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10-05-10 Searcheable Packet èÛÚÐ×ÍÖùÍÎÈ×ÎÈÉ ûÕ×ÎØÛ ûÙÙÍÇÎÈÉìÛÃÛÚÐ×ÖÍÊÌ×ÊÓÍØ×ÎØÓÎÕé×ÌÈ×ÏÚ×Ê øÊÛÖÈê×ÉÍÐÇÈÓÍÎ ûÙÙÍÇÎÈÉìÛÃÛÚÐ×ÖÍÊÌ×ÊÓÍØ×ÎØÓÎÕé×ÌÈ×ÏÚ×Ê øÊÛÖÈê×ÉÍÐÇÈÓÍÎ ìÛÃÊÍÐÐÖÍÊÌ×ÊÓÍØ×ÎØÓÎÕé×ÌÈ×ÏÚ×Ê øÊÛÖÈê×ÉÍÐÇÈÓÍÎ ìÛÊÙ×ÐïÛÌ íÊÛÎÕ×ûÆ×ÎÇ× ê×ÉÍÐÇÈÓÍÎ ÷ÄÔÓÚÓÈ ôÍÐØôÛÊÏÐ×ÉÉûÕÊ××Ï×ÎÈ ìÔÛÊðÛÌøÊÓÆ× éÈÛÖÖê×ÌÍÊÈ ê×ÉÍÐÇÈÓÍÎ íÊÓÕÓÎÛÐ ÷ÄÔÓÚÓÈ ëÇÓÈÙÐÛÓÏø××ØÛÎØûÇÈÔÍÊÓÂÛÈÓÍÎÖÍÊçÎØ×ÊÕÊÍÇÎØåÛÈ×Ê êÓÕÔÈÉ ìÛÉÛØ×ÎÛûÆ×ÎÇ× ê×ÉÍÐÇÈÓÍÎ íÊÓÕÓÎÛÐ ÷ÄÔÓÚÓÈ ûÌÌÐÓÙÛÈÓÍÎÖÍÊÏÍØÓÖÓÙÛÈÓÍÎÍÖÛÎ×ÄÓÉÈÓÎÕÏÓÄ×ØÇÉ× Ø×Æ×ÐÍÌÏ×ÎÈÐÍÙÛÈ×ØÛÈ éÈ×Æ×ÎÉùÊ××ÑúÍÇÐ×ÆÛÊØ ï×ÈÊÍÌÍÐÓÈÛÎ éÈÛÖÖê×ÌÍÊÈ ûìÐÛÎÎÓÎÕùÍÏÏÓÉÉÓÍÎê×ÉÍÐÇÈÓÍÎîÍ ÛÎØ úî×ÕÛÈÓÆ×ø×ÙÐÛÊÛÈÓÍÎ óÎÓÈÓÛÐéÈÇØÃ ùùÍÎØÓÈÓÍÎÉÍÖûÌÌÊÍÆÛÐÖÍÊç øûÌÌÐÓÙÛÎÈÉòÇÉÈÓÖÓÙÛÈÓÍÎð×ÈÈ×ÊÉ ÷ìÐÛÎÎÓÎÕùÍÏÏÓÉÉÓÍÎéÈÛÖÖê×ÌÍÊÈÍÖé×ÌÈ×ÏÚ×Ê öè×ÎÈÛÈÓÆ×ïÛÌÄ çÌØÛÈ×ÍÎÈÔ×õÊ××ÎúÇÓÐØÓÎÕíÊØÓÎÛÎÙ× éÈÛÖÖê×ÌÍÊÈ ûìÔÛÉ×óóê×ÙÍÏÏ×ÎØÛÈÓÍÎÉ úòÇÎ× ùòÇÐÃ éÙ×ÎÓÙùÓÊÙÐ×ÛÙÙ×ÉÉÈÍéÈ×Æ×ÎÉùÊ××ÑèÊÛÓÐÛÎØúÐÛÙÑÚ×ÊÊÃ öÛÊÏìÛÊÑìÊÍÕÊ×ÉÉÊ×ÌÍÊÈ éÈÛÖÖê×ÌÍÊÈ ûÈÈÛÙÔÏ×ÎÈû ê×ÌÍÊÈÍÖÆÛÙÛÎÙÓ×ÉÍÎÙÍÏÏÓÉÉÓÍÎÉÛÎØÙÍÏÏÓÈÈ××ÉÅÓÈÔÈ×ÊÏÉ ×ÄÌÓÊÓÎÕòÛÎÇÛÊÃ éÈÛÖÖê×ÌÍÊÈ ûÌÌÍÓÎÈÏ×ÎÈÐÓÉÈÛÎØîÍÈÓÙ×ÍÖÙÍÏÏÓÉÉÓÍÎÆÛÙÛÎÙÓ×É ê×ÉÍÐÇÈÓÍÎ ùÔÛÎÕ×ÉÈÍÈÔ×ùÓÈÃùÍÇÎÙÓÐÏ××ÈÓÎÕÉÙÔ×ØÇÐ×ÈÔÊÍÇÕÔòÛÎÇÛÊÃ éÈÛÖÖê×ÌÍÊÈ AGENDA CUPERTINO CITY COUNCIL ~ REGULAR MEETING CUPERTINO REDEVELOPMENT AGENCY ~ REGULAR MEETING 10350 Torre Avenue, Community Hall Council Chamber Tuesday, October 5, 2010 6:45 p.m. CITY COUNCIL MEETING PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION CEREMONIAL MATTERS –PRESENTATIONS 1.Subject:Celebrate California Arts Day, October 1, 2010. Recommended Action:Present proclamation Description:No documentation in packet 2.Subject: Brief summary of Teen Commission's WOW (Walk One Week) program. Recommended Action:Receive summary report Description:No documentation in packet POSTPONEMENTS WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. October 5, 2010 Cupertino City Council Cupertino Redevelopment Agency CONSENT CALENDAR Unless there are separate discussions and/or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. 3.Subject:Accounts Payable for period ending September 17, 2010 Recommended Action:Adopt Resolution No. 10-184 Draft Resolution Page No:8 4.Subject:Accounts Payable for period ending September 24, 2010 Recommended Action:Adopt Resolution No.10-185 Draft Resolution Page No:18 5.Subject:Payroll for period ending September 17, 2010 Recommended Action:Adopt Resolution No. 10-186 Draft Resolution Page No:27 6.Subject:Parcel Map, 10056 Orange Avenue Recommended Action:Adopt Resolution No. 10-187 Resolution Exhibit Page No:28 7.Subject:Hold Harmless Agreement, 10161 Phar Lap Drive. Recommended Action:Adopt Resolution No. 10-188 Staff Report Resolution Original Exhibit Page No:30 8.Subject:Quitclaim Deed and Authorization for Underground Water Rights, 10216 Pasadena Avenue Recommended Action:Adopt Resolution No. 10-189 Resolution Original Exhibit Page No:37 ITEMS REMOVED FROM THE CONSENT CALENDAR (above) October 5, 2010 Cupertino City Council Cupertino Redevelopment Agency PUBLIC HEARINGS 9.Subject:Modification of an existing mixed-use development located at 19501-19507 Stevens Creek Boulevard (Metropolitan). Recommended Action:Consider a Modification to the Use Permit, Exception to the Heart of the City Specific Plan, and a Tentative Map for theMetropolitan mixed-use development. Description: Applications: M-2010-03, EXC-2010-03, TM-2010-03 (EA-2010-04) Applicant: Jane Vaughan (Cupertino Housing Partners, LLC) Location: 19501, 19503, 19505, 19507 Stevens Creek Blvd (Metropolitan), APN: 316-49- 009, 500 ft noticing radius. Application Summaries: Use Permit Modification (U-2003-04) to allow general commercial uses at an existing mixed- use project (Metropolitan) located at 19501-19507 Stevens Creek Boulevard; Exception to the Heart of the City Specific Plan to allow non-commercial uses to exceed 25% of the total building frontage along Stevens Creek Boulevard; Tentative Map to subdivide an existing ground floor commercial space into five commercial condominiums (Metropolitan). Staff Report A. Planning Commission Resolution No. 6607, 6608, and 6609 B. Negative Declaration / Initial Study C. Conditions of Approval for U-2003-04 D. Applicant's Justification Letters E. Planning Commission Staff Report of September 28, 2010 F. Tentative Map (11x17) Page No:43 10.Subject:Update on the Green Building Ordinance. Recommended Action:Receive update. Description: Application: MCA-2010-04 Applicant: City of Cupertino Location: Citywide Application Summary: Municipal Code Amendment to adopt a Green Building Ordinance. Staff Report A. Phase II Recommendations B. June 7, 2010 Focus Group Meeting Comments C. July 29, 2010 Focus Group Meeting Comments Page No:111 UNFINISHED BUSINESS October 5, 2010 Cupertino City Council Cupertino Redevelopment Agency NEW BUSINESS 11.Subject:Scenic Circle access to Stevens Creek Trail and Blackberry Farm Park - Progress report Recommended Action:Adopt the mitigations for Scenic Circle access developed by Scenic Circle neighbors. Staff Report Attachment A Page No:122 12.Subject:Report of vacancies on commissions and committees with terms expiring January, 2011. Recommended Action:Select application deadline date of Wednesday, January 12 and interview dates of Monday and Tuesday, January 24 and 25, 2011. Staff Report Appointment list and Notice of commission vacancies Resolution 10-048 Page No:127 13.Subject:Determine date to select new mayor and vice mayor. Recommended Action:Schedule for December 7. Description:No documentation in packet 14.Subject:Changes to the City Council meeting schedule through January 2011 Recommended Action:Cancel the January 4 meeting Staff Report Page No:137 ORDINANCES STAFF REPORTS COUNCIL REPORTS ADJOURNMENT October 5, 2010 Cupertino City Council Cupertino Redevelopment Agency REDEVELOPMENT AGENCY MEETING Canceled for lack of business. The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council/Redevelopment Agency must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Any interested person, including the applicant, prior to seeking judicial review of the city council’s decision with respect to quasi-judicial actions, must first file a petition for reconsideration with the city clerk within ten days after the council’s decision. Any petition so filed must comply with municipal ordinance code §2.08.096. