HomeMy WebLinkAboutPRC 10-01-2026 Youtube and Zoom TranscriptionYoutube and Zoom transcript
https://www.youtube.com/live/KWBspQgpDEQ?si=6Ekd3zfVPqMAoJQK
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Quinlan Conf Room: Go ahead.
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Quinlan Conf Room: Good evening. Today is Thursday, October 1st, 2026.
This is a regular meeting of the Cupertino Parks and Recreation
Commission.
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Quinlan Conf Room: This is a hybrid meeting, and it will be recorded. For
the members of the public, wishing to address the Park and Recreation
Commission on Zoom, the Zoom application will notify you that this
meeting is being recorded, and please press the continue on the Zoom
application to stay in the meeting.
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Quinlan Conf Room: And there are a couple of, important points. Please
raise your hand feature in Zoom when you would like to speak on an item,
and to also lower your hand when you finish speaking.
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Quinlan Conf Room: And also, please unmute when called to speak, and mute
yourself when you're done speaking.
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Quinlan Conf Room: And if you're calling by phone, please identify
yourself by name before speaking on an item.
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Quinlan Conf Room: And press star 9 on your phone to raise and lower your
hand. And press star 6 if you are participating by phone to unmute.
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Quinlan Conf Room: And speakers are limited to 3 minutes.
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Quinlan Conf Room: Okay, again, welcome to the, October 1st, 2026,
Cupertino Parks and Recreation Commission meeting. I now call the meeting
to order at 7.01.
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Quinlan Conf Room: Roll call? Staff, please. Commissioner Bono? Here.
Commissioner Stanek?
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Quinlan Conf Room: Commissioner Swami? Here. Vice Chair Shrikin? Here.
Chair Kumarapon? Here. For the record, Commissioner Stanik is absent.
Thank you.
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Quinlan Conf Room: And now we move on to the ceremonial matters and the,
presentations. And I think there is an item number one now. It's the,
subject is Parks and Recreation Department Youth Team Events Facilities
Division.
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Quinlan Conf Room: And the recommended, action is to receive a
presentation on the Parks and Recreation Department. Youth Teen Events
Facility Division. Sonya's.
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Quinlan Conf Room: Wanna do it? Please. Bring it on. Thank you.
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Quinlan Conf Room: Hello, Commissioners.
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Quinlan Conf Room: Thank you so much for having me. I am Sonya Lee, and I
am the Recreation Manager for the Youth Teen Events Facilities Division.
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Quinlan Conf Room: So tonight, I'm going to talk to you not just about
youth, teens, events, and facilities, but our whole division, which,
includes pre-school and youth, the teens division, events and festivals,
our front desk operations, and facilities.
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Quinlan Conf Room: Yep. Who we are.
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Quinlan Conf Room: I'm so proud to introduce my team. They're one of the
hardest working teams around, and I love them. Who they are. Ruben,
Natalie, and Ophelia are our front desk workers who work here at the
Quinlan front desk.
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Quinlan Conf Room: And I'll talk a little bit later about what they do
exactly, on a daily basis. And then we have Randy, who's our full-time
facility attendant. Many of you have seen him, helping out for many of
our events and rentals.
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Quinlan Conf Room: And then we have our Recreation Coordinators. They're
the ones that are actually coordinating all of our programs and events,
and are day-to-day out there making it all happen. And that's, Mariah,
Bobby, and Christina. And then I am the manager, Sonya.
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Quinlan Conf Room: I'm gonna start with our preschool program.
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Quinlan Conf Room: You can see from our numbers from, last fiscal year to
the 25-26 fiscal year that we went up. If you'll remember, last year, we
talked a little bit about preschool. We were looking a little down. The
local school districts have been mandated to provide free pre-K programs,
and, so
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Quinlan Conf Room: That hit all local preschools, pretty hard.
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Quinlan Conf Room: that, they were being able to go to the school
district and have those pre-K programs for free, and, but what we're
finding is that a lot of them are coming back. We are an unlicensed
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Quinlan Conf Room: play-based program, and we really have found that
there's people coming back, they're not happy with what the district is
able to offer, or it's a little too intense.
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Quinlan Conf Room: And so we are a great option for them. Our
coordinator, Mariah, has done a great job at.
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Quinlan Conf Room: finding a way to sort of pivot with that challenge
with the school district offering the program, and what she has done as
she's gone a little bit younger. We used to have a very traditional,
you're either 3 or you're 4 by a certain day, very hardcore, and
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Quinlan Conf Room: This was the 3-year-old class, this was the 4-year-old
class, and, she's allowed for a little flexibility. We go to, 2 years, 9
months.
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Quinlan Conf Room: They can choose either the Monday, Wednesday, Friday,
or the Tuesday, Thursday, so it's not as strict about the ages and what
days they are.
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Quinlan Conf Room: And in order for us to stay unlicensed, we have to
make sure that we stay under a certain number of hours. But we are able
to offer the Monday, Wednesday, Friday can participate in one additional
day. And so what she did last year, she allowed them to sign up for
Monday, Wednesday, Friday, and then they could, if we had any spots still
open in Tuesday, Thursday, they were able to grab one extra day.
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Quinlan Conf Room: And so some creative programming has allowed her to
fill the program, and we're looking good again at the beginning of fall
for this year.
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Quinlan Conf Room: Other things I just wanted to mention is just as part
of running that program, Mariah is extremely busy because she does a lot
of programs that are just for the preschoolers being in the program. Lots
of holiday events.
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Quinlan Conf Room: And socials, the socials are, like, more family events
for the people in preschool, and it gives the parents a chance to, get to
know each other and to network with each other, all having kids of the
same age.
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Quinlan Conf Room: So she's very busy, and this is a great program.
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Quinlan Conf Room: Okay, moving on, Mariah and, Robert Kaufman both run
our classes and programs, and I broke this out. Classes and programs are
more of our year-round programs, and then I'll show you next camps, which
are a week at a time. Our classes and programs tend to be
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Quinlan Conf Room: throughout the year, our two biggest are our Wilson
Park Ceramics program, and then the Math Olympiads program. Those are
some of our biggest contracts. And then, we talked about this last time.
We also, even though we're youth.
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Quinlan Conf Room: preschool youth and teens, we also do some of those
adult special interest classes that don't really fall into either of
those… any of those categories, and so we still have Ikebana, retirement
planning, and some music and art classes that are run for, active adults.
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Quinlan Conf Room: Let's see… most of what we offer is done through 19
contractors, and, they run at all of our facilities, and we're always
trying to maximize our program offerings, as well as our facilities. So,
we do have some here at Quinlan Community Center, but we also utilize
Monte Vista Recreation Center.
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Quinlan Conf Room: Creekside Park Building and Portal Park Building.
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Quinlan Conf Room: Okay, next step. I like to give you, like, lots of
information, so this is not even actually all of them, but it shows
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Quinlan Conf Room: the diversity of programs that we're running through
these 19 different contractors. Again, Mariah and Robert are extremely
busy keeping up with the contracts, making sure that, each time the
classes start, during the summer is when we have most of our camps, but
we do have some, like, winter holiday and spring break.
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Quinlan Conf Room: camps that happen during the year. So this isn't even
all of them, but that gives you an idea. I also have on here our
adventure camps, and those are the only camps that are run
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Quinlan Conf Room: directly through our city staff. So, Mariah runs those
programs. We have a youth program that runs… it's kind of a traditional
recreation program that runs out on the field, lots of dodgeball, lots of
traditional recreation programs.
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Quinlan Conf Room: And then we have the preschool adventure camp, part of
the adventure camp program, and that, preschool program is a great
opportunity for us to give a taste of our program for those who might be
interested in the year-round program, and they can do it a week at a
time. So Mariah really is always out there promoting that program, and we
do see that people come back in and sign up for the full year.
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Quinlan Conf Room: Also, out of our adventure camp, we'll talk about it
later, but, that is the one program that we are able to have our youth
and teen volunteers come in and help out. They don't go into our
contractor programs, because that's not part of their contracts, but,
they are able to assist with our Recreation leaders to run the programs.
So that's a sub-program to our camp program.
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Quinlan Conf Room: That's always really important.
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Quinlan Conf Room: And.
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Quinlan Conf Room: Let's see.
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Quinlan Conf Room: I just wanted to mention, too, as you can imagine.
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Quinlan Conf Room: For our coordinators, it's like fitting together a
very complicated puzzle for maximizing our facility use amongst several
different contractors, and making sure that they can offer the things
that they are interested in offering through our program, and us giving
our priorities and facility space, and all of their needs are met. So,
it's a pretty intricate little puzzle.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Yes.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: This are… these are our numbers for our youth, teen,
and adult special interest program, AMPS, kind of everything lumped all
together. You can see
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Quinlan Conf Room: Whereas we're a little down, what we really are seeing
is that we're back more to the numbers of, the year before last year. So…
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Quinlan Conf Room: Across how many camps that we have, we're gonna see
fluctuations with 19 different contractors, and the, you know, when we're
talking about
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Quinlan Conf Room: up to 783, 896 programs offered, individual classes or
programs, we're gonna see some fluctuations, in the numbers.
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Quinlan Conf Room: But right now, what we're really seeing is more that
we had a spike, the year before, and, we're back to those previous
numbers. And we had been seeing that, kind of, out of the pandemic, we
were seeing up, up, up, because that was really the only place to go as
things opened back up. And we maybe saw, like, the peak, and maybe we're
coming down a little bit.
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Quinlan Conf Room: We also have, lost one of our kind of popular camps,
because they went out of business. So, that, you know, those kinds of
things affect us at the last minute, and, we just… we didn't have
anywhere to pivot on that, because they were the only provider.
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Quinlan Conf Room: However, we always look at the end to see which things
were popular. Our contractors are great partners for us in evaluating
what's offered and what we should be offering, because
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Quinlan Conf Room: we pay them, off a percentage of their camp
participation. So they're very motivated, this is their livelihood as
well. So they're not, interested in continuing to offer things that
aren't running well. So they're great partners for us into, looking into
what do we do next? How do we pivot? Where do we offer more, where do we
offer less?
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Quinlan Conf Room: And most of our contractors are regional. They're,
they're offering the classes through us, yes, but also through maybe City
of Sunnyvale, City of Santa Clara, so they have a wider perspective, so
they're a really great resource for us.
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Quinlan Conf Room: One trend that we for sure are seeing is that we maybe
have, maxed out on the, demand for the STEAM and STEM classes. We had
been increasing, increasing, it seemed like it was an unlimited demand,
but
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Quinlan Conf Room: guess what? Private businesses had seen that untapped
demand as well, and so we… I sat down the other day, and we looked at,
like, how many brick-and-mortar
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Quinlan Conf Room: programs are in just City of Cupertino now, that are
offering STEAM STEM after-school enrichment programs, and a count of 22.
So, we have that where there's a lot of private competition.
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Quinlan Conf Room: Well, so what do we do when we kind of see those
things, and looking at the numbers, we look into what else is there an
interest in? What else can we go out and, see to serve the community? And
we are going to be starting up some contracts, we are hoping, in the
next, year for this coming summer. Of course, our team program, we're
talking to a contractor that's going to offer
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Quinlan Conf Room: for some things like personal finance
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Quinlan Conf Room: Working in the stock market, entrepreneurism, some
really exciting things that people don't necessarily think teens are
ready to learn about, but we think that we've heard that they're
interested in those topics. And so, and then our…
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Quinlan Conf Room: That's, Robert is talking to a contractor for that,
and then Mariah's talking to somebody that's got some unique science
classes.
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Quinlan Conf Room: That they might do some events for us, like how to
make snow, some kind of specialty ones. We offer a lot of science classes
already, but, some of the topics that we don't necessarily have already.
So, we're definitely always just looking for some unique things that we
think would be interested, that the teams would be interested in.
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Quinlan Conf Room: Okay. It does take us a second to pivot on those
things, because the whole summer has to go by, we have to evaluate it,
and then we're in negotiations right now to try to get contractors and
get their agreements, their insurance.
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Quinlan Conf Room: all the things that we need to do to start being able
to pay and work with, a contractor for actually next summer, believe it
or not. So, it does take us just a moment.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Teen organizations and programs, I wanted to talk just
briefly about each of these, these organizations, and I know that you
kind of hear again and again about our teen programs, but this just gives
you a general idea of what the organization is, and how…
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Quinlan Conf Room: members we have in that organization. I'm gonna start
with the Youth Activity Board. It's a 13-member organization. They work
very closely with, Robert Kaufman, who's our team coordinator.
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Quinlan Conf Room: Let me tell you, he's amazing at working with the
teens, he's amazing at, seeing how we can have mutually beneficial
programs, and he's really grown our teen, programming.
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Quinlan Conf Room: So the Youth Activity Board, 13 members, they're the
ones that are the, the doers, basically. They're the ones that are
thinking, what are the events? They're the ones that are planning,
they're the ones that are implementing. And so they work hand-in-hand
with Robert for all of the teen events, and then they also do a few, I'll
go over this, but they also do some youth events.
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Quinlan Conf Room: Our LITs, or Leaders in Training, that's our summer-
only program. Always a lot of interest in that. When we have our Teen
Resource Fair, we've kind of combined that Teen Resource Fair with our
job fair for Cupertino jobs, but we found in the last couple years.
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Quinlan Conf Room: there's equal interest in the paid jobs as there is
with the volunteer jobs. And so, we, again, always are trying to, make
sure that we offer those
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Quinlan Conf Room: city-run camps, so that we can also have our LITs
having the leadership skills, the how do you get a job, how do you
interview, how do you have the background check, supervision, turning in
time cards, all of those things are a component of our LIT program, and
that one happens to be summer only.
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Quinlan Conf Room: So we do about 30 members through the summer on that.
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Quinlan Conf Room: Recreation event volunteers, I know that, many of you
have been out at our events and have seen them in action, but this has
been one of the programs that I'm just so proud of.
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Quinlan Conf Room: our teams and, Robert Kaufman for putting this
together. Talk about seeing where there's just two… two different needs,
and that they come together, and we just help each other out so well. The
teams are really looking for opportunities to volunteer
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Quinlan Conf Room: during the school year, but to have meaningful, jobs
assigned to them, and to have, a great experience of, like, supervision
and help when they show up, that they are shown what they're going to be
doing, to then, at the end of their volunteer experience, no matter how
many times they come and, volunteer, that it's well documented.
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Quinlan Conf Room: And, that we can verify volunteer hours, because a lot
of them are using those for college resumes, for school programs that
they need to show volunteer hours worked.
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Quinlan Conf Room: we have a need to run a lot of events. We run a ton of
events, and I know you've been out to many of them, and we need a lot of
volunteers to show up to help us to run those events. And, Robert used to
try to work kind of almost one at a time to get events. People would be
like, can we get any volunteers for upcoming Big Benny? Like, it'd be
great if we could get, like, 15 kids.
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Quinlan Conf Room: So he's out there one at a time, trying to get 15
kids, get them background checked and TB tested, and ready to go to
volunteer in the past.
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Quinlan Conf Room: Or maybe if he was lucky, he would work with one, high
school organization, like Interact, and he would get them to come all the
time.
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Quinlan Conf Room: But through Rev, he gets them one time at the
beginning of the year, they're meeting on a regular basis, they get to
know what the events are, we tell them, you know, this is where you're
gonna park.
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Quinlan Conf Room: they get them through all their background checks well
before the event day, and they get used to coming, checking in, and then
they're also supervised by, other team leadership Thrive members, so
they're sort of running their own show on top of it. So anyway, really,
really super proud. I could go on and on, but I'll move on.
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Quinlan Conf Room: Techie Teens. Techie Teens is not new, it's been
running since about 2019 at the Senior Center, but the Senior Center sort
of owned that program in the past, and they were over there interviewing,
background checking, doing all of that, and Robert was over here with the
teens, interviewing, background checking, doing all of this with all of
our other teen organizations.
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Quinlan Conf Room: So we sort of.
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Quinlan Conf Room: reimagine how we would work with them, and Robert ran
that team program, but then they're assigned at the Senior Center. Just
like he runs our LIT program, and some of them are here at Quinlan in our
camps that are here, but some of them are at the outdoor, divisions
camps, nature camp and science camp. So he's still supervising all of
them and following up with their.
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Quinlan Conf Room: their time worked and everything. So similar… in a
similar way, he kind of brought that into the fold. Now, when we
advertise for, here's all the volunteer opportunities for teens in the
city, this is part of the whole program, and it's all coordinated time-
wise.
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Quinlan Conf Room: So just to emphasize.
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Quinlan Conf Room: there was a need for us to consolidate, because it
takes a lot for us to have anybody volunteer with us. As a city, they
have to have the background tech, the TB testing, but we do interviews so
we know what their level of commitment is, and we have to supervise them
once they're here, so that takes some time, too.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Last but not least, the Teen Commission. I am the
liaison for the Teen Commission, but I work hand-in-hand with Robert on
supervising that commission, and we have been very good about getting the
Teen Commission, because they aren't out running programs. If they were
meeting separately to plan programs and
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Quinlan Conf Room: that doesn't work well with the Brown Act, and so
we've gotten very good about separating out that they are advisory to us
on our programs, but we do pull them into our programs as, moderators and
speakers.
