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HomeMy WebLinkAboutParks and Recreation Commission - 2024) SS. 1Y O SA 1,t + P-� CITY OF AN PARKS AND RECREATION DE � TTME-r�'T 1 )' ()F C'UPWINO QUINLAN COMMUNITi CENTER W'T 10185 NORTH STELLING ROAD •,_CUPERTINO,;CA 95014-5732 1 l/b,ILI TELEPHONE: (408) 777`31120;• )FAX: (408) 77j7,�1L`'[ Y CUPERTINO CUPERTINO.ORG `'—�;-� . Pt��i'I�C-f TI1� ' � � :'i'•; T'iit i;ULLLTfN Bo Al'C i I Y MALL. i , CUPERTINO PARKS AND RECREA ION COMMISSION SIGNi f URE NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, January 2, 2025 beginning at 7:00 p.m., is canceled. The next regular meeting will be held on Thursday, February 6, 2025 beginning at 7:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, CA 95014. Dated this 199ti', Day of December, 2024 Jenny Koverman, Recreation Manager Parks and Recreation Department CITY OF CUPERTINO STATE OF CALIFORNIA ) ) SS. C'01 WITY OF CLtP_ PARKS AND RECREATION DEPARTMENT AN F"�'1'I C)�'E OF "Tt it . (''.t. , c-) C t PI QUINLAN COMMUNITY CENTER t 1- 10185 NORTH STELLING ROAD :•CUP P Tf ` , 95014=57 -t2f- Ni AL ; 4 TELEPHONE: (408) 777l'2pp FA G . ) 7(.I♦7 1305L CUPERTINO.ORG Y�IZ.i '`Onn-,._yi F[) YI:. O i (r1, tr✓) V POSTED THE N�.,�_,F.L -:GL" ��:� O: +: BULLETIN BOARD Ar CITY CUPERTINO PARKS AND RECREATION-COMMISSI.ON . NOTICE OF CANCLLWION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, December 5, 2024 beginning at 7:00 p.m., is canceled. Dated this 261" Day of November, 2024 /�ev�r�:lot�rL fenny Lerman, Recreation Manager Parks and Recreation Department 1 CITY OF CUPERT - AGENDA LL Ur i C U P E RT 1 N O PARKS AND RECREATION COMMISSION,,-, P n I 10185 N Stelling Rd, Quinlan ConferencW& 1 j l Thursday, November 7, 2024 ( "! /r'�Cr` �LC, L x1V Ulitf�L'J L�l � Li• 7:00 PM Members of the public wishing to observe the meeti g i4-aoso in one of the following ways: 1) Attend in person at Quinlan Community Center,10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/C&cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Thursday, November 7 to the legislative body at parksandrecreationcommissionC cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Teen Programs Recommended Action: Receive a presentation on Teen Commission, Youth Activity Board, and Recreation Event Volunteers. APPROVAL OF MINUTES 2. Subject: September 5, 2024 Parks and Recreation Commission Meeting Minutes Page 1 Parks and Recreation Commission Agenda November 7, 2024 Recommended Action: Review and approve the September 5, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes 3. Subject: October 3, 2024 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the October 3, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 4. Subject: Capital Improvement Program Photovoltaic Systems Design and Installation project Recommended Action: Recommend that City Council approve the Capital Improvement Program Photovoltaic Systems Design and Installation project's conceptual design for five City facilities: Cupertino Library, Community Hall, Cupertino Sports Center, Blackberry Farm, and Quinlan Community Center. Staff Report A - FY 24-25 CIP Project Narratives Excerpt B - PV project costs savings STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate Page 2 Parks and Recreation Commission Agenda November 7, 2024 alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 3 OF CALIFOP,`41.AL ) CITY OF CUPERTINq�O ---- )SS. ,� AN AGENDA F l I [, . A' OF CL1P1 iz-"1NJ0 im, C1kk_t1-4S_ - ---. CUPERTINO PARKS AND RECREATION COMMISSION r'4:\`.-�L:I•Y OF F.) Ci 10185 N Stelling Rd, Quinlan Conference Roori�j'"� , �_ ; ' l y Thursday, Oct6bex!3, 2024 _ • ` A O N ' 1 ! 