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk’s office at 408-777-3223 at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normalbusiness hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. RESOLUTION NO. 10- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING A PARCEL MAP, MARCI PROPERTIES, LLC, A DELAWARE LIMITED LIABILITY COMPANY, 10056 ORANGE AVENUE, APN 357-17-133 WHEREAS, there has been presented to the City Council for approval and for authorization to record parcel map located at 10056 Orange Avenue, NOW, THEREFORE, BE IT RESOLVED THAT a.Said parcel map is hereby approved. b.The City Engineer and the City Clerk are hereby authorized to sign said parcel map. PASSED AND ADOPTED at the regular meeting of the City Council of the city th of Cupertino this 5 day of October, 2010, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: _________________________ ________________________ City Clerk Mayor, City of Cupertino éÇÚÒ×ÙÈìÛÊÙ×ÐïÛÌ íÊÛÎÕ×ûÆ×ÎÇ× ê×ÙÍÏÏ×ÎØ×ØûÙÈÓÍÎûØÍÌÈê×ÉÍÐÇÈÓÍÎîÍ ÝÝÝÝÝ ò PUBLIC WORKS DEPARTMENT ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ ÅÅÅÙÇÌ×ÊÈÓÎÍÍÊÕ CITY COUNCIL STAFF REPORT Meeting: October 5, 2010 Subject: Hold Harmless Agreement, 10161 Phar Lap Drive. Recommended Action: Adopt Resolution No. 10-_______ Description: Joetta A. Maier and Daniel S. Maier, the owners of the property located at 10161 Phar Lap Drive in Cupertino (APN 326-39-056) applied for a permit to construct a 184 square foot addition to their home (permit # 09120043). During the permitting process, it was discovered that the side yard fence along the southwesterly side of the house is located within a strip of land that is owned by the City of Cupertino.This strip of land connects the City owned Phar Lap Drive to the Santa Clara Valley Water District owned lands along Stevens Creek. The strip of land is currently being maintained and used by the Maier’s as side yard. The Public Works Department has provided a verbal notification to the owners that this land is owned by the City, and that the City retains the right to have the fence removed at the City’s discretion. There are no plans set forth by the City to use or improve this piece of land at this point in time. Also, requiring the owners to move the fence out of this strip of land would obligate the City to both install a gate to prohibit public access to the land, and to maintain and inspect the land on a regular basis. By leaving the fence in its current location, the City incurs no expense. The Public Works Department believes that a hold harmless agreement, that protects the City from liability, loss, damage, expense or costs arising out of the private use of this strip of land, would be in the City’s best interest. _____________________________________ Prepared by: Chad Mosley, Associate Engineer Reviewed by: Glenn Goepfert, Assistant Director of Public Works Approved for Submission by: David W. Knapp, City Manager Attachments: Hold Harmless Agreement RESOLUTION NO. 10- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF A HOLD HARMLESS AGREEMENT BETWEEN THE CITY AND OWNERS, JOETTA A. MAIER AND DANIEL S. MAIER, 10161 PHAR LAP DRIVE, APN 326-39-056 WHEREAS, Joetta A. Maier and Daniel S. Maier, have executed a “Hold Harmless Agreement”, which is in good and sufficient form, shall hereby hold harmless, defend and indemnify the City of Cupertino, and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense costs of every nature arising out of or in connection with the owners’ use of that portion of public right of way that is located at that certain real property situate in the City of Cupertino, and more specifically described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED THAT the Mayor and the City Clerk are hereby authorized to sign the aforementioned agreement on behalf of the City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of October, 2010, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: _________________________ ________________________ City Clerk Mayor, City of Cupertino éÇÚÒ×ÙÈôÍÐØôÛÊÏÐ×ÉÉûÕÊ××Ï×ÎÈ ìÔÛÊðÛÌøÊÓÆ× ê×ÙÍÏÏ×ÎØ×ØûÙÈÓÍÎûØÍÌÈê×ÉÍÐÇÈÓÍÎîÍ ÝÝÝÝÝ ò RESOLUTION NO. 10- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, D & B LEGACY, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, 10216 PASADENA AVENUE, APN 357-18-021 WHEREAS, D & B Legacy, LLC, a California Limited Liability Company, has executed a “Quitclaim Deed and Authorization”, which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said “Quitclaim Deed and Authorization” so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said “Quitclaim Deed and Authorization” and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of October, 2010, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: _________________________ ________________________ City Clerk Mayor, City of Cupertino éÇÚÒ×ÙÈëÇÓÈÙÐÛÓÏø××ØÛÎØûÇÈÔÍÊÓÂÛÈÓÍÎÖÍÊçÎØ×ÊÕÊÍÇÎØåÛÈ×ÊêÓÕÔÈÉ ìÛÉÛØ×ÎÛûÆ×ÎÇ× ò ê×ÙÍÏÏ×ÎØ×ØûÙÈÓÍÎûØÍÌÈê×ÉÍÐÇÈÓÍÎîÍ ÝÝÝÝÝ COMMUNITY DEVELOPMENT DEPARTMENT ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ ÅÅÅÙÇÌ×ÊÈÓÎÍÍÊÕ CITY COUNCIL STAFF REPORT Meeting: October 5, 2010 Subject Application for modification of an existing mixed-use development located at 19501-19507 Stevens Creek Boulevard (Metropolitan). Recommended Action Consider a Modification to the Use Permit, Exception to the Heart of the City Specific Plan, and a Tentative Map for the Metropolitan mixed-use development. Description Applications: M-2010-03, EXC-2010-03, TM-2010-03 (EA-2010-04) Applicant: Jane Vaughan (Cupertino Housing Partners, LLC) Location: 19501, 19503, 19505, 19507 Stevens Creek Blvd (Metropolitan), APN:316-49- 009, 500 ft noticing radius. Application Summary: Use Permit Modification (U-2003-04) to allow general commercial uses at an existing mixed-use project (Metropolitan) located at 19501-19507 Stevens Creek Boulevard; Exception to the Heart of the City Specific Plan to allow non-commercial uses to exceed 25% of the total building frontage along Stevens Creek Boulevard; Tentative Map to subdivide an existing ground floor commercial space into five commercial condominiums (Metropolitan). Background Approval History In December 2003, the City Council approved the Metropolitan mixed use development through a Use Permit (U-2003-04) (See conditions of approval as Attachment C) and associated applications to allow for the construction of 107 residential units and 6,400 square feet of retail space in two buildings on a 3.2 acre site on the north side of Stevens Creek Boulevard, east of Wolfe Road. Modifications to the use permit and tentative map were approved in 2004 to convert the 107 residential units into condominium units. By virtue of separating the residential condominium units from the ground floor retail space, the two separate retail building portions each became a retail condominium unit. Therefore, the City recognizes that there are a total