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Quinlan Conf Room: You've seen them out at some of the events at Monster
Mash. I know you saw that they… we had two MCs, and they were sort of
playing off of each other during the evening. Big Bunny, they're up on
the stage, they start the whole event, they do the whole awards ceremony,
so they're stepping in in these very high-level roles, and but getting
out there and having that experience, we have been so happy to see them
kind of
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Quinlan Conf Room: expand in that part.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Snoop Run.
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Quinlan Conf Room: Just to give you an example of some of the YAB events.
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Quinlan Conf Room: I won't run through them too, too much, but Speaker
Series, super proud of this program, because it's a great integration
between our team commission and what YAB does.
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Quinlan Conf Room: Teen Commission said, I think these are the topics
that the teens in the community are interested about. In fact, here's a
list, and we'll prioritize it for you. Then Robert took that list and
went to YAB and said, let's do the top 3.
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Quinlan Conf Room: And then they went out and they found speakers, and
they did the top 3 topics, for last year's speaker series. So it's just a
wonderful way to kind of make sure that we're taking the advice of teens
and implementing it.
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Quinlan Conf Room: Pizza and Politics is in every other year, and that's
this year, because it's an election year, and we'll be having that on
October 16th, and, we're more local than ever, really bringing teens
together to talk about local politics. I would invite you, but it's a
teen program.
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Quinlan Conf Room: Team Resource Fair, again, something I'm so proud of,
and I don't think we toot our own horn enough about this program. It's a…
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Quinlan Conf Room: a combined three-way partnership with Main Street
Cupertino and the Interdistrict Council with Fremont Union High School,
and our Parks and Recreation Department, specifically YAB. And they come
together, we, kind of reimagined
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Quinlan Conf Room: the Bobatino of Old, which was for mental health
resources. We have mental health resources out there that the Inter-
District Council on Mental Health goes out and finds those, booths for
us, and then we combine that also with our job fair, and then we've
expanded on the volunteer opportunities. So we have all of our teen
organizations out there talking to kids about opportunities to come and
volunteer.
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Quinlan Conf Room: We have the mental health resource booths, and I think
we're going to try to possibly, if we can find extra space.
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Quinlan Conf Room: start inviting some of the teen organizations from the
high school. So, we just are trying to put that all together, but we're
doing it hand-in-hand with the kids.
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Quinlan Conf Room: Hack Cupertino is an overnight event, and we
definitely saw a spike in enrollment. I'll show you those numbers. But,
what's interesting about that is that we're running an overnight event
with about 80 teams, and so that is a challenge.
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Quinlan Conf Room: In Cupertino Cafe, it's a very, Cupertino event
because it's all about studying. So, the kids come together, and they're
studying for their December finals, and it's a chance for them to support
each other, be in a quiet area. We usually bring in some, tutoring
companies that they can get help, and then we have some stress-relieving
activities and food, and so it's just a chance for them to
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Quinlan Conf Room: Study in a different environment.
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Quinlan Conf Room: Team movie nights, old school recreation fun. We just
did Jurassic Park last Friday. Part of the reason my staff is not here
tonight presenting to you is that they all had events in the last week
that they were out working extra hours, so I was like, you guys stay
home.
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Quinlan Conf Room: Splash Bash, I love to mention this one because it was
a Just Teen event in the past, and the YAB, committee came and said, can
we open this up to younger kids and do it… younger kids and teens, and
the teens will kind of, like.
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Quinlan Conf Room: play with the younger kids, and we got some really
great numbers out of Slash this last year. So, I think it was 60 to 70
that signed up, and I was just really proud of them that they chose to do
it that way.
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Quinlan Conf Room: Rev events…
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Quinlan Conf Room: you've been out at these, but Rev tends to volunteer
in… beyond our teen events. These are our community-wide events, big and
small. Big ones like Monster Mash Tree Lighting, Breakfast with Santa,
Signing Santa, Big Benny. Smaller event, like Sweetheart Social, that's a
combined
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Quinlan Conf Room: preschool, and we opened it up to, the public to sign
up for Sweetheart Social, so that's a really great combo event, and then
we run it almost exclusively with Mariah as the coordinator, like, one
part-time staff, and then mostly red volunteers.
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Quinlan Conf Room: Earth and Arbor Day celebration, because we have taken
that over in Parks and Recreation. We get all the volunteers through the
REV organization, so, Robert is actually background checking everybody,
and it works out great.
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Quinlan Conf Room: 4th of July, we need their help, and then Cupertino
Campout, which I know several of you have been out to that, you can see
that they help out a lot.
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Quinlan Conf Room: So we've just continued to expand REV, and that has
been a great, situation, and we're going into our third year there.
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Quinlan Conf Room: So LIT program, I think I talked to you a lot about
that.
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Quinlan Conf Room: The only other benefit, I would say, of the LIT
program that I maybe didn't mention is that not only do they get all
those experiences, but then, oftentimes we're getting them to come and
apply when they're 16, and so we have these almost fully trained people
that are applying.
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Quinlan Conf Room: Techie Teens, again, not new, but, it's a… and it's a
little different from our class that we have, in that they can kind of
just drop by and get the help of the teens. And…
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Quinlan Conf Room: Another great benefit of having Robert, kind of be the
lead on this program is that he understands teams, and he understands
their schedules, and he understands when they're available and when
they're not. And so, we oftentimes get asked, like, can teams come and
work this program with the seniors?
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Quinlan Conf Room: 10 a.m. on Monday, and we're like, no, they're in
school. And no, they can't do it at 2, and most of them can't make it at
4, and then the seniors have already gone home. So, we kind of understand
that working with seniors is a tricky thing with teens because of
scheduling during the year.
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Quinlan Conf Room: Programs where the teen commissioners are represented,
I talked to you a little bit about that, but just… and we're really
expanding here how often we get them out and, get them in front of
people. And I'm just really so proud because I get so many compliments on
what amazing public speakers, some of our young teen commissioners are.
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Quinlan Conf Room: We'll look into that about that.
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Quinlan Conf Room: Okay, community events, which are registered events. I
broke these down between registered and free to the public. This is
Christina Lopez, who is our event coordinator. She's amazing.
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Quinlan Conf Room: My staff is all amazing, but she's amazing, she does a
lot. She, she handles a lot of these, although we do break it up amongst
our division. Christina leaves Big Benny on this list of registered
events, but that's a very big event. You can see we were up at 723
people. That's the largest it's been since.
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Quinlan Conf Room: COVID times, and we've actually moved it off of the
week before, or the day before Easter, and we think we actually have
gotten a little bit better participation, keep kind of getting it off of
a holiday weekend.
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Quinlan Conf Room: But Christina leads that. Mariah leads Monster Mash,
Breakfast with Santa, and Sweetheart Social. And, all of those have been…
well, not Sweetheart Social, but Monster Mash and Breakfast with Santa
have been continuously selling out.
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Quinlan Conf Room: So she kind of carries on the tradition.
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Quinlan Conf Room: Commissioner Swami, I know you were at last year's
Monster Mash. I think you finally know the craziness of what it is, but
we do a lot. It's a really, really fun event.
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Quinlan Conf Room: And then Robert leads Santa Visits, Hack, and Spelling
Bee, so we do kind of break up the, paid-for events.
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Quinlan Conf Room: And… let's see, whether… Campout, golf events, and
Pumpkinpalooza, just to note, are, also some registered events that we
have, and you'll hear about those in, Molly James's presentation from the
Outdoor Division, because we've moved those to match with her division.
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Quinlan Conf Room: And…
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Quinlan Conf Room: We will be adding an event in 2027. Mariah's going to
be adding a Bunny Bash and Egg Dash event, and so we're looking forward
to that. We already have a little bunny costume, and we're going to put
that to good use, and maybe do a, something very similar to our Monster
Mash Breakfast with Santa combination. So, looking forward to that.
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Quinlan Conf Room: Okay, moving on. Community events that are free to the
public. This is where Christina really…
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Quinlan Conf Room: puts in her time here. 4th of July, we have a very
full day. We have morning activities with the pancake breakfast, flag
raising, parade, concert, and kids activities, and then we throw all that
in the building, and then a good number of us
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Quinlan Conf Room: set out to help with the fireworks show out at Hyde.
And I know many of you have attended that.
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Quinlan Conf Room: I haven't included numbers on these events, by the
way, because they aren't registered, so they're really just estimates.
But I can tell you that, most of our concerts, movies, Shakespeare
performances and tree lighting are anywhere from like 3 to 500 on, in
general. And the July 4th morning event has, like, really fluctuated. It
depends on how hot it is.
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Quinlan Conf Room: if it's a, weekend day that July 4th ends up on, so we
just don't really know, but we were very high this last, this last 4th of
July. We think we were up around 5 to 700, based on the number of prizes
that we gave out.
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Quinlan Conf Room: And then fireworks is very, very difficult to
determine, but we estimated around 15,000 at, like, our actual sites that
we planned. And then who knows for the rest of the city that's watching
the fireworks.
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Quinlan Conf Room: Earth and Arbor Day is not on this, although that is a
Parks and Recreation, community event that's free. That is going to be
part of Molly's, presentation to you.
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Quinlan Conf Room: And I just wanted to make note that Christina has just
done an awesome job on, coming up with, like, very fun, low-cost activity
add-ons with the 4th of July, morning activity.
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Quinlan Conf Room: We've gotten some games, and she's master at finding
cute little inexpensive toys to give out and have the kids be engaged,
get a little toy. But tree lighting, she's, made arrangements with Kona
Coffee Truck to come, and, they've come out, and then having a snowball
room, really cheap but super fun, on, just, like, very simple activities
that make the kids
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Quinlan Conf Room: Happy like tattoos and stuff so she.
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Quinlan Conf Room: She works hard at all of these.
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Quinlan Conf Room: This does… this gives you… on sponsorships, this gives
you just a shot of what my division did in the last fiscal year. I think
we're somewhere around 20,000-something for our total department and,
sponsorships collected.
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Quinlan Conf Room: But, with events, Christina has been kind of the lead
in trying to get those up and going, and she has worked really hard to,
like, provide consistency in how we accept those. Of course, as with
anything, if we're going to work with somebody, if it's over a certain
amount, we have an agreement, and that goes through all sorts of extra
approvals, so it's not as easy as saying, great, give me the check.
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Quinlan Conf Room: But it is an added component to her job that she's
really taken on, but as a department, we're slowly working towards
streamlining the process and figuring out a way to work.
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Quinlan Conf Room: just through a streamlined process, I guess, and to
grow that program.
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Quinlan Conf Room: Right?
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Quinlan Conf Room: And here's a fun one. Community events and festivals
that are free to the public.
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Quinlan Conf Room: Here's our… the last fiscal year of the events, that
were done. A reminder that these events are not directly coordinated by
staff, however.
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Quinlan Conf Room: Our staff does work really hard, and again, this is
Christina Lopez that takes the lead on all the festivals, to work hand-
in-hand with our organizers to make sure that the festivals follow all of
our city policies and procedures.
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Quinlan Conf Room: To verify that they've received all the correct
permits and licenses, especially when they're serving food, where they
have tents, those all have to have correct permits.
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Quinlan Conf Room: We really upped our requests of the organizers on
giving us a copy of their port-a-potty agreement, their dumpster
agreement, what their parking plan is going to be.
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Quinlan Conf Room: She coordinates with our Public Works Department for
any of the, traffic plans that we have to have barriers, K-rails are what
the long ones are called, and the cones, so she's making sure all of
those are delivered, for us to use, or for the event organizer to use.
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Quinlan Conf Room: She's making sure that we know which road closures
we'll have. We've gotten it down to basically one plan when we do close
the road, and I'll talk a little bit about that. And then we also
coordinate
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Quinlan Conf Room: With the festivals for all they use in our facilities,
like, not just outside, but inside, and making sure that the buildings
are open.
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Quinlan Conf Room: Everything is supervised during the festival. And then
finally, making sure that at the end, the park is back up and running and
ready for the public as quickly as we possibly can have that happen.
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Quinlan Conf Room: Just to give you an idea, our festival process, we
take applications, beginning in January is when we'll put out the, like,
new application packet, and then, they're usually due at the beginning of
February, and that's for the following fiscal year. So I'm applying in
January for July 1st to June 30th of the following fiscal year.
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Quinlan Conf Room: We're only working with tax-exempt organizations.
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Quinlan Conf Room: And…
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Quinlan Conf Room: Christina and I sit down, and we really have to look
at all the applications of what times are requested. I'll tell you.
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Quinlan Conf Room: most festivals are requesting only a couple months.
There's, like, festival season. There's a spring festival season and a
fall festival season, and so we're looking at the bigger picture. What
conflicts with potentially, any citywide events, or any other events that
are happening at, the Civic Center Plaza, or Community Hall, or De Anza?
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Quinlan Conf Room: And in fact.
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Quinlan Conf Room: this facility is really the only facility that can
host larger scale events because of the parking, and we know that we need
the support of De Anza if they're going to have a large event. So, we
have also, in the last couple years, required that
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Quinlan Conf Room: show us written confirmation from De Anza that they'll
be able to use their lots on their day of their festival. So a lot of
coordination, even though they're run by outside organizations, we're
really trying to oversee that.
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Quinlan Conf Room: We will have a few new community events happening,
and, two of them are at the Civic Center Plaza, and, that's Bobetino,
that's a mayor event that turned into, they applied through a non…
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Quinlan Conf Room: tax-exempt organization, and then AAPA is a festival
that has been happening, and they've come into the application process.
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Quinlan Conf Room: And then here, we'll be adding a, I would say, low to
mid-sized festival, which is Kung Fu Festival at Memorial Park.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Now, I wanted to talk to you a little bit about
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Quinlan Conf Room: what are we doing when we're running these festivals?
And… Did they fix it?
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Quinlan Conf Room: So here's our list of last fiscal year. I've been here
5 years, and I can tell you that
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Quinlan Conf Room: we're always around the same level. We've taken on
some new festivals, but we've lost festivals. We used to have a really
large egg hunt, we had Relay for Life, and those, for various reasons,
ended up not being here, and we've only taken on a few, that
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Quinlan Conf Room: have come to this park that are large scale, but
generally, we stay around the same level of festivals.
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Quinlan Conf Room: Okay, as part of Christina's role in, in working with
the festival organizer, in the last… she's been here 4 years.
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Quinlan Conf Room: And she has done such a great job at trying to
establish a good working relationship with, contacts at not only the
Commons, but the West… okay, let's… Westport.
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Quinlan Conf Room: and Glenbrook Apartments, and, and she works directly
with the Commons Association Manager, Rob Rockenbosch, to distribute
information.
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Quinlan Conf Room: And.
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Quinlan Conf Room: So, we do prohibit
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Quinlan Conf Room: amplified in all the parks on non-event days, and
there's very, very few exceptions to that. If it's not a festival, then
they're generally not approved for amplified music, hardly ever. And
sometimes we'll allow through our director, only if it's a special
situation, that there will be, some speaking amplified, but…
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Quinlan Conf Room: by and large, across the city, we do not allow
amplified music in the parks.
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Quinlan Conf Room: The noise policy is part of our information packet to
organizers, so if you go online, our festival packet is on there, and
it's an application and information packet that is open for anybody to
see, if they want to
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Quinlan Conf Room: hold a festival, usually we tell them about the
application packet, and we say, read through that so you know what, if
you're going to ask to rent a festival, this is what we're going to be
asking you to do. But as part of that.
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Quinlan Conf Room: We do indicate that we're gonna monitor at the
property line for, it's supposed to be 70 decibels or below during the
festival. And, when we have staff scheduled, that is part of what they
do, is they go out and they'll do decibel readings at the property lines.
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Quinlan Conf Room: If they get a higher reading, they'll go and speak to
the organizer, or to the person that's
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Quinlan Conf Room: and say, you need to turn it down. So, understanding
that we had one this last weekend, that had drums, those weren't
amplified, so we couldn't say, turn your drums down. But, and also, we
try to work really hard with the organizers to give us their event
schedule, so that we know the particular times that we're going to have
to get out there with decibel reader.
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Quinlan Conf Room: Otherwise, we do it kind of, like, every hour, as much
as we can.
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Quinlan Conf Room: So, for instance, this last weekend, the drums came
in, and we did not have that on their schedule. So by the time our staff
went out and went, yep, that's higher, and they went to go speak with the
organizer, they were already almost over, and we would have had to run
out and stop them. So, in an effort not to do that, we just made note
that they were above, and that will go in their evaluation.
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Quinlan Conf Room: Let's see.
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Quinlan Conf Room: talked about that. One other thing about the same
level of the total number of festivals, where it's, like, around 7 to 9,
that we have, but within that 7 to 9 in a year at Memorial Park, they're
also not all happening at the same exact place in the park. So.
