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20. Council work programOFFICE OF THE CITY MANAGER CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 davek @cupertino.org STAFF REPORT Agenda Item Number Agenda Date: April 6, 2010 SUBJECT AND ISSUE Adopt the 2010 -11 Council work program. BACKGROUND Council met on February 23, 2010 to review the status of the Work Program and identify items to be included in the 2010 -2011 Work Program. EC0.\ dept the City Council wo, R�."spc� ally subs ittecl: David --W. Knapp, City ?1a ager 2010/2011 City Council Work Program Project Status Comments (for a full list ol lohmcnt activity go to WWWAAI L{_I'1 -](li? t�I /�levelo�� ut���:(ivit A. I( upei tiro Square. of t t.lpertino Square are pursuing F1 developer has put the plans for the Penney's l . Periodic updates to City Council from property owners. 2. Periodic reports .regarding development approvals. Adherence, if possible, to artist renderings presented to Council. =i. Analyze the impacts of the development agreement's expiration. the private revitalization of the center as follows: Construction Underway: 1. International Food Court (Partial opening) with several tenants, including Chiaramonte's Deli, Tutti Frutti and Teriyaki Experience. A pproved but construction hasn't st arted 1. Retail adjacent to Penney's — 43,000+ square feet of multi - tenant retail space facing Wolfe Road and Vallco Parkway, adjacent to the new garage Completed: I . Benihana Restaurant renovation. 2. Remodeled the Northeast Entrance. 3- Stain provided an update to the Council in May 2009 regarding the DA expiration. 4. Re- opening of T.G.I. Friday's on July 13, 2009. retail frontage on hold until the economy improves. In September, 2009, Grammercy sold the mall to an investment group for $64M. San Jose developer Lap Tang is directing local operations, and Mike Rohde has returned as General Manager. The new ownership group plans to change the mall name back to "Vallco" from "Cupertino Square ". The leasing approach will have an entertainment orientation 2010/2011 Council Work Program (Mar. 31, 20 10) Page 1 of 24 201!0/20 -11. City CouittA Work Program Project Status l[3. Sand Hill Properties Site (1%/lain Street Project) City Council approved the Master Use Permit, Architectural & Site Approval, Tentative Map, Tree Removal Permit, and EIR on January 20, 2009. Sand Hill Properties and its brokerage team are aggressively marketing the site to retail tenants. Project funding is contingent on firm commitments from project anchors. sand Hill. Properties has not indicated a time to start for construction of the lintel. The Oaks Theater re- opened on 11/20/09 as "Blue Light Cinemas" — a family discount theater. Additionally, the "Oaks Event Center" has opened up next to the theater as a caterer/banquet hall which can accommodate groups of up to 200. Comments This mixed use lifestyle center is located on a 17- acre site and consists of up to 150,000 sf of retail shops; a 145,000 sf athletic club or alternate option of an additional 36,000 sf of retail; up to a 250 room hotel (w /a 400 - person banquet facility if over 160 rooms); 160 senior housing units; 100,000 sf of office; .75 acre park; a town square; and five -level parking garage. The Master Use Permit, Architectural & Site Approval and Tree Removal Permits expire on January 20, 2014. C. The Oaks City Council approved a Use Permit, Council has approved a four story 122 -room hotel, Architectural & Site and Tentative Map and a 3- story, 56,200 square foot mixed use applications to construct a retail/hotel building with retail, office, and banquet uses. project on September 2, 2008. 2010 /201 1 Council Work Prograun (Mar. 31, 2010) The Use Permit and Architectural and Site approvals expire on September 2, 2012. Page 2 of 24 Project 2010/:?014 +City Council Work Program Status — Comments 14. - hose Bowl and Out - parcels 1'.. Shashi Corporation l - lotel ti. E;nrbarcadero Park /Results Way • KCR /Evershine, the new owner of the Rose Bowl, has developed slightly modified plans with 204 residential units and 70,000 sq. ft. of retail. The project broke ground in the Summer of 2009, and the foundation and podium work is underway. Super- structure plans have been submitted. • The two out - parcels adjacent to Highway 280 are on hold because the developer has not submitted any plans. Amended plans for the Rose Bowl were brought back to City Council as an information item in March, 2008. The Council confirmed that the plans conform to the approval. Properly owner is working with 138 room Hotel potential operator. The building permit Approved Jan. 2009, expires in Jan 2011. pacl<age and subsequent construction Construction, once begun, will take one year. will follow project financing. On 7/21/09, the City Council approved the applicant's request to extend the expiration date by five years to allow phasing cif construction, clarify conditions approval, and modify the traffic and signal improvement condition. Former Measurex site. Three new office buildings totaling 155,500 sq. ft. Demolish five buildings totaling 139,632 sq. ft. Approved Sept. 2008, the extended expiration date is July 21, 2014. 