04. Records destruction
DRAFT
RESOLUTION NO. 06-125
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, FINANCE, PARKS AND RECREATION)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
_037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 5th day of July 2006, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
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Page
File Name, Project name File Number, Resolution, Date ranges Enter
or Developer Ordinance, Application ( or most M = to be microfilmed
Number recent date) D = to be destroyed
REQUIRED
Inter-Office Reports April and D
Jul 1986
Planning Nov. D
Commission and 1984-
City Council April
Reports 1985;
Sept. 30,
1985-Dec.
16, 1985
Alcoholic Beverage 110 1998- D
Licenses 2003
Cancelled payroll 1982 & D
checks 1983
Deferred 1976- D
Compensation 1985
Statements
Cupertino Parks and May 1975 D
Recreation Surve
Teenage Survey D
City of Cupertino May 16- D
Parks and 26, 1975
Recreation Needs
Assessment Survey
Date Base
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3223
FAX: (408) 777-3366
CITY OF
CUPEIUINO
OFFICE OF THE CITY CLERK
MEMORANDUM
To:
Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith,
Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph
Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney;
Kimberly Smith, City Clerk.
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
June 16,2006
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Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in
accordance with the City's records retention schedule. Please review the list and contact me if you believe any
of these files are of historical or administrative significance and should not be destroyed. If approved, a
resolution authorizing destruction will be on the council agenda for Ap'ri 8, 6.
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City Clerk
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Date
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Date
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Dir. of Administrative Services
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Date ..
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Date
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Dir. of Parks & Recreation Date
Dir. of Public Works
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HR Director
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Date
Ends: City Clerk, Finance, Parks & Recreation
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Printed on Recycled Paper