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Quinlan Conf Room: If you look at Memorial Park, it basically has 3 main
fields now. So, it's got our memorial field that's right here in the
back.
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Quinlan Conf Room: the amphitheater field, kind of in the middle, and
then there's not really a field, but there's an area close to Stevens
Creek. And so, given even the number of festivals, they sort of spread
themselves out on their request. We do happen to have back-to-back on
this memorial field.
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Quinlan Conf Room: they have a two-week break, but we did have India
Heritage Festival, and then we're gonna have Diwali on this backfield.
But otherwise.
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Quinlan Conf Room: Kids, Kids and Fun Festival, they were mostly on the
middle field, and they used the amphitheater for their, entertainment.
Rotary Day and Night Festival in the fall, their, stage was up by Stevens
Creek and the Senior Center. So, there is a distribution within the park,
even.
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Quinlan Conf Room: to understand that.
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Quinlan Conf Room: Let's see.
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Quinlan Conf Room: So just again.
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Quinlan Conf Room: We also have to look on festivals on availability, so
we for sure have a lot of requests for drop-in events, where people that
are like, I'm gonna come and run an event, and we're like, here's our
application. We're gonna look at if you're gonna run an event. And, once
they see what our application is and the requirements that we're gonna
put on.
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Quinlan Conf Room: a lot choose not to run their big, huge event here
because we're going to be monitoring everything. And then also, besides
just our events, we also really have to look at De Anza's events as well.
And so generally that first weekend of the month, they have the flea
market. We have very few that try to coexist with that flea market
because they don't tend to want to share their parking lots.
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Quinlan Conf Room: on that day.
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Quinlan Conf Room: So lots of… lots of factors that go into this.
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Quinlan Conf Room: Let's see, we talked about that,
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Quinlan Conf Room: And we also, just in talking about the street closure
very quickly, we've kind of… we used to have, like, Plan 1, Plan 2, Plan
3 for the street closure, but our emergency coordinator from about 4
years ago, the sheriffs and our public works department and our staff all
kind of worked together for
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Quinlan Conf Room: safety of the festival goers, because as you heard,
like, Gilroy had a shooting, so we're, you know, we're always thinking
about the safety during the festival.
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Quinlan Conf Room: And we really decided to shut down that… the street,
and it's Anton that starts at Stevens Creek, and then it sort of loops
around, becomes Alves, and comes out at Swan Creek right over here. The
most efficient way for us to make sure that, one, we're maintaining an
emergency access road at all times.
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Quinlan Conf Room: So that any kind of fire truck can get into not just
the festival, but also the commons area. But also.
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Quinlan Conf Room: unloading vendors that are coming in at, you know,
some of the bigger festivals have
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Quinlan Conf Room: 40 to 80 vendors, and they're all trying to come in
and unload their stuff. That's where we really do, I will say as staff,
step in on the organizers quite a bit, and help to manage to keep that
lane clear. And we tell them that's the highest priority.
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Quinlan Conf Room: But, so with their… with all of those groups.
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Quinlan Conf Room: feedback. We've come to, most of the time now, if we
do any kind of traffic pattern, we are creating that one-way loop.
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Quinlan Conf Room: And so it starts at Stevens Creek and Anton, and comes
out, and they must go that one way, so that we can have people pull to
the side, unload, and then come out. Always maintain that one road.
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Quinlan Conf Room: And.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: Still, I'm gonna go through this really quickly. So…
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Quinlan Conf Room: Other things that Christina has been doing, through
the… particularly at the Commons, but at the other apartments as well.
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Quinlan Conf Room: She tries to put out a letter that says, here's all
the festivals that are coming up, here's what the traffic pattern is
going to be, and it basically is going to be enforced closure or not
enforced closure if it's a very small event. Like, Kung Fu Festival may
have a smaller closure.
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Quinlan Conf Room: And once a year, we try to put out a permit to the
residents, and just to show you, pretty low tech.
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Quinlan Conf Room: One thing that we've learned
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Quinlan Conf Room: not only in that letter that we put out do we put out
a cell phone that is in the hands of our lead person for the festival,
our lead staff person for the festival, which is usually Christina and or
Randy Behar. We also figured out
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Quinlan Conf Room: somebody said, well, I wanted to call you, but all I
had was my pass, and so we started putting the number that… that cell
phone number on the pass as well, because a lot of times they'll have
that in the car, and they'll see, you know, like, I had a problem getting
in.
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Quinlan Conf Room: call us, and then we'll go right there and take care
of it. So we try really hard to get that number out, and that's something
that we have done in the last couple years through Trying to take
feedback and incorporating that.
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Quinlan Conf Room: The organizer also is requested.
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Quinlan Conf Room: to send a letter to the residents. We usually only
send to the Commons, but we do have a set of labels, and, we give them
the labels. Christina approves their letter. Most of them take it as an
opportunity just to say, hey, reminder, we're having this festival, and,
invited to come.
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Quinlan Conf Room: So that's what they're getting from the organizer.
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Quinlan Conf Room: We require a parking plan from the organizer, so we
want to know, where are you putting your vendors? Where are you putting
your attendees? Show us your written communication from De Anza saying
that you can use their lots. Oh, you're going to try to use the church
lot across the way? Show us the written confirmation if you're planning
to do that.
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Quinlan Conf Room: Again, I mentioned that the traffic plan was done
with.
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Quinlan Conf Room: But what I meant was the, emergency coordinator. I'm
sorry, that's a typo. The Public Works and the Sheriffs. And, maintaining
emergency access is a huge one for us, because we have had trucks have to
come in during the event.
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Quinlan Conf Room: As part of the traffic pattern, Public Works also has
set no parking signs, and always go at the entrances to the Commons, and
now to the entrance of the apartments off of Mary, because we've talked
to them quite a bit, and always at the entrance to Christensen, which has
no parking, by the way, but we try to help maintain that.
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Quinlan Conf Room: So I'm still in Christensen, we put no parking. We
also.
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Quinlan Conf Room: If we don't have permission to use the church parking
lot, we put up no parking signs there. We'll put up no parking signs at
the Sports Center back lot, and, also at Whole Foods, just depending on
the…
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Quinlan Conf Room: So, we've been expanding those signs. Christensen,
when we have Diwali come in, we also put down no loading and unloading
off of Christensen in an effort to just try to keep people completely off
of that, and we do the best that we can to monitor that, that they're not
unloading there.
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Quinlan Conf Room: Let's see. The sheriffs are always booked through
Christina and the Sheriff's Office directly, and then when they come to
check in to start their job, they all check in with Christina, and
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Quinlan Conf Room: They are always reminded that residents are the
priority, and I can tell you that I've worked several events. You've seen
me out at many of the festivals. I tend to hang out at that Anton Stevens
Creek, and I can tell you.
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Quinlan Conf Room: We always remind them, and…
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Quinlan Conf Room: pretty much everybody has to pull into the street and
be stopped there. We've been trying to do more of that so that they're
not stopping on Stevens Creek. And if we see it backing up, we'll try to
say, try to get them in onto the street to get them off of Stevens Creek.
And we absolutely do tell the sheriffs.
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Quinlan Conf Room: they… if they don't have a resident pass, just say,
what's your address? Or just say, are you a resident? Okay, fine. If
they… if an Uber driver or anybody has said that they're there for a
resident.
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Quinlan Conf Room: we ask them to err on the side of letting them in,
because it's really not that big of a deal for people to route through.
We just try to… we're trying to keep them out of the parking and from
blocking that road and not having the emergency access there.
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Quinlan Conf Room: The festival layout and entertainment schedule from
the organizer, for instance, this last weekend, we did not get the
organizer's last-minute schedule, so we did not know the drummers were
coming. If we do, then we try to, like, know to check the decibel reading
during that time, and…
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Quinlan Conf Room: We can definitely talk to them more about drumming if
they… it comes.
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Quinlan Conf Room: And then we are doing decibel readings throughout the
festival and trying to manage those when those come.
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Quinlan Conf Room: Nathan?
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Quinlan Conf Room: All right, moving on. Front desk operations at Quinlan
Center. This is another part of my division that.
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Quinlan Conf Room: proud of, because we are sort of the face, not just
for my division, obviously, but really for Parks and Recreation. So,
they're answering all sorts of questions, not just about Parks and
Recreation, but
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Quinlan Conf Room: camps, rental facilities, but also questions about
code enforcement. If a tree goes down, then people tend to come to this
building and say, hey, there's a tree down, and so we're tracking things
down for them. Broken sprinklers, noise complaints, geese in the park,
geese…
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Quinlan Conf Room: crossing the street. Who's gonna help from our
department? So our front desk handles a lot, but, we're open Monday
through Friday, 8 to 5 p.m. They're taking class registrations, event
registration, camp registration. They're taking reservations for Quinlan
Community Center, for Creekside Park, and for the picnic sites.
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Quinlan Conf Room: Picnic sites generally are done online, because we
allow those to be online, but there's a lot of.
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Quinlan Conf Room: backup information that we have to go and verify,
because we have such strict requirements on residents getting a better
rate, they have to prove to us that they're a resident. And so we allow
that on the back end with picnic sites, but not with building rentals.
They have to kind of show that up front to get that rate.
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Quinlan Conf Room: Let's see…
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Quinlan Conf Room: Quinlan Center here, we have the Cupertino Room, which
is, a capacity of up to 280 people, and then the social room, a capacity
of 80. Our conference room that we're in here today is 20, and then we
also do Creekside Park Building. The last… I think it's on the third year
that we've opened up that park building, and that has, 50
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Quinlan Conf Room: Maximum there.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: I think I put this up before, but it bears repeating
that our highest priority is Cupertino and Cupertino residents. So,
there's two ways that Cupertino residents always have, kind of, the edge
on non-residents.
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Quinlan Conf Room: They get better rates than non-residents, and they get
an opportunity to reserve before non-residents. So, if you're super
organized, and you can get in here earlier, you can get in and get the
building before a non-resident.
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Quinlan Conf Room: And this also goes for, nonprofits. If you're a
Cupertino nonprofit, then you get a better rate than a non-Cupertino
nonprofit. That's like a triple negative, I think, there. And then, also
on the timing. So, we definitely follow that.
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Quinlan Conf Room: What that creates is these great matrixes for feed
categories, so…
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Quinlan Conf Room: just be aware that when we have these kinds of
policies, that it does create, us doing a lot of education and a lot of,
follow-up with people of how they prove to us that they should get that
better rate. And, I think that we try really hard to say.
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Quinlan Conf Room: here's the rate. If you want the really good rate,
then that's where you need to show us, because if anybody complains about
having to show so much documentation, it's like, you don't have to show
us that documentation, but then you fall into a different category. And
so that is a lot of the business of what goes on at our front desk, in
order
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Quinlan Conf Room: To keep that in mind.
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Quinlan Conf Room: And again, just to give you an idea, not to focus, you
can look up the fees anytime, but it does create these matrices for, our
fees. And.
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Quinlan Conf Room: It's a lot of education, and…
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Quinlan Conf Room: sometimes that will come across as, not as customer
service friendly when we're doing that, but it's important to prioritize
the resident. So, just be aware of that.
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Quinlan Conf Room: But we do have a biannual calendar where we're looking
at market rates, and so those rates are operational, and they'll be
updated on a biannual calendar where we'll look at and see where we fall
within the market.
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Quinlan Conf Room: Hey?
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Quinlan Conf Room: Sorry. That's okay, you're fine.
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Quinlan Conf Room: The last time I did facilities presentation,
separately for the night, I'm doing my whole division tonight, I heard
you that you wanted to see, like, number of hours, and so I don't have
historical documentation for this, but number of bookings here at Quinlan
Center, and then that's what I gave you last time, but I also gave you
the number of hours this time, and the revenue.
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Quinlan Conf Room: Oh, wow! Oops!
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Quinlan Conf Room: And we're down a little bit on bookings from the
previous fiscal year, although I will say there's a lot of different
factors that go into that, but we had a pretty hot year, and we've had.
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Quinlan Conf Room: two years of trying to figure out our air conditioning
unit here, so I know you lived through that too, but that certainly has,
affected probably our reservations.
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Quinlan Conf Room: I…
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Quinlan Conf Room: And then just to give you some historical… we're a
little down from last year, but again, you see that kind of spike. We're
not as down as 2024.
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Quinlan Conf Room: Just a clarifying question, is that number end of
December, or the same time this year? Because then we are talking apples
to apples, because 142 is not allowed, meaning that we have 3 more months
to go.
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Quinlan Conf Room: No, this is the complete year of 25-26 fiscal year, so
that ended June 30th, 2026. Got it, thank you.
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Quinlan Conf Room: In order to give you that complete look, yeah. Thank
you.
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Quinlan Conf Room: Again, these for Creekside Park, you could look this
up, but it just shows you everything is a matrix for that.
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Quinlan Conf Room: Okay…
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Quinlan Conf Room: And Creekside Park Building, again, we're only about 3
that we opened at Creekside Park Building, again, for rentals.
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Quinlan Conf Room: provides us a little bit more of a challenge, because
we can have three rentals going and one part-time person here kind of
overseeing the building, but Freeside Park, we need to send somebody out
in the truck, and they open up and come back, and so it has a little bit
extra challenge to it.
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Quinlan Conf Room: But, we have definitely seen, and I'll show you the
revenue.
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Quinlan Conf Room: Okay.
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Quinlan Conf Room: There we go.
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Quinlan Conf Room: The revenue, kind of, when we first opened up, we were
closer to the pandemic, and so we were seeing maybe less in our indoor…
Freeside Park has
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Quinlan Conf Room: sliding doors that basically open up one whole half of
a wall. And so, we saw a lot of reservations there where people wanted to
get people together, and they wanted the support of, like, a
refrigerator, but they sort of opened up that door and put a lot of
people out on the patio. So as we got farther away from COVID, we've kind
of seen that level off a little bit, and it's used for a lot of parties.
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Quinlan Conf Room: Smaller parties, it's got the playground right there,
and the picnic area there.
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Quinlan Conf Room: Okay, speaking of picnic areas.
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Quinlan Conf Room: Linda Vista… we have Linda Vista, Portal Park, and we
have Creekside, which is also a fairly new picnic area being reserved,
and we have Memorial Park. So Linda Vista has the highest, capacity at
136, and so…
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Quinlan Conf Room: 136 is both the resident rate and the capacity. We
want to know what our capacities are. Portal Park is one that AE on
capacity and, just kind of holding steady.
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Quinlan Conf Room: Used to have, like, a very great grove of
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Quinlan Conf Room: They've lost some of the trees, they died, and so it's
a little sunnier out there, and it'll bird with amenities. There's some,
some of the facilities are looking at putting back into structures, and
that will certainly help with our picnic areas.
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Quinlan Conf Room: And then, lastly…
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Quinlan Conf Room: Creekside picnic area, again, fairly new, and I think
what we saw as Creekside started to go up, Portal maybe leveled out a
little bit, too, because people were sort of like, well, we used to go to
Portal, and it was really shady. Creekside kind of has better shading
now, so it sort of just moved people a little bit, but
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Quinlan Conf Room: Creekside is a very popular… it's gaining in
popularity, for sure, because it's adjacent to the playground right
there.
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Quinlan Conf Room: And then Memorial Park Picnic.
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Quinlan Conf Room: So, interestingly enough, we have maybe a smaller
number of bookings, but it's very, very sunny at that, picnic area. And
then we also, when we do have festivals, they don't really have access,
so they're blocked on those days. So that's where you're gonna see a few
less there.
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Quinlan Conf Room: And finally, just to wrap up, this… this is our
combined picnic rental revenue, and so really, overall, we've been pretty
level. So even though we added a whole other picnic area in there, it's
been just sort of
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Quinlan Conf Room: And believe it or not, that concludes my presentation.
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Quinlan Conf Room: Thank you.
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Quinlan Conf Room: Yeah, thumbs up and button.
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Quinlan Conf Room: Oh, that's not good.
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Quinlan Conf Room: Punishing us.
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Quinlan Conf Room: Wow, it's already on. Okay, it's already okay. Any
clarification questions, just clarification questions. Notice.
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Quinlan Conf Room: Please, Commissioner. Yeah, thank you, Sonya. Lots of
information. Yeah. On the, operations from Quinlan, that also includes
McClellan Park, the, Ranch Park, reservations, right? That was not
included here.
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Quinlan Conf Room: Yeah, that's a great… I… I know exactly what you're
talking about. So, we support the, the paperwork for, Blackberry Farm for
their picnic areas. We do support the paperwork when they make the
reservation online, the resident verification, but all of the operations
and the numbers are actually managed through the outdoor division, so
that would…
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Quinlan Conf Room: part of Molly James's presentation.
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Quinlan Conf Room: Is yours not working? Oh, no. Okay.
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Quinlan Conf Room: Okay. One quick question about the clarifying question
I have is.