2010/2011 Council Work Program (Mar. 31, 2010) Page 3 of 24 2010/201.1 City Couit,t1 Work Program : 1 010 /201 1 Council Work Program (Mar. 31, 2010) Page 4 of 24 Protect Status Comments A. Bridge Completed and opened April 30, 2009. The Mary Avenue bridge project adds hoary Avenue Pedestrian Footbridge approximately 12 acres of landscape open space. The individual quail sculptures have been either recast (the two small ones that were stolen) or retrofitted with much stronger stainless steel reinforced legs and support struts. We have had difficulty getting our electrical contractor for the bridge to develop and procure an acceptable specification for the video surveillance system. We now have that material together and expect to have it installed in early May 2010 with the Quail family being re- installed on the boulders shortly thereafter. B. Parks 1. Stevens Creek Corridor Park Completed and opened July 4, 2009. (Phase 1 — 1\7.cCl(:Ilan Road to B BF Golf Course maintenance building) Lt. This project includes park and trail i mprovenients. :.:. Stevens Creek Corridor Park Design contract awarded by Council The Phase 2 Project generally consists of extending (Phase 2 — Completion of trail to .lanuary 19, ZO t0. the trail from the location of the old golf Stevens Creels Blvd.) maintenance building across a new bridge to the west side of Stevens Creek through the east side of Develop Conceptual Plan the Stocklmeir Orchard, past the Stocklmeir house and ending at Stevens Creek Boulevard. CIP proposes $1.1 million FY 2010 -2011. : 1 010 /201 1 Council Work Program (Mar. 31, 2010) Page 4 of 24 2010/201 l Cil y Council Work Prograin Project Status Comments 2010/2011 Council Work Prograrn (Mau. 31, 2010) Page 5 of 24 3. Sterling Park Construction contract awarded by KaBoom project tabled at the February 16`' Council Council Nov. 2009. meeting. Completion scheduled for June 2010. 4. Lawrence — Mitty Park Santa Clara County Department of Staff has approached the San Jose Water Company Y a. Work with County to come up with Roads and Airports owns a parcel west about the potential for acquiring land immediately a plan to move the County Roads of Lawrence Expressway currently used adjacent to the Roads & Airports corporation yard and Airports activity off the site as a materials storage site. County at Doyle, east Lawrence Expressway. The and develop a park Parks has received Board of Supervisors approximate one acre San Jose Water Company approval for the San Tomas Aquino trail parcel if available, could be purchased for a Roads master Ilan. which identifies this site as & Airport yard expansion, freeing up the creekside greenbelt. parcel for park development and the extension of Independent appraisal is $1.880 million. the San Tomas Aquino trail. County park At this point, the timing is uncertain for acquisition funds may support this effort. The acquisition and partial funding is appraised value for the west site is $1,880,000. The } tentatively identified for FY 2009 -2010. appraised value for the east site is $2,010,000. b. Pursue Grants. Staff is working to obtain grant funding for ` acquisition and design and construction. However the current State budget crisis has created a great deal of uncertainty around grant funding of a any kind. 5. Neighborhood Park Homestead Road This area was identified during the Planning staff worked with developers of the Villa near Sterling Road General Plan process as an area Serra project to require a small 0.61 -acre deficient in neighborhood parks. neighborhood park approved in conjunction with the planned expansion of the development. The park design was reviewed by the Parks and - Recreation Commission during Spring /Summer 2008. 