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26-155 Placeworks for CEQA Services for 21710 Regnart Road Project
CITY OF PROFESSIONAL/CONSULTING SERVICES AGREEMENT CUPERTIN O 1. PARTIES This Agreement is made by and between the City of Cupertino, a municipal corporation ("City"), and P1aceWorks, Inc. ("Contractor"), a Corporation for CEQA Services for 21710 Regnart Road Project, and is effective on the last date signed below ("Effective Date"). 2. SERVICES 2.1 Contractor agrees to provide the services and perform the tasks ("Services") set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry out its work in compliance with any applicable local, State, or Federal order regarding COVID-19. 2.2 Contractor's duties and services under this agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement. 3. TIME OF PERFORMANCE 3.1 This Agreement begins on the Effective Date and ends on June 30, 2027 ("Contract Time"), unless terminated earlier as provided herein. The City's appropriate department head or City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City's purchasing policy. 3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the Schedule of Performance, attached and incorporated here Exhibit B. 3.3 Time is of the essence for the performance of all the Services. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time. CEQA Services for 21710 Regnart Road Project Page 1 of 9 Professional/Consulting Contracts /Version: March 2025 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed $95,035.00 ("Contract Price"), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor's actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable completed and the amount due for the preceding month. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending claims for City approval. Failure to timely submit a complete and accurate payment requisition relieves City of any further payment or other obligations under the Agreement. 5. INDEPENDENT CONTRACTOR 51 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker's compensation, or other benefits from the City. 52 Contractor's Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 53 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code. 54 Subcontractors. Only Contractor's employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 55 Tools, Materials, and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement. 5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor and any of its employees, agents, and subcontractors shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor's business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this CEQA Services for 21710 Regnart Road Project Page 2 of 9 Professional/Consulting Contracts /Version: March 2025 Agreement is determined by a court of competent jurisdiction, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and actual attorney's fees incurred by City in connection with the above. 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contractor and use it only to perform this Agreement. Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSHIP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document, or other information or work, in any medium (collectively, "Work Product"), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third -party without prior written approval of City. 71 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered "works for hire" and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City's written approval. 73 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7A Re -Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub -contractors prepared or created under this Agreement, to execute or implement any of the following: (a) The original Services for which Contractor was hired; (b) Completion of the original Services by others; (c) Subsequent additions to the original Services; and/or (d) Other City projects. 75 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single -sided original. CEQA Services for 21710 Regnart Road Project Page 3 of 9 Professional/Consulting Contracts /Version: March 2025 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor's performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four (4) years from the date of City's final payment. Contractor acknowledges that certain documents generated or received by Contractor in connection with the performance of this Agreement, including but not limited to correspondence between Contractor and any third party, are public records under the California Public Records Act, California Government Code section 6250 et seq. Contractor shall comply with all laws regarding the retention of public records and shall make such records available to the City upon request by the City, or in such manner as the City reasonably directs that such records be provided. 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity. 10. PUBLICITY / SIGNS Any publicity generated by Contractor for the project under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City's contributions in making the project possible. The words "City of Cupertino" will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers, and consultants ("Indemnitees"), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of action, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: (a) Breach of contract, obligations, representations, or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; (c) Personal injury, property damage, or economic loss resulting from the work or performance CEQA Services for 21710 Regnart Road Project Page 4 of 9 Professional/Consulting Contracts /Version: March 2025 of Contractor or its subcontractors or sub -subcontractors; (d) Unauthorized use or disclosure of City's confidential and proprietary Information; (e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third parry. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third -party claim. At City's request, Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this Agreement. 11.3 Contractor's duties under this section are not limited to the Contract Price, workers' compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. 11.4 Contractor's payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, or a purchase order, or other transaction. 11.5 Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 11.6 This Section 11 shall survive termination of the Agreement. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement until City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor's compensation or terminating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state, and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor's ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a "public works" component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. CEQA Services for 21710 Regnart Road Project Page 5 of 9 Professional/Consulting Contracts /Version: March 2025 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired -Immune Deficiency Syndrome (AIDS), or any other protected classification. Contractor shall comply with all anti -discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub -contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision. 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City's rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns Jelani Mora as the City's representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns Alexis Mena as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Contractor's Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the City's Project Manager about the progress with the work or any delays, as required under the Scope of Services. City written approval is required prior to substituting a new Representative. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City's pre -approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. CEQA Services for 21710 Regnart Road Project Page 6 of 9 Professional/Consulting Contracts /Version: March 2025 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. ��0IGL? 3LNU►lIft 1I\INWA0 4 ►l110WXl 1 1 all Y 06 This Agreement is governed by the laws of the State of California. Any lawsuits filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator's award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross -complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing parry will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City's waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Parry's authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shall prevail and be controlling. 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties will collaborate to implement this Section, as appropriate. CEQA Services for 21710 Regnart Road Project Page 7 of 9 Professional/Consulting Contracts /Version: March 2025 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law, and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino Office of the City Manager 10300 Torre Ave. Cupertino, CA 95014 Attention: Jelani Mora Email: JelaniM@cupertino.gov 27. EXECUTION To Contractor: P1aceWorks, Inc. 2040 Bancroft Way, Suite 400 Berkeley, CA 94704 Attention: Alexis Mena Email: amena@placeworks.com The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument. SIGNATURE CONTINUE ON THE FOLLOWING PAGE CEQA Services for 21710 Regnart Road Project Page 8 of 9 Professional/Consulting Contracts /Version: March 2025 IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO A Municipal Corporation Uf¢.