006
.
Parks & Rec on-line registration . On-line Elections page - Oct., 2006
.
- Feb, 2007 . City Mapguide
. On-line Muni Code - June, 2007 . City projects, bids & RFP's - May, 2007
. Community Outreach Program - . Mapguide Inquirer
Feb., 2007 . Street sweeping notification - May, 2007
. Neighborhood Watch eCap- . Digital Signage
Mar., 2007
The City of Cupertino provides abundant public
access to many meetings and city records using
state-of-the-art software programs available
through the City's website.
Through a digital records management program
and an integrated document and video-streaming
program, all users have access to all public
document and video records.
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2007 - 2008 Work Program
Project Goal
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Fiscal Strategic Plan
Develop a long-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the area
to ensure services can be fully supported by conjunction with the 2006/07 of:
revenues collected. budget. . Passage of AB 117 resulted in additional
Pursue correction of ERAF percent for TEA The Plan: TEA property tax of$1.35 M/year
a.
funding by Dec., 2007 . defines the financial problem . General Plan Policy 2-42 provides sales tax
b. Schedule a public hearing to adopt safes as a . analyzes the structure of the in-lieu/or revenue sources for major office
organization development. To be reviewed in April, 2007
standard condition on residential development. . identifies opportunities for Valko is moving forward with AMC
.
c. Prepare ballot issues for business license decreasing expenses and areas of Theaters scheduled for spring 2007.
(Quarry) and utility tax ordinance changes for risk exposure
November, 2007 election for Aug., 2007 ballot . identifies opportunities for . Negotiations have begun with Hansen
submission. stabilizing our revenue regarding annexation.
d. resources. Additional efforts include consideration of an
Perform analysis on entertainment tax and entertainment tax, TOT increase, business
bring back to Council July, 2007. license quarry tax and UUT ordinance update.
4. Public Safety
a. Law Enforcement
Continue emphasis on Neighborhood Currently supporting 94 active Held 18 Neighborhood Watch meetings. 10
Watch Watch Groups representing 212 meetings were new groups and eight of them
1. Provide quarterly Neighborhood Watch residential streets. supported existing groups or revitalized inactive
maps starting March, 2007. groups.
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2007 - 2008 Work Program
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b. Emergency Preparedness
Continue emphasis on Emergency
Response (ER) and Preparedness
1. Continue expanding of the outreach . Increased from four to five 734 residents trained in CERT.
programs CERT classes/yr.
. Conducted six first aid and 708 residents trained in First Aid and 727 trained
seven CPR classes in CPR.
. Implemented a Disaster Enables community members to participate in
Council/Citizen Corps Council emergency planning.
. Organized two new Total of 12 neighborhoods trained.
neighborhood CER T teams.
. Established Medical Reserve Completed
Corp through Federal grant.
. Conducts on-going EOC drills Provide communication services at community
with Amateur Radio events and established county-wide mutual aid
plan for amateur radio.
. Offer Kaleidoscope Program 3 Total of 305 students trained to date.
times/year
2. Ensure ER Training for City staff . Providing mandated SEMS Ongoing
training; First Aid and CPR to
staff
3. Increase program staffing . Authorized part-time position Allocated 1,000 hours to this position to enhance
in May 2006 program levels at festivals and schoollbusiness
meetings and provide accessibility on a daily
basis.
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2007 - 2008 Work Program
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4. Master database update/custom program . One database for Eliminates redundancy for outreach efforts to be
Neighborhood Watch, Block completed Jan., 2007.
Leaders and Sheriff
5. Pandemic Flu . Provided education to the
public to prepare citizens for
disaster response.
6. Mass Immunizations . Marsha chairing County
committee to work on plan via
committee process only
7. Managing spontaneous volunteers . Revise standard forms for city- Consistency in volunteer management
wide use June, 2008
c. Traffic Safety
1. Walkability
a. Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable
all City development/redevelopment developments include:
projects. . Menlo Equities residential
. Self-Storage
1. Revisit access between Whole Feb., 2007 . Vallco, California Pizza Kitchen and
Foods, Peet's Coffee and Panera Islands Restaurants
Breads . Civic Park-Hunter/Storm
0 Sterling Square-Taylor Woodrow
0 Villagio-- Silverstone
. Oak Park
. Whole Foods
2. Review traffic safety issues
a. Safe routes to school program Garden Gate safe routes grant submitted.