of two existing retail condominium units on the site. Currently, the commercial space is occupied by three tenants. Building A on the west side of the driveway is fully occupied by two tenants, VJones Salon (hair salon) and Shaolin Martial Arts (martial arts academy). Building B on the east side of the driveway is occupied by Visique Eye Care, a retail eyewear/optometry business). The other two units in Building B are vacant. Discussion Intent of the Original Council Condition The City’s original intent of retail use restrictions in mixed use developments is based upon the General Plan policies for the Heart of the City area to be commercial-oriented, to enhance pedestrian and commercial activities, and to have residential as a supplemental use: “Mixed commercial and residential development may be allowed if the residential units provide an incentive to develop retail use, if the development is well designed, financially beneficial to Cupertino, provides community amenities and is pedestrian-oriented.” In addition to Metropolitan, the City imposed similar use restrictions on the following projects in the Heart of the City area: Verona (corner of Stevens Creek Boulevard and De Anza Boulevard) Villagio (De Anza Boulevard and Civic Park Lane) Rosebowl (Vallco Parkway and Wolfe Road) Travigne Villas (Stevens Creek Boulevard and Blaney Avenue) Adobe Terrace (south side of Stevens Creek Boulevard between Torre and Blaney Avenues) General Commercial vs Retail The applicant requests modifications to the Use Permit to remove the retail-only restriction and allow 60% of the building to be used for non-retail uses (medical offices). The applicant (See Attachment D, applicant’s justification letter) reiterated support for the applications based upon the following reasons: The commercial spaces have not been viable for retail businesses since they have been unable to fully lease the building in four years. There is a lack of a critical mass and synergy of surrounding commercial uses; it would help when the surrounding uses are successfully developed. Without on-street parking along Stevens Creek Boulevard and pedestrian traffic from nearby sites, it is difficult to support the spaces as retail uses. Please refer to the attached Planning Commission staff report (See Attachment E) for the full discussion on the applicant’s justification and staff analysis. The City has in the past approved modifications for mixed use developments to lower their retail requirements due to difficulty in leasing spaces. These include: Adobe Terrace – On October 6, 2009, Council approved 50% of the retail building to be occupied by a State Farm Insurance office for the current property owner; subsequent owners would have to comply with the retail only requirement. Villagio – In 2006, the City Council permitted Villagio to lower their 100% retail/restaurant restriction to 50%. Subsequently, in 2009, the Council further allowed vocational and specialized schools to occupy up to 50% of the Town Center Lane frontage (excluding building corners). Planning Commission On September 28, 2010, the Planning Commission held a public hearing and considered the applicant’s request. Generally, the Commission expressed support for adding more flexibility to facilitate leasing of the commercial spaces. The Commission recommended the following on a 3-1 vote (See Attachment A, Planning Commission resolutions): The Modification to the Use Permit to allow up to 60% non-retail uses, The Exception to the Heart of the City Specific Plan to allow non-retail uses to occupy up to 60% of the project frontage along Stevens Creek Boulevard, and The Negative Declaration (See Attachment B). Commissioner Lee voted no because she felt that the project is located in a prime retail location, is highly visible from Stevens Creek Boulevard, and there is no reason to deviate from the retail intent of the original use permit along the street frontage. Commissioner Lee also felt that there may be other factors – such as, lowering lease rates - that have not been exhausted to attract retail tenants. Recommendation regarding Modification to the Use Permit The Planning Commission recommendation to modify the original Use Permit to allow non-retail uses are summarized as follows: 1.Allow up to a maximum of 60% of non-retail commercial uses in the 6,400 square foot commercial space.Non-retail commercial spaces shall be allowed to have retail uses. 2.The non-retail uses shall limited to Building B (consisting of three units); Building A (consisting of two units) shall remain for retail uses only. This was requested by the applicant. 3.Up to a maximum of seven (7) parking spaces in the underground condominium garage may be used by the commercial units with the provisions that these spaces be used only by employees of the commercial space, that such parking spaces are to be striped for commercial employee parking only to ensure that the surface parking is made available to customers of the commercial uses only, and that these requirements will be incorporated into the CC&Rs.This will allow a maximum of 2 spaces or 40% of the commercial spaces to be used for medical offices. Exception to the Heart of the City Recommendation The Planning Commission recommended (on a 3-1 vote) to allow a maximum of 60% of the store frontage to be occupied by non-retail commercial uses (three units in Building B). Tentative Map Recommendation The Planning Commission unanimously voted (4-0) to recommend denial of the tentative map (See Attachment F, Tentative Map) to subdivide the commercial space into five commercial condominium units. The Planning Commission agreed with the following reasons provided by staff to deny the Tentative Map: 1.Enforcement Issues With multiple owners there is less ability to ensure that each owner will adhere to, and comply with, the conditions of approval, particularly each time the ownership of a unit changes hands. 2.Maintenance Issues Multiple ownerships also tend to have greater maintenance issues due to the fact that there are more members that need to agree upon maintenance work before the work can be accomplished. The applicant’s justification letter states that each owner will be responsible to maintain their own exclusive common areas fronting along Stevens Creek Boulevard. Such multiple ownerships could lead to inconsistency related to maintenance of the public plaza in front of these units. 3.Precluding Possibility of Future Retail Uses If these units are sold individually, and if medical offices occupy these spaces, the potential in the future for retail uses in these spaces as originally intended will not be realized, even if the economy improves and adjacent projects such as Main Street and Rosebowl are developed. 