1 E 7:00 pMJLLL- E � .. .,f c i-hY MO79 �� Members of the public wishing to observe the-m�v"ig°-rnay do so in oneofthe following—_ ways: 1) Attend in person at Quinlan Community Center,10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/c&cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Thursday, October 3 to the legislative body at parksandrecreationcommissionocupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Outdoor Recreation Division Recommended Action: Receive a presentation on the Parks and Recreation Department Outdoor Recreation Division. APPROVAL OF MINUTES 2. Subject: September 5, 2024 Parks and Recreation Commission Meeting Minutes Page 1 Parks and Recreation Commission Agenda October 3, 2024 Recommended Action: Review and approve the September 5, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda.. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the Cihj website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 S"' , ---T r> F CALIFORNIA CITY OF CUPERTINO )SS. �� OF-SA41' LA AGENDA , AN 1 ! "t iCFCL1PERTINC) PARKS AND RECREATION COMMISSC✓ DEPAR' - CUPERTINO PENALTY O 10185 N Stelling Rd, Quinlan Conference Roo < . _ [ PE SC; ALI.t Thursday, September 5, 2024 v ; ',�,'�; f,GPNDA ON TI [ 7:00 PM i-' ° � '� DC-- i:- ;_i AF CiIVT.-�Y1 HALL in % Afo Members of the public wishingto observe the meet oPsoin ne of-the-follo— . l� LiL ways: 1) Attend in person at Quinlan Community Center,10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/acupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Thursday, September 5 to the legislative body at parksandrecreationcommissionCcupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Summer Programs and Events Recommended Action: Receive a presentation on the Parks and Recreation Department Summer Programs and Events. APPROVAL OF MINUTES 2. Subject: August 1, 2024 Parks and Recreation Commission Meeting Minutes Pagel Parks and Recreation Commission Agenda September 5, 2024 Recommended Action: Review and approve the August 1, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Fiscal Year 2023-2024 Community Funding Grant Program Written Reports Recommended Action: Receive an update on the Fiscal Year 2023-24 Community Funding Grant Program Written Reports. Staff Report A - Community Funding Grant Polio B - Community Funding Annual Reports & Checklist C - Community Funding Applications STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section Page 2 Parks and Recreation Commission Agenda September 5, 2024 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 3 CITY OF CUPERTTN-'CALIF"'_ i'. N[IA ) ) SS. `i 'NTY OF �N­11'!', . I_:^BRA ) AGENIA� GQ—� AN E',i°`[_C;'�'EE �iF i' t. r CL1PI-;?TINO C U P E RT I N O PARKS AND RECREATION_CQMMIS-SION - 9-'s PA! Z r R I'EN �LTY OF 10185 N Stelling Rd, Quinlan Cdhfefei�ce" oom ;' ;,', t,E) �2_5ti Thursday, August 1, 2021 F I H, 1111. ,1 ` y is T �t E , . ? . - �i_ ir);'i ON ' i , i E 7:00 P o ULL'FIN BOARD y r.r CITY HALL. Members of the public wishing to observe the eLtlay do so in one oAdfollowing ways: DATE S I G M A-FLI R E 1) Attend in person at Quinlan Community Center,10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/acupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Thursday, August 1 to the legislative body at parksandrecreationcommission@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Senior Wellness Division Recommended Action: Receive a presentation on the Parks and Recreation Department Senior Wellness Division. APPROVAL OF MINUTES 2. Subject: June 11, 2024 Parks and Recreation Commission Special Meeting Minutes Page 1 Parks and Recreation Commission Agenda August 1, 2024 Recommended Action: Review and approve the June 11, 2024 Parks and Recreation Commission special meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Cupertino Historical Society Annual Report Recommended Action: Receive a presentation on the Cupertino Historical Society annual report. STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet Page 2 Parks and Recreation Commission Agenda August 1, 2024 archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 STATE OF CALIF'OR""iIA CITY OF CUPERTINO I SS. _ PARKS AND RECREA ION ' J AN QUINLAN COMMUNITY CENTER (� 1 y (, j 10185 NORTH STELLING ROAD •-CUPERTI 0- A 4-5732 . �!