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Quinlan Conf Room: you know, for the youth seen adult special interest
program. Phenomenal presentation. The staff is doing so many things. It's
amazing they really are. And you just have to look at this presentation
to feel so proud of us.
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Quinlan Conf Room: Great, I'm making such a positive…
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Quinlan Conf Room: See, here's the thing I was going to ask you, the
teen, youth teen adult special interest programs, we have actually gone
up significantly, more than, I would say, 113 programs, additionally,
year over year, but enrollment has come down.
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Quinlan Conf Room: So, what is the justification, or why, how is this
being planned? Because number of
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Quinlan Conf Room: participants per program will get
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Quinlan Conf Room: It will shrink further and further. Why is this
happening? You guys are doing all that you can. Yeah. What are you doing?
Why is it dropping still precipitously?
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Quinlan Conf Room: Yeah, so that's a great question, because more
programs offered, but, but then less participation, and sometimes you
figure out you've overextended, right? And so we've just saturated too
much. We've offered too many options, and so we can even
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Quinlan Conf Room: see potentially that there's competition within our
own city that we've just offered too much. And there's only so many
people that are gonna be taking programs.
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Quinlan Conf Room: So we take that and we look at the contractors and we
look at which classes sort of dropped in the numbers and
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Quinlan Conf Room: who… who are the culprits, right? And then we have to
look at adjusting away from those classes and, you know, consolidating. I
think last year we talked about we offered less programs, and the numbers
have gone up, right? And so.
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Quinlan Conf Room: But then we got like, hey, these were doing great,
let's try those again, or let's try, you know, just more of certain
things, and it didn't really pan out when the next summer came.
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Quinlan Conf Room: It's a reason why that is…
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Quinlan Conf Room: It's a whole research study that says when you give
people a lot of interest as a clarifying question, going forward, maybe
that's something to look at, that people get overwhelmed, not that the
new programs are worse. Yeah. But it's just that there's too much to
overwhelm, and then I'll pass on some of the studies.
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Quinlan Conf Room: But I'll have a following clarifying question later. I
don't know if it's an maybe it's not a clarifying question. It might be
on a discussion. Thank you.
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Quinlan Conf Room: So now, if there's no clarification question, I know
you got the same question. I believe that you were okay. Thank you, Bono.
So now there is any speaker cards right? This is for open for public
comments on this item.
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Quinlan Conf Room: Do we have any speaker costs on this particular
agenda?
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Quinlan Conf Room: item, right? Even though some of them are covered. I
go. Okay. So now, since there are no speakers for this particular item,
I'll close the public comment on it. And now it's it's for the
commissions to open for comments.
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Quinlan Conf Room: And anybody has open discussion comments, and y'all
will… yeah, one request just is that if there's anything specific onto
it, let's do it, otherwise there are a lot of
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Quinlan Conf Room: seniors are waiting for the oral communications, which
is going to fall a little later, so we didn't know that there's going to
be enough, so I would like to say on this very critical ones, please have
an open discussion. Yeah, I have two quick questions, and I think the
audience also, whoever, all the people here also have that.
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Quinlan Conf Room: First of all, I really appreciate all the work that
you guys are doing, the city staff for the Memorial Park and the Commons,
but it still seems that there's some pain point over there. What is the
proposal that your city staff is thinking? Because I'm sure they reached
out to you directly as well.
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Quinlan Conf Room: on those matters. And I heard that you're allowing the
Uber and the cars to pass through, which is really helpful. Is that
something that has been interesting?
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Quinlan Conf Room: after the comments, or after the complaints, or has it
already been in place, and still there are complaints? So I'm trying to
understand, where is the friction?
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Quinlan Conf Room: Yeah, so we did have a meeting, I think it was 3 years
ago now, and actually, some of you were probably at that meeting, but we…
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Quinlan Conf Room: had a meeting to talk specifically about festivals,
and we were also in the midst of our master planning for the park, and so
what ended up happening is it was a little bit of discussion about the
festivals and a lot of discussion about the master plan, which Christina
and I were not running the master plan, so we, tried to focus them back
in, but we had heard complaints about
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Quinlan Conf Room: the, at that point in that meeting, we had heard
complaints about not necessarily people being turned away, because we
weren't running as, strict as.
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Quinlan Conf Room: We weren't really as many
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Quinlan Conf Room: street shutdowns. But we heard the complaining about
people going in and parking in the commons areas. And so.
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Quinlan Conf Room: At that time, we got that feedback, and we had our
emergency coordinator come in and say, you have far too many cars coming
in right next to your festival. You can't do that. That's not good for
your safety. So, the combination of those two comments kind of started us
with the street closures.
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01:06:40.280 --> 01:06:55.909
Quinlan Conf Room: And then initially, the complaint mainly that I heard
is that if we had a very busy, like, loading, unloading time, that there
was some backing up on Stevens Creek, and that residents were frustrated
having to wait to get in. And so.
346
01:06:56.010 --> 01:07:01.000
Quinlan Conf Room: From that, we definitely tried to work with the
sheriffs, and again, this is where
347
01:07:01.380 --> 01:07:17.610
Quinlan Conf Room: myself, Christina, Randy, some of our key full-time
people have come in. They're supposed to be running their own festival
with their volunteers, but that's where we would step in and say, you
guys need to get them off of Stevens Creek to get them flipped.
348
01:07:17.730 --> 01:07:20.880
Quinlan Conf Room: We… sheriffs let the residents in.
349
01:07:20.880 --> 01:07:40.049
Quinlan Conf Room: you know, if they show you pass, great. If not, ask
what their address is and let them in. But then we were definitely
monitoring, because we've heard specifically about the parking in the
Commons, so Christina and I have done a pretty good job of spot checking,
and we'll, like, walk through the Commons to see if it looks like
350
01:07:40.130 --> 01:07:54.499
Quinlan Conf Room: There's any cars parked in front of driveways, and I
really have not seen many at all. There may be people that sometimes try
to cut in, and they're not actually residents, but we even kind of watch
when they come in and they say, oh, I'm here to pick up.
351
01:07:54.900 --> 01:08:10.359
Quinlan Conf Room: I'll look and see, did they go in that first driveway,
to see, did they really… were they really here to pick up? Or I'll radio
ahead and say, did that person pull in on the second driveway to go into
the commons? So, we're kind of spot checking even the people that get let
in.
352
01:08:10.740 --> 01:08:18.120
Quinlan Conf Room: You know, and my second question, this is critical,
and that's why I'm asking this question, is it's… it goes to the…
353
01:08:18.160 --> 01:08:37.709
Quinlan Conf Room: degree of effort that the staff is putting, and the
cost as well. So, just coming back from the clarifying question to the
actual discussion question, 783 programs still sounds like a lot to me.
896 is phenomenally high. So, the only reason I bring this up is not as
Seema has this personal opinion.
354
01:08:37.710 --> 01:08:50.340
Quinlan Conf Room: There's actually a research program out there by
Sheena Ingar from Stanford University that said, when we offer way too
many choices, participation and signups actually drop.
355
01:08:50.590 --> 01:09:06.700
Quinlan Conf Room: So there is an optimal, for example, if you have like
a thousand channels on a TV, people will watch less than they ever did
before. Right. Same thing with this is a lot of choice. Right. Maybe we
just look at what are the top categories.
356
01:09:06.710 --> 01:09:16.190
Quinlan Conf Room: And what are the best ones? And just because there's a
lot of research already done so might as well benefit from that. So the
staff is not overextended.
357
01:09:16.250 --> 01:09:23.719
Quinlan Conf Room: And, the sign-up folks are not feeling overwhelmed,
and they're also expending a lot less time on more efficient.
358
01:09:23.979 --> 01:09:34.880
Quinlan Conf Room: Of course, definitely. I will say, again, most of our
classes and camps are run through contractors, and so, it's not always as
simple as just
359
01:09:35.680 --> 01:09:53.580
Quinlan Conf Room: you're not running that anymore, because we have a
contract with them, so we need to kind of see that through. Then when it
becomes time to renew, or time for suggestions and submit your classes,
that's what they are trying to do, and I think we've seen that we were
overextended in the STEM and STEAM classes, so we try to say.
360
01:09:53.779 --> 01:10:13.379
Quinlan Conf Room: may just be fine, because I'm talking of categories,
and then reducing that. If you have a hundred class per category, then
see, just maybe offer 7 or 10 or 15. And then I'm just bringing my
research background here to Heather.
361
01:10:13.530 --> 01:10:21.630
Quinlan Conf Room: and the community. Sure. Thank you. Thank you. Thank
you. I'll just do a clarifying thing here. I hear you and I were…
362
01:10:21.750 --> 01:10:26.109
Quinlan Conf Room: I bought less. There's less than a 5% drop.
363
01:10:26.200 --> 01:10:46.340
Quinlan Conf Room: And so the… No, there should actually be more
increase. Yeah, yeah. There will be more increase if we reduce it also.
We had 896 programs, but only 783 took, but it's less than 5%, so it's
not that bad. No, no, no, it's the number of programs. Oh, sure, thank
you. I would like to respond to that, because
364
01:10:46.340 --> 01:10:50.920
Quinlan Conf Room: Commissioner Bono, it's not the number of people. I
understand there's a number of programs.
365
01:10:51.750 --> 01:10:57.439
Quinlan Conf Room: If it's number of people that signed up, that's
perfectly okay. Like a menu or restaurant. No, no, no.
366
01:10:57.440 --> 01:11:14.940
Quinlan Conf Room: It's completely different. It's like, think about it
as channels, because there is a… Yeah, we… I hear both of your opinions.
No, no, but here's what I'm saying. It's not a matter of Sina's opinion
versus Claudia's opinion. It is really a research… Research one, yeah.
…studies that have said. So it's an empirical-based study that says.
367
01:11:15.100 --> 01:11:34.129
Quinlan Conf Room: Fewer is more is better because people feel confident
about making a decision. I am more confident if I have 10 choices than I
have 500 or 800 choices. So my ability or my decision to sign up
increases when there's fewer but more meaningful choices. Right.
368
01:11:34.470 --> 01:11:36.860
Quinlan Conf Room: I, I… yeah. Thank you.
369
01:11:37.300 --> 01:11:56.370
Quinlan Conf Room: Awesome. Thank you. Thank you. I have only one
question which kind of carry on from. So you said that on earlier again,
I know that the the folks from comments are here to really. I got written
communications right? So I'm sharing based on that one.
370
01:11:56.370 --> 01:12:06.480
Quinlan Conf Room: So when the sheriff instructions, Christina works with
sheriff instructions. So I think based on what I heard is that either the
residents are allowed.
371
01:12:06.580 --> 01:12:17.089
Quinlan Conf Room: with the pass without telling them. It is number one
number 2. Any other pickups like Uber. Other drivers are there. They also
say the address, and the sheriff follow them.
372
01:12:17.510 --> 01:12:31.049
Quinlan Conf Room: That's number 2. You asked that the sheriffs allow
them, and when I've been… How, kind of monitors them? You asked them, is
it Christian or is not going to be there, but is there any protocol we
established with, Sherry?
373
01:12:31.110 --> 01:12:50.689
Quinlan Conf Room: So, I will say that the sheriffs are pretty good.
Like, we'll go and periodically check in. Christina, Randy, or myself
will go and check in with the sheriffs. Like, like I said, there's been
many festivals, like Dilly Hot in June. I was at Anton and Stevens Creek
for probably a good 2 to 3 hours at that festival, and so…
374
01:12:50.690 --> 01:13:10.439
Quinlan Conf Room: I'm sort of hand-in-hand, like, hey, don't forget, let
them in, don't forget, keep it moving, you know? But, sometimes also, if
they're confused at all, they'll, you know, they have Christina's number,
and so they'll either text her, or they'll be next to a person that has a
radio, and they'll say, hey, you know.
375
01:13:10.440 --> 01:13:20.799
Quinlan Conf Room: we had an unusual situation where they were trying to
get in, and but 9 times out of 10, we tell them, just let them in. And I
will say I've seen some
376
01:13:21.090 --> 01:13:46.050
Quinlan Conf Room: delivery people have decided not to come in. So, I…
and I don't know what to do about that. We've allowed them in, but
they've decided not to come in. Yeah, so the other question on that is,
in that case, for example, some emergency delivery has to come, right?
They order some medicine or whatnot, I mean, there. Is it a residence can
call, Christian? Who they call? For sure. If there was ever an issue, and
you couldn't get…
377
01:13:46.050 --> 01:13:47.660
Quinlan Conf Room: And they're not allowed.
378
01:13:47.780 --> 01:13:50.880
Quinlan Conf Room: Do they have instruction? Like, I know we give letters
to
379
01:13:50.990 --> 01:14:02.380
Quinlan Conf Room: residents, actually the team or leadership team. Do we
give enough instruction to them to call residents know that? Oh, there is
an on call number, not 3, 1, 1.
380
01:14:02.380 --> 01:14:12.160
Quinlan Conf Room: But there is some other number I can call, because the
people are outside and stuck, and I have an emergency medicine to be
delivered, and the person is sitting outside. Do we… do they have that
information?
381
01:14:12.160 --> 01:14:30.359
Quinlan Conf Room: Well, so, if they have this, it has a number on there.
Oh, no, no, what I'm asking, maybe I think I agree. The residents are
inside the commons, and the delivery person is outside and got stopped by
the sheriff. Yeah. They couldn't, right? So, where are the residents, who
they will call?
382
01:14:31.100 --> 01:14:50.880
Quinlan Conf Room: the number on here. On this one? That's Christina's
number? That's… whomever is the lead staff person at the festival has…
this is a cell phone. It's our building attendant. During the festival,
this phone is on and in the hands of the lead person for the festival.
383
01:14:50.880 --> 01:14:54.719
Quinlan Conf Room: And they do everything that they possibly can to
answer that phone.
384
01:14:54.760 --> 01:14:56.590
Quinlan Conf Room: And so they could say.
385
01:14:56.960 --> 01:14:59.950
Quinlan Conf Room: I have a delivery person that was just turned away.
386
01:15:00.050 --> 01:15:13.150
Quinlan Conf Room: And I need them to get in. They're an Amazon delivery
person, and I need them in. And Christina could then text to the sheriff
right there and say. Speaker 5 : We have a delivery person trying to get
in.
387
01:15:13.240 --> 01:15:31.249
Quinlan Conf Room: please make sure you let them in, and remind them to
let them in. So, if… if we ever heard from that number, then we could
make that response. Sorry, yeah, so, please, please, yeah, please, sorry,
yeah. Public, yeah, no comments, please, at this point. Thank you.
388
01:15:31.350 --> 01:15:50.989
Quinlan Conf Room: So, the second question on that is a similar way. I
know there's particular event reporting and a lot of things, which
happened a few days back here. So the, you said the event schedules are
typically published earlier, and we know that the…
389
01:15:51.520 --> 01:15:56.159
Quinlan Conf Room: The high volume things are happening, but does that
happen at this time?
390
01:15:56.270 --> 01:16:02.130
Quinlan Conf Room: So that we… Sure, the decibels, or our staff were
there to measure.
391
01:16:02.270 --> 01:16:20.800
Quinlan Conf Room: the noise level at that time? Did we have the event
scheduled for this past Sunday? We did not, from… and that was from,
Bubanas for our sister city didn't give us that event schedule, so we
didn't know the drummers were coming. I see, so that has to be… I think
there is some, process
392
01:16:20.910 --> 01:16:28.010
Quinlan Conf Room: We should try everything to get all the paperwork in
order. Okay, no, I'm just trying to find out, because those are the
questions.
393
01:16:28.190 --> 01:16:33.519
Quinlan Conf Room: Residents send me a note on these other issues, and I
just want to make sure where we are, and
394
01:16:33.520 --> 01:16:53.969
Quinlan Conf Room: what it is. Yeah. I will add that we have a follow-up
evaluation with each of the festival organizers. This would be on their
evaluation, obviously, that we get their event schedule, and this is
exactly the reason why it's important for us to have that event schedule,
so that we can say, now.
395
01:16:53.980 --> 01:17:04.470
Quinlan Conf Room: to be honest, if we saw, drummers coming for the
event, I don't think that we would have necessarily said, you can't have
drummers come, because
396
01:17:04.620 --> 01:17:20.969
Quinlan Conf Room: we pretty much know we have two events. Cherry Blossom
usually has the Tyco drummers come, and then, they actually had the
drummers come from the India Heritage Festival before. They just, at that
time, they performed right behind Quinlan. And so…
397
01:17:20.970 --> 01:17:33.999
Quinlan Conf Room: it wasn't an issue, we didn't get any complaints. If
anything gets to us, we always consider it. Okay, yeah, so the last
question before, because I wanted to get to the word of communication.
So, the last question is.
398
01:17:34.030 --> 01:17:42.390
Quinlan Conf Room: I know you mentioned, Sonya, the, there are 3 areas,
Stevens Creek, and then the Middle Field near the amphitheater, and
399
01:17:42.690 --> 01:17:59.899
Quinlan Conf Room: this place. We call this. We kind of internally call
this Memorial Park Field. Okay, so predominantly, it looks like we allow
these major events with the noise and stuff, either near the Stevens 3 or
the amphitheater.
