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HomeMy WebLinkAboutParks and Recreation Commission - 2021STATE OF CALIFORN[A This will be a teleconference m Thursday, DecerLLmCN BOARD ENDA ON THE tnursaay,uecermaet,tmtiax BOARD AI; CITY HALLab . . . DAi. ' SIGNATUREIThis Meehng Will he Teievised TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, December 2to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at patksandtecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Pa'rks and Recteation Commission Agenda December 2, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" 'for matters not on the agenda, and during the a , pubjic comment period for each agenda item. To address the Commission, click on the,link below to register in advance and access the met'liffig: Online 4.!Igase.click.thffi link below to;mwebinar: https://cityofcupertino.zoom.us/webinar/register/WNvH7HG8A2QPCUpgWJlS5CLQ Phone Dial 669-900-6833, enter Webinar ID: 917 2745 7324 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.I1 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 917 2745 7324 SIP: 91727457324@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda Decembet 2, 2021 3. When the Chair calls for the item on which you wish to speak, click on '/raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS APPROV AL OF MINUTES 1.$: Meeting Minutes for the November 4, 2021 Parks and Recreation Commission Meeting Recornrnended Action: Review and approve the minutes for the November 4, 2021 Parks and Recreation Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are 7imited to three (3) minutes. In most cases, State laro roil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. $: Commission Proposals for the Fiscal Year 2022-2023 City Work Program Page 3 Parks and Recreation Commission Agenda December 2, 2021 Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top three proposals, limited to no more than five. A - Commission Proposal Template 3.$: Consider Canceling the January 2022Parks and Recreation Commission Meeting Recommended Action: Discuss and cancel the January 2022 Parks and Recreation Cornmission Meeting. ST AFF AND COMMISSION REPORTS 4. $: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans zoith Disabilities Act (ADA), anyorte who is planrting to attend this te7eco4erence meetirtg who is visually or hearing impaired or has any disabi(ity that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. b't addition, uport request, irt advance, by a persort with a disability, meeting agendas and writings distributed for the meet'mg that are public records wadl be made available in the appropriate alternative format. Arty writirtgs or documents provided to a majority of the members after publication of the age;nda wiu be made avai(able for public irtspectiort. Please contact the City Clerk's Office in City Har( (ocated at 10300 Torre Avertue, Cupert'mo, Califorrtia 95014, dur'mg normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sertt to the Cupertino City Co'tmcil, Commissioners or City staff' concerning a matter on the agertda are irtcluded as supplemental material to the agendized item. These writtert commurxications are accessible to the public through the City's website and kept in packet archives. Do not include any persortal or private informatio;n irt writtert commtotications to the City that you do not wish to make public, as written communications are co;nsidered public records and will be made publicly available on the Cih) website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the Page 4 Parks and Recteation Commission Agenda December 2, 2021 members on any other item not on the agenda, you may do so during the public comment. Page 5 CUPERTINO PARKS AND RECREA SIGNATURE HELP STOP THE CITY OF ctffl6"IFoRmA TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be stt'eamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, September 2to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to shate a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may obsetve the teleconference meeting or provide oral public comments as follows: Page I P6ksandRecreatiodC:ommrssi6ri"',' . ,'.:' a"\'.8genda September2,2021 " O.ral public comments will be accepteddur,ing the teleconference meeting. Comments may ba made during "oral communications" fpr matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: . .. https://cityofcupertino.zapm.utjyehi;ar/Iregister/WNWrh8Ly-bRSyeq5A2i6Klfg r." l .;! Phone Dial 669-900-6833, enter Webinar ID: 910 0132 7929 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H,323: 162.255,37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 910 0132 7929 SIP: 91001327929@zoomcrc.com After registering, you will receive a confirmation emaiI containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda September 2, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakets will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that ate public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1. $: Drought Measures and Impacts to Recreation Facilities Recommended Action: Receive a presentation on drought measures being implemented by the City and impacts to recreation facilities. APPROV AL OF MINUTES 2.