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2007 - 2008 Work Program
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b. Street Smarts Program Banner and citywide safe driving
awareness program. Banner across
Stevens Creek Blvd. will be viewed
by 43,000 drivers daily.
c. Kennedy Traffic Improvements The Sheriffs Office, the City, the Completed.
School District, and the residents
worked together to improve the
safety of vehicle, pedestrian,
students and reduced traffic
congestion on the primary roadways
around the school.
d. Revisit the Red Light Program Staff to report back to Council in
May, 2007.
5. Housing
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a. Provide housing opportunities for Cupertino The 2005 GP update and Housing The Santa Clara County Housing Trust Home
workers Element identified sites for Ownership Assistance Program is applicable to
additional housing units. Cupertino teachers and other public service
employees.
b. Teacher housing assistance programs City Council appropriated $220,000 City has contracted with Neighborhood Housing
1. Develop teacher housing assistance for a down payment assistance Services of Silicon Valley to implement the
program program for teachers. teacher outreach program in December 2003.
In January 2006, two teachers Teachers have not been able to qualify for
2. BMR eligibility requirements for Cupertino qualified for the program but were housing in Cupertino. The Housing Commission
Union School District (CUSD) teachers. unable to find a home to purchase is considering if the area allowed for housing
using the down payment assistance purchases should be expanded and will make a
grant. Staff will continue to work recommendation to the City Council. Dec., 2007
with qualified teachers.
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2007 - 2008 Work Program
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In May 2006, the Council amended The Commission found the existing fee is
the BMR program to give teachers insufficient to offset the impacts of development
in CUSD 2 points credit regardless and recommended increasing housing fees for
of whether they currently work non-residential developments, including
within the Cupertino city limits. commercial development and residential
developments that are too small (6 or fewer
units) to require a BMR unit.
c. Nexus Study for Housing Mitigation Fees The nexus study was completed in
Spring 2006. The proposed
mitigation fee will go to the City
Council for approval in Feb., 2007
along with the building fees update.
d. Cleo A venue Affordable Housing In Feb. 2005, the CC authorized The site can accommodate 4 units. Preliminary
staff to purchase a ~ acre site on discussions for joint development with the
Cleo A venue from Cal Trans. Staff owners of the two adjacent parcels is continuing.
completed negotiations and the site Plan and funding in place June 2008
has been purchased.
e. BMR Manual Update Review and update is scheduled for
Spring 2007
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6. Economic Development/Redevelopment
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a. Encourage, retain and support healthy City Council has approved added The General Plan updated policies encourage
environment for retail growth retail space of approximately active commercial uses such as bookstores,
400,000 square feet in the last 5 coffee shops and restaurants.
years. Examples include:
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2007 - 2008 Work Program
Project Goal
Status
Comments
Panera BreadslPeet's Coffee Re-tenanting of existing commercial buildings:
Verona (City Center) . Dynasty Restaurant
Marketplace . Alexander's Steakhouse
Town Center/Civic Park . Pet Smart
Rose Bowl . Vardy's
Menlo Equities . Merlion
Whole Foods
Reorganized the Economic The committee adopted the following goals:
Development committee to provide . Enhance communication between local
better business representation and business and government to promote Economic
ensure all goals are met. Development - ongoing
. Identify target businesses - ongoing
. Identify specific contacts - ongoing
. Updated sign ordinance
. Prepare brochure for target businesses - Dec.,
2007
. Incorporate an Economic Development section
on our website - Feb., 2007
b. Consider retail in reviewing new development. Major projects include an economic
assessment of potential revenue
generation possibilities via General
Plan 2-42.
c. Hire an Economic/Development RDA Anticipated hire date spring, 2007.
management person
d. Propose options for helping Vallco
1. Funding possibilities
2. Promotion of AMC grand opening
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2007/2008 Work Program (January 30, 2007)
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7;;' "PI1l.lining .;.