400
01:17:59.900 --> 01:18:05.470
Quinlan Conf Room: not here often, but this is an exception, or did I
hear that? No, they…
401
01:18:05.800 --> 01:18:25.669
Quinlan Conf Room: It's not an exception. It's, I would consider it 3
separate areas. Some of them, Cherry Blossom uses all 3. Some of them use
one. Kids and Fun Festival pretty much just uses the middle field mainly
for all their booths, and their… all their entertainment is in the
amphitheater.
402
01:18:26.200 --> 01:18:29.710
Quinlan Conf Room: Rotary Day to Night uses up by Stevens Creek.
403
01:18:29.960 --> 01:18:37.989
Quinlan Conf Room: No, that's okay. No, it's fine. No, it's okay. It's
more what they request. A lot of them have moved
404
01:18:38.010 --> 01:18:52.089
Quinlan Conf Room: since the park filled the ponds, most of them have
tried to, like, resume their spots closer to Stevens Creek. Yeah, okay.
Yeah, this is just a suggestion, and possibly we should seriously think
about it, given that if it is very close to these
405
01:18:52.090 --> 01:19:08.590
Quinlan Conf Room: residents, places, and it is causing a noise problem,
then you would… Steven's pretty excited on that side, going away from
that would help to start with. Again, you will have operational
challenges, but it looks like we will be… this is a place where it will
be really, really exceptional if it is noise controlled.
406
01:19:09.030 --> 01:19:26.289
Quinlan Conf Room: Yeah, I mean, it's an exception, is the only thing I
would clarify there, is that if they request to go onto Memorial Field,
and in fact, when we had the Ponds, project, and all of them were on
Memorial Park Field, for 2 years, I want to say, and then as
407
01:19:26.290 --> 01:19:32.330
Quinlan Conf Room: When ponds were filled, and the grass was there, and
then we gained back an additional field once those ponds were filled,
then…
408
01:19:32.330 --> 01:19:44.360
Quinlan Conf Room: the festival organizers started requesting, hey, can
we go? Some of them returned back up by Sena Street, some of them were
like, hey, this amphitheater field is great, too. And, you know.
409
01:19:44.710 --> 01:20:03.050
Quinlan Conf Room: that's just a different place in the park. It hits a
different place in the Commons that makes a lot of noise, right? We'll
kind of hear from the people that are on Anton to the back. Yeah. No, I
think it's good. I just want to close my thoughts. I think that means we
may have to, I think, if it is there, if it is happening here.
410
01:20:03.050 --> 01:20:08.300
Quinlan Conf Room: based on the issues comments we received. So we may
have to revise this area.
411
01:20:08.300 --> 01:20:24.470
Quinlan Conf Room: the given schedule has to be published, and if there
are any events with the noise generating, then it has to be a visible
that has to be there kind of. So I think we can, which gives a confidence
to the residents and say that. Oh, okay, the staffs are there to take
care of it. Otherwise we'll be.
412
01:20:24.840 --> 01:20:30.129
Quinlan Conf Room: got off, right? So that's… I'm done, I'm gonna wait
for it.
413
01:20:30.370 --> 01:20:40.399
Quinlan Conf Room: Commissioner Bonner, you have one of the comments on.
So we're talking about everything, fee structure, all of that, and issues
as well. What are the remedies?
414
01:20:41.060 --> 01:20:49.210
Quinlan Conf Room: or having an event planner that does not disclose or
has not disclosed that type of complaints that we're getting.
415
01:20:49.270 --> 01:21:01.760
Quinlan Conf Room: What can we do to escalate that in order, one, to make
sure it doesn't happen? Again, make an example out of it, so that we're
all understanding where we're going, but my question more like is.
416
01:21:02.130 --> 01:21:18.490
Quinlan Conf Room: what has the city of Cupertino has as far as what's
the next step in stone in order to ensure that this negative feedback
that we're getting is being conveyed so that it doesn't happen again,
whether it's monetarily, whether or not to have them back again, what's…
417
01:21:18.690 --> 01:21:26.209
Quinlan Conf Room: Yeah, no, that's a great question. So like, I said, we
have an event evaluation. And so
418
01:21:26.210 --> 01:21:40.970
Quinlan Conf Room: without naming names, we had a different festival that
came in, and we were having more of an issue with them with, like, their
wrap-up, let's say, and then, the condition of the park at the end. And
so we were out taking pictures.
419
01:21:40.970 --> 01:21:55.879
Quinlan Conf Room: showing them, and we were like, if this doesn't
improve next year, then that's going to affect your application for next
year. And so we… we made that pretty, clear to them, and I will say that
420
01:21:56.000 --> 01:22:09.329
Quinlan Conf Room: little by little, that, festival has actually now
become one of our best festivals as far as, like, following up on all of
the items that we request from them. So, but…
421
01:22:09.330 --> 01:22:16.629
Quinlan Conf Room: Yes, we have to go back and we have to meet with them.
We certainly will let them know that, like, the drumming and the location
of the drumming.
422
01:22:16.730 --> 01:22:34.709
Quinlan Conf Room: did not work well. We wouldn't allow that to happen
again next year. We would definitely be asking, hey, are you guys having
those drummers? And this is why we asked for the schedule, and that
didn't work well where it was. It was too loud, and there's no way to
turn down the volume on drummers. So,
423
01:22:35.020 --> 01:22:42.989
Quinlan Conf Room: You know, we try to work with them because we're
tasked with working with them the best of our ability, but we certainly
give them feedback.
424
01:22:43.490 --> 01:22:48.609
Quinlan Conf Room: But that's a that's a very valid call out. Yeah,
please.
425
01:22:49.520 --> 01:22:53.620
Quinlan Conf Room: I see the drummers have a mic. Can we switch off the
mic?
426
01:22:54.690 --> 01:23:10.810
Quinlan Conf Room: the drummers that came this last weekend did not have
my mic. Okay, I understood it was pretty loud. I was told that the drum
itself is so big on it, on the beating on it, like, I'm 30, 40 people,
you know, so I don't think that anything could have helped.
427
01:23:10.810 --> 01:23:19.269
Quinlan Conf Room: You know, I so appreciate that you want… that the
staff is thinking of solutions, especially for the commons, the traffic
part.
428
01:23:19.270 --> 01:23:29.859
Quinlan Conf Room: And just a very quick comment, and I know this forum
doesn't allow for that. What is a forum where they can actually
meaningfully sit with the staff and say, the current
429
01:23:29.860 --> 01:23:52.889
Quinlan Conf Room: solutions are not working. Can you consider XY and Z,
because this is not the forum. Yeah, we just get to speak for 3 min, but
it feels like they have a lot more that they want to actually have a
discussion. What is the forum for them to be able to do that? We will. We
will hold a meeting and invite them. Okay, that's excellent. Thank you.
Thank you. Thanks for bringing it up, Swami. I think that
430
01:23:52.890 --> 01:23:56.530
Quinlan Conf Room: We'll end up, given the current situation, so…
431
01:23:56.530 --> 01:23:59.739
Quinlan Conf Room: Thank you. That's… both are great call-outs,
appreciate it.
432
01:24:00.260 --> 01:24:03.270
Quinlan Conf Room: So it's done, then I think…
433
01:24:03.470 --> 01:24:13.970
Quinlan Conf Room: no more comments, then I think then we'll move on. So,
thank you. Thank you very much. I might add we will hold a meeting. I
can't promise that that meeting can happen before Diwali, and we'll…
434
01:24:13.970 --> 01:24:32.160
Quinlan Conf Room: take all the consideration. Well, I think some of
those, what the lessons we learned through this meeting, and what you are
going to hear from oral communications, so many seniors, or everybody
sitting here for more than an hour, I think we will make some changes to
them, inform them, and do it. I don't think that immediately, but
435
01:24:32.160 --> 01:24:56.809
Quinlan Conf Room: we are to take this feedback into the next program,
which is on 17th right? And I do appreciate that offer. And it's so kind
of you, because I know the city staff is doing everything that they can.
Thank you for offering and making sure that that will happen. And thank
you for your presentation. Yes, amazing. And the work itself. I need to
digest a lot of these numbers. I mean, I can't even believe for the
small, skinny step.
436
01:24:56.810 --> 01:25:04.999
Quinlan Conf Room: You guys do so very much. That's a call out we need to
put on the record. Thank you. Thank you so much. Really appreciate it.
437
01:25:05.300 --> 01:25:24.470
Quinlan Conf Room: Okay, if that is the case, then let's move on to the
next item on the business, which is approve the minutes, and then we'll
go to overall communication. So approve the minutes. Item number 2,
September 3, rd 2026 Park and Recreation Commission Meeting minutes. Our
action is to review and approve the September 3rd Parks and Recreation
Commission Meeting minutes.
438
01:25:24.470 --> 01:25:34.830
Quinlan Conf Room: Through the chair, I'd like to make a motion to
approve the September 2026 meeting minutes. And I second it. Okay, looks
like there's no clarification. And no public comments.
439
01:25:35.140 --> 01:25:38.569
Quinlan Conf Room: I think there's no public comments, right, staff? I
just want to make sure.
440
01:25:38.870 --> 01:25:41.660
Quinlan Conf Room: Okay, thank you, Commissioner Bonos.
441
01:25:41.760 --> 01:25:44.580
Quinlan Conf Room: Call for a motion, and Commissioner Sonya seconded it.
442
01:25:45.170 --> 01:26:00.519
Quinlan Conf Room: Vote, please. Commissioner Bono? Yes. Commissioner
Stanek is absent. Commissioner Swami? Yes. Vice Chair Shrikin? Chair
Kumarapan? Yes. Thank you, I appreciate it. So, now let's move on to the…
443
01:26:01.170 --> 01:26:20.390
Quinlan Conf Room: Oh, there's any postman? Postman, that's right.
Nothing. Thank you. So let's go to oral communications. So now we'll move
on to the oral communications. I need to read this out. This portion of
the meeting is a result for persons wishing to address the Commission on
any matter within the jurisdiction of the Commission, not on the agenda.
Speakers are limited to 3 minutes.
444
01:26:20.940 --> 01:26:28.749
Quinlan Conf Room: In most cases, state law will prohibit the Commission
from making any decisions with respect to a matter not on the agenda.
445
01:26:28.850 --> 01:26:46.769
Quinlan Conf Room: The Commission or staff may briefly respond to
statements made of questions posed, and the Commissions may request staff
to report back at a subsequent meeting. As a reminder, the comments can
also be emailed to Park and Recreation Commission at Cupertino.gov. If
any member of the public would like to make any comments.
446
01:26:46.930 --> 01:26:49.990
Quinlan Conf Room: Please fill out a speaker card or raise your hand on
Zoom.
447
01:26:50.400 --> 01:26:53.009
Quinlan Conf Room: I think so, we have… I can see many.
448
01:26:53.400 --> 01:27:04.330
Quinlan Conf Room: Please, yeah, let's, let's roll in. We have 7 speakers
in person. Our first speaker is Nancy Hunton, followed by Carol Gorska,
followed by Alyssa Rauch.
449
01:27:04.930 --> 01:27:06.580
Quinlan Conf Room: Christy, Grace, Nancy.
450
01:27:07.650 --> 01:27:09.920
Quinlan Conf Room: to the, activity.
451
01:27:10.050 --> 01:27:11.130
Quinlan Conf Room: Next week?
452
01:27:11.280 --> 01:27:30.709
Quinlan Conf Room: Let me speak first.st They have allocated the time to
me, and then I can stand there. I just want to be respectful of the
commission. Swami. Just a second. So how many people knew that
453
01:27:30.880 --> 01:27:35.100
Quinlan Conf Room: We have 2 people who yielded their time, so we have 5
speakers.
454
01:27:35.500 --> 01:27:42.830
Quinlan Conf Room: For you. After yielding it, there are points to it.
Yes, after yielding it.
455
01:27:42.960 --> 01:27:46.620
Quinlan Conf Room: Yeah. Awesome.
456
01:27:48.380 --> 01:27:51.579
Quinlan Conf Room: Can we? It'll be me, Bridget speaking.
457
01:27:51.720 --> 01:27:58.329
Quinlan Conf Room: Gallo speaking, and, Raj speaking. I also like this.
Okay, fourth piece. I'll be quick.
458
01:27:58.460 --> 01:28:02.879
Quinlan Conf Room: But have you filled out the Zoom platform?
459
01:28:03.260 --> 01:28:06.029
Quinlan Conf Room: So let's go one by one.
460
01:28:06.130 --> 01:28:18.059
Quinlan Conf Room: Lindsay needs to organize this, so can you take a
moment, to get yourself… Do you need to help connect dots, Lindsay?
461
01:28:18.810 --> 01:28:28.230
Quinlan Conf Room: I have Nancy yielding your time to Carl, correct? I
have Alyssa Rauch yielding her time to Brijesh Kenna.
462
01:28:28.540 --> 01:28:32.810
Quinlan Conf Room: And then I have a Raju Artis Saval.
463
01:28:33.700 --> 01:28:36.070
Quinlan Conf Room: And then I have Nori.
464
01:28:36.470 --> 01:28:42.239
Quinlan Conf Room: Not easy to read, to me. Not easy. Not easy to read.
465
01:28:44.160 --> 01:28:47.240
Quinlan Conf Room: And then there's a foot speaker. Sorry I didn't
realize.
466
01:28:53.410 --> 01:28:56.080
Quinlan Conf Room: Which… Sure.
467
01:28:57.850 --> 01:28:58.650
Quinlan Conf Room: Oh.
468
01:28:59.230 --> 01:29:02.520
Quinlan Conf Room: Okay, so our first speaker is Carol Korska.
469
01:29:03.400 --> 01:29:04.859
Quinlan Conf Room: You want to go first or you?
470
01:29:06.280 --> 01:29:13.810
Quinlan Conf Room: Hello, I'm Carol Borska, and I live at the Commons,
the community directly across Alvin's Memorial Park and Quinlan Center.
471
01:29:13.920 --> 01:29:22.039
Quinlan Conf Room: I and many other homeowners and residents who live at
the Commons get very frustrated every time there's a festival.
472
01:29:22.260 --> 01:29:24.660
Quinlan Conf Room: Our interaction is 1-1-M.
473
01:29:25.400 --> 01:29:39.039
Quinlan Conf Room: Many of us are working full-time and raising kids, not
me personally, but I was there at one point. And weekends are when we can
run errands, we can have friends over, or have a newborn pick us up
before going out to dinner where we might drink.
474
01:29:39.160 --> 01:29:44.559
Quinlan Conf Room: All of this becomes difficult or impossible because of
the restricted access to our homes.
475
01:29:44.860 --> 01:29:53.959
Quinlan Conf Room: Sometimes you're given a hard time and treated like
criminal trespassers by the police when trying to get returned home. And
that's happened recently. It's happened this year.
476
01:29:54.070 --> 01:30:04.589
Quinlan Conf Room: and it's often not easy to get around the vehicles
that have blocked Anton Way. So as you enter from Stevens Creek, you
might have to maneuver and risk being rear ended.
477
01:30:05.230 --> 01:30:15.830
Quinlan Conf Room: Our mail has gone undelivered some festival Saturdays.
Delivery trucks are prohibited for vending, but that's what we thought,
because we mispack it to this regular… we didn't… we can't tell if they
can't make it.
478
01:30:16.090 --> 01:30:28.930
Quinlan Conf Room: We don't get our packages. Uber drivers are denied
access, as our friends who want to visit us… as are our friends who want
to visit us on festival days. We just can't entertain on festival days.
479
01:30:29.000 --> 01:30:40.579
Quinlan Conf Room: When our daughter was getting married October 12,
2019, at the Saratoga Country Club, the groom forgot something important,
so a cousin volunteered to retrieve it from our home.
480
01:30:40.580 --> 01:30:54.619
Quinlan Conf Room: 15 minutes later, we got a panicked call from him
saying he was on the corner, but the police wouldn't let him enter. The
father of the bride had to come with his ID to gain entrance. Not the
kind of stress you want on your daughter's wedding day.
481
01:30:54.960 --> 01:31:08.799
Quinlan Conf Room: I believe this traffic mess began originally because
Commons residents didn't want festival goers parking in the spaces
reserved for Commons guests inside our private community. Personally, I'd
much rather deal with that problem than what we deal with now.
482
01:31:09.130 --> 01:31:22.959
Quinlan Conf Room: Every few years, this is, like, every 3 years, I've
been here at least 3 times, maybe 4. We have… a group of us residents
have made an appointment with Parks and Rec to discuss our issues with
the festivals, which also include noise.
483
01:31:23.130 --> 01:31:30.750
Quinlan Conf Room: Things get better for a short time, then revert, and
we have to do it again. We're tired of that, and it feels like the city
is our enemy.
