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HomeMy WebLinkAboutAudit Committee - 2018CUPERT €NO Amended Special Meeting Amended on 10/15/18 at 2:05 pm to remove attachment called "special meeting agenda" NOTICE AND CALL FOR A COMMITTEE SPECIAL MEETING OF THE AUDIT NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby called for Tuesday, October 16, 2018, commencing at 3:00p.m. in Conference Room A, City Hall, 10300Torre Avenue, Cupertino, CA, 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." CALL TO ORDER ROLL CALL ORAL COMM{JNICATIONS SPECIAL MEETING This portion of the meeting is reserved for persons wishing to address the members on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the members from making any decisions with respect to a matter not listed on the agenda NEW BUSINESS 1. Staff Reooit Page I Audit Committee AGENDA October 16, 2018 OLD BUSINESS STAFF AND COMMITTEE REPORTS ADJOURNMENT the Americans with Disabilities Act (ADA), anyone who is planning meeting who is visually or hearing impaired or has any disability assistance should call the City Clerk's Office at 408-777-3223, 48 of the meeting to arrange for assistance. Upon request, in advance, a disability, meeting agendas and writings distributed for the meeting records will be made available in the appropriate alternative format. iri advarice, an assistive listening device can be made available for In compliance with to attend the rtext that needs special hours in advance by a person with that are public Also vtpon request, use dwing the meeting. Any writings or documents provided to a the agenda will be made available for Clerk's Office in City Hail located at hours. majority of the members after publication oj public inspection. Please corxtact the City 10300Torre Avenue during rtormal business IMPORTANT NOTICE: Please be advised that pursuant to Cvq:iertino Muriicipal Code 2.08.l00written communications sent to the Cupertino City Cormcil, Commissioners or City staff concerning a matter 072 the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Y0u are hereby admonished not to include any personal or private information in written commurtications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concernirxg any item that xs described in the notice or agenda for this meeting, before or during consideration oj that item. If you wish to address the members on any other item not on the agenda, you may do so duririg the public comment. Page 2 CUPERTINO CITY OF CUPERTINO AGENDA AUDIT COMMITTEE 10300 Torre Avenue, City Hall Conference Room C Tuesday, April 10, 2018 POSTPONEMENTS DA'I'E =-a ORAL COMMTJNICATIONS This portion of the meeting is reserved for persons wishing to address the members on any matter not on the agenda. Speakers are limited to three (3) minutes. Iri most cases, State law will prohibit the members from making any decisions with respect to a matter not listed on the agenda OLD BUSINESS NEW BUSINESS OPEB Invesment Policy : PARS Annual presentation of Retiree Health Trust Performance Page 1 Audit Committee AGENDA April 10, 2018 : Review the Treasurer's Investment Report for QE March 2018 Investinent Poitfolio OE Mar 2018 Weyls Fargo Value Coinparison Report 3.31. 18 Supplemental Portfolio Analysis STAFF AND COMMITTEE REPORTS .( ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyorte who is planning to attertd the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a the agenda will be made available for Clerk's Office in City Hall located at hours. majority of the members afler publication oj public impection. Please contact the City 10300Torre Avemte during riormal business IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipal Code 2.08.l00written communications sent to the Cupertino City Council, Commissiorters or City staff concerning a matter on the agenda are included as svtpplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admoriished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that xs described in the notice or agenda for this meeting, before or during consideration oj that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 CITY OF CUPERTINO 1.Subject: Approve Minutes From April 10, 2018 Audit Committee Meeting Recommended Action: Approve Minutes From April 10, 2018Audit Committee Meeting Draft Minutes 04-10-18 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the members on any matter not on the agenda. Speakers are limited to three (3) mimttes. In most cases, State law will prohibit the members from making any decisions with respect to a matter not listed on the agenda OLD BUSINESS NEW BUSINESS 2. Subject: PARS Presentation for Pension Rate Stabilization Program (PRSP) 3. Subject: PFM presentation for