2010/2011 Council Work Prograrn (Mau. 31, 2010) Page 5 of 24 2010/201.1 City Couri,it Work Program i Project Status Comments Council refined and approved the plan July 3, 2008. The developer is currently planning to complete the park by end of 2010. Review plans for Simins and Stocklmeir ,and consider including in the CIP. 7. Support the four city task force investigating possible Stevens Creek Trail alignment. At its August 4, 2009 meeting, Council approved establishing Simms as a nature preserve, extending the tenant lease to June 30, 201.0, and having staff return with cost of this conversion. At the same meeting Council approved the concept of: a legacy farm at Stocklmeir. The Stocklmeir task force will need to return to Council with a more specific plan. Councilmember Mahoney and Parks and Recreation Director Mark Linder represent Cupertino on this task force. Each member city, Cupertino, Sunnyvale, Los Altos, and Mountain View have one elected official and one staff member on the task force. The focus of the lack force is to develop a route for the Stevens Creek Trail between Cupertino and Mountain View. The ta,;k force meets once a quarter in Mounl,ain View. The estimated cost of converting Simms to a nature preserve is $75,000 plus the loss of lease revenue of $30,000 per year. This project will be discussed during the budget process. The Stoeklmeir Task Force continues to meet to develop a more detailed plan. The current effort of the task force is to secure grant money to hire a consultant to develop alternative routes for the trail between Cupertino and Mountain View. 2010/201 1 Council Work Program (Mar. 31, 2010) Page 6 of 24 2010 /2011 City Council Work Program Project Status Comments - )0'0/')0 1 1 Council \v'ork Program (Mar. 3.1, 2010) Page 7 of 24 '. Sports Center Upgrade Develop a strategy for upgrading the ;ports Center pool and b,.Ith house which row includes the previously approved _u pgrade to the te nnis court. lighting E'roject completed. Council decided not to do the Sports court but approved the tennis court lighting which has been completed. ID. Quinlan Plaza Construction contract award by Council Trellis covered activity Plaza Jan. 19. 2010. Cam pleI ion scheduled for June 2010. !:o replace the fountain. E. Civic Center Fountain February 22"` new filters installed. Fountain CryptosporidiuIII protection Ultraviolet Filtering system installed August 2009. completely operational and code - compliant. Water f ilters require b y Country. meets drinking standards. F. Provide report on Pavement Tentative date May 4, 2010. This information is presented annually and posted M anagement annually in May. on our website. G. Investigate additional parking Council assigned Councilmember Orrin The most recent suggestion for additional parking opportunities around Civic Center. Mahoney and Vice Mayor Gilbert Wong was to use a portion of the Library field adjacent to to work with Public Works. the existing row across from the Memorial Grove on the south side of the building. An evaluation and !_ cost estimate completed by Public Works, concluded that such a project would add about 50 stalls and cost approximately $500,000. Another idea was to add 10 parallel spaces on the north side of Rodrigues, across from City Hall. This would eliminate the westbound left turn lane from Rodrigues at Torre and substantially increase congestion at the intersection, especially in the afternoon when the schools let out. - )0'0/')0 1 1 Council \v'ork Program (Mar. 3.1, 2010) Page 7 of 24 2010/201 C"'it Cotnu. -t1 'Work Program Project Status Comments ,A,. IE- Services 13ring City Hall to the customer and improve efficiency of service delivery 1. E- Services Applications in process: • Working towards the ability to accept and edit plan sets in a digital format. • Progress made in upgrading Records Management system to improve performance. • hispector Portal created to increase efficiency of inspectors in the field allowing for improved customer s��rvicc,. .Applications completed in 2009/10: • Stal'I' continues to work with hentamation to enhance online perm itLing. • Can -line building permits for minor projects became available in September 2009. • Building permit searches from our database (1997 onwards) for the public were made available online in September 2009. Applications completed: • Apply for Building Permits • Comply with new credit card security rulings. • Pavement Management on web • Code Enforcement tracking system 2'U10 /20l 1 Council Work Prooiani (N 1, 2010) Page 8 of 24 2010/20 City Council Work Program i Project Status Comments 2010 /2011 Council Work Program (Mar. 31, 2010) Page 9 of 24 Connpleted Phase I of Online Permitting Customers have ability to go through the process of applying for a permit, paying, and scheduling a building inspection in same transaction. The City provides abundant public access to many meetings and city records using state -of- the -art software programs available through the City's website. Through a digital records management program and an integrated document and video - streaming program, all users have access to all public document and video records. We can also provide council reports and bid documents on disk. 2. Refine the website Completed Dec. 2008 The City's website, www.cupertino.org won first place in its population category for the City- County Communications and Marketing Association (3CMA) 2009 Savvy Award. - Refine the search enuine website. Approved in `09/10 budget Google search installed in September 2009. 