484
01:31:31.450 --> 01:31:41.619
Quinlan Conf Room: A few years ago, we proposed an alternate traffic
solution, which the city tried one time only, and then reverted back to
the one-way restricted access.
485
01:31:41.740 --> 01:31:45.880
Quinlan Conf Room: Commons residents like the solution as they got to try
one time.
486
01:31:46.470 --> 01:31:53.490
Quinlan Conf Room: When I asked Parks and Recreation why they didn't
continue to use the new way, I was told that it had been determined that
it was a safety issue.
487
01:31:53.880 --> 01:32:02.529
Quinlan Conf Room: Whose safety are we talking about? Is it safe to block
a lane of traffic on Stevenson Boulevard at the intersection with Anton
Way? It sure doesn't feel like it.
488
01:32:02.830 --> 01:32:11.710
Quinlan Conf Room: We ask this commission for a saner and more
considerate solution. We hope you can help us in some way. And by the
way, you could tell the…
489
01:32:11.710 --> 01:32:24.169
Quinlan Conf Room: We were leaving on Saturday to go to somewhere, and
there was a huge truck unloading like 100 drums. I mean, it was
ridiculous. That shuffle was going to be too loud.
490
01:32:24.750 --> 01:32:28.329
Quinlan Conf Room: So if there are people there on your staff, they
should have some bathrooms.
491
01:32:30.070 --> 01:32:32.239
Quinlan Conf Room: Thank you. Thank you.
492
01:32:32.700 --> 01:32:33.400
Quinlan Conf Room: Oh.
493
01:32:33.970 --> 01:32:37.389
Quinlan Conf Room: Thank you, Carol. I appreciate it. Next speaker.
494
01:32:37.890 --> 01:32:54.830
Quinlan Conf Room: Okay, so we have Alyssa Rauch, who's yielding their
time to Brijesh, and Nori, who is yielding their time to Brijesh, so our
next speaker is Brijesh, with 9 minutes. No, I don't think I'll need that
kind of time. So, first of all, my name is Brijesh Khanna, I'm a resident
of Commons.
495
01:32:54.830 --> 01:33:01.229
Quinlan Conf Room: More specifically, 10103, Senate Way in Cupertino,
which is right across
496
01:33:01.470 --> 01:33:12.310
Quinlan Conf Room: I happen to be the president of the Homeowners
Association, also for Commons of Cupertino, but today I'm speaking as an
individual, in individual capacity.
497
01:33:12.310 --> 01:33:22.519
Quinlan Conf Room: Okay, but I have 8 residents over here, and we had a
short time, I could have gathered 35 residents here who would be saying
almost the same thing.
498
01:33:22.870 --> 01:33:33.639
Quinlan Conf Room: So, my objective today is to present the hardship and
the inconvenience being faced by the residents of Puma Commons.
499
01:33:33.830 --> 01:33:35.090
Quinlan Conf Room: Date guests?
500
01:33:35.230 --> 01:33:39.350
Quinlan Conf Room: Vendors, service providers, delivery providers.
501
01:33:39.480 --> 01:33:50.189
Quinlan Conf Room: mainly because of 2 situations. One is the traffic
restrictions. B is the noise level to the festival of Clan Memorial Park.
So those are the 2 issues.
502
01:33:50.330 --> 01:33:59.650
Quinlan Conf Room: Now, I really appreciate what the presentation was
made on Parkson, you know, especially the festivals.
503
01:33:59.980 --> 01:34:02.750
Quinlan Conf Room: But I just do want to point out.
504
01:34:03.160 --> 01:34:06.890
Quinlan Conf Room: I don't think we have a disagreement, but there's a
disconnect.
505
01:34:06.930 --> 01:34:22.040
Quinlan Conf Room: Okay? While you may think everything is working fine,
we think everything… everything is not working fine. Okay? That's the
kind of disconnect here. So I want to lay it out that we need to work
together and find a solution.
506
01:34:22.040 --> 01:34:29.990
Quinlan Conf Room: Right? And I'm going to suggest a solution. So, please
don't take it personally, and this is all professional.
507
01:34:30.220 --> 01:34:40.330
Quinlan Conf Room: The point is, we have a major disagreement based on
the presentation that we saw. Intentions are good. I'm not questioning
the intentions.
508
01:34:40.610 --> 01:34:51.179
Quinlan Conf Room: So, let me also be clear that we support the usage of
Memorial Park for festivals, okay? We are not attempting to stop the
festivals, more the better.
509
01:34:51.280 --> 01:35:06.380
Quinlan Conf Room: However, the traffic restrictions are causing a
problem. And here are the examples. I think Carol also mentioned those
examples. One is homeowners and their guests, vendors, service providers,
and delivery people are unable to enter.
510
01:35:06.390 --> 01:35:20.230
Quinlan Conf Room: Okay? The commons, unless they… they cannot enter
commons unless they have a pass, or they plead to the traffic police.
Now, which may or may not work. There are times it has not worked.
511
01:35:20.270 --> 01:35:27.900
Quinlan Conf Room: And especially the wedding that she's talking about,
it was my daughter's wedding. I had to rush from Saratoga Country Club.
512
01:35:27.900 --> 01:35:42.320
Quinlan Conf Room: to access some stuff that we left out. So there are
practical, real reasons that we were not allowed to enter, and it was
happening. See, those cops are tough people, you know, their job is not…
513
01:35:42.430 --> 01:35:47.749
Quinlan Conf Room: All right, and they say, nope, and then you can't do
anything, you can't get into a confrontation with them.
514
01:35:48.110 --> 01:35:49.180
Quinlan Conf Room: So
515
01:35:50.340 --> 01:36:00.840
Quinlan Conf Room: So, look, the Amazon deliveries have not been taking
place on Saturdays. Just not taking place. My medicine delivery was
supposed to come from CVS.
516
01:36:01.250 --> 01:36:06.949
Quinlan Conf Room: They didn't even inform. No delivery, no delivery,
unable to deliver. You know, that kind of a thing we get.
517
01:36:07.220 --> 01:36:26.669
Quinlan Conf Room: I had to go to the airport, the Uber was not allowed
to come in. I'm on the phone with the Uber guy, hey, stay there. I pick
up all my luggage, lug it to Stevens Creek, which is 2 blocks away, and
then catch my Uber to the airport. These are practical things, these are
realistic things. If you want dates and times, I'll be able to produce
them.
518
01:36:26.670 --> 01:36:29.549
Quinlan Conf Room: Okay, our guests have been, turned away.
519
01:36:29.840 --> 01:36:40.849
Quinlan Conf Room: Look, to be honest with you, this one-way traffic is
not working. It's just not working. This… we… what we are looking for is
a free… free of…
520
01:36:40.970 --> 01:36:44.849
Quinlan Conf Room: Traffic and free flow of entrance to our homes.
521
01:36:45.090 --> 01:36:54.959
Quinlan Conf Room: So, I think the noise situation is there, but that's a
solvable problem. I think your bigger problem is this traffic and our
access to our homes.
522
01:36:55.400 --> 01:37:13.319
Quinlan Conf Room: So, what are we looking for? What we're looking for is
a free flow of unrestricted, I'm going to repeat the word, unrestricted
traffic to commons, to its residents, vendors, guests, and delivery
providers. That's what we're looking for. Unrestricted access. It's our
home.
523
01:37:13.320 --> 01:37:17.740
Quinlan Conf Room: Okay, so, then we are also looking for
524
01:37:17.750 --> 01:37:27.279
Quinlan Conf Room: Entry from both sides, unrestricted, both from Alvis
as well as the Anton Way, right? This one-way business is not going to
work.
525
01:37:27.330 --> 01:37:44.870
Quinlan Conf Room: And the pass system needs to go. I know, you've
designed a system. Hey, show us a pass, we'll let you in. But why do we
have to show a pass to get into our own home? Because it is causing a
massive amount of restriction there, okay? Whether you'll be allowed or
not. You forget the pass, you're in trouble.
526
01:37:45.090 --> 01:38:00.430
Quinlan Conf Room: So, this pass system needs to go, okay, and of course,
the noise levels need to be monitored. So here is the solution I'm going
to recommend. Not a complete solution, it's an outline of a solution,
which is…
527
01:38:00.700 --> 01:38:07.180
Quinlan Conf Room: I think, in an attempt to satisfy everyone, you kind
of overcomplicated the solution.
528
01:38:07.320 --> 01:38:17.890
Quinlan Conf Room: Okay, sometimes they're very, very simple solutions to
big problems. And I'm going to propose a very simple solution. Look, if
you have signs which
529
01:38:17.890 --> 01:38:29.750
Quinlan Conf Room: You can have, both on the Alvis side and on the Anton
Way side, which says simple thing, entry restricted to the residents,
guests, and vendors of the Commons of Cupertino.
530
01:38:29.840 --> 01:38:34.119
Quinlan Conf Room: Which means, or you can also say, no entry for anybody
else.
531
01:38:34.150 --> 01:38:53.770
Quinlan Conf Room: So you've solved a major chunk of the problem there,
and then if you have signs, which clearly say along the Anton Way and
Alves, no parking or stopping. I think on Anton, you already have it, but
if you, on those days, if you put those foldable signs that no stopping,
no parking.
532
01:38:54.300 --> 01:39:12.369
Quinlan Conf Room: there will be some people who still try to enter, but
they can't park anyway. And then, of course, the third thing you're
already doing, which is you're putting signs in front of Commons that,
the, there's no festival parking, which is fine. So, by just putting
those signs.
533
01:39:12.500 --> 01:39:24.720
Quinlan Conf Room: I believe you would have solved 90% of the problem.
You'll never be able to solve this problem 100%, believe me. Okay. But if
you can solve 80 to 90% of these problems.
534
01:39:24.720 --> 01:39:36.649
Quinlan Conf Room: All right. And instead of cops stopping the traffic,
the cops just sit there and monitor who all are breaking the law of
entering or trying to enter into commons for parking in the.
535
01:39:36.650 --> 01:39:54.349
Quinlan Conf Room: for the festival parking. And like Carol said, we'll
be happy to, yeah, we'll be happy to solve our parking problem. I know
it's not going to go away, it may increase, but I think we can live with
that. But this entry
536
01:39:54.870 --> 01:40:04.179
Quinlan Conf Room: No, we do not want any restrictions to entry to our
homes. These are our homesteads. We want free entry into our homes.
537
01:40:04.610 --> 01:40:05.610
Quinlan Conf Room: Thank you.
538
01:40:06.640 --> 01:40:09.500
Quinlan Conf Room: Yeah, I can give you the rest of the time.
539
01:40:11.210 --> 01:40:12.430
Quinlan Conf Room: The books.
540
01:40:20.150 --> 01:40:20.920
Quinlan Conf Room: Oops.
541
01:40:20.920 --> 01:40:21.480
Audio shared by Timer: them.
542
01:40:21.990 --> 01:40:22.660
Quinlan Conf Room: Yes.
543
01:40:26.750 --> 01:40:42.060
Quinlan Conf Room: Okay, our next speaker is Raj Kumar Sahal. So, I think
that's where I think the… I think… Oh, that was where the… Aarti is also…
Yeah, I wasn't with us, but I… I can try to stop.
544
01:40:42.250 --> 01:40:53.450
Quinlan Conf Room: So let's do, then, only one other, because nobody's
time has been already… Yeah, nobody's time has been… So now Arti's time
is 2 hours. Okay. Got it. I think he has 6 months then, right?
545
01:40:54.210 --> 01:41:04.029
Quinlan Conf Room: So that would be 7 minutes and 30 minutes.
546
01:41:05.470 --> 01:41:13.300
Quinlan Conf Room: Yeah. All right. Good evening. My name is Ralph Mert
Samuel, and I live in the Commons neighborhood, immediately adjacent to
547
01:41:13.370 --> 01:41:28.539
Quinlan Conf Room: Memorial Park, probably we're the closest house to the
field with the drumming. Want to make it clear, we really support
community events. Bought the house, we've been to festivals before we
bought the house, so we're not… this is not new, but things have been…
548
01:41:28.540 --> 01:41:35.479
Quinlan Conf Room: Things are changing. We support community events, but
these events have to coexist reasonably with the people who live next to
the park.
549
01:41:35.570 --> 01:41:50.829
Quinlan Conf Room: There are two issues that I want to bring up. Both of
us have raised the same issues. Access to our homes and excessive noise
during the weekends at Memorial Park, during the festivals. Others have
already spoken about access. That is definitely the number one.
550
01:41:50.900 --> 01:42:09.810
Quinlan Conf Room: issue, like, but noise is also a significant issue.
I'll start with noise, I'll also talk about access issues. So, I'm gonna
take the festival on September 27th as an example, but this is just an
example. It happens now and then. Some are extreme, some are mildly
annoying, but…
551
01:42:09.860 --> 01:42:20.969
Quinlan Conf Room: It's just an example. So the 27th Pura Fest amplified
sound and large drumming became so intense that normal activity inside
our homes was extremely difficult.
552
01:42:21.010 --> 01:42:40.890
Quinlan Conf Room: Imagine dozens of drummers. I counted at least 40 to
50, playing synchronously, in direct line of sight. We can actually see
them. We saw the drums in the morning, and I don't know if the, city
officials were there and noticed it, but if you see party drums, I don't
know why, in the morning. Party drums today, we gotta leave today.
553
01:42:40.950 --> 01:42:52.130
Quinlan Conf Room: There is no way you're gonna have party drums and not
violate city regulations. Anyway, 100 feet from our home, we could not
comfortably sit inside our home.
554
01:42:52.490 --> 01:42:54.130
Quinlan Conf Room: Forget going in the backyard.
555
01:42:54.190 --> 01:43:07.499
Quinlan Conf Room: Even without the drumming, and this is a constant with
a lot of festivals, I don't know if it's actually under the city-mandated
things, but you should sit inside a house to see how bass travels from an
amplified music. It's actually even more annoying.
556
01:43:07.560 --> 01:43:17.079
Quinlan Conf Room: If you open the windows, it might be okay. You shut
the windows, the only thing you hear is boom, boom, boom, all the time.
Every weekend, it's like we, you know.
557
01:43:17.140 --> 01:43:35.370
Quinlan Conf Room: involuntarily being dragged into a nightclub. Maybe
some people like that, but I don't know. That's not for us, right? And
this is not a one-time thing. Same thing happened about a few years ago,
I think there was a one-off holy event. The base vibration was so strong
that the pictures on our walls started rattling.
558
01:43:35.660 --> 01:43:40.449
Quinlan Conf Room: Well, I'm not. I'm not pretty. I might even have a
video of that. I I call the sheriff every time.
559
01:43:40.650 --> 01:43:47.369
Quinlan Conf Room: And this is another example of a broken process. We
complain, but that doesn't seem to go anywhere, right? We complain, we
say there's noise.
560
01:43:47.370 --> 01:44:03.420
Quinlan Conf Room: The sheriff says, can I come? I might not come. I
actually called on the day of the drumming, and this is a little… there
seems to be a disconnect between what we think we're doing and what is
actually happening on the ground. We saw the drums, the drums weren't
stopped there. We called the sheriff, the sheriff said, yeah, I can come,
I will measure.
561
01:44:03.420 --> 01:44:12.270
Quinlan Conf Room: The presentation seemed to claim that there's always
measurement. The sheriff explicitly told me, no, city staff does not
measure. I can come and measure if you make a criminal complaint.
562
01:44:12.300 --> 01:44:28.430
Quinlan Conf Room: I don't want to escalate into it or anything, right?
We see it wrong, we think it's gonna, you know, why do we put the
residents… oh yeah, they will tolerate it, let's not infringe on these
performance. I see the disconnect over that, right? This is not a one-
time problem, only when it happened.
563
01:44:28.660 --> 01:44:46.309
Quinlan Conf Room: anytime you have amplified music, there is no sound
barrier between the Memorial Park and our homes. Anytime we have
amplified music, it's okay. And to be clear, this is not true of all
festivals, right? Like I said, we enjoy festivals. There are some
festivals that are very quiet. The traditional festivals that we've had,
like, I think the.
564
01:44:46.320 --> 01:44:55.860
Quinlan Conf Room: the Cherry Blossom Festival. It's really great. There
are stalls, people talking, people having fun. I mean, if we want to
build community, I think we'll build more community by having this.
565
01:44:56.170 --> 01:45:01.250
Quinlan Conf Room: people actually can talk instead of, you know,
listening to booming music from Temple of Heights.
566
01:45:01.380 --> 01:45:14.929
Quinlan Conf Room: Anyway, problem is definitely high-powered music,
heavy bass, unstable running, on a field immediately adjacent to homes
with no sound effect, no sound barrier. This activity is simply not
appropriate for location.
567
01:45:15.210 --> 01:45:29.430
Quinlan Conf Room: The city already has no noise standards, but there
appears to be little proactive monitoring during events. I'm sorry if
that's happening, but I've lived here for 12 years, and nobody has come
onto my property line to measure it, and I've made probably, like, 3 or 4
complaints this year.