4.Inability to Enforce CC&Rs The applicant suggested that the solutions to a number of these issues could be written into the CC&Rs. However, as noted by the City Attorney, the City does not have control over the CC&Rs, which is controlled, and can be amended, by the Home Owner’s Association (HOA). Council Options The Council may consider the following options: 1.Approve the Negative Declaration; 2.Deny the applicant’s request to subdivide the 6,400 square foot retail space into five commercial condominium units; 3.Consider the applicant’s request to modify the existing use permit relating to allowable uses in the retail commercial space; and 4.Consider the applicant’s request for an Exception to the Heart of the City Specific Plan related to store frontage requirements. _____________________________________ Prepared by: Aki Honda Snelling, Senior Planner Reviewed by: Gary Chao, City Planner and Aarti Shrivastava, Community Development Director Approved for Submission by: David W. Knapp, City Manager Attachments: A. Planning Commission Resolution No. 6607, 6608 and 6609 B. Negative Declaration/Initial Study C. Conditions of Approval for U-2003-04 D. Applicant’s Justification Letters E. Planning Commission staff report of September 28, 2010 F. 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óÎÉÇÏÏÛÊÃÅ×ÈÔÓÎÑÈÔÛÈÈÔ×ùÓÈÃªÉÙÍÎÙ×ÊÎÉÛÊ×ÛØØÊ×ÉÉ×ØÈÔÊÍÇÕÔùùêªÉÛÎØ ÍÊ ÈÔ×Ê×ÈÛÓÐÏÛÊÑ×ÈØÃÎÛÏÓÙÉå×ÛÐÉÍÈÔÓÎÑÈÔÛÈÛÐÐÍÅÓÎÕï×ÈÊÍÌÍÐÓÈÛÎÛÈùÇÌ×ÊÈÓÎÍ Ê×ÉÓØ×ÎÈÓÛÐÍÅÎ×ÊÉÈÔ×ÍÌÌÍÊÈÇÎÓÈÃÈÍÚÇÃÛÊ×ÈÛÓÐÇÎÓÈÓÉÉÃÎ×ÊÕÓÉÈÓÙÛÎØÍÎ×ÍÖÈÔ× Ú×Î×ÖÓÈÉÍÖÈÔ×ÏÓÄ×ØÇÉ×ÙÍÎÙ×ÌÈå×ÛÉÑÈÔÛÈÈÔ×ùÓÈÃÌ×ÊÏÓÈÈÔ× ÉÖÍÖÛÌÌÊÍÆ×Ø Ê×ÈÛÓÐÉÌÛÙ×Ú×ÉÌÐÓÈÓÎÈÍÊ×ÈÛÓÐÙÍÎØÍÏÓÎÓÇÏÇÎÓÈÉÛÈï×ÈÊÍÌÍÐÓÈÛÎÛÈùÇÌ×ÊÈÓÎÍ òçéèóöóùûèóíîöíêûøøóèóíîûðï÷øóùûðçé÷ å×ÛÊ×É××ÑÓÎÕÌ×ÊÏÓÉÉÓÍÎÈÍÛÐÐÍÅ ÍÖÍÇÊÛÌÌÊÍÆ×Ø ÉÖÍÖÊ×ÈÛÓÐÉÌÛÙ×ÍÊ ÍÖ ÍÇÊÊ×ÈÛÓÐÇÎÓÈÉÈÍÚ×Ð×ÛÉ×ØÈÍÏ×ØÓÙÛÐÇÉ×ÊÉ ì×ÊÈÔ×ùÓÈÃâÍÎÓÎÕïÛÌÍÇÊÉÓÈ×ÓÉÅÓÈÔÓÎÛÎÛÊ×ÛÂÍÎ×ØÖÍÊïÓÄ×ØçÉ×ìÐÛÎÎ×Ø ø×Æ×ÐÍÌÏ×ÎÈìùõíïðôÍÈ×ÐÊ×ÉÓØ×ÎÈÓÛÐíÇÊÉÌ×ÙÓÖÓÙÂÍÎÓÎÕÓÉÛÉÖÍÐÐÍÅÉ ORDINANCE NO. 1929 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO REZONING A 7.74-ACRE PARCEL FROM P(CG, O, ML, HOTEL) OR PLANNED DEVELOPMENT WITH GENERAL COMMERCIAL, OFFICE, LIGHT INDUSTRIAL AND HOTEL USES TO P(COM, OFF, RES) OR PLANNED DEVELOPMENT WITH COMMERCIAL, OFFICE AND RESIDENTIAL USES. Per the City zoning code, “Office” means: 1. “Administrative or executive offices” including those pertaining to the management of office operations or the direction of enterprise but not including merchandising or sales services. 2. “Medical office” means a use providing consultation, diagnosis, therapeutic, preventative or corrective personal treatment services by doctors, dentists, medical and dental laboratories, and similar practitioners of medical and healing arts for humans, licensed for such practice by the State of California and including services related to medical research, testing and analysis. 3. “Professional offices” such as those pertaining to the practice of the professions and arts including, but not limited to, architecture, dentistry, engineering, law and medicine, but not including sale of drugs or prescriptions except as incidental to the principal uses and where there is external evidence of such incidental use. ô×ÎÙ×ÍÇÊÂÍÎÓÎÕÌ×ÊÏÓÈÉÏ×ØÓÙÛÐÍÖÖÓÙ×ÇÉ×ÛÎØÈÔ×Ê×Å×Ê×ÎÍÐÓÏÓÈÛÈÓÍÎÉÌÇÈÍÎÔÍÅ ÏÇÙÔÍÖÈÔ× ÉÖÓÉÍÖÖÓÙ×ÍÊÙÍÏÏ×ÊÙÓÛÐÛÎØÅÔÛÈÌ×ÊÙ×ÎÈÛÕ×ÍÖÛØÏÓÎÓÉÈÊÛÈÓÆ× Ï×ØÓÙÛÐÍÊÌÊÍÖ×ÉÉÓÍÎÍÖÖÓÙ×ÉÛÊ×Ì×ÊÏÓÈÈ×ØéÓÎÙ×ÍÇÊÌÊÍÒ×ÙÈÓÉÛìÐÛÎÎ×Ø ø×Æ×ÐÍÌÏ×ÎÈÛÌÌÊÍÆÛÐÍÇÊìøÛÌÌÊÍÆ×ØÂÍÎÓÎÕÓÉÉÌ×ÙÓÖÓÙÈÍÍÇÊÉÓÈ×ÛÎØÉÇÌ×ÊÉ×Ø×É ÈÔ×ÚÛÙÑÕÊÍÇÎØÂÍÎÓÎÕÖÍÊæÛÐÐÙÍéÍÇÈÔÈÔ×õ×Î×ÊÛÐìÐÛÎÛÎØ ÍÊô×ÛÊÈÍÖÈÔ×ùÓÈÃìÐÛÎ ÐÓÏÓÈÛÈÓÍÎÉ èÔ×ô×ÛÊÈÍÖÈÔ×ùÓÈÃìÐÛÎÙÍÎÈÛÓÎÉÐÓÏÓÈÛÈÓÍÎÉÍÎÈÔ×Ì×ÊÙ×ÎÈÛÕ×ÍÖÛØÏÓÎÓÉÈÊÛÈÓÆ×ÍÊ ×Ä×ÙÇÈÓÆ×ÍÖÖÓÙ×ÉÛÎØÌÊÍÖ×ÉÉÓÍÎÛÐÍÖÖÓÙ×ÉÚÇÈØÍ×ÉÎÍÈÉÌ×ÙÓÖÓÙÛÐÐÃÐÓÏÓÈÏ×ØÓÙÛÐÍÖÖÓÙ×É èÔ× ×ÉÈÔÛÈØÍÎÍÈÓÎÆÍÐÆ×ÈÔ×ØÓÊ×ÙÈÊ×ÈÛÓÐÓÎÕÍÖÕÍÍØÉÍÊ É×ÊÆÓÙ×ÉÈÍÈÔ×Õ×Î×ÊÛÐÌÇÚÐÓÙ¨ÓÉÍÎÐÃÛÌÌÐÓÙÛÚÐ×ÈÍÈÔ×Ï×ØÓÙÛÐÍÖÖÓÙ×ÇÉ×ÈÔÛÈØÍ×ÉÎÍÈ 1 ÌÊÍÆÓØ×É×ÊÆÓÙ×ÉÈÍÈÔ×Õ×Î×ÊÛÐÌÇÚÐÓÙóÖÈÔ× ÍÖÖÓÙ×ÇÉ×Ï×ØÓÙÛÐÍÊÍÈÔ×ÊÅÓÉ×ÌÊÍÆÓØ×É É×ÊÆÓÙ×ÉÈÍÈÔ×Õ×Î×ÊÛÐÌÇÚÐÓÙÈÔ×ÎÈÔÓÉ ÐÓÏÓÈÛÈÓÍÎØÍ×ÉÎÍÈÛÌÌÐÃå×ÛÊ×Ê×ËÇ×ÉÈÓÎÕÈÔ× ÊÓÕÔÈÈÍÐ×ÛÉ×ÈÍÏ×ØÓÙÛÐÇÉ×ÊÉÅÔÍÌÊÍÆÓØ× É×ÊÆÓÙ×ÉÈÍÈÔ×ÌÇÚÐÓÙÅÔÓÙÔÓÉÅÔÃÈÔ×ÃÅÛÎÈÈÍ ÐÍÙÛÈ×ÓÎÅÔÛÈÓÉÆÓ×Å×ØÛÉÊ×ÈÛÓÐÉÌÛÙ×Æ×ÊÉÇÉ ÍÖÖÓÙ×ÉÌÛÙ× íÇÊçÉ×ùÍÎØÓÈÓÍÎÉÉÈÛÈ×ÈÔÛÈÅ×ÔÛÆ×ÛÌÌÊÍÆÛÐ ÖÍÊ©ÛÎØ ÉËÇÛÊ×Ö××ÈÍÖÊ×ÈÛÓÐÉÌÛÙ×¨ î×ÓÈÔ×Ê©Ê×ÈÛÓÐ¨ÍÊ©ÙÍÏÏ×ÊÙÓÛÐ¨ÓÉØ×ÖÓÎ×ØÓÎÈÔ× ÏÇÎÓÙÓÌÛÐÙÍØ×Î×Æ×ÊÈÔ×Ð×ÉÉÍÎ×ÙÍÏÏÍÎÐÃ ÈÔÓÎÑÉÍÖÙÍÏÏ×ÊÙÓÛÐØ×ÖÓÎ×ØÛÉÚÍÈÔÊ×ÈÛÓÐÛÎØ ÍÖÖÓÙ×ÇÉ×ÉìÊ×ÉÇÏÓÎÕÈÔÓÉÙÍÏÏÍÎ È×ÊÏÓÎÍÐÍÕÃÈÔ×ÎÊ×ÈÛÓÐÖÛÐÐÉÇÎØ×Êõ×Î×ÊÛÐ ùÍÏÏ×ÊÙÓÛÐõùÂÍÎ×ÉÅÔÓÙÔÌ×ÊÏÓÈÈÔ× ÖÍÐÐÍÅÓÎÕ C. Professional, general, administrative, business offices, business services, such as advertising bureaus, credit reporting, accounting and similar consulting agencies, stenographic services, and communication equipment buildings, except that such uses shall not comprise more than twenty-five percent of the building space in a shopping center; ï×ØÓÙÛÐÍÖÖÓÙ×ÓÉÌÊ×ÉÇÏ×ØÈÍÚ×ÇÎØ×Ê©Õ×Î×ÊÛÐÍÖÖÓÙ×¨ÙÛÈ×ÕÍÊÃÕÓÆ×ÎÈÔÛÈÓÈÓÉØ×ÖÓÎ×Ø ÛÉÛÎÍÖÖÓÙ×ÇÉ×ÛÎØÉÓÎÙ×ÈÔ×Ê×ÓÉÎÍÍÈÔ×ÊÐÍÙÛÈÓÍÎÅÓÈÔÓÎõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐõùÍÊ ÅÓÈÔÓÎûØÏÓÎÓÉÈÊÛÈÓÆ×ÛÎØìÊÍÖ×ÉÉÓÍÎÛÐíÖÖÓÙ×íûÅÔ×Ê×ÓÈÓÉÐÓÉÈ×ØÛÉÛÌ×ÊÏÓÈÈ×Ø ÙÍÎØÓÈÓÍÎÛÐÍÊ×ÄÙÐÇØ×ØÇÉ×ìÐ×ÛÉ×ÎÍÈ×ÈÔÛÈÈÔ×ûØÏÓÎÓÉÈÊÛÈÓÆ×ÛÎØìÊÍÖ×ÉÉÓÍÎÛÐ íÖÖÓÙ×íûÌ×ÊÏÓÈÉÌÊÍÖ×ÉÉÓÍÎÛÐÍÖÖÓÙ×ÇÉ×ÉÅÓÈÔÍÇÈÐÓÏÓÈÛÈÓÍÎÉ èÔ×©ÉÔÛÐÐÎÍÈÙÍÏÌÊÓÉ×ÏÍÊ×ÈÔÛÎÈÅ×ÎÈÃÖÓÆ×Ì×ÊÙ×ÎÈÍÖÈÔ×ÚÇÓÐØÓÎÕÉÌÛÙ×ÓÎÛ ÉÔÍÌÌÓÎÕÙ×ÎÈ×Ê¨ØÍ×ÉÎÍÈÛÌÌÐÃóÈØÍ×ÉÎÍÈÉÈÛÈ×ÈÔÛÈÈÔ×Ê×ÉÔÛÐÐÚ×ÎÍÏÍÊ×ÈÔÛÎ ÍÖÈÔ×Ê×ÈÛÓÐÉËÇÛÊ×ÖÍÍÈÛÕ×ÓÎÛÏÓÄ×ØÇÉ×ÌÊÍÒ×ÙÈÚÇÈÊ×Ö×ÊÉÈÍÛÐÓÏÓÈÛÈÓÍÎÍÎÉÔÍÌÌÓÎÕ Ù×ÎÈ×ÊÉóÈÓÉÛÉÈÊ×ÈÙÔÈÍÉÛÃÈÔÛÈÍÇÊ ÉÖÍÖÊ×ÈÛÓÐÇÎØ×ÊÊ×ÉÓØ×ÎÈÓÛÐÙÍÎÉÈÓÈÇÈ×ÉÛ 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å×ÅÓÐÐÊ×ËÇÓÊ×ÈÔ×Ê×ÈÛÓÐÚÇÉÓÎ×ÉÉÍÅÎ×ÊÉÓÎÙÐÇØÓÎÕÈÔ×ÎÍÎÏ×ØÓÙÛÐÇÉ×ÊÉÈÍÌÛÊÑÓÎÈÔ× ÇÎØ×ÊÕÊÍÇÎØÕÛÊÛÕ×ÖÊ××ÓÎÕÇÌÈÔ×Ê×ÈÛÓÐÉÌÛÙ×ÉÛÈÕÊÛØ×ÖÍÊÊ×ÈÛÓÐÆÓÉÓÈÍÊÉ 6 COMMUNITY DEVELOPMENT DEPARTMENT ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ ÅÅÅÙÇÌ×ÊÈÓÎÍÍÊÕ CITY COUNCIL STAFF REPORT Meeting: October 5, 2010 Subject Update on the Green Building Ordinance. Recommended Action Receive update. Description Application: MCA-2010-04 Applicant: City of Cupertino Location: Citywide Application Summary: Municipal Code Amendment to adopt a Green Building Ordinance. BACKGROUND On January 19, 2010, the City Council authorized staff to proceed with developing a draft Green Building Ordinance, using the Phase II recommendations of the Santa Clara County Cities Association’s Board of Directors as a basis. The Council authorized a budget of $25,000 to complete the process (including one city-wide postcard notice). The goal of developing a Green Building Ordinance was initiated through the City’s