�i Y t F TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG BULLLFIN Ij 1: ,1: -% ",r iIALL. 1 lC�.;1�1'Y CUPERTINO PARKS AND RECREATI0N=CO3 - MISSION---- NOTICE OF CANCELLATION Si(-J qAI'U RE, NOTICE IS HERESY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, July 4, 2024 beginning at 7:00 p.m., is canceled. The next regular meeting will be held on Thursday, August 1, 2024 beginning at 7:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, CA 95014. Dated this 201h Day of June, 2024 /1 B'GtQ/Ll'�ZC�YL fenny Cverman, Recreation Manager Parks and Recreation Department CITY OF CUPIERTiINaLIFOI? NIA ) ) SS. AGEND ' �� OF s NT \ LAR..k ) .� 6� _ _,AN " � ! IY OF CUPERTINO C U P E RT I N O PARKS AND RECREATION COMMISSION(' e� DEPART F: PENALTY OF 10185 N Stelling Rd, Quinlan Conference Room; <,' i E) Lr Tuesday,June,11,2024_ S _ _ 6:30 PM� l c,U TIIE i�i�� : �_ i�F'=I' �: ON "i'I'E BULLETIN ,jBOA!""D AC CITY IIALL. Special Meeting �A—q V�P— DZIJE ` SIGNATURE Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/c&cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 4:00 p.m. on Tuesday, June 11 to the legislative body at parksandrecreationcommission@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Tuesday, June 11, 2024, commencing at 6:30 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." CALL TO ORDER SPECIAL MEETING Page 1 Parrs and Recreation Commission Agenda June 11, 2024 ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Marketing and Social Media Recommended Action: Receive a presentation on Parks and Recreation Department marketing and social media. APPROVAL OF MINUTES 2. Subject: April 4, 2024 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the April 4, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS PUBLIC HEARINGS 3. Subject: Lawrence-Mitty Park and Trail project Final Conceptual Design and Initial Study/Mitigated Negative Declaration Recommended Action: Parks and Recreation Commission recommends to the City Council approval of the Lawrence-Mitty Park and Trail Project Final Conceptual Design and recommends adoption of the Initial Study/Mitigated Negative Declaration. Staff Report A - Conceptual Plan Report B - Draft IS/MND and Appendices C - Final Memo and Response to Comments NEW BUSINESS 4. Subject: Future Agenda Items Requested by Commissioners Recommended Action: Review the future agenda items and modify as recommended in the staff report. Staff Report STAFF AND COMMISSION REPORTS Page 2 Parks and Recreation Commission Agenda June 11, 2024 COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG CUPERTINO PARKS AND RECREATION COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, June 6, 2024 beginning at 7:00 p.m., is canceled due to postponed business. A special meeting will be held on Tuesday, June 11, 2024 beginning at 6:30 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road,,=Cup, ,xtino, CA 95014. Dated this 23,d Day of May, 2024 /1 dGti2M' �YGCLIfi enny overman, Recreation Manager Parks and Recreation Department L OU '� L I i t F1 N'ti p. , STATE PEivALFY C F P E=_ S i!! lay Z 1-i N r ON i�. ` F E J Z� (T1'':iE) r�r h`'i_i'V N.I i PUS" t D TH��- BULLETIN :-� Gib ri'jE BOAR[) AF CJTY F1:\LL. -- , r L<,lE SiC3i�.