568
01:45:29.500 --> 01:45:36.109
Quinlan Conf Room: So if there was a system that's working, there would
be somebody who showed up the next event and asked me for my problem.
569
01:45:36.370 --> 01:45:41.349
Quinlan Conf Room: There also seems to… I think there are phone numbers,
but I think we should do more.
570
01:45:41.650 --> 01:45:43.690
Quinlan Conf Room: To make sure that somebody can be reached.
571
01:45:43.800 --> 01:45:48.089
Quinlan Conf Room: Okay, that's about the noise. I'm going to go on to
the access issue.
572
01:45:48.420 --> 01:46:07.230
Quinlan Conf Room: During festivals, I want to second everything that
everybody says. I have experienced it first time, my wife has experienced
it first time, we've all experienced it. For residents with disabilities,
elderly residents, and anyone dependent on caregivers, this is just not
an inconvenience, right? This is an accessibility and safety issue.
573
01:46:07.260 --> 01:46:18.379
Quinlan Conf Room: I think we're claiming to solve one safety issue,
we're actually creating other safety issues. How do we expect somebody
coming to a disabled or elderly person, do you think the delivery driver
is actually going to know to call you?
574
01:46:18.680 --> 01:46:24.519
Quinlan Conf Room: If there is a scheduled medicine, if there's, like,
say, diabetes medicine coming from a healthy person, who's gonna take
care of that?
575
01:46:24.960 --> 01:46:36.549
Quinlan Conf Room: I don't think the cops seem to have any sort of, you
know, discretion. I've actually been treated like a criminal. This is
really funny, I need to tell you this. This was an outlier cop, most of
the cops are okay, but this happened once.
576
01:46:36.600 --> 01:46:47.650
Quinlan Conf Room: I had a printed pass, I printed it at home on a black
and white printer, and literally the cop harassed me for 10 minutes
because I didn't have it printed in the right color.
577
01:46:47.780 --> 01:46:56.360
Quinlan Conf Room: And I had my driver's license with me. I don't want
to… I'm a US citizen, I'm a taxpaying US citizen. I don't want to be
treated like a criminal to enter my house.
578
01:46:56.540 --> 01:47:00.570
Quinlan Conf Room: And I think you should experience to see how it feels
for yourself.
579
01:47:00.850 --> 01:47:11.350
Quinlan Conf Room: That was, I guess, the lowest experience that I've
had. And if your city, the city that you pay taxes to, puts together a
system that periodically subjects you to that.
580
01:47:11.590 --> 01:47:13.159
Quinlan Conf Room: I think we can do better.
581
01:47:14.240 --> 01:47:20.900
Quinlan Conf Room: We support the festival, and I think keeping illegal
part of, parking out of the commons is… is a valuable goal, right?
582
01:47:20.990 --> 01:47:39.920
Quinlan Conf Room: But that's a secondary goal. Access to homes is… I
find it a little funny. I think if you come and mark that there are
nobody parking in the guest parking, that's because nobody's allowed
inside. Of course, there won't be any cars if you don't let anybody
inside, so we've solved… So the cure is worse than the disease here, and
now we're claiming victory because there's nobody parking.
583
01:47:39.920 --> 01:47:45.640
Quinlan Conf Room: So, I think we're not really measuring outcomes. I
think intentions are great. We try to solve a problem.
584
01:47:45.640 --> 01:47:57.689
Quinlan Conf Room: We tell the sheriffs, we tell the cops, but what
really matters is outcomes, right? Not intentions. So anyway, let me wrap
it up quickly. So first, I want the Commission to recommend and consider
four things.
585
01:47:57.850 --> 01:48:07.999
Quinlan Conf Room: First, guarantee reasonable access for residents,
their guests, caregivers, deliveries, and service providers. The current
rigid pass system needs to be replaced with something workable.
586
01:48:08.340 --> 01:48:13.349
Quinlan Conf Room: Second, prohibit amplified music, bass, and high
decibel activities.
587
01:48:13.570 --> 01:48:26.299
Quinlan Conf Room: like drumming on the field adjacent to residences, and
actively monitor noise during major events. Third, I think we need to
establish a reasonable limit on the frequency and intensity of large
events at Memorial Park.
588
01:48:26.460 --> 01:48:43.439
Quinlan Conf Room: Festivals do add to the cultural life of the larger
Bay Area community, but also take the park away from general recreational
use by the local community. Therefore, there has to be a balance, and you
can't keep going on. And fourth, make feedback from surrounding residents
before and if events on ongoing national.
589
01:48:43.630 --> 01:48:47.630
Quinlan Conf Room: That's it. Thank you. Thank you very much. Thank you,
I appreciate it.
590
01:48:48.330 --> 01:48:49.809
Quinlan Conf Room: Oh, sorry.
591
01:48:50.400 --> 01:48:54.190
Quinlan Conf Room: You okay? Oh, that's a magnet, I believe.
592
01:48:55.460 --> 01:48:58.780
Quinlan Conf Room: Is it a mic?
593
01:48:58.990 --> 01:49:10.550
Quinlan Conf Room: Okay, our last speaker is Banny Wall. Barry Wall.
594
01:49:11.890 --> 01:49:12.770
Quinlan Conf Room: Okay.
595
01:49:13.640 --> 01:49:33.540
Quinlan Conf Room: Okay. Hi, I'm Barry Wall, also a resident of the
Commons. Our house backs up to the, park facing the amphitheater, so we
have the best backyard in the city. First, I want to say I enjoy the
events in the park. I'm glad to see that the park gets used. The use has
definitely gone up from when we moved here 20 years ago, so it's…
596
01:49:33.540 --> 01:49:43.879
Quinlan Conf Room: It definitely seems more lively, so really appreciate
that. And, you know, if we have more events that are well-managed, that's
great. So it's… it's not an event issue.
597
01:49:43.960 --> 01:49:55.470
Quinlan Conf Room: I won't get into… everyone here's kind of articulated
the… why they don't like the traffic flow and the inconvenience of that,
but I did have something
598
01:49:55.690 --> 01:50:12.760
Quinlan Conf Room: I wanted to kind of just… slightly different
perspective I wanted to add here. Recently, I worked an event, as a part
of Cupertino Rotary volunteering at the Fall Festival. So I was the guy
in the street direct… one of the two guys in the street directing the
599
01:50:12.760 --> 01:50:31.170
Quinlan Conf Room: the vendors for unloading. I worked with Wendell for,
like, the check-in and guiding them to the unloading area, and there's
probably 100-plus vendors or so that we had. We guided them to the
parking area by the solar panels. I think they did some unloading on the
other side of the senior center.
600
01:50:31.190 --> 01:50:47.229
Quinlan Conf Room: There wasn't really any street unloading to worry
about. I think there's a couple big trucks with the petting zoo animals
that obviously have to unload there. I don't know if they… I can't
remember if they kept the trucks there or they moved them during the day.
601
01:50:47.230 --> 01:50:55.759
Quinlan Conf Room: Yeah, there'd be a 30-minute unloading where it's not
practical to walk the animals all the way across. For the most part, the
unloading and loading goes
602
01:50:55.760 --> 01:51:02.139
Quinlan Conf Room: takes place, not in the street. And so, in terms of
looking at these.
603
01:51:02.570 --> 01:51:07.210
Quinlan Conf Room: these big and medium-sized events. We don't really
need.
604
01:51:07.430 --> 01:51:11.570
Quinlan Conf Room: We've got the… sorry, I lost my place here.
605
01:51:11.640 --> 01:51:23.740
Quinlan Conf Room: Let me get to the shoot. I hate doing this off of my
but I think we could find a solution where we can do, you know,
accomplish the unloading and the unloading.
606
01:51:23.740 --> 01:51:41.850
Quinlan Conf Room: And there are other reasons that were there, along
with keeping the street access, and it is an inconvenience. I know we
don't get mail on Saturday, but I usually don't get much interesting in
the mail, so that's not a big deal, but we probably also… I've been
affected by the packages, but I haven't noticed it as much.
607
01:51:41.850 --> 01:51:54.409
Quinlan Conf Room: And… but I think we could find a solution. We could
have some people kind of posted to keep the, you know, the… out of the
traffic, kind of like what we used to years ago, just, you know, not
going into the commons to park.
608
01:51:54.410 --> 01:52:03.309
Quinlan Conf Room: Along with kind of keeping the street access. I did
find the police officers, in my case, they were very polite and
efficient, so I appreciate that.
609
01:52:03.310 --> 01:52:16.709
Quinlan Conf Room: But also, when I was unloading and loading, there were
some pickleball players who got past the police thing, and we did have
people, like, stopping, even with all of this, in the middle of the road,
unloading Boy Scouts, so we kind of…
610
01:52:16.770 --> 01:52:17.690
Quinlan Conf Room: Okay.
611
01:52:17.830 --> 01:52:23.819
Quinlan Conf Room: We have no remaining speakers. Okay, thank you so
much, I appreciate it.
612
01:52:23.960 --> 01:52:31.240
Quinlan Conf Room: And I, I think, We might allow just a comment, a brief
comment.
613
01:52:31.310 --> 01:52:43.979
Quinlan Conf Room: from a commissioner, so, Commissioner Bonner, you…
Yeah, I just wanted to… My two-second… two-cents, comment. It seems to me
that special accommodation and consideration should be made to the
comment.
614
01:52:43.980 --> 01:52:48.690
Quinlan Conf Room: My understanding is we do have a president of an HOA
that represents many
615
01:52:48.690 --> 01:53:10.609
Quinlan Conf Room: of the resident at the same time, so it seems to me
that, like you mentioned, a meeting is mandatory, but it sounds to me
that if I was myself a resident of the Common, I would want a meeting
with the city and also with the sheriff to have a clear understanding of
what can be done that day to avoid or mitigate any of all these issues,
and a special task.
616
01:53:10.610 --> 01:53:18.259
Quinlan Conf Room: Yeah, with the phone number, but also code
enforcement, that day should something does not go well, because that way
we may…
617
01:53:18.260 --> 01:53:31.370
Quinlan Conf Room: a better situation of who are those trespassers that
are not doing things they're supposed to do, so that we can keep a…
because, again, we cannot be everywhere, but I'm sure, as a resident, I
can say that
618
01:53:31.490 --> 01:53:39.349
Quinlan Conf Room: the city cannot take over what the police decides to
do, so there's various levels here, and I think it's… it could be…
619
01:53:39.360 --> 01:53:54.359
Quinlan Conf Room: resolvable. Thank you. I just need to caution us about
getting too deep into… Oh yeah, no, that's what I said. So only a
comment, a very brief comment, because we are not supposed to discuss in
detail, but thanks for your comment, and then…
620
01:53:54.590 --> 01:53:57.030
Quinlan Conf Room: thinking that I can allow him to.
621
01:53:57.610 --> 01:54:17.540
Quinlan Conf Room: I just do want to talk about the sheriff issue,
because I'm so appreciative of the city staff saying they will have the
conversations. I'm assuming even more than one conversation, because
it'll be quite a bit of back and forth. But maybe the sheriff needs to
attend as well, because hearing this, it's not something solvable by just
by the city staff.
622
01:54:17.540 --> 01:54:19.119
Quinlan Conf Room: And I'm respectful of that.
623
01:54:19.120 --> 01:54:21.600
Quinlan Conf Room: So maybe that is an important part to.
624
01:54:21.900 --> 01:54:24.240
Quinlan Conf Room: Thank you. Okay, thanks so much.
625
01:54:24.340 --> 01:54:39.779
Quinlan Conf Room: Yes, okay. Quick one. A quick one. Is it possible to
add this as an agenda item for us to brainstorm on solutions? We will
discuss it at future agenda items. No, no, I'm just asking to stay with
this topic.
626
01:54:39.850 --> 01:54:57.439
Quinlan Conf Room: to discuss this further, to come up with a proposed
solution, how can we come up? No, no, so yes, thanks for your input. One
I discussed with the staff, and one for a future agenda item, possibly
for next month. We can add it or not, I will discuss it. But I will take
your input.
627
01:54:57.560 --> 01:55:15.029
Quinlan Conf Room: I think before that, they need to connect a lot of
things. Yeah, yeah, yeah. But I understand. My question is, is it agenda-
able? Yeah. Yeah. I would say that that would probably be operational,
and since we will meet directly with them, then we'll brainstorm with
them. Okay.
628
01:55:15.030 --> 01:55:20.650
Quinlan Conf Room: Yeah, what can be? Can I, Sonia? So what can be
agendized? Let the staff report again.
629
01:55:21.270 --> 01:55:27.700
Quinlan Conf Room: to discuss on what happened. We will not go into the
operational how to do it, because
630
01:55:27.730 --> 01:55:44.859
Quinlan Conf Room: Our policy is, we are asking to put the right policy
based on what we heard, so we will advise, and we will ask the staff to
work on the policy, but they will work with the residents and HOA teams,
and they come back, and they will present us back, live on it.
631
01:55:45.210 --> 01:56:01.929
Quinlan Conf Room: Sonya can just facilities director. I'm going to
present just on it. Oh, it's you now? Okay. Whoever can present us back
onto it, then we can. We will listen. But I hear you, but it won't be an
item to discuss, but it'll be enough to do that. Awesome.
632
01:56:02.550 --> 01:56:21.500
Quinlan Conf Room: Can I ask a clarifying question? Please. Because we
won't… probably be able to have that meeting before Diwali, just by a
show of hands, if I could, understand how many of you received the email
from Christina and the resident pass from Christina.
633
01:56:21.780 --> 01:56:25.750
Quinlan Conf Room: You're asking the… Of the people that are here.
634
01:56:25.800 --> 01:56:38.780
Quinlan Conf Room: No, we have not received it. No, nothing. You've not
received anything? For last Saturday, we did, yes, but not… not… Just a
clarifying question, if I can just…
635
01:56:38.780 --> 01:56:51.920
Quinlan Conf Room: Nothing's been sent out for Diwali yet. The question
is, we don't anticipate being able to have a meeting before Diwali, but
we'd like to confirm that you are at least getting our messaging for
other events.
636
01:56:52.240 --> 01:56:53.180
Quinlan Conf Room: No.
637
01:56:53.300 --> 01:56:59.289
Quinlan Conf Room: So we don't know the list of events that are going to
happen so that we can be prepared. We don't forget that information.
638
01:56:59.430 --> 01:57:00.540
Quinlan Conf Room: Can I ask…
639
01:57:01.510 --> 01:57:13.089
Quinlan Conf Room: Rob Rockenbush? Rockenbush? Yep. We were asked to
submit communications to him, and that he then forwards
640
01:57:13.250 --> 01:57:16.400
Quinlan Conf Room: messages from Christina to be.
641
01:57:16.750 --> 01:57:24.720
Quinlan Conf Room: Yeah, I just wanted to clarify… No, and then, how many
people have a resident pass in hand?
642
01:57:25.280 --> 01:57:29.270
Quinlan Conf Room: Well, in my car. You have a resident pass somewhere.
643
01:57:29.630 --> 01:57:33.670
Quinlan Conf Room: Nobody has a resident pass?
644
01:57:34.700 --> 01:57:42.260
Quinlan Conf Room: Yeah. You have some resident pass that lives… You
should get something. Okay. All right. Not an email.
645
01:57:42.710 --> 01:57:51.539
Quinlan Conf Room: So I just want to make sure everybody that has that
resident pass knows that you can refer to the phone number on that
resident pass to reach staff for Diwali.
646
01:57:52.020 --> 01:58:10.290
Quinlan Conf Room: We can have one. Okay, so let me… We'll be happy to
make sure that if… Yeah, we can get those. Thank you. I think there's
ones on it. I really appreciate all of the residents to come and show up
and share yours, and I'm… I think,
647
01:58:10.290 --> 01:58:28.560
Quinlan Conf Room: the staff has heard about everything, and we will also
follow up with the staff, and since it's an operational item, they will
work with you, and then they will come back to us and represent what the
next steps are. But really appreciate you sitting here for more than one
and a half hours now. Thank you for listening. No, thank you for allowing
us to speak.
648
01:58:28.760 --> 01:58:46.420
Quinlan Conf Room: And, by the way, we appreciate all that you're doing.
It's just that something needs to be. There's a disconnect somewhere that
needs to be solved. Awesome. Yeah, thank you very much. All right. Thank
you. Good night. You can welcome to be watch the rest of the show if you
want. Thank you.
649
01:58:46.700 --> 01:59:04.380
Quinlan Conf Room: Thank you. Thank you very much. Thank you. Thanks.
Thank you. Thank you. I appreciate it. Sonya is making coffees, so if you
don't have one, if you can take one with us. Sonya is making coffee…
coffees, not coffee. I need a coffee.
650
01:59:04.680 --> 01:59:06.800
Quinlan Conf Room: Oh, that's a good one.
651
01:59:07.220 --> 01:59:10.770
Quinlan Conf Room: The copies of the past, she's making it.