participation and support of the Santa Clara County Cities Association’s Board of Director’s “Phase II recommendations” (See Attachment A, Phase II recommendations) adopted by the Board of Directors in June 2009 in partnership with the Silicon Valley Leadership Group. The Phase II recommendations are criteria and thresholds for development, including new construction and renovations/remodeling projects, that aim to support the use of healthy building materials and construction methods, and promote energy, water and resource efficiency and conservation by adherence to rating systems called LEED (Leadership in Energy and Environmental Design) and GPR (Green Point Rated) that were developed by the U.S. Green Building Council (USGBC) and Build It Green (BIG) respectively. USGBC and BIG are non- for-profit organizations that promote healthy and sustainable building design and construction. Community Outreach In May 2010, staff began the Green Building Ordinance process by sending out a City-wide notice seeking interested parties to participate in Green Building Ordinance Focus Groups to help the City through the process of developing a draft ordinance. The firm, Global Green, has been assisting the City through facilitation of the focus group meetings and to develop a draft ordinance. On June 7, 2010, the City held its first Green Building Ordinance Focus Group meeting at De Anza College’s LEED Platinum Kirsch Center. The meeting was attended by over 60 participants, and included a tour of the Kirsch Center, a presentation on the purpose and concepts of green building and the Phase II recommendations, and small group discussion sessions to encourage participants to provide input on elements of the green building ordinance. In order to respond to participants’ comments to better understand the green rating systems under consideration, the Planning Commission held an educational workshop at its July 13, 2010 meeting. The workshop included a presentation by Shiloh Ballard of Silicon Valley Leadership Group who provided an overview of the Phase II recommendations. Additionally, David Kaneda, Cupertino Planning Commissioner, provided an overview of the upcoming Cal Green building codes, the state’s new green building code requirements for new construction that will become effective on January 1, 2011. On July 29, 2010, the City held its second and final Green Building Focus Group meetings, at which time a draft Green Building Ordinance was presented to participants and the core elements of the draft ordinance were discussed. th Staff and Global Green received many comments and suggestions at both the June 7 and July th 29 focus group meetings (See Attachments B and C - focus group comments) from participants that represented the residential, business and development community in Cupertino. DISCUSSION Staff is currently working with our green building consultant, Global Green, to prepare a draft Green Building Ordinance that incorporates and addresses key comments and suggestions provided by the participants. The draft ordinance is scheduled to be presented to the Planning Commission at its October 12, 2010 public hearing meeting. The City Council meeting to review the Planning Commission recommendations is tentatively scheduled for December 2010. _____________________________________ Prepared by: Aki Honda Snelling, Senior Planner Reviewed by: Gary Chao, City Planner and Aarti Shrivastava, Community Development Director Approved for Submission by: David W. Knapp, City Manager Attachments: A. Phase II Recommendations B. June 7, 2010 Focus Group Meeting Comments C. 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»¨»³°¬»¼º®±³¬¸»®»¯«·®»³»²¬á ùª±ÇkÃ£ª´£««ª ß®»©»·²´·²»©·¬¸±¬¸»®½·¬·»±®¿®»©»¹±·²¹¿¾±ª»ú¾»§±²¼á ×¬¸»®»·²º±®³¿¬·±²¿¾±«¬»²»®¹§¿ª·²¹¬¸¿¬®»«´¬©¸»²½±³°´§·²¹©·¬¸ ¬¸»»¬¿²¼¿®¼á Ò»»¼¬±½±²·¼»®¬¸»·«»¾»¬©»»²¬®»»¿²¼±´¿®°¿²»´ Ò»»¼¬±½±²·¼»®¬¸»¸±«·²¹¬±½µô¿¹»±º¸±³»·²Ý«°»®¬·²± : PUBLIC WORKS DEPARTMENT CITY COUNCIL STAFF REPORT ATTACHMENT A ********************************************************** A. Preferred Access Location B. Gate Hours C. Existing Gate Removal D. Measures to Address Potential Parking Impacts Tier 1 Tier 2 Tier 3 E. Measures to Address Potential Trash/Littering Issues OFFICE OF THE CITY CLERK ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ ÅÅÅÙÇÌ×ÊÈÓÎÍÍÊÕ CITY COUNCIL STAFF REPORT Meeting: October 5, 2010 Subject Annual report for commissions and committees with terms expiring January 30, 2011. Recommended Action Select application deadline date of Wednesday, January 12 and interview dates of Monday and Tuesday, January 24 and 25, 2011. Discussion The Cupertino City Council appoints members to 10 advisory commissions and committees. For most of these, members serve staggered, four-year terms with a two-term limit. If a person is appointed to fill an unscheduled vacancy for a term that is less than two years, that partial term is not counted against the term limit. Recruitment, appointment, and reappointment are governed by City Council Resolution No. 10-048, and Government Code section 54970. The Teen Commission is governed by Resolution No. 09-115 and follows a different appointment schedule and structure. Vacancies will be announced in October in the local news media, posted at City Hall and the Library, and included in the Cupertino Scene and the City’s web site. Notices are also mailed to CERT graduates, Neighborhood Block Leaders, the Chamber of Commerce, service organizations, and other interested parties. Commissioners who have expired terms and are eligible for reappointment are notified as well as those with applications on file. The attached list describes all the commissions and committees, and lists the names of incumbents whose terms are ending in January 2011. Applicants may apply for up to two commissions and each applicant is interviewed for his or her preferred commission(s). _____________________________________ Prepared by: Reviewed by: Approved for Submission by: David W. Knapp, City Manager Attachments: OFFICE OF THE CITY CLERK ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ §öûä CITY OF CUPERTINO APPOINTMENTS LIST AND NOTICE OF VACANCIES 2011 Notice is hereby given that residents are encouraged to apply for positions on City commissions and committees that will have vacancies in January of 2011. The application deadline is 5:30 p.m. on Wednesday, January 12, 2011. Council will conduct interviews beginning at 6:00 p.m. on Monday and Tuesday, January 24 and 25. Commissioners are interviewed and appointed by the City Council, and may serve a total of two consecutive 