Pension Rate Stabilization Program (PRSP) 4. Subject: Audit Committee evaluation and selection of third party administrator for Section 115 Trust (PRSP) Recommended Action: Select third party administrator for Section 115 Trust (PRSP) Attachinent A - Section 115 Trust Staff Report 5.Subject: MOIC from Previous Year (FY 2016-17): Management's responses on current status Attachrnent B - FY 2016-17 MOIC Attachment C - PY MOIC Current Status Staff Report Prrge I Audit Committee AGENDA Ju)y 17, 2018 6.Subject: Interim report on FY 2017-18 financial statement audit and Investment Policy AUP Attachment D - FY 2017-18 Interim Audit Results 7.Subject: Treasurer's Investment Report for Ouaiter Ending June 30, 2018 Recommended Action: Accept Treasurer's Investment Report for Quarter Ending June 30, 2018 Attachi'nent E - Treasurer's Inveshnent Report 06.30. 18 Page 2 Audit Committee AGENDA July 17, 2018 In compliance with the Americans with Disabilities Act (ADA), anyone who is plawing to attend the next meetirig who is visually or hearing impaired or has any disability that needs special assistance shoydd call the City Clerk's Office at 408-777-3223, 48hours irx advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also ttpon request, in advance, an assistive listening device can be made available foruse durirtg the meeting. Any writings or documents provided to a the agenda will be made available for Clerk's Office in City Hall located at hours. majority of the members after publication oj public inspection. Please contact the City 10300Torre Avenue during normal business IMPORTANT NOTICE: PLease be advised that pursuant to Cttpertino Municipal Code 2.08.l00written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to inchtde any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided tothe City. Members of the public are entitled to address the members concerning any item that xs described in the notice or agenda for this meeting, before or during consideration ojthat item. If you wish to address the members on any other item not on the agenda, youmay do so during the pub(ic comment. Ptrge 3 CuPERTINO CITY OF CUPERTINO AGENDA AUDIT COMMITTEE 4:00 PM ; l i . - i ROLL CALL Di'aft Mii-iutes 10-23-2017 APPROVAL OF MINUTES POSTPONEMENTS 'ltAiv DArE l-= ORAL COMMUNICATIONS This portion of the meeting is reserved jar persons wi.sahing to address the members on any matter not ori the agenda. Speakers are limited to three (3) minutes. In most cases, State lasv will prohibit the meinbersfrom mciking cmy decisions ysiilh respect to a matter not listed on the agerida OLD BUSINESS NEW BUSINESS 2. 3. : Review the FY2016-17 draft CAFR Staff Report - CAFR A - Notice note 4. : Review and Approve Crowe Horwatli AUP on Investment Policy 5. : Establish meeting date for February Special meeting ST AFF AND COMMITTEE REPORTS Pay l tludit Committee ADJOURNMENT AGEND,t Januiiry 23, 2018 hq complicmce with the Americcms with Disabilities Act (ADA), anyone who is plannirig to attend the next imeting who is visually or hearirtg impaired or has any disability that needs specicd ctssistcmce should call the City Clerk's Office at 408-777-3223, 48 hours in advance qf the meeting to arrange ,for assistatqce. Upon request, in advance, by a person yvith a disability, meetiryg agendas cmd writings distribi.tted for the meeting that are public records will be made available in the ctppropriate alterrxative ,format. Also ttpon request, in advcmce, an assistive listening device can be made available j;or rise during the meeting. Any ysiriting,s or cioc'uinents provided to a the agenda will be made available for Clerk's Office in City Hall located at hours. majority of the members qjker publicatiori oj public inspection. Please corztact the City 10300Torre Avenue during normal busirxess hSifPORTANT NOTICE: Please be advised that pursucmt to Cupertino Ailurticipcd Code 2.08.l00written communications sent to the Cxtpertino City Council, Commissioners or City stctff concerning (/ matter on the agenda cwe included (/S sttpplemental material to the agendized item. These written communications are ctccessible to the pi.tblic through the City's ysiebsite cmd kept in pctcket archives. You are hereby admortished not to inciude (17?)