3. Review of the development application Matrix Consulting Group was selected Retained a consultant to review the Planning, process. out of iwr proposals to conduct the Building and Public Works development - study in February, 2009, and completed application processing from initial contact through - the study on November 5, 2009. Staff to completion of construction. Provide benchmarks • report submitted to Council December for comparison to comparably sized communities 3.2009. and suggest techniques to enhance the process. Staff is raking internal changes to the Improvements to date: development review process. Staff will • Open counter (Building, Planning, Public also bring for Council review and Works) at lunchtime discussion, items that require either • Reviewing handout material for revisions to funding or ordinance amendments as simplify and improve readability part of the FY 10 -11 budget. 2010 /2011 Council Work Program (Mar. 31, 2010) Page 9 of 24 201012011 City Cotin Work Program Project Status Comments B. Provide Support for City Attorney Transition Position is filled. PERS approvals have been received so that Carol Korade can unretire. New employee group has been approved by PERS and will be effective March 1, 2010. Council hired Carol Korade as the interim City Attorney. Staff has created a new negotiation group for the Attorney's office and has approved for an extension of the 960 hour max for retired annuitants. C. 1E'iscaal Strategic Plan The Plan: Adopted each year in conjunction with Recommendation in the past two years include: - • defines the financial problem. th.e annual budget. Substantial progress has been made in the area of: _ • analyzes the structure cif the y� - • New General Fund and CIP/Reserve Policy organization. Carnailtice `vill finalize its adopted. • identifies opportunities 1'or decreasing; recoinmcndations on revenue, • Council voted 5 -0 to pursue November, 2009 -_ expenses and areas ol' risk exposure. fl.xpencliturc and reserve policy ballot measure for tax neutral utility user tax • identifies opportunities a'or stabilizing opportunities for the 2010/11 budget in language updates. Measure passed, handily, our revenue resource;. March 21010. reflecting community confidence in its city government. • 2010/2011 Cou ttci l Work Program ( Mar. 31, 20 10 ) Page 10 of 24 2010/201.1. City Council Work h'r ®g><a>!n Project I Status Comments '►. Neighborhood Watch Continue emphasis on Neighborhood As of January 2010, currently have 205 Conducted 22 Neighborhood Watch presentations, Watch active Neighborhood Watch Leaders 11 of which were to new groups. supporting 155 groups. It. Emergency Preparedness 1. Continue emphasis on En P.rovi.dc ongoing training in various response (ER) and Prepar('(.lnCSS areas of disaster preparedness. CARES, CER.T, IVIF training and projects. fdentify Leadership to manage spontaneous volunteers. Currently coordinating all divisions responsible for volunteers to standardize administrative procedures regarding registration, skill sets and insurance coverage. Kaleidoscope -- 34 students trained PEP - 155 trained ER — 99% of City staff trained - - - - �2. lblana.;it:y re,:;istered and spontaneous volunteers . 3 Work wi.l h schools and stiff for Active S prepare — 2010 /2011 Council York Program (1\4,i r- 31, 2010) In 2009: CERT - 44 residents trained CPR — 80 trained First Aid — 34 trained In progress SROs conduct Code Red Training and 114 schools trained Chills at 14 schools in Cu»ertino Page 11 of 24 2010/20111 City COUTA, —A Work Program Pr o ject 4. Bicycle; Presc to students 5. Internet Safety /ID theft presentations 6. Update the Stevens Creek Reservoir dalll failure evacuation, plan C'. Traffic. Safety 1. Walkability Implement "walkable city" concept. Bicycle Safety presentations made to students Io help understand the rules !Tr fi ning to bicyclists Internet safety /ID theft presentations made to students to better understand the dangers. Draft is complete. Tabletop exercise completed in Oct. 2009 and final draft being prepared which incorporates the results of the exercise. Ensure that the concept is present in all City development /redevelopment pro j ects. Comments 2,600 students trained 7 schools trained Examples of recently approved walkable developments include: • Oak Park (North De Anza Blvd.) • Tantau office building • Whole Foods • Las Palmas (Stelling Road) • Rockwell Homes (Stevens Canyon Road) • Mary Avenue Bicycle Pedestrian Footbridge • Stevens Creek Corridor • Embarcadero proposed traffic improvements fn 2007 the annual budget was increased by $250,000 for sidewalk repair for a total of $750,000. Status 20.10/2011 Council Work Program (Mar. 31, 2010) Page 12 of 24 201014 City Council Work