4-year terms. (The Teen Commission has a different term structure). If a person is appointed to fill an unscheduled vacancy that is less than two years, that partial term is not counted against the term limit. All meetings are open to the public. For more information or to apply for a commission, please . contact the City Clerk’s Office at 777-3223, or visit the city website at www.cupertino.org Audit Committee – no vacancies The Committee consists of four or five members serving four-year terms. Two individuals are members of City Council, and a minimum of two and a maximum of three are at large members. The at large members shall not be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Committee, the City Manager or staff person assigned to the Committee. An Audit Committee at large member is not required to be a Cupertino resident, but the City Council will give priority to individuals who have substantial accounting, audit, or investment experience, preferably in connection with a governmental agency. The powers and functions of the Audit Committee shall be as follows: A. Review the annual audit report and management letter; B. Recommend appointment of auditors; C. Review the monthly Treasurer’s report, D. Review City investment policies and internal controls of such policies. Meetings are held as needed in January, April, July, and October on the 3rd Thursday of the month at 4:00 p.m. at City Hall in Conference Room A. For more information, call staff liaison Carol Atwood at (408) 777-3220. 2010 Notice of Commission vacancies 2 Bicycle Pedestrian Commission – 3 vacancies William Chan served from Jan. ’10 to Jan. ’11 – eligible for reappointment Geoffrey Paulsen served from Oct. ’02 to Jan. ’11 – not eligible for reappointment James Wiant served from Jan. ’05 to Jan. ’11 – not eligible for reappointment The Commission consists of five members appointed by the council to four-year overlapping terms. None shall be officials or employees of the City nor cohabit with, as defined by law, nor be related by blood or marriage to, any member of the committee, the City Manager or the staff person or persons assigned to the Commission. The function of the Commission is to review, monitor and suggest recommendations for City transportation matters including, but not limited to bicycle and pedestrian traffic, parking, education and recreation within Cupertino. Meetings are held monthly on the third Wednesday at 7 p.m. in City Hall, Conference Room A. For more information, call staff liaison Hannah Chow at (408) 777-3237. Fine Arts Commission – 3 vacancies Jessi Kaur served from Jan. ’07 to Jan. ’11 – eligible for reappointment Robert Harrison served from May ’05 to Jan. ’11 – eligible for reappointment Vacant partial term position ending Jan. ’13 (would count as a full term) The Commission consists of five members appointed by Council for four-year terms. None of the members shall be employees or officials of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or staff person assigned to the Commission. At least three shall be Cupertino residents. The powers and functions of the Fine Arts Commission are to foster, encourage and assist the realization, preservation and advancement of the fine arts for the benefit of the community. The Fine Arts Commission falls under the Political Reform Act of 1974 and financial disclosure is required. th Meetings are held on the 4 Tuesday of every month at 7:00 p.m. in City Hall, Conference Room A. For more information, contact staff liaison Kimberly Smith at (408) 777-3217. Housing Commission – 1 vacancy Liutyng (Jessie) Lin served from April ’09 to Jan. ’11 – eligible for reappointment The Cupertino Housing Commission consists of five members appointed by the council to four- year terms. One must be a representative from a Cupertino financial institution and another from a Cupertino business. Housing Commission members who are representatives of a financial institution or a business are not required to be Cupertino residents, but the financial institution and the business represented must be located in Cupertino. The three remaining community members must be residents of Cupertino. The commission assists in developing housing policies and strategies, recommends policies for implementation and monitoring of affordable housing projects, helps identify sources of funding for affordable housing and performs other advisory functions authorized by the City Council. The Cupertino Housing Commission falls under the Political Reform Act of 1974 and financial disclosure is required. 2010 Notice of Commission vacancies 3 Meetings are held at 9:00 a.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Gil at (408) 777-3308. Library Commission – 2 vacancies The commission consists of five members appointed by the Council to four-year, overlapping terms. At least three members must be residents of Cupertino. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The commission advises the city council on the adequacy of library service within the community and such other matters relating to library service as specified by the city council, and serves as liaison between the city and the Santa Clara County library system. Meetings are held monthly on the first Wednesday of eachmonth at 7:00 p.m. in City Hall, Room 100. For more information, call staff liaison Carol Atwood at (408) 777-3220. Adrian Kolb served from Jan. ’09 to Jan. ’11 – eligible for reappointment Kathy Stakey served from Jan. ’00 to Jan. ’11 – not eligible for reappointment Parks and Recreation Commission – 2 vacancies David Lee served from Mar. ’07 to Jan. ’11 – eligible for reappointment Jeanne Bradford served from Sept.’ 00 to Jan. ’11 – not eligible for reappointment The commission consists of five members who are residents of the City and shall be appointed by the Council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The commission advises the City Council on municipal activities in relation to parks and recreation, including park site acquisition and development, recreation program policy, and expansion of the park program as development occurs. The Parks and Recreation Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held at 7:00 p.m. on the first Thursday of each month in the Community Hall. For more information, contact staff liaison Mark Linder at (408) 777-3110. Planning Commission – 2 vacancies David Kaneda served from Jan. ’07 to Jan. ’11 – eligible for reappointment Lisa Giefer served from Jan. ’04 to Jan. ’11 – not eligible for reappointment The Commission consists of five members appointed by the Council to overlapping four-year terms. Each member shall be a qualified elector in and resident of the City. None of the members shall be officials or employees of the City and none of whom shall cohabit with as defined by law, nor be related by blood or marriage to any other member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The Commission’s primary function is to advise the City Council on land use matters such as specific and general plans, zonings and subdivisions. The Commission reviews other matters as specified by City ordinances or Title VII of the Government Code of California. 