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HomeMy WebLinkAboutAudit Committee - 2024CUPERTINO ST'VIIIE, OF CAI _117- CITY OF CUPERTINO-. ) SS. MCI AGENDA , - AUDIT COMMITTEE 10185 North Stelling Road, Quinlan Conference Room Thursday, October 31, 2024 4:00 P1VI - Special P t Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https:Hyoutube.com/ecupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 2:00 p.m. on Thursday, October 31 to the legislative body at auditcommittee@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of Cupertino Audit Committee is hereby called for Thursday October 31, 2024, commencing at 4:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES SPECIAL MEETING Page 1 Audit Committee Agenda October 31, 2024 1. Subject: Approve Minutes of Regular Meeting on July 22, 2024 Recommended Action: Approve Minutes of Regular Meeting on July 22, 2024 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. Effective January 1, 2023, Government Code Section 65103.5 (SB 1214) limits the distribution of copyrighted material associated with the review of development projects. Members of the public wishing to view plans that cannot otherwise be distributed under SB 1214 may make an appointment with the Planning Division to view them at City Hall by sending an email to planning@cupertino.org. Plans will also be made available digitally during the hearing to consider the proposal. OLD BUSINESS NEW BUSINESS 2. Subject: INFORMATIONAL ITEM Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending September 30, 2024 Recommended Action: Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending September 30, 2024 Presenter: PARS and US Bank 4:15(15) A - OPEB Pension Section 115 Trust Performance Report for Quarter Ending September 30, 2024 3. Subject: INFORMATIONAL ITEM Receive the Internal Audit and Fraud, Waste, and Abuse programs update Recommended Action: Receive the Internal Audit and Fraud, Waste, and Abuse programs update Presenter: Moss Adams 4:30(10) A - Internal Audit Status Report 10-21-24 4. Subject: INFORMATIONAL ITEM Fiscal Year 2023-24 Annual Comprehensive Financial Report (ACFR) Update Page 2 Audit Committee Agenda October 31, 2024 Recommended Action: Receive Fiscal Year 2023-24 Annual Comprehensive Financial Report (ACFR) Update Presenter: The Pun Group 4:40(15) 5. Subject: ACTION ITEM Review and Accept the City -Wide Policy Inventory and Gap Analysis Report Recommended Action: Review and Accept the City -Wide Policy Inventory and Gap Analysis Report Presenter: Moss Adams 4:55(20) A - City -Wide Policy Inventory and Gap Analysis 6. Subject: ACTION ITEM Review and Accept the OPEB and Pension Trust Investment Policy Recommended Action: Review and Accept the OPEB and Pension Trust Investment Policies Presenter: Jonathan Orozco, Finance Manager 5:15(10) Staff Report A - OPEB Trust Investment Policy B - Pension Trust Investment Policy 7. Subject: INFORMATIONAL ITEM Receive the Treasurer's Investment Report for the Quarter Ending September 30, 2024 Recommended Action: Receive the Treasurer's Investment Report for the Quarter Ending September 30, 2024 Presenter: Jonathan Orozco, Finance Manager and Chandler 5:25(15) Staff Report A — Chandler Investment Report September 2024 B — Chandler Custodial Statement September 2024 C — PARS Pension and OPEB Account Statement September 2024 D — LAIF Account Statement September 2024 8. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager 5:40(10) A - Proposed Audit Committee 2024 Schedule and Work Plan Page 3 Audit Committee Agenda October 31, 2024 STAFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 CITY OF CUPERfINO0r CALIF ' . Cnz;�,. AGENDA 1. aIs.1 T - CUPERTINO AUDIT COMMITTEE 10185 North Stelling Road, Quinlan Conference Room Monday, July 22, 2024 ' ; r r, 4:00 PM Regular Meetin —_ Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https:Hyoutube.corn/@cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 3:00 p.m. on Monday, July 22 to the legislative body at auditcommittee@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Special Meeting on June 24, 2024 Recommended Action: Approve Minutes of Special Meeting on June 24, 2024 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zvishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law zvill prohibit the Commission fi,om making any decisions zvith respect SS. ANT Page 1 Audit Committee Agenda July 22, 2024 