�uyahuiz �u By U NameBenjamin Fu Title D i recto r Date 09/16/2026 APPROVED AS TO FORM: Michaol K woo MICHAEL K. WOO Senior Assistant City Attorney ATTEST: Laren '*Wv LAUREN SAPUDAR City Clerk Date 09/16/2026 CEQA Services for 21710 Regnart Road Project CONTRACTOR By Name Alexis Mena Title Associate Principal Date 09/08/2026 Page 9 of 9 Professional/Consulting Contracts /Version: March 2025 PLACEWORKS June 12, 2026 Jelani Mora, Associate Planner City of Cupertino Community Development 10300 Torre Avenue Cupertino, CA 95014 Subject: Revised Proposal for CEQA Services for 21710 Regnart Road Project Dear Jelani, Thank you for the opportunity to submit this revised proposal to prepare the California Environmental Quality Act (CEQA or CEQA Statute) documentation for the 21710 Regnart Road Project (proposed project) for the City of Cupertino (City). Our project team includes ECORP Consulting, Inc. (ECORP) for biological and historic resource evaluations and Hexagon Transportation Consultants, Inc. (Hexagon) for transportation analysis. Project Understanding and Approach The project applicant is proposing to subdivide an existing 1.65-acre parcel (Assessor's Parcel Number 356-23-057) into four individual lots, with each lot planned for the development of a single-family residence, accessory dwelling unit (ADU), and associated site improvements. The project site is located at 21710 Regnart Road in the Cupertino, Santa Clara County. The project site is in the City's Very Low Density (Slope Density Formula) land use designation and Residential Hillside (RHS) zone. The project site currently consists of an unpaved lot enclosed by a chain -linked fence and contains vacant structures (former residences and storage sheds). The site also contains a box culvert and associated metal staircase. A portion of Regnart Creek daylights on the northwestern portion of the project site. The project site is surrounded by residences in all directions. The proposed project includes the subdivision of an existing 1.65-acre parcel into four individual lots to facilitate the development of a single-family residence of approximately 4,500 square feet, along with an 800-square-foot ADU on each. The proposed project would also include the construction of associated site improvements including, but not limited to, a cul-de-sac, walkways, utility extensions, and a retaining wall. The proposed project would also include tree removal. PlaceWorks has reviewed the latest site plans and technical studies provided in the request for proposal received via email on April 27, 2026. Based on our preliminary review of the materials 2040 Bancroft Way, Suite 400 1 Berkeley, California 94704 1 510.848.3815 1 PlaceWorks.com PLACEWORKS provided, understanding of CEQA guidelines, experience working in Cupertino, and communication with City staff, we anticipate that the proposed project will likely qualify for a Class 32 categorical exemption (Infill Development Projects) with supporting technical studies as described under Tasks 2 and 3. If the proposed project is found to result in potentially significant impacts requiring mitigation, PlaceWorks will coordinate with the City to initiate the optional tasks listed under Task 5 through Task 7. The proposed project would not qualify for a statutory exemption under CEQA Statute Section 21080.66 because it does not meet minimum density requirements and because the project site contains a creek conservation easement. The following provides a summary of the criteria for a Class 32 categorical exemption. Class 32 Infill Development Projects Pursuant to Section 15332 of the State CEQA Guidelines, Class 32 consists of projects characterized as in -fill development meeting the conditions described in this section. a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. c) The project site has no value as habitat for endangered, rare, or threatened species. d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality. e) The site can be adequately served by all required utilities and public services. In addition, a project exempt under the Class 32 categorical exemption cannot trigger any of the following exceptions in State CEQA Guidelines Section 15300.2: » Cumulative impact » Significant effect due to unusual circumstances » Scenic highways » Hazardous waste sites » Historical resources June 12, 2026 1 Page 2 PLACEWORKS Scope of Work TASK 1 PROJECT INITIATION AND MANAGEMENT Task 1.1 Project Management Alexis Mena will serve as principal -in -charge for the proposed project. She will ensure the project is adequately staffed and provide senior support and quality control. Annika Kiemm will serve as the project manager and day-to-day contact. Our project management team will coordinate regularly with City staff to ensure that all CEQA documentation and associated technical documents are legally defensible, accurate, and useful to decision makers when considering the approval of the project. Project management responsibilities include: 1) task scheduling and assignment; 2) management of resources; 3) internal coordination; 4) monitoring of costs and schedule adherence; and 5) coordination and communications with City staff to ensure compliance with policies, procedures, and applicable codes. Our project management budget is based on one hour per month of the principal-in-charge's time and two hours per month of the project manager's time. If the schedule is extended beyond the anticipated time frame for reasons beyond the control of PlaceWorks, additional time for ongoing project management would be incurred, and an adjustment to our cost estimate may be required. Task 1.2 Kick-off Meeting PlaceWorks' principal -in -charge and project manager will participate in one virtual project initiation/kick-off meeting with the City to discuss the proposed project; collect available project information; set a plan/protocol for meetings and communication; and discuss the project timeline. Following the meeting, PlaceWorks will develop a detailed CEQA schedule to meet the project's timeline and provide the City with a list of data needs. Deliverables: • Virtual meeting attendance by PlaceWorks principal -in -charge and project manager • Data needs list • Detailed project schedule Task 1.3 Project Description Following the kick-off meeting, PlaceWorks will prepare a brief project description defining the project boundaries and area of development, project design features, and proposed improvements. PlaceWorks will coordinate with the City to obtain any additional or updated information for the proposed project, such as construction equipment and schedule information, as needed. We will submit the draft project description to staff for review. This June 12, 2026 1 Page 3 PLACEWORKS scope assumes one round of review of the project description by City staff prior to inclusion in the environmental document. Deliverable: . Draft project description (Word) TASK 2 ENVIRONMENTAL EVALUATION As required by CEQA Guidelines Section 15300.2 and 15332, PlaceWorks will confirm that the proposed project would not result in any significant effects relating to air quality, biological resources, historic resources, noise, traffic, or water quality. If, based on the analyses below, it is determined that additional analysis is required, PlaceWorks can provide additional analysis subject to a contract amendment. Task 2.1 Air Quality Construction Phase Criteria Air Pollutants. Pursuant to Bay Area Air District guidelines, because the proposed project includes demolition activities, it cannot be "screened out" from construction emissions analysis and quantitative modeling is recommended. PlaceWorks will quantify the short-term criteria air pollutant emissions from construction of the proposed project. PlaceWorks will work with the City and/or project applicant to develop the construction assumptions, such as the construction schedule, phasing, off -road equipment use, demolition, and earthwork. Average daily project -related construction emissions will be compared to the Air District's regional significance thresholds for construction. Construction Health Risk Assessment. Due to the size of the project and extent of activity anticipated during construction, construction health risk impacts will be evaluated qualitatively. Consistent with Cupertino Municipal Code Section 17.04.050, should construction of the project exceed one acre of disturbance and take greater than two months, the project will be required to meet Tier 4 emission standards for construction equipment greater than 25 horsepower. Additionally, all construction projects are required to comply with the Air District's Basic Control Measures to control fugitive dust during demolition, ground disturbing activities, and/or construction. Compliance with these provisions, as applicable, would ensure that substantial sources of toxic air contaminants and particulate matter from construction of the proposed project (i.e., equipment exhaust and fugitive dust) are reduced to less -than -significant levels. Additionally, the project is not located in an Air District -designated "Overburdened Community", which replaced the previously referenced areas identified by the Air District as "Conduct Further Study" and, therefore, consistent with Cupertino Municipal Code Section 17.04.040, does not need to address non-CEQA impacts posed by existing pollution sources on the newly introduced residents. June 12, 2026 1 Page 4 PLACEWORKS Operational Phase Criteria Air Pollutants. The proposed project would be well below the Air District's current operational screening criteria of 421 dwelling units for the Single -Family Housing land use type. Therefore, PlaceWorks will qualitatively assess operational impacts from criteria air pollutants and ozone precursors. Air Quality Conformity and Other Areas of Impact. Santa Clara County is currently designated nonattainment under the National and/or California ambient air quality standards (AAQS) for ozone (03) and particulate matter (PM2.5 and PM1o). The Air District has adopted an Air Quality Management Plan (AQMP) to ensure the Air Basin as a whole, including Santa Clara County, can attain the long-term National and California AAQS. PlaceWorks will provide a consistency evaluation of the project's regional emissions to the Air District's AQMP. Furthermore, the Air Basin has been designated in attainment for carbon monoxide (CO) under both the California and National AAQS. Therefore, the air quality analysis will include only a qualitative assessment of CO hotspots. Odor impacts will also be described qualitatively. Deliverable: The air quality analysis will be incorporated into the draft exemption memorandum submitted in Task 3.1 Task 2.2 Biological Resources ECORP will provide an assessment of potential CEQA impacts related to habitat for special -status species, pursuant to State CEQA Guidelines Section 15332(c). ECORP will evaluate the potential for the proposed project to affect biological resources that may be present on the project site. ECORP will conduct a review of existing biological information in the region and documentation specific to the project, including a literature review. The literature review will include available information such as aerial photography and database queries of the CDFW California Natural Diversity Database (CNDDB), California Native Plant Society (CNPS), U.S. Fish and Wildlife Service (USFWS), and National Marine Fisheries Service (NMFS) for potentially occurring special -status species in the vicinity of the project. This assessment will also include aerial photograph interpretation and a reconnaissance -level site investigation to identify and characterize vegetation communities present on -site and the approximate extent of potential aquatic resources (preliminary aquatic resources assessment). Vegetation communities, including riparian vegetation, will be assessed, and mapped using the Manual of California Vegetation (Sawyer et al., 2009) that could provide habitat for special -status species. The assessment will also include an evaluation of special -status species