$: Meeting Minutes for the July 1, 2021 Parks and Recreation Commission Meeting Recommended Action: Review and approve the minutes for the July 1, 2021 Parks and Recreation Cornrnission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter withirt the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State law wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS Page 3 Parks and Recreation Commission Agenda September 2, 2021 NEW BUSINESS 3.$: Nature Play Recommended Action: Receive a presentation on Nature Play regarding future projects and implementation and provide feedback. Staff Re'oort A - Excerpt from Master Plan Appendix F - Natitre Play 4.Outdoor Recreation Diversity Recommended Action: Receive a presentation on Outdoor Recreation Diversity regarding future projects and implementation and provide feedback. A - Excerpt from Master Plan Appendix F - Outdoor Recreation Diversity B - Excerpt from Master Plan Appendix E - }ollyman and tinda Vista Parks C - Examples of Outdoor Fitness Equipment 5.$: Response to the Mayor Regarding Potential Use of the Discretionary Funds by Commissions Recommended Action: Discuss and provide a response to the Mayor regarding potential use of their discretionary funds by Commissions ST AFF AND COMMISSION REPORTS 6. FUTURE AGENDA SETTING ADJOURNMENT Irt complia;nce with the Americans with Disabilities Act (ADA), anyone who is plartning to attertd this teleconference meeting who is visually or heari'ng impaired or has any disabilify that needs special assistance should ca71 the City Clerk's Office at 408-777-3223, at Least 48 hours in advartce of the meetirtg to arrange for assistance. In addition, upon request, irt advance, by a persort with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available irt the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wil( be made available for public irtspection. Please contact the Ci'h) Clerk's Office irt City Ha71 located at 10300 Torre Avcrtue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 Page 4 Parks and Recreation Commission Agenda Septembet 2, 2021 written communications sertt to the Cupert'mo City Council Commissioners or Cih) staff concerning a matter on the agenda are included as supplemental material to the agendized item. These roritten communications are accessibIe to the pub(ic through the Cihfi website and kept in packet archives. You are hereby admonished ryot to i;nc7ude any persortal or private information irx written commurticatiorts to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the Cih). Members of the public are erttitled to address the members concerning any item that is described in the rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 OF CUPERTKThiO DEPART- PENALTY. OF ENr')A 01N THE SIGNAi'URE, HEI,P STOP THETELECONFERENCE / PUBLIC SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to obseive the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, May 6th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting, 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may observe the comments as follows: ce meeting or provide oral public Page I Parks and Recreation C(immiss4.p4, , ,,,, ,, , ,,,.,,,4genda May 6, 2021 .Ojai public comments will 17e.4qcept.ed dtuipg the teleconference meeting. Comments may be ffiade during l'oral communications" fo,r matters not on the agenda, and during the public comment period for each agenda iter@. To address the Commission, click on the lim below to register in advance and access the meeting: Online Please click the link below to join the webinar: , https://cityofcupertino,z:op@.us/y@§iH@y/reg4ster/WNaxsH7-PtRFi2fsTINRFulQ *. k 1. Ia Phone Dial 669-900-6833, enter Webinar ID: 969 5004 4851 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 969 5004 4851 SIP: 96950044851@zoomcrc.com After registering, you will receive a confirmation email containing informatxon about joining the webinar. Please read the following instt'uctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Paxks and Recteation Commission Agenda May 6, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Meeting Minutes for the April 1, 2021 Parks and Recreation Cornrnission Meeting. Recommended Action: Review and approve the minutes for the April 1, 2021 Parks and Recreation Commission meeting. A - Draft Minutes 2.$: Meeting Minutes for the April 8, 2021 Parks and Recreation Commission Special Meeting. Recommended Action: Review and approve the minutes for the April 8, 2021 Parks and Recreation Commission special meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State 7aw wil7 prohibit the Commission from making any decisions with respect to a matter not own the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS Page 3 Parks and Recreation Commission Agenda May 6, 2021 3.Satellite Community Garden Evaluation Data and Potential Satellite Garden Locations. Recommended Action: Review the satellite community garden evaluation data and provide input on potential satellite garden locations. A - Satellite Community Garden Evaluation 4.