to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2. Subject: INFORMATIONAL ITEM Receive the Internal Audit and Fraud, Waste, and Abuse programs update Recommended Action: Receive the Internal Audit and Fraud, Waste, and Abuse programs update Presenter: Moss Adams 4:15(10) A - Internal Audit Status Report 07.15.24 3. Subject: INFORMATIONAL ITEM Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending June 30, 2024 Recommended Action: Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending June 30, 2024 Presenter: PARS and US Bank 4:25(15) A - OPEB Pension Section 115 Trust Performance Report for Quarter Ending hme 30 2024 4. Subject: INFORMATIONAL ITEM Receive the Treasurer's Investment Report for the Quarter Ending June 30, 2024 Recommended Action: Receive the Treasurer's Investment Report for the Quarter Ending June 30, 2024 Presenter: Jonathan Orozco, Finance Manager and Chandler 4:40(15) Staff Report A — Chandler Investment Report Tune 2024 B — Chandler Custodial Statement Itme 2024 C — PARS Pension and OPEB Account Statement Tune 2024 D — LAIF Account Statement Tune 2024 5. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager 4:55(10) A - Proposed Audit Committee 2024 Schedule and Work Plan STAFF AND COMMITTEE REPORTS Page 2 Audit Committee Agenda July 22, 2024 FUTURE AGENDA SETTING COMMITTEEMEMBER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF CUPE4TINO _(�" I-cq jeS a A, AGENDA__.__ C- - ZAP 2 it i; `;' C U P S RT I N O AUDIT COMMITTEE, Y --cajz�1� -- 10185 North Stelling Road, Quinlan Conference Room C. - ;.,_:;� •:�.�`t, Monday, June 24,�2024 3:00 PM Amended - Special Meeting Amended on 6/21/2024 at 3:45 p.m. to update Item #1 Attachment A and to update Item #4 subject and recommended action. Amended on 6/20/2024 at 5:15 p.m. to add attachments A & B for Agenda Item #4. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https:Hyoutube.com/@cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 3:00 p.m. on Monday, June 24 to the legislative body at auditcommittee@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of Cupertino Audit Committee is hereby called for Monday June 24, 2024, commencing at 3:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject Page 1 Audit Committee Agenda June 24, 2024 matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Regular Meeting on April 22, 2024 Recommended Action: Approve Minutes of Regular Meeting on April22, 2024 A - Amended Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2. Subj_ect: ACTION ITEM Receive the Enterprise Risk Assessment Final Report and FY 2024-25 Internal Audit Work Plan Recommended Action: 1. Receive the Enterprise Risk Assessment Final Report and Forward to City Council 2. Receive the FY 2024-25 Internal Audit Work Plan and Forward to City Council Presenter: Thomas Leung, Budget Manager and Moss Adams 3:15(10) Staff Report A — City of Cupertino Enterprise Risk Assessment Final Report B — FY 2024-25 Internal Audit Work Plan 3. Subject: ACTION ITEM Status update for prior Internal Audit Work Plans in Fiscal (FY) 2021-22 and FY 2022-23 Recommended Action: Receive status update report for prior Internal Audit Work Plans in FY 2021-22 and FY 2022-23 and forward to City Council Presenter: Toni Oasay-Anderson 3:25(10) Page 2 Audit Committee Agenda June 24, 2024 Staff Report A — Procurement Operational Review - Audit Recommendation Update B — Fiscal Polic� Inventory & Gap Analysis - Audit Recommendation U12date C — Capital Program Effectiveness - Audit Recommendation Update D — Fraud, Waste, and Abuse Program - Audit Recommendation Update E — Budget Process Review - Audit Recommendation Update F — Enterprise Leadership Assessment - Audit Recommendation U12date G — Library Expansion Construction - Audit Recommendation Update 4. Subject: ACTION ITEM Receive the FY 2022-23 Annual Comprehensive Financial Report (ACFR) Recommended Action: Receive the FY 2022-23 ACFR and forward to City Council Presenter: Jonathan Orozco, Finance Manager and The Pun Group 3:35(25) A - ACFR Memo B - Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) 5. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager and The Pun Group 4:00(10) A - Proposed Audit Committee 2024 Schedule and Work Plan STAFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff Page 3 Audit Committee Agenda June 24, 2024 concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 CITY OF CUPEXTINO AGENDA C U P E RT I N O AUDIT COMMITTEE-,,,.,, 10185 North Stelling Road, Quinlan'Conference Room Monday, June 24, 3:00 Lt,..,� 3:00 PM Amended - Special Met iig Amended on 6/20/2024 at 5:15 p.m. to add attachments A & B for Agenda Item 94. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/@cupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 3:00 p.m. on Monday, June 24 to the legislative body at auditcommittee@cupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of Cupertino Audit Committee is hereby called for Monday June 24, 2024, commencing at 3:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING Page 1 Audit Committee Agenda June 24, 2024 ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Regular Meeting on April 22, 2024 Recommended Action: Approve Minutes of Regular Meeting on April 22, 2024 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2. Subject: ACTION ITEM Receive the Enterprise Risk Assessment Final Report and FY 2024-25 Internal Audit Work Plan Recommended Action: 1. Receive the Enterprise Risk Assessment Final Report and Forward to City Council 2. Receive the FY 2024-25 Internal Audit Work Plan and Forward to City Council Presenter: Thomas Leung, Budget Manager and Moss Adams 3:15(10) Staff Report A — City of Cupertino Enterprise Risk Assessment Final Report B — FY 2024-25 Intemal Audit Work Plan 3. Subject: ACTION ITEM Status update for prior Internal Audit Work Plans in Fiscal (FY) 2021-22 and FY 2022-23 Recommended Action: Receive status update report for prior Internal Audit Work Plans in FY 2021-22 and FY 2022-23 and forward to City Council Presenter: Toni Oasay-Anderson 3:25(10) Page 2 Audit Committee Agenda June 24, 2024 Staff Report A — Procurement Operational Review - Audit Recommendation Update B — Fiscal Policy Inventory & Gap Analysis - Audit Recommendation Update C — Capital Program Effectiveness - Audit Recommendation Update D — Fraud, Waste, and Abuse Program - Audit Recommendation Update E — Budget Process Review - Audit Recommendation Update F — Enterprise Leadership Assessment - Audit Recommendation Update G — Library Expansion Construction - Audit Recommendation Update 4. Subject: INFORMATIONAL ITEM Review the Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) and Supplemental Reports Memo Recommended Action: Review the Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) and Supplemental Reports Memo Presenter: Jonathan Orozco,.Finance Manager and The Pun Group 3:35(25) A - ACFR Memo B - Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) 5. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager and The Pun Group 4:00(10) A - Proposed Audit Committee 2024 Schedule and Work Plan STAFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section Page 3 Audit Committee Agenda Jame 24, 2024 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 CITY OF CUPE� -� ,Tptv IN r AGENDA AUDIT COI IMITTE Ei CUPERTINO �"ititiir,) _� 10185 North Stellin Road, t n'tan Conference Room r - , g Q ,GL..A`I A O,'4t i E Monday, Jun�-24-i02 i"4 bul" W AF CITY I-IALL. 3:00 PM U aoavl DAM IS,CTURE Special Meeting Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Quinlan Community Center, 10185 North Stelling Road 2) The meeting will also be streamed live on and online at https://youtube.com/acupertinocitycommission Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Quinlan Community Center. 2) E-mail comments by 3:00 p.m. on Monday, June 24 to the legislative body at auditcommitteeCcupertino.gov. These e-mail comments will also be posted to the City's website after the meeting. Oral public comments may be made during the public comment period for each agenda item. Members of the audience who address the legislative body are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of Cupertino Audit Committee is hereby called for Monday June 24, 2024, commencing at 3:00 p.m. at the Quinlan Community Center Conference Room, 10185 North Stelling Road, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." ROLL CALL SPECIAL MEETING Page 1 Audit Committee Agenda June 24, 2024 ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Regular Meeting on April 22, 2024 Recommended Action: Approve Minutes of Regular Meeting on April 22, 2024 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2. Subject: ACTION ITEM Receive the Enterprise Risk Assessment Final Report and FY 2024-25 Internal Audit Work Plan Recommended Action: 1. Receive the Enterprise Risk Assessment Final Report and Forward to City Council 2. Receive the FY 