�"t��!RE CITY OF STATE OF CALIFORN[A CALIF0n*7f� SS. T h /f::: 1 .i e• n n �i PARKS AND RECREAPN-) Is -- AN t)F CU FR-;-I —) QUINLAN COMMUNITY -SENT L OF TI' �1:( 10185 NORTH STELLINGROAD • C�l'JPER'TWO,'CA 95014-57 N , LT C)F TELEPHONE: (408) 777-3120 FAX:ui,)i777ri1'3Q�.�,'x ) CUPERTINO CUPERTINO.ORG f S ). LI1' POSTED THE NOTICElAGRN,DA ON T111E BULLETIN BOARD AT CITY. HALL. s- CUPERTINO PARKS AND RECRw 1- N COMMISSION SIGNAT !RF NOTICE OF CAN _ ,. C_ELLATION Si NATURE NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Parks and Recreation Commission scheduled for Thursday, May 2, 2024 beginning at 7:00 p.m., is canceled due to postponed business. The next regular meeting will be held on Thursday, June 6, 2024 beginning at 7:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, CA 95014. Dated this 23,d Day of April, 2024 �61"AM a.4, J nny overman, Recreation Manager Parks and Recreation Department ,T7 LIFORNIA ) CITY OF CUY�Ftf-KC) ' _ _ )SS. COtl,N Y O SA d AGENDA ' V _ — _ • AN �I {I rU P E RT i N O PARKS AND RECREATION, COMMISSION r-; F . 10185 N Stelling Rd, Quinlan o-dal Room t� Thursday, Ap�i14 2024_- 1L s 7:00 PWILLETIN CALL TO ORDER - --- - TJ TE ROLL CALL APPROVAL OF MINUTES 1. Subject: March 7, 2024 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the March 7, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jitrisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. Subject: Commissioner Discussion on Fiscal Year 2023-25 City Work Program Item Senior Services and Youth Engagement Recommended Action: Discussion of Commissioners on the Fiscal Year 2023-25 City Work Program item Senior Services and Youth Engagement. 3. SubJect: Fiscal Year 2024-25 Community Funding Application Evaluations and Recommendation to City Council. Page 1 Parks and Recreation Commission Agenda April 4, 2024 Recommended Action: Receive staff report, allow for clarifying questions, receive public comment, receive Commissioner scoring, consider evaluations, and decisions to provide funding recommendation to City Council for the Fiscal Year 2024-25 Community Funding applications. Staff Report A - Community Funding Grant Policy B - Community Funding Applications & Eligibility Criteria C - Commissioner Communay Funding Evaluation Form D - Evaluation Totals Form E - Community Funding Historical Funding FY 2019 to 2024 F - Community Funding Applications Summary STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 CUPERTINO CALL TO ORDER ROLL CALL CITY OF CUPERTINO UT---- AGENDA PLC`r EE 0E= I T�, PARKS AND RECREATION COMIVI �J,1 T,; } ; -Z,L y 10185 N Stelling Rd, QuinlSocial) 1 ` ..L Thursday, March 7, N 4ETIN 130A ' D -\ r c r(-Y'- 7:00 PM APPROVAL OF MINUTES 71L -- -- DA E S i C x .,,r-:-1..—x 1. Subject: February 1, 2024 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the February 1, 2024 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. Subject: Memorial Park Specific Plan design and the Parks & Recreation System Master Plan initial study/mitigated negative declaration (IS/MND) Addendum. Recommended Action: Recommend that City Council approve the Memorial Park Specific Plan ("Plan") design and adopt the addendum to the Parks & Recreation System Master Plan (PRSMP) initial study/mitigated negative declaration (IS/MND). Staff Report A - MPSP Report B - MPSP Appendices C - PRSMP MPSP Initial Study Addendum D - PRSMP MPSP Initial Study Addendum Appendix A E - PRSMP MPSP Studv Addendum Annendix B-F Page 1 Parks and Recreation Commission Agenda March 7, 2024 3. Subject: Review Fiscal Year 2024-2025 Community Funding Grant Applications and Program Evaluation Process Recommended Action: Review Fiscal Year 2024-2025 Community Funding Grant Applications and Program Evaluation Process Staff Report A - Community Funding Policy B - Community FundingApplicationsSummary C - Community Funding Applications and Eligibility Criteria D - Commission Commuiu ; Funding Evaluation Form E - Evaluation Totals Form STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 Parks and Recreation Commission Agenda March 7, 2024 Page 3 CITY OF CUPERTINO AGE)�D �,'�.,.E OF CALIr'C)" Nt.k ) A ) SS. COUNTY OF SA?