$: Jollyman Park All-Inclusive Playground. Recommended Action: Receive an update on the Jollyman Park all-inclusive playground project. Staff Rep6rt 5.Cornrnunity Funding Grant Policy. Recommended Action: Discuss the Community Funding Grant Policy and provide input on potential changes for improvement, with a focus on eligibility. A - Community Funding Grant Policy 6.$: Rancho Rinconada Recreation and Park District Community Outreach. Recommended Action: Receive an update on Rancho Rinconada Recreation and Park District community outreach. Staff Report NEW BUSINESS 7. $: Use of Public Tennis Courts and Regulation of Use. Recommended Action: Discuss the use of public tennis courts and regulation of use. ST AFF AND COMMISSION REPORTS 8. PUTURE AGENDA SETTING COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is plamting to attend this teleconference meeting who is visual7y or hearing impaired or has any disability that needs specia7 assistance should ca({ the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Page 4 Parks and Recreati(in Commission Agenda May 6, 2021 meeting agendas and writings distributed for the meeting that are public records wil7 be made available in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wiL7 be made available for public inspection. P(ease contact the Cih) Clerk's Office in Cih) Hall iocated at 10300 Torre Avenue during normaL busi;ness hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipal Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or Cih) staff concerning a matter on the agenda are inciuded as supp7ementa( material to the agendized item. These written commrmications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any persona7 or private information in written comrmmications to the Cih) that you do not wish to make pub(ic; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item not 07? the agenda, you may do so during the public comment. Page 5 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the followirig ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, April 8th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the p u b li c t h a t w i s h t o s h a r e a d o c u m e n t m u s t e m a il parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I ParksandRecreationCommission Agenda April8,2021 .Oral public comments will be accepted diiring the teleconference meeting. Comments may o be made during "oral communications" f6r matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNFsWphPVWTu9ba6zecgV-A Phone Dial 669-900-6833, enter Webinar ID: 986 1528 8484 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 986 1528 8484 SIP: 98615288484@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefullya 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge' 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda April 8, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Thursday, April 8, 2021, commencing at 5:30p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROV AL OF MINUTES POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) mimttes. In most cases, State law wi77 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS Page 3 Parks and Recreation Commission Agenda April 8, 2021 1.$: Proposed Fiscal Year 2021-22 Capital Improvement Projects. Recommended Action: Receive and provide feedback on a presentation for the proposed Fiscal Year 2021-22 Capital Improvement Projects (CIP). Staff Report A - Basketball Site Rankings 2.l: Updated Athletic Field Use Policy. Recommended Action: Recornrnend that Council approve the updated' Athletic Field Use Policy and provide any input. A - Proposed City of Cupertino Atliletic Field Use Policy B - Sunday Field Use and Annual Field Closure Survey Results C - Comparison of Other Cities D - Fee Comparison and Cost Recovery Chart E - Current City of Cupertino Athletic Field Use Policy ST AFF AND COMMISSION REPORTS 3. $: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is plaming to attend this te[eco;nference meeti;ng who is visuai(y or hearing impaired or has arty disability that needs special assistance sho'tdd cal7 the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assista;nce. 17? addition, upon request, in advance, by a person with a disability, meeting age;ndas and writi;ngs distributed for the meeting that are pub(ic records wi(( be made avai(ab(e in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda will be made avai7ab(e for public inspection. Please contact the City Clerk's Office in City Hal7 located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino MunicipaL Code 2.08.100 written communications sent to the Cupertino Cih) Council, Commissioners or Cih) staff concerning a matter 07? the agenda are included as suppLementa7 material to the agendized item. These written comrmmications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to Page 4 ParksandRecreationCommission Agenda April8,2021 