2024-25 Internal Audit Work Plan and Forward to City Council Presenter: Thomas Leung, Budget Manager and Moss Adams 3:15(10) Staff Report A — City of Cupertino Enterprise Risk Assessment Final Report B — FY 2024-25 Internal Audit Work Plan 3. Subject: ACTION ITEM Status update for prior Internal Audit Work Plans in Fiscal (FY) 2021-22 and FY 2022-23 Recommended Action: Receive status update report for prior Internal Audit Work Plans in FY 2021-22 and FY 2022-23 and forward to City Council Presenter: Toni Oasay-Anderson 3:25(10) Page 2 Audit Committee Agenda June 24, 2024 Staff Report A — Procurement Operational Review - Audit Recommendation Update B — Fiscal Policy Inventory & Gap Analysis - Audit Recommendation Update C — Capital Program Effectiveness - Audit Recommendation Update D — Fraud, Waste, and Abuse Program - Audit Recommendation Update E — Budget Process Review - Audit Recommendation Update F — Enterprise Leadership Assessment - Audit Recommendation U12date G — Library Expansion Construction - Audit Recommendation Update 4. Subject: INFORMATIONAL ITEM Review the Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) and Supplemental Reports Memo Recommended Action: Review the Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR) and Supplemental Reports Memo Presenter: Jonathan Orozco, Finance Manager and The Pun Group 3:35(25) 5. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager and The Pun Group 4:00(10) A - Proposed Audit Committee 2024 Schedule and Work Plan STAFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These Page 3 Audit Committee Agenda June 24, 2024 written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 STATE OF CALIFO E;^dl;k � CITY OF CUPERT N, , �„ a SS, - . - - AN AGENDA : F�i C ! rY �F CUPS ISO r rA 1 E I'E DEPART AUDIT COMM��� _ CUPERTINO hid.4TCA w eI P 10300 Torre Avenue, City I Confere cm At ,, , �. GEN. ).A, ON T1 IE Monday, Apn 22,i2 41N BOr.t,,o ,kr CITY HALL. 4:00 PM f � ' rl i�� Regular Meeting Li I SiGNATU RE t ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Special Meeting on March 21, 2024 Recommended Action: Approve Minutes of Special Meeting on March 21, 2024 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 2. Subject: INFORMATIONAL ITEM Receive the Internal Audit and Fraud, Waste, and Abuse programs update Recommended Action: Receive the Internal Audit and Fraud, Waste, and Abuse programs update Presenter: Moss Adams 4:15(10) A - City of Cul2ertino Internal Audit Status Report 04-15-24 3. Subject: INFORMATIONAL ITEM Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending December 31, 2023 and March 31, 2024 Page 1 Audit Committee Agenda April 22, 2024 Recommended Action: Receive OPEB & Pension Section 115 Trust Performance Report for Quarter Ending December 31, 2023 and March 31, 2024 Presenter: PARS and US Bank 4:25(15) A - OPEB Pension Section 115 Trust Performance Report for Quarter Ending December 312023 B - OPEB Pension Section 115 Trust Performance Report for Quarter Ending March 312024 4. Subject: INFORMATIONAL ITEM Receive the Treasurer's Investment Report for the Quarter Ending December 31 2023 and March 31, 2024 Recommended Action: Receive the Treasurer's Investment Report for the Quarter Ending December 31, 2023 and March 31, 2024 Presenter: Jonathan Orozco, Finance Manager and Chandler 4:40(15) Staff Report A — Chandler Investment Report March 2024 B — Chandler Custodial Statement March 2024 C — PARS Pension and OPEB Account Statement March 2024 D — LAIF Account Statement March 2024 E - Treasurer's Investment Report for the Ouarter Ending December 31, 2023 5. Subject: INFORMATIONAL ITEM Annual Review of the City's Investment Policy Recommended Action: Annual Review of the City's Investment Policy Presenter: Jonathan Orozco, Finance Manager, and Chandler 4:55(10) Staff Rej2ort A - Cupertino Investment Policy (redline) B - Cupertino Investment Policy Statement Review Memo 6. Subject: INFORMATIONAL ITEM Update on FY 2022-23 ACFR and Supplemental Reports Recommended Action: Update on FY 2022-23 ACFR and Supplemental Reports Presenter: Jonathan Orozco, Finance Manager 5:05(15) A - ACFR - TPG Memo 7. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager 5:20(10) A - Proposed Audit Committee 2024 Schedule and Work Plan Page 2 Audit Committee Agenda April 22, 2024 STAFF AND COMMITTEE REPORTS COMMITTEEMEMBER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant ' to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF CUPERTINO (� &4,`i -5`-^ 2�'- AGENDA 3) Z� z C U P E RT I N O AUDIT COMMITTEE 3.3 'z p,,., 10300 Torre Avenue, City Hall Conference Room A Thursday, March 21, 2024 IXI 4:00 PM & Z -- --- - - -- - - Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby called for Thursday, March 21, 2024, commencing at 4:00 p.m. in City Hall, Conference Room A,10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Regular Meeting on October 23, 2023 Recommended Action: Approve Minutes of Regular Meeting on October 23, 2023 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zvishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State lazy will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 2. Subject: ACTION ITEM Appointment of Audit Committee Chair and Vice Chair Page 1 Audit Committee Agenda March 21, 2024 Recommended Action: Appointment of Audit Committee Chair and Vice Chair Presenter: Jonathan Orozco, Finance Manager 4:15 (15) A - Staff Report 3. Subject: INFORMATIONAL ITEM Receive the Committee's Roles and Responsibilities (CMC 2.88.100) Recommended Action: Receive the Committee's Roles and Responsibilities (CMC 2.88.100) Presenter: Jonathan Orozco, Finance Manager 4:30(15) 4. Subject: INFORMATIONAL ITEM Receive PARS Presentation Recommended Action: Receive PARS Presentation Presenter: Jonathan Orozco, Finance Manager, and PARS 4:45(10) 5. Subject: INFORMATIONAL ITEM Receive Chandler Investments Presentation Recommended Action: Receive Chandler Investments Presentation Presenter: Jonathan Orozco, Finance Manager, and Chandler Investments 4:55(10) A - Presentation 6. Subject: INFORMATIONAL ITEM Receive The Pun Group Presentation Recommended Action: Receive The Pun Group Presentation Presenter: Jonathan Orozco, Finance Manager, and The Pun Group 5:05(10) A - Presentation 7. Subject: INFORMATIONAL ITEM Receive Moss Adams Presentation Recommended Action: Receive Moss Adams Presentation Presenter: Jonathan Orozco, Finance Manager, and Moss Adams 5:15(10) A- Presentation 8. Subject: INFORMATIONAL ITEM Receive Budget Feedback on the City's current recommended Service Level Reductions (SLRs) Recommended Action: Receive Budget Feedback on the City's current recommended Service Level Reductions (SLRs) Presenter: Thomas Leung, Budget Manager 5:25(10) Page 2 Audit Committee Agenda March 21, 2024 9. Subject: INFORMATIONAL ITEM Budget Format Review Recommended Action: Budget Format Review Presenter: Thomas Leung, Budget Manager 5:35(10) 10. Subject: INFORMATIONAL ITEM Receive the proposed Audit Committee 2024 Schedule and Workplan Recommended Action: Receive the proposed Audit Committee 2024 Schedule and Workplan Presenter: Jonathan Orozco, Finance Manager 5:45(10) A - ProPosed Audit Committee 2024 Schedule and Work Plan STAFF AND COMMITTEE REPORTS COMMITTEEMEMBER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Page 3 Audit Committee Agenda March 21, 2024 members on any other item not on the agenda, you may do so during the public comment. Page 4 CITY OF CUPERTINO ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3220 • FAX: (408) 777-3109 CUPERTINO.ORG CUPERTINO AUDIT COMMITTEE NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the special meeting of the Cupertino Audit Committee scheduled for Monday, January 29, 2024 beginning at 4:00 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino, CA 95014 is canceled. Dated this 251h day of January 2024 STATE OF CALIF")�.�If.� ) _ ) SS. C0tj'N1TY GF,S'A1N, IA l i. I,q& ` j Dz�,����� . NNQLOYEE OF, I''t-Y t-iF C- rF'�," --f N, E': T, S f'�'. T L PE ` A LT Y OF P1.:1iIRY'IHAT O`v (i sTE) � tI P POS.I ED BULLETIN( BOARD AF CITY II:li-L P4mikj D' E SICpi^ XFURE, Jonathan Orozco Finance Manager CITY OF CUPERTINO ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3220 - FAX: (408) 777-3109 CUPERTINO.ORG CUPERTINO AUDIT COMMITTEE NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Audit Committee scheduled for Monday, January 22, 2024 beginning at 4:00 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino, CA 95014 is canceled. A special meeting will be held on Monday, January 29, 2024 beginning at 4:00 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino, CA 95014. Dated this 1611, day of January 2024 STATE OF CALIFORNIA )SS. COUNTYS A AN OF 0� ' EMPLOYEE a-1 )F'F*i-�l-rl�"'N"OFk-L.'PU"-?.-I-IN(-) 11 L PA STAT 11--;,)"AUVY OF (TUNIE" BULLETIN BOA1,%'D -'-F Cil'y iIALL. 7- � Jonathan Orozco Finance Manager