Program Project Status Comments 2. Review traffic safety issues a. Safe routes to school program _ Due to State funding issues, Safe Routes to School program deferred to 2010- 2011 b. Traffic Improvements around The Sheriff's Office, the City, the Schools School District, and the residents com.3nuc: to work together to improve the safety of vehicle, pedestrian, students and. reduced traffic congestion on the primary roadways around the school. c. Bring proposal to Council on best use for $300,000 earmarked for traffic safety around schools (e.g. red light running, lighted crosswalks, flashing speed limit si- ns,l)ubli(,- education, etc.) Traffic Consultant evaluated and reported back. to City Council with suggested actions. -- Completed Sheriff reported back on consultant progress in June '09. -- Completed Presentation made to Council on May 20, 2008. Council approved use of $300,000 for SRO, Traffic Safety, and Traffic Consultant to establish a Safe Routes to School Program. Teen /Public Safety Commissions toolcin` into a walk/bike /carpool to school program to be commented on in January. Consultant completed the report back to Council on safety concerns around various schools in the City. There were five recommendations made to Council, and were accepted. Sheriff's Office is in the process of implementing some of the suggestions with Public Works and the City. Presentation completed in June 2009. Embarcadero project developer required to dedicate right of way and widen McClellan Rd. or, in lieu of that, developer will contribute funds towards making operational improvements at Bubb & McClellan intersection. Council approved funding of traffic safety around schools and a second school resource officer. Report presented, and traffic safety matters were addressed. Changes made to the Tri- school area and near Sedgwick Elementary School. Further studies to be conducted. Several suggested changes were implemented and improvements noticeable. Further evaluation in the process and information presented to Public Safety Commission. Preparation being made to present suggested proposals to Council by April 2009. Many recomiendations and actions are complete. Directed enforcement continues throughout 2010 2010/2011 Council Work Program Nzu% 31, 2010) Page 13 of 24 201(0/2011 City Coui k,.tl Work Program Project Status Comments 1 10/2011 Council W,�rk Prot',ralnl (Mar. 31, 20 10) Page 14 of 24 ---- - - - - -- -- - - - - -� - school year. ' Wall: one Week (WOW) is a Teen ComrTllssion and Lawson School program to get as many Cupertino students as possible to walk to school April 1 -9 -23, the week before Earth Day. The funds Council set aside for safety around schools will help provide incentives for those participating. Two Teen Commissioners are presenting the program at the February 16 meeting. Teen Commission recommendations went to Council last Spring 2008. d. Track status of efforts to encoura - The Tcen Commission and Public The Teen Commission will report to Council on the walking /biking to school Safety Commission will continue to success of Walk One Week at the May 18 Council track efforts to encourage meeting. walking /biki.ng to school. :3. Provide pedestrian ramps at required City has met all current obligations. We continue to install ramps as new development intersection;: occurs and as part of our annual street paving - Non program. �- -City Projects 1. N4onitor the Santa Clara Valley In process as managed by the Santa Water District's detention pond Clai Valley Water District. project 2. Monitor the Lehigh Stevens Creek Elementary School is Currently working with Bay Area Air Quality reclamation/expansion project. being monitored by the Air District per Management District to locate a monitoring station EPA directive. at Monta Vista Park. 1 10/2011 Council W,�rk Prot',ralnl (Mar. 31, 20 10) Page 14 of 24 2010/2011 City Council Work Program Project Status Comments A. Provide housing opportunities for Cupertino workers The General Plan update and Housing Element identified sites for additional housing units. The Santa Clara County Housing Trust Home Ownership Assistance Program is applicable to Cupertino teachers and other public service employees. The Cupertino Below Market Rate (BMR) program also gives priority to Cupertino teachers, vublic service emnlovees and Cupertino workers. l3. Cleo Avenue Affordable Housing Habitat for Humanity was having City Council authorized purchase of a difficulty fundraising for this and other '/a acre site on Cleo Avenue from Cal Trans. Staff projects with the slow economy. The completed negotiations and the site has been slow fundraising may delayed the purchased in August 2005. _ project into 2010. In October 2007, staff issued a Request for Preliminary design has been developed