with potential to occur on -site based on the literature review and reconnaissance -level site visit. A summary of the findings will be incorporated into a biological resources assessment report that will include the regulatory context, methods, results, and recommendations. As part of the biological resource assessment, ECORP will also identify the likely required permits and approvals to implement the project design and construct the project. This scope assumes one June 12, 2026 1 Page 5 PLACEWORKS round of review of the biological resources assessment by City staff prior to inclusion in the environmental document. If the analysis shows that mitigation measures are required to address potential impacts, the PlaceWorks team will confer with City staff to determine an appropriate course of action. Deliverable: . Biological Resources Assessment (PDF) Task 2.3 Historic Structure Evaluation ECORP will provide an assessment of potential CEQA impacts related to historic resources, pursuant to State CEQA Guidelines Section 15300.2(f). Based on preliminary research, three residential structures that are over 50 years old have been identified on the project site. Pursuant to State CEQA Guidelines Section 15300.2(f), ECORP will document and evaluate these structures as a single residential complex for eligibility for the California Register of Historical Resources (CRHR) and incorporate the results into an evaluation report. As part of this evaluation, ECORP will first request a records search of the California Historical Resources Information System (CHRIS) and literature review for the Project Area. ECORP will request a records search of the CHRIS from the Northwest Information Center (NWIC) located at Sonoma State University. The CHRIS records search will identify the locations and extent of previous surveys conducted within 0.25 mile of the project site and will determine if there are any known cultural resources (i.e., pre -contact [prehistoric] or historic archaeological sites or historic -period features) located within or near the project site. In addition, the records search will identify resources listed on or determined eligible for listing on the National Register of Historic Places (NRHP) and/or the California Register of Historical Resources (CRHR) located within or near the project site. Additionally, ECORP will conduct a visit the project site to document the structures and make a general observation of the setting of the area. The evaluation of the structures will be documented in a letter report format. This scope assumes one round of review of the evaluation by City staff prior to inclusion in the environmental document. Deliverable: . Historic Structure Evaluation Letter Report (PDF) Task 2.4 Noise PlaceWorks will provide an assessment of potential CEQA impacts related to noise, pursuant to State CEQA Guidelines Section 15332(d). Existing Conditions. The dominant noise source in the project area is traffic noise from Regnart Road and neighborhood activities. PlaceWorks proposes to assess existing conditions and other June 12, 2026 1 Page 6 PLACEWORKS environmental characteristics, based on available data from the General Plan noise contour and aerial photography. No ambient noise monitoring and no rail noise monitoring is proposed. Construction Noise. Given the proximity of surrounding residences, PlaceWorks will provide a quantitative analysis of potential construction noise impacts. Construction noise effects will be estimated based on available construction information provided by the City and/or project applicant. The results of the analysis will be discussed in terms of accepted local noise standards and the Federal Transit Administration guidance manual. Operational Noise. Given the scale of the proposed project, traffic noise modeling is not recommended. PlaceWorks will provide a qualitative discussion of traffic noise. Noise from stationary sources at the site (such as heating and air conditioning mechanical equipment) will also be qualitatively addressed. PlaceWorks will analyze noise impacts from non -transportation sources in terms of potential impacts to noise -sensitive receptors in the immediate vicinity and the noise limitations identified within the City's Municipal Code. Deliverable: The noise analysis will be incorporated into the draft exemption memorandum submitted in Task 3.1 Task 2.5 Transportation Hexagon will provide an assessment of potential CEQA impacts related to transportation, pursuant to State CEQA Guidelines Section 15332(d). Based on preliminary project trip generation estimates, the proposed project would meet the definition of a Tier 1 project. According to the City's Transportation Study Guidelines, Tier 1 projects are defined as projects that generate fewer than 110 daily vehicle trips. Most Tier 1 development projects within the City of Cupertino are required to evaluate the effects of development on the transportation system using the vehicle -mile -traveled (VMT) metric for the purpose of evaluating transportation impacts per CEQA requirements. The City of Cupertino Transportation Study Guidelines provides CEQA transportation analysis exemption screening criteria for development projects. The criteria are based on the type of project, characteristics, and/or location. If a project meets the City's screening criteria, the project is expected to result in a less -than - significant VMT impact and a detailed CEQA VMT analysis is not required. It is our understanding that the proposed residential project would meet the City's VMT screening criteria because of its size. The project would construct fewer than 10 single-family units, which would qualify the project as a "small project." Therefore, a VMT analysis is not required for the project. Note that, although the project would be exempt from preparing a CEQA-level VMT assessment, it is our understanding that the City would still evaluate the following CEQA items listed in Appendix G of the State CEQA Guidelines to determine whether the project would: June 12, 2026 1 Page 7 PLACEWORKS » Be inconsistent with a program, plan, ordinance, or policy addressing the circulation system, including transit, bicycle and pedestrian facilities. » Substantially increase hazards due to a geometric design feature or incompatible uses. » Result in inadequate emergency access. These evaluations would all be qualitative in nature. Our scope does not include an in-depth quantitative emergency evacuation study, which is generally not required for the "emergency access" evaluation. Deliverable: . CEQA Transportation Analysis (PDF) Task 2.6 Water Quality PlaceWorks will provide a qualitative assessment of potential CEQA impacts related to water quality, pursuant to State CEQA Guidelines Section 15332(d). It is anticipated that applicable State, regional, local, and permitting requirements would be sufficient to ensure that the proposed project would not violate any water quality standards. Deliverable: The water quality analysis will be incorporated into the draft exemption memorandum submitted in Task 3.1 TASK 3 NOTICE OF EXEMPTION Task 3.1 Categorical Exemption Memorandum Based on the results of the environmental analysis in Task 2, PlaceWorks will prepare a memorandum that documents the proposed project's ability to meet the requirements of a Class 32 categorical exemption. The memorandum will also document whether there are any exceptions that apply to the proposed project, as identified in Section 15300.2. The completed administrative draft will be submitted to the City for review and comment. PlaceWorks assumes two rounds of City review of the administrative draft. PlaceWorks will review and revise the document based on the City's comments and provide an electronic copy of the final categorical exemption memorandum. Deliverables: • Administrative draft categorical exemption memorandum (Word, with figures in PDF) • Screencheck and Final categorical exemption memorandum (PDF) June 12, 2026 1 Page 8 PLACEWORKS Task 3.2 NOE Form and Filing Concurrent with the preparation of the categorical exemption memorandum, PlaceWorks will prepare the NOE form. Our scope of work assumes that, following the approval of the proposed project, the City will file the NOE with the County Clerk and will be responsible for payment of any filing fees. PlaceWorks will submit the NOE and NOE Memorandum to the State Clearinghouse. Deliverables: • NOE form (PDF) • NOE form filing with the State Clearinghouse ILvirXR I19:19V[4i1►101:U_11.11►141 PlaceWorks will participate in up to two check -in meetings throughout duration of the project, as needed. This scope of work assumes these meetings will be conducted virtually (e.g., Zoom or Teams), and will include attendance by the PlaceWorks principal in charge and project manager. PlaceWorks' principal -in -charge and project manager will attend up to two approval meetings for the proposed project, with PlaceWorks staff assumed to attend virtually. It is assumed that up to 8 hours of the principal -in -charge and project manager's time for meeting preparation and attendance will be needed per hearing. If the meeting exceeds the time estimate, additional scope and budget may be requested. Deliverable: . Principal -in -charge and project manager participation at up to two check -in meetings and two approval hearings Optional Tasks If the proposed project does not qualify for a categorical exemption, we anticipate that the proposed project would require preparation of an IS/MND. This approach will use the latest CEQA Appendix G environmental checklist; include a comprehensive analysis of impacts, as measured from baseline (existing) conditions, for each checklist question, using methodologies consistent with other recent City CEQA documents; and identify mitigation measures, where necessary, to reduce significant impacts to a less -than -significant level. All documentation will be prepared in accordance with the requirements of CEQA (California Public Resources Code, Sections 21000 et seq.) and State CEQA Guidelines (California Code of Regulations, Sections 1S000 et seq.). June 12, 2026 1 Page 9 PLACEWORKS TASK 5 ADDITIONAL TECHNICAL ANALYSIS If preparation of an IS/MND is required to satisfy the requirements of CEQA, the following technical analysis will be prepared to support the environmental analysis. Task 5.1 Greenhouse Gas PlaceWorks will analyze greenhouse gas (GHG) emissions using the criteria in Appendix G of the State CEQA Guidelines. The proposed project is anticipated to be able to utilize the CAP 2.0 to streamline its assessment of GHG emissions impacts. Projects that are consistent with the applicable measures in the CAP Consistency and CEQA GHG Emissions Compliance Checklist (CAP Checklist) are considered to be consistent with