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CC 05-24-2010 1121 C U P E RT f N O APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Monday, May 24, 2010 ROLL CALL At 5:42 p.m. Mayor Kris Wang called the regular adjourned meeting to order in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, California. Present: Mayor Kris Wang, Vice -Mayor Gilbert Wong, and Council members Barry Chang, Orrin Mahoney, and Mark Santoro. Absent: none. STUDY SESSION 1. Study Session on the proposed 2010111 Budget A. Budget Message City Manager David Knapp reviewed his budget message on pages 1 -5 of the proposed budget document. He explained that this was a balanced, status quo budget for the next four years and, in spite of the recession, he did not anticipate any lay -offs or noticeable cuts to the community. He attributed this to staff's efforts to keep costs at a minimum, and that there has been a hiring freeze on some positions. Mr. Knapp highlighted Page 4, noting that the proposed budget included the following items: • Park and Building maintenance • Two School Resource Officers • A seven day library service • Community events and festivals • Community Hall/City Channel equipment replacement • Silicon Valley Regional Interoperability Joint Powers Authority • Santa Clara County Housing Trust • Euphrat Museum of Art • Deer Hollow Farm • Pavement management • Streetlight and irrigation conservation • Stevens Creek Corridor Park. Phase 2 tree evaluation May 24, 2010 Cupertino City Council Page 2 • Blackberry Farm Golf irrigation upgrades • Monta Vista storm drain system • Linda Vista ponds • Sports Center pool demolition & sports court • Various park path & parking lot repairs • A temporary dog park on Mary Ave. • McClellan Ranch environmental classroom and Blacksmith Shop • Various trail resurfacing at school sport fields • Civic Center AV upgrades. • Scenic Circle access Mr. Knapp also noted the funded major Capital Improvement Projects for FY 2011 -2012 and beyond, which included Lawrence Mitty Park; Quinlan Center interior upgrades; Memorial Park dugout/scorekeeper facility; and Blackberry Farm Golf Shop upgrades. He said that some requests for funding not included in the proposed budget included: Sustainability Plan; commercial allocation & rezoning for BQ /GPA; accessibility & green building consultants; and consultants for valuation of our water compan_V. Council asked questions of staff and listed other items they may wish to include in the budget, Library parking, Historical Society, Matrix software; and health data collection relating to potential pollution from Lehigh. Other potential items were the unfunded Capital Improvement Project list from page 79 of the proposed budget document including: Linda Vista Park Ponds restoration; City Hall remodel; Sports Center gymnasium; Skate park; additional tennis court lighting at Sports Center; Lawrence Mitty Park additional funding; Simms property; Stevens Creek Trail to Bay study; Stoclkmeir property; Stevens Creek Trail bridge over Union Pacific Railroad; and Tankhouse completion. B. Overview of Budget Administrative Services Director Carol Atwood reviewed a PowerPoint presentation which highlighted General Fund trends, revenues, operating expenditures, reserves, and policy levels; Capital Improvement Fund reserves and policy levels; and Fiscal Strategic Plan Committee recommendations. Council asked questions of staff. May 24, 2010 Cupertino City Council Page 3 C. Departmental Budgets Ms. Atwood highlighted the changes to the departmental budgets including: Council and Commissions; Adrainistration/Attorney/Public Information Officer (PIO); Administrative Services; Law Enforcement; Parks and Recreation; Community Development; and Public Works. She clarified that the Euphrat Museum amount from page 4 of the Budget Message should actually read $6500. Council asked questions of staff. Council recessed from 8:40 p.m. to 8:48 p.m. D. 5 Year Capital Improvement Program (CIP) Public Works Director Ralph Qualls gave an overview of the Capital Improvement Program (CIP) items from the proposed budget including the unfunded items. The Linda Vista Ponds project was removed from the unfunded list because it is partially funded and another $ L5 million was added for the Lawrence Mitty Park on the unfunded item list. City Architect Terry Greene gave a PowerPoint presentation on the Linda Vista Park pond restoration alternatives. E. Questions and Answers Council asked questions of staff. F. Public Comments Mayor Wang noted that three people who had turned in speaker cards had left: Margaret Kung was in support of tht,- Euphrat Museum funding; David Greenstein was in support of the CIP Monta Vista Storm Drain project; and Jim Jackson was in support of the Euphrat Museum funding. Sujatha Suresh said that she would like the storm drain on Orange Avenue and Lomita to be fixed. Cathy Helgerson suggested that the Council get a full copy of the budget rather than a summary for the study session. She said that children are not allowed to use the facilities at the Sports Center and she would like the Teen Center to include more activities. She also spoke about pollution in the streams and wells at Stocklmeir going to the golf course; two wells on Stevens Creek and on the Stocklmeir property shouldn't just be abandoned - they must be opened or gotten rid of and the water should be tested first; and she felt that Council should dispose of the Stocklmeir property. She suggested that the Council look into the bid process and cost of living for sheriffs salaries in order to save money. May 24, 2010 Cupertino City Council Page 4 Jennifer Griffin said that she wanted to be sure that funding an extra day at the Library wouldn't mean that the sidewalks or street trees in the City wouldn't be given back to the property owners to maintain. She also said that she heard the library was eligible for some property tax funding and she wanted to hear more about that. She thanked Council for the Sterling Barnhart Park and said she is glad to see the Lawrence Mitty Park still being considered. Ms. Griffin added that she wanted to be sure there was adequate staffing and patrols to protect the residents when the park goes online. Ms. Atwood clarified that the Library funding wouldn't affect any sidewalks or street trees. Council member Mahoney also stated that the Fiscal Strategic Planning Committee has no recommendation to move forward with any kind of transfer of maintenance for trees or sidewalks to fund extra Library hours. Jan Rindfleisch, Director of the Euphrat Museum of Art at De Anza College, said that the museum is a community asset, and she thanked Council for already putting in $6500 in the budget. She asked Council for an additional $8500 for a total of $15,000 as a collaborativ° effort between the City and the museum. She talked about all the programs the museum offers. Tom Dyer said that he is happy teat the Orange Avenue drainage system is going to be considered in the budget. Darryl Stow, President of the Cupertino Historical Society, requested funding for the Historical Society. He noted that they need funding for an Executive Director but would like to begin more realistically with funding of $10,000 per year, to design a new exhibit for the museum showing Cupertino's artifacts. He also talked about Stocklmeir and sug €;ested putting in some historical exhibits. He answered questions from Council. G. Council Comments The Council members decided to defer comments until the first public hearing on June 1. Council discussed moving the June 15 meeting to June 9. This action will be agendized for the meeting of June 1. ORAL COMMUNICATIONS - none May 24, 2010 Cupertino City Council Page 5 CLOSED SESSION At 11:00 p.m., Council recessed to a closed session. 2. Conference with labor negotiator (Government Code 54957): a. Agency negotiator: David Knapp b. Employee organization: Operating Engineers Local Union No.3 (OE3), Cupertino Employee's Association (CEA), Unrepresented, and City Attorney Group At 11:30 p.m. Council reconvened, and Mayor Wang announced that no action was taken. ADJOURNMENT Adjourn to 3:30 p.m. on Tuesday, May 25, 2010, in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, for Teen Commission interviews. e<� Grace Schmidt, Deputy City Clerk Staff reports, backup materials, and items distri Duted at the meeting are available for review at the City Clerk's Office, 777 -3223, and also an the Internet at www.cupertino.or_ Click on Online Services, then Watch City Meetings. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.cuperLno.m , then click Online Services and Watch City Meetings. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777 -2364.