08. Festival allocation
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3220
Fax: (408) 777-3366
CITY OF
CUPEIUINO
DEP ARTMENT OF ADMINISTRATIVE SERVICES
SUMMARY
Agenda Item No:
Meeting Date: July 5, 2006
SUBJECT AND ISSUE
Receive a report on event/festival budget allocations and authorize the associated fee waivers.
BACKGROUND
In conjunction with the 2006/07 City operating budget, Council authorized an additional
$100,000 for community festivals. This new budget amount was to cover previously charged
costs of city staff time, sheriff time and special event fees, as well as additional sponsorship
dollars. Contribution amounts by event were to be established at a future Council meeting.
The attached schedule proposes the fiscal year 2006/07 budget for each event. We identified
actual staff costs, sheriff costs and special event fees that were charged in previous years and will
now be waived. Second, we re-instated programs to their prior funding level (Shakespeare,
Cinema at Sundown and the Summer Concert Series) before allocating the remaining new
sponsorship dollars. Finally, we identified the facility use cost, which has been waived in the
past, as an information only item for the Council to reflect the magnitude of contribution to each
organized event.
RECOMMENDATION
Receive a report on event/festival budget allocations and authorize the associated fee waivers.
Submitted by:
Approved for submission:
~~pp
City Manager
~a~
Carol A. Atwood
Director of Administrative Services
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Printed on Recycled Paper
~~::a~~:a~~::;7~:U~~T A ~r r ~B - -it- 1- n t--= -H -
_____---L-~_____L: ~_+ *****Costs now to be waived***** :
___ __ 1 Facility i lcu!rEmt. City Special New
_u _ T Use Cost i i Budget: Staff Sheriff Event Fee $$
!
. Summer Concert Series +- _ _ : _ .. 9,328! i J .. _rn. - : .
, i
Lyons Club BBQ _____ --~- 4,000i___ L:::-~-~--~--+--- 01 01 __un 0 4,276
~~~~nt of the Bands-- --~ 4,~Q-L I_:____~lu-t ~-- ~ :_: 1 ,09~ I 4,27~
Lunar New Year Parade - 2006! 01: o! 1 2,977 1,2751 1,090 i 4,276 i
~~JJ~I~~S~~~~i~~~~1~0~~06 : u13,6if_:_~_=~~:: ~i ~:~~~I -~ -- ~i 4,27~1__
OSF Festival - 2005- 850i i - ---01 ---,-- 1 172 4631 u__ ~,2761
~~g~::t~~~la~ ;~~5~ 1 1 ~:~~ I ~.. -~r I ~:~~~ I ~::~! --- ~ I ._{~~~
Diwaili Festival - 2005 I 1,200 0.' 484 -. O. -Or 4 276
~Festival- 2005 __ --- 6,185 ~ 621 - O! ----- 0: 4:~Z~r--
Lib~~ry Foundation Cele~r9tion -2006 1,500 I: O! 10,000 I 0 0: 1,5001
: ! : .! i
-I 49,150 ~j----~9,228t -- 24,629 8,929 2,180i 64,262:
1 Previously 1 __ I 1
I Waived i ! :
!
I
I
15,000 i
3,000!
2,0001
Total
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- .---------..-. ,
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_ ____ I
glfinance/budget/2006/proposed festival budget
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--j--+-------
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_ ___ _ ___--1-___-'---_______
C !. A+B+C
----- --___---7-----~
- ---- ~---~
New $$, I
Subtotar-r
Total
Subsidy
!
_u un _n ____ !
! 1
1 I~--
15,000+_-i-- 30,000
3,000: i 17,900
----- - -t ----<-
_ _ 2,900:: 11,328
4,276: i 8,276
4,276!! 8,276
-----r----t----.---.-.-----~-
1,090' i 1,090
-9,~5!!L-1 9,61~
8,3811 I 21,991
- , --
3,2191! 3,219
~-- -------------
5,911,___~ 6,761
13,506: 20,256
~~~51! 19,620
4,760! 1 ___~,!!~
4,8971 i 11,082
11,500 ---1 13,000
i i
- i I
. I
1 I
100,000: I 188,378
i :
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