the CAP 2.0 and would have less -than - significant GHG emissions impacts. PlaceWorks will work with the project applicant and City to analyze the project's consistency with the measures in the CAP Checklist. If necessary, project design features or mitigation measures would be incorporated to ensure compliance with the CAP Checklist. Deliverable: . The GHG emissions analysis will be summarized in the draft IS/MND submitted in Task 6.2 Task 5.2 Cultural Resources If desired by the City, ECORP, as a subconsultant to PlaceWorks, will prepare an Archaeological Resources Inventory to address the significance criteria in Appendix G of the CEQA Guidelines for cultural resources. In addition to the record search described under Task 2.3, Historic Structure Evaluation, ECORP will also request a search of the Sacred Lands File from the NAHC. The Sacred Lands File search will identify any known sensitive or sacred Native American resources located within or near the project site. It should be noted that the Sacred Lands File search will not constitute consultation in compliance with Senate Bill (SB) 18, Assembly Bill (AB) 52, or Section 106 of the National Historic Preservation Act (NHPA). As part of Task 2.3, an archaeologist crossed trained in architectural history will visit the project site and will complete an intensive field survey of the project site using pedestrian transect intervals spaced 10 to 15 meters apart, where possible, and if authorized, this task will rely on that site visit so that an additional visit would not be required. ECORP assumes no resources will be recorded within the project site as a result of the field survey. If any resources are identified in the project site, they will be documented and mapped in detail in accordance with the standards of the California Office of Historic Preservation (OHP). ECORP will prepare a cultural resources inventory report that documents the methods and results of the CHRIS records search, Sacred Lands File search, and field survey. The report will include a brief summary of the environmental setting and cultural background of the project site and will describe any cultural resources within the project site in detail. The report will also present recommendations for further work, if needed. All correspondence with the NAHC will be provided June 12, 2026 1 Page 10 PLACEWORKS as an attachment to the report. This scope assumes one round of review of the evaluation by City staff prior to inclusion in the environmental document. If cultural resources are identified within the project site as part of the inventory, the report will provide brief descriptions only and ECORP will record, map, and evaluate their significance under state and federal law under a contract modification. Deliverable: . Cultural Resources Inventory Report (PDF) Task 5.3 Noise and Vibration If preparation of an IS/MND is required, PlaceWorks will evaluate the impacts of noise and vibration using the significance criteria in Appendix G of the CEQA Guidelines. The analysis of the IS/MND will utilize the noise analysis described under Task 2.4, Noise. In addition, if a vibration report is required for compliance with the Cupertino Municipal Code Section 17.04.040.D (Task 7.2), the IS/MND will incorporate the conclusions of the vibration report. If preparation of a vibration report is not required in accordance with the Cupertino Municipal Code, the IS/MND will include a qualitative vibration analysis. Deliverable: The noise and vibration analysis will be summarized in the draft IS/MND submitted in Task 6.2, with modeling results included as an appendix TASK 6 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION Task 6.1 Tribal Notification PlaceWorks will assist the City with the AB 52 consultation process by drafting the template for consultation letters on behalf of the City and submitting it to the City for review and use. This task assumes that the City will email and/or mail the final letters to the tribes on agency letterhead. It is assumed that the City will consult with tribes if requested during the AB 52 process and share results with PlaceWorks for incorporation into the IS/MND. The AB 52 process must be complete before the proposed project can proceed to hearings. Deliverable: . AB 52 letter template for City use (electronic submittal in Word) Task 6.2 Administrative Draft IS/MND PlaceWorks will prepare an Administrative Draft of the IS/MND in compliance with the State CEQA Guidelines. The Administrative Draft IS/MND will be clearly written in a manner that is understandable to the public and decision makers. The Administrative Draft IS/MND will be supported with figures and tables, as appropriate. The existing conditions of the project site and June 12, 2026 1 Page 11 PLACEWORKS its surroundings will be used as the baseline for the environmental analysis. Where required, the analyses will recommend mitigation measures to reduce or avoid identified significant environmental impacts. The Administrative Draft IS/MND will incorporate the technical studies prepared above and information provided by the City. Pursuant to CEQA, the Environmental Checklist will include an analysis to determine the environmental impacts of the following resource categories: » Aesthetics » Agriculture and Forestry Resources » Air Quality » Biological Resources » Cultural Resources » Energy » Geology and Soils » Greenhouse Gas Emissions » Hazards and Hazardous Materials » Hydrology and Water Quality » Mineral Resources » Noise » Population and Housing » Public Services » Recreation » Transportation » Tribal Cultural Resources » Utilities and Service Systems » Wildfire » Mandatory Findings of Significance » Land Use and Planning The completed Administrative Draft will be submitted to the City for review and comment. Deliverable: . Administrative Draft IS/MND (Word, with figures and appendices in PDF) Task 6.3 Public Review IS/MND It is assumed that the City will review the Administrative Draft IS/MND and provide a single set of consolidated, internally reconciled comments and edits. Upon receipt of these comments, PlaceWorks will prepare a Screencheck Draft IS/MND. The completed Screencheck Draft will be submitted to the City for final review. Upon receipt of one set of consolidated comments from the City on the Screencheck Draft IS/MND, PlaceWorks will address comments from City staff and prepare a Public Review IS/MND to be circulated for public review and comment. Deliverables: • Screencheck Draft IS/MND (PDF) • Public Review IS/MND (PDF) June 12, 2026 1 Page 12 PLACEWORKS Task 6.4 Public Review PlaceWorks will prepare the Notice of Intent (NOI) for staff review and respond to one set of consolidated comments. PlaceWorks will submit the IS/MND, NOI, 2-page summary form, and Notice of Completion (NOC) to the State Clearinghouse. PlaceWorks will ensure all posted documents are made accessible per Web Content Accessibility Guidelines (WCAG) 2.1 Level AA compliance, effective in 2027. It is assumed that the City will file the NOI with the County Clerk and distribute the IS/MND to local and regional agencies, owners, and occupants of property contiguous to the project site and post it on the City's website. This scope of work assumes a 30- day public review period for the IS/MND. Deliverables: • Draft and Final NOI (PDF) • State Clearinghouse submittal (electronic) Task 6.5 Response to Comments Following the close of the 30-day public review period, PlaceWorks will respond to substantive comments in memorandum form. Though not specifically required by CEQA, it is an industry standard and best practice to provide responses to comments on an IS/MND, similar to an EIR. This scope of work includes time to respond to substantive comments in a Draft Response to Comments Memorandum. If an unforeseen amount of time is required to address comments received, a contract amendment may be required. It is assumed the City will review the Draft Response to Comments Memorandum and provide a single set of consolidated, internally reconciled comments and edits. Upon receipt of these comments, PlaceWorks will complete revisions and deliver a Final Response to Comments Memorandum. Deliverables: . Draft (Word) and Final (PDF) Response to Comments Memorandum (Word) Task 6.6 Final IS/MND and MMRP PlaceWorks will prepare an Administrative Draft Final IS/MND that incorporates changes to the IS based on public comments and the Response to Comments Memorandum. Upon receipt of a single set of consolidated, internally reconciled comments, PlaceWorks will prepare the Final IS/MND. Concurrent with the preparation of the Final IS/MND, PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP) for the mitigation measures in the IS/MND. The MMRP will be submitted as a draft document to the City and revised for publication with the Final IS/MND. June 12, 2026 1 Page 13 PLACEWORKS Deliverables: Administrative Draft Final IS/MND (Word, with figures and appendices in PDF) Final IS/MND (PDF) Draft (Word) and Final (PDF) Mitigation Monitoring and Reporting Program Task 6.7 Notice of Determination If the proposed project is approved, within five days of approval, PlaceWorks will prepare a Notice of Determination (NOD) for submittal to the County Clerk and the State Clearinghouse. PlaceWorks will post the NOD and Final IS/MND to the State Clearinghouse. PlaceWorks will ensure all posted documents are made accessible per WCAG 2.1 Level AA compliance, effective in 2027. This scope of work assumes the City is responsible for filing the NOE with the County Clerk paying the California Department of Fish and Wildlife fee and any filing fees. Deliverables: • Notice of Determination (PDF) • State Clearinghouse submittal (electronic) Task 6.8 Additional Project Management and Meetings Due to the extended schedule for an IS/MND, additional time for project management and meetings is required. Our project management budget is based on one hour per month of the principal-in-charge's time and three hours per month of the project manager's time. In addition, this task assumes up to two additional check -in meetings throughout duration of the project, as needed. This scope of work assumes these meetings will be conducted virtually (e.g., Zoom or Teams), and will include attendance by the PlaceWorks principal in charge and project manager. Deliverables: • Ongoing project management • Principal -in -charge and project manager participation at up to two additional check -in meetings TASK 7 NON-CEQA TASKS Task 7.1 Local Transportation Analysis For Tier 1 projects, the Local Transportation Analysis (LTA) includes an evaluation of the effects of the project on site access, circulation, pedestrian and bicycle facilities, and transit services. The LTA provides recommendations for improvements to the transportation system and/or site plan modifications to ensure adequate access to the site for all modes of travel. The following tasks are proposed to be completed as part of the LTA: June 12, 2026 1 Page 14 PLACEWORKS Project Trip Generation Estimates. Estimates of trips to be added to the surrounding network by the proposed project will be based on rates from the Institute of Transportation Engineers (ITE) Trip Generation Manual, 12th Edition (2025). Trip credits associated with the existing uses to be removed will be applied. Site Access and On -Site Circulation Analysis. A site access and circulation review will be conducted to determine the adequacy of the proposed site plan in accordance with generally accepted traffic engineering standards. This will include a quantitative analysis of the anticipated traffic volumes at the new public street, as well as a qualitative analysis of the proposed circulation. The review will be based on the site's overall anticipated trip generation and consider the following: sight distance, vehicle queuing, driveway dimensions and alignment, and truck and EVA access. