09.Cal-ID programOFFICE OF THE C11Y CLERK
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95014 -3255
C U P E RT I N O TELEPHONE: (408) '777 -3223 - FAX: (408) 777 -3366
SUM?4ARY
Agenda Item No. I MEETING DATE: April 20, 2010
SUBJECT
Reinstate City of Cupertino's participation in the Cal -ID Program.
BACKGROUND
The Cal -ID Program, administered by the Santa Clara County District Attorney's Office and run
by the City of San Jose, provides an automated fingerprint database. Fingerprints are submitted
by participating agencies and are scanned into the system for later retrieval and identification
when booked into the jail. When a crime occurs and latent prints are recovered, the prints are
scanned into the system and used to search for a match. If a match is not found locally, an
inquiry can be submitted to a national database. Many crimes have been solved by using this
system. This service is already provided by the 'sheriff's Office as part of Cal -ID.
Cal -ID has been funded through Vehicle License fees dedicated to equipment purchases; and
Fees paid by member agencies, based upon a population -based formula.
In 2009, Santa Clara County conducted an audit of the program and found that the population -
based formula, when compared to system usage, resulted in an inequity for the Cities of
Saratoga, Cupertino, and Los Altos Hills. As a consequence, in April 2009, the Sheriff's Office
recommended, and the City Manager agrees to withdraw from the Cal -ID Program and to receive
automated fingerprint services from the Sheriff E Office. This action saved the City of Cupertino
approximately $65,000 in FY 09/10.
In an effort to keep all cities in the program ,and provide a fair allocation of costs, member
agencies met and agreed to a new formula based upon actual usage. Attachment A illustrates the
payment Cupertino would have incurred in fiscal year 2010 /1lunder the old formula ($72,341)
and the significantly reduced rate it will incur ur.der the new formula ($1,085). In order to make
this transition from the population -based to the usage -based approach, the Program will use SB
720 funds in the amount of $1,907,757 to offset booking costs incurred by the San Jose Police
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Department Central Identification Unit *. An additional $299,944 of SB 720 funds will be used
to offset County - related costs associated with the Cal -ID Program.
The Sheriff s Office, along with the County, agrees that with the fair allocation formula, the Cal -
ID cooperative effort is a better solution for providing fingerprint services in the County.
FISCAL IMPACT
The City would incur a cost of $1,085 for Fiscal Year 2010/11, well below prior year levels
(Attachment B). It is anticipated that customary cost -of- living increases would be incurred for
participation in future years.
STAFF RECOMMENDATION
Accept report and direct staff to reinstate Cupertino's participation in the Cal -ID Program
Submitted by:
..._1 1361
Terrence Calderone
Santa Clara County Sheriff's Office
Approved by:
�kL_
David W. Knapp, City Manager
Reviewed by:
JA"_� Ql_��
Carol Atwood,
Director of Administrative Services
Attachment A: Proposal to Transition from Population to Usage -based Cost Allocation Formula
Attachment B: Cal -ID Costs
* SB720 (Lockyer, 1997) added an additional fee of $1.00 to vehicle license fees, and
appropriates the money to fund local programs that enhance local law enforcement by providing
fingerprint identification.
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ATTACHMENT A
Santa Clara County Cal [D Program
Proposal to Transition from Population to Usage Based Cost Allocation Formula
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prop osa: � ew
--- Wiffere asi
Curr nt " " MO U
MOU_
"Hew" - "OIci"
FY11 Cal ID Operating Budget
3,6$4,647
$ 3,684,647
$
Charges to Cites / Sheriff
CAMPBELL
52,294
51,153
(1,141)
GILROY
66,647
102,494
35,846
LOS ALTOS
36,840
17,313
(19,527)
LOS GATOS
39,448
50,045
10,557
MILPITAS
90,402
118,329
27,927
MONTE SERENO
4,665
51,074
45
19,829
(4
31,243)
MORGAN HILL
MOUNTAIN VIEW
96,263
71,013
(25,250
PALO ALTO
82,508
53,401
(29,107
SJPD (Inc Airport)
1
825,485
(463,012)
SANTA CLARA
150,399
89,222
(61,177)
SUNNYVALE
179,106
216,137
37,031
CUPE=RTINO
72,341
1,085
71,266
LOS ALTOS HILLS
11,507
79
487
(11,428)
(40,559)
SARATOGA
UnIncorp County - Sheriff
41,146
129,084
42,141
(86,943)
Subtotal Cities /Sheriff
2,392,221
1,658,216
(734,004)
QxRes to Cou
County Fixed 26.8% charge
875,840
0
(876,840)
SC Co "Other"'
0
82,351
82,351
Stanford
0
598
598
SC Co Task Forces
0
0
220
4
220
4,497
Federal Bookln s
State Booicin s
0
11,887
11,887
SJSU Bookings
0
18,083
18,083
Community College
0
0
220
818
220
818
Ksc Other
Subtotal County
875,840
118,674
(757,167)
Charaes. to S13720 Trust Fu d
Mu shat System - Ongoing Maln't
180,471
180,471
0
Livescan System - Ongoing Main't
236,115
236,115
0
Booking Cost Offset
0
1,491,171
1,491,171
Subtotal SB720 Funo►s to SJPD -C!U
496,588
1,907,757
1,491,171
Total Cost of SJPD CIU Program
$ 3,6$4,647
3,884,647
$ 0
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ATTACHMENT
Cal -ID Costs
FISCAL YEAR
ACTUAL COST (1)
PROPOSED COST (2)
99/00
$32,116
00/01
$31,116
01/02
$31,723
02/03
$42,567
03/04
$48,544
04/05
$46,997
05/06
$45,282
06/07
$45,393
07/08
$47,923
08/08
$ 52,608
08/09
$ 55,379
09/10
$ 7,000
10/11
$1,085
(1) Based on population formula
(2) Based on projected usage
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