652
01:59:11.520 --> 01:59:15.140
Quinlan Conf Room: Hello.
653
01:59:16.320 --> 01:59:20.480
Quinlan Conf Room: We don't need a coffee tonight. Yeah, so…
654
01:59:21.670 --> 01:59:31.360
Quinlan Conf Room: Can we? Can we move on to the next slide? Old
business? Yeah, no. Before old business, I think. I think it goes
missing.
655
01:59:31.360 --> 01:59:45.119
Quinlan Conf Room: Written communications. Because oral, can we close the
door if you don't? I think the written communications have already been
spoken.
656
01:59:47.250 --> 01:59:48.260
Quinlan Conf Room: Okay.
657
01:59:49.210 --> 01:59:52.249
Quinlan Conf Room: Yes, so I'm not sure if you want to repeat it.
658
01:59:52.250 --> 02:00:13.260
Quinlan Conf Room: We're fine. Yeah, we're fine. Yeah, yeah, that's okay.
No, because I just got on a note saying that the written communications
on staff sent to every one of us all the written communications. So I
just want to mention that there is a written communication. It's all in
your inbox. That's the only reason I just wanted to call this out.
659
02:00:13.260 --> 02:00:18.879
Quinlan Conf Room: Awesome, awesome, got it. Thank you. Old business,
there is no old business.
660
02:00:19.090 --> 02:00:21.209
Quinlan Conf Room: And, new business…
661
02:00:21.360 --> 02:00:37.760
Quinlan Conf Room: No new business. And then staff and commission reports
now. So this portion of the meeting is, again, reserved for staff to
provide any updates on matters pertinent to the Commission, and the
Commission's to report on Commission-related activity that they have
taken part in since the pre-regularly scheduled meeting.
662
02:00:37.930 --> 02:00:43.489
Quinlan Conf Room: I think, do we have a staff meeting? Yep, and we're
pulling it up right now. Excellent, excellent.
663
02:00:44.890 --> 02:00:56.280
Quinlan Conf Room: I just want to make sure that there's no questions or
comments by commissioners during the presentation slides. Commissioners
can ask clarifying questions on the staff report following the
presentation.
664
02:00:57.290 --> 02:01:16.119
Quinlan Conf Room: Okay, thank you very much. I'll make my, presentation
brief, but we do have quite a few fall events coming up between now and
our next meeting, so I'd just like to highlight those very quickly. First
and foremost, we have the, Pacific Islander event, which is.
665
02:01:16.120 --> 02:01:26.880
Quinlan Conf Room: The English words for this is Island Sounds, in
Cupertino this coming Saturday, October 4th. -Oh, excuse me, October 3rd,
excuse me.
666
02:01:26.880 --> 02:01:45.669
Quinlan Conf Room: From 10 to 4 at Kilmer Hall. Pre-registration is
recommended, however, there will be kits available at the door while
supplies last. And as a reminder, this one is an event that has
performers to celebrate the richness and diversity of the Pacific
Islander music and dance.
667
02:01:46.080 --> 02:02:05.509
Quinlan Conf Room: Next, we… the following Saturday, we have our fall
version of Pooch Plunge. For those of you that didn't jump on
registration, it is already full. However, we do have, 4 different 45-
minute time slots from 9am until about 1240.
668
02:02:05.510 --> 02:02:16.540
Quinlan Conf Room: 5pm, excuse me. And our four-legged friends opened our
season at the pool for us, and they will also close our season at
Blackberry Farm this summer.
669
02:02:17.720 --> 02:02:34.450
Quinlan Conf Room: Next, as Sonya mentioned earlier, every other year we
have Pizza and Politics. That will take place on Thursday, October 15th,
from 6.30 until 8pm at Community Hall. Doors open at 6pm for free pizza.
670
02:02:34.500 --> 02:02:53.239
Quinlan Conf Room: And I want to remind you that this is a youth event,
so unfortunately I can't invite you to attend, but what I can tell you is
that, this was an award-winning program, in the past. It's held… it is
held on pre-election, years, and it's…
671
02:02:53.620 --> 02:03:08.140
Quinlan Conf Room: jointly put together, as Sonya mentioned earlier, by
youth for youth, with the intent of encouraging youth and teens in civic
engagement, to make politics more accessible to youth, and to provide
youth and teens with an opportunity
672
02:03:08.140 --> 02:03:19.629
Quinlan Conf Room: for a platform to interact with local politicians.
This year, Mayor Kitty Moore will be present to facilitate that
conversation with, with our young people in the community.
673
02:03:19.750 --> 02:03:28.209
Quinlan Conf Room: It is free, however, we do ask our teens to register
in advance, that way we know how much food to order. Okay.
674
02:03:28.310 --> 02:03:34.649
Quinlan Conf Room: Next, we have Hidden Treasures. That's going to take
place on Thursday, October 22nd from 9…
675
02:03:34.880 --> 02:03:58.200
Quinlan Conf Room: And if you already haven't cleaned out your closets,
or your garage, or whatever, we mentioned it at the last meeting that
we're accepting donations. We are still accepting them through tomorrow,
just in case you want to do a little cleaning tonight. But we are doing,
antiques, artwork, hand knits, toys, glassware, houseware, jewelry, and
so much more, so…
676
02:03:58.200 --> 02:04:02.119
Quinlan Conf Room: If you want to stay up late tonight and clean out your
closets, we'd appreciate it.
677
02:04:02.460 --> 02:04:17.179
Quinlan Conf Room: One of the events I'm most excited to see for the
first time is Monster Mash. I've heard a ton about it since I started,
and can't wait to experience it with the community on Saturday, October
24th, from 5 to 8 here at Quinlan.
678
02:04:17.230 --> 02:04:31.099
Quinlan Conf Room: As you are well aware, this is a family-friendly
event, a family-friendly costumed event, and with different trick-or-
treating games, crafts, pumpkin decorating, and all sorts of spooky fun.
679
02:04:31.280 --> 02:04:33.790
Quinlan Conf Room: And then.
680
02:04:34.150 --> 02:04:52.660
Quinlan Conf Room: You have been receiving communication from myself and
from the City Manager's Office regarding the Community… Cupertino
Community Service Awards, also referred to as CREST, and that will be
Wednesday, October 28th, doors opening at 5.30, and the event starting at
6. Thank you to all of you for RSVPing.
681
02:04:52.690 --> 02:04:58.399
Quinlan Conf Room: And this, as a reminder, is also an opportunity to
acknowledge commissioners.
682
02:04:58.440 --> 02:05:16.909
Quinlan Conf Room: For their service, over their term, or over this year,
for… and to acknowledge excellence in our community. So, that concludes
my report, Chair, and hopefully that gets us a little back on track for
time tonight. Thank you, I appreciate it, and I don't think that any…
683
02:05:16.930 --> 02:05:25.680
Quinlan Conf Room: On it, that's fantastic. Then I think it's time… thank
you, and it's time to go for a commission report. Any commissioner
reports on it?
684
02:05:26.310 --> 02:05:35.010
Quinlan Conf Room: Then I think I will make a report based on the mayor's
meeting. I attended it. So I just took to pull up.
685
02:05:36.100 --> 02:05:39.199
Quinlan Conf Room: The things we talked about, give me a second…
686
02:05:40.900 --> 02:05:49.110
Quinlan Conf Room: Yeah. So this Mayor meeting what happened is that 100%
focused on trust awards.
687
02:05:49.860 --> 02:05:58.739
Quinlan Conf Room: And what are the changes we need to make? There are.
I'll I think maybe I'll send the return work for you, then, which you can
pass it on to others.
688
02:05:59.330 --> 02:06:03.639
Quinlan Conf Room: I'll give a written report, and then we can pass it
on, but I'll brief it.
689
02:06:03.640 --> 02:06:26.210
Quinlan Conf Room: So, when the last mayor's meeting, where we were… all
the chairs of the commissions were sitting and going through the
nominations, and that's what we were doing it prior. I know, Commissioner
Carroll asked about it, what happened on the previous, so that when I
attended, there was nothing but selecting the CRUST Award, all the,
categories. And the nomination, each one has to
690
02:06:26.210 --> 02:06:35.359
Quinlan Conf Room: say that why not, and voting it, and that's all that
happened. But this, mayor's meeting, the last one, is predominantly
because there were a lot of
691
02:06:35.470 --> 02:06:40.249
Quinlan Conf Room: Things called out in the process. For example.
692
02:06:40.560 --> 02:06:47.869
Quinlan Conf Room: in the rising star. There are 4 awards, right rising
star organization of the year, hometown hero and a lifetime achievement.
693
02:06:48.190 --> 02:07:00.999
Quinlan Conf Room: So, in some of these, and again, the details,
hopefully it'll be out, because I don't want to call that out unless it
was officially coming out from Mayor's office, but the discussions are a
couple of, areas focused. Number one.
694
02:07:01.380 --> 02:07:04.200
Quinlan Conf Room: Can a resident and a non-resident.
695
02:07:04.320 --> 02:07:09.379
Quinlan Conf Room: So many of the awards, the nominations are even from
people outside of Cupertino.
696
02:07:09.670 --> 02:07:16.809
Quinlan Conf Room: Okay? And the some of the prerequisites were not
clearly called out. So people applied.
697
02:07:17.390 --> 02:07:24.229
Quinlan Conf Room: So that's a 1. It's including lifetime achievements,
too. Right? That's the one. The second one is.
698
02:07:24.410 --> 02:07:27.150
Quinlan Conf Room: Do we need to take,
699
02:07:27.250 --> 02:07:35.529
Quinlan Conf Room: the existing commissioners, for example, team
commissions and others, because when it comes to a racing star many
times.
700
02:07:35.560 --> 02:07:48.049
Quinlan Conf Room: the existing team commissioners and all supply. But
that's kind of even the team Commissioner Chad was there, and he made it
very clear, because it is a disadvantage to others because they already
got into team commission.
701
02:07:48.050 --> 02:07:56.899
Quinlan Conf Room: and where many others were didn't get it. So how do we
really make sure we put in a kind of a lot of process on how
702
02:07:57.210 --> 02:08:16.280
Quinlan Conf Room: many years, they should have not been on the
commission to be considered for rising stock, kind of, because a lot of
things were counterintuitive, because by default, that's how they are
getting it, so we are ignoring the other side of it. So a lot of things
on that was cleared out, and called out, and all the chairs were
discussing on it to make the right
703
02:08:16.280 --> 02:08:22.379
Quinlan Conf Room: On a right recommendation. It's unanimous, almost
every one of those. And, of course, the other one was
704
02:08:22.390 --> 02:08:27.469
Quinlan Conf Room: For example, the Sharif's one, they are on contact.
705
02:08:27.520 --> 02:08:34.580
Quinlan Conf Room: They're not a full-time employee of the city on it, so
when we pick up, some of these awards, how does that matter?
706
02:08:34.810 --> 02:08:38.839
Quinlan Conf Room: Do we need to contact of everybody as a resident or.
707
02:08:39.060 --> 02:08:43.500
Quinlan Conf Room: Means they are not a resident resident, but they are
serving it. For example, teachers.
708
02:08:43.900 --> 02:09:01.710
Quinlan Conf Room: a lot of great teachers, but they are not residents,
but they serve our community, our students. So how do we distinguish it?
It's not that they eliminate it, but how do we distinguish between those?
What category we need to, like, a hero of the year, kind of, where it can
be anyone, not necessarily, but who serve the
709
02:09:01.750 --> 02:09:16.770
Quinlan Conf Room: city. And how did you decide? No, no, these are all
the… again, these are all… we talked about it. Mayor's office took all
the notes and discussions, and they haven't come up with what the
revised, pre-requested is, but these are all very important things.
710
02:09:16.770 --> 02:09:26.250
Quinlan Conf Room: Caught out while we were in the previous meeting when
we talked about, who to select, and at that time, a lot of people said,
oh, this person is a non-resident.
711
02:09:26.330 --> 02:09:32.799
Quinlan Conf Room: outside of Cupertino, San Jose kind of. So it all came
in through only during that time. So we discovered it.
712
02:09:33.200 --> 02:09:40.900
Quinlan Conf Room: But still, I think they considered many, because at
that time there was no rule saying that you should be a resident kind of.
So now a lot of
713
02:09:41.060 --> 02:10:01.010
Quinlan Conf Room: inputs were happened on on the last meeting, very
intensive, very good, productive meeting. And so I think the revised
Crust award application forms, and what the nominations and what should
be pre-request. Everything will be coming in, but it's a very, very
intensive, active participation from every chair.
714
02:10:01.070 --> 02:10:02.470
Quinlan Conf Room: So that's why we had it.
715
02:10:03.060 --> 02:10:07.250
Quinlan Conf Room: That's my report. So reply, can I take a comment on my
report?
716
02:10:07.970 --> 02:10:26.629
Quinlan Conf Room: Yes, please. Yeah, Andres, yeah. I will be brief,
because I cannot discuss deep. Yeah, yeah, yeah. I'm wondering how the
previous years were… they never discussed these concerns until last year?
Yeah, it looks like it was not. That's why people brought it up.
717
02:10:27.750 --> 02:10:44.570
Quinlan Conf Room: So that's why I think there was a gap, I don't want to
say flaw, but there was a gap in the application process and
prerequisite, which got into the situation where there are many people
even outside, or being nominated and doing it. Like, a self-nomination is
not allowed.
718
02:10:44.570 --> 02:10:56.810
Quinlan Conf Room: So, these kind of many things are, which is not clear.
So, the application process is being, like, clearly now calling out
everything. So, you cannot even move if you're not a staff… if you're not
a…
719
02:10:56.810 --> 02:11:08.890
Quinlan Conf Room: Cupertino, President. Some of those things. It was a
very good meeting, but I think… I don't have the final decision, I think
it'll come from the mayor's office, so once it is there, I think it would
be great that we can share it with them.
720
02:11:08.910 --> 02:11:10.959
Quinlan Conf Room: So that's all my report.
721
02:11:11.810 --> 02:11:15.729
Quinlan Conf Room: Thank you. Let's see, is there anything else?
722
02:11:18.020 --> 02:11:19.210
Quinlan Conf Room: Pretty much, Jones.
723
02:11:20.370 --> 02:11:23.560
Quinlan Conf Room: Oh, future agenda becomes.
724
02:11:25.670 --> 02:11:34.420
Quinlan Conf Room: So we have the, work plan that was approved, as a
reminder, and then.
725
02:11:34.500 --> 02:11:50.549
Quinlan Conf Room: We have plans for the other divisions that have not
yet come, to come through the balance of the year, and as other items,
are wrapped up, I will work with you, Chair, to, to make sure that you're
aware ahead of time as well.
726
02:11:50.860 --> 02:11:51.900
Quinlan Conf Room: the Commission.
727
02:11:52.900 --> 02:11:55.709
Quinlan Conf Room: Excellent, thank you. And I think there is a…
728
02:11:55.840 --> 02:12:02.719
Quinlan Conf Room: One thing's in case if they wanted to do that, right?
So we wanted to have any future agenda suggestions from the
commissioners.
729
02:12:03.070 --> 02:12:11.220
Quinlan Conf Room: This is where we will note it down. Well, we've
already adopted the work plan. So there's nothing to be collected today.
Correct? Okay.
730
02:12:11.560 --> 02:12:14.589
Quinlan Conf Room: Okay, if that's nothing else, I think it…
731
02:12:14.730 --> 02:12:23.490
Quinlan Conf Room: It was a great full meeting today. So, I would say our
meeting is now coming to an end, and again, thank you. Thanks for
participating, and…
732
02:12:23.540 --> 02:12:29.070
Quinlan Conf Room: supporting the residents, even on the world of
communication before, and I think a special thank you to Sonya for us.
733
02:12:29.070 --> 02:12:44.030
Quinlan Conf Room: such a detailed presentation. I wish we had another
one hour to discuss on every level, but we don't want to bore you there.
But as I think, Commissioners, everyone said, my sincere thanks, and I
know we were caught up on many other things, but that's why I wanted to
call it out.
734
02:12:44.070 --> 02:13:01.430
Quinlan Conf Room: Fantastic. I don't think that with such a number of
staff, you could do 800 plus. Yeah. I cannot imagine. I only need a
coffee now. So, thank you. Our next Parks and Recreation Commission
meeting will be on Thursday, November 5th, at 7pm.
735
02:13:01.430 --> 02:13:13.879
Quinlan Conf Room: here, in the Quinlan Committee conference room. Before
I adjourn staff, thank you so much. There were too many things on… on the
speaker call. Really appreciate you juggling on it, and then took it, and
then making it perfect.
736
02:13:13.920 --> 02:13:19.319
Quinlan Conf Room: Appreciate it. Okay, so I know I adjourned the meeting
at 9.13.
737
02:13:20.980 --> 02:13:21.800
Quinlan Conf Room: Awesome.
738
02:13:22.450 --> 02:13:23.150
Quinlan Conf Room: Thank you both.