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project's effect on transit service in the area and on bicycle and pedestrian circulation in the study area will be included in the study. Any adverse effects of the project on the nearby facilities will be identified and improvements recommended to address the adverse effects. Meetings. Our cost estimate does not include Hexagon staff participation in any meetings in connection with the project. Attendance at meetings or at public hearings or neighborhood meetings would require authorization and additional budget. Reports. Methods, findings, and recommendations will be summarized in a draft report including text, tables, and graphics. Following one round of review and comments by City staff, the final report will be prepared. Task 7.2 Vibration Analysis In accordance with Cupertino Municipal Code Section 17.04.040.D, if the project requires pile driving with 100 feet, use of a vibratory roller within 25 feet, or other heavy equipment use (e.g., bulldozer) within 15 feet of sensitive receptors or pile driving within 135 feet, use a vibratory roller within 40 feet, or other heavy equipment use within 20 feet of a historic structure, a vibration study is required. If warranted, PlaceWorks will prepare technical construction noise and vibration analyses and report to meet the requirements of Cupertino Municipal Code Section 17.04.040.D. The technical study will discuss relevant standards and criteria for vibration exposure, including those in the City of Cupertino General Plan Noise Element and Municipal Code, specifically Title 17. The results of this analysis will be summarized in a technical study, and modeling results will be provided in an appendix. PlaceWorks will take into consideration the location of existing noise -sensitive receivers in the project vicinity in relation to the project construction disturbance area. PlaceWorks will provide a quantitative analysis for potential construction impacts associated with implementation of the proposed project. Vibration effects from construction activities will be estimated based on available construction information provided by the City of Cupertino, and the results will be discussed in June 12, 2026 1 Page 15 PLACEWORKS terms of accepted local noise standards, Title 17 requirements, and the Federal Transit Administration guidance manual for vibration impacts and The Federal Highway Administration Roadway Construction Noise Model for noise impacts. Feasible mitigation measures to manage construction vibration and noise impacts, if required, will be identified to minimize construction impacts associated with implementation of the proposed project at sensitive receptors. Deliverable: . Vibration Study (PDF) EXHIBIT - B Proposed Schedule Table 1, Proposed Schedule for an NOE, provides a breakdown of the CEQA schedule for the preparation of an NOE. The schedule shown below assumes that the most recent project plans are available when the proposed project is initiated. Note that the timeline does not include time for the City's review and revision. The CEQA schedule would begin once PlaceWorks receives the notice to proceed. Project analysis and most technical studies will require a site plan and basic project information to begin. For cost estimating purposes, we have assumed a 6- month schedule for an NOE. Table 1. Proposed Schedule Task Approximate Duration Task 1 Project Initiation and Management Task 1.1 Project Management Ongoing Task 1.2 Kick -Off Meeting 1 day/meeting Task 1.3 Project Description 2 weeks' Task 2 Environmental Evaluation Task 2 Environmental Evaluation 8-10 weeks Task 3 Notice of Exemption Task 3.1 Categorical Exemption Memorandum 3 weeks' Task 3.2 NOE Form and Filing 1 week Task 4 Meetings and Hearings Task 4 Meetings and Hearings 1 day/meeting Approximate Time from Authorized Start Date 16 weeks Notes June 12, 2026 1 Page 16 PLACEWORKS Table 1. Proposed Schedule This schedule does not outline any optional tasks. If any optional tasks are initiated, a revised schedule will be required. 1. Does not include review time by City. EXHIBIT - C Cost Estimate PlaceWorks will complete the environmental and technical services outlined in this proposal for a fee not to exceed $67,835 (Table 3, Proposed Cost Estimate). PlaceWorks recommends planning for a 10-percent contingency budget to accommodate unforeseen, out -of -scope tasks or levels of effort. With this contingency, the total project budget for the NOE would be $74,619. PlaceWorks bills for its work on a time -and -materials basis with monthly invoices. If a higher level of environmental review or technical analysis is warranted, PlaceWorks will coordinate with the City to initiate the necessary optional tasks as shown in Table 4, Cost Estimate for Optional Tasks. If the City would like to authorize the project to include these optional tasks, the total project budget would be $168,086. Table 3. Proposed Cost Estimate Task Cost TASK 1 PROJECT INITIATION AND MANAGEMENT Task 1.1 Project Management $3,900 Task 1.2 Kick-off Meeting $920 Task 1.3 Project Description $1,630 Task 1 Subtotal $6,450 TASK 2 ENVIRONMENTAL EVALUATION Task 2.1 Air Quality $5,110 Task 2.2 Biological Resources $18,395 Task 2.3 Historic Structure Evaluation $11,490 Task 2.4 Noise $5,830 Task 2.5 Transportation $3,430 Task 2.6 Water Quality $1,130 Task 2 Subtotal $45,385 June 12, 2026 1 Page 17 PLACEWORKS Table 3. Proposed Cost Estimate Task Cost TASK 3 NOTICE OF EXEMPTION Task 3.1 Categorical Exemption Memorandum $5,015 Task 3.2 NOE Form and Filing $1,065 Task 3 Subtotal $6,080 TASK 4 MEETINGS AND HEARINGS Task 4 Meetings and Hearings $8,470 REIMBURSABLE EXPENSES Miscellaneous Expenses (e.g., printing, mailing) $25 Reimbursable Expenses Subtotal $25 GRAND TOTAL $66,41C Table 4. Cost Estimate for Optional Tasks Task Cost TASK 5 ADDITIONAL TECHNICAL ANALYSIS Task 5.1 Greenhouse Gas $4,685 Task 5.2 Cultural Resources $12,750 Task 5.3 Noise and Vibration $1,455 Task 5 Subtotal $18,890 TASK 6 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION Task 6.1 Tribal Notification $1,335 Task 6.2 Administrative Draft IS/MND $17,850 Task 6.3 Public Review IS/MND $9,840 Task 6.4 Public Review $1,335 Task 6.5 Response to Comments $9,715 Task 6.6 Final IS/MND and MMRP $7,405 June 12, 2026 1 Page 18 PLACEWORKS Table 4. Cost Estimate for Optional Tasks Task Cost Task 6.7 Notice of Determination $605 Task 6.8 Additional Project Management and Meetings $3,630 Task 6 Subtotal $51,715 TASK 7 NON-CEQA TASKS Task 7.1 Local Transportation Analysis $19,350 Task 7.2 Vibration Analysis $5,080 Task 7 Subtotal $24,430 OPTIONAL TASKS TOTAL $95,035 Acknowledgement This proposal shall remain valid for a period of 90 days from the time of submittal. As a Principal, I am authorized to bind the team to the contents of this submittal and to negotiate contracts on behalf of PlaceWorks. If you have any questions, please contact Alexis at 323.955.5470 or amena@placeworks.com. We look forward to working with you to bring about the successful completion of this project. Respectfully submitted, PLACEWORKS Alexis Mena Associate Principal June 12, 2026 1 Page 19 AC � " ® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 06129/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marsh Risk & Insurance Services FAX 17901 Von Karman Avenue, Suite 1100 (A/C,PHONENo,Ext : A/C No), E-MAIL (949) 399-5800; License #0437153 Irvine, CA 92614 ADDRESS: Attn: NewportBeach.CertRequest@marsh.com/F: 212-948-4323 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Starr Surplus Lines Insurance Company 13604 CN115158923--- 26-27 INSURED PlaceWorks, Inc INSURER B : Travelers Property Casualty Co. Of America 25674 INSURER C : HDI Global Specialty SE 3 MacArthur Place, Suite 1100 Santa Ana, CA 92707 INSURER D INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: LOS-002212059-35 REVISION NUMBER: 5 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY y y 1000068067261 07/01/2026 07/01/2027 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X� OCCUR 'See Acord 101 for GL XS DAMAGE TO RENTED PREM SES (Ea occurrence) $ 1,000,000 X MED EXP (Any one person) $ 10,000 BI & PD Ded. $25,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ❑ PRO- JECT ❑ LOC X PRODUCTS - COMP/OP AGG $ 2,000,000 Contractors Pollution $ 1,000,000 OTHER: B AUTOMOBILE LIABILITY Y Y BA-lN96406A-26-CAG 07/01/2026 07/01/2027 COEaMBIaccidentd.nl)S GLE LIMIT $ 1,000,000 X BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Comp/Coll Deductibles $ 1,000 B UMBRELLA LIAB X OCCUR EX-6J328756-26-43 07/01/2026 07/01/2027 EACH OCCURRENCE $ 4,000,000 X AGGREGATE $ 4,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY N YIN ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑N (Mandatory in NH) NIA UB-7K728676-26-43-G 07/01/2026 07/01/2027 X STATUTE OERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Errors & Omissions -Claims Made FRS-H-P-PL-00013383-02 07/01/2026 07/01/2027 Each Claim/Aggregate 5,000,000 Retro Date: 7/1/2012 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Cupertino, its city council, boards and commissioners, officers, employees, and volunteers are included as additional insured where required by written contract with respect to General and Auto Liability. This insurance is primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract with respect to General Liability. Waiver of subrogation is applicable where required by written contract with respect to General and Auto Liability. 