`til C U P E RT I N O PARKS AND RECREATION COMMISSI(WV& 11 O 10185 N Stelling Rd, Quinlan Social RooniQL04. _ ) : A; r Thursday, February ij, 20N', i ' i' 'A OF F (TMIF) ,: �� m , I P :S0;' ;\l_IY CALL TO ORDER POST F ,) "l tlE M—I' �L ,-�GFiti DA ON 'Fl-IE BULLETIN BOARD AF CITY HALL. ROLL CALL CEREMONIAL MATTERS AND PRESENTA*6ig SIGNATURE 1. Subject: Chair and Vice Chair Selection Recommended Action: Conduct the selection of the Chair and Vice Chair. 2. Subject: Parks and Recreation Sports and Fitness Division Update Recommended Action: Receive a presentation on the Parks and Recreation Sports and Fitness Division. APPROVAL OF MINUTES 3. Subject: January 11, 2024 Parks and Recreation Commission Special Meeting Minutes Recommended Action: Review and approve the January 11, 2024 Parks and Recreation Commission special meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter Within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State laze will prohibit the Conunission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS Page 1 Parks and Recreation Commission Agenda February 1, 2024 4. Subject: Update on the Impact of the Athletic Field Use Policy Fee Increases on Youth Sports Organizations Recommended Action: Receive an update on the impact of the Athletic Field Use Policy fee increases on youth sports organizations. STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majorihj of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 2 STATE OF CALIFORNIA ) COUNTY OF SANT SS. CITY OF CUPERTINOI AN EfW OY=--- ('['i'Y OF CLIPER" I!`;O AGENT�A— _ D F-, I`,,\ T- fti'�.:. ` 1, S PENA "l'1` OF P` ;r Via.-�,.(I�) C U P E RT I N O PARKS AND RECREAT�I;ON`C�O SIGN -° .� r Ty 10185 N Stelling Rd, Quin,la� gciaJ oo ��,.�z.y�,iw .� ctrY Ii.��_L. Thursday, January 11, 2024 6:30 PM n n DAM FT�4-- ---- -- Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Thursday, January 11, 2024, commencing at 6:30 p.m. at the Quinlan Community Center, Social Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Cupertino Senior Center Recommended Action: Receive a presentation on the Cupertino Senior Center. APPROVAL OF MINUTES 2. Subject: October 5, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the October 5, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter znithin the jurisdiction of the Cointnission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lazy will prohibit the Coniinission from making any decisions zt?ith respect to a matter not on the agenda. Page 1 Parks and Recreation Commission Agenda January 11, 2024 WRITTEN COMMUNICATIONS NEW BUSINESS 3. Subject: Discuss City Council Work Program Items for 2024 Recommended Action: Recommend City Council Work Program Items for 2024 Staff Report A - FY 23-25 Adopted City Work Program B - Items not included in FY 23-25 City Work Program C - Submission Form 4. Subject: Parks and Recreation Department Organizational Update Recommended Action: Receive an organizational update on the Parks and Recreation Department. A - Parks and Recreation Organization Chart B - Parks and Recreation Functional Organization Chart STAFF AND COMMISSION REPORTS COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 2 Parks and Recreation Commission Agenda January 11, 2024 Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3