CC Resolution No. 10-104 Destruction of Records, Senior Center and Planning Departments RESOLUTION NO. 10 -104
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING
DESTRUCTION OF CERTAIN RECORDS
(PARKS & RECREATION - SENIOR CENTER AND COMMUNITY
DEVELOPMENT - PLANNING) DEPARTMENTS)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02 -037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 1st day of June, 2010, by the following vote:
Vote Members of the City Council
AYES: Wang, Wong, Chang, Mahoney, Santoro
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
A
City Clerk /•lr, City of Cupertino
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: 2004 and earlier
Destroyed Scanned Microfilmed
Resolution Date records Date: N/A Date paper Date: N/A Date paper
authorizing destroyed: 6/7/10 destroyed: N/A destroyed: N/A
destruction: 10-104
DMS
=Destruction =Microfilm =Scanning
Number to be Name Subject Address Date Ranges Other Type
information
used for
microfiche card
N/A Check requests N/A 2002-2005 D
N/A Petty cash recap N/A 2004 D
N/A N/A D
N/A Redeemed Rec Bucks N/A 2003-2004 D
N/A Redeemed gift checks N/A 2002-2004 D
N/A Sysco invoices N/A 1995, 2002-2005 D
N/A Point of Sale receipts N/A 2004 D
N/A Trip refund confirmation N/A 2002-2004 D
N/A Facility refund receipts N/A 2003-2005 D
N/A Class refund receipts N/A 2003-2005 D
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: 2005
Destroyed Scanned Microfilmed
Resolution Date records Date: N/A Date paper Date: N/A Date paper
authorizing destroyed: 6/7/10 destroyed: N/A destroyed: N/A
destruction: 10-104
DMS
=Destruction =Microfilm =Scanning
Number to be Name Subject Address Date Ranges Other Type
information
used for
microfiche card
N/A Check requests N/A 2005 D
N/A Petty cash recap N/A 2005 D
N/A Member applications N/A 2005 D
N/A Redeemed Rec Bucks N/A 2005 D
N/A Redeemed gift checks N/A 2005 D
N/A Sysco invoices N/A 2005 D
N/A Point of Sale receipts N/A 2005 D
N/A Refund confirmation N/A 2005 D
N/A Daily Cash Balance Reports N/A 2005 D
N/A Facility rental contracts N/A 2005 D
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: 2004 and earlier
Destroyed Scanned Microfilmed
Resolution Date records Date: N/A Date paper Date: N/A Date paper
authorizing destroyed: 6/7/10 destroyed: N/A destroyed: N/A
destruction: 10-104
DMS
=Destruction =Microfilm =Scanning
Number to be Name Subject Address Date Ranges Other Type
information
used for
microfiche card
N/A Facility rental contracts N/A 2001-2004 D
N/A Purchase orders N/A 1999-2003 D
1997, 2000-D
N/A Misc correspondence N/A 2002, 2004
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: May Iron Mountain
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 9-17-10 destroyed: destroyed:
destruction: 10-104
DMS
=Destruction =Microfilm =Scanning
Iron Mountain Name Number Subject Address Date Ranges Type
Box Number
180250231 COUNTYWIDE 1999 D
HOMELESS
SURVEY
191048308 BMR CDBG, SIMMS, D
OAK VALLEY