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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN115158923 LOC #: Irvine ,CORE) AGENCY Marsh Risk & Insurance Services POLICY NUMBER CARRIER ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE NAIC CODE NAMED INSURED PlaceWorks, Inc 3 MacArthur Place, Suite 1100 Santa Ana, CA 92707 EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate Of Liability Insurance Leased Rented Equipment Policy Number: P-660-7E376167-TCT-26 Insurer: Travelers Indemnity Co of Connecticut Policy Dates: 7/1126 - 7/1/27 Limit: $555,000 Deductible: $2,500 Other deductibles may apply as per policy terms and conditions. Subject to policy terms, conditions, limitations and exclusions. Excess General Liability Policy: 1000338168261 Carrier: Starr Surplus Lines Insurance Company Effective Date:07/01/2026 Expiration Date:07/01/2027 Per Occurrence Limit: $5,000,000 Aggregate Limit: $5,000,000 Page 2 of 2 When required by written contract, the insurer will provide 30 days' notice of cancellation to the certificate holder as respects to Auto Liability and Workers Compensation policies for any reason other than non- payment of premium, subject to policy terms and conditions. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: BA-1N96406A-26-43-G Effective Date: 07/01/2026 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS F. HIRED AUTO — LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS G. WAIVER OF DEDUCTIBLE — GLASS PROVISIONS A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any organization you newly acquire or form dur- ing the policy period over which you maintain 50% or more ownership interest and that is not separately insured for Business Auto Coverage. Coverage under this provision is afforded only un- til the 180th day after you acquire or form the or- ganization or the end of the policy period, which- ever is earlier. B. BLANKET ADDITIONAL INSURED The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Covered Autos Liability Coverage, but only for damages to which H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE — INCREASED LIMIT I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT J. PERSONAL PROPERTY K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL ERRORS OR OMISSIONS this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who is An Insured provision contained in Section II. C. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COV- ERED AUTOS LIABILITY COVERAGE: An "employee" of yours is an "insured" while operating an "auto" hired or rented under a contract or agreement in an "employee's" name. with your permission, while performing duties related to the conduct of your busi- ness. 2. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in an "employee's" name, with your CA T3 53 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 4 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO permission, while performing duties related to the conduct of your busi- ness. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". D. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2), of SECTION II — COVERED AUTOS LIABIL- ITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4), of SECTION II — COVERED AUTOS LIABIL- ITY COVERAGE: (a) With respect to any claim made or "suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Rico and Canada: (i) You must arrange to defend the "in- sured" against, and investigate or set- tle any such claim or "suit" and keep us advised of all proceedings and ac- tions. (ii) Neither you nor any other involved "insured" will make any settlement without our consent. (iii) We may, at our discretion, participate in defending the "insured" against, or in the settlement of, any claim or "suit", (iv) We will reimburse the "insured" for sums that the "insured" legally must pay as damages because of "bodily injury" or "property damage" to which this insurance applies, that the "in- sured" pays with our consent, but only up to the limit described in Para- graph C., Limits Of Insurance, of SECTION II — COVERED AUTOS LIABILITY COVERAGE. (4) All reasonable expenses incurred by the (v) We will reimburse the "insured" for "insured" at our request, including actual the reasonable expenses incurred loss of earnings up to $500 a day be- with our consent for your investiga- cause of time off from work. tion of such claims and your defense of the "insured" against any such F. HIRED AUTO — LIMITED WORLDWIDE COV- "suit", but only up to and included ERAGE — INDEMNITY BASIS within the limit described in Para - The following replaces Subparagraph (5) in Para- graph C., Limits Of Insurance, of graph B.7., Policy Period, Coverage Territory, SECTION II — COVERED AUTOS of SECTION IV — BUSINESS AUTO CONDI- LIABILITY COVERAGE, and not in TIONS: addition to such limit. Our duty to make such payments ends when we (5) Anywhere in the world, except any country or have used up the applicable limit of jurisdiction while any trade sanction, em- insurance in payments for damages, bargo, or similar regulation imposed b the g g p y settlements or defense expenses. United States of America applies to and pro- hibits the transaction of business with or (b) This insurance is excess over any valid within such country or jurisdiction, for Cov- and collectible other insurance available ered Autos Liability Coverage for any covered to the "insured" whether primary, excess, "auto" that you lease, hire, rent or borrow contingent or on any other basis. without a driver for a period of 30 days or less (c) This insurance is not a substitute for re - and that is not an "auto" you lease, hire, rent quired or compulsory insurance in any or borrow from any of your "employees", country outside the United States, its ter - partners (if you are a partnership), members ritories and possessions, Puerto Rico and (if you are a limited liability company) or Canada. members of their households. Page 2 of 4 © 2015 The Travelers Indemnity Company. All rights reserved. CA T3 53 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission. You agree to maintain all required or compulsory insurance in any such coun- try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in- surance requirements. (d) It is understood that we are not an admit- ted or authorized insurer outside the United States of America, its territories and possessions, Puerto Rico and Can- ada. We assume no responsibility for the furnishing of certificates of insurance, or for compliance in any way with the laws of other countries relating to insurance, G. WAIVER OF DEDUCTIBLE — GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE — INCREASED LIMIT The following replaces the last sentence of Para- graph A.4.b., Loss Of Use Expenses, of SEC- TION III — PHYSICAL DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day, to a maximum of $750 for any one "accident". I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a inaximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL PROPERTY The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Personal Property We will pay up to $400 for "loss" to wearing ap- parel and other personal property which is: (1) Owned by an "insured"; and COMMERCIAL AUTO (2) In or on your covered "auto". This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Property coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION IV — BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "loss" is known to: (a) You (if you are an individual); (b) A partner (if you are a partnership): (c) A member (if you are a limited liability com- pany); (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization); or (e) Any "employee" authorized by you to give no- tice of the "accident" or "loss". M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.S.. Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDI- TIONS: S. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery' we may have against any person or organization to the ex- tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident' or 'loss" arises out of operations contemplated by CA T3 53 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 3 of 4 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO such contract. The waiver applies only to the The unintentional omission of, or unintentional person or organization designated in such error in, any information given by you shall not contract. prejudice your rights under this insurance. How- N. UNINTENTIONAL ERRORS OR OMISSIONS ever this provision does not affect our right to col - The following is added to Paragraph B.2., Con- lect additional premium or exercise our right of cealment, Misrepresentation, Or Fraud, of cancellation or non -renewal. SECTION IV — BUSINESS AUTO CONDITIONS: Page 4 of 4 © 2015 The Travelers Indemnity Compa ny. All rights reserved . CA T3 53 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO POLICY NUMBER: BA-1N96406A-26-43-G ISSUE DATE: 07-1-26 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE - PRIMARY AND NON-CONTRIBUTORY WITH OTHERINSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SCHEDULE OF ADDITIONAL INSURED PERSONS OR ORGANIZATIONS PROVISIONS 1. The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: This includes any person or organization designated in the Schedule Of Additional Insured Persons Or Organizations who you are required under a written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to name as an additional insured for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent of that designated person's or organization's liability for the conduct of another "insured". 2. The following is added to Paragraph 5., Other Insurance, in B., General Conditions, of SECTION IV — BUSINESS AUTO CONDITIONS: Regardless of the provisions of paragraph a. and paragraph d. of this part 5. Other Insurance, this insurance is primary to and non-contributory with applicable other insurance under which the person or organization designated in the Schedule Of Additional Insured Persons Or Organizations is the first named insured when the written contract or agreement between you and that designated person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, requires this insurance to be primary and non-contributory. CA T4 42 02 16 © 2016 The Travelers Indemnity Company. All rights reserved. Page 1 Of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission COMMERCIAL GENERAL LIABILITY SSGL-0288 02 24 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED, PRIMARY AND NONCONTRIBUTORY AND WAIVER OF SUBROGATION AMENDATORY ENDORSEMENT Policy Number: 1000068067261 Effective Date: 07/01/2026 at 12:01 A.M. Named Insured: Placeworks, Inc. This endorsement modifies the insurance coverage form(s) listed below that have been purchased by you and evidenced as such on the Declarations page. Please read the endorsement and respective policy(ies) carefully. COMMERCIAL GENERAL LIABILITY COVERAGE FORM SCHEDULE Name Of Person(s) Or Organization(s): Where Required By Written Contract It is hereby agreed as follows: 1. SECTION II - WHO IS AN INSURED is amended to include the following: a. Any person(s) or organization(s) that you are required to include as an additional insured under this policy by written contract or written agreement or that is listed in the SCHEDULE above is an additional insured under this policy. Such additional insured status applies only with respect to liability arising out of "your work" for or on behalf of that person(s) or organization(s) pursuant to such written contract or written agreement. However, the insurance afforded to such additional insured(s): (1) only applies to the extent permitted by law; and (2) will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured(s). b. With respect to the insurance afforded to the additional insured(s), SECTION III — LIMITS OF INSURANCE is amended to include the following: The most we will pay on behalf of the additional insured(s) is the amount of insurance: (1) Required by the contract or agreement; or (2) Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. 2. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, 4. Other Insurance is amended to SSGL-0288 02 24 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Page 1 of 2 Includes copyrighted material of Insurance Services Office, Inc., with its permission. include the following, which supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to, and will not seek contribution from, any other insurance available to an additional insured under your policy provided that: a. The additional insured is a Named Insured under such other insurance; and b. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. 3. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, 8. Transfer Of Rights Of Recovery Against Others To Us is amended to include the following: We waive any right of recovery against any person or organization, because of any payment we make under this policy, to whom the insured has waived its right of recovery in a written contract or agreement. Such waiver by us applies only to the extent that the insured has waived its right of recovery against such person or organization prior to loss. All other terms and conditions of the policy remain unchanged. SSGL-0288 02 24 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Page 2 of 2 Includes copyrighted material of Insurance Services Office, Inc., with its permission. ENERGY & ENVIRONMENTAL LIABILITY SSEE-0237 02 24 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED, PRIMARY AND NONCONTRIBUTORY AND WAIVER OF SUBROGATION AMENDATORY ENDORSEMENT Policy Number: FRS-H-P-PL-00013383-02 Effective Date: 07/01/2026 at 12:01 A.M. Named Insured: Placeworks, Inc. This endorsement modifies the insurance coverage form(s) listed below that have been purchased by you and evidenced as such on the Declarations page. Please read the endorsement and respective policy(ies) carefully. PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Where Required By Written Contract It is hereby agreed as follows: 1. SECTION II - WHO IS AN INSURED is amended to include the following: a. Any person(s) or organization(s) that you are required to include as an additional insured under this policy by written contract or written agreement or that is listed in the SCHEDULE above is an additional insured under this policy. Such additional insured status applies only with respect to liability arising out of "your work" for or on behalf of that person(s) or organization(s) pursuant to such written contract or written agreement. However, the insurance afforded to such additional insured(s): (1) only applies to the extent permitted by law; and (2) will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured(s). b. With respect to the insurance afforded to the additional insured(s), SECTION III — LIMITS OF INSURANCE is amended to include the following: The most we will pay on behalf of the additional insured(s) is the amount of insurance: (1) Required by the contract or agreement; or (2) Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. SSEE-0237 02 24 Page 1 of 2 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc., used with its permission. 2. SECTION IV — CONDITIONS, 4. Other Insurance is amended to include the following, which supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to, and will not seek contribution from, any other insurance available to an additional insured under your policy provided that: a. The additional insured is a Named Insured under such other insurance; and b. You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. 3. SECTION IV — CONDITIONS, 7. Transfer Of Rights Of Recovery Against Others To Us is amended to include the following: We waive any right of recovery against any person or organization, because of any payment we make under this policy, to whom the insured has waived its right of recovery in a written contract or agreement. Such waiver by us applies only to the extent that the insured has waived its right of recovery against such person or organization prior to loss. All other terms and conditions of the policy remain unchanged. SSEE-0237 02 24 Page 2 of 2 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc., used with its permission. TRAVELERS J� WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 00 03 13 (00) - 003 POLICY NUMBER; UB-7K728676-26-43-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. DATE OF ISSUE: 07-14-25 STASSIGN: PAGE 1 OF INTERLINE SSIL-0102 07 23 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - NOTICE OF CANCELLATION FOR THIRD PARTIES Policy Number: 1000068067261 Effective Date: 07/01/2026 at 12:01 A.M. Named Insured: Placeworks, Inc. This endorsement modifies the insurance coverage form(s) that have been purchased by you and evidenced as such on the Declarations page. Please read the endorsement and respective policy(ies) carefully. All Coverage Parts included in this policy are subject to the following conditions. It is agreed that in the event the "Insurer" cancels the policy for any reason other than non-payment of premium, the "First Named Insured" must, within five (5) days of receiving the notice of cancellation, provide the "Insurer", either directly or through the retail broker, with a written list of certificate holder(s) ("Schedule") that the "First Named Insured" is contractually obligated to notify in the event that the policy is cancelled. The "Schedule" must specify the name and current email address of a contact for each certificate holder. The "Insurer" will endeavor to provide notice of cancellation to the certificate holder(s) listed in the "Schedule" by email. The "Insurer" agrees to provide such notice of cancellation at a rate of $10 per notified certificate holder up to a maximum of $25,000 for this policy. This notification of a pending cancellation of coverage is intended as a courtesy only. The "Insurer's" failure to provide such notice will neither extend the policy cancellation nor negate cancellation of the policy; nor will this failure result in obligation or liability of any kind upon the "Insurer", its agents or representatives. This endorsement does not affect, in any way, coverage provided under this policy, the cancellation of this policy or the effective date of cancellation. The following definitions apply to this endorsement: 1. "First Named Insured" means the named insured shown in the Declarations Page of this policy. 2. "Insurer" means the insurance company shown in the header on the Declarations Page of this policy. 3. "Schedule" means the written list of certificate holder(s). All other terms and conditions of this policy remain unchanged. SSIL-0102 07 23 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. INTERLINE SSIL-0102 07 23 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - NOTICE OF CANCELLATION FOR THIRD PARTIES Policy Number: FRS-H-PL-00013383-02 Effective Date: 07/01/2026 at 12:01 A.M. Named Insured: Placeworks, Inc. This endorsement modifies the insurance coverage form(s) that have been purchased by you and evidenced as such on the Declarations page. Please read the endorsement and respective policy(ies) carefully. All Coverage Parts included in this policy are subject to the following conditions. It is agreed that in the event the "Insurer" cancels the policy for any reason other than non-payment of premium, the "First Named Insured" must, within five (5) days of receiving the notice of cancellation, provide the "Insurer", either directly or through the retail broker, with a written list of certificate holder(s) ("Schedule") that the "First Named Insured" is contractually obligated to notify in the event that the policy is cancelled. The "Schedule" must specify the name and current email address of a contact for each certificate holder. The "Insurer" will endeavor to provide notice of cancellation to the certificate holder(s) listed in the "Schedule" by email. The "Insurer" agrees to provide such notice of cancellation at a rate of $10 per notified certificate holder up to a maximum of $25,000 for this policy. This notification of a pending cancellation of coverage is intended as a courtesy only. The "Insurer's" failure to provide such notice will neither extend the policy cancellation nor negate cancellation of the policy; nor will this failure result in obligation or liability of any kind upon the "Insurer", its agents or representatives. This endorsement does not affect, in any way, coverage provided under this policy, the cancellation of this policy or the effective date of cancellation. The following definitions apply to this endorsement: 1. "First Named Insured" means the named insured shown in the Declarations Page of this policy. 2. "Insurer" means the insurance company shown in the header on the Declarations Page of this policy. 