t7ie Cih) that you do ;not wis7i to make public; doing so shaL7 constitute a waiver of any privacy rights you may have 07? the informatio;n provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeti'ng, before or during consideration of that item. If you wish to address the members on any other item not 07? t7ie agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO STATE OF CALIFORNIA CUPERTINC PARKS AND RECREAITI&K TY OF CUPERTINO PIIS""rEE)D TTh\ R xIC -'A'G'EN'DDFAP OOI'J' lTLi\E BULLETIN D ITY HALL Televised Special Mgeji< SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, March 24th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may obsezve the teleconference meeting or provide oral public comments as follows: Page 1 ParksandRecreationCommission Agenda March24,2021 Oral public comments will be accepted- during the teleconference meeting. Comments may " be made during "oraI communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commis'sion, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNk5Hlhz5LTmSJvl-MiWJfmw Phone Dial 669-900-6833, enter Webinar ID: 972 8357 2383 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsierdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 972 8357 2383 SIP: 97283572383@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda March 24, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Wednesday, March 24, 2021, commencing at 6:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Meeting Minutes for the March 4, 2021 Parks and Recreation Commission Meeting. Recommended Action: Review and approve the minutes for the March 4, 2021 Parks and Recreation Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for perso;ns wishing to address the Commission on any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are Limited to three (3) minutes. Irt most cases, State Jaw wiu prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. Page 3 Parks and Recreation Commission Agenda March 24, 2021 WRITTEN COMMUNICATIONS OLD BUSINESS 6: Final Review and Prioritization of the Parks and Recreation Strategic Plan Park Amenity Improvements. Recommended Action: Conduct the final review and prioritization of the Parks and Recreation Strategic Plan Park Amenity Improvements. Staff Revort A - Park Amenity Improvements - Commission Recommendations by Park B - Park Amenity Improvements - Commission Recommendations by Amenity QuarterlyUpdate on the Parks and Recreation Commission Fiscal Year 2020-21 Work Program and Ongoing Items. Recommended Action: Receive a quarterly update on the Parks and Recreation Commission Fiscal Year 2020-21 Work Program and ongoing items. A - FY 2020-2I City Work Program Dashboard (Parks and Recreation Commission Items) B - FY 2020-21 CIP Dashboard (Parks and Recreation Commission Items) C - Parks and Recreation Commission Ongoing Items Status $: Evaluation Process for the Fiscal Year 2021-22 Community Funding Grant Program. Recommended Action: Review the evaluation process for the Fiscal Year 2021-22 Community Funding Grant Program. Staff Reoort A - Community Funding Applications & Staff Evaluation Forms B - Commissioner Community Funding Evaluation Form C - Evaluation Totals Form D - Community Funding Applications Summary NEW BUSINESS ST AFF AND COMMISSION REPORTS $: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and cornrnissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Page 4 Parks and Recreation Commission Agenda March 24, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone w7io is pLa;n;ning to attend t7iis teleconference meeting who is visually or 7iearing impaired or 7axas any disability that ;needs specia7 assista;nce s7iould ca(I the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeti;ng to arrange for assistance. Fry addition, upon request, in advance, by a person wit7i a disabilih), meeting agendas and writings distributed for the meeting t7iat are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majorih) of t7ie members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City HalL Located at 10300 Torre Avemte during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino M't,micipal Code 2.08.100 written communications sent to the Cupertino Cih) Cormcil, Commissioners or Cih) staff concerning a matter 07? the agenda are included as supplementa7 material to t7ie agendized item. These writte;n commrmications are accessible to the public through t7ie City's website and kept'trt packet archives. You are hereby admonished not to include any persona7 or private information in written communications to the City that you do not wish to make pu77ic; doing so s7iall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entit(ed to address the members concer;rting any item that is described in the notice or agenda for this meeti;ng, before or dur'mg consideration of that item. If you wish to address the members 07? any other item not 07? the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO i)'a'l , l } l ! TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3308 www.cuper+ino.org