06. Destruction of recordsRESOLUTION NO. 10 -078 LjXAFT
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING
DESTRUCTION OF CERTAIN RECORDS
(CODE ENFORCEMENT AND PUBLIC WORKS DEPARTMENTS)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02 -037;
NOW, THEREFORE, BE IT RESOI_,VED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of April 2010, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
APPROVED:
Mayor, City of Cupertino
6 -1
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to ci1yclerk2cupertino.org
File name or Box number: Code Enforcement Record Destruction- April 2010
Des tro ed
Scanned
Microfilmed
Resolution
Date records
Date:
Date paper
Date:
Date paper
authorizing
destroyed:
destroyed:
destroyed:
destruction:
D= Destruction M= Microfilm S= Scanning
Number to be
Name
Subject
Address
Date Ranges
Other
Type
used for
Records and
Vehicles
information
microfiche card
Reports
AVASA
Abandoned
N/A
1998 -2006
D
Records and
Vehicles
Reports
Community
N/A
Cupertino
1999
D
Room
Library
Agreements
Code
N/A
N/A
2002 -2006
D
Enforcement
Annual Reports
Code
Municipal Code
Various
1991 -March
D
Enforcement
Violation
2007
Daily Case Files
Investigations
(closed)
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk @cupertino.org
File name or Box number: Code Enforcement Record Destruction- April 2010
Des tro ed
Scanned
Microfilmed
Resolution Date records
Date:
Date paper
Date: Date paper
authorizing destroyed:
P Permits
destroyed:
destroyed:
destruction:
information
microfiche card
D= Destruction M= Microf lm S= Scannin
Number to be
Name
Subject
Address
Date Ranges
Other
Type
used for
P Permits
information
microfiche card
Solicitor,
W
{Taxi,
Permit
Various
2007 -2008
D
P Permits
Solicitor,
Handbill
Parking
N/A
N/A
1999 -2008
D
Citations
False Alarm
Residential and
Various
2007 -2008
D
Records
Commercial
W
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to ciiyclerk@cUertino.org
File name or Box number:
Destroyed
Scanned
Microfilmed
Resolution
Date records
Date:
Date paper
Date:
Date paper
authorizing
destroyed:
3.2.89 — 10.14.05
destroyed:
D
destroyed:
destruction:
2772-4270
8.44.99- 12.2.05
Street ROW cuts
D
D= D es truc t i on M= M ic ro film S= S canninsz
er to be
Name
Subject
Address
Date Ranges
Other
Type
or
Fse
Cabel TV /Comcast
0671 —4247
3.2.89 — 10.14.05
i nformation
D
fiche card
California Water
2772-4270
8.44.99- 12.2.05
Street ROW cuts
D
Public Works Department, April 13, 2010
Contact: Helena Stehlik
*ROW — Right of Way 1 of 2 1 P a g e
AT &T
4502 —4598
11.1.06 — 3.29.07
Street ROW* cuts
D
Cabel TV /Comcast
0671 —4247
3.2.89 — 10.14.05
Street ROW cuts
D
California Water
2772-4270
8.44.99- 12.2.05
Street ROW cuts
D
Cupertino Sanitary
2755 —3951
7.22.99 — 7.28.04
Street ROW cuts
D
Metricon
1508— 3375
10.1.93 — 7.3.01
Street ROW cuts
D
Pac Bell
2599 —4370
11.30.99 — 5.30.06
Street ROW cuts
D
PG &E
2801 — 4272
8.25.99- 1.26.06
Street ROW cuts
D
San Jose Water
2247 —4791
1.23.98 — 12.8.06
Street ROW cuts
D
Swim Pool Contractors
2366 - 3542
6.30.98 - 6.17.02
Street ROW cuts
D
Public Works Department, April 13, 2010
Contact: Helena Stehlik
*ROW — Right of Way 1 of 2 1 P a g e
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cit c�(a
File name or Box number:
Destroyed
Scanned
Microfilmed
F n
Date recozds
Date:
Date paper
Date:
Date paper
g
destroyed:
destroyed:
destroyed:
n:
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11/ a
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D= Destruction M= Microfilm S= Scannina
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card
Public Works Department, April 13, 2010
Contact: Helena Stehlik
ch
*ROW — Right of Way 2 of 2 1 P a g e
Miscellaneous
2091 — 4487
City of
11.13.97 — 11.20.06
Street ROW cuts
D
contractors
Cupertino
A _ ' A- c "- - - ..-
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Cupertino
Special Events Permits
Block parties,
City of
1999— 2007
n/a
D
parades, bands
Cupertino
and walks /races
Public Works Department, April 13, 2010
Contact: Helena Stehlik
ch
*ROW — Right of Way 2 of 2 1 P a g e
OFFICE OF THE CITY CLERK
CUPERTINO
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366
MEMORANDUM
To: Department Heads applicable to listed records
From: Grace Schmidt, Deputy City Clerk
Subject: RECORDS FOR DESTRUCTION
Date: April 13, 2010
Listed on the attached sheets are records, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you believe any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will be on the council
agenda for April 20.
A4�,4�
City Clerk Date
NO OBJECTION TO DESTRUCTION:
City Attorney Date
0,4�
Administrative Services Director Date
`'72 - 4 <...6 U a +mil 4
Public Works Director Date
Encls: Code Enforcement and Public Works
s -6