CC Resolution No. 11-136 Examination and Eligibility List Sections of the Administrative Rules and and Regulations of the Personnel Code RESOLUTION NO. 11 -136
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
DIRECTING THE CITY MANAGER TO AMEND THE EXAMINATION AND ELIGIBILITY
LIST SECTIONS OF THE ADMINISTRATIVE RULES AND REGULATIONS OF THE
PERSONNEL CODE
WHEREAS the City Council desires that the Administrative Rules and Regulations of the
Personnel Code be changed to provide recruitment flexibility in the areas of examinations and
eligibility lists, and
WHEREAS the City Council recognizes the benefit of hiring current part-time, temporary
and limited term employees in good standing when positions become available.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby directs the City
Manager to amend the Examination and Eligibility List Sections of the Administrative Rules and
Regulations of the Personnel Code to provide additional flexibility in the recruitment process for
all employees in good standing.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16 day of August, 2011 by the following vote:
Vote Members of the City Council
AYES: Wong, Santoro, Chang, Mahoney, Wang
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
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Kimberly Smith, r • Clerk Gilbert Wong, Mayor �`
ATTACHMENT
SECTION 6 EXAMINATIONS
6.1 Nature and Type of Examinations
The selection technique used in the examination process shall be job related and
designed to fairly measure the relative capacities of the persons examined to
execute the duties and responsibilities of the position to which they seek to be
appointed as determined by the Human Resources Director. Examinations shall
consist of selection techniques which will test fairly the qualifications of
candidates such as, but not necessarily limited to, written tests, personal
interviews, performance tests, physical agility tests, evaluation of daily work
performance, work samples, medical examinations, or any combination of these
or other tests. The probationary period shall be considered as an extension of
the examination process. Examinations shall be designed to provide equal
opportunity to all candidates by being based on an analysis of the essential
requirements of the classification, covering only factors related to such
requirements.
6.2 Promotional Examinations
Promotional examinations may be conducted whenever, in the opinion of the
Human Resources Director after consultation with the respective Department
Head, the needs of the service are required. Promotional examinations may
include any of the selection techniques identified in Section 6.1 of these rules,
or any combination thereof. Only regular All current employees in good
standing who satisfy requirements set forth in the promotional examination
announcement may compete in such an examination.
6.3 Continuous Examinations
Open competitive examinations may be administered periodically for a single
class as the needs of the city require. Names shall be placed on eligible lists in
order of final score and shall remain on such lists for a period of up to one year.
6.4 Scoring Examinations and Qualifying Scores
A candidate's score in a given examination shall be based on his /her scores in
each competitive part of the examination, weighted as shown in the
examination announcement. Failure in one part of the examination may be
grounds for declaring such candidate as failing in the entire examination or as
disqualified for subsequent parts of an examination. The Human Resources
Director may, at his /her discretion, include as a part of the examination tests
which are qualifying only.
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6.5 Notification of Examination Results
Candidates in an examination shall be given written notice of whether they
were successful in the examination process. If successful they shall be placed
on an eligible list.
SECTION 7 ELIGIBLE LISTS
7.1 Eligible Lists
After the completion of an examination the names of successful applicants shall
be placed on an eligible list from which appointments shall be made.
7.2 Duration of Eligible Lists
Eligible lists shall remain in effect for six three months unless exhausted
sooner or abolished by the Human Resources Director. Eligible lists may be
extended for . - .:. • - . • -- - - up to one year by action of the Human
Resources Director.
7.3 Placement on the Eligible List
Eligible persons shall be placed on an eligible list by: (1) rank in order of final
score after all components of the selection process, (2) by alphabetical
placement in a category (superior, good, average) as determined by final score,
or (3) by alphabetical assignment on the eligible list. The Human Resources
Director shall determine the type of eligible list after the testing process is
completed for each examination.
7.4 Certification
The number of eligible applicants certified for the employment interviews shall
be determined consistent with the method of placement on the eligible list as
set forth below.
Method of Placement Certification
Final Score Rule of Three
Category Rule of Rank
Alphabetical Rule of List
7.5 Order of Certification
The Human Resources Director shall certify the names of persons eligible for
appointment in the following order:
a. Recall Lists
b. Request for transfer or demotion
c. Reinstatement Lists
d. Promotional Lists
e. Open Eligible Lists
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7.6 Removal of Names from Eligible Lists
The name of any person appearing on an eligible list shall be removed by the
Human Resources Director upon receipt of a request in writing to do so, if the
person fails to respond to a notice of certification mailed to his/her last known
address, or if the person has been certified for appointment three times and has
not been appointed. The person affected shall be notified of the removal of
his /her name by a notice to the last known address. The names of persons on
promotional eligible lists who resign from city service shall automatically be
removed upon termination of employment.
7.7 Replacing an Eligible List
If there are fewer than three persons on an eligible list available for
employment, the Human Resources Director may abolish said eligible list and
notify each person on the eligible list.
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