Proposals and received one proposal from Habitat and Habitat for Humanity has begun for Humanity. The City Council reviewed and recruiting potential applicants and will accepted the proposal at its December 18, 2007 be, fi.IIng for a Use Permit by February meeting. The site can accommodate up to four 2 Construction is slated for 2011. units. C. BAIR Manual Update rtLff coiftracted with Keyser Marston The Housing Commission found the existing Associales to update the City's Housing mitigation fees are insufficient to offset the P✓l iti; at ran Manual as well as recreate an impacts of development and recommended adnuiiislrativ� manual for the City's increasing housing fees for non - residential BMR prognin administrator. The developments, including commercial development administrative manual will be finalized and residential developments that are too small (6 in February '20 The Housing or fewer units) to require a BMR unit. The current Mitigation manual will be brought for fee structure was approved in 2007. City Council review in March 2010. 2010/2011 Council Work Program (Mar. 31, 2010) Page 15 of 24 20 11 /20 -] City Couii,,if Wor11. Program 24. Encourage, m-etain and support healthy environinent: for retail growth Status There were twenty -six retail openings for the 2009 calendar year including Staples, Blue Light ('M mas, Massage Envy, Bonjour C:rope, and Wingstop. This is on par ��j o li 2-008. • Comments "Cupertino Commercial News ", the Quarterly electronic newsletter continues to highlight business and development activity. The distribution list has grown to over 900 real estate professionals and community stakeholders. Assisted new business openings with planning/building facilitation (signage, etc.) 9> "New Business Welcome • Packages" were distributed in 2009 in partnership with the Chamber of Commerce. • The Economic Development Committee is meeting regularly and providing input on the economic development work plan. Active outreach to landlords and brokers to facilitate re- tenanting, and the leasing of new mixed use space. New leases include Aqui at the former Flames/Harvest site which opened in March, 2010. 2010/2011 Council Work Program (Mar. 31, 20J 0) Page 16 of 24 20110/20IJ (,ity Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 31, 2010) Page 17 of 24 Retention efforts include active outreach • The Cupertino Restaurant Association is to business owners through direct flourishing. The dining guide, which highlights meetings, and Chamber participation. Cupertino's 150+ eateries continued to be widely distributed. Multiple collaborative marketing efforts have been completed, Actively facilitated Business Input on including a Cinema Ad Campaign at the AMC - Planning Documents and Green 16 Theaters at Cupertino Square. Programs • Facilitated business - friendly changes to the Sign Ordinance. (see update under Planning). • Continued outreach to the Asian business community through the Chamber's AABC, including creation of a Mandarin version of the "Should I Start My Own Business" class offered by NOVA. Class was offered in October 2009 ` at Community Hall to a standing -room only audience. B. Consider retail in reviewing new Advise on /facilitate new development • Facilitated planning process for multiple development projects. projects including Main Street Cupertino, the Learning Game, and the PW Market Center. • Provided input on Housing Element Site Inventory. 2010/2011 Council Work Program (Mar. 31, 2010) Page 17 of 24 2010/2011 City Coun,,il< Work Program Project - -- - -.._. - - - - - -- -I 1 11 Ilevietiw Itte I Ivart of dw City 13. Prepare a historic preservation policy Coy - nc 1 review of the Historic Co nun i ttec n is scheduled I�o.r April 6, 2010. Planning Commission and Council review of the related General Plan amendment. is expected in April /May 2010. C''. Put sign code review (to look at being more business friendly) on the Planning Commission work Status Comments 1 Iic (:Ounci approved the Heart of the City Speci)c Plan on February 16, ?0l 0. ' ['lie second reading is scheduled for M ,� rch 16, 2010. program Staff worked with the ad hoc Historic Committee in 2009 to develop a draft policy and recommend processes for historic buildings and sites. The Sign Ordinance was approved by In September 2008, the City Council approved the City Council in October 2009. The amendments to the sign ordinance relating to second reading was conducted in temporary signs (A- Frames and Banners). The November 2009. The ordinance went ordinance went into effect in November 2008. into effect in December 2009. 