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a. North Vallco phase one concept plan Community workshops scheduled
Jan., Feb., and March, 2007.
Committee scheduled to make
recommendation to City Council
May, 2007. Planning Commission
hearing July, 2007 and Council
review Aug., 2007.
b. Review the Heart of the City Fall, 2007
c. Develop Green Building Standards First phase (audit) to be finished
Sept, 2007. Estimate completion
June, 2008
d. Prepare a historic preservation policy Fall, 2007
e. Propose policy for tree topping under Begin discussion Sept., 2007
property maintenance standards.
8. Building Community
'.
Continue to offer opportunities and programs Neighborhood block leader program Outreach to the school community (PTA's and
to promote cultural understanding and address supports 202 leaders. school groups) is underway.
the needs of our diverse community
Continuing work along side the Disaster reporting, search & rescue, and
Neighborhood Watch and communication training were among those
Emergency Preparedness programs offered to Block Leaders this year.
to streamline databases and
information to block leaders,
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2007 - 2008 Work Program
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Neighborhood Watch leaders and
CER T grads.
"Community Builders" speaker
series to bring in world-class
speakers to teach principles of
community responsibility and
engagement.
The block leaders annual gathering
and recognition took place during
the Jan., 2007 meeting.
Neighborhood Improvement
Projects
. A new city-sponsored
Community Improvement Grants
program will award
neighborhoods up to $300 for
new beautification projects,
neighborhood participation
activities, and other projects that
build community and bring
neighbors together. Examples
include: coordinating
neighborhood clean-ups,
organizing a block party or
neighborhood gathering, and
creating neighborhood welcome
SIgns.
. Distribute trash-grabbers to
interested Block Leaders for use
in their neighborhoods.
2007/2008 Work Program (January 30, 2007)
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Comments
Grants will be awarded to neighborhoods
represented in the Block Leader program.
New projects are given high priority. Grants are
also available for expanding an existing
neighborhood project.
In process.
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9., Conununity()rganizations .'
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a. Support the Cupertino Historical Society in its The Cupertino Historical Society has The City re-roofed the Stocklmeir house. No
effort to create a Center for Living History asked that the Council agreed to a work has been done by the Historical Society.
long-term lease of the Stocklmeir
property and the historic barn and
blacksmith shop at McClellan
Ranch, if within 5 years of
commencement of their capital
campaign, they raise sufficient
money for restoration.
b. Pursue partnership opportunities with the three The Teacher Down Payment CPRD staff engaged with FUHSD staff to
school districts including: Assistance program has been discuss potential joint program opportunities.
1. Pool approved. Following is a list of programs that the City and
2. Gym The Public Safety Commission is FUHSD became partners in during the Summer
3. Traffic and parking working on improving traffic in the 2004. The total package of programs was run at
4. Teacher housing tri-schools neighborhood. 100% cost recovery.
The Safe Routes to Schools projects Water Polo Instruction - 50 participants, 10
have proceeded with excellent hours per week, ages 12 to 17
cooperation between the City and Youth Basketball Camps - 275 participants, 5
Monta Vista, Cupertino and Garden camps, 25 hours per week, ages 7 to 12
Gate. Basketball League - 8 high school teams, 120
participants, 8 hours per week, ages 15 to 18
We use the new Cupertino field Open Gym - open to the public, 55 participants,
house as available. 3 hours per week, ages 15 to adult
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2007/2008 Work Program (January 30, 2007)
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Added two crossing guards. City is sponsoring pilot project television
coverage of sports at Cupertino high schools on
public access.
De Anza/City recycling program -
the City gives De Anza used
computers and De Anza refurbishes
them.
5. School Resource Officers Added second SRO in FY 2004/05 CUSD & FUHSD now contributes $10,000 each
to this program.
6. Juvenile Prevention Program Contracted with Linda Rios for CUSD contributes 50% of the cost of this
Outreach Services program.
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