3. "Schedule" means the written list of certificate holder(s). All other terms and conditions of this policy remain unchanged. SSIL-0102 07 23 Copyright © Starr Surplus Lines Insurance Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. POLICY NUMBER: BA-1N96406A-26-43-CAG ISSUE DATE: 06-13-26 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED PERSON OR ORGANIZATION - NOTICE OF CANCELLATION PROVIDED BY US This endorsement modifies insurance provided under the following: ALL COVERAGE PARTS INCLUDED IN THIS POLICY SCHEDULE CANCELLATION: Number of Days Notice: 30 PERSON OR ORGANIZATION: CITY OF CUPERTINO ADDRESS: 10300 TORRE AVENUE CUPERTINO CA 95014 PROVISIONS If we cancel this policy for any legally permitted reason other than nonpayment of premium, and a number of days is shown for Cancellation in the Schedule above, we will mail notice of cancellation to the person or organization shown in such Schedule. We will mail such notice to the address shown in the Schedule above at least the number of days shown for Cancellation in such Schedule before the effective date of cancellation. IL T4 05 05 19 © 2019 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 TRAVELERS WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 99 06 R3 (00) - 006 POLICY NUMBER: UB-7K728676-25-43-G NOTICE OF CANCELLATION TO DESIGNATED PERSONS OR ORGANIZATIONS The following is added to PART SIX — CONDITIONS: Notice Of Cancellation To Designated Persons Or Organizations If we cancel this policy for any reason other than non-payment of premium by you, we will provide notice of such cancellation to each person or organization designated in the Schedule below. We will mail or deliver such notice to each person or organization at its listed address at least the number of days shown for that person or organiza- tion before the cancellation is to take effect. You are responsible for providing us with the information necessary to accurately complete the Schedule below. If we cannot mail or deliver a notice of cancellation to a designated person or organization because the name or address of such designated person or organization provided to us is not accurate or complete, we have no responsibility to mail, deliver or otherwise notify such designated person or organization of the cancellation. SCHEDULE Name and Address of Designated Persons or Organizations: CITY OF CUPERTINO 10300 TORRE AVENUE CUPERTINO. CA 95014 All other terms and conditions of this policy remain unchanged. Number of Days Notice 30 This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No. Insured Premium $ Insurance Company DATE OF ISSUE: 08-13-26 ST ASSIGN: Page 1 of 1 © 2013 The Travelers Indemnity Company. All rights reserved. EXHIBIT D Insurance Requirements Professional Consultant Contracts Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) with coverage at least as broad as Insurance Services Office (ISO) Form CG 00 01, with limits no less than $2,000,000 per occurrence and $2,000,000 general aggregate. The policy shall include a per project or per location general aggregate endorsement as broad as CG 25 03 or CG 24 04. If a per project/location endorsement is not available, the limit of the general aggregate shall be doubled. a It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. h Additional Insured coverage under Consultant's policy shall allow and be endorsed "primary and non-contributory," will not seek contribution from City's insurance/self-insurance, and shall be at least as broad as the most recent edition of ISO Form CG 20 01. c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess liability insurance, provided each policy follows form of the underlying policy and complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City. The City's own insurance or self-insurance shall not be called upon. 2. Automobile Liability: Coverage shall be provided using ISO CA 00 01 covering any auto (including owned, hired, and non -owned autos) with limits no less than $1,000,000 each accident for bodily injury and property damage. ❑ Not required. Consultant shall be fully remote and not use automobiles to provide the service. In the event Consultant uses an automobile or automobiles in the operation of its business to provide services under this Agreement, the Consultant shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount required under this Section 2 for owned, non -owned and hired autos (any auto -Symbol 1), or if Consultant does not own autos (hired autos -Symbol 8 and non -owned autos -Symbol 9). Evidence shall be provided with a Certificate of Insurance, along with an additional insured endorsement in favor of the City, primary and non- contributory coverage and endorsement, and waiver of subrogation coverage and endorsement under the policy prior to the use of any automobile. ❑ Consultant has provided written confirmation that it does not own any autos. Consultant shall provide coverage for hired autos -Symbol 8 and non -owned autos -Symbol 9. Primary and Non -Contributory coverage and Waiver of Subrogation coverage is waived under the Automobile Liability hired and non -owned only coverage. In the event Consultant uses an owned automobile or automobiles in the operation of its business to provide services under this Agreement, the Consultant shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount required under this Section 2 for owned, non -owned and hired autos (any auto -Symbol 1). Exh. D-Insurance Requirements for Professional Consultant Contracts Version: May 2025 ❑ In lieu of Business Automobile Liability, Consultant shall maintain throughout the term of this Agreement and provide the City with evidence (including the policy Declarations Page) of personal automobile insurance coverage in accordance with the laws of the State of California. As available under the policy, evidence shall be provided with the Certificate of Insurance, along with an additional insured endorsement in favor of the City, primary and non-contributory coverage and endorsement, and waiver of subrogation coverage and endorsement. City approval of coverage is required prior to commencement of services. 3. Workers' Compensation: As required by the State of California, with Statutory Limits and Employer's Liability Insurance of no less than $1,000,000 each accident/ disease. O Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, if applicable and as appropriate to Consultant's profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims -made basis form: a The Retroactive Date must be shown and must be before the Effective Date of the Contract. b Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of the Services. OTHER INSURANCE PROVISIONS The aforementioned insurance policies shall contain, be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, and volunteers ("Additional Insureds") are to be covered and endorsed as additional insureds on Consultant's CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant's insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or if not available, through the addition of both CG 20 10 and CG 20 37 forms, if later editions are used). Primary and Non -Contributory Coverage Except Workers Compensation, coverage afforded to City/Additional Insureds shall allow and be endorsed primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant's insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. If a carrier will not provide the required notice of cancellation or policy modification, the Consultant shall provide written notice to the City of a cancellation or policy modification no later than 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the General Liability, Automobile Liability and Workers' Compensation policies shall allow and be endorsed with a waiver of subrogation in favor of City, its employees, agents and volunteers. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Exh. D-Insurance Requirements for Professional Consultant Contracts Version: May 2025 Deductibles and Self -Insured Retentions Any deductible or self -insured retention must be declared to and approved by the City (Insert on the Certificate of Insurance, if zero, insert ' $0"). At City's option, either: the insurer must reduce or eliminate the deductible or self -insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher. Verification of Coverage Consultant must furnish acceptable insurance certificates and amendatory endorsements (or copies of the policies effecting the coverage required by this Contract), including a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including indemnification, defense, and naming the City as an additional insured on subconsultant's insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. Exh. D-Insurance Requirements for Professional Consultant Contracts Version: May 2025 CEQA Services for 21710 Final Audit Report Regnart Road Project 2026-09-16 Created: 2026-09-08 By: Webmaster Admin (webmaster@cupertino.org) Status: Signed Transaction ID: CBJCHBCAABAAuV7Hj3DCHwjdlVWdFQzgt54gRenCT8FY "CEQA Services for 21710 Regnart Road Project" History Document created by Webmaster Admin (webmaster@cupertino.org) 2026-09-08 - 7:19:42 PM GMT- IP address: 35.229.54.2 Document emailed to aracelia@cupertino.org for approval 2026-09-08 - 7:23:42 PM GMT Email viewed by aracelia@cupertino.org 2026-09-08 - 7:24:09 PM GMT- IP address: 107.23.0.193 Document approval delegated to Araceli Alejandre (AraceliA@cupertino.gov) by aracelia@cupertino.org 2026-09-08 - 9:59:26 PM GMT- IP address: 64.165.34.3 Document approved by Araceli Alejandre (AraceliA@cupertino.gov) Approval Date: 2026-09-08 - 10:05:13 PM GMT - Time Source: server- IP address: 64.165.34.3 Document emailed to Alexis Mena (amena@placeworks.com) for signature 2026-09-08 - 10:05:14 PM GMT Email viewed by Alexis Mena (amena@placeworks.com) 2026-09-08 - 10:06:14 PM GMT- IP address: 104.47.55.254 &Q Document e-signed by Alexis Mena (amena@placeworks.com) Signature Date: 2026-09-08 - 11:53:03 PM GMT - Time Source: server- IP address: 75.83.77.47 - Signature Appearance Selected: IMAGE Document emailed to michaelw@cupertino.org for signature 2026-09-08 - 11:53:06 PM GMT Email viewed by michaelw@cupertino.org 2026-09-08 - 11:53:38 PM GMT- IP address: 44.222.213.90 Email viewed by michaelw@cupertino.org 2026-09-10 - 5:28:54 PM GMT- IP address: 100.54.232.128 Powered by a �Adobe cvrLr Ihv Acrobat Sign Email viewed by michaelw@cupertino.org 2026-09-16 - 6:34:29 PM GMT- IP address: 18.232.164.157 do Signer michaelw@cupertino.org entered name at signing as Michael K Woo 2026-09-16 - 6:59:25 PM GMT- IP address: 69.181.158.199 do Document e-signed by Michael K Woo (michaelw@cupertino.org) Signature Date: 2026-09-16 - 6:59:27 PM GMT - Time Source: server- IP address: 69.181.158.199 - Signature Appearance Selected: TYPE Document emailed to Benjamin Fu (benjaminf@cupertino.org) for signature 2026-09-16 - 6:59:30 PM GMT Email viewed by Benjamin Fu (benjaminf@cupertino.org) 2026-09-16 - 6:59:40 PM GMT- IP address: 100.53.87.46 d4 Document e-signed by Benjamin Fu (benjaminf@cupertino.org) Signature Date: 2026-09-16 - 7:07:15 PM GMT - Time Source: server- IP address: 64.165.34.3 - Signature Appearance Selected: TYPE Document emailed to laurens@cupertino.org for signature 2026-09-16 - 7:07:18 PM GMT Email viewed by laurens@cupertino.org 2026-09-16 - 7:07:30 PM GMT- IP address: 3.238.118.180 Signer laurens@cupertino.org entered name at signing as Lauren Sapudar 2026-09-16 - 7:10:32 PM GMT- IP address: 64.165.34.3 Document e-signed by Lauren Sapudar (laurens@cupertino.org) Signature Date: 2026-09-16 - 7:10:34 PM GMT - Time Source: server- IP address: 64.165.34.3 - Signature Appearance Selected: TYPE Agreement completed. 2026-09-16 - 7:10:34 PM GMT Powered by FM- I � Adobe cvrLr Ihv Acrobat Sign