2010 /201 1 Council Work Program (Mar. 31, 2010) Page 18 of 24 M M1) 11 Council Work Program Project. Comments D. Update the General Plan Dousing Council approved the Draft Housing RFP's were sent to consultants in February 2008 to Element Element in June 2009. The Housing prepare the Housing Element. Bay Area Element was submitted to the State Economics (BAE) was selected to prepare the Department of Housing and Community Housing Element. Development in late June 2009. BAE conducted interviews of prospective Staffplans to return to the Planning stakeholders on July 10, 2008 and held stakeholder Con in March and the City focus group meetings on August 21, September 25, Council in April to address the HCD October 23, and November 21, 2008. coini'aci and bring the Housing Element fo>r adoption. T. Review of ratio between first and Approved. New Ordinance went in to second stories in the R -1 ordinance. effect on May 8, 2009. 1 Update the General Plan with On July 21, 2009, Council approved the respect to office allocation General Plan amendment to add an office allocation of 483,053 square feet analyzed in the 2005 General Plan to the y category of major companies. Status 2010/2011 Council Work Program (M�u•. 31, 2010) Page 19 of 24 201.0/201_ :i. City Couri,,,t Work Program ProJer_t Status Comments A,. Continue to offer opportunities and Neighborhood block leader program Block leaders were provided a City bus tour last programs to promote cultural supports 334 leaders. The block leaders' Fall. understanding; and address the annual recognition occurred February needs of' our diverse community 25. The Community Improvement Grant program is ongoing. City continues to work with De Anza's Institute for Community & Civic Engagement. "Around the Block," an on -line quarterly newsletter for block leaders, was Launched last summer. One grant was awarded in Summer 2009 to the Cupertino Knolls neighborhood to purchase shelter for gatherings and emergencies. The ICCE Program helped block leaders to coordinate and promote a regional meeting, to develop a neighborhood playgroup for young children, generate interest and volunteers for the playground build at Blackberry Farm and disseminate information to neighbors about park studies. Two issues have been produced. 2010/2011 Council Woi Pro,Tru n (l\ /lar.:31, 2010) Page 20 of 24 2040/20)11 City Council Work Program Project Status Comments 9i. Community ,Service Dav Council authorized a Community Service :Day on May 17, 2009. Don Allen Barbara Nunes directed the effort. Projects included — Stained outside benches at Senior Centel Planted landscape area at confer of `atevcns Creek Blvd. & Stelling ah bisuillecl plants in the Quinlan Center parking lot. C. Leadership Cupertino Explore incorporating Leadership Bring proposals for restarting program Cupertino into the Institute for as part of 2009 /2010 budget. Community & Civic Engagement (ICCE) Formed planning team. Tentative kickoff is September 2010. 2010 /2011 Council Work Program (N4ar. 31, 2010) Page 21 of 24 201 0/201A City Coin. -A Work Program l�r A. Support the Cupertino Historical Society in its effort to create a Center for Living History Staff wid the Parks and Recreation Commission met-with the Historical Society to define a project a majority of the Cupertino Historical Society Board will endorse. Comments The City re- roofed the Stocklmeir house in 2008. The Historical Society has sent a letter to the City Manager expressing support for the trail connecting to Stevens Creek Blvd. so long as the multi use trail is kept close to the creek with a footpath through the orchard. Cupertino Historical Society is no lon-cr pursuing the Center for Living History or the Stocklmeir project. 13 Pursue partnership opportunities with the three school districts: 1. 'Traffic anil parking In June 2008, Council referred Stocklmeir project to Parks and Recreation Commission to study options. Went to Council on August 4, 2009. Council supported the vision of a legacy farm. Issue will return to Council when a more detailed Dian is developed. The Safe Routes to Schools projects Teen Commission sponsoring a Walk One Week have proceeded with excellent (WOW) for Cupertino schools in April 2010. cooperation between the City and Monta Vista, Cupertino and Garden Gate. Added three crossing guards in 2008. 2010/2011 CoiinciI Work Progrun (Mar. 31, 20 10) Status Page 22 of 24 2'40 912f0 tI City Council Work Program 71'roject I Status Comments 2. Teacher huusing See Section 5A (Housing) 3. School Resource Officers Funded second SRO in FY 2009/10 with CUSD & FUHSD now contribute $10,000 each to - COPS grant from the State. this program. 