/' personcd or private inj;ormation in xiritterr commuriications to the City that you do not wish to make public; doirxg so shall constitute a waiver of any privacy rights you r>'u:ty have on the information provided to the Cifl. Members of the public are entitled to address the members concerrgtng any item that is described in the notice or agerida for this meeting, before or during comideration oJ that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Pay 2 CUPERTINO CITY OF CUPERTINO AGENDA AUDIT COMMITTEE 10300 Torre Avenue, City Hall Conference Room A Thursday, February 15, 2018 4:00 PM AMENDED Special Meeting, conference room A amended on 2/12/18 at 3:30pm to add call for special meeting text and attachment to item #5 NOTICE AND CALL FOR A SPECIAL MEETING OF THE AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby called for 15th day, February, 2018, commencing at 4:00 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the he:,,4iX3:LHSpOecriaE\q:ilt.ng.,...,,.," ROLL CALL APPROV AL OF MINUTES POSTPONEMENTS ORAL COMMUNICATIONS ka l .:l B="JLLEa!ltNI%tI'C)-':i:'-Lti"-f"(lJY i'-'- ifiJ,r 'ij';'i.'y':vr This portion of the meeting is reserved for persons wishing to address the members onany matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the members from making any decisions with respect to a matternot listed on the agenda OLD BUSINESS NEW BUSINESS 2. : Performance Review of OPEB Trust Page I Audit Committee AGENDA 3. 4. l- S' 16- 17 CAFR Final Di,ill 5. : 2018 Audit Committee Workplan Stand;'ii'cl W7c'irk Plan for Audit C:oininitlce ST AFF AND COMMITTEE REPORTS ADJOURNMENT February 15, 2018 Ptrge 2 Audit Committee AGENDA February 15, 2018 It? compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has ariy disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 Jiours in advance of the meeting to arrange for assistance Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also vtpon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication oj the agenda wiJ7 be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300Torre Avenue during norma( business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cttpertino MunicipaL Code 2.08.l00written commumcahons sent to the Cttpertino City Council, Commissioners or City staff concerning a matter on the agenda are included as sttpplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include ayzy personal or private information in written communications to the City that you do not wish to inake public; doirig so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that ts described in the tzotice or agenda for this meeting, before or during consideration oj that item. If you wish to address the members on any 6ther item not on the agenda, you may do so during the public comment. Page 3 CUPERTINO CITY OF CUPERTINO AGENDA AUDIT COMMITTEE 10300 Torre Avenue, City Hall Conference Room A Tuesday, December 11, 2018 4:00 PM Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO AUDIT COMMITTEE NOTICE Council is p.m. In California business Meeting." a special December A, shall be b elow IS HEREBY GIVEN that hereby called for Tuesday, City Hall Conference Room 95014. Said special meeting on the subject matters listed meeting of 11, 2018, 10300 Torre for the under SPECIAL MEETING CALL TO ORDER ROLL CALL APPROVAI, OF MINUTES 1. the Cupertino City commencing at 4:00 Avenue, Cupertino, purpose of conducting the heading, "Special 2. : Approve Minutes of special meeting on October 16, 2018 Draft Minutes 10-16-18 ORAL COMMUNICATIONS This portiort of the meeting is reserved for persons wishing to address the members on any matter not on the agenda. Speakers are (imited to three (3) minutes. In most cases, State law will prohibit the members from making any decisions with respect to a matter not listed on the agenda Page I Audit Committee AGENDA December 11, 2018 NEW BUSINESS 5. : CAFR and AUP Update 6. : Internal Control Review Status Update 10. : Audit Committee Proposed Standard Work Plan 2019 AC Standard Work Plan 2019 OLD BUSINESS STAFF AND COMMITTEE REPORTS AJ)JOMNT Page 2 Audit Committee AGENDA December 11, 2018 In compliance with the Americam with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours m advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also vtpon request, in advance, an assistive listening device can be made available for use during the meetirtg. Any writings or documents provided to a majority of the members after publication oj the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Crtpertino Municipal Code 2.08.l00written communications sent to the Cvtpertino City Covmcil, Commissioners or City staff concerning a matter on the agenda are inchtded as svtpplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admorxished not to include any personal or private information in written communications to the City that you do not wish to make public,' doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that described in the notice or agenda for this meeting, before or during consideration that item. If you wish to address the members onSanryJLet/':(erP Lg:ej,mLrot on...th,e agenda,may do so during the public comment. Page 3