2010 Notice of Commission vacancies 4 Meetings are held at 6:45 on the second and fourth Tuesday of the month in the Community Hall. For more information, call staff liaison Aarti Shrivastava at (408) 777-3308. Public Safety Commission – No vacancies The commission consists of five members, all of whom shall reside within the City and shall be appointed by the council to four-year, overlapping terms. None shall be officials or employees of the City, members of the Sheriff’s Department of the County, either regular or reserve, nor shall they be members of the Central Fire Protection District. No members of the Public Safety Commission shall cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The primary functions are to advise the city council on all areas relating to public safety, traffic, and police, fire and other matters relating to the foregoing. Meetings are held monthly on the second Thursday of each month at 7 p.m. in City Hall, Conference Room A. For more information, call staff liaison Captain Terry Calderone at (408) 868-6600. Teen Commission – No vacancies The commission consists of nine members, with the intention if possible to include at least one person from each public middle school and public high school in Cupertino. Membership on the Commission is limited to Cupertino residents. Members may attend schools outside of the city thth limits, or be schooled at home. Commissioners must be in 8 through 12 grade. Teen Commissioners serve two-year staggered terms. The powers and functions of the Teen Commission are to advise the City Council and staff on issues and projects important to youth. The Commission meets once (or twice as needed) a month on the second Wednesday at 6:30 p.m. at the Quinlan Community Center, 10185 N. Stelling. For more information, call staff liaison Lauren Phillips, 777-3134. Technology, Information, and Communications Commission – 3 vacancies Avinash Gadre served from May ’08 to Jan. ’11 – eligible for reappointment Peter Friedland served from Feb. ’07 to Jan. ’11 – eligible for reappointment Andrew Radle served from Nov. ’04 to Jan. ’11 – not eligible for reappointment The Commission consists of five members, from among the qualified electors of the City, appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. They advise the city council on all matters relating to telecommunications within the city of Cupertino, including evaluating compliance with any franchise or other agreement between the city and a telecommunications provider and conducting periodic reviews of providers, facilities, and products. In addition, members serve as liaisons between the city, the public, and telecommunications providers in enhancing education and information. The commission also provides support for community access television, especially public and educational access, and 2010 Notice of Commission vacancies 5 gives guidance when needed for development and implementation of access channels and programming. The Technology, Information, and Communications Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Regular meetings are held at least once every three months and, at the discretion of the Commission, other meetings may be held as necessary or expedient. Meetings usually fall on the first Wednesday of the month at 7:00 p.m. in City Hall Conference Room A. For more information, call staff liaison Rick Kitson, 777-3262. RESOLUTION NO. 10-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING RESOLUTION NO. 07-129 AND AMENDING THE RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT, ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY BODIESTO CHANGE THE MANDATORY WAITING PERIOD TO TWO YEARS BEFORE COMMISSIONERS CAN APPLY FOR THE SAME COMMISSION OR COMMITTEE WHEREAS, the City of Cupertino wishes to establish uniform terms and conditions of office for advisory commissions; and WHEREAS, there are within the City of Cupertino many citizens with talent, expertise and experience who wish to serve the community; and WHEREAS, the City Council believes it is important to provide these citizens the opportunity to contribute to their community; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino rescinds Resolution No.02-064 and establishes the following rules governing recruitment, appointment and reappointment to City of Cupertino Advisory bodies. A.RECRUITMENT 1. Two months before regular terms expire, or immediately following receipt of a resignation, the City Clerk distributes the vacancy notice as follows: The Cupertino Scene The Cupertino Courier The World Journal The Cupertino City Channel City Hall bulletin board The City Clerk’s Office The Cupertino Library The Cupertino Chamber of Commerce Cupertino City Web site Other organizations as appropriate with respect to the openings All persons with applications on file for that particular commission 2. Two months before regular terms expire, the City Clerk’s Office also mails the vacancy notice to the following individuals: Students and graduates of Cupertino Emergency Response Training Students or graduates of Leadership Cupertino Neighborhood Block Leaders Resolution No. 10-048 Page 2 Individuals who have signed up for notification at the Cupertino Town Hall meetings. 3. All vacancy notices and posting shall be done in accordance with the provisions of the Maddy Act, California Government Code 54970. Specifically, vacancy notices shall be posted for a minimum of 10 days. 4. Applications will be retained for a maximum of one year after Council review. After that time, applicants shall submit a new application if they wish to remain on the list for consideration. 5. Those persons with applications on file within one year of Council review are advised of the vacancy by the City Clerk and may activate that application. Upon receipt of the vacancy notice, the applicant must contact the City Clerk’s Office and ask that the application be reactivated. 6.An applicant may file for a maximum of two commissions at any one application period. 