4. .luvenile hitervention Program Contracting with Linda Rios for CUSD contributes 50% of the cost of this program. Outreach Services 5. Recycling De Anz&City recycling program — the - City gives De Anza used computers and De Anza refurbishes them. 6. Sununer School Program Worked in partnership with FUHSD to provide summer school in 2009. Program. wi ll be expanded in 2010. _ 7. Placement of Arks (emergcnc,y Arks are currently located at Garden supplies) at school sites. Gate, Lavvsoii, Hyde and De Anza _ Col lcgc: `l it:h a cooperative agreement with the schools for mutual use & storage of supplies. Each Ark costs approxitnatc:ly ` 1.0,000 to purchase equiPmcnt. Sniff will continue to look for additional school sites that can accommodate and - - -- - - - - - -- - - - - -- - - - - -- - -- - s u > >or� t thes Arks. 2010/2011 Council Work Program (Mar. 31, 2 M) Page 23 of 24 201_0/20131 City Couii,. < Work Program Project Status Comments 2010 /201 1 Council Work Program (Mar. 31, 2010) Page 24 of 24 e A. Develop Green =Building Standards Working with ICLE1—Local ICLEI — Completed Municipal Greenhouse Gas and de "clop list of possible Governm f o r Sustalnabillty USA Emissions Inventory. Next steps will be to (1) projects Inc. (International Council for Local complete community -wide inventory (2) develop Ei vironinc wl Initiatives) to create a reduction targets and (3) create a climate action green house gas inventory soon to be plan. Staff is working with local jurisdictions to required by the California Air Resources create a climate action plan template to lower the Board cost of developing this report. Form a. Green Ribbon Task Force to Solar — On January 19"', 2010 Council passed the propose policies resolutions required to join the CSCDA California First program, a property assessed clean energy financing district that will allow residents to install and finance solar installations through their property tax bill. The program awarded a CEC grant. Initial program offerings anticipated before year end. Environmental Stewardship Task Force to be in place by Summer 2010, to be facilitated in B. Look for ways ti) becon more Curren t projects include over a dozen partnership with the Kirsch Center at De Anza College. re, e�flicient. local, regional and statewide efforts including hiA not limited to: Gl'een Building Ordinance Welter F;fficient Landscaping Ord. Ac.terra Green @Home CFLlifOrniaFIRST Retrofit Bay Area 2010 /201 1 Council Work Program (Mar. 31, 2010) Page 24 of 24 EXHIBITS BECJIN HERE c 3/10 /0 OFFICE OF THE CITY MANAGER � ' CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 (71. 9, TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 CUPERTINO davidk @cupertino.org STAFF REPORT Agenda Item Number Agenda Date: March 16, 2010 SUBJECT AND ISSUE Review and adopt 2010 -11 City Council work program. BACKGROUND On February 23, 2010, City Council held a meeting to consider the work program for 2010 -11. Staff has updated last year's work program to reflect Council's desires. In addition, Council Members listed several items for further discussion and possible incorporation into next year's work program. I have provided a table listing those wish list items, together with some comments on each. RECOMMENDATION Adopt City Council work plan for 2010 -2011. Respectfully submitted: D David W. Knapp, City Manager Council Wish List for Work Program Wish Council Staff Comments Member SROs - details for budget discussion Wang School Resource Officers (SROs) are assigned to 14 schools to address school and student issues, such as: drugs, violence, suicide, child abuse, sexual abuse, and habitual truancy issues. The City budgets two part time SRO's (one at 85% and one at 75 %) for a total general fund cost of $240,100 ($360,100 less $100,000 COP grant monies, $10,000 from CUSD and $10,000 from FUHSD). We anticipate the COP grant and the school contributions to continue in FY 10/11. Go Green - Presentation Wang Staff will provide a report to the City Council on current programs and initiatives involving the community and the city itself. As an outcome of the presentation, staff seeks continued direction from Council as to how city efforts may be best directed in order to address community environmental priorities. Solar Panels at City Hall / Library Wong We are participating in a countywide solicitation of a power purchase agreement as authorized by Council in February of this year. In conjunction with this effort we have hired a consulting firm to survey the most productive sites on which to install photovoltaic systems including the Civic Center, Quinlan Community Center, and the Service Center. An updated report outlining the findings and alternatives is scheduled to come back to Council before the end of summer. Review Simms & Stocklmeir Wong Council voted to make the Simms property a nature preserve. Staff will return with the cost of doing so during budget discussions. Council approved a vision for Stocklmeir as a legacy farm. Currently, there is no budget, however, a task force is working on developing a more detailed plan. Page 1 of 4 (''10/2010)