7. A member of an advisory body, having completed two consecutive terms, must wait two years after the term would have normally endedbefore being eligible to apply for the same commission or committee. 8.Application forms will be available in the City Clerk’s Office and will be mailed upon request with information about the opening(s). Application forms will also be available on the City’s Web site. 9. No application shall be accepted after the deadline. 10.When the final deadline has passed, the City Clerk’s Office will mail applicants the date, time and location of the interviews along with sample questions to consider. 11.The City Clerk’s Office will copy the applicants’ written material for Council members. The written material will also be available for public review in the City Clerk’s Office. 12. An applicant who is unable to attend the interview may submit a five-minute video presentation in advance of the interview meeting. The tape will be reviewed at the meeting. The video will be made by City staff at the applicant’s request upon the approval of the City Clerk. The City will fund these costs. Resolution No. 10-048 Page 3 B. INTERVIEWS AND APPOINTMENTS 1. When Council meets to conduct interviews, it is a public meeting subject to the Brown Act and therefore open to the public. The candidates will be asked by the City Clerk (either in person or by written instructions left in the waiting area) to remain seated in thewaiting area until they are called in for the interview. Candidates will also be asked to return to the waiting area until the announcement of the vote, or to go home and contact the City Clerk’s Office the next day regarding the results. However, all applicants and members of the public have the option of remaining in the room for any or all of the meeting. 2.The order in which interviews are scheduled to take place will be determined by a drawing of names. The City Clerk will do this in advance. 3.Interviews are informal and usually last 5-8 minutes. Council members are looking for: Familiarity with the subject Decision-making ability Commitment to the position for which they have applied 4. Appointments will be made following a vote in public. Ballots will be distributed, and Council members will vote and sign the ballots. The City Clerk will announce the votes. 5.All appointees will be provided with a Certificate of Appointment. C. UNSCHEDULED VACANCIES AND ATTENDANCE 1.If a vacancy occurs for an unexpired term and interviews for appointment to that advisory body have been conducted within the previous ninety days, the unexpired term may be filled from those applications following the required posting of the vacancy. 2. The notice of unscheduled vacancy shall be posted no earlier than 20 days before nor later than 20 days after the vacancy occurs, and at least 10 working days before appointment. The notice of unscheduled vacancy must be posted in the Office of the City Clerk, at the City Hall bulletin board, at the Cupertino Library, and in other places designated by the City Clerk. 3. A member shall be considered removed from an advisory body under the following conditions. A member misses more than three consecutive meetings A member misses more than 25% of the advisory body’s meetings in a calendar year Resolution No. 10-048 Page 4 4.It is the responsibility of the advisory body’s staff liaison to notify the City Clerk of a member’s attendance record to allow sufficient time to send a warning notice if the member has missed three consecutive meetings or 25% of the meetings, and to send a termination notice if the member has missed morethree consecutive meetings or more than 25% of the meetings in a calendar year. 5. A member who has been removed from an advisory body for inadequate attendance may request a waiver of this provision by submitting a letter to the City Council setting forth the reason for the absences and confirming future availability. D.GENERAL PROVISIONS 1.Term limit restrictions listed in this resolution do not apply to temporary appointments for unexpired terms. 2. All provisions of this resolution shall apply unless otherwise decided by the City Council on a case-by-case basis. 3. In the event that any provision of this resolution conflicts with the provisions of any other ordinance or resolution governing a particular advisory body, the provisions governing that advisory body shall prevail. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 16th day of March, 2010, by the following vote: Vote Members of the City Council AYES: Wang, Wong, Chang, Mahoney, Santoro NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Kris Wang _____________________ ______________________ City Clerk Mayor, City of Cupertino OFFICE OF THE CITY CLERK ùóèãôûðð èíêê÷ûæ÷îç÷§ùçì÷êèóîíùû è÷ð÷ìôíî÷ ÅÅÅÙÇÌ×ÊÈÓÎÍÍÊÕ CITY COUNCIL STAFF REPORT Meeting: October 5, 2010 Subject Changes to the City Council meeting schedule through January 2011. Recommended Action Cancel the City Council’s regular meeting of January 4. Discussion As a cost-saving measure, City Hall is closed from December 23 through January2. Employees are required to use their accrued vacation leave. This closure would mean that the City Council packet for January 4 would be prepared and delivered almost two weeks earlier, on December 22, and the Council members and public would have to review the materials during busy holiday times. Ttherefore the staff recommends cancellation of the January 4 meeting. The attached calendar also reflects other events, holiday closures, and the tentative dates for commission interviews. _____________________________________ Prepared by: Kimberly Smith, City Clerk Approved for Submission by: David W. Knapp, City Manager Attachments: Calendar through January 2011 Council Calendar through January 2011 NOVEMBER2010 Sun MonTuesWedThurFriSat 1 2 3456 City Council Election Day 78910111213 Planning CLOSED Veteran’sDay Commission Holiday 14151617181920 City Council 21222324252627 Planning CLOSEDCLOSED Thanksgiving Thanksgiving Commission HolidayHoliday DECEMBER 2010 2829301 234 567891011 City Council Mayor & Vice Mayor election? 12131415161718 Planning Commission 19202122232425 City Council Packet for CLOSEDCLOSED January 4?Christmas Christmas HolidayHoliday 2627282930311 CLOSEDCLOSEDCLOSEDCLOSEDCLOSED Planning New Year’s New Year’s HolidayHoliday cancelled JANUARY 2011 2345678 City Council Cancelled? 9101112131415 Planning Commission 16171819202122 City Council CLOSED Martin Luther King Day 23242526272829 Commissioner Commissioner Interviews?Interviews? Planning Commission